Pitney Bowes 3500 Operating Guide

35003500

Operating GuideOperating Guide

Welcome …

Thank you!

Thanks for selecting a Pitney Bowes Office Systems fax
machine for your business.

Before you begin, please note that before your fax can be
used and before you can turn on power to the unit for the
first time, there are important precautions to take. Please
see page 1.5 for more information.

T rademarks

Pitney Bowes Office Systems, the Pitney Bowes logo and Pitney Bowes Office Systems
fax product names contained herein are trademarks of Pitney Bowes Office Systems, Inc.

E

NERGYSTAR

is a registered mark of the United States Environmental Protection

Agency.

Copyright

Copyright © 2002 by Pitney Bowes Office Systems, Inc, All rights reserved.

As an E

NERGYSTAR

®

partner, Pitney Bowes Office Systems, Inc.

has determined that this product meets the E

NERGYSTAR

®

guide-

lines for energy efficiency. Regarding the outline of E

NERGYSTAR

®

,

see page 5.17.

Energy saving

Your machine can save the energy with its Energy Saving Mode.
In the Energy Saving Mode the printer will not use its fusing lamp. If your machine

receives a fax message or if any key is pressed your machine will automatically wake
up. The time for the machine to enter the Energy saving mode can be selected from 1
to 240 minutes. For details, see “EasyStart,” page 1.20.

The Model 3500 is an extension of Group 3 fax technology stan­dards, allowing the use of high-speed

ITU-TV

.34 modems for 33.6
Kbps transmission and high-speed protocols for rapid handshak­ing.

JBIG

— Joint Bi-level Image experts Group, the new

ITU-T

stan-

dard image data compression method. As

JBIG

compresses the

data more efficiently than

MMR

, it is especially effective when

transmitting halftone (grayscale) image document.

Where to set up your fax machine

Follow these guidelines when setting up your fax machine:

Away from direct sunlight

To avoid overheating, set up your fax machine away
from direct sunlight or a heater.

Level, and vibration-free

To avoid damage to the machine or injuries, set the
fax machine up in a level, vibration-free location.

Avoid extreme high / low temperature

Use your fax machine within the temperature range
of 50º F to 89.6º F (10º C to 32º C).

Away from a television or radio

Many appliances and office equipment, including
televisions, radios, copy machines, air conditioners
and computers, can generate electronic noise that
can interfere with the operation of your fax
machine.

Clean

Dust buildup can damage your fax. Periodically
clean your fax machine as described in the operating
instructions. Do not use a dust cover, which can
cause damaging overheating.

Near a phone jack

Your fax machine uses a standard (modular) tele­phone jack, also known as an RJ-11.

Space around the fax machine

To ensure proper ventilation and easy operation, set
up the machine in an area that meets the minimum
requirements for clearance as illustrated below.

Before using your Pitney Bowes fax machine

15 cm
(5.9 inches)

25 cm
(9.8 inches)

40 cm
(15.7 inches)

40 cm
(15.7 inches)

35 cm
(13.8 inches)

50 F 89.6 F
(

10 C

32 C

)

Power requirements

Plug in the power cord

Plug the power cord carefully and completely into a
wall outlet. Do not leave any portion of the electrical
cord’s metal plugs exposed. Doing so could cause a
fire and poses a risk of electrical shock.

Do not share an extension cord
connector with other plugs

It can cause electrical shock.

Do not share an outlet with a large
appliance

High-consumption appliances such as a refrigerator
or air conditioner can cause “draw-downs” which
could damage your fax machine.

120

VAC outlet

Use a standard three-pronged 120 V electrical outlet
to power your fax machine. Using any other electri­cal outlet will cause damage to your fax.

For domestic use only

Never use your fax machine outside the country in
which you purchased it. Doing so may violate
telecommunication and safety regulations of that
country, and variations in electrical and telephone
standards can cause poor performance and damage
to your fax.

General Precautions

Never disassemble your fax machine!

Disassembling your fax machine can cause serious
injury to you and damage to your fax. If service is
required, call your authorized Pitney Bowes Office
Systems dealer.

Keep away from liquids

Keep liquids and metal pins or other objects away
from your fax machine. If something falls into the
fax machine, remove the plug from the outlet, and
call your authorized Pitney Bowes Office Systems
dealer.

Never handle your fax machine or
power cord with wet hands

Never touch your fax machine or power cord if your
hands are wet.

During electrical storms, disconnect
the plug from the outlet

Electrical storms can cause electrical shock or
damage to the fax machine.

AC 120V

Do not put furniture or equipment on
the power cord

Do not put anything on or over the electrical power
cord, and do not route the power cord under rugs or
carpets. Doing so can damage the power cord or fax,
and can cause fire or electrical shock.

Avoid temperature fluctuations

Sudden changes in temperature can cause damag­ing condensation to form inside your fax machine.

Allow clearance around the outlet

Don’t stack boxes or furniture around the outlet.

Use supplies made specifically for Pitney Bowes machines

Using toner cartridges and other supplies that are not manufactured specifically for
Pitney Bowes machines may affect the operation of your unit.

Use caution when carrying the machine

When you lift and carry the machine, the slots as shown in the illustration below
should be held. Do not hold the any parts of the machine except the following slots
to lift; damage could result.

Storing and handling toner and drum unit

To avoid damage to your fax machine and to assure the best performance possible,
follow these guidelines when storing and handling toner and/or drum unit:

Store the cartridge

Store the cartridge at a constant temperature within a range of 32º F to 95º F (0º C
to 35º C). To avoid condensation do not store cartridges in locations subject to
extreme fluctuation of temperature and humidity.

Do not stand the cartridge on its end and do not store it
upside down.

Do not open the cartridge protective bag until you are ready
to install it.

Do not store cartridges in areas of:

• Direct sunlight

• Dusty conditions

• Near floppy disks or other computer media, computer screens, or any other
materials sensitive to magnetic fields.

DO NOT BURN TONER CARTRIDGES!

The toner powder is extremely flammable. Exposure to
flame can cause toner cartridges to burn or explode,
causing serious injury.

Be careful not to get the toner powder in
your eyes.

If the toner powder gets in your eyes, wash your eyes well
and see a doctor.

Keep cartridges away from water or oil.
Do not expose cartridges to direct sunlight.
Do not expose the cartridges to static or

other electrical shock.

Hold this slot.

This page intentionally blank.

These instructions are divided into the following sections.

•

“Getting started” (page 1.1) describes how to set up your
machine, operating tips and some important settings that you
should perform before you use your machine.

•

“Basic operations” (page 2.1) describes the basic operations of
the transmission, reception and copying.

•

“Advanced features” (page 3.1) describes the convenient features
of your machine.

•

“Changing the default settings” (page 4.1) describes how to
change the settings of your machine.

•

Finally, “Just in case … ” (page 5.1) helps you if you ever have a
problem with your machine. It also tells you how to give your
machine the kind of easy, sensible care that should keep troubles to
a minimum.

Thanks for choosing Pitney Bowes.

Find your serial number and write it down

Please note that your machine’s ser-

ial number is located on the bar code
label as shown on the drawing at

right. Use the blank at the bottom of
this column to copy this down before
you set up your machine.

Close up, the bar code label looks some­thing like this, but with a different set of
numbers:

Please copy down your machine’s serial number below for future reference, and note
the machine’s model number:

My machine’s serial number: ________________________________________
Model 3500

4029

40XXXXX

3500

Serial number and Product code

Welcome to your Pitney Bowes fax machine!

Getting started

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Attach the paper-handling parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.6

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Adjust the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

Symbol and terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

How to operate the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

Searching the functions using the cursor key . . . . . . . . . . . . . . . . . . . .1.11

Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.12

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.13

EasyStart (Initial settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Basic Operations

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.2

Quick memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3

Real time transmission (Non-memory transmission) . . . . . . . . . . . . . . .2.3

Sending a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.4

Sending a fax using

MONITOR

/

CALL

key or a handset . . . . . . . . . . . . . . .2.5

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.5

Reviewing or canceling commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

How to select the fax reception mode . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10

If the paper runs out while fax reception . . . . . . . . . . . . . . . . . . . . . . . .2.10

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

How to make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Changing the reduction ratio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

If the paper runs out while copying . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Dialing a telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.14

Attaching a second phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.14

Advanced Features

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1

Using one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.2

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.4

Call group dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.6

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.7

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9

Reviewing or canceling parts of a broadcast . . . . . . . . . . . . . . . . . . . . . .3.9

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11

Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11

Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.12

Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . .3.12

Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . .3.12

Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . .3.12

Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . .3.13

Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.13

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Being polled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Table of Contents

Printing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Erasing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Soft keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.15

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16

Macro keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16

Fax & Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.19

Setting the journal and the report . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.19

Separate each received document (Separator Page) . . . . . . . . . . . . . . .3.21

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.21

OneLine + distinctive ring detection . . . . . . . . . . . . . . . . . . . . . . . . . . .3.22

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.23

The power of Multi Tasking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.24

F-Code Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.24

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.33

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.42

The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.42

Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.42

Masking the

PIN

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.43

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.45

Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.47

Changing the default settings

Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Setting

ECM

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Quick Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

TTI transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3

Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3

Setting the number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.4

Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Changing the dialing pause length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Changing redial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Copy print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8

Setting the silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8

Setting Sleep mode (Energy saving mode) . . . . . . . . . . . . . . . . . . . . . . . .4.9

Setting the paper source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Adjusting the machine’s clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Setting 2-bin tray (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10

Just in case …

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1

If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1

If a printout jams inside your machine . . . . . . . . . . . . . . . . . . . . . . . . . .5.2

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.8

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.11

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.11

If you have unsatisfactory printout quality . . . . . . . . . . . . . . . . . . . . . .5.12

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

We’re here to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.1

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.3

Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.4

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

AI

.5

Getting started

This chapter describes how to
set up your machine, operating tips
and some important settings
before you use your machine

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

EasyStart (Initial settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

This page intentionally blank.

1.1

Getting started

Packaging contents

Included in your machine’s packaging:

1. Main unit with 500-sheet paper cassette installed (paper not included)

2. Drum unit 7.ACpower cord

3. Toner cartridge* 8. Operating instructions and Quick reference

4. Document tray 9. Soft Key labels

5. Extension paper tray 10. One-touch labels

6. Telephone line cord 11. Paper size stickers

*

: The toner cartridge included with your machine is starter toner cartridge, which

yields 3,000 printouts. Please purchase regular, full-yield toner cartridge from
your authorized Pitney Bowes Office Systems, Inc. dealer.

Be sure to save the box (or boxes) and packing materials for reshipment.

Parts of your machine

Note: These terms and features of your fax will be explained in the coming pages.

1

Control Panel — The keys you use to operate your machine. (See pages

1.3–1.4 for more details.)

2

ADF

(Automatic Document Feeder) — The

ADF

automatically feeds
original document into the machine, one at a time. It can hold up to 80 pages
of letter-sized document.

3

Scanner cover release — Pull up on this to open the scanner cover.

4

Scanner cover — Open this cover to remove original document jams.

5

Document guides — Adjust these to fit the width of the original document

so it will feed properly into the machine.

6

Document tray — Holds original documents in place for scanning into the

machine.

7

Top cover — Open to provide access for changing the toner and drum unit

(or, occasionally , fixing printout jams).

8

Document stopper — Holds original documents after they’ve been scanned

into the machine for faxing/copying.

9

10

COMM.
CANCEL
/CONFIRM.

BROADCAST

COMM.
OPTIONS

PAUSE
/DIAL OPT.

SPEED DIAL
/GROUP

MONITOR
/CALL

REPORT

MEMORY
TRANSMIT

FAX & COPY

TTI
TRANSMIT

TTI
SELECT

SECURITY
RECEIVE

COVER PAGE

AUTO
RECEIVE

FLASH DIAL PREFIX

TOP PAGE TO/CC/BCC ONLINE

SOFT KEY

1

23

4567

8910

11

1.2

Getting started

9

AC

power switch — Turns your machine on and off.

10

AC

power jack — Where you plug in the ACpower cord.

11

Bypass tray — Open the bypass tray to use the paper that is not set in the

paper cassette. It can hold up to 50 sheets of paper. For details about paper
capacity of the bypass tray, see “Specifications,” page AI.2.

12

Side cover — Open to fix a printout jam.

13

Side cover release — Pull this to open the side cover.

14

Recording paper size sticker — Shows the size of the paper that is set in

the paper cassette.

15

Recording paper level indicator — Shows the level of the paper supply

without requiring you to open the paper cassette.

16

Paper cassette — Set paper here. It can hold up to 500 sheets. For details

about paper capacity of the paper cassette, see “Specifications,” page

AI

.2.

17

LINE

jack — Where you plug in the telephone line cord. The other end of the

cord plugs into a wall telephone jack.

18

PHONE

2 jack — If you connect a second telephone to your machine, this is

where you plug in the cord.

19

PHONE

1jack — Where you plug in the optional handset.

20

PRINTER PARALLEL

port (optional) — Where you connect the printer cable,

when you use the optional printer controller.

21

RS-232C interface port (optional) — Where you connect the RS-232C

cable, when you use the optional RS-232C interface kit.

22

Extension paper tray — Holds the printout after it emerges.

23

Printed document exit — Where the printout emerges.

24

Handset (optional ) — Used for voice communication. This handset is avail-

able from your authorized Pitney Bowes Office Systems, Inc. sales office,, and
can be added when you purchase the 3500 or as an upgrade afterward.

17 18 19

20

21

22

23

24

LINE

PHONE1PHONE2

1.3

Getting started

1

Soft Keys — Soft Keys are shortcut keys. If the light above any one of these

keys glows, that means the setting programmed into that key is active. You
can assign some functions into these eight keys as you want. (See page 3.15
for details.) The following functions are assigned at the factory:

Soft Key 1:

COMM

.

CANCEL/CONFIRM

. — Press to stop the transmission, or to

review pending fax commands and the activity journal.
Soft Key 2:

BROADCAST

— Press to send a broadcast fax (sending the same

document to more than one location).
Soft Key 3:

COMM

.

OPTIONS

— Choose from several fax options – delayed trans­mission, polling, F-Code transmission, F-Code polling and batch
transmission.

Soft Key 4:

PAUSE

/

DIAL OPT

. — It produces a special pause character which

can be useful when dialing long-distance numbers. Or, press this to insert
special symbols into telephone numbers.

Soft Key 5:

SPEED DIAL

/

GROUP

— Press to enter speed-dial numbers or group

numbers.
Soft Key 6:

MONITOR

/

CALL

— T urns the monitor speaker on or off. When
turned on, it allows you to hear the call you’re making. When using this fea­ture, you can only hear the communication taking place. You cannot be heard
unless you use a handset (optional). When sending a fax, this key also acti­vates the call request feature.

Soft Key 7:

REPORT

— Press to turn the confirmation report feature on or off

for the next fax transmission.
Soft Key 8:

MEMORY TRANSMISSION

— Selects which transmission mode your
fax machine uses, whether Memory transmission or Real time transmission
(see pages 2.2–2.3).

2

Internet Fax — Press to deliver the fax message to another computer as an

E-mail attachment via the Internet.
Note: This function is available only if the optional Internet Fax kit has

been installed. Ask yourPitney Bowes Office Systems sales office
for details.

3

Copy/Fax/Scan — Press to change from Fax mode to Copy mode. If the

optional TWAIN driver has been installed, pressing this key changes from
Fax mode to Copy mode to Scan mode.

4

Stop — Stops the current operation and ejects a document from the

ADF

.

5

Start — Press to begin a fax transmission, reception or copying.

6

Numeric keypad — Identical to the numeric keys on a regular tone-dialing

phone. Use these to dial phone as well as fax numbers, and to enter numbers
when you’re setting up the machine. Also, you may use these keys to enter
the characters when you are setting up the machine.

Control Panel Overview

123

Comm.
Cancel
/Confirm

3500

Alarm

19

Comm.
Memory

Receive

Document

Mode

1617

15

Contrast

14

18

13

Comm.
Options

12

Pause
/Dial Opt.

Back Menu

Redial

Tel Index

Cancel Enter

Speed Dial
/Group

Monitor

Conf.
Report

ABC. @ - / DEF

JKLGHI MNO

TUVPQRS WXYZ

0

CapsSymbols

Memory
Tran sm itBroadcast

/Call

123

456

789

*

Internet Fax

Start

#

Copy

Fax

Stop

4567891011

1.4

Getting started

7

MENU

— Any function can be started by first pressing this key and then enter-

ing the function number.

8

TEL INDEX

— Press to display one-touch and speed-dial entries sorted

alphanumerically, as in a telephone directory. (See page 3.7.)

9

ENTER

— This key confirms user settings, begins operations, and moves

through command levels.

10

Cursor Keys

— Scrolls (moves) through features and command options as dis-

played on the

LCD

.

11

CANCEL

— Press to delete characters on the

LCD

and cancel commands you

have entered into the machine.

12

REDIAL

— Press to redial the numbers you have dialed.

13

BACK

— Press to go back to the previous step.

14

CONTRAST

— Press to adjust the contrast level.

15

DOCUMENT MODE

— Press to select the document mode – Normal, Fine,

Superfine or Grayscale.

16

Liquid crystal display (

LCD

) — Shows the machine’s status and lets you

see what you’re programming into the machine. The display shows up to 2
lines, 20 characters per line. If the

LCD

is blank, the machine is off.

17

MEMORY RECEIVE

light — Glows when the machine is receiving an incoming

fax document into its electronic memory.

18

COMM

. light — Glows when the machine is communicating with another

machine.

19

ALARM

light — Glows when a problem occurs during fax communication,

printing or scanning. The light stays on until the machine prints a Check
Message report.

20

Macro Keys — Programming the Macro keys (M1, M2 and M3) can reduce

many steps of the operation to a simple press of a key. You can “teach” the
Macro keys to carry out one of the several operations (see pages 3.16–3.18).

21

Programmable One-touch Keys — The keys labeled 57 to 60 let you teach

your machine an advanced multi-step function just once, and then recall the
function at any time by pressing one of these keys.

22

One-touch Keys — The keys labeled 01-56 offer one-touch dialing conve-

nience.

1.5

Getting started

Pick an installation spot

Where should you install your fax machine? The location should be:

• Clean — Dust build-up can damage your fax. (However, do not use a cover!)

• In the open — Allow at least 12 inches of clearance around your machine. Be
sure that you never cover the machine. Its vents must be able to “breathe.”

• A way from direct sunlight — This helps avoid overheating.

• Dry — Avoid any location where splatters or sprays (such as from a water foun­tain) could reach your fax machine.

• Level, and vibration-free.

• Near a phone jack — Your fax machine uses a standard (modular) telephone
jack, also known as an RJ-11.

• Near an ACpower outlet — The ACpower cord is about 6 feet long when
stretched to its limit, and the power cord should never be stretched to its limit.

Power tips

• Use a standard three-pronged 120

VAC

outlet.

• Make sure the outlet isn’t controlled by a wall switch.
If it is, you’ll risk occasional shutoffs to the machine, causing you
to lose fax messages.

• Don’t use an outlet which also is supplying power to a
large appliance, such as a refrigerator or air conditioner.
Such high-consumption appliances can cause “draw-downs”
(temporary drops in the power available for other equipment on
the circuit) which could damage your fax machine.

• Use an electrical surge suppressor, preferably one which guards both tele­phone and electrical lines. This device helps to shield your fax machine from
damaging high-voltage electrical surges.

Installing the printing supplies

Your fax prints incoming faxes and copies with a reliable 600 dpi print engine. Your
fax requires two types of printing supplies (sometimes also called consumables):

• The drum unit — It yields 16,000 “normal” letter-sized printouts (see
“Specifications,” page AI.2). By “normal,” we’re referring to the amount of text
and/or graphics on each page. This is based on an industry-standard test docu­ment.

• The toner cartridge — It yields 15,000 “normal”, letter-sized printouts (see
“Specifications,” page AI.2).

Note: The toner cartridge included with your machine is starter toner cartridge,

which yields 3,000 printouts. Please purchase regular, full-yield toner car­tridge from your authorized Pitney Bowes Office Systems, Inc. dealer.

To install these supplies:

Important: Gently close the top cover to avoid injury to your hands.

1

Open the top cover.

2

Pull up the printer cover
release and open the

printer cover.

Setting up

1.6

Getting started

3

Unpack a new toner cartridge from its
carton. Then, holding the toner car­tridge with both hands, slowly shake it
to distribute the toner evenly inside the
cartridge.

Note: Do not touch the roller of the

toner cartridge.

4

Gently install the toner cartridge in
the printer, making sure the toner
cartridge’s two pins fit in the slits
inside the printer frame.

5

Unpack the drum unit from its carton.
Note: Shield the drum unit from light, especially strong light. Later, if you

have to remove the unit from the machine, immediately wrap it in a
thick cloth to protect it from light.

6

Gently install the drum unit in the
printer, making sure the drum unit’s
four pins fit in the slits inside the
printer frame.

7

Gently clean the LED print head
using the cleaning paper included in
the toner cartridge carton box.
For best print quality, you should
clean the LED head every time you
change the toner cartridge.

Note: Do not use abrasive materials

on the LED print head, and
do not subject it to strong
shock.

8

Gently close the printer cover.

9

Close the top cover.
Note: The machine will not operate unless the cover is properly closed.

Attach the paper-handling parts

1

Attach the document tray by inserting it into the appropriate holes, as shown.

2

Attach the extension paper tray by inserting its two pegs at a slightly upward
angle into the appropriate holes, as shown.

Plug in and power up

1

Plug one end of the telephone line cord into the

LINE

jack on the machine’s

rear side and the other end into a standard telephone wall jack.

2

Plug the non-pronged end of the ACpower cord into the ACpower cord jack on
the right rear side of the machine and the pronged end into a 120 V electrical
outlet (preferably on a surge suppressor, as mentioned on page 1.5).

3

Use the ACpower switch to turn on your machine. The markings are interna­tional standards: I means ON, O means OFF.

It will take a few seconds for the machine to warm up. The

LCD

shows:

When the machine is ready to use (standby mode), you will see:

Adjust the monitor speaker volume

You can set the volume of the monitor speaker .

1

Press

MONITOR/CALL

on the control panel. You now should hear a dial tone.

And press or . The

LCD

indicates the volume:

2

To turn the volume up, press .
To turn the volume down, press .

3

Press

MONITOR/CALL

again to hang up.

Loading paper

Acceptable paper size and cassette capacity

Paper source Paper type Paper size Capacity

Paper cassette Plain paper*1Letter , Legal , Half-letter 500 sheets

Letter , Legal , Half-letter ,

Plain paper*

1, *2

A4 , A5 , A6 , F4 , 50 sheets

Bypass Tray Executive , Custom-sized*

3

Envelopes*2DL , CM10 , Monarch 1 sheet
Postcard*

2

3.9≈ ´ 5.8≈ (100 ´ 148mm) 20 sheets

Transparency*4Letter 20 sheets

*1Paper weight: 60 – 90 g/m

2

*2A4, A5, A6, F4, Executive, DL, CM10, Monarch, Postcard, Custom-sized paper

and Transparency can be used only if the optional Printer Controller is attached.
*3(3.8 – 8.5) inches ˘ (5.5 – 14.0) inches (Width ˘ Length)
*4We recommend: 3M PP2500 for laser printers or equivalent

Note: Do not use paper which has been creased, wrinkled or is damp or wet.

** Tel Mode **
Volume:

■■

■■

■■

Fax Ready

Jan 1 2001 12:00am

** Warming Up **

PHONE2

PHONE1

LINE

1.7

Getting started

Loading paper in paper cassette

Before you load paper, note the following:

• After you load paper in fax’s cassette, you must “tell” your machine what size
paper you loaded: letter-, legal- or half letter-sized.
You can do this by the “Setting of the paper size” operation. (See page 1.9.)

Note:If you will be using letter-sized paper, there’s no need to adjust the cas-

sette; your machine is initially set for Letter-sized paper. Simply attach
the LTR sticker to the outside of the paper cassette.

1

Open the paper cassette from the
front of your machine by gently
pulling it toward you.

2

While pressing the release lever,
slide the paper length guide to
select the paper size you want to
use.

3

Press down the paper lifting plate.

4

Insert the paper into the cassette.

• Before you insert paper in the
cassette, stack it so the leading
edge and sides of the paper are
even.

• Do not stack the paper over
the limit mark inside of the
cassette.

• Place the edges of the top sheet
under the metal tabs on the
cassette’s left and right side.

5

Adjust the paper guides to fit the
size of paper.

6

Gently push the paper cassette back into its original (closed) position. You’ll
feel a click when it’s properly in place.

7

Attach the paper size sticker on the cassette’s front.

Helpful Tip: The paper level indicator on the

front paper cassette lets you see
how much paper is in the cassette
without your having to open the cas­sette. When you see the paper level
indicator drop (i. e., show more blue
area), make sure you have a supply
of paper nearby. Then, when you see
the “Please Supply Paper” message
on the display, you’ll be ready to
refill the cassette.

Important: To avoid paper jams, do not refill this paper cassette without first

removing all of any paper which may remain in it. In other words, do
not just add sheets to an already-loaded stack.

Paper level
indicator

1.8

Getting started

1.9

Getting started

Setting of the Paper Size

Default setting: Ltr (Letter-sized paper)
When you change the size of paper in the paper cassette, you must also change the

paper size setting, as shown below.

1

Press

MENU

, 2, 1, 0, 1,

ENTER

. The

LCD

shows:

2

Press or until the recording paper size for the first cassette you want
appears.

3

Press

ENTER

. The

LCD

shows:

4

Press or until the recording paper size for the bypass tray you want
appears.

5

Press

ENTER

.

Press

STOP

to return to standby mode.

Loading paper in bypass tray

When you need to use a size of paper not currently loaded in your machine’s paper
cassette(s), or when you want to use a special type of paper (such as transparency
film), use the bypass tray.

1

Open the bypass tray on the right
side of your machine.

2

Pull out the hopper of the bypass
tray and raise the flapper release
lever.

3

Place the paper on the bypass
tray. Adjust the paper guide to fit
the paper and insert the paper
until it comes to a stop.
Then lower the flapper release
lever.

4

When you load the paper on the bypass tray, the

LCD

will show the primary

paper size you’ve set. (See “Setting of the paper size,” left column.)

5

Press or until your desired recording paper size appears.

Note: If you use transparency film, select “OHP”.

6

Press

ENTER

.

Note: If you have set the Letter , Legal , Half-letter sized paper in the

bypass tray, the machine will use them when it runs out of the paper in the
paper cassette during the fax reception.

Set Bypass Ppr:Ltr

/

/Enter

Bypass Tray :Ltr

/

/Enter

1st Cassette :Ltr

/

/Enter

1.10

Getting started

Symbol and terms used in the Operating Guide

In this manual, the following symbols and terms are used, make sure you know
what they mean.

CAUTION This symbol indicates how to avoid personal injury.

Important: This instruction describes conditions or incorrect operations that

could cause damage to your machine.

Note: Anote describes helpful hints, restrictions, or how to avoid diffi-

culties.

“ ” Items that appear on the

LCD

.

BOLD WORDS

Keys built into the machine’s control panel.

LCD

The Liquid Crystal Display. It shows the machine’s status, error
messages and function menu, etc.

Document “Document” is the original sheet(s) of paper you send or copy on

your machine.

Paper “Paper” is the recording paper for printing.

, Shows the direction of the document or paper and which side is

printed.

MENU

Any function can be started by first pressing the

MENU

key.

Cursor key Press , , or to select items in a menu or move the cursor.

How to operate the machine

Most settings and functions are started by first pressing the

MENU

key. Then press
three- or four-digit numbers to select the function. In this manual, we explain the
operation with short-cut operations (for example, we will say, “press

MENU

, 2, 1, 0, 1.”).

To press: 0 (zero), 1, 2, 3, 4, 5, 6, 7, 8, 9, # or *
Use: The numeric keypad.

Here’s an example. If we say “press

MENU

, 2, 1, 0, 1,

ENTER

” …

… you’d press

MENU

key
… then 2
… then 1
… then 0 (the numeric key zero)
… then 1

… and then

ENTER

Note: Even though our example above includes commas, do not enter them into

the fax machine. Those characters appear in our instructions to separate
one number from the other. They do not need to be entered into your fax
machine.

There is a function (broadcasting) which requires commas to be entered, but
there is a special way to enter them. We’ll explain this process later.

Operating tips

1.11

Getting started

Searching the functions using the cursor key

Even if you don’t remember the exact commands needed for an operation, you can
search for and enter almost all of your unit’s functions using the

MENU

key, Cursor

key and the

ENTER

key.

Note: You can also search for any function with the function table (see pages

1.13 – 1.17). Keep a copy of this table nearby for reference.

To search and enter the function set­tings:

1

Press

MENU

.

2

Search the level one function
groups using or until
your desired item appears.

3

After you find the level one function item you want to program, press to go
to the level two function groups.

4

Search the level two function groups using or until your desired item
appears.

5

After you find the level two function item you want to program, press to go
to the level three function groups .

6

Search the level three function groups using or until your desired func­tion appears.

7

Press

ENTER

to entry the function setting.

Note: You can go back to previous level function groups by pressing at any time

before pressing

ENTER

. If you want to go back to previous level after press-

ing

ENTER

, press

BACK

.

Note: To stop the operation at any time press

STOP

.

1.12

Getting started

Entering characters

Some settings give you a chance to enter characters; for your TTI, remote fax’s
name or others. To enter letters or other characters, use the following guidelines:

Using numeric keypad to enter characters

You can enter 40 letters, digits or symbols (and space) using the numeric keypad as
shown in the character table below.

Pressing the 2 numeric key once, for example, will enter an “A”. Pressing 2 twice,
will enter a “B”. If you want to enter “LA”, for example, you would press 5, 5, 5, 2.

When you want to enter two characters that share the same numeric key (“D” and
“E”, for example), press to move the cursor to the right after you enter the first
letter. For example, if you want to enter “ABC”: press 2, , 2, 2, , 2, 2, 2.

Canceling characters

If you entered an incorrect letter or digit, press

CANCEL

to erase to the left. To
change just one character in name and/or digit, press or to move the cursor to
that character or digit. Then press

CANCEL

to erase it. Re-enter the character or

digit correctly.

To change upper/lower case

Press #(

CAPS

) key to toggle upper case and lower case.

The word “Upper” means the machine will enter only upper-case letters.
To type a lower-case letter , press #(

CAPS

) key.

The

LCD

changes to:

This means the machine will enter lower-case letters.
To switch back for upper-case entries, press #(

CAPS

) key again.

Entering the special characters

You can also enter special characters or symbols.

1

When the machine prompts you to enter a name, press the symbol (*) key.
The

LCD

changes to:

2

Select the character you want to enter using , , or of cursor key.

3

To enter the character, press

ENTER

key.

4

If you want to enter other character, repeat steps 1–3.
Otherwise, go to next step.

5

Press

ENTER

to save the name.

·@-_,/:&’!?"#$%

()*+

/

///Enter

Your Name ;Lower
_

Your Name ;Upper
_

1.13

Getting started

Function table

Note: Your machine can print a function list. It lists the functions available on your fax machine and the keystrokes needed to complete them.

To print a function list, press

MENU

, 5, 1, 0, 1.

Level one function Level two function Level three function Summary of setting Default setting Page

1. Autodial Entries 1.One-Touch Dial 1.Enter One-Touch Select one-touch key and register the fax dial numbers and names
(Max. 56 locations.) on one-touch dial keys. — 3.2

If you register the name, you can use the telephone index feature.

2.Erase One-Touch Erase the registration in a one-touch key. — 3.2

2.Speed Dial 1.Enter Speed Dial Select speed-dial number and register the fax dial numbers and
(Max. 144 locations.) names as Speed-Dial numbers. — 3.4

If you register the name, you can use the telephone index feature.

2.Erase Speed Dial Erase the registration in a speed-dial number. — 3.4

3.Group Dial 1.Enter Group Dial Select group number and register the one-touch dial or speed-dial

— 3.6

(Max. 32 group.) numbers you want to group.

2.Erase Group Dial Erase the registration in a group number. — 3.6

2. User Settings 1.Machine Settings 01.Cassette Size Set the size of paper in the paper cassette. Letter 1.9

02.Protect Passcode Enter the protection passcode for using the security features. — 3.42

03.Soft Key Program to turn on or off the function by pressing this key.

Soft key 1:

COMM. CANCEL/ CONFIRM

. Soft key 5:

SPEED DIAL/ GROUP

Soft key 2:

BROADCAST

Soft key 6:

MONITOR/ CALL

See left. 3.15

Soft key 3:

COMM. OPTIONS

Soft key 7:

REPORT

Soft key 4:

PAUSE/ DIAL OPT

. Soft key 8:

MEMORY TRANSMIT

04.Silent Mode Mute your machine. Off 4.8

05.Sleep Mode Conserve power. On 4.9

06.Fax & Copy Make a copy of your document each time it transmit. Off 3.19

07.Date & Time Enter the current date and time. — 4.9

08.Paper Source Select paper source (paper cassette and bypass tray) for

For Fax / Copy 4.9

fax reception or copying.

09.Service Mode For technical support. Do not turn this setting to on unless an

Off —

authorized technician asks you to do so.

10.2-Bin Tray*

1

Select the paper tray for delivery.

• Copy exit Lower tray

• Received fax document exit Upper tray 4.9

• List exit Upper tray

• PC-Fax print exit*

2

Upper tray

*1: This option appears only if the optional 2-Bin tray has been installed. *2: This option appears only if the optional RS-232C interface has been installed.

Level one function Level two function Level three function Summary of setting Default setting Page

2. User Settings 2.Fax Settings 01.Scan Parameters You can set the following settings for send fax message.

• Primary document mode Normal

• Primary contrast mode Normal 4.1

02.Print Parameters You can set the following settings for receive fax message.

• Reduction rate Auto

• Reduction margin 40 mm 4.3

• Half-page reception Off

03.Number of Rings Number of rings before your machine answers. 2 times 4.4

04.Redial Number of times and interval for automatic fax redialing. 2 times 4.5
1 minute

05.Dialing Pause Dialing pause length. 2 seconds 4.5

06.Memory Transmission On/Off setting for Memory transmission. On 4.2

07.Quick Memory Tx On/Off setting for Quick Memory transmission. On 4.2

08.TTI Transmission On/Off setting for sending your TTI. On 4.2

09.ECM Mode On/Off setting for ECM mode. On 4.1

10.Block Junk Fax Reject the fax reception from unauthorized incoming faxes. Off 3.45

11.Security Rx Keep all received fax messages in memory and after print them. Off 3.42

12.Separator Page Partition each received documents by inserting the separator page. Off 3.21

13.PIN Mode Prevent unauthorized long-distance calls. Off 3.43

14.DRD Set the ring pattern to use with phone company’s Distinctive Ring

Off 3.22

service.

3.Copy Settings 1.Scan Parameters You can set the following settings for copying.

• Primary document mode Fine

• Primary contrast mode Normal

4.6

2.Print Parameters You can set the following settings for copying.

• Reduction rate 100%

• Reduction margin 24 mm

4.7

• Bypass Tray priority Off

4.Printer Settings*31.TCP/IP Enter the IPAddress, Subnet mask and Gate way address. — —

5.Scanner Settings*41.Scan Parameters Enter the scanning parameters. — —

2.Auto Reset Set the time (minutes) for resetting the scan parameters and .

3 minutes —

returning to the Fax mode.

1.14

Getting started

*3: This option appears only if the optional NIC (network interface card) has been installed.
*4: This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit.

1.15

Getting started

*4: This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit.
*5: This option appears only if the optional Internet fax kit has been installed. For details see the operating instructions included with the Internet fax kit.

Level one function Level two function Level three function Summary of setting Default setting Page

3. Other Settings 1.Journal & Reports 1.Journal AutoPrt. Print the Activity journal automatically after 100 transactions. Off 3.20

2.Journal Line Up Change the printing order of the activity journal. Off 3.20

3.Report Print the TCR automatically at every transmission. Off 3.20

2.Cover Page 1.Set Cover Page On/Off setting for sending the Cover page. Off 3.21

2.CoverPage Message Enter your message for the cover page. — 3.22

3.Department Code 1.Department Code Protect Protection for department code settings. Off 3.48

2.Enter Department Code Register the Department code. — 3.47

3.Department Setting On/Off setting for Department code activation. Off 3.47

4.Enter Department TimeList Clear the total counts of each department code. — 3.47

4.Program One-Touch 1.Enter P One-Touch Program several operations for a function you frequently use. — 3.33–3.41
This key can reduce several steps to a simple press of a key.

2.Erase P One-Touch Erase the programming in a programmable one-touch key. — 3.41

5.F-Code Box 1.Set F-Code Box Create the F-Code box. — 3.24–3.27

2.Erase F-Code Box Erase an empty F-Code box. — 3.31

6.Batch Tx 1.Set Batch Box Create the Batch box. — 3.11

2.Erase Batch Box Erase an empty batch box. — 3.13

7.Scan Box*

4

1.Set Scan Box Create the Scan box. — —

2.Erase Scan Box Erase an empty scan box. — —

8.Internet Fax*

5

1.TCP/IP Set the TCP/IP address. — —

2.MAC Address Enter the Media Access Control Address for network card. — —

3.Default Relay Setting of relay box. — —

4.Archive Tx Fax Enter the e-mail address for archiving of Tx document. — —

5.Archive Rx Fax Enter the e-mail address for archiving of Rx document. — —

4. Doc. Management 1.Store Document 1.Polling Document Store the document to be retrieved by other fax machine. — 3.14

2.F-Code Document Store the document to be retrieved by other F-Code compatible — 3.28
fax machine.

2.Erase Document 1.Polling Document Erase stored document for polling transmission. — 3.14

2.F-Code Document Erase stored document in the F-Code box. — 3.29

3.Batch Document Erase stored document in the Batch box. — 3.13

4.Scan Box Document*4Erase stored document in the Scan box. — —

3.Print Document 1.Polling Document Print the stored document for polling transmission. — 3.14

2.F-Code Document Print the stored document in the F-Code box. — 3.29, 3.30

3.Batch Document Print the stored document in the Batch box. — 3.12

1.16

Getting started

*2: This option appears only if the optional RS-232C interface has been installed.
*3: This option appears only if the optional NIC (network interface card) has been installed.
*4: This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit.

Level one function Level two function Level three function Summary of setting Default setting Page

4. Doc. Management 3.Print Document 4.Security Rx Doc. Print the fax received document during Security reception (and
return to your machine to normal reception mode until the next — 3.43
time).

5.Comm. Stored Doc. Print the stored document for delayed transmission. — 2.7

5.Print 1.List Print 01.Function List Print a list of your machine’s functions. — 1.13

02.User Settings Print a list of your machine settings. — 4.10

03.Journal Print the activity journal manually. — 3.20

04.Commands List Print a list of the delayed commands. — 2.7

05.One-Touch List Print a list of the one-touch dial keys. — 3.2

06.Speed Dial List Print a list of the speed-dial numbers. — 3.4

07.Group List Print a list of the group numbers. — 3.7

08.BlockJunkFax List Print a list of the blocked numbers. — 3.46

09.Cover Page Print a cover page. — 3.22

10.Dept. Time List Print a total communication time and printed pages of each

— 3.48

department code.

11.POne-Touch List Print a list of the programmable one-touch keys. — 3.41

12.F-Code Box List Print a list of F-Code boxes. — 3.28

13.F-Code Doc. List Print a list of the document stored in the F-Code boxes. — 3.28

14.Batch Box List Print a list of Batch boxes. — 3.12

15.Batch Doc. List Print a list of the document stored in the batch boxes. — 3.12

16.Macros List Print a list of Macro keys. — 3.18

17.Scan Box List*

4

Print a list of Scan boxes. — —

2.Printer Function*41.Status Page Print all the status and configuration of the printer. — —

2.Font List Print the list of all PCL fonts currently installed in the printer. — —

3.NIC Status*

3

Print the NIC (network interface card) settings. — —

6. PC-FAX Commands*21.PC-FAX 1.PC-FAX Scan Scanning a document into the PC. — —

2.PC-FAX Initial Initializing your machine. — —

3.Set RS-232C Setting of the RS-232C parameters. — —

1.17

Getting started

Level one function Level two function Level three function Summary of setting Default setting Page

9. User Install Set-up the following settings:

• Language on the LCD and Lists English

• Current Day and Time —

• Automatic Daylight saving time O N

• Select Rx* mode Fax Ready 1.18–1.20

• Phone dialing type Tone

• Subscriber ID (your fax phone number) —

• Your TTI (your name) —

• TTI select —

• Time for the machine to enter the sleep mode 5 minutes

1.18

Getting started

EasyStart software is already installed on your Pitney Bowes fax machine. It guides
you through the process of entering the following settings. These settings you make
here can always be changed later.

• Language used on the LCD and Lists

• Current Day and Time

• Automatic Daylight saving time adjustment

• Fax reception mode

• Phone dialing type (pulse or tone)

• Subscriber ID (your fax phone number)

• Your TTI (your name), up to 3.

• TTI select (which of the 3 is to be used)

• Time, in minutes, before entering the sleep mode

Getting started

Determine the following before you go any further:

1

The type of dialing your telephone system requires — Choose either Tone

or Pulse (rotary) dialing.

2

The name and fax number you want to appear on your faxes —

Every fax page you send arrives at the receiving machine with a single line of
text at the very top of the page. This text lists a name (called the Transmit

Terminal Identifier (

TTI

)) and a fax number (called the Subscriber

ID

).

The

TTI

cannot be longer than 22 characters.

Clearing stored settings

Before using EasyStart, clear your machine’s built-in user data memory. This
ensures the memory will hold only your settings.

Important: After you use EasyStart, do not clear the memory again unless an

authorized technician asks you to do so.

To clear the machine’s memory:

1

Press

MENU

, *, 0, 2. The

LCD

now asks if you want to clear the memory. The

following two displays will appear alternately:

Note: If you don’t want to clear the memory, just press

CANCEL

.

2

If you do want to clear the memory, press

ENTER

.

Entering initial settings

Important: If you press

STOP

during EasyStart, your fax machine returns to
standby mode (its normal condition). But it will keep the settings you
saved by pressing

ENTER

as described in these instructions.

1

To start EasyStart software, press

MENU

, 9,

ENTER

. The

LCD

shows:

2

Press or until the language you want appears.

3

Press

ENTER

to save the language setting and continue EasyStart.

4

The

LCD

now shows the current calendar/clock setting, with a cursor appear-

ing on the first digit.

Enter Time

01/01 ’01 00:00

Language :English

/

/Enter

Clear User Settings
No ➔Cancel

Clear User Settings
Yes ➔Enter

EasyStart (Initial settings)