Pitney Bowes 3500 Operating Guide

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35003500

Operating GuideOperating Guide

Welcome …

Thank you!

Thanks for selecting a Pitney Bowes Office Systems fax machine for your business.

Before you begin, please note that before your fax can be used and before you can turn on power to the unit for the first time, there are important precautions to take. Please see page 1.5 for more information.

T rademarks

Pitney Bowes Office Systems, the Pitney Bowes logo and Pitney Bowes Office Systems fax product names contained herein are trademarks of Pitney Bowes Office Systems, Inc.

NERGYSTAR

is a registered mark of the United States Environmental Protection

Agency.

As an E

NERGYSTAR

partner, Pitney Bowes Office Systems, Inc.

has determined that this product meets the E

NERGYSTAR

guide-

lines for energy efficiency. Regarding the outline of E

NERGYSTAR

see page 5.17.

Energy saving

Your machine can save the energy with its Energy Saving Mode. In the Energy Saving Mode the printer will not use its fusing lamp. If your machine

receives a fax message or if any key is pressed your machine will automatically wake up. The time for the machine to enter the Energy saving mode can be selected from 1 to 240 minutes. For details, see “EasyStart,” page 1.20.

The Model 3500 is an extension of Group 3 fax technology standards, allowing the use of high-speed

ITU-TV

.34 modems for 33.6 Kbps transmission and high-speed protocols for rapid handshaking.

JBIG

— Joint Bi-level Image experts Group, the new

ITU-T

stan-

dard image data compression method. As

JBIG

compresses the

data more efficiently than

MMR

, it is especially effective when

transmitting halftone (grayscale) image document.

Where to set up your fax machine

Follow these guidelines when setting up your fax machine:

Away from direct sunlight

To avoid overheating, set up your fax machine away from direct sunlight or a heater.

Level, and vibration-free

To avoid damage to the machine or injuries, set the fax machine up in a level, vibration-free location.

Avoid extreme high / low temperature

Use your fax machine within the temperature range of 50º F to 89.6º F (10º C to 32º C).

Away from a television or radio

Many appliances and office equipment, including televisions, radios, copy machines, air conditioners and computers, can generate electronic noise that can interfere with the operation of your fax machine.

Clean

Dust buildup can damage your fax. Periodically clean your fax machine as described in the operating instructions. Do not use a dust cover, which can cause damaging overheating.

Near a phone jack

Your fax machine uses a standard (modular) telephone jack, also known as an RJ-11.

Space around the fax machine

To ensure proper ventilation and easy operation, set up the machine in an area that meets the minimum requirements for clearance as illustrated below.

Before using your Pitney Bowes fax machine

15 cm (5.9 inches)

25 cm (9.8 inches)

40 cm (15.7 inches)

35 cm (13.8 inches)

50 F 89.6 F (

10 C

32 C

)

Power requirements

Plug in the power cord

Plug the power cord carefully and completely into a wall outlet. Do not leave any portion of the electrical cord’s metal plugs exposed. Doing so could cause a fire and poses a risk of electrical shock.

Do not share an extension cord connector with other plugs

It can cause electrical shock.

Do not share an outlet with a large appliance

High-consumption appliances such as a refrigerator or air conditioner can cause “draw-downs” which could damage your fax machine.

120

VAC outlet

Use a standard three-pronged 120 V electrical outlet to power your fax machine. Using any other electrical outlet will cause damage to your fax.

For domestic use only

Never use your fax machine outside the country in which you purchased it. Doing so may violate telecommunication and safety regulations of that country, and variations in electrical and telephone standards can cause poor performance and damage to your fax.

General Precautions

Never disassemble your fax machine!

Disassembling your fax machine can cause serious injury to you and damage to your fax. If service is required, call your authorized Pitney Bowes Office Systems dealer.

Keep away from liquids

Keep liquids and metal pins or other objects away from your fax machine. If something falls into the fax machine, remove the plug from the outlet, and call your authorized Pitney Bowes Office Systems dealer.

Never handle your fax machine or power cord with wet hands

Never touch your fax machine or power cord if your hands are wet.

During electrical storms, disconnect the plug from the outlet

Electrical storms can cause electrical shock or damage to the fax machine.

AC 120V

Do not put furniture or equipment on the power cord

Do not put anything on or over the electrical power cord, and do not route the power cord under rugs or carpets. Doing so can damage the power cord or fax, and can cause fire or electrical shock.

Avoid temperature fluctuations

Sudden changes in temperature can cause damaging condensation to form inside your fax machine.

Allow clearance around the outlet

Don’t stack boxes or furniture around the outlet.

Use supplies made specifically for Pitney Bowes machines

Using toner cartridges and other supplies that are not manufactured specifically for Pitney Bowes machines may affect the operation of your unit.

Use caution when carrying the machine

When you lift and carry the machine, the slots as shown in the illustration below should be held. Do not hold the any parts of the machine except the following slots to lift; damage could result.

Storing and handling toner and drum unit

To avoid damage to your fax machine and to assure the best performance possible, follow these guidelines when storing and handling toner and/or drum unit:

Store the cartridge

Store the cartridge at a constant temperature within a range of 32º F to 95º F (0º C to 35º C). To avoid condensation do not store cartridges in locations subject to extreme fluctuation of temperature and humidity.

Do not stand the cartridge on its end and do not store it upside down.

Do not open the cartridge protective bag until you are ready to install it.

Do not store cartridges in areas of:

• Direct sunlight

• Dusty conditions

• Near floppy disks or other computer media, computer screens, or any other materials sensitive to magnetic fields.

DO NOT BURN TONER CARTRIDGES!

The toner powder is extremely flammable. Exposure to flame can cause toner cartridges to burn or explode, causing serious injury.

Be careful not to get the toner powder in your eyes.

If the toner powder gets in your eyes, wash your eyes well and see a doctor.

Keep cartridges away from water or oil. Do not expose cartridges to direct sunlight. Do not expose the cartridges to static or

other electrical shock.

Hold this slot.

This page intentionally blank.

These instructions are divided into the following sections.

•

“Getting started” (page 1.1) describes how to set up your machine, operating tips and some important settings that you should perform before you use your machine.

•

“Basic operations” (page 2.1) describes the basic operations of the transmission, reception and copying.

•

“Advanced features” (page 3.1) describes the convenient features of your machine.

•

“Changing the default settings” (page 4.1) describes how to change the settings of your machine.

•

Finally, “Just in case … ” (page 5.1) helps you if you ever have a problem with your machine. It also tells you how to give your machine the kind of easy, sensible care that should keep troubles to a minimum.

Thanks for choosing Pitney Bowes.

Find your serial number and write it down

Please note that your machine’s ser-

ial number is located on the bar code label as shown on the drawing at

right. Use the blank at the bottom of this column to copy this down before you set up your machine.

Close up, the bar code label looks something like this, but with a different set of numbers:

Please copy down your machine’s serial number below for future reference, and note the machine’s model number:

My machine’s serial number: ________________________________________ Model 3500

4029

40XXXXX

3500

Serial number and Product code

Welcome to your Pitney Bowes fax machine!

Getting started

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Pick an installation spot . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Power tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Installing the printing supplies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.5

Attach the paper-handling parts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.6

Plug in and power up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Adjust the monitor speaker’s volume . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Loading paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.7

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

Symbol and terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

How to operate the machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.10

Searching the functions using the cursor key . . . . . . . . . . . . . . . . . . . .1.11

Entering characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.12

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.13

EasyStart (Initial settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Getting started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Clearing stored settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Entering initial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1.18

Basic Operations

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.2

Quick memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.3

Real time transmission (Non-memory transmission) . . . . . . . . . . . . . . .2.3

Sending a fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.4

Sending a fax using

MONITOR

CALL

key or a handset . . . . . . . . . . . . . . .2.5

Redialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.5

Reviewing or canceling commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.6

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

Answering calls manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

Reception modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.9

How to select the fax reception mode . . . . . . . . . . . . . . . . . . . . . . . . . . .2.10

If the paper runs out while fax reception . . . . . . . . . . . . . . . . . . . . . . . .2.10

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Guidelines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

How to make copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Changing the reduction ratio . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.11

Using the bypass tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Memory overflow message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

If the paper runs out while copying . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.12

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Dialing a telephone number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

On-hook dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Redial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Changing the dialing type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Dialing in the event of a power failure . . . . . . . . . . . . . . . . . . . . . . . . . .2.13

Attaching an optional handset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.14

Attaching a second phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2.14

Advanced Features

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1

Autodialer basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.1

Using one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.2

Using speed-dial numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.4

Call group dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.6

EasyDial directory dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.7

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.9

Reviewing or canceling parts of a broadcast . . . . . . . . . . . . . . . . . . . . . .3.9

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10

Setting up a delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.10

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11

Creating or modifying a batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.11

Printing a list of batch boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.12

Storing a document for batch transmission . . . . . . . . . . . . . . . . . . . . . .3.12

Printing a list of stored batch documents . . . . . . . . . . . . . . . . . . . . . . . .3.12

Printing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . .3.12

Erasing a document stored in a batch box . . . . . . . . . . . . . . . . . . . . . . .3.13

Erasing an empty batch box . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.13

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Regular polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Being polled . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Table of Contents

Printing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Erasing a stored polling document . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.14

Soft keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.15

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16

Macro keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.16

Fax & Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.19

Setting the journal and the report . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.19

Separate each received document (Separator Page) . . . . . . . . . . . . . . .3.21

Cover page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.21

OneLine + distinctive ring detection . . . . . . . . . . . . . . . . . . . . . . . . . . .3.22

Call request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.23

The power of Multi Tasking . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.24

F-Code Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.24

Programmable one-touch keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.33

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.42

The passcode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.42

Security reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.42

Masking the

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.43

Setting Block Junk Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.45

Using department codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3.47

Changing the default settings

Settings for transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Setting

ECM

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.1

Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Quick Memory transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

TTI transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.2

Settings for reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3

Print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.3

Setting the number of rings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.4

Settings for dialing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Changing the dialing pause length . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Changing redial settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.5

Settings for copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Scan settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Copy print settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.6

Settings for operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8

Setting the silent mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.8

Setting Sleep mode (Energy saving mode) . . . . . . . . . . . . . . . . . . . . . . . .4.9

Setting the paper source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Adjusting the machine’s clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Setting 2-bin tray (Option) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.9

Printing your settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4.10

Just in case …

Clearing paper jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1

If an original document jams . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.1

If a printout jams inside your machine . . . . . . . . . . . . . . . . . . . . . . . . . .5.2

Print quality problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.3

Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.5

Errors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.8

Caring for your fax machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.11

Corrective cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.11

If you have unsatisfactory printout quality . . . . . . . . . . . . . . . . . . . . . .5.12

Common questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

General questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

We’re here to help you! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.13

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.15

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5.16

Appendix and index

Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Regulatory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Limited warranty . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Getting started

This chapter describes how to set up your machine, operating tips and some important settings before you use your machine

Packaging contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Parts of your machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1

Control Panel Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3

Setting up . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5

Operating tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.10

Function table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.13

EasyStart (Initial settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.18

This page intentionally blank.

1.1

Getting started

Packaging contents

Included in your machine’s packaging:

1. Main unit with 500-sheet paper cassette installed (paper not included)

2. Drum unit 7.ACpower cord

3. Toner cartridge* 8. Operating instructions and Quick reference

4. Document tray 9. Soft Key labels

5. Extension paper tray 10. One-touch labels

6. Telephone line cord 11. Paper size stickers

: The toner cartridge included with your machine is starter toner cartridge, which

yields 3,000 printouts. Please purchase regular, full-yield toner cartridge from your authorized Pitney Bowes Office Systems, Inc. dealer.

Be sure to save the box (or boxes) and packing materials for reshipment.

Parts of your machine

Note: These terms and features of your fax will be explained in the coming pages.

Control Panel — The keys you use to operate your machine. (See pages

1.3–1.4 for more details.)

ADF

(Automatic Document Feeder) — The

ADF

automatically feeds original document into the machine, one at a time. It can hold up to 80 pages of letter-sized document.

Scanner cover release — Pull up on this to open the scanner cover.

Scanner cover — Open this cover to remove original document jams.

Document guides — Adjust these to fit the width of the original document

so it will feed properly into the machine.

Document tray — Holds original documents in place for scanning into the

machine.

Top cover — Open to provide access for changing the toner and drum unit

(or, occasionally , fixing printout jams).

Document stopper — Holds original documents after they’ve been scanned

into the machine for faxing/copying.

COMM. CANCEL /CONFIRM.

BROADCAST

COMM. OPTIONS

PAUSE /DIAL OPT.

SPEED DIAL /GROUP

MONITOR /CALL

REPORT

MEMORY TRANSMIT

FAX & COPY

TTI TRANSMIT

TTI SELECT

SECURITY RECEIVE

COVER PAGE

AUTO RECEIVE

FLASH DIAL PREFIX

TOP PAGE TO/CC/BCC ONLINE

SOFT KEY

4567

8910

1.2

Getting started

power switch — Turns your machine on and off.

power jack — Where you plug in the ACpower cord.

Bypass tray — Open the bypass tray to use the paper that is not set in the

paper cassette. It can hold up to 50 sheets of paper. For details about paper capacity of the bypass tray, see “Specifications,” page AI.2.

Side cover — Open to fix a printout jam.

Side cover release — Pull this to open the side cover.

Recording paper size sticker — Shows the size of the paper that is set in

the paper cassette.

Recording paper level indicator — Shows the level of the paper supply

without requiring you to open the paper cassette.

Paper cassette — Set paper here. It can hold up to 500 sheets. For details

about paper capacity of the paper cassette, see “Specifications,” page

.2.

LINE

jack — Where you plug in the telephone line cord. The other end of the

cord plugs into a wall telephone jack.

PHONE

2 jack — If you connect a second telephone to your machine, this is

where you plug in the cord.

PHONE

1jack — Where you plug in the optional handset.

PRINTER PARALLEL

port (optional) — Where you connect the printer cable,

when you use the optional printer controller.

RS-232C interface port (optional) — Where you connect the RS-232C

cable, when you use the optional RS-232C interface kit.

Extension paper tray — Holds the printout after it emerges.

Printed document exit — Where the printout emerges.

Handset (optional ) — Used for voice communication. This handset is avail-

able from your authorized Pitney Bowes Office Systems, Inc. sales office,, and can be added when you purchase the 3500 or as an upgrade afterward.

17 18 19

LINE

PHONE1PHONE2

1.3

Getting started

Soft Keys — Soft Keys are shortcut keys. If the light above any one of these

keys glows, that means the setting programmed into that key is active. You can assign some functions into these eight keys as you want. (See page 3.15 for details.) The following functions are assigned at the factory:

Soft Key 1:

COMM

CANCEL/CONFIRM

. — Press to stop the transmission, or to

review pending fax commands and the activity journal. Soft Key 2:

BROADCAST

— Press to send a broadcast fax (sending the same

document to more than one location). Soft Key 3:

COMM

OPTIONS

— Choose from several fax options – delayed transmission, polling, F-Code transmission, F-Code polling and batch transmission.

Soft Key 4:

PAUSE

DIAL OPT

. — It produces a special pause character which

can be useful when dialing long-distance numbers. Or, press this to insert special symbols into telephone numbers.

Soft Key 5:

SPEED DIAL

GROUP

— Press to enter speed-dial numbers or group

numbers. Soft Key 6:

MONITOR

CALL

— T urns the monitor speaker on or off. When turned on, it allows you to hear the call you’re making. When using this feature, you can only hear the communication taking place. You cannot be heard unless you use a handset (optional). When sending a fax, this key also activates the call request feature.

Soft Key 7:

REPORT

— Press to turn the confirmation report feature on or off

for the next fax transmission. Soft Key 8:

MEMORY TRANSMISSION

— Selects which transmission mode your fax machine uses, whether Memory transmission or Real time transmission (see pages 2.2–2.3).

Internet Fax — Press to deliver the fax message to another computer as an

E-mail attachment via the Internet. Note: This function is available only if the optional Internet Fax kit has

been installed. Ask yourPitney Bowes Office Systems sales office for details.

Copy/Fax/Scan — Press to change from Fax mode to Copy mode. If the

optional TWAIN driver has been installed, pressing this key changes from Fax mode to Copy mode to Scan mode.

Stop — Stops the current operation and ejects a document from the

ADF

Start — Press to begin a fax transmission, reception or copying.

Numeric keypad — Identical to the numeric keys on a regular tone-dialing

phone. Use these to dial phone as well as fax numbers, and to enter numbers when you’re setting up the machine. Also, you may use these keys to enter the characters when you are setting up the machine.

Control Panel Overview

123

Comm. Cancel /Confirm

3500

Alarm

Comm. Memory

Receive

Document

Mode

1617

Contrast

Comm. Options

Pause /Dial Opt.

Back Menu

Redial

Tel Index

Cancel Enter

Speed Dial /Group

Monitor

Conf. Report

ABC. @ - / DEF

JKLGHI MNO

TUVPQRS WXYZ

CapsSymbols

Memory Tran sm itBroadcast

/Call

123

456

789

Internet Fax

Start

Copy

Fax

Stop

4567891011

1.4

Getting started

— Any function can be started by first pressing this key and then enter-

ing the function number.

TEL INDEX

— Press to display one-touch and speed-dial entries sorted

alphanumerically, as in a telephone directory. (See page 3.7.)

ENTER

— This key confirms user settings, begins operations, and moves

through command levels.

Cursor Keys

— Scrolls (moves) through features and command options as dis-

played on the

LCD

CANCEL

— Press to delete characters on the

LCD

and cancel commands you

have entered into the machine.

REDIAL

— Press to redial the numbers you have dialed.

BACK

— Press to go back to the previous step.

CONTRAST

— Press to adjust the contrast level.

DOCUMENT MODE

— Press to select the document mode – Normal, Fine,

Superfine or Grayscale.

Liquid crystal display (

LCD

) — Shows the machine’s status and lets you

see what you’re programming into the machine. The display shows up to 2 lines, 20 characters per line. If the

LCD

is blank, the machine is off.

MEMORY RECEIVE

light — Glows when the machine is receiving an incoming

fax document into its electronic memory.

COMM

. light — Glows when the machine is communicating with another

machine.

ALARM

light — Glows when a problem occurs during fax communication,

printing or scanning. The light stays on until the machine prints a Check Message report.

Macro Keys — Programming the Macro keys (M1, M2 and M3) can reduce

many steps of the operation to a simple press of a key. You can “teach” the Macro keys to carry out one of the several operations (see pages 3.16–3.18).

Programmable One-touch Keys — The keys labeled 57 to 60 let you teach

your machine an advanced multi-step function just once, and then recall the function at any time by pressing one of these keys.

One-touch Keys — The keys labeled 01-56 offer one-touch dialing conve-

nience.

1.5

Getting started

Pick an installation spot

Where should you install your fax machine? The location should be:

• Clean — Dust build-up can damage your fax. (However, do not use a cover!)

• In the open — Allow at least 12 inches of clearance around your machine. Be sure that you never cover the machine. Its vents must be able to “breathe.”

• A way from direct sunlight — This helps avoid overheating.

• Dry — Avoid any location where splatters or sprays (such as from a water fountain) could reach your fax machine.

• Level, and vibration-free.

• Near a phone jack — Your fax machine uses a standard (modular) telephone jack, also known as an RJ-11.

• Near an ACpower outlet — The ACpower cord is about 6 feet long when stretched to its limit, and the power cord should never be stretched to its limit.

Power tips

• Use a standard three-pronged 120

VAC

outlet.

• Make sure the outlet isn’t controlled by a wall switch. If it is, you’ll risk occasional shutoffs to the machine, causing you to lose fax messages.

• Don’t use an outlet which also is supplying power to a large appliance, such as a refrigerator or air conditioner. Such high-consumption appliances can cause “draw-downs” (temporary drops in the power available for other equipment on the circuit) which could damage your fax machine.

• Use an electrical surge suppressor, preferably one which guards both telephone and electrical lines. This device helps to shield your fax machine from damaging high-voltage electrical surges.

Installing the printing supplies

Your fax prints incoming faxes and copies with a reliable 600 dpi print engine. Your fax requires two types of printing supplies (sometimes also called consumables):

• The drum unit — It yields 16,000 “normal” letter-sized printouts (see “Specifications,” page AI.2). By “normal,” we’re referring to the amount of text and/or graphics on each page. This is based on an industry-standard test document.

• The toner cartridge — It yields 15,000 “normal”, letter-sized printouts (see “Specifications,” page AI.2).

Note: The toner cartridge included with your machine is starter toner cartridge,

which yields 3,000 printouts. Please purchase regular, full-yield toner cartridge from your authorized Pitney Bowes Office Systems, Inc. dealer.

To install these supplies:

Important: Gently close the top cover to avoid injury to your hands.

Open the top cover.

Pull up the printer cover release and open the

printer cover.

Setting up

1.6

Getting started

Unpack a new toner cartridge from its carton. Then, holding the toner cartridge with both hands, slowly shake it to distribute the toner evenly inside the cartridge.

Note: Do not touch the roller of the

toner cartridge.

Gently install the toner cartridge in the printer, making sure the toner cartridge’s two pins fit in the slits inside the printer frame.

Unpack the drum unit from its carton. Note: Shield the drum unit from light, especially strong light. Later, if you

have to remove the unit from the machine, immediately wrap it in a thick cloth to protect it from light.

Gently install the drum unit in the printer, making sure the drum unit’s four pins fit in the slits inside the printer frame.

Gently clean the LED print head using the cleaning paper included in the toner cartridge carton box. For best print quality, you should clean the LED head every time you change the toner cartridge.

Note: Do not use abrasive materials

on the LED print head, and do not subject it to strong shock.

Gently close the printer cover.

Close the top cover. Note: The machine will not operate unless the cover is properly closed.

Attach the paper-handling parts

Attach the document tray by inserting it into the appropriate holes, as shown.

Attach the extension paper tray by inserting its two pegs at a slightly upward angle into the appropriate holes, as shown.

Plug in and power up

Plug one end of the telephone line cord into the

LINE

jack on the machine’s

rear side and the other end into a standard telephone wall jack.

Plug the non-pronged end of the ACpower cord into the ACpower cord jack on the right rear side of the machine and the pronged end into a 120 V electrical outlet (preferably on a surge suppressor, as mentioned on page 1.5).

Use the ACpower switch to turn on your machine. The markings are international standards: I means ON, O means OFF.

It will take a few seconds for the machine to warm up. The

LCD

shows:

When the machine is ready to use (standby mode), you will see:

Adjust the monitor speaker volume

You can set the volume of the monitor speaker .

Press

MONITOR/CALL

on the control panel. You now should hear a dial tone.

And press or . The

LCD

indicates the volume:

To turn the volume up, press . To turn the volume down, press .

Press

MONITOR/CALL

again to hang up.

Loading paper

Acceptable paper size and cassette capacity

Paper source Paper type Paper size Capacity

Paper cassette Plain paper*1Letter , Legal , Half-letter 500 sheets

Letter , Legal , Half-letter ,

Plain paper*

1, *2

A4 , A5 , A6 , F4 , 50 sheets

Bypass Tray Executive , Custom-sized*

Envelopes*2DL , CM10 , Monarch 1 sheet Postcard*

3.9≈ ´ 5.8≈ (100 ´ 148mm) 20 sheets

Transparency*4Letter 20 sheets

*1Paper weight: 60 – 90 g/m

*2A4, A5, A6, F4, Executive, DL, CM10, Monarch, Postcard, Custom-sized paper

and Transparency can be used only if the optional Printer Controller is attached. *3(3.8 – 8.5) inches ˘ (5.5 – 14.0) inches (Width ˘ Length) *4We recommend: 3M PP2500 for laser printers or equivalent

Note: Do not use paper which has been creased, wrinkled or is damp or wet.

** Tel Mode ** Volume:

■■

Fax Ready

Jan 1 2001 12:00am

** Warming Up **

PHONE2

PHONE1

LINE

1.7

Getting started

Loading paper in paper cassette

Before you load paper, note the following:

• After you load paper in fax’s cassette, you must “tell” your machine what size paper you loaded: letter-, legal- or half letter-sized. You can do this by the “Setting of the paper size” operation. (See page 1.9.)

Note:If you will be using letter-sized paper, there’s no need to adjust the cas-

sette; your machine is initially set for Letter-sized paper. Simply attach the LTR sticker to the outside of the paper cassette.

Open the paper cassette from the front of your machine by gently pulling it toward you.

While pressing the release lever, slide the paper length guide to select the paper size you want to use.

Press down the paper lifting plate.

Insert the paper into the cassette.

• Before you insert paper in the cassette, stack it so the leading edge and sides of the paper are even.

• Do not stack the paper over the limit mark inside of the cassette.

• Place the edges of the top sheet under the metal tabs on the cassette’s left and right side.

Adjust the paper guides to fit the size of paper.

Gently push the paper cassette back into its original (closed) position. You’ll feel a click when it’s properly in place.

Attach the paper size sticker on the cassette’s front.

Helpful Tip: The paper level indicator on the

front paper cassette lets you see how much paper is in the cassette without your having to open the cassette. When you see the paper level indicator drop (i. e., show more blue area), make sure you have a supply of paper nearby. Then, when you see the “Please Supply Paper” message on the display, you’ll be ready to refill the cassette.

Important: To avoid paper jams, do not refill this paper cassette without first

removing all of any paper which may remain in it. In other words, do not just add sheets to an already-loaded stack.

Paper level indicator

1.8

Getting started

1.9

Getting started

Setting of the Paper Size

Default setting: Ltr (Letter-sized paper) When you change the size of paper in the paper cassette, you must also change the

paper size setting, as shown below.

Press

, 2, 1, 0, 1,

ENTER

. The

LCD

shows:

Press or until the recording paper size for the first cassette you want appears.

Press

ENTER

. The

LCD

shows:

Press or until the recording paper size for the bypass tray you want appears.

Press

ENTER

Press

STOP

to return to standby mode.

Loading paper in bypass tray

When you need to use a size of paper not currently loaded in your machine’s paper cassette(s), or when you want to use a special type of paper (such as transparency film), use the bypass tray.

Open the bypass tray on the right side of your machine.

Pull out the hopper of the bypass tray and raise the flapper release lever.

Place the paper on the bypass tray. Adjust the paper guide to fit the paper and insert the paper until it comes to a stop. Then lower the flapper release lever.

When you load the paper on the bypass tray, the

LCD

will show the primary

paper size you’ve set. (See “Setting of the paper size,” left column.)

Press or until your desired recording paper size appears.

Note: If you use transparency film, select “OHP”.

Press

ENTER

Note: If you have set the Letter , Legal , Half-letter sized paper in the

bypass tray, the machine will use them when it runs out of the paper in the paper cassette during the fax reception.

Set Bypass Ppr:Ltr

/

/Enter

Bypass Tray :Ltr

/

/Enter

1st Cassette :Ltr

/

/Enter

1.10

Getting started

Symbol and terms used in the Operating Guide

In this manual, the following symbols and terms are used, make sure you know what they mean.

CAUTION This symbol indicates how to avoid personal injury.

Important: This instruction describes conditions or incorrect operations that

could cause damage to your machine.

Note: Anote describes helpful hints, restrictions, or how to avoid diffi-

culties.

“ ” Items that appear on the

LCD

BOLD WORDS

Keys built into the machine’s control panel.

LCD

The Liquid Crystal Display. It shows the machine’s status, error messages and function menu, etc.

Document “Document” is the original sheet(s) of paper you send or copy on

your machine.

Paper “Paper” is the recording paper for printing.

, Shows the direction of the document or paper and which side is

printed.

Any function can be started by first pressing the

key.

Cursor key Press , , or to select items in a menu or move the cursor.

How to operate the machine

Most settings and functions are started by first pressing the

key. Then press three- or four-digit numbers to select the function. In this manual, we explain the operation with short-cut operations (for example, we will say, “press

, 2, 1, 0, 1.”).

To press: 0 (zero), 1, 2, 3, 4, 5, 6, 7, 8, 9, # or * Use: The numeric keypad.

Here’s an example. If we say “press

, 2, 1, 0, 1,

ENTER

” …

… you’d press

key … then 2 … then 1 … then 0 (the numeric key zero) … then 1

… and then

ENTER

Note: Even though our example above includes commas, do not enter them into

the fax machine. Those characters appear in our instructions to separate one number from the other. They do not need to be entered into your fax machine.

There is a function (broadcasting) which requires commas to be entered, but there is a special way to enter them. We’ll explain this process later.

Operating tips

1.11

Getting started

Searching the functions using the cursor key

Even if you don’t remember the exact commands needed for an operation, you can search for and enter almost all of your unit’s functions using the

key, Cursor

key and the

ENTER

key.

Note: You can also search for any function with the function table (see pages

1.13 – 1.17). Keep a copy of this table nearby for reference.

To search and enter the function settings:

Press

Search the level one function groups using or until your desired item appears.

After you find the level one function item you want to program, press to go to the level two function groups.

Search the level two function groups using or until your desired item appears.

After you find the level two function item you want to program, press to go to the level three function groups .

Search the level three function groups using or until your desired function appears.

Press

ENTER

to entry the function setting.

Note: You can go back to previous level function groups by pressing at any time

before pressing

ENTER

. If you want to go back to previous level after press-

ing

ENTER

, press

BACK

Note: To stop the operation at any time press

STOP

1.12

Getting started

Entering characters

Some settings give you a chance to enter characters; for your TTI, remote fax’s name or others. To enter letters or other characters, use the following guidelines:

Using numeric keypad to enter characters

You can enter 40 letters, digits or symbols (and space) using the numeric keypad as shown in the character table below.

Pressing the 2 numeric key once, for example, will enter an “A”. Pressing 2 twice, will enter a “B”. If you want to enter “LA”, for example, you would press 5, 5, 5, 2.

When you want to enter two characters that share the same numeric key (“D” and “E”, for example), press to move the cursor to the right after you enter the first letter. For example, if you want to enter “ABC”: press 2, , 2, 2, , 2, 2, 2.

Canceling characters

If you entered an incorrect letter or digit, press

CANCEL

to erase to the left. To change just one character in name and/or digit, press or to move the cursor to that character or digit. Then press

CANCEL

to erase it. Re-enter the character or

digit correctly.

To change upper/lower case

Press #(

CAPS

) key to toggle upper case and lower case.

The word “Upper” means the machine will enter only upper-case letters. To type a lower-case letter , press #(

CAPS

) key.

The

LCD

changes to:

This means the machine will enter lower-case letters. To switch back for upper-case entries, press #(

CAPS

) key again.

Entering the special characters

You can also enter special characters or symbols.

When the machine prompts you to enter a name, press the symbol (*) key. The

LCD

changes to:

Select the character you want to enter using , , or of cursor key.

To enter the character, press

ENTER

key.

If you want to enter other character, repeat steps 1–3. Otherwise, go to next step.

Press

ENTER

to save the name.

·@-_,/:&’!?"#$%

()*+

/

///Enter

Your Name ;Lower _

Your Name ;Upper _

1.13

Getting started

Function table

Note: Your machine can print a function list. It lists the functions available on your fax machine and the keystrokes needed to complete them.

To print a function list, press

, 5, 1, 0, 1.

Level one function Level two function Level three function Summary of setting Default setting Page

1. Autodial Entries 1.One-Touch Dial 1.Enter One-Touch Select one-touch key and register the fax dial numbers and names (Max. 56 locations.) on one-touch dial keys. — 3.2

If you register the name, you can use the telephone index feature.

2.Erase One-Touch Erase the registration in a one-touch key. — 3.2

2.Speed Dial 1.Enter Speed Dial Select speed-dial number and register the fax dial numbers and (Max. 144 locations.) names as Speed-Dial numbers. — 3.4

If you register the name, you can use the telephone index feature.

2.Erase Speed Dial Erase the registration in a speed-dial number. — 3.4

3.Group Dial 1.Enter Group Dial Select group number and register the one-touch dial or speed-dial

— 3.6

(Max. 32 group.) numbers you want to group.

2.Erase Group Dial Erase the registration in a group number. — 3.6

2. User Settings 1.Machine Settings 01.Cassette Size Set the size of paper in the paper cassette. Letter 1.9

02.Protect Passcode Enter the protection passcode for using the security features. — 3.42

03.Soft Key Program to turn on or off the function by pressing this key.

Soft key 1:

COMM. CANCEL/ CONFIRM

. Soft key 5:

SPEED DIAL/ GROUP

Soft key 2:

BROADCAST

Soft key 6:

MONITOR/ CALL

See left. 3.15

Soft key 3:

COMM. OPTIONS

Soft key 7:

REPORT

Soft key 4:

PAUSE/ DIAL OPT

. Soft key 8:

MEMORY TRANSMIT

04.Silent Mode Mute your machine. Off 4.8

05.Sleep Mode Conserve power. On 4.9

06.Fax & Copy Make a copy of your document each time it transmit. Off 3.19

07.Date & Time Enter the current date and time. — 4.9

08.Paper Source Select paper source (paper cassette and bypass tray) for

For Fax / Copy 4.9

fax reception or copying.

09.Service Mode For technical support. Do not turn this setting to on unless an

Off —

authorized technician asks you to do so.

10.2-Bin Tray*

Select the paper tray for delivery.

• Copy exit Lower tray

• Received fax document exit Upper tray 4.9

• List exit Upper tray

• PC-Fax print exit*

Upper tray

*1: This option appears only if the optional 2-Bin tray has been installed. *2: This option appears only if the optional RS-232C interface has been installed.

Level one function Level two function Level three function Summary of setting Default setting Page

2. User Settings 2.Fax Settings 01.Scan Parameters You can set the following settings for send fax message.

• Primary document mode Normal

• Primary contrast mode Normal 4.1

02.Print Parameters You can set the following settings for receive fax message.

• Reduction rate Auto

• Reduction margin 40 mm 4.3

• Half-page reception Off

03.Number of Rings Number of rings before your machine answers. 2 times 4.4

04.Redial Number of times and interval for automatic fax redialing. 2 times 4.5 1 minute

05.Dialing Pause Dialing pause length. 2 seconds 4.5

06.Memory Transmission On/Off setting for Memory transmission. On 4.2

07.Quick Memory Tx On/Off setting for Quick Memory transmission. On 4.2

08.TTI Transmission On/Off setting for sending your TTI. On 4.2

09.ECM Mode On/Off setting for ECM mode. On 4.1

10.Block Junk Fax Reject the fax reception from unauthorized incoming faxes. Off 3.45

11.Security Rx Keep all received fax messages in memory and after print them. Off 3.42

12.Separator Page Partition each received documents by inserting the separator page. Off 3.21

13.PIN Mode Prevent unauthorized long-distance calls. Off 3.43

14.DRD Set the ring pattern to use with phone company’s Distinctive Ring

Off 3.22

service.

3.Copy Settings 1.Scan Parameters You can set the following settings for copying.

• Primary document mode Fine

• Primary contrast mode Normal

4.6

2.Print Parameters You can set the following settings for copying.

• Reduction rate 100%

• Reduction margin 24 mm

4.7

• Bypass Tray priority Off

4.Printer Settings*31.TCP/IP Enter the IPAddress, Subnet mask and Gate way address. — —

5.Scanner Settings*41.Scan Parameters Enter the scanning parameters. — —

2.Auto Reset Set the time (minutes) for resetting the scan parameters and .

3 minutes —

returning to the Fax mode.

1.14

Getting started

*3: This option appears only if the optional NIC (network interface card) has been installed. *4: This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit.

1.15

Getting started

*4: This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit. *5: This option appears only if the optional Internet fax kit has been installed. For details see the operating instructions included with the Internet fax kit.

Level one function Level two function Level three function Summary of setting Default setting Page

3. Other Settings 1.Journal & Reports 1.Journal AutoPrt. Print the Activity journal automatically after 100 transactions. Off 3.20

2.Journal Line Up Change the printing order of the activity journal. Off 3.20

3.Report Print the TCR automatically at every transmission. Off 3.20

2.Cover Page 1.Set Cover Page On/Off setting for sending the Cover page. Off 3.21

2.CoverPage Message Enter your message for the cover page. — 3.22

3.Department Code 1.Department Code Protect Protection for department code settings. Off 3.48

2.Enter Department Code Register the Department code. — 3.47

3.Department Setting On/Off setting for Department code activation. Off 3.47

4.Enter Department TimeList Clear the total counts of each department code. — 3.47

4.Program One-Touch 1.Enter P One-Touch Program several operations for a function you frequently use. — 3.33–3.41 This key can reduce several steps to a simple press of a key.

2.Erase P One-Touch Erase the programming in a programmable one-touch key. — 3.41

5.F-Code Box 1.Set F-Code Box Create the F-Code box. — 3.24–3.27

2.Erase F-Code Box Erase an empty F-Code box. — 3.31

6.Batch Tx 1.Set Batch Box Create the Batch box. — 3.11

2.Erase Batch Box Erase an empty batch box. — 3.13

7.Scan Box*

1.Set Scan Box Create the Scan box. — —

2.Erase Scan Box Erase an empty scan box. — —

8.Internet Fax*

1.TCP/IP Set the TCP/IP address. — —

2.MAC Address Enter the Media Access Control Address for network card. — —

3.Default Relay Setting of relay box. — —

4.Archive Tx Fax Enter the e-mail address for archiving of Tx document. — —

5.Archive Rx Fax Enter the e-mail address for archiving of Rx document. — —

4. Doc. Management 1.Store Document 1.Polling Document Store the document to be retrieved by other fax machine. — 3.14

2.F-Code Document Store the document to be retrieved by other F-Code compatible — 3.28 fax machine.

2.Erase Document 1.Polling Document Erase stored document for polling transmission. — 3.14

2.F-Code Document Erase stored document in the F-Code box. — 3.29

3.Batch Document Erase stored document in the Batch box. — 3.13

4.Scan Box Document*4Erase stored document in the Scan box. — —

3.Print Document 1.Polling Document Print the stored document for polling transmission. — 3.14

2.F-Code Document Print the stored document in the F-Code box. — 3.29, 3.30

3.Batch Document Print the stored document in the Batch box. — 3.12

1.16

Getting started

*2: This option appears only if the optional RS-232C interface has been installed. *3: This option appears only if the optional NIC (network interface card) has been installed. *4: This option appears only if the optional printer controller has been installed. For details see the operating instructions included with the printer controller kit.

Level one function Level two function Level three function Summary of setting Default setting Page

4. Doc. Management 3.Print Document 4.Security Rx Doc. Print the fax received document during Security reception (and return to your machine to normal reception mode until the next — 3.43 time).

5.Comm. Stored Doc. Print the stored document for delayed transmission. — 2.7

5.Print 1.List Print 01.Function List Print a list of your machine’s functions. — 1.13

02.User Settings Print a list of your machine settings. — 4.10

03.Journal Print the activity journal manually. — 3.20

04.Commands List Print a list of the delayed commands. — 2.7

05.One-Touch List Print a list of the one-touch dial keys. — 3.2

06.Speed Dial List Print a list of the speed-dial numbers. — 3.4

07.Group List Print a list of the group numbers. — 3.7

08.BlockJunkFax List Print a list of the blocked numbers. — 3.46

09.Cover Page Print a cover page. — 3.22

10.Dept. Time List Print a total communication time and printed pages of each

— 3.48

department code.

11.POne-Touch List Print a list of the programmable one-touch keys. — 3.41

12.F-Code Box List Print a list of F-Code boxes. — 3.28

13.F-Code Doc. List Print a list of the document stored in the F-Code boxes. — 3.28

14.Batch Box List Print a list of Batch boxes. — 3.12

15.Batch Doc. List Print a list of the document stored in the batch boxes. — 3.12

16.Macros List Print a list of Macro keys. — 3.18

17.Scan Box List*

Print a list of Scan boxes. — —

2.Printer Function*41.Status Page Print all the status and configuration of the printer. — —

2.Font List Print the list of all PCL fonts currently installed in the printer. — —

3.NIC Status*

Print the NIC (network interface card) settings. — —

6. PC-FAX Commands*21.PC-FAX 1.PC-FAX Scan Scanning a document into the PC. — —

2.PC-FAX Initial Initializing your machine. — —

3.Set RS-232C Setting of the RS-232C parameters. — —

1.17

Getting started

Level one function Level two function Level three function Summary of setting Default setting Page

9. User Install Set-up the following settings:

• Language on the LCD and Lists English

• Current Day and Time —

• Automatic Daylight saving time O N

• Select Rx* mode Fax Ready 1.18–1.20

• Phone dialing type Tone

• Subscriber ID (your fax phone number) —

• Your TTI (your name) —

• TTI select —

• Time for the machine to enter the sleep mode 5 minutes

1.18

Getting started

EasyStart software is already installed on your Pitney Bowes fax machine. It guides you through the process of entering the following settings. These settings you make here can always be changed later.

• Language used on the LCD and Lists

• Current Day and Time

• Automatic Daylight saving time adjustment

• Fax reception mode

• Phone dialing type (pulse or tone)

• Subscriber ID (your fax phone number)

• Your TTI (your name), up to 3.

• TTI select (which of the 3 is to be used)

• Time, in minutes, before entering the sleep mode

Getting started

Determine the following before you go any further:

The type of dialing your telephone system requires — Choose either Tone

or Pulse (rotary) dialing.

The name and fax number you want to appear on your faxes —

Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page. This text lists a name (called the Transmit

Terminal Identifier (

TTI

)) and a fax number (called the Subscriber

The

TTI

cannot be longer than 22 characters.

Clearing stored settings

Before using EasyStart, clear your machine’s built-in user data memory. This ensures the memory will hold only your settings.

Important: After you use EasyStart, do not clear the memory again unless an

authorized technician asks you to do so.

To clear the machine’s memory:

Press

, *, 0, 2. The

LCD

now asks if you want to clear the memory. The

following two displays will appear alternately:

Note: If you don’t want to clear the memory, just press

CANCEL

If you do want to clear the memory, press

ENTER

Entering initial settings

Important: If you press

STOP

during EasyStart, your fax machine returns to standby mode (its normal condition). But it will keep the settings you saved by pressing

ENTER

as described in these instructions.

To start EasyStart software, press

, 9,

ENTER

. The

LCD

shows:

Press or until the language you want appears.

Press

ENTER

to save the language setting and continue EasyStart.

The

LCD

now shows the current calendar/clock setting, with a cursor appear-

ing on the first digit.

Enter Time

01/01 ’01 00:00

Language :English

/

/Enter

Clear User Settings No ➔Cancel

Clear User Settings Yes ➔Enter

EasyStart (Initial settings)

1.19

Getting started

Use the numeric keypad to enter the correct date and time, using a

MMDDYY

format for the date and 24-hour format for the time. For instance, to set 2:30

on January 27, 2002, press 0 1 2 7 0 2 1 4 3 0, which results in:

Note: Your fax machine automatically inserts the spaces and date-slash. All

you have to do is enter the digits.

To change a digit, press to move the cursor left, or to move it right. Then enter the correct digit.

Press

ENTER

to save the clock setting and continue.

The

LCD

now asks if you want to set the calendar/clock to automatically

recognize daylight saving time (

DST

When the setting is ON, your machine automatically recognizes

DST

at 2 AMon the appropriate switchover Sundays each year . When the setting is OFF, no automatic change will occur.

Press or until the mode you want appears.

Press

ENTER

to save the setting and continue.

The

LCD

now shows the machine’s current reception mode.

For now, select Fax Ready. (This setting can always be changed. We’ll discuss reception modes further on pages 2.9–2.10.)

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter the type of dialing needed for the fax machine,

either tone or pulse:

Press or until the mode you want appears.

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter your fax number as you want it to appear on other fax machines’ displays or printouts. The fax industry term for this number is Subscriber ID.

Use the numeric keypad to enter the fax number. To insert a dash, as shown here, press

PAUSE/DIAL OPT

. once. The number may contain up to 20 charac-

ters (numbers and dashes).

Note: If you make a mistake, press

CANCEL

to erase to the left. To change just one number, press to move left, or to move right. Press

CANCEL

to erase the number. Then re-enter the fax number cor-

rectly.

Press

ENTER

to save the number and continue.

The

LCD

now asks you to enter the name you want to appear at the top of faxes you send. You can enter three TTI’s. The name may be up to 22 characters in length.

Use the numeric keypad to enter characters for TTI 1. (Refer to “Entering characters” on page 1.12.)

Note: If you make a mistake, press

CANCEL

to erase to the left. To change just one character in the name, move the cursor by cursor key. Press

CANCEL

to erase the character. Then re-enter the character

correctly.

Press

ENTER

. The

LCD

will show:

If you do not want to enter other TTI, press

ENTER

twice and skip to step 26.

Use the numeric keypad to enter characters for TTI 2.

TTI 2 ;Upper _

TTI 1 ;Upper _

Your Fax Number 972-555-5525_

Your Fax Number

Dialing Type :Tone

/

/Enter

Fax Ready

/

/Enter

Daylight Saving :Off

/

/Enter

Enter Time

01/27 ’02 14:30

1.20

Getting started

Press

ENTER

. The

LCD

will show:

If you do not want to enter TTI 3, press

ENTER

and skip to step 26.

Use the numeric keypad to enter characters for TTI 3.

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to set the default TTI which will appear usually at the

top of faxes you send.

Press or until desired TTI appears.

Press

ENTER

to save the setting and continue.

The

LCD

now asks you to enter the time for the energy saving sleep mode. Your machine will automatically enter sleep mode after your selected idle time has elapsed.

Enter the time (in minutes) using the numeric keypad.

Press

ENTER

to save the setting. Your machine will return to standby mode.

Sleep Mode Timing (001-240) 005 min.

Usual TTI :TTI 1

/

/Enter

TTI 3 ;Upper _

1.21

Getting started

This page intentionally blank.

1.22

Getting started

This page intentionally blank.

Basic Operations

This chapter describes the basic operation of the transmission, reception and copying

Sending faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1

Receiving faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.9

Making copies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.1 1

Using your fax machine as a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2.13

Basic operation

This page intentionally blank.

2.1

Basic operation

Guidelines

Before you begin the fax sending, please read the following guidelines.

Acceptable document sizes

You can set up to 80 sheets of letter-sized document in the

ADF

at one time. However, it’s possible to fax a piece of paper as small as a notepad sheet or one up to three feet long.

The acceptable document size are:

Single-sheet Multiple-sheet

Scanning width

The scanning width when you send a fax is 8.2 inches, no matter the document size. Note: If the document size is Letter, for example, the scanning area will be as

follows:

Avoid placing the following items in your machine

To avoid paper jams and damage to your machine, don’t insert:

• Folded, curled, torn, wrinkled or very thin pages

• Documents with staples, glue, tape, paper clips or still-wet correction fluid

• “Sticky notes” (or documents with “sticky notes” attached)

• Cardboard, newspaper or fabric

• Pages with duplicating carbon on either side

• Credit cards or any small, thick items

• OHP transparency film

How to set the document

Insert your document(s) face up, top edge first. If you’re

sending a multi-page documents, “fan” the pages slightly.

Adjust the document width guide to fit your documents.

Document mode and contrast

Reviewing document mode:

• Normal is suitable for most typed documents and simple drawings.

• Fine is ideal for maps, moderately complicated drawings, floorplans or handwritten documents.

• Superfine (“S-Fine” on the

LCD

) reproduces the detail of extremely complicated

drawings or line art.

• Grayscale (“Gray” on the

LCD

) captures shades in photos and drawings.

Note: If you send a fax in superfine, certain fax models (especially older, non-

Pitney Bowes models) receive it only in fine mode. However, you can send a fax in grayscale mode to virtually any fax machine currently in use.

Feed direction

Sending faxes

2.2

Basic operation

To change the document mode, press

DOCUMENT MODE

. The

LCD

will show:

Press or until the mode you want appears. It will toggle Normal, Fine, S-Fine and Gray.

Note: You can also toggle them by pressing

DOCUMENT MODE

repeatedly.

Reviewing contrast

Setting the contrast allows you to compensate for any excessive lightness or darkness, as the case may be, of document pages you are sending or copying.

To change the contrast setting, press

CONTRAST

. The

LCD

will show:

Press to be dark, or press to be light. Note: To avoid confusing the Light and Dark settings, just remember — “Light

lightens” and “Dark darkens” — to keep it straight.

Note: You can also toggle them by pressing

CONTRAST

repeatedly.

Mixing document mode and contrast in a multiple page

When you send a document with more than one page, you can select different document modes and contrasts for each page.

Insert your documents, select document mode and contrast for the first page, dial and press

START

. Before starting to scan the next page, select document mode and

contrast for the next page.

Dialing pause

Some long-distance systems require dialing pauses, and pauses can also be useful when you’re dialing through special telephone exchanges.

To insert a pause, just press

PAUSE

DIAL OPT

.. (The pause character (-/) will appear

on the

LCD

.) Each pause entered lasts for two seconds, however this is adjustable.

For example, pressing 9,

PAUSE/DIAL OPT

., 0123456789 dials 9 [2-second pause] 0 1 2

3 4 5 6 7 8 9.

Note: You can change the dialing pause length within 2 to 10 seconds.

(see “Changing the dialing pause length,” page 4.5.)

Potential problems with call-waiting and voice mail

Telephone call-waiting signals can stop fax transmission and reception. And any service — such as voice mail — which may intercept your calls can keep your fax machine from receiving fax calls.

If you use only one line for both phone and fax, consult your telephone company to see how you can temporarily disable call-waiting or voice mail while using the fax machine. Usually this can be done by simply adding a few characters to the dialed number.

Memory transmission

Your fax machine has a great memory! Take advantage of it, and you could: Save Time. By using your fax machine’s memory, you won’t have to wait for your

machine while it completes the transmission. Simply scan your document into your machine’s memory, and you can walk away with your original in hand.

Save Money. If you’re transmitting to another memory-equipped fax machine, your machine will send the document directly into the other machine’s memory and hang up. (The receiving machine then prints out your message from its memory after the call has ended.) This cuts your actual on-line time to a minimum.

Save Even More Money. Set up a delayed transmission (see page 3.10) to send your document after hours. This allows you to take advantage of cheaper line charges, saving you even more money.

Note: Some documents use up memory more quickly than others. They include

documents with many pages and those with many dark areas. When the

machine’s memory is full, it can only transmit through the document feeder.

Memory transmission is On for default setting (you can turn it off for the default. See page 4.2.)

Note: You can override the default setting of memory transmission for only one

transmission by pressing

MEMORY TRANSMISSION

before you send your document. After completing the communication, your machine will return to the default setting.

Set Contrast

Light ·❚·Dark

Set Document Mode

Normal

➔

2.3

Basic operation

Quick memory transmission (Dial while scanning)

Using Quick Memory transmission can save you time over standard memory transmissions.

For a normal memory transmission, your fax: (1) scans your entire document into memory, (2) dials the other fax machine, then (3) transmits the document.

But with Quick Memory transmission, your machine doesn’t wait to scan all pages into memory before dialing. After it scans the first page of your document, your machine dials the call. While dialing, connecting and transmitting, your fax machine continues to scan in the remaining pages of the document.

Quick memory transmission is On for default setting. (you can turn off it for the default. See page 4.2.)

Important: To use Quick Memory transmission, the memory transmission feature

must be ON.

Memory overflow message

In normal memory transmission, if memory becomes full, a “Memory Overflow” message will appear on the

LCD

This appears because (1) too many pages have been stored in the memory, or (2) the pages that are stored have too much information on them for your fax machine to remember.

If this message appears, press

START

to tell your fax to keep as many pages in mem-

ory as possible, or press

CANCEL

to erase from memory all pages stored during the

current operation (but not previous operations). Note: If you don’t make a selection within 60 seconds, the machine automatically

erase the document stored in the memory during the current operation.

Dividing a large document into smaller batches or adding optional document memory will help you avoid this error.

Real time transmission (Non-memory transmission)

In the following cases, the machine does not use its memory for sending a fax:

• When you turned off the memory transmission

• When you are sending a fax using

MONITOR/CALL

key or optional handset (see

page 2.5.)

• When the machine’s memory is full It is called Real time transmission mode. In this mode, the next page is not scanned

in while the current page is being transmitted. Note: In this mode, only one destination can be dialed.

Memory Overflow Start Or Cancel

2.4

Basic operation

Sending a fax

Insert the document face up, top edge first. Adjust the document guides — by sliding either of them to the left or right — to fit the page(s) you’ll be faxing. Your fax machine’s

ADF

(Automatic Document Feeder) will hold up to 80

pages with letter-sized paper. When a document is in the feeder, the

LCD

shows the scanning width (see “A4” in the Glossary beginning on page 5.16), the document mode and the amount of memory available:

Adjust document mode and contrast if necessary.

Enter the fax number. Also, enter any access codes necessary, just as you would for a regular phone call. (Example: Enter 9 to “dial out” from an office telephone system, or 1 for long-distance.)

Press

START

By pressing

START

, you’ve just given your machine a command. In turn, your

machine gives this action a command number as it scans the fax document. This command number appears on the first line of the

LCD

for a few seconds:

You’ll need to know this command number if you later wish to cancel the transmission or to print a stored document (see pages 2.6–2.7).

Now, everything is up to the machines — yours and the one you’re dialing.

• If the fax has been set for Quick Memory transmit, your machine scans the first page of your document into memory, then dials the other fax. When it makes contact, your machine transmits the stored document from memory while at the same time scanning the remaining pages of your document into memory. (In default setting, the Quick Memory transmission is On. If you want to turn off this feature, see page 4.2.)

• If the fax has been set for normal memory transmit, your fax scans the entire document into memory, then dials the other fax. When it makes contact, your machine transmits the entire stored document from memory.

• If the fax is set for Real time transmit (non-memory transmission), your machine simply dials the other fax. When it makes contact, your machine feeds the document through, scanning and transmitting it as it goes.

Note: The more “stuff” (called black coverage) your machine “sees” on a

page, the slower the page feeds through as the fax scans it. And even if the page is relatively clean, sending it in grayscale mode or at certain document mode makes your machine “see” more “stuff.” The same is true if you set the contrast to Dark.

Important: If you want to cancel a transmission while scanning the docu-

ment, press the

STOP

key. If you want to cancel a transmission in progress, use the Review Commands feature. See “Reviewing or canceling commands,” page 2.6.

At the end of the operation, your fax machine beeps and displays:

Important: Whenever you transmit a document, what actually appears on

the top line of the display depends on information stored in the remote fax. The line may even be blank.

Note: If the call fails, see “Redialing,” page 2.5.

919725552009

** Complete **

== Command:01 ==

Press Start 919725552009_

Document Ready A4 Normal Mem100%

2.5

Basic operation

Sending a fax using MONITOR/CALL key or a handset

You also can fax a document using either the monitor speaker or the optional handset to dial the call.

Insert the document to the

ADF

. If necessary, adjust document mode and con-

trast.

Obtain a dial tone, either by:

• Pressing

MONITOR/CALL

… or …

• Lifting the optional handset. In either case, the

LCD

shows:

Enter the fax number by using the numeric keypad. Also, enter access codes with the number, just as for a regular phone call.

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the optional handset to tell that

person that you’re trying to send a fax. When you hear fax tones, press

START

If you’re using an optional handset, hang up after pressing

START

At the end of the operation, your fax machine will beep and display:

Note: If the call fails and you used

MONITOR

CALL

to dial, press

MONITOR

CALL

to hang up. Or if you’ve pressed

START

to begin the fax

transmission, press

STOP

to end it.

Also see “Redialing manually,” right column, if the call fails.

Redialing

Automatic fax redialing

If your fax call fails, your machine automatically redials it. In this Auto Redial mode, your fax automatically redials the number up to three times (different settings) at one minute intervals.

Note: You can change the number of redials and interval settings. (See “Changing

redial settings,” page 4.5.)

While in the Auto Redial mode, “AutoRedial” appears on the first line of the

LCD

, and the machine can continue to receive faxes and can make as many as 99 fax transmissions.

Note: If you used either the

MONITOR/CALL

key or a handset to dial the call, you

must redial manually (see below).

Note: If all redials fail (report printing can be disabled), your machine may print

(and/or display) error messages.

Redialing manually

You can always redial manually. And you must redial manually if you used either the

MONITOR/CALL

key or an optional handset to dial the failed call.

To redial a fax call manually without using the

MONITOR/CALL

key or an

optional handset:

Set the document and set the document mode and contrast.

Press (

REDIAL

). The

LCD

will show:

Your machine can remember the last 10 dialed numbers. Press or until the dial number you want to redial appears.

Press

START

View Redial History 0:1234567890

** Auto Redial **

Jan 27 2002 2:30pm

919725552009

** Complete **

** Tel Mode **

919725552009_

** Tel Mode **

2.6

Basic operation

To redial a fax call manually with the

MONITOR/CALL

key or an optional

handset:

Make sure the document is in the

ADF

and that the document mode and con-

trast are set.

Press

MONITOR/CALL

or lift the optional handset to get a dial tone.

Press (

REDIAL

). The

LCD

will show:

Your machine can remember the last 10 dialed numbers. Press or until the dial number you want to redial appears.

When you hear fax tones from the remote unit, press

START

Note: If a person answers the phone, use the optional handset to tell that

person you’re sending a fax. When you hear fax tones, press

START

To redial a voice call manually using the optional handset:

Lift the optional handset to get a dial tone.

Press (

REDIAL

). The

LCD

will show:

Your machine can memory the latest 10 dialed numbers. Press or until the dial number you want to redial appears.

Press

START

. When the other person answers, use the optional handset to speak to that person.

Reviewing or canceling commands

Your fax machine can store many “jobs” in its memory. It also keeps track of each command by assigning it a command number, like “C01.”

Delayed commands, redial attempts and current fax transmissions are all stored in your fax machine’s memory and given a command number.

Your machine can store up to 99 delayed commands. It identifies each by a two-digit command number from 01 to 99.

The Review Commands function gives you the power to check on each job (or command) in your machine’s memory. It also allows you to cancel a command of fax transaction if you decide not to send the document.

To see your machine’s stored commands or to cancel them:

Press

COMM. CANCEL/CONFIRM

. The

LCD

will show:

• The

LCD

shows the first command, indicated by its command number and

the phone number it will dial.

• If your machine is attempting to perform a command now, it appears on the display.

Note: If there are no stored commands in your machine, the

LCD

will show:

Press

STOP

to return to standby mode.

Or, if you want to see the result of fax transaction, press

COMM. CAN

CEL/CONFIRM

. (See “View the result of fax transaction” on page 2.7.)

Here, you see Command No. : 01, and the number it’s set to dial. If the command is to send a broadcast, “Broadcast” appears instead of the phone number. (For more information of “Broadcasting,” see page 3.9.)

If the command is to send a batch transmission, the

LCD

shows its batch box number (such as “B01”) rather than the command number. (For more information of “Batch transmission,” see pages 3.11–3.13.)

If the command is for a Call group dialing, the group number (such as “G01”) appears instead of the phone number. (For more information of “Call group dialing,” see pages 3.6–3.7.)

Press or to scroll through currently stored commands.

No Command

Comm.Cancel/Stop

C01:5552009

/

//Cancel

View Redial History 0:1234567890

2.7

Basic operation

If you want to cancel the command shown, press

CANCEL

. The following two

displays will appear alternately:

To go ahead with canceling the command, press

CANCEL

. Go back to step 2 to

view other delayed commands. To keep this command but to continue reviewing stored commands, press

BACK

. Go back to step 2.

To keep this command and stop reviewing commands, press

STOP

to return

your machine to standby mode.

Reviewing or canceling parts of a broadcast

You also can review or cancel certain numbers within a broadcast:

Press

COMM

CANCEL/CONFIRM

Press or to scroll through currently stored broadcast command.

When the command you want to cancel shown, skip to step 6. If you want to review individual numbers within this broadcast, go on to step

4 without pressing

CANCEL

To review individual numbers within this broadcast, press to see the first number. The

LCD

shows:

Press or until you find the number you want to cancel.

Press

CANCEL, CANCEL

. The next number will appear.

If you want to cancel this number, also, repeat this step. If you want to cancel a different number, go back to step 5. If you want to go back to reviewing or canceling other command, press . If you don’t want to cancel any more numbers, press

STOP

. The machine

returns to standby mode.

Printing a delayed command list

Your machine can print a command list which tells you:

• The command’s identification number

• The phone number, or “remote location”

• The start time (this appears in a DD,HH:MMformat)

• A “note” telling if the command is a polling or F-Code operation (see pages 3.14 for more on polling and 3.24–3.32 for more on F-Code communication).

To print a delayed command list, press

, 5, 1, 0, 4

ENTER

Printing a stored document

Your fax machine can print out each document stored for delayed transmission. To print a stored document, you’ll need to know the document’s command number, which you can get by either reviewing the commands or printing a delayed command list (see above).

Press

, 4, 3, 5

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the command’s identification number, 1–99.

Press

ENTER

. Your fax machine will print a copy of the stored document.

View the result of fax transaction

You can see 70 most recent fax transactions and result of each transactions with the following information.

• Assigned number, starting each day at 001

• Remote location called (The destination name)

• Starting date and time

• Result of the call — If preceded by an asterisk (*), this signifies an

ECM

communication. If preceded by a pound (#), this signifies communication was via the highspeed V.34 modem.

Note: Your machine’s

LCD

shortens the word Transmission to Tx and the Reception

to Rx.

Comm. Stored Doc. Command No. :_

9-5550388

/

//Cancel

C01:Broadcast

/

//Cancel

C01:5552009 No ➔Back

C01:5552009 Yes ➔Cancel

2.8

Basic operation

Press

COMM. CANCEL/CONFIRM

. twice. The

LCD

shows:

Note: If you want to go back to the previous display,

press

COMM. CANCEL/CONFIRM

Press

ENTER

. The

LCD

will show the latest fax transaction.

Press or until the transaction you want appears. Note: You can print a result of the fax transaction appears on the

LCD

pressing

ENTER

If you wish to exit this mode, press

STOP

Printing all result of daily fax transactions:

If you want to print all results of fax transactions, press

, 5, 1, 0, 3

ENTER

Note: You can set your machine to print all results of faxing automatically .

See “Setting the Activity journal” on pages 3.19–3.20 for more details.

Tx001:ABC OK 1/27 10:26



Communication Result

Comm.Cancel/Enter

2.9

Basic operation

Answering calls manually

In any reception mode, you can always answer calls manually if you have an optional handset installed. Just pick it up, as you would if using a normal phone.

If you hear someone speaking to you, use your optional handset to speak back.

If you hear fax tones (“beep — beep — beep”), press

START

and hang up the optional handset.

The fax machine will begin receiving a fax.

Note: Don’t try to answer a call by pressing

MONITOR/CALL

. The monitor function is

for dialing only.

Answering fax calls using another phone, not the fax machine

If you have one phone line ringing to several phones in your office and you have an optional handset attached to your fax, there’s no need to run to the fax machine to answer every call. If you happen to answer a fax call while you’re at another extension, put the handset down, but don’t hang up. Walk to the fax machine and pick up the optional handset. Then press

START

After you press

START

, hang up both the fax machine’s optional handset and the second telephone’s handset. Because remote fax machines will wait several seconds to hear reception tones from your unit, you have about 30 seconds to walk to your fax, pick up the handset, and press

START

Reception modes

Your fax machine has five different reception modes — Tel Ready, Fax Ready, Fax/Tel Ready, Tel/Fax Readyand Ans/Fax Ready. We’ll explain each of these in this section.

Tel Ready mode

Use it if: • You want to use the same line for both fax and phone calls

and

• On that line, you’re using at least one other phone which is not connected to your fax machine

• You have an optional handset installed on your fax machine

In this mode: Your fax machine never answers calls automatically. You must

answer each call as described in “Answering calls manually” (this page, left column).

Fax Ready mode

Use it if: Your fax machine uses its own phone line and doesn’t share it with a

phone or an answering machine.

In this mode: Your fax machine answers each call and attempts to receive a fax.

Fax/Tel Ready mode

The Fax/Tel Ready mode is a combination of the Fax Ready and T el Ready modes. Use it if: • An optional handset is installed on your fax machine

and

• You’re using the machine as both a fax machine and a telephone

In this mode: Your fax machine receives faxes silently but also alerts you when a

regular voice call comes in. (Your fax machine also beeps once at the end of each reception.) If a voice call comes in, your fax machine detects it and sounds a special ring. If you hear it, answer using your optional handset.

Note: This Fax/Tel Ready mode won’t turn off ringers on other telephones in your

house or office. Other phones won’t distinguish between fax and voice calls.

Receiving faxes

2.10

Basic operation

Tel/Fax Ready mode

The Tel/Fax Ready mode is a combination of the T el Ready and Fax Ready modes. Use it if: • An optional handset is installed on your fax machine

and

• You’re using the machine as both a telephone and a fax machine

In this mode: Your fax machine rings the number of times you’ve identified in the

user settings (the default setting is two times). If you don’t use the optional handset to answer the call, your fax machine answers the call. If a caller sends a fax, your machine begins receiving it. If a voice call comes in, your machine detects it and sounds a special ring, telling you to answer using the optional handset.

Ans/Fax Ready mode

Use it if: You’re using an answering machine that’s connected directly to your

fax machine.

In this mode: An answering machine connected to your fax machine answers each

call. If a voice call comes in, the answering machine begins to record the incoming message. If your fax machine hears a fax tone, it begins receiving the fax message.

Using an answering machine with your fax machine

To connect your answering machine to your fax machine:

Set the fax machine for Ans/Fax Ready, as described on right column.

Set your answering machine to answer calls after no more than two rings. (See the answering machine’s instructions if necessary.)

Create a new outgoing message on your answering machine. Here’s a suggested message:

Hello! You’ve reached [your name or telephone number]. To leave a voice message, please wait for the beep. To send a fax, press

START

on your fax

machine. Thanks for calling!

Important: Your answering machine’s outgoing message must be no longer

than 10 seconds.

Detection of “silent” fax machines

Some older fax machines don’t send fax tones when transmitting, which can cause problems when using an answering machine with your fax.

But your fax machine can accommodate these “silent” machines without disrupting your answering machine operation.

How to select the fax reception mode

Press

,9, and then press

ENTER

four times. The

LCD

shows your current

fax reception mode:

Press or until your desired reception mode appears.

Press

ENTER

to save the setting.

If the supplies run out during fax reception

When your machine runs out of paper, it beeps, the

ALARM

light glows and the

LCD

shows which source has run out of paper – the 1st cassette, 2nd cassette (optional) or the bypass tray.

In this example, the machine runs out of paper in 1st cassette:

Note: If the letter, legal or half-letter sized paper has been set in the bypass tray,

your machine uses it when running out of paper in the paper cassette(s) during fax reception. Your machine’s bypass tray can hold up to 50 sheets of the paper.

Your fax machine cannot print fax messages without supplies. But it can still receive documents into its memory, as described in the section below.

Out of supplies reception

If your machine runs out of paper, it stores up to 250 fax receptions in its memory. This is called out-of-supplies reception. Once you refill the appropriate supply, the fax machine prints the stored messages automatically. If memory becomes full while out of supplies your machine will not answer calls.

Note: The number of pages (not receptions) your fax machine can store when out of

supplies will vary. It depends on:

• Your machine’s memory capacity

• Types of documents being sent to your machine

• Document mode of documents being sent to your machine

1st Cassette Please Supply Paper

Fax Ready

/

/Enter

2.11

Basic operation

Guidelines

Before you begin making copies, please read the following guidelines.

Acceptable document sizes

You can set up to 80 sheets of letter-sized document in the

ADF

at one time.

The acceptable document sizes for coping are same as for faxing. Refer to page 2.1.

Scanning width

The scanning width when you make copies is 8.5 inches, no matter the document size.

Note: If the document size is Letter, for example, the scanning area will be as

follows:

Printing margin

The machine does not print approx. 0.12 inches on each side of the paper.

How to make copies

Your fax machine also doubles as a convenient copier .

Press

COPY

to change to Copy mode.

When the machine is in the Copy mode, the

LCD

shows:

Place your original document in

ADF

face up just as you would sending a fax.

As needed, set the following:

• Adjust document mode and contrast

• Enter the number of copies

Select the number of desired copies.

Press

START

to start the copying.

Note: When you make multiple copies, your machine always sort copies. Note: To stop the copying, press

STOP

Changing the reduction ratio

Your fax machine is capable of reduction when copying. You can choose from 78% (Legal ➔ Letter), 100% and Auto. Your machine is set at 100% by default.

If you set it to “Auto”, the machine will automatically reduce the original document size up to 78%, to fit on the paper size, which makes the margin as little as possible.

To change the reduction ratio:

Press

, 2, 3, 2,

ENTER

Press or until your desired ratio appears.

Press

ENTER

to save the setting.

Prt Reduc. Rate:100%

/

/Enter

# Of Pgs. To Copy 01

Fine

Feed direction

Making copies

2.12

Basic operation

Press

STOP

to return to the standby mode.

Using the bypass tray

When you need to use a size of paper not currently loaded in your machine’s paper cassette(s), or when you want to use a special type of paper such as an overhead projection transparency (OHP), use the bypass tray.

Important: Your machine automatically selects suitable paper according to the

document size and reduction rate. So, if suitable sized paper for your copy is in the paper cassette, the machine will use it even if you set the paper in the bypass tray.

Note: If the same sized paper is set in the both the paper cassette and bypass tray,

turn the bypass tray priority mode (see page 4.7) to get the priority to use the paper which is set on the bypass tray than the paper in the cassette.

Note: If loading transparency (OHP) film into the bypass tray, be sure that the

sheet is designed for laser printers and not for copiers. Also, be sure that the film does not have a paper backing and/or a leading strip. If it does, remove the paper backing and/or strip before inserting. Only film should go in, not film with backing or strip.

Place your original document in

ADF

face up just as you would send a fax.

Note: Place the original document in the same orientation as the paper in

the bypass tray.

Set the paper in the bypass tray. See the table of “Acceptable paper size and cassette capacity” on page 1.7 and “Loading paper in bypass tray” on page 1.9 for more information.

If necessary, select desired document mode, contrast, reduction ratio.

Press

START

to begin the copying process.

Memory overflow message

If you’ve stored too much information in your machine’s memory, a “Memory Overflow” message may appear on the

LCD

This appears because (1) too many pages have been stored in the memory, or (2) the pages that are stored have too much information on them for your fax machine to remember.

If this message appears, press

START

to tell your machine to copy as many pages in

memory, or press

CANCEL

to delete from memory all pages stored during the current

operation (but not previous operations). Note: If you don’t make a selection within 60 seconds, the machine will automati-

cally print the document stored in the memory during the current operation.

If supplies run out while copying

When your machine runs out of paper, toner or drum is at end of life, it beeps, the

ALARM

light glows and the

LCD

shows which source has run out of supplies or paper

in the 1st cassette, 2nd cassette (optional) or the bypass tray. In this example, the machine runs out of the paper in the 1st cassette:

If you want to cancel the current copying job, press

STOP

. Otherwise, install paper

to displayed paper source to resume copying.

1st Cassette Please Supply Paper

Memory Overflow Start Or Cancel

2.13

Basic operation

Your fax machine can also be used as a phone, if you have an optional handset installed. The following is a brief look at the machine’s telephone features.

Dialing a telephone number

Pick up the optional handset. You will hear a dial tone.

Dial the number by the using numeric keypad. — or — Press the one-touch key. (See “One-touch phone dialing,” on page 3.3.) — or — Press

SPEED DIAL/GROUP

, then press the three digit speed-dial number. (See “Phoning via speed-dial,” on page 3.5.) — or — Press (

TEL INDEX

), then search the name you want to call using the cursor

key. (See “Easy dial directory dialing,” page 3.7.)

When the other person answers, begin speaking.

On-hook dialing

Because your machine has a monitor speaker, you can dial without picking up the optional handset. For hands-free dialing:

Press

MONITOR/CALL

. You’ll hear a dial tone (unless you have set your speaker

volume to Off; see page 1.7), and the

LCD

shows:

Dial the number you want. Use either the numeric keypad, a one-touch key, a speed-dial number or telephone index to dial.

Important: Your machine’s monitor speaker is not a speaker phone. If a person

answers the call, pick up the handset to speak.

Note: If the call fails, press

MONITOR

CALL

to hang up.

Redial

Lift the optional handset to get a dial tone.

Press (

REDIAL

). The

LCD

will show:

Your machine can remember the latest 10 dialed numbers. Press or until the dial number you want to redial appears.

Press

START

When the other person answers, use the optional handset to speak.

Call request

You can send or receive a fax message and have a regular phone conversation on the same call. For more information on how to use this function, see page 3.23.

Changing the dialing type

If, with your machine set for “pulse” dialing, you must enter tones (“

DTMF

”) during a

call, press

PAUSE

DIAL OPT

. five times (the “–!” symbol will be shown on the

LCD

Your machine now will “tone” dial all subsequent numbers. Note: Using this key enables tone transmission from the numeric keypad after the

call is connected. When you hang up the call, your machine will return to “pulse” dialing for the next call.

Dialing in the event of a power failure

If your fax is equipped with an optional handset, you can use that handset to manually answer calls in the event of a power failure. But your fax machine cannot send or receive a fax during a power failure.

View Redial History 0:1234567890

** Tel Mode **

Using your fax machine as a phone

2.14

Basic operation

Attaching an optional handset

You may purchase an optional handset for your fax machine. Here is how to attach the handset.

Using a Phillips-head screwdriver, attach the handset cradle to the left side of your machine, using the screws included with the cradle.

Plug one end of the handset cord (it’s curled) into the

PHONE

1jack on the rear

side of your machine.

Plug the other end of the handset cord into the jack on the handset. If connected to a phone line, your fax machine is now “off-hook.”

Note: The handset has a small “flash” button which you can press while

holding the handset, putting the fax machine back “on-hook” until you can hang up the handset properly in step 4.

Place the telephone handset onto the handset cradle. The cradle will press the handset’s “flash” button, hanging up the handset.

Attaching a second phone

Want to attach a second phone (even a cordless model!) to your fax machine, so they can share the same phone jack? No problem.

Before we go further, let’s explain the idea. You’re plugging the second phone’s phone line into your machine’s

PHONE

2 jack, not the wall phone jack. In such a

setup, only your machine connects to the wall. The second phone receives phone signals through your machine.

Now, let’s proceed…

If your second phone is already plugged into a wall phone jack, disconnect it from that jack. Hold onto the phone plug; you’ll need it in step 2.

Note: Of course, if your second phone is a model which requires

power, as

is true for the base of a cordless phone, don’t unplug it from its

power jack!

Using the plug mentioned in step 1, plug the phone cable from your second phone into the

PHONE

2 jack on the left side of your fax machine.

PHONE2

PHONE1

LINE

Modular cap

Telephone wall jack

Second phone or Answering machine

LINE

PHONE1PHONE2

2.15

Basic operation

This page intentionally blank.

2.16

Basic operation

This page intentionally blank.

This chapter describes convenient features of your machine.

Autodialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.1

Broadcasting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.9

Delayed transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.10

Batch transmission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.11

Polling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.14

Soft keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.15

Special features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.16

Security features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3.42

Advanced Features

Your fax machine’s autodialer stores your most frequently called phone and fax numbers for instant recall so you don’t have to remember them. It’s something like an electronic phone book.

Autodialer basics

How do you autodial?

There are two kinds of autodialer numbers. The difference between the two is how you dial them:

Type How to dial Amount stored

One-touch Press one of the keys, marked 01–56 56

on the left side of the control panel

Speed-dial Press

SPEED DIAL/GROUP

followed by a 144

three-digit identifier, from 001 to 144

Total amount of numbers stored 200

Call groups

As you set up your autodialer , you may also want to set up call groups. These are sets of phone numbers that make it easy to send the same fax to many different locations. For example, one call group may include all of your clients in one city, another group may include all of your employees and another may include all your vendors.

Your fax machine can store as many as 200 numbers in up to 32 call groups. See also “Call group dialing,” pages 3.6–3.7.

Location IDs and the EasyDial directory

When you store numbers in your autodialer , you can give these numbers descriptive names, such as “Stamford office” or “Billing department”. Your machine calls this name a Location ID.

Your machine’s autodialer sorts these location IDs alphabetically. Using your EasyDial directory, you can look up these numbers by their descriptive names, just as if you were using a phone book.

We’ll explain how to store the numbers and location

s in the next few pages.

The EasyDial directory is discussed in detail on page 3.7.

Special Dialing Characters

Your fax machine allows you to enter special dialing characters when programming the autodialer. These characters include hyphens, which make phone numbers easier to read, and special characters needed for international calls.

The chart below briefly describes each of these characters. It also tells you what keys to press on your fax machine to store those characters in your autodialer:

Char. What it does Keystroke(s)

Enters a pause. Each pause lasts two

PAUSE/DIAL OPT

. (once)

seconds (or whatever length you set; see

[after you enter at least one

–/

page 4.5). Each pause uses two of the

other character]

characters you can store in one phone number.

–

Makes long numbers easier to read.

PAUSE/DIAL OPT

. (twice)

Doesn’t change fax machine operation.

(Has no effect in the United States.)

PAUSE

DIAL OPT

. (3 times)

Tells your fax machine to pause until it

PAUSE/DIAL OPT

. (4 times)

“hears” a dial tone. If your fax machine is on a pulse (not

tone-dialing) line, switches from pulsedialing to tone (“

DTMF

”)-dialing. Use after

PAUSE

DIAL OPT

. (5 times)

–!

the actual phone number but before any characters (such as a long-distance carrier’s access code) which must be in

DTMF

tone. Do not use on a tone line.

Needed for some phone systems

Press * Key

and/or features.

Needed for some phone systems

Press # Key

and/or features.

Advanced features

3.1

Autodialer

Using one-touch keys

Your fax machine stores up to 56 one-touch numbers using the keys marked 01–56.

Entering or changing a one-touch number

Press

, 1, 1, 1,

ENTER

. The

LCD

shows the empty one-touch number:

Note: If a one-touch number other than 01 appears on the

LCD

, it means

that you have already entered a number for 01.

Press or to select the one-touch key in which you want to store a number or change a previously stored number.

Note: You can select the one-touch key by pressing that key on the control

panel.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review “Special dialing characters,” page 3.1.) The number can be up to 40 characters in length:

Your

LCD

can show only 20 characters at a time. To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

When the number is as you want it, press

ENTER

to store it. The

LCD

will

show:

The machine is now prompting you for a name — a Location

— so you’ll be

able to find it in the EasyDial directory (see page 3.7). Note: If a Location

is already registered in this one-touch key, it is shown

on the

LCD

. If you wish to change the location ID, press

CANCEL

erase it and then enter another location

Enter the Location ID. (Regarding how to enter the character, see “Entering character” on page 1.12.) Anumber’s Location IDmay be up to 24 characters in length.

Press

ENTER

to save the setting.

The

LCD

will display the next empty one-touch number. If you do want to enter another one-touch number, go back to step 2. If you do not want to enter any more one-touch numbers, press

STOP

to finish.

Use the autodialer labels in your fax’s packaging to write down the stored numbers for easy reference.

Erasing a one-touch number

Press

, 1, 1, 2,

ENTER

. The

LCD

shows the one-touch number you have

already entered:

Note: If the one-touch number that appears is other than 01, it means that

01 is empty.

Press or to select the one-touch key you want to erase. Note: You can select the one-touch key by pressing that key on the control

panel.

Press

ENTER

. The following two displays will appear alternately:

Important: If you want to quit without erasing the one-touch number

you’ve selected, press

CANCEL

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another one-touch number, repeat steps 2–4. Otherwise, press

STOP

to return to standby mode.

Printing a list of one-touch numbers

Forgot which number is stored in which one-touch key? Just print a list of your onetouch numbers. The list includes each key’s number, the Location ID(if any) and fax/telephone number you’ve stored in the key.

To print a list of one-touch numbers, press

, 5, 1, 0, 5,

ENTER

02:Erase One-Touch No ➔Cancel

02:Erase One-Touch Yes ➔Enter

Select One-Touch 01:9-1-555-345-6789

02:Name ;Upper _

02:Fax Number _

Select One-Touch 01:No Number Stored

Advanced features

3.2

Advanced features

One-touch fax dialing

To dial a fax call using a one-touch number:

Place the the document in the

ADF

Adjust document mode and contrast if necessary.

Press the one-touch key in which you’ve stored the number.

What happens next depends on whether you specified memory transmission or real time transmission:

If you specified Quick Memory transmission:

• Your fax machine scans the first page of your document into memory, then dials the other fax machine.

• While dialing, your machine scans the other documents into memory.

• The

LCD

shows the Location ID, the document’s width and document mode.

Note: If the one-touch key doesn’t have a Location ID, the number appears.

• When the other machine answers, your fax transmits the scanned document directly from memory. (To review Quick memory transmission, see page 2.3.)

If you specified normal memory transmission:

• Your fax machine scans your entire document into memory first, then dials the other fax machine.

• The

LCD

shows the Location ID, the document’s width and document mode.

Note: If the one-touch key doesn’t have a Location

, the number appears.

• When the other machine answers, your fax transmits the document directly from memory. (To review Memory transmission, see page 2.2.)

If you specified real time transmission:

• Your fax machine dials the other fax machine.

• The

LCD

shows the Location ID, the document’s width and document mode.

Note: If the one-touch key doesn’t have a Location

, the number appears.

• When the other machine answers, your fax feeds the document through its scanner, transmitting as it goes. (To review Real time transmission, see page 2.3.)

One-touch phone dialing

To dial a phone call using a one-touch number, you must have an optional handset attached to your machine. (Contact your authorized Pitney Bowes Office Systems, Inc. dealer to order an optional handset.)

To make the call:

Obtain a dial tone by doing one of the following:

• Lift the optional handset

• Press

MONITOR/CALL

to use the monitor speaker

Press the one-touch key in which you’ve stored the number. As the machine dials, it shows the number on the

LCD

Note: Remember that your fax machine’s monitor speaker is not a speakerphone.

If you dialed by using the monitor speaker, pick up the handset to speak to the person that answers.

Note: If the call fails, and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

hang up.

3.3

Advanced features

Using speed-dial numbers

Your fax machine will store up to 144 speed-dial numbers, designated by three-digit identifier codes from 001 through 144.

Entering or changing a speed-dial number

Press

, 1, 2, 1,

ENTER

. The

LCD

shows:

Note: If a speed-dial number other than 001 appears on the

LCD

, it means

you have already entered a number for 001.

Press or to select the speed-dial number in which you want to store a number or change a previously stored number.

Note: You can also select the speed-dial number by directly entering that

three-digit identifier code. When entering the identifier code for speed-dial numbers less than 100, you must enter leading zeroes to make three digits. For example, 001-099.

Press

ENTER

. The

LCD

shows:

Your

LCD

can show only 20 characters at a time. To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

When the number is as you want it, press

ENTER

to store it. The

LCD

now

shows:

The machine is now prompting you for a name — a Location

— so you’ll be

able to find it in the EasyDial directory (see page 3.7). Note: If a Location

is already registered in this one-touch key, it is shown

on the

LCD

. If you wish to change the location ID, press

CANCEL

erase it and then enter another location

Enter the Location ID. (Regarding how to enter the character, see “Entering character” on page 1.12.) Anumber’s Location IDmay be up to 24 characters in length.

Press

ENTER

to save the setting.

The

LCD

will display the next empty speed-dial number. If you do want to enter another speed-dial number, go back to step 2. If you do not want to enter any more speed-dial numbers, press

STOP

to fin-

ish.

Erasing a speed-dial number

Press

, 1, 2, 2,

ENTER

. The

LCD

shows:

Press or to select the speed-dial in which you want to erase. Note: You can select the speed-dial number by directly entering that three-

digit identifier code. When entering the identifier code for speed-dial numbers less than 100, you must enter leading zeroes to make three digits. For example, 001-099.

Press

ENTER

. The following two displays will appear alternately:

Note: If you want to quit without erasing the speed-dial number you’ve

selected, press

CANCEL

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another speed-dial number, repeat steps 2–4. Otherwise, press

STOP

to return to standby mode.

Printing a list of speed-dial numbers

You can easily print a list of your speed-dial numbers. The list includes each number’s three-digit identifier, the Location

(if any) and fax/telephone number you’ve

stored for that speed-dial number. To print a list of speed-dial numbers, press

, 5, 1, 0, 6,

ENTER

005:Erase Speed Dial No ➔Cancel

005:Erase Speed Dial Yes ➔Enter

Enter Speed Dial No. 001:9-555-584-6950

005:Name ;Upper _

005:Fax Number _

Enter Speed Dial No. 001:No Number Stored

3.4

Advanced features

Fax dialing via speed-dial

To send a fax using a speed-dial number:

Place the document in the

ADF

Adjust document mode and contrast if necessary.

Press

SPEED DIAL/GROUP

once. The

LCD

shows:

Use the numeric keypad to enter the three-digit identifier (such as 018, in this example) for the speed-dial number you want to dial. The

LCD

shows the

Location ID(or fax number) you stored:

Press

START

What happens next depends on whether you specified memory transmission or real time transmission:

If you specified quick memory transmission:

• Your fax machine scans the first page of your document into memory, then dials the other fax machine.

• While dialing, your machine scans the other documents into memory.

• The

LCD

shows the Location ID, the document’s width and document mode.

Note: If the speed-dial number doesn’t have a Location ID, the number appears.

• When the other machine answers, your fax transmits the scanned document directly from memory. (To review Quick memory transmission, see page 2.3.)

If you specified normal memory transmission:

• Your fax machine scans your entire document into memory, then dials the other fax machine.

• The

LCD

shows the Location ID, the document’s width and document mode.

Note: If the speed-dial number doesn’t have a Location ID, the number appears.

• When the other machine answers, your fax will transmit the document directly from memory. (To review Memory transmission, see page 2.2.)

If you specified real time transmission:

• Your fax machine dials the other fax machine.

• The

LCD

shows the Location ID, the document’s width and document mode.

Note: If the speed-dial number doesn’t have a Location ID, the number appears.

• When the other machine answers, your fax feeds the document through its scanner, transmitting as it goes. (To review the Real time transmission, see page 2.3)

Voice Calling via speed-dial

To dial a phone call using a speed-dial number, you must have an optional handset attached to your machine. To make the call:

Obtain a dial tone by doing one of the following:

• Lift the handset

• Press

MONITOR/CALL

to use the monitor speaker

Press

SPEED DIAL/GROUP

once. The

LCD

shows:

Use the numeric keypad to enter the three-digit identifier for the speed-dial number you want to dial. As the machine dials, it shows the number on the

LCD

Note: Remember that your fax machine’s monitor speaker is not a speakerphone.

If you dialed using the monitor speaker, pick up the handset to speak to the person that answers!

Note: If the call fails, and you used

MONITOR/CALL

to dial, press

MONITOR/CALL

hang up.

** Tel Mode **

Trumbull Office S018_

Enter Speed Dial No. S_

3.5

Advanced features

Call group dialing

If you frequently send the same fax message to more than one location, store the one-touch key(s) or speed-dial number(s) into a group.

After you store, you can send the same fax to many different locations by pressing

SPEED DIAL/GROUP

Entering or changing a call group

Press

, 1, 3, 1,

ENTER

. The

LCD

shows the empty group number:

Note: If a group number other than 01 appears on the

LCD

, it means that

you have already entered numbers for 01.

Press or to select the group number in which you want to store a number or change a previously stored number.

Note: You can also select the group number by directly entering that two-

digit identifier code. When entering the identifier code for group numbers less than 10, you must enter leading zero to make two digits. For example, 01-09.

Press

ENTER

. The

LCD

shows:

Enter all the one-touch number(s) or the speed-dial number(s) you want to store into the group number by pressing the one-touch key or

SPEED DIAL

GROUP

and the numeric keypad. Acomma will be automatically

inserted between each number.

Your

LCD

can show only 20 characters at a time. To view characters beyond

those 20, press to scroll to the left or to scroll to the right.

When all numbers are entered, press

ENTER

to store it.

The

LCD

will display the next empty group number. If you do want to enter numbers for another group number, go back to step 2. If you do not want to enter any more numbers, press

STOP

to return to

standby mode.

Erasing a call group

Press

, 1, 3, 2,

ENTER

. The

LCD

shows:

Press or to select the group number you want to erase. Note: You can select the group number by directly entering that two-digit

identifier code. When entering the identifier code for group numbers less than 10, you must enter leading zero to make two digits. For example, 01-09.

Press

ENTER

. The following two displays will appear alternately:

Note: If you want to quit without erasing the group number you’ve selected,

press

CANCEL

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another group number, repeat steps 2–4. Otherwise, press

STOP

to return to standby mode.

Send a fax via call group

Note: The call group dialing can be used only with memory transmission.

Place the document in the

ADF

. Adjust document mode and contrast if neces-

sary.

Press

SPEED DIAL/GROUP

twice.

Use the numeric keypad to enter the group number you want to send a fax.

Note: If you want to send a fax to several groups at a time, press

BROADCAST

then repeat steps 2–3. Also, you can include the one-touch location, speed-dial location and up to 30 manually dialed number . (See “Broadcasting,” page 3.9.)

Press

START

Enter Group No. G

01:Erase Group Dial No ➔Cancel

01:Erase Group Dial Yes ➔Enter

Enter Group No. 01:[01],[03],S002

01:Enter One-T/Speed [01],[03],S002

01:Enter One-T/Speed

Enter Group No. 01:No Number Stored

3.6

Printing a group list

Your machine can also print a group list. This lists all your stored autodialer numbers by Location IDand lists the groups to which these numbers belong.

The list divides the call groups into four banks, 01–09 (the list shows 00), 10–19 (the list shows 10), 20–29 (the list shows 20) and 30–32 (the list shows 30). If you specify call group 0 (which puts the number in all call groups), the list shows all numbers (see below).

For example, the list might show:

In this list, one-touch number 01 ([01]) is in groups 4, 10 and 14; one-touch number 02 ([02]) is in group 1; one-touch number 03 ([03]) is in groups 20 and 32; speed-dial number 001 (S001) is in groups 2 and 4; speed-dial number 002 (S002) is in groups 7, 10 and 21; and speed-dial number 003 (S003) is in all groups, 1 to 32.

To print a group list, press

, 5, 1, 0, 8,

ENTER

EasyDial directory dialing

EasyDial directory dialing makes your autodialer even more like an electronic phone book. EasyDial sorts and displays numbers alphabetically according to their Location IDs, so you can find them and dial them easily.

To dial using EasyDial:

For a regular phone call: Pick up the optional handset.

Note: To make a regular phone call from your machine, you must have an

optional handset attached.

For a fax call: Place the document in

ADF

. And adjust document mode and

contrast if necessary.

Press (

TEL INDEX

) . The

LCD

shows the first listing in your fax machine’s

EasyDial directory:

The EasyDial directory sorts entries alphabetically in the following order: (1) by alphabet, (2) by number and (3) by symbol.

If the listing that appears is the one you want to dial, skip to step 4. Otherwise, proceed to next step.

Scroll through the listings to find the one you want. You do this by pressing the following cursor key:

• or to select the character set — alphabet, number or symbol — for the first character of the Location

• or to check different listings within that character set.

Note: The scrolling is “open-ended.” For example, when you run out of

listings beginning with alphabet “

”, pressing or automatically

moves you into listings beginning with other characters.

Note: To quickly search, press capital letter of Location

I.D

. using the

numeric keypad.

When the

LCD

displays the name you want to dial, press

START

• If you’ve set the document in the

ADF

, your machine will start the fax

transmission.

• If you make a regular phone call, speak after a person answers.

Telephone Index [A] ABC Company :[01]

[01] Carson Co 4 0 4 [02] Tex. Ofc. 1 [03] e.e.gummi 0 2 S001 And Sew I 2 4 S002 KC Enterp 7 0 1 S003 Katz Cat 12345678901234567890123456789012

00 10 20 30No. Location

Advanced features

3.7

If an EasyDial call fails

If an EasyDial call fails, what happens next depends upon the kind of call it was.

To send a fax call …

… Your fax machine automatically redials the number according to the redial inter-

val you’ve set. It keeps trying until either of the following occurs:

• It successfully reaches the other number

• It has attempted the number of redials programmed and has still not connected (see “Changing redial settings,” page 4.5).

If it was a regular voice call …

… You’ll have to redial manually:

Lift the optional handset.

Press (

REDIAL

). The

LCD

will show:

Your machine can remember the latest 10 dial numbers. Press or until the dial number you want to redial appears.

Press

START

View Redial History 0:1234567890

Advanced features

3.8

Advanced features

The fastest way to fax one document to many recipients is to broadcast it. In an ordinary broadcast, you send the fax as you normally would, except you just

add more fax numbers. You can enter up to 230 numbers:

• 30 manually-dialed numbers AND

• 200 autodialer numbers OR 1 call group with all 200 autodialer numbers

You can broadcast using any function that requires a fax number to be entered. That means you can send a delayed broadcast, program a polling broad-

cast and even broadcast to “hub” units for F-Code relay broadcast initiation. All of these are explained in this chapter.

To send a broadcast fax:

Insert the document and make any necessary adjustments as you would for a regular fax transmission.

Press

BROADCAST

Enter the first fax number, as usual. Use either a one-touch number, a speeddial number , a call group or a regular number dialed from the numeric keypad.

To add more fax numbers, press

BROADCAST

between each one to insert a

comma. Then enter the number as described in step 3 (pressing one-touch key and

SPEED DIAL

GROUP

inserts its own comma). You can send up to 230 numbers for

a broadcast.

Important: Do not insert a comma after the last fax number. Note: If you enter characters by mistake, press

CANCEL

to erase them.

Press

START

. Your fax machine scans the document into memory and then

sends it to each number or call group you’ve entered.

Delayed broadcasting

What if you want the broadcast to take place later? That’s the purpose of setting up a delayed broadcast.

Note: Delayed commands are discussed on pages 2.6–2.8. And you may want to

read “Delayed transmission” on page 3.10 before proceeding.

Follow steps 1–4 of “Broadcasting basics” (left column).

Press

COMM. OPTIONS, ENTER

Use the numeric keypad to enter the day of the month and time (in 24-hour format) when you want the broadcast to occur. Here, we’ve scheduled it for 10:15 PMon the 30th.

Press

ENTER

to save the setting.

Press

START

. Your machine will scan your document into the memory and

return to standby mode, while showing this on the

LCD

This means your fax machine is “reserved” for the delayed broadcast you just programmed, but it can still be used to send and receive faxes or to make copies if your broadcast document is stored in memory.

Reviewing or canceling parts of a broadcast

If you need to review or cancel a broadcast you set, see “Reviewing or canceling parts of a broadcast,” page 2.7.

** Reserved **

Jan 27 2002 5:17pm

Delayed Enter Time: 30/22:15

Press Start [03],S098,G12,9-555_

3.9

Broadcasting

Advanced features

Take advantage of lower evening and weekend long-distance rates with delayed transmission. Your fax machine can store up to 99 delayed commands, each of which you can program up to 31 days in advance.

Important: If you program all 99 delayed transmission commands, no further

memory transmission is possible until one or more of the commands is completed. (To review Memory transmission, see page 2.2.) However, if all 99 delayed commands are programmed, you can always transmit with the Real time transmission from

ADF

(see page 2.3).

Setting up a delayed transmission

Important: Your machine only remembers the day of the month that it’s supposed

to send a delayed transmission. It does not remember the month itself. So if you want to send a transmission at 5:05PMon June 26, don’t program the transmission sooner than 5:06PMon May 26.

To set up a delayed transmission:

Insert the document and make any necessary adjustments.

Press

COMM. OPTIONS

. The

LCD

shows:

Press

ENTER

. The

LCD

shows the current day of the month, followed by the

current time (in 24-hour format):

Use the numeric keypad to enter the day of the month and the time when you want the fax to send the delayed transmission.

Note: Press to move the cursor left, or to move it right. Here, we’ve set the transmission to occur on the 11th at 11:05

When the date and time are entered, press

ENTER

to save the delayed trans-

mission. The

LCD

shows:

Enter the fax number for the delayed transmission document. You can either press a one-touch key, enter a speed-dial number or use the numeric keypad to enter the fax number.

Press

START

. Your machine returns to standby mode, while showing this on

the

LCD

This means your fax machine is “reserved” for the delayed transmission you just programmed.

• If you set the machine for memory transmission, it will scan the document into memory, after which you can use the machine normally.

• If you set the machine for non-memory transmission (real time transmis- sion), the machine can receive faxes but can’t transmit until your delayed command has been performed.

Important: If you specified the delayed non-memory transmission (real

time transmission), do not remove the document in

ADF

. If the

document is removed from

ADF

before a delayed command com-

pletes, it cancels the job.

** Reserved **

Jan 27 2002 5:17pm

Enter Fax Number _

Delayed Enter Time: 11/23:05

Delayed Enter Time: 06/17:16

1.Delayed

/

/Enter

3.10

Delayed transmission

Advanced features

Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location.

To do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote fax machine. You can store up to 40 documents (each document can include one page or many pages) into your machine’s five electronic batch boxes.

Creating or modifying a batch box

Before sending a batch transmission, you have to create batch boxes in your fax machine. The steps below also let you modify existing batch boxes.

To create or modify a batch box:

Press

, 3, 6, 1,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box you want to create or modify.

Press

ENTER

. The

LCD

now shows:

Use the numeric keypad to enter the fax number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review “Special dialing characters,” page 3.1.) The number can be up to 40 characters in length.

Note: Y our display can show only 20 characters at a time. To view characters

beyond those 20, press to scroll to the left or to scroll to the right.

When the number appears as you want it, press

ENTER

. The

LCD

now shows:

Instruct your fax to send from this batch box in one of the following ways:

Option 1: Once at a certain time on a certain day of the month (For exam-

ple: “Do this at 5:05 PMon the 30th.”) — Use the numeric keypad

to enter the date and time (24-hour format) the machine should send the documents from the batch box:

Option 2: At a certain time each day you press the key (For example: “Do

this at 5:05 PMtoday.”) — Use the numeric keypad to enter 0, 0 (00), and then the time when the fax should send the documents from the batch box:

Note: To change a digit in the date or the time, press to move the cursor

left or to move it right. Then enter the correct number.

When the date and time are set, press

ENTER

. The

LCD

now shows:

The machine now asks you to name this batch box. If you do not want to enter or change this batch box’s name, skip to step 9.

Enter the name by using the numeric keypad. (If necessary, review “Entering characters”, page 1.12) Abatch box’s name may be up to 24 characters in length.

Press

ENTER

to save the batch box information.

To create or modify another batch box, repeat steps 2–9. To finish, press

STOP

3:Name ;Upper _

3:Transmit Time Enter Time: 00/17:05

3:Transmit Time Enter Time: 30/17:05

3:Transmit Time Enter Time: 2

6/14:00

3:Fax Number _

Select Batch Box 1:No Number Stored

3.11

Batch transmission

Advanced features

Printing a list of batch boxes

You can easily print a list of your batch boxes. The list includes each box’s identifier number, the Location ID, fax number and date/time the transmission should start.

To print the list, press

, 5, 1, 1, 4,

ENTER

Storing a document for batch transmission

Your fax machine can store up to 40 documents (each document can include one page or many pages) in each batch box until the date and time you designate the batch transmission to take place. Once the batch documents are transmitted, they are automatically erased from the machine’s memory.

Note: For this operation to work, two things must be true:

• The batch box must exist on your fax machine.

• You must know the batch box’s one-digit number (1–5).

To store a document in a batch box for batch transmission:

Insert the document and make any necessary adjustments.

Press

COMM. OPTIONS

five times and then press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the one-digit number for the batch box you want to use.

Press

ENTER

. The

LCD

shows:

Note: Your machine gives each document in a batch box a file number. You

will need to know this file number should you later wish to erase or print the stored document. Each batch box holds up to 40 files (1-40).

Press

START

. The machine displays “Reserved” on the top line of the

LCD

. This

means the document is stored in memory.

Printing a list of stored batch documents

You can print a list of the documents stored in your machine’s batch boxes. This list provides you with the documents’ file numbers so you can erase or print them as needed.

To print the list, press

, 5, 1, 1, 5,

ENTER

Printing a document stored in a batch box

To print a document stored in a batch box:

Press

, 4, 3, 3,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box storing the document you want to print.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the document’s file number (1–40).

Press

ENTER

Your fax machine prints the document, then returns to standby mode.

1:Batch Document Enter File No. :_

Batch Document Enter Box No. :_

Press Start Box :5 File : 1

Batch Tx Enter Box No. :_

3.12

Advanced features

Erasing a document stored in a batch box

To erase a document stored in a batch box on your fax machine:

Press

, 4, 2, 3,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box storing the document you want to erase.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the document’s file number (1–40).

Press

ENTER

. The following two displays will appear alternately:

Important: To quit the operation without erasing this or any document,

press

CANCEL

. The machine returns to standby mode.

Press

ENTER

. The fax machine erases the document you’ve chosen, then

returns to standby mode.

Erasing an empty batch box

Batch boxes must be empty to be erased. If a box has documents stored in it, then you first have to erase those documents. See left column.

To erase an empty batch box:

Press

, 3, 6, 2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number (1–5) of the batch box you want to erase.

Press

ENTER

. The following two displays will appear alternately:

Important: If you select a batch box which is not empty, the machine beeps

and briefly shows:

Erase any documents stored in the batch box (see left column), then go back to step 4.

Important: If you want to quit without erasing the batch box you’ve

selected, press

CANCEL

. The fax will return to step 2.

Important: If you want to quit without erasing any batch box, press

STOP

The machine returns to standby mode.

Press

ENTER

to erase the batch box.

To erase another batch box, repeat steps 2–4. T o finish, press

STOP

Select Batch Box Document Stored

2:Erase Batch Box

No ➔Cancel

2:Erase Batch Box

Yes ➔Enter

Select Batch Box 1:9-5551023

1:Batch Document Erase ➔Enter

1:Batch Document Not Erase ➔Cancel

1:Batch Document Enter File No. :_

Batch Document Enter Box No. :_

3.13

Advanced features

Polling allows someone to fax a document to you without having to make the call or pay for it. There are two kinds of polling:

• Regular polling — Your fax retrieves a document from a remote fax machine.

• F-Code polling — Your fax retrieves a document stored as a file in the remote fax machine. T o do this, you must be communicating with another F-code-compatible fax machine. For more information on F-Code polling, see “F-Code Boxes,” pages

3.24–3.32.

Note: For polling to work, the remote machine must also be set up to be polled. Note: There is no universal standard for polling, attempts to poll non-Pitney

Bowes machines will fail.

Regular polling

To set up your machine for regular polling:

Make sure the document is inserted in the remote fax machine.

Press

COMM. OPTIONS

twice and then press

ENTER

. The

LCD

shows:

Enter the remote fax machine’s number by either pressing a one-touch key, entering a speed-dial number or using the numeric keypad.

To perform the regular polling now, skip to step 8. To perform delayed regular polling, go on to step 5.

Press

COMM

OPTIONS, ENTER

. The

LCD

shows:

Use the numeric keypad to enter the date and time (use the 24-hour format) when your machine should perform the delayed regular polling.

Press

ENTER

When your machine polls for documents, it dials the number and, upon making contact with the other machine, begins receiving the document as if the other machine had placed the call.

Being polled

Not only can you poll, but you can also be polled. To set up a document for regular polling:

If your fax machine is set for Tel Ready reception, change it to the reception mode except the Tel Ready.

Important: Your machine can’t be polled if it’s in Tel Ready mode.

Insert the document.

Adjust document mode and contrast if necessary. (Your fax machine will be transmitting to the machine doing the polling.)

Press

, 4, 1, 1,

ENTER

Your fax will scan the document into memory and return to standby mode.

Once the remote fax machine polls the document you stored, your fax machine automatically erases the document from memory.

Printing a stored polling document

To print a document you’ve stored for regular polling without erasing it, press

, 4, 3, 1,

ENTER

Erasing a stored polling document

To erase a document you’ve stored for regular polling from your machine’s memory:

Press

, 4, 2, 1,

ENTER

. The following two displays will appear alter-

nately:

Important: To quit the operation without erasing this or any document,

press

CANCEL

. The machine returns to standby mode.

Press

ENTER

to erase it.

Polling Document Not Erase ➔Cancel

Polling Document Erase ➔Enter

Delayed Enter Time: 1

5/17:05

Enter Fax Number _

3.14

Polling

Advanced features

Soft Keys are shortcut keys. You can assign some functions into these eight keys as you want. If the light above any one of these keys glows, that means the setting programmed into that key is active.

The following functions are assigned at the factory:

• Communication cancel / confirmation (see pages 2.6–2.8)

• Broadcast (see page 3.9)

• Communication options (to select advanced fax features)

• Dialing pause (to enter the dialing pause and the dialing characters. See pages

2.2 and 3.1)

• Speed dial / Group (see pages 3.4–3.7)

• Monitor / Call request (see pages 2.5 and 3.23)

• Confirmation report (see TCR page 3.20)*

• Memory transmission (see page 2.2)*

Other functions you can assign to the Soft Keys are as follows:

• Fax & Copy (see page 3.19)*

• Send TTI (see page 4.2)*

• Select usual TTI (see page 1.20)*

• Security reception (see pages 3.42–3.43)

• Separator page setting for reception (see page 3.21)

• Bypass tray priority (see page 4.7)

• Cover page (see pages 3.21–3.22)*

• Auto answer (to toggle the Manual answer and Auto answer)

• Select

TO/CC/BCC

(Available only when the optional Internet Fax kit is installed.)

When you change this setting using a Soft Key, it will be available only for the

next transmission. Once that transmission is complete, your machine returns to its default setting. If you want to change the default setting, see “Changing the default settings” on page 4.1–4.10

Note: When the optional printer controller is installed to your machine, one of Soft

Keys, which was assigned to Memory transmission at the fuctory, will be changed to the

ONLINE

key. For details, see the operating instructions

included with the printer controller kit.

Setting the Soft Key

Press

, 2, 1, 0, 3,

ENTER

. The

LCD

shows:

. . . or indicates another function you’ve stored into the Soft Key 1.

Press or until the Soft Key (1-8) you want to change appears.

Press

ENTER

. The

LCD

shows:

Press or until the function appears that you want to program into the key.

Press

ENTER

to save the setting.

The

LCD

will display the next Soft Key. If you do want to set this Soft Key, go back step 3. If you do not want to set the currently displayed Soft Key but do want to set another Soft Key, go back to step 2. If you do not want to set any more Soft Keys, press

STOP

to finish.

Now you can use the labels included in your machine’s original packaging to label the Soft Key function you just chose.

8:Memory Tx

/

/Enter

Select Soft Key No. 1:Comm. Cancel

3.15

Soft keys

Advanced features

Your fax machine has numerous special features to make your communication easier. We’ll cover them here.

Macro keys

If you perform the same operation repeatedly, you can automate the operation using a macro. Amacro is a series of the several steps that you group together as a single command to accomplish the operation automatically.

A macro key faithfully records up to 60 steps that you performed to teach the macro. You can “teach” the Macro keys to carry out any of the following jobs, but you can-

not use them to change machine settings. Note: One Macro key can hold only one job. It cannot combine two or more jobs.

Copy:

• All copy settings

Printouts:

• Function list (page 1.13)

• User settings list (page 4.10)

• Activity journal (page 3.20)

• Delayed commands list (page 2.7)

• Delayed commands documents (page 2.7)

• One-touch list (page 3.2)

• Speed-dial list (page 3.4)

• Programmable one-touch numbers list (page 3.41)

• Group list (page 3.7)

• Blocked numbers list (page 3.46)

• Sample cover page (page 3.22)

• Department time list (page 3.48)

• List of F-Code boxes (page 3.28)

• List of documents stored in F-Code boxes (page 3.28)

• Batch transmission documents (page 3.12)

• Batch box list (page 3.12)

• List of stored batch documents (page 3.12)

• F-Code Box (bulletin box) documents (page 3.29)

• Macros list (page 3.18)

• Stored polling documents (page 3.14)

• Security receive documents (page 3.30)

Document storage:

• Regular polling documents (page 3.14)

• F-Code Box (bulletin box) documents (page 3.28)

Communications functions:

• Delayed transmission (explained on pages 3.10)

• Broadcasting (page 3.9)

• Regular polling (page 3.14)

• Batch transmission (pages 3.11–3.13)

• F-Code transmission (pages 3.31–3.32)

• F-Code polling (pages 3.31–3.32)

Programming the Macro key

Press

MACRO PROGRAM, ENTER

. The

LCD

shows:

Press the Macro key (M01, M02 or M03) you want to program or change.

Press

ENTER

. If you chose the key already programmed, proceed to step 4.

Otherwise, skip to step 5.

The following two displays will appear alternately:

If you want to overwrite the operation already programmed, press

ENTER

If you want to overwrite only the job’s name, press

CANCEL

and go to step 9.

If you do not want to overwrite the key you have choice, press

STOP

Overwrite?

No ➔Cancel

Overwrite?

Yes ➔Enter

Select Macro Key M01:No Number Stored

3.16

Special features

Advanced features

The standby

LCD

display appears and the machine begins to beep which indi-

cates the machine is in the

MACRO

programming mode.

Press the keys exactly as though you were programming a current job. The machine will beep during programming to confirm

MACRO

programming

mode. Note: You can program up to 60 steps. When it comes over 60 steps, your fax

machine asks if you want to register the operations you have entered. If you want to register them, press

ENTER

. If not, press

STOP

Note: If you want to delete the operations you have set, press

MACRO PROGRAM, STOP

and then go back to step 1.

Example 1: To program copy operations: Press

COPY

to change to the copy mode, and set number of the copies, contrast, document mode and reduction rate as you want.

Note: See “Making copies” (pages 2.11–2.12) for detail operations.

Example 2: To program the operations for printing the one-touch numbers list: Press

, 5, 1, 0, 5,

ENTER

If you programmed

ENTER

START

into the operation, proceed to step 8.

Otherwise, press

MACRO PROGRAM

and skip to step 9.

If you want to start immediately after pressing the Macro key when you use it, press

ENTER

. If not, press

CANCEL

Note: If you want to confirm the settings or operations in the Macro key

before you start it, press

CANCEL

here.

The

LCD

now shows:

The machine now asks you to enter the title of this job. If you do not want to enter or change it, skip to step 11.

Enter the title by using the numeric keypad. (If necessary, review “Entering characters”, page 1.12) It may be up to 130 characters in length.

Press

ENTER

to save the setting.

Fax dialing with the Macro key

To dial a fax call using a Macro key:

Insert the document.

Press the Macro key in which you’ve stored the fax communication command.

Press

START

, if you have not programmed

START

in the Macro key.

Your fax will perform the operation now, or at whatever time you programmed. If you programmed this key to delay its operation, the

LCD

shows:

If you programmed this key to perform the operation immediately after you press it, the

LCD

shows the number:

Copying with the Macro key

To copy using a Macro key:

Insert the document.

Press the Macro key in which you’ve stored the copy command.

Press

START

, if you have not programmed

START

in the Macro key.

Printing lists using the Macro key

To print a list using a Macro key:

Press the Macro key that is programmed for the printing lists.

Press

ENTER

, if you have not programmed

ENTER

in the Macro key.

9-1-972-555-4335 A4 Normal

** Reserved **

Jan 27 2002 5:17pm

M2:Name ;Upper _

Include Start/Enter?

No ➔Cancel

Include Start/Enter?

Yes ➔Enter

Fax Ready

Jan 27 2002 1:30pm

3.17

Advanced features

3.18

Storing fax documents with the Macro key

To store a fax document for either polling or F-Code polling using a Macro key:

Insert the document.

Press the Macro key that is programmed for the storing operation you want to use.

Press

ENTER

, if you have not programmed

ENTER

in the Macro key.

Erasing a Macro key

Press

MACRO PROGRAM

twice,

ENTER

. The

LCD

shows:

Press the Macro key (M01, M02 orM03) you want to erase.

Press

ENTER

. The following two displays will appear alternately:

Important: If you want to quit without erasing the Macro key you’ve

selected, press

CANCEL

. The machine will return to step 2.

Press

ENTER

to erase the job.

To erase another Macro key, repeat steps 2–4. Or press

STOP

to return to standby

mode.

Printing a list of your Macro keys

Your fax machine can print a list of the Macro keys. The list includes:

(1) each key’s Macro key number (2) the name of the job stored in the Macro key

To print a list of Macro keys, press

, 5, 1, 1, 6,

ENTER

Setting the speed for Macros

You can adjust the speed of one step in the Macro key.

Press

MACRO PROGRAM

three times,

ENTER

. The

LCD

shows:

Press or until the mode you want appears. The possible settings are:

Press

ENTER

to save the setting.

Macro Speed :Fast

/

/Enter

Macro Speed :Slow

/

/Enter

Macro Speed :Norm

/

/Enter

Macro Speed :Norm

/

/Enter

Erase Macro

No ➔Cancel

Erase Macro

Yes ➔Enter

Select Macro Key M01:Activity journal

Advanced features

Fax & Copy

With the Fax & Copy feature turned on, your machine asks if you want to make a copy of each document transmitted from memory.

Note: The Fax & Copy function cannot be used for real time transmission Note: Quick Memory transmission (see page 2.3) and the Fax & Copy function

cannot be used at the same time. If both are turned on, Quick Memory will not work.

Note: The Fax & Copy feature will use the same resolution for copying that you

set for transmission.

Setting the Fax & Copy function

Press

, 2, 1, 0, 6,

ENTER

. The

LCD

shows:

Press or until the mode you want appears.

Press

ENTER

to save the setting.

Press

STOP

to return to standby mode.

Using the Fax & Copy function

Place the document and select document mode and contrast you require.

Enter the fax number . Either press a one-touch key, enter a speed-dial number, call group number or use the numeric keypad to enter the fax number .

If you entered the fax number using a one-touch key, skip to step 4. Otherwise, go on to step 3.

Press

START

The

LCD

changes copy mode and asks the number of copies you want to make.

Use the numeric keypad to enter the number of copies you want for each page in the document. Choose from 01 to 99 copies.

Note: If you want to quit without transmitting and copying the document,

press

STOP

. The machine returns to standby mode.

Press

START

to begin the transmission and copying process.

Note: If you do not wish to make a copy, press

CANCEL

in step 4. The following two

displays will appear alternately:

To cancel the making copy, press

START

. The machine will start transmission process without copying the document. If you press

CANCEL

, the machine will return to step 4.

Setting the journal and the report

You can turn the following three items on or off, regarding the activity journal and the confirmation report (

TCR

• Automatic printing of the activity journal

• Printing order of the activity journal

• Automatic printing of the confirmation report (

TCR

)

Automatic printing of the activity journal

Just as a checkbook records your daily financial transactions, your fax machine keeps an activity journal which records its 100 most recent fax transactions. The activity journal lists the following information for each transaction:

• Assigned number, starting each day at 001

• Remote location called

• Document mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Department code (see page 3.47)

• Result of the call — If preceded by an asterisk (*), this signifies an

ECM

communication. If preceded by a pound (#), this signifies communication was via the highspeed V.34 modem.

• Any special operations — For example, a fax call made using an optional handset will appear as “Manual”

Canceled Copying

No ➔Cancel

Canceled Copying

Yes ➔Start

# Of Pgs. To Copy 01

Start/Cancel

Fax & Copy :Off

/

/Enter

3.19

Advanced features

Your fax machine can print the activity journal automatically after 100 transactions. To turn this automatic printing of the activity journal on or off:

Press

, 3, 1, 1,

ENTER

. The

LCD

shows:

Press or until the mode you want appears.

Press

ENTER

to save the setting.

Printing an activity journal manually

To print an activity journal immediately without waiting for 100 transmissions to be completed, press

, 5, 1, 0, 3,

ENTER

Setting the printing order of the activity journal

Your fax machine prints the activity journal for every fax transaction. For example, if your machine has to redial a call, it will list those redials on the journal.

If you want to list those activities in the order of their assigned numbers, you can change the printing order of the activity journal. To change the printing order:

Press

, 3, 1, 2,

ENTER

. The

LCD

shows:

Press or until the mode you want appears. If you want the activity journal to print in the order of assigned number, choose “On”. Otherwise, the machine will list every fax transaction of the same command and same location.

Press

ENTER

to save the setting.

Setting the report:

TCR

Your fax machine can print a transmit confirmation report (

TCR

) after sending every

fax to any Group 3 fax machine. The

TCR

lists the following information for each com-

munication:

• Date and time of the

TCR

’s printout

• Remote location called

• Document mode

• Starting date and time

• Duration, in minutes and seconds

• Length, in number of pages

• Result of the call

• Any special operations — For example, a fax call made using an optional handset will appear as “Manual”

• Sample of the document — An image of the first page of the document

If an error occurs, the

TCR

tells you the remote location which was called, the error

code and error message (see pages 5.8–5.10). To turn this automatic printing of the

TCR

on or off:

Press

, 3, 1, 3,

ENTER

. The

LCD

shows:

Press or until the mode you want appears.

Press

ENTER

to save the setting.

To turn the confirmation report feature on or off for only the next fax transmission, press

REPORT

What happens next depends on the setting you chose:

• If the light above the

REPORT

key glows, the fax machine will print the

confirmation report automatically.

• If the light above the

REPORT

key doesn’t glow, the fax machine will not print a

confirmation report.

After you send this transmission, your machine returns to the setting you chose above.

Report AutoPrint:Off

/

/Enter

Journal Line Up :Off

/

/Enter

Journal AutoPrt.:Off

/

/Enter

3.20

Advanced features

Separate each received document (Separator Page)

Your machine has a simple sorting feature. It can separate each received document by inserting the separator page on the top of the received document.

For example, if you use the colored paper in the paper tray (cassette or tray) for the separator page, it is easy to see the individual received document.

Note: You can assign the turning this feature on/off to a Soft Key . (See page 3.15.)

Setting the Separator Page feature:

Press

, 2, 2, 1, 2,

ENTER

. The

LCD

shows:

Press or until the mode you want appears. To turn the Separator Page feature on, select “On” and proceed to step 3. To turn it off, select “Off” and skip to step 6.

Press

ENTER

. The

LCD

will show:

Note: The paper source which has not been attached to your machine will be

not displayed on this list.

To select the paper source for the separator page using the cursor key.

Press

ENTER

. The

LCD

will show:

You can choose to use the seperator page as the first page of your recieved document, or whether to insert the separator page as an extra blank sheet. If you wish that the separator page will be blank, select “OFF”. If you wish to print on the separator page, select “ON”.s

Press

ENTER

to save the settings.

To return to standby mode, press

STOP

Cover page

Your fax machine can store a cover page to send at the beginning of each outgoing fax. This page includes the current date and time, your Location

, your fax num-

ber (as stored in the

TTI

) and a message of up to 40 characters in length. The

information appears in a box similar to this:

Turning the cover page on

Press

, 3, 2, 1,

ENTER

. The

LCD

shows:

Press or until the mode you want appears. To tell the fax machine it should send a cover page before each document you transmit, select “On”. To tell the machine not to send a cover page, select “Off”.

Press

ENTER

to save the setting.

Now the cover page feature is working but your message line (shown in the example as “We appreciate your business. Thank you!”) is blank. To enter that message, see “Entering the cover page message,” next page.

Cover Page :Off

/

/Enter

Fax Message From:

Jan 27 2002 14:00

Name: And Sew It Goes Co. Fax Number: 972-555-2009

We appreciate your business. Thank you!

Separator page separates each received document.

Blank

Print on the separator page: OFF Print on the separator page: ON

Print on S.Page :Off

/

/Enter

1st Cassette

/

/Enter

Separator Page :Off

/

/Enter

3.21

Advanced features

Entering the cover page message

Press

, 3, 2, 2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter a message for the cover page. (Regarding how to enter the character, see “Entering character” on page 1.12.) The message can be up to 40 characters in length.

When the message appears as you want it, press

ENTER

to save it.

Printing the cover page

To confirm that the cover page is set correctly, print a sample cover page from your fax machine. Press

, 5, 1, 0, 9,

ENTER

OneLine + distinctive ring detection

Many phone companies now offer their customers a special service which makes it possible for one phone line to do the work of two.

With this service, you physically still have one phone line, but, electronically, you have two phone numbers. Your phone recognizes these different numbers and rings differently for each one.

For example, this makes it easy for you to have both a business number and a home number on one phone line, so you can answer one with “Jane Doe Consulting,” and the other with “Hello.” This works because you can tell the difference between the distinctive patterns of the two rings.

Your fax machine is also smart enough to tell the difference between two different numbers that are ringing it. All you have to do is set up your machine for the

OneLine + distinctive ring detection (

DRD

) feature.

In order to use OneLine +

DRD

, your phone company must set up your distinctive ring service. When it does, it will assign a ring pattern. For example, the standard telephone ring is 2 seconds “on” (ringing) and 4 seconds “off” (silent), after which it repeats itself.

Your fax has eight possible distinctive ring patterns for use with OneLine +

DRD

One of them should work with your phone company’s

DRD

service. This chart lists

the patterns:

Pattern One complete ring pattern (seconds)

0.8 on, 0.4 off, 0.8 on, 4.0 off

0.4 on, 0.2 off, 0.4 on, 0.2 off, 0.8 on, 4.0 off

0.3 on, 0.2 off, 1.0 on, 0.2 off, 0.3 on, 4.0 off

1.0 on, 0.5 off, 1.0 on, 3.5 off

0.5 on, 0.5 off, 0.5 on, 0.5 off, 1.0 on, 3.0 off

0.5 on, 0.5 off, 1.0 on, 0.5 off, 0.5 on, 3.0 off

0.4 on, 0.6 off, 0.4 on, 4.6 off

1.5 on, 0.5 off, 0.5 on, 3.5 off

For example: pattern

is 0.3 seconds ringing, 0.2 seconds silent, 1 second ringing,

0.2 seconds silent, 0.3 seconds ringing and 4 seconds silent. Then it goes back to the first 0.3-second ring and starts over.

Cover Page ;Upper

3.22

Advanced features

To use

DRD

on your fax machine:

Contact your phone company to make sure it has set up

DRD

service for you. If possible, also find out which distinctive ring pattern the phone company has assigned you.

Press

, 2, 2, 1, 4,

ENTER

. The

LCD

shows:

Press or until the mode you want appears. When you select “On”, proceed to step 4.

When you select “Off”, skip to step 6.

Press

ENTER

. The

LCD

shows:

Press or until the pattern you want appears.

Press

ENTER

to save the setting.

Important: If your telephone company gives you only very general ring pattern

specifications, or if you encounter a problem while using your machine’s

DRD

feature, please try

ALL

of the listed ring patterns.

If you still have a problem after trying all of the patterns, please call the Pitney Bowes Office Systems, Inc. Diagnostic Center. (From the United States, call 800-243-5556)

Important: With your machine set for using

DRD

, it won’t respond to any ring pattern other than the one you selected above. To reset the fax so it will respond once again to normal rings, select “OFF” in step 3 above. Your fax will now respond normally.

Call request

You can send or receive a fax message and have a regular phone conversation on the same call (although, not at the same time). This is called a call request. It doesn’t matter whether you’re sending the fax or receiving it. You may fax first and then talk, or talk first and then fax.

Important: For this feature to work, the remote fax machine must have a similar

call-request capability. Your machine must also have an optional handset attached.

Faxing/receiving first, then talking

To send or receive a fax first and then talk:

While your fax machine is sending or receiving the fax, press

MONITOR/CALL

At the remote fax machine, the ringer will sound after that machine receives each page.

If someone answers at the remote fax machine, your fax machine will ring several times. If so, pick up the optional handset. In a few seconds, the line will open and you can begin your conversation.

T alking first, then sending a fax

To talk first and then send a fax:

When you’ve finished your phone conversation, don’t hang up.

Insert the document you want to fax.

Adjust the document mode and contrast if necessary.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

When you hear fax tones, press

START

and hang up your fax machine’s

optional handset. Your fax machine will send the document.

T alking first, then receiving a fax

To talk first and then receive a fax:

When you’ve finished your phone conversation, don’t hang up.

Tell the person at the other fax machine to press

START

and to hang up

his/her handset. Don’t hang up your handset yet!

When you hear fax tones, press

START

and hang up your machine’s optional

handset. Your machine will receive the document and print it out.

Ring Pattern :A

/

/Enter

DRD :Off

/

/Enter

3.23

Responding to a call request

If someone requests a call from you during a fax communication, you’ll hear a long ring after the receiving machine has received each page. To answer the call request:

Lift your machine’s optional handset, and listen for a few seconds. Y ou may hear a brief series of fax tones.

Shortly, the line will open and the person at the other end of the line will answer. You and the other person now can have a normal phone conversation.

The power of Multi tasking

Your fax machine’s Multi tasking feature sharply reduces the time you might spend waiting for the machine to finish its work. Multi tasking is a more powerful version of what already is a pretty powerful feature, called dual access. While a fax with normal dual access allows you to do two things at once, Multi tasking allows you to do four operations at once. For example, even if the machine is (1) printing a copy, (2) transmitting from memory and (3) scanning documents for a different memory transmission, you can still (4) program the machine.

F-Code Boxes

F-Code: an introduction

The

ITU-T

, the United Nations agency that standardizes international telecommunications, has created a fax industry standard for using sub-addressing and password-based communication. One name for this standard is F-Code, and that’s what we’ll call it in these instructions and on your machine’s display.

How sub-addressing works

To help understand sub-addressing, think about how someone in a large company receives mail. For example, mail for the Accounting department is first delivered to the company’s main mailroom. Then the mailroom routes the mail to Accounting.

That’s the idea behind sub-addressing. Y our fax and another F-Code-compatible fax exchange special signals to indicate just where the fax really should go. It’s as if the sending fax is saying, “Deliver this to room 48,” and the receiving fax does just that.

Your machine has up to 50 mailboxes for these special deliveries. When someone sends an F-Code fax to you, your machine receives it into one of those 50 mailboxes — whichever box the sender chooses.

Sending F-Code securely

For greater security, you can set up a password with each F-Code sub-address, which lets you use secure transmission, polling and relay broadcasting when communicating with any other F-Code compatible fax machine.

Guidelines for using F-Code

(1) To use

ITU-T

sub-addressing, you must create F-Code boxes in your machine

(2) Your machine holds up to 50 of these boxes (3) Your machine stores up to 30 documents into each F-Code box (each document

can include one or more pages)

Creating or modifying an F-Code box

Choosing the F-Code box type

Before you set up an F-Code box, first decide how your callers will use it — as a bulletin box, a security box or a relay box.

• Bulletin box — Stores documents that people in remote locations retrieve by

polling the box. For example, your sales branches could call in at any time to get a printout of your latest prices that you’ve stored in a bulletin box.

A bulletin box stores both scanned and retrieved documents, and it holds its contents indefinitely (as long as the unit has

power).

• Security box — Receives and stores F-Code secure communications.

Advanced features

3.24

• Relay box — Receives documents, then relays them to other machines. The machine that relays the document is called a “hub”. Your fax machine can either

send to a hub or it can be a hub.

4 elements of an F-Code box

Each F-Code box has the following four elements:

(1) F-Code box number (01-50) (2) F-Code box name (up to 16 characters) (3) F-Code sub-address (up to 20 characters - can include numbers and the * and #

characters only)

(4)I.D. Code (4 digits)

You will choose the information for each of these elements, and enter it into your machine. The following steps will walk you through entering and changing that information.

To create or modify an F-Code box:

Keep a pen and paper with you as you follow these steps. As you decide on a sub-address and enter it into your machine, write it down. Remember to: (1) write down which box goes with which sub-address, (2) write down any passwords or I.D. codes you enter, (3) keep these printed records in a safe place.

Press

, 3, 5, 1,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code box you want to create or modify.

Press

ENTER

. What you do next depends on whether you’re creating or modifying the F-Code box: If creating — skip to step 6. If modifying — the

LCD

asks you to enter the proper I.D. code. The

LCD

shows:

Use the numeric keypad to enter the 4-digit

I.D

. code (not the

ITU-T

sub-

address and not the

ITU-T

password). Skip to step 7.

Note: If you enter an invalid

I.D

. code, the fax machine rejects the attempt

and aborts this operation.

Note: If you want to modify an existing F-Code box and want to change the

box type, you first must erase the old box, then create a new one.

The machine is now asking you to name this F-Code box. The

LCD

shows:

If you do not want to enter or change this F-Code box’s name, skip to step 8. If you do want to enter or change this F-Code box’s name, go on to step 7.

Enter the name by using the numeric keypad. (If necessary, review “Entering characters”, page 1.12) An F-Code box’s name can be up to 16 characters in length.

Press

ENTER

to save the box’s name and continue. The

LCD

shows:

The fax machine now asks for this F-Code box’s sub-address. This is the numerical identifier you must enter in order to communicate with any remote F-Code compatible fax.

If you do not want to change an existing sub-address, skip to step 10.

Use the numeric keypad to enter the sub-address to identify this F-Code box. The sub-address can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other nonnumeric characters).

Note: No other F-Code box in this machine can have the same sub-address

as the one you enter here.

Press

ENTER

to save the sub-address.

Note: If you entered a sub-address already being used by another F-Code

box, the machine beeps and briefly displays:

The machine now returns you to step 10. Please enter a different number for your F-Code box’s sub-address.

Next, the machine asks for your F-Code box’s password. This is the password for

ITU-T

-compatible F-Code fax transactions. The

LCD

shows:

Note: You don’t need to have a password for the F-Code box. However, using

a password will make your F-Code communication much more secure.

If you do not want to enter or change this box’s password, skip to step 14.

03:Password _

03:Sub-Address No. Sub-Address In Use

03:Sub-Address No. _

03:Box Name;Upper

03:Set F-Code Box Enter I.D. Code:*

***

Select F-Code Box 01:No Number Stored

Advanced features

3.25

Use the numeric keypad to enter this box’s

ITU-T

-compatible password. This password can be up to 20 characters in length and include any combination of numbers and the * and # characters (but no other non-numerical characters).

Note: You cannot change the type of an existing F-Code box. If you’re modi-

fying an existing F-Code box and want to change the box type, you first must erase the old box, then create a new one.

Press

ENTER

to save the password. The

LCD

now shows:

The fax machine is asking which box type you want to assign to this box — bulletin, security or relay.

Press or until the type of box you want appears.

Press

ENTER

. If you chose Bulletin, go on to step 15. If you chose Security, skip to step 16. If you chose Relay, skip to step 19.

If you chose Bulletin:

The bulletin box has four additional settings:

• Reception protection (“Rx Protect” on the

LCD

)

• Automatic printing of received documents (“Auto Print”)

• Overwriting documents (“Overwrite Doc.”)

• Erasure of transmitted documents (“Erase Tx Doc.”) Rx Protect — Reception protection tells this box if it’s okay to receive

documents from remote locations. Callers can then poll these documents.

On: Open this box to receive documents from callers. Off: Do not open this box to receive documents from callers.

Press or until the mode you want appears. Then press

ENTER

to save the setting and go on to the next one.

Auto Print — Automatic printing of received documents tells the fax machine if it should print a document automatically upon receiving it into this box.

Note: This setting is available only when the reception protection (Rx pro-

tect) setting is set to off (see above).

On: Print the document automatically when the box receives it. Off: Print the document manually, when you want to print it.

Press or until the mode you want appears. Then press

ENTER

to save the setting and go on to the next one.

Overwrite Doc — Overwriting documents tells your machine if it should overwrite (erase) existing documents when it receives a new one.

Note: This setting is available only when the reception protection setting is

set to off (see Rx Protect above).

On: When your machine receives a new document into this box, it will erase

any documents currently stored in it.

Off: When your machine receives a new document into this box, it will not

erase the documents stored in it. Your machine can store up to 30 documents (each document can include one or more pages) in each box.

Press or until the mode you want appears. Then press

ENTER

to save the setting and go on to the next one.

Erase Tx Doc — Erasure of transmitted documents tells your machine if it should erase a document from the box after a caller retrieves (polls) the document.

On: Your machine erases the document from the box as soon as it sends it. If

you choose “On”, this box can be polled only once per document.

Off: Your machine does not erase a document from the box when it’s polled.

As long as your machine holds

power and you do not erase the docu-

ment from the box, the document is available indefinitely for polling.

Press or until the mode you want appears. Press

ENTER

to save the setting. Then skip to step 23.

Erase Tx Doc. :Off

/

/Enter

Overwrite Doc. :Off

/

/Enter

Auto Print :Off

/

/Enter

Rx Protect :Off

/

/Enter

Box Type :Bulletin

/

/Enter

Advanced features

3.26

If you chose Security:

The machine asks how long you want to keep a document stored in your machine’s F-Code box. The

LCD

shows:

Use the numeric keypad to enter a two-digit number indicating how many days (00-31), you want your fax machine to keep received documents in this F-Code box.

Note: Your fax machine can store incoming documents in F-Code boxes (up

to 30 documents) as long as 31 days, after which it automatically erases the documents. But if your machine has plenty of memory, you may want to override the 31-day limit in order to keep the documents indefinitely. If so, enter 00. If you choose this, you will have to delete documents manually. (You may want to contact your authorized Pitney Bowes Office Systems, Inc. dealer regarding optional memory expansion.)

Press

ENTER

to save the settings. Skip to step 23.

If you chose Relay:

The machine asks for the fax number for the remote unit. The

LCD

shows:

Enter the fax number using a one-touch key, a speed-dial number or a call group number. You cannot use the numeric keypad to enter these numbers.

To add each fax number, press

BROADCAST

between each one to insert a comma, then enter the number. You can specify up to 200 numbers for a remote unit.

Press

ENTER

to save the settings. The

LCD

shows:

The machine asks for the type of

TTI

you want to appear on the faxes that are

relayed to other callers.

• Sender — Relay the document with sender unit’s

TTI

(don’t send your

TTI

• Both — Relay the document with both the sender unit’s

TTI

and your

TTI

• Yours — Relay the document with your

TTI

instead of the sender unit’s.

Press or until the mode you want appears.

Press

ENTER

to save the settings. The

LCD

shows:

On: Print the document automatically when it’s received. Off: The machine does not print it, but only relays it to the other machine.

Press or until the mode you want appears. Then press

ENTER

to save the settings and go on to step 24.

The machine asks for your F-Code box’s four-digit security I.D. code. This is the I.D. code for the box’s security, which you use to (1) print a document any remote F-Code-compatible fax sends to this F-Code box or (2) you enter before you can make any changes to this F-Code box.

If you do not want to change the I.D. code, skip to step 27.

Decide on a four-digit I.D. code (0001-9999) for this F-Code box.

Write it down, and put it in a safe place. Important: Do not use 0000 as an I.D. code.

Use the numeric keypad to enter the four-digit I.D. code for this F-Code box. Important: After completing this step, you must know this code to print

documents sent to this F-Code box. Be sure to write it down.

Press

ENTER

to save the F-Code box information.

To create or modify another F-Code box, repeat steps 3-26. To finish, press

STOP

03:Set F-Code Box Enter I.D. Code:0000

Auto Print :Off

/

/Enter

Select TTI :Sender

/

/Enter

Enter Relay Number _

F-Code Doc Hold Time (00-31) 00 days

Advanced features

3.27

Printing a list of F-Code boxes

The list of F-Code boxes includes:

(1) Each box’s identifier number (2) Box name (if any) (3) Sub-address (4) Password (5) Box type (6) Each box’s settings

To print a list of your F-Code boxes, press

, 5, 1, 1, 2,

ENTER

Printing a list of documents stored in your F-Code boxes

The list of documents stored in your machine’s F-Code boxes includes:

(1) Each box’s identifier number (2) Box name (if any) (3) Box type (4) Each file number (or document number) that is stored

To print a list of documents stored in F-Code boxes, press

, 5, 1, 1, 3,

ENTER

Using a bulletin box

Storing a document

Your fax machine can store up to 30 documents in each bulletin box.

Note: For this operation to work, two things must be true:

• The bulletin box must exist on your fax machine.

• You must know the bulletin box’s two-digit number (01-50) and four-digit

I.D

. code. (See “Creating or Modifying an F-Code box,” pages 3.24–3.27, if

necessary.)

To store a document in a bulletin box for polling.

Insert the document and make any necessary adjustments.

Press

, 4, 1, 2,

ENTER

The

LCD

shows:

Use the numeric keypad to enter the two-digit identifier number (01-50) of the F-Code box where you want to store the document.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the four-digit I.D. code.

Press

ENTER

. If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt and returns to standby mode. If you’ve entered the correct I.D. code, the display shows:

If you choose:

On: Your bulletin box erases the currently stored document when a new

document is stored in it

Off: Your bulletin box keeps both the currently stored document and the new

document, up to 30 documents in each box.

Press or until the mode you want appears.

Press

ENTER

to save the setting. Your machine starts scanning the document

into the selected bulletin box:

Important: The file number (shown above as 1) tells you how many docu-

ments are in this bulletin box. Your machine numbers files 1-30. You need to know the file’s number to erase or print it.

F-Code Doc. File: 1 A4 Normal Mem 99%

Overwrite Doc. :Off

/

/Enter

03:F-Code Document Enter I.D. Code:****

Select F-Code Box 01:No Number Stored

Advanced features

3.28

Printing a document stored in a bulletin box

You can print a document stored in your machine’s F-Code bulletin boxes without erasing the document from memory.

To print a stored document:

Press

, 4, 3, 2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code bulletin box that stores the document you want to print. We’ve entered 03:

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter your F-Code box’s four-digit I.D. code.

Press

ENTER

. If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt and aborts this operation. If you’ve entered the correct

I.D

. code, the display shows:

Use the numeric keypad to enter the file number (1-30) of the document you want to print.

Note: If you want to print all documents stored in the bulletin box, simply

enter 0 (zero).

Press

ENTER

. Your fax machine prints the chosen document(s), then returns to standby mode.

Note: If the F-Code box is not storing any documents, the machine briefly

displays the following before returning to standby mode:

Erasing a document stored in a bulletin box

To erase a stored document:

Press

, 4, 2, 2,

ENTER

The

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code bulletin box that stores the document you want to erase.

Press

ENTER

. The

LCD

shows:

Note: If the F-Code box is not storing any documents, the machine briefly

displays the following before returning to step 2:

Use the numeric keypad to enter your F-Code box’s four-digit I.D. code.

Press

ENTER

. If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt and aborts this operation. If you’ve entered the correct I.D. code, the display shows:

Use the numeric keypad to enter the file number (1-30) of the document you want to erase.

Note: If you want to erase all documents stored in the bulletin box, enter 0

(zero).

03:F-Code Document File No. :_

Select F-Code Box No Document Stored

03:F-Code Document Enter I.D. Code:****

Select F-Code Box 01:Trumbull Office

03:Select F-Code Box No Document Stored

03:F-Code Document File No. :_

03:F-Code Document Enter I.D. Code:*

***

Select F-Code Box 03:Pitney Bowes

Select F-Code Box 01:Trumbull Office

Advanced features

3.29

Advanced features

Press

ENTER

. The following two displays will appear alternately:

Note: If you want to quit without erasing any document in the bulletin box,

press

CANCEL

. The machine will return to standby mode.

Note: If the F-Code box is not storing any documents, the machine briefly

displays the following and then returns to standby mode:

Press

ENTER

to erase the document(s) and to return to standby mode.

Using a security box

Printing a document you receive

When your fax machine receives a document via

ITU-T

sub-addressing to an F-Code security box, your machine prints a message to let you know. The message lists: (1) the F-Code box number that received the document, (2) the Box name, (3) the remote machine’s

TTI

(if any), and (4) the file numbers stored in the F-Code box.

You then have a certain number of days (see step 16 and 17 on page 3.27) in which to print out the document before your machine automatically erases it.

Note: For this operation to work, two things must be true:

• You must know the F-Code security box’s two-digit number.

• You must know the F-Code security box’s four-digit I.D. code.

To print a received message:

Press

, 4, 3, 2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the two-digit number (01-50) of the F-Code security box that stores the document you want to print.

Press

ENTER

. The

LCD

shows:

Note: If the F-Code security box is not storing any documents, the machine

briefly displays the following before returning to step 2:

Use the numeric keypad to enter your F-Code box’s four-digit I.D. code.

Press

ENTER

• If you’ve entered the correct I.D. code, your fax machine prints all documents in the F-Code security box and then erases them.

• If you’ve entered an incorrect I.D. code, your fax machine aborts the operation and returns to standby mode.

Using a relay box

Once your fax machine receives a document via

ITU-T

sub-addressing to one of its FCode relay boxes, it sends it to the other fax machines that you’ve set up on your relay box. (See “Creating or Modifying an F-Code box”, pages 3.24–3.27.)

If you set the Auto print mode to on when you created the relay box, your machine will print the received document, then relay it to the other machine. Otherwise, your machine will only relay it to the other machines, not print it. See “If you chose Relay,” page 3.27 for more details on this setting.

Also, you can send (relay broadcast initiation) the document to another hub machine’s F-Code box and get that machine to relay it to others. See “F-Code transmission” on page 3.31 for more detail.

The hub performs a relay broadcast, and the machine which sends the original document to the hub has performed a relay broadcast initiation.

03:Select F-Code Box No Document Stored

03:F-Code Document Enter I.D. Code:****

Select F-Code Box 01:Trumbull Office

F-Code Document

** Complete **

03:F-Code Document No Document Stored

03:F-Code Document

Erase ➔Enter

03:F-Code Document

Not Erase ➔Cancel

3.30

Erasing an empty F-Code box

An F-Code box must be empty in order to erase it. (If you select an F-Code box in these steps which is not empty, the machine beeps. If this happens, print all documents in that box before erasing it.)

To erase an empty F-Code box:

Press

, 3, 5, 2,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the two-digit identifier number (01-50) of the F-Code box you want to erase.

Press

ENTER

. If the F-Code box is empty, the

LCD

shows:

Important: If you select an F-Code box which is not empty, the machine

beeps and, before returning to step 2, briefly displays:

Print any documents received in the F-Code box, then repeat this procedure from the beginning to erase the box. Otherwise, select another F-Code box.

Use the numeric keypad to enter the four-digit I.D. code.

Press

ENTER

. If you’ve entered an incorrect I.D. code, your fax machine rejects the attempt and returns to standby mode. If you’ve entered the correct I.D. code, the following two displays will appear alternately:

Note: If you want to quit without erasing the F-Code box you’ve selected,

press

CANCEL

. The fax will return to step 2.

Note: If you want to quit without erasing any F-Code box, press

STOP

The machine returns to standby mode.

Press

ENTER

to erase the F-Code box.

To erase another F-Code box, repeat steps 2-6. To finish, press

STOP

F-Code transmission and polling

With F-Code, your machine can send secure transmissions, perform relay broadcast initiations and even poll from other

ITU-T

-equipped machines, regardless of manufacturer. You can do this two ways:

• Using the programmable one-touch key (see pages 3.36–3.38)

• Entering the

ITU-T

sub-address and password directly, which is what we’ll

describe here.

Note: For F-Code communication to work, three things must be true:

• The remote fax machine must support

ITU-T

sub-addressing

• The remote fax must have a mailbox with an

ITU-T

sub-address created

on it

• You must know the

ITU-T

sub-address and password (if any) for the

remote machine’s mailbox

F-Code transmission

Insert the document.

Adjust the document mode and contrast if necessary.

If you want to toggle between real time transmission and memory transmission, press

MEMORY TRANSMIT

Press

COMM

OPTIONS

three times and then press

ENTER

Use the numeric keypad to enter the appropriate sub-address in the remote machine.

Note: If you make a mistake, press

CANCEL

to erase the character, then

enter the correct number.

Press

ENTER

. The

LCD

shows:

Note: If this sub-address does not have a password, skip to step 8.

Enter Password _

Enter Sub-Address _

03:Erase F-Code Box

No ➔Cancel

03:Erase F-Code Box

Yes ➔Enter

Select F-Code Box Box In Use

03:Erase F-Code Box Enter I.D. Code:****

Select F-Code Box 01:No Number Stored

Advanced features

3.31

Advanced features

Use the numeric keypad to enter the password.

Press

ENTER

. The

LCD

shows:

Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press

START

What you do now depends on when you want the transmission to begin.

• To have it begin now, skip to step 13.

• To delay it, go on to step 11.

Press

COMM. OPTIONS, ENTER

. The

LCD

shows:

Use the numeric keypad to enter the day and time when the transmission should begin, then press

ENTER

Press

START

If in step 10 you chose an immediate transmission, your fax machine begins dialing. If you chose a delayed command, the machine shows “Reserved” on the

LCD

, indicat-

ing that it has stored the command in memory and will complete it later.

F-Code polling

Press

COMM. OPTIONS

four times and then press

ENTER

Use the numeric keypad to enter the appropriate sub-address.

Note: If you make a mistake, press

CANCEL

to erase the character, then

enter the correct number.

Press

ENTER

. The

LCD

shows:

Note: If this sub-address does not have a password, skip to step 5.

Use the numeric keypad to enter the password.

Press

ENTER

. The

LCD

shows:

Enter the fax number either by pressing a one-touch key, entering a speeddial number or dialing from the numeric keypad. Do not press

START

What you do now depends upon when you want the polling to begin.

• To have it begin now, skip to step 10.

• To delay it, go on to step 8.

Press

COMM. OPTIONS, ENTER

. The

LCD

shows:

Use the numeric keypad to enter the day and time when the polling should begin, then press

ENTER

Press

START

If in step 7 you chose an immediate polling, your fax machine begins dialing. If you chose a delayed command, the machine shows “Reserved” on the

LCD

, indicating

that it has stored the command in memory and will complete it later.

Delayed Enter Time: 15/17:05

Enter Fax Number _

Enter Password _

Enter Sub-Address _

Delayed Enter Time: 15/17:05

Enter Fax Number _

3.32

Programmable one-touch keys

Using the power of programmable one-touch keys

In order to complete some operations on your machine, you may have to follow several steps and press several different buttons. But programming your machine’s one-touch keys (57 to 60) can reduce those many steps to a simple press of a key.

You can “teach” the one-touch keys to carry out any of the following operations:

Communications functions:

• Delayed transmission (explained on page 3.10)

• Broadcasting (page 3.9)

• Regular polling (page 3.14)

• F-Code transmission (pages 3.31–3.32)

• F-Code polling (pages 3.31–3.32)

• Batch transmission (pages 3.11–3.13) To “teach” these keys, you must tell the machine four simple things:

How — The key you’re programming Who — The number(s) the machine should dial What — The operation it should perform When — The date(s) and time(s) when you want it to perform the operation

Programming a delayed transmission

To program a delayed transmission into a programmable one-touch key:

Press

, 3, 4, 1,

ENTER

. The

LCD

shows the first empty programmable one-

touch number available:

Press or to select the programmable one-touch key in which you want to store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

If you selected the empty programmable one-touch key, proceed to step 4. If you selected the key already programmed and you want to change it, skip to step 6.

Note: If your previous command for this key was a delayed transmission and

you want to keep this key programmed a delayed transmission, use these instructions to make changes. But if the previous command for this key was a different command, you must first erase the stored command (see page 3.41) before programming the new one.

Press

ENTER

. The

LCD

shows:

Press or until “Communication” appears.

Press

ENTER

. The

LCD

shows:

Press

COMM. OPTIONS

. The

LCD

shows:

Press

ENTER

. The

LCD

shows:

Next, tell your fax to carry out this delayed command one of these ways: Option 1: Perform the command once at a certain time on a certain day of

the month. (For example, “Do this at 5:05 PMon the 30th.”) To select this option, use the numeric keypad to enter the date and time when the fax should perform the command:

Delayed Enter Time: 3

0/17:05

Delayed Enter Time: 1

1/20:30

1.Delayed

/

/Enter

58:Fax#/Comm.Options _

Type :Communication

/

/Enter

Select Program No. 58:No Number Stored

Advanced features

3.33

Advanced features

Option 2: Perform the command at a certain time each day you press the

key. (For example, “Do this at 5:05

today.”) To select this option, use the numeric keypad to enter 0, 0 and then the time the fax should perform the command:

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires. The number can be up to 40 characters in length.

Your display can show only 20 characters at a time. To view characters beyond those 20, press to scroll to the left or to scroll to the right.

Press

ENTER

. The

LCD

now asks if you want to make additional settings for

this programmable one-touch number.

If you do not want to make additional settings, select “Off” and press

ENTER

. Then skip to step 45. If you do want to make additional settings, press to select “On” and press

ENTER

The

LCD

asks which document mode you want to use for this programmable

one-touch number.

Press or until the mode you want appears. Note: For any of the following settings, choose “-----” if you do not want to

specify the displayed setting for this programmable one-touch key.

Press

ENTER

. The

LCD

asks you to select a contrast mode for each programma-

ble one-touch number.

Press or until the mode you want appears.

Press

ENTER

. The

LCD

asks if you want the memory transmission on or off

when using this programmable one-touch number.

Press or until the mode you want appears.

Press

ENTER

. The

LCD

asks you for the type of confirmation report that you

want to set for this programmable one-touch number.

Press or until the mode you want appears.

Press

ENTER

. The

LCD

asks if you want to send a cover page for this program-

mable one-touch number.

Press or until the mode you want appears.

Press

ENTER

. The

LCD

asks if you want to turn the Fax & Copy feature on or

off for this programmable one-touch number.

Note: When the memory transmission is set to off in step 17, this

LCD

will

not appear and skip to step 26.

Press or until the mode you want appears.

Press

ENTER

Press

STOP

to return your machine to standby mode.

Fax & Copy :---

/

/Enter

Cover Page :---

/

/Enter

Report :---

/

/Enter

Memory Tx :---

/

/Enter

Contrast :-------

/

/Enter

Document Mode:------

/

/Enter

Option :Off

/

/Enter

58:Fax#/Comm.Options _

Delayed Enter Time: 00/17:05

3.34

Advanced features

Programming a broadcast / group

Programming a broadcast is very similar to programming a delayed transmission. But instead of sending to just one phone number, you set up multiple numbers for the transmission.

To program a broadcast / group into a programmable one-touch key:

Press

, 3, 4, 1,

ENTER

. The

LCD

shows the first empty programmable one-

touch number available:

Press or to select the programmable one-touch key in which you want to store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

If you selected the empty programmable one-touch key, proceed to step 4. If you selected the key already programmed and you want to change it, skip to step 6.

Note: If your previous command for this key was a broadcast/group trans-

mission and you want to keep this key programmed a broadcast/group transmission, use these instructions to make changes. But if the previous command for this key was a different command, you must first erase the stored command (see page 3.41) before programming the new one.

Press

ENTER

. The

LCD

shows:

Press or until “Communication” appears.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter up to 230 fax numbers — you can use any combination of call groups, one-touch keys, speed-dial numbers and manually-dialed numbers.

Important: Do not press

ENTER

Press

BROADCAST

to enter a comma between each number or call group.

Important: Do not insert a comma after the last number.

Your display can show only 20 characters at a time. To view characters beyond those 20, press to scroll to the left or to scroll to the right.

If you want the broadcast to begin immediately every time you press the key, press

ENTER

and proceed to step 9.

If you want to delay the broadcast, follow steps 7–9 on page 3.33. Then press

ENTER, ENTER

The

LCD

now asks if you want to make additional settings for this program-

mable one-touch number.

If you do not want to make additional settings, select “Off” and press

ENTER

. Then skip to step 11. If you do want to make additional settings, press to select “On” and press

ENTER

Follow steps 13–25 on page 3.34.

Note: “Memory Tx” will not appear when you program broadcast operation.

Press

STOP

to return your machine to standby mode.

Programming regular polling

To program a regular polling operation into a programmable one-touch key:

Press

, 3, 4, 1,

ENTER

. The

LCD

shows the first empty programmable one-

touch number available:

Press or to select the programmable one-touch key in which you want to store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

If you selected the empty programmable one-touch key, proceed to step 4. If you selected the key already programmed and you want to change it, skip to step 6.

Note: If your previous command for this key was a regular polling and you

want to keep this key programmed a regular polling, use these instructions to make changes. But if the previous command for this key was a different command, you must first erase the stored command (see page

3.41) before programming the new one.

Select Program No. 58:No Number Stored

Option :Off

/

/Enter

58:Fax#/Comm.Options _

Type :Communication

/

/Enter

Select Program No. 58:No Number Stored

3.35

Advanced features

Press

ENTER

. The

LCD

shows:

Press or until “Communication” appears.

Press

ENTER

. The

LCD

shows:

Press

COMM. OPTIONS

twice. The

LCD

shows:

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires. The number can be up to 40 characters in length.

Your display can show only 20 characters at a time. To view characters beyond those 20, press to scroll to the left or to scroll to the right.

If you want the polling to begin immediately every time you press the key, press

ENTER

and proceed to step 11.

If you want to delay the polling, follow steps 7–9 on page 3.33. Then press

ENTER

Press

STOP

to return your machine to standby mode.

Programming an F-Code transmission

For this operation to work, two things must be true:

• You must know how the remote fax is using each F-Code box to which you’re transmitting — for example, as a security box or a relay box. Different fax manufacturers may use slightly different terms, but the concepts are the same.

• You must know the remote fax’s

ITU-T

sub-address and password for each box to

which you want to transmit.

To program an F-Code transmission into a programmable one-touch key:

Press

, 3, 4, 1,

ENTER

. The

LCD

shows the first empty programmable one-

touch number available:

Press or to select the programmable one-touch key in which you want to store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

If you selected the empty programmable one-touch key, proceed to step 4. If you selected the key already programmed and you want to change it, skip to step 6.

Note: If your previous command for this key was a F-Code transmission and

you want to keep this key programmed a F-Code transmission, use these instructions to make changes. But if the previous command for this key was a different command, you must first erase the stored command (see page 3.41) before programming the new one.

Press

ENTER

. The

LCD

shows:

Press or until “Communication” appears.

Press

ENTER

. The

LCD

shows:

Press

COMM

OPTIONS

three times. The

LCD

shows:

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the

ITU-T

sub-address for the box to which

you want to send the document.

Enter Sub-Address _

3.F-Code Tx

/

/Enter

58:Fax#/Comm.Options _

Type :Communication

/

/Enter

Select Program No. 58:No Number Stored

58:Fax#/Comm.Options _

2.Polling

/

/Enter

58:Fax#/Comm.Options _

Type :Communication

/

/Enter

3.36

Advanced features

Press

ENTER

. The

LCD

shows:

Note: If there isn’t a password for this box, skip to step 12.

Use the numeric keypad to enter the appropriate

ITU-T

password for the box.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires. The number can be up to 40 characters in length.

Your display can show only 20 characters at a time. To view characters beyond those 20, press to scroll to the left or to scroll to the right.

If you want the transmission to begin immediately every time you press the key, press

ENTER

and proceed to step 15. If you want to delay the transmission, follow steps 7–9 on page 3.33. Then press

ENTER, ENTER

The

LCD

now asks if you want to make additional settings for this program-

mable one-touch number.

If you do not want to make additional settings, select “Off” and press

ENTER

. Then skip to step 17. If you do want to make additional settings, press to select “On” and press

ENTER

Follow steps 13–25 on page 3.34.

Press

STOP

to return your machine to standby mode.

Programming F-Code polling

For this operation to work, two things must be true:

• The document which you’re polling must exist in the remote fax’s F-Code box (

ITU-T

standard sub-addressing/password box).

• You must know the remote fax’s

ITU-T

sub-address and password (if any) for each

box you want to poll.

To program an F-Code polling operating into a programmable one-touch key:

Press

, 3, 4, 1,

ENTER

. The

LCD

shows the first empty programmable one-

touch number available:

Press or to select the programmable one-touch key in which you want to store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

If you selected the empty programmable one-touch key, proceed to step 4. If you selected the key already programmed and you want to change it, skip to step 6.

Note: If your previous command for this key was a F-Code polling and you

want to keep this key programmed a F-Code polling, use these instructions to make changes. But if the previous command for this key was a different command, you must first erase the stored command (see page

3.41) before programming the new one.

Press

ENTER

. The

LCD

shows:

Press or until “Communication” appears.

Press

ENTER

. The

LCD

shows:

Press

COMM

OPTIONS

four times. The

LCD

shows:

4.F-Code Polling

/

/Enter

58:Fax#/Comm.Options _

Type :Communication

/

/Enter

Select Program No. 58:No Number Stored

Option :Off

/

/Enter

58:Fax#/Comm.Options _

Enter Password _

3.37

Advanced features

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the

ITU-T

sub-address for the box from which

you want to poll the document.

Press

ENTER

. The

LCD

shows:

Note: If there isn’t a password for this box, skip to step 12.

Use the numeric keypad to enter the appropriate

ITU-T

password for the box.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the number exactly as your machine should dial it, including whatever codes your phone system requires. The number can be up to 40 characters in length.

Your display can show only 20 characters at a time. To view characters beyond those 20, press to scroll to the left or to scroll to the right.

If you want the polling to begin immediately every time you press the key, press

ENTER

and proceed to step 11.

If you want to delay the polling, follow steps 7–9 on page 3.33. Then press

ENTER

Press

STOP

to return your machine to standby mode.

Programming a batch transmission

For this operation to work, two things must be true:

• The batch box you’re using must exist on your fax machine.

• You must know the batch box’s identifier number (1–5). To program a batch transmission into a programmable one-touch key:

Press

, 3, 4, 1,

ENTER

. The

LCD

shows the first empty programmable one-

touch number available:

Press or to select the programmable one-touch key in which you want to store or change.

Note: You can select the one-touch key by pressing that key on the control

panel.

If you selected the empty programmable one-touch key, proceed to step 4. If you selected the key already programmed and you want to change it, skip to step 6.

Note: If your previous command for this key was a batch transmission and

you want to keep this key programmed a batch transmission, use these instructions to make changes. But if the previous command for this key was a different command, you must first erase the stored command (see page 3.41) before programming the new one.

Press

ENTER

. The

LCD

shows:

Press or until “Communication” appears.

Press

ENTER

. The

LCD

shows:

Press

COMM. OPTIONS

five times. The

LCD

shows:

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the one-digit identifier for the batch box you want.

Note: To change an identifier already entered, press

CANCEL

to erase it.

Then re-enter the correct identifier.

Batch Tx Enter Box No. :_

5.Batch Tx

/

/Enter

58:Fax#/Comm.Options _

Type :Communication

/

/Enter

Select Program No. 58:No Number Stored

58:Fax#/Comm.Options _

Enter Password _

Enter Sub-Address _

3.38

Advanced features

Press

ENTER

. The

LCD

now asks if you want to make additional settings for

this programmable one-touch number.

If you do not want to make additional settings, select “Off” and press

ENTER

. Then skip to step 12. If you do want to make additional settings, press to select “On” and press

ENTER

Follow steps 13–25 on page 3.34. Note: “Memory Tx”, “Report” and “Cover Page” will not appear when you

program batch transmission.

Press

STOP

to return your machine to standby mode.

Programming printouts

You can program the operation for printing following lists into programmable onetouch keys:

• Function list (page 1.13)

• User settings list (page 4.10)

• Activity journal (page 3.20)

• Delayed commands list (page 2.7)

• One-touch list (page 3.2)

• Speed-dial list (page 3.4)

• Programmable one-touch list (page 3.41)

• Group list (page 3.7)

• Blocked numbers list (page 3.46)

• Sample cover page (page 3.22)

• Department time list (page 3.48)

• List of F-Code boxes (page 3.28)

• List of documents stored in F-Code boxes (page 3.28)

• Batch box list (page 3.12)

• List of stored batch documents (page 3.12)

• Macros list (page 3.18)

To program a programmable one-touch key to print a list:

Press

, 3, 4, 1,

ENTER

. The

LCD

shows the first empty programmable one-

touch number available:

Press or to select the programmable one-touch key in which you want to store or change. If changing a previously stored command, skip to step 5.

Note: You can select the one-touch key by pressing that key on the control

panel.

Note: If your previous command for this key was a printing lists operation,

and you want to keep this key programmed for a printing lists operation, use these instructions to make changes. But if the previous command for this key was a fax communication command or a document storage operation, you must first erase the stored command before programming the new one.

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Press or until “List Print” appears.

Press

ENTER

. The

LCD

asks which list you want to program into the program-

mable one-touch:

Press or until the list you want appears.

Press

ENTER

Press

STOP

to return your machine to standby mode.

58:Machine Settings

/

/Enter

Type :List Print

/

/Enter

Type :Communication

/

/Enter

Select Program No. 58:No Number Stored

Option :Off

/

/Enter

3.39

Advanced features

Programming a document storage operation

You can program the operation for storing following documents into programmable one-touch keys:

• Regular polling documents (page 3.14)

• F-Code polling documents (page 3.28) If you want to program a programmable one-touch key to store an F-Code polling

document, two things must be true:

• The F-Code bulletin box must exist on your fax machine.

• You must know the F-Code bulletin box’s two-digit number (01-50) and name. To program your programmable one-touch to store a regular polling document or

F-Code polling document:

Press

, 3, 4, 1,

ENTER

. The

LCD

shows the first empty programmable one-

touch number available:

Press or to select the programmable one-touch key in which you want to store or change. If changing a previously stored command, skip to step 5.

Note: You can select the one-touch key by pressing that key on the control

panel.

Note: If your previous command for this key was for a document storage

operation, and you want to keep this key programmed for a document storage operation, use these instructions to make changes. But if the previous command for this key was a fax communication command or a printing lists operation, you must first erase the stored command before programming the new one.

Press

ENTER

. The

LCD

asks which operation you want to program into the pro-

grammable one-touch:

Press or until “Store Document” appears.

Press

ENTER

. The

LCD

asks which storing menu you want to program into the

programmable one-touch:

Press or until the mode you want appears.

Press

ENTER

. If you select the “Polling Document” operation, skip to step 12. If you select the “F-Code Document” operation, go on to step 8.

The

LCD

asks which F-Code bulletin box you want to use.

Use the numeric keypad to enter the two-digit identifier number (01-50) of the F-Code box in which you want to store the document.

Press

ENTER

. The

LCD

asks if you want the box to overwrite (erase) any docu-

ments it is currently storing whenever it stores a new document.

On: When your machine stores a new document into this box, it will over-

write documents stored in it.

Off: When your machine stores a new document into this box, it won’t erase

(overwrite) any documents stored in it. Your machine can store up to 30 documents in each box (each document can include one or more pages).

Press or until the mode you want appears. Then press

ENTER

to save the setting.

The

LCD

asks if you want to program additional settings for this one-touch.

If you do not want to make additional settings, select “Off” and press

ENTER

. Then skip to step 20. If you do want to make additional settings, press to select “On” and press

ENTER

Option :Off

/

/Enter

Overwrite Doc. :Off

/

/Enter

Select F-Code Box 01:Trumbull Office

58:Polling Document

/

/Enter

Type :Store Document

/

/Enter

Type :Communication

/

/Enter

Select Program No. 58:No Number Stored

3.40

Advanced features

The

LCD

asks which document mode you want each time you use this pro-

grammable one-touch number.

Press or until the mode you want appears. Note: For any of the following settings, choosing “---” tells the machine to

use its default setting for this programmable one-touch key.

Press

ENTER

. The

LCD

asks which contrast mode you want each time you use

this programmable one-touch number.

Press or until the mode you want appears.

Press

ENTER

. The

LCD

asks if you want the Fax & Copy feature on or off each

time you use this programmable one-touch number.

Press or until the mode you want appears.

Press

ENTER

Press

STOP

to return your machine to standby mode.

Fax dialing with programmable one-touch

To dial a fax call using a programmable one-touch number:

Set your document in the

ADF

Make any necessary adjustments as usual.

Press the programmable one-touch key in which you’ve stored the fax communication command.

Your fax will perform the operation now, or at whatever time you programmed. Note: To review the details of each operation, review the instructions for that

operation. See page 3.33 for a list of each operation and where to find it.

If you programmed this key to delay its operation, the

LCD

shows:

If you programmed this key to perform the operation immediately after you press it, the

LCD

shows the number:

Printing a list of your programmable one-touch keys

You fax machine can print a list of the commands you’ve stored in your programmable one-touch keys.

The list includes:

(1) each key’s one-touch number (2) the fax/telephone number (3) when the command should start (4) which command you’ve selected (5) if applicable, the selected call group(s) or F-Code box(es) you’ve stored in

the key

(6) the individual settings for each key

To print a list of programmable one-touch keys, press

, 5, 1, 1, 1,

ENTER

Erasing a programmable one-touch key

Press

, 3, 4, 2. The

LCD

shows:

Select the programmable one-touch key you want to erase. Note: You can select the programmable one-touch key by pressing that key

on the control panel.

Press

ENTER

. The following two displays will appear alternately:

Important: If you want to quit without erasing the one-touch number

you’ve selected, press

CANCEL

. The fax will return to step 2.

Press

ENTER

to erase the number.

To erase another program one-touch number, repeat steps 2–4. Or press

STOP

return to standby mode.

57:Erase P One-Touch

No ➔Cancel

57:Erase P One-Touch

Yes ➔Enter

Select Program No. 57:Delayed

9-1-972-555-4335 A4 Normal

** Reserved **

Jan 29 2002 5:17pm

Fax & Copy :---

/

/Enter

Contrast :-------

/

/Enter

Document Mode:------

/

/Enter

3.41

Advanced features

Your machine has a number of security features to keep your private fax documents private, avoid unwanted outside communication and even protect against unauthorized use of your machine.

These security features include: (1) Security reception, (2) PIN mask, (3) Block junk fax, and (4) Department codes.

The passcode

Your machine has a passcode protection system which must be turned on in order to use the security features listed below:

· Security reception

· PIN mask

· Department code protection

To set your machine’s passcode:

Decide on the four-digit passcode (0001–9999) you want to use. Write it down, and put it in a safe place.

Important: Do not use 0000. This turns off passcode protection.

Press

, 2, 1, 0, 2,

ENTER

. The

LCD

shows:

If you are creating a passcode, use the numeric keypad to enter 0000. If you are changing an existing passcode, enter the existing passcode.

Press

ENTER

Enter the new four-digit passcode.

Press

ENTER

to save the passcode.

Note: Any time you want to turn off the passcode, change the passcode back to

0000 by repeating steps 2–6 and entering 0000 in step 5.

Security reception

Security reception tells your machine to keep all received faxes in memory (but not print them). Then you can print them out later, at your convenience. For example, you could use this if you’re concerned about workers reading documents intended for your eyes only.

Important: For this feature to work, you must have activated the passcode protec-

tion as described on left column. You must also know the passcode.

Note: In the following instructions, your machine’s

LCD

shortens the word

Transmission to Tx and the word Receive to Rx.

Activating security reception

Press

, 2, 2, 1, 1,

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the protection passcode.

Press

ENTER

. The

LCD

shows:

Press or until the setting you want appears.

Press

ENTER

. The

LCD

shows the machine’s current clock setting:

If you want security reception to begin now (and at this same time every day), skip to step 8. Otherwise, go on to step 7.

Use the numeric keypad to enter the time (use a 24-hour format) when security reception should begin every day. “Type over” the numbers displayed.

To change a digit, press to move to the left, or to move right. Then enter the correct digit.

Security Rx Enter Time: 15:42

Security Rx :Off

/

/Enter

Security Rx Enter Passcode :****

Protect Passcode Old Passcode :*

***

3.42

Security features

Advanced features

Press

ENTER

to save the setting.

Note: After setting for activating the security reception, you can assign the secu-

rity reception to the Soft key (see page 3.15) to turn it on and off. T urning on the security reception by pressing a Soft key is not effected the time setting you entered at step 7. It begins the security reception immediately.

To turn the security reception on by pressing a soft key:

Program a Soft key for security reception. (See page 3.15.)

Press a Soft key that is assigned for security reception.

Enter the protection passcode and then press

ENTER

The

LCD

briefly shows following and the

LED

of the Soft key will light and the

security reception begins immediately.

Note: To turn the security reception off, see “Printing from security

reception/Turning off security reception,” next column.

Printing from security reception / Turning off security reception

When security reception is on, an incoming fax goes directly into your machine’s memory and the

MEMORY RECEIVE

light comes on. But the incoming fax message is

not printed. To retrieve the faxes received during this security reception (and to return your

machine to normal reception until the next time):

Press

, 4, 3, 4,

ENTER

. If you using the Soft key, press the Soft key instead of this operation. In which way, the

LCD

shows:

Use the numeric keypad to enter the passcode.

Press

ENTER

• If you’ve entered the correct passcode, your fax machine will print all documents in its memory and then erase them. Then it will turn security reception off until the next time you’ve scheduled security reception or the Soft key which programmed security reception is pressed. If you using the Soft key, the

LED

light of the Soft key will be off.

• If you’ve entered an incorrect passcode, your fax machine will refuse to print, and security reception remains on.

Masking the PIN

To prevent unauthorized long-distance calls, some office telephone systems require you to enter a personal identification number (

) whenever you dial long distance.

Your fax’s

mask feature helps you keep that

number private. With the

mask activated, you can dial a fax number plus a

, but the

will not appear in

a journal, error message printout, delayed command list or a

TCR

. The

may be up to eight characters in length. It also can include the * or # symbols, and it can be entered from the numeric keypad.

There are three possible settings for the

mask:

• Off — Turns off the

mask feature. Any

you enter will appear on any dis-

play or printout which shows the number you dial.

• Mode 1 — Each remote fax unit has a departmental

access code.

• Mode 2 — Each fax user has a departmental

access code.

Note: If you select Mode 1 and you will use a one-touch or speed-dial number, you

must store the remote unit’s

access code within that number. However, if

you select Mode 2, this isn’t necessary. (See “Autodialing while using the

mask,” next column for further details.)

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 3.11–3.13), you must store the

access code for the remote unit

within the appropriate batch box.

Important: For this feature to work, you must have activated the passcode protec-

tion as described on page 3.42. You must also know the passcode.

Activating the

mask

Important: For this feature to work, you must have activated the passcode protec-

tion as described on page 3.42. You must also know the passcode.

Press

, 2, 2, 1, 3,

ENTER

. The

LCD

shows:

PIN Mode Enter Passcode :*

***

Security Rx Doc. Enter Passcode :*

***

** Sec. Rx Active **

Enter Passcode :****

3.43

Advanced features

Use the numeric keypad to enter the four-digit passcode. Note: If you enter an invalid passcode, the machine’s security feature rejects

the attempt and returns to standby mode.

Press

ENTER

. The

LCD

shows:

Press or until the mode you want appears.

Press

ENTER

Autodialing while using the

mask

Note: The following instructions presume you understand how to set and use your

machine’s autodialer. If you need to review, see pages 3.1–3.7.

If you chose “Mode 1” — the

goes in

In Mode 1, before autodialing a number for the first time, you must add the

the stored one-touch key or speed-dial number. Here’s how:

Begin by creating or changing an entry in the autodialer. See pages 3.1–3.7 if necessary. While you’re setting this up, the machine asks you to enter the

The

LCD

shows:

Use the numeric keypad to enter the four-digit passcode.

Press

ENTER

. The

LCD

shows:

Use the numeric keypad to enter the desired

, up to eight characters in

length.

Press

ENTER

to save the

Note: If you press

ENTER

without entering the

, the fax machine beeps,

indicates “Invalid Number” on the

LCD

and then returns to step 4.

Now you may autodial the number as usual.

Important: While in

Mode 1, any autodialer numbers you use must include

the

. This also applies to autodialer numbers used with batch transmission (see pages 3.11–3.13) or programmable one-touch keys (see pages 3.33–3.41).

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission,

you must store the

access code for the remote unit within the appropri-

ate batch box.

If you chose “Mode 2” — as you autodial, load the code

In this mode, you don’t have to add the

to the autodialer setting. Instead, you

enter the

manually each time you autodial:

Dial the number as you normally would, using the autodialer. The machine now asks for the

Use the numeric keypad to enter the

Press

START

. Your machine dials the number.

Note: If you select either Mode 1 or Mode 2 and will be using batch transmission

(see pages 3.11–3.13), you must store the

access code for the remote unit

within the appropriate batch box.

Dialing from the numeric keypad while using the

mask

If you’ve specified Mode 1 — use “star” power

Enter the phone number, then press the * (“star”) key and enter the

The

always goes last. For example, to dial 19725550911with a

“123456”, enter 1972555091 1*123456:

Press

START

. The

disappears from the display, and your machine dials the

desired phone number.

Press Start 19725550911*123456_

Enter PIN Number 1057_

Enter PIN Number _

001:PIN Number _

Set PIN Number Enter Passcode :*

***

PIN Mode :Mode1

/

/Enter

PIN Mode :Off

/

/Enter

3.44

Advanced features

If you’ve specified Mode 2 — the machine guides you

Enter the phone number as usual.

Press

START

. The

LCD

shows:

Use the numeric keypad to enter the

Press

START

. Your machine dials the number.

Performing batch transmission while using the

mask

Note: The following instructions presume you are familiar with how to set and use

both your machine’s autodialer and its batch transmission feature. If you need to review, see pages 3.1–3.7 for more on the autodialer and/or pages

3.11–3.13 for more on batch transmission.

If you’ve specified Mode 1 or Mode 2

Important: Any autodialer number you use with batch transmission must include

the

. (To review how to include this information in an autodialer number, review the Mode 1 instructions under “Autodialing while using the

mask,” page 3.44.)

Before sending a batch transmission the first time, you must store the

within its

batch box. Here’s how:

Follow the steps for creating or modifying a batch box (page 3.11). The

LCD

asks for the fax number (here, we’re working with batch box 1).

Enter an autodialer number, or use the numeric keypad to enter the fax number, to which the batch transmission should go.

Important: If you’re entering a number from the numeric keypad, enter the

fax number, followed by the * (“star”) key and then the

Press

ENTER

to save the setting.

Note: If you press

ENTER

without entering the

, the fax machine beeps,

indicates “PIN is not Stored” on the

LCD

and then returns you to step

Continue with the steps for creating or modifying a batch box (page 3.11).

Now you can perform batch transmission to this box while the

mask is activated.

Setting Block Junk Fax

Your fax machine’s Block Junk Fax feature lets you bar the gates against unauthorized incoming faxes (“junk fax”). But before you block junk fax, first understand how this feature works, to determine if it’s right for you. There are four possible settings for Block Junk Fax:

• Off — The feature isn’t activated.

• Mode1 — Your fax machine checks whether the last four digits of any phone number in your autodialer matches the last four digits of the remote fax’s subscriber ID(the phone number part of the

TTI

). If it doesn’t find a match, your

machine disconnects the call.

• Mode2 — This mode rejects any call from a number whose last eight digits match any number in the blocked numbers list (explained later). Your machine can hold up to 50 blocked numbers.

• Mode3 — This rejects numbers that are not in the autodialer and also rejects numbers that are in the blocked numbers list. This lets you keep a number on your autodialer for transmission to it, while still blocking its incoming calls by putting it in the blocked numbers list.

But before you activate the Block Junk Fax feature, please consider:

• Not all fax machine owners enter their phone numbers in their Subscriber

s. —

With Block Junk Fax activated, your machine would reject faxes from these machines.

• Access codes can cause confusion. — If an autodialer entry ends with extra codes, such as long-distance codes, Block Junk Fax will block out calls from those faxes.

To set the mode for Block Junk Fax:

Press

, 2, 2, 1, 0,

ENTER

. The

LCD

shows your fax’s current setting:

Block Junk Fax:Off

/

/Enter

1:Fax Number _

Enter PIN Number 123456_

Enter PIN Number _

Press Start 19725550911_

3.45

Advanced features

Press or until the mode you want appears.

Press

ENTER

to save the setting.

What you do next depends on what you selected in step 1:

• If you selected Off or Mode1, press

STOP

to return to standby mode.

• If you selected either Mode2 or Mode3, go on to step 4.

The

LCD

shows:

If you want to modify an existing entry in the blocked numbers list, press or until you see the number you want to modify.

… or …

If you want to enter a new number in an already-started blocked numbers list, press or until you find an empty position in the list.

Then press

ENTER

to enter or modify the blocked number.

Note: To clear a number from the list, see “Clearing a number from the

blocked numbers list,” right column.

Use the numeric keypad to enter the last eight characters of a fax number you want to block. For example, if you want to block a fax from someone with a Subscriber IDof 972-555-3038, you should enter 5, 5, 5,

DIALING OPTIONS

, 3, 0,

3, 8:

To change a specific digit, press to move left or to move right until the cursor is under the digit, then use the numeric keypad to enter the correct number.

Press

ENTER

to save the setting. The

LCD

shows the next “slot” in the blocked numbers list. If you do not want to enter or change a number for this slot, go on to step 8. If you do want to enter or change a number for this slot, repeat steps 5–7.

Press

STOP

. Your machine will return to standby mode.

Clearing a number from the blocked numbers list

To clear a number from the list:

Press

, 2, 2, 1, 0,

ENTER

. The

LCD

will show:

Press

ENTER

. The

LCD

shows:

Press or until you see the number you want to clear.

Press

CANCEL

to clear the number. To clear another number from the blocked numbers list, repeat steps 3–4. Otherwise, go on to step 5.

Press

STOP

to return your machine to standby mode.

Printing a list of the blocked numbers

Forgot which number is stored in the blocked number list? Just print a list of the blocked numbers.

To print a list of the blocked numbers, press

, 5, 1, 0, 8,

ENTER

Select BlockJunk No. 01:555-2971

Block Junk Fax:Mode2

/

/Enter

Enter Fax Number 01:555-3038_

Enter Fax Number 01:_

3.46

Advanced features

Using department codes

You can keep track of how your machine is used through its department code feature. When the department code setting is activated, the machine reminds each user to enter the department code before sending or polling a document. The Activity Journal then keeps track of fax transactions by department.

After you turn on this setting, assign specific code numbers to your office’s fax users and tell them to enter these department codes before sending faxes.

Note: Please note that using this setting may block access to the fax machine.

Entering a department code

Your machine can hold up to 100 separate department codes. To enter a department code:

Press

, 3, 3, 2,

ENTER

. Depending upon whether you’ve already entered a

department code, the

LCD

shows:

Note: If department code operation is protected (see page 3.48), the fax

beeps briefly and then returns to standby mode. You will have to turn off the protection first, then repeat this step.

If you have not entered any codes in your fax, skip to step 4. Otherwise, go on to step 3.

To enter a new code in a department code list that’s already been started, press

ENTER

. The fax will skip to the next empty position in the list.

Note: If you want to modify an existing entry in the department code, you

first clear a department code you want to modify and then enter a new code (see “Clearing a department code,” right column).

Use the numeric keypad to enter the four-digit department code, 0000–9999. To change one digit, press to move left or to move right until the cursor

is under the digit, then use the numeric keypad to enter the correct number.

Press

ENTER

to save the setting. To enter another department code, repeat steps 4–5. To stop entering department codes, press

STOP

to return to standby mode.

Clearing a department code

Press

, 3, 3, 2,

ENTER

. The

LCD

shows:

Note: If department code operation is protected (see next page), the fax

beeps briefly and then returns to standby mode. You will have to turn off the protection first, then repeat this step.

Press or until you see the code you want to clear.

Press

CANCEL

. The following two displays will appear alternately:

Note: If you want to quit without erasing the department code you’ve

selected, press

CANCEL

. The machine will return to step 2.

Press

ENTER

. The code you selected will be cleared. To clear another department code, repeat steps 2–3. If you don’t want to clear another department code, press

STOP

to return to

standby mode.

Turning the department code setting on and off

Press

, 3, 3, 3,

ENTER

. The

LCD

shows:

Note: If department code operation is protected (see next page), the fax

beeps briefly and then returns to standby mode. You will have to turn off the protection first, then repeat this step.

Important: To turn the department code setting on, at least one depart-

ment code must be existed in your machine.

Press or until the mode you want appears.

Press

ENTER

Dept. Setting :Off

/

/Enter

3111:Erase Dpt. Code

No ➔Cancel

3111:Erase Dpt. Code

Yes ➔Enter

Select Department No 001:1555

Enter Dept. Code 001:_

3.47

Pitney Bowes 3500 Operating Guide

Specifications and Main Features

Frequently Asked Questions

User Manual