Pitney Bowes 4300 Operating Guide

PITNEY BOWES 4100 Multifunctional Fax/Copier

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QUICK REFERENCE GUIDE

Pitney Bowes 4100 Multifunctional Fax/Copier

United States:

100 Oakview Drive Trumbull, Connecticut 06611

Canada:

1595 - 16th Avenue, 2nd Floor Richmond Hill, Ontario L4B 3V3

United Kingdom:

The Pinnacles Harlow, Essex CM19 5BD

VIII. PITNEY BOWES OPTIONS AND SUPPLIES

Supply Line Phone Numbers: United States Canada

1-800-462-6797 1-800-263-4660 1-800-832-1869 (Fax) 1-905-420-7707 (Fax)

PITNEY BOWES 4100

QUICK REFERENCE GUIDE

Pitney Bowes 4200 Multifunctional Fax/Copier Options and Supplies:

Item Reorder No. Description Supplies: 䡲 T oner Cartridge #812-8 1 cartridge, fuser roller cleaner

(yield: approx. 7,000 pages)

䡲 Drum Cartridge #812-9 1 cartridge

(yield: approx. 21,000 pages)

䡲 Recording Paper

Letter-size plain paper #471-1 8.5” x 11” (case: 10 reams) Legal-size plain paper #462-1 8.5” x 14” (case: 6 reams) Ledger-size plain paper #479-1 11” x 17” (case: 5 reams)

䡲 OK Stamp #813-3 Indicates successful transmission 䡲 OK Stamp Ink #813-2 Refill bottle 䡲 Document Tray #813-4 Paper receive tray 䡲 One T ouch Labels #813-5 Replacement labels

Options:

䡲 300-Sheet Cassette* 6429684 Universal paper cassette 䡲 Internal Memory Card* 6429685 2 MB (160 pages) 䡲 Second Phone Line* 6429687 33.6 Kbps modem (doubles fax

transmit/receive capacity)

䡲 Connectivity:

Printer Driver with bidirectional parallel port* 6429686 Enables PC fax/scan/print LAN Interface* 6429689 Windows-based LAN printing Cabinet Stand #813-0 For 2 cassette configuration Cabinet Stand #813-1 For 3 or 4 cassette configuration

ALARM AUTO ANSWER

COMMUNICATION

MEMORY RECEIVE

FAX

COPY

)

(

OPERATOR PANEL

MONITOR/CALL

HOLD

DARK

NORM

LIGHT

HALFTONE

RESOLUTIONCONTRAST

S-FINE

NORM

MINIMUM

50%

11" X 17" 8.5" X 11"

8.5" X 14"

8.5" X 11"

64%

78%

REDUCTION

FINE

PROGRAM

ENLARGEMENT

8.5" X 14" 11" X 17"

8.5" X 11" 11" X 17"

MAXIMUM

121%

129%

200%

;

]

[

}

{

SPACE

CODEALPHABET

Flip Tab A Flip Tab B

BROADCAST

COMMUNICATION OPTIONS

GROUP DIAL

SPEED DIAL/ TEL INDEX

MEMORY TRANSMIT

STAMP

qz abc def

ghi jkl mno

prs tuv wxy

oper

CLEAR ALL

STOP/CLEAR

START

CODE

* Order through your local Pitney Bowes Sales Branch

PITNEY BOWES 4200

QUICK REFERENCE GUIDE

INTRODUCTION

This Quick Reference Guide is a summary of the most commonly used features of the Pitney Bowes 4200 and assumes that basic machine setup is complete. You’ll notice that each feature appears with a crossreference page number in parentheses. Please refer to that page in the 4200 Operator’s Guide if you need additional details regarding a particular feature.

PITNEY BOWES DIAGNOSTIC CENTER

VII. PITNEY BOWES SERVICE

Service on Pitney Bowes facsimile products is available throughout the United States and Canada. In case of a malfunction, or for additional information, please call your Pitney Bowes F acsimile Diagnostic Center . Supplies for the 4200, including toner, can be ordered through the Pitney Bowes National Supply Line (see next page).

Country Diagnostic Number United States:

100 Oakview Drive 1-800-243-5556 Trumbull, Connecticut 06611

For detailed information, refer to the Pitney Bowes 4200 Operator’s Guide, or call the Pitney Bowes Diagnostic Center at 1-800-243-5556. In Canada, please call the Canadian Pitney Bowes Diagnostic Center at toll free 1-800-668-9194 (English); or 1-800-387-0185 (French). Refer to the back of this guide for additional service and supply information.

Canada:

1595 - 16th Avenue, 2nd Floor 1-800-668-9194 (English) Richmond Hill, Ontario 1-800-387-0185 (French) L4B 3V3

When calling for service or supplies you must provide your:

Model number: Serial number: Customer account number: Company name: Machine phone number:

VI. MANAGEMENT REPORTS

The 4200 prints a wide variety of reports, including the following:

• One-T ouch Directory (Operator’ s Guide – P age 82): To print a list of stored One-Touch numbers,

1. Press PROGRAM, Enter.

2. Highlight “List” using    or . Press Enter.

• Speed Dial Directory (Operator’s Guide – Page 92): To print a list of Speed Dial numbers,

1. Press PROGRAM, B, Enter.

2. Highlight “List” using    or . Press Enter.

• Group Directory (Operator’s Guide – Page 93): This lists all the stored Autodialer numbers by Location ID and indicates to which of the 32 possible Call Groups each belongs.

To print a Group List:

1. Press PROGRAM, H, Enter.

• Activity Journal (Operator’s Guide – Page 125): The 4200 will print an Activity Journal automatically after approximately 50 transmit/receive transactions.

To print the Activity Journal manually:

1. Press PROGRAM, G, Enter.

2. “List” is highlighted. Press Enter.

Note: To toggle printing of the Activity Journal ON/OFF, see Operator’s Guide – page 126.

• User Settings List (Operator’s Guide – Page 70): With this list you can quickly confirm that all settings are as you want, without having to go back and check them on the machine.

To print the User Settings:

1. Press PROGRAM, I, Enter.

2. Press Enter repeatedly until the display reads: Print

Settings.

3. Press Enter to print the settings list.

PITNEY BOWES 4200

QUICK REFERENCE GUIDE

TABLE OF CONTENTS Page

I. PROGRAM LIST OVERVIEW

Chart listing main system programming functions 4

II. PROGRAMMING, EDITING AND ERASING

A. Change Date, Time, TTI, etc. 5 B. One-Touch Keys (01-72) 5 C. Speed Dial Numbers (001-120) 7 D. Programmable One-Touch Keys (73-80) 9

• Programming a Delayed Transmission 9

• Programming a Broadcast 10

III. BASIC FAX OPERATION

A. Sending a Fax 12 B. Canceling a Transmission 13 C. Receiving a Document 13

IV. ADVANCED FAX OPERATION

A. Delayed Transmission 14 B. Broadcasting 15

V. MAKING COPIES 17 VI. MANAGEMENT REPORTS 18

VII. PITNEY BOWES SERVICE 19 VIII. PITNEY BOWES OPTIONS AND SUPPLIES 20

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