Polycom PS8440, PS8450 User Manual

Beta Draft—Confidential

Polycom® SpectraLink 8400

Series Wireless Handset

User Guide

UC Software 4.0.0 | March 2011 | 1725-36720-001 RevB

Patent Information

The accompanying product is protected by one or more US and foreign patents and/or pending patent applications held by Polycom, Inc.

Copyright Notice

© 2011, Polycom, Inc. All rights reserved. POLYCOM®, the Polycom "Triangles" logo and the names and marks associated with Polycom's products are trademarks and/or service marks of Polycom, Inc. and are registered and/or common law marks in the United States and various other countries. All other trademarks are property of their respective owners. No portion hereof may be reproduced or transmitted in any form or by any means, for any purpose other than the recipient's personal use, without the express written permission of Polycom.

No part of this manual, or the software described herein, may be reproduced or transmitted in any form or by any means, or translated into another language or format, in whole or in part, without the express written permission of Polycom, Inc.

Do not remove (or allow any third party to remove) any product identification, copyright or other notices. Every effort has been made to ensure that the information in this document is accurate. Polycom, Inc. is not

responsible for printing or clerical errors. Information in this document is subject to change without notice and does not represent a commitment on the part of Polycom, Inc.

Notice

Polycom, Inc. has prepared this document for use by Polycom personnel and customers. The drawings and specifications contained herein are the property of Polycom and shall be neither reproduced in whole or in part without the prior written approval of Polycom, nor be implied to grant any license to make, use, or sell equipment manufactured in accordance herewith.

Polycom reserves the right to make changes in specifications and other information contained in this document without prior notice, and the reader should in all cases consult Polycom to determine whether any such changes have been made.

NO REPRESENTATION OR OTHER AFFIRMATION OF FACT CONTAINED IN THIS DOCUMENT INCLUDING BUT NOT LIMITED TO STATEMENTS REGARDING CAPACITY, RESPONSE-TIME PERFORMANCE, SUITABILITY FOR USE, OR PERFORMANCE OF PRODUCTS DESCRIBED HEREIN SHALL BE DEEMED TO BE A WARRANTY BY POLYCOM FOR ANY PURPOSE, OR GIVE RISE TO ANY LIABILITY OF POLYCOM WHATSOEVER.

Contact Information

Please contact your Polycom Authorized Reseller for assistance. Polycom, Inc.

4750 Willow Road, Pleasanton, CA 94588 http://www.polycom.com

Model Numbers and Product Compatibility

The information in this document pertains only to SpectraLink 8400 Wireless Telephones, Battery Packs, and chargers. All 8400 Series products are compatible with each other. Use only 8400 Series products with other 8400 Series products as identified by the model number located on the label of the product. If you have any questions about product compatibility, contact your system administrator.

Product	Model Number
SpectraLink 8440 Wireless Telephone	8440
SpectraLink 8450 Wireless Telephone	8450
USB Charger	SA106B-05
Dual Charger	DCA39
Quad Charger	DCA40
Standard Capacity Battery Pack	RS657
Extended Capacity Battery Pack	RS658

Information in this document is valid as of the current product beta release date and is subject to change without notice pending the final product release.

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Contents
Chapter 1: Understanding Your Handset...................................................	1
Communication Type....................................................................................................	1
Telephone Calls .......................................................................................................	1
Paging and Push-to-Talk (PTT) Broadcasts .............................................................	1
Instant Messaging Chats.........................................................................................	1
Application Alerts....................................................................................................	2
The Session Manager....................................................................................................	2
Features of Your Handset .............................................................................................	4
Front View ...............................................................................................................	4
Back View................................................................................................................	5
Left Side View..........................................................................................................	5
Right Side View........................................................................................................	6
LED Indicator ...........................................................................................................	6
Chapter 2: Before Using Your Handset ......................................................	7
Charging the Battery Pack for the First Use..................................................................	7
Powering Up and Powering Down Your Phone ............................................................	7
Using the Headsets and Speakerphone........................................................................	7
Pairing and Using a Bluetooth Headset ..................................................................	8
Hearing Aid Compatibility.....................................................................................	10
Handset Registration ..................................................................................................	10
Normal Initialization Process ......................................................................................	11
Login Requirements ....................................................................................................	11
Restarting and Updating Your Handset ......................................................................	12
Chapter 3: Getting Started ......................................................................	13
The Home Screen........................................................................................................	13
Home Screen Icons .....................................................................................................	14
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	Contacts / Call Lists ...............................................................................................	14
	Messages ..............................................................................................................	14
	Settings..................................................................................................................	15
	Applications...........................................................................................................	15
	Shortcut Menus...........................................................................................................	16
	Status Bar Icons...........................................................................................................	16
	How to Navigate Screens, Menus, and Sessions ........................................................	18
	How to Enter Text, Numbers, and Special Characters................................................	19
	Entering and Editing Data.....................................................................................	20
	Locking and Unlocking the Keypad .............................................................................	21
Chapter 4: Using Telephony Applications................................................		23
	How to Make Calls ......................................................................................................	23
	Making an Emergency Call....................................................................................	23
	Multiple Call Methods...........................................................................................	23
	How to Use the Dialer.................................................................................................	24
	Opening the Dialer from the Home Screen ...........................................................	25
	Opening the Dialer from the Session Screen.........................................................	26
	How to Answer Calls ...................................................................................................	26
	Notification ...........................................................................................................	26
	Incoming Call Management..................................................................................	27
	Handling Active Calls...................................................................................................	28
	Session List Icons ...................................................................................................	29
	How to Transfer a Call and Set up Conference Calls ..................................................	30
	Managing Conference Calls ........................................................................................	33
	Forwarding Calls..........................................................................................................	35
	Enabling and Disabling Do Not Disturb (DND)............................................................	37
	Enabling and Disabling DND on All Lines ..............................................................	38
	Enabling and Disabling DND for Single Lines........................................................	38
	How to Use Speed Dial Lists........................................................................................	39
2	Accessing Voicemail....................................................................................................	40
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Chapter 5: Push-to-Talk (PTT) and Paging................................................	42
Push-to-Talk ................................................................................................................	42
Receiving and Transmitting PTT Broadcasts.........................................................	42
PTT Configuration .................................................................................................	45
Setting PTT Alerts..................................................................................................	47
Paging Contacts...........................................................................................................	47
Paging Groups.......................................................................................................	48
Sending and Receiving a Page ..............................................................................	48
Paging Configuration ............................................................................................	50
Chapter 6: How to Use the Contact Directory..........................................	53
Contact Directory Fields..............................................................................................	53
Managing Your Contacts.............................................................................................	54
Using Call Lists.............................................................................................................	56
Searching and Saving with the Corporate Directory ..................................................	58
Searching the Corporate Directory .......................................................................	58
Saving Corporate Directory Search Results...........................................................	58
Chapter 7: Instant Messaging..................................................................	60
Understanding IM Contact Names .............................................................................	60
Understanding IM Status Icons...................................................................................	61
Initiating an Instant Messaging Session......................................................................	62
Understanding the Chat Window .........................................................................	63
Managing Instant Message Sessions ..........................................................................	63
Reading and Managing Stored Messages...................................................................	65
Chapter 8: Using the Calendar.................................................................	66
Chapter 9: Using the Barcode Reader (8450 only) ...................................	70
General Operating Instructions ..................................................................................	70
Using the One-to-one Application ..............................................................................	71
Using the Many-to-Many Application.........................................................................	72
Chapter 10: Applications.........................................................................	73	3
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How to Use the Handset While in a Web Application................................................	73
Custom Applications ...................................................................................................	73
Chapter 11: Customizing your Handset ...................................................	75
Customizing a Profile ..................................................................................................	76
Changing the Ring Settings for Telephone Calls ...................................................	76
Setting Unique Ring Tones for Contacts ...............................................................	77
Change the Alerting Characteristics......................................................................	77
Changing the Ring Settings for OAI Applications..................................................	77
Changing the Alerting Characteristics for PTT......................................................	78
Customizing the Handset Display and Other Preferences..........................................	78
Adjusting the Backlight .........................................................................................	80
Chapter 12: Charging Your Handset ........................................................	81
Charging the Battery Pack...........................................................................................	81
Charger Options ..........................................................................................................	81
Quad Charger........................................................................................................	82
USB Charger ..........................................................................................................	82
Dual Charger .........................................................................................................	83
About Battery Packs....................................................................................................	84
Appendix A: Troubleshooting..................................................................	88
Appendix B: Cleaning and Drying the Handset ........................................	89
Appendix C: User Settings Menu.............................................................	91
Appendix D: Icon Table ...........................................................................	96
Appendix E: Safety Information ..............................................................	97
Industry Canada Notice...............................................................................................	97
Chargers and Battery Packs ........................................................................................	98
Wireless Telephones...................................................................................................	99
Operational Warnings...........................................................................................	99
Electromagnetic Interference and Compatibility .....................................................	100
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Use While Driving................................................................................................	100
FCC Statement.....................................................................................................	101
Specific Absorption Rate (SAR) Information for SpectraLink 8400 Series Wireless Telephones
...................................................................................................................................	101
Appendix F: End User License Agreement for Polycom Software...........	103

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Chapter 1: Understanding Your Handset

This user guide to the Polycom SpectraLink 8400 Series Wireless Handset includes overview information for beginners and for experienced users wanting to use their phones more proficiently.

In this chapter, you will learn about the four types of communication sessions your handset supports and how their alerting methods differ. To maximize the capabilities of this device, you will also learn about the Session Manager, and how you can organize the several types of concurrent sessions.

Additionally, this chapter orients you to the physical features of the handset.

Your handset will work within your facility only when it is in contact with the LAN. It will not work beyond the coverage area of the wireless LAN. Contact your system administrator if you have questions about your facility’s coverage area.

Communication Type

Your handset enables you to place and receive four call types—voice telephone calls including pages, Push-to-Talk calls, custom application notifications, and instant messaging chats. Your system administrator will customize these options for your facility.

Telephone Calls

Voice calls are the familiar calls that ring and which you answer in the time-honored way. You can identify voice telephone calls in the Session Manager by the handset call icons.

Paging and Push-to-Talk (PTT) Broadcasts

A paging call is a special type of call sent to a specified group of recipients. You can send and receive pages on your handset if your system administrator has programmed this feature. Pages use the PTT icon.

When configured in your facility, PTT broadcasts deliver a voice message on a channel that is available to recipients by subscription. You can identify PTT broadcasts in the Session Manager by the PTT icon.

Instant Messaging Chats

When configured for use in your facility, instant messaging (IM) enables you to chat with IM contacts you have entered in your directory or with contacts who start a chat with you. Presence icons in the Session Manager indicate availability and identify IM contacts.

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Polycom SpectraLink 8400 Series Wireless Handset User Guide

Application Alerts

Some facilities may use custom application alerts, such as a nurse call system in a hospital, while other facilities might use a Web browser application, such as a Webcam. To see which custom applications are available, view the Application icons in the Home Screen of the Session Manager.

Your system administrator will give you information about the custom applications available on your handset.

The Session Manager

Use your handset to manage up to eight communication sessions - calls, broadcasts, chats, and alerts - at any one time and in any combination. Each communication session displays as a color-coded cell on the Session Manager screen. Cells display with a call icon indicating call status, line number, the name and extension/channel of the party, and the call duration, as shown next:

Cell color indicates cell status.

•Dark blue Indicates a session is on hold

•Green Indicates a session is active while another cell is highlighted

•Light blue Indicates a session is highlighted

When a cell is highlighted, soft keys display that you can press to affect that call while other cells remain unaffected. Use the ▲ and ▼ navigation keys to scroll to and highlight a cell.

In the example shown next, the Screen Manager on the left shows a blue call cell showing that the call is active. Note the active call icon and the soft keys – you can put this call on hold, mute the audio, change your speaker options, or access other features. The Screen Manager on the right shows a green call cell that is active - note the active call icon - but the other call on hold is highlighted. Since the blue call is on hold, the Resume soft key option displays. As the Mute and Speaker options do not pertain to a call on hold, these soft keys do not display. The Features soft key remains pertinent and therefore visible for both active and held calls.

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In another example, suppose you have a conference call with two other people, an incoming PTT broadcast, an application on hold, and an instant messaging chat. You can display up to eight session cells with four visible at once. Scroll with the navigation keys to view and highlight the other cells.

Whenever you are at the Home screen and there are active sessions, a banner displays to indicate that the Back key will return the display to the Session Manager.

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Features of Your Handset

The front, back, and side views of your handset will orient you to the location of the keys, buttons, and other physical features documented in this guide.

Front View

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Back View

Left Side View

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Polycom SpectraLink 8400 Series Wireless Handset User Guide

Right Side View

LED Indicator

The LED indicator, located at the top right of the handset, indicates the following conditions:

•Steady even blink Indicates incoming telephony call to your handset

•Slow uneven blink Indicates voicemail/IM message

•Quick uneven blink Indicates inadequate Wi-Fi signal strength

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Chapter 2: Before Using Your Handset

When you first receive your handset, you need to fully charge the Battery Pack. You may also need to familiarize yourself with turning the handset on and off, and learn about the various audio options available to you. Additionally, your facility may have security standards that require you to enter your unique credentials, such as a domain name, user name, and password, so that the handset will correctly register with your system. This chapter covers all of these subjects.

Charging the Battery Pack for the First Use

Take a moment to learn how to charge your phone properly. It is critical to fully charge the Battery Pack before the first use of the handset in order to maximize the Battery Pack's storage capacity and lifespan. The Battery Pack is fully charged when the Battery Pack icon becomes solid green. See Chapter 12:

Charging Your Handset.

Powering Up and Powering Down Your Phone

Once the Battery Pack is fully charged, you use the red End key to power up and power down the phone.

Press and hold the End key for about two seconds to turn on and turn off the handset.

Do not remove the Battery Pack to power off the handset, as you will lose personal data. If you need to replace the Battery Pack, log off or power off the handset and then remove the Battery Pack.

Using the Headsets and Speakerphone

Whenever the Speaker soft key displays, you have access to different audio options. When you press the Speaker soft key, the following list of options displays:

•Speaker The handset features a speaker in the back of the handset that turns the handset into a speakerphone. You can direct audio through this speaker by pressing the Speaker option. Use the volume keys on the left side of the handset to adjust the volume.

•Receiver The receiver speaker is the default speaker you hear when you hold the handset to your ear. It is located at the top of the handset above the display. If another option is in use, return to the receiver by selecting the Receiver option from the Speaker soft key menu.

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Polycom SpectraLink 8400 Series Wireless Handset User Guide

•Headset When you plug a headset into the headset jack on the right side of the handset, audio is automatically routed through it. The headset jack is unavailable when the handset is docked in the Dual Charger (DCA39). The headset jack accepts a four-conductor 2.5mm TRS plug.

•Bluetooth If the system administrator enables Bluetooth capability, the Bluetooth option will display on the Settings menu. You must pair and then connect Bluetooth devices before you can hear audio through the headset.

Pairing and Using a Bluetooth Headset

Bluetooth devices vary. The following instructions are intended as a guide, and may not apply to your Bluetooth device.

To pair your Bluetooth headset with your handset:

1Turn on the handset. Navigate to Settings > Basic Settings > Bluetooth. You must first turn Bluetooth on, and then pair and connect the headset.

2Select the Bluetooth On Off option and turn Bluetooth on. When Bluetooth is turned on, the Bluetooth icon displays in the status bar.

3Place the Bluetooth headset in discovery mode. To put the Bluetooth in discovery mode, remove the headset and hold down the answer/end button. The indicator light will flash blue for several seconds before glowing a solid blue color. See the manufacturer’s instructions for pairing if you have any difficulty with this step. You can usually find instructions on the Web.

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Before Using Your Handset

4Select Manage BT Headsets. A combined list of up to five connected, paired, and detected headsets displays. Your list might already be populated or it might be empty. Icon color indicates status:

•Red icon Indicates the listed headset is not paired

•White icon Indicates that the headset is paired

•White icon with a headset Indicates that the headset is paired and connected

5Press the Add Device soft key to begin the acquire procedure. Give this list at least ten seconds to populate to allow the handset enough time to detect new devices. All nearby devices in discovery mode will be added. Once the device is paired, it will display on the list.

6Now you are ready to connect the device. Press the Connect Device soft key. The Bluetooth headset model will display on the list with the headset icon. The headset icon will also display in the status bar.

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Polycom SpectraLink 8400 Series Wireless Handset User Guide

7Use the Disconnect Device to turn off the headset. Use the Remove Device soft key to remove the headset from the list.

Changing the audio option while using a Bluetooth headset

•If you press the Speaker soft key while using a Bluetooth headset, you get a shortcut menu enabling you to redirect audio through another audio path instead of the Bluetooth headset.

•If you turn off the Bluetooth headset without ending the call, the audio will be routed to the next active audio option.

Setting Bluetooth volume:

Use the volume adjustment buttons on the headset to increase or decrease call volume.

Hearing Aid Compatibility

Radio frequency can interfere with some hearing aids. Your handset has a hearing aid compatibility mode that adjusts the frequency response for users who have hearing aids equipped with telecoil inductive pickups. Acoustic pickup hearing aids will not respond to this adjustment.

To view the current status of the Hearing Aid Compatibility feature and to enable or disable this feature, navigate to Settings > Basic Settings > Hearing Aid Compat…. Enable or disable as needed.

Handset Registration

Generally, your handset will be deployed with multiple other handsets. In this case, your system administrator will configure the handset parameters beforehand so that when you turn your handset on, the handset will register with the system and be ready to use.

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Before Using Your Handset

If your handset is not part of a large handset deployment, your handset might not be registered, in which case it will not work. Contact your system administrator if your handset does not function normally when you turn it on.

Normal Initialization Process

The handset cycles through several steps when you first power it up. Allow it to continue until you see the Home screen and the registration icon in the status bar. You will see this sequence:

1A facility logo displays for about 15 seconds.

2The screen message displays: Starting application, press Cancel to interrupt. If you press the Cancel soft key, the startup cycle is interrupted for administrative tasks. Do not press the Cancel soft key unless directed by your system administrator.

3The Home screen displays with the registration successful icon in the status bar ( ).

If registration fails, you will see an icon showing registration failed ( ). See Table 1: Status Bar Icons for a summary of these icons. Power cycle the handset (turn the handset of and then back on) if registration fails. Contact your system administrator if registration continues to fail after several attempts.

Login Requirements

Two types of system environments are possible - assigned and shared - and which one your facility uses determines how you log into the wireless telephone system. Contact your system administrator if you are not sure which system environment is deployed.

•Assigned handsets If you have an assigned headset, your system administrator will give you login credentials - the domain, a user name, and a password - that you will need to enter when prompted to log in. With these login credentials, you can program your contacts and preferences on your assigned handset.

•Once you have entered your credentials, turning the phone off and on again will not delete them, and all calls made to/from the handset will be identified with your extension.

•Shared handsets With shared handsets, any handset can be used by anyone to perform basic call functions. However, if you have login credentials you can program a handset with your own preferences and contacts. This information is then associated with your login credentials and stored as yours on the system server. You can log in with any handset and access all the settings that you have previously programmed. When you log out or power down, the handset returns to its generic state.

Users not having login credentials can use a generic handset for basic call functions, but most of the
features will not be available.	11
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Polycom SpectraLink 8400 Series Wireless Handset User Guide

To Log in:

1There are three ways to log in.

o You can log in from the login screen.

o You can log in and log out by pressing the Features soft key from the Home screen to display a shortcut menu that includes a User Login option. This option toggles between User Login and User Logout, depending on your status.

o You can navigate to Settings > Basic Settings > Login Credentials to open the log in screen and enter your credentials.

2Enter your credentials as provided by your system administrator. When entering credentials through the Settings menu, a domain name is required as the first entry. Use the Encoding soft key to set the text entry mode (Abc/123… and ASCII/Latin…). For help, see How to Enter Text, Numbers, and Special Characters. Enter the requested information.

3Press the Login or Submit soft key.

Restarting and Updating Your Handset

Customer support services or your system administrator may advise you to restart your handset or update configuration software.

To restart your handset:

• Navigate to Settings > Basic Settings > Restart Phone and follow support directions.

To update handset configuration:

• Navigate to Settings > Basic Settings > Update Configuration and follow support directions.

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Chapter 3: Getting Started

This chapter shows you how to use the Home screen, the status bar icons, the soft keys, the shortcut menus, navigation, and text entry.

The Home Screen

The Home screen is the first display you will see. The top row of icons provides you with a visual representation of the status of the handset. The status icon list is below. The date and time display is below the status icons and the handset’s extension is centered on the next row. The current profile is prominently displayed as a banner so that you know which ring settings are selected.

When you press the < or > key, the Home icons rotate to present different applications: Messages, Settings, Applications, and Contacts/Call Lists. Only three icons are visible at once. This section explains how each of these icons are used.

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Polycom SpectraLink 8400 Series Wireless Handset

Home Screen Icons

This section explains the four home screen icons.

Contacts / Call Lists

The Contacts/Call Lists icon is the default icon for the Home screen. It opens the Contacts Directory and Call Lists. See Chapter 6: How to Use the Contact Directory and Using Call Lists for more information.

Messages

When a facility activates voicemail and instant messaging, the calls and messages are stored in the Messages icon. See Accessing Voicemail and Chapter 7: Instant Messaging for more information.

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Getting Started

Settings

The Settings icon opens a menu of options you can use to customize your handset. See Appendix C: User Settings Menu for a list of available options.

Applications

Some facilities use custom applications for specialized functions, such as barcode reader applications or nurse call systems. For help with applications, see Chapter 10: Applications. Contact your system administrator if you have questions about any application listed on this menu.

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Polycom SpectraLink 8400 Series Wireless Handset

Shortcut Menus

The soft keys at the bottom of the display allow you to select functions. The gray triangles in the upper right corner of the soft keys indicate that there is a shortcut menu with additional options. Use the shortcut menus to quickly find the options you want. Press a soft key to display a shortcut menu. Use the ▲ and ▼ navigation keys to highlight an option, and choose the option by pressing OK. Alternatively, you can press the number of the option on the keypad to instantly activate it. Grayed options are not available.

Using the number option to open menu items is faster than highlighting the option and pressing the OK key

Here is the Feature shortcut menu that displays the feature options:

Status Bar Icons

Icons displayed in the status bar indicate various handset conditions as defined in Table 1. Up to eight icons can display in the Status bar and each icon has a fixed position.

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Getting Started

Table 1: Status Bar Icons.

Position	Icon(s)	Description

Battery life indicator is in the first, left-most icon position. Shown is the fully charged icon.

The signal strength icon in the second position shows the signal strength of an associated AP. If location services is activated in your facility, the location icon is superimposed on the signal strength icon.

Mute and Do Not Disturb icons share the same position. The mute indicator has priority and displays whenever the microphone is blocked from producing outgoing audio.

The Messages icon is displayed if either a voice or text message is waiting. The Missed Calls icon displays when you have missed calls but no voicemail has been left. Missed calls are listed in the Contacts/Call Lists.

Bluetooth connect status icon indicates Bluetooth availability.

The User Profile icon displays when no call is active: Normal, Silent,

Meeting, Custom

The Registration icon shows that the handset is connected and operational. The green checkmark indicates successful connection. The red x indicates failure to connect. The shadow indicates the handset is registered to a shared line.

The barcode icon shows whether the barcode reader is connected or disconnected (for the 8450 series only).

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Polycom SpectraLink 8400 Series Wireless Handset

How to Navigate Screens, Menus, and Sessions

This section describes more advanced features of your handset.

To return to the Home screen:

The Home screen is where the handset is idle and ready to receive or send calls. How you return to it depends on where you are.

•Home Key Press the Home key to return to the Home screen

•Back Key If you’re at a top-level menu, press the Back key to return to the Home screen

•End Key While navigating, press the End key to return to the Home screen

To return to the Session Manager:

If you leave the Session Manager when session cells are present, a banner will display along the top of the soft keys alerting you to active calls.

• Press the Back key to return to the Session Manager.

To scroll up and down through menu options or session cells:

• Press the  and keys to move the highlighter through menu options and session cells.

To select an option:

• Press the OK button on the keypad interface to select the highlighted option.

To scroll left and right through text:

• Press the ◄ and ►keys to move the insertion point left and right.

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Getting Started

To cancel the current edit session:

• Press the Cancel soft key to cancel any edits and return to the previous screen.

To return to the previous menu:

• Press the Cancel soft key or Back key to return to the previous menu.

The End key executes all these actions.

•Hangs up a call

•Rejects an incoming call

•Exits a conference call

•Turns off the handset (when held down for 2 seconds)

How to Enter Text, Numbers, and Special Characters

When dialing calls or entering contact information, you will need to enter characters other than numbers. The Mode soft key allows alphanumeric data entry and special characters (abc… 123… @#&…). The Encoding soft key allows non-Arabic characters (Japanese or Russian), as well as alphanumeric entry and special characters.

Mode soft key options:	Encoding soft key options:

1 Abc	1 Abc

2 ABC	2 ABC

3 abc	3 abc

4 123	4	123

	6	Latin

	7 Katakana

	8 Unicode

	9	Cyrillic

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Polycom SpectraLink 8400 Series Wireless Handset

Entering and Editing Data

Data entry fields display an Entry Mode soft key so you can specify how you want your entry to display.

To enter letters and numbers:

Press the Mode soft key to display a shortcut menu of the available data entry options: o Uppercase (ABC)

o Numerical (123)

o Leading caps (Abc Def) o Lowercase (abc)

Press a keypad key one or more times to enter the characters or numbers that display on the key. For example, if you’re in ABC mode:

o To enter A, press 2 o To enter B, press 22 o To enter C, press 222

o To enter 2, press 2222

For example, if you’re in 123 mode:

To enter 2, press 2.

To enter special characters:

1Select one of the alphabetic options from the Mode soft key menu. You cannot access special characters when you are in Numerical (123) mode.

The mode you select displays in the screen title.

2Use the asterisk (*) or zero (0) to enter characters:

*= . * # - & % + ;

0 = / , _ $ - = ? 0

To enter text in a special language:

Press the Encoding soft key to display a shortcut menu of the available language options:

o ASCII	Regular text
o Latin	To add accented characters, for example é.
o Katakan Japanese characters
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