Ricoh 1195L User Manual
FAX 1195L
Basic User’s Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct
use, be sure to read “Safety Information” pamphlet and “Product Safety Guide”.
1
© 2013 Ricoh Company, Ltd. All rights reserved.
User’s Guides and where do I find them?
Which Guide? What’s in it? Where is it?
Safety Information Read this Safety Information first. Please
read carefully before you set up your
machine and keep it handy for reference.
Product Safety Guide Read this Guide before you set up your
machine. See this Guide for trademarks
and legal limitations.
Operation Panel Guide For the quick reference of the panel
operations. Please keep it handy for
reference.
Quick Install Guide See this Guide when you install your
machine. For further reference, please
read the Quick Setup Guide.
Quick Setup Guide Follow the instructions for setting up your
machine, installing the drivers and
software for the operating system, and
connection type you are using.
Basic User’s Guide Learn the basic Fax and Copy operations
and how to replace consumables. See
troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax,
Copy, security features, printing reports
and performing routine maintenance.
Software User’s Guide Follow these instructions for Printing,
Scanning, Remote Setup, and PC-Fax
send software.
Printed / In the Box
PDF file / CD-ROM / In the Box
Printed / In the Box
Printed / In the Box
PDF file / CD-ROM / In the Box
PDF file / CD-ROM / In the box
PDF file / CD-ROM / In the Box
PDF file / CD-ROM / In the box
i
Table of Contents
(Basic User’s Guide)
1 General information 1
Using the documentation .......................................................................................1
Symbols and conventions used in the documentation ....................................1
To view Documentation...................................................................................2
Control panel overview ..........................................................................................3
Volume settings .....................................................................................................5
Ring volume.....................................................................................................5
Beeper volume ................................................................................................5
Speaker volume...............................................................................................5
2 Loading paper 6
Loading paper and print media ..............................................................................6
Loading paper in the standard paper tray........................................................6
Loading paper in the manual feed slot ............................................................8
Unscannable and unprintable areas ..............................................................12
Paper settings......................................................................................................13
Paper Type ....................................................................................................13
Paper Size .....................................................................................................13
Acceptable paper and other print media..............................................................13
Recommended paper and print media ..........................................................13
Type and size of paper ..................................................................................14
Handling and using special paper .................................................................15
3 Loading documents 18
How to load documents .......................................................................................18
Using the automatic document feeder (ADF) ................................................18
4 Sending a fax 20
How to send a fax................................................................................................20
Cancelling a fax in progress ..........................................................................20
Transmission verification report.....................................................................21
ii
5 Receiving a fax 22
Receive modes ....................................................................................................22
Choosing the receive mode...........................................................................22
Using receive modes ...........................................................................................23
Fax Only ........................................................................................................23
Fax/Tel...........................................................................................................23
Manual...........................................................................................................23
External TAD .................................................................................................23
Receive Mode settings ........................................................................................24
Ring Delay.....................................................................................................24
F/T Ring Time (Fax/Tel mode only)...............................................................24
Fax Detect .....................................................................................................25
6 Telephone and external devices 26
Telephone line services.......................................................................................26
Setting the telephone line type ......................................................................26
Telephone Service for Some Countries...............................................................27
Distinctive Ringing (For Singapore and Hong Kong).....................................27
Connecting an external TAD ...............................................................................28
Connections...................................................................................................28
Recording an outgoing message (OGM).......................................................29
Multi-line connections (PBX) .........................................................................29
External and extension telephones......................................................................30
Connecting an external or extension telephone ............................................30
Operation from external or extension telephones..........................................31
For Fax/Tel mode only...................................................................................31
Using extension telephones (U.K. only) ........................................................31
Using a cordless external handset ................................................................32
Using Remote Codes ....................................................................................33
7 Dialling and storing numbers 34
How to dial...........................................................................................................34
Manual dialling............................................................................................... 34
One Touch dialling.........................................................................................34
Speed Dialling ...............................................................................................34
Search ...........................................................................................................35
Fax redial.......................................................................................................35
Storing numbers ..................................................................................................35
Storing a pause .............................................................................................35
Storing One Touch Dial numbers ..................................................................35
Storing Speed Dial numbers..........................................................................36
Changing One Touch and Speed Dial numbers............................................36
Deleting One Touch and Speed Dial numbers ..............................................37
iii
8 Making copies 38
How to copy .........................................................................................................38
Stop copying..................................................................................................38
Copy settings.................................................................................................38
A Routine maintenance 39
Replacing the consumable items.........................................................................39
Replacing the toner cartridge ........................................................................40
Replacing the drum unit.................................................................................45
Cleaning the machine..........................................................................................49
Cleaning the outside of the machine .............................................................50
Cleaning the scanner glass ...........................................................................50
Cleaning the document feed..........................................................................51
Cleaning the corona wire...............................................................................52
Cleaning the drum unit ..................................................................................53
Cleaning the paper pick-up rollers.................................................................58
Checking the machine .........................................................................................59
Checking the Page Counters.........................................................................59
Checking the remaining life of parts ..............................................................59
B Troubleshooting 60
Identifying your problem ......................................................................................60
Error and maintenance messages .......................................................................61
Transferring your faxes or Fax Journal report ...............................................65
Document Jams...................................................................................................66
Document was not inserted or fed properly, or was too long ........................66
Paper Jams..........................................................................................................66
Paper is jammed in the standard paper tray..................................................66
Paper is jammed at the back of the machine ................................................67
Paper is jammed inside the machine.............................................................70
If you are having difficulty with your machine ......................................................75
Setting Dial Tone detection ...........................................................................80
Telephone line interference/VoIP ..................................................................80
Improving the print quality....................................................................................81
Machine Information ............................................................................................90
Checking the Serial Number..........................................................................90
Reset functions ....................................................................................................90
How to reset the machine..............................................................................91
C Menu and features 92
On-screen programming ......................................................................................92
Menu table.....................................................................................................92
How to access the menu mode .....................................................................92
Menu table ...........................................................................................................93
Entering text.......................................................................................................102
iv
D Specifications 103
General..............................................................................................................103
Document Size ..................................................................................................105
Print media.........................................................................................................106
Fax.....................................................................................................................107
Copy ..................................................................................................................107
Interfaces...........................................................................................................108
Consumable items.............................................................................................109
E Index 110
v
Table of Contents
(Advanced User’s Guide)
The Advanced User’s Guide explains the following features and operations.
You can view the Advanced User’s Guide on the CD-ROM.
1 General Setup
Memory Storage
Automatic Daylight Saving Time
Ecology features
Toner Settings
LCD Contrast
Mode Timer
2 Security features
Security
3 Sending a fax
Additional sending options
Additional sending operations
Polling overview
4 Receiving a fax
Remote Fax Options
Additional receiving operations
Polling overview
B Glossary
CIndex
5 Dialling and storing numbers
Telephone line services
Additional dialling operations
Additional ways to store numbers
6 Printing reports
Fax reports
Reports
7 Making copies
Copy settings
A Routine maintenance
Cleaning the machine
Checking the machine
Packing and shipping the machine
vi
General information 1
WARNING
Important
1
Using the documentation
Thank you for buying our machine! Reading
the documentation will help you make the
most of your machine.
Symbols and conventions used in the documentation 1
The following symbols and conventions are
used throughout the documentation.
WARNING indicates a potentially
hazardous situation which, if not avoided,
could result in death or serious injuries.
1
Bold Bold style identifies keys on the
1
Italics Italicized style emphasizes an
Courier
New
machine’s control panel or
computer screen.
important point or refers you to
a related topic.
Courier New font identifies the
messages shown on the LCD
of the machine.
Important indicates a potentially hazardous
situation which, if not avoided, may result in
damage to property or loss of product
functionality.
Prohibition icons indicate actions
that must not be performed.
Electrical Hazard icons alert you to a
possible electrical shock.
Fire Hazard icons alert you to the
possibility of fire.
Hot Surface icons warn you not to
touch machine parts that are hot.
Notes tell you how you should
respond to a situation that may arise
or give tips about how the current
operation works with other features.
1
Chapter 1
Note
To view Documentation 1
From the Start menu, select TYPE 1195L
from the Programs Group and then select
User’s Guide.
—OR—
a Turn on your PC. Insert the CD-ROM for
Type 1195L into your CD-ROM drive.
b If the model name screen appears, click
your model name.
c If the language screen appears, click
your language.
If this window does not appear, use
®
Windows
program from the root directory of the
CD-ROM.
Explorer to run the setup.exe
d Click Documentation.
e Click the documentation you want to
read. (See User’s Guides and where do
I find them? uu page i.)
The CD-ROM main menu will appear.
2
General information
1
2
3
4
5
6
7
8
9
Control panel overview 1
1 One Touch keys
These 11 keys give you instant access to 22
previously stored numbers.
Shift
Lets you access One Touch numbers 12 to 22
when held down.
2LCD
Displays messages to help you set up and use
your machine.
3 Mode keys:
FAX
Puts the machine in FAX mode.
COPY
Puts the machine in COPY mode.
4Dial pad
Use these keys to dial telephone and fax
numbers and as a keyboard for entering
information into the machine.
5 Stop/Exit
Stops an operation or exits from a menu.
7 Menu keys:
Deletes entered data or lets you cancel the
current setting.
Lets you access the Menu to program your
settings in the machine.
OK
Lets you store your settings and confirm LCD
messages on the machine.
Volume keys:
Press to scroll backwards or forwards through
menu selections. Press to change the volume
when in fax or standby mode.
a or b
Press to scroll through the menus and options.
Lets you access speed dial numbers directly.
1
Clear
Menu
d or c
Address Book
6 Start
Lets you start sending faxes or making copies.
3
Chapter 1
8 COPY key:
Options
You can quickly and easily choose temporary
settings for copying.
9 FAX keys:
Tel/R
When connected to a PBX, you can use this
key to gain access to an outside line, to recall
an operator, or to transfer a call to another
extension.
This key is used to have a telephone
conversation after picking up the external
handset during the F/T fast double-ring.
Redial/Pause
Redials the last number called. It also inserts a
pause when programming quick dial numbers
or when dialling a number manually.
Resolution
Sets the resolution when sending a fax.
4
General information
Volume settings 1
Ring volume 1
You can choose a range of ring volume
levels, from High to Off.
While in FAX mode press or to adjust
the volume level. The LCD will show the
current setting, and each key press will
change the volume to the next level. The
machine will keep the new setting until you
change it.
You can also change the ring volume through
the menu:
a Press , 1, 3, 1.
b Press a or b to choose Off, Low, Med or
High.
Press OK.
c Press .
Speaker volume 1
You can choose a range of speaker volume
levels, from High to Off.
a Press , 1, 3, 3.
b Press a or b to choose Off, Low, Med or
High.
Press OK.
c Press .
1
Beeper volume 1
When the beeper is on, the machine will beep
when you press a key, make a mistake, or
after you send or receive a fax. You can
choose a range of volume levels, from High
to Off.
a Press , 1, 3, 2.
b Press a or b to choose Off, Low, Med or
High.
Press OK.
c Press .
5
2
Loading paper 2
Loading paper and print media
The machine can feed paper from the
standard paper tray or manual feed slot.
Loading paper in the standard paper tray 2
You can load up to 250 sheets. Paper can be
loaded up to the maximum paper mark (b b)
on the right-hand side of the paper tray. (For
the recommended paper to use, see Paper
capacity of the paper trays uu page 14.)
Printing on plain paper, thin paper or recycled paper from the standard paper tray 2
a Pull the paper tray completely out of the
machine.
b While pressing the paper-guide release
lever, slide the paper guides to fit the
2
paper size you are loading in the tray.
Make sure that the guides are firmly in
the slots.
6
Loading paper
1
2
1
c Fan the stack of paper well to avoid
paper jams and misfeeds.
d Put paper in the tray and make sure:
The paper is below the maximum
paper mark (b b) (1).
Overfilling the paper tray will cause
paper jams.
The side to be printed on must be
face down.
The paper guides touch the sides of
the paper so it will feed correctly.
f Raise the ADF document output support
flap (1) and unfold the support flap (2) to
prevent paper from sliding off the facedown output tray.
2
e Put the paper tray firmly back in the
machine. Make sure that it is completely
inserted into the machine.
7
Chapter 2
Note
2
1
Loading paper in the manual feed slot 2
You can load envelopes and special print
media one at a time into this slot. Use the
manual feed slot to print or copy on labels,
envelopes or thicker paper.
The machine automatically turns on the
Manual Feed mode when you put paper in
the manual feed slot.
Printing on plain paper, thin paper or recycled paper from the manual feed slot 2
a Raise the ADF document output support
flap (1) and unfold the support flap (2) to
prevent paper from sliding off the facedown output tray, or remove each page
as soon as it comes out of the machine.
b Open the manual feed slot cover.
c Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
8
Loading paper
Note
d Using both hands, put one sheet of
paper in the manual feed slot until the
front edge of the paper touches the
paper feed roller. When you feel the
machine pull in the paper, let go.
Printing on thick paper, bond paper, labels and envelopes
When the back output tray is pulled down, the
machine has a straight paper path from the
manual feed slot through to the back of the
machine. Use this paper feed and output
method when you want to print on thick
paper, labels or envelopes.
a Open the back cover (back output tray).
2
2
Remove each printed sheet or envelope
immediately to prevent a paper jam.
9
Chapter 2
Note
<For envelopes only>
Pull down the two green levers, one on the
left-hand side and one on the right-hand
side, as shown in the following illustration.
c Using both hands, slide the manual feed
slot paper guides to the width of the
paper that you are going to use.
d Using both hands, put one sheet of
paper or one envelope in the manual
feed slot until the front edge of the paper
or envelope touches the paper feed
roller. When you feel the machine pull in
the paper, let go.
b Open the manual feed slot cover.
10
Note
• Put the paper into the manual feed slot
with the side to be printed face up.
• Make sure that the print media is straight
and in the correct position on the manual
feed slot. If it is not, the paper may not be
fed correctly, resulting in a skewed
printout or a paper jam.
• Do not put more than one sheet of paper
in the manual feed slot at any one time, as
it may cause a jam.
• If you put any print media in the manual
feed slot before the machine is in Ready
mode, the print media may be ejected
without being printed on.
Loading paper
2
11
Chapter 2
1
3
24
Unscannable and unprintable areas 2
The figures below show the maximum unscannable and unprintable areas. The unscannable and
unprintable areas may vary depending on the paper size you are using.
Usage Document
Size
Top (1)
Bottom (3)
Left (2)
Right (4)
Fax (Send) Letter 3 mm 4 mm
A4 3 mm 1 mm
Copy Letter 3 mm 4 mm
*a single copy
A4 3 mm 3 mm
or a 1 in 1 copy
12
Loading paper
Paper settings 2
Paper Type 2
Set up the machine for the type of paper you
are using. This will give you the best print
quality.
a Press , 1, 2, 1.
b Press a or b to choose Thin, Plain,
Thick, Thicker, Recycled Paper or
Label.
Press OK.
c Press .
Paper Size 2
You can use several different sizes of paper
for printing copies: A4, Letter, Executive, A5,
A5 L, A6, B5, or B6 and for printing faxes: A4
or Letter.
When you change the size of paper in the
tray, you will also need to change the setting
for paper size at the same time so your
machine can fit the document or an incoming
fax on the page.
a Press , 1, 2, 2.
b Press a or b to choose A4, Letter,
Executive, A5, A5 L, A6, B5, or B6.
Press OK.
c Press .
Acceptable paper and other print media 2
Print quality may vary according to the type of
paper you are using.
You can use the following types of print
media: thin paper, plain paper, thick paper,
bond paper, recycled paper, labels or
envelopes.
For best results, follow the instructions below:
DO NOT put different types of paper in the
paper tray at the same time because it
may cause paper jams or misfeeds.
Avoid touching the printed surface of the
paper immediately after printing.
Before you buy a lot of paper, test a small
quantity to make sure the paper is
suitable.
Recommended paper and print media 2
Paper Type Item
Plain Paper
Recycled Paper Xerox Recycled Supreme 80
Labels Avery laser label L7163
Envelope Antalis River series (DL)
Xerox Premier TCF 80 g/m
Xerox Business 80 g/m
2
g/m
2
2
2
13
Chapter 2
Type and size of paper 2
The machine can print on paper loaded from either the standard paper tray or manual feed slot.
Paper capacity of the paper trays 2
Paper size Paper types No. of sheets
Standard Paper Tray A4, Letter, B5,
Executive, A5, A5 (Long
Edge), A6, B6
Manual Feed Slot Width: 76.2 to 216 mm
Length: 116 to 406.4 mm
Plain paper, Thin paper
and Recycled paper
Plain paper, Thin paper,
Thick paper,
Bond paper,
Recycled paper,
Envelopes and Labels
Up to 250 [80 g/m
Single sheet [80 g/m
Recommended paper specifications 2
The following paper specifications are suitable for this machine.
2
]
2
]
Basis weight
Thickness 80-110 μm
Roughness Higher than 20 sec.
Stiffness
Grain direction Long grain
Volume resistivity
Surface resistivity
Filler
Ash content Below 23 wt%
Brightness Higher than 80%
Opacity Higher than 85%
75-90 g/m
90-150 cm
10e
10e
CaCO
2
3
/100
9
-10e11 ohm
9
-10e12 ohm-cm
(Neutral)
3
Only use paper made for plain paper copying.
Only use paper that is 75 to 90 g/m
2
.
Only use long grain paper with a neutral Ph value, and a moisture content of approx. 5%.
This machine can use recycled paper that meets DIN 19309 specifications.
14
Loading paper
Important
Handling and using special paper 2
The machine is designed to work well with
most types of xerographic and bond paper.
However, some paper variables may have an
effect on print quality or handling reliability.
Always test samples of paper before
purchasing to ensure desirable performance.
Store paper in its original packaging and keep
it sealed. Keep the paper flat and away from
moisture, direct sunlight and heat.
Some important guidelines when selecting
paper are:
DO NOT use inkjet paper because it may
cause a paper jam or damage your
machine.
Preprinted paper must use ink that can
withstand the temperature of the
machine’s fusing process of 392 degrees
Fahrenheit (200 degrees centigrade).
If you use bond paper, paper that has a
rough surface or paper that is wrinkled or
creased, the paper may exhibit degraded
performance.
Types of paper to avoid 2
Some types of paper may not perform well
or may cause damage to your machine.
DO NOT use paper:
• that is highly textured
• that is extremely smooth or shiny
• that is curled or warped
1
1
1 A curl of 2 mm or greater may cause
jams to occur.
• that is coated or has a chemical finish
• that is damaged, creased or folded
• that exceeds the recommended weight
specification in this guide
• with tabs and staples
• with letterheads using low temperature
dyes or thermography
• that is multipart or carbonless
2
• that is designed for inkjet printing
If you use any of the types of paper listed
above, they may damage your machine.
This damage may not be covered under
any our warranty or service agreement.
15
Chapter 2
Important
Envelopes 2
Most envelopes designed for laser printers
will be suitable for your machine. However,
some envelopes may have feed and printquality problems because of the way they
have been made. A suitable envelope should
have edges with straight, well-creased folds
and the leading edge should not be thicker
than two sheets of paper. The envelope
should lie flat and not be of baggy or flimsy
construction. You should buy quality
envelopes from a supplier who understands
that you will be using the envelopes in a laser
machine.
Envelopes can be fed from the manual feed
slot one at a time. We recommend that you
print a test envelope to make sure the print
results are what you want before you print or
purchase a large quantity of envelopes.
Types of envelopes to avoid 2
• with edges that are not straight or
consistently square
• with windows, holes, cut-outs or
perforations
• with glue on the surface as shown in
the figure below
• with double flaps as shown in the figure
below
DO NOT use envelopes:
• that are damaged, curled, wrinkled or
an unusual shape
• that are extremely shiny or textured
• with clasps, staples, snaps or tie
strings
• with self-adhesive closures
• that are of a baggy construction
• that are not sharply creased
• that are embossed (have raised writing
on them)
• that were previously printed by a laser
machine
• that are pre-printed on the inside
• that cannot be arranged neatly when
stacked
• that are made of paper that weighs
more than the paper weight
specifications for the machine
• with sealing flaps that are not folded
down when purchased
• with sealing flaps as shown in the
figure below
• with each side folded as shown in the
figure below
16
Loading paper
Important
If you use any of the types of envelopes
listed in this guide, they may damage your
machine. This damage may not be
covered under any our warranty or service
agreement.
Labels 2
The machine will print on most types of labels
designed for use with a laser machine. Labels
should have an adhesive that is acrylic-based
since this material is more stable at the high
temperatures in the fuser unit. Adhesives
should not come in contact with any part of
the machine, because the label stock may
stick to the drum unit or rollers and cause
jams and print quality problems. No adhesive
should be exposed between the labels.
Labels should be arranged so that they cover
the entire length and width of the sheet. Using
labels with spaces may result in labels
peeling off and causing serious jams or print
problems.
All labels used in this machine must be able
to withstand a temperature of 392 degrees
Fahrenheit (200 degrees centigrade) for a
period of 0.1 seconds.
Do not feed a label sheet through the
machine more than one time.
Types of labels to avoid 2
Do not use labels that are damaged, curled,
wrinkled or an unusual shape.
2
• DO NOT feed part used label sheets. The
exposed carrier sheet will damage your
machine.
• Label sheets should not exceed the paper
weight specifications described in this
User’s Guide. Labels exceeding this
specification may not feed or print
correctly and may cause damage to your
machine.
• DO NOT reuse or insert labels that have
previously been used or are missing any
labels on the sheet.
17
Important
Note
Loading documents 3
3
How to load documents
You can send a fax and make copies from the
ADF (Automatic Document Feeder).
3
Make sure documents with correction fluid
or written with ink are completely dry.
How to load documents 3
Using the automatic document feeder (ADF) 3
The ADF can hold up to 20 pages and feeds
each sheet individually. Use standard
80 g/m
before putting them in the ADF.
The ADF can hold up to 30 pages, if you
stagger the pages and meet the following
conditions:
Temperature: 20°C - 30°C
Humidity: 50% - 70%
Paper: 80 g/m
Document Sizes Supported 3
2
paper and always fan the pages
2
Length: 147.3 to 355.6 mm
Width: 147.3 to 215.9 mm
Weight:
64 to 90 g/m
2
a Unfold the ADF document support (1)
and the ADF document output support
flap (2).
1
2
b Fan the pages well.
c Stagger the pages of your document
face down top edge first, in the ADF until
the LCD display message changes and
you feel it touch the feed rollers.
• DO NOT use paper that is curled,
wrinkled, folded, ripped, stapled, paperclipped, glued or taped.
• DO NOT use cardboard, newspaper or
fabric.
• To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.
18
1
d Adjust the paper guides (1) to fit the
Important
width of your document.
To avoid damaging your machine while
using the ADF, DO NOT pull on the
document while it is feeding.
Loading documents
3
19
4
Note
Sending a fax 4
How to send a fax 4
The following steps show how to send a fax.
a When you want to send a fax, or change
fax send or receive settings, press the
(FAX) key to illuminate it in
green.
b Place the document face down in the
ADF. (See Using the automatic
document feeder (ADF) uu page 18.)
c Set the fax resolution or contrast if you
want to change them.
e Press .
The machine starts scanning and
sending the document.
To cancel, press .
Cancelling a fax in progress 4
Press to cancel the fax. If you press
while the machine is dialling or sending, the
LCD will ask you to confirm.
Dialing #XXX
1.Clear 2.Exit
Sending #XXX PXX
1.Clear 2.Exit
Press 1 to cancel the fax.
For more advanced fax sending
operations and settings, see Advanced
User’s Guide: Sending a fax.
Broadcast
Contrast
Fax Resolution
Delayed Fax
Batch TX
Real Time TX
Polled TX
Coverpg Setup
Coverpage Note
Overseas Mode
d Enter the fax number using the dial pad,
a One Touch key or press and
enter the three-digit Speed Dial number.
20
Transmission verification
Note
report 4
You can use the Transmission Verification
Report as proof that you sent a fax. This
report lists the receiving party’s name or fax
number, the time and date of transmission,
duration of transmission, number of pages
sent, and whether or not the transmission
was successful.
There are several settings available for the
Transmission Verification Report:
On: Prints a report after every fax you
send.
On+Image: Prints a report after every fax
you send. A portion of the fax’s first page
appears on the report.
Off: Prints a report if your fax is
unsuccessful due to a transmission error.
Off is the default setting.
Sending a fax
4
Off+Image: Prints a report if your fax is
unsuccessful due to a transmission error.
A portion of the fax’s first page appears on
the report.
a Press , 2, 4, 1.
b Press a or b to choose On, On+Image,
Off or Off+Image.
Press OK.
c Press .
• If you choose On+Image or Off+Image,
the image will only appear on the
Transmission Verification Report if Real
Time Transmission is set to Off. (See
Advanced User’s Guide: Real Time
Transmission.)
• If your transmission is successful, OK will
appear next to RESULT on the
Transmission Verification Report. If the
transmission is not successful, ERROR will
appear next to RESULT.
21
Note
Receiving a fax 5
Yes
Fax Only
No
No
No
Manual
Yes
External TAD
Fax/Tel
Are you using the voice message function of
an external telephone answering device?
Do you want the machine to answer fax and
telephone calls automatically?
Yes
Do you want to use the telephone features of an external telephone or external
telephone answering device connected on the same line as the machine?
5
Receive modes 5
You can use two sizes of paper for printing faxes: A4 and Letter.
You must choose a receive mode depending on the external devices and telephone services you
have on your line.
Choosing the receive mode 5
By default, your machine will automatically receive any faxes that are sent to it. The diagrams
below will help you choose the correct mode. (For more detailed information about the receive
modes, see Using receive modes uu page 23.)
To set the receive mode follow the instructions below:
a Press , 0, 1.
b Press a or b to choose the receive mode.
Press OK.
c Press .
The LCD will display the current receive mode.
22
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