Ricoh 2238 Operating Instructions Manual

Printer/Scanner Unit

Type 2238

Operating Instructions

Printer Reference 1

Getting Started

Preparing to Print

1

2

Paper type: Wood Free 80g/m2, Paper Thickness=100 µm // Pages in book=48 // Print scale=81%
Gap (when printed at 81% scale) = Pages in book × Paper thickness / 2 = 0 mm

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine.
To get maximum versatility from this machine all operators are requested to read this manual carefully
and follow the instructions. Please keep this manual in a handy place near the machine.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be li­able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper­ating the machine.

Warning

Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

Trademarks

Microsoft

®

, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the

United States and/or other countries.

Adobe

®

, PostScript®, Acrobat®, PageMaker® and Adobe Type Manager are registered trademarks of

Adobe Systems Incorporated.

PCL

®

is a registered trademark of Hewlett-Packard Company.

AppleTalk, Apple, Macintosh and Mac are registered trademarks of Apple Computer, Incorporated.

IPS-PRINT™ Printer Language Emulation Copyright© 2000, Oak Technology, Inc., All Rights Reserved.

UNIX is a registered trademark in the United States and other countries, licensed exclusively through
X/Open Company Limited.

Bluetooth is a Trademark of the Bluetooth SIG, Inc. (Special Interest Group) and licensed to RICOH
company limited.

Copyright © 2001 Bluetooth SIG, Inc.

The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA

Other product names used herein are for identification purposes only and might be trademarks of their
respective companies. We disclaim any and all rights in those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

®

95 is Microsoft® Windows® 95

• The product name of Windows

®

98 is Microsoft® Windows® 98

• The product name of Windows

®

Me is Microsoft® Windows® Millennium Edition (Windows Me)

• The product name of Windows

®

2000 are as follows:

Microsoft

®

Windows® 2000 Professional
Microsoft® Windows® 2000 Server
Microsoft

®

Windows® 2000 Advanced Server

• The product name of Windows

®

XP are as follows:

Microsoft® Windows® XP Home Edition

TABLE OF CONTENTS

Manuals for This Machine .....................................................................................1

How to Read This Manual .....................................................................................3

1. Getting Started

Control Panel..........................................................................................................5

Display Panel .............................................................................................................7

2. Preparing to Print

Preparing the Machine ........................................................................................10

Connecting the Machine ..........................................................................................10

Setting Paper on the Bypass Tray ...........................................................................12

Installing the Software.........................................................................................16

Auto Run ..................................................................................................................16

Quick Install..............................................................................................................17

Installing the PCL 5c and RPCS™ Printer Driver ....................................................19

Setting Up Options - PCL 5c and RPCS..................................................................23

Installing the PostScript 3 Printer Driver ..................................................................24

Mac OS - Installing the PostScript 3 Printer Driver and Utilities...............................30

Mac OS X - Installing the PostScript 3 Printer Driver...............................................32

Installing the Printer Driver Using USB ....................................................................33

Installing the Printer Driver Using IEEE 1394 ..........................................................35

Installing SmartNetMonitor for Client/Admin ............................................................39

Installing Font Manager 2000...................................................................................39

Using Adobe PageMaker Version 6.0, 6.5, or 7.0....................................................40

Software and Utilities Included on the CD-ROM...............................................41

Printer Drivers ..........................................................................................................41

Software and Utilities ...............................................................................................42

INDEX......................................................................................................... 44

i

ii

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For
particular functions, see the relevant parts of the manual.

Note

❒ Manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the manuals as a PDF file.

❒ Two CD-ROMs are provided:

• CD-ROM 1“Operating Instructions for Printer/Scanner”

• CD-ROM 2“Scanner Driver & Document Management Utilities”

❖❖❖❖ General Settings Guide

Provides an overview of the machine.
It also describes System Settings(such as paper trays and user codes settings),
Document Server functions, and troubleshooting.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a net­work environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine’s copier
function.

❖❖❖❖ Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine’s fac­simile function.

❖❖❖❖ Facsimile Reference<Advanced Features>

Describes advanced functions and settings for key operators.

❖❖❖❖ Printer Reference 1 (this manual)

Describes system settings and operations for the machine’s printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s print­er function.

❖❖❖❖ Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine’s scan­ner function.

1

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, and the operating environment for DeskTop­Binder V2 Lite in detail. This guide can be displayed from the [Setup] dia­log box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations of DeskTopBinder V2 Lite and provides an overview
of its functions. This guide is added to the [Start] menu when DeskTop­Binder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with
DeskTopBinder V2 Lite. This guide is added to the [Start] menu when
DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner
Driver & Document Management Utilities”.

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes installation of, settings, and the operating environment for Scan­Router V2 Lite in detail. This guide can be displayed from the [

Setup

log box when ScanRouter V2 Lite is installed.

] dia-

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an
overview of ScanRouter V2 Lite functions. This guide is added to the [Start]
menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• UNIX Supplement (available from an authorized dealer, or as a PDF file on

our Web site)

2

How to Read This Manual

R

R

Symbols

In this manual, the following symbols are used:

WARNING:

This symbol indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.

CAUTION:

This symbol indicates a potentially hazardous situation which, if instructions
are not followed, may result in minor or moderate injury, or damage to proper­ty.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might misfeed, originals might be dam­aged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates prior knowledge or preparation is required before opera­tion.

Note

This symbol indicates precautions for operation, or actions to take after mal-op­eration.

Limitation

This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys and buttons that appear on the computer's display.

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Keys on the computer's keyboard.

3

4

Control Panel

1. Getting Started

1.

Indicators

Displays errors and machine status.

L: Service call indicator
x: Misfeed indicator
M: Open Cover indicator

d: Add Staple indicator

D: Add Toner indicator
B: Load Paper indicator

See "Control Panel", General Settings
Guide.

2.

{{{{User Tools/Counter}}}} key

• User Tools
Press to change default settings and
conditions to your requirements.

• Counter
Press to display or print the total
number of copies made.

3.

Display panel

Displays operation status, error messag­es, and function menus. See p.7 “Display
Panel” .

AAG005S

4. {

{Energy Saver}}}} key

{{

Press to switch to and from Energy Saver
mode.

Note

❒ This key is ineffective during System

Settings (User Tools) operations.

5.

Main power indicator

This indicator lights when the main pow­er switch is turned on.

Important

❒ Do not turn off the main power

switch while the Power indicator is
lit or blinking. Doing so may dam­age the hard disk.

6.

Power indicator

This indicator lights when the operation
switch is turned on.

7.

Operation switch

Press this switch to turn the power on
(the Power indicator goes on). To turn the
power off, press this switch again (the
Power indicator goes off).

5

1

Getting Started

8.

{{{{Clear/Stop}}}} key

Press to cancel the entered data.

9.

{{{{#}}}} key

Press after entering a value.

10.

Number keys

Press to enter a value for various settings.

11.

Function keys

Press to switch between the “Copy”,
“Document Server”, “Facsimile”, “Print-

er”, and “Scanner” screens.
The indicator for the selected function

lights.

12.

Function status indicators

These show the status of the above func­tions:

• Green: the function is active.

• Red: the function has been interrupt-

ed.

13.

Data In indicator

The Data In indicator shows the status of
data reception from a computer.

• Blinks when data is being received.

• Lights when there is data remaining to

be printed.

6

Control Panel

Display Panel

This section describes configuration using the display panel when the printer
function is selected.

Important

❒ The machine switches to offline when you make settings when the machine

is online. After you complete the setting, the machine switches to online au­tomatically.

❒ If you make a setting when the machine is offline, it will stay offline after-

ward.

❒ The function items displayed serve as selector keys. You can select or specify

an item by pressing it lightly.

❒ When you select or specify an item on the display panel, it becomes highlight-

ed.

1

❒ Keys dimmed (for example, ) cannot be used.

OK

1

2

3
4

5

1.

Operational status or messages

Displays current machine status, such as
"Ready", "Offline", and "Printing". Infor­mation about the print job (user ID and
document name) appears in this section.

2.

[ffff Online] key/[ Offline] key

When you press these keys, the machine
switches between online and offline.

When the machine is online, it can re­ceive data from the computer.

When the machine is offline, it cannot re­ceive data from the computer.

6

3.

[Form Feed] key

Press to print all the data left in the ma­chine's input buffer.

Note

❒ When the machine is online, the status

appears dimly.

❒ This function is not available with the

4.

Press to cancel the current print job.
If you press it when the machine is offline

and Hex Dump is selected, Hex Dump is
canceled. See "Printer Features Parame­ters", Printer Reference 2.

TM

RPCS

[Job Reset] key

8

7

printer language.

ZGWH030E

7

1

Getting Started

5. [Locked & Sample Print Job List]

Press to display Locked/Sample Print
jobs sent from a computer.

6. [Error Log]

Press to display the error logs of
Locked/Sample Print jobs sent from a
computer.

7. [

Spooling Job List

Press to display spooled jobs.

8. [V

VPaper Tray Status

VV

The paper tray settings appear.

Note

❒ When the power is turned on, the copier display is shown. This is a factory

default. This initial setting can be changed. See “User Tools (System Set­tings)”, General Settings Guide.

❒ If the machine cannot be switched offline, select [

[General Features] in the System Settings. For details about the setting, see “Us-

er Tools (System Settings)”, General Settings Guide.

]

] key

Printer

] for [

Print Priority

] on

8

2. Preparing to Print

This section gives instructions for connecting the machine and computer, config­uring the machine, and installing software.

❖❖❖❖ When operating the machine with a parallel connection, USB connection, or IEEE

1394 (SCSI print) connection

• Connect the machine and computer using a parallel cable, a USB cable, or

an IEEE 1394 (SCSI print) cable.

Reference

For more information, see p.10 “Connecting the Machine”.

• Install a printer driver from the CD-ROM.

Reference

For more information, see p.16 “Installing the Software”.

Note

❒ "Network environment" describes a situation where the machine is con-

nected to a computer via Ethernet, wireless LAN, or IEEE 1394 (IP over

1394).

❖❖❖❖ When operating the machine under a network environment

• Configure the network using the machine's control panel.

Reference

For more information, see "Network Configuration", Network Guide.

• Install a printer driver and other utilities from the CD-ROM.

Reference

For more information, see p.16 “Installing the Software”.

Note

❒ The optional IEEE 802.11b interface unit, IEEE 1394 interface board, the

USB 2.0 interface board, and the Bluetooth interface unit cannot be in­stalled in the machine at the same time.

9

Preparing to Print

Preparing the Machine

2

Connecting the Machine

Reference

For information about connection
using Ethernet and wireless LAN,
see "Confirming the Connection",
Network Guide.

For information about connection
using Bluetooth
that comes with the optional Blue­tooth interface unit.

Requirements

Before using this machine, make sure
all environmental and electrical re­quirements are met. Connect the ma­chine to the host computer using the
parallel port, network interface unit,
or both.

Make sure all cables, connectors, and
electrical outlets necessary to attach
the machine to the host computer or
network are at hand.

Connecting the Machine to the host
using the parallel cable/IEEE 1394 (SCSI
print) cable

Connect the machine to the host com­puter using the parallel port or op­tional IEEE 1394 interface board. This
machine does not come with a paral­lel cable to connect the machine to the
host computer.

TM

, see the manual

Note

❒ Do not use a parallel cable that is

longer than 3 meters (10 feet).

❒ Rating voltage of the interface con-

nector: Max. DC 5V

Follow the procedure below to con­nect the machine to the host computer
using a parallel cable or IEEE 1394 in­terface cable.

Important

❒ Before connecting the machine and

a computer using an interface ca­ble, make sure the machine is not
operating, and then turn off the
main power switches of the ma­chine and computer.

❒ Be sure to use a specified interface

cable. Other cables may cause ra­dio interference.

Turn off the main power switches

AAAA

of the machine and computer.

Important

❒ Before turning off the main

power switch, see “Turning Off
the Power”, General Settings
Guide.

Plug the cable into the connector

BBBB

on the machine’s interface.

❖❖❖❖ Parallel Connection

The machine's parallel interface is a
standard bidirectional interface. It re­quires a standard IEEE 1284 compli­ant 36-pin parallel cable and a parallel
port on the host computer. Make sure
you purchase the appropriate cable
for the machine and your computer.

10

ZKRP31J

Preparing the Machine

❖❖❖❖ IEEE 1394 (SCSI print) Connection

Plug the other end of the cable

CCCC

into the connector on the compu­ter’s interface.

Turn on the machine's main pow-

DDDD

er switch.

Turn on the computer.

EEEE

ZKRP10J

Follow the procedure below to con­nect the machine to the host computer
using a USB interface cable.

Connect the USB 2.0 interface ca-

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ble to the USB port on the right
side of the machine's back cover.

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Connect the other end to the USB

BBBB

port on the host computer.

2

Note

When using Windows 95/98/Me/

❒

2000/XP and Windows Server
2003, a printer driver installa­tion screen might appear when
the computer is turned on. If
this happens, click [Cancel] on
the screen. For more informa­tion, see p.16 “Auto Run”.

The machine and computer are
now connected. The printer driver
must be installed next. For infor­mation about how to install the
printer driver, see p.16 “Installing
the Software”.

Connecting the machine to the host
using a USB cable

You can connect the machine to the
host computer using a USB interface
cable when the optional USB 2.0 inter­face board is installed in the machine.

Note

❒ The optional USB 2.0 interface

board is supported by Windows
98 SE/Me/2000/XP, Windows
Server 2003, Mac OS 9.x, and
Mac OS X Classic mode.

• For Windows 98 SE/Me:
Make sure to install “USB
Printing Support”. If USB 2.0
is used with Windows 98
SE/Me, only a speed equal to
that of USB 1.1 is possible.

• For Mac OS:
Mac OS supports only the
standard USB port. If USB 2.0
is used with a Mac OS, only a
speed equal to that of USB 1.1
is possible.

This machine does not come with a
USB interface cable. Make sure you
purchase the appropriate cable for the
machine and your computer.

11

Preparing to Print

2

Setting Paper on the Bypass
Tray

This section gives instructions for set­ting paper on the bypass tray. Use the
bypass tray to print onto OHP trans­parencies, labels, thick paper, and en­velopes that cannot be loaded in the
paper tray.

Reference

For details about setting paper in
the regular paper tray, see General
Settings Guide.

Note

❒ When loading letterhead paper,

pay attention to its orientation. See
“Orientation-Fixed Paper or Two­Sided Paper”, General Settings
Guide.

❒ Paper within the following dimen-

sions can be set in the bypass tray:

• Vertical: 90.0-305.0 mm (3.54 in-

12.01 in.)

• Horizontal: 148.0-600.0 mm
(5.83 in.-23.62 in.)

❒ Be sure to set the paper with the

side you want to print facing down
in the bypass tray.

❒ When loading OHP transparencies

or thick paper in the bypass tray,
make the paper setting using the
control panel or printer driver.

Limitation

❒ The following functions are disa-

bled when printing from the by­pass tray:

• Duplex printing

• Auto Tray Select

• Auto Tray Switching

• Rotating Collate

• Staple (when the optional unit is

installed)

• Punch (when the optional unit
is installed)

Important

❒ When printing using the printer

function, original images are al­ways rotated by 180 degrees (the
orientation of images to be printed
is opposite to that of the copier
function). When printing onto pa­per with specific orientation re­quirements, such as envelopes and
letterheads, make sure to rotate the
paper feed orientation to 180 de­grees.

❒ Be sure to set the paper size using

the printer driver when printing
data from the computer. The paper
size set using the printer driver has
priority over the one set using the
display panel.

Open the bypass tray.

AAAA

❒ The number of sheets that can be

loaded in the bypass tray depends
on the paper type.

12

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