Pitney Bowes AR-FR11 Operation Manual

Data Security Kit
Operation Manual

AR-FR11

This manual contains very important
information. Please keep the manual in a
safe place where it will not be lost.

AR-FR11

APPLICATION

NUMBER

MACHINE SERIAL

NUMBER

PRODUCT KEY

Contents

Introduction ........................................................................................................................... 1

When the data security kit is installed ...................................................................................3

●

Restrictions on tandem copying and tandem printing......................................................3

●

Security settings in the Web page ................................................................................... 4

●

About transfer of copied data to the machine.................................................................. 4

KEY OPERATOR PROGRAMS............................................................................................ 5

●

KEY OPERATOR PROGRAM LIST................................................................................ 5

●

Using the key operator programs ....................................................................................5

●

SECURITY SETTINGS ...................................................................................................5

●

PRODUCT KEY.............................................................................................................11

Introduction

The AR-FR11 adds a security function to the SHARP Digital Laser Copier/Printer. When the
copy function, printer function, network scanner function, or fax function of a SHARP Digital
Laser Copier/Printer with the security function is used, the image data that is generated for
the job is encrypted, and when the job is finished, the encrypted data is immediately erased
from memory and the hard disk.

Note:

To ensure that the data security function of the machine provides maximum security,
observe the following:

●

The key operator plays an important role in maintaining security. Exercise appropriate
care in selecting the person that will assume the job of key operator.

●

Be sure to change the key operator code immediately each time a new person takes over
as key operator.

●

Change the key operator code on a regular basis (at least once every 60 days).

●

During the procedure for changing the key operator code, the current key operator code
and new key operator code appear in the display. Be sure to complete the procedure
promptly.

●

Do not select a number for the key operator code that can be easily guessed.

●

The key operator programs are very important for security management. The
administrator of the machine should inform users that they are not to access the key
operator programs without permission.

●

If the administrator and users of the machine are to be out of the office, security measures
such as locking the machine should be taken to prevent unauthorized access.

●

The customer bears responsibility for control of copies of documents made on the
machine and faxes received on the machine.

●

Even when the data security kit is installed, note that fax data in the public memory box
used by the facsimile expansion kit (AR-FX8) can be read.

1

■■■■ Backing up and clearing data stored with the document filing

function

When the data security kit is installed, data previously stored in the machine with the
document filing function is cleared. For this reason, any data that you need to keep is
copied to a computer before the data security kit is installed, and then returned to the
machine after installation and clearing of the previous data. (This work is normally
performed by a service technician at the time of installation.)

NOTE

Some of the procedures for operating the machine change when the data security kit is
installed. The "OPERATION MANUAL (for general information and copier operation)"
explains the procedures for operating the machine when the data security kit is not
installed. This manual explains the changes to those procedures when the data security
kit is installed.

2

When the data security kit is installed

When the data security kit is installed, the following icon
appears on the touch panel. Touch the icon ( ) to view
information on the data security kit version.

When the data security kit is installed, data remaining in the machine is automatically
erased after each copy and fax job.
When data clearing begins, the following message appears for 6 seconds*.

DATA IS BEING CLEARED.

NOTE

If the machine power is turned off while image data is being cleared from the hard disk
drive or before jobs are finished, the data may not be completely erased. If you do not
wish to leave partially cleared data when the power is turned off, it is recommended that
you use the key operator program, "CLEAR ALL MEMORY" (page 6 of this manual), to
complete data clearing before turning off the power.

* The duration of the message display can

be changed with the key operator
program, "MESSAGE TIME SETTING".
(See page 10 of the key operator's guide.)

Restrictions on tandem copying and tandem printing

Tandem copying and tandem printing operate as shown below based on the configuration
of the server machine and client machine (whether or not the data security kit is installed).

Client machine

Data security kit: Yes Data security kit: No

The tandem function
cannot be used.

The regular tandem
function can be used.

Server
machine

Data security kit:
Yes

Data security kit:NoThe tandem function can

The tandem function can
be used. Data is cleared
from both the server and
client machines.

be used. Data is cleared
from the client machine.

3