Pitney Bowes 1630 User Manual

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Quick Ref. Guide

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Recycling

Pitney Bowes is concerned about issues that affect our environment.

Properly handled, all parts from our Imaging Cartridges can be recycled in some way rather than taking up additional space in our country’s landfills.

To make this easier, Pitney Bowes has set up a program to provide trouble-free recycling for the 1630 Imaging Cartridges in the U.S. Enclosed with each Imaging Cartridge is a prepaid postage return label and a strip of adhesive tape. Simply pack the used Cartridge in the same box that contained its replacement. Seal the box with the tape, apply the return label and mail back to us with your regular mail. You may want to keep a copy of the label in the event you misplace the original. As long as it is a clear copy, the Post Office will honor the copied label.

A recycling program is currently under review in the U.K.

In Canada, a Purolator slip is enclosed with each cartridge. Attach the slip to the box and call the Purolator telephone number indicated on the slip for pick up of a used Cartridge.

Year 2000 Compliance

To ensure proper and uninterrupted operation of our equipment into the next century, the “Year 2000 Compliance” of all Pitney Bowes, Inc. products is defined as meeting the following criteria: Whether a product provides tw o- or four-digit representation of years for operator display, reports and external communication interfaces, all date processing functions of the product (e.g., data comparisons, sorts, calculations, leap year calculations, etc.) will operate correctly across the year 2000 boundary.

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Table of Contents

INTRODUCTION ............................................................................1-1

Using This Manual ............................................................................ 1-1

Finding Information ................................................................... 1-1

Control Panel Overview ...................................................................1-2

About Y our Machine......................................................................... 1-4

Fax Tones and Handshake ..........................................................1-4

ECM (Error Correction Mode) ................................................... 1-4

ASSEMBL Y AND CONNECTIONS............................................... 2-1

Packing List .......................................................................................2-1

Choosing a Location ......................................................................... 2-2

Assembly............................................................................................ 2-3

Installing the Drum Unit Assembly (with Toner Cartridge) ....... 2-3

Attach the Trays ......................................................................... 2-4

Manual Feed Slot ....................................................................... 2-4

Paper ..................................................................................................2-5

Acceptable Paper........................................................................ 2-5

Paper Capacity of Paper Cassette ...............................................2-5

Paper Specification for the Cassette ........................................... 2-6

Manual Feed Slot ................................................................. 2-6

Loading Paper in Multi-purpose Paper Cassette.........................2-7

Connections ....................................................................................... 2-8

Connecting the Machine............................................................. 2-8

Connecting an External Telephone ............................................. 2-9

Connecting an External TAM (Telephone Answering Machine) 2-9

Sequence .............................................................................. 2-9

Connections.......................................................................... 2-9

Recording Outgoing Message (OGM) ............................... 2-10

Special Line Considerations .....................................................2-11

Roll Over Phone Lines .......................................................2-11

Two-Line Phone System .................................................... 2-11

Conver ting Telephone Wall Outlets.................................... 2-11

Installing Machine, External Two-Line TAM,

and Two-Line Telephone ................................................. 2-12

Multi-Line Connections (PBX) ................................................ 2-13

If you are installing the machine to work with a PBX: ...... 2-13

Custom Features on a Single Line............................................ 2-13

ON-SCREEN PROGRAMMING.................................................... 3-1

User-Friendly Programming............................................................ 3-1

Feature Mode .............................................................................3-1

Feature Selection Table .............................................................. 3-2

TABLE OF CONTENTS

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SYSTEM SETUP .............................................................................. 4-1

Getting Started.................................................................................. 4-1

Setting Dialing Mode (Tone/Pulse) ............................................ 4-1

Setting Date and Time ................................................................ 4-1

Setting Machine ID .................................................................... 4-2

Entering T ext ........................................................................4-2

Inserting spaces .................................................................... 4-3

Making corrections............................................................... 4-3

Repeating letters ................................................................... 4-3

Special characters and symbols ............................................ 4-3

Setting Beep Volume .................................................................. 4-4

Choosing the Handset Volume ....................................................4-4

Setting Handset Volume ....................................................... 4-5

Setting the Speaker Volume ........................................................ 4-5

Setting the Ring Volume ............................................................. 4-5

Memory Storage ......................................................................... 4-5

Sleep Timer ................................................................................ 4-6

Delayed Send.............................................................................. 4-6

Local Language .......................................................................... 4-6

RX SETTINGS.................................................................................. 5-1

Basic Receiving Operations.............................................................. 5-1

Select Answer Mode................................................................... 5-1

Setting Ring Count .....................................................................5-2

Setting F/T Ring Time................................................................ 5-2

EXT .TEL.RX ............................................................................. 5-3

Turning on Cassette #2............................................................... 5-3

Printing a Reduced Incoming Document.................................... 5-4

Recommended Reductions ................................................... 5-4

Setting Paper Size....................................................................... 5-5

Setting Cassette Usage ............................................................... 5-5

Setting the Print Density ............................................................. 5-6

Save Toner .................................................................................. 5-6

Advanced Receiving Operations ...................................................... 5-7

Operation from External T elephones.................................... 5-7

For Fax/Telephone Mode Only ............................................. 5-7

Changing Remote Codes ...................................................... 5-7

Printing a Fax in Memory .......................................................... 5-8

Polling ........................................................................................5-8

Setting Up Polling Receive .................................................. 5-9

Setting Up Sequential Polling Receive ................................ 5-9

Canceling a Scheduled Job....................................................... 5-10

Unique Ringing ........................................................................ 5-11

Registering your Unique Ring Pattern ............................... 5-12

Caller ID................................................................................... 5-13

Viewing Caller ID List ....................................................... 5-13

Clearing a Caller ID Stored in Memory ............................. 5-14

Printing Caller ID List........................................................ 5-14

TABLE OF CONTENTS

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TX SETTINGS.................................................................................. 6-1

Before You Begin ............................................................................... 6-1

Sending Faxes with Multiple Settings ........................................6-2

Manual Transmission ................................................................. 6-2

Automatic Transmission............................................................. 6-2

Manual and Automatic Fax Redial ............................................. 6-2

Dual Access ................................................................................ 6-3

Real Time Transmission ............................................................. 6-3

Checking the Jobs Status ............................................................ 6-4

Canceling Jobs in Memory......................................................... 6-4

Basic Sending Operations................................................................. 6-5

Composing Electronic Cover Sheet............................................ 6-5

Composing Your Own Comments ........................................ 6-6

Cover Sheet for Next Fax Only ............................................ 6-6

Always Send Cover Sheet ....................................................6-7

Using a Printed Cover Sheet ................................................ 6-7

Contrast ...................................................................................... 6-8

Mode .......................................................................................... 6-8

Canceling a Job While Scanning the Document......................... 6-8

Advanced Sending Operations......................................................... 6-9

Overseas Mode........................................................................... 6-9

Voice Request ............................................................................. 6-9

Print Sample Call Back Message .............................................6-10

Delayed Send ........................................................................... 6-10

Delayed Batch Transmission.............................................. 6-11

Broadcasting............................................................................. 6-11

Multiple Mode Transmission.................................................... 6-12

Setting Up Polling Transmit..................................................... 6-13

Interrupting Delayed Send and Polling Transmit Jobs.............. 6-13

SETUP DIALER SETTINGS ..........................................................7-1

Storing Numbers for Easy Dialing................................................... 7-1

Storing One Touch Dial Numbers .............................................. 7-1

Storing Speed Dial Numbers ...................................................... 7-2

Setting Up Groups for Broadcasting .......................................... 7-3

Changing One Touch and Speed Dial Numbers ......................... 7-4

TELEPHONE OPERATIONS......................................................... 8-1

Dialing Options ................................................................................. 8-1

Manual Dialing........................................................................... 8-1

One T ouch Dialing ..................................................................... 8-1

Speed Dialing .............................................................................8-2

Dialing Access Codes and Credit Card Numbers....................... 8-2

Pause .......................................................................................... 8-3

Fax Redial .................................................................................. 8-3

T one/Pulse.................................................................................. 8-3

Searching Telephone Index ........................................................ 8-3

TABLE OF CONTENTS

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REMOTE FAX OPTIONS............................................................... 9-1

Fax Forwarding/P aging.................................................................... 9-1

Programming a Fax Forwarding Number................................... 9-1

Programming Paging Number.................................................... 9-2

Setting Remote Rtrv ......................................................................... 9-2

Changing R R Passcode.................................................................... 9-3

Remote Retrieval............................................................................... 9-3

Using R R Passcode ................................................................... 9-3

Remote Commands .................................................................... 9-4

Retrieving Jobs Report ...............................................................9-5

Retrieving Fax Messages............................................................ 9-5

Changing Fax Forwarding Number Remotely............................ 9-6

PRINTING REPORTS................................................................... 10-1

Settings and Activity ....................................................................... 10-1

To Print a Report ...................................................................... 10-1

Transmission Verification Job Status Rpt................................. 10-2

Journal Interval......................................................................... 10-2

MAKING COPIES ......................................................................... 11-1

Using Your Machine as a Copier ................................................... 11-1

Copy Contrast (Temporary Setting) ......................................... 11-1

Making a Single Copy.............................................................. 11-1

Making Multiple Copies........................................................... 11-2

Stacking Multiple Copies ......................................................... 11-2

Sorting Multiple Copies ........................................................... 11-2

If You Get a Memory Full Message.......................................... 11-2

Reducing and Enlarging Copies ............................................... 11-3

Copying a Photograph .............................................................. 11-3

SETTING UP FAX MACHINE AND PC TO WORK

TOGETHER............................................................................... 12-1

Using Fax Machine with Your PC ................................................. 12-1

Before You Install Printer Driver .................................................. 12-1

Computer Requirements........................................................... 12-1

Connecting Fax Machine to PC With Bundled Parallel Cable ... 12-2

Installing Printer Driver................................................................. 12-3

If you are using Windows NT If you are using Windows If you are using Windows

FOR DOS USERS ........................................................................... 13-1

How to Use Fax machine with Your DOS Application

Software................................................................................ 13-1

TABLE OF CONTENTS

W o rkstation Version 4.0: ........ 12-3

3.1 or 3.11:.................................... 12-5

95, 98: ...........................................12-6

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USING FAX MACHINE AS A PRINTER .................................... 14-1

Special Printing Features ............................................................... 14-1

Windows

Popular Printer Emulation Support .......................................... 14-1

Bi-directional Parallel Interface ...............................................14-1

Enhanced Memory Management.............................................. 14-1

Printing From Your PC .................................................................. 14-2

Multi-purpose Paper Cassette................................................... 14-2

Two-Sided Printing (Manual Duplexing) ................................. 14-2

Front Output Bin ...................................................................... 14-3

Manual Feed Slot ..................................................................... 14-3

Simultaneous Printing/Faxing ....................................................... 14-6

Choosing Acceptable Paper ...................................................... 14-6

Printing the Internal Font List .................................................. 14-7

Printing the Print Configuration List ........................................14-7

Restoring Factory Default Settings .......................................... 14-7

Printing PC Data in Hexadecimal............................................. 14-7

OPTIONAL ACCESSORIES ........................................................ 15-1

Additional Memory for Faxing ...................................................... 15-1

Paper Cassette #2 (Option)............................................................. 15-2

IMPORTANT INFORMA TION.................................................... 16-1

Standard Telephone and FCC Notices (For 120V Models Only). 16-1

These notices are in effect on models sold and used in the United

Federal Communications Commission (FCC) Declaration of

NERGY STAR

Laser Safety (For 110-120V Models Only).............................. 16-3

Printing ...................................................................14-1

Loading One Sheet of Paper............................................... 14-4

Loading More than One Sheet of Paper ............................. 14-4

Printing on Thicker Paper and Card Stock .........................14-5

States only ............................................................................ 16-1

Pitney Bowes Diagnostic Center ........................................ 16-2

Conformity (For USA Only) ................................................ 16-2

Industry Canada Compliance Statement (For Canada Only) 16-3

Important Safety Instructions .............................................16-4

Compilation and Publication Notice .................................. 16-6

Trademarks......................................................................... 16-6

Compliance Statement ...................................... 16-3

TROUBLESHOOTING AND ROUTINE MAINTENANCE ..... 17-1

Troubleshooting............................................................................... 17-1

Error Messages......................................................................... 17-1

Document Jam.......................................................................... 17-4

Printer Jam ...............................................................................17-4

Paper is Jammed in the Multi-purpose Paper Cassette ....... 17-5

Paper is Jammed near the Drum Unit................................. 17-5

Paper is Jammed in the Fuser Unit ..................................... 17-5

TABLE OF CONTENTS

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If You Are Having Difficulty with Your Machine .................... 17-6

Difficulties Setting up the Software (For Windows

3.1x Users) 17-13

Graphics or Text Is Missing in the Printout............................ 17-13

Bi-Directional Parallel Ports (nibble and byte modes)............ 17-13

Machine Connect Failure or Bi-Directional Communication

Error ................................................................................... 17-13

EPSON ActionLaser 1100 / 1400:.......................................... 17-14

HP LaserJet series II, IID, IIP, IIP+, III, IIID or IIIP:............. 17-14

HP LaserJet 4 Plus: .......................................................... 17-15

NEC SuperScript 610/660:............................................... 17-15

Lexmark WinWriter 200: ................................................. 17-15

Packing and Shipping the Machine ............................................. 17-17

Routine Maintenance.................................................................... 17-19

Cleaning the Document Scanner ............................................ 17-19

Cleaning the Printer................................................................ 17-19

Cleaning the Drum Unit ......................................................... 17-20

Replacing the Toner Cartridge................................................ 17-21

Toner Empty Indicator ..................................................... 17-22

Replacing the Toner Cartridge................................................ 17-22

Replacing the Drum Unit .......................................................17-24

SPECIFICATIONS ...........................................................................S-1

Fax Specif ications ...................................................................... S-1

Printer Specifications..................................................................S-2

Electrical and Environment ........................................................S-3

Parallel Interface Specifications ................................................. S-3

Resident Fonts ............................................................................ S-4

Symbol Sets/Character Sets .................................................S-4

GLOSSARY...................................................................................... G-1

SUPPL Y ORDERING ..................................................................... H-1

INDEX ................................................................................................I-1

TABLE OF CONTENTS

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Assembly and Connections

Packing List

Make sure you have the following items:

Power Cord

Telephone Wire Cord

Handset Curled Cord

IEEE-1284 Compliant Bi-directioned Cable

Document Tra y with Extension

Telephone Handset

Drum Unit Assembly

Document Support

Quick Reference Card

Operating Guide

Floppy Disks

Whenever you transport the machine, use the packing materials that came with your machine.

ASSEMBLY AND CONNECTIONS

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Choosing a Location

Place your machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone jack and a standard, grounded power outlet.

Avoid placing your machine in a high-traffic area. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Make sure nothing blocks the flow of air from the fan on the sides of the machine. Do not connect your machine to electrical outlets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the unit’s memory. Do not connect your machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones.

NO !

WARNING

Never install telephone wiring during a lightning storm.

We recommend that this product be used with a surge protection device to protect the product against lightning storms.

Never install a telephone jack in a wet location unless the jack is specifically designed for a wet location.

Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface.

Use caution when installing or modifying telephone lines.

Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning.

Do not use the telephone to report a gas leak in the vicinity of the leak.

For PLUGGABLE EQUIPMENT, the socket-outlet should be installed near the equipment and should be easily accessible.

To reduce the risk of shock or fire, use only a No. 26 AWG or larger telecommunications line cord.

NO !

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ASSEMBLY AND CONNECTIONS

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Assembly

Installing the Drum Unit Assembly (with T oner Cartridge)

Unpack the drum unit assembly,

including the toner cartridge, and gently rock it from side to side five or six times to distribute the toner evenly inside the cartridge.

To prevent damage to the drum, do not expose it to light for longer than a few minutes.

Open the front cover of the

machine.

Insert the drum unit assembly

into the machine.

Close the front cover.

ASSEMBLY AND CONNECTIONS

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Attach the Trays

Attach the document

support and document tray with extension, and unfold the extension, which holds documents in place.

Document Tray with Extension

Unfold the Front Output Bin

Extension, which holds printed pages in place.

Document Support

Front Output Bin Extension

Manual Feed Slot

The manual feed slot is above the multi-purpose paper cassette. Load paper or envelopes one at a time. You do not have to remove paper from the paper cassette.

To print or copy on labels, transparencies, card stock or thicker paper:

Manual Feed Slot

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ASSEMBLY AND CONNECTIONS

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Paper

Acceptable Paper

Paper Type Paper Size

Multi-purpose cut sheet Letter, Legal, A4, A5, ISO B5, Executive, A6, Paper Cassette #1: 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)

Manual Feed Slot: cut sheet Letter, Legal, A4, A5, B5 (JIS/ISO), Executive, A6

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) envelopes COM-10, Monarch, C5, DL post cards 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) organizer Day-Timer® J, K, L

2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm) labels and 2.75–8.5 x 4.57–14 inches (70–216 x 116–356 mm)

transparencies

Paper Capacity of Paper Cassette

Multi-purpose Max. paper height is 1.06 inches (27 mm) Paper Cassette #1: (use the guides) or approx. 250 sheets of

20 lb. (75 g/m2) Letter/A4 paper, 10 transparencies.

Front Output Bin: Approx. 150 sheets of 20 lb. (75 g/m

Letter/A4 paper

)

ASSEMBLY AND CONNECTIONS

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Paper Specification for the Cassette

Cut Sheet

Basis Weight: 17 to 28 lb.

(64 to 105 g/m

)

Caliper: 0.003 to 0.005 inches.

(0.08 to 0.13 mm)

Moisture Content: 4% to 6% by weight

Manual Feed Slot

Cut Sheet Envelopes

Basis Weight: 17 to 42 lb. 20 to 24 lb.

(64 to 158 g/m

) (75 to 90 g/m2)

Caliper: 0.003 to 0.008 inches. 0.003 to 0.005 inches.

(0.08 to 0.2 mm) (0.084 to 0.14 mm)

Moisture Content: 4% to 6% by weight 4% to 6% by weight

Fax messages can be received on only Letter, Legal and A4 size paper.

If you use legal or A4, change the Paper Size setting:

Features

, 1, 2, 6.)

(

2 - 6

ASSEMBLY AND CONNECTIONS

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Loading Paper in Multi-purpose Paper Cassette

Pull the paper cassette completely out of the machine.

Slide the paper width and length adjusters for the paper size you want.

Fan the paper well. Load paper

in the paper cassette. Press down on the paper to flatten it in all four corners, keeping the paper level below the guide. The cassette can hold up to 250 sheets of 20 lb (75g/m

Slide the paper cassette into the machine until it locks into place.

) paper.

ASSEMBLY AND CONNECTIONS

Maximum Paper Height Guide

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Connections

Connecting the Machine

Connect the handset, power cord, and telephone line.

Connecting the Handset

Connect the curled handset cord to the bottom of the handset and the left side of the machine.

Connect the Power Cord

When you connect the power, the screen will illuminate.

Connect the telephone line.

Connect one end of the telephone line cord to the jack labeled LINE on the left side of the machine. Connect the other end to a modular wall jack.

WARNING

This machine must be grounded using a three-prong plug.

Since the machine is grounded through the power outlet, you can protect yourself from potentially hazardous electrical conditions on the telephone line by keeping the power to your machine on when you connect it to a telephone line. When you want to move your machine, protect yourself by disconnecting the telephone line first, and then the power cord.

Lightning and power surges can damage this product! We recommend that you use a quality surge protection device on the AC power line as well as on the telephone line, or unplug the lines during a lightning storm.

Do not touch the rollers at the paper exit.

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ASSEMBLY AND CONNECTIONS

Page 21

Connecting an External Telephone

Your machine is equipped with a handset that you can use as a regular phone. However, you can also connect a separate telephone (or telephone answering device) directly to your machine.

Connect the modular plug on the telephone’s line cord to the jack labeled EXT. on the left side of the machine.

Whenever this phone (or TAM) is in use, the screen displays EXT. TEL IN USE, and, if the machine handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the machine, press

Manual Telephone/Fax

Connecting an External TAM (Telephone Answering Machine)

Sequence

You might choose to connect an answering system. When you have an external TAM on the same telephone line as the machine, the TAM answers all calls. The machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn’t hear CNG tones, the machine lets the TAM continue playing your outgoing message so your caller can leave you a voice message.

The TAM must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAM has answered the call, and with four rings there are only 8–10 seconds of CNG tones left for the fax “handshake.” Make sure you carefully follow the instructions in this manual for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds 4 rings.

Connections

The external TAM must be plugged into the left side of the mac hine in the jack labeled EXT. Your machine cannot work properly if you plug the TAM into a wall jack.

If You Subscribe to your Telephone Company’s Unique Ring Service:

You may connect an external TAM to a separate wall jack only if you subscribe to your telephone company’s Unique Ring service, have registered the unique ring pattern on your machine, use that number as a fax number and set your machine’s Answer mode to MANUAL.

If You Do NOT Subscribe to Unique Ring Service:

You must plug your TAM into the EXT. jack of your machine. If your TAM is plugged into a wall jack, both your machine and the TAM will try to control the phone line. (See illustration on page 2-10.)

ASSEMBLY AND CONNECTIONS

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Page 22

Do not connect a TAM elsewhere on the same phone line.

Plug the telephone line cord from the wall jack into the left side of the

machine, in the jack labeled LINE. Plug the telephone line cord from your TAM into the left side of the

machine, in the jack labeled EXT. (Make sure this cord is connected to the TAM at the TAM’s telephone line jack, and not its telephone set jack.)

Set your external TAM to four rings or less. (The machine’s Ring Count

setting does not apply). Record the outgoing message. (See below.)

Set the Answer Mode to TAM by pressing

Fax/Telephone lights are on.

Answer Mode

until both Fax and

Recording Outgoing Message (OGM)

Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception.

Record 5 seconds of silence at the beginning of your message. (This

allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.)

Limit your speaking to 20 seconds. (See EXT.TEL.RX, page 5-3.)

End your 20-second message by giving your Fax Receive Code for people

sending manual faxes. For example: “After the beep, leave a message or send a fax by pressing

We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must rerecord the OGM to include it.

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ASSEMBLY AND CONNECTIONS

5 1 and Start.”

Page 23

Special Line Considerations

Roll Over Phone Lines

A roll over phone system is a group of two or more separate telephone lines that pass incoming calls to each other if they are busy. The calls are usually passed down or “rolled over” to the next available phone line in a preset order.

Your machine can work in a roll over system as long as it is the last number in the sequence, so the call cannot roll away. Do not put the machine on any of the other numbers; when the other lines are busy and a second fax call is received, the fax call would be transferred to a line that does not have a fax machine. Your machine will work best on a dedicated line.

Two-Line Phone System

A two-line phone system is nothing more than two separate phone numbers on the same wall outlet. The two phone numbers can be on separate jacks (RJ11) or combined into one jack (RJ14). Your machine must be plugged into an RJ11 jack. RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires (black, red, green, yellow). To test the type of jack, plug in a two-line phone and see if it can access both lines. If it can, you must separate the line for your machine.

Converting T elephone Wall Outlets

There are three ways to convert to an RJ11 receptacle. The first two ways may require assistance from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or, you can have an RJ11 wall outlet installed and slave or jump one of the phone numbers to it.

The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triplex adapter.

Triplex Adapter

RJ14

RJ11

ASSEMBLY AND CONNECTIONS

RJ14

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Installing Machine, External Tw o-Line TAM, and Two-Line Telephone

When you are installing an external two-line telephone answering machine (TAM) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAM. The most common

connection is to put the machine on Line 2, which is our assumption in the following steps. The back of the two-line TAM must have two telephone

jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external two-line TAM. You will need a fourth line cord if you add a two-line telephone.

Place the two-line TAM and the two-line telephone next to your

machine. Plug one end of the telephone line cord for your fax machine into the L2

jack of the triplex adapter. Plug the other end into the LINE jack on the left side of the machine.

Plug one end of the first telephone line cord for your TAM into the L1 jack

of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAM.

Plug one end of the second telephone line cord for your TAM into the L2

jack of the two-line TAM. Plug the other end into the EXT. jack on the left side of the machine.

Triplex Adapter

Two Line

External TAM

FAX

Two Line Phone

You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machine’s wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or, you can plug the two-line telephone into the TEL jack of the two-line TAM.

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ASSEMBLY AND CONNECTIONS

Page 25

Multi-Line Connections (PBX)

Most offices use a central telephone system. While it is often relatively simple to connect the machine to a key system or a PBX (Private Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the machine for you. It is advisable to have a separate line for the machine. You can then leave the machine in FAX mode to receive faxes any time of day or night.

If the machine is to be connected to a multi-line system, ask your installer to connect the unit to the last line on the system. This prevents the unit from being activated each time a telephone call is received.

As with all fax units, this machine must be connected to a two wire system. If your line has more than two wires, proper connection of the machine cannot be made.

If you are installing the machine to work with a PBX:

It is not guaranteed that the unit will operate correctly under all

circumstances with a PBX. Any cases of difficulty should be reported first to the company that handles your PBX.

If all incoming calls will be answered by a switchboard operator, it is

recommended that the Answer Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls.

The machine may be used with either pulse or tone dialing telephone

service.

Custom Features on a Single Line

To learn how custom features may affect your faxing operations, please see the Troubleshooting and Routine Maintenance chapter, page 17-1.

ASSEMBLY AND CONNECTIONS

2 - 13

Page 26

2 - 14

ASSEMBLY AND CONNECTIONS

Page 27

On-Screen Programming

User-Friendly Programming

We have designed your machine with on-screen programming. Userfriendly programming helps you take full advantage of all the features your machine has to offer. (See Using This Manual, page 1-1.)

Since your fax programming is done on the LCD, we created step-by-step on-screen prompts to help you program your machine. All you need to do is follow the prompts as they guide you through the feature menu selections and programming options and settings.

Feature Mode

You can access the feature mode by pressing Feature mode, your machine displays a list of main menu options which scroll on the display automatically; select one menu option by pressing

Enter/Yes

when it appears. The display then scrolls the options within that

menu. You can scroll more quickly by pressing

and see all options, in the opposite order.)

Enter/Yes

Before you press pad, you can correct a mistake. Use incorrect characters.

When you finish a feature, the screen displays ACCEPTED. If you want to exit the Feature Mode, press

after entering information in a field using the dial

Features

. When you enter the

. (Use to scroll backward

to back up and then type over the

Stop

ON-SCREEN PROGRAMMING

3 - 1

Page 28

Feature Selection Table

If you have a basic understanding of how to program your machine, you can perform most of the programming settings without this manual. To help you understand the feature selections, options, and settings that are found in your fax programs, use the Feature Selection Table below.

1. Fax Features

1. SYSTEM SETUP

Feature Description Factory Set Page

1. TONE/PULSE Selects dialing mode. TONE 4-1

2. DATE/TIME Enter date and time for LCD — 4-1

display and heading on transmissions.

3. MACHINE ID Program name, fax number and — 4-2

telephone number to appear on each transmitted page.

4. BEEP VOL. Adjust volume level of beeper. LOW 4-4

5. SLEEP TIMER Conserve power 00 MIN 4-6

6. DELAYED SEND Sets the time of day for delayed 00:00 4-6

faxes. You can accept it or enter another time.

HANDSET VOLUME

8. CASSETTE #2 Turn CASSETTE #2 ON if you OFF 5-3

0. LANGUAGE Changes the local language to ENGLISH

For the hearing-impaired, you can OFF 4-5 set the volume to the VOL AMPLIFY:ON setting on a temporary or permanent basis.

purchased the optional Cassette #2.

French.

3 - 2

ON-SCREEN PROGRAMMING

Page 29

1. Fax Features (CONTINUED)

2. RX SETTINGS

Features Description Factory Set Page

1. RING COUNT Number of rings before machine 04 5-2

answers in FAX or FAX/TEL mode.

2. F/T RING TIME Sets the time for “double ring” in 20 SEC 5-2

FAX/TEL mode.

3. EXT .TEL.RX Receive fax messages without O N 5-3

pressing the Start key.

4. REMOTE CODE Enter code to activate or deactivate ON (

machine from a remote location.

5. RX REDUCE Reduces size of image. AUTO 5-4

If the optional cassette #2 is attached, you can select the reduction ratio for each cassette.

6. PAPER Selects size of paper for fax — 5-5

receiving. If the optional cassette #2 is attached, you can select the size of paper for each cassette and choose the cassette you wish to use first.

7. PRINT DENSITY Make prints darker or lighter. — 5-6

8. POLL RX Turns Polling Receive ON or OFF. OFF 5-9

9. SAVE TONER Increases life of toner cartridge. OFF 5-6

51, #51) 5 -7

ON-SCREEN PROGRAMMING

3 - 3

Page 30

1. Fax Features (CONTINUED)

3. TX SETTINGS

Feature Description Factory Set Page

1. COVER SHEET Automatically sends the cover OFF 6-6, 7

page you programmed.

2. COVER MESSAGE Program customized message for — 6-6

fax cover sheet.

3. CONTRAST Change lightness or darkness of a AUTO 6-8

fax you are sending.

4. MODE Allows you to change resolutions STANDARD 6-12

page by page.

5. OVERSEAS MODE Adjusts for sometimes difficult O FF 6-9

overseas transmissions.

6. VOICE REQ. You can send a fax, then speak. OFF 6-9

7. DELAYED SEND Send documents later. — 6-10

8. POLL Turns Polling Transmission ON OFF 6-13

(or OFF).

9. TX FROM ADF Next Fax Only/ON/OFF OFF 6-3

0. BATCH TX Sends all delayed faxes that are OFF 6-11

to the same fax number and at the same time as one transmission.

4. VIEW/DEL. JOBS

Feature Description Factory Set Page

Canceling a job in memory Cancel a delayed fax or polling job. — 5-10, 6-4

5. PRIORITY JOB

Feature Description Factory Set Page

Interrupting a polling Send a fax now, even if you have — 6-13 or transmit job the machine set to send a fax later ,

or if you have it set for Polling.

6. DIALER SETTING

Feature Description Factory Set Page

1. ONE TOUCH KEYS Dial numbers stored in memory — 7-1

by pressing only one key.

2. SPEED DIAL Dial numbers stored in memory — 7-2

by pressing only three keys.

3. SETUP GROUPS Set up a Group number for — 7-3

broadcasting.

3 - 4

ON-SCREEN PROGRAMMING

Page 31

1. Fax Features (CONTINUED)

7. PRINT REPORTS

Feature Description Factory Set Page

1. JOB STATUS RPT INC 10-1

2. JOURNAL Print lists and reports INTERVAL:OFF 10-1

3. DIALER DIR. of activity. — 10-1

4. ALPHA DIR. (Details in Chapter 10) — 10-1

5. MACH. SETTINGS — 10-1

6. JOBS REPORT — 10-1

8. REMOTE FAX OPT

Feature Description Factory Set Page

1. F AX FWD/PAGE Set machine to forward fax OFF 9-1, 2

messages —OR—call your pager.

2. REMOTE RTRV Store incoming faxes in memory OFF 9-2

for remote retrieval.

3. RR PASSCODE Set code for retrieving faxes. 159

4. PRINT F AX Print incoming faxes stored in — 5 - 8

the memory.

9-3

0. MISCELLANEOUS

Feature Description Factory Set Page

1. UNIQUE RING Use with telephone company’s OFF 5-12

distinctive ringing service to register the ring pattern on the machine.

2. CALLER ID View or print a list of the last 30 — 5-13, 14

Caller IDs stored in memory.

3. COPY CONTRAST You can make copies darker or — 11-1

lighter.

ON-SCREEN PROGRAMMING

3 - 5

Page 32

2. Printer Features

1. PRINT OPTIONS

Feature Description Factory Set Page

1. INTERNAL FONT You can print resident fonts to — 14-7

check and confirm font types

2. CONFIGURA TION Printer settings and status are — 14-7

listed here.

2. RESET PRINTER

Feature Description Factory Set Page

1. FACTORY SET You can restore the printer back — 14-7

to the factory default settings.

2. HEX DUMP MODE If you set HEX DUMP MODE, — 14-7

all the PC data is printed in hexadecimal.

3 - 6

ON-SCREEN PROGRAMMING

Page 33

System Setup

Getting Started

Setting Dialing Mode (Tone/Pulse)

Your machine comes set to accommodate tone (multi-frequency) dialing service. If you have pulse (rotary) dialing service, you need to change the dialing mode.

Features

Press

Use or to select dialing mode

and press

Press

Setting Date and Time

Your machine displays the date and time, and prints it on every fax you send. In the event of a power failure, you may have to reset the date and time.

All other settings remain unaffected.

Stop

to exit.

, 1, 1, 1.

Enter/Yes

DIALING:TONE? SELECT <- -> & SET

DIALING:PULSE? SELECT <- -> & SET

Features

Press

Enter the last two digits of the year and

press Enter two digits for the month and press

(For example, enter 09 for September, or 10 for October).

Enter two digits for the day and press

(For example, 06). Enter the time in 24-hour format and press

Enter/Yes

PM). Press

The screen now displays the date and time you set, and displays it whenever the machine is standing by.

, 1, 1, 2.

Enter/Yes

. (For example, enter 15:25 for 3:25

Stop

YEAR:XX ENTER & SET

Enter/Yes

MONTH:XX ENTER & SET

DAY:XX ENTER & SET

TIME:XX:XX ENTER & SET

SYSTEM SETUP

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Page 34

Setting Machine ID

You can store your name, fax number, and telephone number to be printed on all fax pages you send. See Composing Electronic Cover Sheet, page 6-5.

Features

Press

Enter your fax number (up to 20

digits) and press You must enter a fax number to proceed.

Enter your telephone number (up

to 20 digits) and press If your telephone number and fax number are the same, enter the same number again. The number appears on Cover sheets and Call Back Messages.

Use the dial pad to enter your name

(up to 20 characters) and press (See Entering Text.)

Press

The screen returns to the date and time. If your Machine ID has already been programmed, the screen prompts “1”

to make a change, or “2” to exit without changing.

Stop

, 1, 1, 3.

Enter/Yes

FAX:

ENTER & SET

TEL: ENTER & SET

NAME:

ENTER & SET

Entering Te xt

When you are setting certain features, such as the Machine ID, you may need to enter text into the machine. Most keys on the dial pad have three or four letters printed above them. The keys for 0, # and

don’t have

printed letters because they are used for special characters. By pressing the appropriate number on the dial pad the correct number of

times, you can access the character you want.

Key once twice three times four times five times

AB C2A DE F 3D GH I 4G

JK L5J

MN O 6M

PQ RS7

TU V8T

WX Y Z 9

4 - 2

2 3 4 5 6 7 8 9

SYSTEM SETUP

Page 35

Inserting spaces

If you want to enter a blank space, press once between numbers and twice between characters.

Making corrections

If you entered a letter incorrectly and want to change it, press to move the cursor after the last correct letter. Then press

Clear/No

; all letters above and to the right of the cursor are deleted. Re-enter the correct text and/or digits. Also, you can back up and type over incorrect letters.

Repeating letters

If you need to enter a character assigned to the same key as the previous character, press

to move the cursor to the right.

Special characters and symbols

Press for (space) ! “ # $ % & ’ ( ) * + , - . / Press # for : ; < = > ? @ [ ] ^ _ Press Ø for É À È Ê Î Ç Ë Ö 0

NOTICE

The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or electronic device to send any message via a telephone fax machine unless such messages clearly contain, in a margin at the top or bottom of each transmitted page, or on the first page of the transmission, the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business, other entity or individual.

In order to program this information into your fax machine, you should complete the steps described on pages 4-1 and 4-2.

The telephone number you enter is used only for Call Back Message and Cover Sheet features.

SYSTEM SETUP

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Page 36

Setting Beep Volume

You can set the beep volume to LOW, HIGH or OFF. The default setting is LOW. When the beep volume is set to LOW or HIGH, the machine beeps every time you press a key or make an error, and at the end of fax sending or receiving.

Features

Press

Press or to select your setting and press

Press

Stop

to exit.

, 1, 1, 4.

Enter/Yes

Choosing the Handset Volume

Before you begin to use the machine, you must decide if you need to set the handset volume to AMPLIFY:ON for a user who is hearing-impaired. The AMPLIFY:ON volume level complies with FCC standards.

AMPLIFY VOL: OFF

This default setting is appropriate if none of the users are hearingimpaired. During a conversation, users can press Volume control panel to adjust the volume to LOW or HIGH. When the handset is replaced, the handset volume will remain until you change it again.

AMPLIFY VOL: ON—TEMPORARY

This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press Volume

or on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of LOW.

or on the

AMPLIFY VOL:ON—PERMANENT

Choose AMPLIFY VOL:ON—PERMANENT if all of the users are hearing-impaired. During a conversation, users can press Volume on the control panel to adjust the volume to LOW, HIGH or AMPLIFY. When the handset is replaced, the handset volume returns to the default setting of AMPLIFY.

When you press Volume or on the control panel to adjust the volume, the display shows the setting you are choosing. Each key press changes the volume to the next setting.

WARNING

It is important that you do not choose PERMANENT unless all the users are hearing-impaired. Otherwise, the default setting of AMPLIFY

may damage the hearing of some users.

4 - 4

SYSTEM SETUP

Page 37

Setting Handset Volume

Please carefully read “Choosing the Handset Volume,” page 4-4 before you do the following steps:

Features

Press

If none of the users are

hearing-impaired, press or

, 1, 1, 7.

AMPLIFY VOL:ON? SELECT <- -> & SET

to select AMPLIFY VOL:OFF? and press

Enter/Yes

, then go to Step 4

—OR—

If some or all of the users are hearing-impaired, select

Enter/Yes

AMPLIFY VOL:ON? and press If all the users are hearing-impaired,

press or to select PERMANENT? and press

Enter/Yes

PERMANENT? SELECT <- -> & SET

—OR—

If only some of the users are hearing-impaired, select TEMPORARY? and press

Stop

Press

to exit.

Enter/Yes

TEMPORARY? SELECT <- -> & SET

Setting the Speaker Volume

You can adjust the speaker volume when your machine is on

Manual Telephone/Fax

Press Volume

or to adjust the volume level. The display shows the

setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Setting the Ring Volume

You can adjust the ring volume when your machine is idle. You can turn the ring OFF or you can select a ring volume level.

Press Volume

or to adjust the volume level. With each key press, the machine rings as you hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again.

Memory Storage

In the event of a power failure, all settings in the SYSTEM SETUP, RX SETTINGS, DIALER SETTINGS and REMOTE FAX OPTIONS, plus the COVER SHEET and COVER MESSAGE (from TX SETTINGS) features are stored permanently. You may have to reset the date and time.

SYSTEM SETUP

4 - 5

Page 38

Sleep Timer

Setting the Sleep Timer reduces power consumption while the machine is idle. You can choose how long the machine is idle (from 00 to 99 minutes) before it drops into sleep mode. The timer automatically resets when the machine receives a fax, or makes a copy. The default setting is 0 minutes.

Features

Press

Use the Dial pad to enter the amount of time the machine is idle before it

drops into sleep mode (00 to 99 minutes) and press Press

Stop

to exit.

, 1, 1, 5.

Enter/Yes

Delayed Send

You can set up the time of day that delayed faxes will be sent. This time will be displayed for acceptance or you can override it in Delayed Send. (See Delayed Send, page 6-10.)

Features

Press

Enter the time (in 24-hour format)

that you want delayed faxes to be sent and press

Press

Stop

to exit.

, 1, 1, 6.

Enter/Yes

SET TIME=12:34 ENTER & SET

SET TIME=17:00 ENTER & SET

Local Language

You can change the local language from English to French.

Features

Press

Press or to select FRENCH or ENGLISH.

Press

4 - 6

, 1, 1, 0.

Stop

to exit.

SYSTEM SETUP

Page 39

RX Settings

Basic Receiving Operations

Select Answer Mode

There are four different answer modes for your machine. You may choose the mode that best suits your needs by pressing the Mode button repeatedly until you have changed the FAX and FAX/TEL lights to the setting you want to use.

NOTE: The lighted indicators mean lit.

Mode

1. MANUAL

(manual receive)

2.Fax

(automatic receive)

3. Fax/ Telephone*

(fax and telephone)

4. TAM

(External Telephone Answering Machine)

Light

Fax TAM Fax/

Telephone

Fax TAM Fax/

Telephone Fax

TAM Fax/

Telephone

Fax TAM Fax/

Telephone

How it works

You control the phone line and must answer every call yourself.

The machine automatically answers every call as a fax.

Machine controls the line and automatically answers every call. If the call is a fax it will receive the fax. If the call is not a fax it will ring (double ring) for you to pick up the call.

The external TAM automatically answers every call. Voice messages are stored on the external TAM. Fax messages are printed.

= not selected = is selected and

When to use it

Use this mode when you are using a computer modem on the same line or if you receive very few fax messages. You can also use this mode with Unique Ringing.

For dedicated fax lines. You cannot receive a voice call but you can call out.

You cannot have an answering machine on the same line, even if it is on a separate jack on the same line. You cannot use the telephone company’s Voice Mail in this mode.

Use this mode if you have an answering machine on your phone line.

*In Fax/Telephone mode you must set the Ring Count and F/T Ring Time. If

you have extension phones on the line, set the Ring Count to 4 rings.

RECEIVE SETTINGS

5 - 1

Page 40

Setting Ring Count

The Ring Count setting determines the number of times the machine rings before it answers. If you have extension phones on the same line as the machine, keep the Ring Count default setting of 4. (See EXT.TEL.RX page 5-3 and Operation from External or Extension Telephones and For FAX/TEL Mode Only, page 5-7.)

Features

Press

Press or to select Ring Delay and press

Press or to select how many times the line rings before the

machine answers (00 – 04) and press

, 1, 2, 1.

Enter/Yes

(If you select 00, the line doesn’t ring at all.)

Stop

Press

to exit.

Setting F/T Ring Time

You must determine how long the machine will notify you with its special double ring when you have a voice call. This ringing happens after the initial ringing from the phone company. Only the machine rings, for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. However, you can also answer the call on any extension phone on the same phone number as the machine.

Features

Press

Press or to select how long

the machine will ring to alert you that you have a voice call and press

Press

Now, when a call comes in and the machine is set to Fax/Telephone Mode, all phones on this line will ring the number of times you selected in Ring Count.

Stop

to exit.

, 1, 2, 2.

Enter/Yes

RING TIME:20 SEC SELECT <- -> & SET

You can let the machine pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with a double ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double ringing, the machine continues ringing for the set time.

5 - 2

RECEIVE SETTINGS

Page 41

EXT.TEL.RX

When you use this feature, you don’t have to press answer a fax call and hear calling beeps. Just hold the handset and wait a few seconds. When you see RECEIVING on the fax screen or when you hear “chirps” through the handset of an extension phone connected to another wall jack, just replace the handset, and your machine does the rest. Selecting ON allows the machine to receive fax calls automatically, even if you lift the handset of an extension or external phone. Selecting SEMI lets the machine receive the call only if you’ve answered it at the machine. Selecting OFF means you’ll have to activate the machine yourself, by pressing

Send/Receive

—OR—by pressing 5 1 if you are not

at the machine. If you’ve set this feature to ON, but your machine doesn’t automatically

connect a fax call when you lift an external or extension phone handset, press the Fax Receive code

Send/Receive

press

. (See Operation from External or Extension Telephones and

5 1. At the machine, lift the handset and

For Fax/Telephone Mode Only, page 5-7.) If you send faxes from a computer on the same phone line and your

machine intercepts them, set EXT.TEL.RX to OFF.

Features

Press

Use or to select ON, SEMI or OFF and press

Press

Stop

to exit.

, 1, 2, 3.

Send/Receive

Enter/Yes

when you

Turning on Cassette #2

When CASSETTE #2 is set to ON, you can set paper size, reduction setting and the cassette usage. (See Printing a Reduced Incoming Document, page 5-4 and Setting Paper Size, page 5-5.)

Features

Press

Press or to select ON (or OFF) and press

Press

Stop

to exit.

, 1, 1, 8.

Enter/Yes

RECEIVE SETTINGS

5 - 3

Page 42

Printing a Reduced Incoming Document

You can always reduce the size of an incoming fax to a fixed percentage, regardless of the size of the paper (up to legal) in your machine. If you choose AUTO, your machine chooses the level of reduction for you.

If you purchased and attached the optional Cassette #2 you can select the reduction ratio for each cassette.

Features

Press

If you have the optional Cassette #2,

press CASSETTE #2 and press

Use or to select the reduction

ratio you want (AUTO, 93%, 87% or 75%) and press Choose 100% if you don't want a reduction.

Press

Recommended Reductions

If your paper is letter size (8.5" x 11"), and the incoming fax is

If your paper is A4 (8.2" x 11.6"), and the incoming fax is

If your paper is legal size (8.5" x 14"), and the incoming fax is

, 1, 2, 5.

or to select CASSETTE #1 or

Enter/Yes

Stop

to exit.

letter size, select 93% A4 size, select 87% legal size, select 75%.

letter size, select 100% A4 size, select 93%

letter and A4 size, select 100% legal size, select 93%.

5.RX REDUCE

5 - 4

RECEIVE SETTINGS

Page 43

Setting Paper Size

You can use three sizes of paper for printing your faxes: letter, legal and A4. When you change the size of paper you have loaded in the machine, you will need to change the setting for paper size, so your machine will know how to fit the incoming fax on the page. You can also select the level of page reduction to fit on the paper in your machine.

If you purchased and attached the optional Cassette #2 you can select the paper size for each cassette.

Features

Press

If you have the optional Cassette #2,

press or to select CASSETTE #1 or CASSETTE #2 and press

Press or to select LETTER,

LEGAL or A4 (for the cassette you selected in Step 2) and press

, 1, 2, 6.

Enter/Yes

6.PAPER

CASSETTE #2 SELECT <- -> & SET

Press 1 to change the RX reduction setting

—OR—

Press Press or to select AUTO, 100%,

93%, 87% or 75% and press Press

to go to Step 6.

Stop

to exit.

Enter/Yes

CHANGE REDUCTION

1.YES 2.NO

Setting Cassette Usage

The default setting of AUTO allows your machine to choose Cassette #2 if paper is out in Cassette #1 or if incoming faxes will fit best on the paper in Cassette #2. Choose CASSETTE#1 ONLY or CASSETTE#2 ONLY if you want to keep special paper in the other cassette and control when it is used.

Features

Press

Press or to select CASSETTE USAGE and press

Press or to select AUTO, CASSETTE#1 ONLY or CASSETTE#2

ONLY and press Press

Stop

to exit.

, 1, 2, 6.

Enter/Yes

RECEIVE SETTINGS

5 - 5

Page 44

Setting the Print Density

You can adjust print density, making your printed documents darker or lighter.

Features

Press

Press to make print lighter, or to make print darker.

Press

Stop

to exit.

, 1, 2, 7.

Save Toner

You can conserve toner using this feature. When you set Save Toner to ON, print appears somewhat lighter. The default setting is OFF.

Features

Press

Press or to turn ON (or OFF) and press

Press

Stop

to exit.

, 1, 2, 9.

Enter/Yes

5 - 6

RECEIVE SETTINGS

Page 45

Advanced Receiving Operations

Operation from External Telephones

If you answer a fax call on an external phone in the EXT. jack, you can make your machine take over by using the Fax Receive Code. When you press the Fax Receive Code (See Setting Ring Count, page 5-2 and EXT.TEL.RX, page 5-3.)

If the machine answers a voice call and double-rings for you to take over, use the Telephone Answer Code phone.

If you answer a call, and no one is on the line, assume you’re receiving a fax. At the machine’s phone, press phone, press

5 1 and wait for the phone to be disconnected (the screen displays RECEIVING) before you hang up. (Your caller will have to press

Send/Receive

to send the fax.)

For Fax/Telephone Mode Only

When the machine is in Fax/Telephone mode, it will use the F/T Ring Time (double-ringing) to alert you to pick up a voice call. If you’re at the machine, you can lift the handset to answer.

If you’re at an extension phone, you’ll need to lift the handset during the F/T Ring Time and press on the line, or if someone wants to send you a fax, send the call back to the machine by pressing

5 1, the machine starts to receive a fax.

5 1 to take the call at an extension

Send/Receive

, then hang up. At an external

5 1 between the double rings. If no one is

5 1.

Changing Remote Codes

Remote Codes might not work with some telephone systems. The preset Fax Receive Code is

5 1. The preset Telephone Answer Code is

5 1.

If you are always disconnected when accessing your external TAM remotely, try changing the Fax Receive Code from

5 1 to

and the Telephone Answer Code from 5 1 to 9 9 9.

RECEIVE SETTINGS

5 - 7

Page 46

Features

Press

Press or to select ON

(or OFF) and press If you want to, enter a new

Fax Receive Code, and press If you want to, enter a new

Telephone Answer Code, and press Press

Stop

to exit.

, 1, 2, 4.

Enter/Yes

REMOTE ACT.:ON? SELECT <- -> & SET

FAX RECEIVE:*51 ENTER & SET

TEL ANSWER:#51 ENTER & SET

Printing a Fax in Memory

If you have Remote Rtrv ON for remote retrieval you can still print a fax in the memory. (See Setting Remote Rtrv, page 9-2.)

Features

Press

After printing is finished, press

, 1, 8, 4.

Send/Receive

Stop

to exit.

Polling

Polling is the process of retrieving faxes from another fax machine. You can use your machine to “poll” other machines, or you can have someone poll your machine.

All parties involved in polling need to set up their fax machines to accommodate polling. When someone polls your machine to receive a fax, they pay for the call; if you poll someone’s fax machine to receive a fax, you pay for the call.

Some fax machines do not respond to the polling function.

5 - 8

RECEIVE SETTINGS

Page 47

Setting Up Polling Receive

Polling Receive is when you call another fax machine to receive a fax from it. (See Canceling a Scheduled Job, page 5-10.)

Features

Press

Press or to choose ON (or OFF)

and press Enter the fax number you are polling.

, 1, 2, 8.

Enter/Yes

POLL RX:OFF? SELECT <- -> & SET

ENTER FAX NO. PRESS START KEY

Press

. The screen displays DIALING.

Send/Receive

Setting Up Sequential Polling Receive

Your machine can request documents from several fax units in a single operation. Afterward, a Sequential Polling Report will be printed. (See Canceling a Scheduled Job, page 5-10.)

Features

Press

Press or to select

Polling ON (or OFF) and press Specify the destination fax machines you

wish to poll, using One Touch, Speed Dial,

, 1, 2, 8.

Enter/Yes

POLL RX:OFF? SELECT <- -> & SET

ENTER FAX NO. PRESS START KEY

a Group or the dial pad. You must press

Broadcast

between each location.

Send/Receive

Press

Your machine will

DIALING #XX

poll each number or group member in turn for a document.

RECEIVE SETTINGS

5 - 9

Page 48

Canceling a Scheduled Job

You can cancel tasks you’ve scheduled, such as Delayed Send or Polling Transmit.

Press

Features

, 1, 4.

4.VIEW/DEL.JOBS

Any waiting jobs will appear on the display. If no jobs are waiting, the screen displays NO JOB WAITING.

If you have more than two jobs waiting, use or to select the job you

want to cancel and press

Enter/Yes

—OR—

If you have only one job waiting, go to Step 3. Press 1 to cancel—OR—Press 2 to exit without canceling.

To cancel another job, return to Step 2.

Press

to exit.

Stop

You can check which jobs are waiting in memory by following Steps 1 and 2 above.

5 - 10

RECEIVE SETTINGS

Page 49

Unique Ringing

This machine feature lets you use the Unique Ring subscriber service offered by some telephone companies, which allows you to hav e several telephone numbers on one phone line. Each phone number has its own Unique Ring pattern, so you’ll know which phone n umber is ring ing . This is one way you can have a separate phone number for your machine.

Your machine has a Unique Ring feature, allowing you to dedicate one phone number just for receiving faxes. You’ll need to follow the directions below to “register” the new Unique Ring pattern, that was assigned by the Telephone Company, so your machine can recognize its incoming calls.

You can change or cancel the Unique Ring pattern at any time. You can switch it off temporarily, then turn it back on. When you get a new fax number, be sure to reset this feature.

You can register only one Unique Ring pattern with the machine. Some ringing patterns cannot be registered.

The machine will answer only calls to its registered number.

You will not hear the first two rings of all incoming calls on the machine.

To have your TAM answer only the main number, the machine must be in Manual Mode.

In Fax/Telephone or Fax mode, the machine will answer all numbers on the phone line.

RECEIVE SETTINGS

5 - 11

Page 50

Registering your Unique Ring Pattern

If you are not sure which ring pattern you have, call your telephone company. Then assign that pattern in the steps below.

Set the machine to MANUAL mode.

Features

Press

, 1, 0, 1.

The screen displays the current setting of this feature. Press or to select Mode.

Enter/Yes

Press

Press or to select the prestored ring pattern you want to assign and

press

when the screen displays UNIQUE RING:SET?

Enter/Yes

. (You will hear each pattern as you scroll through the four patterns. Be sure to choose the pattern assigned by the Telephone Company.)

Ring

Press

Stop

to exit.

Pattern

Rings

long - long

short - long - short

short - short - long

very long (normal pattern)

Once you’ve registered the Unique Ring pattern in your machine, you can turn this feature on or off. To change the setting, follow steps 1 to 4 above, selecting ON (or OFF).

After you’re sure you’ve set up Unique Ring properly and it is working, you can reconnect a TAM or have Voice Mail turned back on.

5 - 12

RECEIVE SETTINGS

Page 51

Caller ID

The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. This service provides you, by means of the screen display, the name or telephone number of your caller as the line rings. (See Printing Caller ID List, page 5-14.)

After a few rings, the screen displays the telephone number of your caller (or name, if available). Once you pick up the handset, the Caller ID information disappears from the screen, but the call information remains stored in the Caller ID memory.

You will see the first 16 characters of the number or name.

OUT OF AREA display means call originates outside your Caller ID service area.

PRIVATE CALL display means the caller has intentionally blocked transmission of information.

CALL PICKUP display remains on the screen when no Caller ID information was transmitted.

If both the name and number are received, the screen displays only the name. You can print a list of Caller ID information received by your machine.

Caller ID service varies with different carriers. Call your local phone company to determine the kind of service available in your area.

Viewing Caller ID List

Caller ID memory stores information for up to thirty calls; when the thirty-first call comes in, information about the first call is erased. You can scroll through Caller ID information to review those calls made to your machine.

Features

Press

Press or to select DISPLAY #? and press

, 1, 0, 2.

Enter/Yes

If the name was not received, it will not be displayed. Press or to scroll through the Caller ID memory to select the Caller

ID you want to view and press

Enter/Yes

. The next screen shows the caller’s telephone number and the date and time of the call.

Press or to return to the Caller ID listing—OR—Press

RECEIVE SETTINGS

Stop

to exit.

5 - 13

Page 52

Clearing a Caller ID Stored in Memory

Clear/No

For effective use of the memory, it is recommended that you clear the Caller ID stored in memory by pressing

when the display shows the

number or name.

Printing Caller ID List

Features

Press

Press or to select PRINT REPORT? and press

Press

, 1, 0, 2.

Send/Receive

Enter/Yes

5 - 14

RECEIVE SETTINGS

Page 53

TX Settings

Before You Begin

Documents must be between 5.8 and 8.5 inches wide, and 3.9 and 14.1 inches long. Your machine can scan an image only 8.15 inches wide, regardless of how wide the paper is.

Make sure you insert documents face down, top edge first.

Adjust the paper guides to fit the width of your document.

The ADF (automatic document feeder) can hold up to 30 pages, feeding each one individually through the machine. Use standard (17 lb–24 lb) paper when using the ADF. If you’re using heavier paper, feed each sheet individually to prevent paper jams.

The ADF can hold up to 50 pages if you stagger the pages and meet the following conditions:

Temperature: 68°F – 86°F (20°C – 30°C) Humidity: 50% – 70%

Paper: Xerox 4200 (20LB/LTR),

Fan the paper, then stagger the pages in the document feeder as shown below:

DO NOT use curled, wrinkled, folded or ripped paper, or paper with

staples, paper clips, paste or tape attached. DO NOT use cardboard, newspaper or fabric.

Make sure documents written in ink are completely dry.

Mode

Press document you’re sending. (See Resolution, page 6-8.)

(before you send the fax) to select the resolution for the

TX SETTINGS

6 - 1

Page 54

Sending Faxes with Multiple Settings

When you send a fax you can choose any combination of the available settings: add a coversheet and select a comment; set the contrast or resolution; send using overseas mode, call reservation or delayed send, polling transmission or real time transmission. After each function is accepted, the display will ask if you want to enter other settings:

Press SETTINGS menu—OR— Press

if you want to select additional settings. The display returns to the TX

if you are finished choosing settings, and go to the next step.

ACCEPTED

OTHER SETTINGS?

1.YES 2.NO

Manual T ransmission

Manual transmission lets you hear the dial tone, ringing and fax receiving tones before sending the fax.

Insert the document face down in the feeder.

Pick up the handset and listen for a dial tone—OR—

Manual Telephone/Fax

Press Enter the fax number you want to call (you can enter the digits using the dial

pad, or you can enter a One Touch or Speed Dial number or you can call from the Tel-index). (See One Touch Dialing, page 8-1.)

When you hear the fax tone, press If you’re using the handset, hang up.

and listen for a dial tone.

Send/Receive

Automatic T ransmission

This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset, or press

Insert the document face down in the feeder.

Enter the fax number using One Touch, Speed Dial, Tel-index or the dial pad.

(See Speed Dialing, page 8-2.)

Send/Receive

Press

Manual Telephone/Fax

Manual and Automatic Fax Redial

If you’re sending a fax manually and the line is busy, after you disconnect the call press

If you’re sending a fax automatically and the line is busy, the machine will redial automatically, up to three times at 5 minute intervals.

6 - 2

Redial/Pause

TX SETTINGS

to retry the number.

Page 55

Dual Access

You can scan up to 50 documents into the fax memory, even while the machine is receiving or sending another fax (from memory). You can set temporary settings for each fax you're scanning, except Timer and Polling.

If you try to scan in and store a 51st fax, the machine will send it immediately, without storing it in memory.

If you get a MEMORY FULL message while scanning the first page of a

Stop

fax, press while scanning in a subsequent page, you'll have the option to press

Send/Receive

operation. Make sure the document feeder is empty.

Place the document in the feeder.

Enter the fax number.

Send/Receive

Press

displays the job number (#XX) of the fax and how much memory is available. Then the machine starts dialing. You can immediately repeat steps 1 through 4 for the next fax.

Your machine normally operates in Dual Access mode. However, you can override Dual Access by using Real Time Transmission.

The number of documents you can scan into memory varies with the data they contain.

to cancel scanning. If you get a MEMORY FULL message

to transmit the pages scanned so far, or to press

Stop

to cancel the

. The machine starts scanning the document and the screen

Real Time T ransmission

When Memory is full, the machine cannot continue to scan documents into memory before sending. However, you can turn on TX FROM ADF; place the documents in the feeder and enter the fax number. As soon as the phone line is free, the machine starts dialing and sending the fax.

Place the document in the feeder.

Features

Press

To change the default setting,

press and press For the next fax transmission only, press NEXT FAX ONLY and press

For the next fax only, press or to

select ON (or OFF) and press

, 1, 3, 9.

or to select ON (or OFF)

Enter/Yes

. Go to Step 5—OR—

or to select

Enter/Yes

9.TX FROM ADF

TX FROM ADF:ON?

SELECT <- -> & SET

TX SETTINGS

6 - 3

Page 56

Press 1 if you want to select additional settings. The display returns to the

TX SETTINGS menu—OR—Press

if you are finished choosing settings

and go to Step 6. Enter fax number and press

Send/Receive

Checking the Jobs Status

Check which jobs are still waiting in memory to be sent. (If no jobs are waiting, the screen displays NO JOB WAITING.) (See Canceling a Job in Memory on this page.)

Features

Press

If you have multiple jobs waiting, use or to scroll through the list.

Press

Stop

to exit.

, 1, 4.

Canceling Jobs in Memory

You can cancel tasks you’ve scheduled, such as Delayed Send, Polling Receive, Polling Transmit or faxes in memory waiting to be sent. If no jobs are waiting, the screen displays NO JOB WAITING.

Press

, 1, 4.

Features

Any waiting jobs appear on the display. If you have more than two jobs

waiting, use

or to select the

job you want to cancel and press

—OR—

If you have only one job waiting, go to step 3.

Press 1 to cancel—OR—Press 2 to

exit without canceling. To cancel another job, return to step 2.

Stop

Press

to exit.

Enter/Yes

4.VIEW/DEL.JOBS

#02 SALES REPORT

1.CLEAR 2.EXIT

6 - 4

TX SETTINGS

Page 57

Basic Sending Operations

Composing Electronic Cover Sheet

The cover sheet is generated at the receiving party’s machine. Your cover sheet includes the name stored in the One Touch or Speed Dial memory. If you’re dialing manually, the name is left blank. (See One Touch and Speed Dialing, pages 8-1, 8-2.)

The cover sheet indicates your Machine ID, and the number of pages you’re sending. If you have Cover Sheet Setup set to ON, the number of

Features

pages remains blank. (

2.) You can select a comment to include on your cover sheet.

Instead of using one of the comments above, you can enter up to two customized messages, each 27 characters long. Use the chart on page 4-2 to help enter characters. (See Composing Your Own Comments, page 6-6.)

1 3 1.) (See Setting Machine ID, page 4-

1.COMMENT OFF

2.PLEASE CALL

3.URGENT

4.CONFIDENTIAL

5.(USER DEFINED)

6.(USER DEFINED)

Most of the TX SETTINGS features are temporary settings that allow you to make adjustments for each document you send. However, so you can set up your cover sheet and cover sheet comments in advance, the Cover Sheet Setup and Cover Sheet Message features change the default settings.

TX SETTINGS

6 - 5

Page 58

Composing Your Own Comments

Enter/Yes

You can set up two custom comments.

Features

Press

Use or to choose position 5 or 6

for your customized comment and press Use the dial pad to enter your

customized comment and press

, 1, 3, 2.

Enter/Yes

ACCEPTED

(See Entering Text, page 4-2.) Press 1 if you want to select additional

settings. The display returns to the TX SETTINGS menu—OR—Press

to exit.

OTHER SETTINGS?

1.YES 2.NO

Cover Sheet for Next Fax Only

Make sure the Machine ID is set up. (See page 4-2.) This feature does not work without the Machine ID.

You can set the fax to send a cover sheet with a particular document. This cover sheet will include the number of pages in your document.

Insert the document in the feeder.

Features

Press

When the screen displays NEXT FAX ONLY?, press

Press or to select ON (or OFF) and press

Press or to select one of the standard or custom comments and

press

Enter/Yes

, 1, 3, 1.

Enter/Yes

Enter two digits to indicate the number of pages you are sending and

Enter/Yes

press (Enter press

0 0

to leave the number of pages blank.) If you make a mistake,

to back up and reenter the number of pages.

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press

if you are finished choosing

settings, and go to step 8. Enter the fax number you’re calling.

Send/Receive

6 - 6

Press

TX SETTINGS

Page 59

Always Send Cover Sheet

Enter/Yes

Make sure Machine ID is set up. This feature does not work without the Machine ID. (See Setting Machine ID, page 4-2.)

You can set the machine to send a cover sheet whenever you send a fax. The number of pages in your fax is not included when you use this setting.

Features

Press

Press or to select

COVER SHEET: ON? and press If you selected ON, press or to

select one of the standard or custom comments and press

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press

, 1, 3, 1.

Enter/Yes

COVER SHEET:OFF?

SELECT <- -> & SET

COVER SHEET:ON? SELECT <- -> & SET

to exit if you are finished

choosing settings.

Using a Printed Cover Sheet

If you prefer using a printed cover sheet that you can write on, you can print the sample page and attach it to your fax.

Features

Press

Press or to select PRINT SAMPLE? and press

Press

, 1, 3, 1.

Send/Receive

. Your machine prints a copy of your cover page.

Enter/Yes

TO:

FROM:

FAX#: TEL#:

COMMENT:

- - -

COVER SHEET

- - -

PAGE[S] TO FOLLOW

- - -

TX SETTINGS

6 - 7

Page 60

Contrast

If your document is very light or very dark, you might want to set the contrast. Use S.LIGHT to send a very light document. Use S.DARK to send a very dark document.

Insert the document, face down, in the feeder.

Features

Press

Use or to select AUTO, S.LIGHT or S.DARK and press

Press 1 if you want to select additional settings.The display returns to the

TX SETTINGS menu.—OR—Press

, 1, 3, 3.

if you are finished choosing

Enter/Yes

settings, and go to step 5. Enter a fax number and press

Send/Receive

to send a fax.

Mode

When you have a document in the feeder, you can use the

Mode

change the default setting. Press

continuously until you see the lights change to the setting you want. For standard, turn Fine & Extra Fine lights off. For Photo, turn them both on. (See Multiple Resolution Transmission, page 6-12.)

Standard—Suitable for most typed documents. Fine—Good for small print; transmits a little slower than standard

resolution. Extra Fine—Good for small print or artwork; transmits slower than fine

resolution. Photo—Use when document has varying shades of gray; slowest

transmission time.

Mode

key to

Canceling a Job While Scanning the Document

You can cancel a job while you are scanning it into memory by pressing

6 - 8

Stop

. Eject the document by pressing

TX SETTINGS

Stop

again.

Page 61

Advanced Sending Operations

Overseas Mode

After you send a fax using this feature, the feature turns itself off. Insert document.

Features

Press

For the MFC, press Press or to select ON (or OFF) and press

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press settings and go to step 5.

Enter the fax number you’re calling.

Press

, 1, 3, 5.

Features

, 1, 3, 5.

Send/Receive

Voice Request

You can send a fax and let the other party know that you want to have a conversation after the fax transmission is complete. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your machine will ring. Lift the handset to speak.

If the other party does not answer the Voice Request and the Call Back Message feature is set to ON, your machine leaves a message to call you.

Insert the document in the feeder.

Features

Press

Press or to select

VOICE REQUEST:ON? (or OFF) and press

The screen displays the current setting for Call Back Message.

Press or to select ON (or OFF) and

press Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press settings, and go to step 6.

, 1, 3, 6.

Enter/Yes

5.OVERSEAS MODE

Enter/Yes

if you are finished choosing

VOICE REQ.:OFF SELECT <- -> & SET

VOICE REQ.:ON SELECT <- -> & SET

CALL BACK:OFF? SELECT <- -> & SET

CALL BACK:ON? SELECT <- -> & SET

if you are finished choosing

Enter the fax number.

Send/Receive

Press

If you’ve set V oice Request to O N , pick u p your handset if the machine rings.

TX SETTINGS

6 - 9

Page 62

You cannot use auto redial with Voice Request. You cannot use Voice Request with Delayed Send or with Polling. You must register your Machine ID to set Call Back Message to ON.

Print Sample Call Back Message

Features

Press

Press or to select PRINT SAMPLE? and press

Press

, 1, 3, 6.

Send/Receive

Enter/Yes

Delayed Send

During the day you can store up to 50 documents into memory for delayed sending. Transmission of these documents will begin at the time of day you enter in Step 3. If you have set up in the Delayed Send feature, page 4-6, you can accept it in Step 3 or enter another time for this fax.

Insert the document in the feeder.

Features

Press

Accept the displayed time or enter another time for this fax and press

Enter/Yes

Press 1 to leave the originals waiting in

the document feeder—OR—Press 2 to scan the document into memory. (See Interrupting Delayed Send and Polling Transmit Jobs, page 6-13.)

, 1, 3, 7.

1.DOC 2.MEMORY

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press

if you are finished choosing settings and go to step 5. The screen will prompt you to enter the fax number.

Enter the fax number.

Send/Receive

Press

. The machine will wait to send the fax at the time you set

ENTER FAX NO. PRESS START KEY

up.

Features

, 1, 1, 6.)

(

The number of documents you can scan into memory varies with the data they contain.

6 - 10

TX SETTINGS

Page 63

Delayed Batch Transmission

Before sending the delayed faxes, your machine will economize by sorting all the documents in memory by destination and scheduled time. All delayed faxes scheduled at the same time to the same fax number will be sent as one transmission.

Features

Press

Press or to select ON (or OFF)

and press Press

Stop

to exit.

, 1, 3, 0.

Enter/Yes

BATCH TX:ON? SELECT <- -> & SET

Broadcasting

Broadcasting is automatically sending the same fax message to multiple

Broadcast

fax numbers. Using the locations, up to 100 Speed Dial locations, and up to 50 manually dialed numbers (maximum of 182 locations if you did not use up any locations for Groups, access codes or credit card numbers). However, available memory will vary with the types of jobs in memory and the number of locations used for broadcasting. If you broadcast to more than the maximum locations available, you will not be able to set up transmissions using dual access and the timer. (See Setting Up Groups for Broadcasting, page 7-3.)

Although the easiest way to broadcast is to press Group keys, you can include One Touch, Speed Dial, and manually, dialed numbers in the same broadcast. Y ou must press Alpha Directory to help you choose the numbers easily.

key, you can include Groups, One Touch

Broadcast

between each of these locations. Use the

After the broadcast is completed, a Broadcast Report will be printed automatically to let you know the results.

To stop the broadcasting in progress, press

Stop

. The LCD display asks if

you want to cancel all locations or the location that is being sent. Enter the long dialing sequence numbers as you normally would, but keep

in mind that each key counts as one location, so the number of locations you can call become limited.

If the line is busy or for some other reasons a connection could not be made while broadcasting, the machine will redial the number automatically.

If the memory is full, press

Stop

to abort the job or press

Send/Receive

the portion that is in the memory (if more than one page has been scanned).

TX SETTINGS

to send

6 - 11

Page 64

Insert the document into the feeder.

Enter a number using One Touch, Speed Dial, Group number, Tel-index or

the dial pad. Example: Group number

Broadcast

Press

Enter the next number. Example: Speed Dial

Press

Enter the next fax number.

Broadcast

Example: Manual dialing, using the dial pad.

Press

Send/Receive

Your machine will read the document into memory and then start sending faxes to all the numbers you entered.

Multiple Mode Transmission

Use this feature to select separate mode settings for each page of the fax you’re sending. This could be useful if you’re sending a fax with photos and letters, or some pages with small print and others with normal print. Mode settings return to STANDARD after the fax is sent. (See Resolution, page 6-8.)

Insert the document in the feeder.

Features

Press

Use or to select resolution for page 1 and press

Repeat Step 3 for subsequent pages.

Press

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press settings and go to Step 7.

Enter the fax number you’re calling.

Press

If you want to copy a document using multiple resolutions, press step 7.

, 1, 3, 4.

Stop

when you’re finished.

Send/Receive

Enter/Yes

if you are finished choosing

Copy

6 - 12

TX SETTINGS

Page 65

Setting Up Polling Transmit

Polling Transmit is when you set up your machine to wait with a document so another fax machine can retrieve it. (See Interrupting Delayed Send and Polling Transmit Jobs on this page.)

Place the document to be retrieved in the feeder.

Features

Press

Press or to choose

POLL TX:ON? and press Press 1 to select DOC if you want your

machine to scan the printed document at the time it is polled—OR—Press

Press 1 if you want to select additional settings. The display returns to

the TX SETTINGS menu—OR—Press settings and go to step 6.

Press

If you pressed 1 in Step 4, the printed document remains in the document feeder until your machine is polled. However, you can “interrupt” it to send another fax.

, 1, 3, 8.

Send/Receive

Enter/Yes

POLL:OFF? SELECT <- -> & SET

1.DOC 2.MEMORY

to select MEMORY.

if you are finished choosing

Interrupting Delayed Send and Polling Transmit Jobs

You can send a fax or make a copy now, even if you have the machine set to send documents from the feeder later. However, you cannot use automatic redial or the Feature mode. (See Delayed Send, page 6-10 and Setting Up Polling Transmit on this page.)

Features

Press

Wait 2 seconds, then remove the documents that are waiting in the

feeder. Place the “new” document you want to

send now in the feeder. Enter the new fax number for the documents you want to send now.

Press

After the transmission is finished, place the “old” documents back into the

feeder. To restore the Delayed Send and/or Polling.

Press

, 1, 5.

Send/Receive

Features

, 1, 5.

INSERT DOCUMENT

TX SETTINGS

6 - 13

Page 66

6 - 14

TX SETTINGS

Page 67

Setup Dialer Settings

Storing Numbers for Easy Dialing

You can set up your machine to do three types of easy dialing: One Touch, Speed Dial, and Groups for Broadcasting of faxes.

Storing One Touch Dial Numbers

You can store 32 fax/phone numbers that you can dial by pressing one key

Send/Receive

(and store names with these numbers. When you press a One Touch dial location, the screen displays the name or number as the call is dialed. (See One Touch Dialing, page 8-1.)

One Touch keys are not the dial pad keys. They are the 16 keys (numbers 01–32) located to the left of the dial pad.

Features

Press

Press the One Touch key where you want to store a number.

The screen displays the location you selected. Enter a number (up to 20 digits) and press

(See Changing One Touch and Speed Dial Numbers, page 7-4.) If you want to enter a pause in the dialing

sequence (for example, to access an outside line), press Pressing and a dash appears on the screen.

Use the dial pad to enter the name (up to 15 characters) and press

You can use the chart on page 4-2 to help you enter letters—OR— Press

Enter/Yes

to store the number without a name.

or to select the type you want and press

FAX a fax only number TEL a tele phone (voice) number FAX/TEL both fax and telephone (voice) number

Return to Step 2 to store another One-Touch number—OR—Press

exit.

). To access numbers 17 to 32, hold down

, 1, 6, 1.

Enter/Yes

Redial/Pause

as you’re entering digits.

enters a 3.5 second pause when the number is dialed,

NAME: ENTER & SET

Enter/Yes

Shift

. You also can

Enter/Yes

Stop

SETUP DIALER SETTINGS

7 - 1

Page 68

If you need to store a pause longer than 3.5 seconds, press

Redial/Pause

more times. Even if you lose electrical power, numbers stored in memory will not be

lost.

Storing Speed Dial Numbers

You can store Speed Dial numbers, so you can dial by pressing only three keys (and electrical power, numbers stored in memory will not be lost. (See Speed Dialing, page 8-2.)

Press

Use the dial pad to enter a two-digit location

(00–99) and press Enter the number (up to 20 digits) and

press Use the dial pad to enter the name

(up to 15 characters) and press You can use the chart on page 4-2 to help you enter letters—OR—Press the number without a name.

or to select the type of number

and press Return to Step 2 to store another Speed Dial number—OR—Press

exit.

Send/Receive

Features

Enter/Yes

). There are 100 Speed Dial locations. Even if you lose

, 1, 6, 2.

Enter/Yes

to store

FAX a fax number TEL a telephone (voice) number FAX/TEL both fax and telephone number

Enter/Yes

SPEED-DIAL? # ENTER & SET

#05: ENTER & SET

NAME: ENTER & SET

two or

Stop

Even if you lose electrical power, numbers stored in memory will not be lost.

7 - 2

SETUP DIALER SETTINGS

Page 69

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch Group key (and to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up A One Touch key. Finally, you can have up to six small Groups, or you can assign up to 131 numbers to one large Group.

You can include up to 31 One Touch keys, and up to 100 Speed Dial numbers. If you broadcast to more than the maximum locations available, you will be unable to set up transmissions using Dual Access and the Timer.

(See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers, page 7-2.)

Features

Press

Select a One Touch key where you

, 1, 6, 3.

wish to store the Group number. (For example, press One Touch

for Group 1.)

key Use the dial pad to enter the Group number

and press (For example, press

To include One Touch or Speed Dial

Enter/Yes

for Group 1.)

numbers in the Group, enter them as if you were dialing. For example, for One Touch key

. For Speed Dial location 09,

key

Speed Dial

press dial pad. The display shows

When you’re finished adding numbers,

press

Enter/Yes

, press One Touch

, then press 0, 9 on the

05, #09.

Send/Receive

). First, you’ll need

SELECT ONE TOUCH

SETUP GROUP:GR ENTER & SET

GR1:*O5#O9 ENTER & SET

Use the dial pad and the chart on page 4-2

to enter a name for the group and press

Enter/Yes

. (For example, NEW CLIENTS)

Stop

Press

to exit.

NAME: ENTER & SET

You can print a list of all One Touch and Speed Dial numbers. (See Chapter 10, Printing Reports.)

If you lose electrical power, numbers stored in memory will not be lost. (See Broadcasting, page 6-11.)

SETUP DIALER SETTINGS

7 - 3

Page 70

Changing One Touch and Speed Dial Numbers

Clear/No

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

*01: PITNEY BOWES

1.CHANGE 2.EXIT

Press 1 to change the number, or press 2 to exit without changing it.

Enter a new number and press

If you want to erase the number, press left of the digits.

If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it.

Follow the directions from Step 4 for Storing One Touch Numbers or

Storing Speed Dial Numbers.

Enter/Yes

when the cursor is to the

7 - 4

SETUP DIALER SETTINGS

Page 71

Telephone Operations

Dialing Options

You can send faxes or make telephone calls by dialing manually or by using Directory Search, One Touch or Speed Dial memory.

Manual Dialing

Manual dialing is simply pressing all of the digits of the phone number. Pick up the handset—OR—Press

When you hear a dial tone, dial the call using the dial pad.

If you pressed

other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pick up the handset.)

To hang up, replace the handset.

Manual Telephone/Fax

to dial the call, pick up the handset when the

One T ouch Dialing

Pick up the handset—OR—Press

When you hear a dial tone, press the One Touch key of the location you

want to call. (See Storing One Touch Dial Numbers, page 7-1.) If you pressed

other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset.

If you try to use a One Touch key with no number stored in it, you’ll hear a warning sound, and screen will display NOT REGISTERED. The display will return to normal after 2 seconds.

If you are sending a fax, press If you picked up the handset, press machine answers with fax tones.

Manual Telephone/Fax

to dial the call, pick up the handset when the

Send/Receive

after pressing the One Touch key.

Send/Receive

when the receiving fax

TELEPHONE OPERATIONS

8 - 1

Page 72

Speed Dialing

Pick up the handset—OR—Press

Manual Telephone/Fax

(See Storing Speed Dial Numbers, page 7-2.) When you hear a dial tone, press

Speed Dial

, then press the two-digit

Speed Dial number. If you pressed

Manual Telephone/Fax

to dial the call, pick up the handset when the other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

To hang up, replace the handset.

If you are sending a fax, press number. If you picked up the handset, press

Send/Receive

after pressing the Speed Dial

Send/Receive

when the receiving

fax machine answers with fax tones.

Dialing Access Codes and Credit Card Numbers

Sometimes you may want to choose from among several long distance carriers when you make a call. Rates may vary depending upon the time and destination. To take advantage of low rates, you can store the access codes or long-distance carriers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up separately in any combination. You can even include manual dialing using the dial pad. The combined number will be dialed in the order you entered it, as soon as you press page 7-1.)

Send/Receive

. (See Storing One Touch Dial Numbers,

For example:

You store “555” on One Touch key If you press One Touch

03, 02

and

and “7000” on One Touch key 02.

Send/Receive

you can dial “555-7000”. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press One Touch

and press 7, 0, 0, 1 using the

dialing pad. Pause after dialing Speed Dial numbers for the name to be displayed

before you enter the next portion of the dialing sequence.

8 - 2

TELEPHONE OPERATIONS

Page 73

Pause

Redial/Pause

Press dialing overseas, you can press increase the length of the pause.

to insert a 3.5 second pause between numbers. If you are

Redial/Pause

as many times as needed to

Fax Redial

If you’re sending a fax manually and the line is busy, press retry the number.

If you’re sending a fax automatically and the line is busy, the machine will redial automatically up to three times at 5 minute intervals.

Redial/Pause

Tone/Pulse

If you have pulse dialing service, but need to send tone signals (for telephone banking, for example), follow the directions below. If you have touch tone service, you do not need this feature to send tone signals.

Lift the handset.

Press . Digits dialed after will send tone signals.

When you hang up, the machine returns to pulse dialing service.

Searching Directory

You can search for names you have stored in One Touch and Speed Dial memories. Names are stored alphabetically. (See Storing One Touch Dial Numbers, page 7-1 and Storing Speed Dial Numbers, page 7- 2.)

Directory Search

Press

Press or to search the memory.

When the screen displays the name you want to call, pick up the handset

or press Press

If you pressed

other party answers. (The speaker works only one way; the other party won’t be able to hear you unless you pickup the handset.)

When the call is over, hang up.

Manual Telephone/Fax

Send/Receive

, then enter the first letter of the name you’re looking for.

to begin dialing.

Manual Telephone/Fax

to dial the call, pick up the handset when the

TELEPHONE OPERATIONS

8 - 3

Page 74

8 - 4

TELEPHONE OPERATIONS

Page 75

Remote Fax Options

Fax Forwarding/Paging

You cannot use Paging and Fax Forwarding at the same time. You cannot use Paging and Fax Forwarding when “Remote Rtrv” is set to

OFF.

Programming a Fax Forwarding Number

When Fax Forwarding is set to ON, your machine stores the received fax in memory, then dials the fax number you’ve programmed, and forwards the fax message.

Features

Press

Press or until the screen displays

and press Enter the forwarding number (up to

20 digits) and press Press

Stop

to exit.

, 1, 8, 1.

Enter/Yes

FAX FORWARD? SELECT <- -> & SET

FWD#: ENTER & SET

REMOTE FAX OPTIONS

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Page 76

Programming Paging Number

When Paging is selected, your machine dials the pager number you’ve programmed, and dials your Personal Identification Number (PIN) when connected, to activate your pager and let you know you have a fax message in the memory.

Features

Press

Press or until the screen displays

and press Enter your pager phone number (up to 20

digits) followed by and press

, 1, 8, 1.

Enter/Yes

PAGING? SELECT <- -> & SET

PAG#: ENTER & SET

Do not include the area code if it is the same as that of your machine.

0 0

For example, If your pager requires a PIN, enter the PIN, press , press

your fax number, then press

For example,

2 3 4 5

5 5 512 3 4

and press

Redial/Pause

—OR—If you do not need a PIN, press

Enter/Yes

0 0

5 212 8 4 6

then press For example,

Press

Stop

to exit.

and press

Redial/Pause

Enter/Yes

0 0

5 212 8 4 6

Redial/Pause

, enter the fax number,

You cannot change a Paging number or PIN remotely.

Setting Remote Rtrv

, enter

If you set Remote Rtrv to ON, you will be able to retrieve fax messages from another location, using Fax Forwarding, Paging, or Remote Retrieval functions. The screen will indicate when you have a fax stored in memory. (See Remote Retrieval, page 9-3.)

Features

Press

Press or to select ON (or OFF) and

press Press

Enter/Yes

Stop

to exit.

, 1, 8, 2.

REMOTE RTRV:OFF? SELECT & SET

If there are faxes in memory when you turn Remote Rtrv to OFF, the screen prompts you to erase any faxes in memory.

If you press Remote Rtrv is turned off. If you press 2,

, all fax data is erased and

ERASE ALL FAX?

1.YES 2.NO

data is not erased, and Remote Rtrv remains on.

9 - 2

REMOTE FAX OPTIONS

Page 77

Changing R R Passcode

Enter your R R Passcode when the machine picks up your call, so you can access features remotely. The passcode is preset to 1 5 9 change this. The

Features

Press

Enter a three-digit number from 000 to 999 and press

(Do not use the same digits that appear in your Fax Receive Code or T elephone Answer Code.)

Press

Stop

to exit.

, 1, 8, 3.

cannot be changed.

, but you can

Enter/Yes

Remote Retrieval

You can call your machine from any fax machine using touch tone and use a R R Passcode and other button presses to retrieve fax messages. Cut out the R R Passcode on the last page and keep it in your wallet as an aid.

Using R R Passcode

Dial your fax number from a fax machine using touch tone.

(See Changing R R Passcode on this page.) When your machine answers and beeps, immediately enter your R R

Passcode (1 5 9

Your machine signals the kinds of messages received:

1 long beep — Fax message(s) No long beeps — No messages

Your machine then prompts you with two short beeps to enter a command.

If you wait longer than 30 seconds to enter a command, your machine hangs up. If you enter an invalid command, your machine beeps three times.

Press 9 0 to reset your machine when you’re finished.

Hang up.

If your machine is set to Manual mode, you can access your machine by waiting about 2 minutes, then entering the R R Passcode within 30 seconds.

REMOTE FAX OPTIONS

9 - 3

Page 78

Remote Commands

Follow the commands below to access features remotely. When you call your machine and enter your Remote Retrieval Passcode (1 5 9 system will signal you with two short beeps to enter a remote command.

), the

Remote Commands

95 Changing Fax Forwarding/

Paging setting

1 OFF 2 Fax Forwarding 3 Paging 4 FAX FWD No. 6 Remote Rtrv ON 7 Remote Rtrv OFF

96 Retrieve a fax

1 Jobs Report 2 Retrieve all faxes

3 Erase fax from

the memory

97 Check the receiving status

1 Fax

Operation Details

If you hear one long beep, the change is accepted. If you hear three short beeps, you cannot change it because the conditions have not been met. (Example: registering paging number). You can register your fax forwarding number by using 4. FAX FWD NO (see page 9-6). Once you have registered the number, your machine will change automatically to FAX FWD:ON mode. Then retrieve a Jobs Report by entering 961 (see page 9-6) to make sure that the Fax Forwarding number you registered is correct on the List.

You can set REMOTE RTRV to ON or OFF.

Enter the number of a remote fax machine to receive the Jobs Report List or stored fax message(s). (See page 9-5.)

If you hear one long beep, you can erase fax message(s) from the memory.

You can check whether your machine has received any fax message(s). If yes, you will hear one long beep. If no, you will hear three short beeps.

98 Change Answer Mode

1 TAM 2 Fax/Telephone 3 Fax

90 Exit

9 - 4

REMOTE FAX OPTIONS

If you hear one long beep, you can change the Answer Mode. If you hear three short beeps, you cannot change it.

After a long beep, y ou can e xit rem ote retriev al.

Page 79

Retrieving Jobs Report

You can retrieve the Jobs Report from a remote fax machine to see if you have any fax messages.

Dial your fax number.

When you hear the beep, immediately enter your R R Passcode

5 9 ).

( When you hear two short beeps, use the dial pad to press 9 6 1.

Using the dial pad, enter the number of the remote fax machine (up to 20

digits) where you want the Jobs Report forwarded, and then press You cannot use and as dial n umbers. However, if you want to store

a pause, press After you hear your machine beep, hang up and wait.

Your machine calls the remote fax machine. The remote fax machine prints the Jobs Report.

Retrieving Fax Messages

Dial your fax number.

When you hear the beep, immediately enter your R R Passcode

5 9 ).

( As soon as you hear two short beeps, use the dial pad to press 9 6 2.

Using the dial pad, enter the number (up to 20 digits) of the remote fax

machine where you want your fax messages forwarded, and then press

You cannot use and as dial numbers. However, if you want to store a pause, press

After you hear your machine beep, hang up and wait.

Your machine calls the remote fax machine. The remote fax machine prints your fax messages.

REMOTE FAX OPTIONS

9 - 5

Page 80

Changing Fax Forwarding Number Remotely

You can change the default setting of your fax forwarding number from a remote fax machine.

Dial your fax number.

When you hear the beep, immediately enter your R R Passcode

5 9 ).

( When you hear two short beeps, enter 9 5 4.

Enter the new telephone number of the remote fax machine (up to 20

digits) where you want your fax messages forwarded, and then press

You cannot use and as dial numbers. However, if you want to store a pause, press

To retrieve the Jobs Report, when you hear two short beeps, use the dial

pad to press Use the dial pad to enter the number of the remote fax machine (up to 20

digits), and then press After you hear your machine beep, hang up and wait.

Your machine calls the remote fax machine. The remote fax machine prints the Jobs Report showing the new forwarding number.

Check the forwarding number.

If the forwarding number is incorrect, return to Step 1 and reset it.

9 6

9 - 6

REMOTE FAX OPTIONS

Page 81

Printing Reports

Settings and Activity

You can print the following lists and reports:

1.JOB STATUS RPT

2.JOURNAL

3.DIALER DIR.

4.ALPHA DIR.

5.MACH.SETTINGS

6.JOBS REPORT

Choose if you would like a Job Status Report printed after every fax you send.

Journal lists information about the last 50 incoming and outgoing faxes. TX means Transmit; RX means Receive.

Lists names and numbers stored in One Touch and Speed Dial memory, in numerical order.

DIALER DIR. list (above), alphabetically.

Lists settings for SYSTEM SETUP, RX SETTINGS, TX SETTINGS, PRINT REPORTS, REMOTE FAX OPT and MISCELLANEOUS.

Lists summary information and amount of occupied memory.

To Print a Report

Features

Press

Enter the number of the report you want to print.

For example, press

, 1, 7.

to print the ALPHA DIR.

For the Journal, also press or to select PRINT REPORT? and press

Press

Enter/Yes

Send/Receive

Stop

to exit.

PRINTING REPORTS

10 - 1

Page 82

Transmission Verification Job Status Rpt.

You can use the Job Status Rpt. as proof that you sent a fax. This report lists the time and date of transmission, and whether the transmission was successful.

When the feature is OFF, the report is printed automatically only if an error occurred during transmission. If the report indicates NG (poor line condition), send the document again. If the report indicates you should check the readability of certain pages, resend those pages.

If you typically send multiple faxes to the same destinations, you may need a reminder to identify each fax transmission. You can select OFF+IMAGE or ON+IMAGE to print a portion of the first page of the fax message on the report.

Features

Press

Press or to select INC, INC+IMAGE, ON or ON+IMAGE and press

Enter/Yes

Press

Stop

to exit.

, 1, 7, 1.

When the machine is idle, you can print the Transmission Verification Report by pressing

Last Comm.

when you wish to confirm if the last

transmission was successful or not.

Journal Interval

You can set the machine to print the Journal at specific intervals (6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the previous section.

Features

Press

Press or to display INTERVAL?

and press Press or to choose your setting and press

, 1, 7, 2.

Enter/Yes

INTERVAL?

Enter/Yes

. (If you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day countdown.)

Enter the time to begin printing, in 24-hour format and press

Enter/Yes

(For example: enter 19:45 for 7:45 PM.)

Stop

10 - 2

Press

to exit.

PRINTING REPORTS

Page 83

Making Copies

Using Your Machine as a Copier

You can use your machine as a copy machine, making up to 99 copies at a time. The machine can stack the copies or collate (sort) them.

The printable area of your machine begins at approximately one-sixth inch (4mm) from the edge of the paper.

1/6" (4mm)

Copy Contrast (Temporary Setting)

If a document is in the feeder, you can adjust copy contrast, to make copies darker or lighter.

Features

Press

Press to make a copy lighter, or to

make a copy darker and press Press

Press

Stop Copy

to exit.

, 1, 0, 3.

Enter/Yes

3.COPY CONTRAST

Making a Single Copy

The default resolution for a single copy is Standard, which you can use for documents containing both text and photographs. You can also select S. Fine and Photo, as needed.

Insert document face down in the feeder.

Copy

Press

Do NOT pull on the paper while copying is in progress.

, then wait five seconds—OR—Press

Copy

again.

Not Printable area

MAKING COPIES

11 - 1

Page 84

Making Multiple Copies

There are two ways to make multiple copies on your machine. You can choose whether the copies will be STACKED (all copies of page 1, then all copies of page 2, etc.), or SORTED (collated). The default resolution for multiple copies is Standard.

Stacking Multiple Copies

Insert document face-down in the feeder.

Batch/Sort

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

twice.

Copy

again.

Sorting Multiple Copies

Sorting uses more memory then stacking. (See If You Get a Memory Full Message on this page.)

Insert document face-down in the feeder.

Batch/Sort

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—Press

Copy

If You Get a Memory Full Message

If the memory becomes full while your scanning a document to be copied the screen displays

Batch/Sort

If you selected

or STACK after pressing FULL message while you are scanning the first page, press the job and make a single copy. If you selected FULL message appears while scanning subsequent pages, press copy the portion that is in memory—OR—press the copy job using less memory, select STACKED copies.

MEMORY FULL P.01 PRESS STOP KEY

Copy

and get a MEMORY

Stop

to cancel

Batch/Sort

and the MEMORY

Stop

to cancel. To restart

Copy

11 - 2

MAKING COPIES

Page 85

Reducing and Enlarging Copies

AUTO sets the machine to calculate automatically the reduction ratio that fits the size of your paper. MANUAL allows you to enter a ratio from 50% to 200% in 1% increments.

Insert document face-down in the feeder.

Enlarge

Press

Press or to select AUTO, 200%, 150%, 125%, 120%, 100%, 93%,

Reduce

87%, 75%, 50% or MANUAL. (Enlargement or reduction ratios appear).

Copy

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—P ress

Copy

again.

Copying a Photograph

You can copy a photograph by pressing Insert the photo(s) face-down in the feeder.

Photo

Press

Use the dial pad to enter the number of copies you want (up to 99).

Wait five seconds—OR—P ress

Copy

Photo

again.

, without pressing

Mode

MAKING COPIES

11 - 3

Page 86

11 - 4

MAKING COPIES

Page 87

Setting Up Fax Machine

Using Fax Machine with Your PC

Before you can print from W indows® on your PC, you must first follo w the steps in this chapter to connect the machine to your computer and to install the printer driver from the bundled Floppy Disks.

Before You Install Printer Driver

Computer Requirements

The following are the minimum computer requirements you need to set up and operate as a printer. Use only a shielded interface cable that is IEEE1284 compliant, and that is less than 6 feet (1.8 meters) long.

CPU 80486/66MHz or higher (Windows

RAM 8MB or greater for Windows

and PC to Work Together

3.1x or 95)

Pentium 75 or Higher (Windows

Workstation Version 4.0)

8MB or greater for Windows (16MB recommended)

16MB or greater for Windows Workstation Version 4.0 (32MB recommended)

98 or Windows

3.1x

98 or Windows NT

Hard Disk Drive 10MB Available Disk Space

Operating System Windows

4.0, DOS environment compatible with your

Windows

SETUP FAX MACHINE WITH PC

3.1x, 95/98 or NT® Workstation Version

version

12 - 1

Page 88

Connecting Fax Machine to PC With Bundled Parallel Cable

You must connect the Fax machine to your PC with the included bi-directional IEEE-1284 compliant parallel cable.

Make sure to unplug the machine’s power cord from the electrical outlet

before connecting the parallel interface cable. Also, make sure the PC is turned off and unplugged from the electrical

power before you connect the interface cable. Connect the parallel interface cable to the parallel interface port of the

machine and secure the connection with the wire clips. Connect the interface

cable to the printer port of the PC and secure with the two screws.

For the location of your computer’s parallel printer port, see the User’s Guide for your PC.

Before plugging in your PC and turning it on, plug in the electrical cord of

the machine. If you are using Windows® 95, after you connect machine to PC. You may

see “New Hardware Found Pitney Bowes 1630” during startup.

You can select “Do not install a driver (Windows again).” and click OK, so Windows

will not display this dialog box

will not prompt you

again.

—OR—

If you see “Update Device Driver Wizard”, click Next to bypass the Windows

If you are using Windows

Plug and Play Printer Driver screens, followed by Finish.

98, you may see the “Add New Hardware

Wizard” during startup, follow the instructions from the installer, then click Next. Click Finish when it appears on the screen.

12 - 2

SETUP FAX MACHINE WITH PC

Page 89

Installing Printer Driver

If you are using Windows NT® W orkstation Version

4.0:

Click the Start button in the Taskbar.

Select Settings, then Printers.

Double-click on the Add Printer wizard.

The Add Printer Wizard window appears:

SETUP FAX MACHINE WITH PC

12 - 3

Page 90

Select My Computer and click the Next button.

Select the Port you will use (we recommend LPT1), and click the Next

button.

12 - 4

SETUP FAX MACHINE WITH PC

Page 91

Click the Have Disk button.

The Install From Disk window appears:

Insert the floppy disk for the printer driver into drive A, and click the OK

button. Follow the screen prompts to complete the installation.

If you are using Windows® 3.1 or 3.11:

Insert the floppy disk for the printer driver into drive A.

From the Program Manager, click on File, then Run.

Enter A:\SETUP .

SETUP FAX MACHINE WITH PC

12 - 5

Page 92

If you are using Windows® 95, 98:

Click the Start button in the Task bar.

Select Settings, then Printers.

Double-click on the Add Printer wizard.

Click the Next button.

12 - 6

SETUP FAX MACHINE WITH PC

Page 93

Select Local printer and click the Next button.

Click the Have Disk button.

The Install From Disk windows appears.

Insert the floppy disk for the printer driver into drive A, and click the OK

button. Follow the screen prompts to complete the installation.

SETUP FAX MACHINE WITH PC

12 - 7

Page 94

12 - 8

SETUP FAX MACHINE WITH PC

Page 95

For DOS Users

How to Use Fax machine with Your DOS Application Software

Before working with your application software that runs on DOS, check that the machine’s name appears in the printer selection of your application software. If the machine is not listed, you must install the printer driver that corresponds to HP LaserJet IIP’s emulations.

The following table shows combinations of printer drivers and emulation mode. To get the most out of this machine, you should install an HP printer driver in your application software.

Printer driver supported in Emulation mode to be selected with your application software the remote printer console program

HP LaserJet IIP™ HP LaserJet IIP emulation mode HP LaserJet II™ Auto emulation selection

The best or recommended printer driver is indicated in bold.

Be sure to choose the proper printer driver in your application software.

Be sure the printing resolution is set to 300 dpi in your DOS application software.

FOR DOS USERS

13 - 1

Page 96

13 - 2

FOR DOS USERS

Page 97

Using Fax Machine

Special Printing Features

Windows® Printing

The dedicated printer driver for Microsoft® Windows® 3.1x, 95/98 and Windows NT supplied with your machine. You can install them easily into your Windows unique compression mode to enhance printing speed in Windows applications, and allows you to set various printer settings, including economy printing mode and custom paper size.

Popular Printer Emulation Support

The machine supports HP LaserJet IIP printer emulation mode. If you use DOS application software, or Windows LaserJet IIP emulation mode for printer operations.

Bi-directional Parallel Interface

The machine’s parallel interface enables it to send memory and printer setup information to the computer.

as a Printer

Workstation Version 4.0 are available on the diskettes

system using our installer program. The driver supports our

3.0 or earlier, you can use HP

Enhanced Memory Management

The machine has its own Data Compression Technology, which automatically compresses graphic data and downloads font data efficiently into the machine’s memory. With the machine’s standard memory, you can avoid memory errors and print most full-page, 600 dpi graphic and text data, including larger fonts.

USING FAX MACHINE AS A PRINTER

14 - 1

Page 98

Printing From Your PC

Multi-purpose Paper Cassette

The machine’s multi-purpose paper cassette can be adjusted to feed many sizes of paper: letter, legal, A4, B5 and A5 plain paper. When the machine receives print data from your computer, it loads paper from the paper cassette.

Select the print command from your PC. Your PC sends a print command and data to the machine. The machine

displays the date and time and RECEIVING DATA. If there are more pages, the machine begins to print the next page automatically. When printing is finished, it returns to online status.

You may select the proper paper source, paper size, and page orientation in your application software.

If your application software does not support your custom paper size, select the next larger paper size. Then adjust the print area by changing the right and left margins in your application software. (See Acceptable Paper, page 2-5.)

Use the manual feed slot for labels, transparencies, card stock, thicker paper or envelopes.

Two-Sided Printing (Manual Duplexing)

The supplied printer drivers for Windows® 3.1x, 95/98 and Windows NT Workstation Version 4.0 enable manual duplex printing. (For more information, see the Help screen for the printer driver.)

Please select LPT1 on the printer driver. The machine prints all the

even-numbered pages on one side of the paper first. Then, the Windows instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended.

14 - 2

USING FAX MACHINE AS A PRINTER

driver

Page 99

Caution

When you use manual duplexing, it is possible that a paper jam may occur or the print quality might not be satisfactory. (See Paper is Jammed in the Multi-purpose Paper Cassette, page 17-6.)

Front Output Bin

The machine ejects paper with printed surfaces face down into the output bin in the front of the machine. Unfold the output bin extension to support the printed pages.

To prevent the possibility of transparencies smudging as they stack in the output bin, remove each transparency after it exits.

Manual Feed Slot

Your machine has a manual feed slot above the paper cassette. You can load envelopes and special print media one at a time into this slot. You do not have to remove paper from the paper cassette. (For information about acceptable paper, see page 2-6.)

Use the manual feed slot to print or copy on labels, transparencies, card stock, thicker paper or envelopes.

USING FAX MACHINE AS A PRINTER

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Page 100

Loading One Sheet of Paper

You do not have to choose Manual Feed in the Setup dialog box of your printer driver. Insert the sheet of paper for Portrait (vertical) or Landscape (horizontal), with the side you wish to print on face up in the manual feed slot.

Align the paper at the center of the manual feed slot and insert it all the

way. Adjust the paper guides

to the width of the paper.

Loading More than One Sheet of Paper

Open the Setup dialog box of the Windows® printer driver and select

Manual Feed in the Paper Source section. Follow Steps 1 and 2 above to load the first page. The machine starts printing automatically.

After the first page is printed, the screen

displays:

MANUAL FEED

Insert the next sheet of paper to resume printing. Repeat Steps 1 and 2 until you have finished printing.

If you do not select Manual Feed, and insert a page in the manual feed slot, the machine will load the first page from the manual feed slot and subsequent pages from the paper cassette.

Manual Feed Slot

14 - 4

USING FAX MACHINE AS A PRINTER

Pitney Bowes 1630 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual