Ricoh 2105 Operating Instructions Manual

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Page 1

Printer/Scanner Unit

Type 2105

Operating Instructions

Scanner Reference

Network Scanner

Preparations for Use as a Network Scanner

Setting Originals

Sending Stored Scan Data by E-mail

Using the Network Delivery Scanner Function

Using the Document Server Function

Using the Network TWAIN Scanner Function

Appendix

For safe and correct use of this machine, please be sure to read the Safety Information in the

General Settings Guide before you use it.

Page 2

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine.

The scanner function is available when the Printer/Scanner option is installed in your machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure.

Two kinds of size notation are employed in this manual. With this machine, refer to the inch version.

Trademarks

Adobe and Acrobat are trademarks of Adobe Systems Incorporated.

Ethernet is a registered trademark of Fuji Xerox Corporation.

Pentium is a registered trademark of Intel Corporation.

MS, Microsoft, and Windows are registered trademarks of Microsoft Corporation.

Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all right in those marks.

• The product name of Windows

95 is Microsoft® Windows® 95.

• The product name of Windows®98 is Microsoft® Windows® 98.

• The product name of Windows

• The product names of Windows XP are as follows: Microsoft Microsoft

• The product names of Windows® 2000 are as follows: Microsoft Microsoft

• The product names of Windows NT® are as follows: Microsoft Microsoft

Windows® XP Professional

Windows® XP Home Edition

Windows® 2000 Professional

Windows® 2000 Server

Windows NT® Server 4.0

Windows NT® Workstation 4.0

Me is Microsoft® Windows® Millennium Edition (Windows Me).

Page 3

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

❒ The manuals provided are specific to machine type.

❒ Adobe Acrobat Reader is necessary to view the PDF file manuals.

❒ Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer / Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

❖❖❖❖ General Settings Guide

Provides an overview of the machine. It also describes System Settings (such as paper trays and user codes settings), Document Server functions, and troubleshooting.

❖❖❖❖ Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

❖❖❖❖ Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

❖❖❖❖ Printer Reference 1

Describes system settings and operations for the machine's printer function.

❖❖❖❖ Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

❖❖❖❖ Scanner Reference (this manual) (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

❖❖❖❖ Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of DeskTopBinder V2 Lite and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2)

Describes operations with DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

Page 4

• Auto Document Link Guide (PDF file - CD-ROM2)

Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

❖❖❖❖ Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)

Describes the installation of ScanRouter V2 Lite settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)

Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

❖❖❖❖ Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (Available from an authorized dealer or as a PDF file on

our Web site)

Page 5

Manuals for This Machine......................................................................................i

How to Read This Manual .....................................................................................1

Symbols ..................................................................................................................... 1

Names of Major Options ............................................................................................2

1. Network Scanner

Outline..................................................................................................................... 3

E-mail ......................................................................................................................... 3

Network Delivery Scanner.......................................................................................... 4

Document Server .......................................................................................................5

Network TWAIN Scanner ...........................................................................................6

Control Panel..........................................................................................................7

Display Contents ........................................................................................................ 8

2. Preparations for Use as a Network Scanner

Initial Scanner Setup ...........................................................................................11

Default Settings........................................................................................................ 11

Basic Settings .......................................................................................................... 13

Scanner Settings......................................................................................................17

Subject Settings .......................................................................................................21

Installing Software ............................................................................................... 23

Auto Run Program ...................................................................................................23

Software for Using a Network TWAIN Scanner ....................................................... 25

Software for Using the Network Delivery Scanner Function ....................................26

DeskTopBinder V2 Lite ............................................................................................27

Software Supplied on CD-ROM ............................................................................... 28

3. Setting Originals

Placing Originals..................................................................................................33

Placing on the Exposure Glass ................................................................................ 34

Placing in the Auto Document Feeder .....................................................................35

Original Orientation and Scan Area ...................................................................37

For a Network Delivery Scanner and E-mail ............................................................37

For a Network TWAIN Scanner................................................................................ 39

Scanning Originals in Several Times ....................................................................... 40

4. Sending Stored Scan Data by E-mail

Preparation for Sending by E-mail .....................................................................43

Screen Configuration ...............................................................................................44

Procedure for Sending E-mail ............................................................................45

Simultaneous Storage and Sending of E-mail ......................................................... 53

Checking the Status of E-mail ............................................................................55

iii

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5. Using the Network Delivery Scanner Function

Preparation for Delivering...................................................................................57

Screen Configuration ...............................................................................................58

Delivering Stored Scan Data...............................................................................59

Delivery Procedure...................................................................................................59

Simultaneous Delivery and Storage......................................................................... 66

Checking the Status of Delivery.........................................................................68

6. Using the Document Server Function

Storing Data.......................................................................................................... 69

Storage Procedure ................................................................................................... 70

Viewing a List of Stored Files ............................................................................. 74

Viewing the List ........................................................................................................ 75

Searching for Files ................................................................................................... 78

Sending or Delivering Stored Files........................................................................... 79

Managing Stored Files.........................................................................................81

Deleting Files ........................................................................................................... 81

Changing File Information ........................................................................................ 82

7. Using the Network TWAIN Scanner Function

Preparation for Using the Network TWAIN Scanner.........................................85

Scanning Originals ..............................................................................................86

Functions of the TWAIN Driver ................................................................................88

8. Appendix

Relationship between Resolution and Data Size..............................................89

When Using for E-mail, or as a Network Delivery Scanner, or Document Server ...89

When Using as a Network TWAIN Scanner.............................................................90

Relationship between File Type Specified and File Type Used When Sending E-mail

Troubleshooting...................................................................................................93

When Scanning Is Not Performed as Expected .......................................................93

When the Delivery Function Does Not Work............................................................ 93

When an Error Message Appears on the Control Panel ..........................................94

When an Error Message Appears on the Client Computer .................................... 100

Specifications.....................................................................................................103

INDEX....................................................................................................... 104

...92

Page 7

How to Read This Manual

Symbols

In this manual, the following symbols are used:

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates the prior knowledge or preparations required before operating.

Note

This symbol indicates precautions for operation or actions to take after misoperation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's panel display.

[]

Keys and buttons that appear on the computer's display.

{}

Keys built into the operation panel of the machine.

{}

Keys on the computer's keyboard.

Page 8

Names of Major Options

Major options of this machine are referred to as follows in this manual:

• Printer/Scanner Unit Type 2105 → printer/scanner controller

The following software products are referred to using a general name:

• DeskTopBinder V2 Lite and DeskTopBinder V2 Professional → DeskTop- Binder V2 Lite/Professional

• ScanRouter V2 Lite and ScanRouter V2 Professional (optional) → ScanRouter V2 Lite/Professional

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1. Network Scanner

Outline

By installing the printer/scanner controller, the machine can be used as a network scanner.

As a network scanner, the machine can send e-mail, operate as a network delivery scanner, store scan data in the Document Server, and operate as a network TWAIN scanner.

E-mail

A scanned image that is attached to an e-mail can be delivered using the e-mail system through a LAN or the Internet.

Reference

p.43 “Sending Stored Scan Data by E-mail”

1. This machine

A scanned image that is attached to an email can be delivered to an e-mail server. In combination with the document storage function, scanned images and documents that have been temporarily stored can be delivered all at once.

ZJDA121N

2. E-mail server

An e-mail server is the SMTP server used for an e-mail system. It transfers a received e-mail to a specified destination through a LAN or the Internet.

3. Client computer

An e-mail with images attached is received from the e-mail server using e-mail software.

Check the content of the images using an application appropriate for the file type.

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Network Scanner

Network Delivery Scanner

The machine is used as a delivery scanner with ScanRouter V2 Lite/Professional. The data from the originals scanned by the machine is stored in the delivery server and delivered to the folders of client computers on the same network.

Reference

p.57 “Using the Network Delivery Scanner Function”

Note

❒ When the optional ScanRouter V2 Professional is used, the machine can also

deliver scan data using e-mail, and documents can be viewed from a client computer using a Web browser.

1. This machine

The data from the originals scanned by the scanner is sent to the delivery server.

When used with the Document Server, multiple documents can be stored and then delivered.

2. Delivery server

ScanRouter V2 Lite/Professional is installed in this computer which is used as a delivery server.

Received data is delivered to the in-tray of the specified destination (A in the figure). According to the settings of the intray, the data is stored in the in-tray or in a Windows folder (B in the figure).

ZJDH010N

3. Client computer

The contents of a stored document can be checked in the following ways:

• View the document in the in-tray using DeskTopBinder V2 Lite to check the contents. (C in the figure)

• Use Auto Document Link to receive the document stored in the in-tray, and check the contents with an application corresponding to the file format. (D in the figure)

• Access the Windows folder where the document is stored via the network, and check the contents with an application corresponding to the file format. (E in the figure)

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Outline

Reference

For more information about ScanRouter V2 Lite, DeskTopBinder V2 Lite, or Auto Document Link, see the respective documentation. See p.i “Manuals for This Machine”.

Document Server

The data from a scanned original is stored as a document on the hard disk of the machine and can be viewed, copied, or deleted using DeskTopBinder V2 Lite/Professional from a client computer via a network. A document can be searched for using the user name or the document name. Also, others can be kept from viewing a document by setting a password for the document.

Reference

p.69 “Using the Document Server Function”

1. This machine

The data from the originals scanned by the scanner are stored.

Reference

2. Client computer

A stored document can be viewed, copied, or deleted by connecting to the machine using DeskTopBinder V2 Lite/Professional.

Also, a document stored in the machine using a Web browser can be viewed, downloaded, or deleted.

For more information about DeskTopBinder V2 Lite, see the DeskTopBinder V2 Lite manuals. See p.i “Manuals for This Machine”.

ZJDX030N

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Network Scanner

Network TWAIN Scanner

The scanning function of this machine can be used from a client computer via a network (Ethernet, IEEE 1394 [optional], or a wireless LAN). Originals can be scanned with the same operation used for SCSI- and USB-connected scanners.

Reference

p.85 “Using the Network TWAIN Scanner Function”

1. This machine

The scanning function of the machine can be used from a client computer via a network.

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2. Client computer

Originals are scanned using the TWAIN driver for the machine from an application.

Page 13

Control Panel

This illustration shows the control panel when options are installed.

Control Panel

1. {

{Status indicator}}}}

{{

Machine status is described by this indicator. By default, this indicator is turned off. You can select to light the status indicator. For more information, see “Control Panel”, General Settings Guide.

2. {

{Check Modes}}}} key

{{

Press to check the current settings.

3. {

{Energy Saver}}}} key

{{

Press this key for about one second to begin warm-up.

Pressing this key again while in warm-up mode cancels warm-up.

Note

❒ This key is inactive while scanning or

setting scanner defaults.

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4. {

{Clear Modes}}}} key

{{

Press to clear the current settings.

5. {

{Stop}}}} key

{{

Press to stop scanning.

6. {

{Start}}}} key

{{

Use to begin scanning, file storing, or delivery.

7. {

{Clear}}}} key

{{

Clears an entered numeric value.

8. {

{#}}}} key (Enter key)

{{

Use to enter a numeric value.

9. Number keys

Use to enter numeric values.

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Network Scanner

10. Function keys

Press the {{{{Copy}}}}, {{{{Document Server}}}}, {

Printer}}}}, or {{{{Scanner}}}} key to activate the

respective function. The display content changes accordingly.

The indicator for the selected function lights up.

11. Function status indicators

These show the status of the function.

• Green: the function is active.

• Red: the function has been interrupt-

ed.

x: Misfeed indicator M: Open Cover indicator

d: Add Staple indicator

D: Add Toner indicator

Reference

For more information, see General Settings Guide.

13. {

{User Tools}}}} key

{{

Use to change default or operation parameters according to the operating conditions.

12. Indicators

Display errors and the machine status. L: Service Call indicator

14. Display panel

Displays the operation status and messages.

Display Contents

This section describes the normal screen configuration is as follows.

The display's contents differ depending on the function.

Note

❒ The Copy screen is set as the default screen when the machine is turned on.

You can change this setting in the System Settings. See General Settings Guide.

Using as a network TWAIN scanner

When using the machine as a network TWAIN scanner, it is not necessary to press the {{{{Scanner}}}} key on the control panel. When the TWAIN driver becomes active on a client computer, the display automatically switches to the following screen.

Press [Cancel] to use functions other than the network TWAIN scanner function.

Page 15

Control Panel

Using as a network delivery scanner

Press the {{{{Scanner}}}} key to display the Network Delivery Scanner screen (when

[Delivery Server] has been selected in [Destination List Priority]). If the Network TWAIN Scanner screen appears, press [Cancel].

Reference

For information about Destination List Priority, see p.17 “Scanner Settings”.

Using e-mail

Press the {{{{Scanner}}}} key to display the E-mail screen (when [E-mail] has been se- lected in [Destination List Priority]). If the Network TWAIN Scanner screen appears, press [Cancel].

Reference

For information about Destination List Priority, see p.17 “Scanner Settings”.

Page 16

Network Scanner

Page 17

2. Preparations for Use as a Network Scanner

To use the machine as a network scanner, you must make settings required for use as a scanner as well as basic settings for use in a network.

Reference

First, see General Settings Guide for details about how to make basic settings, and then make scanner settings.

For more information about settings for sending by e-mail, see Network Guide.

Initial Scanner Setup

This section explains all required settings and procedures for using the machine as a network scanner.

Default Settings

The settings for using the network scanner functions of the machine are listed below. Make the necessary settings.

Important

❒ Items marked ❍ should be set if required.

❖❖❖❖ Scanner Features

For explanations of settings, see the corresponding pages.

Delivery

Basic Settings

See p.13 “Basic Settings”.

Settings Default

Scan Type Text ❍❍❍

Resolution 200 dpi ❍❍❍

Image Density Auto Image

Density

(Medium)

Scan Size Auto Detect ❍❍❍

TWAIN

E-mail

❍❍❍

Store

Page 18

Preparations for Use as a Network Scanner

Scanner Settings

See p.17 “Scanner Settings”.

Settings Default

Send/Store

10 seconds. ❍❍❍❍

TWAIN

Delivery

E-mail

Connection Timeout

Compression

On ❍❍❍

(Black & White)

Compression

Standard ❍❍❍

(Gray Scale)

Destination List Priority

Delivery

Server

❍❍

Select Title Title 1 ❍❍

Sender's Name

No ❍

Default

Max. E-mail

2048KB ❍

Size

Divide & Send E-mail

E-mail Information Language

File Type Priority

Yes (per

Max. Size)

American

English

Multi-page:

❍

TIFF

Store

Job Reset Time

Off ❍❍❍

in Adding Original

Original Setting 1 Sided

Original

Original Feed

Off ❍❍❍

Type Priority

Mixed Original

Off ❍❍❍

Sizes Priority

Original Orientation Priority

Print & Delete Scanner Journal

Delete All

after Print-

ing

Update Deliv-

-- ❍ ery Server Destination List

Subject Settings

See p.21 “Subject Settings”.

Settings for the network TWAIN scanner function

Settings for the network delivery scanner function

Settings for the e-mail function

Settings for the Document Server function

Not Pro-

gramed

❍❍❍

❍❍

Page 19

Initial Scanner Setup

Basic Settings

Various basic settings (scan type, resolution, image density, scan size) can be set. When using the same type of original repeatedly, storing the optimum settings in advance makes them easy to select whenever you deliver scan data, send scan data by e-mail, or store scan data.

Note

❒ Twenty-five sets of settings named

“Initial Setup” and “Program 1” to “Program 24” can be stored for

quick recall. The settings stored as Initial Setup are the scanning defaults. If the settings are not selected before scanning or sending by e-mail, the originals are scanned with the settings stored in the Initial Setup.

❒ “Program 1” to “Program 24“can

be changed to names of up to 20 characters.

The Basic Settings consist of the following items:

❖❖❖❖ Scan Type

Select the scan type suitable for the original from the following:

• Text For standard originals containing mainly text (Print)

• Text/Photo For originals containing a mixture of text and photographs

• Photo For originals containing photographs and other pictures (twovalue)

• Gray Scale For originals containing photographs and other pictures (multi-value)

Note

❒ An image is scanned in black &

white with Photo, and in grayscale with Gray Scale. As a general rule, scanning for the purpose of printing is best done with Photo and scanning for viewing on the computer screen with Gray Scale.

❖❖❖❖ Resolution

Select the resolution from 100 dpi, 150 dpi, 200 dpi, 300 dpi, 400 dpi, or 600 dpi.

❖❖❖❖ Image Density

Select the image density from seven steps by pressing [Lighter] or [Dark- er] or use Auto Image Density.

❖❖❖❖ Scan Size

Select the size of the original to be scanned.

• When [

Auto Detect

] is selected, the

auto detect function of the machine is used to set the original size.

• When the size is specified, scanning is performed for that size, regardless of the actual size of the original. The following sizes can be selected: A3S, A4R, A4S, A5R, A5S, 11 x 17S, 8 13S, 8

/2 x 81/

/2 x 14S, 81/2 x

/2 x 11R, 81/2 x 11S,

/2 x 81/

R, 5

JIS (Japanese Industrial Standard) S, B5 JISR, B5 JISS, Custom Size

Note

❒ When [Custom Size] is select-

ed, the dimensions of the scan area (width and height) can be specified.

❒ When scanning from the ADF

by specifying the original size, if the scanned original size differ from the size specified, a paper jam may occur.

S, B4

Page 20

Preparations for Use as a Network Scanner

Setting procedure

Press the {{{{User Tools}}}} key.

AAAA

Press [Scanner Features].

BBBB

Make sure that the [Basic Settings]

CCCC

tab is displayed.

Check that [Program/Change] is se-

DDDD

lected, and then select the name of the basic settings set you want to program.

ZJBS050N

Select a value for each item (scan

FFFF

type, resolution, image density, scan size).

Note

❒ When selecting [Custom Size] for

the scan size, see p.15 “Selecting a custom size”.

The soft keyboard is displayed for entering a name for the set of settings.

Enter the name, and then press

EEEE

[OK].

Reference

For information about entering characters, see General Settings Guide.

The screen for the basic settings appears.

When all settings have been

GGGG

made, press [OK].

To program another basic settings

HHHH

set, repeat the procedure from step

When all settings have been

IIII

made, press [Exit].

Press [Exit].

JJJJ

The main menu reappears.

DDDD

Page 21

Selecting a custom size

When selecting [Custom Size] as the scan size, follow the procedure below.

Press [Custom Size] for the scan

AAAA

size on the [Basic Settings] tab.

Enter the original size with the

BBBB

number keys.

Initial Scanner Setup

Enter the scan starting point in re-

CCCC

lation to the standard scan starting point.

Select and enter values for [X2] and [Y2].

Enter the scan size (area) with the

DDDD

number keys.

Select and enter values for [X3] and [Y3].

Select and enter values for [X1] and [Y1].

Page 22

Preparations for Use as a Network Scanner

Depending on how the original is positioned, the scan area will be as shown.

Original orientation

X3X2

[Reverse Orientation]:[OFF] [Reverse Orientation]:[OFF]

[Reverse Orientation]:[ON] [Reverse Orientation]:[ON]

When placed on the exposure glass

X3X2

Original orientation

X3 X2

X3X2

When all dimensions are entered,

EEEE

press [OK].

Make sure that the area specified

FFFF

in step

(X3 and Y3) is shown in

DDDD

the [Custom Size] field, and then press [OK].

[Reverse Orientation]:[OFF]

When placed in the ADF

[Reverse Orientation]:[ON] [Reverse Orientation]:[ON]

[Reverse Orientation]:[OFF]

ZJDY055N

The range of possible original sizes and scan sizes is as follows:

• Original Size X1: 10 mm - 432 mm (0.4"- 17.0") Y1: 10 mm - 297 mm (0.4"- 11.7")

• Scan Size X3: 10 mm - 432 mm (0.4"- 17.0") Y3: 10 mm - 297 mm (0.4"- 11.7")

Keep the scan area settings within these range.

Press [Exit].

GGGG

Press [Exit].

HHHH

The main menu reappears.

Deleting programed scan settings

Press the {{{{User Tools}}}} key.

AAAA

Press [Scanner Features].

BBBB

Make sure that the [Basic Settings]

CCCC

tab is displayed.

Press [Delete].

DDDD

Page 23

Initial Scanner Setup

Select the set of settings you want

EEEE

to delete.

A confirmation message appears.

Press [Yes].

FFFF

Press [Exit].

GGGG

Press [Exit].

HHHH

The main menu reappears.

Scanner Settings

This section explains how to set the defaults for scan settings such as the compression level for scan data and how the machine switches between the e-mail, network delivery scanner, Document Server and network TWAIN scanner functions.

The scanner settings consist of the following. For the list about settings and defaults, see p.11 “Scanner Features”.

• When [Immediate] is selected, the

machine will switch to the network TWAIN scanner function at once.

• When [Set Time] is selected, you

can enter the delay time with the number keys (3 to 30 seconds). The machine will switch to the network TWAIN scanner function when the time set here passes after the last key operation.

❖❖❖❖ Compression (Black & White)

This setting determines whether image data scanned with the black & white setting is to be compressed.

Note

❒ The actual time required for

data transfer will vary depending on the data size and network load.

❒ Compression reduces the time

required for transferring the scan data to the delivery server or e-mail server.

❖❖❖❖ Compression (Gray Scale)

This setting determines to what extent image data scanned with the grayscale setting is to be compressed. You can select [Standard], [High], [Low], or [Off].

❖❖❖❖ Send/Store Connection Timeout

When the machine is functioning as a network delivery scanner or Document Server, or is being used to send e-mail, a scanning request to the machine as a TWAIN scanner will switch the machine to the network TWAIN scanner function. This setting determines the delay until the machine switches to the network TWAIN scanner function.

Note

❒ The compression ratio decreas-

es in the order [High], [Standard], [Low], and [Off], and the time required for data transfer increases accordingly.

❒ The actual time required for

data transfer will vary depending on the data size and network load.

Page 24

Preparations for Use as a Network Scanner

❖❖❖❖ Destination List Priority

Select a destination list to be displayed when the machine is in the initial state. Select either [Delivery Server] or [E-mail].

❖❖❖❖ Select Title

Select what titles are displayed on the screen. Selecting a title on the screen will display the destinations programed for that title. This allows for easy selection of destinations including e-mail destinations. Select either [Title 1] (ten titles), [Title 2] (ten titles), or [Title 3] (five titles).

❖❖❖❖ Sender’s Name Default

Select whether an administrator is registered as a sender or a sender is specified each time an e-mail is sent.

• Select [No] when a sender is to be specified each time.

• Select [Yes] when an adminis- trator is to be the sender.

Important

❒ It is recommended that a pass-

word be set to prevent the sender's name from being misused.

❖❖❖❖ Divide & Send E-mail

This function is effective only when [On] is selected for [Max. E- mail Size]. Select whether or not an image exceeding the size specified in [Max. E-mail Size] should be divided and sent using more than one e-mail. Select either [No], [Yes (per Page)], or

[Yes (per Max. Size)].

Note

❒ When [Multi-page: TIFF] or [Multi-

page: PDF] is selected for [File Type Priority], the image will not be divided even if [Yes (per Page)] is selected.

❒ When [Yes (per Max. Size)] is se-

lected, some received files may not be able to be restored, depending on the type of e-mail software.

❒ When [No] is selected, the e-mail

is not sent if its size exceeds the limit, and an error message appears. The scanned data is discarded.

❒ Set the maximum e-mail size

within the capacity of the SMTP server.

❖❖❖❖ Max. E-mail Size

Select whether the size of an e-mail is limited or not. When [On] is selected, enter the size limit (64 - 102400 KB) using the number keys.

❒ When the SMTP limits the size,

Note

match that setting.

❖❖❖❖ E-mail Information Language

Select a language for E-mail Information Language with which Title, Document name, Sender's name and others are sent. Select one of the following 18 languages: British English, American English, German, French, Italian, Spanish, Dutch, Portuguese, Polish, Czech, Swedish, Finnish, Hungarian, Norwegian, Danish, Japanese, Simplified Chinese, and Traditional Chinese.

Note

❒ The e-mail text is a template and

cannot be changed.

Page 25

Initial Scanner Setup

❖❖❖❖ File Type Priority

Select whether to send the data of scanned originals using a single page, a multi-page TIFF, or a multi-page PDF.

Note

❒ If you specify a multi-page TIFF

format for data in a JPEG format, the format is automatically changed to a PDF format. See p.89 “Relationship between Resolution and Data Size”.

❖❖❖❖ Job Reset Time in Adding Original

When SADF mode is specified, select whether or not the machine waits for another original to be set after all originals in the Auto Document Feeder (ADF) or on the exposure glass have been scanned.

Note

❒ If neither the SADF mode or

Batch mode is specified when scanning, this setting becomes invalid and the machine ends the scanning operation without waiting for more originals.

• If [Off] is selected, the count- down does not occur and the machine enters the waiting state when all originals in the ADF have been scanned in SADF mode or Batch mode until another original is inserted or the {{{{#}}}} key is pressed.

• If [On] is selected, enter the

number of seconds (3 - 900) for the Job Reset Time in Adding Original with the number keys. When an original is placed within this time, it is scanned as part of the same document as the previously scanned originals. However, when Batch mode is specified, the machine stays in the waiting state regardless of the setting time until another original is inserted or the {{{{#}}}} key is pressed.

❖❖❖❖ Original Setting

Set the default for whether originals are one-sided or two-sided and if two-sided, the relationship between those sides. When the originals are always the same, set this for the default to make operation easier. You can select [1 Sided

Original], [2 Sided Original: Top to Top], or [2 Sided Original: Top to Bottom].

Reference

p.37 “Original Orientation and Scan Area”

❖❖❖❖ Original Feed Type Priority

When placing additional originals in the ADF, select whether to add sheets individually or to add batches. If [Off] is selected, the scanning operation ends after the initially placed originals are scanned without the machine waiting for additional originals to be placed in the ADF.

Page 26

Preparations for Use as a Network Scanner

Note

❒ Even if [On] is selected for [Job

Reset Time in Adding Original], the

countdown to scan another original stops when scanning conditions are changed, the exposure glass is used to scan, or the mode of the machine is switched to another mode such as copier mode. Press the {{{{Start}}}} key to restart scanning.

❖❖❖❖ Mixed Original Sizes Priority

This setting determines whether the original size is to be automatically detected when originals of different sizes are inserted in the ADF. You can select [On] or [Off].

Note

❒ If the original size is specified

when scanning, this setting is ignored.

Note

❒ When printed, all records are

deleted after printing. When not printed, records over the limit are automatically deleted in succession from the oldest record.

❒ While the journal is being print-

ed, sending e-mail is on standby.

❖❖❖❖ Update Delivery Server Destination

List

To update the Delivery Server Destination List, press [Update Delivery Server Destination List]. Ordinarily, the Delivery Server Destination List is automatically updated. This function allows updating at any time.

Setting procedure

❒ When [Off] is selected and origi-

nals of different sizes are placed in the ADF, the size of the first page is detected as the max. size and all originals are scanned as that size.

❖❖❖❖ Original Orientation Priority

Select the default for original placement orientation. When originals are always positioned the same way, select that orientation as the default to make operation easier.

Reference

p.37 “Original Orientation and Scan Area”

❖❖❖❖ Print & Delete Scanner Journal

Select whether to print the Scanner Journal automatically when the number of delivered e-mails reaches 50.

Press the {{{{User Tools}}}} key.

AAAA

Press [Scanner Features].

BBBB

Press the [Scanner Settings] tab.

CCCC

Press the item to be set.

DDDD

Example: Send/Store Connection Timeout setting

Page 27

Change the setting.

EEEE

• To select an item, touch its key on the screen. The item is highlighted.

• To enter numbers, use the number keys.

Note

❒ To cancel changing a setting,

press [Cancel]. The setting returns to the previous condition.

Initial Scanner Setup

Setting procedure

This section describes the steps for making subject settings.

Press the {{{{User Tools}}}} key.

AAAA

Press [Scanner Features].

BBBB

Press the [Subject Settings] tab.

CCCC

Check that [Program/Change] is se-

DDDD

lected, and then select the key you want to program.

Press [OK].

FFFF

Repeat steps

GGGG

settings.

Press [Exit].

HHHH

Press [Exit] .

IIII

The main menu reappears.

DDDD

to make other

FFFF

Subject Settings

Subject information can be added to the scan data files. This information is added to the data to be delivered. When the file is sent by e-mail with the optional ScanRouter V2 Professional, the subject is automatically entered as the subject of the e-mail. If you often send files with similar content, storing subject names will allow you to easily select a subject for delivery.

The subject can be up to 20 characters long. Up to 21 subjects can be stored.

The soft keyboard is displayed for entering a subject.

Enter the subject string.

EEEE

Reference

For information about how to enter characters, see General Set- tings Guide.

Note

❒ If the selected key already has a

programed subject, it can be changed.

Press [OK].

FFFF

To program more subjects, repeat

GGGG

steps

Press [Exit].

HHHH

Press [Exit] .

IIII

The main menu reappears.

DDDD

FFFF

Page 28

Preparations for Use as a Network Scanner

Deleting programed subject settings

Press the {{{{User Tools}}}} key.

AAAA

Press [Scanner Features].

BBBB

Press the [Subject Settings] tab.

CCCC

Press [Delete].

DDDD

Select the subject you want to de-

EEEE

lete.

A confirmation message appears.

Press [Yes].

FFFF

To delete more subjects, repeat

GGGG

steps

EEEE

Press [Exit].

HHHH

Press [Exit] .

IIII

The main menu reappears.

FFFF

Page 29

Installing Software

The machine comes with two CD-ROMs containing various software.

The CD-ROM labeled “Scanner Driver & Document Management Utilities” contains the necessary software to use the machine as a network scanner. The CDROM labeled “Printer Driver & Utilities” contains the necessary software to use the machine as a printer.

This section explains the software contained on the “Scanner Driver & Document Management Utilities” CD-ROM.

Reference

For information about the software contained on the “Printer Driver & Utilities” CD-ROM, see Printer Reference.

Auto Run Program

When the CD-ROM is inserted into a client computer in Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0, the installer starts automatically (Auto Run) to install the TWAIN driver and various software.

Note

❒ Auto Run might not automatically work with certain operating system set-

tings. In this case, launch “Set up.exe” located in the CD-ROM root directory.

❒ If you want to install the software without using Auto Run, hold down the

{{{{Shift}}}} key while inserting the CD-ROM. Keep the {{{{Shift}}}} key held down until the client computer has finished accessing the CD-ROM.

❒ If [Cancel] is pressed during installation, the installation will be stopped and

all the remaining software will not be installed. If [Cancel] has been pressed, reinstall the remaining software after restarting the computer.

Limitation

❒ For installation in Windows 2000, Windows XP, or Windows NT 4.0, log on

as a member of the administrators group.

Page 30

Preparations for Use as a Network Scanner

The installing sequence using Auto Run is as follows.

Installation Sequence

Insert the CD-ROM.

TWAIN Driver Ver.3

TWAIN

Driver

The installer starts up.

ScanRouter V2 Lite

Select the software.

The installation complete message is displayed.

Restart your PC.

ScanRouter V2 Lite

Install all at once, or select and install individually.

DeskTopBinder V2 Lite

Acrobat Reader

ScanRouter V2 Administration Utility

ZHSY070N

For information about the software that can be installed by Auto Run, see p.28 “Software Supplied on CD-ROM”.

Page 31

Installing Software

Software for Using a Network TWAIN Scanner

To use the machine as a network TWAIN scanner, it is essential to install the TWAIN driver.

If you do not have applications that work with TWAIN, it is necessary to also install DeskTopBinder V2 Lite. For information about the installation of DeskTopBinder V2 Lite, see p.27 “DeskTopBinder V2 Lite”.

Preparation

Before installation, check the operating environment for the TWAIN driver. See p.28 “Type2105 TWAIN Driver”.

Using Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0

Install the TWAIN driver using Auto Run.

Start Windows, and then insert

AAAA

the supplied CD-ROM labeled “Scanner Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The Choose Setup Language screen appears.

Reference

If the installer does not start automatically, see p.23 “Auto Run Program”.

Select a setup language, and then

BBBB

click [OK].

The CD-ROM Launcher screen appears.

Note

❒ When the installation is com-

plete, a message to prompt you to restart the client computer may appear. In this case, restart the client computer.

❒ After the installation is com-

plete, the “Type2105 TWAIN V3” folder is in the “Program” folder on the Start menu. Help can be displayed from here.

❒ Notes on using the network

TWAIN scanner are provided in “Readme.txt”. Be sure to read them before use.

Click [TWAIN Driver].

CCCC

The Software Setup screen appears.

The installer of the TWAIN driv-

DDDD

er starts. Follow the instructions on the screen.

Page 32

Preparations for Use as a Network Scanner

Software for Using the Network Delivery Scanner Function

To use the machine as a network delivery scanner, it is essential to install ScanRouter V2 Lite on the delivery server. To check an in-tray or retrieve documents, it is necessary to install DeskTopBinder V2 Lite on the client computer.

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for the software. See p.28 “Software Supplied on CD-ROM”.

Start Windows, and then insert the supplied CD-ROM labeled “Scanner

AAAA

Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The Choose Setup Language screen appears.

Select a setup language, and then click [OK].

BBBB

The CD-ROM Launcher screen appears.

Click the key of the software to be installed.

CCCC

• The DeskTopBinder V2 Lite installer starts by clicking [DeskTopBinder V2 Lite].

• The ScanRouter V2 Lite installer starts by clicking [ScanRouter V2 Lite].

The Change The Language screen appears.

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of the respective soft-

ware.

Select a language, and then click [OK].

DDDD

The Software Setup screen appears.

Page 33

Installing Software

DeskTopBinder V2 Lite

Use Auto Run for installation.

Preparation

Before installation, check the system requirements for DeskTopBinder V2 Lite. See p.29 “DeskTopBinder V2 Lite”.

Start Windows, and then insert the supplied CD-ROM labeled “Scanner

AAAA

Driver & Document Management Utilities” into the CD-ROM drive of the client computer.

The Choose Setup Language screen appears.

Select a language, and then click [OK].

BBBB

The CD-ROM Launcher screen appears.

Click [DeskTopBinder V2 Lite].

CCCC

The Change The Language screen appears.

Click [DeskTopBinder V2].

DDDD

Reference

For information about the subsequent installation procedure, see Setup Guide that can be displayed from the Setup screen of DeskTopBinder V2

Lite.

Select a language, and then click [OK].

EEEE

The Software Setup screen appears.

Page 34

Preparations for Use as a Network Scanner

Software Supplied on CD-ROM

List of files

CDROM Drive

Wizard for the TWAIN driver and utilities

Drivers Twain TWAIN driver for Windows 95/98/Me,

Windows XP, Windows 2000, Windows NT 4.0

Utility RouterV2 ScanRouter V2 Lite , ScanRouter V2

Administration Utility

DeskV2 DeskTopBinder V2 Lite

Acroread Acrobat Reader

Type2105 TWAIN Driver

This driver is required to scan an original on the machine.

To use the machine as a network TWAIN scanner, this driver must be installed.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine.

\DRIVERS\TWAIN

❖❖❖❖ System requirements

• Hardware PC/AT compatible

Limitation

❒ Under Windows NT with RISC-based processors (MIPS R series, Alpha

AXP, or PowerPC), this driver is not available.

• CPU Pentium or faster (Pentium 150 MHz or faster recommended)

• Operating system Microsoft Windows 95 Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server Microsoft Windows 2000 Professional Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

Page 35

Installing Software

• Memory Operating system min. operation memory + 8 MB (64 MB or more recommended)

• Hard disk space 100 MB or more

• Display resolution 800 × 600 pixels, 256 colors or higher

• Network protocol TCP/IP

DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of data such as scanned image data, files created with applications, and existing image files. The software allows you to view documents in in-trays of the delivery server. This software can be used to use the machine as a network TWAIN scanner. Also, the documents stored in the Document Server can be viewed.

Reference

See the manuals for DeskTopBinder V2 Lite or DeskTopBinder V2 Lite Help.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine.

\UTILITY\DESKV2

❖❖❖❖ System requirements

• Hardware PC/AT compatible

• CPU Pentium 133 MHz or faster (Pentium II 266 MHz or faster recommended)

• Operating system Microsoft Windows 95 (OSR 2 or later) Microsoft Windows 98 Microsoft Windows Millennium Edition Microsoft Windows XP Professional Microsoft Windows XP Home Edition Microsoft Windows 2000 Server (Service Pack 1 or later) Microsoft Windows 2000 Professional (Service Pack 1 or later) Microsoft Windows NT Server 4.0 (Service Pack 5 or later) Microsoft Windows NT Workstation 4.0 (Service Pack 5 or later)

• Memory 48 MB or more (128 MB or more recommended)

• Hard disk space 50 MB or more (200 MB or more recommended)

Page 36

Preparations for Use as a Network Scanner

• Display resolution 800 × 600 pixels, 64K colors or higher

• Network protocol TCP/IP

❖❖❖❖ Software installed with DeskTopBinder V2 Lite

• Auto Document Link Auto Document Link on the client computer monitors in-trays of the delivery server. In addition, the documents delivered to in-trays can be retrieved or a notification of document arrival can be received at the client computer with this software.

ScanRouter V2 Lite

ScanRouter V2 Lite is to be installed on the delivery server. The data scanned by the machine can be sorted in the delivery server, stored in specified in-trays, or saved in folders of client computers on the same network.

Reference

See the manuals for ScanRouter V2 Lite or ScanRouter V2 Lite Help.

❖❖❖❖ File storage folder

The files are stored in the following folder on the CD-ROM provided with this machine.

\UTILITY\ROUTERV2

❖❖❖❖ System requirements

The following system requirements must be met to use ScanRouter V2 Lite.

Limitation

❒ When installing the software in Windows NT Server or Windows 2000

Server, a stand-alone server must be used. Do not use the primary domain controller or backup domain controller.

❒ If you install this software in an operating system, such as Windows NT

Workstation and Windows 2000 Professional, in which a client server is not permitted to be used in a network, you may violate the license agreement of Microsoft Corporation.

• Hardware PC/AT compatible

• CPU Pentium 200 MHz or faster (Pentium II 350 MHz or faster recommended)

Page 37

Installing Software

• Memory 64 MB or more (128 MB or more recommended)

• Hard disk space Minimum free space required for installing: 200 MB

Note

❒ In addition to the space required for installation, the hard disk should

have at least 500 MB of free space for files.

• Network protocol TCP/IP

❖❖❖❖ Software installed with ScanRouter V2 Lite

• ScanRouter V2 Administration Utility ScanRouter V2 Administration Utility manages the delivery system run by ScanRouter V2 Lite. You can register destination and sender information for the scanned documents in the delivery server. In addition, you can perform maintenance for free disk space monitoring, error log recording, and other features of the delivery server.

Note

❒ ScanRouter V2 Administration Utility can be installed not only on the

delivery server but also on client computers. To install it, click [Scan- Router V2 Administration Utility] on the ScanRouter V2 Lite Setup screen.

Page 38

Preparations for Use as a Network Scanner

Page 39

3. Setting Originals

This chapter explains the procedure for placing originals on the exposure glass and in the ADF, and setting the original scan area and orientation according to the placement method.

To correctly display the top/bottom orientation of the scanned original on a computer, the placement of the original and the settings made on the control panel and scanner driver must match.

Placing Originals

There are four orientations for placing the original. See the table below.

Note

❒ Normally, an original is or , but in the table below, a square original is

used to make original orientation easy to understand. If the actual shape of the original is different, the combination of original orientation and the orientation specified on the control panel or scanner driver does not change.

❖❖❖❖ Specifying Original Orientation and Setting Originals

An original to be scanned

Exposure glass ADF

Decide the placement method.

Place the original.

(There are four original orientations.)

Place the

original so that the top edge touches the top left of the exposure glass.

BPlace the original so that the bottom edge touches the top left of the exposure glass.

Place the

original so that the top edge touches the rear of the exposure glass.

Place the

original so that the bottom edge touches the rear of the exposure glass.

EPlace the top edge of the original first.

Place the

bottom edge of the original first.

GPlace the original so that the top edge touches the back of the ADF.

Place the

original so that the bottom edge touches the back of the ADF.

Page 40

Setting Originals

When scanning using

Specify the orientation.

The original displayed on a computer

the delivery scanner function, Document Server function, or for sending e-mail.

(Specified on the control panel screen)

When scanning using the TWAIN scanner function

(Specified in the Scanner Control dialog box)

Placing on the Exposure Glass

Originals which do not fit into the ADF, such as sheets with glued-on parts, books, etc., can be placed directly on the exposure glass for scanning.

Note

❒ For information about the origi-

nals which can be placed on the exposure glass, see Copy Reference.

Lift the exposure glass cover or

AAAA

the ADF.

CFG

Place the original on the exposure

BBBB

glass with the side to be scanned facing down. Align the original with the back left corner mark such as the following illustration.

Reference

p.33 “Placing Originals”

When placing the original so that the top edge touches the rear of the exposure glass.

Note

❒ Lift the exposure glass cover or

ADF more than 30 degrees. The opening/closing action triggers the automatic original size detection process.

ZJDY030N

1. Positioning mark

When placing the original so that the top edge touches the top left of the exposure glass.

Page 41

Placing Originals

When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placing documents.

1. Positioning mark

Lower the exposure glass cover or

CCCC

the ADF.

Select the original orientation ac-

DDDD

cording to the orientation of the placed original.

ZJDY040N

Attempting to use unsuitable originals in the ADF can lead to a misfeed and damage to the originals. Place such originals directly on the exposure glass.

Important

❒ For information about which

original sizes can be detected automatically and notes on placing originals in the ADF, see Copy Reference.

❒ If you turned on the machine

with an original already placed on the exposure glass and started scanning while placing originals in the ADF, a paper jam will occur. Before turning the machine on, check that there is no original on the exposure glass.

Adjust the original guide to

AAAA

match the size of the originals.

Reference

p.33 “Specifying Original Orientation and Setting Originals”

Proceed to p.37 “Original Orientation and Scan Area”.

Placing in the Auto Document Feeder

The ADF allows you to place several originals at one time. Originals placed in the ADF can be scanned on one side or both sides.

❖❖❖❖ Originals that can and cannot be

placed in the ADF

For information about the originals that can and cannot be placed in the ADF, see Copy Reference.

Place the originals with the side

BBBB

to be scanned facing up. (For originals which are to be scanned on both sides, the first side should face up.)

Reference

p.33 “Placing Originals”

When placing the originals so that the top edges touch the back of the ADF.

Page 42

Setting Originals

When placing the bottom edges of the originals first.

When using the machine as a network TWAIN scanner, this orientation is the standard setting for the TWAIN driver. Normally, use this orientation for placement.

Note

❒ Originals with different sizes

can be placed at the same time. Place the originals as shown in the figure below.

❒ Originals are scanned in the in-

serted order, starting with the topmost page.

Select the original orientation ac-

CCCC

cording to the orientation of the placed originals.

Reference

p.33 “Specifying Original Orientation and Setting Originals”

Proceed to p.37 “Original Orientation and Scan Area”.

ZHSY080N

Page 43

Original Orientation and Scan Area

To correctly display the top/bottom orientation of a scanned original on a computer, original orientation and page flow must be set when placing the original.

When using the network delivery scanner function and e-mail function, settings are made on the control panel of the machine. When using the machine as a network TWAIN scanner, settings are made with the TWAIN driver.

Note

❒ The difference between scanning

with Auto Detect scan size (nonmixed original sizes), Auto Detect scan size (mixed original sizes), or scan size specification is shown in the following table.

For a Network Delivery Scanner and E-mail

On the network delivery scanner

AAAA

function or e-mail function screen, make settings for one-sided/twosided combination, original feed type, original orientation, and mixed original sizes.

A whole batch of originals is scanned using the size of the first original.

Auto Detect Non-Mixed

Original Sizes

Auto detection is used to determine the size of each original.

Note

❒ The defaults can be changed us-

ing the initial scanner settings

[Original Setting], [Original Feed Type Priority], [Mixed Original Sizes Priority], and [Original Orientation Priority]. See p.17 “Scanner Set-

tings”.

One-sided original/Two-sided original selection

Auto Detect Mixed

Original Sizes

When an original is smaller than the specified scan size, a blank space appears in the resulting image.

Scan Size

Specification

A When scanning one-sided orig-

inals, make sure that [2 Side Orig.] is not selected.

B When scanning two-sided origi-

nals, press [2 Side Orig.] to select [Top to Top] or [Top to Bottom] according to the binding orientation of the original.

Page 44

Setting Originals

Top to top original:

Top to bottom original:

Note

❒ When the last page of two-

sided originals is blank, select [1 Side] to skip that side and finish scanning, or select [2 Sides] to scan that side as a blank page.

❒ If [1 Side] is selected for the

last page when scanning originals in several batches, the maximum number of pages per file may decrease depending on the number of batches set.

❒ If [1 Side] is selected for the

last page, the image size might become larger than original and may exceed the maximum e-mail size possible. In this case, change the settings of [Max. E-mail Size] in scanner settings. See p.11 “Initial Scanner Setup”.

❒ When scanning originals on

the exposure glass with the [2 Side Orig.] setting, set [1 Side] for the last original.

C Press [OK].

R S

Original feed type selection

A Press [Original Feed Type]. B When scanning a large number

of originals using the ADF by dividing the originals and scanning them individually or in batches, check that [SADF] or

[Batch] is selected.

Note

❒ Select [SADF] for adding orig-

inals one by one, or select [Batch] for adding the originals in batches.

❒ Select whether [SADF] or

[Batch] is displayed using the

initial scanner setting [Origi- nal Feed Type Priority].

C Press [Mix 1&2 Sided] to beable

to switch between [1 Side Orig.] and [2 Side Orig.] while scanning originals.

Note

❒ When either [SADF] or [Batch]

is not selected, [Mix 1&2 Sided] cannot be selected.

❒ When [Mix 1&2 Sided] is select-

ed, the scanning mode can be switched by selecting [1 Side Orig.] or [2 Side Orig.] while the countdown until originals are no longer accepted is progressing. You cannot switch to or from [1 Side Orig.] and [2 Side Orig.] until the scanning of one original is completed.

❒ One-sided and two-sided

originals are usually output to different trays but when [Mix 1&2 Sided] is selected, all originals are output to the same tray reversed (back side facing up) regardless of whether they are one-sided or two-sided originals. Avoid using originals that are unsuitable for the ADF such as thick paper.

D Press [OK].

Page 45

Original Orientation and Scan Area

Mixed size selection

A When originals of different

sizes are placed, make sure that

[Mixed Sizes] is selected.

Note

❒ If [Mixed Sizes] is not selected,

the maximum size detected is set as the scan size. For originals smaller than this size, a blank space will appear in the resulting image.

❒ If [Mixed Sizes] is not selected

for originals of different sizes, a paper jam may occur.

Orientation selection

A Press [Original Orientation]. B Press the key for the same ori-

entation as the actual orientation of the original or .

Reference

p.33 “Specifying Original Orientation and Setting Originals”

C Press [OK].

The current settings are displayed with characters and icons.

For a Network TWAIN Scanner

Open the [Scanner Properties] dia-

AAAA

log box.

Reference

p.86 “Scanning Originals”

Select the position from the [Docu-

BBBB

ment:] list in the [Document] area.

Select [ / ] or [ / ] from

CCCC

the [Orientation:] list.

Reference

p.33 “Specifying Original Orientation and Setting Originals”

When the originals are placed in

DDDD

the ADF, select [Simplex] or [Du- plex] in the [Side:] list.

Note

❒ If originals of different sizes are

placed in the ADF, press [Scan Settings] to specify the docu- ment size. If [Auto detection (Uni- size)] is selected, all originals are scanned using the size of the first page. If [Auto detection (Multi- size)] is selected, all originals are scanned according to their own width. For both Uni-size and Multi-size, all originals are scanned using their own length.

Page 46

Setting Originals

Scanning Originals in Several Times

A large number of originals can be scanned as a single document by dividing them and scanning them individually or in batches using the exposure glass or the ADF. Select [On] in [Job Reset Time in Adding Original], and then specify a job reset time. If another original or batch of originals is placed within this time after all previously placed originals have been scanned, it is possible to scan all of these originals as a single document.

Reference

p.19 “Job Reset Time in Adding Original”

Select [On] in [Job Reset Time in Add-

AAAA

ing Original], and then specify a job reset time in seconds.

Note

❒ When placing originals on the

exposure glass, if [On] is selected in [Job Reset Time in Adding Original], it is not necessary to se- lect SADF or Batch in [Original Feed Type].

Make settings for sending by e-

DDDD

mail, delivering, or storing.

Reference

p.45 “Procedure for Sending Email”

p.59 “Delivery Procedure”

p.70 “Storage Procedure”

When the {{{{Start}}}} key is pressed, the originals are scanned.

After the originals are scanned, the remaining time for accepting the next original is displayed.

Reference

p.19 “Job Reset Time in Adding Original”

Place the originals.

BBBB

Reference

p.33 “Placing Originals”

Make settings for original feed

CCCC

type and original orientation.

Reference

p.37 “Original Orientation and Scan Area”

If you want to change the basic

EEEE

settings, the scanning area, or the original orientation, change the settings before placing the next original.

Note

❒ While settings are being changed,

the countdown until originals are no longer accepted stops.

❒ Press the {{{{Start}}}} key if you want

to restart a stopped countdown.

Page 47

When there are other originals to

FFFF

scan, place them within the specified time.

When placed, the originals are fed and scanned automatically.

Repeat from step FFFF until all origi-

GGGG

nals are scanned.

If there are no more originals,

HHHH

press the {{{{#}}}} key.

Note

❒ Originals are scanned in order.

Place them from the first page.

❒ When [SADF] is selected and

originals are being scanned by dividing them and scanning them consecutively using the ADF, the next original to be added can be placed on the exposure glass to be scanned.

Original Orientation and Scan Area

Page 48

Setting Originals

Page 49

4. Sending Stored Scan Data by E-mail

Stored scan data can be sent to a specified destination using e-mail. This chapter explains the preparation for sending data by e-mail, various display screens, delivery procedures, and how to check the sending result when this function is used.

Preparation for Sending by E-mail

Note

❒ When an e-mail server is added individually to the network etc., set up the e-

mail server. For information about setting up an e-mail server, see the instruction manuals of the e-mail server to be used and the software to be installed.

To send an e-mail, the preparation described below is required.

Connect to Network

Make System Settings

Make Scanner Settings

Make E-mail Settings

Connect the machine to the network with an Ethernet cable or IEEE 1394 (optional) cable, or use a wireless LAN (optional).

See Network Guide.

Make the network or the destination (sender) settings in System Settings.

See Network Guide and General Settings Guide.

Make settings for sending e-mail such as e-mail information language and file type priority.

See p.11 “Initial Scanner Setup”.

Make settings for sending e-mail such as for the SMTP server and TCP/IP using a client computer's Web browser.

See

Network Guide

Page 50

Sending Stored Scan Data by E-mail

Screen Configuration

The screen configuration when using the machine for e-mail is as shown.

1. E-mail icon ( )

Displays that the screen for sending email is displayed.

[Registration No.]

Press to specify a destination using a fivedigit short ID number.

3. Destination field

The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [UUUUPrevi-

] or [TTTTNext

ous

Note

❒ Pressing the {{{{Check Modes}}}} key lets

you check the selected destinations.

[Manual Input]

When specifying a destination that is not listed, press [Manual Input], and then enter the destination with the soft keyboard.

[Switch Dest. List]

Press to switch a destination from the delivery server list to the destination list of this machine.

[Attach Sender's Name] [Attach Sub-

ject] [File Type]

Set the sender and the subject of the document to be delivered.

If necessary, select the file type of the image file attached to the e-mail.

[Search]

Press to search for an e-mail destination.

8. Destination List

Displays the destinations programed in the delivery server or this machine.

Note

❒ When the entire list does not fit on one

screen, [UUUU] or [TTTT] can be used to scroll through the display.

❒ Group destinations are denoted by

this symbol ( ).

❒ A bar above a title indicates that a des-

tination that belongs to it has been selected.

Page 51

Procedure for Sending E-mail

Data is sent after specifying scan settings and the destination.

Press the {{{{Scanner}}}} key.

AAAA

ZJDS342N

If user codes are set, enter a user

BBBB

code with the number keys, and then press the {{{{#}}}} key.

The Scanner Function screen appears.

Reference

For information about user codes, see General Settings Guide.

Note

❒ If the Network TWAIN Scanner

screen appears, press [Cancel].

Make sure that no previous set-

CCCC

tings remain.

Note

❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

Place the original in the machine,

DDDD

and then adjust the settings for original size and orientation if required.

Reference

p.33 “Setting Originals”

If the network delivery scanner

EEEE

screen appears, switch to the screen for sending e-mail.

A Press [Switch Dest. List].

The E-mail screen appears.

Note

❒ If the destination or the send-

er name is specified, the network delivery scanner screen cannot be switched to the screen for sending e-mail.

Select the destination.

FFFF

There are four ways to select a destination: selecting it from the list, selecting it by specifying a short ID number, entering the e-mail address directly, or searching for the destination and selecting it.

Note

❒ Before selecting the destination,

be sure to select [To]. When necessary, select [Cc] or [Bcc] and the respective destinations.

❒ You can select up to 500 destina-

tions at once.

Page 52

Sending Stored Scan Data by E-mail

When selecting a destination from the list

A Press the title for the destina-

tion. The destinations for that title are displayed.

If the destination is not displayed, press [UUUU] or [TTTT] to dis- play the destination.

B Select the destination to which

the scan data is to be sent.

Using a short ID number to select a destination

A Press [Registration No.]. B Use the number keys to enter

the five-digit short ID number that has been assigned to a destination.

If the entered number is less than five digits long, press the {{{{#}}}} key after the last number.

Example: To enter 00003 Press the {{{{3}}}} key, and then

press the {{{{#}}}} key.

The selected destination is highlighted and also is displayed in the destination field at the top of the screen.

C To select more destinations, re-

peat step BBBB.

Note

❒

To deselect a destination, press the destination once more, or press display the destination in the destination field, and then press the

UUUU

[

Previous]

{{{{

Clear

}}}}

key.

TTTT

[

Next]

C To select more destinations, re-

peat steps AAAA and BBBB.

Note

❒

To deselect a destination, press

UUUU

[

Previous]

play the destination in the destination field, and then press the

{{{{

Clear

}}}}

key.

[

TTTT

Next]

to dis-

Manual entry of an e-mail address

A Press [Manual Input].

The soft keyboard is displayed for entering the e-mail address.

B Enter the e-mail address.

Note

❒

It is possible to use letters, numbers, and periods. The symbols ()\,;:” cannot be used.

Page 53

Procedure for Sending E-mail

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK].

Note

❒ To change the e-mail address

that has been entered, press [Modify] displayed on the right side of [Manual Input]. A soft keyboard for entering the e-mail address is displayed. Make any changes, and then press [OK] .

❒ Pressing the {{{{Check Modes}}}}

key on the control panel lets you check the list of selected destinations. To return to the previous screen, press the {{{{Check Modes}}}} key again.

D To enter more destinations, re-

peat steps AAAA to CCCC.

Note

❒ To deselect a destination,

press [UUUUPrevious] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear}}}} key.

Searching for a destination to select

There are two ways to search a destination: searching it by destination name or index, or searching it by e-mail address.

A Press [Search].

B Press [Destination Name].

Note

❒ To search using e-mail ad-

dresses, press [ E-mail Ad- dress].

The soft keyboard is displayed for entering a destination name or for entering an e-mail address.

C Enter the destination name or

the e-mail address.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

Note

❒ You can also search by enter-

ing the first character or characters of the destination name or the e-mail address.

❒ It is also possible to perform

a combined search using

[Destination Name] and [E-mail Address].

❒ It is necessary to discriminate

between uppercase and lowercase letters.

D Press [OK].

Page 54

Sending Stored Scan Data by E-mail

E Select a destination.

F Press [Exit].

Checking selected destinations

A Use the destination field at the

top of the screen to check which destinations are selected.

Note

❒ When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by pressing [UUUUPrevious] or [TTTTNext].

❒ Pressing the {{{{Check Modes}}}}

key on the control panel lets you check the list of selected destinations.

Make the basic settings.

GGGG

To make the basic settings, recall stored settings or make the settings individually.

B Select a user program of scan

settings.

C Press [OK].

The selected user program settings are applied.

Making the settings individually

A Press [Scan Settings]. B Select items such as resolution

and original size, and then change their settings.

Reference

p.13 “Basic Settings”

Recalling stored scan settings

A Press [Recall Program].

Scan settings can be made in the same way as basic settings. See p.13 “Basic Settings”.

Page 55

Procedure for Sending E-mail

C Press [OK].

Select the file type if necessary.

HHHH

A Press [File Type]. B Select the file type of the file to

be attached to the e-mail from the displayed types.

C Press [OK].

Specify the e-mail sender.

IIII

There are three ways to select a sender: selecting the sender from the list, entering the five-digit short ID number of the sender with the number keys, and searching for the sender and selecting it.

When selecting a sender from the list

A Press [Attach Sender's Name].

B Select the sender.

Note

❒ When a sender is selected, the

sender name is automatically placed in the From field of the email so that the sender can be identified when the e-mail is received.

❒ To prevent misuse of a sender

name, we recommend you set up a password for that sender name.

❒ Be sure to select or enter a send-

er name. Otherwise [Key Opera- tor's E-mail Address] is used as the sender name. See General Set- tings Guide.

Note

❒ If a password has been set, a

screen for entering the password appears after selecting the sender. Enter the password, and then press [OK]. After verification of the password, the sender name is displayed.

Page 56

Sending Stored Scan Data by E-mail

C For a reception confirmation e-

mail, press [Return Receipt].

Note

❒ When [Return Receipt] is se-

lected, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here. However, if the mailing software used by the destination party does not support MDN (Message Disposition Notification), the setting in [Return Receipt] becomes invalid.

D Press [OK].

Using a short ID number to specify a sender name

B Use the number keys to enter

the five-digit short ID number that has been assigned to a sender.

If the entered number is less than five digits long, press the {{{{#}}}} key after the last number.

Example: To enter 00006 Press the {{{{6}}}} key, and then

press the {{{{#}}}} key.

Note

❒ If a password has been set, a

screen for entering the password appears after selecting the sender. Enter the password, and then press [OK]. After verification of the password, the sender name is displayed.

A Press [Attach Sender's Name].

C For a reception confirmation e-

mail, press [Return Receipt].

Page 57

Procedure for Sending E-mail

Note

❒ When [Return Receipt] is se-

D Press [OK].

Searching for a sender to select

There are two ways to search a sender: searching it by destination name or index, or searching it by email address.

A Press [Attach Sender's Name].

C Press [Destination Name].

To search using e-mail addresses, press [E-mail Address].

The soft keyboard is displayed for entering a destination name or for entering an e-mail address.

D Enter the sender name or the e-

mail address.

Note

❒ You can also search by enter-

ing the first character or characters of the sender name or the e-mail address.

❒ It is also possible to perform

a combined search using

[Destination Name] and [E-mail Address].

B Press [Search].

❒ It is necessary to discriminate

between uppercase and lowercase letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [OK].

Page 58

Sending Stored Scan Data by E-mail

F Select the sender.

Note

❒ If a password has been set, a

screen for entering the password appears after selecting the sender. Enter the password, and then press [OK]. After verification of the password, the sender name is displayed.

G Press [Exit]. H For a reception confirmation e-

mail, press [Return Receipt].

I Press [OK].

Note

❒ When [

ed, an e-mail notifying that the e-mail has been read by the destination party is sent to the sender selected here. However, if the mailing software used by the destination party does not support MDN (Message Disposition Notification), the setting in [ comes invalid.

If required, select a subject.

JJJJ

Select a subject from the registered ones. See p.21 “Subject Settings”.

Note

❒ The selected subject name is au-

tomatically placed in the Subject field of the e-mail.

❒ There are two ways to select a

subject, selecting it from the list or entering it directly.

Return Receipt

] is select-

] be-

When selecting a subject from the list

A Press [Attach Subject].

Page 59

Procedure for Sending E-mail

B Select a subject.

C Press [OK].

Manual entry of a subject

A Press [Attach Subject].

Press the {{{{Start}}}} key.

KKKK

Note

❒ To interrupt scanning, press the

{{{{Stop}}}} key or press [Stop] on the screen.

❒ When using the SADF function,

place the next original after the others have been scanned. See p.40 “Scanning Originals in Sev- eral Times”.

❒ Regardless of the divide e-mail

size setting, it is not possible to send e-mail containing a document over 725.3MB. It is also not possible to send a document with more than 2,000 pages.

Simultaneous Storage and Sending of E-mail

B Press [Manual Input].

The soft keyboard is displayed for entering a subject.

C Enter the subject.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Press [OK] twice.

You can use e-mail with the Document Server.

Scanned data is stored in the Document Server at the same time the data is sent by e-mail.

Note

❒ This section explains mainly the

operation for simultaneous sending and storage of e-mail. For more information, see p.59 “Delivery Procedure”.

❒ The data stored when simulta-

neously storing data and sending data by e-mail cannot be resent immediately after it is stored. To resend the data, select the data file in the Select Stored File screen and send it. See p.79 “Sending or Delivering Stored Files”.

Page 60

Sending Stored Scan Data by E-mail

Place the original, and then adjust

AAAA

the settings for original size and orientation if required.

Reference

p.33 “Setting Originals”

Select the destination.

BBBB

Make the scan settings.

CCCC

Specify the sender (scan data de-

DDDD

livery source).

If required, select a file format

EEEE

and a subject.

Press [Store File].

FFFF

If required, specify a user name,

HHHH

file name, and password for the file to be stored.

Reference

p.71 “Specifying file information”

Press [OK].

IIII

Press the {{{{Start}}}} key.

JJJJ

Make sure [Send & Store] is select-

GGGG

ed.

Page 61

Checking the Status of E-mail

The status of the last 50 e-mails can be checked. For every new e-mail record after 50, the oldest record is deleted.

Note

❒ When [Print & Delete Scanner Jour-

nal] is set to [Delete All after Printing],

the whole journal is printed when the number of records reaches 50.

❖❖❖❖ Items that can be checked

• Date/Time The date and time the e-mail was sent is displayed.

• Destination When multiple destinations were selected, the first selected destination is displayed.

• Sender

• File Name

• Status

Indicates whether the delivery was completed properly, failed, is on standby, or has been suspended.

Press [Scanned File Status] on the

AAAA

screen for sending e-mail.

Check the displayed records.

BBBB

Note

❒ One screen shows the records

for 10 delivery operations. Use [UUUUPrevious] or [TTTTNext] to scroll through the screen.

❒ If you select more than 100 desti-

nations for an e-mail, the e-mail will be split into e-mails of 100 destinations at a time with each delivery resulting in a separate e-mail record. For example, if you select 201 destinations, two deliveries of 100 destinations and one delivery of 1 destination will be made resulting in three email records.

❒ When the status of a document

is waiting, the delivery can be stopped by selecting that document, and then pressing [Cancel Sending].

Press [Exit].

CCCC

The display returns to the screen for sending e-mail.

Page 62

Sending Stored Scan Data by E-mail

Page 63

5. Using the Network Delivery Scanner Function

Stored scan data can be sent to a specified destination using the network delivery scanner function. This chapter explains the preparation sequence, various display screens, delivery procedures, and how to check the delivery result when this function is used.

Important

❒ A delivery server in which ScanRouter V2 Lite/Professional is installed is

necessary to use the network delivery scanner function. Information about delivery destinations and senders must be registered first into the delivery server. Also, configure connected devices in [Set I/O Device] of ScanRouter V2 Administration Utility. For more information, see ScanRouter V2 Administration Utility Help.

Preparation for Delivering

To use the machine as a network delivery scanner, the preparation described below is required.

Connect to Network

Make System Settings

Make Scanner Settings

Install Delivery Software

Set Destination, Sender Information, and connected devices

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or connect to a wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if required.

See Network Guide.

Make settings for the network delivery scanner function, such as Basic Settings and Subject Settings.

See p.11 “Initial Scanner Setup”.

Install the software required for using the network delivery scanner functions, such as ScanRouter V2 Lite, on the delivery server. After installing the software, make the required settings for server maintenance and delivery service.

See p.30 “ScanRouter V2 Lite”.

Use ScanRouter V2 Administration Utility to set the destination, sender information, and connected devices.

Install Client Computer Software

On the client computers, install the software required for viewing or retrieving documents by connecting to the delivery server, such as DeskTopBinder V2 Lite.

See p.27 “DeskTopBinder V2 Lite”.

Page 64

Using the Network Delivery Scanner Function

Screen Configuration

The screen configuration when using the machine as a network delivery scanner is as shown.

1. Network delivery scanner icon

()

Shows that the screen for network delivery scanner function is displayed.

[Registration No.]

Press to specify a destination using a fivedigit short ID number.

3. Destination field

The selected destination is shown here. If multiple destinations are selected, the destinations are displayed in the order they were selected by pressing [UUUUPrevi-

ous] or [TTTTNext].

Note

❒ Pressing the {{{{Check Modes}}}} key lets

you check the selected destinations.

[Manual Input]

When specifying a destination that is not listed, press [ the destination with the soft keyboard that is displayed. For information about sending e-mail from the delivery server, see the manual for ScanRouter V2. See p.i “Manuals for This Machine”.

Manual Input

], and then enter

[Switch Dest. List]

Press to switch a destination list from the delivery server to the destination list of this machine.

[Attach Sender's Name] [Attach Sub-

ject]

Set the sender and subject of the document to be delivered.

[Search]

Press to search for a destination.

8. Destination list

Displays the destinations programed in the delivery server or this machine.

Note

❒ When the entire list does not fit on one

screen, [UUUU] or [TTTT] can be used to scroll through the display.

❒ Group destinations are denoted by

this symbol ( ).

❒ A bar above a title indicates that a des-

tination that belongs to it has been selected.

Page 65

Delivering Stored Scan Data

Make sure that no previous set-

Delivery Procedure

CCCC

tings remain.

Delivering Stored Scan Data

Data is delivered after scan settings and destination are specified. If necessary, you can select a sender and a subject.

Press the {{{{Scanner}}}} key.

AAAA

ZJDS342N

If user codes are set, enter a user

BBBB

code with the number keys, and then press the {{{{#}}}} key.

The Scanner Function screen appears.

Reference

For information about the user codes, see General Settings Guide.

Note

❒ If the Network TWAIN Scanner

screen appears, press [Cancel].

Note

❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

Place the original in the machine,

DDDD

and then adjust the settings for original size and orientation if required.

Reference

p.33 “Setting Originals”

If the E-mail screen appears,

EEEE

switch to the screen for network delivery scanner.

A Press [Switch Dest. List].

The Network Delivery Scanner screen appears.

Note

❒ If the destination or sender

name is specified, the E-mail screen cannot be switched to the screen for network delivery scanner.

Select the destination.

FFFF

There are four ways to specify a destination: selecting it from the list, specifying a short ID number, selecting it after searching for it, or directly typing the e-mail address.

Note

❒ When using ScanRouter V2

Lite/Professional, the destination list is updated automatically.

Page 66

Using the Network Delivery Scanner Function

When selecting a destination from the list

A Press the title for the destina-

tion. The destinations for that title are displayed.

If the destination is not displayed, press [UUUU] or [TTTT] to dis- play the destination.

Note

❒ The destination titles are pro-

gramed in the delivery server.

B Select the destination to which

the scan data is to be delivered.

C To select more destinations, re-

peat step BBBB.

Note

❒ To deselect a destination,

press the destination once more, or press [UUUUPrevious] or [TTTTNext] to display the desti- nation in the destination field, and then press the {{{{Clear}}}} key.

Using a short ID number to select a destination

A Press [Registration No.]. B Use the number keys to enter

the five-digit short ID number that has been assigned to a destination.

If the entered number is less than five digits long, press the {{{{#}}}} key after the last number.

Example: To enter 00009 Press the {{{{9}}}} key, and then

press the {{{{#}}}} key.

The selected destination is highlighted and also is displayed in the destination field at the top of the screen.

C To select more destinations, re-

peat step BBBB.

Note

❒ To deselect a destination,

press [UUUUPrevious] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear}}}} key.

Page 67

Delivering Stored Scan Data

Searching for a destination to select

A Press [Search]. B Press [Destination Name].

Note

❒ When using ScanRouter V2

Professional, it is possible to search by comments.

The soft keyboard is displayed for entering a destination name.

C Enter part of the destination

name.

E Select a destination.

F Press [Exit].

Manual entry of a destination

Note

❒ When using ScanRouter V2 Pro-

fessional, it is possible to enter the destination e-mail address directly.

A Press [Manual Input].

The soft keyboard is displayed for entering a destination (email address).

Note

❒ Enter the first character or

characters of the destination name.

❒ It is necessary to discriminate

between uppercase and lowercase letters.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Press [OK].

B Enter the destination.

Note

❒ Enter the e-mail address of

the destination when sending via the delivery server.

❒ It is possible to use letters,

numbers, and periods. The symbols ()\,;:” cannot be used.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

Page 68

Using the Network Delivery Scanner Function

C Press [OK].

Note

❒ Pressing the {{{{Check Modes}}}}

key on the control panel lets you check the list of selected destinations. To return to the previous screen, press the {{{{Check Modes}}}} key again.

D To enter more destinations, re-

peat steps AAAA to CCCC.

Note

❒ To deselect a destination,

press [UUUUPrevious] or [TTTTNext] to display the destination in the destination field, and then press the {{{{Clear}}}} key.

Checking selected destinations

A Use the destination field at the

top of the screen to check which destinations are selected.

Make the basic settings.

GGGG

To make the basic settings, recall stored settings or make the settings individually.

Reference

p.13 “Basic Settings”

Recalling stored scan settings

A Press [Recall Program]. B Select a user program of scan

settings.

Note

❒ When multiple destinations

are selected, the selected destinations are displayed in the order they were selected by pressing [UUUUPrevious] or [TTTTNext].

❒ Pressing the {{{{Check Modes}}}}

key on the control panel lets you check the list of selected destinations.

C Press [OK].

The selected user program settings are applied.

Page 69

Delivering Stored Scan Data

Making the settings individually

A Press [Scan Settings]. B Select items such as resolution

and original size, and then change their settings.

Scan settings can be made in the same way as basic settings. See p.13 “Basic Settings”.

C Press [OK].

When selecting a sender from the list

A Press [Attach Sender's Name].

B Select the sender.

Specify the sender (scan data file

HHHH

delivery source) if necessary.

There are three ways to select a sender: selecting the sender from the list, entering the five-digit short ID number of the sender with the number keys, and searching for the sender and selecting it.

Note

❒ When a sender has been speci-

fied, this information is added to the scan data file. Select a sender from the senders programed in the delivery server.

The selected sender and its short ID number are displayed.

Note

❒ When using ScanRouter V2

Professional, [Return Receipt] is displayed when a sender is selected.

Page 70

Using the Network Delivery Scanner Function

❒ When [Return Receipt] is se-

lected, an e-mail notifying that the document file has been read by the destination party is sent to the sender selected here. To use [Return Re- ceipt], it is necessary to make settings such as e-mail address in advance in ScanRouter V2 Professional.

C Press [OK].

Using a short ID number to specify a sender name

A Press [Attach Sender's Name].

B Use the number keys to enter

the five-digit short ID number that has been assigned to a sender.

Example: To enter 00006 Press the {{{{6}}}} key, and then

press the {{{{#}}}} key.

Note

❒ When using ScanRouter V2

Professional, [Return Receipt] is displayed when a sender is selected.

❒ When [Return Receipt] is se-

C Press [OK].

Page 71

Delivering Stored Scan Data

Searching for a sender to select

A Press [Attach Sender's Name].

B Press [Search].

Reference

For information about how to enter characters, see Gener- al Settings Guide.

E Press [OK]. F Select a sender. G Press [Exit]. H Press [OK].

If required, select a subject.

IIII

Select a subject from the registered ones. See p.21 “Subject Settings”.

Note

❒ When a subject has been speci-

fied, this information is added to the scan data file.

❒ When ScanRouter V2 Profes-

sional is used to send documents using e-mail, the subject is automatically entered as the message subject.

C Press [Destination Name].

The soft keyboard is displayed for entering a destination name.

D Enter part of the sender name.

Note

❒

Enter the first character or characters of the sender name.

❒ It is necessary to discriminate

between uppercase and lowercase letters.

❒ There are two ways to select a

subject, selecting it from the list or entering it directly.

When selecting a subject from the list

A Press [Attach Subject].

Page 72

Using the Network Delivery Scanner Function

B Select a subject.

C Press [OK].

Manual entry of a subject

A Press [Attach Subject].

Press the {{{{Start}}}} key.

JJJJ

Note

❒ To interrupt scanning, press the

{{{{Stop}}}} key or [Stop] in the dis- played screen.

❒ When using the SADF or Batch

function, place the next original after the others have been scanned. See p.40 “Scanning Originals in Several Times”.

Simultaneous Delivery and Storage

You can use the network delivery scanner function with the Document Server.

Scanned data is stored in the Document Server at the same time the data is delivered.

B Press [Manual Input].

The soft keyboard is displayed for entering a subject.

C Enter the subject.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

D Press [OK] twice.

Note

❒ This section explains mainly the

operation for simultaneous delivery and storage. For more information, see p.59 “Delivering Stored Scan Data”.

Place the original, and then adjust

AAAA

the settings for original size and orientation if required.

Reference

p.33 “Setting Originals”

Make the basic settings.

BBBB

Select the destination.

CCCC

If required, specify the sender

DDDD

(scan data delivery source) and a subject.

Page 73

Press [Store File].

EEEE

Make sure [Send & Store] is select-

FFFF

ed.

Delivering Stored Scan Data

If required, specify a user name,

GGGG

file name, and password for the file to be stored.

Reference

p.71 “Specifying file information”

Press [OK].

HHHH

Press the {{{{Start}}}} key.

IIII

Page 74

Using the Network Delivery Scanner Function

Checking the Status of Delivery

The status of the last 50 deliveries can be checked. For every new delivery record after 50, the oldest record is deleted.

Note

❒ When [Print & Delete Scanner Jour-

nal] is set to [Delete All after Printing],

the whole journal is printed when the number of records reaches 50.

❖❖❖❖ Items that can be checked

• Date/Time The date and time the delivery was requested is displayed.

• Destination When multiple destinations were selected, the first selected destination is displayed.

• Sender

• File Name

• Status

Indicates whether the delivery was completed properly, failed, is on standby, or has been suspended.

Press [Scanned File Status] on the

AAAA

Network Delivery Scanner screen.

Check the displayed records.

BBBB

Note

❒ One screen shows the records

for 10 delivery operations. Use [UUUUPrevious] or [TTTTNext] to scroll through the screen.

❒ If you select more than 100 des-

tinations for a delivery, the delivery will be split into deliveries of 100 destinations at a time with each delivery resulting in a separate delivery record. For example, if you select 201 destinations, two deliveries of 100 destinations and one delivery of 1 destination will be made resulting in three delivery records.

❒ When the status of a document

is waiting, the delivery can be stopped by selecting that document, and then pressing [Cancel Sending].

Press [Exit].

CCCC

The display returns to the Network Delivery Scanner screen.

Page 75

6. Using the Document Server Function

Data obtained by scanning originals can be stored in the hard disk of the machine using the Document Server, and the stored data can be used later. Using DeskTopBinder V2 Lite/Professional, stored data can be viewed, retrieved, or deleted with a client computer. The stored data also can be viewed, downloaded, printed, or deleted using a Web browser from a client computer.

Reference

For more information about using the Document Server, see General Settings Guide.

Important

❒ As the Document Server can be accessed by remote DeskTopBinder users,

consider a security system that acts as a protective boundary between your network and external networks if you want to restrict access from outside your network.

❒ Data stored in the machine might be lost if some kind of failure occurs. The

supplier shall not be responsible for any damage that might result from the loss of data. For long-term storage of data, we recommend the use of DeskTopBinder V2 Lite or DeskTopBinder V2 Professional (optional). For more information, please contact your local dealer.

Note

❒ When a delivery server is added to the network, data stored in the Document

Server can be delivered. You can store scanned data in the Document Server and simultaneously deliver it with the network delivery scanner function or send it by e-mail. See p.79 “Sending or Delivering Stored Files”.

Storing Data

This section describes how to store data in the Document Server and how to specify file information for stored data.

Note

❒ The data stored in the Document Server is deleted automatically after a cer-

tain number of days have passed. For information about making settings and changes, see General Settings Guide.

❒ The theoretical maximum number of files that can be stored is 3,000 (2,000

pages per file). However, the actual maximum may be less depending on the space used by the copier function and other functions of the machine.

❒ Stored documents scanned using the scanner function cannot be printed from

the control panel. Print the documents after retrieving them, using DeskTopBinder V2 Lite/Professional.

Page 76

Using the Document Server Function

Storage Procedure

Scan and store the document in the Document Server.

Press the {{{{Scanner}}}} key.

AAAA

Place the original in the machine,

DDDD

and then adjust the settings for original size and orientation if required.

Reference

p.33 “Setting Originals”

Make the basic settings.

EEEE

To make the basic settings, recall the stored settings or make the settings individually.

Reference

p.13 “Basic Settings”

If the user codes are set, enter a

BBBB

user code with the number keys, and then press the {{{{#}}}} key.

The Scanner Function screen appears.

Reference

For information about the user codes, see General Settings Guide.

Note

❒ If the Network TWAIN Scanner

screen appears, press [Cancel].

ZJDS342N

Recalling stored scan settings

A Press [Recall Program]. B Select a user program of scan

settings.

C Press [OK].

Make sure that no previous set-

CCCC

tings remain.

Note

❒ If a previous setting remains,

press the {{{{Clear Modes}}}} key.

The selected user program settings are applied.

Page 77

Storing Data

Making settings individually

A Press [Scan Settings]. B Select items such as resolution

and original size and change their settings.

Scan settings can be made in the same way as basic settings. See p.13 “Basic Settings”.

C Press [OK].

Make the settings for storing

FFFF

scanned data files.

Note

❒ To store, send by e-mail, or

deliver scanned data, press [Send & Store]. See p.66 “Si- multaneous Delivery and Storage” and p.53 “Simulta- neous Storage and Sending of E-mail”.

❒ [Store Only] cannot be pressed

if even a single destination is selected.

If required, specify a user name,

GGGG

file name, and password for the file to be stored.

Reference

For more information about how to specify file information, see p.71 “Specifying file information”.

Press [OK].

HHHH

Press the {{{{Start}}}} key.

IIII

A Press [Store File].

B Press [Store Only].

Note

❒ To abort the scanning process,

press the {{{{Stop}}}} key or press [Stop] on the screen.

❒ When using the SADF function,

place the next original after the others have been scanned. See p.40 “Scanning Originals in Sev- eral Times”.

Specifying file information

You can specify a user name, file name, and password for a stored scan data file.

According to the settings made, you can search for files by user name or file name and you can prevent unauthorized persons from accessing the files.

Page 78

Using the Document Server Function

Note

❒ The file name can be up to 64 char-

acters long. The user name can be up to 20 characters long. The first 16 characters are shown on the control panel. From a client computer with DeskTopBinder V2 Lite/Professional installed, you can view all the characters entered.

Display the Store File screen.

AAAA

A Press [Store File].

Specify file information.

BBBB

Specifying a user name

A Press [User Name].

Note

❒ If no user name is programed

on the Key Operator Tools tab in System Settings, the User Name screen does not appear. Instead, the Nonprogrammed Name screen appears. Enter the user name.

B Select the user name.

The Store File screen appears.

Note

❒ The user names shown here

are names that were programed on the Key Operator Tools tab in System Settings. To enter a name not shown here, press [Non-programmed Name], and then enter the user name.

C Press [OK].

Page 79

Specifying a file name

Scanned data files are automatically named SCAN0001, SCAN0002, etc. If necessary, you can change the file name.

A Press [File Name].

The soft keyboard is displayed for entering a file name.

B Enter the file name.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK].

Specifying a password

Storing Data

Press [OK] to return to the previ-

CCCC

ous screen.

When a password is specified, only a person who knows the password can view the data.

A Press [Password]. B Enter a four-digit password.

C Press [OK].

Important

❒ Do not forget the password.

If you forget it, consult the system administrator of the machine.

Page 80

Using the Document Server Function

Viewing a List of Stored Files

From the list of stored files, you can delete the files stored in the Document Server or change the file information. To show the list of stored files, perform the following steps.

Press the {{{{Scanner}}}} key.

AAAA

ZJDS342N

If user codes are set, enter a user

BBBB

code using the number keys, and then press the {{{{#}}}} key.

The Scanner Function screen appears.

Press [Select Stored File].

CCCC

Reference

For information about the user codes, see General Settings Guide.

Note

❒ If the Network TWAIN Scanner

screen appears, press [Cancel].

Page 81

Viewing the List

The list of stored files has the following elements.

❖❖❖❖ When [Manage/Delete File] is selected

Viewing a List of Stored Files

❖❖❖❖ When [Send] is selected

Page 82

Using the Document Server Function

❖❖❖❖ When displaying information of a selected stored file

1. Keys for searching files

Switch to the screens for searching for a file by user name or file name, or to the screen for displaying all files.

[Send]

Press to deliver or send files stored in the Document Server. For more information, see p.79 “Sending or Delivering Stored Files”.

[Manage/Delete File]

Press to manage or delete files stored in the Document Server or to change file information etc.

[Details]

Press to display the detailed information of the selected file.

5. Keys for sorting files (user

name/file name/date and time)

Sorts the files using the selected item. Select the same item once more for a reverse sort.

6. Keys for changing file informa-

tion

Use for deleting the selected file or changing the user name, file name, or password.

7. List of stored files

The list of stored files is displayed.

Note

❒ Stored files cannot be shown when

a function other than the scanning function is being used.

❒ If the file is not displayed, use [UUUUP-

revious

the list.

❒ For files which are password pro-

tected, a key symbol( ) is shown to the left of the file name.

] or [TTTTNext

] to scroll through

8. Information of a selected stored

file

Press [Details] to display the information of a file after selecting the file from the file list.

Page 83

Viewing a List of Stored Files

----Viewing a list of stored files in DeskTopBinder V2 Lite

The files stored in the Document Server are shown as below when using DeskTopBinder V2 Lite.

1. Connected device name

The files stored in the connected device are displayed on the desk tree divided into User name and All Users folders.

2. User name

Only the files stored with the same user name specified in the connected device properties are displayed. The files stored from the scanner are shown in the Scanner folder.

3. All Users

All files stored in the connected device are displayed.

4. Folder contents display

The files in the selected folder are displayed.

Page 84

Using the Document Server Function

Searching for Files

You can search for files from the stored files using the user name or file name.

Searching by file name

On the screen with the list of

AAAA

stored files, press [Search].

On the search screen, press

BBBB

[Search by File Name].

The search starts, and files whose name starts with the entered string are displayed.

Searching by user name

On the screen with the list of

AAAA

stored files, press [Search].

The soft keyboard is displayed for searching by file name.

Enter the file name to search for.

CCCC

Reference

For information about how to enter characters, see General Set- tings Guide.

Press [OK].

DDDD

On the search screen, press

BBBB

[Search by User Name].

Select the user name to be used

CCCC

for the search.

Page 85

Viewing a List of Stored Files

Note

❒ The user names shown here are

names that were registered on the Key Operator Tools tab in System Settings. To enter a user name not shown here, press [Non-programmed Name], and then enter the name.

Press [OK].

DDDD

The search starts, and files for which the user name is specified are displayed.

Sending or Delivering Stored Files

Files stored in the Document Server can be sent as e-mail or delivered to the delivery server.

Note

❒ This section explains how to select

files to be sent or delivered. For more information about sending by e-mail, see p.45 “Procedure for Sending E-mail”. For more information about the delivery procedure, see p.59 “Delivery Procedure”.

❒ When stored files are sent or deliv-

ered, basic settings cannot be made. The files are sent or delivered with the basic settings specified when they were stored in the Document Server.

Display the list of stored files by

AAAA

pressing [Select Stored File].

Reference

p.74 “Viewing a List of Stored Files”

Press the [Send] tab.

BBBB

Select a file to be sent or deliv-

CCCC

ered.

Page 86

Using the Document Server Function

Note

❒ When you select a password

protected file, the Password screen appears. After you have entered the correct password and pressed [OK], the file will be selected.

To select multiple files, repeat

DDDD

step

CCCC

Note

❒ You can select up to 30 files for

one operation.

❒ If you select multiple files, the

files will be sent or delivered in the order they were selected.

❒ If you press [Order], the selected

files will be shown in the order of delivery.

Press [OK].

EEEE

The screen for specifying a destination appears.

Switch the Destination List as

FFFF

necessary.

Specify a destination.

GGGG

Specify the sender (scan data de-

HHHH

livery source).

If required, select a file format for

IIII

sending by e-mail and a subject. Press the {{{{Start}}}} key.

JJJJ

Page 87

Managing Stored Files

----Displaying and Downloading

Stored Files Using a Web Browser

Using a Web browser in a client computer, you can display or download the files in the Document Server. When http:// (machine IP address) / is entered in the address bar of the Web browser in a client computer, the Stored Files List screen for the Document Server is displayed.

Reference

For displaying or downloading stored files using a Web browser, see General Settings Guide.

For more information about making settings for using a Web browser, see Network Guide.

Managing Stored Files

Display the list of stored files by

AAAA

pressing [Select Stored File].

Reference

p.74 “Viewing a List of Stored Files”

Press the [Manage/Delete File] tab.

BBBB

The Manage/Delete File screen appears.

Select the file to be deleted.

CCCC

For more information about functions for managing stored files, click [Help] on the upper-right corner of the displayed screen.

Deleting Files

You can delete files that are no longer needed.

Limitation

❒ Files waiting for delivery cannot

be deleted.

Reference

Using a Web browser (See General Settings Guide.) or DeskTopBinder

V2 Lite (See DeskTopBinder V2 Lite Help.) from a client computer, you can also delete the files stored in the Document Server.

Note

❒ Up to 30 files can be selected.

❒ When you select a password

protected file, the Password screen appears. Enter the correct password, and then press [OK]. When more than one file is selected, the Password screen appears each time a password protected file is selected.

Page 88

Using the Document Server Function

Press [Delete File].

DDDD

A confirmation message for file deleting appears.

Press [Yes].

EEEE

Changing File Information

The information about files stored in the Document Server (user name, file name, and password) can be changed.

Select the file for which you want

CCCC

to change the file information.

Note

❒ When you select a password

protected file, the Password screen appears. Enter the correct password, and then press [OK].

Change the file information.

DDDD

Changing the user name

Limitation

❒ Information about files waiting for

delivery cannot be changed.

Reference

Using a Web browser (See General Settings Guide.) or DeskTopBinder

V2 Lite (See DeskTopBinder V2 Lite Help.) from a client computer, you can change the information of files stored in the Document Server.

Display the list of stored files by

AAAA

pressing [Select Stored File].

Reference

p.74 “Viewing a List of Stored Files”

Press the [Manage/Delete File] tab.

BBBB

A Press [Change User Name].

Page 89

Managing Stored Files

B Select the new user name.

Note

❒ The user names shown here

are names that were registered on the Key Operator Tools tab in System Settings. To enter a user name not shown here, press [Non-pro- grammed Name], and then en- ter the user name.

C Press [OK].

Changing the file name

A Press [Change File Name].

The soft keyboard is displayed for changing the file name.

B Enter the new file name.

Reference

For information about how to enter characters, see Gener- al Settings Guide.

C Press [OK].

Changing the password

A Press [Change Password].

Page 90

Using the Document Server Function

B Enter a new four-digit pass-

word.

C Press [OK].

Important

❒ Do not forget the password.

If you forget it, consult the system administrator of the machine.

Make sure that the file informa-

EEEE

tion was changed as necessary, and press [OK].

Page 91

7. Using the Network TWAIN Scanner Function

This chapter describes the operations for scanning originals with the network TWAIN scanner using DeskTopBinder V2 Lite. In addition, the preparation for using the network TWAIN scanner and some functions of the TWAIN driver are introduced.

Preparation for Using the Network TWAIN Scanner

To use the machine as a network TWAIN scanner, the preparation described below is required.

Connect to Network

Make System Settings

Install Software

Connect the machine to the network with an Ethernet cable, IEEE 1394 (optional) cable, or use a wireless LAN (optional).

See Network Guide.

Check the network settings in System Settings, and change if required.

See

Network Guide

On the client computers, install the software required for using the network TWAIN scanner functions, such as a TWAIN driver and DeskTopBinder V2 Lite.

See p.25 “Software for Using a Network TWAIN Scanner”.

Page 92

Using the Network TWAIN Scanner Function

Scanning Originals

This section explains how to scan originals using the network TWAIN scanner function.

Start DeskTopBinder V2 Lite, and

AAAA

then select the scanner driver.

A On the [Start] menu, point to

[Program], point to [DeskTop-

Binder V2], and then click [Desk- TopBinder V2].

B Click [Scanner Settings] on the

[Tools] menu.

If the scanner is already selected, no scanner settings are necessary. Check the settings in the

[File format for scanned image(s)]

area, and then proceed to step

E. C Click [Select Scanner Driver]. D Select the name of the machine

you want to use in the list, and

then click [Select]. E Click [OK].

Place the original in the scanner.

BBBB

Reference

p.33 “Setting Originals”

Make the basic settings.

CCCC

A On the [File] menu, point to

[Add Document], and then click

[Scan].

The TWAIN driver starts.

After a short while, the dialog

box of the TWAIN driver that

operates the scanner appears.

This dialog box is called the

Scanner Properties dialog box.

Note

❒ The name of the scanner cur-

rently being used is shown on the title bar of the dialog box. When multiple machines are connected, make sure that the indicated machine is the machine you want to use. If it is different, click [Select Source] to select the scanner again.

❒ If the machine you want to

use is not displayed in the list, make sure that the IP address is configured and that the machine is correctly connected to the network. If the machine is still not displayed in the list after confirming the above, consult with your network administrator.

B Depending on the type of orig-

inal or the objective for scanning, click the appropriate button in [Mode].

• [Standard] is suitable for scan-

ning standard originals that are comprised of mainly text.

• [Photo] is suitable for scan-

ning originals that include photos, shaded illustrations, etc.

• [OCR] is suitable for conver-

sion processing with an OCR (Optical Character Reading) application after scanning the original.

• [Filing] is suitable for use with

filing applications, etc.

Page 93

Scanning Originals

Note

❒ For advanced settings, click

[Detail] to display the Detail window. For information about the Detail window, see TWAIN driver Help.

C According to the settings of

[Document:] and [Orientation:],

change the other setting of the

[Document] group.

Reference

p.39 “For a Network TWAIN Scanner”

For information about making settings for the [Docu- ment] group, see TWAIN driver Help.

When you want to configure the scanning area

When you do not configure the scanning area, the area scanned is the size specified in the [Size:] box.

C Click [Close].

Note

❒ If the original preview is dis-

played, a network TWAIN scanner cannot be used from other client computers or other scanner functions until pressing [Scan] or [Close].

Click [Scan].

DDDD

When there is another original to scan, place the original, and then click [Continue]. When there are no more originals, click [Complete].

Save the scanned image in Desk-

EEEE

TopBinder V2 Lite.

A On the [File] menu, click [Exit]. B Enter the file name, and then

click [OK].

The image is stored in DeskTopBinder V2 Lite, and DeskTopBinder Viewer closes.

A Click [Preview].

The original that was placed is

scanned and the [Preview] dialog

box appears. The scanning area

in the preview is displayed

within the broken lines.

B Configure the scanning area by

dragging a border or a corner.

When reconfiguring the area,

click and drag one corner of

the area towards or away from

its opposite corner.

Note

❒ Depending on the scanning

resolution, the area to be scanned may be subject to restrictions.

----Editing and printing scanned

data

With DeskTopBinder V2 Lite, it is possible to edit and print scanned data. For more information about how to edit and print, see DeskTopBinder V2 Lite Help.

Page 94

Using the Network TWAIN Scanner Function

Functions of the TWAIN Driver

The following is an introduction to the various functions of the TWAIN driver:

Reference

For more information about these functions or other functions, see TWAIN driver Help.

❖❖❖❖ Automatic Tilt Correction

This function automatically corrects character strings that were scanned slanted.

❖❖❖❖ Printing to the Image

This function allows you to imprint dates, page numbers, or your favorite characters on a scanned image. You can also change the fonts of the imprints as well as change the ascending order of images to a descending order.

❖❖❖❖ Scanning Mode Registration

This function allows you to register other scanning configurations that are often used as scanning modes besides the already pre-installed ones. After registration, you can quickly scan with these scanning configurations.

Page 95

8. Appendix

Relationship between Resolution and Data Size

Resolution and scan area are inversely related. The higher the resolution is set, the smaller the area that can be scanned. Conversely, the larger the scan area, the lower the resolution that can be set.

The relationship between the scanning resolution and the data size is shown below. If the data size is too large, the message “Exceeded max. data capacity. Check the scanning resolution.” appears on the control panel of the machine. Specify the scan size and resolution again.

Limitation

❒ Depending on the image compression level, the maximum image size will be

limited.

When Using for E-mail, or as a Network Delivery Scanner, or Document Server

❖❖❖❖ When Text, Text/Photo, or Photo is selected as the Scan Type

All combinations up to A3/297 × 432 mm (11 × 17 inches) and 600 dpi are possible.

❖❖❖❖ When Gray Scale is selected as the Scan Type

The originals can be scanned using combinations marked with ❍ in the table.

100 dpi 150 dpi 200 dpi 300 dpi 400 dpi 600 dpi

A3 ❍❍❍❍

B4 ❍❍❍❍❍

A4 ❍❍❍❍❍

B5 ❍❍❍❍❍❍

A5 ❍❍❍❍❍❍

11 x 17 ❍❍❍❍

Legal (8

Letter (8

/2 x 14) ❍❍❍❍❍

/2 x 13 ❍❍❍❍❍

/2 x 11) ❍❍❍❍❍

/2 x 81/

The scanning size must be manually entered.

❍❍❍❍❍❍

Page 96

Appendix

When Using as a Network TWAIN Scanner

Reference

To specify the scanning area or resolution when using the machine as a network TWAIN scanner, see TWAIN driver Help.

❖❖❖❖ When Binary or Halftone is selected as the Colors/Gradations

The originals can be scanned using combinations marked with ❍ in the table.

100

200

300

400

500

600

700

800

900

1000

1100

dpi

A3 ❍❍❍❍❍❍

B4 ❍❍❍❍❍❍

A4 ❍❍❍❍❍❍❍❍

B5 ❍❍❍❍❍❍❍❍❍

A5 ❍❍❍❍❍❍❍❍❍❍❍❍

B6 ❍❍❍❍❍❍❍❍❍❍❍❍

1200

dpi

A6 ❍❍❍❍❍❍❍❍❍❍❍❍

11x17 ❍❍❍❍❍❍

Legal

/2x14)

/2x13 ❍❍❍❍❍❍❍

Letter

/2x11)

/2x81/

The scanning size must be manually entered.

❍❍❍❍❍❍❍❍❍❍❍❍

❍❍❍❍❍❍❍

❍❍❍❍❍❍❍❍

❍❍❍❍❍❍❍❍❍❍❍❍

Page 97

Relationship between Resolution and Data Size

❖❖❖❖ When Gray Scale is selected as the Colors/Gradations

The originals can be scanned using combinations marked with ❍ in the table.

100

200

300

400

500

600

700

800

900

1000

1100

dpi

A3 ❍❍❍❍

B4 ❍❍❍❍

A4 ❍❍❍❍❍❍

B5 ❍❍❍❍❍❍

A5 ❍❍❍❍❍❍❍❍

B6 ❍❍❍❍❍❍❍❍❍

A6 ❍❍❍❍❍❍❍❍❍❍❍❍

11x17 ❍❍❍❍

❍❍❍❍❍❍❍❍❍❍❍❍

1200

dpi

Legal

/2x14)

/2x13 ❍❍❍❍❍

Letter

/2x11)

/2x81/

The scanning size must be manually entered.

❍❍❍❍❍

❍❍❍❍❍❍

❍❍❍❍❍❍❍❍

Page 98

Appendix

Relationship between File Type Specified and File Type Used When Sending E-mail

The relationship between the file type specified when scanning originals and the file type converted into when sending e-mail or storing files is shown below by scan type.

File type Single page Multi page

Scan type TIFF/JPEG TIFF PDF

Text (Print)

Text (OCR)

Text / Photo

Photo

Gray Scale

When Gray Scale is used, the file format is converted to JPEG when [Standard], [High], or [Low] is selected for [Compression (Gray Scale)] in [Scanner Settings], and TIFF when

[Off] is selected.

Note

TIFF (Non-compression) / JPEG (Compression)

TIFF Multi-page TIFF

PDF

❒ Stored documents are saved in single-page style. When sending stored docu-

ments by e-mail, you can select single-page style or multi-page style.

❒ When multi-page TIFF is specified for the documents saved in JPEG format,

they are automatically changed to PDF format.

Page 99

Troubleshooting

This section contains advice on what to do if you have problems scanning an original, or if the network delivery scanner or e-mail function does not work. Various messages that may appear on the control panel or client computer are listed, along with causes and solutions.

When Scanning Is Not Performed as Expected

Problems Causes and solutions

No image results from scanning.

The image is distorted or out of position.

The scanned image is upside down.

The scanned image is dirty. The exposure glass or the exposure glass cover is dirty. Clean

The original was placed with the front and back reversed. When the original is placed directly on the exposure glass, the side to be scanned must face down. When the original is fed via the ADF, the side to be scanned must face up. See p.33 “Setting Originals”.

• The original was moved during scanning. Do not move the original during scanning.

• The original was not pressed flat against the exposure glass. Make sure that the original is pressed flat against the exposure glass.

The original was placed upside down. Place the original in the correct orientation.

See p.33 “Setting Originals”.

these parts. See General Settings Guide.

When the Delivery Function Does Not Work

Problems Causes and solutions

The delivery scanner function screen is not displayed.

• If the network TWAIN scanner screen appears when the ma-

chine is switched to scanner mode, press [ the network delivery scanner screen.

• If the display does not switch from network TWAIN scanner to network delivery scanner, the delivery scanner settings are not correct. See p.11 “Default Settings”, and then make the appropriate settings.

Cancel

] to switch to

Page 100

Appendix

When an Error Message Appears on the Control Panel

Note

❒ If an error message that is not included in this section appears, turn off the

main power switch of the machine, and then turn it on again. If the message still appears, note the content of the message and the error number (if listed in the table), and contact your service representative. For information about how to turn off the main power switch, see General Settings Guide.

Message Causes and solutions

Cannot cancel sending all selected file(s). Check [Scanned File Status] to confirm the result.

Cannot communicate with the delivery server. Check the server status.

Only files in waiting can be canceled. Files with a delivery status of successful or other result cannot be canceled.

There is no response from the delivery server. Possible causes are as follows:

• The delivery server is not running or has not started delivery service.

• The delivery server IP address is not set correctly in System Settings.

• The delivery server does not recognize the connected device. Register the connected device in Set I/O Device of ScanRouter V2 Administration Utility. See ScanRouter V2 Administration Utility Help.

• The machine may not be correctly connected to the network. Check the LED indicators of the Ethernet board. See Network Guide.

Cannot communicate with the SMTP server. Check the server status.

Cannot delete all selected file(s). Certain file(s) are currently in use.

• Check whether this machine and the SMTP server are correctly connected to the network.

• The SMTP server is not running or is not in service.

• Check whether the settings for Network in System Settings are correct.

A file that is being edited with DeskTopBinder V2 Lite/Professional or that is waiting for delivery cannot be deleted. Try the operation again after editing is finished or delivery is canceled.

Ricoh 2105 Operating Instructions Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Warning:

Trademarks

Manuals for This Machine

TABLE OF CONTENTS

How to Read This Manual

Symbols

Names of Major Options

1. Network Scanner

Outline

E-mail

Network Delivery Scanner

Document Server

Network TWAIN Scanner

Control Panel

Display Contents

Using as a network TWAIN scanner

Using as a network delivery scanner

Using e-mail

Initial Scanner Setup

Default Settings

Basic Settings

Setting procedure

Selecting a custom size

Deleting programed scan settings

Scanner Settings

Setting procedure

Setting procedure

Subject Settings

Deleting programed subject settings

Installing Software

Auto Run Program

Software for Using a Network TWAIN Scanner

Using Windows 95/98/Me, Windows XP, Windows 2000, or Windows NT 4.0

Software for Using the Network Delivery Scanner Function

DeskTopBinder V2 Lite

Software Supplied on CD-ROM

List of files

Type2105 TWAIN Driver

DeskTopBinder V2 Lite

ScanRouter V2 Lite

3. Setting Originals

Placing Originals

Placing on the Exposure Glass

Placing in the Auto Document Feeder

Original Orientation and Scan Area

For a Network Delivery Scanner and E-mail

For a Network TWAIN Scanner

Storing Data

Storage Procedure

Specifying file information

Viewing a List of Stored Files

Viewing the List

Searching for Files

Searching by file name

Searching by user name

Sending or Delivering Stored Files

Managing Stored Files

Deleting Files

Changing File Information

Preparation for Using the Network TWAIN Scanner

Scanning Originals

Functions of the TWAIN Driver

8. Appendix

Relationship between Resolution and Data Size

When Using for E-mail, or as a Network Delivery Scanner, or Document Server

When Using as a Network TWAIN Scanner

Relationship between File Type Specified and File Type Used When Sending E-mail

Troubleshooting

When Scanning Is Not Performed as Expected

When the Delivery Function Does Not Work

When an Error Message Appears on the Control Panel