Ricoh 2105 Operating Instructions Manual

Printer/Scanner Unit

Type 2105

Operating Instructions

Scanner Reference

Network Scanner

Preparations for Use as a Network Scanner

Setting Originals

Sending Stored Scan Data by E-mail

Using the Network Delivery Scanner Function

Using the Document Server Function

Using the Network TWAIN Scanner Function

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the

General Settings Guide before you use it.

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

The scanner function is available when the Printer/Scanner option is installed in your machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine, refer to the inch version.

Trademarks

Adobe and Acrobat are trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Fuji Xerox Corporation.

Pentium is a registered trademark of Intel Corporation.

MS, Microsoft, and Windows are registered trademarks of Microsoft Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all right in those marks.

• The product name of Windows

95 is Microsoft® Windows® 95.

• The product name of Windows®98 is Microsoft® Windows® 98.

• The product name of Windows

• The product names of Windows XP are as follows: Microsoft Microsoft

• The product names of Windows® 2000 are as follows: Microsoft Microsoft

• The product names of Windows NT® are as follows: Microsoft Microsoft

Windows® XP Professional

Windows® XP Home Edition

Windows® 2000 Professional

Windows® 2000 Server

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Me is Microsoft® Windows® Millennium Edition (Windows Me).

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ The manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the PDF file manuals.

❒ Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer / Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

❖❖❖❖ General Settings Guide

Provides an overview of the machine. It also describes System Settings (such as paper trays and user codes settings), Document Server functions, and troubleshooting.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine's printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

❖❖❖❖ Scanner Reference (this manual) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of DeskTopBinder V2 Lite and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations with DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of ScanRouter V2 Lite settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer or as a PDF file on

our Web site)

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols ..................................................................................................................... 1

Names of Major Options ............................................................................................2

1. Network Scanner

Outline..................................................................................................................... 3

E-mail ......................................................................................................................... 3

Network Delivery Scanner.......................................................................................... 4

Document Server .......................................................................................................5

Network TWAIN Scanner ...........................................................................................6

Control Panel..........................................................................................................7

Display Contents ........................................................................................................ 8

2. Preparations for Use as a Network Scanner

Initial Scanner Setup ...........................................................................................11

Default Settings........................................................................................................ 11

Basic Settings .......................................................................................................... 13

Scanner Settings......................................................................................................17

Subject Settings .......................................................................................................21

Installing Software ............................................................................................... 23

Auto Run Program ...................................................................................................23

Software for Using a Network TWAIN Scanner ....................................................... 25

Software for Using the Network Delivery Scanner Function ....................................26

DeskTopBinder V2 Lite ............................................................................................27

Software Supplied on CD-ROM ............................................................................... 28

3. Setting Originals

Placing Originals..................................................................................................33

Placing on the Exposure Glass ................................................................................ 34

Placing in the Auto Document Feeder .....................................................................35

Original Orientation and Scan Area ...................................................................37

For a Network Delivery Scanner and E-mail ............................................................37

For a Network TWAIN Scanner................................................................................ 39

Scanning Originals in Several Times ....................................................................... 40

4. Sending Stored Scan Data by E-mail

Preparation for Sending by E-mail .....................................................................43

Screen Configuration ...............................................................................................44

Procedure for Sending E-mail ............................................................................45

Simultaneous Storage and Sending of E-mail ......................................................... 53

Checking the Status of E-mail ............................................................................55

iii

5. Using the Network Delivery Scanner Function

Preparation for Delivering...................................................................................57

Screen Configuration ...............................................................................................58

Delivering Stored Scan Data...............................................................................59

Delivery Procedure...................................................................................................59

Simultaneous Delivery and Storage......................................................................... 66

Checking the Status of Delivery.........................................................................68

6. Using the Document Server Function

Storing Data.......................................................................................................... 69

Storage Procedure ................................................................................................... 70

Viewing a List of Stored Files ............................................................................. 74

Viewing the List ........................................................................................................ 75

Searching for Files ................................................................................................... 78

Sending or Delivering Stored Files........................................................................... 79

Managing Stored Files.........................................................................................81

Deleting Files ........................................................................................................... 81

Changing File Information ........................................................................................ 82

7. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................85

Scanning Originals ..............................................................................................86

Functions of the TWAIN Driver ................................................................................88

8. Appendix

Relationship between Resolution and Data Size..............................................89

When Using for E-mail, or as a Network Delivery Scanner, or Document Server ...89

When Using as a Network TWAIN Scanner.............................................................90

Relationship between File Type Specified and File Type Used When Sending E-mail

Troubleshooting...................................................................................................93

When Scanning Is Not Performed as Expected .......................................................93

When the Delivery Function Does Not Work............................................................ 93

When an Error Message Appears on the Control Panel ..........................................94

When an Error Message Appears on the Client Computer .................................... 100

Specifications.....................................................................................................103

INDEX....................................................................................................... 104

...92

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's panel display.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the operation panel of the machine.

{}

Keys on the computer's keyboard.

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Printer/Scanner Unit Type 2105 → printer/scanner controller

The following software products are referred to using a general name:

• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop- Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter V2 Lite/Professional

1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a network scanner.

As a network scanner, the machine can send e-mail, operate as a network delivery scanner, store scan data in the Document Server, and operate as a network TWAIN scanner.

E-mail

A scanned image that is attached to an e-mail can be delivered using the e-mail system through a LAN or the Internet.

Reference

p.43 “Sending Stored Scan Data by E-mail”

1. This machine

A scanned image that is attached to an email can be delivered to an e-mail server. In combination with the document storage function, scanned images and documents that have been temporarily stored can be delivered all at once.

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2. E-mail server

An e-mail server is the SMTP server used for an e-mail system. It transfers a received e-mail to a specified destination through a LAN or the Internet.

3. Client computer

An e-mail with images attached is received from the e-mail server using e-mail software.

Check the content of the images using an application appropriate for the file type.

Network Scanner

Network Delivery Scanner

The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. The data from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network.

Reference

p.57 “Using the Network Delivery Scanner Function”

Note

❒ When the optional ScanRouter V2 Professional is used, the machine can also

deliver scan data using e-mail, and documents can be viewed from a client computer using a Web browser.

1. This machine

The data from the originals scanned by the scanner is sent to the delivery server.

When used with the Document Server, multiple documents can be stored and then delivered.

2. Delivery server

ScanRouter V2 Lite/Professional is installed in this computer which is used as a delivery server.

Received data is delivered to the in-tray of the specified destination (A in the figure). According to the settings of the intray, the data is stored in the in-tray or in a Windows folder (B in the figure).

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3. Client computer

The contents of a stored document can be checked in the following ways:

• View the document in the in-tray using DeskTopBinder V2 Lite to check the contents. (C in the figure)

• Use Auto Document Link to receive the document stored in the in-tray, and check the contents with an application corresponding to the file format. (D in the figure)

• Access the Windows folder where the document is stored via the network, and check the contents with an application corresponding to the file format. (E in the figure)

Outline

Reference

For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”.

Document Server

The data from a scanned original is stored as a document on the hard disk of the machine and can be viewed, copied, or deleted using DeskTopBinder V2 Lite/Professional from a client computer via a network. A document can be searched for using the user name or the document name. Also, others can be kept from viewing a document by setting a password for the document.

Reference

p.69 “Using the Document Server Function”

1. This machine

The data from the originals scanned by the scanner are stored.

Reference

2. Client computer

A stored document can be viewed, copied, or deleted by connecting to the machine using DeskTopBinder V2 Lite/Professional.

Also, a document stored in the machine using a Web browser can be viewed, downloaded, or deleted.

For more information about DeskTopBinder V2 Lite, see the DeskTopBinder V2 Lite manuals. See p.i “Manuals for This Machine”.

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Network Scanner

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 [optional], or a wireless LAN). Originals can be scanned with the same operation used for SCSI- and USB-connected scanners.

Reference

p.85 “Using the Network TWAIN Scanner Function”

1. This machine

The scanning function of the machine can be used from a client computer via a network.

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2. Client computer

Originals are scanned using the TWAIN driver for the machine from an application.

Control Panel

This illustration shows the control panel when options are installed.

Control Panel

1. {

{Status indicator}}}}

{{

Machine status is described by this indicator. By default, this indicator is turned off. You can select to light the status indicator. For more information, see “Control Panel”, General Settings Guide.

2. {

{Check Modes}}}} key

{{

Press to check the current settings.

3. {

{Energy Saver}}}} key

{{

Press this key for about one second to begin warm-up.

Pressing this key again while in warm-up mode cancels warm-up.

Note

❒ This key is inactive while scanning or

setting scanner defaults.

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4. {

{Clear Modes}}}} key

{{

Press to clear the current settings.

5. {

{Stop}}}} key

{{

Press to stop scanning.

6. {

{Start}}}} key

{{

Use to begin scanning, file storing, or delivery.

7. {

{Clear}}}} key

{{

Clears an entered numeric value.

8. {

{#}}}} key (Enter key)

{{

Use to enter a numeric value.

9. Number keys

Use to enter numeric values.

Network Scanner

10. Function keys

Press the {{{{Copy}}}}, {{{{Document Server}}}}, {

Printer}}}}, or {{{{Scanner}}}} key to activate the

respective function. The display content changes accordingly.

The indicator for the selected function lights up.

11. Function status indicators

These show the status of the function.

• Green: the function is active.

• Red: the function has been interrupt-

ed.

x: Misfeed indicator M: Open Cover indicator

d: Add Staple indicator

D: Add Toner indicator

Reference

For more information, see General Settings Guide.

13. {

{User Tools}}}} key

{{

Use to change default or operation parameters according to the operating conditions.

12. Indicators

Display errors and the machine status. L: Service Call indicator

14. Display panel

Displays the operation status and messages.

Display Contents

This section describes the normal screen configuration is as follows.

The display's contents differ depending on the function.

Note

❒ The Copy screen is set as the default screen when the machine is turned on.

You can change this setting in the System Settings. See General Settings Guide.

Using as a network TWAIN scanner

When using the machine as a network TWAIN scanner, it is not necessary to press the {{{{Scanner}}}} key on the control panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the following screen.

Press [Cancel] to use functions other than the network TWAIN scanner function.

Control Panel

Using as a network delivery scanner

Press the {{{{Scanner}}}} key to display the Network Delivery Scanner screen (when

[Delivery Server] has been selected in [Destination List Priority]). If the Network TWAIN Scanner screen appears, press [Cancel].

Reference

For information about Destination List Priority, see p.17 “Scanner Settings”.

Using e-mail

Press the {{{{Scanner}}}} key to display the E-mail screen (when [E-mail] has been se- lected in [Destination List Priority]). If the Network TWAIN Scanner screen appears, press [Cancel].

Reference

For information about Destination List Priority, see p.17 “Scanner Settings”.

Network Scanner

2. Preparations for Use as a Network Scanner

To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network.

Reference

First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.

For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machine as a network scanner.

Default Settings

The settings for using the network scanner functions of the machine are listed below. Make the necessary settings.

Important

❒ Items marked ❍ should be set if required.

❖❖❖❖ Scanner Features

For explanations of settings, see the corresponding pages.

Delivery

Basic Settings

See p.13 “Basic Settings”.

Settings Default

Scan Type Text ❍❍❍

Resolution 200 dpi ❍❍❍

Image Density Auto Image

Density

(Medium)

Scan Size Auto Detect ❍❍❍

TWAIN

E-mail

❍❍❍

Store

Preparations for Use as a Network Scanner

Scanner Settings

See p.17 “Scanner Settings”.

Settings Default

Send/Store

10 seconds. ❍❍❍❍

TWAIN

Delivery

E-mail

Connection Timeout

Compression

On ❍❍❍

(Black & White)

Compression

Standard ❍❍❍

(Gray Scale)

Destination List Priority

Delivery

Server

❍❍

Select Title Title 1 ❍❍

Sender's Name

No ❍

Default

Max. E-mail

2048KB ❍

Size

Divide & Send E-mail

E-mail Information Language

File Type Priority

Yes (per

Max. Size)

American

English

Multi-page:

❍

TIFF

Store

Job Reset Time

Off ❍❍❍

in Adding Original

Original Setting 1 Sided

Original

Original Feed

Off ❍❍❍

Type Priority

Mixed Original

Off ❍❍❍

Sizes Priority

Original Orientation Priority

Print & Delete Scanner Journal

Delete All

after Print-

ing

Update Deliv-

-- ❍ ery Server Destination List

Subject Settings

See p.21 “Subject Settings”.

Settings for the network TWAIN scanner function

Settings for the network delivery scanner function

Settings for the e-mail function

Settings for the Document Server function

Not Pro-

gramed

❍❍❍

❍❍

Initial Scanner Setup

Basic Settings

Various basic settings (scan type, resolution, image density, scan size) can be set. When using the same type of original repeatedly, storing the optimum settings in advance makes them easy to select whenever you deliver scan data, send scan data by e-mail, or store scan data.

Note

❒ Twenty-five sets of settings named

“Initial Setup” and “Program 1” to “Program 24” can be stored for

quick recall. The settings stored as Initial Setup are the scanning defaults. If the settings are not selected before scanning or sending by e-mail, the originals are scanned with the settings stored in the Initial Setup.

❒ “Program 1” to “Program 24“can

be changed to names of up to 20 characters.

The Basic Settings consist of the following items:

❖❖❖❖ Scan Type

Select the scan type suitable for the original from the following:

• Text For standard originals containing mainly text (Print)

• Text/Photo For originals containing a mixture of text and photographs

• Photo For originals containing photographs and other pictures (twovalue)

• Gray Scale For originals containing photographs and other pictures (multi-value)

Note

❒ An image is scanned in black &

white with Photo, and in grayscale with Gray Scale. As a general rule, scanning for the purpose of printing is best done with Photo and scanning for viewing on the computer screen with Gray Scale.

❖❖❖❖ Resolution

Select the resolution from 100 dpi, 150 dpi, 200 dpi, 300 dpi, 400 dpi, or 600 dpi.

❖❖❖❖ Image Density

Select the image density from seven steps by pressing [Lighter] or [Dark- er] or use Auto Image Density.

❖❖❖❖ Scan Size

Select the size of the original to be scanned.

• When [

Auto Detect

] is selected, the

auto detect function of the machine is used to set the original size.

• When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following sizes can be selected: A3S, A4R, A4S, A5R, A5S, 11 x 17S, 8 13S, 8

/2 x 81/

/2 x 14S, 81/2 x

/2 x 11R, 81/2 x 11S,

/2 x 81/

R, 5

JIS (Japanese Industrial Standard) S, B5 JISR, B5 JISS, Custom Size

Note

❒ When [Custom Size] is select-

ed, the dimensions of the scan area (width and height) can be specified.

❒ When scanning from the ADF

by specifying the original size, if the scanned original size differ from the size specified, a paper jam may occur.

S, B4

Preparations for Use as a Network Scanner

Setting procedure

Press the {{{{User Tools}}}} key.

AAAA

Press [Scanner Features].

BBBB

Make sure that the [Basic Settings]

CCCC

tab is displayed.

Check that [Program/Change] is se-

DDDD

lected, and then select the name of the basic settings set you want to program.

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Select a value for each item (scan

FFFF

type, resolution, image density, scan size).

Note

❒ When selecting [Custom Size] for

the scan size, see p.15 “Selecting a custom size”.

The soft keyboard is displayed for entering a name for the set of settings.

Enter the name, and then press

EEEE

[OK].

Reference

For information about entering characters, see General Settings Guide.

The screen for the basic settings appears.

When all settings have been

GGGG

made, press [OK].

To program another basic settings

HHHH

set, repeat the procedure from step

When all settings have been

IIII

made, press [Exit].

Press [Exit].

JJJJ

The main menu reappears.

DDDD

Selecting a custom size

When selecting [Custom Size] as the scan size, follow the procedure below.

Press [Custom Size] for the scan

AAAA

size on the [Basic Settings] tab.

Enter the original size with the

BBBB

number keys.

Initial Scanner Setup

Enter the scan starting point in re-

CCCC

lation to the standard scan starting point.

Select and enter values for [X2] and [Y2].

Enter the scan size (area) with the

DDDD

number keys.

Select and enter values for [X3] and [Y3].

Select and enter values for [X1] and [Y1].

Preparations for Use as a Network Scanner

Depending on how the original is positioned, the scan area will be as shown.

Original orientation

X3X2

[Reverse Orientation]:[OFF] [Reverse Orientation]:[OFF]

[Reverse Orientation]:[ON] [Reverse Orientation]:[ON]

When placed on the exposure glass

X3X2

Original orientation

X3 X2

X3X2

When all dimensions are entered,

EEEE

press [OK].

Make sure that the area specified

FFFF

in step

(X3 and Y3) is shown in

DDDD

the [Custom Size] field, and then press [OK].

[Reverse Orientation]:[OFF]

When placed in the ADF

[Reverse Orientation]:[ON] [Reverse Orientation]:[ON]

[Reverse Orientation]:[OFF]

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The range of possible original sizes and scan sizes is as follows:

• Original Size X1: 10 mm - 432 mm (0.4"- 17.0") Y1: 10 mm - 297 mm (0.4"- 11.7")

• Scan Size X3: 10 mm - 432 mm (0.4"- 17.0") Y3: 10 mm - 297 mm (0.4"- 11.7")

Keep the scan area settings within these range.

Press [Exit].

GGGG

Press [Exit].

HHHH

The main menu reappears.

Deleting programed scan settings

Press the {{{{User Tools}}}} key.

AAAA

Press [Scanner Features].

BBBB

Make sure that the [Basic Settings]

CCCC

tab is displayed.

Press [Delete].

DDDD

Initial Scanner Setup

Select the set of settings you want

EEEE

to delete.

A confirmation message appears.

Press [Yes].

FFFF

Press [Exit].

GGGG

Press [Exit].

HHHH

The main menu reappears.

Scanner Settings

This section explains how to set the defaults for scan settings such as the compression level for scan data and how the machine switches between the e-mail, network delivery scanner, Document Server and network TWAIN scanner functions.

The scanner settings consist of the following. For the list about settings and defaults, see p.11 “Scanner Features”.

• When [Immediate] is selected, the

machine will switch to the network TWAIN scanner function at once.

• When [Set Time] is selected, you

can enter the delay time with the number keys (3 to 30 seconds). The machine will switch to the network TWAIN scanner function when the time set here passes after the last key operation.

❖❖❖❖ Compression (Black & White)

This setting determines whether image data scanned with the black & white setting is to be compressed.

Note

❒ The actual time required for

data transfer will vary depending on the data size and network load.

❒ Compression reduces the time

required for transferring the scan data to the delivery server or e-mail server.

❖❖❖❖ Compression (Gray Scale)

This setting determines to what extent image data scanned with the grayscale setting is to be compressed. You can select [Standard], [High], [Low], or [Off].

❖❖❖❖ Send/Store Connection Timeout

When the machine is functioning as a network delivery scanner or Document Server, or is being used to send e-mail, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function. This setting determines the delay until the machine switches to the network TWAIN scanner function.

Note

❒ The compression ratio decreas-

es in the order [High], [Standard], [Low], and [Off], and the time required for data transfer increases accordingly.

❒ The actual time required for

data transfer will vary depending on the data size and network load.

Preparations for Use as a Network Scanner

❖❖❖❖ Destination List Priority

Select a destination list to be displayed when the machine is in the initial state. Select either [Delivery Server] or [E-mail].

❖❖❖❖ Select Title

Select what titles are displayed on the screen. Selecting a title on the screen will display the destinations programed for that title. This allows for easy selection of destinations including e-mail destinations. Select either [Title 1] (ten titles), [Title 2] (ten titles), or [Title 3] (five titles).

❖❖❖❖ Sender’s Name Default

Select whether an administrator is registered as a sender or a sender is specified each time an e-mail is sent.

• Select [No] when a sender is to be specified each time.

• Select [Yes] when an adminis- trator is to be the sender.

Important

❒ It is recommended that a pass-

word be set to prevent the sender's name from being misused.

❖❖❖❖ Divide & Send E-mail

This function is effective only when [On] is selected for [Max. E- mail Size]. Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. Select either [No], [Yes (per Page)], or

[Yes (per Max. Size)].

Note

❒ When [Multi-page: TIFF] or [Multi-

page: PDF] is selected for [File Type Priority], the image will not be divided even if [Yes (per Page)] is selected.

❒ When [Yes (per Max. Size)] is se-

lected, some received files may not be able to be restored, depending on the type of e-mail software.

❒ When [No] is selected, the e-mail

is not sent if its size exceeds the limit, and an error message appears. The scanned data is discarded.

❒ Set the maximum e-mail size

within the capacity of the SMTP server.

❖❖❖❖ Max. E-mail Size

Select whether the size of an e-mail is limited or not. When [On] is selected, enter the size limit (64 - 102400 KB) using the number keys.

❒ When the SMTP limits the size,

Note

match that setting.

❖❖❖❖ E-mail Information Language

Select a language for E-mail Information Language with which Title, Document name, Sender's name and others are sent. Select one of the following 18 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, and Traditional Chinese.

Note

❒ The e-mail text is a template and

cannot be changed.

Initial Scanner Setup

❖❖❖❖ File Type Priority

Select whether to send the data of scanned originals using a single page, a multi-page TIFF, or a multi-page PDF.

Note

❒ If you specify a multi-page TIFF

format for data in a JPEG format, the format is automatically changed to a PDF format. See p.89 “Relationship between Resolution and Data Size”.

❖❖❖❖ Job Reset Time in Adding Original

When SADF mode is specified, select whether or not the machine waits for another original to be set after all originals in the Auto Document Feeder (ADF) or on the exposure glass have been scanned.

Note

❒ If neither the SADF mode or

Batch mode is specified when scanning, this setting becomes invalid and the machine ends the scanning operation without waiting for more originals.

• If [Off] is selected, the count- down does not occur and the machine enters the waiting state when all originals in the ADF have been scanned in SADF mode or Batch mode until another original is inserted or the {{{{#}}}} key is pressed.

• If [On] is selected, enter the

number of seconds (3 - 900) for the Job Reset Time in Adding Original with the number keys. When an original is placed within this time, it is scanned as part of the same document as the previously scanned originals. However, when Batch mode is specified, the machine stays in the waiting state regardless of the setting time until another original is inserted or the {{{{#}}}} key is pressed.

❖❖❖❖ Original Setting

Set the default for whether originals are one-sided or two-sided and if two-sided, the relationship between those sides. When the originals are always the same, set this for the default to make operation easier. You can select [1 Sided

Original], [2 Sided Original: Top to Top], or [2 Sided Original: Top to Bottom].

Reference

p.37 “Original Orientation and Scan Area”

❖❖❖❖ Original Feed Type Priority

When placing additional originals in the ADF, select whether to add sheets individually or to add batches. If [Off] is selected, the scanning operation ends after the initially placed originals are scanned without the machine waiting for additional originals to be placed in the ADF.

Preparations for Use as a Network Scanner

Note

❒ Even if [On] is selected for [Job

Reset Time in Adding Original], the

countdown to scan another original stops when scanning conditions are changed, the exposure glass is used to scan, or the mode of the machine is switched to another mode such as copier mode. Press the {{{{Start}}}} key to restart scanning.

❖❖❖❖ Mixed Original Sizes Priority

This setting determines whether the original size is to be automatically detected when originals of different sizes are inserted in the ADF. You can select [On] or [Off].

Note

❒ If the original size is specified

when scanning, this setting is ignored.

Note

❒ When printed, all records are

deleted after printing. When not printed, records over the limit are automatically deleted in succession from the oldest record.

❒ While the journal is being print-

ed, sending e-mail is on standby.

❖❖❖❖ Update Delivery Server Destination

List

To update the Delivery Server Destination List, press [Update Delivery Server Destination List]. Ordinarily, the Delivery Server Destination List is automatically updated. This function allows updating at any time.

Setting procedure

❒ When [Off] is selected and origi-

nals of different sizes are placed in the ADF, the size of the first page is detected as the max. size and all originals are scanned as that size.

❖❖❖❖ Original Orientation Priority

Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier.

Reference

p.37 “Original Orientation and Scan Area”

❖❖❖❖ Print & Delete Scanner Journal

Select whether to print the Scanner Journal automatically when the number of delivered e-mails reaches 50.

Press the {{{{User Tools}}}} key.

AAAA

Press [Scanner Features].

BBBB

Press the [Scanner Settings] tab.

CCCC

Press the item to be set.

DDDD

Example: Send/Store Connection Timeout setting

Change the setting.

EEEE

• To select an item, touch its key on the screen. The item is highlighted.

• To enter numbers, use the number keys.

Note

❒ To cancel changing a setting,

press [Cancel]. The setting returns to the previous condition.

Initial Scanner Setup

Setting procedure

This section describes the steps for making subject settings.

Press the {{{{User Tools}}}} key.

AAAA

Press [Scanner Features].

BBBB

Press the [Subject Settings] tab.

CCCC

Check that [Program/Change] is se-

DDDD

lected, and then select the key you want to program.

Press [OK].

FFFF

Repeat steps

GGGG

settings.

Press [Exit].

HHHH

Press [Exit] .

IIII

The main menu reappears.

DDDD

to make other

FFFF

Subject Settings

Subject information can be added to the scan data files. This information is added to the data to be delivered. When the file is sent by e-mail with the optional ScanRouter V2 Professional, the subject is automatically entered as the subject of the e-mail. If you often send files with similar content, storing subject names will allow you to easily select a subject for delivery.

The subject can be up to 20 characters long. Up to 21 subjects can be stored.

The soft keyboard is displayed for entering a subject.

Enter the subject string.

EEEE

Reference

For information about how to enter characters, see General Set- tings Guide.

Note

❒ If the selected key already has a

programed subject, it can be changed.

Press [OK].

FFFF

To program more subjects, repeat

GGGG

steps

Press [Exit].

HHHH

Press [Exit] .

IIII

The main menu reappears.

DDDD

FFFF

Preparations for Use as a Network Scanner

Deleting programed subject settings

Press the {{{{User Tools}}}} key.

AAAA

Press [Scanner Features].

BBBB

Press the [Subject Settings] tab.

CCCC

Press [Delete].

DDDD

Select the subject you want to de-

EEEE

lete.

A confirmation message appears.

Press [Yes].

FFFF

To delete more subjects, repeat

GGGG

steps

EEEE

Press [Exit].

HHHH

Press [Exit] .

IIII

The main menu reappears.

FFFF

Installing Software

The machine comes with two CD-ROMs containing various software.

The CD-ROM labeled “Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.

This section explains the software contained on the “Scanner Driver & Document Management Utilities” CD-ROM.

Reference

For information about the software contained on the “Printer Driver & Utilities” CD-ROM, see Printer Reference.

Auto Run Program

When the CD-ROM is inserted into a client computer in Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0, the installer starts automatically (Auto Run) to install the TWAIN driver and various software.

Note

❒ Auto Run might not automatically work with certain operating system set-

tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.

❒ If you want to install the software without using Auto Run, hold down the

{{{{Shift}}}} key while inserting the CD-ROM. Keep the {{{{Shift}}}} key held down until the client computer has finished accessing the CD-ROM.

❒ If [Cancel] is pressed during installation, the installation will be stopped and

all the remaining software will not be installed. If [Cancel] has been pressed, reinstall the remaining software after restarting the computer.

Limitation

❒ For installation in Windows 2000, Windows XP, or Windows NT 4.0, log on

as a member of the administrators group.

Preparations for Use as a Network Scanner

The installing sequence using Auto Run is as follows.

Installation Sequence

Insert the CD-ROM.

TWAIN Driver Ver.3

TWAIN

Driver

The installer starts up.

ScanRouter V2 Lite

Select the software.

The installation complete message is displayed.

Restart your PC.

ScanRouter V2 Lite

Install all at once, or select and install individually.

DeskTopBinder V2 Lite

Acrobat Reader

ScanRouter V2 Administration Utility

ZHSY070N

For information about the software that can be installed by Auto Run, see p.28 “Software Supplied on CD-ROM”.

+ 84 hidden pages

Ricoh 2105 Operating Instructions Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Warning:

Trademarks

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Names of Major Options

1. Network Scanner

Outline

E-mail

Network Delivery Scanner

Document Server

Network TWAIN Scanner

Control Panel

Display Contents

Using as a network TWAIN scanner

Using as a network delivery scanner

Using e-mail

Initial Scanner Setup

Default Settings

Basic Settings

Setting procedure

Selecting a custom size

Deleting programed scan settings

Scanner Settings

Setting procedure

Setting procedure

Subject Settings

Deleting programed subject settings

Installing Software

Auto Run Program