Ricoh 3030 User Manual

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Page 1

Printer/Scanner Unit Type

3030

Operating Instructions

Printer Reference

Getting Started

Preparing the Machine

Setting Up the Printer Driver

Other Print Operations

Printer Features

Using the Document Server

The Functions and Settings of the Machine

Appendix

Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the

Safety Information in the "General Settings Guide" before using the machine.

Page 2

Introduction

This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.

Do not copy or print any item for which reproduction is prohibited by law. Copying or printing the following items is generally prohibited by local law: bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens-

es. The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its

completeness or accuracy. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.

Caution:

Use of controls or adjustments or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

Trademarks

Microsoft

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe

, PostScript®, Acrobat®, PageMaker® and Adobe Type Manager are registered trademarks of

Adobe Systems Incorporated.

PCL

is a registered trademark of Hewlett-Packard Company.

Apple, AppleTalk, EtherTalk, Macintosh, Mac OS and TrueType are registered trademarks of Apple Computer, Inc.

Rendezvous is a trademark of Apple Computer, Inc. IPS-PRINT™ Printer Language Emulation Copyright

2000, Oak Technology, Inc., All Rights Re-

served. UNIX is a registered trademark in the United States and other countries, licensed exclusively through

X/Open Company Limited. The Bluetooth

word mark and logos are owned by the Bluetooth SIG, Inc. and any use of such marks

by Ricoh Company, Ltd. is under license. NetWare is a registered trademark of Novell, Inc. Other product names used herein are for identification purposes only and might be trademarks of their

respective companies. We disclaim any and all rights to those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product name of Windows Microsoft® Windows® 2000 Professional Microsoft

Windows® 2000 Server

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft®Windows® Millennium Edition (Windows Me)

2000 are as follows:

Microsoft® Windows® 2000 Advanced Server

• The product name of Windows Microsoft Microsoft

• The product names of Windows Server™ 2003 are as follows: Microsoft Microsoft® Windows Server™ 2003 Enterprise Edition Microsoft

• The product name of Windows NT Microsoft Microsoft

Windows® XP Home Edition

Windows® XP Professional

Windows Server™ 2003 Standard Edition

Windows Server™ 2003 Web Edition

Windows NT® Workstation 4.0

Windows NT® Server 4.0

XP are as follows:

4.0 are as follows:

Notes

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer. Depending on which country you are in, your machine may include certain options as standard. For

details, please contact your local dealer.

Page 3

TABLE OF CONTENTS

Manuals for This Machine .....................................................................................1

How to Read This Manual ..................................................................................... 3

1. Getting Started

Control Panel..........................................................................................................5

Display Panel .............................................................................................................6

User Authentication...............................................................................................8

User Code Authentication (Using the Control Panel).................................................8

User Code Authentication (Using a Printer Driver) ....................................................8

Logoff (Using the Control Panel)................................................................................9

Connecting the Machine .....................................................................................10

Requirements ........................................................................................................... 10

Connecting the Machine to the Host Using a USB Cable........................................10

Connecting the Machine to the Host Using the Parallel Cable

/ IEEE 1394 (SCSI print) Cable.............................................................................11

Connecting to the Ethernet Interface .......................................................................12

Setting Paper on the Bypass Tray......................................................................13

Setting Custom Size Paper......................................................................................15

Setting Thick Paper or OHP Transparencies...........................................................16

2. Preparing the Machine

Quick Install.......................................................................................................... 17

Confirming the Connection Method................................................................... 19

Network Connection................................................................................................. 19

Local Connection .....................................................................................................22

Using the SmartDeviceMonitor for Client Port.................................................. 23

Installing SmartDeviceMonitor for Client .................................................................. 23

Installing the PCL or RPCS Printer Driver (TCP/IP)................................................. 24

Installing the PCL or RPCS Printer Driver (IPP) ......................................................26

Changing the Port Settings for SmartDeviceMonitor for Client ................................28

Using the Standard TCP/IP Port .........................................................................30

Installing the PCL or RPCS Printer Driver................................................................30

Using the LPR Port ..............................................................................................32

Installing the PCL or RPCS Printer Driver................................................................32

Using as a Windows Network Printer ................................................................ 34

Installing the PCL or RPCS Printer Driver................................................................34

Using as a NetWare Print Server / Remote Printer ........................................... 36

Form Feed................................................................................................................38

Banner Page ............................................................................................................38

Printing after Resetting the Printer ...........................................................................38

Installing the Printer Driver Using USB ............................................................. 39

Windows 98 SE / Me - USB .....................................................................................39

Windows 2000 - USB...............................................................................................41

Windows XP, Windows Server 2003 - USB.............................................................42

Troubleshooting for Using USB................................................................................ 44

Page 4

Printing with Parallel Connection.......................................................................45

Installing the PCL or RPCS Printer Driver................................................................45

Installing the Printer Driver Using IEEE 1394 (SCSI print)...............................47

Windows 2000.......................................................................................................... 47

Windows XP, Windows Server 2003........................................................................50

Printing with Bluetooth Connection................................................................... 52

Supported Profiles....................................................................................................52

Printing with Bluetooth Connection ..........................................................................52

If a Message Appears during Installation ..........................................................55

Making Option Settings for the Printer ..............................................................56

Conditions for Bidirectional Communication ............................................................56

If Bidirectional Communication Is Disabled..............................................................58

Installing Font Manager 2000.............................................................................. 59

Using Adobe PageMaker Version 6.0, 6.5, or 7.0 .............................................. 60

3. Setting Up the Printer Driver

PCL - Accessing the Printer Properties............................................................. 61

Windows 95 / 98 / Me - Accessing the Printer Properties........................................61

Windows 2000 - Accessing the Printer Properties................................................... 62

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................64

Windows NT 4.0 - Accessing the Printer Properties ................................................66

RPCS - Accessing the Printer Properties .......................................................... 68

Windows 95 / 98 / Me - Accessing the Printer Properties........................................68

Windows 2000 - Accessing the Printer Properties................................................... 70

Windows XP, Windows Server 2003 - Accessing the Printer Properties .................72

Windows NT 4.0 - Accessing the Printer Properties ................................................74

4. Other Print Operations

Printing a PDF File Directly.................................................................................77

Printing Method ........................................................................................................77

Unauthorized Copy Control ................................................................................78

Using [Data security for copying] ................................................................................. 78

Using [Mask type:] ..................................................................................................... 80

Important Notice .......................................................................................................81

Using the Print Job List....................................................................................... 82

Selecting the Initial Print Job List .............................................................................82

Displaying a Print Job List........................................................................................ 83

Sample Print .........................................................................................................86

Printing a Sample Print File......................................................................................86

Deleting Sample Print Files ......................................................................................88

Locked Print ......................................................................................................... 89

Printing a Locked Print File ......................................................................................89

Deleting Locked Print Files ......................................................................................91

Hold Print..............................................................................................................92

Printing a Hold Print File ..........................................................................................92

Deleting Hold Print Files...........................................................................................94

Stored Print ..........................................................................................................95

Printing a Stored Print File .......................................................................................95

Deleting Stored Print Files .......................................................................................97

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Printing from List Per User ID............................................................................. 98

Printing the Desired Print Job .................................................................................. 98

Printing All Print Jobs ...............................................................................................98

Spool Printing ....................................................................................................100

Form Feed...........................................................................................................101

Print Using a Selected Tray ...................................................................................101

Canceling Form Feed.............................................................................................102

Canceling a Print Job ........................................................................................103

Windows - Canceling a Print Job ...........................................................................103

Checking the Error Log .....................................................................................105

Covers.................................................................................................................107

Slip sheet ............................................................................................................ 111

Chaptering .......................................................................................................... 113

User Defined Pages ...........................................................................................115

Collate ................................................................................................................. 116

Printing with the Finisher.................................................................................. 118

Staple ..................................................................................................................... 119

5. Printer Features

Printer Features Menu .......................................................................................123

Adjusting Printer Features................................................................................125

Printer Features Parameters............................................................................. 126

List / Test Print ....................................................................................................... 126

Maintenance...........................................................................................................128

System ...................................................................................................................128

Host Interface .........................................................................................................132

PCL Menu .............................................................................................................. 132

PS Menu ................................................................................................................134

PDF Menu ..............................................................................................................134

6. Using the Document Server

Accessing the Document Server......................................................................135

7. The Functions and Settings of the Machine

Mainframe ........................................................................................................... 137

Functions................................................................................................................137

Interface .................................................................................................................137

List of the Setting Items ....................................................................................138

Web Image Monitor................................................................................................138

telnet ...................................................................................................................... 140

UNIX.......................................................................................................................141

Settings That Can be Used with PostScript 3 ........................................................ 142

iii

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8. Appendix

Software and Utilities Included on the CD-ROM ............................................. 143

Printer Drivers for This Printer................................................................................ 144

SmartDeviceMonitor for Admin .............................................................................. 146

SmartDeviceMonitor for Client ............................................................................... 147

Troubleshooting.................................................................................................149

Error & Status Messages on the Display Panel .....................................................149

The Machine Does Not Print .................................................................................. 151

Other Printing Problems......................................................................................... 154

System Settings (Parallel Connection) ............................................................ 159

Precautions when using Windows Server 2003.............................................. 160

Precautions When Using the Terminal Server Mode ............................................. 160

Specifications..................................................................................................... 161

Options...................................................................................................................163

INDEX....................................................................................................... 165

Page 7

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader/Adobe Reader is necessary to view the manuals as a

PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1 “Operating Instructions”

• CD-ROM 2 “Scanner Driver and Document Management Utility”

❖

General Settings Guide

Provides an overview of the machine and describes System Settings (such as Tray Paper Settings), Document Server functions and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

❖ Security Reference

This manual is for administrators of this machine. It describes security functions that the administrators can use to protect data from being tampered, or prevent the machine from unauthorized use. Also refer to this manual for the procedures for registering administrators, as well as setting user and administrator authentication.

❖ Network Guide (PDF file - CD-ROM 1)

Provides information about configuring and operating the printer in a network environment or using software. This manual covers all models, and therefore contains functions and settings that may not be available for your model. Images, illustrations, functions, and supported operating systems may differ from those of your model.

❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

❖ Facsimile Reference <Advanced Features>

Describes advanced facsimile functions such as line settings and procedures for registering IDs.

Page 8

❖ Printer Reference (this manual)

Describes system settings, operations, functions, and troubleshooting for the machine’s printer function.

❖ Scanner Reference (PDF file - CD-ROM 1)

Describes operations, functions, and troubleshooting for the machine’s scanner function.

❖ Manuals for DeskTopBinder Lite

DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner Driver and Document Management Utility”.

• DeskTopBinder Lite Setup Guide (PDF file - CD-ROM 2) Describes installation of, and the operating environment for DeskTopBinder Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder Lite is installed.

• DeskTopBinder Introduction Guide (PDF file - CD-ROM 2) Describes operations of DeskTopBinder Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM 2) Describes operations and functions of Auto Document Link installed with DeskTopBinder Lite. This guide is added to the [Start] menu when Desk- TopBinder Lite is installed.

❖ Other manuals

• PostScript 3 Supplement (PDF file - CD-ROM 1)

• UNIX Supplement (available from an authorized dealer, or as a PDF file on our Web site)

Page 9

How to Read This Manual

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury, or damage to property.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might misfeed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates prior knowledge or preparation is required before operation.

Note

This symbol indicates precautions for operation, or actions to take after mal-operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys and buttons that appear on the computer's display.

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Keys on the computer's keyboard.

Page 10

Page 11

Control Panel

1. Getting Started

1. Indicators

Display errors and machine status. d: Add Staple indicator

D: Add Toner indicator B: Load Paper indicator L: Service Call indicator M: Open Cover indicator x: Misfeed indicator

See “Control Panel”, General Settings Guide.

2. {User Tools/Counter} key

• User Tools Press to change default settings and conditions to your requirements.

• Counter Press to display or print the total number of copies made.

AJO001S

5. Main power indicator

Lights when the main power switch is turned on.

Important

❒ Do not turn off the main power

switch while the On indicator is lit or blinking. Doing so may damage the hard disk.

6. On indicator

Lights when the operation switch is turned on.

7. Operation switch

Press to turn the power on (the On indicator goes on). Press again to turn the power off (the On indicator goes off).

8. {Clear/Stop} key

3. Display panel

Displays operation status, error messages, and function menus. See p.6 “Display Panel”.

4. {Energy Saver} key

Press to switch to the Energy Saver mode.

Note

❒ This key is ineffective during System

Settings (User Tools) operations.

• Press to cancel the entered data.

• Press to stop printing if the Printer screen is displayed.

9. {#} key

Press after entering a value.

10. Number keys

Press to enter a value for various settings.

Page 12

Getting Started

11. Function keys

Press to switch between the “Copy”, “Document Server”, “Fax”, Printer”, and “Scanner” screens.

The indicator for the selected function lights.

12. Function status indicators

These show the status of the above functions:

• Green: the function is active.

• Red: the function has been interrupted.

13. m: Data In indicator

The Data In indicator shows the status of data reception from a computer.

• This indicator blinks when data is being received.

• This indicator lights when there is data remaining to be printed.

Display Panel

This section describes configuration using the display panel when the printer function is selected.

Important

❒ The machine switches to offline when you make settings when the machine

is online. After you complete the setting, the machine switches to online automatically.

❒ If you make a setting when the machine is offline, it will stay offline afterward.

❒ The function items displayed serve as selector keys. You can select or specify

an item by pressing it lightly.

❒ When you select or specify an item on the display panel, it becomes highlighted.

❒ Keys dimmed (for example, ) cannot be used.

AJO002S

1. Operational status or messages

Displays current machine status, such as “Ready”, “Offline”, and “Printing...”. Information about the print job (user ID and document name) appears in this section.

2. [fOnline] / [ Offline]

When you press these keys, the machine switches between online and offline.

When the machine is online, it can receive data from the computer.

When the machine is offline, it cannot receive data from the computer.

Page 13

Control Panel

3. [Form Feed]

Press to print all the data left in the machine's input buffer.

Note

❒ When the machine is online, the status

appears dimly.

❒ This function is not available with the

RPCS printer language.

4. [Job Reset]

Press to cancel the current print job. If you press it when the machine is offline

and Hex Dump is selected, Hex Dump is canceled.

Note

❒ When the power is turned on, the copier display is shown. This is a factory

default. This initial setting can be changed. See “User Tools (System Settings)”, General Settings Guide.

5. [Print Jobs]

Press to display print jobs sent from a computer.

6. [Error Log]

Press to display the error logs of print jobs that sent from a computer.

7. [Spooling Job List]

Press to display spooled jobs.

8. Paper Tray Status indicators

The paper tray settings appear.

Page 14

Getting Started

User Authentication

When user authentication (User Code Authentication, Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication) is set, the authentication screen is displayed. Unless a valid user name and password are entered, operations are not possible with the machine. Log on to operate the machine, and log off when you are finished operations. Be sure to log off to prevent unauthorized users from using the machine.

User Code Authentication (Using a Printer Driver)

When user authentication is set, specify the user code in the printer properties of a printer driver. For details, see the printer driver Help.

Note

❒

Consult the User Administrator about your login user name, password, and user code. For details about the various types of user authentication, consult the appropriate administrators.

❒ For user code authentication, enter

a number that is registered in the Address Book as a login user name as the user code.

User Code Authentication (Using the Control Panel)

When user authentication is set, the following screen appears.

Follow the procedure below to log in when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.

A Press [Enter] for [Login User Name].

B Enter a login user name, and then

press [OK].

C Press [Enter] for [Login Password]. D Enter a login password, and then

press [OK].

E Press [Login].

When the user is authenticated, the screen for the function you are us-

Enter a user code (eight digit), and then press [#].

ing appears.

Page 15

User Authentication

Logoff (Using the Control Panel)

Follow the procedure below to log off when Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set.

A Press the {User Tools/Counter} key. B Press [o Logout].

C Press [Yes].

When Basic Authentication, Windows Authentication, LDAP Authentication, or Integration Server Authentication is set, make encryption settings in the printer properties of a printer driver, and then specify a login user name and password. For details, see the printer driver Help.

Note

❒ When logged on using a printer

driver, logging off is not required.

D Press the {User Tools/Counter} key.

Page 16

Getting Started

Connecting the Machine

Reference

For information about connection using Ethernet and wireless LAN, see “Confirming the Connection”, Network Guide.

For information about connection using Bluetooth, see the manual that comes with the optional Bluetooth interface unit.

Requirements

Before using this machine, make sure all environmental and electrical requirements are met. Connect the machine to the host computer using the parallel cable, network interface unit, or both.

Make sure all cables, connectors, and electrical outlets necessary to attach the machine to the host computer or network are at hand.

Connecting the Machine to the Host Using a USB Cable

A Connect the USB 2.0 interface ca-

ble to the USB port.

AJO003S

B Connect the other end to the USB

port on the host computer.

Note

❒ The USB 2.0 interface board is

supported by Windows 98 SE / Me / 2000 / XP, Windows Server 2003, Mac OS X v10.3.3 or higher.

• For Windows 98 SE / Me: Make sure to install “USB Printing Support”. If USB 2.0 is used with Windows 98 SE / Me, only a speed equal to that of USB 1.1 is possible.

You can connect the machine to the host computer using a USB interface cable.

This machine does not come with a USB interface cable. Make sure you purchase the appropriate cable for the machine and your computer.

Follow the procedure to connect the machine to the host computer using a USB interface cable.

•For Mac OS: To use Macintosh, the machine must be equipped with the optional PostScript 3 unit. If USB 2.0 is used with Mac OS X v10.3.3 or higher, a transfer speed of USB 2.0 is supported.

Page 17

Connecting the Machine

Connecting the Machine to the Host Using the Parallel Cable / IEEE 1394 (SCSI print) Cable

Connect the machine to the host computer using the optional parallel board or the optional IEEE 1394 interface board. This machine does not come with a parallel cable to connect the machine to the host computer.

The machine's parallel interface is a standard bidirectional interface. It requires a standard IEEE 1284 compliant 36-pin parallel cable and a parallel port on the host computer. Make sure you purchase the appropriate cable for the machine and your computer.

Note

❒ Do not use a parallel cable that is

longer than 3 meters (10 feet).

❒ Rating voltage of the interface con-

nector: Max. DC 5V

Follow the procedure to connect the machine to the host computer using a parallel cable or IEEE 1394 interface cable.

A Turn off the main power switches

of the machine and computer.

Important

❒ Before turning off the main

power switch, see “Turning Off the Power”, General Settings Guide.

B Plug the cable into the connector

on the machine’s interface.

❖ Parallel Connection

AJO004S

❖ IEEE 1394 (SCSI print) Connection

Important

❒ Before connecting the machine and

a computer using an interface cable, make sure the machine is not operating, and then turn off the main power switches of the machine and computer.

❒ Be sure to use a specified interface

cable. Other cables may cause radio interference.

AJO005S

C Plug the other end of the cable

into the connector on the computer’s interface.

D Turn on the machine's main pow-

er switch.

Page 18

Getting Started

E Turn on the computer.

Note

❒ When using Windows 95 / 98 /

Me / 2000 / XP and Windows Server 2003, a printer driver installation screen might appear when the computer is turned on. If this happens, click [Cancel] on the screen. For more information, see p.17 “Preparing the Machine”.

The machine and computer are now connected. The printer driver must be installed next. For information about how to install the printer driver, see p.17 “Preparing the Machine”.

Connecting to the Ethernet Interface

B Turn off the main power switch.

Important

❒ Make sure the main power is

off. See “Turning On the Power”, General Settings Guide.

C Connect the Ethernet cable to the

10 BASE-T / 100 BASE-TX port.

AJO006S

D Turn on the main power switch.

The network interface board supports 10 BASE-T or 100 BASE-TX connections.

Important

❒ Before making the connection,

touch the metallic part to ground yourself.

A A ferrite core for the Ethernet ca-

ble is supplied with this machine. The Ethernet cable loop should be about 9 cm (3.5 in.) (A) from the machine end of the cable.

ZKRH050E

1. Indicator (green)

Remains green when the machine is properly connected to the network.

2. Indicator (yellow)

Turns yellow when 100 BASE-TX is operating. Turns off when 10 BASE-T is operating.

AEV047S

Page 19

Setting Paper on the Bypass Tray

This section gives instructions for setting paper on the bypass tray. Use the bypass tray to print onto OHP transparencies, labels, thick paper, and envelopes that cannot be loaded in the paper tray.

Reference

For details about setting paper in the regular paper tray, see General Settings Guide.

Note

❒ When loading letterhead paper,

pay attention to its orientation. See “Orientation-fixed Paper or TwoSided Paper”, General Settings Guide.

❒ Paper within the following dimen-

sions can be set in the bypass tray:

• Vertical: 90 - 297 mm (3.55 - 11.69 in.)

• Horizontal: 148 - 600 mm (5.83 - 23.62 in.)

❒ Be sure to set the paper with the

side you want to print facing down in the bypass tray.

❒ When loading OHP transparencies

or thick paper in the bypass tray, make the paper setting using the control panel or printer driver.

Limitation

❒ The following functions are dis-

abled when printing from the bypass tray:

• Duplex printing (when the optional unit is installed)

•Auto Tray Select

• Auto Tray Switching

•Rotating collate

• Staple (when the optional unit is installed)

Important

❒ When printing using the printer

function, original images are always rotated by 180 degrees (the orientation of images to be printed is opposite to that of the copier function). When printing onto paper with specific orientation requirements, such as envelopes and letterheads, make sure to rotate the paper feed orientation to 180 degrees.

❒ Be sure to set the paper size using

the printer driver when printing data from the computer. The paper size set using the printer driver has priority over the one set using the display panel.

❒ The number of sheets that can be

loaded in the bypass tray depends on the paper type.

❒ Paper sizes fed from the bypass

tray are output first sheet down, print side-up.

A Open the bypass tray.

AJO007S

Page 20

Getting Started

B Adjust the paper guides to the pa-

per size.

Important

❒ If the paper guides are not flush

against the paper, skewing and misfeeds might occur.

AJO008S

1. Extender

2. Paper guides

3. Paper guide release lever

❒ Fan the paper to get air between

the sheets to avoid a multi-sheet feed.

❒ When setting an OHP transpar-

ency, make sure that its front and back sides are properly positioned.

❒ Select paper type when printing

onto OHP transparencies or thick paper (over 127.9 g/m For details, see p.16 “Setting Thick Paper or OHP Transparencies”.

D Select the paper size.

Note

❒ The following procedures are

not required if you select [Driver

/ Command] from [Bypass Tray Setting Priority] in [System] of

[Printer Features] (see p.128 “System”). In that case, set paper size using the printer driver.

Note

❒ Before loading paper, unlock

the paper guides by pushing up the paper guide release lever.

❒ To lock the paper guides, push

down the paper guide release lever. The machine then selects the bypass tray automatically.

C Gently insert paper face up into

the bypass tray until the beeper sounds.

Note

❒ The beeper will not sound if it is

turned off. Gently insert paper until it stops.

❒ Do not stack paper over the lim-

it mark, otherwise a skewed image or misfeeds might occur.

❒ Open out the extender to sup-

port paper sizes larger than A4

L, 8

/2u11 L.

❒ If you select [Machine Settings]

from [Bypass Tray Setting Priority] in [System] of [Printer Features] (see p.128 “System”), the settings made using the control panel have priority over the printer driver settings.

❒ If the printer driver is not used,

select [Machine Settings] from

[Bypass Tray Setting Priority] in [System] of [Printer Features] (see

p.128 “System”). Set the paper size using the control panel.

❒ Thick paper and OHP transpar-

encies are delivered face up on the top of the preceding page; therefore, the prints need to be rearranged into the correct order. To avoid this, select [Re- verse order print:] in the RPCS printer driver settings to deliver the prints in the correct page order.

Page 21

Setting Paper on the Bypass Tray

Reference

For printer driver settings, see the printer driver Help.

For details about setting custom sizes, see p.15 “Setting Custom Size Paper”.

A Press the {User Tools/Counter}

key on the control panel.

AJO009S

B Press [System Settings]. C Press the [Tray Paper Settings]

tab.

Setting Custom Size Paper

Note

❒ The following procedures are not

required if you select [Driver / Com-

mand] from [Bypass Tray Setting Priority] in [System] of [Printer Features]

(see p.128 “System”). In that case, set the paper size using the printer driver.

❒ If you select [Machine Settings] from

[Bypass Tray Setting Priority] in [Sys-

tem] of [Printer Features] (see p.128 “System”), the settings made using the control panel have priority over the printer driver settings.

❒ If the printer driver is not used, se-

lect [Machine Settings] from [Bypass

Tray Setting Priority] in [System] of [Printer Features] (see p.128 “Sys-

tem”). Set the paper size using the control panel.

D Press [TNext] to scroll through

the list.

E Press [Printer Bypass Paper Size]. F Select the paper size.

Note

❒ Press [UPrevious] or [TNext]

to scroll through the list.

❒ When loading thick paper or

OHP transparencies, select paper size and paper type. For details, see p.16 “Setting Thick Paper or OHP Transparencies”.

G Press [OK].

Reference

For printer driver settings, see the printer driver Help.

A Press the {User Tools/Counter} key

on the control panel.

B Press [System Settings]. C Press the [Tray Paper Settings] tab. D Press [TNext] to scroll through the

list.

E Press [Printer Bypass Paper Size]. F Press [Custom size].

If a custom size is already set, press [Change Size].

G Press [Vertical].

H Press the {User Tools/Counter}

key.

Page 22

Getting Started

H Enter the vertical size of the paper

using the number keys, and then press [#].

I Press [Horizontal]. J Enter the horizontal size of the

paper using the number keys, and then press [#].

K Press [OK].

The paper sizes entered are displayed.

L Press [OK].

❒ If the printer driver is not used, se-

lect [Machine Settings] from [Bypass

Tray Setting Priority] in [System] of [Printer Features] (see p.128 “Sys-

tem”). Set the paper size using the control panel.

Reference

For printer driver settings, see Printer Driver Help.

A Press the {User Tools/Counter} key

on the control panel.

B Press [System Settings]. C Press the [Tray Paper Settings] tab. D Press [TNext] to scroll through the

list.

E Press [Paper Type: Bypass Tray].

M Press the {User Tools/Counter} key.

Setting Thick Paper or OHP Transparencies

Note

❒ Insert OHP transparencies in the

K orientation.

❒ The following procedures are not

required if you select [Driver / Com-

mand] from [Bypass Tray Setting Priority] in [System] of [Printer Features]

(see p.128 “System”). In that case, set the paper size using the printer driver.

❒ If you select [Machine Settings] from

[Bypass Tray Setting Priority] in [Sys-

tem] of [Printer Features] (see p.128 “System”), the settings made using the control panel have priority over the printer driver settings.

F Select [OHP] or [Thick Paper]. G Press [OK].

The paper type selected is displayed.

H Press the {User Tools/Counter} key.

Note

❒ The settings made will remain

valid until they are reset again. After printing on OHP transparencies or thick paper, make sure to clear settings for the next user.

Page 23

2. Preparing the Machine

Quick Install

Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, and Windows NT 4.0 users can easily install this software using the CD-ROM provided.

Using Quick Install, the PCL printer driver and/or RPCS printer driver and SmartDeviceMonitor for Client is installed under network environment, and TCP/IP port will be set.

Important

❒ To install printer driver under Windows 2000 / XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator.

❒ If you connect using USB, refer to p.39 “Installing the Printer Driver Using

USB” and install the printer driver.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this happens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [Quick Install].

The software license agreement appears in the [License Agreement] dialog box.

E After reading the agreement, click [I accept the agreement], and then click

[Next >].

F Select the machine model you want to use in the [Select Printer] dialog box.

For network connection via TCP/IP, select the machine whose IP address is displayed in [Connect To].

For parallel connection, select the machine whose printer port is displayed in [Connect To].

G Click [Install].

The printer driver installation starts.

H Click [Finish].

A message about restarting the computer may appear. Restart the computer to complete installation.

Page 24

Preparing the Machine

I Click [Exit] in the first dialog box of the installer, and then take out the CD-

ROM.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

❒ Auto Run may not work with certain operating system settings. If this hap-

pens, launch “Setup.exe” on the CD-ROM root directory.

❒ Select a machine to whose IP address is displayed in [Connect To] to install

SmartDeviceMonitor for Client when using TCP/IP.

Reference

Quick Install is not available unless bidirectional communication between the machine and computer is enabled via parallel connection. See p.58 “If Bidirectional Communication Is Disabled” for details about bidirectional communication between the machine and computer.

Page 25

Confirming the Connection Method

This machine supports network and local connection.

Before installing the printer driver, check how the machine is connected. Follow the driver installation procedure that is appropriate to the connection method.

Network Connection

This machine can be used as a Windows printing port or network printer.

Using This Machine as the Windows Printing port

Network connections can be established through Ethernet, IEEE 802.11b, and IEEE 1394 (IP over 1394).

Available ports are determined based on the combination of Windows operating system version and connection method used.

❖ Windows 95 / 98

Connection Method Available Ports

Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port

IEEE 1394 (IP over 1394) None

❖ Windows Me

Connection Method Available Ports

Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port

IEEE 1394 (IP over 1394) SmartDeviceMonitor for Client port

AJO011S

Page 26

Preparing the Machine

❖ Windows 2000

Connection Method Available Ports

Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

IEEE 1394 (IP over 1394) None

❖ Windows XP

Connection Method Available Ports

Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

IEEE 1394 (IP over 1394) SmartDeviceMonitor for Client port

Standard TCP/IP

❖ Windows Server 2003

Connection Method Available Ports

Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port

Standard TCP/IP

LPR port

IEEE 1394 (IP over 1394) SmartDeviceMonitor for Client port

Standard TCP/IP

❖ Windows NT 4.0

Connection Method Available Ports

Ethernet / IEEE 802.11b SmartDeviceMonitor for Client port

LPR port

IEEE 1394 (IP over 1394) None

Reference

See the explanation of how to install the printer driver for each type of port. For the SmartDeviceMonitor for Client port, see p.23 “Using the SmartDeviceMonitor for Client Port”.

For the Standard TCP/IP port, see p.30 “Using the Standard TCP/IP Port”.

For the LPR port, see p.32 “Using the LPR Port”.

Page 27

Confirming the Connection Method

Using as a network printer

This machine can be used as the Windows network printer, the NetWare print server, or the NetWare remote printer.

ZZZ003S

Reference

See the explanation of how to install the printer driver for each type of network printer.

For the Windows network printer, see p.34 “Using as a Windows Network Printer”.

For the NetWare print server and remote printer, see p.36 “Using as a NetWare Print Server / Remote Printer”.

Page 28

Preparing the Machine

Local Connection

Local connections can be established via parallel, USB, IEEE 1394 (SCSI print), and Bluetooth connections.

Windows operating system version determines the available connection methods.

•Windows 95:

• Parallel connections

•Windows 98:

• Parallel connections

•Windows 98 SE / Me:

• USB and Parallel connections

• Windows 2000:

• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections

•Windows XP:

• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections

• Windows Server 2003:

• USB, Parallel, IEEE 1394 (SCSI print), and Bluetooth connections

•Windows NT 4.0:

• Parallel connections

Reference

See the explanation of how to install the printer driver for each method of connection.

For the USB connection, see p.39 “Installing the Printer Driver Using USB”.

For the parallel connection, see p.45 “Printing with Parallel Connection”.

For the IEEE 1394 (SCSI print) connection, see p.47 “Installing the Printer Driver Using IEEE 1394 (SCSI print)”.

For the Bluetooth connection, see p.52 “Printing with Bluetooth Connection”.

Page 29

Using the SmartDeviceMonitor for Client Port

Installing SmartDeviceMonitor for Client

Important

❒ To install SmartDeviceMonitor for Client under Windows 2000 / XP Profes-

sional, Windows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrator.

❒ Install SmartDeviceMonitor for Client before installing the printer driver

when using the SmartDeviceMonitor for Client port.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this happens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [SmartDeviceMonitor for Client/Admin]. E The SmartDeviceMonitor for Client installer starts.

F The software license agreement appears in the [License Agreement] dialog

box. After reading through its contents, click [I accept the agreement.], and then click [Next >].

G Click [SmartDeviceMonitor for Client], and then click [Next >].

The SmartDeviceMonitor for Client installer starts.

H Follow the instructions on the display to install SmartDeviceMonitor for

Client.

I Click [Finish].

If you are required to restart the computer after installing SmartDeviceMonitor for Client, restart the computer.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Page 30

Preparing the Machine

Installing the PCL or RPCS Printer Driver (TCP/IP)

Important

❒ To install this printer driver under Windows 2000 / XP Professional, Win-

dows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. If this happens, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >]. H Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

Note

❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on

the operating system, printer model, and port.

J Click [Port:], and then click [Add].

K Click [SmartDeviceMonitor], and then click [OK]. L Click [TCP/IP], and then click [Search].

A list of printers using TCP/IP appears.

Page 31

Using the SmartDeviceMonitor for Client Port

M Select the printer you want to use, and then click [OK].

Only printers that respond to a broadcast from the computer appear. To use a machine not listed here, click [Specify Address], and then enter the IP address or host name of the machine.

Under Windows 95 / 98 / Me, you cannot add an IP address partially similar to the one already used. For example, if “192.168.0.2” is in use, “192.168.0.2xx” cannot be used. Similarly, if “192.168.0.20” is in use, “192.168.0.2” cannot be used.

N Check that the port of the selected printer is displayed in [Port:]. O Set a user code, if necessary.

This allows a SmartDeviceMonitor for Admin user to display and check statistics about the number of sheets which each user prints. For details, see SmartDeviceMonitor for Admin Help.

Up to 8 numeric characters can be entered. No alphabetic character or symbol can be entered.

P Select the [Default Printer] check box to configure the printer as default. Q Click [Continue].

Installation starts.

R Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer to complete installation.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, install use [Add Printer]. See p.55 “If a Message Appears during Installation”.

Page 32

Preparing the Machine

Installing the PCL or RPCS Printer Driver (IPP)

Important

❒ To install printer driver under Windows 2000 / XP Professional, Windows

Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. For this, log on as an Administrators or Power Users group member.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Double-click the printer name to display the printer settings.

Note

❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on

the operating system, printer model, and port.

I Click [Port:], and then click [Add]. J Click [SmartDeviceMonitor], and then click [OK].

K Click [IPP].

Page 33

Using the SmartDeviceMonitor for Client Port

L In the [Printer URL] box, enter “http://printer's address/printer” as the print-

er's address.

If the server authentication is issued, to enable SSL (a protocol for encrypted communication), enter “https://printer's address/printer” (Internet Explorer

5.01, or a higher version must be installed).

(example IP address: 192.168.15.16)

http://192.168.15.16/printer

https://192.168.15.16/printer

You can enter “http://printer's address/ipp” as the printer's address.

M Enter a name for identifying the printer in [IPP Port Name]. Use a name dif-

ferent from the one of any existing port.

If a name is not specified here, the address entered in the [Printer URL] box becomes the IPP port name.

N Click [Detailed Settings] to make necessary settings.

For information about the settings, see SmartDeviceMonitor for Client Help.

O Click [OK]. P Check that the port of the selected printer is displayed in [Port:]. Q Set a user code, if necessary.

This allows a SmartDeviceMonitor for Admin user to display and check the number of sheets each user prints. For details, see SmartDeviceMonitor for Admin Help.

Up to 8 numeric characters can be entered. No alphabetic characters or symbols can be entered.

R Select the [Default Printer] check box to configure the printer as default. S Click [Continue].

Installation starts.

T Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer to complete installation.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.55 “If a Message Appears during Installation”.

Page 34

Preparing the Machine

Changing the Port Settings for SmartDeviceMonitor for Client

Follow the procedure below to change the SmartDeviceMonitor for Client settings, such as TCP/IP timeout, recovery/parallel printing, and printer groups.

Windows 95 / 98:

A Open the [Printers] window from the [Start] menu. B In the [Printers] window, click the icon of the printer you want to use. On

the [File] menu, click [Properties].

C Click the [Details] tab, and then click [Port Settings].

The [Port Settings] dialog box appears.

Windows 2000 / Windows NT 4.0:

A Open [Printers] window from [Start] menu. B In the [Printers] window, click the icon of the printer you want to use. On

the [File] menu, click [Properties].

C On the [Ports] tab, click [Configure Port].

The [Port Settings] dialog box appears.

Page 35

Using the SmartDeviceMonitor for Client Port

Windows XP, Windows Server 2003:

A Open the [Printers and Faxes] window from the [Start] menu.

The [Printers and Faxes] window appears.

B Click the icon of the machine you want to use. On the [File] menu, click

[Properties]. The printer properties appear.

C Click the [Ports] tab, and then click [Configure Port].

The [Port Configuration] dialog box appears.

• For TCP/IP, timeout setting can be configured.

Note

❒ If no settings on the [Recovery/Parallel Printing] tab are available, follow

the procedure below.

A Click [Cancel] to close the [Port Configuration:] dialog box.

B Start SmartDeviceMonitor for Client, and then right-click the Smart-

DeviceMonitor for Client icon on the taskbar.

C Click [Extended Features Settings], and then select the [Set Recovery/Par-

allel Printing for each port] check box.

D Click [OK] to close the [Extended Features Settings] dialog box.

• User, proxy, and timeout settings can be configured for IPP.

Reference

For information about these settings, see “Using SmartDeviceMonitor for Client”, Network Guide, or SmartDeviceMonitor for Client Help.

Page 36

Preparing the Machine

Using the Standard TCP/IP Port

Installing the PCL or RPCS Printer Driver

Important

❒ To install this printer driver under Windows 2000 / XP Professional, and

Windows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >]. H Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

Note

❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on

the operating system, printer model, and port.

J Click [Port:], and then click [Add]. K Click [Standard TCP/IP Port], and then click [OK].

Configure the Standard TCP/IP port settings, and then see Windows Help if [Standard TCP/IP Port] does not appear.

L Click [Next >] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.

Page 37

Using the Standard TCP/IP Port

M Enter the printer name or IP address in the [Printer Name or IP Address] box.

The [Port Name] text box automatically obtains a port name. Change this name if necessary.

When the device selection appears, select “RICOH NetworkPrinter Driver C Model”.

N Click [Next >]. O Click [Finish] in the [Add Standard TCP/IP Printer Port Wizard] dialog box.

The installation start dialog box reappears.

P Check that the port of the selected printer is displayed in [Port:]. Q Configure the default printer as necessary. R Click [Continue].

The printer driver installation starts.

S Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer to complete installation.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.55 “If a Message Appears during Installation”.

Page 38

Preparing the Machine

Using the LPR Port

Installing the PCL or RPCS Printer Driver

Important

❒ To install this printer driver under Windows 2000 / XP Professional, Win-

dows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select a printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Select the machine model you want to use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

H Click [Next >]. I Double-click the printer name to display the printer settings.

Note

❒ The details shown in [Comment:], [Driver:], and [Port:] vary depending on

the operating system, printer model, and port.

J Click [Port:], and then click [Add]. K Click [LPR Port], and then click [OK].

If [LPR Port] does not appear, see Windows Help and install it.

Page 39

Using the LPR Port

L Enter the printer's IP address in the [Name or address of server providing lpd]

box.

M Enter “lp” in the [Name of printer or print queue on that server] box, and then click

[OK].

The port is added.

N Check that the port of the selected printer is displayed in [Port:]. O Configure the default printer as necessary. P Click [Continue].

The printer driver installation starts.

Q Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer to complete installation.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.55 “If a Message Appears during Installation”.

Page 40

Preparing the Machine

Using as a Windows Network Printer

Installing the PCL or RPCS Printer Driver

To use the print server, install the printer driver by selecting “Network printer server”, and then select the Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0 shared printer.

This section assumes that the client has already been configured to communicate with a Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0 print server. Do not begin the following procedure before the client is set up and configured correctly.

Important

❒ To install the printer driver under Windows 2000 / XP Professional, Win-

dows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

❒ If you print with a print server connected to the printer using the SmartDe-

viceMonitor port, Recovery Printing and Parallel Printing cannot be used from the client.

❒ If you print with a Windows XP or Windows Server 2003 print server, notifi-

cation functions of SmartDeviceMonitor may not be used with the client.

❒ If you print with a Windows NT 4.0 print server, install the printer driver be-

fore you connect the print server to the printer.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >].

Page 41

Using as a Windows Network Printer

H Select the [Printer Name] check box to select the printer models you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

J Click [Port:], and then click [Add]. K Click [Network Printer], and then click [OK]. L Double-click the computer name you want to use as a print server in the

[Browse for Printer] window.

M Select the printer you want to use, and then click [OK]. N Check that the port of the selected printer is displayed in [Port:].

O Configure the user code as necessary.

For an RPCS printer driver, a user code can be set after the printer driver installation. For information about user code, see the printer driver Help.

Select the [Default Printer] check box to configure the printer as default.

P Q Click [Continue].

The printer driver installation starts.

R Click [Finish] in the installation completion dialog box.

A message about restarting the computer may appear. Restart the computer to complete installation.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.55 “If a Message Appears during Installation”.

Page 42

Preparing the Machine

Using as a NetWare Print Server / Remote Printer

This explains how to set up the Windows computer used as the NetWare client.

Important

❒ To install this printer driver under Windows 2000 / XP Professional, Win-

dows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

The following explanation assumes NetWare Client is installed on the client computer and the NetWare server environment is correctly set up. Install all necessary client applications before following this procedure.

Set up the printer driver while logging on to the NetWare file server.

The following values are used in the example:

• Operating system: Windows 98

• NetWare version: 4.1

• File server name: CAREE

• Queue name: R-QUEUE

A Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory.

B Select an interface language, and then click [OK].

The default interface language is English.

C Click [PCL/RPCS Printer Drivers]. D The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

E Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

Click [Next >].

F G Select the [Printer Name] check box to select the printer model you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

Page 43

Using as a NetWare Print Server / Remote Printer

H Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

I Click [Port:], and then click [Add]. J Click [Network Printer], and then click [OK]. K Double-click the name of the NetWare file server on the network tree.

The created queue is displayed.

L Select the print queue, and then click [OK]. M Check that the port of the selected printer is displayed in [Port:]. N Click [Continue].

The printer driver installation starts.

O Click [Finish] in the [Select Program] dialog box. P Click [Finish] in the [Installation completion.] dialog box. Q In the [Printers] window, open the printer properties.

Under Windows XP or Windows Server 2003, open the printer properties from the [Printers and Faxes] window.

R On the [Printer Settings] tab, clear the [Form Feed] and [Enable Banner] check

boxes.

Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, click the [NetWare setting] tab.

Do not select these check boxes since they are automatically selected by the printer driver. If you select the check boxes, the printer may not print correctly.

S Click [OK] to close the printer properties dialog box.

Note

❒ The protocol is set to inactive as default. Enable it using Web Image Mon-

itor or Telnet.

Page 44

Preparing the Machine

Form Feed

Do not use NetWare to configure form feed. Form feed is controlled by the printer driver on Windows. If NetWare form feed is configured, the printer may not print properly.

Follow the procedure below to disable form feed according to the operating system used:

• Under Windows 95 / 98 / Me, clear the [Form feed] check box on the [Printer Settings] tab in the printer properties dialog box.

• Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, clear the [Form feed] check box on the [NetWare Settings] tab in the printer properties dialog box.

Banner Page

Do not use NetWare to configure a banner page.

Follow the procedure below to disable banner pages according to the operating system used:

• Under Windows 95 / 98 / Me, clear the [Enable banner] check box on the [Print- er Settings] tab in the printer properties dialog box.

• Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, clear the [Enable banner] check box on the [NetWare Settings] tab in the printer properties dialog box.

Printing after Resetting the Printer

Printer to print server connection requires 30 - 40 seconds to resume after the printer is reset. During this period, jobs may be accepted (depending on NetWare specifications) but not printed.

To print after resetting the printer as the remote printer, check on the print server that the remote printer is disconnected, or wait for two minutes before trying to print.

Page 45

Installing the Printer Driver Using USB

This section explains how to install printer drivers using USB.

Before installing, check that only the operating system is running on the computer and no print jobs are in progress.

The printer drivers can be installed from the supplied CD-ROM provided with this machine.

Windows 98 SE / Me - USB

Important

❒ Installation via USB is not possible under Windows 95 / 98. Upgrade to Win-

dows 98 SE / Me.

When USB is first used, the plug and play function starts and the [New Hardware Found], [Device Driver Wizard], or [Add New Hardware Wizard] dialog box appears, de- pending on the operating system.

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB” port is added to the [Printers] window.

A Turn off the power of the machine. B Connect the machine to the computer using the USB cable.

Connect the USB cable firmly.

C Turn on the power of the computer. D Click [Next >]. E Click [Search for the best driver for your device. [Recommended]], and then click

[Next >].

F Select the [Specify a location:] check box, and then click [Browse...].

The [Browse for Folder] dialog box appears.

G Insert the CD-ROM into the CD-ROM drive.

Note

❒ When Auto Run starts, click [Exit]. ❒ To disable Auto Run, press the {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

Page 46

Preparing the Machine

H Specify the location where USB Printing Support is located, and then click

[Next >].

If the CD-ROM drive is D, the source files of USB Printing Support are stored in the following location:

D:\DRIVERS\USBPRINT\WIN98ME

I Check the location, and then click [Next >].

USB Printing Support is installed.

J Click [Finish].

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [Printers] window.

K Click [Next >]. L Click [Search for the best driver for your device. [Recommended]], and then click

[Next >].

M Select the [Specify a location:] check box, and then click [Browse...].

The [Browse for Folder] dialog box appears.

N Insert the CD-ROM into the CD-ROM drive.

Note

❒ When Auto Run starts, click [Exit]. ❒ To disable Auto Run, press the {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

O Specify the location where the source files of the printer driver are stored,

and then click [Next >].

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

•RPCS

D:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1

•PCL 5e

D:\DRIVERS\PCL5E\WIN9X_ME\(Language)\DISK1

•PCL 6

D:\DRIVERS\PCL6\WIN9X_ME\(Language)\DISK1

•PostScript 3

D:\DRIVERS\PS3\WIN9X_ME\(Language)\DISK1

P Check the location, and then click [Next >].

Add Printer Wizard starts.

Page 47

Installing the Printer Driver Using USB

Q Click [Finish].

Installation is complete. If installation is successful, the icon of the printer connected to the “USB001” port is added to the [Printers] window.

Note

❒ The number after “USB” varies depending on the number of printers con-

nected.

❒ It is not necessary to reinstall USB Printing Support when connecting a dif-

ferent machine via USB interface when USB Printing Support is installed.

❒ After installing USB Printing Support, if the printer driver is not installed,

follow the plug-and-play instructions of the printer.

Windows 2000 - USB

Important

❒ Installing a printer driver requires Administrator permission. Log on using

an account that has Administrator permission.

When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically.

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB” port is added to the [Printers] window.

If the printer driver is not installed, follow the plug-and-play instructions of the printer to install it from the supplied CD-ROM.

A Turn off the power of the machine.

B Connect the machine to the computer using the USB cable.

Connect the USB cable firmly.

C Turn on the power of the computer. D Click [Next >] in the [Found New Hardware Wizard] dialog box. E Select the [Search for a suitable driver for my device [recommended]] check box,

and then click [Next >].

F Select the [Specify location] check box, and then click [Next >]. G Insert the CD-ROM into the CD-ROM drive.

Note

❒ When Auto Run starts, click [Exit]. ❒ To disable Auto Run, press the left {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

Page 48

Preparing the Machine

H Specify the location where the source files of the printer driver is stored.

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

•RPCS

D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

•PCL 5e

D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1

•PCL 6

D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1

•PostScript 3

D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1

I Check the printer driver location, and then click [OK]. J Click [Next >]. K Click [Finish].

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB001” port is added to the [Printers] window.

Note

❒ The number after “USB” varies depending on the number of printers con-

nected.

Windows XP, Windows Server 2003 - USB

Important

❒ Installing a printer driver requires Administrators permission. Log on using

an account that has Administrators permission.

When USB is first used, Found New Hardware Wizard starts, and USB Printing Support is installed automatically.

If the printer driver has already been installed, plug and play is enabled, and the icon of the printer connected to the “USB” port is added to the [Printers] window.

The printer drivers can be installed from the supplied CD-ROM provided with this machine.

If the printer driver is not installed, follow the plug-and-play instructions of the printer to install it from the supplied CD-ROM.

A Turn off the power of the machine. B Connect the machine to the computer using the USB cable.

Connect the USB cable firmly.

C Turn on the power of the computer.

Page 49

Installing the Printer Driver Using USB

D In the Found New Hardware Wizard display, click [Search for a suitable driver

for my device [recommended]], and then click [Next >].

E Insert the CD-ROM into the CD-ROM drive.

Note

❒ If Auto Run starts, click [Cancel], and then [Exit]. ❒ To disable Auto Run, press the left {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

F Select the [Include this location in the search] check box under [Search for the best driv-

er in these location], and then click [Browse] to select the printer driver location.

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

•RPCS

D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

•PCL 5e

D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1

•PCL 6

D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1

•PostScript 3

D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1

G Check the printer driver location, and then click [Next >]. H Click [Continue].

I Click [Finish].

If installation is successful, the icon of the printer connected to the “USB001” port is added to the [Printers] window.

Note

❒ The number after “USB” varies depending on the number of printers con-

nected.

Page 50

Preparing the Machine

Troubleshooting for Using USB

Problems Solutions

The machine is not automatically recognized. Turn off the power of the machine, reconnect

the USB cable, and then turn it on again.

Windows has already configured the USB settings.

Open Windows' Device Manager, and then, under [Universal Serial Bus controllers], remove any conflicting devices. Conflicting devices have a yellow [!] or [?] icon by them. Take care not to accidentally remove required devices. For details, see Windows Help.

Note

❒ When using Windows 2000 / XP or Win-

dows Server 2003, an erroneous device is displayed under [USB Controller] in the [De- vice Manager] dialog box.

Page 51

Printing with Parallel Connection

To use a machine connected using a parallel interface, click [LPT1] when installing the printer driver.

Installing the PCL or RPCS Printer Driver

Important

❒ To install this printer driver under Windows 2000 / XP Professional, Win-

dows Server 2003, and Windows NT 4.0, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

Auto Run may not work with certain operating system settings. In that case, launch “Setup.exe” on the CD-ROM root directory.

C Select an interface language, and then click [OK].

The default interface language is English.

D Click [PCL/RPCS Printer Drivers]. E The software license agreement appears in the [License Agreement] dialog

box.

After reading the agreement, click [I accept the agreement.], and then click [Next >].

F Select the printer driver you want to use in the [Select Program] dialog box.

You can select several printer drivers.

G Click [Next >]. H Select the [Printer Name] check box to select the printer model you want to

use.

The printer name can be changed in the [Change settings for 'Printer Name'] box.

I Double-click the printer name to display the printer settings.

The details shown in [Comment:], [Driver:], and [Port:] vary depending on the operating system, printer model, and port.

J Check that [LPT1:] is shown in [Port:]. K Select the [Default Printer] check box to configure the printer as default.

Page 52

Preparing the Machine

L Click [Finish].

The printer driver installation starts.

M Click [Finish] in the installation completion dialog box.

Note

❒ To stop installation of the selected software, click [Cancel] before installa-

tion is complete.

Reference

A message appears if there is a newer version of the printer driver already installed. If there is, you cannot install the printer driver using Auto Run. If you still want to install the printer driver, use [Add Printer]. See p.55 “If a Message Appears during Installation”.

Page 53

Installing the Printer Driver Using IEEE 1394 (SCSI print)

The printer drivers can be installed from the supplied CD-ROM provided with this machine.

Important

❒ Quit all applications currently running, and do not print during installation.

❒ Do not connect IEEE 1394 or USB devices to the computer or turn on another

printers during installation.

❒ Before uninstalling the printer driver, check that the IEEE 1394 interface cable

is disconnected from the computer.

❒ SCSI print must be set to “active” from the control panel. For details, see Net-

work Guide.

❒ This machine can receive print data from one computer at a time only. An

message may appear if jobs from different computers collide.

❒ If jobs collide, the first received is printed first.

❒ When the printer driver is properly installed, connecting or disconnecting the

optional IEEE 1394 cable causes the printer icon to change.

Windows 2000

Note

❒ If [Found New Hardware Wizard] appears every time the computer is started or

the cable is connected, disable the device. To install another printer driver after setting the “1394_00n” port, click [1394_00] as a port during the printer driver installation.

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

❒ The optional 1394 interface unit can be used only with Service Pack 1 (SP1) or

higher.

A Connect the machine to the computer using the IEEE 1394 interface cable. B Click [Next >] in the [Found New Hardware Wizard] dialog box. C When the message “This wizard will complete the installation for this De-

vice: Unknown” appears, click [Specify a location], and then click [Next >].

D When the message “Locate Driver Files” appears, select the [Optional search

locations.] check box, and then click [Specify a location], and then click [Next >].

Page 54

Preparing the Machine

E Insert the CD-ROM into the CD-ROM drive.

Note

❒ If Auto Run starts, click [Cancel], and then [Exit]. ❒ To disable Auto Run, press the left {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

F Click [Browse]. G Select the printer driver you want to use.

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

•RPCS

D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

•PCL 5e

D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1

•PCL 6

D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1

•PostScript 3

D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1

H Click [Open]. I Click [OK].

Page 55

Installing the Printer Driver Using IEEE 1394 (SCSI print)

J Follow the on-screen instructions.

When installation is complete, the printer connected to “1394_00n” appears in the [Printers] window: (“n” shows the number of printers connected.)

Note

❒ If the printer driver has already been installed, the printer icon is added to

the [Printers] window. In this case, printer driver installation is not necessary.

❒ If printing does not work properly after the installation, delete the port and

reinstall the printer driver. For details, see p.151 “The Machine Does Not Print”.

❒ If you do not want to install the printer when Found New Hardware Wiz-

ard starts under an operating system that supports SCSI print, disable the device by following the procedure below.

A When the [Found New Hardware Wizard] dialog box appears, click [Next >].

B When the message “This wizard will complete the installation for this

Device: Unknown” appears, select the [Search for a suitable driver for my device [recommended]] check box, and then click [Next >].

C When the message “Please choose your search and installation option.”

appears, clear all check boxes from [Search for the best driver in these loca- tions.], and then click [Next >].

D When the message “Driver Files Search Results” appears, select the [Dis-

able the device. The Add/Remove Hardware Wizard in the control Panel can be able to complete the driver installations.] check box, and then click [Finish].

Page 56

Preparing the Machine

Windows XP, Windows Server 2003

Important

❒ SCSI print must be set to “active” from the control panel. For details, see Net-

work Guide.

❒ Installing this printer driver requires Administrators permission. Log on us-

ing an account that has Administrators permission.

Note

❒ This machine can receive print data from one computer at a time only. If a job

from a computer collides with other data, a message may appear on the computer.

❒ To install another printer driver after setting the “1394_00n” port, click

[1394_00] as a port during the printer driver installation.

❒ When the printer driver is properly installed, connecting or disconnecting the

optional IEEE 1394 cable causes the printer icon to change.

A Connect the machine to the computer using the IEEE 1394 interface cable.

When the [Found New Hardware Wizard] dialog box appears, check that [This wiz- ard helps you install software for: (Unknown)] is displayed.

B Select the [Install from a list on specific location (Advanced)] check box, and then

click [Next >].

C When the message “Please choose your search and installation option.” ap-

pears, select the [Search for the best driver in these locations.] check box, select the [Include this location in the search:] check box, and then select the [Include this location in the search:] check box.

D Insert the CD-ROM into the CD-ROM drive.

Note

❒ If Auto Run starts, click [Cancel], and then [Exit]. ❒ To disable Auto Run, press the left {Shift} key when inserting the CD-ROM

into the drive and keep it pressed until the computer finishes reading from the CD-ROM.

Page 57

Installing the Printer Driver Using IEEE 1394 (SCSI print)

E Specify the location where the source files of the printer driver is stored,

and then click [Next >].

If the CD-ROM drive is D, the source files of the printer driver are stored in the following location:

•RPCS

D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1

•PCL 5e

D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1

•PCL 6

D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1

•PostScript 3

D:\DRIVERS\PS3\WIN2K_XP\(Language)\DISK1

When installation is complete, the printer connected to “1394_00n” appears in the [Printers and Faxes] window. (“n” shows the number of printers connected.)

F Follow the on-screen instructions.

Note

❒ If the printer driver has already been installed, the printer icon is added to

the [Printers and Faxes] window. In this case, printer driver installation is not necessary.

❒ Even if the printer driver is already installed, the message “Found New

Hardware Wizard” may appear when the machine is connected to the computer using the IEEE 1394 interface cable for the first time. In that case, install the printer driver.

❒ If printing does not work properly after the installation, delete the port and

reinstall the printer driver. For details, see p.151 “The Machine Does Not Print”.

❒ If you do not want to install the printer when Found New Hardware Wiz-

ard starts under an operating system that supports SCSI print, disable the device by following the procedure below:

A When the [Found New Hardware Wizard] dialog box appears, check that

[This wizard helps you install software for: Unknown] is displayed, select the [Install from a list on specific location (Advanced)] check box, and then click [Next >].

B When the message “Please choose your search and installation option.”

appears, clear all check boxes from [Search for the best driver in these loca- tions.], and then click [Next >].

C When the message “The wizard could not find the software on your

computer for..” appears, click [OK].

D When the message “Cannot Install this Hardware” appears, select the

[Don't prompt again to install the software] check box, and then click [Finish].

Page 58

Preparing the Machine

Printing with Bluetooth Connection

Supported Profiles

❖ SPP, HCRP

• A maximum of two Bluetooth adaptor or Bluetooth-equipped computers

can be connected at the same time using the Bluetooth interface: one by SPP, one by HCRP.

• When connecting more than one Bluetooth adaptor or Bluetooth-equipped

computer at the same time, the first device that establishes connection is selected. When selecting the connection between the other devices, cancel the first established connection.

• Conditions for bidirectional communications

• SPP connection does not support bidirectional communications.

• HCRP connection supports bidirectional communications.

❖ BIP

• For BIP connection, a module including PostScript 3 must be installed in

the machine.

• Only one Bluetooth adaptor or Bluetooth-equipped computer can be con-

nected via BIP.

• Only JPEG images that can be printed using BIP.

• User codes are disabled for BIP.

You cannot print if print functions are restricted.

• Some printers do not support BIP.

Printing with Bluetooth Connection

To install the printer driver, follow the procedure used to install parallel interface.

Important

❒ To install the printer driver under Windows 2000 / XP Professional or Win-

dows Server 2003, you must have an account that has Manage Printers permission. Log on as an Administrators or Power Users group member.

Note

❒ System requirements vary depending on the Bluetooth standard and specifi-

cations. For details, see the manuals supplied with each product.

❒ For information about setting up Bluetooth under other operating systems or

using it with different utilities, see the manuals supplied with those operating systems or utilities.

Page 59

Printing with Bluetooth Connection

A Start 3Com Bluetooth Connection Manager. B Check that the printer you want to use appears in 3Com Bluetooth Connec-

tion Manager.

C On the [Tool] menu, click [COM port]. D Check that the message “Bluetooth Serial Client (COMx) “ appears under

Client Ports. (X indicates the COM port number used by Bluetooth.)

E Click [Close]. F On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

G Click the icon of the printer you want to use. H On the [File] menu, click [Properties]. I Click the [Ports] tab.

J Under [Port], select the [COMx:] check box. X indicates the COM port num-

ber used by Bluetooth.

K Click [OK].

Close the [Printers] window.

❖ If a dialog box appears while transmitting a print job, reestablish network connec-

tion as follows:

A Select the printer you want to use in the [Printers and Faxes] box.

B Click [Connect].

Note

❒ To always use the same printer, select the [Always use for this connection]

check box.

Reference

For details, see the manuals supplied with the Bluetooth adaptor or computer equipped with Bluetooth.

Page 60

Preparing the Machine

Configuring Security Mode Settings

A Start 3Com Bluetooth Connection Manager. B On the [Tools] menu, click [Security Mode].

The [Security Mode] dialog box appears.

C Select the security mode in the [Security Mode:] list.

If you click [High], or [Custom], and specify [Link] in the [Custom Settings] dialog box, enter the Bluetooth password. For information about entering the password, see p.54 “Printing in the Security Mode”.

For all other security modes and custom settings, no password is required.

Note

❒ For information about each mode, see the manuals supplied with the utility.

D Click [OK].

Close the [Security Mode] dialog box.

Reference

For details about the security mode, see 3Com Bluetooth Connection Manager Help. For details about the password entry which is required to transmit print jobs, see p.54 “Printing in the Security Mode”.

Printing in the Security Mode

A Send the print job to the printer in use.

Depending on the computer configuration, the [Connect] dialog box may appear. If it does, use it to establish the network connection.

B The [Authentication] dialog box appears. C Enter the Bluetooth password, and then click [OK].

As the Bluetooth password, enter the last four digits of the machine's serial number. You can find the serial number on the label attached to the back of the machine. For example, if the serial number is 00A0-001234, the Bluetooth password is 1234.

D The print job is sent.

Note

❒ The Bluetooth password differs for each machine and cannot be changed.

Page 61

If a Message Appears during Installation

Message number 58 or 34 indicates that the printer driver cannot be installed using Auto Run. Install the printer driver using [Add Printer] or [>Install Printer].

For Windows 95 / 98 / Me, Windows 2000 and Windows NT 4.0:

A On the [Start] menu, point to [Settings], and then click [Printers]. B Double-click the Add Printer icon. C Follow the instructions in Add Printer Wizard.

Note

❒ If the printer driver is on a CD-ROM, the location of the RPCS printer driver

is either \DRIVERS\RPCS\WIN9X_ME, \DRIVERS\RPCS\WIN2K_XP, or \DRIVERS\RPCS\NT4. If the installer starts, click [Cancel] to quit.

For Windows XP Professional and Windows Server 2003:

A On the [Start] menu, click [Printers and Faxes]. B Click [Add a printer]. C Follow the instructions in Add Printer Wizard.

Note

❒ If the printer driver is on a CD-ROM, the location of the RPCS printer driver

is \DRIVERS\RPCS\WIN2K_XP. If the installer starts, click [Cancel] to quit.

For Windows XP Home Editions:

A On the [Start] menu, click [Printers and Faxes]. B Click [Add a Printer]. C Follow the instructions in Add Printer Wizard.

Note

❒ If the printer driver is on a CD-ROM, the location of the RPCS printer driver

is \DRIVERS\RPCS\WIN2K_XP. If the installer starts, click [Cancel] to quit.

Page 62

Preparing the Machine

Making Option Settings for the Printer

Make option settings for the machine using the printer driver when bidirectional communication is disabled.

Reference

For details about making option settings for the printer, see p.58 “If Bidirectional Communication Is Disabled”.

Conditions for Bidirectional Communication

Bidirectional communication allows information about paper size and feed direction settings to be automatically sent to the printer. You can check machine status from your computer.

• Bidirectional communication is supported by Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, and Windows NT 4.0.

• If you use the RPCS printer driver and bidirectional communication is enabled under Windows 2000, the [Change Accessories] tab is unavailable.

Note

❒ The RPCS printer driver supports bidirectional communications and updates

the machine status automatically.

❒ The PCL printer driver supports bidirectional communications. You can up-

date the machine status manually.

❒ The PostScript 3 printer driver does not support bidirectional communica-

tions.

To support bidirectional communication, the following conditions must be met:

❖ When connected with parallel cables

• The computer must support bidirectional communication.

• The machine must support bidirectional communication.

• The interface cable must support bidirectional communication.

• The machine must be connected to the computer using the standard paral-

lel cables and parallel connectors.

• Under Windows 2000, [Enable bidirectional support] must be selected, and

[Enable printer pooling] must not be selected on the [Ports] tab with the RPCS printer driver.

Page 63

Making Option Settings for the Printer

❖ When connected with the network

• The machine must support bidirectional communication.

• SmartDeviceMonitor for Client included on the CD-ROM must be installed,

and TCP/IP must be used.

• Under Windows 2000, [Enable bidirectional support] must be selected, and

[Enable printer pooling] must not be selected on the [Ports] tab with the RPCS printer driver.

• In addition to the above, one of the following conditions must also be met:

• The SmartDeviceMonitor for Client port and the TCP/IP protocol must be used.

• The standard TCP/IP port must be used without changing the default port name (for Windows 2000 / XP and Windows Server 2003).

• Microsoft TCP/IP print IP address must be specified for use (for Windows NT 4.0).

• IPP port name must include the IP address when using the IPP protocol.

❖ When connected with IEEE 1394

• The computer must support bidirectional communication.

• The machine must be connected to the IEEE 1394 connector of a computer using the IEEE 1394 interface cable.

• [Activate] must be selected in the SCSI print of IEEE 1394 and [Activate] must be selected in the Bidi-SCSI print.

• Under Windows 2000 / XP or Windows Server 2003, [Enable bidirectional support] must be selected, and [Enable printer pooling] must not be selected on the [ports] tab with RPCS printer driver.

❖ When connected with USB

The machine must be connected to the computer's USB port using the USB interface cable. The computer must support bidirectional communication.

Note

❒ Install SmartDeviceMonitor for Client from the supplied CD-ROM.

Page 64

Preparing the Machine

If Bidirectional Communication Is Disabled

Set up option settings when bidirectional communications are disabled.

Limitation

❒ Under Windows 2000 / XP and Windows Server 2003, Manage Printers per-

mission is required to change the printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member.

❒ Under Windows NT 4.0, Full Control permission is required to change the

printer properties in the [Printers] folder. Log on as an Administrators or Power Users group member.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties]. D Click the [Accessories] tab.

If options in the [Change Accessories] tab are disabled, bidirectional connection is enabled. In this case, no change is necessary for option settings.

Note

❒ If you are using the RPCS printer driver, click the [Change Accessories] tab.

E Select options installed from the [Options] area, and then make the neces-

sary settings.

F Select the total amount of the memory in [Total memory:] when the optional

SDRAM module is added.

G Under [Paper source tray settings:], click and highlight the tray to be used, and

then select the appropriate size, position, and type for the tray. Select the [Do not use Auto Tray Select] check box to exclude the tray from the targets of automatic tray selection.

H Click [OK] to close the printer properties dialog box.

Page 65

Installing Font Manager 2000

Limitation

❒ Under Windows 2000 / XP, Windows Server 2003, or Windows NT 4.0, in-

stalling applications by Auto Run requires administrator permission. To install a printer driver by Auto Run, log on using an account that has administrator permission.

A Quit all applications currently running. B Insert the CD-ROM into the CD-ROM drive.

The installer starts.

C Click [Font Manager 2000]. D Follow the instructions on the screen.

Page 66

Preparing the Machine

Using Adobe PageMaker Version 6.0, 6.5, or 7.0

Under Windows 95 / 98 / Me / 2000 / XP, Windows Server 2003, or Windows NT

4.0 with Adobe PageMaker, you need to copy PPD files to the PageMaker folder.

PPD files have the .ppd extension in the folder “DRIVERS\PS\WIN9X_ME\(Language)\DISK1\” on the CD-ROM.

The “WIN9X_ME” folder inside the “PS” folder is for Windows 95 / 98 / Me. Use the folder at this level that is appropriate for the operating system you are currently using.

The third folder “(Language)” may be substituted by an appropriate language name.

Copy the .ppd file to the PageMaker folder.

• For PageMaker 6.0 default installation The directory is “C:\PM6\RSRC\PPD4”.

• For PageMaker 6.5 default installation The directory is “C:\PM65\RSRC\USENGLISH\PPD4”. The “USENGLISH” may vary depending on your language selection.

• For PageMaker 7.0 default installation The directory is “C:\PM7\RSRC\USENGLISH\PPD4”. The “USENGLISH” may vary depending on your language selection.

Note

❒ If the driver is not set correctly after copying the “.ppd” file, printing may not

be performed properly.

❒ When using PageMaker, the optional features that can be selected by the

printer driver will not be active. The following procedure describes how to activate the optional printer features.

A On the [File] menu, click [Print].

The [Print Document] dialog box appears.

B Make the necessary settings in the [Features] box.

Page 67

3. Setting Up the Printer Driver

PCL - Accessing the Printer Properties

Windows 95 / 98 / Me - Accessing the Printer Properties

There are two methods to open the printer properties dialog box.

Making Printer Default Settings

To make the printer default settings, open the printer properties dialog box from the [Printers] window.

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties]. D Make the necessary settings, and then click [OK].

Note

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

Reference

For details, see Printer Driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the printer properties dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 95 / 98 / Me.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Properties].

The printer properties dialog box appears.

C Make the necessary settings, and then click [OK].

Page 68

Setting Up the Printer Driver

D Click [OK] to start printing.

Note

❒ The procedure to open the printer properties dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ With some applications, the printer driver settings are not used, and the

application's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box

of an application. Settings made here are used as defaults when printing from this application.

Reference

For details, see Printer Driver Help.

Windows 2000 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the Administrator and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Page 69

PCL - Accessing the Printer Properties

Making Printer Default Settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

To make printer settings for a specific application, open the [Printing Preferences] dialog box from that application. The following explains how to make settings for the WordPad application provided with Windows 2000.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from this application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list. C Make the necessary settings, and then click [Apply] to start printing.

Reference

For details, see Printer Driver Help.

Page 70

Setting Up the Printer Driver

Windows XP, Windows Server 2003 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Page 71

PCL - Accessing the Printer Properties

Making Printer Default Settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from this application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list. C Make the necessary settings, and then click [Apply] to start printing.

Reference

For details, see Printer Driver Help.

Page 72

Setting Up the Printer Driver

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making Printer Default Settings - Default

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Document Defaults].

The [Default] dialog box appears.

Page 73

PCL - Accessing the Printer Properties

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

Note

❒ The procedure to open the printer properties dialog box may vary depending

on the application. For details, see the manuals provided with the application you use.

❒ With some applications, the printer driver settings are not used, and the ap-

plication's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from this application.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Proper-

ties].

The printer properties dialog box appears.

C Make the necessary settings, and then click [OK]. D Click [OK] to start printing.

Reference

For details, see Printer Driver Help.

Page 74

Setting Up the Printer Driver

RPCS - Accessing the Printer Properties

Windows 95 / 98 / Me - Accessing the Printer Properties

There are two dialog box types of the printer properties dialog box.

“Multi-tab” is used as an example in this manual. For details about changing the dialog box types, see the printer driver Help.

❖ Multi-tab

This dialog box type is designed for users who often change print settings to perform various printing operations.

❖ Custom Setting

This dialog box type is designed for users who rarely change print settings. This type of dialog box may vary depending on the installed options.

Making Printer Default Settings

To make the printer default settings, open the printer properties dialog box from the [Printers] window.

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

Note

❒ With some applications, the printer driver settings are not used, and the ap-

plication's own default settings are applied.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

Note

❒ When you open the printer properties dialog box initially after installing

the RPCS printer driver, a confirmation message appears. After clicking [OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Reference

For details, see Printer Driver Help.

Page 75

RPCS - Accessing the Printer Properties

Making Printer Settings from an Application

You can make printer settings for a specific application.

Note

❒ The procedure to open the printer properties dialog box may vary depending

on the application. For details, see the manuals provided with the application you use.

❒ With some applications, the printer driver settings are not used, and the ap-

plication's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from this application.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

B Select the printer you want to use in the [Name] list, and then click [Proper-

ties].

The printer properties dialog box appears.

C Make the necessary settings, and then click [OK]. D Click [OK] to start printing.

Reference

For details, see Printer Driver Help.

Page 76

Setting Up the Printer Driver

Windows 2000 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

Note

❒ When you open the printer properties dialog box initially after installing

the RPCS printer driver, a confirmation message appears. After clicking [OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Page 77

RPCS - Accessing the Printer Properties

Making Printer Default Settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from this application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list. C Make the necessary settings, and then click [Apply] to start printing.

Reference

For details, see Printer Driver Help.

Page 78

Setting Up the Printer Driver

Windows XP, Windows Server 2003 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Manage Printers permission. Members of the Administrators and Power Users groups have Manage Printers permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

Note

❒ When you open the printer properties dialog box initially after installing

the RPCS printer driver, a confirmation message appears. After clicking [OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Page 79

RPCS - Accessing the Printer Properties

Making Printer Default Settings - Printing Preferences

Important

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, click [Printers and Faxes].

The [Printers and Faxes] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Printing Preferences...].

The [Printing Preferences] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

Note

❒ The procedure to open the [Printing Preferences] dialog box may vary depend-

ing on the application. For details, see the manuals provided with the application you use.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from this application.

A On the [File] menu, click [Print...].

The [Print] dialog box appears.

B Select the printer you want to use in the [Select Printer] list. C Make the necessary settings, and then click [Apply] to start printing.

Reference

For details, see Printer Driver Help.

Page 80

Setting Up the Printer Driver

Windows NT 4.0 - Accessing the Printer Properties

Making Printer Default Settings - The Printer Properties

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Properties].

The printer properties dialog box appears.

Note

❒ When you open the printer properties dialog box initially after installing

the RPCS printer driver, a confirmation message appears. After clicking [OK], the printer properties dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Page 81

RPCS - Accessing the Printer Properties

Making Printer Default Settings - Default

Important

❒ To change the printer default settings including option configuration settings,

log on using an account that has Full Control permission. Members of the Administrators, Server Operators, Print Operators, and Power Users groups have Full Control permission by default.

❒ You cannot change the printer default settings for each user. Settings made in

the printer properties dialog box are applied to all users.

A On the [Start] menu, point to [Settings], and then click [Printers].

The [Printers] window appears.

B Click the icon of the printer you want to use. C On the [File] menu, click [Document Defaults...].

The [Default] dialog box appears.

D Make the necessary settings, and then click [OK].

Note

❒ Settings you make here are used as the default settings for all applications.

Reference

For details, see Printer Driver Help.

Making Printer Settings from an Application

You can make printer settings for a specific application.

Note

❒ The procedure to open the printer properties dialog box may vary depending

on the application. For details, see the manuals provided with the application you use.

❒ With some applications, the printer driver settings are not used, and the ap-

plication's own default settings are applied.

❒ Any settings you make in the following procedure are valid for the current

application only.

❒ General users can change the properties displayed in the [Print] dialog box of

an application. Settings made here are used as defaults when printing from this application.

A On the [File] menu, click [Print].

The [Print] dialog box appears.

Page 82

Setting Up the Printer Driver

B Select the printer you want to use in the [Name] list, and then click [Properties].

The printer properties dialog box appears.

C Make the necessary settings, and then click [OK]. D Click [OK] to start printing.

Reference

For details, see Printer Driver Help.

Page 83

4. Other Print Operations

Printing a PDF File Directly

You can send PDF files directly to the machine for printing, without having to open a PDF application.

Printing Method

Limitation

❒ This function is possible only when

the optional PostScript 3 unit is installed.

❒ This function is possible for genu-

ine Adobe PDF files only.

❒ Version 1.3, 1.4, and 1.5 PDF files

are compatible.

❒ Transparency and JBIG2 (functions

of PDF version 1.4) are not compatible.

❒ PDF version 1.5 exclusive functions

are not compatible.

Note

❒ Paper size errors may occur when

printing on custom size paper.

❖ Using DeskTopBinder Lite

PDF files registered with DeskTopBinder Lite can be sent directly to the machine for printing.

Limitation

❒ Use DeskTopBinder Lite in the

supplied CD-ROM.

Note

❒ PDF Direct Print settings can be

made from PDF Direct Print properties.

❒ When printing PDF files for

which a password is set, one of the following settings is required:

• Enter the PDF password from PDF Direct Print properties. The RPCS printer driver must be installed.

• To set the PDF password, select [Change PDF Password] on the [PDF Menu] in Printer Features.

❒ When a group password is set

with DeskTopBinder Lite, set a group password using [PDF

Group Password] on the [PDF Menu] in Printer Features.

Reference

For details, see DeskTopBinder Lite Help.

❖ Using commands

From UNIX, you can print PDF files directly, using commands such as “ftp” and “lpr”.

Page 84

Other Print Operations

Unauthorized Copy Control

You can embed patterns and text under printed text to prevent unauthorized copying of the document. Unauthorized Copy Control consists of two functions:

[Data security for copying] and [Mask type:].

Important

❒ This function is designed to discourage copying of confidential documents; it

does not prevent unauthorized use of information.

Using [Data security for copying]

You can embed a pattern by setting it in the printer driver.

❖ Setting [Data security for copying] in the printer driver

• Select the [Data security for copying] checkbox. You can also enter the text in the [Text:] box.

• You cannot select the [Mask type:] checkbox at the same time.

• To print a document protected by gray overprint, the machine must be set up correctly. Consult an administrator.

Page 85

❖ Printing a document using [Data security for copying]

Cop

ing N

n y p

No g No Copy ng No Copying N

ing No Copying N ying No Copying pying No Copyin opying No Copyin

opying No Copyi

ing No Cop

Unauthorized Copy Control

AJO041

1. The print preview of the pattern

and text you have set is displayed.

2. The document is copied or stored

in this machine or another copier/multifunction machine where the optional Copy Data Security unit is installed.

3. The document is blanked by gray

overprint.

Reference

For details about setting [Data security for copying], see Printer Driver Help.

Limitation

❒ When printing a document that is set with [Data security for copying], the ma-

chine does not require the optional Copy Data Security unit to be installed. The Copy Data Security unit is required when copying or storing a document protected by gray overprint.

❒ Only the RPCS printer driver is supported.

❒ Printing at 200 dpi is not possible.

❒ You cannot partially embed a pattern and text in a document.

❒ Use 182 u 257 mm (7

/4u 101/2 in.) or larger paper.

❒ Use ordinary or recycled paper of at least 70% whiteness.

❒ Duplex printing may interfere with this function as a result of text and pat-

terns being visible through the paper.

Page 86

Copy

g ng

y p

No C

pying

No C

n yi py

Other Print Operations

Using [Mask type:]

You can embed patterns and text in a document by setting in the printer driver to prevent unauthorized copying.

❖ Setting [Mask type:] in the printer driver

• Select a pattern from [Mask type:], and then enter text in the [Text:] box.

Note

❒ You can set only [Text:], but [Mask type:] and [Text:] must be set together.

❖ Printing a document using [Mask type:]

No g No Copyin ng No Copying N

ing No Copying ying No Copying pying No Copyin opying No Copyi

No Cop

Copying No Copy

No Co g No Copying ng No Copying N

ing No Copying

pying No Copying

pying No Copyin opying No Copyi

ying No Cop

No Co

AJO040

1. The print preview of the pattern

and text you have set is displayed.

2. The document is copied, scanned,

or stored in this machine or another copier/multifunction machine.

3. The pattern and text you have set

appear.

Page 87

Unauthorized Copy Control

Reference

For details about setting [Mask type:], see Printer Driver Help.

Limitation

❒ Only the RPCS printer driver is supported.

❒ Printing at 200 dpi is not possible.

❒ You cannot partially embed patterns and text strings in a document.

Note

❒ Due to the effects of the settings, the results of copying, scanning, and saving

documents in the document server may vary depending on the machine model and setting conditions.

❒ Printing with background patterns and text may be slower than normal printing.

Important Notice

• Ricoh does not provide warranty regarding the appearance of print patterns and other copy protection features. The appearance of the print patterns and the performance of Unauthorized Copy Control may vary depending on the quality of paper used and the machine model and settings.

• Ricoh takes no responsibility for any damages sustained in connection with use of or inability to make use of Unauthorized Copy Control print patterns.

Page 88

Other Print Operations

Using the Print Job List

Print files stored in the machine can be printed. You can select the print files from the Complete List or List Per User ID screen.

Selecting the Initial Print Job List

For the print job list, select one of the two display types:

• Complete List: displays a list of saved print jobs.

• List Per User ID: displays a list of user IDs.

Reference

For details about list types, see p.83 “Displaying a Print Job List”.

A Press the {User Tools/Counter} key.

The User Tools / Counter menu appears.

B Press [Printer Features].

The Printer Features menu appears.

C On the [System] tab, press [Initial Print Job List].

D Select either [Complete List] or [List Per User ID].

After configuring the settings, the selected type of print job list is displayed.

Page 89

Using the Print Job List

Displaying a Print Job List

A list of files stored in the machine can be viewed on the display panel.

A Press the {Printer} key.

AJO030S

The Printer screen appears.

B Press [Print Jobs].

Either the Complete List or List Per User ID screen appears, depending on the [Initial Print Job List] setting in [System] of [Printer Features]. For details, see p.82 “Selecting the Initial Print Job List”.

❖ Complete List

If you select [Complete List] from [Initial Print Job List] (see p.82 “Selecting the Initial Print Job List”), the following screen appears:

1. [Complete List]

Displays all files stored in the machine.

AJO010S

2. [Locked Print Job List]

Displays only Locked Print files stored in the machine. See p.89 “Locked Print”.

Page 90

Other Print Operations

3. [Sample Print Job List]

Displays only Sample Print files stored in the machine. See p.86 “Sample Print”.

4. [Hold Print Job List]

Displays only Hold Print files stored in the machine. See p.92 “Hold Print”.

5. [Stored Print Job List]

Displays only Stored Print files stored in the machine. See p.95 “Stored Print”.

6. User ID, Date/Time, and File

Name display

Displays the time when the instruction to print the stored files was entered, User ID, and the file names.

❖ List Per User ID

If you select [List Per User ID] from [Initial Print Job List] (see p.82 “Selecting the Initial Print Job List”), the following screen appears:

7. [UPrev.] / [TNext.]

If the list of files does not fit on the screen, scroll down to view the list.

8. [Exit]

Returns to the Printer screen.

9. [Details]

Displays details about a selected file.

10. [Select All Jobs]

Selects all files stored in the machine.

11. [Clear All]

Clears all selections.

12. [Print]

Prints a selected file.

13. [Delete]

Deletes a selected file.

1. [Clear]

Deselects a selection.

2. User ID

Displays user IDs who sent files to the machine.

3. [UPrev.] / [TNext.]

If the list of files does not fit on the screen, scroll down to view the list.

4. [Exit]

Returns to the Printer screen.

5. [Complete List]

Displays all print jobs.

AJO020S

6. [Job List Per User ID]

Displays the print job list of each ID.

7. [Print All Jobs]

Prints all documents of the desired ID. If a user sends a different type of print jobs in the same ID, you can select which type of a print job to print.

Page 91

Using the Print Job List

Reference

For details about printing from the List Per User ID screen, see p.98 “Printing from List Per User ID”.

Note

❒ The display is not updated if a new file is stored while the list of stored files

is displayed. To update the display, press [Exit] to return to the Printer screen, and then press [Print Jobs] again.

❒ To store files in the machine, you can use the Document Server as well as

Sample Print, Locked Print, Hold Print, or Stored Print. See p.135 “Using the Document Server”.

❒ Select the required ID before pressing [Job List Per User ID] (6) or [Print All Jobs]

(7).

❒ If a large number of print jobs are stored in the machine, processing may

slow down temporarily, depending on which functions are used.

❒ If you press [Per User ID] in the Complete List screen, the screen switches to

the List Per User ID screen where [Back] appears at the bottom right. Press

[Back] to switch to the Complete List screen.

Page 92

Other Print Operations

Sample Print

Use this function to print only the first set of a multiple-set print job. After you have checked the result, remaining sets can be printed or canceled using the machine's control panel. This can reduce misprints due to mistakes in content or settings.

Limitation

❒ A Sample Print file cannot be stored

if:

• the total number of Sample Print,

Locked Print, Hold Print, and Stored Print files in the machine is over 100. (The maximum number varies depending on the volume of data in files.)

• the file contains over 1,000 pages.

• sent or stored files in the machine

contain over 9,000 pages in total.

Note

❒ If a Sample Print file has not been

stored properly, check the error log on the control panel (see p.105 “Checking the Error Log”).

❒ Even after you turn off the ma-

chine, stored documents in the machine remain. However, the [Auto

Delete Temporary Print Jobs] or [Auto Delete Stored Print Jobs] settings are

applied first (see p.128 “System”).

❒ If the application has a collate op-

tion, make sure it is not selected before sending a print job. By default, Sample Print jobs are automatically collated by the printer driver. If a collate option is selected from the application's [Print] dialog box, more prints than intended may be produced.

❒ If the first set of the Sample Print

files is not as you expected and you do not want to print remaining sets, delete the Sample Print file using the display panel. If you print the remaining sets of the Sample Print file, the job in the machine is deleted automatically.

Printing a Sample Print File

The following procedure describes how to print a Sample Print file with the PCL 6 / 5e and the RPCS printer driver. For information about how to print a Sample Print file with the PostScript 3 printer driver, see Post- Script 3 Supplement included as a PDF file on the CD-ROM.

Limitation

❒ Applications with their own driv-

ers, such as PageMaker, do not support this function.

❒ If you are using Mac OS X, you need

Mac OS X v10.2 or higher to use this function.

Note

❒ The following procedure describes

when you select [Complete List] from [Initial Print Job List] (see p.82 “Selecting the Initial Print Job List”).

A Configure Sample Print in the

printer driver's properties.

Reference

For details about configuring the printer drivers, see the relevant Help files.

Page 93

Sample Print

B Start printing from the applica-

tion's [Print] dialog box.

Note

❒ Make sure to set more than two

copies.

The Sample Print job is sent to the machine, and the first set is printed.

C On the machine's control panel,

press the {Printer} key to display the Printer screen.

E Press [Sample Print Job List].

A list of Sample Print files stored in the machine appears.

The following items also appear:

• User ID: The user ID set up by the printer driver.

• Date / Time: The date and time when the job was sent from the computer.

• File Name: The name of files stored in the machine.

Note

❒ Depending on the security set-

tings, certain print jobs may not be displayed.

AJO030S

D Press [Print Jobs].

A list of print files stored in the machine appears.

F Select the file you want to print

by pressing it.

Note

❒ To select all print jobs, press [Se-

lect All Jobs].

❒ Press [UPrev.] or [TNext.] to

scroll through the list.

❒ To cancel a selection, press the

highlighted print job again. To clear all selections, press [Clear All].

❒ To view details about a selected

print file, press [Details].

G Press [Print] to change the number

of sets to be printed.

Page 94

Other Print Operations

H Enter the new number of sets us-

ing the number keys.

If you do not want to change the set quantity, proceed to step

Note

❒ You can enter up to 999 sets. ❒ Press {Clear/Stop} to correct any

entry mistakes.

❒ When multiple files are selected

without setting a quantity, 1 page less than the minimum number of all settings is applied.

❒ When the number of set quanti-

ty is changed, the changed quantity is applied to all selected files.

Deleting Sample Print Files

If you are not satisfied with the sample printout, you can delete the Sample Print file, revise it and print it again until the settings are suitable.

A Press the {Printer} key to display

the Printer screen.

B Press [Print Jobs].

A list of print files stored in the machine appears.

C Press [Sample Print Job List].

A list of Sample Print files stored in the machine appears.

Note

❒ Depending on the security set-

tings, certain print jobs may not be displayed.

D Select the file you want to delete

by pressing it.

I Press [Yes].

The remaining sets are printed.

Important

❒ When printing is completed, the

stored file is deleted.

Note

❒ Press [No] to cancel printing.

❒ To stop printing after printing

has started, press [Exit], and then press [Job Reset]. The file is deleted.

❒ Remaining print jobs are print-

ed before the Sample Print job.

E Press [Delete].

The delete confirmation screen will appear.

F Press [Yes] to delete the file.

After the file has been deleted, the file list screen will return.

Note

❒ If you do not want to delete the

file, press [No].

Page 95

Locked Print

Use this function to maintain privacy when printing confidential documents on the machine over a shared network. Usually, it is possible to print data using the display panel once it is stored in this machine. When using Locked Print, it is not possible to print unless a password is entered on the machine's display panel. Your confidential documents will be safe from being viewed by other people.

Limitation

❒ A Locked Print file cannot be stored

if:

• the total number of Sample Print, Locked Print, Hold Print, and Stored Print files in the machine is over 100. (The maximum number varies depending on the volume of data in files.)

• the file contains over 1,000 pages.

• sent or stored files in the machine contain over 9,000 pages in total.

Note

❒ If a Locked Print file has not been

stored properly, check the error log on the control panel (see p.105 “Checking the Error Log”).

❒ Even after you turn off the ma-

chine, stored documents remain. However, the [Auto Delete Tempo-

rary Print Jobs] or [Auto Delete Stored Print Jobs] settings are applied first

(see p.128 “System”).

❒ If the application has a collate op-

tion, make sure it is not selected before sending a print job. Locked Print jobs are automatically collated by the printer driver as default. If a collate option is selected in the application print dialog box, more sets than intended may be printed.

❒ After the Locked Print file is print-

ed, the job is automatically deleted.

Printing a Locked Print File

The following procedure describes how to print a Locked Print file with the PCL 6 / 5e and the RPCS printer driver. For information about how to print a Locked Print file with the PostScript 3 printer driver, see PostScript 3 Supplement included as a PDF file on the CD-ROM.

Limitation

❒ Applications with their own driv-

ers, such as PageMaker, do not support this function.

❒ If you are using Mac OS X, you

need Mac OS X v10.2 or higher to use this function.

Note

❒ The following procedure describes

when you select [Complete List] from [Initial Print Job List] (see p.82 “Selecting the Initial Print Job List”).

A Configure the Locked Print in the

printer driver's properties.

Reference

For details about configuring the printer drivers, see the corresponding Help files.

B Start printing from the applica-

tion's [Print] dialog box.

The Locked Print job is sent to the machine.

C On the machine's control panel,

press the {Printer} key to display the Printer screen.

Page 96

Other Print Operations

D Press [Print Jobs].

A list of print files stored in the machine appears.

E Press [Locked Print Job List].

A list of Locked Print files stored in the machine appears.

The following items also appear:

F Select the file you want to print

by pressing it.

Note

❒ To select all print jobs, press [Se-

lect All Jobs].

❒ Press [UPrev.] or [TNext.] to

scroll through the list.

❒ To cancel a selection, press the

highlighted print job again. To clear all selections, press [Clear All].

❒ To view details about a selected

print file, press [Details].

G Press [Print].

The password screen appears.

• User ID: The user ID set up by the printer driver.

• Date / Time: The date and time when the job was sent from the computer.

Note

❒ If Locked Print is selected, file

names are displayed as “*****” on the screen to prevent unauthorized viewing.

❒ Depending on the security set-

tings, certain print jobs may not be displayed.

H Enter the password using the

number keys, and then press [OK].

The print confirmation screen appears.

Note

❒ A confirmation screen will ap-

pear if the password is not entered correctly. Press [OK] to enter the password again.

❒ When multiple print files are se-

lected, the machine prints only files that correspond to the entered password. The number of files is displayed on the confirmation screen.

Page 97

Locked Print

I Press [Yes].

The locked file is printed.

Important

❒ When printing is completed, the

stored file is deleted.

Note

❒ Press [No] to cancel printing.

❒ To stop printing after printing

has started, press [Exit], and then press [Job Reset]. The file will be deleted.

Deleting Locked Print Files

A Press the {Printer} key to display

the Printer screen.

B Press [Print Jobs].

A list of print files stored in the machine appears.

C Press [Locked Print Job List].

A list of Locked Print files stored appears.

Note

❒ Depending on the security set-

tings, certain print jobs may not be displayed.

D Select the file you want to delete

by pressing it.

E Press [Delete].

The password screen is displayed.

F Enter the password using the

number keys, and then press [OK].

The delete confirmation screen appears.

Note

❒ A confirmation screen will ap-

pear if the password is not entered correctly. Press [OK] to enter the password again.

❒ When multiple files are select-

ed, the machine deletes only files that correspond to the entered password. The number of files to be deleted is displayed on the confirmation screen.

G Press [Yes].

After the file has been deleted, the file list screen returns.

Note

❒ If you do not want to delete the

file, press [No].

Page 98

Other Print Operations

Hold Print

Use this function to temporarily hold a file in the machine, and print it from the computer or the machine's control panel later.

Limitation

❒ A Hold Print file cannot be stored

if:

• the total number of Sample Print, Locked Print, Hold Print, and Stored Print files in the machine is over 100. (The maximum number varies depending on the volume of data in files.)

• the file contains over 1,000 pages.

• sent or stored files in the machine contain over 9,000 pages in total.

Printing a Hold Print File

The following procedure describes how to print a Hold Print file with the RPCS printer driver. For information about how to print a Hold Print file with the PostScript 3 printer driver, see Postscript 3 supplement included as a PDF file in the supplied CD-ROM.

Limitation

❒ Applications with their own driv-

ers, such as PageMaker, do not support this function.

❒ If you are using Mac OS X, you

need Mac OS X v10.2 or higher to use this function.

Note

❒ If a Hold Print file has not been

stored properly, check the error log on the control panel (see p.105 “Checking the Error Log”).

❒ Even after you turn off the ma-

chine, stored documents in the machine remain. However, the [Auto

Delete Temporary Print Jobs] or [Auto Delete Stored Print Jobs] settings are

applied first (see p.128 “System”).

❒ If the application has a collate op-

tion, make sure it is not selected before sending a print job. By default, Hold Print jobs are automatically collated by the printer driver. If a collate option is selected from the application's Print dialog box, more prints than intended may be produced.

Reference

For details about setting printer drivers, see Printer Driver Help. You can also print or delete a Hold Print file from Web Image Monitor. For details, see Web Image Monitor Help.

Note

❒ The following procedure describes

when you select [Complete List] from [Initial Print Job List] (see p.82 “Selecting the Initial Print Job List”).

A Configure Hold Print in the print-

er driver’s properties.

Reference

For details about configuring the printer drivers, see the relevant Help files.

B Click [Details...], and then enter a

User ID in the [User ID:] box.

Page 99

Hold Print

C Start printing from the applica-

tion’s [Print] dialog box.

The Hold Print job is sent to the machine and stored.

D On the machine’s control panel,

press the {Printer} key to display the printer screen.

E Press [Print Jobs].

A list of print files stored in the machine appears.

F Press [Hold Print Job List].

A list of print files stored in the machine appears.

G Select the file you want to print

by pressing it.

Note

❒ To select all print jobs, press [Se-

lect All Jobs].

❒ Press [UPrev.] or [TNext.] to

scroll through the list.

❒ To cancel a selection, press the

highlighted print job again. To clear all selections, press [Clear All].

❒ To view details about the select-

ed print file, press [Details].

H Press [Print].

The confirmation screen appears.

I Press [Yes].

The Hold Print file is printed.

Important

❒ When printing is completed, the

stored file is deleted.

The following items also appear:

• User ID: The user ID set up by the printer driver.

• Date / Time: The date and time when the job was sent from the computer.

• File Name: The name of files stored in the machine.

Note

❒ Depending on the security set-

tings, certain print jobs may not be displayed.

Note

❒ Press [No] to cancel printing.

❒ To stop printing after printing

has started, press [Exit], and then press [Job Reset]. The file is deleted.

Page 100

Other Print Operations

Deleting Hold Print Files

A Press the {Printer} key to display

the Printer screen.

B Press [Print Jobs].

A list of print files stored in the machine appears.

C Press [Hold Print Job List].

A list of Hold Print files stored in the machine appears.

Note

❒ Depending on the security set-

tings, certain print jobs may not be displayed.

D Select the file you want to delete

by pressing it.

E Press [Delete].

The delete confirmation screen will appear.

F Press [Yes] to delete the file.

After the file has been deleted, the file list screen will return.

Note

❒ If you do not want to delete the

file, press [No].

Ricoh 3030 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual