Ricoh 3010 User Manual
Operating Instructions
Scanner Reference
Sending Scan Files by E-mail
1
Sending Scan Files by Scan to Folder
2
Storing Files Using the Scanner Function
3
Delivering Scan Files
4
Scanning Originals with the Network TWAIN Scanner
5
Various Scan Settings
6
Appendix
7
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of handling or operating the machine.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒ Media differ according to manual.
❒ The printed and electronic versions of a manual have the same contents.
❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒ Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖ About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖ General Settings Guide
Explains User Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖ Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖ Security Reference
This manual is for administrators of the machine. It explains security functions that the administrators can use to protect data from being tampered
with, or prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖ Copy/ Document Server Reference
Explains Copier and Document Server functions and operations. Also refer to
this manual for explanations on how to place originals.
❖ Facsimile Reference
Explains Facsimile functions and operations.
❖ Printer Reference
Explains Printer functions and operations.
❖ Scanner Reference
Explains Scanner functions and operations.
i
❖ Network Guide
Explains how to configure and operate the machine in a network environment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.
❖ Other manuals
• PostScript3 Supplement
•UNIX Supplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•Auto Document Link Guide
Note
❒ Manuals provided are specific to machine types.
❒ For "UNIX Supplement", please visit our Web site or consult an authorized
dealer.
❒ "PostScript3 Supplement" and "UNIX Supplement" include descriptions of
functions and settings that might not be available on this machine.
❒ The following software products are referred to using general names:
Product name General name
DeskTopBinder Lite and DeskTopBinder Professional
ScanRouter EX Professional
EX Enterprise
*
Optional
*
*
*
and ScanRouter
DeskTopBinder
the ScanRouter delivery software
ii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
Notice ......................................................................................................................1
How to Read This Manual .....................................................................................2
Symbols .....................................................................................................................2
About the Scanner Functions...............................................................................3
Display Panel..........................................................................................................4
Confirmation Displays ................................................................................................4
Scanner Features...................................................................................................7
1. Sending Scan Files by E-mail
Before Sending Scan Files by E-mail.................................................................11
Outline of Sending Scan Files by E-mail..................................................................11
Preparation for Sending by E-mail ...........................................................................12
Registering E-mail Addresses in the Address Book.................................................12
E-mail Screen...........................................................................................................13
Basic Operation for Sending Scan Files by E-mail...........................................14
Switching to the E-mail Screen ..........................................................................17
Specifying E-mail Destinations ..........................................................................18
Selecting the Destination from the Machine’s Address Book...................................18
Entering an E-mail Address Manually ......................................................................21
Selecting Destinations by Searching an LDAP Server.............................................22
Registering a Directly-Entered Destination in the Address Book.............................25
Specifying the E-mail Sender .............................................................................26
Selecting a Sender from the List ..............................................................................26
Using a Registration Number to Specify a Sender Name ........................................27
Selecting the Sender by Searching the Machine’s Address Book ...........................28
Specifying the E-mail Subject.............................................................................29
Specifying the E-mail Message ..........................................................................30
Selecting a Message from the List ...........................................................................30
Manual Entry of a Message .....................................................................................31
Simultaneous Storage and Sending by E-mail .................................................32
Sending the URL by E-mail .................................................................................33
2. Sending Scan Files by Scan to Folder
Before Sending Files by Scan to Folder............................................................ 35
Outline of Sending Scan Files by Scan to Folder.....................................................35
Preparation for Sending by Scan to Folder ..............................................................37
Registering Destination Folders in the Address Book..............................................38
Scan to Folder Screen .............................................................................................39
Basic Operations When Using Scan to Folder..................................................40
Switching to the Scan to Folder Screen ............................................................ 42
iii
Specifying Scan to Folder Destinations ............................................................ 43
Selecting the Destination from the Machine’s Address Book...................................43
Sending Files to a Shared Network Folder ..............................................................46
Sending Files to an FTP Server ...............................................................................50
Sending Files to NetWare server .............................................................................52
Registering the Path to the Selected Destination in the Address Book ...................56
Simultaneous Storage and Sending by Scan to Folder ................................... 57
3. Storing Files Using the Scanner Function
Before Storing Files.............................................................................................59
Outline of File Storage under the Scanner Function ................................................59
Basic Operation for Storing Scan Files ............................................................. 61
Specifying File Information for a Stored File ....................................................63
Specifying a User Name ..........................................................................................63
Specifying a File Name ............................................................................................64
Specifying a Password.............................................................................................65
Displaying the List of Stored Files.....................................................................66
List of Stored Files ...................................................................................................66
Searching the List of Stored Files ............................................................................68
Checking Stored Files from a Client Computer ................................................ 70
Using Desk Top Binder Lite to Display Stored Files ................................................70
Using Web Image Monitor to Display Stored Files...................................................70
Sending a Stored File ..........................................................................................71
Sending Stored Files................................................................................................71
Managing Stored Files.........................................................................................73
Deleting a Stored File...............................................................................................73
Changing Information for a Stored File ....................................................................74
4. Delivering Scan Files
Before Delivering Files ........................................................................................79
Outline of Scan File Delivery....................................................................................79
Preparing to Deliver a File........................................................................................80
Installing DeskTopBinder Lite from the Supplied CD-ROM .....................................81
Network Delivery Scanner Screen ...........................................................................82
Basic Operation for Delivering Files..................................................................83
Switching to the Network Delivery Scanner Screen.........................................86
Specifying Delivery Destinations .......................................................................87
Selecting Destinations Registered in the Destination List of the Delivery Server ....87
Specifying the Sender .........................................................................................90
Selecting a Sender from the Sender List .................................................................90
Selecting the Sender by Entering the Registration Number.....................................91
Selecting a Sender by Searching the Delivery Server’s Destination List ................. 92
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server... 93
Simultaneous Storage and Delivery...................................................................94
iv
5. Scanning Originals with the Network TWAIN Scanner
Before Using the Network TWAIN Scanner ....................................................... 95
Outline of the Network TWAIN Scanner...................................................................96
Preparing to Use the Network TWAIN Scanner ....................................................... 97
Installing the TWAIN Driver from the Supplied CD-ROM.........................................98
Basic Network TWAIN Scanner Operation ........................................................ 99
6. Various Scan Settings
Specifying Scan Settings ..................................................................................101
Items for Specifying Scan Settings..................................................................102
Scan Type ..............................................................................................................102
Resolution ..............................................................................................................102
Image Density ........................................................................................................102
Scan Size ...............................................................................................................103
Edit .........................................................................................................................111
Setting for Scanning Sides of Originals ..........................................................112
One-sided original ..................................................................................................112
Two-sided original ..................................................................................................112
Setting of Original Feed Type...........................................................................114
Original Orientation ................................................................................................114
Batch, SADF ..........................................................................................................116
Mixed Sizes............................................................................................................118
Divide .....................................................................................................................119
Stamp.....................................................................................................................120
Scanning Multiple Pages of Originals as One File .........................................122
Setting File Type and File Name.......................................................................124
Setting File Type ....................................................................................................124
Setting File Name...................................................................................................125
Programs ............................................................................................................127
Registering Frequently Used Setting .....................................................................127
Recalling a Program...............................................................................................128
Changing a Registered Program............................................................................129
Deleting a Program ................................................................................................130
Changing the Registered Program Name ..............................................................130
Scan Settings When Using Twain Scanner.....................................................132
Setting Original Orientation on the TWAIN Scanner .............................................. 132
When Scanning Originals of Mixed Sizes Using TWAIN Scanner .........................133
7. Appendix
Relationship between Resolution and Scan Size ........................................... 135
When Using E-mail, Folder Sending, Storing or Network Delivery Function .........136
When Using as a TWAIN Scanner.........................................................................137
Scan Settings and File Types ...........................................................................139
Software Supplied on CD-ROM ........................................................................140
Auto-Run Program .................................................................................................140
TWAIN Driver .........................................................................................................140
DeskTopBinder Lite................................................................................................141
v
Values of Various Set Items for Transmission/Storage/Delivery Function ... 143
Transmission Function ...........................................................................................143
Storage Function....................................................................................................145
Network Delivery Function .....................................................................................146
Specifications.....................................................................................................147
INDEX....................................................................................................... 148
vi
Notice
❖ Declaration of Conformity
Product Name: Printer/Scanner Controller
Model Number: Printer/Scanner Unit Type 3010, Scanner Enhance Option
Type 3010
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with Part 15 of the FCC Rules.
Operation is subject to the following two conditions:
A This device may not cause harmful interference, and
B this device must accept any interference received,
including interference that may cause undesired operation.
❖ Note to users in the United States of America
This equipment has been tested and found to comply with the limits for a
Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are
designed to provide reasonable protection against harmful interference in a
residential installation. This equipment generates, uses and can radiate radio
frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular
installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and
on, the user is encouraged to try to correct the interference by one more of the
following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to
which the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
❖ Caution:
Changes or modifications not expressly approved by the party responsible
for compliance could void the user's authority to operate the equipment.
❖ Note to users in Canada
This Class B digital apparatus complies with Canadian ICES-003.
❖ Remarque concernant les utilisateurs au Canada
❖ Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003
du Canada.
1
How to Read This Manual
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the "Safety Information" section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
"Safety Information" section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instructions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find further relevant information.
[ ]
Indicates the names of keys that appear on the machine’s display panel.
{ }
Indicates the names of keys on the machine’s control panel.
2
About the Scanner Functions
This section describes functions you can use in the scanner mode.
For details about each function, see respective chapters.
❖ Sending scanned files
There are several methods you can use to send captured data as files to computers.
• Sending scan files by e-mail
For details, see chapter 1 "Sending Scan Files by E-mail".
• Sending scan files to a shared folder
For details, see chapter 2 "Sending Scan Files by Scan to Folder".
• Sending scan files to an FTP server
For details, see chapter 2 "Sending Scan Files by Scan to Folder".
• Sending scan files to a NetWare server
For details, see chapter 2 "Sending Scan Files by Scan to Folder".
• Delivering scan files using the delivery server
For details, see chapter 4 "Delivering Scan Files".
❖ Scanning originals using the TWAIN driver
Use the TWAIN driver to specify the machine where originals will be scanned
from a client computer. For details, see chapter 5 "Scanning Originals with the
Network TWAIN Scanner".
❖ Storing files
You can store scan files on the machine's hard disk. Stored files can be sent
later. For details, see chapter 3 "Storing Files Using the Scanner Function".
Reference
p.11 “Sending Scan Files by E-mail”
p.35 “Sending Scan Files by Scan to Folder”
p.79 “Delivering Scan Files”
p.95 “Scanning Originals with the Network TWAIN Scanner”
p.59 “Storing Files Using the Scanner Function”
3
Display Panel
This section explains the two confirmation displays - Check Modes and Scanned
Files Status.
You can find explanations about the E-mail screen, Scan to Folder screen, List of
Stored Files screen, or Network Delivery Scanner screen in this manual. For details, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Network Delivery Scanner Screen".
Reference
p.13 “E-mail Screen”
p.39 “Scan to Folder Screen”
p.66 “List of Stored Files”
p.82 “Network Delivery Scanner Screen”
Confirmation Displays
This section explains the two confirmation displays - Check Modes and Scanned
Files Status.
Check Modes
This section explains items that are displayed and how to display the Check
Modes screen.
Use the Check Modes screen to check scanning and transmission settings.
Pressing the {Check Modes} key switches the screen from the initial scanner
screen to the Check Modes screen.
ARQ005S
4
❖ Check Modes
ARQ003S
1. [Prev.]
Press to return the initial scanner screen.
2. Transmission function icon
Displays the icon of the transmission
function in use.
3. Sender and Destinations list
Displays the sender and transmission or
delivery destinations list.
Use [UPrev.] or [TNext] to scroll through
the list.
4. Number of destinations
Displays the number of specified destinations.
Scanned Files Status
This section explains items that are displayed and how to display the Scanned
Files Status screen.
Use the Scanned Files Status screen to check e-mail transmission, Scan to Folder,
and delivery results.
Press [Scanned Files Status] to display the Scanned Files Status screen.
Up to 5 transmission or delivery results are displayed at the same time. Press
[UPrev.] or [TNext] to switch between results.
5
❖ Scanned Files Status
ARQ004S
1. Date/Time
Displays the time and date transmission
was specified by this machine or the time
and date when Done, Error, or Cancelled
was confirmed.
2. Transmission function icon
Displays the icon of the transmission
function used.
3. Destination
Displays the transmission destination.
If you have selected multiple destina-
tions, the first selected destination is displayed.
Other destinations appear as “+ X”. (X indicates the number of destinations.)
4. Sender
Displays the sender name.
5. File Name
Displays the stored file name of files that
are simultaneously sent and stored, or of
stored files that are sent.
6. Status
Displays one of the following transmission statuses: Done, Sending..., Waiting..., Error, or Cancelled.
7. [Cancel]
To cancel transmission, select a file
whose status is [Waiting...], and then press
[Cancel].
8. [Print]
Press to print transmission results.
Note
❒ Depending on security settings, some transmission results might not be dis-
played.
6
Scanner Features
This section explains Scanner Features settings.
To display the Scanner Features screen, press the {User Tools / Counter} key. For
detailed setting method, see General Settings Guide.
❖ Scan Settings
Items Description
Default Scan Settings Make various basic settings, such as scan type, resolu-
tion, image density, and scan size.
Wait Time for Next Orig.: Exposure
Glass
Wait Time for Next Original(s):
SADF
Original Setting Set whether originals are one-sided or two-sided as
Switch to Batch Select [SADF] or [Batch] as the scanning mode that ap-
Mixed Original Sizes Priority This setting determines whether the original size is
Original Orientation Priority Select the default original orientation. When originals
Change Initial Mode Set the initial scanner screen settings that appear
Set which operation the machine performs while waiting for additional originals after scanning from the exposure glass.
Set the operation of this machine on the queue for additional originals after scanning the originals with Automatic Document Feeder (ADF). This function is not
available unless ADF is installed.
the default.
pears under [Original Feed Type] on the initial display of
scanner mode.
automatically detected when originals of different sizes are inserted in the ADF.
are always positioned the same way, select that orientation as the default.
when the operation switch is turned on or the {Clear
Mode} key is pressed.
7
❖ Destination List Settings
Items Description
Destination List Display Priority 1 Select the default destination list from the machine's
destination list or from the Destination List managed
by the delivery server.
This setting is available only when the Network Delivery Scanner function is enabled by the ScanRouter delivery software.
Destination List Display Priority 2 Select whether to prioritize the e-mail destination list
or the folder destination list.
Select Title Select the titles for e-mail and Scan to Folder destina-
tions and group destinations. Selected titles appear in
the e-mail and Scan to Folder destination list used
when searching for destinations.
Update Delivery Server Destination List
Allows you to update the delivery server's destination
list by pressing [Update Delivery Server Destination List].
To use this function, under [System Settings], set [Deliv-
ery Option] to [On].
This setting is available only when the Network Delivery Scanner function is enabled by the ScanRouter delivery software.
8
❖ Send Settings
Items Description
TWAIN Standby Time Select the machine's response if a client computer tries
to use the TWAIN scanner while scanning is in
progress.
File Type Priority Select whether to send scanned originals as single-
page files or as a multiple-page file.
For single-page files, select either TIFF/JPEG or PDF.
For multi-page files, select either TIFF or PDF.
Compression (Black & White) Specify a compression method for files scanned in
black and white.
Compression (Gray Scale) Specify a compression method for files scanned in
gray scale.
Print & Delete Scanner Journal Specify the machine's response of the maximum num-
ber of scanner journals is exceeded.
Print Scanner Journal Allows you to print the scanner journal. The scanner
journal is then deleted.
Delete Scanner Journal Allows you to delete the scanner journal without
printing it.
Max. E-mail Size Select whether or not to limit the size of e-mail that has
attachments.
Divide & Send E-mail Select whether or not to divide files that exceed the
size specified in [Max. E-mail Size] and send them as
multiple e-mails.
E-mail Information Language Allows you to select the language of the messages that
appear when you send scanned files by e-mail.
Store File Priority Select [Send & Store], [Store Only], or [Off] as the default
that is displayed when the operation switch is turned
on or the {Clear Mode} key is pressed.
Stored File E-mail Method Sets the default for whether to attach a file or send
URL Link when sending stored files by e-mail.
❖ Administrator Tools
Items Description
Menu Protect Set the default access level for functions whose set-
tings can be changed by users other than the administrator.
9
10
1. Sending Scan Files by E-mail
You can attach scan files to e-mails and send them via connections such as LAN
and the Internet.
Before Sending Scan Files by E-mail
This section explains the necessary preparations and the procedure for sending
scan files by e-mail.
Outline of Sending Scan Files by E-mail
This section outlines the function for sending scan files by e-mail.
1. This machine
A scan file can be attached to an e-mail and
sent to a mail server.
2. SMTP server
You need to have an access to an e-mail
server that supports SMTP (Simple Mail
Transfer Protocol), to send scan files by email. However, it is not essential to have
an e-mail server inside the LAN where
this machine belongs. It transfers a received e-mail to a specified destination
through a LAN or the Internet.
ZZZ508S
3. Client computer
Use e-mail client software to receive email messages and scan file attachments
that are generated by this machine.
4. LDAP Server
Use this server for administering e-mail
accounts, searching the network, and authenticating the computers that access
the machine. Using the LDAP server, you
can search for destinations from the machine.
11
1
Sending Scan Files by E-mail
Preparation for Sending by E-mail
This section explains the preparation and settings for sending scan files by email.
A Connect the machine to the network.
Connect the machine to the network using an Ethernet cable or wireless LAN
(IEEE 802.11b).
B Make the necessary network setting in [System Settings].
If you have connected the machine to the network using an Ethernet cable,
make the following settings. For details, see General Settings Guide.
• Specify the machine’s IP address and subnet mask
• Make settings for the DNS server
• Specify the gateway address
•In [Effective Protocol], enable [TCP/IP]
• Specify the SMTP server
C If necessary, change settings in [Send Settings] under [Scanner Features].
Note
❒ To connect the machine to the network using a wireless LAN (IEEE
802.11b), an extended wireless LAN board is required respectively. For details, see Network Guide.
❒ Items to set up in [System Settings] vary depending on the network environ-
ment. For more information about network settings, see General Settings
Guide.
❒ For more information about [Scanner Features], see General Settings Guide.
Registering E-mail Addresses in the Address Book
You can register frequently used e-mail addresses in the address book.
Register e-mail addresses in [Address Book Management] under [Administrator
Tools] from [System Settings]. Addresses can also be registered as groups.
Note
❒ For details about registering e-mail addresses in the address book, see Gener-
al Settings Guide.
❒ You can also register e-mail addresses in the address book using Web Image
Monitor or SmartDeviceMonitor for Admin. For details about how to install
these applications, see Network Guide. For details about registering addresses in the address book, see Help of respective applications.
❒ Depending on the machine type, you may not be able to use the machine
when it is updating the address book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes.
12
Before Sending Scan Files by E-mail
E-mail Screen
This section explains the screen layout when sending scan files by e-mail.
The function items displayed serve as selector keys. You can select or specify an
item by pressing it.
When you select or specify an item on the display panel, it is highlighted like
[]. Keys that cannot be selected appear like [].
1
1. Destination field
The specified destination appears. If
more than one destination has been specified, press [UPrev.] or [TNext] to scroll
through the destinations.
2. [] E-mail / Scan to Folder
Press to switch between the e-mail function and the Scan to Folder function. You
can send a file to e-mail destinations and
Scan to Folder destinations at the same
time
3. E-mail icon ( )
Indicates that the E-mail screen is displayed.
4. [Registration No.]
Press this key to specify the destination
using a 5-digit registration number.
5. [Manual Input]
To specify destinations not registered in
the address book, press this key, and then
enter the e-mail addresses using the soft
keyboard that appears.
6. [Attach Sender's Name] [Return Re-
ceipt] [Subject / Message] [File Name /
Type]
Press to specify the sender, return receipt
setting, subject, message, and names and
formats of the files you want to send.
7. [] Switch Destination
List/Search/Switch Title
Press to switch a destination from the delivery server list to a destination list of
this machine, to search for a destination.
8. Destination List
The list of destinations registered in this
machine appears. If all of the destinations
cannot be displayed, press [U]or [T] to
switch the screen.
Group destinations are denoted by this
symbol ( ).
13
Sending Scan Files by E-mail
Basic Operation for Sending Scan Files by E-mail
This section describes the basic operation for sending scan files by e-mail.
1
A Make sure that no previous settings remain.
If a previous setting remains, press the {Clear Modes} key.
B If the network delivery scanner screen or Scan to Folder screen appears,
switch to the E-mail screen.
For details, see "Switching to the E-mail Screen".
C Place originals.
D If necessary, press [Scan Settings] to specify scanner settings such as scan
type, resolution, image density, or scan size.
For details, see "Various Scan Settings".
E If necessary, press [1 Sided Orig.] or [2 Sided Orig.] to scan one or both sides of
the originals.
For details, see "Setting for Scanning Sides of Originals".
F If necessary, press [Original Feed Type] to specify settings such as original ori-
entation.
For details, see "Setting of Original Feed Type".
G If necessary, press [File Name / Type] to specify settings such as file name and
file format.
For details, see "Setting File Type and File Name".
H Specify the destination.
You can specify multiple destinations.
For details, see "Specifying E-mail Destinations".
I To specify the e-mail sender, press [Attach Sender's Name].
For details, see "Specifying the E-mail Sender".
14
Basic Operation for Sending Scan Files by E-mail
J If necessary, press [Return Receipt] to make settings for the Return Receipt
function.
If you select [Return Receipt], the selected e-mail sender will receive e-mail notification when his/her e-mail is opened by the recipient.
K If necessary, specify the e-mail subject.
For details, see "Specifying the E-mail Subject".
L If necessary, enter the e-mail message.
For details, see "Specifying the E-mail Message"
M Press the {Start} key.
If you are scanning batches, place the next originals.
Note
❒ If you have selected two or more destinations, the destinations can be
made to appear one by one by pressing [UPrev.] or [TNext] next to the destination field.
❒ To cancel a selected destination, press [UPrev.] or [TNext] to display the
destination in the destination field, and then press the {Clear / Stop} key.
You can cancel a destination selected from the destination list by pressing
the selected destination again.
❒ In [System Settings], you can specify the Administrator's E-mail Address as
the default sender name. This lets you send e-mail without entering anything for [Attach Sender's Name]. For details, see General Settings Guide.
1
❒ Depending on the security setting, the logged-on user may be specified as
[Attach Sender's Name].
❒ To use the Return Receipt function, you must specify the sender. Note,
however, that the [Return Receipt] notification e-mail may not be transmit-
ted if the e-mail software of the recipient does not support Message Disposition Notification (MDN).
❒ When the Administrator's E-mail Address is automatically specified as a
sender, notification e-mail will not be sent even if [Return Receipt] is selected. For details about [Administrator's E-mail Address] and [Auto Specify Sender
Name], see General Settings Guide.
❒ If you press the {Check Modes} key before pressing the {Start} key, the ini-
tial scanner screen switches to the Check Modes screen. You can use the
Check Modes screen to check the settings such as destinations. For details,
see "Check Modes".
❒ To cancel scanning, press the {Clear / Stop} key or [Stop] on the display pan-
el.
❒ You can also store a scan file and simultaneously send it by e-mail. For de-
tails, see "Simultaneous Storage and Sending by E-mail".
15
Sending Scan Files by E-mail
Reference
p.17 “Switching to the E-mail Screen”
p.101 “Various Scan Settings”
1
p.112 “Setting for Scanning Sides of Originals”
p.114 “Setting of Original Feed Type”
p.124 “Setting File Type and File Name”
p.18 “Specifying E-mail Destinations”
p.30 “Specifying the E-mail Message”
p.29 “Specifying the E-mail Subject”
p.26 “Specifying the E-mail Sender”
p.4 “Check Modes”
p.32 “Simultaneous Storage and Sending by E-mail”
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Switching to the E-mail Screen
Switching to the E-mail Screen
This section explains how to switch the screen to the E-mail screen.
If the Scan to Folder screen is being displayed, press [] to switch to the E-mail
screen.
If the network delivery scanner screen is being displayed, switch to the E-mail
screen as follows:
A Press [].
B Press [Switch Destination List].
C Press [E-mail].
1
D Press [Exit].
The e-mail screen or Scan to Folder screen appears.
E If the Scan to Folder screen appears, press [].
The E-mail screen appears.
Note
❒ You cannot switch from the network delivery scanner screen while deliv-
ery destinations are being specified. To clear the specified destination, display the destination in the destination field of the network delivery
scanner screen, and then press the {Clear / Stop} key.
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1
Sending Scan Files by E-mail
Specifying E-mail Destinations
This section explains how to specify e-mail destinations.
You can specify e-mail destinations by any of the following methods:
• Select the destination from the machine’s address book
• Enter the e-mail address directly
• Search the LDAP server for the destination and select it
Before you select destinations, make sure you have selected [To]. If necessary,
press [Cc] or [Bcc], and then select destinations.
Selecting the Destination from the Machine’s Address Book
This section explains how to select the destination from the machine’s address
book.
Important
❒ To use this function, you must register the destinations in [System Settings] in
advance. For details, see General Settings Guide.
You can use the following methods to select destinations registered in the machine's address book:
• Select a destination from the list
• Select a destination by entering the registration number
• Select a destination by searching the machine's address book
Note
❒ Depending on the security settings, certain destinations may not be displayed.
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Selecting a destination from the list
Select the destination from the destination list.
Specifying E-mail Destinations
A In the destination list, press the key including the destination name.
The key of the selected destination is highlighted, and the destination appears
in the destination field at the top of the screen.
If the target destination does not appear, take one of the following steps:
• Display the destination by selecting its initial letter from the title
• Display the destination by pressing [U] or [T]
Note
❒ Depending on the security setting, some destinations may not appear in
the destination list.
1
Selecting destinations by entering the registration numbers
Select the destination from the machine’s address book using its registration
number.
A Press [Registration No.].
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1
Sending Scan Files by E-mail
B Using the number keys, enter the five-digit registration number assigned
to the required destination folder.
If the entered number is less than five digits, press the {q} key after the last
number.
Example: To enter 00003 Press the {3}, and then press the {q} key.
Searching the machine’s address book for the destination and selecting it
This section explains how to search the machine’s address book for the destination and select it.
A Press [].
B To search by destination name, press [Search by Dest. Name].
To search by e-mail address, press [E-mail Address].
The soft keyboard appears.
You can also search by combining [Search by Dest. Name] and [E-mail Address].
C Enter the beginning of the destination name.
To search by e-mail address, enter the beginning of the address.
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Specifying E-mail Destinations
D Press [OK].
E Select a destination.
F Select [To], [Cc], or [Bcc].
G Press [Exit].
Entering an E-mail Address Manually
This section explains how to enter an e-mail address manually.
1
A Press [Manual Input].
The soft keyboard appears.
For information about how to enter characters, see About This Machine.
B Enter the e-mail address.
C Press [OK].
Note
❒ Depending on the security settings, [Manual Input] may not be displayed.
❒ For details about maximum number of characters that can be entered, see
"Sending E-mail".
❒ To change an entered e-mail address, press [Change].
❒ The e-mail address that is entered directly can be registered in the ma-
chine’s address book. For details, see "Registering a Directly-Entered Destination in the Address Book".
21
1
Sending Scan Files by E-mail
Reference
p.143 “Sending E-mail”
p.25 “Registering a Directly-Entered Destination in the Address Book”
Selecting Destinations by Searching an LDAP Server
You can search the LDAP server for an address and then specify that address as
an e-mail destination.
Important
❒ This function requires an LDAP server to be running on the network.
❒ Under [System Settings], the server must be registered and [Use LDAP Server]
must be set to [On]. For details, see General Settings Guide.
A Press [].
B Press [Search LDAP].
C Press [Select Server].
D Select the LDAP server.
If authentication is required to access the selected server, the authentication
screen appears. To authenticate, enter the user name and password.
E Press [OK].
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