RCA 25205RE1, ViSYS 25205 User Manual

Two-Line Speakerphone

Answering System with

Call Waiting Caller ID

User’s Guide

Please read this manual before
operating this product for the
first time.

Model 25205

2

Equipment Approval Information

Your telephone equipment is approved for connection to the Public Switched Telephone Network and
is in compliance with parts 15 and 68, FCC Rules and Regulations and the Technical Requirements for
Telephone Terminal Equipment published by ACTA.

1

Notification to the Local Telephone Company

On the bottom of this equipment is a label indicating, among other information, the US number

and Ringer Equivalence Number (REN) for the equipment. You must, upon request, provide this
information to your telephone company.

The REN is useful in determining the number of devices you may connect to your telephone line

and still have all of these devices ring when your telephone number is called. In most (but not all)
areas, the sum of the RENs of all devices connected to one line should not exceed 5. To be certain
of the number of devices you may connect to your line as determined by the REN, you should
contact your local telephone company.

A plug and jack used to connect this equipment to the pr

emises wiring and telephone network
must comply with the applicable FCC Part 68 rules and requirements adopted by the ACTA. A
compliant telephone cord and modular plug is provided with this product. It is designed to be
connected to a compatible modular jack that is also compliant. See installation instructions for
details.

Notes

•

This equipment may not be used on coin service provided by the telephone company.

• Party lines are subject to state tariffs, and therefore, you may not be able to use your own
telephone equipment if you are on a party line. Check with your local telephone company.

•

Notice must be given to the telephone company upon permanent disconnection of your

telephone from your line.

•

If your home has specially wired alarm equipment connected to the telephone line, ensure the

installation of this product does not disable your alarm equipment. If you have questions about
what will disable alarm equipment, consult your telephone company or a qualified installer.

US Number is located on the cabinet bottom

REN number is located on the cabinet bottom

2 Rights of the Telephone Company

Should your equipment cause trouble on your line which may harm the telephone network,

the telephone company shall, where practicable, notify you that temporary discontinuance of
service may be required. Where prior notice is not practicable and the circumstances warrant
such action, the telephone company may temporarily discontinue service immediately. In case of
such temporary discontinuance, the telephone company must: (1) promptly notify you of such
temporary discontinuance; (2) afford you the opportunity to correct the situation; and (3) inform
you of your right to bring a complaint to the Commission pursuant to procedures set forth in
Subpart E of Part 68, FCC Rules and Regulations.

Important Information

3

The telephone company may make changes in its communications facilities, equipment,

operations or procedures where such action is required in the operation of its business and not
inconsistent with FCC Rules and Regulations. If these changes are expected to affect the use
or performance of your telephone equipment, the telephone company must give you adequate
notice, in writing, to allow you to maintain uninterrupted service.

Interference Information

This device complies with Part 15 of the FCC Rules. Operation is subject to the following two
conditions: (1) This device may not cause harmful interference; and (2) This device must accept any
interference received, including interference that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class B digital device,
pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection
against harmful interference in a residential installation.

This equipment generates, uses, and can radiate radio frequency energy and, if not installed and
used in accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation.

Privacy of Communications may not be ensured when using this product.
If this equipment does cause harmful interference to radio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:

•

Reorient or relocate the receiving antenna (that is, the antenna for radio or television that is
“receiving” the interference).

• Reorient or relocate and increase the separation between the telecommunications equipment and

receiving antenna.

• Connect the telecommunications equipment into an outlet on a circuit different from that to which

the receiving antenna is connected.

If these measures do not eliminate the interference, please consult your dealer or an experienced
radio/television technician for additional suggestions. Also, the Federal Communications Commission
has prepared a helpful booklet, “How To Identify and Resolve Radio/TV Interference Problems.” This
booklet is available from the U.S. Government Printing Office, Washington, D.C. 20402. Please specify
stock number 004-000-00345-4 when ordering copies.

Notice: The changes or modifications not expressly approved by the party responsible for compliance
could void the user’s authority to operate the equipment.

Licensing

Licensed under US Patent 6,427,009.

Hearing Aid Compatibility

This telephone system meets FCC standards for Hearing Aid Compatibility.

Important Information

4

Important InformatIon .....................2

EquIpmEnt approval InformatIon ................2

I

ntErfErEncE InformatIon ............................3

l

IcEnsIng ...................................................3

H

EarIng aId compatIbIlIty ...........................3

IntroductIon ....................................6

c

onnEctIons and sEtup .....................7

basE layout ...............................................7

p

arts cHEcklIst ..........................................8

t

ElEpHonE Jack rEquIrEmEnts ......................8

I

nstallatIon ...............................................8

I

mportant InstallatIon InformatIon ................ 8

I

nstallIng tHE pHonE ..................................9

D

ata port ........................................................12

W

all mountIng the phone ............................12

p

rogrammIng tHE tElEpHonE .....................13

D

Isplay language ............................................13

m

anually settIng the Date anD tIme ............13

h

our format ..................................................14

lCD C

ontrast .................................................14

lCD B

aCklIght ................................................14

r

Ing tone ........................................................15

k

ey tone Volume ............................................15

C

all alert tone ..............................................16

l

oCal area CoDe .............................................16

r

egIonal area CoDes .....................................17

f

lash tIme .......................................................17

n

eW Call InDICator ........................................18

o

ut-goIng announCement IntroDuCtIon ......18

o

ut-goIng announCement playBaCk ............19

o

ut-goIng announCement reCorD ...........19

r

Ing Delay ......................................................20

m

essage length ..............................................20

C

all sCreenIng................................................21

r

emote passWorD ...........................................21

W

ork hours ...................................................22

a

fter hours ....................................................22

C

onfIgure out-goIng announCement ..........23

r

estorIng the Defaults ...................................23

tElEpHonE opEratIon ......................24

tElEpHonE opEratIon.................................24

m

akIng Calls WIth the hanDset ....................24

m

akIng Calls WIth the speakerphone ...........24

m

akIng Calls WIth the optIonal heaDset .....24

m

akIng a Call on a lIne WhIle reCeIVIng a Call

on another lIne .............................................24

r

eCeIVIng Calls WIth the hanDset .................25

r

eCeIVIng Calls WIth the speakerphone .........25

r

eCeIVIng Calls WIth the optIonal heaDset ..25

r

eCeIVIng Calls sImultaneously .....................25

s

WItChIng BetWeen the speakerphone, hanDset,

anD heaDset ....................................................25

p

re-DIalIng telephone numBers ...................26

C

all tImer .......................................................26

m

ute ................................................................26

h

olD ................................................................27

Placing a call on Hold .................................... 27

R

eleasing a call fRom Hold ............................. 27

flash ...............................................................27

r

eDIal .............................................................27

V

olume ............................................................27

r

Inger Volume ................................................27

sPeakeRPHone, Handset, and Headset Volume 27

ConferenCe ......................................................28

D

o not DIsturB ..............................................28

Table of Contents

5

SEE MARKING ON BOTTOM / BACK OF PRODUCT

RISK OF ELECTRIC SHOCK
DO NOT OPEN

WARNING: TO
PREVENT FIRE OR
ELECTRICAL SHOCK
HAZARD, DO NOT
EXPOSE THIS
PRODUCT TO RAIN
OR MOISTURE.

THE LIGHTNING
FLASH AND ARROW
HEAD WITHIN THE
TRIANGLE IS A
WARNING SIGN
ALERTING YOU OF
“DANGEROUS
VOLTAGE” INSIDE
THE PRODUCT.

CAUTION: TO REDUCE THE
RISK OF ELECTRIC SHOCK, DO
NOT REMOVE COVER (OR
BACK). NO USER
SERVICEABLE PARTS INSIDE.
REFER SERVICING TO
QUALIFIED SERVICE
PERSONNEL.

THE EXCLAMATION
POINT WITHIN THE
TRIANGLE IS A
WARNING SIGN
ALERTING YOU OF
IMPORTANT
INSTRUCTIONS
ACCOMPANYING
THE PRODUCT.

CAUTION:

callEr Id ......................................29

callEr Id (cId) .......................................29

s

ummary sCreen .............................................29

r

eCeIVIng anD storIng CID reCorDs .............29

r

eVIeWIng CID reCorDs .................................29

s

aVIng CID reCorDs to memory/phone

D

IreCtory memory ..........................................30

D

eletIng a CID reCorD ..................................30

D

eletIng all CID reCorDs .............................30

D

IalIng BaCk ...................................................30

C

all WaItIng Caller ID .................................31

dIgItal answErIng systEm ..............31

dIgItal answErIng systEm ........................31

a

nsWerIng system InDICator..........................31

a

nsWerIng system on / off status CheCk ...32

p

layBaCk messages .........................................32

m

emo reCorDIng ............................................32

2-W

ay reCorDIng ..........................................33

r

emote aCCess ................................................33

Table of Contents

mEmory ........................................34

dIrEct accEss mEmory &
d

IrEctory mEmory .................................34

s

torIng a name anD numBer In memory .....34

r

eVIeWIng storeD names & numBers ...........35

C

hangIng a storeD name or numBer ...........35

s

torIng the last numBer DIaleD ...................35

s

torIng a pause ..............................................35

D

IalIng a storeD numBer...............................36

C

haIn DIalIng ..................................................36

D

eletIng all DIreCtory memory ....................37

a

uto Redial funCtIon .....................................37

otHEr InformatIon .........................38

EnHancEd full duplEx spEakErpHonE ......38

p

rEsEt EqualIzEr .....................................39

d

Isplay mEssagEs .....................................39

t

roublEsHootIng guIdE .............................40

g

EnEral product carE ..............................41

a

ccEssorIEs ..............................................41

warranty InformatIon ...................42

warranty assIstancE ...............................42

l

ImItEd warranty ....................................43

IndEx .............................................45

6

CAUTION: When using telephone equipment, there are basic safety instructions that
should always be followed. Refer to the IMPORTANT SAFETY INSTRUCTIONS provided
with this product and save them for future reference.

Your Caller ID phone stores and displays specific information, provided by your local
telephone company, to subscribers of Caller ID or similar caller identification services.

Your Caller ID phone enables you to:

•

Identify callers before you answer the phone.

• View the time and date of each incoming call.

• Record up to 100 Caller ID messages sequentially.

• Know who called while you were away.

To get the most from your new phone, we suggest that you take a few minutes right now
to read through this user’s guide.

IMPORTANT: In order to use this unit, you must subscribe to either the standard Name/
Number Caller ID Service or Caller ID with Call Waiting Service. To know who is calling while
you are on the phone, you must subscribe to Caller ID with Call Waiting Service.

Introduction

7

Base Layout

Menu

button

Delete

button

Exit

button

New Call
indicator

Sel/Save

button

Connections and Setup

Format

button

4/CID

(Caller ID button)

3/DIR

(directory

button)

5/6

(volume +/- buttons)

DND (Do Not

Disturb button)

Auto Redial button

Flash button

Store button

Confer

(conference button)

Hold button

Line 1/2

buttons

Headset

button

Preset EQ

button

Mute

button

Dial

button

Speaker

button

Microphone

# Pause

button

Answer L1/L2 buttons

Memo/

Record
button

Play/Stop

button

16 One Touch

Dial buttons

8

Handset cord

Line cords

AC power adaptor

Modular telephone

line jack

Wall plate

Base

Handset

Parts Checklist

Make sure your package includes the following items:

Telephone Jack Requirements

To use this phone, you will need one RJ14C two-line jack
or two RJ11C single line jacks, which might look like the
one pictured here, installed in your home/office.

Installation

Important Installation Information

• Never install telephone wiring during a lightning storm.

• Never touch uninsulated telephone wires or terminals, unless the telephone line has

been disconnected at the network interface.

•

Use caution when installing or modifying telephone lines.

• Never install telephone jacks in wet locations unless the jack is specifically designed

for wet locations.

Connections and Setup

Desktop Pedestal

9

Installing the Phone

1. Choose an area near an electrical outlet and
telephone wall jack. Your phone should be placed
on a level surface, such as a table top or desk.

2.

Install 4 AAA-size alkaline batteries (not

included) for back up power in the event of a
power failure.

CAUTION: Unit will not work if electrical power
fails and batteries are depleted or not installed.
Therefore it is important that you replace them
when “REPLACE BATTERY” shows in display
in order to maintain unit operation. As a
precaution, you may want to write down any
stored information you do not want erased.

• Open the battery compartment door located on
the bottom of the phone by inserting a flathead
screw driver into the battery door latch area and
gently tilting the screw driver away from the
battery door to release the latch.

• Insert the batteries as shown on the diagram
inside the battery compartment.

• Snap the battery compartment door back into
place.

I

MPORTANT: If you are not going to use the
telephone for more than 30 days, remove the
batteries because they can leak and damage the unit.

3. Connect the AC power adaptor to an electrical
outlet and the DC connector to the back of the
base.

CAUTION: To reduce risk of personal injury,
fire, or damage use only the 5-2719 power
adaptor listed in the user’s guide. This power
adaptor is intended to be correctly orientated
in a vertical or floor mount position.

Connections and Setup

10

5. Connect the telephone line cords:

Connections and Setup

3

4

5

6

4. Attaching the Desktop Pedestal:
A. Turn the phone over so that the bottom of the base is facing up

and the end with data port and line jacks is pointing away from
you.

B

. Turn the desktop pedestal so that the side with four rectangle

rubber feet is facing you.

C. Insert the tabs on the pedestal into the two lower slots on the

bottom of the base, then push the pedestal downward until the
tabs on the top of the pedestal snap (lock) into place.

11

If you have two telephone lines installed on a single jack, plug one end of the straight
telephone line cord into the jack marked LINE 1+2 on the back of the base. Plug the other
end into the 2-line wall jack.

If you have two separate telephone line jacks, plug one telephone line cord into the jack
marked LINE 1+2 and another cord into the jack marked LINE 2. Plug the other end of
each line cord into separate wall jacks.

Connections and Setup

NOTE: To use two lines, you must have two telephone lines with unique telephone numbers.
If you only have one telephone line, this phone will still operate, but only as a single line
telephone.

6.

Connect the handset cord:

Plug one end of the coiled handset cord into the side of the base and the other end into
the jack on the handset, and place the handset in the cradle.

7.

Check for a dial tone. Lift the handset and listen for a dial tone. If you hear a dial

tone, the phone is properly installed.

12

Data Port

This phone has a DATA PORT jack to connect an auxiliary phone device, such as a fax
machine, computer modem, answering system, or even a cordless phone.

The DATA PORT switch on the back of the phone controls the DATA PORT jack so you can
choose line 1 or line 2.

Use the DATA PORT jack to hook up your fax machine, for example, and then set the DATA
PORT switch to 2 in order to receive faxes on the phone number for line 2.

Connections and Setup

If you are talking to someone on line 2 and want them to fax something to you, change
the DATA PORT switch to 1 and give him the phone number for line 1. Your fax machine
can now receive calls on line 1.

IMPORTANT: Be sure to switch the fax machine back to the normal line when you are done
because outside callers who may not know that you have multiple lines will not be able to
reach your fax machine if they dial the normal fax line.

Wall Mounting the Phone

1. Remove the desktop stand from the base of the phone if it is already attached to the
base unit.

2.

Thread the AC adaptor cord through the cord channel on the bottom of the phone.

3. Connect the line cord to the wall jack and the phone.

4. Slip the mounting circles on the bottom of the phone over the wall plate posts and
firmly slide the unit down into place.

5.

Plug the AC adaptor cord into the power outlet.

13

Programming the Telephone

Display Language

You may set the display language to English, French, or Spanish. The default is English.

1. Press the Menu button.

2.

Use the 5 or 6 button to scroll to DISPLAY SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 button to scroll to LANGUAGE.

5.

Press the Sel/Save button.

6.

Use the 5 or 6 button to select the language.

7.

When finished, press the Sel/Save button to save. To start over, press the button to

return to the DISPLAY SETTING menu and repeat step 4.

Manually Setting the Date and Time

NOTE: If you do not manually set the time and date, it is automatically set when you receive
your first Caller ID call. The unit resets the hour and minute each time a call is received.

1.

Press the Menu button.

2.

Use the 5 or 6 button to scroll to DISPLAY SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 button to scroll to TIME & DATE.

5.

Press the Sel/Save button.

6.

Use the 5 or 6 button to scroll to the desired Month.

7.

Press the Sel/Save button to save. The cursor moves to the Date field.

8.

Use the 5 or 6 button to select the Date.

9.

Press the Sel/Save button to save. The cursor moves to the Hour field.

1

0. Use the 5 or 6 button to select the Hour and AM/PM.

1

1. Press the Sel/Save button to save. The cursor moves to the Minute field.

12.

Use the 5 or 6 button to select the Minute.

13. Press the Sel/Save button to save. The cursor moves to the Day field.

14. Use the 5 or 6 button to select the Day (from Monday to Sunday).

15. Press the Sel/Save button to save. To start over, press the Exit button to return to the
DISPLAY SETTING menu and repeat step 4.

Connections and Setup

14

Hour Format

You can set the clock for either 12-hour or 24-hour (military) format. The default is 12
hour.

1.

Press the Menu button.

2.

Use the 5 or 6 button to scroll to DISPLAY SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to HOUR FORMAT.

5.

Press the Sel/Save button.

6.

Use the 5 or 6 to scroll between 12 HOUR and 24 HOUR.

7.

Press the Sel/Save button to save. To start over, press the Exit button to return to the

DISPLAY SETTING menu.

LCD Contrast

1. Press the Menu button.

2. Use the 5 or 6 button to scroll to DISPLAY SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 button to scroll to LCD CONTRAST.

5.

Press the Sel/Save button.

6.

Use the 5 or 6 button to adjust the LCD contrast.

7.

Press the Sel/Save button to save. To start over, press the Exit button to return to the

DISPLAY SETTING menu.

LCD Backlight

1. Press the Menu button.

2. Use the 5 or 6 button to scroll to DISPLAY SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 button to scroll to LCD BACKLIGHT.

5.

Press the Sel/Save button.

6.

Use the 5 or 6 button to select AUTOMATIC or ALWAYS ON.

Connections and Setup

15

NOTE: If you select the option AUTOMATIC, the LCD will be turned on during incoming call
or when a button is pressed. If you select the option ALWAYS ON, the LCD backlight will
become always turned on.

7. Press the Sel/Save button to save. To start over, press the Exit button to return to the
DISPLAY SETTING menu.

Ring Tone

The ringers for all lines may be set independent of one another.

1. Press the Menu button.

2.

Use the 5 or 6 button to scroll to SOUND SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 button to scroll to RING TONE.

5.

Press the Sel/Save button.

6.

Press 3 or 4 to select L1 or L2 for ring tone change.

7.

Then, use the 5 or 6 button to scroll to the tone selection. There are 7 ring tones

from which you can select from.

8.

Press the Sel/Save button to save. To start over, press the Exit button to return to the

SOUND SETTING submenu and repeat step 5.

Key Tone Volume

1. Press the Menu button.

2. Use the 5 or 6 button to scroll to SOUND SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 button to scroll to KEY TONE VOL.

5.

Press the Sel/Save button.

6.

Use the 5 or 6 button to scroll to OFF, Low or High.

7.

Press the Sel/Save button to save. To start over, press the Exit button to return to the

SOUND SETTING menu.

Connections and Setup

16

Call Alert Tone

When the call alert tone is turned ON, you hear a call alert tone when you are on the
phone and you receive a call on the other line. If you prefer to have incoming calls not
interrupt or disturb your ongoing conversation, set the Call Alert Tone to OFF. The default
is ON.

1.

Press the Menu button.

2.

Use the 5 or 6 button to scroll to SOUND SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 button to scroll to CALL ALERT.

5.

Press the Sel/Save button.

6.

Use the 5 or 6 button to scroll to ON or OFF.

7.

Press the Sel/Save button to save. To start over, press the Exit button to return to the

SOUND SETTING menu.

Local Area Code

1. Press the Menu button.

2. Use the 5 or 6 button to scroll to PHONE SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 button to scroll to AREA CODE.

5.

Press the Sel/Save button. ENTER DIGITS is displayed.

6.

Use the touch-tone pad to enter your area code.

NOTE: If you make a mistake, press Delete to clear all three digits and re-enter the area
code. Or use the 3 or 4navigation button to go to the incorrect digit, and retype in the
correct one.

7.

When finished, press the Sel/Save button to save. To start over, press the Exit button

to return to the PHONE SETTING menu and repeat step 4.

Connections and Setup

17

Regional Area Codes

Depending on your area, you may need to set regional area codes. These are needed in
order for the phone to determine the number format to display when a valid CID signal is
received. Calls received that match any of the regional area codes display as 10 digits. If
the number is not displayed correctly, the phone may not be able to dial back the number.
You can store up to 6 regional area codes.

You may need to use this feature if you have:

• Multiple ar

ea codes

• Overlapping area codes

• Areas that require 10-digit dialing.

1. Press the Menu button.

2.

Use the 5 or 6 button to scroll to PHONE SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 button to scroll to REGIONAL CODE.

5.

Press the Sel/Save button.

6.

Use the 5 or 6 to scroll to desired code #.

7.

Use the touch-tone pad to enter the code. Press Delete to clear and re-enter all three

digits. Or

use the 3 or 4 navigation button to go to the incorrect digit, and retype in

the correct one.

8. When finished, press the Sel/Save button to save and return to REGIONAL CODE.

Flash Time

Depending on the services you have with the phone company, you may need to adjust the
flash timing. It can be set to 100ms or 600ms. The default is 600ms.

1.

Press the Menu button.

2.

Use the 5 or 6 to scroll to PHONE SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to FLASH TIME.

5.

Press the Sel/Save button.

6.

Use the 5 or 6 to scroll to the desired setting.

7.

Press the Sel/Save button to save. To start over, press the Exit button to return to the

PHONE SETTING menu.

Connections and Setup

18

New Call Indicator

1. Press the Menu button.

2. Use the 5 or 6 button to scroll to PHONE SETTING.

3. Press the Sel/Save button.

4. Use the 5 or 6 button to scroll to NEW CALL LED.

5. Press the Sel/Save button.

6. Use the 5 or 6 button to select on or off.

NOTE: If you select ON, the New Call Indicator will flash after the phone receives a new
caller ID. If it is OFF, the New Call Indicator will stay at OFF status even if a new caller ID is
received.

7. Press the Sel/Save button to save. To start over, press the Exit button to return to the

PHONE SETTING menu.

Out-Going Announcement Introduction

There are many OGAs for each line and for different purposes.
DEFAULT:

The pre-recorded message “Please leave a message after the tone” is

an invite for the caller to leave message.

PERSONAL:

It is empty when powered up for the first time. You have to record it if

you don’t want to use the DEFAULT OGA.

ANNOUNCE

It is empty when powered up for the first time. You have to record

it ONLY: before using it for answering. When ANNOUNCE ONLY
is selected under CONFIG OGA, the unit will use this OGA as an
answering announcement and will not record incoming message.

WORK HOURS:

It is empty when powered up for the first time. You have to record it

before using it for answering. When TIMED is selected under CONFIG
OGA, the unit uses WORK HOURS OGA and AFTER HOURS OGA in
accordance to the time that was programmed Work and After hours.

AFTER HOURS: It is empty when power

ed up for the first time. You have to record

it before using it for answering. When TIMED is selected under
CONFIG OGA, unit uses WORK HOURS OGA and AFTER HOURS OGA in
accordance to the time that was programmed Work and After hours.

Connections and Setup

19

Out-Going Announcement Playback

1. Press the Menu button.

2. Use the 5 or 6 to scroll to ANSWERING SYS.

3. Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to OGA PLAYBACK.

5. Press the Sel/Save button.

6.

Use the | or } to scroll to L1 or L2.

7.

Then use the 5 or 6 to scroll to desired OGA to be played.

DEFAUL

T
PERSONAL
ANNOUNCE ONLY
WORK HOURS
AFTER HOURS

8. Press the

Sel/Save button to start playback.

9.

When playback finishes, it will stop automatically. Or press the Exit button to stop

playback. When playback stops, it returns to OGA PLAY menu.

Out-Going Announcement RECORD

1. Press the Menu button.

2. Use the 5 or 6 to scroll to ANSWERING SYS.

3. Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to OGA RECORD.

5. Press the Sel/Save button.

6.

Use the | or } to scroll to L1 or L2.

7.

Then use the 5 or 6 to scroll to desired OGA to be recorded.
PERSONAL
ANNOUNCE ONL

Y
WORK HOURS
AFTER HOURS

Connections and Setup

20

8. Press the Sel/Save button to start recording. Speak within 6 inches away from the Mic

located under Speaker button.

9.

Press Sel/Save again to stop recording.

1

0. The OGA is played automatically for your verification. It will then return to the OGA
REC menu to start over or to record another OGA.

Ring Delay

This feature allows you to set number of rings before the unit answers the incoming call.

1. Press the Menu button.

2.

Use the 5 or 6 to scroll to ANSWERING SYS.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to RING DELAY.

5.

Press the Sel/Save button.

6.

Use the | or } to scroll to L1 or L2.

7.

Then use 5 or 6 to scroll to the desired ring delay - 2, 3, 4, 5, 6 rings, TOLL SAVER.

For TOLL SAVER selection, the unit will answer on the 3rd ring if new voice messages
have been recorded or on the 5th ring if there are no new voice messages.

8.

Press the Sel/Save button to save. To start over, press the Exit button to return to the

ANSWERING SYS menu.

Message Length

This is to limit the length of the incoming caller’s message.

1. Press the Menu button.

2.

Use the 5 or 6 to scroll to ANSWERING SYS.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to MESSAGE LENGTH.

5.

Press the Sel/Save button.

6.

Use the | or } to scroll to L1 or L2.

7.

Then use 5 or 6 to scroll desired option - 1 MINUTE, 2 MINUTES or NO LIMIT.

8.

Press the Sel/Save button to save. To start over, press the Exit button to return to the

ANSWERING SYS menu.

Connections and Setup

21

Call Screening

When Call Screening is turned on, you are able to listen to the caller while they are
leaving a message.

1.

Press the Menu button.

2.

Use the 5 or 6 to scroll to ANSWERING SYS.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to CALL SCREENING.

5.

Press the Sel/Save button.

6.

Use the 5 or 6 to scroll to ON or OFF.

7.

Press the Sel/Save button to save. To start over, press the Exit button to return to the

ANSWERING SYS menu.

Remote Password

The 3-digit remote password is required for remote access functions, and it prevents
unauthorized access to your answering system.

1.

Press the Menu button.

2.

Use the 5 or 6 to scroll to ANSWERING SYS.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to REMOTE PASSWD.

5.

Press the Sel/Save button.

6.

Enter the 3 digits code. Press Delete to clear all 3 digits. The default password is 0 0 0.

7.

Press the Sel/Save button to save. To start over, press the Exit button to return to the

ANSWERING SYS menu.

Connections and Setup

22

Work Hours

This will allow you to program the start time for the work hour.

1. Press the Menu button.

2.

Use the 5 or 6 to scroll to ANSWERING SYS.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to WORK HOURS.

5.

Press the Sel/Save button.

6.

Use the 5 or 6to scroll to desired work start Hour.

7.

Press the Sel/Save button to save. The cursor moves to the Minute field.

8.

Use the 5 or 6to scroll to desired work start Minute of the hour.

9.

Press the Sel/Save button to save. The cursor moves to ANNOUNCE ONLY - Y/N

selection.

1

0. Press the Sel/Save button to save. To start over, press the Exit button to return to the
ANSWERING SYSmenu.

After Hours

This will allow you to program the start time for After Hours.

1. Press the Menu button.

2.

Use the 5 or 6 to scroll to ANSWERING SYS.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to AFTER HOURS.

5.

Press the Sel/Save button.

6.

Use the 5 or 6to scroll to desired after work start Hour.

7.

Press the Sel/Save button to save. The cursor moves to the Minute field.

8.

Use the 5 or 6to scroll to desired after work start Minute of the hour.

9.

Press the Sel/Save button to save. The cursor moves to ANNOUNCE ONLY - Y/N

selection.

1

0. Press the Sel/Save button to save. To start over, press the Exit button to return to the
ANSWERING SYS menu.

Connections and Setup

23

Configure Out-Going Announcement

1. Press the Menu button.

2. Use the 5 or 6 to scroll to ANSWERING SYS.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to CONFIG OGA.

5.

Press the Sel/Save button.

6.

Use the | or }to scroll to L1 or L2.

7.

Then use the 5 or 6to scroll to desired OGA for answering.

DEFAUL

T
PERSONAL
ANNOUNCE ONLY
TIMED (this is for WORK HOURS and AFTER HOURS OGAs)

8. Press the

Sel/Save button to save. To start over, press the Exit button to return to the

ANSWERING SYS menu.

NOTE: After the call is answered, if the TIMED option is selected, the unit announces the
WORK HOURS OGA and AFTER HOURS OGA according to the time set in the weekday time.
On Saturdays and Sundays, the unit announces AFTER HOURS OGA.

Restoring the Defaults

This feature allows you to reset all the menu settings to the original default settings.

1. Press the Menu button.

2.

Use the 5 or 6 to scroll to RESTORE SETTING.

3.

Press the Sel/Save button.

4.

Use the 5 or 6 to scroll to YES.

5

. Press the Sel/Save button to save. To start over, press the Exit button to return to the

Main Menu.

Connections and Setup

24

Telephone Operation

Making Calls with the Handset

1. Pick up the handset and the phone automatically selects an open line.

2. Wait for a dial tone.

3. Dial a phone number.

4. Hang up the handset when finished.

Making Calls with the Speakerphone

1. Press the Speaker button and the phone automatically selects an open line.

2. Wait for a dial tone.

3. Dial a phone number.

4. When you are finished, press the Speaker button again.

Making Calls with the Optional Headset

1. Connect a headset to the headset jack on the right side of the base.

2. Adjust the headset to rest comfortably on top of your head and over your ear.

3. Move the microphone to approximately 2 to 3 inches from your mouth.

4. Press the Headset button, and the phone automatically selects an open line.

5.

Wait for a dial tone.

6. Dial a phone number.

7. When you are finished, press the Speaker button again.

NOTE: To converse while using the headset, the handset must be placed in the cradle.

Making a Call on a Line while Receiving a Call on Another Line

If Line 1 is ringing and the corresponding indicator is flashing; it is still possible to make a
call on Line 2.

1.

Press the Line 2 button. This will automatically enable the speakerphone (you may

now lift the handset or press the Headset button if another mode is desired).

2.

Dial a phone number.

3. When finished; hand up the handset, or press the Speaker or Headset button

depending on the mode you are using.

Telephone Operation

25

Receiving Calls with the Handset

When the phone rings, the corresponding line indicator flashes rapidly.

1. Pick up the handset (your phone automatically selects the ringing line).

2. When you are finished, hang up the handset.

Receiving Calls with the Speakerphone

When the phone rings, the corresponding line indicator flashes rapidly.

1. Press the Speaker button. The speakerphone turns on and automatically selects a line.

2.

When you are finished, press the Speaker button again.

Receiving Calls with the Optional Headset

When the phone rings, the corresponding line indicator flashes rapidly.

1. Press the Headset button, and the phone automatically selects the line using

the headset.

2.

When finished, press the Headset button again.

NOTE: Whether you are making or receiving a call, the caller is disconnected if you press
another line without putting the call on hold first.
NOTE: To converse while using the headset, the handset must be placed in the cradle.

Receiving Calls Simultaneously

When the phone rings on both lines simultaneously, the line indicators flash rapidly.

1. Press the corresponding line button. This will automatically enable the speakerphone

(you may now lift the handset or press the Headset button if another mode is
desired).

2.

When finished; hand up the handset, or press the Speaker or Headset button

depending on the mode you are using.

Switching Between the Speakerphone, Handset, and Headset

To switch to the speakerphone, press Speaker. The speakerphone indicator turns on.
To switch to the handset, pick up the handset. The speakerphone or headset turns off.
To switch to the headset, press Headset. The headset indicator turns on. Place the handset

in the cradle.

Telephone Operation

26

Pre-Dialing Telephone Numbers

Pre-dialing lets you enter, check, and edit a telephone number before engaging the line.
There are several ways to pre-dial a telephone number:

•

Manually enter the telephone number, or

• Press one of the 16 One Touch dial buttons, or

• Press DIR,

followed by the 5 or 6 button to search the phone book memory.

• Press CID,

followed by the 5 or 6 button to scroll the CID memory,

Then -

1.

Press the Dial button. The phone automatically selects a line and turns on the

speakerphone.

2.

Dial the number showing in the display.

NOTE: To enter a pause when pre-dialing, press the PAUSE button twice. (displays as “P”,
for example: 9P555-1234).

Call Timer

During a phone conversation, a built-in call timer displays the length of the call in
minutes and seconds. When the call is finished, total time shows in the display for about
10 seconds. A call is timed even while it is on hold.

Mute

To have a private, off-line conversation, use the MUTE feature. The party on the telephone
line cannot hear you. A conversation can be muted during speakerphone, handset, or
headset use.

1.

Press Mute. The mute indicator turns on.

2.

Press Mute to cancel and return to your phone conversation.

NOTE: Switching modes from speakerphone to handset or headset cancels mute.

Telephone Operation

27

Hold

Placing a Call on Hold

1. Press the Hold button. The indicator for the line on hold flashes blue.

2. Hang up or press another line button.

Releasing a Call from Hold

Press the line button for the call on hold. The phone automatically goes into
speakerphone mode.

NOTE: If you want to change modes, lift the handset to switch to the handset, or press the
Headset button to use the headset.

Flash

Use the Flash button to activate custom calling services such as Call Waiting, which is
available through your local telephone company.

Redial

To quickly redial the last number you dialed (up to 32 digits):

1. Pick up the handset, or press the Speaker or Headset button.

2.

The line is selected automatically.

3. Wait for a dial tone.

4. Press the Auto Redial button.

Volume

The ringer, speaker, and handset/headset volumes can be set independently. Your
telephone is preset but may be set to individual taste.

Ringer Volume

While the phone is in idle mode, press the Vol + or Vol - button to enter the ringer
volume menu. You may choose from Level 1 to Level 6, or OFF.

1.

Press the 3 and 4 button to select L1 or L2.

2.

Use the Vol + or Vol - button to adjust the ring volume. The phone generates a

2-second long sample ring at the select setting for loudness verification.

Speakerphone, Handset, and Headset Volume

While using the phone press the Vol + or Vol - buttons to set the volume to a
comfortable level. The phone stores the setting when you release the button.

Telephone Operation

28

Conference

This feature lets you connect two calls to make a conference call.

To connect with two calls:

1. Make a call and stay in talk mode.

2. Press the Hold button.

3.

Press another line button to answer or make a second call.

4. When the second call connects, press Confer.
To disconnect one line, press the line button for the party you want to continue talking

with and the other party is automatically disconnected.
To disconnect both lines, hang up the handset or press the Speaker button if you are

using the speakerphone or press the Headset button if you are using the headset.

To keep both parties on-line but talk to one party:

1.

Press the Hold button to place both lines on hold.

2.

To talk with one caller, press the corresponding line button. The other line remains on

hold.

3.

To resume the conference call with both lines, press the Confer button.

Do Not Disturb

This feature disables an incoming call ring, within the time duration you selected. You can
program the Do Not Disturb duration.

1.

While the handset is on the cradle, press the DND button. The DND indicator flashes.

2.

Use the 5 or 6 button to select the duration. You may choose from 15 minutes, 30

minutes, 45 minutes, 1 hour, or 2 hours and increase the duration by 1 hour intervals
up to 24 hours.

3.

Press the Sel/Save button to save your selection.

4.

When the Do Not Disturb function is on, the DND indicator flashes. To turn off Do Not

Disturb, press the DND button.

NOTE: When Do Not Disturb is On, you will still receive a ringing line indication, CID
information, and New Call indicators.

Telephone Operation

29

Caller ID (CID)

Summary Screen

The summary screen shows the current time, current date and number of new calls to be
reviewed. It is displayed until any button is pressed. Within 60 seconds of receiving a new
call, the new caller information is displayed and the blue NEW CALL indicator flashes.

NOTE: The number of new calls is displayed until all new calls have been reviewed.

Caller ID

12/31 12:43 A
L1: 01 NEW CALLS
L2: 02 NEW CALLS
L2 RINGER OFF

Time

Date

Number of

New calls

Receiving and Storing CID Records

This unit receives and displays information transmitted by your local phone company. This
information can include the phone number, date, and time; or the name, phone number,
date, and time. The unit stores up to 100 call records for later review. When the call log is
full, a new call automatically replaces the oldest call. NEW appears in the display for calls
received that have not been reviewed.

Reviewing CID Records

• Press the CID button to enter the CID review menu, then use the 5 or 6 buttons to

scroll through the call records.

NOTE: When you scroll to the start/end of the list, END OF LIST appears in the display.

12/31 12:43 A

12/31 12:43 A NEW

L1: 01 NEW CALLS
L2: 02 NEW CALLS
L2 RINGER OFF

JOHN SMITH
L1: 327-555-2325

CID phone

number

CID name