Pitney Bowes 2500 Users Guide

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Quick Reference Guide

Sending Faxes

Automatic Transmission

Place the original face down in the ADF.

Enter the fax number using One Touch, Speed Dial, Search or the dial pad.

Press Send/Receive .

Sending a Cover Sheet

Place the original face down in the ADF.

Press Features , 2 , 2 , 8 .

When NEXT FAX ONLY? appears, press

Press or to select ON (or

OFF ), and then press Enter/

Yes

Press or to select a comment, and then press

Enter two digits to indicate the number of pages being sent, and then press

Press 1 to select additional settings —

—Press 2 if you are ready to

fax.

Enter the fax number.

Press Send/Receive .

Enter/Yes .

Transmission from ADF

You can send faxes in real time.

Place the original face down in the ADF.

Press Features , 2 , 2 , 6 .

Press or to select ON , and then press the next transmission only press or to select

ONLY

For the next fax only, press or

to select

Enter/Yes .

Press 1 to select additional settings

—

Enter the fax number.

Press Send/Receive .

Enter/Yes — OR —For

NEXT FAX

, and then press Enter/Yes .

, and then press

—Press 2 to fax.

Receiving Faxes

Select Answer Mode

You can select Fax/Telephone ,

TAM

Manual or Fax by pressing

the

Answer Mode button

repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use. If you select you set Ring Count and F/T Ring Time.

Manual Reception

Pick up the handset.

Press Send/Receive if you hear fax tones (beeps).

When the LCD shows

RECEIVING , replace the handset.

FAX/TEL , make sure

QUICK REFERENCE GUIDE

Storing Numbers

Storing One Touch Dial Numbers

Press Features , 2 , 3 , 1 .

Press the One Touch key where you want to store the number.

Enter a number (up to 20 digits), and then press

Enter a name (or leave it blank), and then press

Press Stop.

Storing Speed Dial Numbers

Press Features, 2, 3, 2.

Enter a two-digit Speed Dial number, and then press Enter/Yes.

Enter a number (up to 20 digits), and then press Enter/Yes.

Enter a name (or leave it blank), and then press Enter/Yes.

Press Stop.

Enter/Yes .

Enter/Yes

Telephone Operation

One Touch Dialing/ Speed Dialing

Pick up the handset—OR—Press Manual Telephone/Fax and listen for a dial tone.

When you hear the dial tone, press the One Touch key of the location you want to call—OR—Press Search/Speed Dial, press #, and then press the two-digit Speed Dial number. (If you pressed Manual Telephone/Fax to dial, pick up the handset when the other party answers.)

To hang up, replace the handset.

Search/Speed Dial

Press Search/Speed Dial, then enter the first letter of the name you’re looking for.

Press or to search the memory.

When the name is displayed, lift the handset—OR—Press Manual Telephone/Fax.

Press Send/Receive to dial. (If you pressed Manual Telephone/ Fax to dial, pick up the handset when the other party answers.)

To hang up, replace the handset.

Making Copies

Making a Single Copy

Place the original face down in the ADF.

Press Copy.

Sorting Multiple Copies

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options, press or to select OPT:STACK/SORT, and then press Enter/Yes. Press or to select SORT, and then press Enter/Yes.

Press Copy.

QUICK REFERENCE GUIDE

Introduction..................................................................................... 1-1

Using This Manual ..................................................................... 1-1

Finding Information............................................................. 1-1

Conventions Used in this Manual........................................ 1-1

Control Panel Overview ............................................................. 1-2

About Fax Machines .................................................................. 1-4

Custom Features .................................................................. 1-4

Do You Have Voice Mail on the Phone Line? ............... 1-4

Why Should There Be Trouble? ..................................... 1-4

How Can You Avoid Possible Problems? ...................... 1-4

Fax Tones and Handshake................................................... 1-5

ECM (Error Correction Mode)............................................ 1-5

Assembly and Connections............................................................. 2-1

Packing List................................................................................ 2-1

Choosing a Location................................................................... 2-2

Assembly.................................................................................... 2-3

Installing the Drum Unit Assembly

(with Toner Cartridge) .................................................... 2-3

Attaching the Trays ............................................................. 2-4

Connecting Lower Cassette (Option for 2500 only) ........... 2-4

Manual Feed Slot................................................................. 2-5

Paper........................................................................................... 2-6

Acceptable Paper ................................................................ 2-6

Paper Capacity of Paper Cassette ........................................ 2-6

Paper Specification for the Cassette .................................... 2-7

Manual Feed Slot ............................................................ 2-7

Loading Paper in Multi-purpose Paper Cassette ................. 2-8

Connections................................................................................ 2-9

Connecting the Machine...................................................... 2-9

Connecting an External Telephone ................................... 2-10

Connecting an External TAM

(Telephone Answering Machine) ................................. 2-10

Sequence ....................................................................... 2-10

Connections................................................................... 2-10

Recording Outgoing Message (OGM) on External

TAM ......................................................................... 2-11

iii

Special Line Considerations .............................................. 2-12

Two-Line Phone System Wiring................................... 2-12

Converting Telephone Wall Outlets ............................. 2-12

Installing Machine, External Two-Line TAM, and

Two-Line Telephone ................................................ 2-13

Multi-Line Connections (PBX) ......................................... 2-14

If you are installing the machine to work with a PBX:. 2-14

Custom Features on Your Phone Line............................... 2-14

Custom Features on a Signal Line ................................ 2-14

On-Screen Programming................................................................ 3-1

User-Friendly Programming....................................................... 3-1

Feature Mode....................................................................... 3-1

Feature Selection Table ....................................................... 3-2

System Setup.................................................................................... 4-1

Getting Started............................................................................ 4-1

Setting Paper Size................................................................ 4-1

Setting Cassette Usage ........................................................ 4-1

Setting Date and Time ......................................................... 4-2

Setting Machine ID.............................................................. 4-2

Entering Text................................................................... 4-3

Inserting Spaces .............................................................. 4-3

Making Corrections......................................................... 4-3

Repeating Letters ............................................................ 4-3

Special Characters and Symbols .................................... 4-3

Setting the Ring Volume ..................................................... 4-4

Setting the Beeper Volume.................................................. 4-4

Setting the Speaker Volume ................................................ 4-5

Setting the Handset Volume................................................ 4-5

Choosing the setting for Hearing Assist.............................. 4-5

Setting Volume Amplify (For the Hard of Hearing) ........... 4-6

Memory Storage .................................................................. 4-6

Save Toner........................................................................... 4-7

Sleep Timer ......................................................................... 4-7

Setting Tone/Pulse Dialing Mode ....................................... 4-7

Local Language ................................................................... 4-7

Turning on Lower Cassette (Option for 2500 Only) ........... 4-8

RX Settings ...................................................................................... 5-1

Basic Receiving Operations ....................................................... 5-1

Selecting Answer Mode ...................................................... 5-1

Setting Ring Count ............................................................. 5-2

Setting F/T Ring Time (For Fax/Telephone Mode Only) ... 5-2

EXT.TEL.RX ...................................................................... 5-3

Printing a Reduced Incoming Document ............................ 5-3

Setting the Print Density...................................................... 5-4

Advanced Receiving Operations................................................ 5-5

Operation from Extension Telephone or External

Telephone ................................................................... 5-5

For Fax/Telephone Mode Only....................................... 5-5

Changing Remote Codes................................................. 5-5

Printing a Fax in Memory.................................................... 5-6

Polling.................................................................................. 5-6

Setting Up Polling Receive............................................. 5-7

Setting Up Sequential Polling Receive ........................... 5-7

Canceling a Scheduled Job.................................................. 5-8

Setting Multi-Function Suite Mode .................................... 5-8

TX Setting ........................................................................................ 6-1

Before You Begin....................................................................... 6-1

Using the ADF (Automatic Document Feeder)................... 6-1

Sending Faxes with Multiple Settings................................. 6-2

Manual Transmission .......................................................... 6-2

Automatic Transmission...................................................... 6-2

Manual and Automatic Fax Redial...................................... 6-2

Dual Access ......................................................................... 6-3

Real Time Transmission...................................................... 6-3

Checking the Jobs Status ..................................................... 6-4

Canceling a Job While Scanning the Document ................. 6-4

Canceling Jobs in Memory.................................................. 6-4

Basic Sending Operations .......................................................... 6-5

Contrast................................................................................ 6-5

Mode.................................................................................... 6-5

Composing Electronic Cover Sheet..................................... 6-6

Composing Your Own Comments.................................. 6-7

Cover Sheet for the Next Fax Only................................. 6-7

Always Send Cover Sheet............................................... 6-8

Using a Printed Cover Sheet ........................................... 6-8

Advanced Sending Operations ................................................... 6-9

Overseas Mode .................................................................... 6-9

Delayed Timer ..................................................................... 6-9

Delayed Send..................................................................... 6-10

Delayed Batch Transmission ........................................ 6-10

Setting Up Polling Transmit.............................................. 6-11

Setup Dialer Settings....................................................................... 7-1

Storing Numbers for Easy Dialing ............................................. 7-1

Storing One Touch Dial Numbers....................................... 7-1

Storing Speed Dial Numbers ............................................... 7-2

Changing One Touch and Speed Dial Numbers.................. 7-2

Setting Up Groups for Broadcasting ................................... 7-3

Dialing Options .......................................................................... 7-4

Manual Dialing.................................................................... 7-4

Search .................................................................................. 7-4

Speed Dialing ...................................................................... 7-5

One Touch Dialing ............................................................. 7-5

Broadcasting ........................................................................ 7-6

Access Codes and Credit Card Numbers............................. 7-7

Pause.................................................................................... 7-7

Redial................................................................................... 7-7

Tone/Pulse ........................................................................... 7-7

Telephone Services .......................................................................... 8-1

Custom Features ......................................................................... 8-1

Unique Ring (DRD) ............................................................ 8-1

What Does Your Telephone Company’s “Unique Ring”

Do? ............................................................................. 8-1

What Does 2500/1500’s “Unique Ring” Do? ................. 8-1

Do You Have Voice Mail?.............................................. 8-2

Before You Choose the Ring Pattern to Register ........... 8-2

VERY IMPORTANT.......................................................... 8-3

Registering the Unique Ring Pattern .............................. 8-3

Caller ID .............................................................................. 8-3

Viewing Caller ID List.................................................... 8-4

Clearing a Caller ID Stored in Memory.......................... 8-4

Printing Caller ID List..................................................... 8-4

Remote Fax Options........................................................................ 9-1

Fax Forwarding .......................................................................... 9-1

Programming a Fax Forwarding Number............................ 9-1

Setting Remote Retrieval ........................................................... 9-2

Local Print ........................................................................... 9-2

Using R R Passcode............................................................. 9-3

Remote Commands ............................................................. 9-4

Retrieving Fax Messages..................................................... 9-5

Changing Fax Forwarding Number..................................... 9-5

Printing Reports............................................................................ 10-1

Machine Settings and Activity ................................................. 10-1

Customizing the Job Status Report.................................... 10-1

Setting the Journal Interval................................................ 10-1

Using the Reports Key....................................................... 10-2

To Print a Report........................................................... 10-2

Making Copies............................................................................... 11-1

Using Your Machine as a Copier ............................................. 11-1

Making a Single Copy ....................................................... 11-1

Making Multiple Copies.................................................... 11-1

Out of Memory Message ................................................... 11-1

Temporary Copy Settings......................................................... 11-2

Copying Using Multiple Settings ...................................... 11-2

Using the Enlarge/Reduce Keys........................................ 11-3

Using the Copy Mode Key (Type of Original) ................. 11-4

Using the Contrast Key ..................................................... 11-4

Using the Options Key ...................................................... 11-4

Sorting Multiple Copies .................................................... 11-5

Special Copy Options (Combine)...................................... 11-5

Changing Default Copy Settings.............................................. 11-6

Copy Mode (Type of Original).......................................... 11-6

Copy Contrast.................................................................... 11-6

For DOS Users............................................................................... 12-1

How to Use Fax Machine with Your DOS Application

Software ........................................................................ 12-1

What Does the Remote Printer Console Do? .................... 12-1

Remote Printer Console Main Program........................ 12-1

Installing the Remote Printer Console............................... 12-2

vii

Using the Remote Printer Console Main Program ............ 12-3

Remote Printer Console..................................................... 12-4

Current Printer Status Information................................ 12-4

Printer Setup Category ...................................................... 12-4

Print Setup Section........................................................ 12-4

Page Setup Section........................................................ 12-5

Font Configuration........................................................ 12-5

Other Configuration ...................................................... 12-6

Console Configuration Category .................................. 12-6

Using Fax Machine as a Printer................................................... 13-1

Special Printing Features.......................................................... 13-1

Windows

Popular Printer Emulation Support ................................... 13-1

Remote Printer Console Program for DOS ....................... 13-1

Bi-directional Parallel Interface......................................... 13-1

Enhanced Memory Management....................................... 13-1

Printing from Your PC ............................................................. 13-2

Multi-purpose Paper Cassette............................................ 13-2

Two-Sided Printing (Manual Duplexing).......................... 13-2

Front Output Bin................................................................ 13-3

Manual Feed Slot............................................................... 13-3

Simultaneous Printing/Faxing .................................................. 13-6

Choosing Acceptable Paper...................................................... 13-6

Printer Operations..................................................................... 13-7

Reset Key........................................................................... 13-7

Printing the Internal Font List ........................................... 13-7

Printing the Print Configuration List................................. 13-7

Restoring Factory Default Settings ................................... 13-7

Printing ............................................................ 13-1

Loading One Sheet of Paper ......................................... 13-4

Loading More than One Sheet of Paper........................ 13-4

Printing on Thicker Paper and Card Stock.................... 13-5

viii

Printer Driver Settings (For Windows

Using the 2500/1500 Printer Driver ......................................... 14-1

Features in the Printer Driver

(For Windows

Basic Tab.................................................................................. 14-2

Paper Size .......................................................................... 14-3

Multiple Page..................................................................... 14-3

Border Line........................................................................ 14-3

Users Only) ......................................... 14-1

Only) ........................... 14-1

Orientation......................................................................... 14-3

Copies ................................................................................ 14-3

Collate................................................................................ 14-4

Media Type........................................................................ 14-4

Advanced Tab .......................................................................... 14-5

Print Quality ...................................................................... 14-5

Resolution ..................................................................... 14-5

Toner Save .................................................................... 14-5

Print Setting

(For Windows

95/98/98SE/Me Users Only) .......... 14-6

Duplex Printing ................................................................. 14-6

Manual Duplex.............................................................. 14-6

Binding Offset............................................................... 14-7

Watermark ......................................................................... 14-7

Print Watermark............................................................ 14-7

In background ............................................................... 14-7

Watermark Text ............................................................ 14-8

Watermark Bitmap........................................................ 14-8

Position ......................................................................... 14-8

Page Setting ....................................................................... 14-9

Device Options ................................................................ 14-10

Quick Print Setup ............................................................ 14-11

Administrator

(For Windows

95/98/98SE/Me Users Only)............. 14-11

Print Date & Time ........................................................... 14-12

Accessories Tab...................................................................... 14-13

Paper Source Setting........................................................ 14-13

Default Source ................................................................. 14-13

Available Options (2500 Only) ....................................... 14-13

Features in the Printer Driver (For Windows

2000)............. 14-14

General Tab ..................................................................... 14-14

Printing Preferences .................................................... 14-14

Layout Tab....................................................................... 14-15

*1 Orientation ............................................................. 14-15

*2 Pages Per Sheet ...................................................... 14-16

Paper/Quality Tab............................................................ 14-16

*1 Paper Source .......................................................... 14-16

*2 Media ..................................................................... 14-17

Advanced Options....................................................... 14-17

*1 Paper/Output .......................................................... 14-17

*2 Graphic................................................................... 14-18

*3 Document Options ................................................. 14-18

Device Settings Tab......................................................... 14-19

Installable Options ...................................................... 14-19

Using the Windows

Smart UI ................................................................................... 15-1

AutoLoad the Smart UI ..................................................... 15-1

How to Turn Off AutoLoad............................................... 15-2

Using the Scan Keys................................................................. 15-2

Using the Control Panel Keys .................................................. 15-2

Image Scan ........................................................................ 15-3

OCR Scan .......................................................................... 15-3

Scan to E-mail ................................................................... 15-3

Smart UI Features..................................................................... 15-4

Auto Configuration............................................................ 15-4

Scanning Operations.......................................................... 15-4

Copy Operations................................................................ 15-5

PC Fax Operation .............................................................. 15-5

Scanner Settings for Scan, Copy and PC Fax Buttons ...... 15-5

Global Settings .................................................................. 15-5

Setting Up the Scanner Configurations ............................. 15-6

To Access the Scanner Configuration Screen: .................. 15-6

Perform an Operation from the Smart UI Screen .............. 15-6

Scan to File............................................................................... 15-7

Scanner Settings ................................................................ 15-7

Destination Folder ............................................................. 15-8

Scan to E-mail .......................................................................... 15-8

Scanner Settings ................................................................ 15-9

E-mail Application ............................................................ 15-9

File Attachments................................................................ 15-9

Conversion Options ......................................................... 15-10

Format ......................................................................... 15-10

Show QuickSend Menu .............................................. 15-10

QuickSend List............................................................ 15-10

Scan to Word Processor ......................................................... 15-11

Scanner Settings .............................................................. 15-11

Word Processor ............................................................... 15-12

User-Defined Button .............................................................. 15-13

Scanner Settings .............................................................. 15-13

Target Application........................................................... 15-13

Copy ....................................................................................... 15-14

-Based Smart UI ......................................... 15-1

Scanner Settings .............................................................. 15-14

Copy Settings................................................................... 15-14

Send a Fax .............................................................................. 15-15

Scanner Settings .............................................................. 15-15

Fax Settings ..................................................................... 15-15

Using ScanSoft™ PaperPort

Viewing Items in ScanSoft™ PaperPort

and ScanSoft™ TextBridge

and TextBridge

....................... 16-1

......................... 16-2

Organizing Your Items in Folders..................................... 16-2

Links to Many Other Applications .................................... 16-3

Using ScanSoft™ TextBridge

OCR

(Converting Image Text to Text You Can Edit) ........... 16-3

Importing Items from Other Applications......................... 16-3

Exporting Items in Other Formats..................................... 16-4

Exporting an Image File................................................ 16-4

Accessing the Scanner....................................................... 16-4

Scanning a Document into Your PC ................................. 16-5

Settings in the Scanner Window........................................ 16-5

Image............................................................................. 16-5

Contrast ......................................................................... 16-6

Custom .......................................................................... 16-6

PreScanning an Image ....................................................... 16-7

Setting Up and Using PC FAX (For Windows

Only)............... 17-1

Introduction .............................................................................. 17-1

Resource Manager ............................................................. 17-1

Remote Setup ........................................................................... 17-2

PC FAX Sending (For Windows

Only).................................. 17-3

Setting Up User Information ............................................. 17-3

Setting Up Sending............................................................ 17-4

Outside line access ............................................................ 17-4

Include header ................................................................... 17-4

Address Book file .............................................................. 17-4

User interface..................................................................... 17-5

Simple Style .................................................................. 17-5

Facsimile Style.............................................................. 17-5

Setting Up Speed Dial .............................................................. 17-6

The Address Book ............................................................. 17-7

Setting Up a Member in the Address Book....................... 17-8

..... 16-1

Setting Up a Group for Broadcasting ................................ 17-9

Editing Member Information............................................. 17-9

Deleting a Member or Group .......................................... 17-10

Exporting the Address Book ........................................... 17-10

Importing to the Address Book ....................................... 17-11

Setting Up Cover Page .................................................... 17-12

To ................................................................................ 17-13

From............................................................................ 17-13

Comment..................................................................... 17-13

Select Cover Page Form.............................................. 17-13

Import BMP file.......................................................... 17-13

Count Cover Page ....................................................... 17-13

Sending a File as a PC-FAX Using the Simple Style...... 17-14

Sending a File as a PC-FAX Using the Facsimile Style . 17-15

Setting Up PC FAX Receiving............................................... 17-16

Setting Up Your Machine................................................ 17-16

Running PC FAX Receiving ........................................... 17-16

Setting Up Your PC......................................................... 17-17

Viewing New PC FAX Messages ................................... 17-17

xii

Optional Accessories(Only for 2500)........................................... 18-1

Lower Cassette ......................................................................... 18-1

Important Information ................................................................. 19-1

Standard Telephone and FCC Notices ..................................... 19-1

Pitney Bowes Diagnostic Center................................... 19-2

Laser Safety................................................................... 19-2

FDA Regulations........................................................... 19-2

Manufactured ................................................................ 19-2

Important—About the Interface Cable ......................... 19-3

Important....................................................................... 19-3

Industry Canada Compliance Statement

(For Canada Only).................................................... 19-3

Warranty........................................................................ 19-3

International ENERGY STAR

Statement .................................................................. 19-3

Important Safety Instructions ................................................... 19-4

Trademarks............................................................................... 19-6

Compliance

Troubleshooting and Routine Maintenance ............................... 20-1

Troubleshooting ....................................................................... 20-1

Error Messages .................................................................. 20-1

Document Jam ................................................................... 20-4

Paper Jam........................................................................... 20-4

Paper is Jammed in the Multi-purpose Paper Cassette . 20-5

Paper is Jammed near the Drum Unit ........................... 20-5

Paper is Jammed in the Fuser Unit ............................... 20-5

If You Are Having Difficulty with Your Machine............ 20-6

Packing and Shipping the Machine........................................ 20-14

Routine Maintenance.............................................................. 20-17

Cleaning the Document Scanner ..................................... 20-17

Cleaning the Printer......................................................... 20-17

Cleaning the Drum Unit .................................................. 20-18

Replacing the Toner Cartridge ........................................ 20-19

Toner Empty Indicator................................................ 20-20

Replacing the Drum Unit................................................. 20-23

Glossary........................................................................................... G-1

Specifications ................................................................................... S-1

Product Description ............................................................. S-1

Fax ....................................................................................... S-1

Printer ......................................................................................... S-2

Computer Requirement ....................................................... S-3

Electrical and Environment ................................................. S-3

Parallel Interface Specifications .......................................... S-4

USB (Universal Serial Bus) Interface Specifications.......... S-4

Resident Fonts ..................................................................... S-4

Symbol Sets/Character Sets ............................................ S-5

Index..................................................................................................I-1

Remote Retrieval Access Card............................................R-1

xiii

Introduction

Using This Manual

Thank you for purchasing a Pitney Bowes 2500/1500. This machine has been designed to be simple to use, with LCD screen prompts to guide you through programming your machine. However, you can use your machine to its fullest potential by taking a few minutes to read this manual.

Additionally, your machine has a Reports Key. Press Reports, 1 to print a list of basic step instructions and explanations.

Finding Information

All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or operation by checking the Index in the back of this manual.

Conventions Used in this Manual

Throughout this manual you’ll see special symbols alerting you to important information, warnings, and actions to perform. For clarification, and to help you choose the correct key presses, we’ve added illustrations of some of the LCD messages.

boldface Bold typeface identifies a specific key on the machine control panel. italics Italics typeface emphasize an important point, or refer you to related

bubble dot Bubble Dot typeface identifies the messages on the LCD of the

topic.

machine.

Warnings detail precautions you must take to avoid possible personal injury.

Note

Cautions specify procedures you must follow or avoid to prevent possible damage to the machine.

Notes tell you the proper response for a situation that may occur.

FYI tips provide details about how the current operation interacts with other features.

Improper Setup alerts you to devices and procedures that are not compatible with the

machine.

INTRODUCTION 1 - 1

Control Panel Overview

1910 2 15

8 11 13 14 3

1Liquid Crystal Display

Displays messages to help you set up and operate the machine.

2Toner Empty LED

The Toner Indicator flashes on and off when toner is low, so you will know to order another toner cartridge. You will still be able to print until the Indicator stays on.

3Scan Keys:

Scan to E-mail

Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment.

Image Scan

Press this key to scan a picture into your graphics application for viewing and editing.

OCR Scan

Press this key to start scanning a text document. ScanSoft convert it to editable text and display it in your word processor application for further editing.

™

TextBridge® will

1712

4Fax Keys/LEDs:

Resolution Indicator Lights

These LEDs show the resolution mode you selected.

Receive Mode Indicator Lights

These LEDs show how the machine will handle incoming calls.

Delayed Send

Use this key when you want to send a fax later.

Mode

Sets the resolution when you send a fax.

Answer Mode

Select how the machine will handle incoming calls.

Reports

Accesses the Reports menu so you can select a report to print: Help, Dialer Dial, Journal, Job Status Report, Machine Settings List and Order Form.

5Print Key:

Reset

Clears data from the printer memory.

1 - 2 INTRODUCTION

6Copy Keys:

Enlarge/Reduce

Lets you select an enlargement or reduction ratio: 50%, 78%, 94%, AUTO, 100%, 104%, 150%, 200%, For more choices, select to type any percentage between 50% and 200%.

Options

You can quickly and easily select temporary settings (for the next copy only).

Contrast

Press this key to temporarily change the contrast.

Copy Mode

Select the copy resolution for your type of original document.

Copy

Makes a copy.

ZOOM

and use dial pad

7One Touch Dial Keys

These 16 keys give you access to 32 previously stored phone numbers.

8Shift

This key is used to access the “17” through “32” One Touch keys.

9Manual Telephone/Fax

Lets you dial telephone and fax numbers without lifting the handset.

0Broadcast

You can use this key whenever you want to send the same document to many different locations (maximum of 182 locations) at once.

ASearch/Speed Dial

Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number.

BRedial/Pause

Re-dials the last number called. Also inserts a pause in autodial numbers.

CDial Pad

Dials phone and fax numbers and can be used as a keyboard for entering information into the machine. # key lets you switch the dialling type during a telephone call from “PULSE” to “TONE”.

DVolume High/Low

Lets you adjust speaker and ring volume.

EProgramming Keys:

Features

Lets you access the function and programming mode.

Enter/Yes

Selects or Enters a function setting into the machine.

Clear/No

Deletes entered data or moves back one step in function menu.

(Left Arrow)

Moves the LCD cursor to the left and displays the previous menu option/ function. Also, you can use this key to do an alphabetical search for the names of stored numbers.

(Right Arrow)

Moves the LCD cursor to the right and displays the next menu option/function. Also, you can use this key to do an alphabetical search for the names of stored numbers.

FStop

Stops a fax, cancels an operation or exits from function mode.

GSend/Receive

Starts an operation (such as Sending a fax).

INTRODUCTION 1 - 3

About Fax Machines

If you’re a first-time fax machine user, fax operation might seem a little mysterious. Soon, you’ll recognize the unusual fax tones on your phone line, and be able to send and receive faxes easily.

Custom Features

Do You Have Voice Mail on the Phone Line?

If you have Voice Mail on the phone line on which you will install your new fax machine, there is a strong possibility that Voice Mail and the fax machine will

conflict with each other while receiving incoming calls.

Why Should There Be Trouble?

Since both fax machines and Voice Mail pick up the line at the number of rings you have set, each of them has the ability to keep the other from receiving calls. For example, if your Voice Mail is set to answer after two rings and your fax machine is set to answer after four, your Voice Mail will keep your fax machine from receiving faxes. If you set Voice Mail and the machine to answer at the same number of rings, there is no way of knowing which one will answer first. It is important to remember that neither Voice Mail nor the fax machine can pass the call back to the other after the call has been answered.

How Can You Avoid Possible Problems?

A very good way to avoid problems like the one mentioned previously is to get a second phone number on your present phone line. Many people with Voice

Mail opt for this choice, which is called “Unique Ring”, and they are very satisfied with it. For details about this type of custom service, please see

Ring (DRD)

Another way to avoid possible problem is to replace your Voice Mail with an answering machine. Your fax machine is designed to work in tandem with an answering machine or TAM (telephone answering machine). (See

, page 8-1.

Connecting an External TAM (Telephone Answering Machine), Page 2-10.)

Unique

1 - 4 INTRODUCTION

Fax Tones and Handshake

When someone is sending a fax, the machine sends fax calling tones (CNG tones)—soft, intermittent beeps at 4-second intervals. You’ll hear them when you dial and press Send/Receive; they continue for about 60 seconds after dialing. During that time, the sending machine must begin the “handshake” with the receiving machine. Each time you use automatic procedures to send a fax, you are sending CNG tones over the phone line. You’ll soon learn to listen for these soft beeps each time you answer a phone on your fax line, so you can know if you are receiving a fax message.

The receiving fax responds with fax receiving tones-loud, chirping sounds. A receiving fax chirps for about 60 seconds over the phone line, and the LCD shows RECEIVING. If your machine is set to the Fax mode, it will answer every call automatically with fax receiving tones. Even if the other party hangs up, your machine continues to send the “chirps” for about 60 seconds, and the screen continues to display RECEIVING. To cancel the receiving mode, press Stop.

When your machine answers in Fax/Telephone mode, the machine listens for CNG tones and then responds with receiving tones.

The fax “handshake” is the time in which the sending machine’s CNG tones and the receiving machine’s “chirps” overlap. This must be for at least 2 to 4 seconds, so the machines can understand how each is sending and receiving the fax. The handshake cannot begin until the call is answered, and the CNG tones only last for about 60 seconds after the number is dialed. Therefore, it’s important for the receiving machine to answer the call in as few rings as possible.

When you have an external telephone answering machine (TAM) on your fax line, your TAM will determine the number of rings before the call is answered. Pay special attention to the directions in the Assembly and Connections chapter for connecting a TAM to your machine.

ECM (Error Correction Mode)

The Error Correction Mode (ECM) is a way for the machine to check the integrity of a fax transmission while it is in progress. ECM transmissions are possible only between machines that both have the ECM feature. If they do, you may send and receive fax messages that are continuously checked for their integrity. Sufficient memory must be available in your machine for this feature to work.

INTRODUCTION 1 - 5

Assembly and Connections

Packing List

Make sure you have the following items:

Power Cord

Telephone Wire Cord

Document Tray with Extension

Telephone Handset

Handset Curled Cord

Toner and Drum Unit Assembly

Document Support

IEEE-1284 Compliant Bi-directioned Cable

Multi-purpose Paper Cassette

CD-ROM

Whenever you transport the machine, use the packing materials that came with your machine. If you do not pack the machine properly, you may void your warranty.

2 - 1

ASSEMBLY AND CONNECTIONS

Owner’s Manual

Quick Setup Guide

Choosing a Location

Place your machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone jack and a standard, grounded power outlet.

Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks the flow of air from the fan on the sides of the machine. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

■ Never install telephone wiring during a lightning storm.

■ We recommend that this product be used with a surge protection device to protect the

product against lightning storms.

■ Never install a telephone jack in a wet location unless the jack is specifically designed

for a wet location.

■ Never touch telephone wires or terminals that are not insulated unless the telephone

line has been disconnected at the network interface.

■ Use caution when installing or modifying telephone lines.

■ Avoid using a telephone (other than a cordless type) during an electrical storm. There

may be a remote risk of electric shock from lightning.

■ Do not use the telephone to report a gas leak in the vicinity of the leak.

■ For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the

equipment and should be easily accessible.

■ To reduce the risk of shock or fire, use only a No. 26 AWG or larger

telecommunications line cord.

NO !

ASSEMBLY AND CONNECTIONS

2 - 2

Assembly

Installing the Drum Unit Assembly (with Toner Cartridge)

Unpack the drum unit assembly, including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Open the front cover of the machine.

Insert the drum unit assembly into the machine.

Close the front cover.

2 - 3

ASSEMBLY AND CONNECTIONS

Attaching the Trays

Attach the Document Support and Document Tray with Extension. Unfold the extension, which holds documents in place.

Unfold the Front Output Bin Extension, which holds printed pages in place.

Document Tray with Extension

Document Support

Front Output Bin Extension

Connecting Lower Cassette (Option for 2500 only)

Carefully pick up the machine and then place it on top of the lower cassette.

ASSEMBLY AND CONNECTIONS

2 - 4

Plug the modular cable from the lower cassette into the modular jack on the machine.

To select which cassette will be used for printing, See Setting Cassette Usage, Page 4-1.

If you move the machine after connecting Lower Cassette, be sure to carefully lift Lower Cassette with the machine because they are not attached.

Manual Feed Slot

The manual feed slot is above the multi-purpose paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.

To print or copy on labels, transparencies, card stock or thicker paper:

2 - 5

ASSEMBLY AND CONNECTIONS

Manual Feed Slot

Paper

Acceptable Paper

Paper Type Paper Size

Multi-purpose Paper Cassette Upper & Lower:

Manual Feed Slot:

We Recommend: Cut sheet:

Labels: Transparencies:

Paper Capacity of Paper Cassette

cut sheet Letter, Legal, A4, A5, ISO B5, Executive

cut sheet

envelopes post cards labels and transparencies

A6 (for Upper Cassette only)

2.75–8.5 × 4.57–14 inches (70–216 × 116–356 mm) Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6,

2.75–8.5 × 4.57–14 inches (70–216 × 116–356 mm) COM-10, Monarch, C5, DL

2.75–8.5 × 4.57–14 inches (70–216 × 116–356 mm)

Pitney Bowes 471-1 Letter Pitney Bowes 462-1 Legal Avery laser label #5160 3M CG3300 for laser printers or equivalent

Multi-purpose Paper Cassette:

Front Output Bin: Approx. 150 sheets of 20 lb. (75 g/m

Max. paper height is 1.06 inches (27 mm) (use the guides) or approx. 250 sheets of 20 lb. (75 g/m Letter/A4 paper, 10 transparencies.

Letter/A4 paper

ASSEMBLY AND CONNECTIONS

)

2 - 6

Paper Specification for the Cassette

Cut Sheet

Basis Weight:

Caliper:

Moisture Content: 4% to 6% by weight

Manual Feed Slot

Basis Weight:

Caliper:

Moisture Content: 4% to 6% by weight 4% to 6% by weight

Fax messages can be received on only Letter, Legal and A4 size paper. If you use legal or A4, change the Paper Size setting: (Features, 1, 1.)

16 to 28 lb. (60 to 105 g/m

0.003 to 0.005 inches. (0.08 to 0.13 mm)

)

Cut Sheet Envelopes

16 to 43 lb. (60 to 161 g/m

0.003 to 0.008 inches. (0.08 to 0.2 mm)

)

20 to 24 lb.

(75 to 90 g/m2)

0.003 to 0.005 inches.

(0.084 to 0.14 mm)

2 - 7

ASSEMBLY AND CONNECTIONS

Loading Paper in Multi-purpose Paper Cassette

Pull the paper cassette completely out of the machine.

Slide the paper width and length adjusters for the paper size you want.

Fan the paper well. Load paper in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m

Slide the paper cassette into the machine until it locks into place.

) paper.

ASSEMBLY AND CONNECTIONS

Maximum Paper Height Guide

2 - 8

Connections

Connecting the Machine

Connect the handset, power cord, and telephone line.

Connecting the Handset

Connect the curled handset cord to the bottom of the handset and the left side of the machine.

Connect the power cord.

Connect the telephone line.

Connect one end of the telephone line cord to the jack labeled LINE on the left side of the machine. Connect the other end to a modular wall jack.

WARNING

■ This machine must be grounded using a three-prong plug.

■ Since the machine is grounded through the power outlet, you can protect yourself from

potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line. When you want to move your machine, protect yourself by disconnecting the telephone line first, and then the power cord.

■ Lightning and power surges can damage this product! We recommend that you use a

quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

■ Do not touch the rollers at the paper exit.

2 - 9

ASSEMBLY AND CONNECTIONS

Connecting an External Telephone

Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your machine.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the machine.

Whenever this phone (or TAM) is in use, the LCD shows EXT. TEL IN USE, and, if the machine handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the machine, press Manual Telephone/Fax.

Connecting an External TAM (Telephone Answering Machine)

Sequence

You might choose to connect an answering system. When you have an external TAM on the same telephone line as the machine, the TAM answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the machine lets the TAM continue playing your outgoing message so your caller can leave you a voice message.

The TAM must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAM has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings.

Connections

The external TAM must be plugged into the left side of the machine in the jack labeled EXT. Your machine cannot work properly if you plug the TAM into a wall jack.

If You Subscribe to your Telephone Company’s Unique Ring Ring Service:

You may connect an external TAM to a separate wall jack only if you subscribe to your telephone company’s Unique Ring service, have registered the unique ring pattern on your machine, use that number as a fax number and set your machine’s Answer mode to MANUAL. The recommended setting is three or four rings on the external TAM when you have the telephone company’s Unique Ring service.

If You Do Not Subscribe to Unique Ring Service:

You must plug your TAM into the EXT. jack of your machine. If your TAM is plugged into a wall jack, both your machine and the TAM will try to control the phone line. (See illustration on Page 2-11.)

ASSEMBLY AND CONNECTIONS

2 - 10

Do not connect a TAM elsewhere on the same phone line.

Plug the telephone line cord from the wall jack into the left side of the machine in the jack labeled LINE.

Plug the telephone line cord from your TAM into the left side of the machine in the jack labeled EXT. (Make sure this cord is connected to the TAM at the TAM’s telephone line jack, and not its telephone set jack.)

Set your external TAM to four rings or less. (The machine’s Ring Count setting does not apply).

Record the outgoing message. (See below.)

Set the Answer Mode to TAM by pressing Answer Mode until both Fax and Fax/Telephone lights are on.

Recording Outgoing Message (OGM) on External TAM

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds. (See EXT.TEL.RX, Page 5-3.)

End your 20-second message by giving your Fax Receive Code for people sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing 5 1 and Start.”

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must rerecord the OGM to include it.

2 - 11

ASSEMBLY AND CONNECTIONS

Special Line Considerations

Two-Line Phone System Wiring

The 2500 and 1500 must be connected to a single analog line. If you have a two-line phone system it may be nothing more than two separate

phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your machine.

Converting Telephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11

ASSEMBLY AND CONNECTIONS

RJ14

2 - 12

Installing Machine, External Two-Line TAM, and Two-Line Telephone

When you are installing an external two-line telephone answering machine (TAM) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAM. The most common connection is to put the machine on Line 2, which is our assumption in the following steps. The back of the two-line TAM must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external two-line TAM. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAM and the two-line telephone next to your machine.

Plug one end of the telephone line cord for your fax machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the machine.

Plug one end of the first telephone line cord for your TAM into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAM.

Plug one end of the second telephone line cord for your TAM into the L2 jack of the two-line TAM. Plug the other end into the EXT. jack on the left side of the machine.

Triplex Adapter

Two Line

External TAM

FAX

Two Line Phone

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAM.

2 - 13

ASSEMBLY AND CONNECTIONS

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. You can then leave the machine in Fax mode to receive faxes any time of day or night.

If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the machine cannot be made.

If you are installing the machine to work with a PBX:

It is not guaranteed that the unit will operate correctly under all circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The machine may be used with either pulse or tone dialing telephone service.

Custom Features on Your Phone Line

To learn how custom features may affect your faxing operations, please see

Important Information chapter, Page 19-1.

Custom Features on a Signal Line

If you have Voice Mail, Call Waiting, RingMaster, an answering service, or an alarm system custom feature on one phone line, it may create a problem with the operation of your fax machine.

ASSEMBLY AND CONNECTIONS

2 - 14

On-Screen Programming

User-Friendly Programming

We have designed your machine with on-screen programming and a Reports key. User-friendly programming helps you take full advantage of all the features your machine has to offer. (See

Since your fax programming is done on the LCD, we created step-by-step onscreen prompts to help you program your machine. All you need to do is follow the prompts as they guide you through the menu selections and programming options.

Feature Mode

You can access the menu by pressing Features. The LCD shows: Then Press 1 for System Setup—OR—

Using This Manual, Page 1-1.)

1.SYSTEM SETUP

Press 2 for Fax Operations—OR—

Press 3 for Copy Operations—OR—

Press 4 for Printer Operations.

You can scroll more quickly by pressing . (Use to scroll backward and see all options, in the opposite order.)

Before you press Enter/Yes after entering information in a field using the dial pad, you can correct a mistake. Use to back up and then type over the incorrect characters.

When you finish a function, the LCD shows ACCEPTED.

If you want to exit the Feature Mode, and then press Stop.

3 - 1

ON-SCREEN PROGRAMMING

2.FAX

3.COPY

4.PRINTER

Feature Selection Table

You can probably perform most of these programming operations without the Owner’s Manual. To help you understand the feature selections and options that are found in the machine programs, use the Feature Selection Table below.

Main

Feature

1. SYSTEM SETUP

Submenu

1. PAPER SIZE

2. DATE/TIME

Feature

Selections

—

LETTER

LEGAL

—

3. MACHINE ID

—

4. VOLUME 1. RING OFF

2. BEEP VOL.

3. SPEAKER OFF

4. HANDSET LOW

5. HEARING ASSIST

5. SAVE TONER

—

Note

LOW

MED HIGH

OFF

LOW

HIGH

LOW

MED HIGH

HIGH

ON (PERMANENT/ TEMPORARY)

OFF

The factory setting (option) is shown in bold.

Options Descriptions Page

Selects size of paper for received faxes.

4-1

Enter date and time

—

for the LCD display and heading on fax

4-2

transmissions. Program your

name, fax number

—

and telephone number to appear

4-2

on each transmitted page.

Adjusts ring volume.

4-4

Adjusts beeper volume.

4-4

Adjusts speaker volume.

4-5

Adjusts handset volume.

4-5

For the hard of hearing, you can set the volume to the HEAR ASSIST:ON

4-6

setting on a permanent or temporary basis.

Increases life of toner cartridge.

4-7

ON-SCREEN PROGRAMMING

3 - 2

Main

Feature

1. SYSTEM SETUP

(continued)

2. FAX 1. RX

Submenu

6. SLEEP TIMER

7. TONE/ PULSE —

8. LANGUAGE

0. LOWER CASSETTE (2500 Only)

SETTINGS

Feature

Selections

—

1. RING COUNT

2. F/T RING TIME

3. EXT.TEL.RX ON

4. REMOTE CODE

5. AUTO REDUCTION

6. PRINT DENSITY

7. POLL RX

8. PC FAX RECEIVE

OFF

TONE

PULSE

ENGLISH

FRENCH

OFF

02 03 04

30 40 70

SEMI

OFF

ON ( 51, #51)

OFF

Options Descriptions Page

Conserves power

Selects dialing mode

4-7

Allows you to change the LCD

4-7

Language to French. Turn LOWER

CASS ON if you purchased the

4-8

optional Lower Cassette.

Number of rings before machine answers in FAX/ TEL, FAX,

5-2

MANUAL, or TAM mode.

Sets the time for “double-ring” in Fax/Telephone

5-2

mode. Receive fax

messages without pressing the

5-3

Send/Receive key.

Activate or deactivate the machine from a remote location. You

5-5

can also personalize these codes.

Reduces size of image.

Makes prints darker or lighter.

5-3

5-4

Sets up your machine to poll another fax

5-7

machine. Turn ON if PC is

connected to machine for PC

5-8

receiving of messages.

The factory setting (option) is shown in bold.

Note

3 - 3

ON-SCREEN PROGRAMMING

Main

Feature

2. FAX

(continued)

Submenu

2. TX SETTINGS

Feature

Selections

1. CONTRAST AUTO

2. MODE

3. DELAYED TIMER

4. DELAYED SEND

5. BATCH TX

6. TX FROM ADF

7. POLL

8. COVER SHEET

9. COVER MESSAGE

0. OVERSEAS MODE

Options Descriptions Page

S.LIGHT

S.DARK

STANDARD

FINE EX-FINE PHOTO

00:00

OFF

NEXT FAX ONLY

OFF

NEXT FAX ONLY

OFF

PRINT SAMPLE

OFF

Changes lightness or darkness of a fax you are sending.

6-5

Changes the default setting of fax resolution.

6-5

Sets the time of day that delayed faxes

6-9

will be sent.

—

Sends documents later.

6-10

Sends all delayed faxes that are to the same fax number and at the same

6-10

time as one transmission.

You can send a fax without using

6-3

memory. Sets up your

machine with a document to be retrieved by

6-11

another fax machine.

Automatically sends a cover page you program.

6-6

Programs

—

customized message for fax

6-7

cover page. Adjusts for

sometimes difficult overseas

6-9

transmissions.

The factory setting (option) is shown in bold.

Note

ON-SCREEN PROGRAMMING

3 - 4

Main

Feature

FAX

(continued)

Submenu

3. DIALER SETTING

4. SETUP REPORTS

5. REMOTE FAX OPT

6. VIEW/ DEL. JOBS

Feature

Selections

1. ONE TOUCH

2. SPEED DIAL

3. SETUP GROUPS

1. JOB STATUS RPT

2. JOURNAL 6/12/24 Hours

1. RMT RTV/FX FWD

2. PRINT FAX

——

Options Descriptions Page

—

ON ON+IMAGE

INC

INC+IMAGE

2/4/7 Days

OFF

REMOTE RETRIEVE

FAX FORWARD

OFF

—

Store One-Touch Dial so you can dial by pressing only one key.

Store Speed Dial numbers so you can dial by pressing only four keys.

Sets up a Group number for broadcasting.

Initial setup for Job Status Report and Journal.

Storing incoming faxes in memory for remote retrieval –OR– Sets the machine to forward fax messages.

Prints incoming faxes stored in the memory.

Checks which jobs are in memory or cancel a delayed fax or polling job.

7-1

7-2

7-3

10-1

9-1

5-6

5-8, 6-4

The factory setting (option) is shown in bold.

Note

3 - 5

ON-SCREEN PROGRAMMING

Main

Feature

FAX

(continued)

3. COPY 1. COPY MODE

4. PRINTER 1. PRINT

Submenu

0. MISCELLANEOUS

2. CONTRAST

OPTIONS

2. RESET PRINTER

Feature

Selections

1. UNIQUE RING

2. CALLER ID DISPLAY#

—

—- +

1. INTERNAL FONT

2. CONFIGURATION

1. FACTORY SET

Options Descriptions Page

OFF

SET

PRINT REPORT

AUTO

TEXT

PHOTO

—

Uses the phone company Unique Ring subscriber service to register the ring pattern with the machine.

View or print a list of the last 30 Caller IDs stored in memory.

Selects the Copy resolution for your type of original.

Adjusts the contrast.

You can print resident fonts to check and confirm font types.

Printer settings and status are listed here.

You can restore the printer back to the factory default settings.

8-1

8-3

11-6

13-7

The factory setting (option) is shown in bold.

Note

ON-SCREEN PROGRAMMING

3 - 6

System Setup

Getting Started

Setting Paper Size

You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the machine, you will need to change the setting for the paper size, so your machine will know how to fit the incoming fax on the page.

After you connect the optional Lower Cassette, you can select the paper size for each cassette. (See

Press Features, 1, 1.

If you have the lower cassette, press or to select UPPER CASSETTE or

LOWER CASSETTE, and then press

Enter/Yes.

Press or to select

LEGAL

in Step 2), and then press

Press Stop.

or A4 (for the cassette you selected

Turning on Lower Cassette (Option for 2500 Only))

1.PAPER SIZE

2.LOWER CASSETTE

LETTER

Enter/Yes

Setting Cassette Usage

The default setting of cassette if paper is out in the upper cassette or if incoming faxes will fit best on the paper in the lower cassette. Choose if you want to keep special paper in the other cassette and control when it is used.

Press Features, 1, 1.

Press or to select CASSETTE USAGE, and then press Enter/Yes.

To set cassette usage for faxes, press or to select FOR FAX, and then press Enter/Yes.

—OR— To set cassette usage for copies, press or to select FOR COPY, and then press Enter/Yes. —OR— If you are finished go to Step 5.

Press or to select AUTO, UPPER CASSETTE or LOWER

CASSETTE, and then press Enter/Yes.

Press Stop.

4 - 1

SYSTEM SETUP

AUTO

allows your machine to choose the optional lower

UPPER CASSETTE, LOWER CASSETTE

Setting Date and Time

Your machine displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time. All other

settings remain unaffected.

Press Features, 1, 2.

Enter the last two digits of the year, and then press Enter/Yes.

Enter two digits for the month and press Enter/Yes. (For example, enter 09 for September, or 10 for October).

Enter two digits for the day, and then press Enter/Yes. (For example, 06).

Enter the time in 24-hour format, and then press Enter/Yes. (For example, enter 15:25 for 3:25 PM).

Press Stop. The screen now displays the date and time you set whenever the machine is standing by.

2.DATE/TIME

YEAR:XX ENTER & YES

MONTH:XX ENTER & YES

DAY:XX ENTER & YES

TIME:XX:XX ENTER & YES

Setting Machine ID

You can store your name, fax number, and telephone number to be printed on all fax pages you send. See

Press Features, 1, 3.

Composing Electronic Cover Sheet, Page 6-6.

3.MACHINE ID

Enter your fax number (up to 20 digits), and then press Enter/Yes. You must enter a fax number to proceed.

Enter your telephone number (up) to 20 digits), and then press Enter/Yes. If your telephone number and fax number are the same, enter the same number again. The number appears on Cover sheets.

Use the dial pad to enter your name (up to 20 characters), and then press Enter/Yes. (See Entering Text.)

Press Stop. The LCD returns to the date and time.

FAX:

ENTER & YES

TEL: ENTER & YES

NAME: ENTER & YES

SYSTEM SETUP

4 - 2

If your Machine ID has already been programmed, the LCD prompts “1” to make a change, or “2” to exit without changing.

Entering Text

When you are setting certain functions, such as the Machine ID, you may need to type text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # and don’t have printed letters because they are used for special characters.

By pressing the appropriate number key repeatedly you can access the character you want.

Key once twice three times four times five times

2 ABC 2A 3 DEF3D 4 GH I 4 G 5 JKL5J 6 MNO 6 M 7 PQRS7 8 TUV8 T 9 WXY Z 9

Inserting Spaces

If you want to enter a blank space, press once between numbers and twice between characters.

Making Corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press Clear/No; all letters above and to the right of the cursor will be deleted. Re-enter the correct characters. Also, you can back up and type over incorrect letters.

Repeating Letters

If you need to enter a character that is assigned to the same key as the previous character, press to move the cursor to the right.

Special Characters and Symbols

Press for (space) ! “ # $ % & ’ ( ) + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press 0 for É À È Ê Î Ç Ë Ö 0

4 - 3

SYSTEM SETUP

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, you should complete the steps described on 4-2.

If you do not enter a fax number, no additional information can be entered.

Setting the Ring Volume

Press Features, 1, 4, 1.

Press or to select (OFF, LOW,

MED, or HIGH) and press Enter/

Yes.

Press Stop. —OR—

You can adjust the ring volume when your machine is idle. You can turn the ring OFF or you can select a ring volume level.

1.RING

Press

or to adjust the volume level. With each key press, your machine

rings so you can hear the active setting as the LCD shows it. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Setting the Beeper Volume

You can set the beeper to LOW, HIGH or OFF. The default setting is LOW. When the beeper is set to LOW or HIGH, the machine beeps every time you press a key or make an error and when fax sending or receiving is finished.

Press Features, 1, 4, 2.

Press or to select your setting.

When the LCD shows the setting you want, press Enter/Yes.

Press Stop.

SYSTEM SETUP

4 - 4

Setting the Speaker Volume

Press Features, 1, 4, 3.

Press or to select your setting (LOW, MED, HIGH or OFF), and then press Enter/Yes.

Press Stop. —OR—

If you are using Manual Telephone/Fax, you can adjust the speaker volume while dialing. You can turn the speaker off or you can select a speaker volume level. The default setting is the lowest volume.

Press

or to adjust the volume level. With each key press, the volume

changes as the LCD shows the active setting. The new setting will remain until you change it again.

3.SPEAKER

Setting the Handset Volume

Press Features, 1, 4, 4.

Press or to select your setting (LOW or HIGH), and then press Enter/Yes. The default setting is LOW.

Press Stop. —OR— Any time you are talking on the telephone, you can adjust the handset volume by pressing the volume setting you are choosing. The new setting will remain until you change it again.

or keys on the control panel. The LCD shows the

4.HANDSET

Choosing the setting for Hearing Assist

This feature is provided for users that may want handset volume greater than that provided in the “HANDSET VOLUME” setting. When this setting is ON it has priority over the HANDSET VOLUME settings.

HEAR ASSIST: ON

When HEARING ASSIST is ON, an additional level of amplification is provided at the handset when using the “Volume” keys on the operator panel. The additional volume can be set TEMPORARILY or PERMANENTLY.

HEAR ASSIST: ON – TEMPORARY

The TEMPORARY setting allows the user to adjust the handset volume using the Volume keys. However, when the handset is returned to its cradle the handset volume will always return to LOW.

4 - 5

SYSTEM SETUP

HEAR ASSIST: ON – PERMANENT

The PERMANENT setting allows the user to adjust the handset volume using the Volume keys. However, when the handset is returned to its cradle the handset volume will always return to HIGH.

When you press Volume or on the control panel to adjust the volume, the display shows the setting you are choosing. Each key press changes the volume to the next setting.

WARNING

It is important that you do not choose PERMANENT unless all the users are hard of hearing. The increased volume selected by the PERMANENT

setting could cause hearing damage.

Setting Volume Amplify (For the Hard of Hearing)

Please carefully read Choosing the setting for Hearing Assist, on page 4-5 before you do the following steps:

Press Features, 1, 4, 5.

If none of the users are hard of hearing, press or to select

HEAR ASSIST:OFF? and then press

Enter/Yes, and then go to Step 4 —OR— If some or all of the users are hearingimpaired, select HEAR ASSIST:ON? and then press Enter/Yes.

If all the users are hearing-impaired, press

or to select then press Enter/Yes —OR—If only some of the users are hearing-impaired, select and then press Enter/Yes.

Press Stop.

PERMANENT?

TEMPORARY?

and

5.HEARING ASSIST

HEAR ASSIST:ON? SELECT <- -> & YES

PERMANENT? SELECT <- -> & YES

TEMPORARY? SELECT <- -> & YES

Memory Storage

In the event of a power failure, all settings in the SYSTEM SETUP, RX

SETTINGS, DIALER SETTING and REMOTE FAX OPT, plus the COVER SHEET and COVER MESSAGE (from TX SETTINGS) operations

are stored permanently. You may have to reset the date and time.

SYSTEM SETUP

4 - 6

Save Toner

You can conserve toner using this feature. When you set Toner Save to ON, print appears somewhat lighter. The default setting is OFF.

Press Features, 1, 5.

Press or to select ON (or OFF), and then press Enter/Yes.

Press Stop.

5.SAVE TONER

Sleep Timer

Setting the Sleep Timer reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes or OFF) before it drops into sleep mode. The timer automatically resets itself after the machine receives a fax or PC data, or makes a copy. The default setting is 5 minutes.

Press Features, 1, 6.

Use or to select ON (or OFF), and then press Enter/Yes.

Use the Dial pad to enter the length of time the machine is idle before it drops into sleep (00 to 99 minutes), and then press Enter/Yes.

Press Stop.

6.SLEEP TIMER

Setting Tone/Pulse Dialing Mode

Your fax machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Press Features, 1, 7.

Press or to select TONE or

PULSE and then press Enter/Yes.

Press Stop.

7.TONE/PULSE

Local Language

Your can change the local language from English to French.

Press Features, 1, 8.

Press or to select FRENCH or ENGLISH.

Press Stop to exit.

4 - 7

SYSTEM SETUP

Turning on Lower Cassette (Option for 2500 Only)

When the optional LOWER CASSETTE is set to ON, you can set paper size and the cassette usage. (See

Setting Paper Size above.)

Press Features, 1, 0.

Use or to select ON (or OFF), and then press Enter/Yes.

Press Stop.

Printing a Reduced Incoming Document, Page 5-3 and

0.LOWER CASSETTE

SYSTEM SETUP

4 - 8

RX Settings

Basic Receiving Operations

Selecting Answer Mode

There are four different answer modes for your machine. You may choose the mode that best suits your needs by pressing the Answer Mode button repeatedly until you have changed the Fax and Fax/Telephone lights to the setting you want to use.

NOTE: The lighted indicators mean = not selected = is selected and lit.

Mode Light How it works When to use it

1. Manual

(manual receive)

2. Fax

(automatic receive)

3. Fax/ Telephone*

(fax and telephone)

4. TAM

(External Telephone Answering Machine)

Fax

TAM

Fax/Telephone

Fax

TAM

Fax/Telephone

Fax

TAM

Fax/Telephone

Fax

TAM

Fax/Telephone

You control the phone line and must answer every call yourself.

The machine automatically answers every call as a fax.

Machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double-ring) for you to pick up the call.

The external TAM automatically answers every call. Voice messages are stored on the external TAM. Fax messages are printed.

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Unique Ring.

For dedicated fax lines. You cannot receive a voice call but you can call out.

You cannot have an answering machine on the same line, even if it is on a separate jack on the same line. You cannot use the telephone company’s Voice Mail in this mode.

Use this mode if you have an answering machine on your phone line.

*In Fax/Telephone mode you must set the Ring Count and F/T Ring Time. If you

have extension phones on the line, set the Ring Count to 4 rings.

5 - 1

RX SETTINGS

Setting Ring Count

The Ring Count setting determines the number of times the machine rings before it answers. If you have extension phones on the same line as the machine, keep the Ring Count setting of 4. (See

Extension Telephone or External Telephone

Page 5-5.)

Press Features, 2, 1, 1.

Press or to select how many times the line rings before the machine answers (00 – 04), and then press Enter/Yes. (If you select 00, the line doesn’t ring at all.)

Press Stop.

EXT.TEL.RX, Page 5-3 and Operation from

and For Fax/Telephone Mode Only,

1.RING COUNT

Setting F/T Ring Time (For Fax/Telephone Mode Only)

If you set the receive mode to Fax/Telephone, you’ll need to determine how long the machine will send you its special double-ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double-ring. However, you can answer the call on any extension phone (in a separate wall jack) on the same line as the machine. (See

Operation from Extension Telephone or External Telephone, Page 5-5.)

Press Features, 2, 1, 2.

Press or to select how long the machine will ring to alert you that you have a voice call, and then press Enter/ Yes.

Press Stop. Now, when a call comes in and the

machine is set to Fax/Telephone mode, all phones on this line will ring the number of times you selected in Ring Count.

You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with a double-ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double-ringing, the machine continues for the set time.

2.F/T RING TIME

RING TIME:20 SEC SELECT <- -> & YES

RX SETTINGS

5 - 2

EXT.TEL.RX

When you use this feature, you don’t have to press Send/Receive when you answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the LCD or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset. Your machine does the rest. Selecting ON allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the machine receive the call only if you’ve answered it at the machine. Selecting OFF means you’ll have to activate the machine yourself, by pressing Send/Receive—OR—by pressing

5 1 if you are not at the machine.

If you’ve set this feature to ON, but your machine doesn’t automatically connect a fax call when you lift an external or extension phone handset, press the Fax Receive code 5 1. At the machine, lift the handset and then press Send/ Receive. (See

Fax/Telephone Mode Only

If you send faxes from a computer on the same phone line and your machine intercepts them, set EXT.TEL.RX to OFF.

Press Features, 2, 1, 3.

Use or to select ON, SEMI or

OFF, and then press Enter/Yes.

Press Stop.

Operation from Extension Telephone or External Telephone and For

, Page 5-5.)

3.EXT.TEL.RX

Printing a Reduced Incoming Document

Your machine can reduce the size of an incoming fax to fit the size of the paper in your machine. Select ON to turn on this feature.

After you connect the lower cassette, you can turn on automatic reduction for each cassette. (See

Press Features, 2, 1, 5.

If you have the optional Cassette, press

or to select UPPER CASSETTE or LOWER CASSETTE, and then press Enter/Yes.

Use or to select ON (or OFF), and then press Enter/Yes.

Press Stop.

Lower Cassette can be purchased. (Only for 2500)

5 - 3

RX SETTINGS

Turning on Lower Cassette (Option for 2500 Only), Page 4-8)

5.AUTO REDUCTION

Setting the Print Density

If your machine is printing too light or too dark, you can adjust print density, making your printed documents darker or lighter. The new setting will remain until you change it again.

Press Features, 2, 1, 6.

Press to make print lighter, or to make print darker.

Press Stop.

6.PRINT DENSITY

RX SETTINGS

5 - 4

Advanced Receiving Operations

Operation from Extension Telephone or External Telephone

If you answer a fax call on an extension phone (or on an external phone in the EXT. jack), you can make your machine take over by using the Fax Receive Code. When you press the Fax Receive Code 5 1, the machine starts to receive a fax. (See

If the machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code # 5 1 to take the call at an extension phone.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the machine’s phone, press Send/Receive, then hang up. At an extension phone, press 5 1, wait for fax receiving tones (chirps), then hang up. At an external phone, press 5 1 and wait for the phone to be disconnected (the LCD shows RECEIVING) before you hang up. (Your caller will have to press

Send/Receive to send the fax.)

For Fax/Telephone Mode Only

When the machine is in Fax/Telephone mode, it will use the F/T Ring Time (double-ringing) to alert you to pick up a voice call. If you’re at the machine, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and then press # 5 1 between the double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing 5 1.

Setting Ring Count, Page 5-2 and EXT.TEL.RX, Page 5-3.)

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 5 1. The preset Telephone Answer Code is # 5 1.

If you are always disconnected when accessing your external TAM remotely, try changing the Fax Receive Code from 5 1 to # # # and the Telephone Answer Code from 5 1 to 9 9 9.

Press Features, 2, 1, 4.

Press or to select ON (or OFF) and then press Enter/Yes.

If you want to, enter a new Fax Receive Code, and then press Enter/Yes.

If you want to, enter a new Telephone Answer Code, and then press Enter/ Yes.

Press Stop.

5 - 5

RX SETTINGS

4.REMOTE CODE

FAX RECEIVE:*51 ENTER & YES

TEL ANSWER:#51 ENTER & YES

Printing a Fax in Memory

If you use Remote Rtrv or Fax Forward features you can still print a fax in the memory when you are at your machine. (See

Press Features, 2, 5, 2.

Press Send/Receive.

After printing is finished, and then press Stop.

Setting Remote Retrieval, Page 9-2.)

2.PRINT FAX

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your machine to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

RX SETTINGS

5 - 6

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it. (See

Canceling a Scheduled Job, Page 5-8.)

Press Features, 2, 1, 7.

Press or to choose ON (or OFF), and then press Enter/Yes.

Enter the fax number you are polling.

Press Send/Receive. The LCD shows

DIALING.

Setting Up Sequential Polling Receive

Your machine can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. (See

Canceling a Scheduled Job, Page 5-8.)

Press Features, 2, 1, 7.

Press or to select Polling ON (or

OFF), and then press Enter/Yes.

Specify the destination fax machines you wish to poll using One Touch, Speed Dial, a Group or the dial pad. You must press Broadcast between each location.

Press Send/Receive. The LCD shows DIALING. Your machine will poll each number or group member in turn for a document.

7.POLL RX

POLL RX:OFF? SELECT <- -> & YES

ENTER FAX NO. PRESS S/R

7.POLL RX

POLL RX:OFF? SELECT <- -> & YES

ENTER FAX NO. PRESS S/R

5 - 7

RX SETTINGS

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Send or Polling Transmit.

Press Features, 2, 6.

Any waiting jobs will appear on the LCD. If no jobs are waiting, the LCD shows NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job you want to cancel, and then press Enter/Yes. —OR— If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop.

You can check which jobs are waiting in memory by following Steps 1 and 2 above.

6.VIEW/DEL. JOBS

Setting Multi-Function Suite Mode

If you connect your machine to your PC, you can receive faxes into your PC. After completing all setup for Multi-Function Suite mode, you can turn on Multi-Function Suite to reroute incoming faxes to your PC.

Press Features, 2, 1, 8.

Press or to select ON (or OFF), and then press Enter/Yes.

Press Stop.

8.PC FAX RECEIVE

RX SETTINGS

5 - 8

TX Setting

Before You Begin

Before you begin sending faxes, please be sure to read all the instructions and cautions listed below for placing originals in the automatic document feeder.

Using the ADF (Automatic Document Feeder)

■ Documents must be between 5.8 and 8.5 inches wide between 3.9 and 14.1

inches long. Your machine can scan an image only 8.15 inches wide, regardless of how wide the paper is.

■ Make sure you insert documents face down, top edge first.

■ Adjust the paper guides to

fit the width of your document.

■ The ADF (automatic document feeder) can hold up to 30 pages, feeding each

one individually through the machine. Use standard (17 lb–24 lb) paper when using the ADF. If you’re using heavier paper, feed each sheet individually to prevent paper jams.

DO NOT use curled, wrinkled, folded or ripped paper, or paper with staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

■ Make sure documents written in ink are completely dry.

■ Before you send a fax press Mode to select the resolution for the document

you’re sending. (See

If you send faxes from a computer on the same phone line and your machine intercepts them, set EXT.TEL.RX to OFF.

6 - 1

TX SETTING

Mode, Page 6-5.)

Sending Faxes with Multiple Settings

When you send a fax you can choose any combination of these settings: add a coverpage and select a comment; set the contrast or resolution; send using overseas mode or delayed send, polling transmission or real time transmission. After each menu selection is accepted, the LCD will ask if you want to enter other settings:

Press 1 if you want to select additional settings. The LCD returns to the

SETUP SEND menu—OR—

Press 2 if you are finished choosing settings, and then go to the next step.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Manual Transmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones while sending a fax.

Place the original face down in the ADF.

Pick up the handset and listen for a dial tone—OR— Press Manual Telephone/Fax and listen for a dial tone.

Enter the fax number you want to call (you can enter the digits using the dial pad, or you can enter a One Touch or Speed Dial number or you can call from the Search). (See

One Touch Dialing, Page 7-5.)

When you hear the fax tone, press Send/Receive.

If you’re using the handset, hang up.

Automatic Transmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset, or press Manual Telephone/Fax to listen for a dial tone.

Place the original face down in the ADF.

Enter the fax number using One Touch, Speed Dial, Search or the dial pad. (See

Speed Dialing, Page 7-5.)

Press Send/Receive.

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, after you disconnect the call press Redial/Pause to retry the number.

If you’re sending a fax automatically and the line is busy, the machine will redial automatically redial (up to three times at 5 minute intervals).

TX SETTING

6 - 2

Dual Access

You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you’re scanning, except Timer and Polling. If you try to scan and store a 51st fax, the machine will send it immediately, without storing it in memory.

If you get a OUT OF MEMORY message while scanning the first page of a fax, press Stop to cancel scanning. If you get a OUT OF MEMORY message while scanning in a subsequent page, you’ll have the option to press Send/Receive to transmit the pages scanned so far, or to press Stop to cancel the operation.

Place the original face down in the ADF.

Enter the fax number.

Press Send/Receive. As the machine scans the original, the LCD shows the job number (#XXX) of the fax and how much memory is available. Then the machine starts dialing. You can immediately repeat Steps 1 to 4 for the next fax.

Your machine normally operates in Dual Access mode. However, you can override Dual Access by using Real Time Transmission.

The number of documents you can scan into memory varies with the data they contain.

Real Time Transmission

When you are sending a fax, the machine will scan originals into memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending the fax. If memory becomes full, the machine will send the document in real time (even if Sometimes you may want to send an important document immediately, without waiting for memory transmission. You can set

Place the original face down in the ADF.

Press Features, 2, 2, 6.

To change the default setting, and then press

and then press Enter/Yes. Go to Step 5—OR—For the next fax transmission only, press

FAX ONLY, and then press Enter/Yes.

TX FROM ADF is set to OFF).

TX FROM ADF to ON.

6.TX FROM ADF

or to select ON (or OFF)

or to select NEXT

For the next fax only, press or to select ON (or OFF), and then press Enter/Yes.

Press 1 if you want to select additional settings. The LCD returns to the TX

SETTINGS menu—OR—Press 2 if you are finished choosing settings, and

then go to Step 6.

6 - 3

TX SETTING

Enter fax number and then press Send/Receive.

Checking the Jobs Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the LCD shows NO JOB WAITING.) (

Press Features, 2, 6.

If you have multiple jobs waiting, use or to scroll through the list.

Press Stop.

Canceling Jobs in Memory on this page.)

Canceling a Job While Scanning the Document

You can cancel a job while you are scanning it into memory by pressing

Stop. Eject the document by pressing Stop again.

Canceling Jobs in Memory

You can cancel tasks you’ve scheduled, such as Delayed Send, Polling Receive, Polling Transmit or faxes in memory waiting to be sent.

Press Features, 2, 6. Any waiting jobs appear on the display. If no jobs are waiting, the LCD shows

NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job you want to cancel, and then press Enter/Yes. —OR— If you have only one job waiting, go to Step 3.

Press 1 to cancel—OR—Press 2 to exit without canceling. To cancel another job, return to Step 2.

Press Stop.

6.VIEW/DEL. JOBS

#002 00:00 SALES

1.CLEAR 2.EXIT

TX SETTING

6 - 4

Basic Sending Operations

Contrast

If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Place the original face down in the ADF.

Press Features, 2, 2, 1.

Use or to select AUTO, S.LIGHT or S.DARK, and then press Enter/ Yes.

Press 1 if you want to select additional settings. The LCD returns to the

TX SETTINGS menu—OR—Press 2 if you are finished choosing settings, and

go to Step 5.

Enter a fax number, and then press Send/Receive to send a fax.

Mode

When you have an original in the ADF, you can use the Mode key to temporarily change the setting. Press Mode repeatedly until the LCD shows the setting you want.

—OR— You can change the default setting.

Press Features, 2, 2, 2.

Press or to select the resolution you want, and then press Enter/Yes.

Press Stop.

STANDARD—Suitable for most typed documents. FINE—Good for small print; transmits a little slower than Standard resolution. EX-FINE—Good for small print or artwork; transmits slower than Fine

resolution.

PHOTO—Use when original has varying shades of gray; slowest transmission

time.

1.CONTRAST

2.MODE

6 - 5

TX SETTING

Composing Electronic Cover Sheet

The cover sheet is generated at the receiving party’s machine. Your cover sheet includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See

Speed Dialing, Page 7-5.)

The cover sheet indicates your Machine ID, and the number of pages you’re sending. If you have Cover Sheet Setup set to ON, the number of pages remains blank. (Features, 2, 2, 8.) (See

Setting Machine ID, Page 4-2.)

You can select a comment to include on your cover sheet.

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on Page 4-2 to help enter characters. (See

Composing Your Own Comments, Page 6-7.)

5.(USER DEFINED)

6.(USER DEFINED)

One Touch Dialing, Page 7-5 and

Most of the TX SETTINGS menu selections are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover sheet and cover sheet comments in advance, the Cover Sheet Setup and Cover Sheet Message features selections change the default settings.

TX SETTING

6 - 6

Composing Your Own Comments

You can set up two custom comments.

Press Features, 2, 2, 9.

Use or to choose position 5 or 6 for your customized comment and then press Enter/Yes.

Use the dial pad to enter your customized comment, and then press Enter/Yes. (See

Entering Text, Page 4-3.)

Press 1 if you want to select additional settings. The LCD returns to the

TX SETTINGS menu—OR—Press 2 to

exit.

Cover Sheet for the Next Fax Only

Make sure the Machine ID is set up. (See Page 4-2.) This feature does not work without the Machine ID.

You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document.

Place the original face down in the ADF.

Press Features, 2, 2, 8.

When the LCD shows NEXT FAX ONLY, and then press Enter/Yes.

Press or to select ON (or OFF), and then press Enter/Yes.

Press or to select one of the standard or custom comments, and then press Enter/Yes.

Enter two digits to indicate the number of pages you are sending, and then press Enter/Yes. (For example, press 02 for 2.) (Enter 0 0 to leave the number of pages blank.) If you make a mistake, and then press to back up and reenter the number of pages.

Press 1 if you want to select additional settings. The LCD returns to the

TX SETTINGS menu—OR—Press 2 if you are finished choosing settings, and

then go to Step 8.

Enter the fax number you’re calling.

Press Send/Receive.

9.COVER MESSAGE

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

8.COVER SHEET

6 - 7

TX SETTING

Always Send Cover Sheet

Make sure the Machine ID is set up. This feature does not work without the Machine ID. (See

Setting Machine ID, Page 4-2.)

You can set the machine to send a cover sheet whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Press Features, 2, 2, 8.

Press or to select

COVER SHEET:ON and then press

8.COVER SHEET

COVER SEEET:OFF? SELECT <- -> & YES

Enter/Yes.

If you selected ON, press or to select one of the standard or custom

COVER SHEET:ON? SELECT <- -> & YES

comments, and then press Enter/Yes.

Press 1 if you want to select additional settings. The LCD returns to the

TX SETTINGS menu—OR—Press 2 to exit if you are finished choosing

settings.

Using a Printed Cover Sheet

If you prefer using a printed cover sheet that you can write on, you can print the sample page and attach it to your fax.

Press Features, 2, 2, 8.

Press or to select PRINT SAMPLE?, and then press Enter/Yes.

Press Send/Receive. Your machine prints a copy of your cover sheet.

TO:

FROM:

FAX#: TEL#:

COMMENT:

- - -

COVER SHEET

- - -

PAGE[S] TO FOLLOW

- - -

TX SETTING

6 - 8

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off.

Place the original face down in the ADF.

Press Features, 2, 2, 0.

Press or to select ON (or OFF), and then press Enter/Yes.

Press 1 if you want to select additional settings. The LCD returns to the

TX SETTINGS menu—OR—Press 2 if you are finished choosing settings and

go to Step 5.

Enter the fax number you’re calling.

Press Send/Receive.

Delayed Timer

You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or you can override it in Delayed Send. (See

Delayed Send, Page 6-10.)

Press Features, 2, 2, 3.

Enter the time (in 24-hour format) that you want delayed faxes to be sent, and then press Enter/Yes.

Press Stop.

0.OVERSEAS MODE

3.DELAYED TIMER

SET TIME=00:00 ENTER & YES

SET TIME=17:00 ENTER & YES

6 - 9

TX SETTING

Delayed Send

During the day you can store up to 50 documents into memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3. If you have set up in the Delayed Timer function, Page 6-9, you can accept it in Step 3 or enter another time for this fax.

Place the original face down in the ADF.

Press Delayed Send—OR— (Features, 2, 2, 4.)

Accept the displayed time or enter another time for this fax, and then press Enter/Yes.

Press 1 to leave the originals waiting in the document feeder—OR—Press 2 to scan the document into memory.

Press 1 if you want to select additional settings. The LCD returns to the

TX SETTINGS menu—OR—Press 2 if

you are finished choosing settings, and then go to Step 6. The screen will prompt you to enter the fax number.

Enter the fax number.

Press Send/Receive. The machine will wait to send the fax at the time you set.

The number of documents you can scan into memory varies with the data they contain.

4.DELAYED SEND

1.DOC 2.MEMORY

Delayed Batch Transmission

Before sending the delayed faxes, your machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

Press Features, 2, 2, 5.

Press or to select ON (or OFF), and then press Enter/Yes.

Press Stop.

5.BATCH TX

BATCH TX:ON? SELECT <- -> & YES

TX SETTING

6 - 10

Setting Up Polling Transmit

Polling Transmit is when you set up your machine to wait with a document so another fax machine can retrieve it.

Place the original face down in the ADF.

Press Features, 2, 2, 7.

Press or to choose

POLL:ON, and then press Enter/Yes.

Press 1 to leave the originals waiting in the document feeder—OR—Press 2 to scan the document into memory.

Press 1 if you want to select additional settings. The LCD returns to the

TX SETTINGS menu—OR—Press 2 if you are finished choosing settings and

go to Step 6.

Press Send/Receive.

If you pressed 1 in Step 4, the original remains in the ADF until your machine

Note

is polled. If you must use your machine before the polled transmit occurs, you must cancel this job.

7.POLL

POLL:OFF? SELECT <- -> & YES

1.DOC 2.MEMORY

6 - 11

TX SETTING

Setup Dialer Settings

Storing Numbers for Easy Dialing

You can set up your machine to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes.

Storing One Touch Dial Numbers

You can store 32 fax/phone numbers that you can dial by pressing one key (and Send/Receive). To access numbers 17 to 32, hold down Shift. You also can store names with these numbers. When you press a One Touch dial location, the LCD shows the name or number as the call is dialed. (See

One Touch Dialing, Page 7-5.)

One Touch keys are the 16 keys (numbers 01–32) located to the left of the dial pad.

Press Features, 2, 3, 1.

Press the One Touch key where you want to store a number. The LCD shows the location you selected.

Enter a number (up to 20 digits) and then press Enter/Yes. (See

Changing One Touch and Speed Dial Numbers, Page 7-2.)

If you want to enter a pause in the dialing sequence (for example, to access an outside line), press Redial/Pause as you’re entering digits. A dash appears on the LCD, pressing Redial/Pause enters a 3.5 second pause when the number is dialed.

1.ONE TOUCH

NAME: ENTER & YES

Use the dial pad to enter the name (up to 15 characters), and then press Enter/ Yes. You can use the chart on Page 4-3 to help you enter letters—OR—Press Enter/Yes to store the number without a name.

Return to Step 2 to store another One-Touch number—OR—Press Stop. When you dial an auto dial number, the LCD shows the name you’re stored, or if you haven’t stored a name, the number you’re stored.

If you need to store a pause longer than 3.5 seconds, press Redial/Pause two or more times.

SETUP DIALER SETTINGS

7 - 1

Even if you lose electrical power, numbers stored in memory will not be lost.

You can store Groups (for Broadcasting) on the One Touch keys and Speed

Note

Dial.

Storing Speed Dial Numbers

You can store Speed Dial numbers, so you can dial by pressing only five keys (Search/Speed Dial, #, machine has 100 Speed Dial locations.

Press Features, 2, 3, 2.

Use the dial pad to enter a two-digit location (00–99), and then press Enter/ Yes.

Enter the number (up to 20 digits) and then press Enter/Yes.

Return to Step 2 to store another Speed Dial number—OR—Press Stop.

and the two digit location, and Send/Receive). The

2.SPEED DIAL

SPEED DIAL? # ENTER & YES

#05: ENTER & YES

NAME: ENTER & YES

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the LCD shows the current name stored at that location, then prompts you to either

#O1:PITNEY BOWES

1.CHANGE 2.EXIT

Press 1 to change the number, or press 2 to exit without changing it.

Enter a new number and then press Enter/Yes.

■ If you want to erase the number, press Clear/No when the cursor is to the left

of the digits.

■ If you want to change a digit, use or to position the cursor under the digit

you want to change, then type over it.

Follow the directions beginning at Step 4 for Storing One Touch Numbers or Storing Speed Dial Numbers.

7 - 2

SETUP DIALER SETTINGS

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and Send/Receive). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to six small Groups, or you can assign up to 115 numbers to one large Group.

(See

Storing One Touch Dial Numbers, Page 7-1 and Storing Speed Dial Numbers,

Page 7-2.)

Press Features, 2, 3, 3.

Select a One Touch key where you wish to store the Group number. (For example, press One Touch key 02 for Group 1.)

Use the dial pad to enter the Group number and then press Enter/Yes. (For example, press 1 for Group 1.)

To include One Touch or Speed Dial numbers in the Group, enter them as if you were dialing. For example, for One Touch key 05, and then press One Touch key 05. For Speed Dial location 09, press Search/Speed Dial, then press 0, 9 on the dial pad. The LCD shows 05, #09.

When you’re finished adding numbers, and then press Enter/Yes.

Use the dial pad and the chart on page 4-3 to enter a name for the Group and then press Enter/Yes. (For example, NEW CLIENTS)

Press Stop.

3.SETUP GROUPS

PRESS SPEED DIAL OR ONE TOUCH

SETUP GROUP:GR ENTER & YES

GR1:*O5#O9 ENTER & YES

NAME: ENTER & YES

You can print a list of all One Touch and Speed Dial numbers. (See

Printing Reports, Page 10-1.)

SETUP DIALER SETTINGS

7 - 3

Dialing Options

You can use your machine to make voice telephone calls, by dialing manually, or by using Search, One Touch or Speed Dial memory. When you dial an auto dial number, the LCD shows the name you’ve stored, or, if you haven’t stored a name, the fax number you’ve stored.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number.

Pick up the handset—OR—Press Manual Telephone/Fax.

When you hear a dial tone, dial the call using the dial pad.

If you pressed Manual Telephone/Fax to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up, replace the handset.

Search

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See

Numbers

Press Search/Speed Dial, and then enter the first letter of the name you’re looking for.

Press or to search the names that are stored alhabetically.

When the LCD shows the name you want to call, pick up the handset or press Manual Telephone/Fax.

Press Send/Receive to begin dialing.

When the call is over, hang up.

, Page 7-1 and Storing Speed Dial Numbers, Page 7-2.)

Storing One Touch Dial

7 - 4

SETUP DIALER SETTINGS

Speed Dialing

Pick up the handset—OR—Press Manual Telephone/Fax. (See

Storing Speed Dial Numbers, Page 7-2.)

When you hear a dial tone, press Search/Speed Dial, and then press # then the two-digit Speed Dial number.

To hang up, replace the handset.

If you are sending a fax, press Send/Receive after pressing the Speed Dial number. If you picked up the handset, press Send/Receive when the receiving fax machine answers with fax tones.

One Touch Dialing

Pick up the handset—OR—Press Manual Telephone/Fax.

When you hear a dial tone, press the One Touch key of the location you want to call. (See

To dial One Touch numbers 17 to 32, hold down Shift as you press the One

Note

Touch key.

To hang up, replace the handset.

Storing One Touch Dial Numbers, Page 7-1.)

If you try to use a One Touch location with no number stored in it, you’ll hear a warning sound, and screen will display NOT REGISTERED. The display will return to normal after 2 seconds.

If you are sending a fax, press Send/Receive after pressing the One Touch

Note

key. If you picked up the handset, press Send/Receive when the receiving fax machine answers with fax tones.

SETUP DIALER SETTINGS

7 - 5

Broadcasting

Broadcasting is automatically sending the same fax message to multiple fax numbers. Using the Broadcast key, you can include Groups, One Touch locations, up to 100 Speed Dial locations, plus up to 50 manually dialed numbers (maximum of 182 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and the number of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer. (See

Setting Up Groups for Broadcasting, Page 7-3.)

The easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually, dialed numbers in the same broadcast. You must press Broadcast between each of these locations. Use the Telephone Index to help you choose the numbers easily.

After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

■ To stop the broadcasting in progress, press Stop. The LCD asks if you want to

cancel all locations or the location that is being sent.

■ Enter the long dialing sequence numbers as you normally would, but keep in

mind that each key counts as one location, so the number of locations you can call become limited.

■ If the line is busy or for some other reasons a connection could not be made

while broadcasting, the machine will redial the number automatically.

■ If the memory is full, press Stop to abort the job ; (if more than one page has

been scanned) or press Send/Receive to send the portion that is in the memory.

Place the original face down in the ADF.

Enter a number using One Touch, Speed Dial, Group number, Search or the dial pad. Example: Group number

Press Broadcast. You will be prompted to press the next number.

Enter the next number. Example: Speed Dial number.

Press Broadcast.

Enter the next fax number. Example: Manual dialing, using the dial pad.

Press Send/Receive.

Your machine will read the document into memory and then start sending faxes to all the numbers you entered.

7 - 6

SETUP DIALER SETTINGS

Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press Send/Receive. (See

Storing One Touch Dial Numbers, Page 7-1.)

You store “555” on One Touch key 03 and “7000” on One Touch key 04. If you press One Touch 03, 04 and Send/Receive you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch 03 and then press 7, 0, 0, 1 using the dialing pad.

If you must wait for another dial tone at any point in the dialing sequence stored

Note

a pause at that point in the number by Redial/Pause. Each key press adds a

3. 5 second delay.

Pause

Press Redial/Pause to insert a 3.5 second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause.

Redial

If you’re sending a fax manually and the line is busy, press Redial/Pause to try again. Anytime you want to make a second call to the last number dialed, press Redial/Pause to save time.

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for example, telephone banking), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press #. Digits dialed after # will send tone signals.

When you hang up, the machine returns to pulse dialing service.

SETUP DIALER SETTINGS

7 - 7

Telephone Services

Custom Features

Your fax machine supports the Unique Ring and Caller ID telephone services offered by some telephone companies.

If you have Voice Mail, Call Waiting, RingMaster, an answering service, or on alarm system custom feature on your telephone line, it may create a problem in the operation of your machine. If you have Voice Mail on your phone line, please read the following carefully.

Unique Ring (DRD)

The term “Unique Ring” is used to identify a phone company service that is given many names, depending on the Telephone Company you are using.

What Does Your Telephone Company’s “Unique Ring” Do?

Your telephone company’s Unique Ring service allows more than one number to be on the same phone line. If you need more than one phone number, it is an inexpensive alternative to paying for an additional line. Each phone number has its own unique ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your fax machine.

Please consult your telephone company for availability and rates.

Note

What Does 2500/1500’s “Unique Ring” Do?

The machine has a Unique Ring or Distinctive Ring Detection (DRD) feature that allows you to use your machine to take full advantage of the telephone company’s Unique Ring service. You can dedicate the new phone number on your line to receiving only faxes.

You must purchase your telephone company’s Unique Ring service before you

Note

program the machine to work with it.

8 - 1

TELEPHONE SERVICES

Do You Have Voice Mail?

If you have Voice Mail on the phone line you on which will install your new machine on, there is a strong possibility that Voice Mail and the fax machine

will conflict with each other while receiving incoming calls. However, this Unique Ring feature allows the use of more than one number on your line, so both Voice Mail and the fax machine can coexist peacefully. If each one

has a separate phone number, neither will interfere with the other’s work. If you decide to get the Unique Ring Service from the telephone company, you

will need to follow the directions below to “register” the new Unique Ring pattern they provided, so your fax machine can recognize its incoming calls.

You can change or cancel the Unique Ring pattern at any time. You can switch

Note

it off temporarily and later turn it back on. When you get a new fax number, make sure you reset this setting.

Before You Choose the Ring Pattern to Register

You can register only one Unique Ring pattern with the machine. Some ring patterns cannot be registered. Please refer to some popular ring pattern examples that will be provided from the phone company in the USA and Canada that are shown in the Pitney Bowes compatibility table below.

Ring

Pattern

Rings

If the ring pattern the phone company provided cannot be registered by the fax,

Note

long - long

short - long - short

short - short - long

very long (normal pattern)

please check for other available ring pattern choices from the phone company.

■ The fax machine will answer only calls to its registered number.

■ The first two rings are silent on the fax machine. This is because the fax must

«listen» to the ring pattern (compare it to the pattern that was “registered”).

■ If you program the fax machine correctly, it will recognize the registered ring

pattern of the “fax number” within 2 ring patterns and then automatically answer with a fax tone. When the “voice number” is called, the fax machine will not interrupt the call.

TELEPHONE SERVICES

8 - 2

VERY IMPORTANT

If you have Voice Mail, or a TAM (Telephone Answering Machine) and want to keep one of your phone numbers dedicated only to fax calls, you must leave the machine in Manual mode at all times while using the Unique Ring Feature. Here’s why: Manual mode will never pick up a call by itself, since it is «Neutral». When the machine is in this «neutral» mode, the Unique Ring Feature can be activated. The unique ring feature is actually an answering mode. So, do not activate Fax mode or Fax/Telephone mode while using unique ring; otherwise, the fax machine will answer calls for all the numbers.

Registering the Unique Ring Pattern

Set the machine to MANUAL mode.

Press Features, 2, 0, 1.

Press or to select UNIQUE RING:SET? and then press Enter/Yes.

Press or to select the prestored ring pattern you want to assign, and then press Enter/Yes. (You will hear each pattern as you scoll through the four patterns.) Be sure to choose the pattern assigned by the Telephone Company.

Press Stop.

Caller ID

The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides the name or telephone number of your caller on the LCD as the line rings.

After a few rings, the LCD shows the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

■ You will see the first 16 characters of the number or name.

■ OUT OF AREA display means call originates outside your Caller ID service

area.

■ PRIVATE CALL display means the caller has intentionally blocked

transmission of information.

■ CALL PICKUP display remains on the screen when no Caller ID information

was transmitted.

If both the name and number are received, the LCD shows only the name. You can print a list of Caller ID information received by your machine.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

8 - 3

TELEPHONE SERVICES

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine.

Press Features, 2, 0, 2.

Press or to select DISPLAY # and then press Enter/Yes. If the name was not received, it will not be displayed.

Press or to scroll through the Caller ID memory to select the Caller ID you want to view and then press Enter/Yes. The next LCD shows the caller’s telephone number and the date and time of the call.

Press or to return to the Caller ID listing—OR—Press Stop.

Clearing a Caller ID Stored in Memory

For effective use of the memory, we recommend that you clear the Caller IDs stored in memory by pressing Clear/No when the LCD shows each caller ID number or name.

Printing Caller ID List

Press Features, 2, 0, 2.

Press or to select PRINT REPORT and then press Enter/Yes.

Press Send/Receive to exit.

2.CALLER ID

TELEPHONE SERVICES

8 - 4

Remote Fax Options

Fax Forwarding

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Press Features, 2, 5, 1.

Press or until the LCD shows

FAX FORWARD and then press

Enter/Yes.

The screen prompts you to enter the number of the fax machine where faxes will be forwarded. Enter the forwarding number (up to 20 digits) and then press Enter/Yes.

Press or to select ON (or OFF) and press Enter/Yes.

Press Stop.

1.RMT RTV/FX FWD

FAX FORWARD? SELECT <- -> & YES

FWD#: ENTER & YES

LOCAL PRINT:OFF? SELECT <- -> & YES

9 - 1

REMOTE FAX OPTIONS

Setting Remote Retrieval

You can call your machine from any fax machine using touch tone and use a Remote Retrieval Passcode and other button presses to retrieve fax messages.

Cut out the Remote Retrieval Access Card on the last page and keep it in your wallet as an aid. The R R Passcode is preset to 1 5 9 , but you can change this.

The cannot be changed.

Press Features, 2, 5, 1. The screen prompts you to choose a fax setting.

Press or to select REMOTE

RETRIEVE, and then press Enter/Yes.

Enter a 3-digit number from 000 to 999 and press Enter/Yes.

Press or to select ON (or OFF)

Press Stop.

1.RMT RTV/FX FWD

REMOTE RETRIEVE? SELECT & YES

PASSCODE:159* ENTER & YES

LOCAL PRINT:OFF? SELECT <- -> & YES

If there are faxes in memory when you turn RMT RTV/FX FWD to OFF. The screen prompts you to print faxes in memory.

If you press 1, all fax data is printed and erased and then RMT RTV/FX FWD is turned OFF.

If you press 2, the screen prompts you to erase faxes in memory.

PRINT FAX?

1.YES 2.NO

ERASE ALL FAX?

1.YES 2.NO

Local Print

If you have set RMT RTV/FX FWD to ON and LOCAL PRINT to ON, your machine automatically prints faxes as they are received into memory. This is a safety feature in ease the power goes out so you won’t lose your message.

REMOTE FAX OPTIONS

9 - 2

Using R R Passcode

Dial your fax number from a fax machine using touch tone.

When your machine answers and beeps, immediately enter your R R Passcode (1 5 9 ).

Your machine signals the kinds of messages received:

1 long beep — Fax message(s) No long beeps — No messages

Your machine then prompts you with two short beeps to enter a command. If you wait longer than 30 seconds to enter a command, your machine hangs up. If you enter an invalid command, your machine beeps three times.

Press 9 0 to reset your machine when you’re finished.

Hang up.

If your machine is set to MANUAL mode, you can access your machine by waiting about 2 minutes, and then entering the R R Passcode within 30 seconds.

9 - 3

REMOTE FAX OPTIONS

Remote Commands

Follow the commands below to access features remotely. When you call your machine and enter your R R Passcode (1 5 9 ), the system will signal you with two short beeps to enter a remote command.

Remote Commands Operation Details

95 Changing Remote

Retrieval/Fax Forwarding

1 OFF

2 Remote Retrieval

3 Fax Forwarding

4 FAX FWD No.

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive

3 Erase fax from the memory

97 Check the Receiving

Status

1 Fax You can check whether your machine has received any

98 Change Receive Mode

1 TAM If you hear one long beep, you can change the Answer 2 Fax/Telephone 3 Fax

90 Exit After a long beep, you can exit remote retrieval.

If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met. (Example: registering number). You can register your fax forwarding number by using 4. FAX FWD NO (See Page 9-5). Once you have registered the number, your machine will change automatically to FAX FWD:ON mode.

stored fax message(s). (See Page 9-5.) If you hear one long beep, you can erase fax message(s)

from the memory.

fax message(s). If yes, you will hear one long beep. If no, you will hear three short beeps.

Mode. If you hear three short beeps, you cannot change it.

REMOTE FAX OPTIONS

9 - 4

Retrieving Fax Messages

Dial your fax number.

When your machine answers, immediately enter your R R Passcode (1 5 9 ).

As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote fax machine where you want your fax messages forwarded, followed by # #.

You cannot use and # as dial numbers. However, if you want to store a pause, and then press #.

After you hear your machine beep, hang up and wait. Your machine calls the remote fax machine. The remote fax machine prints

your fax messages.

Changing Fax Forwarding Number

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When your machine answers, immediately enter your R R Passcode (1 5 9 ).

When you hear two short beeps, enter 9 5 4.

Enter the new telephone number of the remote fax machine (up to 20 digits) where you want your fax messages forwarded, followed by # #.

You cannot use and # as dial numbers. However, if you want to store a pause, press #.

After you hear your machine beep, hang up.

9 - 5

REMOTE FAX OPTIONS

Printing Reports

Machine Settings and Activity

Two reports require initial setup in the Help List: Job Status Report and Fax Activity Report Interval. For initial setup:

Press Features, 2, 4, 1.

—OR—

Press Features, 2, 4, 2.

Customizing the Job Status Report

You can use the Job Status Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select ON or ON+IMAGE, the report will print for every fax you send.

When the feature is set to INC, the report prints only if a transmission error

Note

prevented delivery NG (No Good). If you typically send multiple faxes to the same destinations, you may need

more than the job numbers to identify the faxes you must send again. Selecting

INC+IMAGE will print a portion of the fax’s first page on the report to help

you remember.

Press Features, 2, 4, 1.

Press or to select INC,

INC+IMAGE, ON or ON+IMAGE,

and then press Enter/Yes.

Press Stop.

1.JOB STATUS RPT

2.JOURNAL

1.JOB STATUS RPT

Setting the Journal Interval

You can set the machine to print the Journal at specific intervals (6, 12, 24 hours, 2, 4, or 7 days). If you set the interval to OFF, you can print the journal by following the Steps in the next page.

Press Features, 2, 4, 2.

Press or to choose an interval, and then press Enter/Yes.

(If you choose 7 days, the LCD prompts you to choose a day at which to begin the 7-day countdown.)

PRINTING REPORTS

2.JOURNAL

INTERVAL:OFF SELECT <- -> & YES

10 - 1

Enter the time to begin printing, in 24-hour format, and then press Enter/Yes. (For example: enter 19:45 for 7:45 PM.)

Press Stop.

Using the Reports Key

Press Reports.

Press

Reports repeatedly

—OR—

Enter the number of the report you want to print. For example, press 1 to print the Help List.

Five reports are available:

1.HELP LIST

2.DIALER DIAL

3.JOURNAL

4.JOB STATUS RPT

5.MACH. SETTINGS

6.ORDER FORM

Don’t forget to set up the Journal and Job Status Report as explained on page

Note

10-1.

To Print a Report

Press Reports.

Press Reports repeatedly to select the report you want, and then press Enter/Yes.

—OR—

Enter the number of the report you want to print. For example, press 1 to print the Help List.

to select the report you want, and then press Enter/Yes.

Prints the Help List so you can see at-a-glance how to quickly program every features selection.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

Lists information about the last 200 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Prints a Job Status Report for your last transmission.

Lists settings for SYSTEM SETUP, RX

SETTINGS, TX SETTINGS, SETUP REPORTS, REMOTE FAX OPT and MISCELLANEOUS.

For your convenience, you can print a supplies order form that you can fax to request new supplies. A telephone number to call for supplies is also on this form.

10 - 2

PRINTING REPORTS

Making Copies

Using Your Machine as a Copier

You can use your machine as a copy machine, making up to 99 copies at a time. The machine can stack the copies or collate (sort) them.

Making a Single Copy

Place the original face down in the ADF.

Press Copy. Do NOT pull on the paper while copying is in progress.

To Stop the copy process, press Stop.

Note

To release the original document, press Stop again.

Making Multiple Copies

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy.

Out of Memory Message

If the memory becomes full while you are scanning a document to be copied the LCD shows:

If the OUT OF MEMORY message appears while you are scanning the first page of your original, press Stop to cancel. You will need to clear some faxes from memory before you can continue.

To gain extra memory, you can turn off Remote Rtrv (see page 9-2).

Note

—OR—Print fax messages in memory (see page 5-6).

OUT OF MEMORY

MAKING COPIES

11 - 1

Temporary Copy Settings

You can improve your copies by using the Copy keys: Enlarge/Reduce,

Contrast, Copy Mode and Options. These settings are temporary, and the machine returns to its default settings when you finish copying.

Copying Using Multiple Settings

You can try different combinations of settings for the best results. After you finish your settings using the Enlarge/

Reduce, Contrast, Copy Mode or Options keys, the LCD shows:

■ Press or if you want to select additional settings.

—OR—

Press Copy if you are finished choosing settings.

PRESS COPY OR <--> FOR NEXT OPT.

11 - 2

MAKING COPIES

Using the Enlarge/Reduce Keys

AUTO sets the machine to calculate automatically the reduction ratio that fits

the size of your paper. ZOOM allows you to enter a ratio from 50% to 200% in 1% increments.

Options

100%

104% EXE->LTR

150%

Enlarge /Reduce

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Enlarge/Reduce.

If you press Enlarge/Reduce, press or to select 50%, 78%, 94%, 100%, 104%, 150%, 200% and then press Enter/Yes. —OR—

For more choices select ZOOM and press Enter/Yes. Use the dial pad to enter any percentage between 50% and 200%.

Press Copy. —OR— Press or for additional settings. Special Copy Options (4in1 or 2in1) are not available with Enlarge/Reduce.

200%

ZOOM

50%

78% LGL->LTR

94% A4->LTR

AUTO

When selecting a ratio, you need to know the size of the paper you registered in Features 1-1.

Selecting the Ratios:

Original is the size of…

LEGAL LETTER 78% A4 LETTER 94% EXECUTIVE LETTER 104%

Paper size is…

Recommended ratio is…

MAKING COPIES

11 - 3

Using the Copy Mode Key (Type of Original)

You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs.

TEXT is used for originals containing only text. PHOTO is used for copying

photographs.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Copy Mode.

Press or to choose the type of original, and then press Enter/Yes.

Press Copy. —OR— Press or for additional settings.

AUTO

TEXT

PHOTO

Using the Contrast Key

You can adjust the copy contrast to make copies darker or lighter.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Contrast.

Press to make a copy lighter, or to make a copy darker, and then press Enter/Yes.

Press Copy. —OR— Press or for additional settings.

- + SELECT <- -> & YES

Using the Options Key

Use the Options key to temporarily change the copy mode (resolution), contrast and special copy options for the next fax only. See the explanations below the table.

Press

Options

11 - 4

MAKING COPIES

Menu Selections Options Factory Setting

OPT:# OF COPIES

OPT:STACK/SORT

OPT:COMBINE

NO. OF COPIES:XX 01

STACK/SORT STACK

2IN1/4IN1/OFF OFF

Sorting Multiple Copies

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and or to select OPT:STACK/SORT, and then press Enter/Yes.

Press or to select SORT, and then press Enter/Yes.

Press Copy. —OR— Press or for additional settings.

Special Copy Options (Combine)

You can save paper by copying either two or four pages onto one page.

Place the original face down in the ADF.

Use the dial pad to enter the number of copies you want (up to 99).

Press Options and or to select

OPT: COMBINE, and then press

Enter/Yes.

Press or to select 2 IN 1 COPY or

4 IN 1 COPY and then press Enter/Yes.

Press Copy.

2 IN 1

4 IN 1

If you placed the original on the scanner glas and selected 2 IN 1 or

4 IN 1 in step 4, the LCD shows:

2in1

4in1

Special Copy Options (4in1 or 2in1 Copy) are not available with Enlarge or Reduce.

PRESS COPY OR <--> FOR NEXT OPT.

MAKING COPIES

11 - 5

Changing Default Copy Settings

Press Features and 3 to change default settings for Copy mode. These settings will remain until you change them again by pressing Features. Adjust the Contrast and Quality settings.

By pressing a number, you can adjust copy settings as shown in the following chart. Press or Yes to save your selection. Press Stop—OR—Press

setting you want to change. Press Features, and 3.

to scroll through the options for each setting. Press Enter/

to select the next

1.COPY MODE

2.CONTRAST

AUTO TEXT PHOTO

- +

is default

Copy Mode (Type of Original)

You can select the Copy resolution for your type of original. The default setting is AUTO, which is used for originals that contain both text and photographs.

TEXT is used for originals containing only text. PHOTO is used for copying

photographs.

Press Features, 3, 1.

Press or to choose the type of original (AUTO, TEXT or PHOTO), and then press Enter/Yes.

Press Stop.

1.COPY MODE

Copy Contrast

You can adjust copy contrast to make copies darker or lighter.

Press Features, 3, 2.

Press to make a copy lighter—OR— Press

to make a copy darker, and then press Enter/Yes.

Press Stop.

2.CONTRAST

11 - 6

MAKING COPIES

For DOS Users

How to Use Fax Machine with Your DOS Application

Software

Before working with your application software that runs on DOS, check that the machine’s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that corresponds to HP LaserJet 5P’s emulations.

The following table shows combinations of printer drivers and emulation mode. To get the most out of this machine, you should install an HP printer driver in your application software.

Printer driver supported in your application software

HP LaserJet 5P™ HP LaserJet 5P’s emulation mode

■ The best or recommended printer driver is indicated in bold.

■ Be sure to choose the proper printer driver in your application software.

■ Be sure the printing resolution is set to 300 dpi in your DOS application

software.

Emulation mode to be selected with the remote printer console program

What Does the Remote Printer Console Do?

The Remote Printer Console (RPC) is a utility program that can run in the DOS environment and comprises the following program:

Remote Printer Console Main Program

This program allows you to change various printer settings such as emulation, print quality, fonts and page setup from your computer screen. Since most DOS applications have a Printer Settings menu that overrides the settings made by the RPC, you may not have to use this utility program. This utility program is useful for application software that does not control the printer’s settings and features.

FOR DOS USERS

12 - 1

Installing the Remote Printer Console

Before you install the program, make sure you have the following hardware and software to install the program:

DOS Version 3.3 or later Monitor EGA/VGA or compatible Option Mouse; the mouse driver must be installed.

(You can also operate the program with the keyboard.)

Follow these steps to install the remote printer console program:

Make sure your fax machine is connected to your computer and is set to Online.

Start your computer and go to the DOS prompt. If you are in Windows®, exit and return to the DOS prompt.

Insert the CD-ROM into your CD-ROM drive.

At the DOS prompt (C:\>) type x: (Substitute the drive letter of your CD-ROM drive for “x”) and then press Enter.

C:\>x:

Type CD DOS and then press Enter.

x:\>CD DOS

Type RPCSETUP and then press Enter.

x:\DOS>RPCSETUP

Follow the instructions in the installer.

12 - 2

FOR DOS USERS

Using the Remote Printer Console Main Program

Type C:\RPCX>RPCX and then press the Enter key to start the Remote Printer Console main program.

The main screen will appear on your computer screen as shown below.

Direct_Access Printer_Setup Console_Config Guide

If bi-directional communication is enabled between your computer and fax when it starts, the RPC gets the current settings information from your fax. Otherwise, RPC shows its default settings. If you want to change settings, move the cursor to the item you want and select it using the Enter and Cursor keys. Then, press the Enter key to make the selected setting valid.

There are four sub menus. (See table below.) Select the sub menu you want by clicking it with the mouse, using the cursor keys and the Enter key, or by pressing the hot key commands for that sub menu.

Menu Press the keys Functions

Remote Printer Console

Current Status

Status

Media Type

Paper feed

Emulation Paper Size Orientation

Quality Copies

Memory size

Ready

Regular

Paper Cassette

Laser Jet IIP Letter Portrait

Normal 1

2138112 Byte

[Enter] Setting[↑/¬] Select

[ESC] Exit[F1] Help[Alt+Character] Menu

Direct Access

Printer Setup

Alt + D You can directly control the fax machine, with

Print Form.

Alt + P You can enter the setting mode to change

other printer settings, such as, margin settings, continue mode, font and sleep mode.

Console Config

Alt + C You can change the environment settings for

the RPC program: color etc.

Guide Alt + G You can go to the Guide mode.

Help F1 You can get Online Help: If you press F1, you

can get information on a highlighted item.

FOR DOS USERS

12 - 3

Remote Printer Console

Current Printer Status Information

Item Default What This Item Does

Media Type Regular Selects the media type “Regular,” “Thin

Paper,” “Thick Paper,” “Thicker Paper,” “Bond Paper” or “Transparency.”

Paper Feed Paper Cassette Selects the paper feed mode, either “Paper

Cassette” or “Manual.”

Emulation*1 Laser Jet IIP Selects “Laser Jet IIP.”

Paper Size*1 Letter Selects the paper size, either “Letter,”

“Legal,” “A4,” “Executive,’’ “Monarch,” “COM10,” “DL,” “C5,” “B5,” “A5” or “A6,” “JIS B5.”

Orientation*1 Portrait Selects the paper direction, either “Portrait”

or “Landscape.”

Quality*1 Normal Selects the print quality, either “Normal” or

“Economy.”

Copies*1 1 Sets the number of print copies from 1 to

999 pages.

*1 The items can be set in the current printer status information dialog box.

Printer Setup Category

Print Setup Section

Item Default What This Item Does

Copies 1 Sets the number of print copies from 1 to

999 pages.

Quality Normal Selects the print quality to either “Normal”

and “Economy.”

Emulation Laser Jet IIP Selects “Laser Jet IIP.”

12 - 4

FOR DOS USERS

Page Setup Section

Item Default What This Item Does

Left Margin *2 Sets the Left Margin value (0-145) columns.

Right Margin *2 Sets the Right Margin value (10-155)

columns.

Top Margin 0.5" Sets the Top Margin

0", 0.33", 0.5", 1", 1.5” or 2."

Bottom Margin

0.5" Sets the Bottom Margin 0", 0.33", 0.5", 1", 1.5" or 2."

Line / Page *2 Sets the lines/pages (5-128).

Xoffset 0 Sets the Xoffset (vertical) value from

0 to 500 dots.

Yoffset 0 Sets the Yoffset (horizontal) value from

0 to 500 dots.

*1 These values (except Yoffset and Xoffset) are overidden by settings within

your application software.

*2 These values depend on the paper size settings.

Font Configuration

Item Default What This Item Does

Font Source Internal “Internal”

Font name Brogham10 Selects a font from any of the printer’s

internal fonts (Brougham 10, 12 and Letter Gothic16.66).

Pitch 10 Selects the font size of the selected font. If

you selected the Brougham or LetterGothic font, Pitch is shown in the selection box.

Symbol Set PC8 Selects the symbol set.

FOR DOS USERS

12 - 5

Other Configuration

Item Default What This Item Does

Auto LF Off Selects Auto LF “On or Off”

Auto CR Off Selects Auto CR “On or Off”

Auto Wrap Off Selects Auto Wrap “On or Off”

Auto Skip On Selects Auto Skip “On or Off”

Console Configuration Category

File Function

Environment Sets the Buzzer on/off, Color for Remote

Print Console

For more information on RPC, see the Help Information within the program.

12 - 6

FOR DOS USERS

Using Fax Machine as a

Printer

Special Printing Features

Windows® Printing

The dedicated printer driver and TrueType™ compatible fonts for Microsoft® Windows Version 4.0 are available on the CD-ROM supplied with your machine. You can install them easily into your Windows The driver supports our unique compression mode to enhance printing speed in Windows economy printing mode and custom paper size.

Popular Printer Emulation Support

The machine supports HP LaserJet 5P printer emulation mode. If you use DOS application software, you can use HP LaserJet 5P emulation mode for printer operations. (Use the Remote Printer Console program to set the printer emulation.)

Remote Printer Console Program for DOS

The Multi-Function Suite CD-ROM supplied with your machine includes the utility program Remote Printer Console (RPC). When you operate your computer in the Disk Operating System (DOS) environment, RPC lets you easily change the machine’s default settings (such as fonts, page setup, emulations, etc.).

RPC also provides a status monitor Terminate-and-Stay Resident (TSR) program. It runs in the background and monitors the printer status as it reports the current status or errors on your PC screen.

, 95/98/98SE/Me/2000 Professional and Windows NT® Workstation

system using our installer program.

applications; it allows you to set various printer settings, including

Bi-directional Parallel Interface

The machine’s parallel interface enables it to send memory and printer setup information to the computer.

Enhanced Memory Management

The machine has its own Data Compression Technology, which automatically compresses graphic data and downloads font data efficiently into the machine’s memory. With the machine’s standard memory, you can avoid memory errors and print most full-page, 600 dpi graphic and text data, including larger fonts.

USING FAX MACHINE AS A PRINTER

13 - 1

Printing from Your PC

Multi-purpose Paper Cassette

The machine’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5 and A5 plain paper. When the machine receives print data from your computer, it loads paper from the paper cassette.

■ Select the print command from your PC.

Your PC sends a print command and data to the machine. The machine displays the date and time and RECEIVING DATA. If there are more pages, the machine begins to print the next page automatically. When printing is finished, it returns to online status.

You may select the proper paper source, paper size, and page orientation in your application software.

If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the right and left margins in your application software. (See

Use the manual feed slot for labels, transparencies, card stock, thicker paper or envelopes.

Two-Sided Printing (Manual Duplexing)

The supplied printer drivers for Windows® 95/98/Me and Windows NT® Workstation Version 4.0 enable manual duplex printing. (For more information, see the Help screen for the printer driver.)

The machine prints all the evennumbered pages on one side of the paper first. Then, the Windows (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.

driver instructs you

Acceptable Paper, Page 2-6.)

Caution

When you use manual duplexing, it is possible that a paper jam may occur or the print quality might not be satisfactory. (See

Paper Cassette

13 - 2

USING FAX MACHINE AS A PRINTER

, Page 20-5.)

Paper is Jammed in the Multi-purpose

Front Output Bin

The machine ejects paper with printed side face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages.

To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits the machine.

Manual Feed Slot

Your machine has a manual feed slot above the paper cassette. You can load envelopes and special print media one at a time into this slot. You do not have to remove paper from the paper cassette. (For information about acceptable paper, see Page 2-6.) Use the manual feed slot to print or copy on labels, transparencies, card stock, thicker paper or envelopes.

USING FAX MACHINE AS A PRINTER

13 - 3

Loading One Sheet of Paper

You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.

Align the paper at the center of the manual feed slot and insert the paper into the manual feed slot until the front edge of the paper touches the paper feed roller.

Adjust the manual feed slot to the width of the paper.

Manual Feed Slot

Loading More than One Sheet of Paper

Open the Setup dialog box of the Windows® printer driver and select Manual Feed in the Paper Source section. Follow Steps 1 and 2 to load the first page. The machine starts printing automatically.

After the first page is printed, the LCD shows: Insert the next sheet of paper to resume printing.

Repeat Steps 1 and 2 until you have finished printing.

MANUAL FEED INSERT PAPER

If you do not select Manual Feed, and insert a page in the manual feed slot, the machine will load the first page from the manual feed slot and subsequent pages from the paper cassette.

13 - 4

USING FAX MACHINE AS A PRINTER

Pitney Bowes 2500 Users Guide

Specifications and Main Features

Frequently Asked Questions

User Manual

Quick Reference Guide

Sending Faxes

Automatic Transmission

Sending a Cover Sheet

Transmission from ADF

Receiving Faxes

Select Answer Mode

Manual Reception

Storing Numbers

Storing One Touch Dial Numbers

Storing Speed Dial Numbers

Telephone Operation

One Touch Dialing/ Speed Dialing

Search/Speed Dial

Making Copies

Making a Single Copy

Sorting Multiple Copies

Table of Contents

Introduction

Using This Manual

Finding Information

Conventions Used in this Manual

Control Panel Overview

About Fax Machines

Custom Features

Do You Have Voice Mail on the Phone Line?

Why Should There Be Trouble?

How Can You Avoid Possible Problems?

Fax Tones and Handshake

ECM (Error Correction Mode)

Assembly and Connections

Packing List

Choosing a Location

Assembly

Installing the Drum Unit Assembly (with Toner Cartridge)

Attaching the Trays

Connecting Lower Cassette (Option for 2500 only)

Manual Feed Slot

Paper

Acceptable Paper

Paper Capacity of Paper Cassette

Paper Specification for the Cassette

Manual Feed Slot

Loading Paper in Multi-purpose Paper Cassette

Connections

Connecting the Machine

Connecting an External Telephone

Connecting an External TAM (Telephone Answering Machine)

Sequence

Connections

Recording Outgoing Message (OGM) on External TAM

Special Line Considerations

Two-Line Phone System Wiring

Converting Telephone Wall Outlets

Installing Machine, External Two-Line TAM, and Two-Line Telephone

Multi-Line Connections (PBX)

If you are installing the machine to work with a PBX:

Custom Features on Your Phone Line

Custom Features on a Signal Line

On-Screen Programming

User-Friendly Programming

Feature Mode

Feature Selection Table

System Setup

Getting Started

Setting Paper Size

Setting Cassette Usage

Setting Date and Time

Setting Machine ID

Entering Text

Inserting Spaces

Making Corrections

Repeating Letters

Special Characters and Symbols

Setting the Ring Volume

Setting the Beeper Volume