Pitney Bowes 4300 Operating Guide

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PITNEY BOWES 4100 Multifunctional Fax/Copier

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QUICK REFERENCE GUIDE

Pitney Bowes 4100 Multifunctional Fax/Copier

United States:

100 Oakview Drive Trumbull, Connecticut 06611

Canada:

1595 - 16th Avenue, 2nd Floor Richmond Hill, Ontario L4B 3V3

United Kingdom:

The Pinnacles Harlow, Essex CM19 5BD

VIII. PITNEY BOWES OPTIONS AND SUPPLIES

Supply Line Phone Numbers: United States Canada

1-800-462-6797 1-800-263-4660 1-800-832-1869 (Fax) 1-905-420-7707 (Fax)

PITNEY BOWES 4100

QUICK REFERENCE GUIDE

Pitney Bowes 4200 Multifunctional Fax/Copier Options and Supplies:

Item Reorder No. Description Supplies: 䡲 T oner Cartridge #812-8 1 cartridge, fuser roller cleaner

(yield: approx. 7,000 pages)

䡲 Drum Cartridge #812-9 1 cartridge

(yield: approx. 21,000 pages)

䡲 Recording Paper

Letter-size plain paper #471-1 8.5” x 11” (case: 10 reams) Legal-size plain paper #462-1 8.5” x 14” (case: 6 reams) Ledger-size plain paper #479-1 11” x 17” (case: 5 reams)

䡲 OK Stamp #813-3 Indicates successful transmission 䡲 OK Stamp Ink #813-2 Refill bottle 䡲 Document Tray #813-4 Paper receive tray 䡲 One T ouch Labels #813-5 Replacement labels

Options:

䡲 300-Sheet Cassette* 6429684 Universal paper cassette 䡲 Internal Memory Card* 6429685 2 MB (160 pages) 䡲 Second Phone Line* 6429687 33.6 Kbps modem (doubles fax

transmit/receive capacity)

䡲 Connectivity:

Printer Driver with bidirectional parallel port* 6429686 Enables PC fax/scan/print LAN Interface* 6429689 Windows-based LAN printing Cabinet Stand #813-0 For 2 cassette configuration Cabinet Stand #813-1 For 3 or 4 cassette configuration

ALARM AUTO ANSWER

COMMUNICATION

MEMORY RECEIVE

FAX

COPY

)

(

OPERATOR PANEL

MONITOR/CALL

HOLD

DARK

NORM

LIGHT

HALFTONE

RESOLUTIONCONTRAST

S-FINE

NORM

MINIMUM

50%

11" X 17" 8.5" X 11"

8.5" X 14"

8.5" X 11"

64%

78%

REDUCTION

FINE

PROGRAM

ENLARGEMENT

8.5" X 14" 11" X 17"

8.5" X 11" 11" X 17"

MAXIMUM

121%

129%

200%

;

]

[

}

{

SPACE

CODEALPHABET

Flip Tab A Flip Tab B

BROADCAST

COMMUNICATION OPTIONS

GROUP DIAL

SPEED DIAL/ TEL INDEX

MEMORY TRANSMIT

STAMP

qz abc def

ghi jkl mno

prs tuv wxy

oper

CLEAR ALL

STOP/CLEAR

START

CODE

* Order through your local Pitney Bowes Sales Branch

PITNEY BOWES 4200

QUICK REFERENCE GUIDE

INTRODUCTION

This Quick Reference Guide is a summary of the most commonly used features of the Pitney Bowes 4200 and assumes that basic machine setup is complete. You’ll notice that each feature appears with a crossreference page number in parentheses. Please refer to that page in the 4200 Operator’s Guide if you need additional details regarding a particular feature.

PITNEY BOWES DIAGNOSTIC CENTER

VII. PITNEY BOWES SERVICE

Service on Pitney Bowes facsimile products is available throughout the United States and Canada. In case of a malfunction, or for additional information, please call your Pitney Bowes F acsimile Diagnostic Center . Supplies for the 4200, including toner, can be ordered through the Pitney Bowes National Supply Line (see next page).

Country Diagnostic Number United States:

100 Oakview Drive 1-800-243-5556 Trumbull, Connecticut 06611

For detailed information, refer to the Pitney Bowes 4200 Operator’s Guide, or call the Pitney Bowes Diagnostic Center at 1-800-243-5556. In Canada, please call the Canadian Pitney Bowes Diagnostic Center at toll free 1-800-668-9194 (English); or 1-800-387-0185 (French). Refer to the back of this guide for additional service and supply information.

Canada:

1595 - 16th Avenue, 2nd Floor 1-800-668-9194 (English) Richmond Hill, Ontario 1-800-387-0185 (French) L4B 3V3

When calling for service or supplies you must provide your:

Model number: Serial number: Customer account number: Company name: Machine phone number:

VI. MANAGEMENT REPORTS

The 4200 prints a wide variety of reports, including the following:

• One-T ouch Directory (Operator’ s Guide – P age 82): To print a list of stored One-Touch numbers,

1. Press PROGRAM, Enter.

2. Highlight “List” using    or . Press Enter.

• Speed Dial Directory (Operator’s Guide – Page 92): To print a list of Speed Dial numbers,

1. Press PROGRAM, B, Enter.

2. Highlight “List” using    or . Press Enter.

• Group Directory (Operator’s Guide – Page 93): This lists all the stored Autodialer numbers by Location ID and indicates to which of the 32 possible Call Groups each belongs.

To print a Group List:

1. Press PROGRAM, H, Enter.

• Activity Journal (Operator’s Guide – Page 125): The 4200 will print an Activity Journal automatically after approximately 50 transmit/receive transactions.

To print the Activity Journal manually:

1. Press PROGRAM, G, Enter.

2. “List” is highlighted. Press Enter.

Note: To toggle printing of the Activity Journal ON/OFF, see Operator’s Guide – page 126.

• User Settings List (Operator’s Guide – Page 70): With this list you can quickly confirm that all settings are as you want, without having to go back and check them on the machine.

To print the User Settings:

1. Press PROGRAM, I, Enter.

2. Press Enter repeatedly until the display reads: Print

Settings.

3. Press Enter to print the settings list.

PITNEY BOWES 4200

QUICK REFERENCE GUIDE

TABLE OF CONTENTS Page

I. PROGRAM LIST OVERVIEW

Chart listing main system programming functions 4

II. PROGRAMMING, EDITING AND ERASING

A. Change Date, Time, TTI, etc. 5 B. One-Touch Keys (01-72) 5 C. Speed Dial Numbers (001-120) 7 D. Programmable One-Touch Keys (73-80) 9

• Programming a Delayed Transmission 9

• Programming a Broadcast 10

III. BASIC FAX OPERATION

A. Sending a Fax 12 B. Canceling a Transmission 13 C. Receiving a Document 13

IV. ADVANCED FAX OPERATION

A. Delayed Transmission 14 B. Broadcasting 15

V. MAKING COPIES 17 VI. MANAGEMENT REPORTS 18

VII. PITNEY BOWES SERVICE 19 VIII. PITNEY BOWES OPTIONS AND SUPPLIES 20

I. PROGRAM LIST OVERVIEW (Operator’s Guide – Page 70)

V. MAKING COPIES (Operator’s Guide – Page 57)

The Pitney Bowes 4200 has thirteen main program functions. They are selected in the following manner:

• Press PROGRAM; enter the desired alphabetic function (shown below) via the One-Touch Keypad.

Note: To print a Program List, press PROGRAM, *, 8.

PITNEY BOWES 4200 PROGRAM LIST

A. OneTouchDial (Operator’s Guide – Page 72), Enter or change

One-Touch numbers.

B. Speed Dial (Operator’s Guide – Page 82), Enter or change Speed

Dial numbers.

C. P One-T ouch (Operator’s Guide – P age 141), Program keys 73-

80 to perform repetitive jobs, e.g., delayed transmit, broadcast, polling, etc.

D. Polling (Operator’s Guide – Page 131), Store/print/erase a

document for regular or database (memory) polling.

E. SecureMail (Operator’s Guide – Page 164), Create, modify or

clear a SecureMail mailbox.

F. Commands (Operator’s Guide – Page 108), Print a delayed

Command List or produce a printout of a document stored for delayed transmission.

G. Journal (Operator’s Guide – Page 125), Print the activity

journal, toggling the journal on/off or selecting TCR/RCR.

H. Group List (Operator’s Guide – Page 93), Print a Call Group

Directory which lists all the stored autodialer numbers by Location ID.

I. Installation (Operator’s Guide – P age 34), Program date/time ,

subscriber ID, TTI, phone type (tone/pulse) and print User Settings.

J. User Settings (Operator’s Guide – Page 61), Program scan and

print parameters, Redial, Security Tx, Memory Tx, etc.

K. Cover P age (Operator’s Guide – P age 121), Program cover page

to send at the beginning of each outgoing fax and store short message.

Department (Operator’s Guide – Page 177), Set up to 50 different

Department Codes for tracking of transactions by department.

M. Batch Send (Operator’s Guide – Page 110), Program all

functions related to batch mailboxes (up to 5). Enables multiple documents to be stored in memory and then transmitted at the designated time/date.

1. Press COPY/FAX to change to copy mode, if necessary.

2. Place document in the feeder face up (e.g., multi-page original) or on the flat bed scanner face down (e.g., non-standard paper sizes or bound original).

3. You can make adjustments, if necessary:

Press CONTRAST (select “Dark” to darken original, “Light”

➠

to lighten original) Press RESOLUTION (select “Halftone” for photos,

➠

otherwise copy mode defaults to “S-Fine”) Press “Sort” (select ON to sort output [1,2,3…1,2,3] or Sort

➠

Off to stack output [1,1,1,2,2,2,3,3,3]) Press “Paper” (select cassette 1 or 2, or the multipurpose

➠

tray) Press “Reduce” (select preset reduction/enlargement or

➠

enter desired zoom range [50% to 200%] and press Enter)

4. For one (1) copy, press START, otherwise…

5. Enter desired number of copies (1-99).

6. Press START.

•

Delayed Broadcast (continued)

II. PROGRAMMING, EDITING AND ERASING

3. “Delayed” is highlighted. Press Enter.

4. Use the numeric keypad to enter the day of the month and the time when you want the 4200 to perform the delayed broadcast (e.g., on the 11th at 11:05 p.m. is entered as “11/23:05*.”

5. Press Enter.

6. Enter the first fax number** via One-Touch, Speed Dial, Call Group or Numeric Keypad.

7. To add successive fax numbers (when entered via numeric keypad), press BROADCAST. This inserts a comma. Do not insert a comma after the last fax number.

8. After all fax numbers are entered, press START. The document is scanned into memory (provided “MEMORY TRANSMIT” is on). The word “Reserved” will appear in the display.

*Note: If corrections are needed, press STOP/CLEAR to erase the entire date/time. T o erase one c haracter at a time, press  to move the cursor left, or  to move the cursor right and key over the incorrect digit.

**Note: If corrections are needed, press STOP/CLEAR to erase entries/characters to the left. T o erase One-Touch, Speed Dial or Call Group(s), position the cursor over the entry by pressing  to move the cursor left, or pressing  to move the cursor right and press STOP/CLEAR. To erase one or more characters of a Random Dial number, press STOP/CLEAR to erase characters to the left. To erase one character at a time, position the cursor over the entry (outlined above) and press

STOP/CLEAR.

A. Change Date, Time, TTI, etc. (Operator’ s Guide – Page 34)

1. Press PROGRAM, I, Enter.

2. Use the numeric keypad to enter the correct date and time, using a YYMMDD format for the date and 24-hour (“military”) format for the time (e.g., if it’s 3:30 p .m. on J anuary 15, 1998, press: 9801151530). Display would show:

Enter Time ‘98 01/15 15:30

Note: To correct one character at a time, press  to move cursor right, or  to move cursor left and key over incorrect digit(s).

3. Press Enter to save clock settings.

4. Enter the 4200’s fax number (up to 20 characters) via the numeric keypad. This is what will appear on the remote unit’s displays and printouts and is called the Subscriber ID.

5. Press Enter to save the number.

6. Enter the name (up to 22 characters) via the One-Touc h keys. This too will print as the header on the remote unit’s received faxes and is called the TTI (Transmit Terminal Identifier).

7. Press Enter to save the setting.

8. The display now indicates the type of dialing, “Tone” or “Pulse.” If the highlighted setting is acceptable, proceed to Step #10. Otherwise, proceed to Step #9.

• Broadcasting via Programmed One-Touch Key (Operator’s Guide – Page 145)

1. Place document in the feeder or on flat bed scanner.

2. Press the programmed One-Touc h key* (e.g., 74). The document is automatically stored into memory. If the

broadcast was delayed, “Reserved” appears in the display and the broadcast will take place at the designated time. If the broadcast is immediate, the 4200 dials the remote locations in sequence.

*Note: See P age 10 of this guide , “Programming a One-Touch Key for a Broadcast.”

9. Press  or  to highlight the desired setting.

10. Press Enter.

11. If you would like to print a list of settings, press Enter. Otherwise…

12. Press STOP/CLEAR.

B. One-Touch Keys (Operator’s Guide – Page 72)

One-Touch keys (01-72) allow you to store your most frequently called phone and fax numbers for instant recall. A One-Touch number is called by pressing the keys marked 01-40 (flip tab a) and 41-72 (flip tab b) on the right side of the control panel.

• Entering or Changing a One-Touch Key

1. Press PROGRAM, Enter.

2. “Set” is highlighted. Press Enter.

3. Press the desired One-Touch key (e.g., 01). Press Enter.

4. Enter the desired fax number*. Press Enter.

5. “Name” is highlighted. Press Enter.

6. Enter the Location ID (Name)*, up to 24 characters total, using the One-Touch keys for letters (or press Enter if you do not want to name the destination and go to Step #8).

7. Press Enter to save the setting.

8. Y ou may now enter an Alternate Number (Alt.No .) or press

CLEAR ALL to end this One-Touch setting.

9. Highlight “Alt.No.” using    or . Press Enter. The 4200 will automatically dial the alternate number if the primary number is busy.

10. Enter the Alternate Number using the numeric keypad. Press

Enter.

11. Y ou may now enter this One-T ouch number in a Call Group or press CLEAR ALL to end this One-Touch setting.

12. Highlight “GroupNo.” using    or . Press Enter. You can designate up to 32 Call Groups (1-32) to which this number will belong. This enables, for example, broadcast operations.

13. Enter the Call Group number (1-32). T o assign this One-T ouch number to more than one Call Group, press “Comma (,)” after each number (except the last one), e.g., 3,6,7. To assign this One-Touch number to all 32 Call Groups, enter 0 (zero).

14. Press Enter to save the setting.

15. If you wish to enter another One-Touch number, select “End” and go back to Step #3. If not…

16. Press CLEAR ALL to finish.

*Note: If corrections are needed, press STOP/CLEAR to erase characters to the left. To erase one character at a time, press  to move the cursor left, or  to move the cursor right and press

STOP/CLEAR to erase.

• Delayed Transmission via Programmed One-T ouch Key (Operator’s Guide – Page 142)

1. Place document in the feeder or on flat bed scanner.

2. Press the programmed One-Touc h key* (e.g., 73). The document is automatically stored into memory. The word

“Reserved” appears in the display. The transmission will take place at the designated time.

*Note: See Page 9 of this guide, “Programming a One-Touch Key for a Delayed Transmission.”

B. Broadcasting

• Immediate Broadcast (Operator’s Guide – Page 97)

The fastest way to send one document to multiple recipients is broadcasting. In an ordinary broadcast, you enter up to 197 numbers (5 random-dial numbers [from the keypad], plus 192 numbers from the autodialer). (T o program a key for broadcasting whenever the key is pressed, see “Programming a One-Touch Key for a Broadcast,” Page 10.) To program a “one-time” broadcast, proceed as follows:

1. Place document in the feeder or on flat bed scanner.

2. Press the BROADCAST key.

3. Enter the first fax number* via One-Touch, Speed Dial,

Call Group or Numeric Keypad.

4. To add successive fax numbers (when entered via numeric

keypad), press BROADCAST. This inserts a comma. Do not insert a comma after the last fax number.

5. After all numbers are entered, press START. *Note: If corrections are needed, press STOP/CLEAR to erase

entries/characters to the left. To erase One-Touch, Speed Dial or Call Group(s), position the cursor over the entry by pressing  to move the cursor left, or pressing  to move the cursor right and press STOP/CLEAR. To erase one or more characters of a Random Dial number, press STOP/CLEAR to erase characters to the left. To erase one character at a time, position the cursor over the entry (outlined above) and press

STOP/CLEAR.

See Page 12 of this guide for instructions on sending a fax using a One-Touch key.

• Delayed Broadcast (Operator’s Guide – Page 98)

1. Place document in the feeder or on flat bed scanner.

2. Press the COMMUNICATION OPTIONS key.

IV. ADV ANCED OPERATIONS

• Erasing a One-Touch Key (Operator’s Guide – Page 80)

A. Delayed Transmission

• Delayed Transmission: One-Time Event (Operator’s Guide – Page 104)

To take advantage of lower evening and weekend long-distance rates, program the 4200 with up to 70 Delayed Commands, each of which can be programmed up to 31 days in advance. Once the delayed transmission takes place, the document is cleared from memory. (To program a key for delayed transmission whenever it is pressed, see “Programming a One-Touch Key for a Delayed Transmission, ” Page 9.) T o program a “onetime” delayed transmission, proceed as follows:

1. Place document in the feeder or on flat bed scanner.

2. Press COMMUNICATION OPTIONS key.

3. “Delayed” is highlighted. Press Enter.

4. Current date/time appears in the display . Use the numeric

keypad to enter the day of the month and the time when you want the 4200 to perform the delayed transmission (e.g., on the 11th at 11:05 p.m. is entered as “11/23:05*.”

5. When the date and time is as you wish, press Enter.

6. Enter the fax number** via One-Touch, Speed Dial, Call

Group or Numeric Keypad.

7. Press START. The document is stored in memory. The

word “Reserved” will appear in the display.

*Note: If corrections are needed, press STOP/CLEAR. Date/ time reverts back to system settings. Rekey desired date/time. To correct one character at a time , press  to move the cursor left, or  to move the cursor right and enter correct number(s).

STOP/CLEAR.

1. Press PROGRAM, Enter.

2. Highlight “Erase” using    or . Press Enter.

3. Press the desired One-Touch key (e.g., 01).

4. Press “Erase.” Press “Erase” again to confirm.

5. To erase another number, repeat Steps #3 and #4.

6. Press CLEAR ALL to finish.

C. Speed Dial Numbers (Operator’s Guide – Page 82)

A Speed Dial number is a quick way to dial frequently used phone numbers. You can store the number as a three-digit Speed Dial number and then simply press the “Speed Dial/Tel Index” key and enter the Speed Dial number (from the Numeric Keypad) whenever you need it. On the 4200, you can store up to 120 phone numbers as Speed Dial numbers 001-120.

• Entering or Changing a Speed Dial Number

1. Press PROGRAM, B, Enter.

2. “Set” is highlighted. Press Enter.

3. Enter the desired Speed Dial number (e.g., 003). Press Enter.

4. Enter the desired fax number*. Press Enter.

5. “Name” is highlighted. Press Enter.

6. Enter the Location ID (Name)*, up to 24 characters total using the One-Touc h keys for letters (or press Enter if you do not want to name the destination and go to Step #8).

7. Press Enter to save the setting.

8. You may now enter an Alternate Number (Alt.No.) or press

CLEAR ALL to end this Speed Dial setting.

9. Highlight “Alt.No.” using    or . Press Enter. The 4200 will automatically dial the alternate number if the primary number is busy.

10. Enter the Alternate Number using the numeric keypad. Press

Enter.

11. You may now enter this Speed Dial number in a Call Group or press CLEAR ALL to end this Speed Dial setting.

•

Entering or Changing a Speed Dial Number (continued)

B. Canceling a Transmission (Operator’s Guide – Page 52)

12. Highlight “GroupNo.” using    or . Press Enter. You can designate up to 32 Call Groups (1-32) to which this number will belong. This enables, for example, broadcast operations.

13. Enter the Call Group number (1-32). To assign this Speed Dial number to more than one Call Group, insert a comma after each number, except the last one (e.g., 3,6,7). To assign this Speed Dial number to all 32 Call Groups, enter 0 (zero).

14. Press Enter to save the setting.

15. If you wish to enter another Speed Dial number , select “End” and go back to Step #3. If not…

16. Press CLEAR ALL.

*Note: If corrections are needed, press STOP/CLEAR to erase characters to the left. To erase one character at a time, press  to move the cursor left, or  to move the cursor right and press

STOP/CLEAR to erase.

See Page 12 of this guide for instructions on sending a fax using a Speed Dial number.

•

Erasing a Speed Dial Number (Operator’s Guide – P age 91)

1. Press PROGRAM, B, Enter.

2. Highlight “Erase” using    or . Press Enter.

3. Enter the desired Speed Dial number (e.g., 003).

4. Press “Erase.” Press “Erase” again to confirm.

5. To erase another number, repeat Steps #3 and #4, or press

CLEAR ALL to finish.

• Programmed Transmission: When the 4200 stores a

document in memory , e.g., to transmit at a later time (delayed), it automatically assigns a Command Number to the document, e.g., “Comm. No.:00.” The “Review Commands” feature allows you to check on (review) each command currently pending in the system’s memory. It is also possible to cancel a command. To review/cancel pending commands,

1. Press Comm.Clr.

2. The display shows the first command, indicated by its command number and the phone number the command will dial/redial.

3. If this is the command you want to cancel, press STOP/

CLEAR. If not, press  or  to scroll through other

pending commands.

4. When the command you wish to cancel appears, press

STOP/CLEAR.

• Transmission in Progress: On occasion, it may be necessary

to cancel a transmission in progress. To do so,

1. Press Comm.Clr.

2. Press STOP/CLEAR.

The document is automatically cleared from memory.

C. Receiving a Document (Operator’s Guide – Page 54)

When the 4200 is installed on a dedicated phone line, the control panel “ A UTO ANSWER” light should be turned on. This allows the 4200 to automatically answer/receive incoming fax calls/messages. These messages are received into the 4200’s document memory and then printed.

If your machine runs out of paper or toner , received documents are automatically stored in memory for later printing. This will continue until memory becomes full or until paper or toner is replenished at which time the document(s) will print.

III. BASIC OPERATION

A. Sending a Fax

The fax transmission methods described below assume that “MEMORY TRANSMIT” is ON (the control panel light is illuminated). Thus, all pages of a fax document are automatically scanned to memory before being sent out.

• Sending via the Automatic Document Feeder (Operator’s Guide – Page 46)

1. Place document in the document feeder face up.

2. Enter the fax number via one or more of the following:

One-Touch: Press One-Touch key.

➠

Speed Dial: Press SPEED DIAL/TEL INDEX key,

➠

the Speed Dial number (001-120), then START.

Call Group: Press GROUP DIAL key, the number

➠

(1-32), then START.

Programmable One-T ouch Keys (Operator’s Guide – P age 141)

The programmable One-Touch keys 73-80 simplify complex fax operations by performing repetitive functions at the touch of a button (e.g., delayed transmission, broadcasting, polling and confidential transmission [called SecureMail]). When programming a One-Touch key, you tell the 4200 four things:

How – The key you’re programming

➠

Who – The number(s) the machine should dial

➠

What – The operation it should perform

➠

When – The date(s) and time(s) you want it to perform

➠

•

Programming a One-T ouch Key for a Delayed Transmission (Operator’s Guide – Page 142)

1. Press PROGRAM, C , Enter.

2. “Set” is highlighted. Press Enter.

3. Turn the flip tab to see keys 73-80. Press the desired OneTouch Program Key. Press Enter.

the operation

Numeric Keypad: Enter fax number, then START.

➠

• Sending via the Flat Bed Scanner (Operator’s Guide – Page 47)

1. Place the document on the flat bed scanner face down.

2. Enter the fax number via One-Touch, Speed Dial, Call

Group or Numeric Keypad (see Step #2 above). The document is scanned into memory.

3. Place the next document on the FBS and press START.

4. If you want to send yet another page, repeat Step #3.

5. If you do not wish to send any more pages, press End and

transmission takes place.

4. Enter the desired fax number*. Press Enter.

5. “Delayed” is highlighted. Press Enter.

6. Instruct the 4200 to do one of the following: a. Perform the delayed transmit once: Enter, e.g.,

30/23:30**, and the 4200 will perform the operation on

the 30th at 11:30 p.m. or

b. Perform the delayed transmit every day that you press

the key: Enter, e.g., 00/23:30**, and the 4200 will perform the operation at 11:30 p.m., if required.

7. After entering the above (via the numeric keypad), press

Enter.

8. Press CLEAR ALL to finish.

*Note: If corrections are needed, press STOP/CLEAR to erase characters to the left. To erase one character at a time, press  to move the cursor left, or  to move the cursor right and press

STOP/CLEAR to erase.

**Note: If corrections are needed, press STOP/CLEAR to erase the entire date/time. T o erase one c haracter at a time, press  to move the cursor left, or  to move the cursor right and key over the incorrect digit(s).

See Page 15 of this guide for instructions on sending a delayed fax using a programmed One-Touch key.

•

Programming a One-Touch Key for a Broadcast (Operator’s Guide – Page 145)

1. Press PROGRAM, C , Enter.

2. “Set” is highlighted. Press Enter.

3. Turn the fliptab to see keys 73-80. Press the desired OneTouch Program Key. Press Enter.

4. Use the keys listed below to enter up to 197 numbers – any combination of One-Touch keys, Speed Dial, Call Group numbers and up to 5 Random-Dial numbers.

Important: Do not press Enter after entering a random

number , press BROADCAST to enter a comma. Also , do not insert a comma after the last number . The display shows , for example:

P76: Enter Fax Number: 05, S006, G5, 911234567890

A B C D

A. One-Touch: Press previously programmed One-Touch

key*.

B. Speed Dial: Press SPEED DIAL/TEL INDEX and

previously programmed Speed Dial number (001-120)*.

C. Call Group: Press GROUP DIAL key and the

previously programmed Group number (1-32)*.

D. Random-Dial number: Enter digits via numeric

keypad*.

*Note: If corrections are needed, press STOP/CLEAR to erase entries/characters to the left. To erase One-Touch, Speed Dial or Call Group(s), position the cursor over the entry by pressing  to move the cursor left, or pressing  to move the cursor right and press STOP/CLEAR. To erase one or more characters of a Random Dial number, press STOP/CLEAR to erase characters to the left. To erase one character at a time, position the cursor over the entry (outlined above) and press STOP/CLEAR.

5. After all numbers are entered correctly, press Enter.

6. If you want the broadcast to begin immediately every time you press the key, skip to Step #10. If you want to delay the broadcast (to take advantage of lower phone rates), proceed to Step #7.

7. “Delayed” is highlighted. Press Enter.

•

Programming a One-T ouch Key for a Broadcast (continued)

8. Instruct the 4200 to do one of the following: a. Perform the delayed transmit once: Enter, e.g.,

30/23:30**, and the 4200 will perform the operation on

the 30th at 11:30 p.m. or

b. Perform the delayed transmit every day that you press

the key: Enter, e.g., 00/23:30**, and the 4200 will perform the operation at 11:30 p.m., if required.

9. After entering one of the above (via the numeric keypad), press Enter.

10. Press CLEAR ALL to finish.

See Page 16 of this guide for instructions on broadcasting a fax using a programmed One-Touch key.

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Erasing a Programmable One-Touch Key (Operator’s Guide – Page 162)

1. Press PROGRAM, C , Enter.

2. Highlight “Erase” using    or . Press Enter.

3. Press the One-Touch key you’d like to erase (e.g., 73).

4. Press “Erase.” Press “Erase” again to confirm.

5. Repeat Steps #3 and #4 to erase another programmed OneTouch or…

6. Press CLEAR ALL to finish.

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Programming a One-Touch Key for Relay Broadcast (see Operator’s Guide – Page 99)

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Programming a One-Touch Key for Polling (see Operator’s Guide – Page 131)

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Programming a One-Touch Key for SecureMail (see Operator’s Guide – Page 164)

Pitney Bowes 4300 Operating Guide

Specifications and Main Features

Frequently Asked Questions

User Manual