Ricoh 3030 User Manual
Printer/Scanner Unit Type
3030
Operating Instructions
Printer Reference
Getting Started
1
Preparing the Machine
2
Setting Up the Printer Driver
3
Other Print Operations
4
Printer Features
5
Using the Document Server
6
The Functions and Settings of the Machine
7
Appendix
8
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in the "General Settings Guide" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens-
es.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Trademarks
®
Microsoft
, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the
United States and/or other countries.
®
Adobe
, PostScript®, Acrobat®, PageMaker® and Adobe Type Manager are registered trademarks of
Adobe Systems Incorporated.
®
PCL
is a registered trademark of Hewlett-Packard Company.
Apple, AppleTalk, EtherTalk, Macintosh, Mac OS and TrueType are registered trademarks of Apple
Computer, Inc.
Rendezvous is a trademark of Apple Computer, Inc.
IPS-PRINT™ Printer Language Emulation Copyright
©
2000, Oak Technology, Inc., All Rights Re-
served.
UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.
The Bluetooth
®
word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks
by Ricoh Company, Ltd. is under license.
NetWare is a registered trademark of Novell, Inc.
Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights to those marks.
The proper names of the Windows operating systems are as follows:
• The product name of Windows
• The product name of Windows
• The product name of Windows
• The product name of Windows
Microsoft® Windows® 2000 Professional
Microsoft
®
Windows® 2000 Server
®
95 is Microsoft® Windows® 95
®
98 is Microsoft® Windows® 98
®
Me is Microsoft®Windows® Millennium Edition (Windows Me)
®
2000 are as follows:
Microsoft® Windows® 2000 Advanced Server
• The product name of Windows
Microsoft
Microsoft
• The product names of Windows Server™ 2003 are as follows:
Microsoft
Microsoft® Windows Server™ 2003 Enterprise Edition
Microsoft
• The product name of Windows NT
Microsoft
Microsoft
®
Windows® XP Home Edition
®
Windows® XP Professional
®
Windows Server™ 2003 Standard Edition
®
Windows Server™ 2003 Web Edition
®
Windows NT® Workstation 4.0
®
Windows NT® Server 4.0
®
XP are as follows:
®
4.0 are as follows:
Notes
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, your machine may include certain options as standard. For
details, please contact your local dealer.
TABLE OF CONTENTS
Manuals for This Machine .....................................................................................1
How to Read This Manual ..................................................................................... 3
1. Getting Started
Control Panel..........................................................................................................5
Display Panel .............................................................................................................6
User Authentication...............................................................................................8
User Code Authentication (Using the Control Panel).................................................8
User Code Authentication (Using a Printer Driver) ....................................................8
Login (Using the Control Panel).................................................................................8
Logoff (Using the Control Panel)................................................................................9
Login (Using a Printer Driver).....................................................................................9
Connecting the Machine .....................................................................................10
Requirements ........................................................................................................... 10
Connecting the Machine to the Host Using a USB Cable........................................10
Connecting the Machine to the Host Using the Parallel Cable
/ IEEE 1394 (SCSI print) Cable.............................................................................11
Connecting to the Ethernet Interface .......................................................................12
Setting Paper on the Bypass Tray......................................................................13
Setting Custom Size Paper......................................................................................15
Setting Thick Paper or OHP Transparencies...........................................................16
2. Preparing the Machine
Quick Install.......................................................................................................... 17
Confirming the Connection Method................................................................... 19
Network Connection................................................................................................. 19
Local Connection .....................................................................................................22
Using the SmartDeviceMonitor for Client Port.................................................. 23
Installing SmartDeviceMonitor for Client .................................................................. 23
Installing the PCL or RPCS Printer Driver (TCP/IP)................................................. 24
Installing the PCL or RPCS Printer Driver (IPP) ......................................................26
Changing the Port Settings for SmartDeviceMonitor for Client ................................28
Using the Standard TCP/IP Port .........................................................................30
Installing the PCL or RPCS Printer Driver................................................................30
Using the LPR Port ..............................................................................................32
Installing the PCL or RPCS Printer Driver................................................................32
Using as a Windows Network Printer ................................................................ 34
Installing the PCL or RPCS Printer Driver................................................................34
Using as a NetWare Print Server / Remote Printer ........................................... 36
Form Feed................................................................................................................38
Banner Page ............................................................................................................38
Printing after Resetting the Printer ...........................................................................38
Installing the Printer Driver Using USB ............................................................. 39
Windows 98 SE / Me - USB .....................................................................................39
Windows 2000 - USB...............................................................................................41
Windows XP, Windows Server 2003 - USB.............................................................42
Troubleshooting for Using USB................................................................................ 44
i
Printing with Parallel Connection.......................................................................45
Installing the PCL or RPCS Printer Driver................................................................45
Installing the Printer Driver Using IEEE 1394 (SCSI print)...............................47
Windows 2000.......................................................................................................... 47
Windows XP, Windows Server 2003........................................................................50
Printing with Bluetooth Connection................................................................... 52
Supported Profiles....................................................................................................52
Printing with Bluetooth Connection ..........................................................................52
If a Message Appears during Installation ..........................................................55
Making Option Settings for the Printer ..............................................................56
Conditions for Bidirectional Communication ............................................................56
If Bidirectional Communication Is Disabled..............................................................58
Installing Font Manager 2000.............................................................................. 59
Using Adobe PageMaker Version 6.0, 6.5, or 7.0 .............................................. 60
3. Setting Up the Printer Driver
PCL - Accessing the Printer Properties............................................................. 61
Windows 95 / 98 / Me - Accessing the Printer Properties........................................61
Windows 2000 - Accessing the Printer Properties................................................... 62
Windows XP, Windows Server 2003 - Accessing the Printer Properties .................64
Windows NT 4.0 - Accessing the Printer Properties ................................................66
RPCS - Accessing the Printer Properties .......................................................... 68
Windows 95 / 98 / Me - Accessing the Printer Properties........................................68
Windows 2000 - Accessing the Printer Properties................................................... 70
Windows XP, Windows Server 2003 - Accessing the Printer Properties .................72
Windows NT 4.0 - Accessing the Printer Properties ................................................74
4. Other Print Operations
Printing a PDF File Directly.................................................................................77
Printing Method ........................................................................................................77
Unauthorized Copy Control ................................................................................78
Using [Data security for copying] ................................................................................. 78
Using [Mask type:] ..................................................................................................... 80
Important Notice .......................................................................................................81
Using the Print Job List....................................................................................... 82
Selecting the Initial Print Job List .............................................................................82
Displaying a Print Job List........................................................................................ 83
Sample Print .........................................................................................................86
Printing a Sample Print File......................................................................................86
Deleting Sample Print Files ......................................................................................88
Locked Print ......................................................................................................... 89
Printing a Locked Print File ......................................................................................89
Deleting Locked Print Files ......................................................................................91
Hold Print..............................................................................................................92
Printing a Hold Print File ..........................................................................................92
Deleting Hold Print Files...........................................................................................94
Stored Print ..........................................................................................................95
Printing a Stored Print File .......................................................................................95
Deleting Stored Print Files .......................................................................................97
ii
Printing from List Per User ID............................................................................. 98
Printing the Desired Print Job .................................................................................. 98
Printing All Print Jobs ...............................................................................................98
Spool Printing ....................................................................................................100
Form Feed...........................................................................................................101
Print Using a Selected Tray ...................................................................................101
Canceling Form Feed.............................................................................................102
Canceling a Print Job ........................................................................................103
Windows - Canceling a Print Job ...........................................................................103
Checking the Error Log .....................................................................................105
Covers.................................................................................................................107
Slip sheet ............................................................................................................ 111
Chaptering .......................................................................................................... 113
User Defined Pages ...........................................................................................115
Collate ................................................................................................................. 116
Printing with the Finisher.................................................................................. 118
Staple ..................................................................................................................... 119
5. Printer Features
Printer Features Menu .......................................................................................123
Adjusting Printer Features................................................................................125
Printer Features Parameters............................................................................. 126
List / Test Print ....................................................................................................... 126
Maintenance...........................................................................................................128
System ...................................................................................................................128
Host Interface .........................................................................................................132
PCL Menu .............................................................................................................. 132
PS Menu ................................................................................................................134
PDF Menu ..............................................................................................................134
6. Using the Document Server
Accessing the Document Server......................................................................135
7. The Functions and Settings of the Machine
Mainframe ........................................................................................................... 137
Functions................................................................................................................137
Interface .................................................................................................................137
List of the Setting Items ....................................................................................138
Web Image Monitor................................................................................................138
telnet ...................................................................................................................... 140
UNIX.......................................................................................................................141
Settings That Can be Used with PostScript 3 ........................................................ 142
iii
8. Appendix
Software and Utilities Included on the CD-ROM ............................................. 143
Printer Drivers for This Printer................................................................................ 144
SmartDeviceMonitor for Admin .............................................................................. 146
SmartDeviceMonitor for Client ............................................................................... 147
Troubleshooting.................................................................................................149
Error & Status Messages on the Display Panel .....................................................149
The Machine Does Not Print .................................................................................. 151
Other Printing Problems......................................................................................... 154
System Settings (Parallel Connection) ............................................................ 159
Precautions when using Windows Server 2003.............................................. 160
Precautions When Using the Terminal Server Mode ............................................. 160
Specifications..................................................................................................... 161
Options...................................................................................................................163
INDEX....................................................................................................... 165
iv
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.
Note
❒ Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a
PDF file.
❒ Two CD-ROMs are provided:
• CD-ROM 1 “Operating Instructions”
• CD-ROM 2 “Scanner Driver and Document Management Utility”
❖
General Settings Guide
Provides an overview of the machine and describes System Settings (such as
Tray Paper Settings), Document Server functions and troubleshooting.
Refer to this manual for Address Book procedures such as registering fax
numbers, e-mail addresses, and user codes.
❖ Security Reference
This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use. Also refer to this manual for the
procedures for registering administrators, as well as setting user and administrator authentication.
❖ Network Guide (PDF file - CD-ROM 1)
Provides information about configuring and operating the printer in a network environment or using software. This manual covers all models, and
therefore contains functions and settings that may not be available for your
model.
Images, illustrations, functions, and supported operating systems may differ
from those of your model.
❖ Copy Reference
Describes operations, functions, and troubleshooting for the machine's copier
function.
❖ Facsimile Reference <Basic Features>
Describes operations, functions, and troubleshooting for the machine's facsimile function.
❖ Facsimile Reference <Advanced Features>
Describes advanced facsimile functions such as line settings and procedures
for registering IDs.
1
❖ Printer Reference (this manual)
Describes system settings, operations, functions, and troubleshooting for the
machine’s printer function.
❖ Scanner Reference (PDF file - CD-ROM 1)
Describes operations, functions, and troubleshooting for the machine’s scanner function.
❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document Management Utility”.
• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM 2)
Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog
box when DeskTopBinder Lite is installed.
• DeskTopBinder Introduction Guide (PDF file - CD-ROM 2)
Describes operations of DeskTopBinder Lite and provides an overview of
its functions. This guide is added to the [Start] menu when DeskTopBinder
Lite is installed.
• Auto Document Link Guide (PDF file - CD-ROM 2)
Describes operations and functions of Auto Document Link installed with
DeskTopBinder Lite. This guide is added to the [Start] menu when Desk-
TopBinder Lite is installed.
❖ Other manuals
• PostScript 3 Supplement (PDF file - CD-ROM 1)
• UNIX Supplement (available from an authorized dealer, or as a PDF file on
our Web site)
2
How to Read This Manual
R
R
Symbols
In this manual, the following symbols are used:
WARNING:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
CAUTION:
This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury, or damage to property.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might misfeed, originals might be damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates prior knowledge or preparation is required before operation.
Note
This symbol indicates precautions for operation, or actions to take after mal-operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
[]
Keys and buttons that appear on the computer's display.
Keys that appear on the machine's display panel.
{}
Keys built into the machine's control panel.
Keys on the computer's keyboard.
3
4
Control Panel
1. Getting Started
1. Indicators
Display errors and machine status.
d: Add Staple indicator
D: Add Toner indicator
B: Load Paper indicator
L: Service Call indicator
M: Open Cover indicator
x: Misfeed indicator
See “Control Panel”, General Settings
Guide.
2. {User Tools/Counter} key
• User Tools
Press to change default settings and
conditions to your requirements.
• Counter
Press to display or print the total number of copies made.
AJO001S
5. Main power indicator
Lights when the main power switch is
turned on.
Important
❒ Do not turn off the main power
switch while the On indicator is lit
or blinking. Doing so may damage
the hard disk.
6. On indicator
Lights when the operation switch is
turned on.
7. Operation switch
Press to turn the power on (the On indicator goes on). Press again to turn the
power off (the On indicator goes off).
8. {Clear/Stop} key
3. Display panel
Displays operation status, error messages, and function menus. See p.6 “Display
Panel”.
4. {Energy Saver} key
Press to switch to the Energy Saver mode.
Note
❒ This key is ineffective during System
Settings (User Tools) operations.
• Press to cancel the entered data.
• Press to stop printing if the Printer
screen is displayed.
9. {#} key
Press after entering a value.
10. Number keys
Press to enter a value for various settings.
5
Getting Started
1
11. Function keys
Press to switch between the “Copy”,
“Document Server”, “Fax”, Printer”, and
“Scanner” screens.
The indicator for the selected function
lights.
12. Function status indicators
These show the status of the above functions:
• Green: the function is active.
• Red: the function has been interrupted.
13. m: Data In indicator
The Data In indicator shows the status of
data reception from a computer.
• This indicator blinks when data is being received.
• This indicator lights when there is
data remaining to be printed.
Display Panel
This section describes configuration using the display panel when the printer
function is selected.
Important
❒ The machine switches to offline when you make settings when the machine
is online. After you complete the setting, the machine switches to online automatically.
❒ If you make a setting when the machine is offline, it will stay offline afterward.
❒ The function items displayed serve as selector keys. You can select or specify
an item by pressing it lightly.
❒ When you select or specify an item on the display panel, it becomes highlighted.
❒ Keys dimmed (for example, ) cannot be used.
AJO002S
1. Operational status or messages
Displays current machine status, such as
“Ready”, “Offline”, and “Printing...”. Information about the print job (user ID
and document name) appears in this section.
6
2. [fOnline] / [ Offline]
When you press these keys, the machine
switches between online and offline.
When the machine is online, it can receive data from the computer.
When the machine is offline, it cannot receive data from the computer.
Control Panel
3. [Form Feed]
Press to print all the data left in the machine's input buffer.
Note
❒ When the machine is online, the status
appears dimly.
❒ This function is not available with the
RPCS printer language.
4. [Job Reset]
Press to cancel the current print job.
If you press it when the machine is offline
and Hex Dump is selected, Hex Dump is
canceled.
Note
❒ When the power is turned on, the copier display is shown. This is a factory
default. This initial setting can be changed. See “User Tools (System Settings)”, General Settings Guide.
5. [Print Jobs]
Press to display print jobs sent from a
computer.
6. [Error Log]
Press to display the error logs of print
jobs that sent from a computer.
7. [Spooling Job List]
Press to display spooled jobs.
8. Paper Tray Status indicators
The paper tray settings appear.
1
7
1
Getting Started
User Authentication
When user authentication (User Code
Authentication, Basic Authentication,
Windows Authentication, LDAP Authentication, or Integration Server
Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are
entered, operations are not possible
with the machine. Log on to operate
the machine, and log off when you
are finished operations. Be sure to log
off to prevent unauthorized users
from using the machine.
User Code Authentication
(Using a Printer Driver)
When user authentication is set, specify the user code in the printer properties of a printer driver. For details,
see the printer driver Help.
Login (Using the Control
Panel)
Note
❒
Consult the User Administrator about
your login user name, password, and
user code. For details about the various types of user authentication, consult the appropriate administrators.
❒ For user code authentication, enter
a number that is registered in the
Address Book as a login user name
as the user code.
User Code Authentication
(Using the Control Panel)
When user authentication is set, the
following screen appears.
Follow the procedure below to log in
when Basic Authentication, Windows
Authentication, LDAP Authentication, or Integration Server Authentication is set.
A Press [Enter] for [Login User Name].
B Enter a login user name, and then
press [OK].
C Press [Enter] for [Login Password].
D Enter a login password, and then
press [OK].
E Press [Login].
When the user is authenticated, the
screen for the function you are us-
Enter a user code (eight digit), and
then press [#].
8
ing appears.
User Authentication
Logoff (Using the Control
Panel)
Follow the procedure below to log off
when Basic Authentication, Windows
Authentication, LDAP Authentication, or Integration Server Authentication is set.
A Press the {User Tools/Counter} key.
B Press [o Logout].
C Press [Yes].
Login (Using a Printer Driver)
When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server
Authentication is set, make encryption settings in the printer properties
of a printer driver, and then specify a
login user name and password. For
details, see the printer driver Help.
Note
❒ When logged on using a printer
driver, logging off is not required.
1
D Press the {User Tools/Counter} key.
9
Getting Started
Connecting the Machine
1
Reference
For information about connection
using Ethernet and wireless LAN,
see “Confirming the Connection”,
Network Guide.
For information about connection
using Bluetooth, see the manual
that comes with the optional Bluetooth interface unit.
Requirements
Before using this machine, make sure
all environmental and electrical requirements are met. Connect the machine to the host computer using the
parallel cable, network interface unit,
or both.
Make sure all cables, connectors, and
electrical outlets necessary to attach
the machine to the host computer or
network are at hand.
Connecting the Machine to the
Host Using a USB Cable
A Connect the USB 2.0 interface ca-
ble to the USB port.
AJO003S
B Connect the other end to the USB
port on the host computer.
Note
❒ The USB 2.0 interface board is
supported by Windows 98 SE /
Me / 2000 / XP, Windows Server
2003, Mac OS X v10.3.3 or higher.
• For Windows 98 SE / Me:
Make sure to install “USB
Printing Support”. If USB 2.0
is used with Windows 98 SE
/ Me, only a speed equal to
that of USB 1.1 is possible.
10
You can connect the machine to the
host computer using a USB interface
cable.
This machine does not come with a
USB interface cable. Make sure you
purchase the appropriate cable for the
machine and your computer.
Follow the procedure to connect the
machine to the host computer using a
USB interface cable.
•For Mac OS:
To use Macintosh, the machine must be equipped with
the optional PostScript 3
unit. If USB 2.0 is used with
Mac OS X v10.3.3 or higher, a
transfer speed of USB 2.0 is
supported.
Connecting the Machine
Connecting the Machine to the
Host Using the Parallel Cable /
IEEE 1394 (SCSI print) Cable
Connect the machine to the host computer using the optional parallel
board or the optional IEEE 1394 interface board. This machine does not
come with a parallel cable to connect
the machine to the host computer.
The machine's parallel interface is a
standard bidirectional interface. It requires a standard IEEE 1284 compliant 36-pin parallel cable and a parallel
port on the host computer. Make sure
you purchase the appropriate cable
for the machine and your computer.
Note
❒ Do not use a parallel cable that is
longer than 3 meters (10 feet).
❒ Rating voltage of the interface con-
nector: Max. DC 5V
Follow the procedure to connect the
machine to the host computer using a
parallel cable or IEEE 1394 interface
cable.
A Turn off the main power switches
of the machine and computer.
Important
❒ Before turning off the main
power switch, see “Turning Off
the Power”, General Settings
Guide.
B Plug the cable into the connector
on the machine’s interface.
❖ Parallel Connection
AJO004S
❖ IEEE 1394 (SCSI print) Connection
1
Important
❒ Before connecting the machine and
a computer using an interface cable, make sure the machine is not
operating, and then turn off the
main power switches of the machine and computer.
❒ Be sure to use a specified interface
cable. Other cables may cause radio interference.
AJO005S
C Plug the other end of the cable
into the connector on the computer’s interface.
D Turn on the machine's main pow-
er switch.
11
Getting Started
1
E Turn on the computer.
Note
❒ When using Windows 95 / 98 /
Me / 2000 / XP and Windows
Server 2003, a printer driver installation screen might appear
when the computer is turned
on. If this happens, click [Cancel]
on the screen. For more information, see p.17 “Preparing the
Machine”.
The machine and computer are
now connected. The printer driver
must be installed next. For information about how to install the
printer driver, see p.17 “Preparing
the Machine”.
Connecting to the Ethernet
Interface
B Turn off the main power switch.
Important
❒ Make sure the main power is
off. See “Turning On the Power”, General Settings Guide.
C Connect the Ethernet cable to the
10 BASE-T / 100 BASE-TX port.
AJO006S
D Turn on the main power switch.
The network interface board supports
10 BASE-T or 100 BASE-TX connections.
Important
❒ Before making the connection,
touch the metallic part to ground
yourself.
A A ferrite core for the Ethernet ca-
ble is supplied with this machine.
The Ethernet cable loop should
be about 9 cm (3.5 in.) (A) from
the machine end of the cable.
ZKRH050E
1. Indicator (green)
Remains green when the machine is
properly connected to the network.
2. Indicator (yellow)
Turns yellow when 100 BASE-TX is
operating. Turns off when 10 BASE-T
is operating.
12
AEV047S
Setting Paper on the Bypass Tray
Setting Paper on the Bypass Tray
This section gives instructions for setting paper on the bypass tray. Use the
bypass tray to print onto OHP transparencies, labels, thick paper, and envelopes that cannot be loaded in the
paper tray.
Reference
For details about setting paper in
the regular paper tray, see General
Settings Guide.
Note
❒ When loading letterhead paper,
pay attention to its orientation. See
“Orientation-fixed Paper or TwoSided Paper”, General Settings
Guide.
❒ Paper within the following dimen-
sions can be set in the bypass tray:
• Vertical: 90 - 297 mm
(3.55 - 11.69 in.)
• Horizontal: 148 - 600 mm
(5.83 - 23.62 in.)
❒ Be sure to set the paper with the
side you want to print facing down
in the bypass tray.
❒ When loading OHP transparencies
or thick paper in the bypass tray,
make the paper setting using the
control panel or printer driver.
Limitation
❒ The following functions are dis-
abled when printing from the bypass tray:
• Duplex printing (when the optional unit is installed)
•Auto Tray Select
• Auto Tray Switching
•Rotating collate
• Staple (when the optional unit is
installed)
Important
❒ When printing using the printer
function, original images are always rotated by 180 degrees (the
orientation of images to be printed
is opposite to that of the copier
function). When printing onto paper with specific orientation requirements, such as envelopes and
letterheads, make sure to rotate the
paper feed orientation to 180 degrees.
❒ Be sure to set the paper size using
the printer driver when printing
data from the computer. The paper
size set using the printer driver has
priority over the one set using the
display panel.
1
❒ The number of sheets that can be
loaded in the bypass tray depends
on the paper type.
❒ Paper sizes fed from the bypass
tray are output first sheet down,
print side-up.
A Open the bypass tray.
AJO007S
13
Getting Started
1
B Adjust the paper guides to the pa-
per size.
Important
❒ If the paper guides are not flush
against the paper, skewing and
misfeeds might occur.
AJO008S
1. Extender
2. Paper guides
3. Paper guide release lever
❒ Fan the paper to get air between
the sheets to avoid a multi-sheet
feed.
❒ When setting an OHP transpar-
ency, make sure that its front
and back sides are properly positioned.
❒ Select paper type when printing
onto OHP transparencies or
thick paper (over 127.9 g/m
For details, see p.16 “Setting
Thick Paper or OHP Transparencies”.
D Select the paper size.
Note
❒ The following procedures are
not required if you select [Driver
/ Command] from [Bypass Tray
Setting Priority] in [System] of
[Printer Features] (see p.128 “System”). In that case, set paper
size using the printer driver.
2
).
Note
❒ Before loading paper, unlock
the paper guides by pushing up
the paper guide release lever.
❒ To lock the paper guides, push
down the paper guide release
lever. The machine then selects
the bypass tray automatically.
C Gently insert paper face up into
the bypass tray until the beeper
sounds.
Note
❒ The beeper will not sound if it is
turned off. Gently insert paper
until it stops.
❒ Do not stack paper over the lim-
it mark, otherwise a skewed image or misfeeds might occur.
❒ Open out the extender to sup-
port paper sizes larger than A4
1
L, 8
/2u11 L.
❒ If you select [Machine Settings]
from [Bypass Tray Setting Priority]
in [System] of [Printer Features]
(see p.128 “System”), the settings made using the control
panel have priority over the
printer driver settings.
❒ If the printer driver is not used,
select [Machine Settings] from
[Bypass Tray Setting Priority] in
[System] of [Printer Features] (see
p.128 “System”). Set the paper
size using the control panel.
❒ Thick paper and OHP transpar-
encies are delivered face up on
the top of the preceding page;
therefore, the prints need to be
rearranged into the correct order. To avoid this, select [Re-
verse order print:] in the RPCS
printer driver settings to deliver
the prints in the correct page order.
14
Setting Paper on the Bypass Tray
Reference
For printer driver settings, see
the printer driver Help.
For details about setting custom
sizes, see p.15 “Setting Custom
Size Paper”.
A Press the {User Tools/Counter}
key on the control panel.
AJO009S
B Press [System Settings].
C Press the [Tray Paper Settings]
tab.
Setting Custom Size Paper
Note
❒ The following procedures are not
required if you select [Driver / Com-
mand] from [Bypass Tray Setting Priority] in [System] of [Printer Features]
(see p.128 “System”). In that case,
set the paper size using the printer
driver.
❒ If you select [Machine Settings] from
[Bypass Tray Setting Priority] in [Sys-
tem] of [Printer Features] (see p.128
“System”), the settings made using
the control panel have priority
over the printer driver settings.
❒ If the printer driver is not used, se-
lect [Machine Settings] from [Bypass
Tray Setting Priority] in [System] of
[Printer Features] (see p.128 “Sys-
tem”). Set the paper size using the
control panel.
1
D Press [TNext] to scroll through
the list.
E Press [Printer Bypass Paper Size].
F Select the paper size.
Note
❒ Press [UPrevious] or [TNext]
to scroll through the list.
❒ When loading thick paper or
OHP transparencies, select
paper size and paper type.
For details, see p.16 “Setting
Thick Paper or OHP Transparencies”.
G Press [OK].
Reference
For printer driver settings, see the
printer driver Help.
A Press the {User Tools/Counter} key
on the control panel.
B Press [System Settings].
C Press the [Tray Paper Settings] tab.
D Press [TNext] to scroll through the
list.
E Press [Printer Bypass Paper Size].
F Press [Custom size].
If a custom size is already set, press
[Change Size].
G Press [Vertical].
H Press the {User Tools/Counter}
key.
15
Getting Started
1
H Enter the vertical size of the paper
using the number keys, and then
press [#].
I Press [Horizontal].
J Enter the horizontal size of the
paper using the number keys, and
then press [#].
K Press [OK].
The paper sizes entered are displayed.
L Press [OK].
❒ If the printer driver is not used, se-
lect [Machine Settings] from [Bypass
Tray Setting Priority] in [System] of
[Printer Features] (see p.128 “Sys-
tem”). Set the paper size using the
control panel.
Reference
For printer driver settings, see
Printer Driver Help.
A Press the {User Tools/Counter} key
on the control panel.
B Press [System Settings].
C Press the [Tray Paper Settings] tab.
D Press [TNext] to scroll through the
list.
E Press [Paper Type: Bypass Tray].
M Press the {User Tools/Counter} key.
Setting Thick Paper or OHP
Transparencies
Note
❒ Insert OHP transparencies in the
K orientation.
❒ The following procedures are not
required if you select [Driver / Com-
mand] from [Bypass Tray Setting Priority] in [System] of [Printer Features]
(see p.128 “System”). In that case,
set the paper size using the printer
driver.
❒ If you select [Machine Settings] from
[Bypass Tray Setting Priority] in [Sys-
tem] of [Printer Features] (see p.128
“System”), the settings made using
the control panel have priority
over the printer driver settings.
F Select [OHP] or [Thick Paper].
G Press [OK].
The paper type selected is displayed.
H Press the {User Tools/Counter} key.
Note
❒ The settings made will remain
valid until they are reset again.
After printing on OHP transparencies or thick paper, make
sure to clear settings for the next
user.
16
2. Preparing the Machine
Quick Install
Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, and Windows NT 4.0
users can easily install this software using the CD-ROM provided.
Using Quick Install, the PCL printer driver and/or RPCS printer driver and
SmartDeviceMonitor for Client is installed under network environment, and
TCP/IP port will be set.
Important
❒ To install printer driver under Windows 2000 / XP Professional, Windows
Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator.
❒ If you connect using USB, refer to p.39 “Installing the Printer Driver Using
USB” and install the printer driver.
A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
Auto Run may not work with certain operating system settings. If this happens, launch “Setup.exe” on the CD-ROM root directory.
C Select an interface language, and then click [OK].
The default interface language is English.
D Click [Quick Install].
The software license agreement appears in the [License Agreement] dialog box.
E After reading the agreement, click [I accept the agreement], and then click
[Next >].
F Select the machine model you want to use in the [Select Printer] dialog box.
For network connection via TCP/IP, select the machine whose IP address is
displayed in [Connect To].
For parallel connection, select the machine whose printer port is displayed in
[Connect To].
G Click [Install].
The printer driver installation starts.
H Click [Finish].
A message about restarting the computer may appear. Restart the computer
to complete installation.
17
2
Preparing the Machine
I Click [Exit] in the first dialog box of the installer, and then take out the CD-
ROM.
Note
❒ To stop installation of the selected software, click [Cancel] before installa-
tion is complete.
❒ Auto Run may not work with certain operating system settings. If this hap-
pens, launch “Setup.exe” on the CD-ROM root directory.
❒ Select a machine to whose IP address is displayed in [Connect To] to install
SmartDeviceMonitor for Client when using TCP/IP.
Reference
Quick Install is not available unless bidirectional communication between
the machine and computer is enabled via parallel connection. See p.58 “If
Bidirectional Communication Is Disabled” for details about bidirectional
communication between the machine and computer.
18
Confirming the Connection Method
Confirming the Connection Method
This machine supports network and local connection.
Before installing the printer driver, check how the machine is connected. Follow
the driver installation procedure that is appropriate to the connection method.
Network Connection
This machine can be used as a Windows printing port or network printer.
Using This Machine as the Windows Printing port
Network connections can be established through Ethernet, IEEE 802.11b, and
IEEE 1394 (IP over 1394).
Available ports are determined based on the combination of Windows operating
system version and connection method used.
2
❖ Windows 95 / 98
Connection Method Available Ports
Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port
IEEE 1394 (IP over 1394) None
❖ Windows Me
Connection Method Available Ports
Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port
IEEE 1394 (IP over 1394) SmartDeviceMonitor for Client port
AJO011S
19
Preparing the Machine
❖ Windows 2000
Connection Method Available Ports
Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port
Standard TCP/IP
LPR port
IEEE 1394 (IP over 1394) None
2
❖ Windows XP
Connection Method Available Ports
Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port
Standard TCP/IP
LPR port
IEEE 1394 (IP over 1394) SmartDeviceMonitor for Client port
Standard TCP/IP
❖ Windows Server 2003
Connection Method Available Ports
Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port
Standard TCP/IP
LPR port
IEEE 1394 (IP over 1394) SmartDeviceMonitor for Client port
Standard TCP/IP
❖ Windows NT 4.0
20
Connection Method Available Ports
Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port
LPR port
IEEE 1394 (IP over 1394) None
Reference
See the explanation of how to install the printer driver for each type of port.
For the SmartDeviceMonitor for Client port, see p.23 “Using the SmartDeviceMonitor for Client Port”.
For the Standard TCP/IP port, see p.30 “Using the Standard TCP/IP Port”.
For the LPR port, see p.32 “Using the LPR Port”.
Confirming the Connection Method
Using as a network printer
This machine can be used as the Windows network printer, the NetWare print
server, or the NetWare remote printer.
2
ZZZ003S
Reference
See the explanation of how to install the printer driver for each type of network printer.
For the Windows network printer, see p.34 “Using as a Windows Network
Printer”.
For the NetWare print server and remote printer, see p.36 “Using as a NetWare Print Server / Remote Printer”.
21
Preparing the Machine
Local Connection
Local connections can be established via parallel, USB, IEEE 1394 (SCSI print),
and Bluetooth connections.
Windows operating system version determines the available connection methods.
•Windows 95:
2
• Parallel connections
•Windows 98:
• Parallel connections
•Windows 98 SE / Me:
• USB and Parallel connections
• Windows 2000:
• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections
•Windows XP:
• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections
• Windows Server 2003:
• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections
•Windows NT 4.0:
• Parallel connections
Reference
See the explanation of how to install the printer driver for each method of
connection.
For the USB connection, see p.39 “Installing the Printer Driver Using USB”.
For the parallel connection, see p.45 “Printing with Parallel Connection”.
For the IEEE 1394 (SCSI print) connection, see p.47 “Installing the Printer
Driver Using IEEE 1394 (SCSI print)”.
For the Bluetooth connection, see p.52 “Printing with Bluetooth Connection”.
22
Using the SmartDeviceMonitor for Client Port
Using the SmartDeviceMonitor for Client
Port
Installing SmartDeviceMonitor for Client
Important
❒ To install SmartDeviceMonitor for Client under Windows 2000 / XP Profes-
sional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator.
❒ Install SmartDeviceMonitor for Client before installing the printer driver
when using the SmartDeviceMonitor for Client port.
A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
Auto Run may not work with certain operating system settings. If this happens, launch “Setup.exe” on the CD-ROM root directory.
C Select an interface language, and then click [OK].
The default interface language is English.
D Click [SmartDeviceMonitor for Client/Admin].
E The SmartDeviceMonitor for Client installer starts.
2
F The software license agreement appears in the [License Agreement] dialog
box. After reading through its contents, click [I accept the agreement.], and
then click [Next >].
G Click [SmartDeviceMonitor for Client], and then click [Next >].
The SmartDeviceMonitor for Client installer starts.
H Follow the instructions on the display to install SmartDeviceMonitor for
Client.
I Click [Finish].
If you are required to restart the computer after installing SmartDeviceMonitor for Client, restart the computer.
Note
❒ To stop installation of the selected software, click [Cancel] before installa-
tion is complete.
23
2
Preparing the Machine
Installing the PCL or RPCS Printer Driver (TCP/IP)
Important
❒ To install this printer driver under Windows 2000 / XP Professional, Win-
dows Server 2003, and Windows NT 4.0, you must have an account that has
Manage Printers permission. Log on as an Administrators or Power Users
group member.
A Quit all applications currently running.
B Insert the CD-ROM into the CD-ROM drive.
The installer starts.
Auto Run may not work with certain operating system settings. If this happens, launch “Setup.exe” on the CD-ROM root directory.
C Select an interface language, and then click [OK].
The default interface language is English.
D Click [PCL/RPCS Printer Drivers].
E The software license agreement appears in the [License Agreement] dialog
box.
After reading the agreement, click [I accept the agreement.], and then click
[Next >].
F Select the printer driver you want to use in the [Select Program] dialog box.
You can select several printer drivers.
G Click [Next >].
H Select the machine model you want to use.
The printer name can be changed in the [Change settings for 'Printer Name'] box.
I Double-click the printer name to display the printer settings.
Note
❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on
the operating system, printer model, and port.
J Click [Port:], and then click [Add].
24
K Click [SmartDeviceMonitor], and then click [OK].
L Click [TCP/IP], and then click [Search].
A list of printers using TCP/IP appears.
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