Pinnacle Systems Unity MediaManager - 3.5 User Manual

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Avid Unity™ MediaManager

Setup and User’s Guide

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Product specifications are subject to change without notice and do not represent a commitment on the part of Avid Technology, Inc. The software described in this document is furnished under a license agreement. You can obtain a copy of that license by visiting Avid's Web site at www.avid.com. The terms of that license are also available in the product in the same directory as the software. The software may not be reverse assembled and may be used or copied only in accordance with the terms of the license agreement. It is against the law to copy the software on any medium except as specifically allowed in the license agreement. Avid products or portions thereof are protected by one or more of the following United States patents: 4,746,994; 4,970,663; 5,045,940; 5,267,351; 5,309,528; 5,355,450; 5,396,594; 5,440,348; 5,452,378; 5,467,288; 5,513,375; 5,528,310; 5,557,423; 5,568,275; 5,577,190; 5,584,006; 5,640,601; 5,644,364; 5,654,737; 5,715,018; 5,724,605; 5,726,717; 5,729,673; 5,745,637; 5,752,029; 5,754,851; 5,799,150; 5,812,216; 5,852,435; 5,883,670; 5,905,841; 5,929,836; 5,929,942; 5,930,445; 5,946,445; 5,987,501; 5,995,115; 6,016,152; 6,018,337; 6,023,531; 6,035,367; 6,038,573; 6,058,236; 6,061,758; 6,091,778; 6,105,083; 6,118,444; 6,128,001; 6,130,676; 6,134,607; 6,137,919; 6,141,007; 6,141,691; 6,157,929; 6,198,477; 6,201,531; 6,211,869; 6,223,211; 6,239,815; 6,249,280; 6,269,195; 6,301,105; 6,317,158; 6,317,515; 6,327,253; 6,330,369; 6,351,557; 6,353,862; 6,357,047; 6,392,710; 6,404,435; 6,407,775; 6,417,891; 6,426,778; D396,853; D398,912. Additional U.S. and foreign patents pending. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, for any purpose without the express written permission of Avid Technology, Inc.

APPLE COMPUTER, INC. MAKES NO WARRANTIES WHATSOEVER, EITHER EXPRESS OR IMPLIED, REGARDING THIS PRODUCT, INCLUDING WARRANTIES WITH RESPECT TO ITS MERCHANTABILITY OR ITS FITNESS FOR ANY PARTICULAR PURPOSE. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. THIS WARRANTY PROVIDES YOU WITH SPECIFIC LEGAL RIGHTS. THERE MAY BE OTHER RIGHTS THAT YOU MAY HAVE WHICH VARY FROM STATE TO STATE.

The following disclaimer is required by Sam Leffler and Silicon Graphics, Inc. for the use of their TIFF library:

Permission to use, copy, modify, distribute, and sell this software [i.e., the TIFF library] and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.

THE SOFTWARE IS PROVIDED “AS-IS” AND WITHOUT WARRANTY OF ANY KIND, EXPRESS, IMPLIED OR OTHERWISE, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

IN NO EVENT SHALL SAM LEFFLER OR SILICON GRAPHICS BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT OR CONSEQUENTIAL DAMAGES OF ANY KIND, OR ANY DAMAGES WHATSOEVER RESULTING FROM LOSS OF USE, DATA OR PROFITS, WHETHER OR NOT ADVISED OF THE POSSIBILITY OF DAMAGE, AND ON ANY THEORY OF LIABILITY, ARISING OUT OF OR IN CONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

The following disclaimer is required by the Independent JPEG Group:

Portions of this software are based on work of the Independent JPEG Group.

The following disclaimer is required by Paradigm Matrix:

Portions of this software licensed from Paradigm Matrix.

The following disclaimer is required by Ray Sauers Associates, Inc.:

“Install-It” is licensed from Ray Sauers Associates, Inc. End-User is prohibited from taking any action to derive a source code equivalent of “Install-It,” including by reverse assembly or reverse compilation, Ray Sauers Associates, Inc. shall in no event be liable for any damages resulting from reseller’s failure to perform reseller’s obligation; or any damages arising from use or operation of reseller’s products or the software; or any other damages, including but not limited to, incidental, direct, indirect, special or consequential Damages including lost profits, or damages resulting from loss of use or inability to use reseller’s products or the software for any reason including copyright or patent infringement, or lost data, even if Ray Sauers Associates has been advised, knew or should have known of the possibility of such damages.

The following disclaimer is required by Videomedia, Inc.:

“Videomedia, Inc. makes no warranties whatsoever, either express or implied, regarding this product, including warranties with respect to its merchantability or its fitness for any particular purpose.”

“This software contains V-LAN ver. 3.0 Command Protocols which communicate with V-LAN ver. 3.0 products developed by Videomedia, Inc. and V-LAN ver. 3.0 compatible products developed by third parties under license from Videomedia, Inc. Use of this software will allow “frame accurate” editing control of applicable videotape recorder decks, videodisc recorders/players and the like.”

The following disclaimer is required by Altura Software, Inc. for the use of its Mac2Win software and Sample Source Code:

The following disclaimer is required by Ultimatte Corporation:

Certain real-time compositing capabilities are provided under a license of such technology from Ultimatte Corporation and are subject to copyright protection.

The following disclaimer is required by 3Prong.com Inc.:

Certain waveform and vector monitoring capabilities are provided under a license from 3Prong.com Inc.

Attn. Government User(s). Restricted Rights Legend

U.S. GOVERNMENT RESTRICTED RIGHTS. This Software and its documentation are “commercial computer software” or “commercial computer software documentation.” In the event that such Software or documentation is acquired by or on behalf of a unit or agency of the U.S. Government, all rights with respect to this Software and documentation are subject to the terms of the License Agreement, pursuant to FAR §12.212(a) and/or DFARS §227.7202-1(a), as applicable.

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888 I/O, AirPlay, AirSPACE, AirSPACE HD, AniMatte, AudioSuite, AudioVision, AutoSync, Avid, AVIDdrive, AVIDdrive Towers, AvidNet, AvidNetwork, AVIDstripe, Avid Unity, Avid Xpress, AVoption, AVX, CamCutter, ChromaCurve, ChromaWheel, DAE, D-Fi, D-fx, Digidesign, Digidesign Audio Engine, Digidesign Intelligent Noise Reduction, DigiDrive, DINR, D-Verb, Equinox, ExpertRender, FieldPak, Film Composer, FilmScribe, FluidMotion, HIIP, HyperSPACE, HyperSPACE HDCAM, IllusionFX, Image Independence, Intraframe, iS9, iS18, iS23, iS36, Lo-Fi, Magic Mask, make manage move | media, Marquee, Matador, Maxim, MCXpress, Media Composer, MediaDock, MediaDock Shuttle, Media Fusion, Media Illusion, MediaLog, Media Reader, Media Recorder, MEDIArray, MediaShare, Meridien, MetaSync, NaturalMatch, NetReview, NewsCutter, OMF, OMF Interchange, OMM, Open Media Framework, Open Media Management, ProEncode, Pro Tools, QuietDrive, Recti-Fi, rS9, rS18, Sci-Fi, Softimage, Sound Designer II, SPACE, SPACEShift, Symphony, Trilligent, UnityRAID, Vari-Fi, Video Slave Driver, VideoSPACE, and Xdeck are either registered trademarks or trademarks of Avid Technology, Inc. in the United States and/or other countries.

iNEWS, iNEWS ControlAir, and Media Browse are trademarks of iNews, LLC.

DVCAM is a trademark of Sony Corporation. Macintosh is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. All other trademarks contained herein are the property of their respective owners.

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*Note: Avid cannot guarantee the use of materials submitted.

Avid Unity MediaManager Setup and User’s Guide • Part 0130-05483-01 • December 2002

Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Who Should Use This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

If You Need Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Related Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

If You Have Documentation Comments. . . . . . . . . . . . . . . . . . . . . . . . . 14

How to Order Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Avid Educational Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Chapter 1 Installing Avid Unity MediaManager Server Hardware. . . . . . 17

Turning On the MediaManager Server. . . . . . . . . . . . . . . . . . . . . . . . . . 18

Installing MediaNetwork Client Software . . . . . . . . . . . . . . . . . . . . . . . . 18

Installing the MediaManager Server Dongle . . . . . . . . . . . . . . . . . . . . . 18

lnstalling MediaManager Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

Chapter 2 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

MediaManager Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

MediaManager in a Workgroup Environment . . . . . . . . . . . . . . . . . 22

Supported Media Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

About Adding Media Objects to MediaManager . . . . . . . . . . . . . . . 24

About Finding Media Objects — Searching and Browsing . . . . . . . 24

About Viewing and Using Media Objects Found in MediaManager. 24

Configuring Avid Editing Systems to Work with MediaManager. . . . . . . 25

Specifying MediaManager Settings . . . . . . . . . . . . . . . . . . . . . . . . . 25

Accessing and Logging In to MediaManager . . . . . . . . . . . . . . . . . . . . . 28

Opening MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Logging In. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

User Interface Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Mode Selector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Control Frame. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Results Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Logging Out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Chapter 3 Adding Media Objects to MediaManager. . . . . . . . . . . . . . . . . 35

Setting the Default Access Control from the Editing System . . . . . . . . . 35

Checking In Objects from an Avid Editing System . . . . . . . . . . . . . . . . . 37

Automatically Checking In Media Objects to MediaManager . . . . . . 37

Creating a New Project in MediaManager . . . . . . . . . . . . . . . . . . . . 37

Using the Drag-and-Drop Method. . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Manually Checking In Media Objects to MediaManager . . . . . . . . . 39

Checking In Bins to MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . 39

Sending Segments of Media to MediaManager . . . . . . . . . . . . . . . . . . . 41

Capture Lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Updating Files from MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Checking In a File from Your Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Chapter 4 Finding Media Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Simple Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Saving Your Simple Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Extended Searches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Specifying Attribute Names, Operators, and Values . . . . . . . . . . . . 51

Performing an Extended Search . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Refining a Search You Just Performed . . . . . . . . . . . . . . . . . . . . . . 56

Saving Your Extended Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Managing Saved Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Viewing a Saved Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Editing the Name and Description of a Saved Search . . . . . . . . . . . 59

Deleting a Saved Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Browsing Projects and Bins . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Browsing a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Displaying Catalogs on a Macintosh Client . . . . . . . . . . . . . . . . . . . 62

Creating a New Catalog. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Editing a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Deleting a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Changing Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Adding Users to a Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Setting an Existing Project to Public Access . . . . . . . . . . . . . . . . . . 66

Creating an Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Changing the Access List of a Project or Catalog . . . . . . . . . . . . . . 68

Editing an Existing Access List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Deleting an Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Chapter 5 Viewing and Using Your Search Results. . . . . . . . . . . . . . . . . 73

Setting the Bin Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Displaying Rendered Effects and Referenced Clips . . . . . . . . . . . . 74

Hiding a Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Viewing Your Search Results . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Display Views. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Media Status . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Sorting Media Objects in the Results Frame . . . . . . . . . . . . . . . . . . 80

Selecting Media Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Accessing Shortcut Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Viewing Head Frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Obtaining Media Size Information . . . . . . . . . . . . . . . . . . . . . . . . . . 84

Obtaining Detailed Object Information. . . . . . . . . . . . . . . . . . . . . . . 86

Viewing Media Relatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Finding Unreferenced Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Finding Other Clips from the Same Source Tape . . . . . . . . . . . . . . 89

Checking Out Media Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Adding Media Objects to Catalogs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Deleting Media Objects from MediaManager . . . . . . . . . . . . . . . . . . . . . 91

Deleting a Project . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Deleting a Bin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Deleting Selected Media Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Deleting Audio and Video Separately. . . . . . . . . . . . . . . . . . . . . . . . 97

Deleting Media Objects from Within the Avid Editing Application . . . . . . 99

Appendix A Administration Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Editing Your User Profile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Appendix B MediaManager Select . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Productions Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Split Screen View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Creating a New Production . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Editing and Deleting Productions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Access Control . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Adding Users to a Production . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Deleting Users from a Production. . . . . . . . . . . . . . . . . . . . . . . . . . 111

Setting an Existing Production to Public Access . . . . . . . . . . . . . . 111

Creating an Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Changing the Access List of a Production . . . . . . . . . . . . . . . . . . . 113

Editing an Access List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Deleting an Access List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Using the Viewer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Select List Creators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

Regular Users. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118

Using the Play Control Buttons. . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Play, Rewind, and Fast Forward Buttons. . . . . . . . . . . . . . . . . 120

Frame and Clip Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Status Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Viewer Shortcut Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121

PortServer Pro. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Hot Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Loop Play. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Preload Media . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Prompt for Subclip Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Creating Select Lists. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Adding Clips to a Select List. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Dragging Clips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Using the Add Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Using the Select All Button . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Using the Shortcut Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Adding the Contents of One Select List to Another Select List . . . 131

Creating Subclips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Reviewing Subclips and Clearing IN and OUT Points. . . . . . . 132

Adding Subclips to a Select List . . . . . . . . . . . . . . . . . . . . . . . 132

Reordering and Removing Clips. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Publishing, Editing, and Deleting Select Lists . . . . . . . . . . . . . . . . . . . 133

Workflow Samples . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Post Feature Film. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Broadcast News. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 136

List of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143

Using This Guide

Congratulations on your purchase of Avid Unity™ MediaManager, a powerful tool for managing media in an Avid Unity MediaNetwork shared storage environment.

Who Should Use This Guide

This guide is intended for all MediaManager users. Before reading this book, read the documentation for and be familiar with the operation of your Avid

About This Guide

This guide includes all the information necessary for Avid system operators to use MediaManager to find and obtain access to master clips, sequences, and other media objects in the MediaNetwork environment.

system in the MediaNetwork environment.

The Contents lists all topics included in the book. They are presented with the following overall structure:

• Chapter 1, “Installing Avid Unity MediaManager Server Hardware,”

describes how to add the Avid Unity MediaManager server to the Avid Unity workgroup.

• Chapter 2, “Getting Started,” helps you get oriented with beginning

concepts, configuration steps, general workflow, and the user interface.

• The main body of the guide follows the natural flow of your work,

with clear and comprehensive step-by-step procedures.

Using This Guide

• Appendix A describes how to use Administration mode to edit your user profile.

• Appendix B describes the MediaManager Select option.

• Finally, an Index helps you quickly locate specific topics.

Symbols and Conventions

Avid documentation uses the following symbols and conventions:

Symbol or Convention Meaning or Action

> This symbol indicates menu commands (and

k This symbol represents the Apple or Command key.

A note provides important related information, reminders, recommendations, and strong suggestions.

A caution means that a specific action you take could cause harm to your computer or cause you to lose data.

A warning describes an action that could cause you physical harm. Follow the guidelines in this document or on the unit itself when handling electrical equipment.

subcommands) in the order you select them. For example, File > Import means to open the File menu and then select the Import command.

This symbol indicates a single-step procedure. Multiple arrows in a list indicate that you perform one of the actions listed.

Press and hold the Command key and another key to perform a keyboard shortcut.

Margin tips In the margin, you will find tips that help you

perform tasks more easily and efficiently.

If You Need Help

Symbol or Convention Meaning or Action

Italic font Italic font is used to emphasize certain words and to

indicate variables.

Courier Bold font

Click Quickly press and release the left mouse button

Double-click Click the left mouse button (Windows) or the mouse

Right-click Quickly press and release the right mouse button

Drag Press and hold the left mouse button (Windows) or

Ctrl+key

k+key

If You Need Help

If you are having trouble using MediaManager:

1. Retry the action, carefully following the instructions given for that task in this guide. It is especially important to check each step of your workflow.

Courier Bold font identifies text that you type.

(Windows) or the mouse button (Macintosh).

button (Macintosh) twice rapidly.

(Windows only).

the mouse button (Macintosh) while you move the mouse.

Press and hold the first key while you press the second key.

2. Check the release notes supplied with your Avid application for the latest information that might have become available after the hardcopy documentation was printed.

3. Check the documentation that came with your Avid application or your hardware for maintenance or hardware-related issues.

Using This Guide

4. Visit the online Knowledge Center at www.avid.com/support. Online services are available 24 hours per day, 7 days per week. Search this online Knowledge Center to find answers, to view error messages, to access troubleshooting tips, to download updates, and to read/join online message-board discussions.

5. For Technical Support, please call 800-800-AVID (800-800-2843). For Broadcast On-Air Sites and Call Letter Stations, call

800-NEWSDNG (800-639-7364).

Related Information

The following documents provide more information about MediaManager and other workgroup products:

• Avid Unity MediaManager Administrator’s Guide

• Avid Unity MediaManager Release Notes

• Avid Unity TransferManager Setup and User’s Guide

• Avid Unity TransferManager Release Notes

• Avid Unity MediaNetwork Windows Fibre Channel Client Setup Guide

• Avid Unity MediaNetwork Troubleshooting Guide

If You Have Documentation Comments

Avid Technology continuously seeks to improve its documentation. We value your comments about this guide, the Help, and other Avid-supplied documentation.

Simply e-mail your documentation comments to Avid Technology at

TechPubs@avid.com

Please include the title of the document, its part number, and the specific section you are commenting on in all correspondence.

How to Order Documentation

To order additional copies of this documentation from within the United States, call Avid Sales at 800-949-AVID (800-949-2843). If you are placing an order from outside the United States, contact your local Avid representative.

Avid Educational Services

For information on courses/schedules, training centers, certifications, courseware, and books, please visit www.avid.com/training or call Avid Sales at 800-949-AVID (800-949-2843).

How to Order Documentation

Using This Guide

Chapter 1

Installing Avid Unity MediaManager Server Hardware

This chapter describes how to add the Avid Unity MediaManager server to the Avid Unity workgroup. The MediaManager server is a MediaNetwork client in the Avid Unity environment.

Follow the procedures in the Avid Unity MediaNetwork Windows Fibre Channel Client Setup Guide to make your MediaManager server operational in the Avid Unity environment. Follow the procedures in “Installing MediaNetwork for a Windows 2000 Client.”

This chapter contains the following sections:

• Turning On the MediaManager Server

• Installing MediaNetwork Client Software

• Installing the MediaManager Server Dongle

• lnstalling MediaManager Software

Chapter 1 Installing Avid Unity MediaManager Server Hardware

Turning On the MediaManager Server

When you finish connecting the MediaManager server hardware and cables, you can start the MediaManager server. Before you start the MediaManager server, make sure the MediaNetwork file server is running.

To start your MediaManager server, turn on the power to all the components and start the MediaManager server in the following order:

1. Turn on all the peripherals connected to the MediaManager server. Make sure their power lights are on.

2. Press the Power button on the MediaManager server. The MEDIASwitch port lights turn on as the MediaManager server becomes ready.

3. Make sure the MediaManager server starts properly.

Installing MediaNetwork Client Software

After your MediaManager server starts properly, install the Avid Unity MediaNetwork client software on the MediaManager server. For information on installing the MediaNetwork client software, see the Avid Unity MediaNetwork Windows Fibre Channel Client Setup Guide.

Installing the MediaManager Server Dongle

Before installing the MediaManager server software, attach the MediaManager server dongle (also called an application key) to a USB port on the computer. The computer recognizes the application key when it is booting.

If the dongle is not installed, only an evaluation license will be available. The evaluation license allows only ten logins to the MediaManager server. After ten logins, you must reinstall the MediaManager server software to use it.

lnstalling MediaManager Software

To install the dongle:

t Connect the dongle to a USB port on the MediaManager server

computer.

If you lose your application key, you must purchase another key from Avid at the full market cost of your software.

lnstalling MediaManager Software

After you have installed the MediaNetwork client software on your MediaManager server, install the MediaManager server software. For information on installing the server software, see the Avid Unity

MediaManager Release Notes.

Chapter 1 Installing Avid Unity MediaManager Server Hardware

Chapter 2

Getting Started

Avid Unity MediaManager is a media database that allows you to search the large number of media objects (master clips, sequences, effects, and any other type of object that references digital media) in the Avid Unity MediaNetwork shared storage environment.

This chapter discusses the following topics:

• MediaManager Overview

• Configuring Avid Editing Systems to Work with MediaManager

• Accessing and Logging In to MediaManager

• User Interface Overview

• Getting Help

• Logging Out

MediaManager Overview

MediaManager provides sophisticated search capabilities for finding media objects stored in the MediaNetwork file system. You can also use MediaManager to manage sequences and other media objects whose media is no longer online. You can then search for these objects, view information about them such as the source tape name, obtain the source footage, and rerecord or redigitize it.

Chapter 2 Getting Started

MediaManager is easy to access and use. Its user interface (UI) opens in a standard Web browser and allows you to quickly search or browse its contents for objects of interest. Drag-and-drop support allows you to add media objects to and obtain media objects from its database by dragging them from and to Avid system bins.

MediaManager in a Workgroup Environment

The workgroup environment consists of the following functional components:

• Avid Unity MediaNetwork file server and storage

• MediaManager to track and manage Avid Unity media

• Supported Avid editors (Media Composer Symphony Media Station). For information on the compatible editor releases, see the Avid Unity MediaManager Release Notes.

• Avid Unity TransferManager system that will manage the transfer of media to and from the workgroup and to and from other workgroups and playback devices

™

, Avid Xpress®, NewsCutter®, NewsCutter XP, and

, Film Composer®,

• A Fibre Channel network that connects the Avid editors, MediaManager server, and TransferManager server to the Avid Unity MediaNetwork environment

• An Ethernet network used as a general-purpose communication network

MediaManager Overview

The following diagram shows a typical shared-storage workgroup configuration.

Ethernet

MediaNetwork file server

Avid Unity storage

Fibre Channel

The workgroup enables collaborative workflows by allowing multiple editors to share media.

Supported Media Types

You can add the following media objects to MediaManager:

• Master clip

• Subclip

• Sequence

Supported Avid systems

MediaManager server

TransferManager server

To a playback device

To another workgroup

From an ingest device

• Effect (for example, titles, matte keys)

• Motion effect

• Rendered effect

• Group clips

Chapter 2 Getting Started

About Adding Media Objects to MediaManager

Any action that creates media on Avid Unity, such as recording, digitizing, or rendering, is automatically checked in (autocataloged) to MediaManager. See “Configuring Avid Editing Systems to Work with

MediaManager” on page 25.

You can also check in objects to MediaManager from Avid system bins either by using the drag-and-drop method or by manually checking in the files to MediaManager.

For more information, see Chapter 3.

About Finding Media Objects — Searching and Browsing

You can use MediaManager to perform simple text-based or extended searches. You typically base MediaManager searches for media objects on their associated attributes. For example, you can search for all media objects that have the word “promo” in their names, all media objects from a particular source tape, or all media objects from a particular tape that have the word “promo” in their names.

You can also browse MediaManager’s contents in two ways:

• By project — Browse records according to the Avid system projects and bins in which they physically reside in the MediaNetwork file system.

• By catalog — Browse records according to optional catalogs into which you can place your media objects.

For more information, see Chapter 4.

About Viewing and Using Media Objects Found in MediaManager

Once you have found media objects that meet your search or browsing criteria, MediaManager offers multiple bin-type views of your results and allows you to obtain detailed information about their attributes, including media relatives.

Configuring Avid Editing Systems to Work with MediaManager

When you are sure that you have found the media objects you want, you can obtain (or check out) selected media objects by dragging them from MediaManager to an Avid system bin.

For more information, see Chapter 5.

Configuring Avid Editing Systems to Work with MediaManager

Before you can interact with MediaManager, you need to configure your Avid system. See “Specifying MediaManager Settings” on page 25.

After you specify these settings, you can check in clips to and check out clips from MediaManager by using the drag-and-drop method. To check in clips, you can also use the Check In To MediaManager command (see

“Manually Checking In Media Objects to MediaManager” on page 39).

Clips are automatically checked in when the bin is saved.

Specifying MediaManager Settings

You must specify the MediaManager location to let your Avid editing system know where to look for it on the network. You specify MediaManager in the MM Host Settings dialog box, which you open from the Settings scroll list of the Project window. For complete information on using settings, see the editing guide, user’s guide, or Help for your Avid system.

The MM Host settings is a Site setting, which is a single setting that applies to all users of a particular editing system. If you want to check in media to another MediaManager server, you must modify the MM Host settings to reflect the server.

To specify your MediaManager location:

1. Click the Settings tab in the Project window. The Settings scroll list appears.

Chapter 2 Getting Started

2. Double-click MM Host. The MM Host Settings dialog box opens.

3. In the MediaManager Host Name text box, type the computer name of your MediaManager server.

It is important to type the correct computer name. This is the location where the editing system looks to check in the digitized or recorded media.

4. Click OK.

To specify your MediaManager User settings:

1. Click the Settings tab in the Project window. The Settings scroll list appears.

2. Double-click MM User. The MM User Settings dialog box opens.

Configuring Avid Editing Systems to Work with MediaManager

3. In the User Name text box, type a user name. This name must be a known MediaManager user. For information on creating a new user, see the Avid Unity MediaManager Administrator’s Guide.

4. Select “Automatic Login at Project Selection” if you want to log in to MediaManager automatically every time you open a project.

5. Select “Automatic checkins during AutoSave” if you want any changes you have made to be automatically checked in every time an AutoSave is performed.

6. Select either Public or Private for your Default Project Access Class.

- When Public is selected, everyone with access to MediaManager

can view your project.

- When Private is selected, only you, a MediaManager

administrator, and a set of MediaManager users that have been given access can view your project.

7. Click Login to establish the connection to MediaManager. The Login dialog box opens.

8. Type your password, and click OK. Look at the MM User Settings dialog box again. If you have

successfully logged in, the Login button now appears as Logout.

Chapter 2 Getting Started

The connection defined in your MM Host settings identifies the MediaManager location to which you will be checking in media objects. You can check out objects from a different MediaManager by dragging clips from that MediaManager and dropping them in a bin without changing the MM Host settings.

Accessing and Logging In to MediaManager

The MediaManager user interface is implemented as a dynamic Web page. You open MediaManager with Internet Explorer. This interface implementation allows easy access without the need to install and run special software on your Avid system. For an overview of the user interface, see “User Interface Overview” on page 30.

Opening MediaManager

To open MediaManager:

1. Obtain its Uniform Resource Locator (URL) from your site administrator. A typical example is:

http://mmserver/omm/

2. Start your Internet Explorer application.

3. Select File > Open (or press Ctrl+O).

4. Type the URL supplied to you by your administrator in the Open dialog box, and then click OK.

Alternatively, if the Address toolbar is open, you can simply type the URL there and press Enter.

After you open the MediaManager page for the first time by specifying its URL manually, you can set it as your default home page or bookmark it for easy access. For more information, see the Help provided with your Internet browser.

You can open additional MediaManager sessions by using the same login account in multiple browser windows on the same system without using additional MediaManager client licenses. However, opening additional

Logging In

Accessing and Logging In to MediaManager

MediaManager sessions on the same system by using another login account or opening MediaManager sessions on another system by using the same login account will use additional licenses.

Each time you access MediaManager, a login screen opens, prompting you to enter your user name and password, which should have been assigned by your MediaManager administrator.

To log in:

1. Type your user name and password in the text boxes.

2. Click Login. If both are accepted, the MediaManager user interface will appear,

automatically running a default search to find any media objects added to its database in the last 10 minutes.

Chapter 2 Getting Started

User Interface Overview

Although the MediaManager database actually runs on a dedicated server system, you can easily access and use the database from any Avid Unity MediaNetwork client workstation by simply opening the appropriate dynamic Web page in Internet Explorer.

Mode selector

Moderelated controls

Control frame

Results frame

The user interface is designed to provide access to the most commonly used functions without using complex menus or multiple dialog boxes.

Whether you are accessing saved searches or browsing projects or catalogs (determined by the mode selector), the user interface displays controls to perform searches and view head frames in the control frame. All results of searching or browsing are displayed in the results frame.

Mode Selector

User Interface Overview

The following sections describe the parts of the MediaManager user interface:

• Mode Selector

• Control Frame

• Results Frame

The mode selector determines MediaManager’s functional mode and thus which mode-related controls are displayed in the user interface. Tab le 1 describes the five available modes.

Table 1 MediaManager Modes

Mode Description

Searches Edit, delete, and run saved searches.

For more information, see “Managing Saved Searches” on

page 58.

Projects Browse the MediaNetwork project and bin structure by

using a Windows Explorer–style viewer.

For more information, see “Browsing Projects and Bins”

on page 60.

Catalogs Create, edit, delete, and browse MediaManager catalogs.

For more information, see “Browsing a Catalog” on

page 61.

Services Check in files from your desktop. For more information,

see “Checking In a File from Your Desktop” on page 45. For information on using the Transfer Status window for monitoring the transferring of files from one workgroup to another workgroup, see the Avid Unity TransferManager Setup and User’s Guide.

You can also browse incoming catalogs to get the status of transfers.

Chapter 2 Getting Started

Table 1 MediaManager Modes (Continued)

Mode Description

Administration Edit your user profile. See “Administration Mode” on

Control Frame

The control frame is the focus of all operations that you can perform using MediaManager. Except in Administration mode, it provides access to the Viewer, Simple Search controls, and Desktop Check-In. Additionally, the control frame provides a central area whose contents are determined by the selected mode.

page 101.

For additional information, see the Avid Unity MediaManager Administrator’s Guide.

Viewer

Mode-related controls

Simple Search controls

Triangle icons

User Interface Overview

Results Frame

If the Viewer and Simple Search controls are closed, you can open them by clicking the Triangle icons in their headers. Click either or both Triangle icons again to close the Viewer or Simple Search controls to make space available for the selected mode-related controls.

The results frame displays the media objects returned by your search and browse operations. The results frame offers three bin-style views and access to other information such as media relatives. The three views are Storyboard, Frame, and Text view. For more information, see “Display

Views” on page 79.

Page Size option

Chapter 2 Getting Started

You check out media objects from MediaManager by dragging them from the results frame directly to an Avid system bin.

For more information, see “Viewing and Using Your Search Results” on

page 73.

Getting Help

Online Help is provided with the MediaManager application.

To access Help:

t Click Help in the MediaManager banner.

Logging Out

You should log out of MediaManager when you are finished using it instead of leaving it open or accessing another page in your browser. This will make the license available for another user.

To log out:

t Click Logout in the MediaManager banner.

MediaManager logs you out, and the login screen appears.

MediaManager defaults to automatically time-out and log you out after it has been idle for more than 30 minutes. This makes your license available for other sessions. If this happens, you will need to start a new session by logging in again. Your administrator can change the session time-out default in the System Setup window. See the Avid Unity MediaManager

Administrator’s Guide.

Chapter 3

Adding Media Objects to MediaManager

This chapter describes how to add (check in) media objects to MediaManager. For information on transferring objects from another workgroup, see the Avid Unity TransferManager Setup and User’s Guide.

This chapter discusses the following topics:

• Setting the Default Access Control from the Editing System

• Checking In Objects from an Avid Editing System

• Sending Segments of Media to MediaManager

• Updating Files from MediaManager

• Checking In a File from Your Desktop

Setting the Default Access Control from the Editing System

Before you begin checking in objects from your editing system to MediaManager, set the access control. Access control allows you to select to share your projects with other users or keep them private. The MM User Settings dialog box allows you to specify whether projects will be public or private by default.

Chapter 3 Adding Media Objects to MediaManager

To set the access control:

1. Click the Settings tab in the Project window. The Settings scroll list appears.

2. Double-click MM User. The MM User Settings dialog box opens.

3. For the Default Project Access Class, select either Private or Public.

Public icon

Private icon

If you select Public, the project appears in MediaManager with an open lock icon. If you select Private, the project appears in MediaManager with a user locked icon.

- When Public is selected, everyone with access to MediaManager

can view your project.

- When Private is selected, only you, the MediaManager

administrator, and a set of MediaManager users that have been given access can view your project.

You or an administrator can add users to a private project. See

“Changing Access Control” on page 64.

If you want to change project access after you have already checked in the objects to MediaManager, see “Changing Access Control” on

page 64.

Checking In Objects from an Avid Editing System

If you are connected to the MediaNetwork environment and logged in to MediaManager, any media that you digitize, record, or create (for example, rendered effects) is automatically checked in to MediaManager. You can also drag media objects from a bin on your editing system and drop them in MediaManager, or you can check in media objects manually from your editing system to MediaManager.

Automatically Checking In Media Objects to MediaManager

To automatically check in media objects to MediaManager:

1. In the Settings scroll list in the Project window of the Avid system, select the appropriate MediaManager settings (see “Configuring Avid

Editing Systems to Work with MediaManager” on page 25).

2. Make sure you have mapped to the appropriate Avid Unity workspaces. For information on mapping your workspaces, see the

Avid Unity MediaNetwork Windows Fibre Channel Client Quick Start Card supplied with your MediaNetwork software.

3. Create a project and bin on your Avid editing system.

4. Open the Digitize or Record tool, and select the appropriate drives.

5. Digitize or record your media.

6. Open MediaManager using Internet Explorer. The project and bin appear in the Projects pane of MediaManager.

Creating a New Project in MediaManager

MediaManager will automatically display any projects that you have created on your Avid editing system that contain media checked in to MediaManager. You can also create a project from within MediaManager.

To create the project within MediaManager:

1. Open MediaManager.

2. Click Projects in the mode selector.

Chapter 3 Adding Media Objects to MediaManager

3. Click the New Project icon. The Create Project window opens.

4. Enter a name for your project.

5. Select Public Resource only if you want to make the project available to all MediaManager users.

6. Click Save. The Project appears in the Projects pane of MediaManager.

New Project Icon

Using the Drag-and-Drop Method

To check in a clip using the drag-and-drop method:

1. Open MediaManager.

2. In the Settings scroll list in the Project window of the Avid system, select the appropriate MediaManager settings (see “Configuring Avid

Editing Systems to Work with MediaManager” on page 25).

3. Open the bin containing the objects you want to check in.

4. In the bin, select the object you want to export, or Ctrl+click (Windows) or Shift+click (Macintosh) multiple objects.

5. Continue to press and hold the mouse button, and drag the files from the bin.

6. Bring MediaManager to the foreground by pressing Alt+Tab (Windows) or k+Tab (Macintosh) until MediaManager appears.

Checking In Objects from an Avid Editing System

7. Drag the files:

- (Windows) Drag anywhere on the MediaManager Web page.

Drag tool (Macintosh)

- (Macintosh) Drag to the drag tool. The objects are checked in to MediaManager.

Manually Checking In Media Objects to MediaManager

You can manually check in media objects to MediaManager from your Avid editing system.

To manually check in media objects from your Avid editing system:

1. Open the bin in your Avid editing system that contains the media object you want to check in.

2. In the bin, select the object you want to check in, or Ctrl+click (Windows) or Shift+click (Macintosh) multiple objects.

3. Select File > Check In To MediaManager. If any of the items chosen to be checked in are sequences, a dialog box

opens, asking if you want to enable check-in of the sequences and their referenced clips.

- If you select No, only the clips you selected will be checked in.

- If you select Yes, the clips you selected, along with the selected

sequences, and all referenced media objects will be checked in.

The referenced clips are checked in as associations. The metadata is not checked in, just the location information.

- If you select Cancel, the check-in will not occur.

Checking In Bins to MediaManager

MediaManager allows you to check in all the bins in a project or just the open bins in a project.

Chapter 3 Adding Media Objects to MediaManager

To check in all bins in a project:

1. In your Avid editing system, open the project you want to check in.

2. Select File > Check In All Bins in Project. If any of the bins contain sequences, a dialog box opens, asking if you

want to enable check-in of the sequences and their referenced clips.

- If you select No, only the clips in the bins will be checked in.

- If you select Yes, the clips in the bins, along with the sequences,

and all referenced media objects will be checked in.

The referenced clips are checked in as associations. The metadata is not checked in, just the location information.

- If you select Cancel, the check-in will not occur. Any open bins close. Each bin opens one at a time, and the items in the

bin are checked in to MediaManager. When all the bins are checked in, the bins that were originally open are reopened.

If you open a bin from another project, the items in that bin are not checked in. Only the open bins within the opened project get checked in.

To check in the open bins in a project:

1. In your Avid editing system, open the bins you want to check in.

2. Select File > Check In Open Bins in Project. If any of the open bins contain sequences, a dialog box opens, asking if

you want to enable checkin of the sequences and their referenced clips.

- If you select No, only the clips in the bins will be checked in.

- If you select Yes, the clips in the bins, along with the sequences,

and all referenced media objects will be checked in.

The referenced clips are checked in as associations. The metadata is not checked in, just the location information.

- If you select Cancel, the check-in will not occur.

Sending Segments of Media to MediaManager

You can set the Avid editing application to send segments or “chunks” of media so that multiple MediaManager workgroup users can have access to the media before the entire file has been sent.

To enable chunking:

1. In the Avid editing application, click the Settings tab in the Project window.

The Settings scroll list appears.

2. Double-click Digitize or Record. The Digitize Settings or Record Settings dialog box opens.

3. Click the Media Files tab.

4. Click the option “During record, clip is updated in MediaManager.”

5. Select a segment length from the menu. During digitizing or recording, the media is sent in segments so that

workgroup users can begin accessing and using the media as soon as possible.

Capture Lock

Smaller chunks of media result in more media files actually being sent, but you have quicker access to the media. Larger chunks of media result in fewer media files being sent, but it might take longer to access the media.

Media Composer, NewsCutter, and TransferManager create an “in progress” attribute when a chunked digitize or a chunked ingest is started, thus marking the metadata as in progress. Other editing systems can check out the clips while they are being created, but those partial clips cannot be checked in again until the media has been created and the metadata has been updated from MediaManager (making the clip a full one). This process is called Capture Lock.

Chapter 3 Adding Media Objects to MediaManager

Clips are checked in either when the user performs a check-in operation or when the user changes the clip (name, bin columns, locators) and then saves or closes the bin containing the modified clip. When a check-in happens and one or more of the clips to be checked in are partial, a dialog box opens, telling you to check the Console window to see the names of the clips that did not get checked in because they were partial clips.

To view the names of the clips that did not get checked in:

t Open the Console window.

The dialog box opens only when you perform a manual check-in. Automatic actions, such as auto-save and closing a bin, do not cause the dialog box to open, but will result in Console messages.

Some operations, such as batch digitize and consolidate, can attempt to relink a clip to new media. This will be disallowed for partial clips since the original clip is still being recorded. If a user tries to modify a partial clip, a dialog box opens, indicating that some clips are being digitized or recorded elsewhere and cannot be modified.

You can either continue with the non-locked clips or cancel the whole operation. The Console message is different but still identifies the name of the locked clips.

Sending Segments of Media to MediaManager

The standard procedure for users to work with a partial clip is to wait for the media to finish being created, update the metadata from MediaManager (turning the partial clip into a full clip), and then check in the clip. This can cause data to be lost. For example, if the user added locators or changed the name of a partial clip, updating the bin will revert the clip to the version last checked in by the creator.

If something happens (for example, a crash) to a chunked digitize so that the clip is never converted to a full clip, then no client can ever check in any changes to the clip. This can be fixed by using the Override MediaManager Capture Lock function.

This function does not check for permission and is somewhat risky. If you use this function while capturing a clip, the final metadata in MediaManager can be corrupted. The following dialog box opens if the user selects Override MediaManager Capture Lock.

Chapter 3 Adding Media Objects to MediaManager

To override Capture Lock:

1. Make sure the NewsCutter or TransferManager system generating the media is not running.

2. Update the bin from MediaManager to get the most recent metadata.

3. Select only the clips to be overridden.

4. Right-click in the bin, and select Override MediaManager Capture Lock.

5. Check in the clips to MediaManager.

Updating Files from MediaManager

You might need to perform an update from MediaManager if you receive an error message that the clip you are trying to check in cannot be checked in. This might occur if you checked in a clip, another user made a change to the clip (for example, comments or clip name), and you are now making a change to the original clip. MediaManager sends the error message, indicating you are trying to check in a clip that has been changed by another user.

If you receive an error message when trying to check in a clip to MediaManager, update the clip.

To update a clip from MediaManager:

1. Select the clip you were trying to check in.

2. Select Bin > Update from MediaManager. The updated clip now appears in the bin.

When you perform an update, the information in MediaManager overwrites your local bin information.

3. Make the changes you want to this updated clip.

4. Select File > Check In To MediaManager. The clip is checked in to MediaManager.

Checking In a File from Your Desktop

MediaManager allows you to take a file from your desktop and check in the file to the MediaManager database. For example, you might have a TIFF file, a JPEG file, or a WAV file that you want others to access. Simply check in the file from your desktop.

To check in a file from your desktop:

1. If you have not already done so, start Internet Explorer and open your local MediaManager.

Mode selector

2. Click Services in the mode selector. The Services control frame appears.

3. Click the Desktop Check-In icon. The Desktop Check-In window opens.

Chapter 3 Adding Media Objects to MediaManager

4. Click Browse to locate the file on your desktop.

Catalog icon

5. Type a file name in the Check-In Name text box, as you want it to appear in MediaManager.

6. Select the workspace on the Avid Unity system where you want the file to be located. When you select a workspace, the default catalog will be the Workspace Incoming Folder.

7. Select the catalog where you want the file to appear. Click the catalog icon if you want to create a new catalog.

8. (Option) Add any comments about the file.

There is a 255-character limit to the comments field.

9. Click Check-In. The objects are checked in to your local MediaManager in the selected

catalog. If you chose the default Workspace Incoming Folder, you can access

the file by clicking Services in the mode selector and selecting the workspace drive under Workspace Incoming Folders.

Chapter 4

Finding Media Objects

You find media objects in MediaManager by performing simple or extended searches or by browsing projects and bins or catalogs.

This chapter discusses the following topics:

• Simple Searches

• Extended Searches

• Managing Saved Searches

• Browsing Projects and Bins

• Browsing a Catalog

• Changing Access Control

• Creating an Access List

• Editing an Existing Access List

• Deleting an Access List

Simple Searches

The most common method of finding objects in MediaManager is to perform a search based on attributes, an operation similar to sifting local bins.

MediaManager also provides other less specific ways of finding objects, allowing you to freely browse:

Chapter 4 Finding Media Objects

• The projects and bins in which media objects are located in the Avid Unity MediaNetwork file system

• Catalogs for objects relating to a topic of interest

The database returns the results of any search in the results frame, which offers bin-like views and access to more detailed information about displayed media objects. For more information about the results frame and what you can do with the media objects displayed in it, see Chapter 5.

MediaManager stores information about media objects in records. Each record contains information about the media object it represents, known as its attributes, which are similar to column entries associated with objects in Avid bins. Attributes may define fundamental statistical information (clip duration, creation date, and so on) or descriptive information (comments, object name, and so on).

Typically, you conduct database searches for media objects on their associated attributes. For example, you could find all media objects that have the word “feature” in their names, all media objects in a particular project, or all media objects in a particular project that have the word “feature” in their names.

MediaManager offers constant access to simple searches of limited attributes and also allows you to perform complex extended searches in which you can specify any combination of attributes and values that you need.

MediaManager provides easy access to the Simple Search controls in Searches, Projects, and Catalogs modes (although the controls can be opened and closed by clicking the Triangle icon in the header). Simple searches allow you to quickly specify one or several of the most frequently used attributes. For each search, you can also select the view in which to display the results.

Simple Searches

Triangle icon

Search attributes

Display view for results

Extended Search button

To perform a simple search:

1. Ensure that the Simple Search controls are visible by selecting Searches, Projects, or Catalogs in the mode selector and, if necessary, clicking the Triangle icon in the header.

2. Specify the attribute values that match the media objects you want to find by typing in the text boxes or selecting the appropriate entries from the lists. You can specify as few or as many of the available attributes (Text, Project, Bin, Time, Type) as you want. (If you specify none, the search will return all records in the database.)

For more information, see “Specifying Attribute Names, Operators,

and Values” on page 51.

3. Select the view (Storyboard, Frame, or Text) in which to display the results of your search.

4. Click Search.

To get the best response times for your searches, make them as specific as possible. If a search is returning too many results, you can stop it by using your browser Stop button in the toolbar.

MediaManager performs the specified search and returns all matching records in the results frame. For more information, see Chapter 5.

Chapter 4 Finding Media Objects

Saving Your Simple Search

To save your simple search so that you can run it without respecifying its criteria:

1. Specify all the criteria for the search by using the Simple Search controls.

2. Click Save. The Save Search window opens.

3. Type the name under which you want to save the search and, optionally, a description of the search.

4. (Option) If you want to make this saved search available to all MediaManager users, select Public Resource. If you want to keep the saved search private, make sure this option is not selected.

5. Click Save.

The search is saved and added to the list of saved searches displayed in Searches mode, from where it subsequently can be edited and run (see

“Managing Saved Searches” on page 58).

Extended Searches

Extended searches allow you to specify complex search criteria to find exactly the objects you need. You can also specify how to sort your results and the view in which to display them.

The elements of an extended MediaManager search are:

•The attribute names in which you are interested

•The operator that specifies how the values you specify match the values of the media objects for which you are looking

• The attribute values you are looking to match

To refine a search, you can simply specify more than one line of AND search criteria (and, if required, create additional groups of OR criteria) that match objects for which you are searching.

The search interface makes the relationship among the three elements clear. Select the combination that makes a “sentence” that is true for the media object you wish to find. See the following example.

Extended Searches

In this case, you are asking MediaManager to “Show objects whose Name contains Harbor, AND that has a Check-In Date after 5/18/99, AND whose Created By attribute is not Bob.”

Specifying Attribute Names, Operators, and Values

Tabl e 2 shows the range of valid operators and values for the

MediaManager extended search attributes.

Chapter 4 Finding Media Objects

Table 2 Attribute Names, Operators, and Values

Field Possible Value

Attribute Name

Operator Varies depending on the attribute selected. Operators

Value Varies depending on the attribute selected. Values include:

Any attribute (standard or custom) defined in MediaManager, for example, Name, Project, or Tape ID.

For a full list of standard attributes, see Tab le 3.

include:

Is Is Not Contains Starts with After Before Within Less than Greater than

Tex t Numeric value Time Duration Date Yes or No

Tabl e 3 lists the standard MediaManager attribute names, their meanings,

and the values you can enter for them when specifying a search.

Extended Searches

Table 3 Extended Search Attribute Names

and Values

Attribute Name

Description Search Values

Bin Name The name of the bin from which

Enter text (not case sensitive).

the media object was checked in

Catalog Name A catalog with which the media

Enter text (not case sensitive).

object is associated

Check-In Date When the media object was

checked in to MediaManager

A particular date (for example, 12/4/98 or 12/4/1998) or a period chosen from a pop-up menu.

Comments Additional information about the

media object

Created By The login name of the user who

Enter text (not case sensitive; spaces permitted).

Enter text (not case sensitive).

checked in the media object

Creation Date When the media object was created Same format as Check-In Date.

Duration The length of the object in hours,

minutes, seconds, and frames

IN-OUT The length of the marked segment

of a clip, if any

Modified Date When the media object was last

Enter numbers only in the four colonseparated entry fields displayed.

Same format as Check-In Date.

modified (from the bin)

Name The name of the media object Enter text (not case sensitive; spaces

permitted).

Project Name The project from which the media

object was checked in

Referenced If Yes, object is referenced by a

Enter text (not case sensitive; spaces permitted).

Yes or No.

sequence also in the database.

Scene The scene number of the clip

Enter text.

(from the bin)

Chapter 4 Finding Media Objects

Table 3 Extended Search Attribute Names

Attribute Name

Description Search Values

and Values (Continued)

Shoot Date The date the footage was shot

Enter text.

(from the bin)

Size (KB) Searches by media file size Enter a number.

Status Online, offline, or partially offline

status, or exists on another

Enter online, offline, partial/error, other workgroup.

workgroup.

Take The take number of the scene

Enter a number.

(from the bin)

Tape Source tape name (from the bin) Enter text (not case sensitive; spaces

permitted).

Tape ID Assigned Tape ID (from the bin) Enter text (not case sensitive; spaces

permitted).

Text Combination of Name, Tape, User

Attributes, and Comments

Enter text (not case sensitive; spaces

permitted). attributes. Allows you to search for text in all attributes at once.

Tracks All tracks used by the media object

(from the bin)

Enter text (value can be Video, Audio, or

Both).

Type Type of media object Select an option from the list, or enter

master clip, sequence, subclip, effect,

motion effect, rendered effect, group, or

file.

Video Video compression ratio

Enter ratio (for example, 2:1). (from the bin)

User Attributes User-specified column information

Enter text. (from the bin)

Workspace

Name of an Avid Unity workspace Enter the name of the workspace.

Name

Performing an Extended Search

You perform an extended search by specifying your search criteria in the Extended Search window, which you can open from the Simple Search controls.

To perform an extended search:

1. Click the Extended Search button in the Simple Search controls. The Extended Search window opens.

Extended Searches

2. Specify the attribute names, operators, and values that make up your search criteria. See “Specifying Attribute Names, Operators, and

Values” on page 51. To refine the search by specifying more than one

criterion, click More to open up to ten additional AND entry lines. If you want to specify additional sets of search criteria that match the media objects you want, click OR to open up to three groups of OR entry criteria.

3. (Option) Specify the attribute by which you want your results sorted and whether they should be presented in ascending or descending order. If you specify no attribute to sort on, the results are presented in the order in which they are found.

4. Specify the view (Storyboard, Frame, or Text) in which the search results are to be displayed.

Chapter 4 Finding Media Objects

Find objects that meet these criteria.

Plus objects that meet these criteria

5. Click Search.

If a search does not seem to be specific enough (that is, it is returning too many results and is taking a long time), you can stop it by using your browser Stop button in the toolbar.

MediaManager performs the specified search and returns all matching records in the results frame. For more information about how to view and manipulate the results, see Chapter 5.

Refining a Search You Just Performed

By default, the Extended Search window closes after you start your search. However, if you want to refine or modify your search by redefining its criteria after you perform the search, keep the Extended Search window open after the search is performed by deselecting Close Window on ‘Search’.

You can also reopen the Extended Search window with the previous criteria still displayed by clicking the “EX” link that appears in the MediaManager status bar when the results of an extended search are shown in the results frame.

Saving Your Extended Search

To save your extended search so that you can run it without respecifying its criteria:

1. Specify all the search criteria for the search in the Extended Search window.

2. Click Save. The Save Search window opens.

Extended Searches

3. Type the name under which you want to save the search and, optionally, a description of the search.

4. (Option) If you want to make this saved search available to all MediaManager users, select Public Resource. If you want to keep the saved search private, make sure this option is not selected.

5. Click Save.

The search is saved and added to the list of saved searches displayed in Searches mode, from where it subsequently can be edited and run (see

“Managing Saved Searches” on page 58).

Chapter 4 Finding Media Objects

Managing Saved Searches

You might need to routinely use the same search criteria to find particular media objects. Manually setting up a search each time is repetitive and can be time consuming. To avoid this situation, MediaManager allows criteria from both simple and extended searches to be saved so that they can later be recalled and performed whenever you or anyone else needs them. To find out how to save a search, see “Saving Your Simple Search” on

page 50 and “Saving Your Extended Search” on page 57.

When MediaManager is in Searches mode, use the Saved Searches browser displayed in the control frame to view, edit, and delete searches currently saved in MediaManager.

Viewing a Saved Search

After you have specified and saved the search criteria, you can easily access the media objects that match the saved criteria.

To view a saved search:

t Click the saved search name in the browser. The media objects found

are displayed in the results frame.

Saved search

You can view and open only the saved searches that you created or that are public resources. If a search is not public, you can see it only if your name is in its access list.

Managing Saved Searches

Editing the Name and Description of a Saved Search

To edit the name or description of a saved search:

1. Ensure that the Saved Searches are visible by clicking Searches in the mode selector.

(Macintosh) Place mouse pointer over the shortcut menu arrow.

2. Select Edit from the shortcut menu. See “Accessing Shortcut Menus”

on page 83.

The Edit Search window opens.

3. Make your changes.

If you add to the description field, the description appears when you place the cursor over the saved search name.

4. Click Save.

Deleting a Saved Search

To delete a saved search:

1. Ensure that the Saved Searches are visible by clicking Searches in the mode selector.

2. Select Delete from the shortcut menu. See “Accessing Shortcut

Menus” on page 83.

The Confirm Delete window opens.

3. Click OK to delete the saved search.

Chapter 4 Finding Media Objects

Browsing Projects and Bins

When you add a media object to MediaManager, the project and bin from which it was checked in are recorded, as well as other attributes.

In addition to using this information as searchable attributes, MediaManager uses this information in Projects mode to build a tree-style browsable view of all the projects and bins from which objects have been checked in. Project and bin information can also make searches faster by limiting the number of records through which the database has to search.

When you add a media object to MediaManager, the project and bin from which it was checked in are recorded, as well as other attributes. When MediaManager is in Projects mode, use the tree-style Projects browser displayed in the control frame to browse projects and bins.

Click to close all projects.

Click to open all projects.

Click to open project.

Click to close project.

To open a project to view the bins that it contains:

t Click the Plus (+) icon beside the project name.

To close an open project:

t Click the Minus (-) icon beside the project name.

To open or close all projects in the browser:

t Click the Plus or Minus icon (as appropriate) in the Projects browser

header.

To view all media objects in a bin or project:

t Click the bin or project in the browser. The media objects found are

displayed in the results frame.

Browsing a Catalog

You can place any media object in the database into one or more appropriately named catalogs. Catalogs can be freely browsed in Catalogs mode and can also make searches faster by limiting the number of records through which the database has to search.

For example, MediaManager could contain catalogs called Features, Promos, File, Out Takes, and 24p. At this site, a clip from a feature that might also be useful in a trailer could be placed in both the Features and Promos catalogs.

Browsing a Catalog

Senior editors can add catalogs for particular projects, or the site administrator can add them to suit the needs of the site. You can also add new catalogs and edit existing catalogs yourself. To find out how to add media objects to catalogs, see “Adding Media Objects to Catalogs” on

page 90.

When MediaManager is in Catalogs mode, use the Catalogs browser displayed in the control frame to create, edit, and delete catalogs.

Chapter 4 Finding Media Objects

Folder icon

Catalog name

To browse the media objects associated with a particular catalog:

t Click the catalog name.

Media objects found are displayed in the results frame.

Displaying Catalogs on a Macintosh Client

The following feature applies when viewing the MediaManager browser on a Macintosh client. Catalogs are now displayed in banks of 50. This makes it faster to display the catalogs if you have a large number of catalogs.

If you have more than 50 catalogs, Page mode will be displayed. Page mode includes the following:

• An input text box to enter the first few characters (8 characters maximum) of a catalog name

• A Go button to display the catalogs starting with the input characters

• A First button to display the first 50 catalogs

• A Previous button to display the previous 50 catalogs

• A Next button to display the next 50 catalogs

Creating a New Catalog

To create a new catalog:

1. Click Catalogs in the mode selector. The Catalogs control frame appears.

2. Click the Folder icon in the Catalogs browser header. The Create Catalog window opens.

3. Type the name and, optionally, a description of the catalog.

4. (Option) If you want to make this catalog available to all MediaManager users, select Public Resource. If you want to keep the catalog private, make sure this option is not selected.

5. Click Save. The catalog is saved.

Editing a Catalog

Browsing a Catalog

To edit the name or description of a catalog:

1. Click Catalogs in the mode selector. The Catalogs control frame appears.

2. Select Edit from the shortcut menu. See “Accessing Shortcut Menus”

on page 83.

The Edit Catalog window opens.

3. Make any changes to the name or description of the catalog.

4. (Option) If you want to make this catalog available to all MediaManager users, select Public Resource. If you want to keep the catalog private, make sure this option is not selected.

5. Click Save. The catalog is saved.

Chapter 4 Finding Media Objects

Deleting a Catalog

You must be an administrator to delete a catalog.

To delete a catalog:

1. Click Catalogs in the mode selector.

2. Select Delete from the shortcut menu. See “Accessing Shortcut

Menus” on page 83.

The Confirm Delete window opens.

3. Click OK. The catalog is deleted.

Changing Access Control

Access control allows you to select whether or not to share your projects and bins with specific users. As a user, you can change the access control of the projects, catalogs, or Saved Searches that you created. An administrator can make changes to any projects, catalogs, or Saved Searches.

If you are the creator of a project or catalog, or an administrator, you can select the project or catalog and change the access control by adding more users to the access list or changing the project to a public resource.

Adding Users to a Project

To add users:

1. Click Projects in the mode selector.

2. Select Modify Access Control from the shortcut menu. See “Accessing

Shortcut Menus” on page 83.

The Modify Access Control window opens.

3. Click Add.

Changing Access Control

The Add User window opens.

4. Click the name of the user or users you want to add.

Chapter 4 Finding Media Objects

5. Select the Access Mode for the user. The Access Mode can be either Read/Write, Full, or No Access.

6. Click Save.

7. If you need to change the access after setting the Access Mode, click the user name in the list, click Modify, and change the Access Mode to either Read/Write, Full, or No Access.

Setting an Existing Project to Public Access

You may have a project that you want to share with all users. You can set the project to public access. You can change a project’s access only if you are the owner of that project or an administrator. The Modify Access Control option is not available if you do not have access privileges.

To set the project to public access:

1. Click Projects in the mode selector.

2. Select Modify Access Control from the shortcut menu. See “Accessing

Shortcut Menus” on page 83.

The Modify Access Control window opens.

3. Select Public Resource.

4. Click Save. The project’s icon now appears as an open lock, indicating it is a

public resource.

Creating an Access List

You can create user access lists to allow certain users access to your projects and catalogs. As a user, you can allow access only to your own projects and catalogs.

An administrator can allow users access to any project or catalog. For information on setting up access lists as an administrator, see the Avid Unity MediaManager Administrator’s Guide.

Creating an Access List

To create an access list:

1. Click Administration in the mode selector. The Administration Functions list appears along with a list of users

and any created access lists.

2. Click the New Access List icon in the Functions list. The Create Access List window opens.

Chapter 4 Finding Media Objects

3. In the Name text box, type a name for your access list. The access list name cannot include a space.

4. In the Users list, click the name of the user you want to add to your access list.

5. Select the Access Mode for the user. The Access Mode can be either Read/Write, Full, or No Access.

6. Click the right arrow button to add the user to your access list.

7. Continue selecting users, setting their Access Mode, and adding them to your access list.

If you add a user to the access list, and then decide you do not want that user on the access list, click the name in the access list, and click the left arrow button to move the user back to the Users list.

8. (Option) Select “Available to public” only if you want the access list available to every MediaManager user. If you leave “Available to public” deselected, the access list is available to only those users on the list. By default, the check box is deselected.

9. Once you have the correct users in the access list, click Save. You can now select one of your projects or catalogs and select an

access list to allow those users access to your project or catalog. See

“Changing the Access List of a Project or Catalog” on page 68.

If you want to create an access list based on an existing access list, simply select the access list and select Edit and Save List As from the shortcut menu. See “Accessing Shortcut Menus” on page 83.

Changing the Access List of a Project or Catalog

Users and administrators can create access lists. For information on creating an access list, see “Creating an Access List” on page 66. The access list allows you to select a list that has been created by you or an administrator and that contains a restricted set of users. Choosing a specific list will make access to a project or catalog restricted to that list of users. You can apply an access list to a project only if you are the owner of the project or an administrator.

Creating an Access List

To change an access list:

1. Click Projects in the mode selector.

2. Select Modify Access Control from the shortcut menu. See “Accessing

Shortcut Menus” on page 83.

The Modify Access Control window opens.

3. Select a new access list from the Access List menu. The new access list is added to the Users list. The added access list

users inherit the privileges that were given to them when the access list was created. If you need to modify the privilege of the users of the access list, click the access list name, click Modify, and change the privileges. Modifying an access list changes all users within the access list.

4. Click Save. The project or catalog will be limited to the users in the selected list.

If a member of the added access list was already listed as a user, the privileges of the individual user will take priority.

Chapter 4 Finding Media Objects

You will have access only to the access lists to which you belong.

Editing an Existing Access List

To edit an access list:

1. Click Administration in the mode selector. The Functions list appears along with the Users list and any access

lists. You might need to scroll down the list to see the access lists.

2. Select Edit Access List from the shortcut menu of the access list you want to edit. See “Accessing Shortcut Menus” on page 83.

The Edit Access List window opens.

3. Make the changes you want to the access list.

4. Click Save.

Deleting an Access List

You can delete an access list if you no longer need that access list. As a user, you can delete only access lists that you created. An administrator can delete any access list.

To delete an access list:

1. Click Administration in the mode selector. The Functions list appears along with the Users list and any access

lists.

You will see only the access lists to which you belong.

Chapter 4 Finding Media Objects

2. Select the access list you want to delete, and select Delete List from the shortcut menu. See “Accessing Shortcut Menus” on page 83.

A message box opens.

3. Click OK. The access list is deleted.

Chapter 5

Viewing and Using Your Search Results

The results frame displays the media objects found by all MediaManager searches and project and catalog browsing operations. It allows you to view results by using several bin-style views, obtain additional information about them (including media relatives), and check them out by dragging them into bins.

This chapter discusses the following topics:

• Setting the Bin Display

• Viewing Your Search Results

• Checking Out Media Objects

• Adding Media Objects to Catalogs

• Deleting Media Objects from MediaManager

• Deleting Media Objects from Within the Avid Editing Application

Setting the Bin Display

MediaManager allows you to set filtering options for your bins and projects. You can filter out rendered effects and referenced clips from the results frame. This makes the display results less cluttered. You can also hide projects not in use so that the projects you are using display faster.

Chapter 5 Viewing and Using Your Search Results

Displaying Rendered Effects and Referenced Clips

By default, rendered effects and referenced clips are filtered out. If you want the rendered effects and referenced clips to appear, open the Set Bin/Project Display window to tell MediaManager to display these items when accessing a bin. The changes you make will be remembered for the duration of your session. When you log in again, the defaults will apply.

To display rendered effects and referenced clips:

1. Click Projects in the mode selector.

2. The projects are listed in the control frame.

Set Bin/Project Display icon

3. Click the Set Bin/Project Display icon. The Set Bin/Project Display window opens.

4. Select the options you want to be displayed in the bin.

5. Click OK.

Hiding a Project

Setting the Bin Display

The next time you access a bin, the selected items will also appear in the results frame.

MediaManager allows you to select to hide projects so that displaying the projects is more manageable. For example, if you have a number of projects, but need to access only a few of these projects, simply hide the projects you are not using and display the projects you need. Hiding a project can be set or cleared by the project owner or an administrator. Any project marked as hidden is hidden by default from all users. For best results on the Macintosh client, keep the number of active projects below

100. Fewer active projects will result in quicker response from the Projects pane.

To hide projects:

1. Click Projects in the mode selector.

2. The projects are listed in the control frame.

3. Click the Set Bin/Project Display icon. The Set Bin/Project Display window opens.

Set Bin/Project Display icon

Chapter 5 Viewing and Using Your Search Results

4. Click Set Hidden Projects. The Set Hidden Projects window opens, displaying all the projects you

own. If you are an administrator, all projects are displayed.

5. In the Active Projects List, select the project or projects you want to hide, and click the right arrow button to move them to the Hidden Projects list.

Setting the Bin Display

6. Click Save. The projects moved to the Hidden Projects list are no longer visible

when you access Projects mode. To make a previously hidden project visible, simply move it from the

Hidden Projects list to the Active Projects list and click Save.

To view the hidden projects:

1. Click Projects in the mode selector.

2. The projects are listed in the control frame.

Set Bin/Project Display icon

3. Click the Set Bin/Project Display icon. The Set Bin/Project Display window opens.

4. Click “Show hidden projects.”

Chapter 5 Viewing and Using Your Search Results

The projects that were set to hidden projects are now visible in Projects mode and will remain visible until you log out of your current MediaManager session. If you then log back in to MediaManager, the “Show hidden projects” option is not selected by default.

Viewing Your Search Results

All media objects returned by operations in Searches, Projects, and Catalogs modes are displayed in the results frame.

View selector

Status bar

The results frame is a flexible, interactive results viewer — it does not present a static view of your search results. The results frame offers three display views for your results, provides access to detailed information and head frames for selected objects, and allows you to perform searches for objects related to those displayed (media relatives and other objects from the same source tape).

Display Views

Viewing Your Search Results

The results frame also allows you to use or manage media objects displayed there by dragging them to appropriate locations. In this manner, you can:

• Check out media objects from MediaManager (see “Checking Out

Media Objects” on page 90).

• Add media objects to catalogs (see “Adding Media Objects to

Catalogs” on page 90).

• Mark media objects for deletion (see “Deleting Media Objects from

MediaManager” on page 91).

The results frame provides three views. You can preselect the view in which to display the results of a simple or extended search, and then you can switch among them by using the view selector.

Media Status

View Information Displayed

[S]toryboard Head frame, object name, object type, creation date,

duration, video, and tape name

[F]rame Head frame and object name

[T]ext Object name, object type (represented by an icon), creation

date, duration, video, tape name

Each media object in Text, Storyboard, and Frame view has an associated Media Status indicator. The color of the indicator shows the status of the media.

Chapter 5 Viewing and Using Your Search Results

Media Status indicator (Frame view)

Media Status Indicator Color

Green Media is online.

Red Media is offline.

Yellow Media was dragged in from another

Blue Some of the related media files are

Indicates

MediaManager and might require a transfer of media.

offline.

Sorting Media Objects in the Results Frame

Media Status indicator (Text view)

Once the media objects you want are displayed in the results frame, you can sort the objects. For example, you can list the media objects by creation date starting with the most current or click the Creation Date heading and view them from the earliest date.

To sort media objects displayed in the results frame according to a specific attribute:

1. Switch to Text view.

2. Click the appropriate column heading. The results are re-sorted in ascending order.

3. Click the heading again to sort the results in descending order.

Selecting Media Objects

To select media objects in Text view:

t Click the check box in the Text List icon. Ctrl+click (Windows) or

Shift+click (Macintosh) to select multiple objects.

Click here.

To select media objects in Storyboard or Frame view:

t Click the head frame to select an object. Ctrl+click (Windows) or

Shift+click (Macintosh) to select multiple objects.

Viewing Your Search Results

Click the head frame.

The head frame is outlined in green when selected.

To select all media objects:

t Click Select All in the status bar at the bottom of the MediaManager

page.

Chapter 5 Viewing and Using Your Search Results

If the number of items returned on a search is greater than one page can display, the status bar displays Select Page instead of Select All.

The Page Size option at the top of the results frame allows you to select to show more or fewer media objects per display page. For example, if you set the Page Size to Small, fewer objects are displayed per page and you have more pages of media objects. If you set the Page Size to Large, more objects are displayed per page and you have fewer pages of media objects. To view the next page of results, click Next.

Page Size option

Accessing Shortcut Menus

When you use MediaManager, a number of procedures require that you access a shortcut menu. For example, if you want to view clip information, add items to a catalog, or show media relatives, you must access the shortcut menu. To access a shortcut menu, follow the appropriate procedure.

To access a shortcut menu while in Text view:

• (Windows) Right-click the name or icon of the object for which you want to perform the procedure.

• (Macintosh) Move the mouse pointer over the object for which you want to perform the procedure, and then click the shortcut menu arrow.

To access a shortcut menu while in Script or Frame view:

• (Windows) Right-click the frame of the object for which you want to perform the procedure.

• (Macintosh) Move the mouse pointer over the frame of the object for which you want to perform the procedure, and then click the shortcut menu arrow.

Viewing Your Search Results

Viewing Head Frames

If associated media was online when a media object was checked in to MediaManager, that object’s record will include a head frame stored in low-resolution JPEG format. Storyboard and Frame view entries include small inline head-frame images where available.

Chapter 5 Viewing and Using Your Search Results

To view a larger head-frame image for a media object:

1. Click to select the object you want to view.

2. Open the Viewer by clicking the Triangle icon in the Viewer.

The head-frame image appears in the Viewer in the control frame.

Obtaining Media Size Information

To obtain the media size information for a media file:

Triangle icon

t In the results frame, click the file for which you want to obtain size

information. The status bar at the bottom of the results frame displays the media

size of the selected file.

Viewing Your Search Results

Media size status display

To obtain the media size information for multiple media files:

t In the results frame, Ctrl+click (Windows) or Shift+click (Macintosh)

the files for which you want to obtain size information. The status bar at the bottom of the results frame displays the total

media size of the selected files.

The total media size is a rounded-off estimate and should be used as such.

Chapter 5 Viewing and Using Your Search Results

Obtaining Detailed Object Information

To obtain detailed information about a media object:

1. In the results frame, select the object for which you want to find detailed information.

2. Select About This Item from the shortcut menu. See “Accessing

Shortcut Menus” on page 83.

The Clip Information window opens.

Click to expand.

The Clip Information window shows:

• The head frame and all the attributes that can be seen in all results frame views

• Associated comments (that you can also edit)

• Expandable view areas that contain:

- System attributes (from the check-in bin)

- User attributes (from the check-in bin)

- Project and bin information

- Any associated catalogs

Viewing Your Search Results

To obtain the path information of the location of the media on the Avid Unity drives:

t Click Locator in the Clip Information window. A window opens,

showing the path of the media to the Avid Unity drives.

To add comments:

t Type them in the Comments text box, and click Update. (Update saves

the comments and closes the dialog box.)

There is a 255-character limit to the comments field.

Viewing Media Relatives

Finding a media object’s media relatives (clips that are referenced by a sequence or sequences that reference a clip) is often useful. The Show Relatives command allows you to find relatives for a single object or multiple media objects.

To view the media relatives of a single media object:

t (Windows) Right-click the sequence or clip, and select Show

Relatives.

t (Macintosh) Click the sequence or clip, click the shortcut menu arrow,

and select Show Relatives.

To view the media relatives for multiple objects:

t (Windows) Ctrl+click the files, right-click, and select Show Relatives. t (Macintosh) In the results frame, Shift+click the files, click the

shortcut menu arrow, and select Show Relatives.

(Macintosh only) The results are returned in a hierarchy format (not treestyle collapsible).

(Windows only) The results are returned in a tree-style collapsible view, as in the following Text view example.

Chapter 5 Viewing and Using Your Search Results

To close an object’s relative view:

t Click the Minus (-) icon beside an object name to close its relatives

view.

To open an object’s relative view:

t Click the Plus (+) icon beside an object name to open its relatives

view.

To open or close the entire relatives tree:

t Click the Plus or Minus icon (as appropriate) in the status bar to open

or close the entire relatives tree.

To return to the previous search results:

t Click the browser Back button in the toolbar, or rerun the search or

browse operation that returned them.

Finding Unreferenced Media

When you select Show Unreferenced Media, the system displays all clips in the project not currently referenced by the selected sequences. This command is essentially the opposite of Show Relatives. You have to select the sequence from a project or bin to access the Show Unreferenced Media option. The option does not appear when you access a sequence from a search.

Show Unreferenced Media is useful for finding unused footage or media.

Viewing Your Search Results

To identify unreferenced media:

1. Click Projects in the mode selector.

2. Click a project, and open the bin containing the sequence for which you want to find unreferenced media.

3. Select one or more sequences.

You can select to Select All or Select Page. Clips other than sequences will be ignored, and all unreferenced media for any sequence in the bin or project will be displayed.

4. Select Show Unreferenced Media from the shortcut menu. See

“Accessing Shortcut Menus” on page 83.

All media clips in the project not referenced by the selected sequence or sequences are displayed.

Finding Other Clips from the Same Source Tape

To view all other clips from the same source tape as a particular media object:

t Click the Tape Name link in its Storyboard or Text view.

MediaManager finds and displays all checked-in clips recorded or digitized from the specified source tape.

Tape name link

To return to the previous search results:

t Click the browser Back button in the toolbar, or rerun the search or

browse operation that returned them.

Chapter 5 Viewing and Using Your Search Results

Checking Out Media Objects

To check out objects from MediaManager:

1. In the Settings scroll list in the Project window of the Avid editing system, select the appropriate MediaManager settings (see

“Configuring Avid Editing Systems to Work with MediaManager” on page 25).

2. Open the Avid editing system bin to which you want to check out clips.

3. If you have not already done so, open MediaManager.

4. Perform a search or browse operation that returns the object or objects that you want to check out.

5. (Windows) In the results frame, click the objects you want to check

Drag tool (Macintosh)

out and drag them to the Avid system bin. (Macintosh) In the results frame, click the objects you want to check

out and drag to the drag tool.

To select multiple clips:

• (Windows) Ctrl+click or click Select All.

• (Macintosh) Shift+click or click Select All; then click the drag tool and drag the mouse to the Avid bin.

The imported objects appear in the bin.

For information on transferring files from one workgroup to another workgroup, see the Avid Unity TransferManager Setup and User’s Guide.

Adding Media Objects to Catalogs

Catalogs are useful for organizing your media. Catalogs can also make searches faster by limiting the number of records through which the database has to search.

Deleting Media Objects from MediaManager

To add media objects to a catalog:

1. Perform a search or browse operation that returns the objects that you want to add to a catalog.

2. If necessary, click Catalogs in the mode selector to open the Catalogs browser in the control frame.

3. Select the object or objects you want to add to the catalog, and select Add to Catalog from the shortcut menu. See “Accessing Shortcut

Menus” on page 83.

A dialog box opens.

4. Select the appropriate catalog. The objects are added to the catalog.

(Windows) You can drag the selected items directly to a catalog.

Deleting Media Objects from MediaManager

MediaManager allows an administrator to select the deletion options according to user privileges. The administrator selects the deletion options to correspond with the user’s Avid Unity workspace privileges or with the user’s MediaManager privileges. Check with your administrator to see which setting applies to your workgroup. The Media Deletion settings are described in the Avid Unity MediaManager Administrator’s Guide.

In MediaManager, you can delete clips in several ways. You can delete all the clips of a given type from a project or bin. You can delete selected clips from a project or bin. You can delete all the clips in a project that are not referenced by sequences of interest. In all these cases, a delete confirmation dialog box will open to help with your delete request.

Chapter 5 Viewing and Using Your Search Results

If you delete media files, your editing application will no longer have access to the media. If you load a clip in the editing application for which a media file has been deleted, a black screen appears with the words “Media Offline.” If you need to use those clips again, you must redigitize or rerecord from tape or reimport graphics. MediaManager will still show the head frame, however, unless the offline clip is checked in again from the editing application.

• If an administrator set the Media Deletion setting to “Delete protection based on media references,” regular users (as specified in the Create User dialog box) cannot delete media. Only administrators can delete media. When administrators try to delete media that has a parent or child relative (that is, when referenced by a sequence), the media is not deleted. Administrators have the option to override this delete protection.

If you select “Delete protection based on media references,” you must manually check in the sequence to protect the media.

• If an administrator set the Media Deletion setting to “Delete protection based on projects and media associations,” regular users (including editors) can delete from either the editing application or the MediaManager user interface. If the media is used in a project, catalog or production, the media will not be deleted. Administrators have the option to override this delete protection. If you want to delete media by project reference only, select “Ignore Catalog references.”

Shared media is protected by the project or bin tracking feature that automatically checks in elements brought into other projects and bins. If you select “Delete protection based on projects and media associations,” see Table 4 for information on delete options.

User

Deleting Media Objects from MediaManager

Table 4 Media Deletion If Set to Delete Protection Based on

Projects and Media Associations

Deleting Media with Deleting Media from a Public Project

Deleting Media from a Private Project

No Project Context

(Simple Search)

Administrator Media is placed in the

Delete Media Pending catalog if the media is in use and the administrator clicks Delete in the Delete Confirmation dialog box.

To delete media in use, the administrator clicks the Details button in the Delete Confirmation dialog box and clicks Delete in the Media In-Use dialog box.

Project Owner Media will be placed in

the Delete Media Pending catalog.

Media is placed in the Delete Media Pending catalog if the media is in use and the administrator clicks Delete in the Delete Confirmation dialog box.

To delete media in use, the administrator clicks the Details button in the Delete Confirmation dialog box and clicks Delete in the Media In-Use dialog box.

Media is deleted if it is not in use by another project or catalog. If it is in use, it is placed in the Delete Media Pending catalog.

Media is deleted if the

administrator overrides

the Media In-Use

warning by clicking the

Details button in the

Delete Confirmation

dialog box and then

clicking Delete again.

Media is not deleted.

Users with Full Privileges

Users with Read/Write Privileges

Does not apply. Media is deleted if it is

Does not apply.

not in use by another project or catalog. If it is in use, it is placed in the Delete Media Pending catalog.

Does not apply. Media is not deleted. Does not apply.

Chapter 5 Viewing and Using Your Search Results

• If an administrator set the Media Deletion setting to “Delete protection based on Unity workspace rights only,” when an administrator chooses to delete media from a public or private project or from a non-project context, the media is deleted. If a non-administrator chooses to delete media, the media is deleted if the non-administrator has Unity workspace privileges. If the non-administrator does not have Unity workspace privileges, the media is moved to the Delete Media Pending catalog.

Deleting a Project

You can delete an entire project and all the media that exists in that project.

Deleting a project from MediaManager does not delete the corresponding project from the Avid editing system.

To delete a project:

1. Click Projects in the mode selector.

The projects available to you appear in the control frame.

2. Select the Project you want to delete, and select Delete from the shortcut menu. See “Accessing Shortcut Menus” on page 83.

A message box opens.

3. Select “Delete project.” Deselect any media file types that you want to preserve.

If you deselect any media file types that you want to preserve, the project will be deleted, and those files you select to preserve are placed in the Disassociated Media catalog. For information on the Disassociated Media catalog, see the Avid Unity MediaManager Administrator’s Guide.

4. Click Delete. The project is deleted.

Deleting a Bin

Deleting Media Objects from MediaManager

You can delete a bin and all the media objects used in a particular bin.

Deleting all the clips from a bin effectively deletes the bin since MediaManager does not display empty bins. If a clip is subsequently checked into the bin, the bin will appear again in MediaManager.

To delete a bin:

1. Click Projects in the mode selector. The projects available to you appear in the control frame.

2. Open the project that contains the bin you want to delete.

3. Select the bin you want to delete, and select Delete from the shortcut menu. See “Accessing Shortcut Menus” on page 83.

A message box opens.

4. Select all clip types. Deselect any media types you want to preserve.

If you deselect any media files types that you want to preserve, the bin will be deleted, and those files you select to preserve are placed in the Disassociated Media catalog. For information on the Disassociated Media catalog, see the Avid Unity MediaManager Administrator’s Guide.

5. Click Delete. The bin is deleted.

Deleting Selected Media Objects

If the Media Deletion setting is “Delete protection based on projects and media associations,” you can delete media objects by performing the following procedure.

If the Media Deletion setting is “Delete protection based on media references,” you can delete the media objects only if you are an administrator.

Chapter 5 Viewing and Using Your Search Results

If you perform a simple search and try to delete media objects that appear as a result of the search, you can delete the media objects only if you are an administrator.

To delete media objects in a bin:

1. Open the bin where you want to delete objects.

2. Select the items you want to delete.

3. Select Delete from the shortcut menu. See “Accessing Shortcut

Menus” on page 83.

The Delete Confirmation window opens.

4. Select the items you want to delete (master clips, associated media files, and so forth).

5. Click Delete.

- If the items you selected for deletion are not in use by another

project or bin, the items will be deleted.

- If the items you selected for deletion are in use by another project

or bin, they will be placed in the Delete Media Pending catalog.

Deleting Media Objects from MediaManager

6. (Option) If the items you selected for deletion are in use by another project or bin, you can click the Details button and delete from the Media In-Use dialog box only if you are an administrator.

7. (Option) If the items you selected for deletion are in use by another project or bin, and the Media Deletion setting is “Delete protection based on Unity workspace rights only,” you can delete media if you have write access to the Avid Unity workspace.

If you decide to delete some of the master clips, and not the media files, the clips are placed in a Disassociated Media catalog that an administrator can access. For information on deleting media from the Disassociated Media catalog, see the Avid Unity MediaManager Administrator’s Guide.

Deleting Audio and Video Separately

You might want to delete a video track but keep the audio track or delete an audio track but keep the video track.

To delete audio and video separately:

1. Open the bin where you want to delete objects.

2. Select Delete from the shortcut menu. See “Accessing Shortcut

Menus” on page 83.

The Delete Confirmation window opens.

You can also use the Delete key on your keyboard to access the Delete Confirmation window.

Chapter 5 Viewing and Using Your Search Results

3. Select the items you want to delete (master clips, associated media files, and so forth.)

4. Click “Show track details.”

5. Select the tracks you want to delete.

6. Click Delete to delete the media objects. If you have full access to a project but do not have write access to

Avid Unity, you can attempt to delete clips. In this case, the Delete Confirmation window, instead of letting you select the “n associated media files” for deletion, will display “n media files, no delete rights.”

Deleting Media Objects from Within the Avid Editing Application

When you are deleting media from within the Avid editing application, the rules for deleting media from within MediaManager apply. For more information, see “Deleting Media Objects from MediaManager” on

page 91.

When you delete a clip from your bin on the Avid editing application, you will no longer see the clip in your bin. If the clip was in a public project, you will get a message indicating the clip media was not deleted. The media is placed in the Delete Media Pending catalog of MediaManager. You can delete the media only if you are the owner of the project and the project is private.

Chapter 5 Viewing and Using Your Search Results

100

Pinnacle Systems Unity MediaManager - 3.5 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Setup and User’s Guide

Contents

Using This Guide

Who Should Use This Guide

About This Guide

Symbols and Conventions

If You Need Help

Related Information

If You Have Documentation Comments

How to Order Documentation

Avid Educational Services

Installing Avid Unity MediaManager Server Hardware

Turning On the MediaManager Server

Installing MediaNetwork Client Software

Installing the MediaManager Server Dongle

lnstalling MediaManager Software

Getting Started

MediaManager Overview

MediaManager in a Workgroup Environment

Supported Media Types

About Adding Media Objects to MediaManager

About Viewing and Using Media Objects Found in MediaManager

Configuring Avid Editing Systems to Work with MediaManager

Specifying MediaManager Settings

Accessing and Logging In to MediaManager

Opening MediaManager

Logging In

User Interface Overview

Mode Selector

Control Frame

Results Frame

Getting Help

Logging Out

Adding Media Objects to MediaManager

Setting the Default Access Control from the Editing System

Checking In Objects from an Avid Editing System

Automatically Checking In Media Objects to MediaManager

Creating a New Project in MediaManager

Using the Drag-and-Drop Method

Manually Checking In Media Objects to MediaManager

Checking In Bins to MediaManager

Sending Segments of Media to MediaManager

Capture Lock

Updating Files from MediaManager

Checking In a File from Your Desktop

Finding Media Objects

Simple Searches

Saving Your Simple Search

Extended Searches

Specifying Attribute Names, Operators, and Values

Performing an Extended Search

Refining a Search You Just Performed

Saving Your Extended Search

Managing Saved Searches

Viewing a Saved Search

Editing the Name and Description of a Saved Search

Deleting a Saved Search

Browsing Projects and Bins

Browsing a Catalog

Displaying Catalogs on a Macintosh Client

Creating a New Catalog

Editing a Catalog

Deleting a Catalog

Changing Access Control

Adding Users to a Project

Setting an Existing Project to Public Access

Creating an Access List

Changing the Access List of a Project or Catalog

Editing an Existing Access List

Deleting an Access List

Viewing and Using Your Search Results

Setting the Bin Display

Displaying Rendered Effects and Referenced Clips

Hiding a Project

Viewing Your Search Results

Display Views