Ricoh 106 User Manual

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Overseas Affiliates

U.S.A.

RICOH CORPORATION 5 Dedrick Place West Caldwell, New Jersey 07006 Phone: +1-973-882-2000

The Netherlands

RICOH EUROPE B.V. Groenelaan 3, 1186 AA, Amstelveen Phone: +31-(0)20-5474111

United Kingdom

RICOH UK LTD. Ricoh House, 1 Plane Tree Crescent, Feltham, Middlesex, TW13 7HG Phone: +44-(0)181-261-4000

Germany

RICOH DEUTSCHLAND GmbH Mergenthalerallee 38-40, 65760 Eschborn Phone: +49-(0)6196-9060

France

RICOH FRANCE S.A. 383, Avenue du Général de Gaulle BP 307-92143 Clamart Cedex Phone: +33-(0)1-40-94-38-38

Spain

RICOH ESPAÑA S.A. Avda. Litoral Mar, 12-14, 08005 Barcelona Phone: +34-(0)93-295-7600

Italy

RICOH ITALIA SpA Via della Metallurgia 12, 37139 Verona Phone: +39-(0)45-8181500

Hong Kong

RICOH HONG KONG L TD. 23/F., China Overseas Building, 139, Hennessy Road, Wan Chai, Hong Kong Phone: +852-2862-2888

Singapore

RICOH ASIA PACIFIC PTE.LTD. 260 Orchard Road, #15-01/02 The Heeren, Singapore 238855 Phone: +65-830-5888

Operation Manual

Read this manual carefully before you use this product and keep it handy for future reference. For safety, please follow the instructions in this manual.

SUPPLIES MODEL NAME

The correct model name of supplies for your Bizworks is: RICOH TONER CASSETTE TYPE 1 120D BLACK

RICOH CO., LTD.

15-5, 1 chome, Minami-Aoyama, Minato-ku, Tokyo, Phone: Tokyo 3479-3111

Printed in The Netherlands EE G025-8600

Introduction

This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine, all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read the safety information on pages i - iii of this manual. It contains Important Information related to user safety and preventing equipment problems.

Declaration of Conformity

“The Product complies with the requirements of the EMC Directive 89/336/EEC and the Low Voltage Directive 73/23/EEC.”

Operator Safety:

This machine is considered a class 1 laser device, safe for office/ EDP use. The machine contains a 5milliwat, 765 - 805 nanometer wavelength, GaAIAs laser diodes. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

The following label is attached on the machine. This label can be found when opening the bypass tray.

CLASS 1 LASER PRODUCT

IN ACCORDANCE WITH IEC 825

LASER KLASSE 1 nach IEC 825

Laser Safety:

The optical housing unit can only be repaired in a factory or at a location with the requisite equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis and laser subsystems to the factory or service depot when replacement of the optical subsystem is required.

Notes:

• Model names for the machines do not appear in the following pages. Check the type of your machine before reading this manual.

• Some illustrations may be slightly different from your machine.

• Certain types may not be available in some countries. For details, contact your local dealer.

Two kinds of size notation are employed in this manual. With this machine refer to the metric version.

For good print quality, Ricoh recommends that you use genuine Ricoh toner.

Bizworks 106

In accordance IEC 60417 this machine uses the following symbols for the main switch:

means POWER ON.

means POWER OFF.

Ricoh shall not be responsible for any damage or expense that may result from the use of parts other than genuine Ricoh parts in your Ricoh office product.

Power Source: 220 ~ 240 V, 50/60 Hz, 2.2 A

Please make sure to connect the power cord to a power source as above. For details about power connection, refer to page 8.

Trademarks

Microsoft®, Windows®, and MS-DOS® are registered trademarks of Microsoft Corporation in the United States and/or other countries. Other product names used herein are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

Safety Information

When using your machine, the following safety precautions should always be followed.

Types of warnings used in this manual

WARNING

Ignoring this warning could cause serious injury or even death.

CAUTION

Ignoring this caution could cause injury or damage to property.

Symbol examples

The

d symbol means a situation that requires you take care.

The symbol means you MUST NOT carry out this operation. This example means “Do not take apart.”

The ● symbol means you MUST perform this operation. This example means “You must remove the wall plug.”

Microsoft®, Windows®, and MS-DOS® are registered trademarks of Microsoft Corporation in the United States and/or other countries.

Other product names used here in are for identification purposes only and might be trademarks of their respective companies. We disclaim any and all rights in those marks.

WARNING:

• Use of controls or adjustment or performance of procedures other than those specified in this manual may result in hazardous radiation exposure.

• Only connect the machine to the power source described on the inside of the front cover.

• Avoid multi-wiring.

• Do not damage, break or make any modifications to the power cord. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

• Do not plug or unplug the power cord with your hands wet. Otherwise, an electric shock might occur.

• Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily.

• Do not remove any covers or screws other than those specified in this manual. Some parts of the machine are at a high voltage and could give you an electric shock. Also, reflected eye contact with the laser beam may cause serious eye damage. When the machine needs to be checked, adjusted, or repaired, contact your service representative.

• Do not take apart or attempt any modifications to this machine. There is a risk of fire, electric shock, explosion or loss of sight.

• If the machine looks damaged or breaks down, smoke is coming out, there is a strange smell or anything looks unusual, immediately turn off the power switch then unplug the power cord from the wall. Do not continue using the machine in this condition. Contact your service representative.

• If metal, liquid or foreign matter falls into the machine, turn off the power switch, and unplug the power cord. Contact your service representative. Do not keep using the machine with a fault or defect.

• Do not put any metal objects or containers holding water (e.g. vases, flowerpots, glasses) on the machine. If the contents fall inside the machine, a fire or electric shock could occur.

• Do not incinerate used toner or toner cassettes. Toner dust might ignite when exposed to an open flame. Dispose of the used toner cassettes according to local regulations for plastics.

CAUTION:

• Keep the machine away from humidity and dust. A fire or an electric shock might occur.

• Do not place the machine on an unstable or tilted surface. If it topples over, it could cause injury.

• When you move the machine, unplug the power cord from the wall outlet to avoid fire or electric shock.

• When the machine is not be used for a long time, unplug the power cord.

• When you pull out the plug from the socket, grip the plug to avoid damaging the cord and causing fire or electric shock.

• If you use the machine in a confined space, make sure there is a continuous air turnover.

• Do not reuse stapled paper. Do not use aluminium foil, paper containing carbon or any other conductive paper. Otherwise, a fire might occur.

• When removing misfed paper, or replacing the toner cassette and the cleaning pad, do not touch the fusing section because it could be very hot.

• This machine has been tested for safety using this supplier’s parts and consumables. We recommend you only use these specified supplies.

iii

Energy Star program

Energy Star

The Energy Star Guidelines intend to establish an international energy- saving system for developing and introducing energy-efficient office equipment to deal with environmental issues, such as global warning. When a product meets the Energy Star Guidelines for energy efficiency , the Partner shall place the Energy Star logo onto the machine model. This product was designed to reduce the environmental impact associated with printing equipment by means of energy-saving features such as Low Power mode.

• Low Power Mode This machine automatically lowers its power consumption 15 minutes after the last printing job has been completed. To exit Low Power mode, press any key on the operation panel. The machine returns to the ready condition in about 22 seconds. To change the low Power delay, see page 105.

As an Energy Star partner , we have determined that this machine model meets the Energy Star Guidelines for energy efficiency.

Specification

Low Power Mode (Economy Mode)

Power consumption 15 W Default delay 15 min. Recovery time 22 sec.

Recycled paper

Please contact your sales or service representative for recommended recycled paper types that may be used in this machine.

Safety Information.............................................................................. i

Energy Star program .......................................................................... iv

Part Names ......................................................................................... x

Operation Panel .................................................................................. xii

1. SETTING UP

Package Contents ............................................................................... 1

Location.............................................................................................. 1

Installing the Starter Toner Cassette................................................... 2

Installing Other Hardware .................................................................. 4

Removing the Protective Sheet ...................................................... 4

Installing the Upper Paper Tray ..................................................... 4

Preparing the Output Tray.............................................................. 5

Connecting to a Computer.................................................................. 6

Choosing Where Printed Output is Delivered .................................... 7

Connecting the Telephone Line and Optional Telephone Handset .... 8

Turning On the Machine .................................................................... 9

2. GETTING ACQUAINTED

Paper and Other Media....................................................................... 10

Loading Paper..................................................................................... 11

Loading Plain Paper into the Upper Paper Tray............................. 11

Loading Small Size Paper .............................................................. 13

Loading Other Media ......................................................................... 15

Loading Envelopes......................................................................... 15

Loading Transparencies.................................................................. 15

Loading Label Paper ...................................................................... 15

Second (Additional) Printer................................................................ 16

Connecting to a Second Printer...................................................... 16

Paper Feed Unit (Option) ................................................................... 17

Paper Feed Unit Part Names .......................................................... 17

Installing the Paper Feed Unit........................................................ 17

Loading Paper into the Paper Feed Unit ........................................ 19

Changing the Paper Size ................................................................ 20

Specifying the Paper Size............................................................... 20

Installing the Paper Size Indicator ................................................. 21

Selecting the Paper Source............................................................. 22

Upgrading Memory ............................................................................ 23

3. PRINTING AND SCANNING

Setting up............................................................................................ 25

Installing the Software Drivers ...................................................... 25

Features You Can Access From the Printer Driver............................. 27

Using the Second Printer (Additional Printer) ................................... 28

Printing to the Second Printer ........................................................ 28

4. FAXING

Switching between Fax Operation and Copy Operation Mode.......... 29

Entering Characters on the Operation Panel ...................................... 30

Entering Numbers .......................................................................... 30

Entering Letters, Symbols and Spaces ........................................... 30

Deleting Characters and Moving the Cursor.................................. 31

Setting up............................................................................................ 32

Please Read This First .................................................................... 32

Connecting to the Telephone Line.................................................. 32

Storing your Own Name/TTI ......................................................... 33

Setting the Dial Mode .................................................................... 34

Storing your Own Fax Number...................................................... 36

Setting the Date and Time.............................................................. 38

Turning Summer Time (Daylight Saving Time) on/off.................. 39

Sending Faxes..................................................................................... 40

How to Send a Fax ......................................................................... 40

Entering Pauses and Tones in Fax Numbers .................................. 42

Entering Pauses .................................................................... 42

Entering Tones ..................................................................... 42

Redialling a Number ...................................................................... 43

Automatic Redial............................................................................ 43

Cancelling Automatic Redial ............................................... 43

Cancelling Transmission of a Fax.................................................. 44

Receiving Faxes ................................................................................. 45

Choosing a Reception Mode .......................................................... 45

FAX Model .......................................................................... 45

TEL Model ........................................................................... 45

Switcing between FAX Mode and TEL Mode..................... 46

Receving calls in TEL Mode................................................ 46

Screening out Unwanted Faxes with Authorized Reception.......... 46

Turning Authorized Reception on/off .................................. 47

Cancelling Reception of a Fax ....................................................... 48

Making T elephone Calls..................................................................... 49

Faxing During a Telephone Call .................................................... 49

Sending a Fax During a Telephone call ............................... 50

Receving a Fax During a Telephone call ............................. 50

Monitoring the Line while Dialling with On Hook........................ 51

Remote Change .............................................................................. 51

Storing Fax and Telephone Numbers ................................................. 53

Quick Dials..................................................................................... 53

Storing Quick Dials.............................................................. 54

Editing Quick Dials.............................................................. 55

Clearing Quick Dials............................................................ 57

Name Dials..................................................................................... 58

Storing Name Dials.............................................................. 58

Deleting Name Dials............................................................ 60

Dialling with Name Dials .................................................... 61

Reports and Lists ................................................................................ 62

Printing the Journal ........................................................................ 62

Printing the Dial List ...................................................................... 63

Transmission Result Report ........................................................... 63

Error Report.................................................................................... 64

Power Failure Report ..................................................................... 64

Unauthorized Call Report............................................................... 64

Advanced Features ............................................................................. 65

Making Machine Sounds Louder or Quieter.................................. 65

Sending Faxes Over Unreliable Lines-Slow (4800bps) ................. 66

RDS ................................................................................................ 67

Page Header.................................................................................... 67

Changing On/Off Settings.............................................................. 67

vii

5. COPYING

Making a Copy ................................................................................... 69

Making Multiple Copies..................................................................... 72

Reduction and Enlargement ............................................................... 73

To Set the Reduction Factor ........................................................... 73

To Set the Enlargement Factor ....................................................... 74

Zoom (In 1% Increments) .................................................................. 75

To Use Zoom .................................................................................. 75

Adjusting the Copy Image.................................................................. 76

To Select the Resolution/Photo Setting .......................................... 76

To Adjust the Image Density.......................................................... 77

Sorting Output .................................................................................... 78

Sorting Copying ............................................................................. 78

6. TROUBLESHOOTING

General ............................................................................................... 80

Printing and Copying.......................................................................... 80

Printing ............................................................................................... 81

Copying and Faxing ........................................................................... 82

Scanning ............................................................................................. 83

Error Messages ................................................................................... 84

When the Receive File Indicator is Lit............................................... 87

Clearing a Paper Misfeed ................................................................... 88

Clearing a Feed in the Main Unit ................................................... 88

Clearing a Misfeed in the ADF ...................................................... 90

Clearing a Misfeed in the Optional Paper Feed Unit ..................... 90

When Paper Will Not Feed............................................................. 91

7. USER MAINTENANCE

Daily Maintenance ............................................................................. 93

Replacing the Toner Cassette and the Cleaning Pad .......................... 94

Storage................................................................................................ 97

Paper............................................................................................... 97

Toner Cassette ................................................................................ 97

viii

8. TECHNICAL REFERENCE

Printing the Help List ......................................................................... 98

Customising Default Settings with the User Parameters.................... 99

Changing the User Parameters ....................................................... 99

User Parameter Switch Summary ..................................................100

Function List.......................................................................................103

Selecting the Language ......................................................................104

Economy Mode .................................................................................. 105

Changing the Economy Mode........................................................ 105

9. SPECIFICATIONS........................................................................ 106

Index............................................................................................... 109

Part Names

Automatic Document Feeder (ADF)

Holds up to 10 sheets of paper for automatic feeding. Place originals face down.

Document guides

Slide the left guide to fit the size of the paper you are feeding.

Front unit

Operation panel

Key panel for controlling the machine.

Upper paper tray

Holds up to 100 sheets of plain paper.

Original guide

Guides the original correctly into the machine. Make sure your original fits under this guide.

Lower output slot

Copy and printing output comes out here when the ADF is pushed down, copie, prints and faxes are delivered here face-up.

Power switch

Turns the machine on and off.

Output bin

When the ADF is pushed up, output is delivered here face-down.

Document output tray

Scanned documents are delivered here.

Upper tray extension

Extend to support originals.

Small size paper feed access panel

This panel can be lowered to provide easier handling when printing on or copying to small size paper.

SIMM cover

Open this cover when you want to install a SIMM and expand memory.

GENERAL

DESCRIPTION

Power socket

Second (Additional) Printer port

You can connect a second printer to this port.

Computer port

Connect your computer here.

TEL/LINE

Connect your telephone line and optional handset here.

Operation Panel

D E

Note

Be sure to panel the protective seet from the operation panel.

1 Display

Messages and prompts appear here.

2 Fax/Copy key

Press to switch between fax operation mode and copy operation mode. The indicators to the left of this key show which mode the machine is currently in.

3 Numeric keypad

Use these keys to enter the number of copies, dial a fax number or specify values.

4 Clear key

Press to delete the character to the left of the display cursor. When the cursor is located at the far left position, pressing this key deletes all of the input characters (when programming functions only).

5 Start key

Press to start copying or begin sending or receiving a fax.

6 Stop key

7 Economy Mode/Clear

Press this key to interrupt the current operation and return the machine to the standby state. To reset printer mode, hold down this key for at least 3 seconds.

Modes key

Pressing this key clears any selected settings to their defaults and cancels the ongoing operation. Hold down this key for more than about 3 seconds to turn Economy mode on or off.

☛

Economy Mode, see page 105.

8 Economy Mode indicator

Lights when Economy mode is turned on.

9 Help/Function key

Use to print the Help List. Press once and enter a number for access to various function settings.

☛

Printing the Help List, see page 98.

xii

0A9

GENERAL

DESCRIPTION

0 Zoom keys

In copy mode, press these keys to fine-tune the preset reduction and enlargement ratios. Also use to select function settings and navigate the function menus.

A OK key

Press to enter values or execute an operation when prompted by a message on the display.

B Original Type Select key

Press to select a setting that best matches your copy original or fax document.

☛

Image Type, see page 76.

C Density key

Press to make copies/faxes lighter or darker. Select Auto Image Density to let the machine choose a suitable setting.

D Check Display indicator

Blinks to alert you to read a message on the display.

E Busy indicator

Lights during a fax operation and when making telephone calls.

F PC Interface indicator

Lights while the machine is receiving data from a connected computer.

G Sort/Memory Copy key

Press to change order in which your copy sets are delivered.

☛

Sorting Output, see page 78.

H Reduce key

Press to reduce the size of an image when copying.

☛

To Set the Reduction Factor, see

page 73.

I Enlarge key

Press to enlarge the size of an image when copying.

☛

T o Set the Enlargement Factor, see

page 74.

xiii

J Paper Select key

Press to select the copy paper size. When the optional paper feed unit is installed, press to switch between paper sources.

K Receive File indicator

Lights to let you know there is received fax data in memory that could not be printed for some reason.

☛

Substitute Reception, page 45.

L Quick Dial keys

In fax operation mode, press one of these keys once to recall a fax or telephone number you have stored beforehand. In copy operation mode, these keys have different uses.

☛

Quick Dials, see page 53.

M Reception Mode key

Press to choose whether the machine should answer all calls automatically.

☛

Choosing the Reception Mode, see

page 45.

N Name key

Press to recall a fax or telephone number stored in a Name Dial.

☛

Name Dials, see page 58.

O Pause/Redial key

Press this key in fax standby mode to recall the last number dialled. While entering a fax number, press this key to enter a pause (shown on the display as a hyphen).

P On Hook Dial key

Press this key to establish a connection with the telephone line connected to the machine for dialing.

☛

On Hook, see page 51.

xiv

OPN

Q Second Printer key

Press this key to select between printing to this machine (indicator off), and printing to a second printer connected to the machine (indicator on).

GENERAL

DESCRIPTION

This page is intentionally blank

xvi

1. SETTING UP

Package Contents

Make sure that all of the items shown in the Package Contents sheet that comes with the machine are included.

WARNING

Make sure the wall outlet is near the machine and freely accessible so that in event of an emergency it can be unplugged easily.

Do not put any metal objects or containers holding water (e.g. vases, flowerpots, glasses) on the machine. If the contents fall inside the machine, a fire or electric shock could occur .

CAUTION

Keep the machine away from humidity and dust. A fire or an electric shock might occur. Do not place the machine on an unstable or tilted surface. If it topples over , it could cause injury. If you use the machine in a confined space, make sure there is a continuous air turnover.

Location

Environment

Acceptable Recommended

Temperature 10 to 35°C (50 to 95°F) 15 to 25°C (59 to 77°F) Humidity 15 to 80% 30 to 70%

• The machine must be level within 3mm (0.11") both front to rear and left to right.

Locations to Avoid

• Areas exposed to direct sunlight or strong light (more than 2000 lux).

• Areas exposed to cool or heated air (from air conditioners, heaters etc.). Sudden temperature changes can cause condensation to form inside the machine.

• Areas where the machine might be subjected to frequent strong vibration.

• Areas higher than 2500m (8,221 feet) above sea level.

Machine Clearance

Place the machine near the wall outlet, providing minimum clearance as shown.

1. SETTING UP

SETTING UP

Installing the Starter Toner Cassette

1 Raise the document trap.

2 Lift up the tabs located on the sides

of the machine and open the front unit.

Hold the starter toner cassette by its

handle, and remove it from its vinyl bag.

CAUTION

Keep all plastic bags out of the reach of children.

Important!

Be sure to hold the starter toner cassette by its handle.

Note

Keep the vinyl bag for later repackaging when necessary.

Handle

Holding the starter toner cassette by its

handle, gently shake it side to side 5 or 6 times to evenly distribute the toner inside.

Important!

Be sure to hold the starter toner cassette by its handle.

Look inside the machine and note the

locations of the arrows that indicate the toner cassette guides on either side.

Make sure the plastic pins (marked with

” in the illustration next to step 3)

“

on either side of the starter toner cassette slide along the guides inside the machine.

Note

Be sure to hold the starter toner cassette by its handle.

To close the front unit, press down firmly but gently on both sides of it until the front unit closes and clicks securely into place.

Note

Background gray cast is sometimes evident just after installing a new toner cassette.

Lower the ADF as shown.

SETTING UP

1. SETTING UP

SETTING UP

Installing Other Hardware

Removing the Protective Sheet

Open the ADF cover (1) and then re-

move the protective sheet (2).

Close the ADF cover and make sure it

locks securely into place.

Installing the Upper Paper Tray

Look at the rear of the machine and

note the locations of the slots for insertion of the upper paper tray on both sides.

To install the upper paper tray, press

down on both sides of the tray, making sure that it is inserted as far as it will go.

Note

Paper will not be fed correctly into the machine if the upper paper tray is not inserted all the way in.

Preparing the Output Tray

Pull out the output tray extension as

shown.

SETTING UP

1. SETTING UP

SETTING UP

Connecting to a Computer

Important!

Make sure that the power of both the machine and your computer is turned off

before making the connection.

Plug one end of the provided parallel

cable into the lower port on the side of the machine, and secure it in place as shown in the illustration.

Note

• The machine must be connected to a computer for printing.

• Use the cable that comes with the machine to connect to your computer.

Connect the other end of the parallel

cable to your computer’s parallel printer port.

SETTING UP

Choosing Where Printed Output is Delivered

Where printed output is delivered depends on the position of the ADF.

When the ADF is in the lower position, copies, prints and incoming faxes are delivered faceup at the lower output slot. Sheets stack in reverse order.

1. SETTING UP

When the ADF is in the upper position, prints and receving faxes are stacked face-down and in the correct order in the output bin.

Important!

To avoid paper jams, do not move the ADF once printing begins.

SETTING UP

Connecting the Telephone Line and Optional Telephone Handset

There are two similar sockets located at the rear of the machine.

• LINE – the telephone line connection

• TEL – for an optional handset when sharing the line with a telephone

Plug the line cable into the LINE socket

at the rear of the machine.

Connect the other end of the line cable

to your telephone line wall socket.

If you have the optional telephone handset, now do the following:

Plug the telephone handset cable into

the TEL socket at the rear of the machine.

Connect the other end of the telephone

handset cable to your telephone.

Note

If you wish to also be able to receive incoming telephone calls, you must set the Reception mode to Telephone.

☛

Choosing a Reception Mode, see page 45.

Turning On the Machine

WARNING

• Only connect the machine to the power source described on the inside of the front cover .

• Avoid multi-wiring.

• Do not damage, break or make any modifications to the power cable. Do not place heavy objects on it, pull it hard or bend it more than necessary. These actions could cause an electric shock or fire.

• Do not plug or unplug the power cable with your hands wet. Otherwise, an electric shock might occur.

SETTING UP

Important!

Whenever you turn on the machine, make sure that no paper is loaded befor ehand.

Attach the power cable to the machine

and plug the other end into an outlet.

Turn on the machine.

Note

You can select your preferred language used on the operation panel and on reports.

☛

Selecting the Language, see page 104.

1. SETTING UP

2. GETTING ACQUAINTED

Important!

☛ The default display language is English. For how to change to your preferred

language, see page 104.

Paper and Other Media

The machine supports printing on the following types of paper/media from the upper paper tray. Refer to the following pages for details.

Paper/Media type (Paper size) Display Page A4 (210mm × 297mm) A4 p.11 A5 (148mm × 210mm) A5 p.11 F4 (81/4" × 13") 81/4 × 13 p.11 Letter (81/2" × 11") Letter (81/2 × 11) p.11 Legal (81/2" × 14") Legal (81/2 × 14) p.11 C5 Envelope (162mm × 229mm) C5 Env p.13, 15 C6 Envelope (114mm × 162mm) C6 Env p.13, 15 DL Envelope (110mm × 162mm) DL Env p.13, 15

Envelopes Plain paper

Transparencies p.15 Label paper p.15

Note

Do not attempt to use the following types of paper: wrinkled or creased paper, curled or rolled paper, paper containing carbon, carbon-backed paper, coated paper, onion skin or other very thin paper.

CAUTION

Do not reuse stapled paper. Do not use aluminium foil, paper containing carbon or other conductive paper. Otherwise, a fire might occur.

GETTING ACQUAINTED

Loading Paper

After you have set up the machine you need to load paper then specify the paper size using the procedure below.

Important!

When loading paper into the upper paper tray, do not load mor e than 100 sheets of

plain paper (80 g/m2 or 20 lb). Overloading the upper paper tray can cause misfeeds.

Loading Plain Paper into the Upper Paper Tray

Fan the stack of paper to make sure that

all pages are free and are not sticking together . The upper paper tray holds up to 100 sheets of plain paper (80 g/m or 20 lb).

Straighten up all four sides of the stack

by tapping them on a desk or tabletop.

2. GETTING

ACQUAINTED

Set paper into the upper paper tray.

Make sure that the top of the stack is not higher than the limit mark on the tray guide.

Squeeze the tray guide and slide it

against the edge of the stack.

GETTING ACQUAINTED

Press .

Note

If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size.

Press .

Press . Then press or

until the correct paper size

appears.

When the correct paper size is on the dis-

play , press

. If the paper feed unit (option) (page 17) is installed, you can also select its paper size at this time.

Note

Do not carry out any operations while “Registered” appears on the display.

Prt Help List

Function no.: _

61 Tray Pap.Size

Tray guide OK?

A4 ?

Registered

6 Others

Press to return to the standby

display .

Tip

If the paper feed unit (option) is not installed and the machine is in copy

operation mode, you can press

in place of in step

. Next, skip step 6 and 7, and jump

directly to step

GETTING ACQUAINTED

Loading Small Size Paper

Note

We recommend that you always feed small size paper vertically with the shorter edge feeding into the machine first.

Remove all paper before loading small

size paper in the upper paper tray.

Open the small size paper feed access

panel on the back of the machine by unlatching it as shown in the illustration. Opening the small panel makes it easy to handle small size paper.

Set paper into the upper paper tray.

Make sure that the top of the stack is not higher than the limit mark on the tray guide.

2. GETTING

ACQUAINTED

After setting the paper into the tray , raise

the small panel until it snaps securely into place.

GETTING ACQUAINTED

Press .

Note

If the paper feed unit (option) is installed, refer to page 19 for details on how to specify the paper size.

Press .

Press . Then press or

until the correct paper size

appears. When the correct paper size is on the

display, press

Prt Help List

Function no.: _

61 Tray Pap.Size

Tray guide OK?

A5 : ?

Registered

Note

6 Others

Do not carry out any operations while “Registered” appears on the display.

Press to return to the standby

display .

Tip

If the paper feed unit (option) is not installed and the machine is in copy operation mode, you can press

in place of in

step and jump directly to step

. Next, skip step 6 and 7,

Important!

Be sure to specify the paper size again befor e copying, printing or r eceiving faxes onto A4 or Letter size paper. If you do not, you will not be able to receive faxes.

GETTING ACQUAINTED

Loading Other Media

Use the following procedur es to load envelopes, transparencies, and label paper .

Loading Envelopes

Load up to 5 envelopes at a time using the same procedure for loading small size paper on page 13.

• Insert envelopes print side up with the stamp position as shown.

• Envelope flaps should be securely folded down, so the envelope is “closed”. This is especially important when printing on envelopes with adhesive on the flaps because heat generated during the printing process can cause the adhesive to melt and get on rollers.

☛ Refer to the paper select operation on page 14.

2. GETTING

ACQUAINTED

Loading Transparencies

Load only one transparency at a time using the plain paper loading procedure on page 10 for large transparencies, and the small paper loading procedure on page 13 for small transparencies.

☛ Refer to the paper select operation on page 12 for large transparencies or

page 14 for small ones.

Loading Label Paper

Load only 10 sheets of label paper at a time using the plain paper loading procedure on page 11.

☛ Refer to the paper select operation on page 12.

GETTING ACQUAINTED

Second (Additional) Printer

This machine features a port for connecting a second printer. When connected, press the key to switch between the two printers.

Note

Make sure that the power of your computer is turned off before making the con-

nection.

Connecting to a Second Printer

T urn off both the machine and your sec-

ond printer.

Connect one end of a parallel interface

cable to your second printer. Connect the other end of the cable to

the second printer port, securing it in place with the screws.

Note

• Only use a standard IEEE 1284 compliant 36-pin parallel cable.

☛ Using the second printer, see page 28.

GETTING ACQUAINTED

Paper Feed Unit (Option)

This section describes how to install the paper feed unit (option) and how to load paper in it. Addition of a paper feed unit provides you with a second paper source that holds up to 250 sheets of A4 or Letter size paper.

Important!

Make sure that machine power is turned off and that the power cor d is unplugged

from the power socket before installing the paper feed unit.

Paper Feed Unit Part Names

1 Front guide 2 Side guide 3 Limit mark 4 Paper size indicator 5 Connector 6 Corner guides 7 Metal plate

Installing the Paper Feed Unit

Remove all the packing tapes from the

paper feed unit and pull the paper tray out of the unit.

After removing all tapes and cardboard

from inside of the paper tray , insert the tray back into the machine until it locks into place. Locate the paper feed unit where you plan to use the machine.

2. GETTING

ACQUAINTED

Note

Be sure to place the paper feed unit on a level surface.

GETTING ACQUAINTED

The machine has handholds at the lo-

cations shown in the illustration. Note that the illustration shows the machine as viewed from above.

• This illustration shows the handhold location on the right side of the machine.

• This is the handhold location on the left side of the machine.

Carefully lower the machine onto the

paper feed unit, making sure that the dowels on the paper feed unit fit into holes in the bottom of the machine properly.

CAUTION

When lifting the machine, make sure your hands are at the locations indicated by “*” in the illustration. This protects against pinching your fingers between the machine and paper feed unit.

Note

After the above installation, attach the power cord to the machine and plug the

other end into an outlet. ☛ Refer to page 8 for details. ☛ Loading Plain Paper in to the Upper Paper Tray, see page 11.

GETTING ACQUAINTED

Loading Paper into the Paper Feed Unit

You can load either A4 or Letter size paper into the paper feed unit. Refer to page 20 for details on how to change the positions of the paper guides inside of the tray to match the type of paper you are using.

Pull out the paper tray and remove it

from the paper feed unit.

Press down on the metal plate in the

bottom of the paper tray until the plate locks into place with a “click”.

2. GETTING

ACQUAINTED

Up to 250 sheets of plain paper (80 g/m

or 20 lb) can be inserted into the paper tray as shown in the illustration. Make sure that the top of the stack is not higher than the limit mark on the side fence.

Note

Make sure the leading corners of the paper fit under the corner guides.

Slide the paper tray back into the pa-

per feed unit until it locks into place.

GETTING ACQUAINTED

Changing the Paper Size

Use the following procedure to set the positions of the paper guides inside the paper tray for either A4 or Letter paper.

Squeezing in on both sides of the front

guide, slide it to the correct position for the desired paper size.

Squeezing in on both sides of the side

guide, slide it to the correct position for the desired paper size.

Important!

Whenever you change the paper size, be sure to also specify the paper size using the procedure below.

Specifying the Paper Size

After you install the paper feed unit (option), you can select between the upper paper tray and the paper feed unit as the paper source, and specify the size of paper in the paper feed unit.

Press .

Prt Help List

Function no.: _

61 Tray Pap.Size

GETTING ACQUAINTED

Press .

Note

The actual message that appears on the machine's display depends on the paper source you last used. If "Upper Tray?" appears, pr ess

or to display the "Lower Tray?" message before proceeding with step 4.

Press . Then press or

until the correct paper size

appears.

When the correct size is on the display ,

press

Note

Do not carry out any operations while “Registered” appears on the display.

Lower Tray?

A4 ?

Registered

6 Others

2. GETTING

ACQUAINTED

Press to return to the standby

display .

Installing the Paper Size Indicator

Remove the paper size indicator (1).

Positioning the indicator so the side that shows the paper size you are using (A4 or Letter) is facing outwards, insert it into the front of the paper tray (2).

GETTING ACQUAINTED

Selecting the Paper Source

Press until the desired pa-

per source appears.

100% U 01

The upper paper tray is selected when "U" is on the display , and the paper feed unit is selected when "L" is on the display.

100% L 01

GETTING ACQUAINTED

Upgrading Memory

You can install a Single Inline M emory Module (SIMM) to upgrade the onboard memory of the machine. The machine is shipped from the factory with a 4MB SIMM which can be replaced with an 8MB, 16MB or 32MB SIMM. Use the following procedure to install an 8MB, 16MB or 32MB SIMM.

Note

The following are the r equired specifications for a SIMM used with this machine: 72-pin, 60ns, Extend Date Out (EDO), parity/non-parity.

Important!

Make sure you touch some gr ounded metal object with your hand to discharge any electrostatic charge from your body before handling the SIMM.

Turn off the machine.

2. GETTING

ACQUAINTED

Remove the SIMM cover located on the

left side of the machine.

Pull apart the hooks on the both sides

of the SIMM board that hold it in place.

SIMM

GETTING ACQUAINTED

Carefully lift out the currently installed

SIMM board.

Angle the new SIMM board as shown in

the illustration, and insert it down into the slot. Gently rock it back and forth until you hear it snap into place.

Important!

Make sure the SIMM board is oriented correctly when you insert it into the slot.

Make sure the hooks on the sides of the

SIMM board snap securely into place.

Replace the cover by inserting its tabs

into the holes provided, as shown in the illustration.

SIMM

3. PRINTING AND SCANNING

When connected to a compatible PC, you can use this machine as a high performance laser printer and black and white scanner.

Important!

• Make sure that your PC parallel port is set to ECP. If it is not, please consult your PC manual on how to change it.

Note

• For information on PC hardware and software requirements, please read the README file on the CD.

• Printer drivers are provided for both Windows® 95/98 and Windows® 3.1, but the scanning feature requires Windows® 95/98.

Setting up

Before you can start printing and scanning you need to the following if y ou have not done so already:

• Connect the machine to your PC

• Install the software drivers on your PC

Installing the Software Drivers

Follow the steps below to install the printer/scanner drivers on your PC.

Switch the machine on.

Make sure the machine is connected to your PC and paper is loaded in

the upper paper tray.

☛

Connecting to a computer, see page 6.

☛

Loading Paper, see page 11.

Insert the provided software CD into your CD-ROM drive.

3. PRINTING AND SCANNING

PRINTINGAND SCANNING

Do one of the following according to your operating system:

• Windows® 95/98

Run the setup application. For example, if your CD-ROM is assigned to D, run “D:\Scanin\Setup.exe”.

• Windows® 3.1

First copy the disk images under the directory named “3.1” on the CD-ROM to floppy disks. Then insert the first floppy disk into your floppy disk drive and run “install.exe”.

Note

You cannnot install from CD-ROM under Windows 3.1. Only the printer driver will be installed under Windows 3.1.

Follow the instructions that appear on the display.

For detailed information on how to print and scan from your PC, please refer to the online help provided.

PRINTINGAND SCANNING

Features You Can Access From the Printer Driver

Printer Driver Contents

■ Paper Defaults

Paper size : Size, Measurement Unit Page orientation : Portrait, Landscape Output : Copies, Print in reverse order Paper source : Source About

■ N-Up Printing

Select a Layout Option : Normal, Reduce for N-up printing

(Print page borders ; 2 pages up/sheet ; 4 pages up/sheet)

■ Document

Document Type Settings

Automatic Photo Desktop High Speed Business

Graphics Mode Raster Raster GL/2 Raster Raster Font Resolution(dpi) 600 600 600 300 600 Graphics Resolution High High High High High Halftone Screening Screening Screening Screening Dithering

Job Settings : True Type Mode, Name

(Grayscale) Publishing Draft Graphics

■ Configuration

Device Configuration : Feeder ; Toner Save Mode ; Time-out

■ Fonts

Font Manager (To add printer fonts)

■ Overlays

Overlay Assignments : None, All pages, Odd/Even pages, First/Other pages Cover/Divider page Overlays Create New Overlay Manage Overlays : Get files from other sources to use as overlays, Send created overlays

to other sources, Rename overlays, Remove overlays

Important!

After printing a large number of pages, wait a few minutes before turning off the

machine.

Note

Be sure to use online help and Read me file of the printer driver to get the most out of all the printer features and functions.

3. PRINTING AND SCANNING

PRINTINGAND SCANNING

Using the Second Printer (Additional Printer)

Use the following procedure to switch between this machine and a second printer when a second printer is connected.

Important!

If the second printer has a bi-directional mode, make sure you turn it off.

☛ Refer to page 15 for details on connecting a second printer.

Printing to the Second Printer

Press . The Second Printer

indicator lights.

Important!

Whenever you change printers, be sure to also change to the appropriate printer driver on your computer.

Note

While the Second Printer Indicator is lit, print data from your computer passes through the machine to the second printer.

Perform the required print operation

with the application you are using.

4. FAXING

Y our machine is furnished with superior faxing capabilities and wide a range of powerful fax features. Here are some of the things you can do:

• Send and receive fax messages

• Store fax numbers you often use and recall them with a single key press

• Redial the previous fax number

• Share your fax line with a telephone

• Keep track of machine usage through printed reports

• Customise default settings to suit your requirements

Note

Please read the Setup section before you start. It explains how to set up the fax feature to suit your needs.

Switching between Fax Operation and Copy Operation Mode

This machine has two modes: fax operation mode and copy operation mode. You can still receive fax messages when the machine is in copy operation mode, but if you wish to send a fax you must make sure the machine is in fax operation mode. To switch back and forth between copy operation mode and fax operation mode, press .

The Fax and Copy indicators indicate which mode the machine is curr ently in.

Note

When the machine automatically switches to Economy Mode, all indicators turn off. Press any key to exit Economy mode.

☛ Economy Mode, see page 105. ☛ You can select the default mode the machine starts in. See User Parameters on

page 100.

4. FAXING

FAXING

Entering Characters on the Operation Panel

Entering Numbers

Enter digits when dialling inputting or fax numbers, specifying function codes, or registering various information, such as your own fax number.

To enter digits - , press the appropriate key on the numeric keypad. E.g. to enter the number 12345678, press

12345678

☛ Entering Pauses and Tones in Fax Numbers, see page 42.

Entering Letters, Symbols and Spaces

When the display asks you enter a name, you can use the numeric keypad to enter characters and symbols. To enter a character, press the appropriate key on the numeric keypad until the character appears. Then press the key to move the cursor forward.

Press this key repeatedly To enter these characters:

1 A B C 2 a b c Ä ä D E F 3 d e f G H I 4 g h i J K L 5 j k l M N O 6 m n o Ñ Ö ñ ö P Q R S 7 p q r s T U V 8 t u v Ü ü W X Y Z 9 w x y z * [Space] . - 0 + ? / : * % & ! ( ) [ ] #

”

Note

Some special characters in lower case appear identical in upper case on the display due to space limitations. These characters are printed correctly on lists and reports.

Deleting Characters and Moving the Cursor

When entering names and storing numbers:

• To delete the character to the left of the cursor, press .

Note

If the cursor is at the far left of the display, pr essing deletes the whole name and number.

• To move the cursor left, press the key.

• To move the cursor right, press the key.

FAXING

4. FAXING

FAXING

Setting up

Please Read This First

Before you can send or receive faxes you must connect the machine to a telephone line and store the following settings:

☛ Own Name/TTI, see page 33. ☛ Dial Mode, see page 34. ☛ Own Fax Number, see page 36. ☛ Date and Time see page 38.

In addition, you may wish to adjust the following:

☛ Selecting the Language, see page 104. ☛ Summer Time (Daylight Saving Time) see page 39. ☛ The volume of sounds the machine makes, see page 65.

If you wish to share the line with a telephone handset, you may need to change the reception mode.

☛ Choosing a Reception Mode, see page 45.

Connecting to the Telephone Line

There are two similar sockets located at the rear of the machine.

• LINE—the telephone line connection

• TEL—for an optional handset when sharing the line with a telephone

Insert the line cable into the LINE socket at the rear of the machine.

Connect the other end of the line cable to your telephone line.

FAXING

Storing your Own Name/TTI

Store your name or name of your organisation. When you send a fax, this identification appears at the top of the page when printed at the other end. It is also shown on the other party’s display during communication. It can be up to 32 characters long.

☛ Entering Characters on the Operation Panel, see page xii,29. ☛ If you do not want this identification printed on faxes you send, see Page Header

on page 67.

Press .

Enter your name or name of your

organisation.

E.g. press

Note

To clear the entire setting, make sure the cursor is at the far left position then press

Prt Help List

Function no.: _

16 Own name/TTI

XYZ CO.

4. FAXING

Press to clear the setting, or press

to cancel this operation

Delete?

FAXING

Press . The display opposite will

flash briefly on the display and then the

Registered

function menu will reappear.

Note

Do not carry out any operations while “Registered” appears on the display.

Do one of the following:

• Enter another function number.

• Press to return to standby mode.

1 Set up

Setting the Dial Mode

Specify the type of telephone line you are using (tone or pulse dial). If you are unsure of what this should be, please consult your line provider. If your machine is behind a PABX, you should also provide the following details:

• The PABX number that gives you an outside dial tone— You can enter 0, or a value between 01 and 99 (00 is not possible).

• The PSTN access method. This will depend on your locale and the PABX system you are using.

The machine will not function correctly if these settings are not correct. Consult your systems administrator if you are unsure.

Press .

Press or to select

Pulse or Tone.

Prt Help List

Function no.: _

12 Dial Mode

Mode: Tone?

Mode: Pulse?

FAXING

Press .

• If the display opposite does not appear , press to finish.

Press or to select

whether your fax machine is behind a PABX.

Press .

• If you chose “No” in step 7, proceed to step

• If you chose “Yes”, proceed to step 9.

Enter the digit or digits that give you an

outside dial tone on the numeric keypad, e.g. enter 0.

You can enter 0, or a value between 01 and 99 (00 is not possible).

Note

When changing an existing setting, press to clear it, then enter the new number.

Mode: PABX? No?

Mode: PABX? Yes

1 Set up

Postline by:_

Postline by:0_

Press .

Press or to se-

lect the PSTN access method.

Three methods are available. <number>:Access the outside line by dialling the

number you entered in step Ground: Ground Start Flash: Flash Start

Method:0?

Method: Flash?

4. FAXING

FAXING

Press . The display opposite will

flash briefly on the display and then the function menu will reappear.

Note

Do not carry out any operations while “Registered” appears on the display.

Do one of the following:

• Enter another function number.

• Press Help/Function to return to standby mode.

Registered

1 Set up

Storing your Own Fax Number

Store the telephone number of the line your machine is connected to. This will appear on the other party’s display during communication and be printed on their and your own reports.

Note

In some locales you cannot store your own fax number.

If the other party is using Authorized Reception or a similar featur e to handle messages from certain senders differently , they should specify this information when registering Specified Senders on their machine.

To increase the legibility of your number, you can insert a “+” character and spaces. To enter a “+”, press . To enter a space, press .

Note

The fax number can be up to 20 digits long.

☛

Entering Numbers, see page 30.

Press .

Prt Help List

Function no.: _

FAXING

Press .

Enter your own fax number on the

numeric keypad.

E.g. press

Note

To clear the entire setting, make sure the cursor is at the far left position then press

. The display opposite will appear.

Press to clear the setting, or press

to cancel this operation.

Press .

Note

Do not carry out any operations while “Registered” appears on the display.

17 Own Fax No.

+12 3 456

Delete?

Registered

Do one of the following:

• Enter another function number.

• Press to return to standby mode.

1 Set up

4. FAXING

FAXING

Setting the Date and Time

This is printed on reports to help you keep track of machine usage.

• If you make a mistake when entering a value, press the and keys to position the cursor and enter the value again.

Press .

Prt Help List

Press .

• Press to return to standby mode.

Press .

Enter the year on the numeric keypad.

E.g. to enter the year 2000, press .

Press .

Function no.: _

11 Date/Time

Time: 01:13

Year: 99

Year: 00

Month: 02

Enter the month on the numeric keypad.

E.g. press .

Month: 05

FAXING

Press .

Day: 01

Enter the date on the numeric keypad.

E.g. press .

Day: 23

Press . The display opposite will

flash briefly on the display and then the

Registered

function menu will reappear.

Note

Do not carry out any operations while “Registered” appears on the display.

1 Set up

Do one of the following:

• Enter another function number.

• Press to return to standby mode.

Turning Summer Time (Daylight Saving Time) on/off

This feature is useful if local custom requir es advancing or setting the clock back. One minute after you turn Summer Time on, the clock advances by an hour. Similarly, one minute after you turn Summer Time off, the clock is put back an hour.

☛

For how to switch this feature on or off, see Changing On/Off Settings on page 67.

4. FAXING

FAXING

Sending Faxes

How to Send a Fax

This is the basic procedure for sending a fax message. F or detailed information and explanations of the advanced features available, see the following pages:

☛

Economy Mode, see page 105.

☛

Quick Dials, see page 53.

☛

Name Dials, see page 58.

☛

Redialling a Number, see page 43.

☛

Entering Pauses and Tones in Fax Numbers, see page 42.

Check that the standby display is shown.

• If the display is blank, press any key to exit Economy mode.

100% 01

If necessary , press to switch to

fax operation mode.

Carefully insert the document stack

face-down into the ADF until the display changes to “Dial number”.

• Make sure this message appears. If it does not, your document will not be scanned from the ADF .

Dial/Set orig.

Dial number

Adjust the scan settings if necessary.

• E.g. if your document is a photograph, press the Original Type Select key twice to select Photo 1.

Setting Use for:

[Text] Standard text [Text Fine] Detail text [Photo1] Photographs [Photo2] Mixed text and photographs

☛

To select the Resolution/Photo setting 76.

FAXING

Dial the fax number in one of the fol-

lowing ways:

• On the numeric keypad. E.g. press .

• Press a Quick Dial key with a number stored in it.

E.g. press ( ).

• Press then enter the first letter of a previously stored Name Dial. E.g. press then press until the Name Dial you require appears.

Press .

12345678_

B: XYZ CO.

ABC CO.

Dialing...

4. FAXING

FAXING

Entering Pauses and Tones in Fax Numbers

You can enter pauses and tones when dialling, or store them in Quick D ial and Name Dial numbers.

☛

Quick Dials, see page 53.

☛

Name Dials, see page 58.

●Entering Pauses

In some situations, you may need to insert a pause in fax numbers. For example:

• If your telephone line is behind a PABX (you have to dial an access code to access outside numbers), insert a pause between the access code and the telephone number.

• For international numbers, enter a pause after the country code.

T o enter a pause in a fax number , pr ess .

001-

The pause is shown on the display as a “-” character.

●Entering Tones

Some organisations offer you special services by telephone which you can access using Touch Tone or DTMF tones.

To enter a tone, press the or keys.

☛

Setting the Dial Mode, see page 34.

FAXING

Redialling a Number

The machine remembers the last fax or telephone number dialled with the numeric keys, a Quick Dial or a N ame Dial. To r edial a fax number, follow the procedure below.

Note

• If you dialled the last number with a Quick Dial or Name Dial, the number will

be displayed instead of the stored label.

• You cannot redial a number dialled with the handset keypad.

Make sure the machine is in fax opera-

tion mode.

Set your document.

Press .

Continue the standard procedure for

sending a fax.

Automatic Redial

If the machine cannot connect to the other party for some reason (e.g. the line is busy) when sending a document it will wait a while and then attempt to dial again. This will be repeated until the connection is made, or the redial count maximum is reached.

Redial in:1'29"

Note

The redial interval and count maximum vary according to your locale.

●Cancelling Automatic Redial

To cancel redialling, remove your document from the ADF.

4. FAXING

FAXING

Cancelling Transmission of a Fax

To cancel a fax transmission while dialling or during transmission, press the Stop key

Trans. canceled

and remove your document.

Note

Once a connection has been established and transmission has begun, you cannot cancel transmission of data already sent.

FAXING

Receiving Faxes

Choosing a Reception Mode

This machine has two reception modes:

• FAX mode

• TEL mode

●FAX Mode

In this mode the machine automatically answers incoming calls. When a call is received, the machine rings a few times to alert you that a message is being sent, then starts receiving and printing the message. FAX mode is ideal for a dedicated fax line.

Note

• The machine cannot switch between FAX mode and TEL mode automatically.

●TEL Mode

In this mode, the machine does not answer incoming calls automatically. The machine will continue ringing until you pick up the handset (option), or start fax reception manually. This mode is useful if you are sharing the line with a telephone. If the caller is a person, you can answer the telephone normally , but if it is a fax machine you can still receive the message.

Note

• On Hook dialling is not available in some locales.

• This mode requires someone to be near the machine to receive fax messages. If

nobody answers the call, fax messages will not be received.

☛

Receiving Calls in TEL Mode, see page 46.

4. FAXING

FAXING

●Switching between FAX Mode and TEL Mode

Press the Reception Mode key to switch between FAX mode and TEL mode.

●Receiving calls in TEL Mode

When the machine is switched to TEL mode, follow these steps to answer incoming calls.

When the machine rings, press

or lift the handset and listen.

• If you hear a voice and you lifted the habdset, continue the conversation as normal and replace the handset when finished.

• If you hear another fax machine, make sure the machine is in fax operation mode (press Fax/ Copy if necessary), then go to step 2.

Press and replace the handset.

The machine will start receiving the message.

Telephone call

Connecting ...

Screening out Unwanted Faxes with Authorized Reception

This feature lets you screen out unwanted incoming fax messages. In this manual, the fax number of another machine which you wish to allow to send you fax messages is referred to as a Specified Sender. When Authorized Reception is turned on, your machine will only receive fax messages from Specified Senders—all other incoming messages will be rejected and not printed.

FAXING

When a fax message comes in, the machine checks to see if the sender’s fax number is stored in any of the Quick Dials or N ame Dials. If it is found and you have used that Quick Dial or N ame Dial to send at least one message to that destination, the message is accepted.

Note

You can store up to 30 Specified Senders (25 Name Dials and 5 Quick Dials).

To set up your machine for Authorized Reception, you need to:

Turn Authorized Reception on.

Make sure all the Specified Sender fax numbers are stored in Quick Di-

als or Name Dials. Make sure that you have sent at least one message to all the Specified

Senders using their Name Dials or Quick Dials. After one message has been sent, the Specified Sender is enabled and you can receive fax messages from them.

Note

If you turn Authorized Reception on and omit steps 2 and 3 above, the machine will not be able to receive any fax messages.

☛

Storing, Editing and Deleting Quick Dials, see page 53.

☛

Storing and Deleting Name Dials, see page 58.

☛

Unauthorized Call Report, see page 64.

●Turning Authorized Reception on/off

Press .

Press or to adjust

the setting.

Prt Help List

Function no.: _

21 Author. RX

Mode: Off?

Mode: On?

4. FAXING

FAXING

Press . The display opposite will

flash briefly on the display and then the

Registered

function menu will reappear.

Note

Do not carry out any operations while “Registered” appears on the display.

Do one of the following.

• Enter another function number.

• Press to return to standby mode.

2 Communication

Cancelling Reception of a Fax

If for some reason you want to cancel reception of fax while it is being received, do the following.

Make sure the machine is in fax opera-

tion mode.

Press .

Recep. canceled

Note

A portion of the fax message may still be printed.

FAXING

Making Telephone Calls

If you connect an optional telephone handset, you can use the same line for both telephone calls and fax messages.

Note

If you wish to be able to receive telephone calls, be sure to select TEL mode.

☛

Choosing a Reception Mode, see page 45.

Do one of the following:

• Pick up the telephone handset and dial with the handset keypad

•

Make sure the machine is in fax operation mode, pick up the telephone handset and dial using the operation panel numeric keypad, a Quick Dial, a Name Dial or the Pause/Redial key .

• Make sure the machine is in fax operation mode, press the On Hook key and dial using a Quick Dial, a Name Dial or the Pause/Redial key. When the other party answers, pick up the telephone handset.

Note

• In some locales, On Hook dialling is not available and/or you cannot dial using a Quick Dial , Name Dial , the number keys or Redial key when the handset is lifted.

Continue your conversation as usual.

Faxing During a Telephone Call

You can also have the machine take over the line and send or receive a fax message at the end of your telephone call. This is useful when:

• The other party shares their line with a similar fax machine and you wish to send or receive a message after your conversation.

• You wish to check that the number is indeed a fax number before attempting to send your message.

Note

The other party’s machine must support this feature.

Do one of the following:

• Pick up the telephone handset and dial with the handset keypad

•

Make sure the machine is in fax operation mode, pick up the telephone handset and dial using the operation panel numeric keypad, a Quick Dial, a Name Dial or the Pause/Redial key .

Note

• In some locales, On Hook dialling is not available and/or you cannot dial using a Quick Dial , Name Dial , the number keys or Redial key when the handset is lifted.

4. FAXING

FAXING

Listen to the line.

• If a voice answers, continue your conversation as normal.

• When you wish to send a fax, listen for the fax tone of the other party, then continue from

step 3 below.

• When you wish to receive a fax, listen for the fax tone of the other party, then continue

from step 5 below.

●Sending a Fax during a Telephone Call

Make sure the machine is in fax opera-

tion mode, set your document and adjust any scan settings as required.

Press and replace the handset.

Connecting...

●Receiving a Fax during a Telephone Call

Make sure the machine is in fax opera-

tion mode.

Press and replace the handset.

Note

Fax reception is not possible while ther e is a document in the ADF.

Connecting...

FAXING

Monitoring the Line while Dialling with On Hook

This feature lets you dial a telephone number without lifting the optional external handset. You can listen to what is happening on the line through the machine’s internal speaker.

If necessary , press to switch to

fax operation mode.

Press .

Dial the telephone number using the

numeric keypad, a Quick Dial, a Name Dial or the Pause/Redial key.

If you hear a voice answer, pick up the

external handset, press and continue your conversation.

Note

To cancel the call, press .

Replace the handset when you have fin-

ished the call.

Dial/Set orig.

Dial number

12345

again

Dial/Set orig.

Remote Change

If you have set the reception mode to TEL mode and turn this feature on, you can use the telephone handset numeric keypad to start fax reception when you hear another fax machine on the line. When you hear a fax machine through the handset, press the Remote Change digit on the telephone handset twice to initiate fax reception, then replace the handset. You need to specify the Remote Change digit using when you turn this feature on with the following procedure.

4. FAXING

FAXING

Press .

Press or to turn

Remote Change on or off.

Press and do one of the follow-

ing:

• If you turned Remote Change on, go to step 7.

• If you turned Remote Change off, go to step 8.

Prt Help List

Function no.: __

32 Remote Change

Mode: Off?

Mode: On?

Change with 2

Press a digit on the numeric keypad to

select the Remote Change digit.

E.g. press .

Press . The display opposite will

flash briefly on the display and then the function menu will reappear.

Note

Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display.

Do one of the following.

• Enter another function number.

• Press to return to standby mode.

Change with 7

Registered

3 Fax Switch

FAXING

Storing Fax and Telephone Numbers

This machine provides two useful methods for storing fax and telephone numbers:

• Quick Dials

• Name Dials

Note

The maximum length of a fax number you can dial, or store in Quick Dials/Name

Dials, is 40 digits.

Quick Dials

If you often dial certain numbers, you can save time and effort by storing them in Quick Dial keys. Once stored, instead of entering a fax number directly on the numeric keypad, just press the Quick D ial key the number is stored in.

If you store a number in a Quick Dial, y ou can also give it a name up to 10 characters long. If you press a Quick Dial key when the display below is shown, the stored name will come up on the display so you can check it.

Dial/set orig.

B:XYZ CO.

You can store one fax number in each of the five Quick Dial keys labeled A-E. To check the fax numbers stored in Quick Dials, print out the Dial List.

☛

Printing the Dial List, see page 63.

☛

Name Dials, see page 58.

☛

For how to dial with a Quick Dial, see page 41 step 5.

4. FAXING

FAXING

●Storing Quick Dials

☛

Entering Characters on the Operation Panel, see page xiv.

☛

Entering Pauses and Tones in Fax Numbers, see page 42.

Press .

Prt Help List

Function no.: _

Press .

To select a Quick Dial, press a Quick

Dial key.

E.g. press to select Quick dial ( ).

Note

T o print a list of currently stor ed Quick Dials, press .

13 Quick Dial

Press Quick or

Blink

Print List

Dial List

Blink

Press Start

Then press .

Enter or edit the fax number you wish

to store with the numeric keypad.

E.g. press .

Printing...

123456789

FAXING

Press .

Enter or edit the name for this Quick

Dial.

E.g. press

Press .

Note

Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display.

B:XYZ CO._

Registered

Print List

Blink

Press Quick or

Do one of the following:

• To store another Quick Dial, go back to step 5.

• To return to standby mode, press twice.

• To access another function, press then

enter a function number.

●Editing Quick Dials

Press .

Prt Help List

Function no.: _

13 Quick Dial

4. FAXING

FAXING

Press .

Press the Quick Dial key you wish to

edit.

Print List

Blink

Press Quick or

111234567989

Press twice then press .

Note

T o clear the Lefrmost digit, pr ess . Then press .

Press .

Edit the name stored in this Quick Dial.

E.g. Press .

• To move the cursor, press or

Press .

Note

Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display.

123456789

1203456789

123456789

23456789

B:XYZ

B:AXYZ

Registered

Print List

Blink

Do one of the following:

• To edit another Quick Dial, go to step 5.

• To return to standby mode, press

twice.

Press Quick or

●Clearing Quick Dials

Press .

FAXING

Prt Help List

Function no.: _

Press .

Press the Quick Dial key you wish to

delete.

E.g. press to select Quick dial ( ).

Press .

Note

If you do not wish to clear this Quick Dial, press twice to return to standby

mode.

13 Quick Dial

Print List

Press Quick or

1112345

Delete?

Blink

4. FAXING

Press .

Press twice to return to

standby mode.

Deleted

■

FAXING

Name Dials

Name Dials ar e a handy way of storing fax numbers that you dial regularly in machine memory. When you store a number in a Name Dial, you must also give it a name up to 10 characters long. When dialling, you enter the first letter of this name to quickly find the Name Dial you require.

Office B

Y ou can store multiple N ame Dials with identical first letters and step through them to find the one you want when dialling. You can store up to 25 Name Dials.

Note

You cannot store two Name Dials with the same name.

To check which Name Dials are currently stored, print out the Dial List.

☛

Printing the Dial List, see page 64.

☛

Quick Dials, see page 54.

●Storing Name Dials

☛

Entering Characters on the Operation Panel, see page xii, 30.

☛

Entering Pauses and Tones in Fax Numbers, see page 42.

Press .

Prt Help List

Function no.: _ _

14 Name Dial

■

Enter the fax number you wish to store

with the numeric keypad.

E.g. press

Press .

Enter or edit the name for this Name

Dial.

123456789

Name:

■

FAXING

■

E.g. press

Press .

Note

• Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display.

• If a Name Dial with the same name is already stored, “Name exists” will flash on the display. Enter a different name.

Do one of the following.

• To store another Name Dial, go back to step 4.

• To return to standby mode, press

twice.

• To access another function, press

once and enter another function number.

Name:XYZ CO.

Registered

■

4. FAXING

FAXING

●Deleting Name Dials

Press .

Prt Help List

Function no.: _ _

Press .

Enter the first letter of the Name Dial

label.

E.g. press .

• If Name Dial you are looking for does not ap-

pear, keep pressing the key until it does.

E.g. press again

Note

Y ou can also sear ch through Name Dials that begin the same initial letter with the

and keys.

14 Name Dial

Delete?

Select letter

Marty

Press .

Do one of the following.

• To delete the Name Dial, press and go

to step 9.

Delete?

Deleted

Delete?

FAXING

• To cancel this operation, press ei-

ther enter another function number, or press

to return to standby mode.

Do one of the following.

• To delete another Name Dial, go to step 5.

• To return to standby mode, press

twice.

• To access another function, press

once and enter another function number.

●Dialling with Name Dials

Instead of dialling the number on the numeric keypad, do the following in fax operation mode.

☛

How to Send a Fax, see page 40.

Make sure the machine is in fax

operation mode.

Dial/Set orig.

Press .

Enter the first letter of the Name Dial

label.

E.g. press .

• If the Name Dial you are looking for does not

appear, keep pressing the key until it does. E.g. press again.

Note

Y ou can also sear ch through Name Dials that begin the same initial letter with the

and keys.

Select letter

Marty

Main Off

4. FAXING

FAXING

Reports and Lists

Printing the Journal

The Journal is a r ecord of fax messages that were r ecently sent or received by your machine. By default, it is printed automatically after every 35 communications. You can print it out whenever you wish to check on machine usage, or to find out if a communication was successful or not. The following items are included on the Journal:

• Own name—this machine’s Own name/TTI identification

• Transmission—list of recent fax transmissions from this machine

• Reception—list of recent fax messages received by this machine

• Date and Time—when the communication took place

• Address—the fax number/identification of the other party

• Duration—how long the communication took

• Page—how many pages the message contained

• Result—whether the communication completed successfully

☛

For how to turn automatic printing of the Journal on/off, see User Parameters, see page 100.

Press .

Prt Help List

Function no.: _ _

41 Journal

Press Start

Printing...

FAXING

Printing the Dial List

Print this list to check on the names and numbers of Quick D ials and Name Dials stored in the machine. Y ou can print the Dial list using the pr ocedure below , or when storing Quick Dials. The following items are included on the Dial List:

• Own name—this machine’s Own name/TTI identification

• Own fax number—this machine’s fax number

• Quick Dial—list of Quick Dial labels and numbers

• Name Dial—list of Name Dial labels and numbers

Press .

Prt Help List

Function no.: _ _

Press .

42 Dial List

Press Start

Printing...

Transmission Result Report

By default, this report is turned off. If you turn it on, this report will be printed after every fax you send. The following information is listed:

• From (Owner)—this machine’s fax number/identification

• To—the destination fax number/identification

• Page(s)—number of pages in document

• Date, Time—when the communication took place

4. FAXING

FAXING

• Duration—how long the communication lasted

• Result—whether the transmission was successful

☛

To turn automatic printing of this report on or off, see Customising Default Settings with the User Parameters, see page 100.

Error Report

By default, this report is printed automatically if a reception or transmission fails. The following information is given:

• From (Owner)—the sender’s fax number/identification

• To—the receiver’s fax number/identification

• Date, Time—when the communication failure happened

• Duration—how long the communication lasted

• Reason for error

Power Failure Report

If power is lost while sending a message, receiving a message, or while a message has been stored in memory when the Receive File indicator is lit, this report will be printed out when power is restored.

☛

When the Receive File Indicator is lit, see page 87.

Unauthorized Call Report

If you have set up Authorized R eception, and turned this report on, a report is printed if an unauthorized sender tries to send you a message. By default this report is turned off. Turn it on with the User Parameters.

☛

Authorized Reception, see page 46.

☛

User Parameters, see page 100.

The following items are recorded:

• From—the fax number/id of the sender

• Date, Time—when they tried to send the message

FAXING

Advanced Features

Making Machine Sounds Louder or Quieter

This machine makes various sounds during operation. You can adjust the volume of these sounds, or turn them off completely according to your taste. You can change the following:

• TX—the sound of a fax being sent

• RX—the sound of a fax being received

• On Hook—sounds made when using the On Hook feature

• Dialling—tones you hear after pressing Start

• Buzzer—warning beep (e.g. when cover is opened) and the sound made every time you press a key on the operation panel

• Ring—ringing sound when a call comes in

Note

On Hook is not available in some locales.

Press .

Prt Help List

Press .

Press or to make

the volume louder or quieter.

Press .

Function no.: __

31 Adjust Volume

TX: ■

TX:

■■

4. FAXING

FAXING

Repeat steps 5 and 6 for all adjust-

able volumes.

After adjusting the Ring volume and pressing

, the display opposite will appear. Now go

to step 8.

Registered

Note

Do not turn off the machine while “Please wait” or “Registered” is shown on the operation panel display.

Do one of the following:

• Enter another function number.

• Press to return to standby mode.

3 FaxSwitch

Sending Faxes Over Unreliable Lines-Slow (4800bps)

If you experience problems sending faxes due to bad telephone lines, you can reduce the speed at which your machine sends fax messages to 4800 bits per second.

Note

This setting does not affect the speed at which your machine receives faxes.

Use the following procedure to turn this feature on/off.

Press .

Prt Help List

Function no.: _ _

22 Slow(4800bps)

4800bps: No?

FAXING

Press or to adjust

the setting.

4800bps: Yes?

Press . The display opposite will

flash briefly on the display and then the

Registered

function menu will reappear.

Note

Do not carry out any operations while “Registered” appears on the display.

Do one of the following:

• Enter another function number.

• Press to return to standby mode.

2 Communication

RDS

RDS stands for Remote Diagnostic System. If your machine has a problem, a service technician can perform various diagnostic tasks over the telephone line from the service station to try and find out what is wrong. The service technician can also use this feature to change some of your machine’s settings if you request it. For this feature to work, you must turn it on before the service technician starts the RDS operation on your machine.

☛

For how to switch this feature on or off, see Changing On/Off Settings, see page 67.

4. FAXING

Page Header

By default, your TTI/Own Number appears on top of faxes you send when printed at the other end. If you wish, you can turn this feature off.

☛

For how to switch this feature on or off, see Changing On/Off Settings, see above.

☛

Storing your Own Name/TTI, see page 33.

Changing On/Off Settings

Use this procedure to turn the following features on or off:

☛

Page Header, see above.

☛

Turning Summer Time (Daylight Saving Time) on/off, see page 39.

☛

RDS, see above.

FAXING

Press .

Press or until the

setting you wish to change appears on the display.

E.g. press once.

Press .

Prt Help List

Function no.: _ _

51 Select

Page Header

Summer Time

Mode:Off?

Press or to adjust

the change.

Press . The display opposite will

flash briefly on the display and then the function menu will reappear.

Note

Do not carry out any operations while “Registered” appears on the display.

Do one of the following:

• Enter another function number.

• Press to return to standby mode.

Mode:On?

Registered

5 Select

5. COPYING

Making a Copy

You can load up to 10 sheets of plain paper (80 g/m2 or 20 lb) at a time into the Automatic Document Feeder (ADF).

Important!

Check to make sure that the ADF cover is securely closed before using it.

Before you start, make sure the machine is in copy operation mode and the display opposite is shown. To switch between copy operation mode and fax operation mode, press .

Fan the stack of originals. Never try to

place more than 10 sheets of plain paper onto the ADF.

Straighten up all four sides of the stack,

by tapping them on a desk or table top.

5. COPYING

COPYING

Carefully insert the document stack

face-down into the ADF.

Note

The side of the original to be copied should be face down.

Insert the stack of originals along the

document guide into the ADF.

Note

Insert your stack of originals into the ADF until it stops. If you do not push it right in, the machine will not detect the stack.

Make sure the upper tray extension is

pulled out.

Press to perform the copy opera-

tion.

Note

• If your original jams while being fed into

the ADF, press to cancel the operation. See page 90 for how to clear the jam.

COPYING

Originals that do not meet the following requir ements can cause paper misfeeds, and even damage the machine.

■ Requirements

• Thickness 0.05mm to 0.2mm (0.002" to 0.08")

• Weight 60 to 90 g/m2 (16lb to 24lb)

• Clear markings Markings on the originals must be clear to be read correctly.

• Uniform page size All pages should be the same size.

• Page condition A void using originals that are bent, curled, damaged, or stapled, and originals printed on coated paper, carbon paper, or photographic paper.

5. COPYING

COPYING

Making Multiple Copies

Carefully insert the document stack

face-down into the ADF.

Enter the number of copies you wish to

make using the numeric keypad.

E.g. to make ten copies, press .

Note

If your document is not scanned in even when

you press , there is a chance it is not set correctly in the ADF. Reset your document

and try again.

100% 10

Press to perform the copy opera-

tion.

Page number

Note

During the copy operation, the display shows the number of copies printed so far and that to be printed. For example, 02/10 appears while the second copy of a run of 10 copies is being printed.

P.01 02/10

Tips

• After copying finishes, press to clear any settings.

Number of copies printed so far

Number of copies to be printed

COPYING

Reduction and Enlargement

Press or to select preset reduction or enlargement factors for the copy operation.

To Set the Reduction Factor

Carefully insert the document stack

face-down into the ADF.

Press until the desired size ra-

tio appears. The sizes change in the following order.

100% → 93% → 87% → 82%

50% ← “71% A4

Press to perform the copy opera-

tion.

A5”

Note

After copying finishes, press to clear any settings.

100% 01

Ratio (%) Original ➝ Paper size 93 A little reduced. 87 A4 ➝ B5 82 B5 ➝ A5 71 A4 ➝ A5 50 Reduced by

/4.

5. COPYING

COPYING

To Set the Enlargement Factor

Carefully insert the document stack

face-down into the ADF.

Press until the desired size ratio

appears. The sizes change in the following order.

100% → 115% → 122%

200% ← “141% A5

Press to perform the copy opera-

tion.

Note

After copying finishes, press to clear any settings.

A4”

100% 01

Ratio (%) Original ➝ Paper size 115 B5 ➝ A4, B6 ➝ A5 122 A5 ➝ B5 141 A5 ➝ A4 200 A6 ➝ A4

COPYING

Zoom (In 1% Increments)

Zoom allows you to tune the preset reduction and enlargement factors to exactly the value you want. You can change the zoom factor in increments of 1%.

To Use Zoom

Setting Range

200 to 50%

Carefully insert the document stack

face-down into the ADF.

Press (decrease) or

size ratio appears.

Press to perform the copy opera-

tion.

Note

After copying finishes, press to clear any settings.

(increase) until the desired

50 to 200%

100% 01

99% 01

5. COPYING

COPYING

Adjusting the Copy Image

To Select the Resolution/Photo Setting

Carefully insert the document stack

face-down into the ADF.

Press the Original Type Select key to

specify the resolution or halftoning method for the copy operation.

A pointer (T) moves on the display to

indicate the current setting.

Choose a setting that matches your original:

Setting Use for:

[Text Fine] Copying text [Photo1] Copying photographs [Photo2] Copying mixed text and photographs

Note

If the memory size of your machine is 4MB, the machine automatically switches from Photo2 to Photo1 when you make multiple copies using the ADF.

Press to perform the copy opera-

tion.

Note

After copying finishes, press to clear any settings.

To Adjust the Image Density

Carefully insert the document stack

face-down into the ADF.

COPYING

Press the Density key to select the im-

age density.

• Select [Lighter] to make the image lighter.

• Select [Darker] to make the image darker.

Press to perform the copy operation.

Note

After copying finishes, press to clear any settings.

5. COPYING

COPYING

Sorting Output

The following example shows how output is affected by turning sorting on and off.

Important!

The sort operation requires scanning of all your originals into memory before starting the copy operation. The number of originals that can be scanned at one time depends on how much memory you have installed. Refer to page 23 for details on increasing memory capacity.

Sort Copying

Carefully insert the document stack

face-down into the ADF.

☛

How to set originals, see page 69.

Sorting is activated when the T pointer

is visible on the display above Sort/

Memory Copy . Press sorting on.

to turn

When you press to start the copy

operation, all of the originals on the ADF are scanned into memory before they are printed.

Note

After copying finishes, press to clear any settings.

COPYING

5. COPYING

6. TROUBLESHOOTING

General

Status

Nothing happens when the machine is

Power cord is not connected.

turned on.

SIMM is not installed correctly . SIMM does not meet the

required specifications.

Paper misfeeds when the machine is turned on for the first time

Paper was loaded in the machine before the machine was turned on.

after the installation.

After installing a SIMM board, the memory

SIMM does not meet the

required specifications. value that appears on the machine's display does not match the amount of memory installed.

Printing and Copying (1/2)

Status

Frequent paper misfeeds.

The upper paper tray is not

set correctly

Improper paper.

Paper is not set correctly in

the upper paper tray.

Paper is curled or damp.

Too much paper is loaded

in the machine.

Paper is loaded incorrectly .

Cause

Remedy

Correctly connect the power Cable to the machine and plug it into a outlet.

Install the SIMM correctly. Use a SIMM with the required

specifications. Remove the paper , turn the ma-

chine off and then back on. After machine initialization is complete, load the paper back into the machine.

Use a SIMM with the required specifications.

Remedy

Set the upper paper tray correctly.

Use paper of the correct size and thickness.

Realign the paper with the paper guide, and if necessary, fan the paper stack.

Uncurl the paper. Insert paper into the upper paper

tray from the least-curled side. Set paper face down if necessary . Avoid using damp paper. Remove some of the paper.

Check the paper and realign it if necessary.

Page

p.9

p.23 p.23

p.9

P.23

Page

p.4

p.10

p.11

p.11,13,19

11,13

p.11,13,19

—

p.11,15

p.11,19

Printing and Copying (2/2)

TROUBLESHOOTING

Status

Frequent paper misfeeds.

Part of the image is unclear.

Black lines on the printout.

Dark areas along the sides of the printout.

Printing

Status

Abnormal or unexpected printing results.

Parts of the image are not printed out.

Cannot print from a second printer.

Cause

Attempting to print on both

sides of the paper.

Printing onto loosely

stacked envelopes.

Misfeeding of the envelope

flap.

Toner is distributed un-

evenly in the toner cassette.

Heat damage to the toner

cassette caused by turning

off the machine too soon

after copying a large

number of pages.

T urning off the machine too

soon after printing or copy-

ing a large number of

pages.

Cause

Use of wrong cable.

Wrong printer driver settings.

Attempting to print from a DOS application at 600 dpi.

The correct paper size is not specified .

Second printer is not connected correctly.

Remedy

Print on only one side. T wo-side printing is not supported by this machine.

Flatten the envelopes to expel all air .

Make sure that envelope flaps are closed (folded down).

Remove the toner cassette, gently rock it left and right a few times, and replace it into the machine.

Replace the toner cassette.

Remedy

Use the cable that comes with this machine.

Change to the correct printer driver settings.

Change to 300 dpi.

Specify the paper size using the operation panel.

Check connections and make corrections, if necessary.

Page

p.11,19

p.15

p.94

Page

p.6

p.25

p.102

p.20

p.16

SHOOTING

6. TROUBLE-

Second printer is not selected.

Incorrect settings of the second printer driver.

Press so the indicator above it is lit.

Use the printer driver of the second printer to turn off bi-directional printing.

p.28

TROUBLESHOOTING

Copying and Faxing (1/2)

Status

Frequent original misfeeds with ADF.

Original is not set correctly . Curled original(s).

Incorrect original specifications.

Original is not fed

ADF cover is open.

from the ADF.

Document is not set correctly in ADF.

Periodic black marks on printed output.

Black and white lines

Cleaning pad is not installed .

Dirty ADF transport path. on printed output when using the ADF.

Output too light. Unclear photographic

Low contrast original.

Copying in Text Fine Mode. images.

Parts of the original image are not copied.

Cannot send or receive faxes.

The correct paper size is

not specified

The power is off.

The machine is not con-

nected to the telephone

line.

The Dial Mode settings are

not correct.

Cause

Remedy

Set the original correctly. Straighten out the original(s). Insert the original(s) from the

least-curled side. Use originals of the correct size,

thickness, and quantity. Close the ADF cover.

Set the document properly.

Correctly install the cleaning pad.

Clean the ADF transport path.

Adjust the print density. Use the Original Type Select key

to select the Photo1 or Photo2 Mode.

Specify the paper size using the operation panel.

Turn on the power. Check the line connection.

Make sure that one end of the line cable is connected to the LINE socket at the rear of the machine and the other to your telephone line socket.

Make sure you have selected the correct line type (pulse or tone). If behind a PABX, make sure the PABX settings are correct.

Page

p.39,69 p.39,69 p.39,69

p.70

p.69

p.39,69

p94

p.93

p.78 p.76

p.11,13,19

p.9

p.32

p.34

Ricoh 106 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Safety Information

Energy Star program

Contents

Part Names

Operation Panel

1. SETTING UP

Package Contents

Location

Installing Other Hardware

Removing the Protective Sheet

Installing the Upper Paper Tray

Preparing the Output Tray

Connecting to a Computer

Choosing Where Printed Output is Delivered

Turning On the Machine

2. GETTING ACQUAINTED

Paper and Other Media

Loading Paper

Loading Plain Paper into the Upper Paper Tray

Loading Small Size Paper

Loading Other Media

Loading Envelopes

Loading Transparencies

Loading Label Paper

Second (Additional) Printer

Connecting to a Second Printer

Paper Feed Unit (Option)

Installing the Paper Feed Unit

Loading Paper into the Paper Feed Unit

Changing the Paper Size

Specifying the Paper Size

Installing the Paper Size Indicator

Selecting the Paper Source

Upgrading Memory

3. PRINTING AND SCANNING

Setting up

Installing the Software Drivers

Features You Can Access From the Printer Driver

Using the Second Printer (Additional Printer)

Printing to the Second Printer

4. FAXING

Switching between Fax Operation and Copy Operation Mode

Entering Characters on the Operation Panel

Setting up

Please Read This First

Connecting to the Telephone Line

Storing your Own Name/TTI

Setting the Dial Mode

Storing your Own Fax Number

Setting the Date and Time

Turning Summer Time (Daylight Saving Time) on/off

Sending Faxes

How to Send a Fax

Entering Pauses and Tones in Fax Numbers

Redialling a Number

Automatic Redial

Cancelling Transmission of a Fax

Receiving Faxes

Choosing a Reception Mode

Screening out Unwanted Faxes with Authorized Reception

Cancelling Reception of a Fax

Making Telephone Calls

Faxing During a Telephone Call

Monitoring the Line while Dialling with On Hook

Remote Change

Storing Fax and Telephone Numbers

Quick Dials

Name Dials

Reports and Lists

Printing the Journal

Printing the Dial List

Transmission Result Report

Error Report

Power Failure Report

Unauthorized Call Report

Advanced Features