Ricoh 4035e, DSm635, LD135 AG, 2035e User Manual

Operating Instructions

General Settings Guide

Getting Started Combined Function Operations Document Server User Tools (System Settings) Troubleshooting Remarks Entering Text Security Specifications

For safe and correct use of this machine, please be sure to read the Safety Information in this

manual before you use it.

RICOH COMPANY, LTD.

15-5, Minami Aoyama 1-chome, Minato-ku, Tokyo 107-8544, Japan Phone: +81-3-3479-3111

2035e/2045e Operating Instructions General Settings Guide

Overseas Affiliates

U.S.A.

RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)20-8261-4000

Germany

RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060

France

RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)-821-01-74-26

Spain

RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, Blue Building, Marina Village, 08005 Barcelona Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-045-8181500

China

RICOH CHINA CO.,LTD. 29/F., Lippo Plaza, No.222 Huai Hai Zhong Road, Lu Wan District, Shanghai P.C.:200021 Phone: +86-21-5396-6888

Singapore

RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-6830-5888

Printed in The Netherlands GB GB B138-6500

Introduction

This manual describes detailed instructions on the operation and notes about the use of this machine. To get maximum versatility from this machine all operators are requested to read this manual carefully and follow the instructions. Please keep this manual in a handy place near the machine.

Important

Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, special, incidental, or consequential damages as a result of han dling or op erating the machine.

Notes:

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cau se serious e ye dama ge. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

The following label is attached on the back side of the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified i n this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the follo wing pages. Check the typ e of your machine before reading this manual. (For details, see p.14 “Machine Types”.)

• Type 1: Aficio 2035e

• Type 2: Aficio 2045e Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Ricoh recommends that you use genuine Ricoh toner. Ricoh shall not be responsible for any damage or expense that might result from the use of parts other

than genuine Ricoh parts with your Ricoh office products.

Power Source

220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source,

see p.142 “Power Connection”.

Declaration of Conformity “The Product complies with the requirements of the EMC Dire ctive 89/336/EEC and its amending di-

rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON. c means STAND BY.

Introduction

Important

For safe and correct use of this machine, please be sure to read the Safety Information before you use it.

Notes:

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

The following label is attached on the back side of the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified i n this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the follo wing pages. Check the typ e of your machine before reading this manual. (For details, see p.14 “Machine Types”.)

• Type 1: DSm635

• Type 2: DSm645 Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Rex-Rotary recommends that you use genuine Rex-Rotary toner. Rex-Rotary shall not be responsible for any damage or expense that might result from the use of parts

other than genuine Rex-Rotary parts in your Rex-Rotary office product.

Power Source

220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source,

see p.142 “Power Connection”.

Introduction

Important

For safe and correct use of this machine, please be sure to read the Safety Information before you use it.

Notes:

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

The following label is attached on the back side of the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified i n this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the follo wing pages. Check the typ e of your machine before reading this manual. (For details, see p.14 “Machine Types”.)

• Type 1: DSm635

• Type 2: DSm645 Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Gestetner recommends that you use genuine Gestetner toner. Gestetner shall not be responsible for any damage or expe nse th at might resu lt from the use of parts

other than genuine Gestetner parts in your Gestetner office product.

Power Source

220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source,

see p.142 “Power Connection”.

Introduction

Important

For safe and correct use of this machine, please be sure to read the Safety Information before you use it.

Notes:

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

The following label is attached on the back side of the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified i n this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the follo wing pages. Check the typ e of your machine before reading this manual. (For details, see p.14 “Machine Types”.)

• Type 1: DSm635

• Type 2: DSm645 Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Nashuatec recommends that you use genuine Nashuatec toner. Nashuatec shall not be responsible for any damage or expense that might result from the use of parts

other than genuine Nashuatec parts in your Nashuatec office product.

Power Source

220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source,

see p.142 “Power Connection”.

Declaration of Conformity “The Product complies with the requirements of the EMC Dire ctive 89/336/EEC and its amending di-

rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON. c means STAND BY.

Introduction

Important

For safe and correct use of this machine, please be sure to read the Safety Information before you use it.

Notes:

Some illustrations in this manual might be slightly different from the machine. Certain options might not be available in some countries. For details, please contact your local dealer.

Laser Safety:

This machine is considered a class 1 laser device, safe for office/EDP use. The machine contains two GaAIAs laser diodes, 5-milliwatt, 760-800 nanometer wavelength for each emitter. Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

The following label is attached on the back side of the machine.

Warning:

Use of controls or adjustment or performance of procedures other than those specified i n this manual might result in hazardous radiation exposure.

Notes:

The model names of the machines do not appear in the follo wing pages. Check the typ e of your machine before reading this manual. (For details, see p.14 “Machine Types”.)

• Type 1: IS 2135

• Type 2: IS 2145 Certain types might not be available in some countries. For details, please contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version. For good copy quality, Infotec recommends that you use genuine Infotec toner. Infotec shall not be responsible for any damage or expense that might result from the use of parts other

than genuine Infotec parts in your Infotec office product.

Power Source

220 - 240V, 50/60Hz, 8A or more Please be sure to connect the power cord to a power source as above. For details about power source,

see p.142 “Power Connection”. This information is based on our present state of knowledge an d is intended to pro vide gene ral notes

on our products and their uses. It should not therefore be construed as guaranteeing specific properties of the products described or

their suitability for particular applications. Any existing industrial property rights must be observed. The quality of our products is guaranteed un-

der our General Conditions of Sale.

010

.eps

Declaration of Conformity “The Product complies with the requirements of the EMC Dire ctive 89/336/EEC and its amending di-

rectives and the Low Voltage Directive 73/23/EEC and its amending directives.” In accordance with IEC 60417, this machine uses the following symbols for the main power switch:

a means POWER ON. c means STAND BY.

Manuals for This Machine

The following manuals describe the operational procedures of this machine. For particular functions, see the relevant parts of the manual.

Note

r Manuals provided are specific to machine type. r Adobe Acrobat Reader is necessary to view the manuals as a PDF file. r Two CD-ROMs are provided:

• CD-ROM 1 "Operating Instructions for Printer/Scanner"

• CD-ROM 2 "Scanner Driver & Document Management Utilities"

v General Settings Guide (this manual)

Provides an overview of the machine and describes System Settings (paper trays, Key Operator Tools, etc.), Document Server functions, and troubleshooting. Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresses, and user codes.

v Network Guide (PDF file - CD-ROM1)

Describes procedures for configuring the machine and computers in a network environment.

v Copy Reference

Describes operations, functions, and troubleshooting for the machine's copier function.

v Facsimile Reference <Basic Features>

Describes operations, functions, and troubleshooting for the machine's facsimile function.

v Facsimile Reference <Advanced Features>

Describes advanced functions and settings for key operators.

v Printer Reference 1

Describes system settings and operations for the machine's printer function.

v Printer Reference 2 (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's printer function.

v Scanner Reference (PDF file - CD-ROM1)

Describes operations, functions, and troubleshooting for the machine's scanner function.

v Manuals for DeskTopBinder V2 Lite

DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when DeskTopBinder V2 Lite is installed.

• DeskTopBinder V2 Lite Introduction Guide (PDF file - CD-ROM2) Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

•Auto Document Link Guide (PDF file - CD-ROM2) Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. This guide is added to the [Start] menu when DeskTopBinder V2 Lite is installed.

v Manuals for ScanRouter V2 Lite

ScanRouter V2 Lite is a utility included on the CD-ROM labeled "Scanner Driver & Document Management Utilities".

• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2) Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in detail. This guide can be displayed from the [Setup] dialog box when ScanRouter V2 Lite is installed.

• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2) Describes delivery server management and operations, and provides an overview of ScanRouter V2 Lite functions. This guide is added to the [Start] menu when ScanRouter V2 Lite is installed.

v Other manuals

• PS3 Supplement (PDF file - CD-ROM1)

• Unix Supplement (available from an authorized dealer, or as a PDF file on our Web site)

What You Can Do with This Machine

The following introduces the functions of this machine, and the relevant manuals containing detailed information about them.

Products marked with * are optional. For details about optional products, see p.18 “Options”, or contact your local dealer.

Copier, Facsimile, Printer, and Scanner Functions

This machine provides copier, facsimile*, printer*, and scanner* functions.

• You can make copies of originals. With a finisher*, you can sort and staple copies. See Copy Reference.

• You can send originals by fax or email, and receive faxes from other parties. See Facsimile Reference <Ba-

sic Features>, and Facsimile Reference <Advanced Features>.

• You can print documents created in computer applications. See

Printer Reference 1, and Printer Reference 2.

• You can scan originals and send scan files to a computer. See Scan- ner Reference.

Utilizing Stored Documents

• You can store files scanned by this machine, or files sent from other fax machine or computers, into the machine's hard disk. You can print and fax stored files as required. You can also change print settings and print multiple documents (Document Server). See p.35 “Using the Document Server”.

• With DeskTopBinder V2 Professional*/Lite, you can search, check, print, and delete stored documents using your computer. You can also retrieve stored documents scanned in scanner mode. With file format converter*, you can even download documents stored in copy and printer functions to your computer. See Network Guide and Scanner Reference.

iii

Paperless Fax Transmission

Fax Transmission and

and Reception

Reception

• You can store received fax messages on the machine's hard disk, instead of printing them onto paper. You can use DeskTopBinder V2 Professional*/Lite or a Web browser to check, print, delete, retrieve, or download documents using your computer (Storing received documents). See Facsimile Reference <Advanced Features>.

Reception Through the Internet

xxx@xxx.com

• You can send fax documents through e-mail by specifying the recipient’s e-mail address (Internet Fax Transmission). You can receive sent documents via Internet Fax, or from computers (Internet Fax Reception). See Facsimile Reference<Basic Fea- tures>.

Using the Scanner in a Network Environment

Transmission

• You can send documents created in computer applications to another party's fax machine directly, without performing a print job (LAN-Fax). See Facsimile Reference <Advanced Features>.

• You can send scan files to a specified destination using e-mail (Sending scan file by e-mail). See Scanner Reference.

• With SccanRouter V2 Professional*/Lite, you can save scan files in specified destinations on network computers (Using the network delivery scanner function). See Scan- ner Reference.

• You can send scan files directly to folders (Sending scan file by Scan to Folder). See Scanner Reference.

Administrating the Machine/ Protecting Documents (Security Functions)

The security functions protect documents from being copied without permission or unauthorized access via the network. See p.149 “Security”.

v Security Functions

• Protecting stored documents

(setting passwords)

• Protecting data remaining in

memory

• Protecting against unauthor-

ized access via phone lines

Monitoring the Machine Via Computer

You can monitor machine status and change settings using a computer.

• Using SmartNetMonitor for Admin, SmartNetMonitor for Client, or a Web browser, you can use a computer to view the machine's status, such as to check on paper quantities, or misfeeds, etc. See Network Guide.

• You can use a Web browser to make network settings. See Net- work Guide.

• You can also use a Web browser to register and manage items such as user codes, fax numbers, e-mail addresses, and folders in the Address Book. See the Web browser's Help.

• Authenticating administrator (setting the key operator code). See p.60 “Key Operator Code”.

v Extended Security Function

By setting a password, documents are protected against unauthorized access. See p.60 “Extended Security”.

Manuals for This Machine......................................................................................i

What You Can Do with This Machine..................................................................iii

Copier, Facsimile, Printer, and Scanner Functions................................................... iii

Utilizing Stored Documents....................................................................................... iii

Paperless Fax Transmission and Reception................................................... ..........iv

Fax Transmission and Reception Through the Internet............................................iv

Using the Scanner in a Network Environment ..........................................................iv

Administrating the Machine/

Protecting Documents (Security Functions).............................................................v

Monitoring the Machine Via Computer.......................................................................v

Notice......................................................................................................................1

Copyrights and Trademarks.................................................................................2

Trademarks................................................................................................................2

Information about Installed Software..........................................................................3

How to Read This Manual .....................................................................................8

Safety Information .................................................................................................9

Safety During Operation.............................................................................................9

Positions of RWARNING and RCAUTION labels ............................................11

ENERGY STAR Program.....................................................................................12

Machine Types.....................................................................................................14

1. Getting Started

Guide to Components .........................................................................................15

Options .................................................................................................................18

External Options.......................................................................................................18

Internal Options........................................................................................................19

Control Panel........................................................................................................ 20

Display Panel...........................................................................................................22

Turning On the Power .........................................................................................23

Turning On the Main Power.....................................................................................23

Turning On the Power................................ ..............................................................24

Turning Off the Power............................................................................................. .24

Turning Off the Main Power........................................................... ... ... ....................24

Saving Energy...................................... ....................................................................25

2. Combined Function Operations

Changing Modes..................................................................................................27

Multi-Access.........................................................................................................29

3. Document Server

Relationship between the Document Server and Other Functions.................33

Document Server Display ........................................................................................34

Using the Document Server................................................................................ 35

Storing Data.............................................................................................................35

Changing Stored Document's File Name, User Name, or Password.......................38

Selecting a Document..............................................................................................38

Searching for Stored Documents.............................................................................39

Printing Stored Documents......................................................................................40

Deleting Stored Documents.....................................................................................43

Viewing Stored Documents Using a Web Browser..................................................43

Downloading Stored Documents..............................................................................44

Settings for the Document Server......................................................................45

4. User Tools (System Settings)

User Tools Menu (System Settings)...................................................................47

Accessing User Tools (System Settings)..........................................................50

Changing Default Settings ........................................................................... ............50

Quitting User Tools ....................................... ...........................................................50

Settings You Can Change with User Tools.......................................................51

General Features.....................................................................................................51

Tray Paper Settings ........................................... ......................................................55

Timer Settings............................................................. .. .................................. ... ......58

Key Operator Tools..................................................................................................59

Address Book.......................................................................................................67

Registering Destination Information.........................................................................68

Registering Sender Information ...............................................................................69

User Code.............................................................................................................70

Registering a New User Code..................................................................................70

Changing a User Code.............................................................................................72

Deleting a User Code...............................................................................................73

Displaying the Number of Prints for Each User Code..............................................73

Printing the Number of Prints for Each User Code ..................................................74

Clearing the Number of Prints..................................................................................75

Fax Destination....................................................................................................76

Registering a Fax Destination..................................................................................77

Changing a Registered Fax Destination .................................................................. 79

Deleting a Registered Fax Destination.....................................................................81

E-mail Destination................................................................................................82

Registering an E-mail Destination............................................................................82

Changing a Registered E-mail Destination..............................................................84

Deleting a Registered E-mail Destination ................................................................ 84

Registering Folders.............................................................................................85

Using SMB to Connect.............................................................................................85

Using FTP to Connect..............................................................................................89

Registering a Protection Code ...........................................................................93

Registering a Protection Code To a Single User .....................................................93

Registering a Protection Code To a Group User .....................................................94

vii

Registering Destinations to a Group .................................................................95

Registering a New Group.........................................................................................95

Registering Destinations to a Group........................................................................96

Removing a Destination from a Group.....................................................................96

Displaying Destinations Registered in Groups.........................................................96

Changing a Group Name .........................................................................................97

Deleting a Group......................................................................................................97

Registering the Transfer Request......................................................................98

Registering a Transfer Station/Receiving Station ....................................................98

Changing a Registered Transfer Station/Receiving Station...................................100

Deleting a Registered Transfer Station/Receiving Station.....................................101

Programming/Changing LDAP Server.............................................................102

Programming an LDAP Server.................................................. .............................102

Changing an LDAP Server................................................................................. ... .104

5. Troubleshooting

If Your Machine Does Not Operate As You Want............................................107

General ..................................................................................................................107

Document Server...................................................................................................109

B Loading Paper...............................................................................................110

Loading Paper into Paper Trays ............................................................................110

Loading Paper into Large Capacity Tray (optional)................................................110

D Adding Toner.................................................................................................113

Removing Toner.................................................................................................114

Inserting Toner...................................................................................................115

x Clearing Misfeeds.........................................................................................116

Changing the Paper Size ...................................................................................126

Changing the Paper Size of the Paper Tray .........................................................126

d Adding Staples..............................................................................................129

1000-Sheet Finisher...............................................................................................129

2 Tray Finisher.......................................................................................................130

Booklet Finisher .....................................................................................................132

Removing Jammed Staples..............................................................................134

1000-Sheet Finisher...............................................................................................134

2 Tray Finisher.......................................................................................................135

Booklet Finisher .....................................................................................................136

y Removing Punch Waste...............................................................................138

6. Remarks

Dos and Don'ts...................................................................................................139

Toner...................................................................................................................140

Handling Toner.......................................................................................................140

Toner Storage........................................................................................................140

Used Toner ............................................................................................................140

Where to Put Your Machine..............................................................................141

Machine Environment ............................................................................................141

Moving....................................................................................................................141

Power Connection..................................................................................................142

Access to the Machine...........................................................................................142

viii

Maintaining Your Machine ................................................................................143

Cleaning the Exposure Glass.................................................................................143

Cleaning the Exposure Glass Cover......................................................................143

Cleaning the Auto Document Feeder.....................................................................143

Changing the Photoconductor Unit (PCU).................... .........................................144

Other Functions.................................................................................................145

Inquiry ....................................................................................................................145

Changing the Language.........................................................................................145

Counter...............................................................................................................146

Displaying the Total Counter..................................................................................146

7. Entering Text

Entering Text......................................................................................................147

Available Characters..................................... .. ..................................... ..................147

Keys.......................................................................................................................147

How to Enter Text ..................................................................................................148

8. Security

Security...............................................................................................................149

Primary Security Functions....................................................................................149

Extended Security Function...................................................................................149

Temporarily Disabling Document Security.............................................................151

Operating Environment and Notes...................................................................152

Operating Environment..........................................................................................152

For Administrator....................................................................................................152

For User.................................................................................................................153

9. Specifications

Main unit.............................................................................................................155

Options ...............................................................................................................159

Exposure Glass Cover........................................................... ................................159

Auto Document Feeder.................................................................. ........................159

1000-Sheet Finisher...............................................................................................160

2 Tray Finisher.......................................................................................................161

Punch Kit..................................................................... .. .................................. ... ....162

Booklet Finisher .....................................................................................................163

Bridge Unit .............................................................................................................164

Internal Tray 2 (1 bin tray)......................................................................................165

Large Capacity Tray............................................................................................... 165

Paper Tray Unit......................................................................................................166

Copy Paper.........................................................................................................167

Recommended Paper Sizes and Types.................................................................167

Unusable Paper ......................................... ............................................................169

Paper Storage........................................................................................................170

INDEX.......................................................................................................171

Notice

Notice To Wireless LAN Interface (optional) Users

Notice to Users in EEA Countries This product complies with the essential requirements and provisions of Direc-

tive 1999/5/EC of the European Parliament and of the Council of 9 March 1999 on radio equipment and telecommunications terminal equipment and the mutual recognition of their conformity.

The CE Declaration of Conformity is available on the Internet at URL: http://www.ricoh.co.jp/fax/ce_doc/. This product is only for use in EEA or other authorized countries. Outdoor use

of this product in Belgium, France, Germany, Italy, or the Netherlands is prohibited.

Copyrights and Trademarks

Trademarks

Microsoft®, Windows® and Windows NT® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Acrobat Bluetooth™ is a trademark of the Bluetooth SIG, Inc. (Special Interest Group)

and is used by RICOH Company Limited under license. Copyright ©2001 Bluetooth SIG, Inc. The Bluetooth Trademarks are owned by Bluetooth SIG, Inc. USA Other product names used herein are f or identification purposes only and might

be trademarks of their respective companies. We disclaim any and all right in those marks.

The proper names of the Windows operating systems are as follows:

• The product name of Windows

• The product names of Windows

• The product names of Windows Server™ 2003 are as follows:

• The product names of Windows

is a registered trademark of Adobe Systems Incor p orated.

Edition (Windows Me)

Microsoft Microsoft Microsoft

Microsoft Microsoft

Microsoft Microsoft Microsoft

Microsoft Microsoft

Windows® 2000 Advanced Server

Windows® 2000 Server

Windows® 2000 Professional

Windows® XP Professional

Windows® XP Home Edition

Windows Server™ 2003 Standard Edition

Windows Server™ 2003 Enterprise Edition

Windows Server™ 2003 Web Edition

Windows NT® Server 4.0

Windows NT® Workstation 4.0

95 is Microsoft® Windows® 95

98 is Microsoft® Windows® 98

Me is Microsoft® Windows® Millennium

2000 are as follows:

XP are as follows:

NT are as follows:

Information about Installed Software

expat

• The software including controller, etc. (hereinafter "software") installed on this product uses the expat Version 1.95.2 (hereinafter "expat") under the conditions mentioned below.

• The product manufacturer provides warranty and support to the software of the product including the expat, and the product manufacturer makes the initial developer and copyright holder of the expat, free from these obligations.

• Information relating to the expat is available at: http://expat.sourceforge.net/

Permission is hereby granted, free of charge, to any person obtaining a copy of this software and associated documentation files (the "Software"), to deal in the Software without restriction, including without limitation the rights to use, copy, modify, merge, publish, distribute, sublicense, and/or sell copies of the Software, and to permit persons to whom the Software is furnished to do so, subject to the following conditions:

The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software.

THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.

NetBSD

1. Copyright Notice of NetBSD

For all users to use this product: This product contains NetBSD operating system: For the most part, the software constituting the NetBSD operating system is not

in the public domain; its authors retain their copyright. The following text shows the copyright notice used for many of the NetBSD

source code. For exact copyright notice applicable for each of the files/binaries, the source code tree must be consulted.

A full source code can be found at http://www.netbsd.org/. Copyright © 1999, 2000 The NetBSD Foundation, Inc. All rights reserved. Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C All advertising materials mentioning features or use of this software must

display the following acknowledgment: This product includes software developed by The NetBSD Foundation, Inc. and its contributors.

D Neither the name of Th e NetBSD Foundation nor the names of its contribu-

tors may be used to endorse or promote products derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE NETBSD FOUNDATION, INC. AND CONTRIBUTORS ''AS IS'' AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE FOUNDATION OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE.

2. Sablotron

a) The application software installed on this product includes the Sablotron software Version 0.82 (hereinafter, “Sablotron 0.82”), with modifications made by the product manufacturer. The original code of the Sablotron 0.82 is provided by Ginger Alliance Ltd., the initial developer, and the modified code of the Sablotron 0.82 has been derived from such original code provided by Ginger Alliance Ltd.

b) The product manufacturer provides warranty and support to the application software of this product including the Sablotron 0.82 as modified, a nd the product manufacturer makes Ginger Alliance Ltd., the initial developer of the Sablotron 0.82, free from these obligations.

c) The Sablotron 0.82 and the modifications thereof are made available under the terms of Mozilla Public License Version 1.1 (hereinafter, “MPL 1.1”), and the application software of this product constitutes the “Larger Work” as defined in MPL 1.1. The application software of this product except for the Sablotron 0.82 as modified is licensed by the product manufacturer under separate agreement(s).

d) The source code of the modified code of the Sablotron 0.82 is available at: http://support-download.com/services/device/sablot/notice082.html

e) The source code of the Sablotron software is available at: http://www.gingerall.com

f) MPL 1.1 is available at: http://www.mozilla.org/MPL/MPL-1.1.html

3. Authors Name List

All product names mentioned herein are trademarks of their respective owners.

The following notices are required to satisfy the license terms of the software that we have mentioned in this document:

• This product includes software developed by the University of California, Berkeley and its contributors.

• This product includes software developed by Jonathan R. Stone for the NetBSD Project.

•This product includes software developed by the NetBSD Foundation, Inc. and its contributors.

• This product includes software developed by Manuel Bouyer.

• This product includes software developed by Charles Hannum.

• This product includes software developed by Charles M. Hannum.

• This product includes software developed by Christopher G. Demetriou.

• This product includes software developed by TooLs GmbH.

• This product includes software developed by Terrence R. Lambert.

• This product includes software developed by Adam Glass and Charles Hannum.

• This product includes software developed by Theo de Raadt.

• This product includes software developed by Jonathan Stone and Jason R. Thorpe for the NetBSD Project.

• This product includes software developed by the University of California, Lawrence Berkeley Laboratory and its contributors.

• This product includes software developed by Christos Zoulas.

• This product includes software developed by Christopher G. Demetriou for the NetBSD Project.

• This product includes software developed by Paul Kranenburg.

• This product includes software developed by Adam Glass.

• This product includes software developed by Jonathan Stone.

• This product includes software developed by Jonathan Stone for the NetBSD Project.

• This product includes software developed by Winning Strategies, Inc.

•This product includes software developed by Frank van der Linden for the NetBSD Project.

• This product includes software developed for the NetBSD Project by Frank van der Linden

• This product includes software develope d for the NetBSD P roject by Jason R. Thorpe.

• The software was developed by the University of California, Berkeley.

• This product includes software developed by Chris Provenzano, the University of California, Berkeley, and contributors.

JPEG LIBRARY

• The software installed on this product is based in part on the work of the Independent JPEG Group.

SASL

tion, are permitted provided that the following conditions are met:

A Redistributions of source code must retain the above copyright notice, this list

of conditions and the following disclaimer.

B Redistributions in binary form must reproduce the above copyright notice,

this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

C The name "Carnegie Mellon University" must not be used to endorse or pro-

mote products derived from this software without prior written permission. For permission or any other legal details, please contact:

Office of Technology Transfer Carnegie Mellon University 5000 Forbes Avenue Pittsburgh, PA 15213-3890 (412) 268-4387, fax: (412) 268-7395 tech-transfer@andrew.cmu.edu

D Redistributions of any form whatsoever must retain the following acknowl-

edgment: "This product includes software developed by Computing Services at Carnegie Mellon University (http://www.cmu.edu/computing/)."

CARNEGIE MELLON UNIVERSITY DISCLAIMS ALL WARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS, IN NO EVENT SHALL CARNEGIE MELLON UNIVERSITY BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT, NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

MD4

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD4 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD4 MessageDigest Algorithm" in all material mentioning or referencing the derived work.

RSA Data Security, Inc. makes no representations concerning either the merchantability of this software or the suitability of this software for any particular purpose. It is provided "as is" without express or implied warranty of any ki nd.

These notices must be retained in any copies of any part of this documentat ion and/or software.

MD5

License to copy and use this software is granted provided that it is identified as the "RSA Data Security, Inc. MD5 Message-Digest Algorithm" in all material mentioning or referencing this software or this function.

License is also granted to make and use derivative works provided that such works are identified as "derived from the RSA Data Security, Inc. MD5 MessageDigest Algorithm" in all material mentioning or referencing the derived work.

These notices must be retained in any copies of any part of this documentat ion and/or software.

How to Read This Manual

Symbols

The following set of symbols is used in this manual.

WARNING:

This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

CAUTION:

This symbol indicates a potentially hazardous situation that might result in minor or moderate injury or property damage that does not involve personal injury when you misuse the machine without following the instructions under this symbol. Be sure to read the instructions, all of which are described in the Safety Information section.

* The statements above are notes for your safety.

Important

If this instruction is not followed, paper might be misfed, originals might be damaged, or data might be lost. Be sure to read this.

Preparation

This symbol indicates information or preparations required prior to operating.

Note

This symbol indicates precautions for operation, or actions to take after abnormal operation.

Limitation

This symbol indicates numerical limits, functions that cannot be used together, or conditions in which a particular function cannot be used.

Reference

This symbol indicates a reference.

[]

Keys that appear on the machine's display panel.

{}

Keys built into the machine's control panel.

Safety Information

When using this machine, the following safety precautions should always be followed.

Safety During Operation

In this manual, the following important symbols are used:

WARNING:

CAUTION:

Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.

R WARNING:

• Connect the power cord directly into a wall outlet and never use an extension cord.

• Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or otherwise damaged.

• To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than those specified in this manual.

• Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following occurs:

• You spill something into the machine.

• You suspect that your machine needs service or repair.

• The external housing of your machine has been damaged.

• Do not incinerate spilled toner or used toner. Toner dust might ignite

when exposed to an open flame.

• Disposal can take place at our authorized dealer.

• Dispose of the used toner bottle in accordance with the local regula-

tions.

R CAUTION:

• Protect the machine from dampness or wet weather, such as rain and snow.

• Unplug the power cord from the wall outlet before you move the machine.

While moving the machine, you should take care that the power cord will not be damaged under the machine.

• When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

• Do not allow paper clips, staples, or other small metallic objects to fall inside the machine.

• Keep toner (used or unused) and toner bottle out of the reach of children.

• For environmental reasons, do not dispose of the machine or expended

supply waste at household waste collection points. Disposal can take place at an authorized dealer.

• The inside of the machine could be very hot. Do not touch the parts with a label indicating the “hot surface”. Otherwise, an injury might occur.

Positions of RWARNING and RCAUTION labels

This machine has labels for RWARNING and RCAUTION at the positions shown below. For safety, please follow the instructions and handle the machine as indicated.

ENERGY STAR Program

As an ENERGY STAR Partner, we have determined that this machine model meets the ENERGY STAR Guidelines for energy efficiency.

The ENERGY STAR Guidelines intend to establish an international energy-saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warming.

When a product meets the ENERGY STAR Guidelines for energy efficiency, the Partner shall place the ENERGY STAR logo onto the machine model.

This product was designed to reduce the environmental impact associated with office equipment by means of energy-saving features, such as Low-power mode.

v Low-Power mode and Off mode or Sleep mode

This product automatically lowers its power consumption when it is not operated for a fixed time (standard setting time: 1 minute). This is called “Off mode” on a single function copying machine, and “Sleep mode” on a multiple function machine equipped with optional facsimile and printing functions.

• Off mode: Same as the condition when the operation switch is turned off.

• Sleep mode: Same as the condition when the operation switch is turned off. Receiving fax messages and printing from a computer are possible.

If you want to operate this product while it is in either of these modes, do one of the following:

• Turn on the operation switch.

• Place an original in the Auto Document Feeder (ADF).

• Lift and lower the exposure glass cover or the ADF.

The default interval before entering Off mode or Sleep mode can be adjusted. To change it, see p.58 “Auto Off Timer”. The ENERGY STAR Program establishes two modes which lower the power consumption of the product when it is not operated for a fixed time. These modes are the Low-power mode and the Off mode or Sleep mode. This product has only one mode, the Off mode or Sleep mode. This mode meets the requirements of both the Low-power mode and Off mode or Sleep mode. In this manual, the Off mode is called the Auto Off mode.

v Duplex Priority

The ENERGY STAR Program recommends the duplex function. By conserving paper resources this function is less of a burden to the environment. For applicable machines, duplex function (one-sided originals → two-sided copies) can be selected preferentially when the operation switch or the main power switch is turned on, the {Energy Saver} key is pressed, or the machine resets automatically.

Reference

To change the settings of the Duplex Priority mode, see “Duplex Mode Priority”in “General Features 2/4”, Copy Reference.

Specifications

Copier only Fax, printer and scanner

installed

Type 1 Type 2 Type 1 Type 2

Low-power Mode, Off Mode

Low-power mode, Sleep mode

Duplex priority One-sided→One-sided

Power consumption

Default interval

Recovery time

Power consumption

Default interval

Recovery time

5 W 5 W —

1 minute —

10 seconds or less

15 seconds or less

—9 W9 W

— 1 minute

— 10 seconds or

less

—

15 seconds or less

Recycled Paper

In accordance with the ENERGY STAR Program, we recommend use of recycled paper which is environmentally friendly. Please contact your sales representative for recommended paper.

Machine Types

This machine comes in two models which vary in copy speed. To ascertain which model you have, see the inside front cover.

Type 1 Type 2

Copy speed 35 copies/minute

(A4K, 8

/2" × 11"K)

45 copies/minute (A4K, 81/2" × 11"K)

1. Getting Started

Guide to Components

1. Exposure glass cover (optional) or

Auto Document Feeder (ADF) (optional)

See p.18 “External Options”. (The illustration shows the ADF.)

2. Exposure glass

Place originals face down here for copying.

3. Internal tray

Copied, printed paper or fax messages are delivered here.

4. Main power switch

If the machine does not operate after turning on the operation switch, check the main power switch is turned on. See p.23 “Turning On the Power”.

5. Main power indicator

Lights when the main power switch is turned on, and goes off when the switc h is turned off.

6. On indicator

Lights when the operation switch is turned on, and goes off when the switc h is turned off.

7. Operation switch

Press to turn the power on (the On indicator lights up). To turn the power off, press again (the On indicator goes off). See p.23 “Turning On the Power”.

8. Control panel

See p.20 “Control Panel”.

Getting Started

9. Internal tray 2 (1 bin tray) (option-

al)

The indicator lights when paper is delivered to internal tray 2 (1 bin tray). If internal tray 2 has not been installed, the indicator does not light. See p.18 “External Options”.

10. Duplex unit (unit for two-sided

copies)

Allows you to print on both sides of a piece paper in copier and printer function.

11. Front cover

Open to access the inside of the machine.

12. Paper tray (upper: Tray 1, lower:

Tray 2)

Load paper here.

13. Paper tray unit (optional <up-

per: Tray 3, lower: Tray 4>)

1. Bypass tray

Use when copying onto OHP transparencies, adhesive labels, translucent paper, postcards, and custom size paper.

2. Right side cover

Open this when a paper jam occurs.

1. Ventilation holes

Prevent overheating. Do not obstruct the ventilation holes by placing objects near them or leaning things against them. If the machine overheats, a fault might occur.

Guide to Components

Getting Started

Options

External Options

1. 1000-sheet finisher

Sorts, stacks, and staples copies. *1: Finisher upper tray *2: Finisher shift tray

2. Exposure glass cover

Lower over originals for copying.

3. Auto Document Feeder

Place stacks of originals here. They will feed in automatically.

4. Internal tray 2 (1 bin tray)

If you select this as the output tray, copied paper will be delivered here face down.

5. Large Capacity Tray (LCT)

Holds up to 1,500 sheets of paper.

6. Paper tray unit

Consists of two paper trays.

7. Bridge unit

Relays copies to the finisher.

8. 2 Tray finisher

Sorts, stacks, and staples copies. You can also punch copies. (The Punch function is optional.)

*1: Finisher shift tray 1 *2: Finisher shift tray 2

9. Booklet finisher

Sorts, stacks, and staples copies. The saddle stitch function can staple the copies in the centre and folds them like a booklet.

*1: Finisher upper tray *2: Finisher shift tray *3: Finisher booklet tray

Internal Options

A Fax unit

Allows you to use the facsimile function.

B Printer/Scanner unit

Allows you to use the printer and scanner functions.

C User account enhance unit

Allows you to increase memory for storing user codes.

D File format converter

Allows you to download documents stored using the copier and printer functions from the Document Server. See p.44 “Downloading Stor ed Documents”.

E IEEE 1394 interface board

Allows you to connect to an IEEE 1394 cable.

F IEEE 802.1b wireless LAN board

Allows you to install a wireless LAN interface.

G Bluetooth unit

Allows you to expand the interface.

H USB 2.0 interface board

Allows you to connect a variety of external devices.

Options

Note

r You cannot install two or more of the options below: IEEE 1394 interface

board, IEEE 802.1b wireless LAN board, Bluetooth unit, USB 2.0 interface board.

Getting Started

Control Panel

This illustration shows the control panel of the machine with options fully installed.

1. Screen contrast knob

Adjusts display panel brightness.

2. Indicators

Show errors and machine status.

• d: Add Staple indicator. See p.129 “d Adding Staples”.

• D: Add Toner indicator. See p.113 “D Adding Toner”.

• B: Load Paper indicator. See p.110 “B Loading Paper”.

• L: Service Call indicator

• M: Open Cover indicator

• x: Misfeed indicator. See p.116 “x Clearing Misfeeds”.

• m: Data In indicator. See “Control Panel”, Printer Reference 1.

• Communicating: Communicating indicator. See “Control Panel”, Facsimile Reference <Basic Features>.

• i: Confidential File indicator. See “Control Panel”, Facsimile Reference <Basic Features>.

• Receiving File: Receiving File indicator. See “Control Panel”, Facsimile Ref- erence <Basic Features>.

3. {User Tools/Counter} key

•User Tools Press to change the default and conditions to meet your requirements. See p.50 “Accessing User Tools (System Settings)”.

•Counter Press to check or print the counter value. See p.146 “Counter”.

4. Display panel

Displays operation status, error messages, and function menus.

5. {Check Modes} key

Press to check settings.

6. {Program} key (copier/facsimi-

le/scanner mode)

Press to register frequently used settings, or to recall registered settings.

7. {Clear Modes} key

Press to clear previously entered copy job settings.

8. {Energy Saver} key

Press to switch to and from Energy Saver mode. See p.25 “Energy Saver Mode”.

Control Panel

9. {Interrupt} key (copier/scanner

mode)

Press to make interrupt copies during copying or scanning. See “Interrupt Copy”, Copy Reference.

10. Main power indicator and On

indicator

The main power indicator goes on when you turn on the main power switch.

The On indicator lights when the power is on.

Important

r Do not turn off the main power

switch while the power indicator is lit or blinking. Doing so may damage the hard disk.

11. Operation switch

Press to turn the power on (the On indicator goes on). To turn the power off, press again (the On indicator goes off).

12. {Sample Copy} key

Press to make a single set of copi es or prints to check print quality before making multiple sets.

17. {Start Manual RX} key, {On Hook Di-

al} key, {Pause/Redial} key, and {Tone} key

Reference

Facsimile Reference <Basic Features> and Facsimile Reference <Advanced Features>

18. Function keys

Press to select one of the following functions:

•Copy:

• Document Server:

• Facsimile:

•Printer:

• Scanner:

19. Function status indicators

These show the status of the above functions:

• Green: active.

• Red: interrupted.

13. {Start} key

Press to start copying. Start scanning or printing documents stored using the Document Server function.

14. {Clear/Stop} key

•Clear Press to delete a number entered.

•Stop Press to stop a job in progress, such as scanning, faxing, or printing.

15. {#} key

Press to enter a value.

16. Number keys

Use to enter the numbers for copies, fax numbers and data for the selected function.

Getting Started

Display Panel

The display panel shows machine status, error messages, and function menus.

Important

r A force or impact of more than 30 N (about 3 kgf) will damage the display

panel.

Note

r The following display is of a machine with the optional 2 Tray finisher and

LCT installed.

The copying screen is displayed as default after power on.

The function items displayed serve as selector keys. You can select or specify an item by lightly pressing them.

When you select or specify an item on the display panel, it is highlighted like

. Keys appearing as cannot be used.

Common key operations

The following keys are common to all screens:

v Key list

[OK] Acknowledges a selected function or entered values, and then returns

to the previous display.

[Cancel] Deletes a selected function or entered values, and then returns to the

previous display.

[UPrev.] [TNext] Moves to the previous or next display when all items cannot be shown

on the same display.

[OK] [Yes] Closes displayed messages. [Clear] Cancels entered values but does not change the settings. [Exit] Returns to the previous display.

Turning On the Power

This machine has two power switches.

v Operation switch (right side of the

control panel)

Press to activate the machine. When the machine has finished warming up, you can make copies.

v Main power switch (left side of the ma-

chine)

Turning off this switch makes the main power indicator on the right side of the control panel go off. When this is done, machine power is completely off. When the fax unit (optional) is installed, fax files in memory may be lost if you turn this switch off. Use this switch only when necessary.

Turning On the Power

Turning On the Main Power

A Make sure the power cord is firm-

ly plugged into the wall outlet.

B Open the switch cover and turn

on the main power switch.

The main power indicator goes on.

Note

r This machine automatically enters

Energy Saver mode or turns itself off if you do not use it for a while. See p.58 “Auto Off Timer” and p.58 “Panel Off Timer”.

Important

r Do not turn off the main power

switch immediately after turning it on. Doing so may result in damage to the hard disk or memory, leading to malfunctions.

Getting Started

Turning On the Power

A Press the operation switch.

The On indicator goes on.

Note

r If the power does not come on

when the operation switch is pressed, check the main power switch is on. If it is off, turn it on.

Turning Off the Power

A Make sure the exposure glass cov-

er or the ADF is in the right position.

Note

r Even if you press the operation

switch, the indicator does not go out, but blinks in the following cases:

•When the exposure glass cover or ADF is open.

• During communication with external equipment.

• When the hard disk is active.

Turning Off the Main Power

Important

r Do not turn off the main power

switch when the On indicator is lit or blinking. Doing so may result in damage to the hard disk or memory.

r Make sure to turn off the main

power switch before pulling out the power plug. Not doing this may result in damage to the hard disk or memory.

A Make sure the On indicator is not

lit.

B Press the operation switch.

The On indicator goes off.

B Open the switch cover, and then

turn off the main power switch.

The main power indicator goes out.

Turning On the Power

-When the fax unit (optional) is installed

When the main power switch is turned off while using the fax function, waiting fax and print jobs may be canceled, and incoming fax documents not received. If you have to turn off this switch for some reason, keep the following points in mind:

Important

r Make sure 100% is shown as avail-

able memory on the display before turning off the main power switch or unplugging the power cord. Fax files in memory are deleted an hour after you turn off the main power switch or unplug the power cord. See ”Power Failure Report”,

Facsimile Reference <Advanced Features>.

r The On indicator does not go out,

but blinks in dial-in mode even if you press the operation switch. When this happens, check the explanations below, and turn off the main power switch.

•the computer is not controlling

the machine.

• the machine is not receiving a

fax.

Saving Energy

-Energy Saver Mode

If you do not use the machine for a certain period after an operation, or when you press the {Energy Saver} key, the display disappears and the machine goes into Energy Saver mode. When you press the {Energy Saver} key again, the machine returns to the ready condition. The machine uses less electricity in Energy Saver mode.

Note

r You can change the amount of time

the machine waits before switching to Energy Saver mode after copying has finished or the last operation is performed. See p.58 “Panel Off Timer”.

-Auto Off

The machine automatically turns itself off when the job is finished, after a certain period of time has elapsed. This function is called "Auto Off".

Note

r You can change the Auto Off time.

See p.58 “Auto Off Timer”.

r The Auto Off Timer function will

not operate in the following cases:

• When a warning message appears

• When the service call message appears

• When paper is jammed

• When the cover is open

Getting Started

• When the "Add Toner" message appears

• When toner is being replenished

• When the User Tools/Counter/Inquiry screen is displayed

• When fixed warm-up is in progress

• When the facsimile, printer, or other functions are active

• When operations were suspended during printing

• When the On-hook dialing function is in use

• When a recipient is being registered in the address list or group dial list

• When the Data In indicator is on or blinking

• When the sample print or locked print screen is displayed

2. Combined Function Operations

Changing Modes

Note

r You cannot switch modes in any of the following situations:

• When scanning in a fax message for transmission

• During immediate transmission

• When accessing User Tools

• During interrupt copying

• During On hook dialing for fax transmission

• While scanning an original

r The copying screen is displayed as default after power on. You can change

this default setting. See p.51 “Function Priority”.

Combined Function Operations

-System Reset

The machine returns automatically to its initial condition when the job is finished, after a certain period of time has elapsed. This function is called "System Reset".

Note

r You can change the System Reset time. See p.58 “System Auto Reset Timer”.

Multi-Access

You can carry out another job using a different function while the current job is being performed. Performing multiple functions simultaneously like this is called "Multi-accessing".

This allows you to handle jobs efficiently, regardless of how the machine is being used. For example:

• While making copies, you can scan documents to store in the Document Server.

• While printing documents stored in the Document Server, the machine can receive print data.

• You can make copies while receiving fax data.

• While printing print data, you can make o perations for copying.

Note

r See p.51 “Print Priority” for setting function priority. As default, [Display

Mode] is set to first priority.

r When the optional 1000-sheet finisher, 2 Tray finisher or booklet finisher is in-

stalled on the machine, you can specify the output tray where documents are delivered. For details about how to specify the output tray for each function, see the following descriptions:

• p.53 “Output: Copier (copier)”

• p.53 “Output: Document Server (Document Server)”

• p.53 “Output: Facsimile (facsimile)”

• p.54 “Output: Printer (printer)”

Combined Function Operations

-Function compatibility

The chart shows function compatibility when print priority is set to "Interleave". See p.51 “Print Priority”.

|: Simultaneous operations are possible. $: Operation is enabled when the relevant function key is pressed and remote

switching (of the scanner) is done. m: Operation is enabled when the {Interrupt} key is pressed to interrupt the pre-

ceding operation.

→: Operation is performed automatically once the preceding operation ends. ×: The operation must be started once the preceding operation ends. (Simultane-

ous operations are not possible.)

Function you want to select Copier

Function in progress

Using the control panel ×××mm$$| $ |||||$$$$$$ ||m Stapling |

Copier

Sort |

Using the control panel mmm××××| × ||||| ЧЧЧЧЧЧ||m Copying mmm××××| × | → | →→ЧЧЧЧЧЧ→| →

Using the control panel

Stapling

*1 → *1 → *1

Sort

Facsimile Printer Scanner

Interrupt Copying

Using the control panel

mm mm$$

Transmission

Using the control panel

Copying

Scanning an Original for Memory Transmission

Reception

Memory Transmission

Immediate Transmission

Memory Reception

Printing Received Data

| $

||||→ $$

| $

|||||$$

Data Reception

Printing

Document Server

Stapling

Using the control panel

Scanning using the Network TWAIN Scanner

Scanning

Using the control panel

*2 $ *2

Scanning a Document to Store in Document Server

Printing from Document Server

*2 | *4 | *4

|||m

DeskTopBinder V2

Printing from Document Server

Professional/Lite

Sending a Fax from Document Server

| m

Web Document Server

Printing

Interrupt

Copying

Multi-Access

Function you want to select Copier

Function in progress

Using the control panel $$$mm××| × |||||$$$$$$ ||m

Scanning an Original for Memory Transm ission

Memory Transmission ||||||||

Immediate

Transmission

Facsimile

Transmission Memory Reception ||||||||

Printing Received Data ||||||||

Reception

Data Reception |||||||||||→→→||||||||m

Sort Print |||mm|||||||→→||||||||m Stapling | → | mm

Printer

Using the control panel $$$ mm$$ m $ ||||| ×××$$$ ||m Scanning using the

Network TWAIN Scanner

Scanner

Scanning $ ××mm$ × | × |||||×××$ × $ ||m Using the control panel $$$ mm$$ | $ |||||$$$ ×××||m Scanning a Document

to Store in Document Server

Server

Printing from

Document

Document Server Printing from

Document Server Sending a Fax from

Document Server

Using the control panel

Stapling

Sort

ЧЧЧЧЧЧЧ| Ч |||||ЧЧЧЧЧЧ||m

ЧЧЧЧЧЧЧ|

ЧЧЧЧЧЧЧ| Ч |||||ЧЧЧЧЧЧ||m

$ ××mm$ × | × |||||$ ЧЧЧЧЧ||m

$ |

| mm|||||||||||||

||||||||||||||||||× | m

|||||||||||||||||||||× m

Facsimile Printer Scanner

Interrupt Copying

Using the control panel

Transmission

Copying

Scanning an Original for Memory Transmission

Using the control panel

|||||||→→||||||

Reception

Memory Transmission

Immediate Transmission

Memory Reception

*3 | *3 | *3 | *7

× |

*3 | *3 | *3 | *7

Printing Received Data

Printing

Stapling

Using the control panel

Data Reception

||||||||||→ m

||||ЧЧЧЧЧЧ| → m

|||||||||||m

× |||||||||||m

Scanning using the Network TWAIN Scanner

Document Server

Scanning

Using the control panel

*6 | *6 | *6

Scanning a Document to Store in Document Server

Printing from Document Server

*4 | *4

DeskTopBinder V2

Professional/Lite

Printing from Document Server

Sending a Fax from Document Server

| m

||m

Web Document Server

Printing

DeskTopBinder V2

Professional/Lite

Combined Function Operations

Function you want to select Copier

Function in progress

Printing ||

Facsimile Printer Scanner

Interrupt Copying

Using the control panel

Stapling

Sort

Using the control panel

||||||||||||||||||→ | →

Copying

Transmission

Scanning an Original for Memory Transmission

Using the control panel

Memory Transmission

Immediate Transmission

Reception

Memory Reception

Printing Received Data

Printing

Stapling

Data Reception

Using the control panel

Document Server

Scanning using the Network TWAIN Scanner

Scanning

Using the control panel

Scanning a Document to Store in Document Server

Printing from Document Server

DeskTopBinder V2

Printing from Document Server

Professional/Lite

Web Document Server

Sending a Fax from Document Server

Printing

Web Document

Server

Simultaneous operations are only possible once the preceding job documents are all scanned and [Next Job] appears.

You can scan a document once the preceding job documents are all scanned.

Simultaneous operations are only possible with an additional line installed and when the fax function is not using the line given priority in the facsimile settings.

During stapling, printing automatically starts after the current job.

Stapling is not available.

Simultaneous operations become possible after you press [Next Job].

During parallel reception, any subsequent job is suspended until reception is completed.

Limitation

r Stapling cannot be used at the same time for multiple functions.

Note

r A machine with the 1000-sheet finisher installed, that is printing with the sta-

pling operation on paper larger than A4 size, starts the subsequent job (for which the finisher shift tray is specified as the output tray) only after the current print job finishes.

r While printing is in progress, scanning using another function may take mo re

time.

3. Document Server

Relationship between the Document Server and Other Functions

The following table describes the relationship between the Document Server and other functions.

Where to

Function

Copier

Printer

Facsimile Facsimile available available available

Scanner Scanner

You can send stored documents using the fax function. See “Sending a Stored File”, Facsimile Reference <Advanced Features>.

You can display stored documents using scanner function. See “Viewing a List of Stored Files”, Scanner Reference .

You can send stored documents from scanner mode. See “Sending Stored Files by E-

store

documents

Copier/Document Server

Document Server

Displaying a

list

available available not available

not available

Printing

stored

documents

not available available

Sending

documents

mail or Scan to Folder, or Delivering”, Scanner Reference.

Note

r The following table shows the capacity of the Document Server.

Number of pages for each file

Copier

Number of files Number of pages in

total

Printer Scanner Facsimile

1,000 pages 3,000 files 9,000 pages

Document Server

Document Server Display

v Document Server Main Display

1. Operating status and messages.

2. The title of the currently selected

screen.

4. The operation keys.

5. The functions under which the

documents were stored.

3. The numbers of originals, copies,

and printed pages.

The icons below show the functions active when t he docum ents were stored in the Document Server.

Mode Copier Facsimile Printer Scanner Icon --

Using the Document Server

r If you do not want stored data to

Storing Data

v File name

Stored documents are automatically named "COPY0001", "COPY0002". You can change assigned file names.

be automatically deleted, select [No] in Auto Delete File before storing a document. If you select [Yes] later, data stored after will be automatically deleted.

Press the {Document Server} key.

Using the Document Server

v User name

You can register a user name to identify the user or user group that stored the documents. To assign it, you can register the user name using the name assigned to the user code, or by entering the name directly.

Reference

For details about user codes, see p.70 “User Code”.

v Password

You can set a password for stored documents, and use it to prevent others printing them. When a password is set for the documents, appears next to the documents.

Reference

To store documents without using Document Server functions, see the manuals for those modes.

Important

r Data stored in the machine might

be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.

Note

r Data stored in the Document Serv-

er is set to be deleted after three days (72 hours) by default. You can specify the period after which stored data is automatically deleted. See p.65 “Auto Delete File”.

Press [Scan Original].

Enter a file name, user name, or password if necessary.

Note

r If you do not enter a file name,

one is automatically assigned.

Reference

p.36 “To register or change the user name”

p.37 “To change the file name” p.37 “To set or change the pass-

word”

Document Server

D Place originals either on the expo-

sure glass or in the ADF.

Reference

For information about types of originals and how to place them, see Copy Reference.

E Make any required settings.

Reference

For details, see Copy Reference.

F Press the {Start} key.

The document is stored in the Document Server.

Note

r To stop scanning, press the

{Clear/Stop} key. To restart a paused scanning job, press [Con- tinue] in the confirmation dis- play. To delete saved images and cancel the job, press [Stop].

r When a password is set, ap-

pears on the left side of the file name.

To register or change the user name

A Press [Scan Original].

The Scan Original display appears.

B Press [U ser Name].

If user names are already registered, the Change User Name display appears. To use an unregistered user name, press [Non-programmed Name].

When no user name are registered in the Address Book, the User (Destination) Name entry display appears.

When using a registered user name in the Address Book

A Select a registered user name

from the list, and then press [OK].

r After scanning, stored docu-

ments appear on the Select Files to Print display. If this displa y does not appear, press [Scanning Finished].

r When placing an original on the

exposure glass, press [Scanning Finished] after all the originals have been scanned.

To change your user name to an unregistered user name, proceed to the next step.

Reference

p.70 “Registering a New User Code”

Using the Document Server

When using an unregistered user name in the Address Book

A To enter an unregistered user

name, press [Non-programmed Name].

B Enter a new user name, and

then press [OK].

Reference

p.147 “Entering Text”

When no user name has been registered in the Address Book

A Enter a new user name, and

then press [OK].

D Enter a new file name, and then

press [OK].

Note

r Up to 20 characters can be en-

tered as a file name. Note that only 15 characters of each file name appear in the document list.

Reference

p.147 “Entering Text”

To set or change the password

A Press [Scan Original].

The Scan Original display appears.

B Press [Password].

Reference

p.147 “Entering Text”

To change the file name

A Press [Scan Original].

The Scan Original display appears.

B Press [File Name].

The Change File Name display appears.

C Press [Delete All] to delete the old

file name.

Note

r You can also use [Backspace] to

delete unnecessary characters.

C Enter a password using the

number keys (four digits), and then press the {#} key.

D Reenter the password (four dig-

its) for verification, and then press the {#} key.

E Press [OK].

Document Server

Changing Stored Document's File Name, User Name, or Password

A Press the {Document Server} key. B Select the document with the user

name, file name, or password you want to change.

Note

r If a password is already set for

the document, enter that password, and then press [OK].

C Press [File Management].

D Press [Change File Name], [Change

User Name], or [Change Password].

E Enter the new file name, user

name, or password using the letter keys or number keys, and then press [OK].

Reference

p.36 “To register or change the user name”

p.37 “To change the file name” p.37 “To set or change the pass-

word”

Selecting a Document

A Press the {Document Server} key. B Select a document you want to

print.

Note

r If a password is already set for

the document, enter that password, and then press [OK].

r You can search for the docu-

ment using [Search by User Name] or [Search by File Name] at the left top of the display. See p.39 “Searching for Stored Documents”.

r You can sort document names

in the list by user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

r If you cannot determine docu-

ment content from the file name, you can print just the first page of the document for checking purposes. See p.42 “Printing first page”.

r To cancel a document selection,

press it again.

F Press [OK].

Using the Document Server

C To print multiple documents, re-

peat step to print.

Note

r You can select up to 30 docu-

ments.

r If the sizes or resolution of se-

lected documents are not the same, it may not be possible to print them.

r If you want to change the print-

ing order, cancel the selection, and select documents again, this time in the order you want.

r If you press the {Clear Modes}

key, selection of all documents will be canceled.

r If you press [Printg Odr], the doc-

uments appear in print order.

To check the details of stored documents

in the order you want

Note

r If you selected several docu-

ments, use [U] and [T] to view the details of each.

r Press [OK]. The Select Files to

Print display reappears.

Searching for Stored Documents

You can use either [Search by File Name] or [Search by User Name] to

search for documents stored in the Document Server. You can also list stored documents in a preferred order.

Note

r If you install DeskTopBinder V2

Professional or DeskTopBinder V2 Lite on your computer, you can search for and rearrange documents using your computer.

A Select a document to display its

detailed information.

Note

r If a password is already set for

the document, enter that password, and then press [OK].

B Press [Detail].

Detailed information about the document appears.

Reference

Manuals for DeskTopBinder V2 Professional/Lite or Help

To search by file name

A Press the {Document Server} key. B Press [Search by File Name].

C Enter the file name using the let-

ter keys, and then press [OK].

Only files beginning with the name entered appear in the Select Files to Print display.

Document Server

Reference

p.147 “Entering Text”.

Note

r To display all files stored in the

Document Server, press [File

List].

To search by user name

A Press the {Document Server} key. B Press [Search by User Name].

C To specify a registered user name,

select the user name from the displayed list, and then press [OK].

Note

r To specify an unregistered user

name, follow the procedure below.

D To specify an unregistered user

name, press [Non-programmed Name]. Enter a user name, and

then press [OK].

Note

r To display all files stored in the

Document Server, press [File

List].

Printing Stored Documents

Note

r You can print stored documents

from a network computer using a Web browser. For details about how to start the Web browser, see Network Guide.

A Select a document.

Note

r If a password is already set for

the document, enter that password, and then press [OK].

r You can print multiple docu-

ments. See p.38 “Selecting a Document”.

B If you need to change print set-

tings, press [Print Settings].

The Print Settings display appears. User names, file names, and print order of documents appear.

E Press [OK].

Reference

p.147 “Entering Text”

Only files beginning with the name entered appear in the Select Files to Print display.

Note

r Print settings made for printing

in copier or printer function remain after printing and applied to the next job. Print settings made in facsimile mode, however, do not remain.

r If you select multiple docu-

ments, print settings remain applied to the first document, but not to other documents.

Using the Document Server

r Print setting items are listed be-

low. For details about print results of each setting, see Copy Reference.

v Binding format

• Two-sided Copy Top to Top

• Two-sided Copy Top to Bottom

•Booklet

• Magazine

v Cover handling

• Cover/Slip sheet

• Edit/Stamp

v Finish

•Sort

•Stack

•Staple

• Punch (optional)

C Enter the required number of

prints using the number keys.

Note

r Up to 999 can be entered.

D Press the {Start} key.

Printing starts.

To stop printing

A Press the {Clear/Stop} key. B Press [Stop].

Changing the number of copies during printing

r If you print more than one set

using the Sort function, you can check the print result by printing out only the first set. See p.42 “Sample copy”.

r When multiple documents are

printed at the same time, you can combine them into a single set by adjusting the print order.

r When multiple documents are

printed at the same time, print settings made for the document printed first are applied to all other documents.

r If you select multiple files, you

can check file names or print order selected in step A by scrolling the list using [T] and [U].

r Press [Select File] to return to the

Select Files to Print display.

r The Booklet, Magazine, and

Stamp functions are not available for documents stored in facsimile mode.

Limitation

r The number of copies can only be

changed when the Sort functi on is selected in the print settings.

A Press the {Clear/Stop} key. B Press [Change Quantity]. C Enter a new number of copies us-

ing the number keys.

D Press the {#} key. E Press [Continue].

Printing restarts.

Document Server

Sample copy

If you print multiple sets using the Sort function, you can check the print order or print settings are correct by printing only the first set using the {Sample Copy} key.

Limitation

r This function can only be used

when the Sort function is selected.

A Select the document.

Note

r If a password is already set for

the document, enter that password, and then press [OK].

r You can search for the docu-

ment using [Search by User Name] or [Search by File Name] at the left top of the display. See p.39 “Searching for Stored Documents”.

r You can sort document names

in the list by user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

r To cancel a document selection,

press it again.

Printing first page

You can print the first page of the document selected in the Select Files to Print display to check its content.

If more than one document is selected, the first page of each is printed.

A Select the document.

Note

r If a password is already set for

the document, enter that password, and then press [OK].

r You can search for the docu-

ment using [Search by User Name] or [Search by File Name] at the left top of the display. See p.39 “Searching for Stored Documents”.

r You can sort document names

in the list by user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

r To cancel a document selection,

press it again.

B Press [Print 1st Page].

C Press the {Start} key.

B Press the {Sample Copy} key.

The first set prints out.

C Press [Continue].

Printing restarts.

Note

r Press [Suspend] to cancel print-

ing and return to the Print Settings menu to change settings.

Deleting Stored Documents

Using the Document Server

r Press the selected line again to

cancel the print job.

Important

r You can store up to 3,000 docu-

ments in the Document Server. No more documents can be stored when the total is 3,000. You should delete unnecessary documents to increase available memory.

Note

r You can delete all the stored docu-

ments at once with User Tools. See p.65 “Delete All Files”.

r You can delete stored documents

from a network computer using the Web browser. For details about how to start the Web browser, see Network Guide.

A Press the {Document Server} key. B Select the document to delete.

Note

r If a password is already set for

the document, enter that password, and then press [OK].

r You can delete multiple docu-

ments at once. See p.38 “Selecting a Document”.

r You can search for a document

by user or file name, using

[Search by User Name] or [Search by File Name] respectively. See

p.39 “Searching for Stored Documents”.

r You can sort document names

in the list by the user name, file name, or date. To sort documents, press [User Name], [File Name], or [Date].

r If you cannot find the document

by name, you can print the first page of a document to check its contents. See p.42 “Printing first page”.

C Press [Delete File].

D Press [Delete] to delete the docu-

ment.

Viewing Stored Documents Using a Web Browser

Reference

The Web browser's Help.

A Start a Web browser. B Enter “http:// (IP address of this

machine) /” in the [Address] box.

The top page appears on the Web browser.

C Click [Document Server].

The [Document Server File List] appears.

Note

r To switch the display format,

click [Details], [Thumbnails] or [Icons] from the [Display method] list.

D Click the properties button of the

document you want to check.

Information about that document appears.

E Confirm the document's content.

Note

r To enlarge the document pre-

view, click [Enlarge Image].

Document Server

Downloading Stored Documents

Note

r File format converter is required

when downloading documents stored in copier or printer mode.

A Start a Web browser.

B Enter “http:// (IP address of this

machine) /” in the [Address] box.

The top page appears on the Web browser.

C Click [Document Server].

The [Document Server File Lis t] appears.

Note

r To switch the display format,

click [Details], [Thumbnails] or [Icons] from the [Display method] list.

D Click the properties button of the

document you want to download.

E Select [PDF], [JPEG], or [Multi-page

TIFF] in the [File format] list.

Note

r [Multi-page TIFF] is available

when file format converter is installed.

r [JPEG] can only be selected for

documents stored in scanner mode.

F Click [Download]. G Click [OK].

Settings for the Document Server

v Copier/Document Server Features (See "General Features 4/4", Copy Refer-

ence.)

Items Default

General Features Document Server Storage

Key: F1 Document Server Storage

Key: F2 Document Server Storage

Key: F3 Document Server Storage

Key: F4 Document Server Storage

Key: F5

2 Sided Original Top to top

→

1 Sided

1 Sided originals

Create Margin

1 Sided Combine

→

1 Sided Combine: 4

→

1 Sided Combine: 8

v System Settings (See p.51 “General Features”, p.55 “Tray Paper Settings”, p.58

“Timer Settings”, and p.59 “Key Operator Tools”.)

Items Default

General Features Warm Up Notice ON

Copy Count Display Up Output: Document Server Internal Tray 1

Tray Paper Settings Paper Tray Priority: Copier Tray 1

Cover Sheet Tray Off Slip Sheet Tray Off

Timer Settings Copier/Document Server

Auto Reset Timer

Key Operator Tools Auto Delete File Yes After 3 day(s)

Delete All Files -Password Management for

Stored Files

60 seconds

Do not Unlock

Document Server

4. User Tools (System Settings)

User Tools Menu (System Settings)

Reference

For details about Interface Settings and File Transfer, see “User Tools Menu (System Settings)”, Network Guide.

For details about parallel interface, see “System Settings (P arallel Connection)”, Printer Reference 2.

v General Features (See p.51 “General Features”.)

Default

Panel Tone ON Warm Up Notice ON Copy Count Display Up Function Priority Copier Print Priority Display mode Function Reset Timer 3 Seconds Output: Copier Internal Tray 1 Output: Document Server Internal Tray 1 Output: Facsimile Internal Tray 2 Output: Printer Internal Tray 1 Prepare Stapling --

<F/F4>Size Setting 8

/2" × 13" L

User Tools (System Settings)

v Tray Paper Settings (See p.55 “Tray Paper Settings”.)

Default

Paper Tray Priority: Copier Tray 1 Paper Tray Priority: Facsimile Tray 1 Paper Tray Priority: Printer Tray 1

Tray Paper Size: Tray 1 A4K, 8 Tray Paper Size: Tray 2 A3L, 11" Tray Paper Size: Tray 3 A4L, 8 Tray Paper Size: Tray 4 A4L, 8 Paper Type: Bypass tray No display Paper Type: Tray 1 No display/2 Sided Copy/Auto Paper Select on Paper Type: Tray 2 No display/2 Sided Copy/Auto Paper Select on Paper Type: Tray 3 No display/2 Sided Copy/Auto Paper Select on Paper Type: Tray 4 No display/2 Sided Copy/Auto Paper Select on Paper Type: LCT No display/2 Sided Copy/Auto Paper Select on

/2" × 11" K

17"L

/2" × 11"L

/2" × 14"L

Cover Sheet Tray Off Slip Sheet Tray Off

v Timer Settings (See p.58 “Timer Settings”.)

Default

Auto Off Timer 1 minute(s) Panel Off Timer 1 minute(s) System Auto Reset Timer 60 seconds Copier/Document Server Auto Reset Timer 60 seconds Facsimile Auto Reset Timer 30 seconds Scanner Auto Reset Timer 60 seconds Set Date -Set Time --

v Interface Settings

• For details about network settings, see “User Tools Menu (System Settings)”, Network Guide.

• For details about parallel interface, see “System Settings (Parallel Connection)”, Printer Reference 2.

v File Transfer

See “User Tools Menu (System Settings)”, Network Guide.

v Key Operator Tools (See p.59 “Key Operator Tools”.)

User Code Management Copier OFF

Document Server OFF Facsimile OFF Scanner OFF

Printer Auto Program Key Counter Management All OFF External Charge Unit Management -Key Operator Code OFF Extended Security Off Display/Print Counter -Display/Clear/Print Counter per User Code -Print Address Book: Destination List -Address Book Management --

User Tools Menu (System Settings)

Default

Address Book: Program/Change/Delete Group -Address Book: Program/Change/Delete Transfer Request -Address Book: Change Order -Address Book: Edit Title -Address Book: Select Title Title 1 Auto Delete File After 3 day(s) Delete All Files -Password Management for Stored Files Do not Unlock AOF (Always ON) ON Program/Change LDAP Server -Use LDAP Server Off

User Tools (System Settings)

Accessing User Tools (System Settings)

This section is for key operators in charge of this machine.

User Tools allow you to change or set defaults.

Note

r Operations for system settings dif-

fer from normal operations. Always quit User Tools when you have finished. See p.50 “Quitting User Tools”.

r Any changes you make with User

Tools remain in effect even if the main power switch or operation switch is turned off, or the {Energy Saver} or {Clear Modes} key is pressed.

Changing Default Settings

Note

r If a key operator code is already

set, the key operator code entry display appears. Enter the key operator code, and then press [OK]. See p.60 “Key Operator Code”.

D Change settings by following in-

structions on the display panel, and then press [OK].

Note

r To cancel changes made to set-

tings and return to the initial display, press the {User

Tools/Counter} key.

Quitting User Tools

A Press the {User Tools/Counter} key.

ZCAS100E

Note

r You can also quit User Tools by

pressing [Exit].

A Press the {User Tools/Counter} key.

B Press [System Settings]. C Select the menu, and then press

the appropriate key.

Reference

p.47 “User Tools Menu (System Settings)”

Settings You Can Change with User Tools

Reference

To access User Tools, see p.50 “Accessing User Tools (System Settings)”.

General Features

v Panel Tone

The beeper (key tone) sounds when a key is pressed.

Note

r Default: ON

v Warm Up Notice (copier/Document Server)

You can have the beeper sound when the machine becomes ready to copy after leaving Energy Saver mode, or when the power is turned on.

Note

r If the Panel Tone setting is “OFF”, the beeper does not sound, whatever the

Warm Up Notice setting.

r Default: ON

v Copy Count Display (copier/Document Server)

The copy counter can be set to show the number of copies made (count up) or the number of copies yet to be made (count down).

Note

r Default: Up (count up)

v Function Priority

You can specify the mode to be displayed immediately after the operation switch is turned on, or when System Reset mode is turned on.

Note

r Default: Copier

v Print Priority

Gives print priority to the mode displayed.

Reference

p.29 “Multi-Access”

Note

r Default: Display mode r When [Interleave] is selected, the current print job will be interrupted after

a maximum of five sheets.

User Tools (System Settings)

r When the optional internal tray 2, 1000-sheet finisher, 2 Tray finisher or

booklet finisher is installed on the machine, you can specify an output tray for documents delivery. For details about how to specify an output tray for each function, see the following sections:

• p.53 “Output: Copier (copier)”

• p.53 “Output: Document Server (Document Server)”

• p.53 “Output: Facsimile (facsimile)”

• p.54 “Output: Printer (printer)”

v Function Reset Timer

You can set the length of time the machine waits before changing modes when using the multi-access function (see p.29 “Multi-Access”). This is useful if you are making many copies and have to change settings for each copy. If you set a longer reset period, you can prevent interruption from other functions.

Note

r Default: Set Time r The Function Reset Timer setting is ignored if Interleave is set for Print Pri-

ority (see p.51 “Print Priority”).

r When you select [Set Time], enter the time (3–30 seconds, in 1 second incre-

ments) using the number keys.

r The default time is three seconds.

Settings You Can Change with User Tools

v Output: Copier (copier)

You can specify a tray to which documents are delivered.

1. Finisher Upper Tray

2. Finisher Shift Tray

3. Finisher Shift Tray 1

4. Finisher Shift Tray 2

Note

r Default: Internal Tray 1

v Output: Document Server (Document Server)

You can specify a tray to which documents are delivered.

Note

r Default: Internal Tray 1 r For details about output trays, see p.53 “Output: Copier (copier)”.

v Output: Facsimile (facsimile)

You can specify a tray to which documents are delivered.

Note

r Default: Internal Tray 2 r For details about output trays, see p.53 “Output: Copier (copier)”.

5. Finisher Upper Tray

6. Finisher Shift Tray

7. Internal Tray 1

8. Internal Tray 2

User Tools (System Settings)

v Output: Printer (printer)

You can specify a tray to which documents are delivered.

Note

r Default: Internal Tray 1 r The output trays set on the printer driver have priority over the output tray

specified above.

r For details about output trays, see p.5 3 “Output: Copier (copier)”.

v Prepare Stapling

When the booklet finisher is installed, perform a stapling test (five to seven times) after replacing staples for saddle stitching, or removing jammed staples.

Note

r The display for this setting appears only when the booklet finisher is in-

stalled. See p.133 “Using “Prepare Stapling ”in User Tools to initialize the staple unit”.

v <F/F4>Size Setting

Currently three types of F size are available; 81/2"×13"L, 81/4"×13"L and 8"×13"L. The ADF or exposure glass cover sensor cannot distinguish these three types of originals. This function sets the F size from the ADF or exposure glass cover sensor. Auto Paper Select or Auto Reduce/Enlarge can be used for F size originals based on this setting.

Note

r Default: 81/2"×13"L

Output tray settings

Limitation

r You cannot interrupt the current stapling job even if a stapling job is specified

by a different function.

r When the 1000-sheet finisher, 2 Tray finisher or booklet finisher is installed

and stapling or shift-sorting is specified for a job, the job will be delivered to the finisher shift tray, finisher shift tray 1 or finisher shift tray 2 regardless of the output tray specified.

Settings You Can Change with User Tools

Tray Paper Settings

v Paper Tray Priority: Copier (copier/Document Server)

You can specify the tray to supply paper for output.

Note

r Default: Tray 1

v Paper Tray Priority: Facsimile (facsimile)

You can specify the tray to supply paper for output.

Note

r Default: Tray 1

v Paper Tray Priority: Printer (printer)

You can specify the tray to supply paper for output.

Note

r Default: Tray 1

v Tray Paper Size: Tray 1–4

Select the size of the paper loaded in the paper tray.

• The paper sizes you can set for Tray 1 to Tray 4 are as follows:

•A3L, B4 JIS (Japanese Industrial Standard)L, A4K, A4L, B5 JISK, B5 JISL, A5L

• 11"×17"L, 8

/4"×13"L, 81/4"×14"L, 11" ×14"L, 8"×13"L, 71/4"×101/2"L,

8"×10

Important

/2"K, 8"×101/2"L, 51/2"×81/2"L

/2"×14"L, 81/2"×13"L, 81/2"×11"K, 81/2"×11"L,

r If the specified paper size differs from the actual size of the paper loade d

in the paper tray, a misfeed might occur because the correct paper size was not detected.

Note

r Default:

•Tray 1: A4K, 8

/2" × 11"K

•Tray 2: A3L, 11" × 17"L

•Tray 3: A4L, 8

•Tray 4: A4L, 8

r The paper guide for the optional LCT is fixed for A4K, 8

/2" × 11"L

/2" × 14"L

/2" × 11"Ksize paper. Contact your service representative if you need to change the paper size.

r If the paper size set for the selector in the paper tray is different to the pa-

per size for this setting, the paper size of the selector has priority.

r If you load paper of a size not indicated on the paper size selector in the

paper tray, set the selector to "p".

User Tools (System Settings)

Reference

p.126 “Changing the Paper Size”

v Paper Type: Bypass tray

Sets the display so you can see what type of paper is loaded in the bypass tray.

• The paper types you can set for the bypass tray are as follows:

• recycled paper, special paper, colour paper, letterhead, label paper, pre-

punched paper, bond paper, cardstock, thick paper, OHP

Note

r Default: No display

v Paper Type: Tray 1–4

Sets the display so you can see what type of paper is loaded in each paper tray. The print function use this information to automatically select the paper tray.

• The paper types you can set are as follows:

• recycled paper, special paper, colour paper, letterhead, preprinted pa-

per, prepunched paper, bond paper, cardstock

Note

r Default:

• Paper Type: No Display

• Copying Method in Duplex: 2 Sided Copy

• Apply Auto Paper Select: Yes

r When paper of the same type and size is loaded in two different paper

trays and you want to specify one as 2 Sided Copy and one as 1 Sided Copy, specify the upper tray for 2 Sided Copy. If one of the trays is specified as the default in Paper Tray Priority, assign 2 Sided Copy to that tray.

r A appears next to the paper tray if [No] is selected in Auto Paper Select.

Limitation

r [Auto Paper Select] can only be selected for the copier function if [No display]

and [Recycled paper] are selected. If [No] is selected, Auto Paper Select is not valid for the tray.

Settings You Can Change with User Tools

v Paper Type: LCT

Sets the display so you can see what type of paper is loaded in the LCT.

• The paper types you can set are as follows:

• recycled paper, special paper, colour paper, letterhead, preprinted pa-

per, prepunched paper, bond paper, cardstock

Note

r Default:

• Paper Type: No Display

• Copying Method in Duplex: 2 Sided Copy

• Apply Auto Paper Select: Yes

r A appears next to the LCT if [No] is selected in Auto Paper Select.

Limitation

r [Auto Paper Select] can only be selected for the copier function if [No display]

and [Recycled paper] are selected. If [No] is selected, Auto Paper Select is not valid for the LCT.

v Cover Sheet Tray

Allows you to specify and display the paper tray t hat is setting cover sh eets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.

Note

r Default:

• Tray to Program: Off

r Functions using the cover sheet tray setting are the front cover function

and front/back cover function.

r When [At Mode Selected] is selected, cover sheet tray settings only appear

when the cover function or slip sheet function is selected.

r When [Full Time] is selected, the cover sheet tray is always displayed. r You can set Copying Method in Duplex only when [At Mode Selected] is se-

lected.

Reference

“Covers”, Copy Reference

v Slip Sheet Tray

Allows you to specify and display the paper tray that is inserting slip sheets. After selecting the paper tray, you can also specify the display timing and copy method for two-sided copying.

Note

r Default:

• Tray to Program: Off

r When [At Mode Selected] is selected, slip sheet tray settings only appear

when the cover function or slip sheet function is selected.

User Tools (System Settings)

Reference

"Slip Sheets", Copy Reference

Timer Settings

v Auto Off Timer

After a specified period has passed, following job completion, the machine automatically turns off, in order to conserve energy. This function is called "Auto Off". The machine status after the Auto Off operation is referred to as "Off mode", or "Sleep mode". For the Auto Off Timer, specify the time to elapse before Auto Off.

Note

r Default: 1 minute(s) r The time can be set from 10 seconds to 240 minutes, using the number keys. r From “Off mode” or “Sleep mode”, the machine is ready t o use within 10

seconds (Type 1), and 15 seconds (Type 2) respectively.

r Auto Off may not work when error messages appear.

v Panel Off Timer

Set the amount of time the machine waits before switching the panel off after copying has finished or performing the last operation.

Note

r Default: 1 minute(s) r The time can be set from 10 seconds to 240 minutes, using the number keys.

v System Auto Reset Timer

The System Reset setting automatically switches the screen to that of the function set in Function Priority when no operations are in progress, or when an interrupted job is cleared. This setting determines the system reset interval. See p.51 “Function Priority”.

Note

r Default: ON, 60 seconds r The time can be set from 10 to 999 seconds in 1 second increments, using

the number keys.

v Copier/Document Server Auto Reset Timer (copier/Document Server)

Specifies the time to elapse before copier and Document Server modes re set.

Note

r If [OFF] is selected, the machine does not automatically switch to the user

code entry screen.

r Default: ON, 60 seconds

r The time can be set from 10 to 999 seconds, using the number keys.

Settings You Can Change with User Tools

v Facsimile Auto Reset Timer (facsimile)

Specifies the time to elapse before the facsimile mode resets.

Note

r Default: 30 seconds r The time can be set from 30 to 999 seconds, using the number keys.

v Scanner Auto Reset Timer (scanner)

Specifies the time to elapse before the scanner function resets.

Note

r If [OFF] is selected, the machine will not automatically switch to the user

code entry screen.

r Default: ON, 60 seconds r The time can be set from 10 to 999 seconds, using the number keys.

v Set Date

Set the date for the copier's internal clock using the number keys.

Note

r To change between year, month, and day, press [←] and [→].

v Set Time

Set the time for the copier's internal clock using the number keys.

Note

r To change between hours, minutes and second s, pr es s [←] and [→]. r Enter the time using the 24–hour format (in 1 second increments).

Key Operator Tools

The key operator must set the following items. For settings or more information, contact the key operator.

The key operator is recommended to program an access code when performing the settings. See p.60 “Key Operator Code”.

v User Code Management

Allows you to control who uses the machine by setting codes for users. User codes must be registered for user code management. See p.70 “User Code”.

Note

r Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/Auto Program

r By using Auto Program for the printer, you can keep a print log for each

user code entered from the driver.

User Tools (System Settings)

v Key Counter Management

Use the key counter to specify whether users are restricted or not.

Note

r Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/OFF

v External Charge Unit Management

Use the external charge unit to manage usage charges.

Note

r Default: Copier/OFF, Document Server/OFF, Facsimile/OFF, Scanner/OFF,

Printer/OFF

v Key Operator Code

Specifies whether or not to use passwords (max. eight digits) to control Key Operator Tools settings for access codes.

Note

r Default: OFF r If you select [ON], enter the access code (max. eight digits) using the

number keys, and then select [Partial] or [All Initial Settings] to set the access limit.

•If you selected [Partial]

An access code is only required for the Timer Settings, Key Operator Tools for System Settings, and Key Operator Tools for Facsimile Features. [Menu Protect] can be set for [Maintenance] in Printer Features. If you set [Menu Protect], you can set the key operator code for some Printer Features. See "Printer Features Parameters", Printer Reference 2.

•If you selected [All Initial Settings]:

An access code is required to access all items in System Settings, Copier/Document Server Features, Facsimile Features, Printer Features, and Scanner Features.

r If you select [All Initial Settings], you must enter an access code to access the

Key Operator Code display.

v Extended Security

Specify whether or not to use the security function.

Note

r Default : Off r You have to set a 6-digit key operator code to enable Extended Security.

See p.60 “Key Operator Code”.

r When the Extended Security function is on, a security mark appears on

the left side of the date, in the upper right of the display panel.

Reference

For details about security, see p.149 “Security”.

Settings You Can Change with User Tools

v Display/Print Counter

Allows you to view and print the number of prints.

• Display/Print Counter Displays the number of prints for each function (Total, Copier, Facsimile, Printer, A3/DLT, Duplex, and Staple).

•Print Counter List Prints out a list of the number of prints made under each function.

• To print the counter list:

A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Key Operator Tools]. D Press [Display/Print Counter]. E Press [Print Counter List].

F Press the {Start} key. G Press [Exit].

v Display/Clear/Print Counter per User Code

Allows you to view and print the numbers of prints accessed with user codes, and to set those values to 0.

Note

r Press [U] and [T] to show all the numbers of prints. r The number of prints may differ from the counter value shown in Dis-

play/Print Counter.

• Print counter per user code

Prints the number of prints made under each user code.

• Clear counter per user code

Sets the number of prints made under each user code to 0.

Note

r Print list for each user code, see p.74 “Printing the Number of Prints for

Each User Code”.

• Print counter for all user codes

Prints the number of prints made under all user codes.

• Clear counter for all user codes

Sets the number of prints made under all user codes to 0.

User Tools (System Settings)

v Print Address Book: Destination List

You can print the destination list registered in the Address Book.

•Print in Title 1 Order Prints the Address Book in Title 1 order.

•Print in Title 2 Order Prints the Address Book in Title 2 order.

•Print in Title 3 Order Prints the Address Book in Title 3 order.

•Print Group Dial List Prints the group Address Book.

A Select the print format. B To print the list on two-sided pages, select [Print on 2 Sides]. C Press the {Start} key.

The list prints out.

v Address Book Management

You can add, change, or delete user information in the Address Book, and facsimile/scanner functions destinations. For details about these operations, see p.70 “User Code”, p.76 “Fax Destination”, and p.82 “E-mail Destination”.

• [Program/Change] This registers new user codes. You can register and change the items below:

•User name

User (destination) name, key display, registration number, title selection

•User code

User code, available functions

•Fax Dest.

Facsimile number, international TX mode, fax header, label insertion

•E-mail

E-mail address, sender registration

•Folder

Protocol, path, user name, password, port no., server name

•Protect dest.

Sender's name, folder, protection code

• [Delete] Deletes a user.

Note

r You can register up to 100 user codes. If you add the optional user account

enhance unit, you can register up to 500 user codes.

r You can also register and manage data in the Address Book, using Smart-

NetMonitor for Admin (printer option required).

r You can also register and manage data in the Address Book using a Web

browser. See the Web browser's Help.

Settings You Can Change with User Tools

v Address Book: Program/Change/Delete Group

You can register multiple users in a group. This allows you to easily control registered users in each group. For details about operations, see p.95 “Registering Destinations to a Group”.

• [Program/Change] This registers new groups, or changes the group name, key display, title selection, registration number or protection code. You can also protect folders.

• [Delete] Deletes a group.

Note

r You can register up to 100 groups. r You can also group users (destinations) usin g a Web browser. See t he Web

browser's Help.

v Address Book: Program/Change/Delete Transfer Request

You can register fax destinations for the Transfer Request function in facsimile mode. For details about operations, see p.98 “Registering the Transfer Request”.

• [Program/Change] This registers new transfer requests and receiving stations, or chang es the transfer request name, key display, title selection, registratio n number, fax destination, or e-mail address.

• [Delete] Deletes a transfer request.

Note

r You can register up to 100 transfer requests.

v Address Book: Change Order

Changes the order of registered users (destinations).

Note

r You can rearrange the order of items on the same page, but you cannot

move items to another page. For example, you cannot move an item from “PLANNING” ([OPQ]) to “DAILY” ([CD]).

A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Key Operator Tools], and then press [TNext]. D Press [Address Book: Change Order].

User Tools (System Settings)

E Press the user (destination) key you want to move.

Note

r You can select a user using the number keys.

F Press the user (destination) key that is in the place you want to move to.

The user (destination) moves to the selected place, and the other users' keys will shift also.

Note

r You can select a user using the number keys.

v Address Book: Edit Title

You can edit the title to easily find a user.

A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Key Operator Tools], and then press [TNext]. D Press [Address Book: Edit Title].

E Press the title key you want to change.

Settings You Can Change with User Tools

F Enter the new name, and then press [OK]. G Press [Exit].

v Address Book: Select Title

Specifies the title to select a user.

Note

r Default: Title 1

v Auto Delete File

Specifies whether documents stored in the Document Server are to be deleted or not after a specified period of time elapses.

Note

r Default: Yes After 3 day(s) r If you select [Yes], documents stored subsequently are deleted after the

specified period.

r If you select [No], documents are not automatically deleted. r If you select [Yes], enter a number of days from 1 to 180 (in 1 day incre-

ments).

r The default is 3 days, this means documents are deleted 3 days (72 hours)

after they are stored.

v Delete All Files

Deletes all documents stored in the Document Server.

Note

r Even if a password is always set, all documents are deleted. r A confirmation message appears. To delete all documents, select [OK].

v Password Management for Stored Files

• Unlocking a locked document When a document is locked due to a wrong password being entered, this function unlocks the document, allowing access.

• Temporarily disabling document security Password-protected documents can be temporarily accessed, without entering the password.

Note

r Default: Do not Unlock r Select [Unlock] only when you forget the password. After accessing the

document, be sure to select [Do not Unlock].

Reference

p.151 “Unlocking a locked document” p.151 “Temporarily Disabling Document Security”

User Tools (System Settings)

v AOF (Always ON)

Specify whether or not to use Auto Off.

Note

r Default: ON

v Program/Change LDAP Server

Programming an LDAP server allows you to look up e-mail destinations from the LDAP server Address Book directly. This function is available when you send scan files by e-mail in scanner mode. You can program and change the identification name, server name, search base, port no., authentication, user name, password, and search options.

Reference

For details about these operations, see p.102 “Programming/Changing LDAP Server”.

v Use LDAP Server

Specify whether or not to use the LDAP server.

Note

r Default: OFF r If you select [OFF], [Search LDAP] will not appear on the searching display.

Address Book

Registering user informa tion, such as fax number and e-mail address, in the Address Book allows you to manage them together.

Important

r Address Book data is stored on the

hard disk. It can be lost if there is some kind of hard disk failure. The manufacturer shall not be responsible for any damage resulting from data loss.

Note

r Using [Address Management Tool] in

SmartNetMonitor for Admin, you can backup Address Book data. We recommend backing up data when using the Address Book.

Reference

For details about SmartNetMonitor for Admin and how to install it, see Printer Reference 1.

For operating instructions, see SmartNetMonitor for Admin Help.

You can register and manage the following items in the Address Book:

567

v To manage registered items

1. User Code Register user codes to restrict particular functions to certain users, and check their use of each function.

Reference

p.70 “User Code”

2. Protect Dest.

Reference

p.69 “When using the scanner function”

p.69 “Registering Sender Information”

3. Group Use this to display the group that the selected user (destination) belongs to. You can group registered fax destinations, e-mail destinations, and folders to manage them better. For details about operations, see p.95 “Registering Destinations to a Group”.

v Items to register

4. User Name

Reference

p.68 “Registering the destination name and key display”

p.69 “Registering Sender Information”

User Tools (System Settings)

5. Fax Dest.

Reference

p.68 “When using the fax function”

6. E-mail

Reference

p.68 “When using the fax function”

p.69 “When using the scanner function”

p.69 “Registering Sender Information”

7. Folder

Reference

p.69 “When using the scanner function”

•SMB

•FTP

Registering Destination Information

v Registering the destination name and

key display

•User Name Register the destination name and key display name. This is the basic information required for managing destinations.

Reference

p.70 “User Code”

v When using the fax function

•Fax Dest. Register fax numbers in the Address Book. To send a fax, select the destination key as it appears on the initial fax function display, so you can specify the fax number. When you set Label Insertion to ON, the registered destination name, preceded by “To”, is printed at the top of the page when it is received at the other end.

Reference

p.76 “Fax Destination”

•E-mail Register e-mail addresses in the Address Book. To send an Internet Fax, select the destination key as it appears on the initial fax function display, so you can specify the e-mail address.

Reference

p.82 “E-mail Destination”

v When using the scanner function

•E-mail Register e-mail addresses in the Address Book. To send a scan file by e-mail, select the destination key as it appears on the initial scanner function display, so you can specify the e-mail address.

Reference

p.82 “E-mail Destination”

•Folder Register the path name, user name, and password. To send files directly to shared folders, select the destination key as it appears on the initial scanner function display, so you can specify the folder. Select SMB when sending files to shared Windows folders. Select FTP when uploading files to an FTP server.

Address Book

Registering Sender Information

v When using the scanner function

You can set Register as Sender to ON for an e-mail address. If you do this, you can use it as the sender address when sending scan files by e-mail.

•User Name Register the user name and key display name. This is useful when selecting the sender from the Attach Sender's Name list. Register the user name so it will be recorded under Sender in Scanned Files Status. Also, the user name automatically appears in the From field of the email.

Reference

p.70 “User Code”

Reference

p.85 “Registering Folders” You can stop unauthorized users accessing folders from the machine by setting a protection code.

Reference

p.93 “Registering a Protec-

tion Code”

•E-mail Register the e-mail address. You can use it as the sender address when sending scan files by email using the scanner function. Also, the sender address automatically appears in the From field of the e-mail. To display a user key on the Attach Sender's Name list, you must register an e-mail address to it.

Reference

p.82 “E-mail Destination” You can prevent misuse of sender name by setting a protection code on the e-mail address.

Reference

p.93 “Registering a Protec-

tion Code”

User Tools (System Settings)

User Code

•Copier

• Document Server

• Facsimile

•Scanner

•Printer

Note

r The number of copies made of doc-

uments using the fax function stored in the Document Server is counted for each user code. This allows you to check each user's usage.

r The number of copies scanned in

using the scanner function is counted for each user code. This allows you to check each user's usage.

r To automatically register the print-

er driver user code, select [Auto Pro- gram] for the printer in User Code Management. To use the user code set in User Tools, select [ON]. Set the user codes registered in User Tools for the printer driver. See p.59 “User Code Management”.

Reference

For details about setting user codes for the printer driver, see Printer Reference 1 or the printer driver Help.

Registering a New User Code

A Press the {User Tools/Counter} key.

B Press [System Se ttings].

C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management]. E Press [New Program].

Note

r To assign a user code to a regis-

tered user, press the user (destination) key whose user code is to be registered, or enter the registered number using the number keys.

F Set the user information.

Note

r To register a user code to a reg-

istered user, proceed to step

Important

r The functions associated with each

user code are the same. If you change or delete user codes, management data and limits associated with that code become invalid.

To register the user name and key display

A Press [Change] on the right of

the user name or key display.

The user name or key display entry display appears.

User Code

B Enter the user name or key dis-

play, and then press [OK].

Note

r You can use the same user

name as that assigned to the documents using the Document Server function. For this, the user code is not necessary. See p.33 “Document Server”.

Reference

p.147 “Entering Text”

To select the title

A Press the key for the classifica-

tion you want to use under Select Title.

H Enter the user code using the

number keys, and then press [#].

Note

r If you make a mistake, press

[Clear] or the { Clear/Stop } key, and then enter the code again.

I Select the functions to be used

with the user code from Available Functions.

J To continue registering user

codes, press [Continue to Program], and then repeat the procedure from step

Note

r The keys you can select are as

follows:

• [Freq.]… Added to the

page that is displayed first.

• [AB],[CD],[EF],[GH],[IJK],[ LMN],[OPQ],[RST],[UV W],[XYZ], [1] to [10]… Added to the list of items in the selected title.

r You can select [Freq.], and

one more page for each title.

G Press [User Code ].

K Press [OK]. L Press [Exit]. M Press the {User Tools/Counter} key.

User Tools (System Settings)

Changing a User Code

Note

r Even if you change a user code, the

counter value will not be cleared.

A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management]. E Select the registered user code

you want to change.

Press the user (destination) key, or enter the registered number using the number keys.

Note

r If you press , you can search

for a user by user name/index, user code, fax destination, or email address.

F Enter the new information for the

item you want to change.

Changing the user code

A Press [User Code]. B Press [Change], and then enter

the new user code using the number keys.

C Press [#].

To change the available functions

A Press [User Code]. B Press the key to select the func-

tions to enable.

Note

r Press the key to highlight it,

and then the function is enabled.

G Press [OK]. H Press [Exit].

I Press the {User Tools/Counter} key.

To change the user (destination) name or key display

A Press [Change] on the right of

the user (destination) name or key display.

B Enter the user (destination)

name, and then press [OK].

Reference

p.147 “Entering Text”

To change the title

A Press the key for the classifica-

tion you want to use from Select Title.

User Code

Deleting a User Code

Important

r This operation also deletes user

codes registered to multiple functions. User control via the deleted user code is disabled.

A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management].

To delete the user code

A Select the user (destination)

whose code is to be deleted.

Press the user (destination) key, or enter the registered number using the number keys.

B Press [User Code]. C Press [Change] to delete the user

code, and then press [#].

Note

r If you press , you can

search for a user by user name/index, user code, fax destination, or e-mail address.

C Press [Yes] in the confirmation

screen.

E Press [Exit]. F Press the {User Tools/Counter} key.

Displaying the Number of Prints for Each User Code

You can check the number of prints made under each function's user code.

A Press the {User Tools/Counter} key. B Press [System Se ttings]. C Press [Key Operator Tools]. D Press [Display/Clear/Print Counter per

User Code].

D Press [OK].

To delete a user (destination)

A Press [Delete]. B Select a user (destination) you

want to delete.

Press the user (destination) key, or enter the registered number using the number keys.

E Select [Print Counter], [Transmission

Counter] or [Scanner Counter].

Counters for individual function usage under each user code appear.

User Tools (System Settings)

Printing the Number of Prints for Each User Code

You can print out the number of prints made under each user code using [Print Counter], [Transmission Coun- ter] or [Scanner Counter].

To print the number of prints made under each user code

A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Key Operator Tools]. D Press [Display/Clear/Print Counter per

User Code].

E Select a user code from the left

side of the display.

G Select the function usage you

want to print from [Print Counter], [Transmission Counter], and [Scanner Counter].

H Press [Print].

To print the number of prints for all user codes

A Press the {User Tools/Counter} key. B Press [System Se ttings]. C Press [Key Operator Tools]. D Press [Display/Clear/Print Counter per

User Code].

E Press [Print Counter List] under All

User Codes.

Note

r Press [Select all on the page] to se-

lect all user codes on the page.

F Press [Print Counter List] under Per

User Code.

Note

r Enter the user code, and then

press [#] if the user code is registered.

Note

r Enter the user code, and then

press [#] if the user code is registered.

F Select the function usage you

want to print from [Print Counter], [Transmission Counter], and [Scanner Counter].

G Press [Print].

User Code

Clearing the Number of Prints

A Press the {User Tools/Counter} key. B Press [System Settings]. C Press [Key Operator Tools]. D Press [Display/Clear/Print Counter per

User Code].

E Select the user code to clear.

To clear the number of prints made under a user code

A Select the user code from the

left side of the display.

To clear the number of prints for all user codes

A Press [Clear] under All User

Codes.

B Select the function usage you

want to clear from [Print Coun-

ter], [Transmission Counter] and [Scanner Counter].

C Press [OK].

Note

r Press [Select all on the page] to

select all user codes on the page.

B Press [Clear] under Per User

Codes.

C Select the function usage you

want to clear from [Print Coun-

ter], [Transmission Counter], and [Scanner Counter].

D Press [OK].

User Tools (System Settings)

Fax Destination

Register a fax destination so you do not need to enter fax numbers each time, and can send documents scanned in using the fax function.

• It is easy to select the fax destination if you register a “User (Destination) Name” and “Key Display” for the fax destination.

•You can register fax destinations as a group.

You can program the following items in a fax destination:

v Fax number

Registers the destination's fax number. You can enter a fax number using up to 128 digits. You must include every digit in the number.

v SUB Code

Registering a SUB Code allows you to use Confidential Transmission to send messages to the other fax machines which support a similar function called “SUB Code”. You can also program an SID Code (Sender ID) under this function. A code can be up to 20 digits long.

v SEP Code

Registering a SEP Code allows you to use Polling Reception to receive faxes from the other fax machines which support Polling Reception. You can also program a PWD Code when you want to use a password under this function. A code can be up to 20 digits long.

v Fax header

You can select to print a fax header on fax messages the other party receives. The default is “1st Name”. See Facsimile Reference <Advanced Features>.

v Label insertion

With this function you can have the receiver's name printed on the message when it is received at the other end. The name is printed at the top of the page and will be preceded by “To”. You can also have a standard message stamped on the second and third lines after that.

Note

r Fax header and label insertion

are also printed when sending by e-mail using fax functions.

r You can program a standard

message apart from one of those registered in the machine. See “Programming, Changing, and Deleting Standard Messages”,

Facsimile Reference <Advanced Features>.

v International TX mode

When setting the International TX mode to [ON], the machine transmits more carefully by lowering transmission speed. However, communication times increase.

v Line

If the optional extra G3 interface unit is installed, you can select the line type per destination.

Registering a Fax Destination

100

Fax Destination

B Enter the user (destination)

name or key display, and then press [OK].

A Press the {User Tools/Counter} key.

Zcas

e.eps

B Press [System Settings].

C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management]. E Press [New Program].

Note

r To register a fax destination to a

registered user, press the user (destination) key, or enter the registered number using the number keys.

F Set the user's information.

Note

r To register a fax destination to a

registered user, proceed to step G.

To register the user (destination) name and key display

A Press [Change] under User

(Destination) Name or Key Display.

The user (destination) name or key display entry display appears.

ZCAS100E

Note

r You can use the user name

when selecting a fax destination.

r You can register the user

code after the user name. For details, see p.70 “User Code”.

Reference

p.147 “Entering Text”

To select the title

A To associate a user with a title,

press the title key under Select Title.

Note

r The keys you can select are as

follows:

• [Freq.]… Added to the

page that is displayed first.

• [AB], [CD], [EF], [GH], [IJK], [LMN], [OPQ], [RST], [UVW], [XYZ], [1] to [10]… Added to the list of items in the selected title.

r You can select [Freq.], and

one more page for each title.

G Press [Fa x Dest.].

User Tools (System Settings)

H Enter the fax number using the

number keys, and then press [OK].

To select the line

A Press [Select Line]. B Select the line, and then press

[OK].

To program the SUB Code

A Press [Adv. Features], and then

select [SUB Code].

B Press [Change] under TX SUB

Code.

C Enter a SUB Code using the

number keys, and then press [OK].

D To enter a password, press

[Change] under Password (SID).

E Enter a password using the

number keys, and then press [OK].

F Press [OK].

To program the SEP Code

A Press [Adv. Features], and then

select [SEP Code].

B Press [Change] under RX SEP

Code.

E Enter a password using the

number keys, and then press [OK].

F Press [OK].

To set the International TX mode

A Press [Change] under Interna-

tional TX Mode.

B Select [OFF] or [ON], and then

press [OK].

To select the fax header

Note

r You can register the fax header

name in Program Fax Information under the system settings of Facsimile Features. See Fac-

simile Reference <Advanced Features>.

A Press [Change] under Fax Head-

er.

B Select [1st Name] or [2nd Name],

and then press [OK].

To set label insertion

When Label Insertion is set to ON, the receiver's name and standard messages are printed on the fax message when it is received at the other end.

A Press [Change] under Label In-

sertion.

B Select [ON]. C Press [Change] under Line 2.

C Enter a SEP Code using the

number keys, and then press [OK].

D To enter a password, press

[Change] under Password (PWD).

D Select a standard message to

print on the second line. To stamp a customized message, press [Custom Message].

E Enter a message, and then

press [OK].

Fax Destination

Changing a Registered Fax Destination

A Press the {User Tools/Counter} key. B Press [System Se ttings]. C Press [Key Operator Tools], and then

press [TNext].

D Press [Address Book Management].

Reference

p.147 “Entering Text”

F Press [OK]. G Press [Change] under Line 3. H Select a standard message, and

then press [OK].

I Press [OK].

Note

r When a group is registered, you

can add this fax destination to the group. See p.95 “Registering Destinations to a Group”.

E Select the registered fax destina-

tion user you want to change.

Press the user (destination) key, or enter the registered numb er using the number keys.

Note

r If you press , you can search

for a user by user name/index, user code, fax destination, or email address.

F Press [Fa x Dest.]. G Enter the items.

To change the fax number

A Press [Change] under Facsimile

No..

B Enter the new fax number us-

ing the number keys, and then press [OK].

To change the line

A Press [Select Line]. B Select the line type. C Press [OK].

User Tools (System Settings)

To change the SUB Code

A Press [Adv. Features]. B Press [Change] under TX SUB

Code.

C Enter the new SUB Code, and

then press [OK].

D To change the password, press

[Change] under Password (SID).

E Enter the new password, and

then press [OK].

F Press [OK].

To change the SEP Code

A Press [Adv. Features]. B Press [Change] under RX SEP

Code.

C Enter the new SEP Code, and

then press [OK].

D To change the password, press

[Change] under Password (PWD).

E Enter the new password, and

then press [OK].

F Press [OK].

C Select the new standard mes-

sage, or press [Custom Message] to enter the new message.

D Press [OK]. E Press [Change] under Line 3. F Select the new standard mes-

sage, and then press [OK].

G Press [OK].

H Press [OK].

Note

r To change the user name, see

p.72 “To change the user (destination) name or key display”.

To change the fax header

A Press [Change] under Fax Head-

er.

B Select the fax header, and then

press [OK].

To change the label insertion

A Press [Change] under Label In-

sertion.

B Press [Change] under Line 2.

Ricoh 4035e, DSm635, LD135 AG, 2035e User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

General Settings Guide

Manuals for This Machine

What You Can Do with This Machine

TABLE OF CONTENTS

Notice

Copyrights and Trademarks

How to Read This Manual

Safety Information

ENERGY STAR Program

Machine Types

Guide to Components

Options

Control Panel

Turning On the Power

Changing Modes

Multi-Access

Relationship between the Document Server and Other Functions

Document Server

Using the Document Server

Settings for the Document Server

User Tools Menu (System Settings)

Accessing User Tools (System Settings)

Settings You Can Change with User Tools

Address Book

User Code

Fax Destination