Pinnacle Systems Unity MediaManager - 2.0 User’s Guide

Avid Unity™

MediaManager

User’s Guide

Release 2.0

tools for storytellers®

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Permission to use, copy, modify, distribute, and sell this software [i.e., the TIFF library] and its documentation for any purpose is hereby granted without fee, provided that (i) the above copyright notices and this permission notice appear in all copies of the software and related documentation, and (ii) the names of Sam Leffler and Silicon Graphics may not be used in any advertising or publicity relating to the software without the specific, prior written permission of Sam Leffler and Silicon Graphics.

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Portions of this software are based on work of the Independent JPEG Group.

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Avid Unity MediaManager User’s Guide • Part 0130-04601-01 Rev. A • November 2000

Using This Guide

Who Should Use This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

About This Guide. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Symbols and Conventions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

If You Need Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Related Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

If You Have Documentation Comments . . . . . . . . . . . . . . . . . . . . . . . 10

How to Order Documentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Chapter 1 Getting Started

MediaManager Overview. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Open Media Management (OMM) . . . . . . . . . . . . . . . . . . . . . . . . 13

MediaManager in a Workgroup Environment . . . . . . . . . . . . . . 14

Supported Media Types. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

About Adding Media Objects to MediaManager. . . . . . . . . . . . 15

About Finding Media Objects — Searching and Browsing. . . 15 About Viewing and Using Media Objects Found in

MediaManager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Configuring Avid Systems to Work with MediaManager . . . . . . . . 17

Specifying OMM Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Accessing and Logging In to MediaManager. . . . . . . . . . . . . . . . . . . 19

Configuring Internet Explorer to Work with

MediaManager (First Time Only). . . . . . . . . . . . . . . . . . . . . . . . 19

Opening MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Logging In. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

User Interface Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Avid Portal . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Mode Selector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Control Frame . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28

Results Frame. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Getting Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Logging Out. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Chapter 2 Adding Media Objects to MediaManager

Checking In Objects from an Avid System. . . . . . . . . . . . . . . . . . . . . 31

Using the Drag-and-Drop Method (Windows Only). . . . . . . . . 32

Manually Checking In Files to MediaManager . . . . . . . . . . . . . 33

Sending Segments of Media to MediaManager. . . . . . . . . . . . . . . . . 33

Updating Files from MediaManager . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Checking In a File from Your Desktop . . . . . . . . . . . . . . . . . . . . . . . . 35

Chapter 3 Finding Media Objects

Searching . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Simple Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Saving Your Simple Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Extended Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Specifying Attribute Names, Operators, and Values. . . . . . . . . 41

Performing an Extended Search. . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Refining a Search You Just Performed . . . . . . . . . . . . . . . . . . . . . 47

Saving Your Extended Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Managing Saved Searches . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48

Viewing a Saved Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Editing a Saved Search. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Deleting a Saved Search . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Browsing Projects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Browsing Projects and Bins. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Browsing Catalogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Browsing a Catalog. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Creating a New Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Editing a Catalog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Deleting a Catalog. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Chapter 4 Viewing and Using Your Search Results

Viewing Your Search Results. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Display Views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Media Status. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Sorting Media Objects in the Results Frame. . . . . . . . . . . . . . . . 58

Selecting Media Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Viewing Head Frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

Obtaining Media Size Information. . . . . . . . . . . . . . . . . . . . . . . . 59

Obtaining Detailed Object Information. . . . . . . . . . . . . . . . . . . . 61

Viewing Media Relatives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62

Finding Other Clips from the Same Source Tape. . . . . . . . . . . . 63

Checking Out Media Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Checking Out Files. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Adding Media Objects to Catalogs. . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Removing Objects from Catalogs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Removing Objects from the WasteBasket . . . . . . . . . . . . . . . . . . . . . . 68

Deleting Media Objects from MediaManager. . . . . . . . . . . . . . . . . . 69

Appendix A Administration Mode

Editing Your User Profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

List of Terms Index

Using This Guide

Congratulations on your purchase of Avid Unity™ MediaManager, a powerful tool for managing media in an Avid Unity MediaNet shared storage environment.

Who Should Use This Guide

This guide is intended for all MediaManager users. Before reading this book, read the documentation for and be familiar with the operation of your Avid system in the MediaNet environment.

About This Guide

This guide includes all the information necessary for Avid system operators to use MediaManager to find and obtain access to master clips, sequences, and other media objects in the MediaNet environment.

Unless noted otherwise, the material in this document applies to the Windows NT applies to a specific operating system, it is marked as follows:

and Macintosh® operating systems. When the text

• (Windows) means the information applies to the Windows®

operating system.

• (Macintosh) means the information applies to the Macintosh operating system.

The majority of screen shots in this document were captured on a Windows system, but the information applies to both Windows and Macintosh systems. Where differences exist, both Windows and Macintosh screen shots are shown.

The Contents lists all topics included in the book. They are presented with the following overall structure:

• Getting Started, helps you get oriented with beginning concepts, configuration steps, general workflow, and the user interface.

• The main body of the guide follows the natural flow of your work, with clear and comprehensive step-by-step procedures.

• Appendix A describes how to use Administration mode to edit your user profile.

• Finally, an Index helps you quickly locate specific topics.

Symbols and Conventions

The MediaManager documentation uses the following special symbols and conventions:

1. Numbered lists, when the order of the items is important.

a. Alphabetical lists, when the order of secondary items is

important.

• Bulleted lists, when the order of the items is unimportant.

- Indented dashed lists, when the order of secondary items is

unimportant.

t One arrow indicates a single-step procedure. Multiple arrows in a

list indicate that you select one of the choices.

Look here in the margin for tips.

In the margin, you will find tips that help you perform tasks more easily and efficiently.

A note provides important related information, reminders, recommendations, and strong suggestions.

A caution means that a specific action you take could cause harm to your computer or cause you to lose data.

If You Need Help

If you are having trouble using MediaManager, you should:

1. Retry the action, carefully following the instructions given for that task in this guide.

2. Check the documentation that came with your hardware for maintenance or hardware-related issues.

3. Check the release notes supplied with your Avid application for information on accessing the Avid Web site and the Avid Knowledge Center.

4. For customer support, contact your local Avid Reseller, or contact Avid Customer Support directly:

• Broadcast customers — call 800-NEWS-DNG (639-7364).

• Postproduction customers — call 800-800-AVID (2843).

Related Information

The following documents provide more information about MediaManager and other workgroup products:

• Avid Unity MediaManager Administrator’s Guide

• Avid Unity MediaManager Release Notes

• Avid Unity TransferManager User’s Guide

• Avid Unity TransferManager Release Notes

• Avid Unity Workgroup Setup Guide

• Avid Products Collaboration Guide

This guide provides step-by-step instructions for transferring project files, audio files, and graphics and effects files between various Avid products.

The most recent update of the Avid Products Collaboration Guide is provided online. Check the release notes supplied with your Avid application for information on accessing online documentation.

If You Have Documentation Comments

Avid Technology continuously seeks to improve its documentation. We value your comments about this guide, the Help, and other Avid-supplied documentation.

Simply e-mail your documentation comments to Avid Technology at

TechPubs@avid.com

Please include the title of the document, its part number, revision, and the specific section you are commenting on in all correspondence.

How to Order Documentation

To order additional copies of this documentation from within the United States, call Avid Telesales at 800-949-AVID (2843). If you are placing an order from outside the United States, contact your local Avid representative.

CHAPTER 1

Getting Started

Avid Unity MediaManager is an Open Media Management™ (OMM™) compliant media database that allows you to search the large number of media objects (master clips, sequences, effects, and any other type of object that references digital media) in the Avid Unity MediaNet shared storage environment.

This chapter discusses the following topics:

• MediaManager Overview

• Configuring Avid Systems to Work with MediaManager

• Accessing and Logging In to MediaManager

• User Interface Overview

• Getting Help

• Logging Out

MediaManager Overview

MediaManager provides comprehensive facilities for finding media objects stored in the MediaNet file system. You can also use MediaManager to manage sequences and other media objects whose media is no longer online. You can then search for these objects, view

information about them such as the source tape name, obtain the source footage, and rerecord or redigitize it.

MediaManager is easy to access and use. Its user interface (UI) opens in a standard Web browser and allows you to quickly search or browse its contents for objects of interest. Drag-and-drop support allows you to add media objects to and obtain media objects from its database by dragging them from and to Avid system bins.

Open Media Management (OMM)

Open Media Management (OMM) is an Avid initiative to create a standard programming interface for integrating asset management systems with Avid editing systems. Avid has partnered with leading asset management companies to implement the OMM standard and also has created MediaManager to meet the specific needs of the MediaNet environment. The OMM standard is incorporated as a feature in the latest MediaNet-compliant Avid systems and allows direct, networked integration with MediaManager and other asset management systems and Web-based media resources.

OMM uses the Open Media Framework does not express the data as a file. Instead, OMM simplifies workflow by using standard Internet protocols to create a rich, network-based collaboration facility.

(OMF®) data model but

MediaManager in a Workgroup Environment

The workgroup environment consists of the following functional components:

• Avid Unity MediaNet file server and storage

• MediaManager to track and manage Avid Unity media

• Supported Avid editors (Media Composer

Avid Xpres s

• TransferManager system that will manage the transfer of media to and from the workgroup and to and from other workgroups and playback devices

• A Fibre Channel network that connects the Avid editors, MediaManager server, and TransferManager server to the Avid Unity MediaNet environment

• An Ethernet network used as a general-purpose communication network

The following diagram shows a typical shared-storage workgroup configuration.

, NewsCutter®)

, Symphony™,

MediaNet file server

Avid Unity storage

Fibre Channel

Supported Avid systems

MediaManager server

TransferManager server

Ethernet

To a playback device

To another workgroup

From an ingest device

The workgroup enables collaborative workflows by allowing multiple editors to share media.

Supported Media Types

You can add the following media objects to MediaManager:

• Master clip

•Subclip

• Sequence

•Effect

• Motion effect

• Rendered effect

•Group

About Adding Media Objects to MediaManager

Any action that creates media on Avid Unity, such as recording, digitizing, or rendering, is automatically checked in (autocataloged) to MediaManager.

You can also check in objects to MediaManager from Avid system bins either by using the OMM drag-and-drop method or by manually checking in the files to MediaManager.

For more information, see Chapter 2.

About Finding Media Objects — Searching and Browsing

You can use MediaManager to perform simple text-based or extended searches. You typically base MediaManager searches for media objects on their associated attributes. For example, you can search for all

media objects that have the word “promo” in their names, all media objects on a particular source tape, or all files on a particular tape that have the word “promo” in their names.

You can browse MediaManager’s contents in two ways:

• By project — Browse records according to the Avid system projects and bins in which they physically reside in the MediaNet file system.

• By catalog — Browse records according to optional catalogs into which you can place your media objects.

For more information, see Chapter 3.

About Viewing and Using Media Objects Found in MediaManager

Once you have found media objects that meet your search or browsing criteria, MediaManager offers multiple bin-type views of your results and allows you to obtain detailed information about their attributes, including media relatives.

When you are sure that you have found the media objects you want, you can obtain (or check out) selected media objects by dragging them from MediaManager to an Avid system bin.

For more information, see Chapter 4.

Configuring Avid Systems to Work with MediaManager

You need to configure your Avid system before you can use OMM to interact with MediaManager. See “Specifying OMM Settings” on

page 17.

After you specify these settings, you can check in clips to and check out clips from MediaManager by using the drag-and-drop method. To check in clips, you can also use the Check In To MediaManager command (see “Manually Checking In Files to MediaManager” on

page 33).

Specifying OMM Settings

You must specify the MediaManager location to let your Avid system know where to look for it on the network. You specify MediaManager in the OMM Settings dialog box, which you open from the Settings scroll list of the Project window. For complete information on using

settings, see the editing guide, user’s guide, or Help for your Avid system.

If you have access to more than one MediaManager or other OMM asset manager, you can create and name a setting for each location in the same way that you create other duplicate settings.

To specify your MediaManager location:

1. Click the Settings button in the Project window.

The Settings scroll list appears.

2. Double-click OMM.

The OMM Settings dialog box appears.

3. In the Preferred Asset Manager text box, type the Uniform Resource Locator (URL) of your MediaManager hostinfo file (you can obtain the URL from your Avid Unity administrator):

http://

Make sure you use the correct location, and type the information exactly as designated.

4. Select “Login to Asset Manager at launch” if you want to log in to

MediaManager automatically when you open your project.

5. Click OK.

The MediaManager location setting is created and marked as the default.

6. Click OK and Login to establish the connection to MediaManager.

MediaManagerlocation

/omm/xml/hostinfo.xml

The connection defined in your OMM settings identifies the MediaManager location to which you will be checking in media objects. You can check out objects from a different MediaManager by dragging and dropping clips from that MediaManager to a bin without changing the OMM settings.

Accessing and Logging In to MediaManager

The MediaManager user interface is implemented as a dynamic Web page. If you are using Windows, you can open MediaManager with Internet Explorer 5.0 or later. If you are using a Macintosh system, you can open MediaManager using Netscape Navigator (Netscape Navigator is part of Netscape Communicator 4.7 or later.) This interface implementation allows easy access without the need to install and run special software on your Avid system. For an overview of the user interface, see “User Interface Overview” on page 24.

Configuring Internet Explorer to Work with MediaManager (First Time Only)

The first time that you access MediaManager you will need to configure Internet Explorer appropriately.

To configure Internet Explorer for MediaManager access:

1. Start your Internet Explorer application.

2. Choose Internet Options from the Tools menu.

4.08 or later.

The Internet Options dialog box appears.

3. Click the Security tab.

4. Select the Local intranet Web content zone (by clicking the appropriate icon).

5. Click Default Level, and then click Apply.

6. Click Custom Level.

The Security Settings dialog box appears.

7. Select the appropriate options in the Security Settings dialog box. See Ta bl e 1 - 1 for details.

Table 1-1 Internet Explorer Security Settings for

MediaManager

ActiveX Controls and Plug-in Options Setting

Download signed ActiveX® controls Prompt

Download unsigned ActiveX controls Enable

Initialize and script ActiveX controls not marked as safe Disable

Run ActiveX controls and plug-ins Enable

Script ActiveX controls marked safe for scripting Enable

8. Click OK to save your changes and close the Security Settings dialog box. A message box appears, prompting you to confirm that you want to change the Security settings for the zone.

9. Click Yes to continue.

10. Click OK in the Internet Options dialog box to complete the Internet Explorer security configuration for MediaManager.

Opening MediaManager

To open MediaManager, first obtain its URL from your site administrator. A typical example is:

http://

To open the page in Internet Explorer (Windows):

1. Start your Internet Explorer application.

2. Choose Open from the File menu (or press Ctrl+O).

3. Type the URL supplied to you by your administrator in the Open dialog box, and then click OK.

Alternatively, if the Address toolbar is open, you can simply type the URL there and press Enter.

To open the page in Netscape (Macintosh):

1. Start your Netscape

2. Choose Open Page from the File menu.

3. Type the URL supplied to you by your administrator in the Open Page dialog box, and then click Open.

Alternatively, if the Address toolbar is open, you can simply type the URL there and press Return.

After you open the MediaManager page for the first time by specifying its URL manually, you might want to set it as your default home page or to bookmark it for easy access. For more information, see the Help provided with your Internet browser.

ummserver

/omm/

application.

Logging In

You can open additional MediaManager sessions by using the same login account in multiple browser windows on the same system without using additional MediaManager client licenses. However, opening additional MediaManager sessions on the same system by using another login account or opening MediaManager sessions on another system by using the same login account will use additional licenses.

Each time you access MediaManager, a login screen opens, prompting you to enter your user name and password, which should have been assigned by your MediaManager administrator.

To log in:

1. Type your user name and password in the text boxes.

2. Click Login.

If both are accepted, the MediaManager user interface will appear, automatically running a default search to find any media objects added to its database in the last 10 minutes.

User Interface Overview

Although the MediaManager database actually runs on a dedicated server system, you can easily access and use the database from any MediaNet client workstation by simply opening the appropriate dynamic Web page in a standard Web browser (Netscape if you are using a Macintosh system or Internet Explorer if you are using Windows).

Mode selector

Moderelated controls

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The user interface is designed to provide access to the most commonly used functions without using complex menus or multiple dialog boxes.

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