Pinnacle Systems Unity MediaManager - 3.5 Administrator’s Guide
Avid Unity™ MediaManager
Administrator’s Guide
make manage move | media
™
Avid
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Avid Unity MediaManager Administrator’s Guide • Part 0130-05484-01 • December 2002
Contents
Using This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Who Should Use This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
About This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
If You Need Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Related Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
If You Have Documentation Comments. . . . . . . . . . . . . . . . . . . . . . . . . 10
How to Order Documentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Avid Educational Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Chapter 1 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Database Services. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Accessing and Logging In to MediaManager . . . . . . . . . . . . . . . . . . . . . 15
Opening MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Logging In as Administrator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
User Interface Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Administrative Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Logging Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Chapter 2 Managing User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Accessing Shortcut Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
MediaManager Privilege Levels. . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
The Users List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Creating User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Editing User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
Deleting User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Selecting the Media Deletion Settings . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Chapter 3 Administrative Tasks. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
Maintenance Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Database Maintenance Tasks and Schedule . . . . . . . . . . . . . . . . . . 34
Performing Database Maintenance Tasks . . . . . . . . . . . . . . . . . . . . 35
Managing Database Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
Deleting Media Pending . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37
Hiding the Delete Media Pending Catalog . . . . . . . . . . . . . . . . . . . . 37
Deleting Disassociated Media. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
Checking Consistency. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
MediaManager Database Backup and Restore . . . . . . . . . . . . . . . . . . . 40
Specifying the Location for MediaManager Backup Files. . . . . . . . . 40
Backing Up the MediaManager Database . . . . . . . . . . . . . . . . . . . . 42
Restoring the MediaManager Database. . . . . . . . . . . . . . . . . . . . . . 43
Setting the Session Timeout . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45
Setting the Default Access . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46
Setting the Desktop Check-in Limit. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Syncing with Avid Unity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Resyncing to the Avid Unity Workspaces . . . . . . . . . . . . . . . . . . . . . . . . 48
Recovering from a Server Crash. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Restarting MediaManager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Appendix A Managing Select List Accounts . . . . . . . . . . . . . . . . . . . . . . . . 51
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Creating Select List User Accounts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Editing Select List User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54
Deleting Select List User Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Setting Up Burn-in for the Avid Player . . . . . . . . . . . . . . . . . . . . . . . . . . 56
List of Terms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
6
Using This Guide
Congratulations on your purchase of Avid Unity™ MediaManager, a
powerful tool for managing media in an Avid Unity MediaNetwork shared
storage environment.
Who Should Use This Guide
This guide is intended for MediaManager administrators responsible for
the setup and day-to-day operation of MediaManager in a MediaNetwork
environment.
About This Guide
The Contents lists all topics included in the book. They are presented with
the following overall structure:
• Chapter 1, “Getting Started,” helps you get oriented with beginning
concepts and general workflow and provides valuable pointers as you
proceed.
• Chapter 2 and Chapter 3 follow the natural flow of your work, with
clear and comprehensive step-by-step procedures.
• Appendix A provides information on the MediaManager Select option.
Using This Guide
Symbols and Conventions
Avid documentation uses the following symbols and conventions:
Symbol or Convention Meaning or Action
n
c
w
> This symbol indicates menu commands (and
t
k This symbol represents the Apple or Command key.
A note provides important related information,
reminders, recommendations, and strong
suggestions.
A caution means that a specific action you take could
cause harm to your computer or cause you to lose
data.
A warning describes an action that could cause you
physical harm. Follow the guidelines in this
document or on the unit itself when handling
electrical equipment.
subcommands) in the order you select them. For
example, File > Import means to open the File menu
and then select the Import command.
This symbol indicates a single-step procedure.
Multiple arrows in a list indicate that you perform
one of the actions listed.
Press and hold the Command key and another key to
perform a keyboard shortcut.
Margin tips In the margin, you will find tips that help you
perform tasks more easily and efficiently.
Italic font Italic font is used to emphasize certain words and to
indicate variables.
Courier Bold font
Click Quickly press and release the left mouse button
8
Courier Bold font identifies text that you type.
(Windows) or the mouse button (Macintosh).
If You Need Help
Symbol or Convention Meaning or Action
Double-click Click the left mouse button (Windows) or the mouse
button (Macintosh) twice rapidly.
Right-click Quickly press and release the right mouse button
(Windows only).
Drag Press and hold the left mouse button (Windows) or
the mouse button (Macintosh) while you move the
mouse.
Ctrl+key
k+key
If You Need Help
If you are having trouble using MediaManager:
1. Retry the action, carefully following the instructions given for that task
in this guide. It is especially important to check each step of your
workflow.
2. Check the release notes supplied with your Avid application for the
latest information that might have become available after the hardcopy
documentation was printed.
3. Check the documentation that came with your Avid application or
your hardware for maintenance or hardware-related issues.
4. Visit the online Knowledge Center at www.avid.com/support. Online
services are available 24 hours per day, 7 days per week. Search this
online Knowledge Center to find answers, to view error messages, to
access troubleshooting tips, to download updates, and to read/join
online message-board discussions.
Press and hold the first key while you press the
second key.
5. For Technical Support, please call 800-800-AVID (800-800-2843).
For Broadcast On-Air Sites and Call Letter Stations, call
800-NEWSDNG (800-639-7364).
9
Using This Guide
Related Information
The following documents provide more information about MediaManager
and other workgroup documents:
• Avid Unity MediaManager Setup and User’s Guide
• Avid Unity MediaManager Release Notes
• Avid Unity TransferManager Setup and User’s Guide
• Avid Unity TransferManager Release Notes
• Avid Unity MediaNetwork Windows Fibre Channel Client Setup Guide
• Avid Unity MediaNetwork Troubleshooting Guide
If You Have Documentation Comments
Avid Technology continuously seeks to improve its documentation. We
value your comments about this guide, the Help, and other Avid-supplied
documentation.
Simply e-mail your documentation comments to Avid Technology at
TechPubs@avid.com
Please include the title of the document, its part number, and the specific
section you are commenting on in all correspondence.
How to Order Documentation
To order additional copies of this documentation from within the
United States, call Avid Sales at 800-949-AVID (800-949-2843). If you
are placing an order from outside the United States, contact your local
Avid representative.
10
Avid Educational Services
For information on courses/schedules, training centers, certifications,
courseware, and books, please visit www.avid.com/training or call
Avid Sales at 800-949-AVID (800-949-2843).
Avid Educational Services
11
Using This Guide
12
Chapter 1
Getting Started
MediaManager is a media management tool that allows MediaNetwork
clients to search the large number of media objects (master clips,
sequences, effects, and any other type of object that references digital
media) in the MediaNetwork shared storage environment.
The MediaManager database resides on a dedicated Windows
system, apart from the MediaNetwork server, so that database load can
never impact critical file system operations.
This chapter discusses the following topics:
• Overview
• Accessing and Logging In to MediaManager
• User Interface Overview
• Administrative Tasks
• Logging Out
®
2000
Chapter 1 Getting Started
Overview
MediaManager is based on Microsoft® SQL Server. It manages the
database by adding, removing, and modifying objects and records in the
database in response to client requests. MediaManager consists of two
major components:
• Database services — The software applications that drive the
• Data — The information about media objects physically stored on
Database Services
MediaManager is implemented using a number of Windows services on
the MediaManager server system. The main database service is listed in
the Services control panel as MSSQLServer. Ancillary services also
required for MediaManager operation are IIS Admin Service and World
Wide Web Publishing Service.
database functions
drives (optionally mirrored for data security)
Data
14
The data is stored on one or more drives, depending on whether you have a
server configuration that supports mirroring (duplication of the data on
multiple drives in a redundant configuration). In a mirrored configuration,
if one drive fails, the mirrored drive is automatically used instead.
For every media object, the database stores an associated record that
contains specific information about the object. Information in each record
is recorded as a predetermined set of attributes. Each attribute describes a
feature of the object, for example, its name, creation date, or tape ID.
When you initiate a search, MediaManager finds the records with the
attributes you specify and then lists the associated objects. For a complete
list of attributes, see the Avid Unity MediaManager Setup and User’s
Guide.
Accessing and Logging In to MediaManager
Accessing and Logging In to MediaManager
The MediaManager user interface is implemented as a dynamic Web page.
You can open MediaManager with Internet Explorer 5.0 or later.
For installation information, see the Avid Unity MediaManager Release
Notes.
For an overview of how to use MediaManager for administrative purposes,
see “User Interface Overview” on page 17. For more information about the
user interface, see the Avid Unity MediaManager Setup and User’s Guide.
To set up Internet Explorer to work with MediaManager, see the
Avid Unity MediaManager Setup and User’s Guide.
This section describes how to open the MediaManager Web page and then
log in.
Opening MediaManager
You can access the MediaManager user interface to perform
administrative functions from the MediaManager server or any system
running Internet Explorer that has a TCP/IP network connection to the
MediaManager server by opening the appropriate dynamic Web page.
To open MediaManager, first obtain its Uniform Resource Locator (URL)
from your site administrator. A typical example is:
mmserver/omm/
(In this example, mmserver is the computer name of the MediaManager
server.)
To open the page in Internet Explorer:
1. Start your Internet Explorer application.
2. Select File > Open (or press Ctrl+O).
3. Type the URL supplied to you by your administrator in the Open
dialog box, and then click OK.
15
Chapter 1 Getting Started
Alternatively, if the Address toolbar is open, you can simply type the
URL there and press Enter.
n
After you open the MediaManager page for the first time by specifying its
address manually, you might want to set it as your default home page or to
bookmark it for easy access. For more information, see the Help provided
with your Internet browser.
Logging In as Administrator
Each time you open MediaManager, a login screen appears, prompting you
to enter a user name and password. To gain access to MediaManager’s
administrative functions, you must supply a user name with administrative
privileges. Once you have logged in as administrator, you can access all
the standard MediaManager functionality as well as its administrative
functions.
n
MediaManager comes preconfigured with a default administrative
account (Administrator) with no associated password to allow you to log
in for the first time. Once you have logged in, Avid recommends that you
immediately specify a password for this account to prevent unauthorized
users from gaining administrative access to MediaManager.
16
Type any user name and password with administrative privileges in the
text boxes, and then click Login. The first time you need to log in (prior to
setting up user accounts), specify user name Administrator with no
password. If both are accepted, the full MediaManager user interface will
appear, automatically running a default search to find any media objects
added to its database during the last 10 minutes.
User Interface Overview
The user interface has several modes that provide access to
MediaManager’s most commonly used functions. You select the mode by
clicking the appropriate item in the mode selector. As administrator, you
will be interested primarily in Administration mode, which provides access
to the Users list and the Functions list.
User Interface Overview
Mode
selector
Moderelated
controls
Control frame
Results frame
17
Chapter 1 Getting Started
For more information about the other MediaManager modes (Searches,
Projects, Catalogs, and Services), see the Avid Unity MediaManager Setup
and User’s Guide.
Administrative Tasks
As administrator of MediaManager, you are responsible for:
• Creating, editing, and deleting user accounts. You must establish an
account for each client user that needs to access the MediaManager
database. For more information, see Chapter 2.
• Selecting the Media Deletion setting. The administrator must select
the Media Deletion setting. This determines whether the delete options
are based on the user’s Avid Unity workspace privileges or
MediaManager privileges. For more information, see Chapter 2.
• Purging media objects from the database. MediaManager users
delete media objects from the database, but items that are in use in
another project are not deleted. These items are placed in the Delete
Media Pending catalog. As an administrator, you must purge these
objects to actually remove them from MediaManager. For more
information, see “Deleting Media Pending” on page 37.
18
• Backing up the database. Backing up the database regularly protects
your data, allowing you to restore the database to a saved state in the
event of failure. For more information, see “MediaManager Database
Backup and Restore” on page 40.
• Other routine maintenance tasks. Other routine maintenance tasks
include checking the database size, performing consistency checks,
and periodically rebooting the server. For more information, see
Chapter 3.
Logging Out
Logging Out
When you are finished using MediaManager, you should log out rather
than leave it open or access another page in Internet Explorer.
To log out:
t Click Logout in the MediaManager banner.
MediaManager logs you out, and the login screen opens.
n
MediaManager defaults to automatically time-out and log you out after it
has been idle for more than 30 minutes. This makes your license available
for other sessions. If this happens, you will need to start a new session by
logging in again. The administrator can change the session time-out
default in the System Setup window. See “Setting the Session Timeout” on
page 45.
19
Chapter 1 Getting Started
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