PolyCom Visual Concert FX User Guide

Visual Concert FX User Guide

VS4000 User’s Guide

April 2002 Edition

Important Information

electronic or mechanical, for any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing includes translating into another language or format.

As between the parties, Pol ycom, In c. retai ns ti tle to, and o wne rship of , al l prop rie tary ri ghts wi th respect to the soft ware contained within i ts products. The soft ware is protected by United States copyright laws and inte rnat ional treaty provision. Therefore, you must treat the software like any other copyrighted material (e.g. a book or sound recording).

Warning

This is a Class A product. In a domestic environ ment, this product may cause radio interference in which case the user may be required to take adequate measures.

Installation must be performed in acc o rdance with all rele van t national wiring rul es. The socket outlet to whi ch thi s a pparat us is conne cted mu st be in stall ed nea r the eq uipment and

must always be readily accessible.

Other Restrictions

You shall not and shall not allow any third party to 1) decompile, disassemble, or otherwise reverse engineer or attempt to reconstruct or discover any source code or underlying ideas or algorithms of the software by any means whatsoever or 2) remove any product.

Trademark Information

Polycom®, ShowStation®, and the Polycom logo design are registered trademarks, and ViewStation™ and Visual Concert™ are trademark of Polycom, Inc. in the United States and various other countries. ADTRAN® is a regist ered trademark and Expert ISDN™ is a trademark of ADTRAN, Inc. All other trademarks are the property of their respective owners. Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc. is not responsible for printing or clerical errors. Information in this document is subject to change without notice.

Patent Information

The accompanying product is protected by one or more U.S. and foreign patents and patents pending held by Polycom, Inc.

Warranty

Polycom, Inc. warrants its products to be free of defects in materials and factory workmanship for a period of twelve (12) months from dat e of purchase. This wa rranty does n ot apply to damage to products resulting from accident, misuse, service or modification by anyone other than a Polycom, Inc. authorized service facility/dealer. The warranty is limited to the original purchaser and is not transferable. Any liability of Polycom, Inc. or its suppliers with respect to the product or the performance thereof under any warranty, negligence, strict liability or other theory will be limited exclusively to product repair or repl acemen t as provi ded ab ove. Except f or the f oregoi ng, the product is provided “as is” without warranty of any kind including without limitation, any warranty of merchantability or fitness for a particular purpose. The entire risk of the quality and performance of the software programs contained in the system is with you.

Limitation of Remedies and Damages

Polycom, Inc., its agents, employees, suppliers, dealers and other authorized representatives shall not be responsible or liable with respect to the product or any other subject matter related thereto under any contract, negligence, strict liability or other theory for any indirect, incidental, or consequential damages, including, but not limited to loss of information, business, or profits.

The law of certain states or nations does not permit limitation or exclusion of implied warranties and consequential damages, so the above limitati ons, discla imer s, or excl usion may no t ap ply to you. This warranty gives you special legal rights. You may also have other rights that vary by state and nation.

Regulatory Notices-U.S.A and Canadian Requirements

FCC Notice

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1) This device may not cause harmful interference, and (2) This device must accept any interference received, including interferences that may cause

undesired operation.

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC R ules. These li mits are designe d to provid e reasonable pr otection against harmful interfer ence when t he eq uipment is operat ed in a commerci al en vironment . Th is equipment generates, uses, and can rad iate radio frequency energy and , if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

In accordance with part 15 of the FCC rules, the user is cautioned that changes or modifications not expressly approved by Polycom Inc. coul d void the user’s autho rity to operat e the equipment.

Installation must be performed in acc o rdance with all rele van t national wiring rul es.

Industry Canada (IC )

This class A digital apparatus complies with Canadian ICES-003. Cet appareil numerique de la classe A est conforme a la norme NMB-003 du Canada.

Regulatory Notices-EEA Requirements

This product has been marked with the CE mark. This mark indicates compliance with EEC Directives 89/336/EEC and 73/23/EEC. A full copy of the Declaration of Conformity can be obtained from Polycom Ltd., 270 Bath Road, Slough, SL1 4DX, United Kingdom.

Contents

Introduction to Visual Concert FX

Overview.......................................................................................................... 1

What’s in the Box ............................................................................................. 2

System Requirements............... ...... ....... ...... ....... ...... ....... ...... ...... .................... 2

ViewStation Software.......................................................................... 2

VGA Display Settings.......................................................................... 3

Installing Visual Concert FX

Installation Instructions..................................................................................... 5

Connect Visual Concert FX to the ViewStation FX ............................. 5

Update the ViewStation FX Software.................................................. 6

Connect Visual Concert FX to the Computer...................................... 6

VGA Display Connection Configurations ............................................ 6

Display Option Settings.................................................................................... 7

Set the Presenter’s Computer Display Options................................... 7

Set the ViewStation FX Display Options............................................. 8

Using Visual Concert FX

Visual Concert FX Operation ........................................................................... 11

Sending and Stopping Presentati ons..... ............................................. 11

Selecting a Visual Concert FX or a PowerPoint Presentation............. 13

Resetting Visual Concert FX............................................................... 13

ViewStation FX Remote Control Functionality .................................... 14

ViewStation FX Display Troubleshooting......................................................... 15

Display Options................................................................................... 15

Troubleshooting the VGA Output Display ........................................... 15

VGA Input Calibration ............................................................ 15

VGA Output Resolution and Frequency................................. 16

Contents

Visual Concert FX User Guide vi www.polycom.com

Introduction to Visual Concert FX

Overview

Visual Concert™ FX is a peripheral device that is designed with ultimate ease of use in mind, and allows unprecedented collaborative capability with the ViewStation™ FX and VS4000 videoconferencing systems.

Visual Concert FX transmits live output in real time from the presenter’s computer without the need for a suppor ting application running on the presenter’s computer. This allows the presenter to transmit live images and sound from any application that can run on the desktop (such as PowerPoint, Excel, a Web page, or proprietary software applications) regardless of the computer’s operating system.

The Visual Concer t FX unit acts as a tabletop communications hub. This allows a presenter to connect the computer to the Visual Concert FX unit using the special VGA/Audio/Ethernet cable, and immediately enjoy full network connectivity and full audio and video transmit capability, whether the presenter is in a conference or not.

The Visual Concert FX VGA output port allows the presenter to connect a high-resolution projection system or VGA monitor for in-room displays. When in a conference, the Visual Concert FX unit’s dual stream capabilities allow display of video and graphic images at the near and far sites, video on one monitor, and the live graphics on a second monitor or projector.

Visual Concert FX supports input resolutions of up to SXGA resolutions up to 1280 x 1024, and will auto-sync with your conferencing system to provide the optimum output resolution. The maximum ouput resolution is XGA (1024 x 768).

Visual Concert FX is designed to work with both the ViewStation FX and the VS4000 conferencing systems. For the sake of brevity, “ViewStation FX” is used throughout the manual to indicate functionality for both systems. Visual Concert FX is designed for the tabletop, but can be mounted on a wall, under a conference table, or inside a podium.

Introduction to Visual Concert FX

What’s in the Box

Your Visual Concert FX box contains the following items:

• Visual Concert FX unit

• One 30-ft. FX power connection cable

• One 4-ft. PC connection cable (VGA/Audio/Ethernet)

• Two 6-ft. microphone cables

• Wall-mount accessories

• One CD: required software and user documentation

• One QuickStart (installation) card

• One power supply

• One AC power cord

System Requirements

The following hardware and software requirements are the minimum necessary to install and operate Visual Concert FX.

ViewStation Software

The following Polycom systems must have at least the following software versions to support dual-streamed video with Visual Concert FX.

Polycom Systems

ViewStation FX Release 4.0 or greater

VS4000 Release 4.0 or greater

ViewStation Release 7.0 or greater.

ViaVideo (single-stream)

Introduction to Visual Concert FX 2 www.polycom.com

Release 2.5 or greater PC screen is sent as main video stream.

Software Releases

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