Pitney Bowes AR-FX12 Operation Manual
MODEL
AR-FX12
FACSIMILE EXPANSION KIT
OPERATION MANUAL
• BEFORE USING
Page
THE FAX FEATURE
• BASIC OPERATIONS
• USING CONVENIENT
FUNCTIONS 1
• USING CONVENIENT
FUNCTIONS 2
• USING CONVENIENT
FUNCTIONS 3
• PROGRAMMING
• TROUBLESHOOTING
• KEY OPERATOR
PROGRAMS
• APPENDIX
1-1
2-1
3-1
4-1
5-1
6-1
7-1
8-1
9-1
Be sure to become thoroughly familiar with this manual to gain
the maximum benefit from the product.
Before installing this product, be sure to read the installation
requirements and cautions sections of the "Operation manual
(for general information and copier operation)".
Be sure to keep all operation manuals handy for reference
including this manual, the "Operation manual (for general
information and copier operation)" and operation manuals for
any optional equipment which has been installed.
■■■■ CAUTION:
To reduce the risk of fire, use only UL-Listed No.26 AWG or larger telecommunication line cord.
■■■■ WARNING:
FCC Regulations state that any unauthorized changes or modifications to this equipment not expressly
approved by the manufacturer could void the user's authority to operate this equipment.
■■■■ FAX interface cable and Line cable:
These special accessories must be used with the device.
■■■■ NOTE:
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to
part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference when the equipment is
operated in a commercial environment.
This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in
accordance with the instruction manual, may cause harmful interference to radio communications.
Operation of this equipment in a residential area is likely to cause harmful interference in which case the user
will be required to correct the interference at his own expense.
INTRODUCTION
Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety
precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling
peripheral units, see the "Operation manual (for general information and copier operation)". For other functions, see
the following manuals as appropriate:
Copier function
General and copier-related key operator programs
Printer function
Network scanner function
installed)
The explanations in this manual assume that certain peripheral units are installed.
: See "Operation manual (for general information and copier operation)".
: See the key operator's guide.
: See "Operation manual (for printer)". (if the printer option is installed)
: See "Operation manual (for network scanner)". (if the network scanner option is
0-1
CONTENTS
Page
INTRODUCTION ........................................................ 0-1
TO USE THIS PRODUCT CORRECTLY AS A
FACSIMILE................................................................. 0-4
● FCC NOTICE TO USERS ....................................... 0-5
● ABOUT THE TELEPHONE CONSUMER
PROTECTION ACT OF 1991.................................. 0-6
● IMPORTANT SAFETY INFORMATION .................. 0-6
● NOTICE FOR USERS IN CANADA ........................ 0-7
● AVIS POUR NOS UTILISATEURS AU CANADA ... 0-7
CHAPTER 1
BEFORE USING THE FAX FEATURE
POINTS TO CHECK AND PROGRAM AFTER
INSTALLATION .......................................................... 1-2
CONNECTING AN EXTENSION PHONE .................. 1-2
● CONNECTING AN EXTENSION PHONE............... 1-2
A LOOK AT THE OPERATION PANEL...................... 1-3
● FAX MODE (CONDITION SETTINGS SCREEN) ... 1-4
ORIGINALS ................................................................ 1-6
● ORIGINALS THAT CAN BE FAXED ....................... 1-6
LOADING A DOCUMENT........................................... 1-7
●
USING THE AUTOMATIC DOCUMENT FEEDER...........
● USING THE DOCUMENT GLASS .......................... 1-7
CHECKING THE SIZE OF A LOADED ORIGINAL .... 1-8
● MANUALLY SETTING THE SCANNING SIZE ....... 1-8
STORING, DELETING, AND USING ORIGINAL SIZES......
● STORING OR DELETING AN ORIGINAL SIZE...... 1-9
● USING A STORED ORIGINAL SIZE....................... 1-9
SELECTING RESOLUTION AND EXPOSURE SETTINGS ....
● SELECTING THE RESOLUTION............................ 1-10
● SELECTING THE EXPOSURE............................... 1-11
CONVENIENT DIALING METHODS.......................... 1-12
1-7
1-9
1-10
CHAPTER 3
USING CONVENIENT FUNCTIONS 1
ADVANCED TRANSMISSION METHODS
SENDING THE SAME DOCUMENT TO MULTIPLE
DESTINATIONS IN A SINGLE OPERATION
(BROADCAST TRANSMISSION) ............................... 3-2
● USING BROADCAST TRANSMISSION.................. 3-3
ERASING EDGE SHADOWS (EDGE ERASE)........... 3-4
● USING EDGE ERASE ............................................. 3-4
FAXING A DIVIDED ORIGINAL (DUAL PAGE SCAN) ...
AUTOMATIC TRANSMISSION AT A SPECIFIED
TIME (TIMER TRANSMISSION)................................. 3-6
● SETTING UP A TIMER TRANSMISSION ............... 3-6
TRANSMITTING TWO ORIGINAL PAGES AS A
SINGLE PAGE (2in1).................................................. 3-7
● USING 2in1.............................................................. 3-7
FAXING THE FRONT AND BACK SIDES OF A
CARD ON ONE SHEET OF PAPER (CARD SHOT) .. 3-8
● USING CARD SHOT ............................................... 3-8
FAXING A LARGE NUMBER OF PAGES (JOB BUILD MODE)
OWN NUMBER SENDING.......................................... 3-11
PRINTING OUT THE RESULT OF A TRANSMISSION
(TRANSACTION REPORT)......................................... 3-12
TRANSMISSION AND RECEPTION USING THE
POLLING FUNCTION ................................................. 3-13
● USING THE POLLING FUNCTION......................... 3-14
● USING POLLING MEMORY.................................... 3-15
PROGRAMMING FREQUENTLY USED OPERATIONS ..........
● USING A PROGRAM............................................... 3-17
TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE WHEN
PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION)
● USING THE TRANSFER FUNCTION ..................... 3-18
FAXING DIRECTLY FROM A COMPUTER (PC-FAX FUNCTION)
.............. 3-18
3-5
3-10
3-17
.... 3-19
CHAPTER 2
BASIC OPERATIONS
SENDING A FAX ........................................................ 2-2
● BASIC PROCEDURE FOR SENDING FAXES ....... 2-2
● TRANSMISSION BY AUTO-DIALING (ONE-
TOUCH DIALING AND GROUP DIALING) ............. 2-4
● SENDING A FAX BY SPEED DIALING .................. 2-4
● FAX NUMBER ENTRY WITH GLOBAL ADDRESS
SEARCH.................................................................. 2-5
● ENLARGING/REDUCING THE IMAGE BEFORE
TRANSMISSION ..................................................... 2-6
● FAXING A TWO-SIDED ORIGINAL........................ 2-7
PRIORITY TRANSMISSION OF A STORED JOB ..... 2-9
CANCELING A FAX TRANSMISSION ....................... 2-9
● CANCELING ON-HOOK DIALING.......................... 2-9
RECEIVING FAXES ................................................... 2-10
● RECEIVING A FAX ................................................. 2-10
CHAPTER 4
USING CONVENIENT FUNCTIONS 2
TRANSMISSION USING F-CODES
TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES
●
MEMORY BOXES AND SUB-ADDRESSES/PASSCODES
REQUIRED FOR F-CODE TRANSMISSION
● ENTERING (DIALING) A FAX NUMBER WITH A
SUB-ADDRESS AND PASSCODE ......................... 4-3
●
CREATING A MEMORY BOX FOR F-CODE TRANSMISSION
F-CODE POLLING MEMORY..................................... 4-4
● USING F-CODE POLLING MEMORY..................... 4-4
● PROCEDURE FOR F-CODE POLLING.................. 4-5
F-CODE CONFIDENTIAL TRANSMISSION............... 4-6
● F-CODE CONFIDENTIAL TRANSMISSION ........... 4-6
●
PRINTING A DOCUMENT RECEIVED TO AN F-CODE
CONFIDENTIAL MEMORY BOX
F-CODE RELAY BROADCAST TRANSMISSION...... 4-8
● USING THE F-CODE RELAY BROADCAST
FUNCTION (your machine is the relay machine) .... 4-9
●
USING THE F-CODE RELAY REQUEST FUNCTION
(your machine requests a relay broadcast).................
................................ 4-7
................... 4-2
... 4-2
... 4-3
4-9
0-2
CONTENTS
CHAPTER 5
USING CONVENIENT FUNCTIONS 3
CONVENIENT METHODS OF USE
Page
USING AN EXTENSION PHONE............................... 5-2
●
USING AN EXTENSION PHONE TO RECEIVE A FAX...
● RECEIVING A FAX AFTER TALKING (MANUAL
RECEPTION) .......................................................... 5-3
●
SENDING A FAX AFTER TALKING (MANUAL
TRANSMISSION).........................................................
5-2
5-4
CHAPTER 6
PROGRAMMING
PROGRAMMING ........................................................ 6-2
STORING, EDITING, AND DELETING AUTO DIAL
KEYS AND PROGRAMS............................................ 6-2
● STORING ONE-TOUCH DIAL KEYS...................... 6-3
● EDITING AND DELETING ONE-TOUCH KEYS ..... 6-5
● STORING A GROUP KEY ...................................... 6-6
● EDITING AND DELETING GROUP KEYS.............. 6-7
● STORING A PROGRAM ......................................... 6-8
● EDITING AND DELETING PROGRAMS ................ 6-8
STORING A GROUP INDEX...................................... 6-9
PROGRAMMING, EDITING, AND DELETING F-CODE
MEMORY BOXES
● PROGRAMMING AN F-CODE MEMORY BOX...... 6-10
● SETTING FOR F-CODE POLLING MEMORY
BOXES (POLLING TIMES) ..................................... 6-11
●
SETTING FOR F-CODE CONFIDENTIAL
TRANSMISSION MEMORY BOXES (PRINT PIN) ......
● SETTING FOR F-CODE RELAY BROADCAST
MEMORY BOXES (RECIPIENT) ............................ 6-13
● EDITING AND DELETING A MEMORY BOX ......... 6-14
PRINTING PROGRAMMED INFORMATION............. 6-14
........................................................ 6-10
6-12
CHAPTER 8
KEY OPERATOR PROGRAMS
Page
KEY OPERATOR PROGRAMS.................................. 8-2
● KEY OPERATOR PROGRAM LIST ........................ 8-2
● USING THE KEY OPERATOR PROGRAMS.......... 8-3
● KEY OPERATOR PROGRAMS............................... 8-4
● OPERATION SETTINGS......................................... 8-4
● FAX SETTINGS....................................................... 8-5
● PRINTING OUT SETTINGS .................................... 8-11
CHAPTER 9
APPENDIX
SPECIFICATIONS ...................................................... 9-2
INDEX ......................................................................... 9-3
CHAPTER 7
TROUBLESHOOTING
WHEN A TRANSACTION REPORT IS PRINTED...... 7-2
VIEWING THE COMMUNICATION ACTIVITY REPORT.....
WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED......................................... 7-3
PROBLEMS AND SOLUTIONS.................................. 7-4
7-3
0-3
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE
Several points must be kept in mind when using this product as a facsimile.
Please note the following:
■■■■ Line connection
Use the telephone cable supplied to connect
the machine to a telephone line. Insert the end
of the line cord with the core into the LINE jack
on the machine as shown. Insert the other end
into the telephone line jack.
■■■■ Fax power switch
When using the machine, be sure to keep the fax power
switch turned on at all times. The fax power switch must be
turned on to receive faxes at night or send timer transmission
faxes at night.
Line jack
Core
ON
OFF
Fax power switch
■■■■
Setting the date and time and programming your sender's name and number
Before using the fax function, you must set the date and time and program your sender's name and number in
the machine. This procedure is explained in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" on
page 1-2 of this manual.
■■■■ Lithium battery
A lithium battery inside the machine keeps key operator program settings for the fax function in memory.
● When the battery dies, key operator program settings will be lost. Be sure to keep a written record of the key
operator program settings.
● The life of the lithium battery is approximately 5 years if the machine power switch and fax power switch are
kept continually off.
● When the battery dies, please consult your dealer or your nearest Sharp customer assistance center. When
the lithium battery dies, a message will appear in the display and the unit will no longer function.
■■■■ Other information
● If a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information
will be retained in memory even if the power cord is unplugged.
0-4
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE
FCC NOTICE TO USERS
This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA.
On this equipment is a label that contains, among other information, a product identifier in the format
US:AAAEQ##TXXXX.
If requested, this information must be provided to the telephone company.
A plug and jack used to connect this equipment to the premises wiring and telephone network must comply with the
applicable FCC Part 68 rules and requirements adopted by the ACTA.
A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also compliant. See installation instructions for
details.
This equipment connects to the telephone network through a standard USOC RJ-11C network interface jack.
The REN is used to determine the number of devices that may be connected to a telephone line.
Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call.
In most but not all areas, the sum of the RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to your line, as determined by the total RENs, contact
your local telephone company.
For products approved after July 23, 2001, the REN for this product is part of the product identifier that has the format
US:AAAEQ##TXXXX.
The digits represented by ## are the REN without a decimal point (e.g., 03 is a REN of 0.3).
For earlier products, the REN is separately shown on the label.
If this equipment causes harm to the telephone network, your telephone company may disconnect your service
temporarily.
If possible, They will notify you in advance.
If advance notice is not practical, you will be notified as soon as possible.
You will also be advised of your right to file a complaint with the FCC.
Your telephone company may make changes in its facilities, equipment, operations, or procedures that could affect
the operation of your equipment.
If this happens, the telephone company will provide advance notice in order for you to make necessary modifications
to maintain uninterrupted service.
If the equipment is causing harm to the telephone network, your telephone company may ask you to disconnect the
equipment until the problem resolved.
If you have any questions or problems which cannot be solved by reading this manual, please contact
Sharp Electronics Corporation
P.O. Box 650
Mahwah, NJ 07430-1163
Telephone: 1-800-BE-SHARP
This equipment may not be used on coin service provided by the telephone company.
Connection to party lines service is subject to state tariffs.
Contact your state's public utility commission, public service commission or corporation commission for more
information.
If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this
equipment does not disable your alarm equipment.
If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer.
0-5
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE
ABOUT THE TELEPHONE CONSUMER PROTECTION ACT OF 1991
The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other
electronic device, including FAX machines, to send any message unless such message clearly contains in a margin
at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and
an identification of the business or other entity, or other individual sending the message and the telephone number
of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other number for which charges exceed local or
long-distance transmission charges.)
In order to program this information into your FAX machine, you should complete the following steps:
See CHAPTER 8 of this instruction manual.
IMPORTANT SAFETY INFORMATION
●
If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone
line, as it may cause harm to the telephone network.
●
The AC power outlet should be installed near the equipment and should be easily accessible.
●
Never install telephone wiring during a lightning storm.
●
Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
●
Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the
network interface.
●
Use caution when installing or modifying telephone lines.
●
Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
●
Do not use a telephone to report a gas leak in the vicinity of the leak.
●
Do not install or use the machine near water, or when you are wet.
Take care not to spill any liquids on the machine.
0-6
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE
NOTICE FOR USERS IN
CANADA
NOTICE : This product meets the applicable Industry
Canada technical specifications.
NOTICE : The Ringer Equivalence Number is an
indication of the maximum number of devices allowed
to be connected to a telephone interface. The
termination on an interface may consist of any
combination of devices subject only to the requirement
that the sum of the RENs of all the devices does not
exceed five.
The REN of this equipment is indicated on the label
of the equipment.
AVIS POUR NOS
UTILISATEURS AU CANADA
AVIS : Le présent matériel est conforme aux
spécifications techniques applicables d'Industrie
Canada.
Remarque : L'indice d'équivalence de la sonnerie
(IES) sert à indiquer le nombre maximal de terminaux
qui peuvent être raccordés à une interface
téléphonique. La terminaison d'une interface peut
consister en une combinaison quelconque de
dispositifs, à la seule condition que la somme d'indices
d'équivalence de la sonnerie de tous les dispositifs
n'excède pas 5.
Le nombre REN (Ringer Equivalence Number) de
cet appareil est indiqué sur l'étiquette de l'appareil.
Sharp Electronics of Canada Ltd.
335 Britannia Road East,
Mississauga, Ontario, L4Z 1W9
Canada
0-7
CHAPTER 1
BEFORE USING THE FAX
FEATURE
This chapter contains basic information that you should know before
using the fax function of the machine. Please read this chapter before
using the fax features.
Page
POINTS TO CHECK AND PROGRAM AFTER INSTALLATION..............1-2
CONNECTING AN EXTENSION PHONE ................................................1-2
●
CONNECTING AN EXTENSION PHONE ...................................... 1-2
A LOOK AT THE OPERATION PANEL....................................................1-3
●
FAX MODE (CONDITION SETTINGS SCREEN)........................... 1-4
ORIGINALS ..............................................................................................1-6
●
ORIGINALS THAT CAN BE FAXED............................................... 1-6
LOADING A DOCUMENT.........................................................................1-7
●
USING THE AUTOMATIC DOCUMENT FEEDER......................... 1-7
●
USING THE DOCUMENT GLASS.................................................. 1-7
CHECKING THE SIZE OF A LOADED ORIGINAL...................................1-8
●
MANUALLY SETTING THE SCANNING SIZE............................... 1-8
STORING, DELETING, AND USING ORIGINAL SIZES..........................1-9
●
STORING OR DELETING AN ORIGINAL SIZE ............................. 1-9
●
USING A STORED ORIGINAL SIZE .............................................. 1-9
SELECTING RESOLUTION AND EXPOSURE SETTINGS.....................1-10
●
SELECTING THE RESOLUTION ................................................... 1-10
●
SELECTING THE EXPOSURE....................................................... 1-11
CONVENIENT DIALING METHODS........................................................1-12
1-1
POINTS TO CHECK AND PROGRAM AFTER INSTALLATION
After installing the unit and before using it as a fax machine, check the following points and program the required
information.
■■■■ Make sure the fax power switch is turned on
In addition to the machine power switch (see page 1-17 of the "Operation manual (for general information and
copier operation)"), the machine also has a fax power switch (see "Fax power switch" on page 0-4). When
using the machine, be sure to keep the fax power switch turned on at all times.
■■■■ Make sure the correct date and time have been set
Make sure the correct date and time have been programmed in the unit (refer to page 2-12 of "Operation manual
(for general information and copier operation)"). If the date and time are wrong, please correct them.
It is important to set the correct date and time because they are used for such features as Timer Transmission
(page 3-6).
■■■■ Program the sender's name and sender's number
The name and fax number of the user of the machine is programmed in "Fax own number and name set" (page
8-5) in the key operator programs.
The programmed name and number are printed at the top of each transmitted fax page. The sender's number
is also used as an identification number when you use the Polling function to request transmission from another
fax machine (See "USING THE POLLING FUNCTION" on page 3-14).
CONNECTING AN EXTENSION PHONE
You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any
normal phone. When the other party has made the call, the extension phone can be used to activate fax reception.
(remote operation)
NOTES
● If you connect a combination telephone/answering machine to the machine, you will not be able to use the
answering machine function.
● You can place calls from the phone even during a power failure.
CONNECTING AN EXTENSION PHONE
Insert the end of the extension phone cord
1
into the extension phone jack on the rear
of the machine.
Make sure you hear a
"click" sound indicating
that the cord is securely
Extension
phone jack
connected.
1-2
A LOOK AT THE OPERATION PANEL
The operation panel used for the fax function is described below.
Model Key name Description in this manual
AR-M355N/
AR-M455N
AR-M355U/
AR-M455U
Described in the configuration where the
optional fax expansion kit (AR-FX12) is
installed on the AR-M355N/AR-M455N models.
No functions related to document filing or
Internet fax reception are described in this
manual.
1
Touch panel (following page)
• Messages and keys appear in the touch panel.
Touch the displayed keys to select functions and
enter settings.
• When a key in the touch panel is touched, a beep
sounds and the key is highlighted.
• Keys that cannot be selected in a screen are
grayed out. If touched, a double-beep will sound
to alert you that the key cannot be selected.
Mode select keys (page 2-2)
Use these keys to change modes.
[IMAGE SEND] key
Press to switch to fax mode. The main screen of fax
mode will appear.
The screen that appears when this key is selected
can be changed with "Default display settings" in
the key operator programs (page 8-4).
Numeric keys
Use to enter fax numbers, sub-addresses,
passcodes, and numerical settings. (See
"MEMORY BOXES AND SUB-ADDRESSES/
PASSCODES REQUIRED FOR F-CODE
TRANSMISSION" on page 4-2.)
[C] key (clear key)
Use to clear a mistake when entering fax numbers,
sub-addresses, passcodes, and numerical
settings. One digit is cleared each time you press
the key.
When an original is being scanned, this key can
also be used to cancel scanning.
[CA] key (clear all key)
Use to cancel a transmission or programming
operation. When this key is pressed, the operation
is canceled and you return to the main screen
described on the following page.
This key is also used to cancel resolution, paper
size and special mode settings.
[ ] key (page 5-3)
This is used to produce tone signals when you are
on a pulse dial line.
[START] key (page 2-3)
Press to begin scanning an original for fax
transmission.
NOTE
For the names and functions of the parts of the machine, see page 1-9 of the "Operation manual (for general
information and copier operation)".
1-3
A LOOK AT THE OPERATION PANEL
FAX MODE (CONDITION SETTINGS SCREEN)
The condition settings screen of fax mode is displayed by pressing the [IMAGE SEND] key while the document filing
mode (printer mode), copy mode, or job status screen appears in the touch panel. In the explanations that follow, it
is assumed that the initial screen that appears after pressing the [IMAGE SEND] key is the condition settings screen
(shown below). If you have set the display to show the address book screen (following page) when the [IMAGE
SEND] key is pressed, touch the [CONDITION SETTINGS] key in the address book screen to display the condition
settings screen.
"Default display settings" (page 8-4) in the key operator programs can be used to select whether the condition settings
screen (below) appears or the address book screen (next page) appears when the [IMAGE SEND] key is pressed.
•
When the network scanner option is installed, you can select whether the "E-MAIL/FTP" screen or the "INTERNET
FAX" screen appears when the [IMAGE SEND] key is pressed (the selection is made in the key operator programs).
■■■■ Condition settings screen
The display is initially set (factory setting) to show the following condition settings screen as the initial screen.
READY TO SEND.
AUTO
EXPOSURE
STANDARD
RESOLUTION
AUTO
ORIGINAL
Message display
Messages appear here to indicate the current
status of the machine. The icon at left ( )
indicates fax mode.
[MODE SWITCH] key
Use this key when the network scanner option is
installed to switch between the "E-MAIL/FTP" and
"INTERNET FAX" screens
[ ] key (Speed dial key) (page 1-12)
When a one-touch dial key or group key is stored in
the address book, the machine automatically
assigns it a 3-digit number (called a Speed Dial
number in this manual). This key and the Speed Dial
number can be used to abbreviate the transmission
procedure (see Speed Dialing on page 2-4).
[SPEAKER] key (page 1-12)
Touch the [SPEAKER] key to dial and transmit a
fax manually.
During dialing it changes into the [PAUSE] key, and
after pressing the [SUB ADDRESS] key it changes
into the [SPACE] key.
[RESEND] key (page 1-12)
Touch this key to redial the number most recently
dialed with the numeric keys or a one-touch dial
key. After dialing, this key changes into the [NEXT
ADDRESS] key.
[ADDRESS BOOK] key (page 2-4)
Touch this key to display the address book screen
(next page). Touch this key when you want to use an
auto-dial number (one-touch dialing or group dialing).
SPEAKER
FAX
MODE SWITCH
SUB ADDRESS
AUTO RECEPTION
FAX MEMORY:100%
RESEND
ADDRESS BOOK
ADDRESS REVIEW
SPECIAL MODES
FILE
QUICK FILE
[ADDRESS REVIEW] key (page 3-3)
When performing a broadcast transmission, touch
this key to check your selected destinations. The
selected destinations will appear and any
unneeded destinations can be deleted.
[SPECIAL MODES] key
Touch this key to select one of the following special
functions:
• Edge erase (page 3-4) •
•
Timer transmission (page 3-6)
• Card shot (page 3-8) •
• Polling (page 3-13) •
Dual page scan (page 3-5)
• 2in1 (page 3-7)
Job build mode (page 3-10)
Memory box (page 3-15)
• Program (page 3-17)
• Transaction report (page 3-12)
[FILE] key*
Touch this key to store a document image that you
are transmitting in the hard disk (this includes
selecting a user name, file name, and location).
[QUICK FILE] key*
Touch this key to store a document image that you
are transmitting in the temporary storage folder.
Memory and reception mode display
This shows the amount of fax memory that is free
and the currently selected reception mode.
* Can only be used on the AR-M355N/AR-M455N.
The AR-M355U/AR-M455U models do not have this
function.
1-4
A LOOK AT THE OPERATION PANEL
A
FREQUENT USE ABCD EFGHI JKLMN OPQRST UVWXYZ
ABC
GROUP
B
C D
E F
G
H
CONDITION
SETTINGS
READY TO SEND.
ADDRESS REVIEW
RESEND
SPEAKER
GLOBAL
ADDRESS SEARCH
[SUB ADDRESS] key (page 4-3)
Touch this key to enter a sub-address and
passcode when using F-code transmission.
Two-sided scanning icon display (page 2-7)
Icons appear here when you touch the [ORIGINAL]
key and select two-sided scanning. The icons can
be touched to open function selection screens.
[ORIGINAL] key (page 1-8)
Touch this key when you wish to manually set the
size of the original to be scanned or scan both
sides of the original.
[RESOLUTION] key (page 1-10)
Touch this key to change the resolution setting for
the original to be scanned. The selected resolution
setting will be highlighted above the key. The initial
factory setting is [STANDARD].
[EXPOSURE] key (page 1-11)
Touch this key to change the exposure setting for
the original to be scanned. The selected exposure
setting will be highlighted above the key. The initial
factory setting is AUTO.
Special mode icon display (page 5-2 of
"Operation manual (for general information
and copier operation)")
When a special mode such as polling or dual page
scan is selected, a special mode icon appears here.
■■■■ Address book screen (alphabetically ordered)
The screen below appears initially when the address book is set as the initial screen using "Default display
settings" (page 8-4) in the key operator programs.
● The screen below is the alphabetical index screen. You can also have the user index screen initially. (See
"Default display settings" on page 8-4.)
● The screen appears as shown below when the network scanner option is not installed.
1
One-touch key display
This shows the one-touch keys that have been stored
on the selected "index card". The key type is
indicated by the icon at the right. One-touch keys in
which a fax number is stored are indicated by a " "
icon. The display is initially set to show 6 keys. This
can be changed to 8 or 12 using the key operator
program. (See "The number of direct address/sender
keys displayed setting" on page 8-4.)
Display illustrations in this manual show the display
set to eight keys.
Display switching keys
When more one-touch keys are stored than can be
displayed in one screen, touch the keys to
change screens.
[CONDITION SETTINGS] key
This displays the condition settings screen (previous
page), which is used to set various conditions.
[GLOBAL ADDRESS SEARCH] key
Touch this key to search for a fax number on an
LDAP server (page 2-5).
NOTE
When the network scanner option is installed and a destination other than a fax numbers is stored in a one-touch
key, one of the following icons will appear.
:Scan to E-mail destination :Scan to Desktop destination
:Internet fax destination :Multiple destinations (Scan to E-mail, fax, etc.)
:Scan to FTP destination
1/2
[ABC GROUP] key
Touch this key to switch between the alphabetical
index and the group index.
Index keys
One-touch key destinations are stored on each of
these index cards (alphabetical index or group
index). Each time the selected tab is touched, the
key display order changes from the order of storing
(the initial display order), to ascending order, to
descending order. As this is done, the icon on the
tab indicates the current display order.
Storing order
(initially selected)
FREQUENT USE ABCD
Ascending order Descending order
FREQUENT USE ABCD FREQUENT USE ABCD
Group indexes make it possible to store one-touch
keys by group with an assigned name for easy
reference. This is done with the custom settings
(refer to pages 6-3 and 6-9). Frequently used onetouch key destinations can be stored on the
FREQUENT USE card for convenient access.
1-5
ORIGINALS
ORIGINALS THAT CAN BE FAXED
■■■■ Original sizes
Minimum original size Maximum original size
Using the automatic
document feeder
Using the document glass
NOTE
Originals that are not a standard size (5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17", A5, B5, B5R,
A4, A4R, B4, A3) can also be faxed.
8-1/2" (width) x 5-1/2" (length)
(A5: 210 mm (width) x 148 mm (length))
5-1/2" (width) x 8-1/2" (length)
(A5R: 148 mm (width) x 210 mm (length))
11" (width) x 31-1/2" (length)
(297 mm (width) x 800 mm (length))
11" (width) x 17" (length)
(297 mm (width) x 431.8 mm (length))
■■■■ Automatic reduction of faxed document
If the size (width) of the faxed document is greater than the receiving machine's paper size, the size will be
automatically reduced.
Faxed document width
11"x17" (A3) 8-1/2"x14" (B4) 8-1/2"x14" (B4) 1 : 0.64 (1 : 0.78)
11"x17" (A3) 8-1/2"x11" (A4) 8-1/2"x11"R (A4R) 1 : 0.5 (1 : 0.5)
A document can also be faxed without reducing its size. In this case, the left and right edges will not be
transmitted. (See "Auto reduction sending setting" on page 8-7.)
Receiving machine's
paper width
Reduced size Ratio (Area ratio)
1-6
LOADING A DOCUMENT
A document can be loaded in the automatic document feeder or on the document glass. Use the automatic document
feeder when faxing a large number of sheet originals. Use the document glass to fax originals that cannot be scanned
using the automatic document feeder such as thick or thin sheet originals or bound originals such as books.
USING THE AUTOMATIC DOCUMENT FEEDER
Lift the document glass cover and make
1
sure a document is not placed on the
document glass. Gently close the cover.
Adjust the document guides on the automatic
2
document feeder to the width of the document.
3
USING THE DOCUMENT GLASS
Align the edges of the document pages
and then insert the stack in the document
feeder so that the first page is face down.
Insert the stack into the
automatic document
feeder until it stops. The
stack should not be
higher than the indicator
line (maximum 50
pages, or 30 pages for 81/2"x14" or larger
documents).
NOTES
● Use the automatic document feeder for long
originals. The document glass cannot be used.
● When faxing a long original, touch the [LONG
SIZE] key in step 3 of "MANUALLY SETTING THE
SCANNING SIZE" (page 1-8).
1
Open the document glass cover, and place
1
the document face down on the document
glass. Gently close the cover.
Original size detector
NOTE
Do not place any objects under the original size
detector plate. Closing the document glass cover
with an object underneath may damage the original
size detector plate and prevent correct detection of
the document size.
Regardless of the size of the original, place the
original in the far left corner of the document glass.
(Align the upper left-hand corner of the original with
the tip of the mark.)
Document glass scale
mark
5-1/2"x8-1/2"
8-1/2"x14"
8-1/2"x11"
11"x17"
Document glass scale
mark
8-1/2"x11"R
1-7
CHECKING THE SIZE OF A LOADED ORIGINAL
AUTO 8 X11
ORIGINAL
STANDARD
RESOLUTION
AUTO 8 X11
ORIGINAL
STANDARD
RESOLUTION
SPEAKER
SEND SIZE
100%
AUTO
SCAN SIZE
AUTO
8 X11
2-SIDED
BOOKLET
2-SIDED
TABLET
RESEND
LONG SIZE
SPEAKER
STANDARD SIZE
AB
OK
INCH
SIZE INPUT
5 X8
5 X8 R
8 X11
8 X13
8 X14
11X17
8 X11R
AUTO
MANUAL
8 X11
A5
A5R
A5
B5
B5R
A4R
A4
B4
A3
RESEND
LONG SIZE
SPEAKER
INCH
OK
AB
SIZE INPUTSTANDARD SIZE
17
11
(2 1/2 17)
inch
STANDARD SIZE
Y
X
A
X
Y
SIZE INPUT
OK
OK
RESENDSPEAKER
SEND SIZE
AUTO
-SIDED
ORIGINAL
STANDARD
RESOLUTION
When a standard-size* original is placed, the original size is automatically detected
(automatic original detection function) and displayed in the top half of the [ORIGINAL]
key. Check the key to make sure that the original size has been correctly detected.
:[AUTO] appears when the automatic original detection function is operating.
:Displays the original size.
If a non-standard size original is placed or if you wish to change the scanning size,
follow the steps below to manually set the original scanning size.
NOTE
*
Standard sizes that can be detected are as follows:
5-1/2"x8-1/2", 8-1/2"x11", 8-1/2"x11"R, 8-1/2"x14", 11"x17", A5, B5, B5R, A4, A4R, B4, A3. If a non-standard
size original is loaded (including special sizes), the closest standard size may be displayed, or the original size
may not appear at all.
MANUALLY SETTING THE SCANNING SIZE
If you load an original that is not a standard size (such as an AB size), or if the size is not detected correctly, you must
touch the [ORIGINAL] key and set the original size manually. Perform the following steps after loading the document
in the automatic document feeder or on the document glass.
Touch the [ORIGINAL] key.
1
If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
1
/
2
condition settings screen
(page 1-5).
Touch the key under [SCAN SIZE].
2
1
/
2
If you placed a non-standard size original
on the document holder or on the
document glass, touch the [SIZE INPUT]
tab and then enter the width (X) and length
(Y) of the original with the keys.
X (width) is initially selected.
Enter X and then touch the Y
( ) key to enter Y. A width of
2-1/2 to 17 inch (64 to 432 mm)
(2 1/2 11 5/8)
inch
If you frequently send documents that are the same nonstandard size, you can store the dimensions as explained
in "STORING, DELETING, AND USING ORIGINAL
SIZES" on the following page. This will allow you to omit
entry of X and Y each time you send that size of document.
can be entered in X, and a
length of 2-1/2 to 11-5/8 inch (64
to 297 mm) can be entered in Y.
1
/
2
Touch the desired original size key.
3
[AUTO] is no longer
1
/
2
1
1
/
2
2
1
/
2
1
/
2
1
1
/
/
2
2
1
/
/
2
highlighted. [MANUAL]
and the original size key
you touched are
highlighted.
If you placed a long original,
touch the key.
LONG SIZE
If you wish to select an AB size, touch the
[AB/INCH] key and then touch the desired
original size key.
[AB] is highlighted and
1
/
2
1-8
AB size keys are
displayed. To return to
the inch palette, touch
the [AB/INCH] key once
again.
Touch the outer [OK] key.
4
Touch the [OK] key to return to the screen of step 2.
Touch the outer [OK] key.
5
The selected size appears in the top half of
6
the [ORIGINAL] key.
A4
STORING, DELETING, AND USING ORIGINAL SIZES
AUTO 8 X11
ORIGINAL
STANDARD
RESOLUTION
100%
SCAN SIZE
AUTO 8 X11
2-SIDED
BOOKLET
2-S
TAB
CUSTOM
SIZE
STANDARD SI
MANUAL
5 X8 R
5 X8
5R
RECALL
STORE/DELETE
RECALL
STORE/DELETE
CANCEL OK
17
11
(2 1/2 17)
inch
RECALL
Y
X
A
X
Y
STORE/DELETE
(2 1/2 11 5/8)
inch
RECALL
STORE/DELETE
Up to 9 special original sizes can be stored. Stored sizes can be easily called up and are not erased if the power is
turned off. Storing a frequently used original size saves you the trouble of manually setting the size each time you
fax that size of document.
●
To cancel an original size storing, using, or deleting operation, press the [CA] key or touch the [ORIGINAL] key
on the screen.
STORING OR DELETING AN ORIGINAL SIZE
Touch the [ORIGINAL] key.
1
1
/
2
Touch the key under [SCAN SIZE].
2
1
/
2
Touch the [CUSTOM SIZE] key.
3
1
1
/
/
2
2
1
1
/
/
2
2
Enter the X (width) and Y (length) dimensions
6
of the original with the keys.
X (width) is initially
selected.
Enter X and then touch
the ( ) key to enter Y.
A width of 2-1/2 to 17
inch (64 to 432 mm) can
be entered in X, and a
length of 2-1/2 to 11-5/8 inch (64 to 297 mm) can
be entered in Y.
Touch the [OK] key.
7
The original size entered in step 6 is stored in the
key selected in step 5.
To exit, touch the [ORIGINAL] key.
When you touch a key that shows an
8
original size in step 5, a message screen
appears that contains the keys [CANCEL],
[DELETE], and [AMEND].
● To cancel the procedure, touch the [CANCEL] key.
● To delete the selected original size, touch the
[DELETE] key.
● To change the original size stored in the key, touch
the [AMEND] key. The screen of step 6 will appear
to let you change the size.
1
4
5
Touch the [STORE/DELETE] key.
Touch the original size key ( ) that
you wish to store or delete.
1
1
/
/
2
X5 Y10
8
stored size, touch the key that shows the size that you
wish to delete or change.
●
If you are storing an original size, go to step 6.
●
If you are deleting an original size, go to step 8.
●
If you are changing an original size, go to step 8
and touch the [AMEND] key.
To store an original size,
touch a key that does not
show a size ( ).
Keys that already have an
original size stored will show
1
/
X5 Y10
the stored size ( ).
2
To delete or change a
To exit, touch the [ORIGINAL] key.
9
USING A STORED ORIGINAL SIZE
Follow steps 1 to 3 of "STORING OR
1
DELETING AN ORIGINAL SIZE".
Touch the original size key that you wish
2
to use.
1
1
/
/
X5 Y10
2
8
1
/
8
Touch the [OK] key.
3
The stored original size is called up.
1-9
SELECTING RESOLUTION AND EXPOSURE SETTINGS
AUTO 8 X11
ORIGINAL
STANDARD
RESOLUTION
STANDARD
FINE
SUPER FINE HALF TONE
ULTRA FINE
FINE
HALF TONE
OK
FINE
After loading an original, you can adjust the resolution and exposure settings to match the condition of the originalfor example, if it has small or faint characters, or if it is a photo. After loading the original in fax mode, adjust the
settings as explained below.
SELECTING THE RESOLUTION
The initial resolution setting is STANDARD. To change the setting, follow these steps:
■■■■ Change the resolution.
Touch the [RESOLUTION] key.
1
■■■■ Resolution settings
Touch this key if your original consists
Standard
of normal-sized characters (like those
in this manual).
1
/
2
Touch the [STANDARD] key, [FINE] key,
2
[SUPER FINE] key, or [ULTRA FINE] key.
The selected key is
highlighted.
If you touched the [FINE]
key, [SUPER FINE] key,
or [ULTRA FINE] key,
you can also select
halftone by touching the
[HALF TONE] key.
Touch the [OK] key.
3
You will return to the
initial screen.
Fine
Super fine
Ultra fine
Half tone
Touch this key if your original has small
characters or diagrams. The original
will be scanned at twice the resolution
of the
[STANDARD]
Touch this key if your original has
intricate pictures or diagrams. A higherquality image will be produced than
with the [FINE] setting.
Touch this key if your original has
intricate pictures or diagrams. This
setting gives the best image quality.
However, transmission will take longer
than with the other settings.
Touch this key if your original is a
photograph or has gradations of color
(such as a color original). This setting
will produce a clearer image than
[FINE], [SUPER FINE], or [ULTRA
FINE] used alone. Half tone cannot be
selected if [STANDARD] has been
selected.
setting.
NOTES
The factory default setting for the initial resolution is
●
[STANDARD]. The initial resolution can be changed
to a different setting in the key operator programs
(see "Initial resolution setting" on page 8-4).
● When using the automatic document feeder, the
resolution setting cannot be changed once
scanning has begun.
● When a fax is sent at [ULTRA FINE], [SUPER
FINE], or [FINE] resolution, a lower resolution will
be used if the receiving machine does not have
that resolution.
1-10
SELECTING RESOLUTION AND EXPOSURE SETTINGS
AUTO
ORIGINAL
STANDARD
RESOLUTION
AUTO
EXPOSURE
AUTO MANUAL
MANUALAUTO
OK
SELECTING THE EXPOSURE
The initial exposure setting is AUTO. To change the setting, follow these steps:
■■■■ Change the exposure.
Touch the [EXPOSURE] key.
1
Touch the desired exposure key.
2
To darken the exposure,
touch the key. To
lighten the exposure,
touch the key.
When the or
key is touched, [AUTO]
is not highlighted and
[MANUAL] is highlighted. To return to auto
exposure, touch [AUTO].
Touch the [OK] key.
3
You will return to the
initial screen.
NOTES
● When using the document glass to scan pages an
original, the exposure setting can be changed
each time you change pages. When using the
automatic document feeder, the exposure setting
cannot be changed once scanning has begun.
● The default (initial) exposure setting can be
changed in "Default exposure settings" (page 8-5)
in the key operator programs.
■■■■ Exposure settings
1 to 2
Auto
4 to 5
Select this setting if your original consists
Originalmostly of dark characters.
This setting automatically adjusts the
exposure for light and dark parts of the
original.
Select this setting if your original consists
Originalmostly of faint characters.
1
1-11
CONVENIENT DIALING METHODS
FREQUENT USE ABCD EFGHI JKLMN OPQRS
CORPO.TPS
SHARP GROUP
SHARP CORPORATION
SHARP CORPORATION
0666211221
SHARP CORPORATION
FREQUENT USE ABCD EFGHI JKLMN OPQRST
CORPO.TPS
SHARP GROUP
SHARP GROUP
GROUP:025
SPEAKER
RESENDPEAKER
SWITCH
ADDRESS BOOK
ADDRESS REVIEW
RESSPEAKER
MODE SWITCH
FAX
ADDRES
ADDRESS
The fax function includes a convenient auto dial feature (one-touch dialing and group dialing). By programming
frequently dialed numbers, you can call and send documents to these locations by means of a simple dialing
operation (refer to page 2-4). There are two types of auto-dialing: one-touch dialing and group dialing. To program
auto-dial numbers, refer to pages 6-3, 6-6.
● One-touch dialing
Simply press a one-touch key and then press the [Start]
key to dial the programmed location. A name of up to 36
characters can be programmed for the location (a
maximum of 18 characters are displayed). When using Fcode transmission, a sub-address and passcode can also
be programmed (refer to page 4-2).
● Group dialing
Multiple one-touch dial locations can be programmed into
a single one-touch key. This is convenient for successively
sending a document to multiple locations.
• Full fax numbers entered with the numeric keys can also
be stored in group keys.
● Speed dialing
When a one-touch key or group key is stored in the
address book, the machine automatically assigns it a 3digit speed dial number.
The key and 3-digit Speed Dial number can be used
to abbreviate the transmission procedure.
● Redialing
The machine keeps the last fax number dialed with the
numeric keys in memory. You can redial the last number
dialed by simply touching the [RESEND] key.
• If numeric keys were pressed during a phone
conversation, the [RESEND] key may not dial the correct
number.
• If the previous transmission was a broadcast
transmission in which one-touch keys were used, the
[RESEND] key cannot be used.
Touch the
[ADDRESS] key in
the initial screen to
display the left
screen.
Touch the
[ADDRESS] key in
the initial screen to
display the left
screen.
● On-hook dialing
This is a dialing function. This feature allows you to dial
without lifting an extension phone connected to the
machine. Touch the [SPEAKER] key, listen for the dial
tone through the speaker, and then dial.
• Faxes must be sent manually when using on-hook dialing.
• On-hook dialing is not possible using a one-touch key that
includes a sub-address and passcode, or a group dial key.
NOTES
● Programmed one-touch keys and group dial keys are stored on "index cards". A one-touch key or group key can
be easily accessed by touching the index key. (Refer to on page 1-5.)
● To prevent calling or sending a fax to a wrong number, look carefully at the touch panel and make sure you
program the correct number when programming an auto-dial number. After storing a number, you can also print
out the stored number (Refer to page 6-14) to make sure it was stored correctly.
1-12
CHAPTER 2
BASIC OPERATIONS
This chapter explains basic operations such as sending faxes.
Page
SENDING A FAX .................................................................................... 2-2
●
BASIC PROCEDURE FOR SENDING FAXES............................... 2-2
●
TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING
AND GROUP DIALING).................................................................. 2-4
●
SENDING A FAX BY SPEED DIALING.......................................... 2-4
●
FAX NUMBER ENTRY WITH GLOBAL ADDRESS SEARCH ....... 2-5
●
ENLARGING/REDUCING THE IMAGE BEFORE TRANSMISSION
●
FAXING A TWO-SIDED ORIGINAL................................................ 2-7
PRIORITY TRANSMISSION OF A STORED JOB ................................. 2-9
CANCELING A FAX TRANSMISSION ................................................... 2-9
●
CANCELING ON-HOOK DIALING.................................................. 2-9
RECEIVING FAXES ............................................................................... 2-10
●
RECEIVING A FAX......................................................................... 2-10
... 2-6
2-1
SENDING A FAX
FAX
E-MAIL/FTP
MODE SWITCH
INTERNET FAX
SPEAKER
MODE SWITCH
FAX
AUTO 8 X11
ORIGINAL
STANDARD
RESOLUTION
AUTO 8 X11
ORIGINAL
STANDARD
RESOLUTION
AUTO
ORIGINAL
STANDARD
RESOLUTION
AUTO
EXPOSURE
TION
QUICK FILE
SPECIAL MODES
FILE
DDRESS REVIEW
BASIC PROCEDURE FOR SENDING FAXES
Make sure the machine is in fax mode.
1
When the [IMAGE
SEND] key light is on,
the machine is in fax
mode. If the light is not
on, press the [IMAGE
SEND] key.
If the network scanner
option is installed, touch
the [MODE SWITCH]
key and then the [FAX]
key to switch to fax
mode.
When fax mode is
selected, "FAX" appears
in the top half of the
[MODE SWITCH] key.
Load the original.
2
●
Using the automatic document feeder: Page 1-7
●Using the document glass: Page 1-7
If you are using the document glass to send
multiple pages, load the first page first.
NOTE
You cannot load documents in both the automatic
document feeder and on the document glass and
send them in a single fax transmission.
Check the original size.
3
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
1
/
2
If the original is not a standard size or the size was
not detected correctly, touch the [ORIGINAL] key
to specify the original size. (See "MANUALLY
SETTING THE SCANNING SIZE" on page 1-8.)
display the condition
settings screen (page
1-5).
If needed, adjust the resolution setting.
4
(Refer to page 1-10.)
1
/
2
If needed, adjust the exposure setting.
5
(Refer to page 1-11.)
If desired, touch the [FILE] key or the
6
[QUICK FILE] key.*
* Can only be used on the AR-M355N/AR-M455N.
The AR-M355U/AR-M455U models do not have
this function.
These keys are used to
store the scanned image
in the machine's hard
disk. The stored image
can be printed or
transmitted again at a
later time.
For information on this function, see "Document
filing functions" in chapter 7 of the Operation
Manual (for general information and copier
operation).
If the [FILE] key is grayed out, only the [QUICK
FILE] key can be selected.
When you touch the [QUICK FILE] key, a
message asking you to confirm the save will
appear. Touch the [OK] key in the message
screen and go to the next step.
If you wish to cancel the save, touch the [QUICK
FILE] key after touching the [OK] key so that the
[QUICK FILE] key is no longer highlighted.
2-2
SENDING A FAX
NEPAUSE
MODE SWITCH
FAX
ADDR
ADDRESS
READ-END
Dial the fax number.
7
The number that you
entered appears in the
message display (See
"Condition settings
screen" on page 1-4.). If
it is not correct, press the
[C] key and re-enter the
number. You can also use the [RESEND] key
(page 1-12) or an auto-dial number (following
page).
Using the automatic document feeder Using the document glass
Press the [START] key.
8
Scanning begins.
If there are no previous
jobs in progress and the
line is free, the machine
will dial the receiving
machine and begin
transmission as soon as
the first page is
scanned. Transmission will take place while any
remaining pages are scanned (Quick on-line
transmission: see page 2-8).
If there is a previously stored job or a job is in
progress, or if the line is being used, all pages of
the document are scanned into memory and
stored as a transmission job. (This is called
memory transmission: the destination is
automatically called and the document transmitted
after previously stored jobs are completed.)
If scanning is completed normally, the machine
makes a beep sound to inform you that the
transmission job is stored and "JOB STORED."
appears in the message display.
Entering a pause.
Each time you touch the [PAUSE] key, a hyphen ("-")
appears and a 2-second pause* is inserted.
The [PAUSE] key is also be used to link numbers
together (this is called chain dialing). Enter a number,
touch the [PAUSE] key to enter a hyphen "-", and then
enter another number with the numeric keys or by
pressing a one-touch key. The linked numbers will be
dialed as one number.
* The duration of each pause can be changed with
the key operator program. ("Pause time setting" on
page 8-6.)
Press the [START] key.
8
If you have another page to scan, change
9
pages and then press the [START] key.
Repeat this sequence until all pages have been scanned.
You can change the resolution and exposure settings as
needed for each page (refer to pages 1-10 and 1-11).
If the [START] key is not pressed within approximately
one minute, scanning will end automatically and the
transmission will be stored.
After the last page is scanned, touch the
10
[READ-END] key.
previously stored jobs are completed.) Open the
document glass cover and remove the document.
If you need to insert a
pause between digits
when dialing out from a
PBX or when dialing an
international number,
touch the [PAUSE] key in
the upper right corner of
the screen.
The original is scanned
and the [READ-END]
key appears in the touch
panel.
The machine makes a beep
sound to inform you that the
transmission job is stored
and
"
JOB STORED.
appears in the message
display. (The destination is
automatically called and the
document transmitted after
"
2
NOTES
●●●● Canceling transmission
To cancel transmission while "SCANNING ORIGINAL..." appears in the display or before the [READ-END] key
is pressed, press the [C] key or the [CA] key. To cancel a transmission job that is already stored, press the [JOB
STATUS] key and cancel the job as explained on page 2-9.
● If the machine makes two beeps during or at the end of transmission and an error message appears in the
message display, refer to page 7-3 to fix the problem.
● If the power is turned off or a power failure occurs while a document is being scanned in the automatic document
feeder, the machine will stop and a document jam will occur. After power is restored, remove the document as
explained on page 2-22 of "Operation manual (for general information and copier operation)".
● A job number appears in the display with "JOB STORED." when a transmission job is stored. If you make a note
of this number, you can use the number to easily locate the job when checking the results of the transmission
in the job status screen for a broadcast transmission, or in the transaction report (page 7-2) or activity report
(page 7-3) for other types of transmission jobs.
2-3
SENDING A FAX
RESENDPEAKER
SWITCH
ADDRESS BOOK
ADDRESS REVIEW
FREQUENT USE ABCD EFGHI JKLMN OPQRS
CORPO.TPS
SHARP GROUP
S
SHARP CORPORATION
READY TO SEND.
SPEAKER
MODE SWITCH
FAX
TRANSMISSION BY AUTO-DIALING (ONE-TOUCH DIALING AND GROUP DIALING)
Fax numbers can also be dialed by automatic dialing (one-touch dialing and group dialing). Follow the steps below
to send a fax using an auto dial number. To use an auto dial number, the name and fax number of the destination
must first be stored. For information on auto dial numbers, see page 1-12. To store an auto dial number, see pages
6-3 and 6-6.
Perform steps 1 through 6 of "BASIC
1
PROCEDURE FOR SENDING FAXES"
(page 2-2).
Touch the [ADDRESS BOOK] key.
2
The address book
screen appears.
This step is not
necessary if the address
book already appears.
Go to step 3.
Touch the one-touch key for the desired
3
destination.
Refer to page 1-5 for
information on using the
address book screen.
The key you touched is
highlighted. If you touch
the wrong key, touch the
key again to cancel the
selection. The key display will return to normal.
Continue from step 8 of "BASIC
4
PROCEDURE FOR SENDING FAXES"
(page 2-3).
SENDING A FAX BY SPEED DIALING
In addition to one-touch dialing and group dialing, you can also send a fax by touching the key (Speed Dial key)
and entering a 3-digit Speed Dial number. Follow the steps below to send a fax by Speed Dialing. The 3-digit Speed
Dial number is automatically assigned by the machine when a one-touch key or group key is stored. (See Speed Dial
numbers on pages 6-3 and 6-6.)
Perform steps 1 through 6 of "BASIC
1
PROCEDURE FOR SENDING FAXES"
(page 2-2).
Touch the key (Speed Dial key).
2
Enter the 3-digit Speed Dial number.
3
Enter the 3-digit Speed
Dial number that was
automatically assigned
by the machine when
the destination was
stored in a one-touch
key or a group key. (See
Speed Dial numbers on pages 6-3 and 6-6.)
Zeros at the beginning of the number (such as
001) can be omitted. Touch the key (Speed
Dial key).
If you enter the wrong number, press the [C] key to
clear it. If you enter a 3-digit number that is not
stored in the machine, press the [C] and then enter
the correct number. If you do not know the 3-digit
number, print the stored destination list (See
"PRINTING PROGRAMMED INFORMATION" on
page 6-14.)
2-4
Continue from step 8 of "BASIC
4
PROCEDURE FOR SENDING FAXES"
(page 2-3).
SENDING A FAX
ABC GROUP
GLOBAL
ADDRESS SEARCH
S TTINGS
ADDRESS REVIEW
1/2
CANCEL
OK
k
l
@
i
o
p
_
CANCEL SEARCH
tanaka
tanaka a
06-612
06-623
tanaka b
tanaka c
06-634
FAX NUMBER ENTRY WITH GLOBAL ADDRESS SEARCH
If the machine is configured as a network printer that can use LDAP service, the machine can be used to access the
LDAP server* and search for the fax number. If the search returns the desired fax number, the number can be
selected as a destination fax number and/or stored in the address book.
* The LDAP server must be available for use and a fax number search service must be in operation.
Touch the [GLOBAL ADDRESS SEARCH]
1
key.
The server change
screen is displayed. If
only one LDAP server
has been set, the global
address search screen
is displayed. Proceed to
step 4.
Touch the desired LDAP server key.
2
SERVER CHANGE
Document division 1
Document division 2
A1210 project team
Software development center
CANCEL
OK
1/2
To search the highlighted server, proceed to step
3.
Touch the [OK] key.
3
Enter a keyword for search.
4
Touch the [SEARCH] key.
5
The search results
appear as destination
keys.
READY TO SEND.
ADD SELECTED
tanaka
tanaka a
tanaka b
tanaka c
DETAIL
06-6123-456X
06-6234-567X
06-6345-678X
CONDITION
SETTINGS
ADDRESS REVIEW
SEARCH AGAIN
ADDRESS BOOK
If matching addresses are not found, a message
indicating the result is displayed. In this case,
touch the [OK] key and touch the [SEARCH
AGAIN] key to return to step 4.
Touch the desired destination key.
6
To display the remaining
destinations, touch the
[ ] key.
For detailed information
on the selected
destination, touch the
[DETAIL] key. You can
also register the
destination fax number to the address book by
touching the [REGISTER] key.
2
GLOBAL ADDRESS SEARCH
q
a
z
w
s
x
e
d
c
r t y
f g h
v
b n m
SPACE
u
j
CANCEL SEARCH
o
i
l
k
-
.
AB/ab
12#$
p
@
_
abc
ABC
ÀÄÂ/àäâ
2-5
SENDING A FAX
FAX
E-MAIL/FTP
MODE SWITCH
INTERNET FAX
SPEAKER
MODE SWITCH
FAX
RESOLUTION
AUTO 11X17
ORIGINAL
2-SIDED
BOOKLET
2TA
AUTO 11X17
SCAN SIZE
100%
SEND SIZE
2-SIDED
TABLET
8 X13
5 X8
5 X8 R
1
/
2
1
/
2
1
/
2
1
/
2
8 X11
1
/
2
8 X11R
1
/
2
1
/
2
8 X14
1
/
2
11X17
OK
SEND SIZE
70%
8 X13
2-SIDED
TABLET
SPEAKER RESEND
ENLARGING/REDUCING THE IMAGE BEFORE TRANSMISSION
Follow these steps to enlarge or reduce the scanned image before transmission.
Make sure the machine is in fax mode.
1
When the [IMAGE
SEND] key light is on,
the machine is in fax
mode. If the light is not
on, press the [IMAGE
SEND] key.
If the network scanner
option is installed, touch
the [MODE SWITCH]
key and then the [FAX]
key to switch to fax
mode.
When fax mode is
selected, "FAX" appears
in the top half of the
[MODE SWITCH] key.
Load the original.
2
●
Using the automatic document feeder: Page 1-7
●Using the document glass: Page 1-7
If you are using the document glass to send
multiple pages, load the first page first.
NOTE
You cannot load documents in both the automatic
document feeder and on the document glass and
send them in a single fax transmission.
Touch the [ORIGINAL] key.
3
Check the original size.
4
If the original size has not
been correctly detected,
touch the key under
[SCAN SIZE] and specify
the original size. (See
"MANUALLY SETTING
THE SCANNING SIZE"
on page 1-8)
NOTE
A long size, stored size, or non-standard size cannot
be specified for the original scanning size.
Touch the key under [SEND SIZE].
5
If the key under [SEND
AUTO
SIZE] is grayed out,
specify a standard
original size in step 4.
Touch the key of the desired enlargement
6
or reduction size.
The [AUTO] key is no
longer highlighted. The
[MANUAL] key and the
selected size key are
highlighted.
Touch the OK key.
7
Check the enlargement or reduction ratio
8
and touch the [OK] key.
2-6
1
/
2
Continue from step 4 of "BASIC
9
PROCEDURE FOR SENDING FAXES"
(pages 2-2 to 2-3).
NOTE
After the transmission is stored, the [CA] key can be
pressed to cancel enlargement/reduction transmission.
SENDING A FAX
FAX
E-MAIL/FTP
MODE SWITCH
INTERNET FAX
SPEAKER
MODE SWITCH
FAX
AUTO 8 X11
ORIGINAL
STANDARD
RESOLUTION
SEND
100%
STORE
AUTO 8 X11
2-SIDED
BOOKLET
2-SIDE
TABLET
RESEND
OK
KER
AUTO
AUTO 8 X11
ORIGINAL
STANDARD
RESOLUTION
FAXING A TWO-SIDED ORIGINAL
A two-sided document can be automatically transmitted using the automatic document feeder. Follow the steps
below to automatically send a two-sided document.
Make sure the machine is in fax mode.
1
When the [IMAGE
SEND] key light is on,
the machine is in fax
mode. If the light is not
on, press the [IMAGE
SEND] key.
Touch the [2-SIDED BOOKLET] key or the
4
[2-SIDED TABLET] key as appropriate for
the original you loaded.
1
/
2
If the network scanner
option is installed, touch
the [MODE SWITCH]
key and then the [FAX]
key to switch to fax
mode.
When fax mode is
selected, "FAX" appears
in the top half of the
[MODE SWITCH] key.
Place the original in the automatic
2
document feeder (see "USING THE
AUTOMATIC DOCUMENT FEEDER" on
page 1-7) .
Touch the [ORIGINAL] key.
3
If the address book
screen appears, touch
the [CONDITION
SETTINGS] key to
1
/
2
When you touch the [ORIGINAL] key, check the
original size that appears in the key. If the size was
not detected correctly, specify the correct size.
(See "MANUALLY SETTING THE SCANNING
SIZE" on page 1-8.)
display the condition
settings screen (see
page 1-5).
Touch the [OK] key.
5
You will return to the
initial screen.
A two-sided original icon
appears next to the
[ORIGINAL] key.
Example:
The icon that appears
when the [2-SIDED
BOOKLET] key is
1
/
2
Continue from step 4 of "BASIC
6
PROCEDURE FOR SENDING FAXES"
touched.
(pages 2-2 to 2-3).
2
NOTES
● Booklets and tablets
Two-sided originals that are bound at the side are booklets, and two-sided
originals that are bound at the top are tablets.
● Two-sided scanning turns off after the document is stored in memory.
Pressing the [CA] key will also cancel two-sided scanning.
Booklet Tablet
2-7
SENDING A FAX
■■■■ Quick On-line
When you use the automatic document feeder to send a multi-page document and there are no previously stored
jobs waiting or in progress (and the line is not being used), the machine dials the destination after the first page
is scanned and begins transmitting scanned pages while the remaining pages are being scanned. This
transmission method is called Quick On-line. The messages "SCANNING ORIGINAL." and "SENDING." both
appear until scanning of the final page is completed.
If the receiving party is busy, the transmission will switch to a memory transmission. (Refer to the following
section, "Storing transmission jobs (memory transmission)".)
NOTES
● The machine is initially set (factory setting) to perform Quick On-line transmission. If desired, you can turn off this
function with the key operator program (See "Quick on line sending" on page 8-8).
● When a document is transmitted using the following methods, the job will be stored in memory (Quick On-line
transmission will not be performed):
●
Sending from the document glass ● Broadcast transmission (page 3-2) ● Timer transmission (page 3-6)
●
2 in 1 (page 3-7) ● Card shot (page 3-8) ● Job build (page 3-10) ● F-code transmission (Chapter 4)
■■■■ Storing transmission jobs (memory transmission)
When a document is sent from the document glass, or when the telephone line is in use, the document is scanned
into memory and then automatically transmitted after previously stored transmission jobs are completed. This
means that transmission jobs can be stored in memory by performing a transmission operation while the machine
is occupied with another transmission/reception operation. This is called memory transmission, and up to 97
(maximum of 50 on the AR-M355U/AR-M455U) jobs can be stored in memory at once, including the job currently
being executed. After transmission, the scanned document data is cleared from memory. (However, when the
document filing function is used, the scanned document image is stored in the machine's hard disk. For
information on managing stored images, see "Document filing function"* in chapter 7 of the "Operation manual
(for general information and copier operation)".)
* Can only be used on the AR-M355N/AR-M455N. The AR-M355U/AR-M455U models do not have this function.
NOTES
● You can check transmission jobs stored in memory in the job status screen. (Refer to page 1-15 of "Operation
manual (for general information and copier operation)".)
If the memory becomes full while a document is being scanned, a message will appear in the display. You can
●
cancel the transmission by touching the [CANCEL] key, or send only the pages already scanned by touching the
[SEND] key. The page that was being scanned when the memory became full will be cleared from memory. If the
memory becomes full while scanning the first page of a document, the transmission job is automatically canceled.
● The number of jobs that can be stored will depend on the number of pages in each job and the transmission
conditions. The number of storable jobs will increase if the optional expansion memory (AR-MM9) is installed.
■■■■ If the receiving party is busy
If the receiving party is busy, the transmission is temporarily canceled and then automatically re-attempted after
a brief interval (two attempts are made at an interval of 3 minutes*). If you do not want the machine to re-attempt
the transmission, cancel the job in the job status screen. (See following page.)
*This setting can be changed with the key operator program (See "Recall in case of line busy" on page 8-8.).
■■■■ If a transmission error occurs
If an error occurs that prevents transmission or the receiving machine does not answer the call within 45
seconds*, then transmission is stopped and then automatically re-attempted later. (one recall attempt is made
at an interval of 1 minute*) Automatic recalling can be stopped by pressing the [JOB STATUS] key and canceling
as explained on the following page. This machine also supports error correction mode (ECM) and is set to resend
any part of a fax that is distorted due to noise on the line. (See "ECM" on page 8-7)
* The settings can be changed in the key operator programs. (See "Call timer at memory sending" and "Recall
in case of communication error" on page 8-8).
■■■■ Image rotation
The machine is initially set to rotate a vertically-placed ( )document 90° so that it is oriented horizontally( )
before transmission (8-1/2"x11" (A4) originals are rotated to 8-1/2"x11"R (A4R) and 5-1/2"x8-1/2"R (B5R or A5R)
originals are rotated to 5-1/2"x8-1/2" (B5 or A5)). 8-1/2"x11"R (A4R) originals and 5-1/2"x8-1/2" (B5 or A5)
originals are not rotated. If desired, you can turn this function off with the key operator program as explained in
"Rotation sending setting." on page 8-7.
NOTE
Place 5-1/2"x8-1/2" (A5) size originals so that they are oriented vertically ( ). If oriented horizontally
( 5-1/2"x8-1/2"R (A5R) orientation), the original size will be detected as 8-1/2"x11" (A4) size on the document
glass, or 5-1/2"x8-1/2"R (A5R) size in the automatic document feeder, and thus the original size must be set
manually by touching the [ORIGINAL] key and then the [5-1/2"x8-1/2"R] ([A5R]) key. (See "MANUALLY SETTING
THE SCANNING SIZE" on page 1-8.)
2-8
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