Pitney Bowes AR-C260P Operator's Guide
KEY OPERATOR'S GUIDE
MODEL
AR-C260P
DIGITAL FULL COLOUR PRINTER
This manual describes programs for use by the key operator. The
key operator should read this manual thoroughly to gain the
maximum value from these programs provide.
Page
• KEY OPERATOR
PROGRAMS
1
• KEY OPERATOR
PROGRAM LIST
2
• DESCRIPTION OF
PROGRAMS
Be sure to become thoroughly familiar with this manual to gain
the maximum benefit from the product.
Before installing this product, be sure to read the installation
requirements and cautions sections of the "Operation manual for
general information".
6
Be sure to keep all operation manuals handy for reference
including this manual, the "Operation manual for general
information" and operation manuals for any optional equipment
which has been installed.
KEY OPERATOR PROGRAMS
This guide explains special settings (called "key operator programs") that are used to customize the machine to
better suit the needs of the user. The key operator programs are configured by the administrator of the machine, and
can only be accessed after a key operator code number has been entered.
●
The key operator should change the factory default key operator code to a new code before the machine is used.
●
To change the key operator code, follow the procedure on page 3.
Contents
page
●
KEY OPERATOR PROGRAMS ..........................................................................................................1
●
KEY OPERATOR PROGRAM LIST....................................................................................................2
Using the key operator programs.........................................................................................................3
●
DESCRIPTION OF PROGRAMS ........................................................................................................6
Detailed menu of key operator program settings...............................................................................23
1
KEY OPERATOR PROGRAM LIST
The following list shows the key operator programs that are used to change machine settings in the display.
NOTE
The key operator programs that can be accessed depend on the optional equipment that is installed.
●
Key Operator Programs
Program name Page Program name Page
ACCOUNT CONTROL COLOUR ADJUSTMENT
AUDITING MODE 6 TEST PRINT 14
ACCOUNT LIMIT 6 COLOUR BALANCE 16
PRINT PER ACCOUNT 7 EASY CALIBRATION 18
RESET ACCOUNT 7 KEY OPERATOR CODE CHANGE 20
ACCOUNT NUMBER CONTROL 7
NO PRINT IF ACC'T # INVALID 7 SYSTEM SETTINGS
ENERGY SAVE DEFAULT SETTINGS 20
AUTO POWER SHUT-OFF TIMER 8 INTERFACE SETTINGS 21
AUTO POWER SHUT-OFF 8 NETWORK SETTINGS 21
PREHEAT MODE 8 INITIALIZE/STORE SETTINGS 22
TONER SAVE (B/W) 8 PRODUCT KEY
OPERATION PANEL SETTINGS SERIAL NUMBER 22
AUTO CLEAR SETTING 8 E-MAIL ALERT AND STATUS 22
MESSAGE DISPLAY TIME 8 PS3 EXPANSION KIT 22
LANGUAGE SETTING 8 DATA SECURITY KIT 22
DEVICE SETTINGS
DISABLE DUPLEX UNIT 9
DISABLE INVERTER UNIT 9
DISABLE STAPLER UNIT 9
DISABLE PAPER DESK DRAWERS 9
DISABLE FINISHER 9
DISABLE LARGE CAPACITY TRAY 9
DISABLE SHIFTER UNIT 9
SADDLE STITCH ADJUST 9
AUTO PAPER SELECTION SETTING 9
REGISTRATION ADJUSTMENT 9
SECURITY SETTINGS 11
PRINT KEY OPERATOR PROGRAMS LIST
20
2
KEY OPERATOR PROGRAM LIST
Using the key operator programs
The general procedure for using key operator programs is explained below, using "KEY OPERATOR CODE
CHANGE" as an example.
NOTE
To use the key operator programs, you must first program a key operator code number. (See steps 3 and 4 below.)
Press the [MENU] key repeatedly until
1
"KEY OPERATOR PROGRAMS" appears.
Press the [OK] key.
2
ENTER KEY OPERATOR
CODE -----
Press the [ ] or [ ] key repeatedly until
3
the first digit of your key operator code
number appears, and then press the [OK]
key.
ENTER KEY OPERATOR
CODE 0----
When you press the [OK] key to enter the first digit
after selecting it, "-" in the first digit will change to
" " and "-" in the second digit will blink. If you need
to correct the previous digit, press the [BACK/C]
key to move back.
This message will
appear.
The factory default
setting for the key
operator code number is
00000.
Press the [ ] or [ ] key to select the
6
desired setting for the program, and then
press the [OK] key.
The settings of each
program are explained
on page 6 and following.
Example:"KEY OPERATOR CODE CHANGE" is
selected
In this example, the key operator code is changed
from 0000 (the factory default code) to 98765.
Select "KEY OPERATOR CODE CHANGE" in step 6
and press the [OK] key. The display shows the
following:
SET CODE
00000 - -----
Follow steps 1 through 5 below to enter 98765.
Press the [ ] or [ ] key until 9 appears and then
1
press the [OK] key. The second "-" begins to
blink.
SET CODE
00000 - 9----
Press the [ ] or [ ] key until 8 appears and then
2
press the [OK] key. The third "-" begins to blink.
SET CODE
00000 - 98---
Press the [ ] or [ ] key until 7 appears and then
3
press the [OK] key. The fourth "-" begins to blink.
SET CODE
00000 - 987--
Repeat step 3 to enter the second through
4
the fifth digits of your key operator code
and then press the [OK] key.
Press the [ ] or [ ] key until the desired
5
program appears and then press the [OK]
key.
Example:
To change the key
operator code number,
select "KEY
OPERATOR CODE
CHANGE" and then
press the [OK] key.
Press the [ ] or [ ] key until 6 appears and then
4
press the [OK] key. The fifth "-" begins to blink.
SET CODE
00000 - 9876-
Press the [ ] or [ ] key until 5 appears and then
5
press the [OK] key.
SET CODE
00000 - 98765
The key operator code changes to the new code.
To exit the program, press the [MENU] key.
7
3
KEY OPERATOR PROGRAM LIST
How to enter numbers
When entry of a number is required in a key operator program, enter each digit as follows.
The display shown below is an example. The display will vary depending on the program.
In the number entry screen, press [ ] or
1
[ ] until the desired digit appears.
The blinking "-" will
change to a number
9----
[ ] [ ]
8----
[ ] [ ]
7----
[ ] [ ]
from 0 to 9.
When entering a limit
in the "Account limit"
program, enter "0" for
any upper digits that
you do not need
(entries must be
made for all six digits).
6----
[ ] [ ]
5----
[ ] [ ]
4----
[ ] [ ]
3----
[ ] [ ]
When the desired digit appears, press the
2
[OK] key.
The digit is stored and "-"
0----
If you are entering the key operator code, the
stored digit will change to " ".
If a digit does not store when the [OK] key is
pressed, the digit may be "-" (this appears after 0
through 9 when you press the [ ] or [ ] key).
Check the display and reselect the correct digit.
If you accidentally enter an incorrect digit, press
the [BACK/C] key to move back. The entered digit
will blnk, allowing you to select a new digit.
Repeat steps 1 and 2 until all digits of the
3
number are entered.
01234
in the next digit begins to
blink.
The number of digits to
be entered varies
depending on the type of
number being entered.
2----
[ ] [ ]
1----
[ ] [ ]
0----
[ ] [ ]
-----
4
Structure of the key operator program menu
The menu for selecting key operator programs is shown below.
Level 2Level 1 Level 3
KEY OPERATOR PROGRAM LIST
ACCOUNT CONTROL
ENERGY SAVE
OPERATION PANEL
SETTINGS
DEVICE SETTINGS
Enter Key Operator Code
COLOUR ADJUSTMENT
See page 29
KEY OPERATOR CODE
CHANGE
See page 29
PRINT KEY OPERATOR
PROGRAMS LIST
See page 29
SYSTEM SETTINGS
PRODUCT KEY
AUDITING MODE
ACCOUNT LIMIT
PRINT PER ACCOUNT
See page 23
RESET ACCOUNT
ACCOUNT NUMBER CONTROL
NO PRINT IF ACC'T# INVALID
See page 25
AUTO POWER SHUT-OFF TIMER
AUTO POWER SHUT-OFF
PREHEAT MODE
TONER SAVE (B/W)
See page 26
AUTO CLEAR SETTING
MESSAGE DISPLAY TIME
LANGUAGE SETTING
See page 26
DISABLE DUPLEX UNIT
DISABLE INVERTER UNIT
DISABLE STAPLER UNIT
DISABLE PAPER DESK DRAWERS
DISABLE FINISHER
DISABLE LARGE CAPACITY TRAY
DISABLE SHIFTER UNIT
SADDLE STITCH ADJUST
AUTO PAPER SELECTION SETTING
See page 27
REGISTRATION ADJUSTMENT
SECURITY SETTINGS
See page 28
EASY CALIBRATION
COLOUR BALANCE
TEST PRINT
DEFAULT SETTINGS
See page 29
INTERFACE SETTINGS
NETWORK SETTINGS
See page 30
INITIALIZE/STORE SETTINGS
See page 31
SERIAL NUMBER
E-MAIL ALERT AND STATUS
PS3 EXPANSION KIT
DATA SECURITY KIT
See page 31
LIMIT PER ACCOUNT
LIMIT ALL ACCOUNT
PRINT PER ACCOUNT DISPLAY
PRINT PER ACCOUNT PRINT
RESET PER ACCOUNT
RESET ALL ACCOUNTS
See page 24
ENTER NEW ACCOUNT NUMBER
See page 24
DELETE ACCOUNT NUMBER
CHANGE ACCOUNT NUMBER
PRINT ACCOUNT NUMBER
See page 25
Level 4
ENTER ACCOUNT NUMBER
DELETE ALL ACCOUNTS
AUTO
ADJUSTMENT
MANUAL
CLEAR ALL MEMORY
POWER UP AUTO CLEAR
AUTO CLEAR AT JOB END
ADJUSTMENT
Level 4
REPEAT COUNT OF THE
SELECTED PROGRAM.
DISABLE NOTICE PAGE PRINTING
DISABLE TEST PAGE PRINTING
A4/LT AUTO SELECT
DELETE HOLD DATA
OUTPUT METHOD WHEN MEMORY FULL
BYPASS PAPER TYPE
I/O TIMEOUT
PORT SWITCHING
ENABLE PARALLEL PORT
ENABLE USB PORT
ENABLE NETWORK PORT
IP ADRESS SETTING
ENABLE TCP/IP
ENABLE NetWare
ENABLE EtherTalk
ENABLE NetBEUI
RESET THE NIC
RESTORE FACTORY DEFAULTS
STORE CURRENT CONFIGURATION
RESTORE THE CONFIGURATION
5
DESCRIPTION OF PROGRAMS
The key operator programs are explained in the following.
Specific procedures and detailed information are provided for programs that typically require adjustment. For
information on the other programs, see "Detailed menu of key operator program settings" on pages 23 to 31.
■
Account control
The program "Auditing mode" is used to set the
internal auditor function. The other programs of this
category can be set only if auditing mode has been
enabled. (See pages 23 to 25)
Auditing mode
When auditing mode is enabled, up to 200 five-digit
account numbers can be stored and assigned to
users. An assigned account number must be
entered to access the machine for printing.
Display "AUDITING MODE" as indicated in the
1
chart on page 23.
AUDITING MODE
Press the [OK] key.
2
The current setting appears.
Press the [ ] or [ ] key to select "COLOUR &
3
B/W" or "COLOUR ONLY", and press the [OK]
key.
If you do not wish to use Account control, select
"DISABLE".
The following programs cannot be used unless
auditing mode is enabled and an account number
is stored.
●
Account limit
●
Print per account
●
Reset account
Account limit
This program is used to set the maximum number
of prints that can be printed by an account. Any
number up to 999,999 can be entered for the
maximum number of prints.
● Limiting the number of prints per account
Display "LIMIT PER ACCOUNT" as indicated in
1
the chart on page 23.
LIMIT PER ACCOUNT
Press the [OK] key.
2
Press the [ ] or [ ] key to select the account
3
number and "B/W" for black and white prints or
"CL" for colour prints, and press the [OK] key.
The [ ] or [ ] key can be held down to scroll
through the accounts.
Enter the limit and press the [OK] key.
4
To enter numbers, see page 4.
You will return to the display of Step 3.
To exit the program, press the [MENU] key.
● Limiting the number of prints of all accounts
Display "LIMIT ALL ACCOUNTS" as indicated in
1
the chart on page 23.
LIMIT ALL ACCOUNTS
Press the [OK] key.
2
Press the [ ] or [ ] key to select "B/W" for black
3
and white prints or "COLOUR" for colour prints,
and press the [OK] key.
6
Enter the limit and press the [OK] key.
4
To enter numbers, see page 4.
You will return to the display of Step 3.
To exit the program, press the [MENU] key.
DESCRIPTION OF PROGRAMS
Print per account
This program is used to display or print the total
number of prints of each account. Misfed paper is
not counted.
● Displaying the print count of individual
accounts
Display "PRINT PER ACCOUNT DISPLAY" as
1
indicated in the chart on page 23.
PRINT PER ACCOUNT
DISPLAY
Press the [OK] key.
2
Press the [ ] or [ ] key unitl "B/W" or "CL" of
3
the desired account appears, and check the
count.
The [ ] or [ ] key can be held down to scroll
through the accounts.
To exit the program, press the [MENU] key.
● Printing out the counts of all accounts
Display "PRINT PER ACCOUNT PRINT" as
1
indicated in the chart on page 23.
PRINT PER ACCOUNT
PRINT
● Resetting all accounts
Display "RESET ALL ACCOUNTS" as indicated in
1
the chart on page 24.
RESET ALL ACCOUNTS
Press the [OK] key.
2
Press the [ ] or [ ] key to select "B/W" or
3
"COLOUR", and press the [OK] key.
Press the [OK] key again.
4
The print counts are reset.
You will return to the display of step 3.
To exit the program, press the [MENU] key.
Account number control
This program is used to store, delete, and edit
account numbers, as well as print a list of the
stored account numbers. Up to 200 account
numbers can be stored.
● Enter new account number
Each account number has five digits. When you
have finished storing one account number, you
can continue storing other account numbers.
Press the [OK] key.
2
The print counts of all accounts will be printed.
Printing can be cancelled by pressing the [BACK/C]
key.
Reset account
This program is used to reset the print counts of
individual or all accounts.
● Resetting an individual account
Display "RESET PER ACCOUNT" as indicated in
1
the chart on page 24.
RESET PER ACCOUNT
Press the [OK] key.
2
Press the [ ] or [ ] key unitl "B/W" or "CL" of
3
the desired account appears, and press the [OK]
key.
The [ ] or [ ] key can be held down to scroll
through the accounts.
Press the [OK] key again.
4
The print count is reset to zero.
You will return to the display of step 3 and can reset
the counts of other accounts.
To exit the program, press the [MENU] key.
● Delete account number
Two methods are available for deleting account
numbers: deleting an individual account
number, and deleting all account numbers at
once.
● Change account number
To change an account number, enter the
account number to be changed and then enter a
new account number. After changing one
account number, you can continue changing
other account numbers.
● Print account number
A list of the account numbers can be printed.
"ACCOUNT NUMBER CONTROL" is displayed as
indicated in the chart on pages 24 to 25.
No print if ACC'T # invalid
If "NO PRINT IF ACC'T # INVALID" is enabled and
an invalid account number is entered or no account
number is entered, the print job will not be printed.
If this program is disabled, the job will be printed
and the prints will be included in the "OTHERS"
count.
"NO PRINT IF ACC'T # INVALID" is displayed as
indicated in the chart on page 25.
7
DESCRIPTION OF PROGRAMS
■
Energy save
Two programs are provided for the purpose of
saving energy: Auto power shut-off mode and
preheat mode. These programs not only lower your
electricity bill, but also help conserve natural
resources and reduce pollution. Auto power
shut-off mode enables more energy to be saved
than preheat mode, but requires a longer recovery
time.
This program is also provided for reducing toner
consumption.
Auto power shut-off timer
If the printer is not used for a programmed length of
time after printing is finished, it will enter auto
power shut-off mode to save energy.
The length of time until auto power shut-off occurs
can be set to 15 minutes, 30 minutes, 60 minutes,
120 minutes or 240 minutes. For this setting to be
effective, the "Auto power shut-off" program must
be enabled.
"AUTO POWER SHUT-OFF TIMER" is displayed
as indicated in the chart on page 26.
NOTE
Select a suitable time according to your pattern of
use of the machine.
Auto power shut-off
Use this setting to enable or disable auto power
shut-off. If disabled, the time set in the "Auto power
shut-off timer" program will be disregarded.
"AUTO POWER SHUT-OFF" is displayed as
indicated in the chart on page 26.
NOTE
Rather than disabling the auto power shut-off
feature, we suggest that you first try lengthening
the time setting of the auto power shut-off timer. In
most cases a suitable timer setting will allow work
to proceed with minimal delay and still enable you
to enjoy the benefits of power conservation.
Preheat mode
If the printer is not used for a programmed length of
time after printing is finished, it will enter preheat
mode.
The time until the printer enters preheat mode can
be set to 15 minutes, 30 minutes, 60 minutes, 120
minutes, or 240 minutes. "No" can be selected to
disable preheat mode. Select the most suitable
setting to match your pattern of use of the printer.
"PREHEAT MODE" is displayed as indicated in the
chart on page 26.
Toner save (B/W)
Toner save mode can be enabled to reduce black
toner consumption. When toner save is enabled,
black solid areas will be printed in halftone.
"TONER SAVE (B/W)" is displayed as indicated in
the chart on page 26.
Print data
■
Operation panel settings
These programs are used to adjust the display on
the operation panel.
Auto clear setting
The auto clear function will return the printer to the
standby mode or the job status mode if the
operation panel is not used for a programmed
length of time. Auto clear will not function when the
printer is in custom setting mode or key operator
program setting mode. The auto clear time can be
set to 15 seconds, 30 seconds, 60 seconds or
"NO".
"AUTO CLEAR SETTING" is displayed as
indicated in the chart on page 26.
Message display time
This program is used to adjust the time that
messages are displayed (for messages that
automatically disappear).
The time can be set to 3 seconds, 6 seconds, 9
seconds or 12 seconds.
"MESSAGE DISPLAY TIME" is displayed as
indicated in the chart on page 26.
Language setting
This program is used to switch the language of
messages displayed on the operation panel. The
following languages can be selected. :
AMERICAN ENGLISH, ENGLISH, GERMAN,
FRENCH, SPANISH, DUTCH, ITALIAN, SWEDISH,
DANISH, NORWEGIAN, FINISH, and JAPANESE
"LANGUAGE SETTING" is displayed as indicated
in the chart on page 26.
Example of
print in the
toner save
mode
8
DESCRIPTION OF PROGRAMS
■
Device settings
These programs are used to enable or disable the
use of a peripheral device, and select other modes,
registration adjustment, and auto paper selection
setting. (See pages 27 to 28)
Disable duplex unit
This program is used to disable duplex printing
when the duplex module malfunctions. When this
program is enabled, only one-sided printing can be
performed.
"DISABLE DUPLEX UNIT" is displayed as
indicated in the chart on page 27.
Disable inverter unit
Use this program when you need to prohibit the
inverter function or when the duplex
bypass/inverter unit has failed. When the program
is enabled, pages are only output face-down to the
centre tray of the machine. Duplex printing is also
prohibited (only one-sided printing is possible).
"DISABLE INVERTER UNIT" is displayed as
indicated in the chart on page 27.
Disable stapler unit
This program is used to disable stapling when the
stapler unit of the saddle stitch finisher
malfunctions.
"DISABLE STAPLER UNIT" is displayed as
indicated in the chart on page 27.
Disable paper desk drawers
This program is used to disable use of the stand/1
x 500 sheet paper drawer, stand/3 x 500 sheet
paper drawer or duplex module/2 x 500 sheet
paper drawer when one of these units
malfunctions.
"DISABLE PAPER DESK DRAWERS" is displayed
as indicated in the chart on page 27.
Disable finisher
This program is used to disable use of the saddle
stitch finisher when it malfunctions.
"DISABLE FINISHER" is displayed as indicated in
the chart on page 27.
Disable large capacity tray
This program is used to disable use of the large
capacity tray when it malfunctions.
Disable shifter unit
Use this program when you need to prohibit the
shifter (offset) function in the centre tray or when
the shifter has failed.
"DISABLE SHIFTER UNIT" is displayed as
indicated in the chart on page 27.
Saddle stitch adjust
This program is used to adjust the stapling position
(folding position) when using the saddle stitch
function of the optional saddle stitch finisher.
The value can be adjusted in 0.1 mm increments
within ±3.0 mm from the reference position for
each paper size.
"SADDLE STITCH ADJUST" is displayed as
indicated in the chart on page 27.
Min. -3 mmMax. +3 mm
Position adjusted
to the plus
direction
1
2
Reference position
Auto paper selection setting
Use this program to select the paper type* for
which the automatic paper selection function
operates. Selections are "PLAIN", "R&P" (recylcled
and plain), and "RECYCLED".
* This is the paper type set for each paper tray in
the paper tray settings of the custom settings
(page 2-11 of the OPERATION MANUAL (for
general information)).
"AUTO PAPER SELECTION SETTING" is
displayed as indicated in the chart on page 27.
Registration adjustment
Use this program when the colour of characters
and lines in colour printing is off. Registration
adjustment can be performed in two ways:
manually and automatically. Normally [AUTO
ADJUSTMENT] should be used.
"REGISTRATION ADJUSTMENT" is displayed as
indicated in the chart on page 28.
Auto adjustment
Use this program to perform automatic registration
adjustment.
When "AUTO ADJUSTMENT HAS COMPLETED.
[OK]" appears, press the [OK] key to end the
program.
"AUTO ADJUSTMENT" is displayed as indicated
in the chart on page 28.
Manual adjustment
Use MANUAL ADJUSTMENT when you require a
higher degree of precision than can be obtained
with AUTO ADJUSTMENT.
See page 10 for the procedure for manually
adjusting the registration.
"MANUAL ADJUSTMENT" is displayed as
indicated in the chart on page 28.
Position adjusted
to the minus
direction
12
11
9
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