PolyCom Visual Concert FX User Guide

Visual Concert FX

User Guide

VS4000 User’s Guide

April 2002 Edition

Important Information

No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without the express written permission of Polycom, Inc. Under the law, reproducing includes translating into another language or format.

As between the parties, Polycom, Inc. retains title to, and ownership of, all proprietary rights with respect to the software contained within its products. The software is protected by United States copyright laws and international treaty provision. Therefore, you must treat the software like any other copyrighted material (e.g. a book or sound recording).

Warning

This is a Class A product. In a domestic environment, this product may cause radio interference in which case the user may be required to take adequate measures.

Installation must be performed in accordance with all relevant national wiring rules.

The socket outlet to which this apparatus is connected must be installed near the equipment and must always be readily accessible.

Other Restrictions

You shall not and shall not allow any third party to 1) decompile, disassemble, or otherwise reverse engineer or attempt to reconstruct or discover any source code or underlying ideas or algorithms of the software by any means whatsoever or 2) remove any product.

Trademark Information

Polycom®, ShowStation®, and the Polycom logo design are registered trademarks, and ViewStation™ and Visual Concert™ are trademark of Polycom, Inc. in the United States and various other countries. ADTRAN® is a register ed trademark and Expert ISDN™ is a trademark of ADTRAN, Inc. All other trademarks are the property of their respective owners. Every effort has been made to ensure that the information in this manual is accurate. Polycom, Inc. is not responsible for printing or clerical errors. Information in this document is subject to change without notice.

Patent Information

The accompanying product is protected by one or more U.S. and foreign patents and patents pending held by Polycom, Inc.

Warranty

Polycom, Inc. warrants its products to be free of defects in materials and factory workmanship for a period of twelve (12) months from date of purchase. This warranty does not apply to damage to products resulting from accident, misuse, service or modification by anyone other than a Polycom, Inc. authorized service facility/dealer. The warranty is limited to the original purchaser and is not transferable. Any liability of Polycom, Inc. or its suppliers with respect to the product or the performance thereof under any warranty, negligence, strict liability or other theory will be limited exclusively to product repair or replacement as provided above. Except for the foregoing, the product is provided “as is” without warranty of any kind including without limitation, any warranty of merchantability or fitness for a particular purpose. The entire risk of the quality and performance of the software programs contained in the system is with you.

Limitation of Remedies and Damages

Polycom, Inc., its agents, employees, suppliers, dealers and other authorized representatives shall not be responsible or liable with respect to the product or any other subject matter related thereto under any contract, negligence, strict liability or other theory for any indirect, incidental, or consequential damages, including, but not limited to loss of information, business, or profits.

iii	© 2002 Polycom, Inc.

The law of certain states or nations does not permit limitation or exclusion of implied warranties and consequential damages, so the above limitations, disclaimers, or exclusion may not apply to you. This warranty gives you special legal rights. You may also have other rights that vary by state and nation.

Regulatory Notices-U.S.A and Canadian Requirements

FCC Notice

This device complies with part 15 of the FCC Rules. Operation is subject to the following two conditions:

(1)This device may not cause harmful interference, and

(2)This device must accept any interference received, including interferences that may cause undesired operation.

This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense.

In accordance with part 15 of the FCC rules, the user is cautioned that changes or modifications not expressly approved by Polycom Inc. could void the user’s authority to operate the equipment.

Installation must be performed in accordance with all relevant national wiring rules.

Industry Canada (IC)

This class A digital apparatus complies with Canadian ICES-003.

Cet appareil numerique de la classe A est conforme a la norme NMB-003 du Canada.

Regulatory Notices-EEA Requirements

This product has been marked with the CE mark. This mark indicates compliance with EEC Directives 89/336/EEC and 73/23/EEC. A full copy of the Declaration of Conformity can be obtained from Polycom Ltd., 270 Bath Road, Slough, SL1 4DX, United Kingdom.

Contents

Introduction to Visual Concert FX
Overview ..........................................................................................................	1
What’s in the Box .............................................................................................	2
System Requirements......................................................................................	2
ViewStation Software ..........................................................................	2
VGA Display Settings..........................................................................	3
Installing Visual Concert FX
Installation Instructions.....................................................................................	5
Connect Visual Concert FX to the ViewStation FX .............................	5
Update the ViewStation FX Software..................................................	6
Connect Visual Concert FX to the Computer ......................................	6
VGA Display Connection Configurations ............................................	6
Display Option Settings....................................................................................	7
Set the Presenter’s Computer Display Options...................................	7
Set the ViewStation FX Display Options .............................................	8
Using Visual Concert FX
Visual Concert FX Operation ...........................................................................	11
Sending and Stopping Presentations..................................................	11
Selecting a Visual Concert FX or a PowerPoint Presentation.............	13
Resetting Visual Concert FX ...............................................................	13
ViewStation FX Remote Control Functionality ....................................	14
ViewStation FX Display Troubleshooting .........................................................	15
Display Options ...................................................................................	15
Troubleshooting the VGA Output Display ...........................................	15
VGA Input Calibration ............................................................	15
VGA Output Resolution and Frequency.................................	16

Visual Concert FX User Guide

Contents

Visual Concert FX User Guide

www.polycom.com

Introduction to Visual Concert FX

Overview

Visual Concert™ FX is a peripheral device that is designed with ultimate ease of use in mind, and allows unprecedented collaborative capability with the ViewStation™ FX and VS4000 videoconferencing systems.

Visual Concert FX transmits live output in real time from the presenter’s computer without the need for a supporting application running on the presenter’s computer. This allows the presenter to transmit live images and sound from any application that can run on the desktop (such as PowerPoint, Excel, a Web page, or proprietary software applications) regardless of the computer’s operating system.

The Visual Concert FX unit acts as a tabletop communications hub. This allows a presenter to connect the computer to the Visual Concert FX unit using the special VGA/Audio/Ethernet cable, and immediately enjoy full network connectivity and full audio and video transmit capability, whether the presenter is in a conference or not.

The Visual Concert FX VGA output port allows the presenter to connect a high-resolution projection system or VGA monitor for in-room displays. When in a conference, the Visual Concert FX unit’s dual stream capabilities allow display of video and graphic images at the near and far sites, video on one monitor, and the live graphics on a second monitor or projector.

Visual Concert FX supports input resolutions of up to SXGA resolutions up to 1280 x 1024, and will auto-sync with your conferencing system to provide the optimum output resolution. The maximum ouput resolution is XGA (1024 x 768).

Visual Concert FX is designed to work with both the ViewStation FX and the VS4000 conferencing systems. For the sake of brevity, “ViewStation FX” is used throughout the manual to indicate functionality for both systems. Visual Concert FX is designed for the tabletop, but can be mounted on a wall, under a conference table, or inside a podium.

Introduction to Visual Concert FX

What’s in the Box

Your Visual Concert FX box contains the following items:

•Visual Concert FX unit

•One 30-ft. FX power connection cable

•One 4-ft. PC connection cable (VGA/Audio/Ethernet)

•Two 6-ft. microphone cables

•Wall-mount accessories

•One CD: required software and user documentation

•One QuickStart (installation) card

•One power supply

•One AC power cord

System Requirements

The following hardware and software requirements are the minimum necessary to install and operate Visual Concert FX.

ViewStation Software

The following Polycom systems must have at least the following software versions to support dual-streamed video with Visual Concert FX.

Polycom
Systems	Software Releases


ViewStation FX	Release 4.0 or greater

VS4000	Release 4.0 or greater

ViewStation	Release 7.0 or greater.

ViaVideo	Release 2.5 or greater
(single-stream)	PC screen is sent as main video stream.

Introduction to Visual Concert FX

www.polycom.com

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