Philips PSP2100/00 User Manual

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SpeechAir

Smart Voice Recorder

PSP2000 series

User manual

Page 2

Tble of contents

 Importnt informtion 

Sfety instructions  Clening nd disinfection  Disposl of your old product  About this user mnul 

 Your smrt voice recorder 

Product highlights  Wht’s in the box  Overview of the recorder  Overview of the docking sttion 

 Getting strted 

Chrging the bttery 

Chrge vi USB power supply  Chrge vi docking sttion  Chrge vi computer 

Turn the device on nd o 

 Using your voice recorder 

Using the touch screen  Home screen  Customize your Home screen 

Add nd remove items nd widgets  Mnge Home screen pnels  Orgnize folders 

Sttus br nd notiction pnel 

Sttus br  Notiction pnel 

Lock screen 

Set screen lock  Set the dte nd time  Set the device nd input lnguge 

Chnge the device lnguge 

Chnge the input lnguge 

Switch between input lnguges  Using pps 

Preinstlled pps 

Instll pps 

Uninstll pps 

Chnge the screen orienttion  Typing text 

Enter text 

Copy nd pste text  Using WiFi  Using Bluetooth  Cpture screenshots  Chnge sound settings nd sound mode  Power sving  Using emil pp 

Set up n emil ccount 

Add further emil ccounts 

Remove emil ccounts 

Send n emil 

Emil ccount settings  Device settings 

 Philips Voice Recorder App 

Open the pp 

Onetouch strt  Recording screen  Record dicttions 

Dene settings prior to recording 

Record  dicttion 

Voicectivted recording 

Plybck  Delete  dicttion  Edit  dicttion 

Insert, overwrite or ppend recording  Add index mrks  Add keywords  Add pictures  Chnge dicttion nme  Lock dicttions/EOL  Mrk priority dicttions  Add brcodes 

Send  dicttion 

Send  dicttion vi emil  Send  dicttion to Philips SpeechLive  Send  dicttion to Philips SpeechLive trnscription service  Send  dicttion to Philips SpeechLive speech recognition service  Send  dicttion to Philips SpeechExec mobile server  Send  dicttion to Philips dicttion hub  Send  dicttion vi Philips SpeechExec softwre  Send  dicttion to Philips SpeechExec Enterprise  Send  dicttion to  network folder 

Using dt lists 

Dt list options  Dicttion Mode  Dicttion pp settings 

 Device nd dt mngement 

Trnsfer dt to nd from the computer  Reset your device nd dt 

Device reset 

Fctory dt reset  Updting your device 

 Philips SpeechAir mngement softwre 

Instll SpeechAir mngement softwre  Congure SpeechAir with SpeechAir mngement softwre 

Device congurtion screen 

Congure SpeechAir nd Philips Voice

Recorder App settings 

 Philips remote device mngement

softwre 

Mnge congurtions with the Philips remote device mngement softwre 

Connect to the remote device mngement

server 

Set  refresh intervl for synchronizing

congurtion updtes 

Receive congurtion updtes 

 Using SpeechAir with Philips SpeechExec

softwre 

Instll SpeechExec on your computer  Congure SpeechAir in SpeechExec 

Congure SpeechAir with the SpeechAir

wizrd 

Congure delivery methods for SpeechAir  Downlod dicttions to SpeechExec 

Tble of contents

Page 3

 Service nd support 

Disply device informtion  Disply informtion bout Philips Voice Recorder App 

Send emil to technicl support  Contct our supporting Philips prtners  Open source softwre  Troubleshooting 

 Technicl dt 

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1 Importnt

informtion

Don’t make any adjustments and modications that aren’t described in this manual. Follow all safety instructions to ensure proper operation of the device. The manufacturer assumes no liability for damages resulting from non-compliance with the safety instructions.

Safety instructions

• Protect the device from rain and liquids to prevent damage to the device or a short circuit.

• Don’t expose the device to excessive heat caused by placing it on a heating device or in direct sunlight.

• Protect the cables from damage by being trapped, particularly at the plugs and where cables exit the housing.

• Back up your data and recordings. The manufacturer’s warranty doesn’t cover loss of data resulting from user actions.

• Don’t perform any maintenance operations that aren’t described in this user manual. Don’t disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorized service centers.

Rechargeable built-in battery

• Don’t attempt to replace the battery yourself. The battery may only be replaced in authorized service centers.

• Before your battery is replaced by an authorized service center, back up your data and recordings.

• Batteries contain substances that may pollute the environment. Used batteries should be disposed of at an ocial collection point.

• Don’t turn the volume up so high that you can’t hear what is going on around you.

• In potentially dangerous situations, be particularly careful or temporarily discontinue use.

• Don’t use headphones while you are operating a motorized vehicle, cycling, skateboarding, and so on. You could be a hazard to yourself and other road users, and possibly be breaking the law.

Medical device interference

SpeechAir contains components that emit electromagnetic waves. Electromagnetic waves might interfere with the operation of a pacemaker. Keep a safe distance of separation between SpeechAir and your pacemaker.

Use in aircraft

Wireless transmitters can negatively aect the operation of other electronic equipment, causing them to malfunction. Turn o SpeechAir or use Airplane mode when you travel in aircraft. In Airplane mode, SpeechAir’s signal transmitting functions are turned o.

Legal restrictions on recording

• The use of the device’s recording function is subject to the legal restrictions that may apply in your country. You should also respect the privacy and personal rights of third parties if you record talks or lectures.

• If you want to record telephone calls, check if this is legal in your country. In certain countries, you may be legally required to inform the person you are conversing with on the telephone that you are recording the conversation.

Cleaning and disinfection

Data reset

Philips SpeechAir has an internal memory with 1 GB RAM and 16 GB built-in storage. If you want to perform a factory data reset, observe the following cautions:

• Back up your data and recordings. Performing a factory data reset will delete all data on your device.

• Formatting the memory on a computer may cause incompatibilities with your device. Format the memory only on the device.

Hearing protection

Observe the following guidelines when you use headphones:

• Set the volume to a moderate level and don’t use headphones to listen for excessively long periods of time.

• Be particularly careful to avoid adjusting the volume to a level that your hearing can’t deal with.

4 Important information

• Before cleaning, disconnect all cables from the device.

• To clean the device, use a soft dry cloth.

• To disinfect the device, use products for disinfection of surfaces in clinical areas and patient care equipment, such as surface disinfectant wipes.

• Don’t use harsh chemicals or strong detergents.

• Avoid getting moisture in openings.

• Don’t rub or strike the surface with anything hard or sharp as this may scratch or damage the surface permanently.

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Disposal of your old product

Europe

You can also call 888-224-9764 or visit

www.call2recycle.ca for battery drop-o locations.

• For assistance, visit our website www.philips.com/

support or call

1-800-243-7884 toll free.

A crossed-out wheeled bin symbol attached to a product indicates that the product is covered by the European Directive 2011/65/EU. Please get informed about the local separate collection system for electrical and electronic products. Please act according to your local rules and don’t dispose of your old products with your normal household waste. Correct disposal of your old product helps to prevent potential negative consequences for the environment and human health.

eeeeeeee›

United States

Rechargeable Li-ion battery:

• Your product is designed and manufactured with high quality materials and components, which can be recycled and reused. For recycling information, please contact your local waste management facilities or visit

www.recycle.philips.com.

• This appliance contains a rechargeable lithium-ion battery which must be disposed of properly.

• Contact your local town or city ocials for battery disposal information. You can also call 1-800-822-8837 or visit www.

call2recycle.org for battery drop-o locations.

• For assistance, visit our website

www.philips.com/support or call

1-800-243-3050 toll free.

Rechargeable NiMH battery:

www.recycle.philips.com.

• This appliance contains a rechargeable NiMH battery which must be disposed of properly.

• Contact your local town or city ocials for battery disposal information.

• You can also call 888-224-9764 or visit

www.call2recycle.ca for battery drop-o locations.

• For assistance, visit our website

www.philips.com/support or call

1-800-243-7884 toll free

Rechargeable NiMH battery:

www.recycle.philips.com.

• This appliance contains a rechargeable NiMH battery which must be disposed of properly.

• Contact your local town or city ocials for battery disposal information. You can also call 1-800-822-8837 or visit www.

call2recycle.org for battery drop-o locations.

• For assistance, visit our website

www.philips.com/support or call

1-800-243-3050 toll free.

Canada

Rechargeable Li-ion battery:

www.recycle.philips.com.

• This appliance contains a rechargeable lithium-ion battery which mustbe disposed of properly.

• Contact your local town or city ocials for battery disposal information.

5Important information

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About this user manual

Find a quick overview of your device on the next pages. For detailed description, see the following chapters of this user manual. Read the instructions carefully.

Model-specic features

This user manual describes dierent models of the device product range. Please note that some features are only available on certain models.

Symbols used

Tip

• This symbol identies information that helps you to use your device more eciently and simply.

Note

• This symbol indicates notices which you should observe when handling or operating the device.

Caution

• This symbol warns of damage to the device and possible data loss. Damage can be caused by improper handling.

6 Important information

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Quick start guide

2 Your smrt voice

recorder

We are delighted that you have chosen a Philips device. Visit our website for comprehensive support, such as user manuals, software downloads, warranty information and more: www.philips.com/dictation.

Product highlights

• Three dedicated microphones for optimized voice recording

• Power saving mode for longer battery lifetime

• Gorilla glass touch screen and shockproof housing for durability

• Wear-free and ergonomic slide switch and function button for ecient single-handed operation

• Wi-Fi, LAN, Bluetooth, USB and VoIP for staying connected anywhere you go

• Barcode scanner and camera for quick le association and proof documentation

• File encryption for maximum data security

• Android OS for intuitive use

• Philips Voice Recorder App for professional dictation features (optional)

• Docking station for fast battery charging and data transfer

• Dictation workow software for an even more ecient workow (optional)

What’s in the box

Recorder

Inlay

Docking station

Product key for SpeechExec software

Micro USB cable

Power supply unit and outlet adapters

Headphones

Quick start guide

7Your smart voice recorder

Page 8

Overview of the recorder

Touch screen

Telephony speaker

Headphones jack

External microphone jack

Recording LED light

Dictation microphone (directional microphone)

Function button

Slide switch

Power button

Reset hole

Speaker

Camera ash

Dictation microphone (directional microphone)

Camera

360° meeting microphone (omnidirectional

microphone)

Volume up button

Volume down button

Telephony microphone (VoIP)

Docking station connector

Micro USB port

8 Important information

Page 9

Overview of the docking station

Charging LED light

Docking station connector

Data transfer LED light

Data transfer micro USB port

LAN port

Charging micro USB port

Kensington Security Slot

9Important information

Page 10

3 Getting strted

Caution

Charge via docking station

If you charge your device via docking station, make sure that the micro USB connector is connected to the charging micro USB port marked with 5V DC.

• Before you connect and install your recorder, rst read the safety instructions (see Safety instructions).

Charging the battery

Charge the built-in battery before you use the device for the rst time or if you haven’t used it for an extended time period. If the battery is completely discharged and your device turns o, allow the battery to charge for a while before you turn on the device.

Note

• The length of the USB cable might impact the charging speed. Longer cables usually extend the charging time.

Charge via USB power supply

Note

• The included USB power supply is a US standard power supply. Depending on your region, you might need to use the supplied outlet adapters to t regional power outlets.

Charge without case

X The battery icon appears on the touch screen

after a few seconds if the device is turned o. This indication disappears after some seconds. To reactivate the indication, press the Power button once.

X The charging battery icon on the status bar of

the Home screen shows the charging status if the device is turned on.

X The red charging LED on the docking station

illuminates.

X The charging battery icon appears on the touch

screen after a few seconds if the device is turned o. This indication disappears after some seconds. To reactivate the indication, press the Power button once.

X The charging battery icon on the status bar of

the Home screen shows the charging status if the device is turned on.

Charge with case (optional)

To charge your SpeechAir with the shock-proof case via docking station, rst remove the inlay from the docking station. Afterwards, proceed as described in Charge

without case.

10 Getting started

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Charge via computer

Before you charge the battery via computer, make sure that your computer is turned on.

Turn the device on and o

To turn the device on:

Note

• If you charge your device via computer instead of using the power supply, the charging speed might slow down due to a lower charging current.

• Press and hold the Power button for six seconds until the device gently vibrates.

To turn the device o:

Press and hold the Power button for one second.

X The Power o pop-up window appears.

Tap Power o.

X The battery icon appears on the touch screen

after a few seconds if the device is turned o. This indication disappears when after some seconds. To reactivate the indication, press the Power button once.

X The USB icon appears on the touch screen if

the device is turned on.

11Getting started

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4 Using your voice

recorder

Dragging

To move an item:

• Tap and hold an item and drag it to a new position.

Using the touch screen

The interface of your SpeechAir is operated by touching the screen. To operate the interface, use the following basic gestures:

Tapping

To open an application and to select or unselect an item or menu option:

• Gently tap the item with your ngertip.

To zoom in an image or a web page:

• Double-tap the screen.

To return to the original display size:

• Double-tap the screen again.

To access available options for a selected item:

• Tap and hold the item.

Swiping

Home screen

From the Home screen, you can access the main features on your recorder and view the status of your device. Customize your Home screen by adding your favorite apps, widgets and folders, so they’re always just a tap away. You can open the Home screen from anywhere on your device by tapping the Home key .

Keys

At the bottom of your display, no matter which app or feature you are just using, you will always nd the navigation bar with the following keys:

Back key

• Opens the previous screen you were working in, even if it was in a dierent app. Once you back up to the Home screen, you can’t go back any further.

Home key

• Opens the central Home screen.

Recent Apps key

• Opens a list of thumbnail images of apps you’ve worked with recently. This way you can easily and quickly switch between apps or close running apps. To open an app, tap it. To remove a thumbnail from the list, swipe it left or right.

To scroll through or switch lists and screens:

• Swipe up, down, left, or right.

Spreading and pinching

To gradually zoom in a part of an image or web page:

• Place your ngers on the screen and spread them apart.

To gradually zoom out again:

• Place your ngers on the screen and pinch them together.

Close Keyboard key

• Closes the on-screen keypad and replaces the Back key. This key is only available when the keyboard is open. When you tap the Close Keyboard key, the Back key appears on the display again.

Favorites tray

You will nd the Favorites tray at the bottom of the Home screen. The Favorites tray is a quick way to access your favorite apps. It is always available when your Home screen is open.

To change the apps on the Favorites tray, see Add items

to Favorites tray.

12 Using your voice recorder

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Customize your Home screen

To move an app or a folder from the All Apps screen to a particular panel of the Home screen:

Create your Home screen according to your own preferences. Add apps, widgets, or folders to your Home screen, add Home screen panels, or customize the Favorites tray.

Note

• Depending on the conguration of your device, the starting panel might look dierent than the starting panel described here.

Open the All Apps screen.

Tap and hold an item on the All Apps screen and

then drag it left or right to the desired panel.

Add widgets to Home screen

Widgets are small apps that provide specic information and convenient access on your Home screen, such as the bookmarks widget. There are two preinstalled widget panels.

Tap and hold an empty area on the Home screen.

Tap Widgets.

Tap and hold a widget, and then drag it to the Home

screen.

To add widgets to a particular panel of the Home screen:

Tap and hold an empty area on the Home screen.

Tap Widgets.

Tap and hold a widget, and then drag it left or right to

the desired panel.

Add and remove items and widgets

On the All Apps screen, you can nd all apps, preinstalled as well as newly installed apps.

To open the All Apps screen, tap the shortcut on the Home screen.

The All Apps screen has multiple panels. Depending on the number of apps, the device automatically adds new panels. To scroll through the panels, swipe left or right. For more information, see Manage Home screen panels.

Add items to Home screen

To move an app or a folder from the All Apps screen to the Home screen:

Open the All Apps screen.

Add items to Favorites tray

Note

• Before you can add items to the Favorites tray, rst remove existing items.

You will nd the Favorites tray at the bottom of all Home screen panels. With the Favorites tray, you can easily and quickly access frequently used apps and folders. Apart from the non-movable All Apps screen shortcut, you can arrange your Favorites tray as you like.

To move an item to the Favorites tray:

• Tap and hold the item and drag it to the Favorites tray.

To remove an item from the Favorites tray:

• Tap and hold the item and drag it either to Remove at the top of the screen or to a Home screen panel.

Remove items and widgets

Note

• By removing items and widgets from the Home screen or Favorites tray, you don’t uninstall them.

Tap and hold an app or a folder on the All Apps

screen, and then drag it to the Home screen.

To uninstall items and widgets, see Uninstall apps.

To remove an item or a widget:

• Tap and hold the item on the Home screen, and then drag it to Remove at the top of the screen.

13Using your voice recorder

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Manage Home screen panels

The Home screen has multiple panels. When you use your device for the rst time or have reset your data, you will see only the starting panel.

Status bar and notication panel

Status bar

Remove a panel

• Tap and hold an item on the desired panel and drag it either to Remove at the top of the screen or to a dierent panel.

X When you have moved or removed all icons

on a panel, the panel is empty and the device automatically removes it.

Move a panel

Tap and hold an empty area on the Home screen.

X A panel preview appears.

Tap and hold a desired panel and then drag it to a

new location.

To scroll through the panels:

• Swipe left or right.

Organize folders

Create a folder

You can create folders on any Home screen panel and also drag them to the Favorites tray.

Note

• In some apps, the status bar might not appear. To view the status bar from these apps, swipe down from the top of the screen.

The status bar at the top of the screen shows indicator icons. On the left side of the status bar, you will nd new notications, such as email notications. On the right side of the status bar, status information is displayed, such as the time, battery status, or Wi-Fi connection.

Find the most common status bar icons in the following table:

Icon Mening

Wi-Fi connected

Bluetooth activated

Battery power level

Charging battery

To create a folder:

• Tap and hold an item and drag it onto another item.

Repeat this step with multiple items which you would like to have in the same folder.

To name or rename a folder:

Tap the folder.

X All apps in the folder are displayed.

Tap Unnamed Folder or the existing name of the

folder.

Name the folder.

Remove a folder

To remove a folder including all its apps:

• Tap and hold the folder and then drag it to Remove at the top of the screen.

To only delete a folder, but keep its apps:

• Tap the folder. Tap and hold each app and drag it out.

X The folder is deleted automatically.

Airplane mode activated

“Do not disturb“ mode activated

New email

Recording dictation (when outside the recording screen of Philips Voice Recorder App)

14 Using your voice recorder

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Notication panel

Set screen lock

The notication panel allows you to see a preview of your notications on the status bar, which you can either acknowledge or clear. You can also access Quick Settings from the notication panel and quickly adjust basic settings.

Open the notication panel

• Swipe down from the top of the screen.

Close the notication panel

• Swipe up on the screen.

Note

• Indicator icons remain on the status bar until you either acknowledge or clear them.

Acknowledge a notication

• Tap the notication.

Clear all notications

• Tap .

Quick Settings

The notication panel also allows you access to Quick Settings, where you can quickly adjust basic settings, such as Wi-Fi or Bluetooth, and access the Settings menu.

You can change the screen lock method by using one of the following options: None, Slide, PIN, Password.

Tap Settings on the Home screen or on the All

Apps screen.

Swipe down and tap Security.

Tap Screen lock.

Select a screen lock method.

None

Choose this option to deactivate the screen lock.

Swipe

Choose the swipe lock method to unlock the screen.

Pattern

Dene a pattern to unlock the screen.

Enter a personal PIN code consisting of 4-16 digits to unlock the screen.

Password

Enter your personal password consisting of 4-16 characters to unlock the screen.

To access Quick Settings:

Swipe down twice from the top of the screen.

Lock screen

When you use your SpeechAir for the rst time or have reset your data, no screen lock is set.

You can lock the touch screen when it’s active to prevent any unwanted device operations or access as well as to save battery power. When your device is on and not used for a set time period, the screen turns o and locks automatically.

Tip

• The status bar is also displayed in lock screen mode.

Lock and unlock the screen

To turn o and lock the screen:

• Briey press the Power button.

Note

• If you have set a PIN code or password and want to change your screen lock method, rst conrm the old PIN or password.

• Longer PIN codes and passwords are safer than short ones.

• It is very important that you remember your PIN or password. If you forget this information, it might not be possible to restore important data.

To turn on and unlock the screen:

• Briey press the Power button again.

15Using your voice recorder

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Set the date and time

You can always change the date and time on your device and how they are displayed. Choose if you want SpeechAir to set the date and time automatically or change the settings manually.

To set the date and time automatically,

Tap Settings on the Home screen or on the All

Apps screen.

Swipe down and tap Date & time.

Mark the checkbox next to Automatic date & time.

To set the date and time manually:

Change the language or select multiple languages to

use from the list by marking the relevant checkboxes.

Switch between input languages

If you have selected two or more input languages, you can switch between the languages on your keyboard.

Tap and hold the space key on your keyboard.

X The Change keyboard pop-up window appears.

Select the desired language from the list.

Alternatively, tap next to the space key to switch between the input languages. For more information about using the keyboard, see Typing text.

Tap Settings on the Home screen or on the All

Apps screen.

Swipe down and tap Date & time.

Unmark the checkbox next to Automatic date & time.

Tap Set date or Set time.

Swipe up or down to set the desired date or time.

In the Date & time menu, you can also select a time zone and the date and time format.

Set the device and input language

You can always change the device and input language.

If you choose a device language, the device sets the relevant input language automatically.

Change the device language

Tap Settings on the Home screen or on the All

Apps screen.

Swipe down and tap Language & input.

Tap Language, and then select the language to use.

Change the input language

Tap Settings on the Home screen or on the All

Apps screen.

Swipe down and tap Language & input.

Using apps

Preinstalled apps

You can nd multiple preinstalled apps on your SpeechAir. This allows you to perform basic tasks with your SpeechAir, such as sending an email, browsing the Internet, or taking photos. Four apps are already set on the Favorites tray. More apps are available on the All Apps screen.

To open the All Apps screen, tap the All Apps screen shortcut on the Home screen. See more information about organizing apps in Customize your Home screen.

Install apps

SpeechAir doesn’t support Google Play Store due to security reasons. However, you can install apps by copying and downloading an installation le (.apk le, for example, Filename_xy.apk) for the relevant app to your SpeechAir. This installation le is necessary to install an app on your SpeechAir. We highly recommend using a source you trust for downloading installation les.

Note

• Only the preinstalled apps have been tested for SpeechAir. Download and install apps from external sources only at your own risk. Philips assumes no liability for the functioning of any external apps.

• If you use apps from external sources, make sure that they are compatible with Android 6.0.

• Before you download apps from external sources, make sure that the checkbox in Settings > Security > Unknown sources is marked.

In the Keyboard & Input methods sub-menu, tap

Android Keyboard (AOSP).

Tap Languages.

X The Languages window opens.

Make sure that the checkbox next to Use system

language is unmarked.

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To install apps via installation le:

Note

• Make sure that your SpeechAir is turned on when you connect it to the computer. Your computer can only detect SpeechAir when it is turned on.

Drag it to Uninstall in the upper right corner of the

screen.

X A pop-up window appears asking you to cancel

or conrm uninstalling the app.

Tap OK.

Connect your device to the computer.

Open Windows Explorer on a Windows computer, or

open Finder on a Mac computer.

X SpeechAir is recognized as an external drive.

Double-click the SpeechAir drive.

X The content of your SpeechAir is displayed in a

new window.

Drag the downloaded installation le (.apk le, for

example, Filename_xy.apk) to the SpeechAir window.

X The .apk le is now available on your SpeechAir.

Disconnect your device from the computer.

Tap on SpeechAir, and then tap Explorer .

Tap SPEECHAIR.

Swipe to the .apk le, for example, Filename_XY, and

tap the .apk le.

Tap Install.

X The app is installed.

Uninstall apps

Caution

• It is not possible to uninstall preinstalled apps, you can only disable them.

• Disabling preinstalled apps might cause other apps to misbehave and will delete associated data for the relevant app.

• Disable: Disable preinstalled apps that can’t be uninstalled from the device.

Change the screen orientation

Tip

• If your screen doesn’t automatically change the view when you turn your device sideways, swipe twice from the top of the screen to enter Quick settings and then tap Portrait to switch from portrait view to Auto- rotate.

In many apps, you can change the view of your screen when you rotate your device. The screen automatically changes the orientation from portrait to landscape when you turn the device sideways. When entering text, you can turn the device sideways to bring up a bigger keyboard.

Typing text

Tip

• If the on-screen keyboard doesn’t open automatically, tap the text eld to open the keyboard.

You can enter text with the on-screen Android keyboard (AOSP). The on-screen keyboard opens automatically when you use apps and options where entering text is needed. Set and use multiple keyboard languages, and switch between them while typing (see Change the input

language).

You can also rotate your device to change the keyboard view from portrait to landscape and bring up a bigger keyboard.

Enter text

• Tap each letter on the keyboard individually.

• Uninstall: Uninstall newly installed apps

To uninstall or disable an app:

Tap Settings on the Home screen or on the All

Apps screen.

Tap Apps.

Select the app you want to disable or uninstall.

Tap Uninstall or Disable.

Alternatively, uninstall an app following the next steps:

Open the All Apps screen.

Tap and hold the app you would like to uninstall.

• To uppercase, tap shift.

• To use caps lock, double-tap Shift.

• To release caps lock, tap Shift again.

Delete text

• Tap on the keyboard.

Enter additional characters

• Tap the additional character key on the keyboard. X The additional character key automatically

changes to a letter key.

Return to the text keyboard

• Tap the letter key on the keyboard.

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Enter language-specic characters

Select the desired input language on your keyboard

as described in Switch between input languages.

Tap and hold the desired key.

X A pop-up window appears above the key showing

available characters.

Select a character by dragging your nger left or right

to the desired character, and then release your nger.

Connect to a Wi-Fi network

Note

• If you select a secured network, you will be prompted to enter the relevant password or network key.

• If you select an open network, you will be automatically connected to the network.

Tap Settings on the Home screen.

Hide the keyboard

• Tap on the Home screen when the on-screen keyboard is open.

Copy and paste text

Tap and hold or double-click part of the entered text.

X The selected part of the text is marked.

Tap and drag or left or right to select the text

you would like to copy or cut.

X An action bar appears at the top of the screen

showing available options.

Select COPY or CUT.

Place the cursor by tapping and holding where you

would like to insert the text.

Tap PASTE above the marked text.

Using Wi-Fi

Tap Wi-Fi.

X All available Wi-Fi networks are displayed.

Select a Wi-Fi network to connect to.

Tap Connect.

X is displayed on the status bar once you are

connected.

Alternatively, connect to a Wi-Fi network by using Quick Settings:

Swipe down twice from the top of the screen.

Tap Wi-Fi.

X All available Wi-Fi networks are displayed.

Select a Wi-Fi network to connect to.

Tap Connect.

X is displayed on the status bar once you are

connected.

Change the Wi-Fi network

Tap Settings on the Home screen.

Use Wi-Fi to connect your SpeechAir to the Internet or other network devices wirelessly anywhere a Wi-Fi access point or hotspot is available.

Note

• Using Wi-Fi might consume additional battery power. Turn o Wi-Fi when not in use to save battery power.

• The Wi-Fi signal strength might vary depending on obstacles and the distance between the device and Wi-Fi access point.

Turn on Wi-Fi

Tap Settings on the Home screen.

Tap the Wi-Fi switch or drag it to the right to turn on

Wi-Fi.

X Your device searches for available Wi-Fi networks.

Alternatively, turn on Wi-Fi by using Quick Settings:

Swipe down twice from the top of the screen.

Tap the crossed out Wi-Fi symbol.

X Your device searches for available Wi-Fi networks.

Tap Wi-Fi.

X All available Wi-Fi networks are displayed.

Select a dierent Wi-Fi network to connect to.

Alternatively, change the Wi-Fi network by using Quick Settings:

Swipe down twice from the top of the screen.

Tap the active Wi-Fi network below the Wi-Fi symbol.

X All available Wi-Fi networks are displayed.

Select a dierent Wi-Fi network to connect to.

If you have turned on Wi-Fi, but haven’t connected to a network yet, a Wi-Fi symbol with a question mark is displayed on the status bar. This notication informs you that there are Wi-Fi networks available.

To open the Wi-Fi network notication:

Swipe down from the top of the screen.

Tap the Wi-Fi notication.

X All available Wi-Fi networks are displayed.

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Using Bluetooth

Use Bluetooth to connect your SpeechAir to other Bluetooth-compatible devices for exchanging les.

Tap Forget.

Send les via Bluetooth

Note

• Using Bluetooth might consume additional battery power. Turn o Bluetooth when not in use to save battery power.

• The Bluetooth signal strength might vary depending on obstacles and the distance between the paired devices.

• iPhone devices don’t support le transfer via Bluetooth from an Android device.

Turn on Bluetooth

Tap Settings on the Home screen or on the All

Apps screen.

Tap Bluetooth.

Tap the Bluetooth switch or drag it to the right to turn

on Bluetooth.

X The Bluetooth symbol is displayed on the

status bar when Bluetooth is turned on.

Alternatively, turn on Bluetooth by using Quick Settings:

Swipe down twice from the top of the screen.

Tap the crossed out Bluetooth icon.

X The Bluetooth symbol is displayed on the

status bar when Bluetooth is turned on.

• Depending on the application you want to send les from, the sending process might dier from the process described in this chapter.

Make sure your SpeechAir is paired with the device

you want to share les with.

Open the app or folder where the le you want to

share is stored.

X A list or overview of all les stored in the app or

folder is displayed.

Tap and hold the le you want to share in order to

select it.

X Depending on the application or folder you want

to send the le from, either the share icon will appear or a dailog window will open.

Either tap the share icon or tap Send in the dialog

window.

X Your sending options will be displayed.

Tap the Bluetooth symbol .

X All available Bluetooth devices are displayed.

Tap your desired device.

X On the target device, a pop-up window opens

asking the device to accept the incoming le.

Accept the incoming le on the target device.

Pair with other devices

Note

• If the device you want to pair with is not displayed in the list of available Bluetooth devices, make sure that it turns on its visibility.

• Some devices might have a generic Bluetooth PIN, such as 0000.

Turn on Bluetooth.

X All available Bluetooth devices are displayed.

Select a device to pair with.

Enter the passkey or PIN code, if needed, and tap

Pair. The external device also has to accept the connection and, if needed, enter the passkey or your device’s PIN code.

Unpair devices

Tap Settings on the Home screen or on the All

Apps screen.

Tap Bluetooth.

Capture screenshots

Capture images of your screen while you are using your device.

Note

• Taking screenhots might not be possible in some apps and features.

To capture a screenshot:

• Press and hold the Power button and the Volume down button simultaneously.

X Captured images are saved to Gallery . X A notication symbol is displayed on the status

bar.

Tap the Settings icon next to the device you want to

unpair.

X The Paired devices window opens.

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Change sound settings and sound mode

Change the settings for various sounds on your device. You can also switch between the sound modes loud, mute and silent.

Power saving

To save your SpeechAir’s battery power, you have various options available.

Make SpeechAir automatically turn o

To change the settings for system sounds:

Tap Settings on the Home screen or on the All

Apps screen.

Tap Sound & notication, and change the desired

settings.

To change the sound mode:

Press the Volume down button all the way down until

the sound mode switches to mute.

X The mute mode icon is displayed on the status

bar.

X The sound is turned o and your device only

vibrates now.

To turn the sound on again, press the Volume up

button until the desired volume is reached.

You can also switch between three dierent “Do not disturb” modes:

Swipe down twice from the top of the screen to

access Quick Settings.

Tap the Do not disturb symbol and select your

desired mode or change the settings for these modes.

You can set a time interval for your SpeechAir to automatically turn o when you are not using it.

Tap Settings on the Home screen or on the All

Apps screen.

Tap Power saving.

Tap the Power saving sub-menu.

Select the time interval for your device to

automatically turn o.

Reduce the display brightness

Swipe down twice from the top of the screen to

access Quick settings.

To reduce the display brightness, tap and hold the

birghtness control and drag it left.

Reduce the backlight time

Tap Settings on the Home screen or on the All

Apps screen.

Tap Display.

Tap Sleep.

X The Sleep pop-up window appears.

Select the length of time for your screen to turn o the

backlight when the device is not used.

Turn on Airplane mode

In Airplane mode, SpeechAir’s signal transmitting functions are turned o. This way you can save battery power.

Swipe down twice from the top of the screen to

access Quick settings.

Tap Airplane mode.

Alternatively, turn on Airplane mode by following the next steps:

Tap Settings on the Home screen or on the All

Apps screen.

Tap More....

Tap Airplane mode.

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Using email app

To set up an email account manually:

On the All Apps screen, you will nd a preinstalled Android email app. Alternatively, you can also use the browser on your device to check your emails.

To open the email app:

• Ta p on the Home screen, and then tap Email .

Set up an email account

Set up an email account to send and receive emails with the email app.

Note

• Before you set up an account, make sure that Wi-Fi is turned on and that you are connected to a Wi-Fi network.

Initial email account setup

Open the email app on the All Apps screen.

X The Account setup window opens.

Tap Next.

Follow the on-screen instructions and select the

desired options for your account.

Open the email app on the All Apps screen.

X The Account setup window opens.

Enter your email address.

Tap Manual setup.

Follow the on-screen instructions and select the

desired options for your account.

Note

• Setting short inbox checking frequency intervals might consume additional battery power.

If you have problems setting up your account, check that you have entered your email address and password correctly, and then try again.

If you still can’t set up your account, there might be a problem with the server settings. In this case, contact your email provider or visit their website.

Add further email accounts

Tap Settings on the Home screen or on the All

Apps screen.

Swipe down, and tap Accounts.

Note

• Setting short inbox checking frequency intervals might consume additional battery power.

Manual email account setup

If you want to set up an email account manually, make sure that you have the correct server settings.

IMAP or POP is an email protocol used to download emails to your device. If you’re not sure whether to use IMAP or POP, contact your email provider or check the Internet for more information.

• IMAP: Emails are stored on remote email servers until you delete them.

• POP: Emails are downloaded for oine reading and might be removed from the remote server.

• Exchange: A company email address that uses Microsoft Exchange servers.

Note

Tap Add account.

Select Exchange or Personal (IMAP).

Proceed as described in Set up an email account.

Switch email accounts

If you have added more than one email account, you can switch between the accounts when you want to send an email.

To switch email accounts:

Open the email app on the All Apps screen.

In the Email window, tap in the upper left corner.

X A sliding sidebar opens. X All available email accounts are displayed on the

sliding sidebar.

Select your desired account.

• If you set up an IMAP or POP account, only your emails will be synchronized to your device. Any other information associated with that account, for example, calendar details, remain stored on your local computer.

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Remove email accounts

Device settings

Tap Settings on the Home screen or on the All

Apps screen.

Swipe down, and tap Accounts.

X Select Exchange or Personal (IMAP).

Tap the account you want to remove.

Tap the options icon .

X Tap Remove account.

The Remove account pop-up window appears.

Tap Remove account.

Send an email

Open the email app on the All Apps screen.

Tap the pen symbol in lower right corner.

If you have set up more than one email account,

select your desired account in the sender eld.

Enter a recipient and a subject, and then enter your

email text by tapping the relevant text eld.

In the preinstalled Settings app, you can select various options related to networks, your device, privacy settings, accounts and the system.

To open the Settings app:

• Tap Settings on the Home screen or on the All Apps screen.

Setting Function

Wi-Fi • Turn Wi-Fi on or o.

• Select and connect to WiFi networks.

• Change Wi-Fi settings.

Bluetooth • Turn Bluetooth on or o.

• Select and connect to available Bluetooth devices.

• Change Bluetooth settings.

• View received Bluetooth les.

More... • Select Wireless & networks

options, for example, Airplane mode or VPN.

Tap the Send icon .

Email account settings

You can always change the general email settings as well as account-specic settings.

To change email account settings:

Tap Settings on the Home screen or on the All

Apps screen.

Swipe down, and tap Accounts.

X Select Exchange or Personal (IMAP).

Tap Account settings.

To change general email settings, tap General

settings. To change account-specic settings for a particular account, select the account.

Select the options for your accounts.

Display • Change display settings,

for example, wallpaper or sleep mode.

Sound & notication • Set sound volumes and

system sounds.

Apps • Check information about

all installed apps.

Storage & USB • Track the available and

used storage of your device.

Battery • Track the battery usage

and status.

Power saving • Set a time interval for your

device to automatically turn o.

Memory • Track the available and

used memory of your device.

22 Using your voice recorder

Location • Change the location mode.

• View recent location requests by apps.

Security • Select various security

options.

Accounts • Add new email accounts

or change settings for your existing email accounts.

Page 23

Setting Function

Language & input • Select various language

and input options, for example, device or input languages.

Backup & reset • Reset your device to its

original system state and delete all data.

Dictation Mode • Enable the Dictation Mode

to use your device for dictation only. Functions and keys irrelevant for dictating are disabled thus preventing unintentional corruption of the dictation le.

Date & time • Set the date and time for

your device.

Accessibility • Select various options for

a personalized access to your device.

Printing • View and connect to

available wireless printers.

About SpeechAir • View information about

your device.

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5 Philips Voice

Recorder App

The Philips Voice Recorder App is designed to t perfectly with your SpeechAir. Recording, editing, and sending dictation les from your SpeechAir oers mobile exibility and reduces document turnaround times.

Note

• Depending on the conguration of your device, a dierent dictation app than the Philips Voice Recorder App might be preinstalled on your SpeechAir. For information about other preinstalled dictation apps, contact the supporting Philips partner you purchased your device from.

• Only the default conguration of the slide switch is described in the following section. Your device’s slide switch assignment might vary depending on your device’s conguration. For more information, contact the supporting Philips partner you purchased the device from. Change the slide switch assignment in

Settings > User interface > Slider assignment.

One-touch start

Start the Philips Voice Recorder App with only one touch. Press the function button once to start the app from anywhere on your device.

Note

• To use the one-touch start feature, your device needs to be unlocked. The function button can’t be used in lock screen mode.

The recorder app has three tabs: Dictate, Recordings and Settings.

Open the app

The Philips Voice Recorder App is preinstalled on your device. You will nd the app on the Favorites tray of your Home screen. This way you can start dictating from any Home screen panel.

To open the app:

Open the app on the Home screen or on the All

Apps screen.

X A quick walkthrough appears when you open the

app for the rst time.

Swipe right to navigate through the walkthrough. To

close the walkthrough, tap the Back key on your device .

X The recording screen is displayed, and you can

start dictating straight away.

In the Dictate tab, you can record dictations and select all main options related to your current recording, for example, mark a priority dictation, lock the dictation, or edit the recording.

In the Recordings tab, all your recordings are listed. Open, edit or delete dictations from the list.

In the Settings tab, general settings related to your recordings, such as forwarding settings or security settings, are available. To switch between the screens, select the desired tab.

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Recording screen

The recording screen is the main interface for recording dictations and editing existing recordings. Mark a recording as a priority dictation, edit the dictation name, add an index, insert, overwrite or append recordings, and more.

Tip

• Change the name of your recording by tapping it either on the recording screen or in the Properties window (see table below).

Find the description of the icons on the recording screen in the following table:

1 2 3 4

Key Function

Start new recording • Start a new dictation right

from the recording screen. The current audio le is automatically saved to your recordings list in the Recordings tab when you start a new dictation.

Properties • Add a picture to your

dictation.

• Add various keywords to your dictation, for example, worktype, author, or attributes. Before you add keywords, rst set them up in

Settings > Sending options > Workow.

Sending options • Select an option how

you want to send your dictation.

Picture attachment • Add a picture to your

dictation. You can either take a new photo or select one from your gallery.

Dictation name • Shows the title of the

dictation. If you want to change the dictation name, tap the title and enter the new dictation name.

Audio time • Shows the passed and

the total time of the recording.

Microphone mode • Shows the microphone

mode. The microphone mode can be controlled by the built-in motion sensor which senses when the device is placed on the desk or held in the hand. The microphone mode is set accordingly then.

Record key • Shows that a dictation

is being recorded when the slide switch is in the recording position.

Stop key • Shows that the recording

is stopped when the slide switch is in the stop position.

• Shows that the playback of a recording is stopped when the slide switch is in the stop position.

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Key Function

Play key • Shows that a recording is

being played back when the slide switch is in the playback position.

Rewind key • Shows that the recording

is being rewinded as long as the slide switch is pressed in the rewind position.

Audio progress bar • Shows your current

position in the recording.

Author name • Shows the author name.

If you want to change the author name, select a dierent name in the Properties window.

Worktype • Shows the worktype,

for example, email, fax, or letter. If you want to change the worktype, select a dierent type in the Properties window.

Category • Shows a particular

category, for example Standard or Condential. If you want to change the category, select a dierent one in the Properties window.

Barcode number • Shows the barcode

number. When you scan a barcode, the barcode number is added automatically to your current dictation. You can also change the barcode number manually in the Properties window.

End of letter key (EOL) • Lock your dictation to

prevent it from being accidentally modied.

• The Send options window automatically pops up when you tap the EOL key. This setting must be enabled in Settings >

Sending options > Send EOL dictations automatically. If you

don’t want to send the dictation straight away, you can see the status of your dictation in the recordings list. The dictation is marked as

Priority key • Mark your dictation as a

priority dictation.

Index key • Set an index to mark

certain points in a dictation as points of reference.

Edit mode • Edit an existing dictation

by overwriting a part of it, inserting or appending additional recording parts.

Cut feature • Cut out and delete

sequences from the dictation.

Record dictations

Dene settings prior to recording

Before you start a recording session, set the desired preferences for your recordings, such as audio settings, forwarding settings, security and user interface settings. The most important settings for your recordings are described below. For information about further settings, see Dictation app settings.

Microphone sensitivity

Adjust the microphone sensitivity of your SpeechAir. Select the sensitivity according to the background noise, number of speakers and distance between speaker and microphone.

Low:

5-10 cm (2-4 inches) speaking distance

Medium:

10-20 cm (4-8 inches) speaking distance

High:

Large speaking distance as in meetings, interviews, or conferences

To set the microphone sensitivity:

Tap Settings in the dictation app.

Tap Audio Settings.

In the Microphone sensitivity sub-menu, tap

Sensitivity, and select the appropriate sensitivity level Low, Medium, or High.

26 Philips Voice Recorder App

Page 27

Microphone directivity

Customize the toolbar

Directional:

• The focus is on the right microphone.

• Background sounds are ltered.

• Recommended for dictations with much background noise and low microphone sensitivity.

360°:

• The focus is on the left microphone.

• Sounds from all directions are recorded.

• Recommended for dictations with little background noise and high microphone sensitivity.

SpeechAir allows you to record high-quality singlespeaker dictations as well as multi-speaker dictations. By default, the microphone directivity is set to 360° in order to allow the best recording quality for singlespeaker as well as multi-speaker dictations.

We recommend using the directional microphone for single-speaker dictations in noisy environments and when you send dictations to speech recognition software. For all other situations, we recommend using the 360° microphone.

You can always change the microphone directivity according to your own preferences.

To change the microphone settings:

Tap the Settings tab in the app.

Tap Audio settings.

Tap Mic in hand or Mic on desk, and select the

desired setting.

You can very quickly and easily customize the functions of the toolbar according to your own preferences.

Tap on the icon you would like to replace for one

second.

X A list with all available toolbar functions opens.

Tap on the function you would like to add to your

toolbar.

Record a dictation

Note

• If your device has only 8% or less battery power left while you are recording, you will see a notication message on your screen and hear a notication sound. Your current dictation will be saved automatically. To avoid unintended data loss, you will neither be able to continue recording nor to start a new recording unless you charge your device.

• While you are in recording mode, all options within the Voice Recorder App, except for setting index marks, are disabled for security reasons.

• Be careful not to cover the 360° microphone with your hand or ngers while recording. This might result in a lower recording quality.

Tip

Audio format

Set the recording quality for your dictations and choose between the audio formats WAV (PCM) and DS2 (DSS Pro). DS2 is preset as the standard audio format, but you can always change the audio format in Settings > Audio

settings > Audio format.

Function button assignment

Change the functionality of the right function button on your device. Choose between End of letter, New dictation, or Fast forward, or disable this feature. The default assignment of the function button is set to End of letter.

Note

• You can only change the function button assignment if your slide switch is set to International. For more information, see User interface.

To change the function button assignment:

Go to Settings > User interface > Button assignment.

X The Button assignment pop-up window appears.

Select the desired function button functionality.

• Your recording continues even if you leave the recording screen. If you leave the recording screen, the recording LED will still be lighted and you will see a microphone symbol on the status bar.

• If you want to stop the recording, you have to go back to the recording screen. Moving the slide switch to the stop position doesn’t work outside the recording screen.

• To change the slide switch assignment, go to Settings > User interface > Slider assignment. For more information, see Dictation app settings.

To record a dictation:

• Make sure that you see the recording screen, and move the slide switch to the recording position .

X If you have enabled the record notication beep

in Audio settings, you will hear a beep sound when you start recording. For more information, see Dictation app settings.

X The recording LED light illuminates green in insert

mode and red in overwrite or append mode while recording.

Stop recording

• Move the slide switch to the stop position .

27Philips Voice Recorder App

Page 28

Start a new recording

In stop mode, tap the new dictation icon .

Move the slide switch to the recording position .

Playback

Select a recording

Tap the Recordings tab.

Voice-activated recording

Use voice activation to start recording when you begin speaking. When you stop speaking, the device will automatically pause recording after two seconds of silence. It will resume only when you begin speaking again.

Before you start using voice-activated recording, make sure that this feature is enabled.

To enable voice-activated recording:

Tap the Settings tab in the app.

Tap Audio settings.

In the Voice activation sub-menu, tap the switch

next to Voice activation to enable this feature.

Use the voice activation threshold to set the volume at which the device should begin recording.

To set the voice activation level:

Tap the Settings tab in the app.

If necessary, swipe up to scroll through the recordings

list.

Select the desired recording by tapping it.

Play back a recording

Move the slide switch to the playback position.

Press the Volume up or Volume down button on the

device to adjust the volume.

To play back a dictation from a certain point of the recording:

In Stop mode, tap the green marker on the Audio

progress bar and drag it left or right to the desired position of the recording.

Move the slide switch to the playback position.

Press the Volume up or Volume down button on the

device to adjust the volume.

Rewind a recording

Tap Audio settings.

In the Voice activation sub-menu, tap Level.

Tap and hold the blue control, and drag it left or right.

Tap OK.

To start voice-activated recording:

• Point the microphone toward the sound source and move the slide switch to the recording position.

X The recording starts when you begin speaking

(or the sound level is above the voice activation level).

X When you stop speaking (or the sound level drops

below the voice activation level), the device will automatically pause recording.

To stop recording:

• Move the slide switch to the stop position .

Move the slide switch to the rewind position and hold

it.

Rewind to the desired part of the recording.

Release the Rewind button to play back the

dictation.

Alternatively, rewind a dictation following the next steps:

In stop mode, tap the green marker on the Audio

progress bar and drag it left to the desired part of the recording.

Move the slide switch to the playback position.

Press the Volume up or Volume down button on the

device to adjust the volume.

Tip

• You can adjust the winding speed in Settings > Audio settings > Winding speed.

28 Philips Voice Recorder App

Page 29

Fast forward a recording

In stop mode, tap the green marker on the Audio

progress bar and drag it right to the desired part of the recording.

Move the slide switch to the playback position.

Press the Volume up or Volume down button on the

device to adjust the volume.

Tip

• You can adjust the winding speed in Settings > Audio settings > Winding speed.

Note

• If you want to fast forward using the slide switch, you can change the default slide switch assignment to International or German. To change the slide switch assignment, go to Settings > User interface > Slider assignment. For more information, see Dictation app

settings.

Quick search

Tap the options icon in the bottom right corner

again, and then tap Delete.

X The Delete recording(s) pop-up window appears.

Tap Ye s .

To automatically delete dictations:

Tap Settings in the dictation app.

Tap Audio settings.

In the Purge dictations sub-menu, tap Purge

intervals.

Select an interval for your dictations to be purged.

Edit a dictation

Insert, overwrite or append recording

Insert mode: Insert additional recording parts without

overwriting existing dictation.

Scan backward or forward in the current dictation quickly and precisely. This allows you to nd a specic part of the recording.

In stop mode or in playback mode, tap the green marker on the Audio progress bar and drag it left or right to the desired part of the recording.

Delete a dictation

Delete individual dictations or all recordings simultaneously. In addition, use the automatic purge function to automatically delete all your dictations after a set interval.

To delete individual dictations:

Go to your recordings list in the Recordings tab.

Mark the checkboxes next to the dictations you want

to delete.

Tap the options icon in the bottom right corner, and

then tap Delete.

X The Delete recording(s) pop-up window appears.

Tap Ye s .

Overwrite mode: Overwrite a previous recording part starting from any point within the dictation.

Append mode: Add additional recording parts after an existing dictation.

Tap the green marker on the Audio progress bar

and drag it left or right to the desired position of the recording.

Tap .

Select Insert, Overwrite or Append.

Add index marks

Use one or more index marks to mark certain points in a recording as points of reference.

Note

• Up to 32 index marks can be set per dictation.

To add an index mark:

Rewind or fast forward to the part of your recording

where you want to insert an index mark.

In playback mode or stop mode, tap the index mark

icon .

To delete all dictations simultaneously:

Go to your recordings list in the Recordings tab.

Tap the options icon in the bottom right corner, and

then tap Select all.

29Philips Voice Recorder App

Page 30

To select an index mark:

Set up keywords

Before you select an index mark, make sure you are in stop mode. You have dierent options to select an index mark:

• Tap an index mark on the Audio progress bar.

• Tap and hold the green marker on the Audio progress bar and drag it left or right to the desired index mark.

• Press the Volume up or Volume down button to jump between the next index marks.

To delete an index mark:

Select an index mark.

X The index mark icon turns red .

Tap the red index mark icon .

X The Delete index mark pop-up window appears.

Tap Ye s .

Add keywords

Add various keywords to each recording, for example, the author’s name, a worktype, or attributes. These keywords can help you identify and assign recordings in your workow solution, for example, Philips SpeechExec software or SpeechLive.

Set up keywords in order to be able to add them to your dictations.

To set up a keyword:

Go to Settings > Sending options > Workow in the

Voice Recorder App.

Select the label you want to add keywords to.

Enter a keyword.

Tap OK.

To add further keywords:

Go to Settings > Sending options > Workow in the

Voice Recorder App.

Select the label you want to add further keywords to.

Tap the options icon .

Tap Add.

Enter a keyword.

Tap OK.

Note

• Before you add keywords to a recording, rst set them up. For more infromation, see Set up keywords.

Author name

Worktype

To set a default keyword:

After you have set up a keyword, go to Settings >

Sending options > Workow.

Select a label that you have added keywords to.

Select a keyword from your keywords list.

X A pop-up window opens.

Tap Set as Default.

Add keywords to a dictation

Note

• Only the labels Category, Worktype, Author, and Delivery have drop-down lists available. All other labels are free-text elds.

• If you have scanned a barcode, the barcode number will automatically be displayed in the Properties window and on the recording screen.

Select a recording from your recordings list, and then

tap the Properties icon on the recording screen.

Alternatively, go to your recordings list in the Recordings tab.

Add pictures

Select a recording from your recordings list, and then

tap the Properties icon on the recording screen.

Alternatively, go to your recordings list in the Recordings tab.

• Tap the options button next to the relevant recording.

• Select Properties from the drop-down list.

X The Properties window opens.

• To edit the properties, tap the options icon , and then tap Edit.

Tap the Add picture icon .

X The Options pop-up window appears.

Alternatively, go to your recordings list in the Recordings tab.

• Tap the options button next to the relevant recording.

• Select Properties from the drop-down list.

X The Properties window opens.

• To edit the properties, tap the options icon , and then tap Edit.

Tap the current picture.

X The Options pop-up window appears.

Tap Take a picture to take a photo straight away.

• Tap to take a photo.

• Tap to conrm and add the picture to your recording.

Tap Show Gallery to select a photo from your Gallery app.

• Tap the options icon .

• Tap Device Gallery.

• Select a picture.

• Tap the Back key.

X The picture is displayed in the Properties

window.

X An icon is displayed next to the details of the

relevant dictation in the recordings list.

Tap Take a picture to take a photo straight away:

• Tap to take a photo.

• Tap to conrm and add the picture to your recording.

Alternatively, tap Show Gallery to select a photo from your Gallery app:

• Tap the options icon .

• Tap Device Gallery.

• Select a picture.

• Tap the Back key.

X The picture is displayed in the Properties

window.

X An icon is displayed next to the details of the

relevant dictation in the recordings list.

Change dictation name

Change the name of your recordings in order to make it easier to identify and assign your dictations in your workow solution, for example, SpeechExec software or SpeechLive.

To change the dictation name:

Select a recording from your recordings list in the

Recordings tab.

Tap the dictation name on the recording screen, and

edit the existing name. For more information about entering text, see Typing text.

31Philips Voice Recorder App

Page 32

Lock dictations/EOL

Add barcodes

Use the End of letter function to lock important recordings and prevent them from being accidentally modied. By default, you can also nish your dictation and send it straight away when you tap the End of letter key.

To lock a dictation:

Tap the End of letter key while the recorder is in stop

mode. Alternatively, press the function button on the right side of the recorder.

X The dictation is now marked as locked on the

recording screen and cannot be modied. It is also marked as locked in the recordings list:

X The Send options pop-window appears if this

setting is enabled in Settings > Sending options > Send EOL dictations automatically.

To unlock a dictation and make changes to the

recording, tap the End of letter key or press the function button again while the recorder is in Stop mode.

With the dictation app’s built-in barcode scanning function you can scan QR codes as well as onedimensional (linear) barcodes. Your device detects barcodes on paper and on screens.

Note

• The maximum scanning distance depends on various factors, such as print quality and size of the barcode, distance between camera and barcode, or lighting conditions.

To add a barcode to a dictation or change a barcode:

• Tap the barcode icon while the recorder is in stop mode, and scan the barcode.

X When the device recognizes the barcode, you will

hear a notication sound.

X The barcode is automatically displayed on the

recording screen.

Note

• By default, the barcode feature is not visible on the toolbar of the recording screen. To access this feature, you must rst drag the barcode icon onto the toolbar. For more information, see Customize the toolbar.

Mark priority dictations

Mark your recording as a priority dictation. With the priority option, it is easier to identify and prioritize urgent recordings during transcription.

To assign priority status to a dictation:

Tap the Priority key while the recorder is in stop

mode.

X The recording is marked as a priority dictation in

your recordings list in the Recordings tab.

To change the priority status of a dictation, tap the

priority key again while the recorder is in stop mode.

To add or change a barcode manually:

Tap the properties icon on the recording screen.

Alternatively, go to your recordings list in the Recordings tab.

• Tap the options button next to the relevant recording.

• Select Properties from the drop-down list.

X The Properties window opens.

• To edit the properties, tap the options icon , and then tap Edit.

Tap the free-text eld next to Barcode and enter the

barcode.

32 Philips Voice Recorder App

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Send a dictation

Send an individual dictation or multiple dictations simultaneously, and choose between various forwarding options. Before you send your dictations, set up the relevant sending options in Settings > Sending options. For more information, see Dictation app settings.

Send an individual dictation

Make sure that you are connected to a Wi-Fi network.

Tap on the recording screen.

Select your desired sending option from the

displayed list.

X The dictation is marked as sent in the

recordings list.

Send multiple dictations simultaneously

Make sure that you are connected to a Wi-Fi network.

Open your recordings list from the Recordings tab.

Mark the checkboxes next to the dictations you want

to send.

If you haven’t set up an email account yet:

Make sure that you are connected to a Wi-Fi network.

Tap on the recording screen.

Select email as your desired sending option.

X The Account setup window opens. Follow the

instructions on the screen. For more information about how to set up an email account, see Using

email app.

X The Compose email window opens when your

account is set up.

Enter the recipient’s email address, and then tap

to send the dictation.

X The dictation is marked as sent in the

recordings list.

Tip

• You can create an email template and thus have all elds automatically prelled when sending a dictation. Go to Settings > Sending options > Other

sending options (e.g. Email) > Email template.

Send a dictation to Philips SpeechLive

Tap the options icon in the bottom right corner, and

then tap Send.

Select your desired sending option from the

displayed list.

X The dictation is marked as sent in the

recordings list.

Send a dictation via email

Before you send a dictation via email:

• Set up an email account rst. Alternatively, set up an email account when you send the recording via email for the rst time. If you haven’t set up an account yet, you will be prompted to create an account when you send the dictation. For more information about how to set up an email account, see Using email app.

• Make sure that the email option is enabled in Settings > Sending options > Other sending options (e.g.

Email) > Use other sending options.

To send a dictation via email:

Make sure that you are connected to a Wi-Fi network.

Philips SpeechLive is a cloud dictation solution that allows you to store, access and share dictation les from anywhere in the world and around the clock while guaranteeing maximum le security.

For more information about how to use SpeechLive and SpeechLive services, see the SpeechLive Quick start guide for authors or the Quick start guide for administrators. Download the quicks starts guides at

www.speechlive.com/support.

Before you send a dictation to SpeechLive:

• You need to have a valid SpeechLive account. If you are not using SpeechLive yet, create a new user account in Settings > Sending options > SpeechLive or at www.speechlive.com.

• Set up an existing SpeechLive user account in the dictation app.

• Make sure that you have enabled SpeechLive in Settings > Sending options > SpeechLive.

Tap on the recording screen.

Select email as your desired sending option.

X The Compose email window opens.

Enter the recipient’s email address, and then tap

to send the dictation.

X The dictation is marked as sent in the

recordings list.

33Philips Voice Recorder App

Page 34

Set up SpeechLive

Before you set up SpeechLive in the Philips Voice Recorder App, you need to have a valid SpeechLive user account. If you are not using SpeechLive yet, create a new SpeechLive user account in Settings > Sending

options > SpeechLive or at www.speechlive.com.

Send a dictation to Philips SpeechLive transcription service

The Philips SpeechLive transcription service oers you a complete speech-to-text workow solution. If you have assigned your dictation a priority status, you will receive important dictations even faster.

To set up your SpeechLive account:

Make sure that you are connected to a Wi-Fi network.

Go to Settings > Sending options > SpeechLive.

Enter your SpeechLive email address and your

password in the Registered account section.

Tap Log in.

X Your SpeechLive account name is automatically

assigned to your email address.

X If you have more than one SpeechLive user

account with the same email address and password, you will be prompted to select an account. Tap the desired account.

X After you have set up your SpeechLive account,

you will see a Syncing successful notication in your recordings list.

Send a dictation to SpeechLive

Make sure that you are connected to a Wi-Fi network.

Tap on the recording screen.

X The Sending options pop-up window appears.

The SpeechLive transcription service also supports dictations with multiple speakers, such as interviews, telephone conversations, or meetings. As soon as a dictation is transcribed, the nished document is attached to your dictation in the SpeechLive portal. Depending on your SpeechLive notication settings, the document can additionally be sent to you via email.

For more information about the Philips SpeechLive transcription service, visit www.speechlive.com.

For information about how to manage dictations and notications in your SpeechLive account, see the SpeechLive Quick start guide for authors and the Quick start guide for administrators. Download the quick start guides at www.speechlive.com/support.

Note

• Before you can use the transcription service, it must rst be activated by the account administrator in your SpeechLive account settings at login.speechlive.com.

• You can only send dictations to the transcription service after you have purchased transcription minutes for the SpeechLive transcription service through your account administrator.

Tap SpeechLive.

X The dictation is marked as sent in the

recordings list.

X You can now access your dictations in the

SpeechLive portal at login.speechlive.com.

Before you send a dictation to the SpeechLive transcription service:

• You need to have a valid SpeechLive user account. If you are not using SpeechLive yet, create a new user account in Settings > Sending options > SpeechLive or at www.speechlive.com.

• Set up an existing SpeechLive account in the dictation app.

• Make sure that the transcription service is enabled in your SpeechLive account settings at login.speechlive.

com.

• Make sure that you have enabled the transcription service in Settings > Sending options > SpeechLive >

Use transcription service.

Send a single-speaker dictation to transcription service

Make sure that you are connected to a Wi-Fi network.

Enable Single-speaker in Settings > Sending options

> SpeechLive > Use transcription service.

Open a recording from the Recordings tab.

Tap on the recording screen.

X The Sending options pop-up window appears.

34 Philips Voice Recorder App

Tap Transcription service.

X The sent dictation is marked in the recordings list

Page 35

Send a multi-speaker dictation to transcription service

Note

• The multi-speaker option is only available in the Philips Voice Recorder App if this feature is enabled by the account administrator in your SpeechLive account settings at login.speechlive.com.

Send a dictation to speech recognition service

Make sure that you are connected to a Wi-Fi network.

Open a recording from the Recordings tab.

Tap on the recording screen.

X The Sending options pop-up window appears.

Make sure that you are connected to a Wi-Fi network.

Enable Multi-speaker in Settings > Sending options

> SpeechLive > Use transcription service.

Open a recording from the Recordings tab.

Tap on the recording screen.

X The Sending options pop-up window appears.

Tap Transcription service.

X The dictation is marked as sent in the

recordings list.

Send a dictation to Philips SpeechLive speech recognition service

The Philips SpeechLive speech recognition service is a fast and ecient speech-to-text solution. Choose between multiple languages that you want your dictation to be transcribed in.

Note

• The SpeechLive speech recognition service languages are intended for native speakers. If you are a non-native speaker, the accuracy of the transcription might be aected.

As soon as a dictation is transcribed, the nished document is attached to your dictation in the SpeechLive portal. Depending on your SpeechLive notication settings, the document can additionally be sent to you via email.

Tap Speech recognition service.

X The Select the language of your dictation pop-

up window appears.

Select the language of your dictation by scrolling to

the desired language.

Optionally, mark the Remember setting checkbox if

you don’t want the pop-up window to appear again. The dictation app saves this setting.

Tap Send.

X The dictation is marked as sent in the

recordings list.

Set a default speech recognition language

Set a default language for the speech recognition service if you mainly record dictations in the same languages.

To set a default language:

Enable speech recognition in Settings > Sending

options > SpeechLive > Use speech recognition service.

Select your favorite language by scrolling to the

desired language.

Mark the Remember language checkbox.

X The app will remember this setting for further

dictations and you will not be prompted to select a language anymore.

For information about how to manage dictations and notications in your SpeechLive account, see the SpeechLive Quick start guide for authors or the Quick start guide for administrators. Download the quick start guides at www.speechlive.com/support.

Note

• You can only send dictations to the speech recognition service after you have purchased transcription minutes for the SpeechLive speech recognition service through your account administrator.

Before you send a dictation to the SpeechLive speech recognition service:

• You need to have a valid SpeechLive user account. If you are not using SpeechLive yet, create a new user account in Settings > Sending options > SpeechLive or at www.speechlive.com.

• Set up your SpeechLive account in the dictation app.

35Philips Voice Recorder App

Page 36

Send a dictation to Philips SpeechExec mobile server

Philips SpeechExec mobile server is an on-premise workow solution that oers you maximum le security due to real-time encryption.

Before you send a dictation to Philips SpeechExec mobile server:

Send a dictation to Philips dictation hub

Philips dictation hub is a mobile server hosted by Philips. With the dictation hub, you can send your dictation les to a predened email address or to Philips SpeechExec workow software. If you have special requirements, for example, keyword-based data transfer or sending dictations to an FTP location, contact your supporting Philips partner you purchased the device from.

• Your system administrator needs to set up and activate the server. Contact your system administrator for access data.

• Set up your mobile server account in the dictation app.

Set up mobile server

Before you set up Philips SpeechExec mobile server:

• Send your device ID to your system administrator via email as described below. Make sure that you have set up an email account rst.

• Your system administrator needs to set up and activate the server. Contact your system administrator for access data.

To set up mobile server:

Make sure that you are connected to a Wi-Fi network.

Go to Settings > Sending options > Mobile server.

Tap the options icon and then tap Send device ID.

X The Compose email window opens.

Enter your system administrator’s email address.

Tap to send the email.

X Your device ID is sent to your system

administrator.

Enter the username, password and URL (Internet

address) provided by your system administrator.

Optionally, change the server name.

Send a dictation to mobile server

Make sure that you are connected to a Wi-Fi network.

Tap on the recording screen.

X The Sending options pop-up window appears.

Tap Mobile server.

X The dictation is marked as sent in the

recordings list.

Note

• To have your dictation les transcribed, your transcriptionist needs to have SpeechExec software installed.

Before you send a dictation to Philips dictation hub:

• You need to have a valid dictation hub account.

• Set up your dictation hub account in the dictation app.

Set up dictation hub

Note

• If you are not using the dictation hub yet and are creating a new dictation hub user account, you will rst sign up for a 30-day trial. To purchase an account after the trial period, contact your supporting Philips partner you purchased the device from.

To create a new dictation hub user account or log in to an existing account:

Go to Settings > Sending options > Dictation hub.

X If you are setting up your dictation hub account

for the rst time, a welcome screen opens.

On the welcome screen, tap Yes.

On the End user license agreement screen, tap

Accept.

Enter the recipient’s email address.

Enter your own email address and your initials.

Tap Next.

Select an audio format, and then tap Next.

Select a language for your dictation hub workow

emails, and then tap Connect.

Send a dictation to dictation hub

Make sure that you are connected to a Wi-Fi network.

36 Philips Voice Recorder App

Tap on the recording screen.

X The Sending options pop-up window appears.

Tap Dictation hub.

X The dictation is marked as sent in the

recordings list.

Page 37

Send a dictation via Philips SpeechExec software

With Philips SpeechExec workow software, you can download all new dictations from your connected SpeechAir to the local Finished folder in SpeechExec.

For more information about how to download dictations from SpeechAir to SpeechExec, see Download dictations

to SpeechExec.

Change the delivery method for individual dictations

Note

• If you change the delivery method for your current dictation, you don’t change the default delivery option. SpeechAir won’t remember this setting for your next dictation. If you want to change the default delivery method, proceed as described in Set a

default delivery method in the dictation app.

For information about how to install SpeechExec, see

Install SpeechExec on your computer.

Additionally, congure delivery options for SpeechAir with the SpeechAir wizard in SpeechExec. SpeechExec uploads the precongured delivery options to the Voice Recorder App on SpeechAir. Choose between the delivery options SpeechLive speech recognition, SpeechLive transcription service, email, or Dragon speech recognition. If you select a delivery method in the Voice Recorder App and connect your device to SpeechExec, the software will automatically send your new dictations via the delivery method preselected in the Voice Recorder App.

Congure delivery methods for SpeechAir

Start SpeechExec.

Make sure that SpeechAir is turned on and connect

the device to your computer.

Select your desired delivery methods in the SpeechAir

wizard in SpeechExec. For more information, see

Congure SpeechAir in SpeechExec.

X After you have nished the SpeechAir wizard

conguration, SpeechExec uploads the selected delivery methods, author name and worktypes to the Voice Recorder App on SpeechAir.

Disconnect SpeechAir from SpeechExec.

Congure delivery methods in SpeechExec as

described in Congure delivery methods for

SpeechAir.

Tap the Properties icon on the recording screen of

the Voice Recorder App.

Tap the text eld next to Delivery.

Select a delivery option from the drop-down menu.

Send a dictation via SpeechExec

Congure delivery options for SpeechAir as described

in Congure delivery methods for SpeechAir.

Optionally, tap the Properties icon on the

recording screen of the Voice Recorder App if you want to change the delivery method.

• Tap the text eld next to Delivery.

• Select a delivery option from the drop-down menu.

Connect your SpeechAir to your computer.

Start SpeechExec on your computer.

X SpeechExec downloads all new dictations from

SpeechAir and sends them via the delivery method selected in the Voice Recorder App.

X By default, your dictations are deleted from your

recorder after the download is nished.

Set a default delivery method

Congure delivery options for SpeechAir as described

in Congure delivery methods for SpeechAir.

Select the desired delivery method in the Voice

Recorder App in Settings > Sending options > Workow > Delivery before you send your dictation.

X The Delivery pop-up window appears.

Tap Set as Default.

X SpeechAir will save this setting and remember

the selected default delivery method each time you download dictations from SpeechAir to SpeechExec.

Send a dictation to Philips SpeechExec Enterprise

If you are using Philips SpeechExec Enterprise, you can also connect your Voice Recorder App with the software and send dictations to SpeechExec Enterprise, the speech recognition service and the transcription service directly via the app.

Before you send a dictation to SpeechExec Enterprise:

• Your SpeechExec administrator needs to set up a SpeechExec user account for you.

• You need to set up your SpeechExec Enterprise access in the dictation app.

• To use the speech recognition service and the transcription service, your SpeechExec administrator has to activate your access to these services.

37Philips Voice Recorder App

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Set up your SpeechExec Enterprise access

Send a dictation to a network folder

Go to Settings > Sending options > SpeechExec

Enterprise.

password you are using on your Windows computer, and the server address provided by your SpeechExec administrator.

Send a dictation to SpeechExec Enterprise

Make sure that you are connected to a Wi-Fi network.

Tap on the recording screen.

X The Sending options pop-up window appears.

Tap SpeechExec

X The dictation is marked as sent in the

recordings list.

Send a dictation to a network folder

Share your dictations in folders and subfolders over the network. Everyone who uses the same network can access your dictations in the selected folders.

Note

• To be able to use this feature, make your destination folder accessible over the network.

• Make sure that your device is connected to the right network.

Make sure that you are connected to a Wi-Fi network.

Tap on the recording screen.

X The Sending options pop-up window appears.

Tap Network folder.

X The dictation is marked as sent in the

recordings list.

Using data lists

Import a .csv le with data, such as patient data, from a web server into your SpeechAir and use it in the Voice Recorder App. You also have the option to select a data list refresh interval. After your data list has been imported, it will be updated at the dened interval.

Note

• The data list must contain at least three rows and one property, such as author, patient name, or department. A property may contain a maximum of 30 characters. You can add a maximum of 2000 rows and up to 10 properties to each data list.

• Don’t use blank spaces, neither in the data list name nor in the data list items.

• Pay attention to upper and lower case spelling.

• If your data list can’t be downloaded, check the Internet address (URL) and your Wi-Fi connection.

Import a .csv data list

For more information, contact your system administrator.

Before you send a dictation to a network folder:

• Contact your system administrator for access data.

• Set up your network folder settings in the dictation app.

Set up your network folder settings

Tap Settings > Sending options > Network folder.

Enter the username and password provided by your

system administrator.

Enter the folder path provided by your system

administrator. This is an IP address starting with smb://, such as smb://111.111.111.11/Data/XY.

Optionally, select a subfolder type. Your destination

folder will be named according to the selected subfolder type Author or Serial number.

Tap the Back key.

X The Save network folder pop-up window

appears.

Make sure that you are connected to a Wi-Fi network.

Tap Settings in the dictation app.

Tap Connectivity.

In the Data list sub-menu, tap URL and enter the

Internet address where your .csv le is stored.

X The data list is downloaded from the web server

and can be used now.

Set a data list refresh interval

Tap Settings in the dictation app.

Tap Connectivity.

In the Data list sub-menu, tap Refresh interval and

select the desired interval for your data list to be updated.

Tap Save.

38 Philips Voice Recorder App

Page 39

Use a data list in the dictation app

Open a dictation from the recordings list or start a

new dictation.

Tap the data list icon on the recording screen.

X Your data list opens.

Note

• By default, the data list feature is not visible on the toolbar of the recording screen. To access this feature, you must rst drag the data list icon onto the toolbar. For more information, see Customize the toolbar.

Select an item from your data list.

X The Details pop-up window with all details

related to that item appears.

Tap OK.

X The recording screen opens. The details related

to the selected data list item are added to your dictation.

Tap OK on the Details pop-up window, or tap the

arrow next to the OK button to scroll to the desired data list item.

X The recording screen opens.

Change default author

Data list options

When you open the data list as described in Use a data

list in the dictation app, you can choose between various

options for your data list. Scan a barcode, change the default author, select how you want your data to be ltered, or search for data list items.

To open the data list options:

• Tap the options icon on the Data list window.

Scan a barcode

Use the barcode feature to nd a data list item that matches the scanned barcode.

Tap the options icon on the Data list window to

open the data list options.

Swipe down and tap Barcode.

Alternatively, press the function button on the right side of the device.

Scan the barcode or the QR code.

X The scanned barcode is compared to your data

list.

X If no item was found that matches the barcode,

you will hear a notication beep.

X If a match is found, the Details pop-up window

with all details related to that item appears. The barcode matching an entry in the data list item is highlighted in blue color.

X If more than one item was found that matches

the barcode, black arrows appear next to the OK button.

If you want to change the default author, rst set up dierent authors in Settings > Sending options > Workow > Author. For more information, see Set up

keywords.

To change the author:

Tap the options icon on the Data list window to

open the data list options.

Swipe down and tap Change author.

X The Author window opens.

Select another author from the list.

X The Author pop-up window appears.

Tap Set as Default.

X The selected author is now set as the default

author for all further dictations until you change the default author again.

Filter data items

To lter data list items, either use the search function or the data list options.

To lter data list items:

Tap and enter text into the search bar to search

for an item.

Tap the options icon to select additional lters,

such as done items or alphabetical sorting.

If no items are found, the reason might be too strong ltering. In this case, tap the options icon on the Data list window to open the data list options. Then swipe down and tap All items unltered.

39Philips Voice Recorder App

Page 40

Dictation Mode

Dictation app settings

The Dictation Mode allows you to use your SpeechAir for dictation only. In this mode, the Home key and the Recent Apps key are disabled. The Home screen and all apps on your SpeechAir are locked, except for the Voice Recorder App. This way, you prevent inadvertently tapping keys and thus corrupting your dictation.

To switch to the Dictation Mode:

Tap Settings on the Home screen or on the All

Apps screen.

Swipe down and tap Dictation Mode.

Tap the Dictation Mode switch or drag it to the right

to activate this mode.

To leave the Dictation Mode:

Swipe down twice from the top of the screen.

Tap the Settings symbol at the top of the screen.

Swipe down and tap Dictation Mode.

Tap the Dictation Mode switch or drag it to the left to

deactivate this mode.

Note

• You can still use the Back key in order to navigate through the app. You can also access the Android settings and Quick Settings any time.

Change various settings in your dictation app according to your own preferences. Adjust settings related to audio control, forwarding, security, and user interface for the most ecient and comfortable recording with your SpeechAir and the Philips Voice Recorder App.

You can see all settings in the Settings tab of the Voice Recorder App. Find these options described in the following table.

Note

• Depending on the conguration of your device, some of the settings might be locked.

Audio settings

Setting Function

Purge dictations • Tap Purge dictation

intervals to set an

interval for your dictations to be automatically deleted from your device. For more information, see

Delete a dictation.

Audio format • Select the recording

quality for your dictations by choosing between the audio formats WAV (PCM) and DS2. DS2 is preset as the standard audio format.

Microphone sensitivity • Adjust the microphone

sensitivity to avoid recording background noises and to adapt to the recording environment. For more information, see

Microphone sensitivity.

Microphone directivity • Adjust the settings for

directivity in hand and directivity on desk. Choose if you want to use the directional or the 360° microphone when you are dictating with your device in the hand or on the desk. For more information, see

Microphone directivity.

40 Philips Voice Recorder App

Page 41

Setting Function

Voice activation • Enable voice activation

to automatically start recording when you begin speaking, and pause recording when you stop speaking. For more information, see Voice-activated

recording.

Record notication beep • Enable the record

notication beep to hear a beep sound when you start recording.

Auto backspace • Tap Jump back to select

the number of seconds you want to jump back in your recordings when you rewind them.

Winding speed • Set your desired winding

speed for rewinding and fast forwarding your dictations.

Sending options

Setting Function

SpeechLive • Enable this feature to be

able to send dictations to SpeechLive. For more information, see Send a

dictation to SpeechLive.

• Set up your SpeechLive account. For more information, see Set up

SpeechLive.

• Enable the SpeechLive transcription service and speech recognition service to be able to send dictations to the transcription service and speech recognition service. For more information, see Send a dictation

to Philips SpeechLive transcription service

and Send a dictation to

Philips SpeechLive speech recognition service.

Mobile server • Set up your mobile server

account to be able to send dictations via the Philips Speechexec mobile server. For more information, see

Send a dictation to Philips SpeechExec mobile server

and Set up mobile server.

Dictation hub • Enter a predened

recipent’s address and set up your dictation hub account to be able to send dictations to Philips dictation hub. For more information, see Send

a dictation to Philips dictation hub and Set up dictation hub.

Network folder • The network folder

option is a comfortable way to share dictations via dened folders and its subfolders over the network. Everyone who uses the same network can access your dictation les in the selected folders. For more information, see Send

a dictation to a network folder.

Other sending options (e.g. Email)

Workow • Dene one or more

Send EOL dictations automatically

• Enable sending dictations via email or other suitable apps that you have installed on your SpeechAir.

keywords that you can assign to each recording. Use keywords for automatic le routing and to identify recordings more easily. For more information, see Add

keywords to a dictation.

• Enable this function to automatically be prompted to select a sending option when you mark a dictation as locked.

SpeechExec Enterprise • Set up your SpeechExec

Enterprise account in order to send dictations directly to SpeechExec.

41Philips Voice Recorder App

Page 42

Security

Setting Function

Dene encryption password

Use DSS Pro encryption • If you have selected DS2

• Dene an encryption key to protect dictations that are sent to Philips dictation hub or Philips SpeechExec mobile server from unauthorized use or le playback. The dictation will be encrypted upon the sending process.

as the standard audio format, the encryption key provides real-time encryption of your dictations while you are recording.

User interface

Setting Function

Display • Enable the setting

Keep display on during recording if you don’t

want the display to turn o while you are recording. The predened length of time before your screen turns o when the device is not used (see Power

saving) is disabled then.

Slide switch • Customize the

functionality of the slide switch. By default, the slide switch is set to International. To change the slide switch assignment, go to Settings > User interface > Slider

assignment and select Philips, International, or German.

Philips

e A e eeC e H/F(function button) e B

International

G F

German

Fee/H(function button) Ce/G

Function button • Customize the

functionality of the right function button on your device. Tap Button assignment and select the desired function you want to assign to the function button.

42 Philips Voice Recorder App

Connectivity

Setting Function

Remote management • Connect to your remote

device management server. Congurations managed via the Philips remote device management software will then be automatically uploaded to your Voice Recorder App. For more information, see

Connect to the remote device management server.

• Select your desired refresh interval for retrieving new congurations. Conguration updates will then be uploaded to your Voice Recorder App at the dened interval.

Page 43

Setting Function

Data list • Import .csv les with dt,

such s ptient dt, from n Internet ddress into your SpeechAir by entering your dt list URL (Internet ddress).

• Select your desired

dt list refresh intervl. After your dt list hs been imported, it will be updted t the dened intervl. For more information, see

Using dt lists.

Help

Setting Function

Technical support • Send an email to our

technical support if you have technical issues with your Voice Recorder App or if you want to send us feedback on the app.

SpeechLive tutorials • Watch video tutorials on

how to use SpeechLive and the SpeechLive services in the Voice Recorder App.

About

• See information about your dictation app version.

• Follow the links to our Terms and conditions and to our Privacy policy.

43Philips Voice Recorder App

Page 44

6 Device nd dt

mngement

Transfer data to and from the computer

Move your les from the device to the computer, or vice versa.

Caution

• Don’t disconnect the USB cable from the device while you are transferring les. This might cause data loss.

• Don’t delete any preinstalled folders from SpeechAir. Deleting them might cause malfunctioning of the device software.

Note

To transfer data from the computer to SpeechAir:

Connect the device to the computer via micro USB

cable. Alternatively, connect the device to the computer by using the docking station. Make sure that you use the data transfer micro USB port marked with on the docking station.

X The green transfer LED on the docking station

illuminates.

Open Windows Explorer on a Windows computer, or

open Finder on a Mac computer.

X SpeechAir is recognized as an external drive.

Double-click the SpeechAir drive.

X The content of your SpeechAir is displayed in a

new window.

Select the desired les on your computer and copy,

cut or drag them to the desired location on your SpeechAir.

• For reasons of data security, the operation of the device is disabled while the device is connected to the computer.

To transfer data from SpeechAir to the computer:

Connect the device to the computer via micro USB

cable. Alternatively, connect the device to the computer by using the docking station. Make sure that you use the data transfer micro USB port marked with on the docking station.

X The green transfer LED on the docking station

illuminates.

Open Windows Explorer on a Windows computer, or

open Finder on a Mac computer.

X SpeechAir is recognized as an external drive.

Double-click the SpeechAir drive.

X The content of your SpeechAir is displayed in a

new window.

Select the desired les in the SpeechAir window and

copy, cut or drag them to the desired location on your computer.

Reset your device and data

Device reset

If you should encounter problems with your device software, for example, the software freezes, the device works slowly or apps don’t respond, you can reset your device and restart it.

When you reset your SpeechAir, you won’t lose any saved data. However, if you reset the device while using a software program or app, the device shuts down all active programs and unsaved data might get lost.

To reset your device:

Press and hold the reset button on the right side

of your device by using a small, pointed object, for example, a paper clip.

44 Device and data management

Restart your device by pressing and holding the

Power button until the device gently vibrates.

Page 45

Factory data reset

Caution

You can reset your device to its original system state and delete all data. After a factory data reset, the device is restored to its default settings—the way it was when you rst purchased it and turned it on. Any apps you installed, data you added and settings you customized on your device will be lost. Also the rmware will be set to its factory state and needs to be updated again.

Caution

• Performing a factory data reset will delete all data on your device. Before you perform a factory data reset, back up any important data saved on your device.

To perform a factory data reset:

Tap Settings on the Home screen or on the All

Apps screen.

Swipe down and tap Backup & reset.

Tap Factory data reset.

X The Factory data reset window opens.

Tap Reset SpeechAir.

X The Reset window opens.

• Before you update the rmware, make sure that your device has at least 30% battery power left. This helps to prevent the power supply being interrupted during the update.

• Before you use other device functions, wait until the rmware update is complete. Failures in the rmware update might result in the device’s malfunctioning.

Note

• To nd out about new rmware versions, regularly check our website at www.philips.com/dictation.

• Before you can use Philips SpeechAir management software, rst install the software. For more information, see Install SpeechAir management

software.

Update the rmware with SpeechAir management software

Download the rmware update le update.safw

from the website www.speechair.com/support to your computer.

Start Philips SpeechAir management software.

Tap Erase everything.

X SpeechAir turns o and restarts automatically.

Updating your device

Your device is controlled by an internal program called rmware. As a part of ongoing product maintenance, the rmware is upgraded and errors are corrected.

It is possible that a newer version (an ‘update’) of the rmware has been released since you purchased the device. In this case, you can easily update your device to the latest version.

Update the rmware with Philips SpeechAir management software. You can nd the software on the product website at www.speechair.com/support or implemented in Philips SpeechExec software. For more information, see Philips SpeechAir management

software.

Make sure that SpeechAir is turned on and connect

the device to your computer.

On the device conguration window of the software,

go to SpeechAir > Firmware, and select the rmware le on your computer.

Click Send to SpeechAir on the toolbar.

X A pop-up window conrming the successful

conguration transfer appears.

To apply the conguration to SpeechAir, disconnect

the device from the computer.

X The Update pop-up window appears on your

SpeechAir.

Tap Update now. If you want to update the rmware

at a later time, tap Postpone for 2 hours. You can postpone the update three times. Afterwards, the device will inform you that the rmware will automatically be updated.

X SpeechAir turns o and starts the installation of

the update le.

X You can see the progress of the installation on the

screen.

X When the rmware update has nished,

SpeechAir restarts automatically.

45Device and data management

Page 46

7 Philips SpeechAir

Start SpeechAir management software from SpeechExec

mngement softwre

Philips SpeechAir management software allows advanced congurations of your SpeechAir that can’t be performed directly on the device. You can update your device’s rmware, dene an NTP server address, or disable the camera function. All other settings related to your SpeechAir can be changed directly on the device.

Additionally, the software enables you to congure,change and control all settings for the Philips Voice Recorder App. Some of these settings are also accessible directly in the app. Advanced options which are only available in the management software include conguring data list settings or dening text elds to be displayed on the recording screen, for example the author or worktype.

For more information about settings in the Voice Recorder App, see Dictation app settings.

Install SpeechAir management software

If you have purchased SpeechAir without SpeechExec software, you can download SpeechAir management software on the product website at

www.speechair.com/support.

Install SpeechExec software as described in Install

SpeechExec on your computer.

Make sure that SpeechAir is turned on and connect

the device to your computer.

Click or on the toolbar in SpeechExec.

X The General Settings window opens.

In the General Settings window, click SpeechAir

conguration > Device conguration > Start SpeechAir management software.

Congure SpeechAir with SpeechAir management software

The management software allows you to congure various settings for your SpeechAir and Philips Voice Recorder App. The conguration can be immediately transferred to your connected SpeechAir.

Note

• Before you start Philips SpeechAir management software, connect SpeechAir to your computer. The mangement software can only be used with a connected device.

• Depending on your device’s preset congurations, some settings might be locked. In this case, you can’t congure any settings with SpeechAir management software.

If you have purchased SpeechAir with SpeechExec software, you will nd SpeechAir management software implemented in SpeechExec. For more information about how to install SpeechExec, see Install SpeechExec

on your computer.

Install SpeechAir management software on your computer

In your web browser, go to www.speechair.com/

support.

In the Software and drivers section, click on

SpeechAir management software and follow the onscreen instructions to install the software.

Click Finish when the installation process has

nished.

X The management software is now installed on

your computer.

Device conguration screen

When you start the management software, you will see a welcome screen. Once you connect SpeechAir to your computer, you will see the device conguration screen.

The toolbar contains the following options:

• Click Load default to discard all your changes and revert back to the factory settings.

• Click Open le to open a conguration previously saved on your computer.

• Click Save le to save the current conguration to your computer.

• Click Save le as to save the current conguration to your computer with a dierent name.

• Click Send to SpeechAir to transfer the current conguration to your SpeechAir.

46 Philips SpeechAir management software

• Click Load from SpeechAir to download the current SpeechAir conguration to the management software.

Page 47

Below the toolbar, you will see two sections: a conguration section for SpeechAir and a conguration section for the Philips Voice Recorder App. You can set your desired congurations for SpeechAir or the Philips Voice Recorder App in the relevant section.

Congure SpeechAir and Philips Voice Recorder App settings

Start the management software and connect your

SpeechAir to the computer.

X The device conguration screen opens.

To congure settings for SpeechAir, click the arrow in

the SpeechAir section. To congure settings for the Voice Recorder App, click the arrow in the Philips Voice Recorder App section.

Congure your desired settings.

X Whenever you change a setting, the relevant

setting is highlighted in green and a pencil icon appears next to it.

After you have nished your conguration, click Save

le, Save le as or Send to SpeechAir on the toolbar.

47Philips SpeechAir management software

Page 48

8 Philips remote

device mngement

For congurations related to the Voice Recorder App:

Make sure that you are connected to a Wi-Fi network

or your company’s local network.

softwre

Manage congurations with the Philips remote device management software

With the Philips remote device management software, your IT administrator can remotely congure your SpeechAir operating system and your Philips Voice Recorder App. Individual user settings can be centrally managed, updated and maintained. Additionally, the rmware for the operating system can also be remotely updated. All changes can then be automatically uploaded to your SpeechAir or your Voice Recorder App. You also have the option to select a refresh interval for retrieving new congurations. Conguration updates will then be uploaded to your device or your Voice Recorder App at the dened interval.

Note

• To retrieve conguration updates, you must be connected to the remote device management server either via Internet or your company’s local network.

Open the Voice Recorder App.

Tap Settings > Connectivity.

In the Remote management section, tap URL and

enter the correct Internet address of the server provided by your IT administrator.

If your IT administrator has set a domain, username

and password for you to access the server, activate the checkbox next to User authentication. Then enter the correct domain, username and password provided by your IT administrator.

Tap Test connection… to connect to the server.

Set a refresh interval for synchronizing conguration updates

For congurations related to the SpeechAir operating system:

Tap Settings on the Home screen or on the All Apps

screen.

Tap More… > Remote management.

Connect to the remote device management server

To retrieve remotely managed congurations for your SpeechAir operating system or the Voice Recorder App, you have to connect to the remote device management server. You only need to enter the Internet address (URL) of the server and optionally a domain, username and password provided by your IT administrator. Once you have connected to the server, all future congurations will automatically be uploaded to your SpeechAir operating system or the Voice Recorder App.

For congurations related to the SpeechAir operating system:

Make sure that you are connected to a Wi-Fi network

or your company’s local network.

Tap Settings on the Home screen or on the All Apps

screen.

Tap More… > Remote management.

Tap URL and enter the correct Internet address of the

server provided by your IT administrator.

Tap Refresh interval and select the desired interval

for operating system congurations to be updated.

For congurations related to the Voice Recorder App:

Open the Voice Recorder App.

Tap Settings > Connectivity.

In the Remote management section, tap Refresh

interval and select the desired interval for dictation app congurations to be updated.

If your IT administrator has set a domain, username

and password for you to access the server, activate the checkbox next to User authentication. Then enter the correct domain, username and password provided by your IT administrator.

Tap Test connection… to connect to the server.

48 Philips remote device management software

Page 49

Receive conguration updates

For congurations related to the SpeechAir operating system:

Make sure that you are connected to a Wi-Fi network

or your company’s local network.

When a conguration update is available, the

Update pop-up window appears on your SpeechAir. Tap Update now. If you want to update the congurations at a later time, tap Postpone for 2 hours. You can postpone the update three times. Afterwards, the device will inform you that the conguration will automatically be updated.

X SpeechAir turns o and starts the update process. X When the update has nished, SpeechAir restarts

automatically.

For congurations related to the Voice Recorder App:

The congurations for the Voice Recorder App are updated in the background without further user interaction.

49Philips remote device management software

Page 50

9 Using SpeechAir with

Congure SpeechAir in SpeechExec

Philips SpeechExec softwre

If you use Philips SpeechExec workow software, you can connect your SpeechAir to your computer and download your dictations from your device to SpeechExec software. Your secretary can access your dictations in SpeechExec transcription software. This way you can forward your dictations to transcription without having to use an Internet connection.

Additionally, you can congure delivery options for SpeechAir with the SpeechAir wizard in SpeechExec. SpeechExec uploads the precongured delivery options to the Voice Recorder App on SpeechAir. The author name and worktypes dened in SpeechExec are also uploaded to the Voice Recorder App.

Choose between the delivery options SpeechLive speech recognition, SpeechLive transcription service, email, or Dragon speech recognition. If you select a delivery method in the Voice Recorder App and connect your device to SpeechExec, the software will automatically send your new dictations via the delivery method preselected in the Voice Recorder App.

For more information about SpeechExec, refer to the SpeechExec user manual or the online help in SpeechExec. Download the SpeechExec user manual at

www.dictation.philips.com/support.

Generally, you don’t need to perform any congurations for using SpeechAir with SpeechExec. After installation, the software is immediately ready for use with SpeechAir. However, you can change basic settings of your SpeechAir device in SpeechExec using the SpeechAir wizard. With the SpeechAir wizard, you can also congure the delivery methods you want to use in the Voice Recorder App.

Congure SpeechAir with the SpeechAir wizard

Start SpeechExec.

Make sure that SpeechAir is turned on and connect

the device to your computer.

Click or on the toolbar in SpeechExec.

X The General Settings window opens.

In the General Settings window, click SpeechAir

conguration > Device conguration, and then click Open SpeechAir wizard.

X The SpeechAir wizard opens.

Follow the on-screen instructions.

Click Finish in the Summary section.

X Your settings have been applied and the

conguration is nished.

Install SpeechExec on your computer

Before you connect your SpeechAir to SpeechExec software, you rst need to install the software on your computer.

To install SpeechExec on your computer:

In your web browser, go to

www.speechexec.com/install.

Enter the product key which you can nd on the

leaet inside your product box.

Click the Continue button and follow the on-screen

instructions.

Click Finish when the installation process has

nished.

X SpeechExec is now installed on your computer.

Disconnect SpeechAir from your computer.

Congure delivery methods for SpeechAir

If you connect SpeechAir to SpeechExec, the precongured delivery methods will be uploaded from the software to SpeechAir. Each time you connect SpeechAir to SpeechExec, the software will automatically download all new dictations from your device and send them via the precongured delivery methods SpeechLive speech recognition, SpeechLive transcription service, email, or Dragon speech recognition.

Note

• If you want to use SpeechLive speech recognition or SpeechLive transcription service as delivery methods, you rst need to allow SpeechExec to download your dictations to your SpeechLive folder. Click Settings > SpeechAir Conguration > SpeechAir and SpeechLive. In the Location for download window, select In SpeechLive folders from the drop- down menu.

• Before you can send dictations to SpeechLive services, you need to have a valid SpeechLive account. If you are not using SpeechLive yet, create a new user account at www.speechlive.com.

50 Using SpeechAir with Philips SpeechExec software

Page 51

To congure delivery methods:

Send a dictation via SpeechExec

Start SpeechExec.

Make sure that SpeechAir is turned on and connect

the device to your computer.

Click or on the toolbar in SpeechExec.

X The General Settings window opens.

In the General Settings window, click SpeechAir

conguration > Device conguration, and then click Open SpeechAir wizard.

X The SpeechAir wizard opens.

Follow the on-screen instructions until you reach the

USB download section.

Make sure that the checkbox ‘Yes, I would like to

use...’ is marked, and select your desired delivery methods.

Click Finish in the Summary section.

X Your settings have been applied and the

conguration is nished.

Disconnect SpeechAir from your computer.

Set a default delivery method in the dictation app

Congure delivery options for SpeechAir as described

in Congure delivery methods for SpeechAir.

Select the desired delivery method in the Voice

Recorder App in Settings > Sending options > Workow > Delivery before you send your dictation.

X The Delivery pop-up window appears.

Congure delivery methods in SpeechExec as

described in Congure delivery methods for

SpeechAir.

Connect your SpeechAir to your computer.

Start SpeechExec on your computer.

X SpeechExec downloads all new dictations from

SpeechAir and sends them via the delivery method selected in the Voice Recorder App.

X By default, your dictations are deleted from your

recorder after the download is nished.

Download dictations to SpeechExec

If you don’t want to use Wi-Fi to send your dictations, connect SpeechAir to your computer and download your dictations from the recorder to SpeechExec workow software. The downloaded dictations are saved to a local SpeechExec folder. Your secretary can access your dictations via SpeechExec Pro Transcribe software. This way you can exchange your dictations with your transcriptionist without having to use an Internet connection.

Note

• To exchange dictation les with your transcriptionist within SpeechExec software, your secretary needs to have SpeechExec Pro Transcribe software installed.

Select your desired download settings

Tap Set as Default.

X SpeechAir will save this setting and remember

the selected default delivery method each time you download dictations from SpeechAir to SpeechExec.

Change the delivery method for individual dictations

Note

default delivery method.

Congure delivery methods in SpeechExec as

described in Congure delivery methods for

SpeechAir.

Tap the Properties icon on the recording screen of

the Voice Recorder App.

Tap the text eld next to Delivery.

Select a delivery option from the drop-down menu.

Start SpeechExec.

Click Settings on the toolbar in SpeechExec.

X The General Settings window opens.

In the General Settings window, click SpeechAir

conguration > Download.

Select your desired settings.

Download dictations from SpeechAir to SpeechExec

• Make sure that SpeechAir is turned on and connect the device to your computer.

X By default, SpeechExec automatically downloads

all new dictations from SpeechAir. To change this setting, proceed as described in Select your

desired download settings.

X A pop-up window in SpeechExec appears

and conrms that your dictations have been downloaded to SpeechExec.

X By default, your dictations are deleted from your

recorder after the download is nished.

51Using SpeechAir with Philips SpeechExec software

Page 52

10 Service nd support

Don’t perform any maintenance operations that aren’t described in this user manual. Don’t disassemble the device into its component parts to carry out repairs. The device may only be repaired in authorized service centers.

Display device information

See various information about your device, such as the serial number or model number.

Tap Settings on the Home screen or on the All

Apps screen.

Scroll down to the very bottom and tap About

SpeechAir.

Display information about Philips Voice Recorder App

Contact our supporting Philips partners

If you have any questions about your SpeechAir or experience technical issues, contact one of our supporting Philips partners. The local partner you purchased your SpeechAir from will strive to answer your questions and to solve your problem as soon as possible.

Open source software

This product may contain open source software. Speech Processing Solutions GmbH hereby oers to deliver, upon request, a copy of the complete corresponding source code for the copyrighted open source software packages used in this product for which such oer is requested by the respective licenses. This oer is valid up to three years after product purchase. To obtain the source code, please write in English to:

info@speech.com.

See information about your dictation app version, our Terms and conditions, and our Privacy policy.

Open the app on the Home screen or on the All

Apps screen.

Tap the Settings tab.

Tap About.

Send email to technical support

Send an email to our technical support if you have technical issues with your Voice Recorder App or if you want to send us feedback on the app.

Open the app on the Home screen or on the All

Apps screen.

Tap the Settings tab.

Tap Help.

Tap Technical support > Submit issue.

X The Compose email window opens. X Our technical support’s email address is

automatically inserted.

Compose an email and send it to us.

52 Service and support

Page 53

Troubleshooting

Find the most common problems you could encounter with SpeechAir in the following table. If you are unable to solve the problem with the information below, contact the supporting Philips partner you purchased the device from.

Problem Possible cuse Solution

The device doesn’t turn on. • The battery has run out of

power.

The device doesn’t respond. • There is a problem with the

operating system.

The device doesn’t play back recordings. • The volume is o or too low.

• The playback marker on the recording screen is placed at the end of the recording (Voice Recorder App).

• You are outside the recording screen (Voice Recorder App).

I can’t hear anything from the speakers. • The headphones are

connected to the device.

• Charge the device for a while and then turn it on again.

• Try to turn the device o and then restart it.

• If you can’t turn the device o or if turning the device o doesn’t solve the problem, perform a device reset. For more information, see Device

reset.

• Turn on or turn up the volume.

• Rewind the recording and play back the dictation again, or drag the playback marker on the recording screen to the left (Voice Recorder App). For more information, see

Rewind a recording.

• Go back to the recording screen and restart the playback (Voice Recorder App).

• Unplug the headphones.

• The volume is o or too low.

The recording doesn’t start. • The battery has only 8% or

less power left (Voice Recorder App).

• You are outside the recording screen (Voice Recorder App).

I can’t download a data list. • Wi-Fi isn’t turned on or you

aren’t connected to a Wi-Fi network.

• The Internet address (URL) where your data list is stored is incorrect or invalid.

• Turn on or turn up the volume.

• Charge the device before you start recording or connect the device to the power supply while recording.

• Go back to the recording screen and start the recording (Voice Recorder App).

• Make sure that Wi-Fi is turned on and that you are connected to a Wi-Fi network.

• Make sure that the Internet address you entered is correct and valid (Voice Recorder App). For more information, see Import a .csv data

list.

53Service and support

Page 54

Problem Possible cuse Solution

The recording quality is poor. • The microphone sensitivity is

too high.

• You recorded the dictation with the built-in 360° meeting microphone.

• The distance between your mouth and the built-in microphone was too short.

• You recorded a dictation with an external microphone and connected it to the wrong jack (i.e. headphones jack).

There’s too much background noise in my recording.

• The microphone sensitivity is too high.

• You recorded the dictation with the built-in 360° meeting microphone.

• Change the microphone sensitivity to medium or low (Voice Recorder App). For more information, see

Microphone sensitivity.

• Change the microphone directivity and use the built-in directional microphone (Voice Recorder App). For more information, see Microphone

directivity.

• Try to keep a distance of approx. 10 cm (4") between your mouth and the microphone while recording.

• Disconnect the external microphone and connect it to the microphone jack on SpeechAir.

• Change the microphone sensitivity to medium or low (Voice Recorder App). For more information, see

Microphone sensitivity.

• Change the microphone directivity and use the built-in directional microphone (Voice Recorder App). For more information, see Microphone

directivity.

I can’t hear anything from the headphones.

An external microphone connected to SpeechAir doesn’t work.

I can’t scan barcodes. • The camera lense is dirty. • Clean the camera lense with a soft,

The picture quality is poor. • The camera lense is dirty. • Clean the camera lense with a soft,

The battery charges slowly. • The device is connected to the

• The volume is o or too low.

• The headphones aren’t connected properly.

• The headphones are connected to the wrong jack (i.e. external microphone jack).

• The external microphone is connected to the wrong jack (headphones jack).

computer.

• The device is connected to the wrong micro USB port (i.e. data transfer micro USB port) on the docking station.

• Turn on or turn up the volume.

• Disconnect the headphones and connect them to the headphones jack again.

• Disconnect the headphones and connect them to the headphones jack.

• Disconnect the external microphone and connect it to the microphone jack on SpeechAir.

dry cloth.

• Disconnect the device from the computer and connect it to the power supply.

• Disconnect the device from the docking station and connect it to the charging micro USB port marked with 5V DC on the docking station.

54 Service and support

• You are using a dierent micro USB cable than the cable originally supplied with the device.

• Use the original micro USB cable that was supplied with the device.

Page 55

Problem Possible cuse Solution

I can’t connect to a Wi-Fi network. • The Wi-Fi function is turned o.

• The connection settings for the Wi-Fi network are incorrect.

• The distance between the device and the Wi-Fi access point is too long.

• An obstacle is blocking the signal between the device and the Wi-Fi access point.

I can’t transfer data from my SpeechAir to my computer.

• The micro USB cable is connected to the wrong micro USB port (i.e. charging micro USB port) on the docking station.

• Turn on Wi-Fi. For more information, see Turn on Wi-Fi.

• Check the Wi-Fi settings.

• Try to move the device closer to the Wi-Fi access point.

• Check if there are any obstacles between the device and the Wi-Fi access point.

• Disconnect the micro USB cable from the docking station and connect it to the data transfer micro USB port marked with on the docking station.

55Service and support

Page 56

11 Technicl dt

Device

• Slide switch type: International slide switch (Record/Stop/Play/Rewind)

• OS: Android 6.0

• CPU: Quad Core Cortex-A17 1.8 GHz

• RAM: 2 GB LPDDR3

• Vibration module

• Customizable function button

Docking station

• LAN connection

• Kensington Security Slot

• Removable magnetic inlay for use with case

Dimensions

• Product dimensions (W × D × H):

SpeechAir: 62 × 127 × 15 mm / 2.4 × 5 × 0.6" Docking station: 82 × 77 × 56 mm / 3.2 × 3 × 2.2"

• Weight:

SpeechAir: 160 g / 5.6 oz Docking station: 264 g / 9.3 oz

Audio

• Recording format supported by OS: AMR, ACC

• Playback format supported by OS: MPEG (MP1, MP2, MP3), WMA, WAV, APE, OGG (OGG, OGA), FLAC, AAC (AAC, M4A)

Video

• Recording formats supported by OS: H.264/AVC (MOV, 3GP) 30 fps up to 1920 × 1088 px

• Playback formats supported by OS: MPEG-1/2 (DAT, MPG, VOB, TS) 30 fps up to 1920 × 1088 px, MPEG4 (AVI, MKV, MP4,MOV, 3GP) 30 fps up to 1920 × 1088 px, DIVX (AVI, MKV, MP4, MOV, 3GP) 30 fps up to 1920 × 1088 px, REAL MEDIA (RM, RMVB) 30 fps up to 1920 × 1088 px, H.264 (AVI,MKV, MP4, MOV, 3GP, TS, FLV) 30 fps up to 1920 × 1088 px, H.264 MVC (AVI, MOV) 60 fps up to 1920 × 1088 px, VP8 (WEBM) 30 fps up to 1920 × 1088 px, VC-1 (WMV, ASF, TS, MKV, AVI) 30 fps up to 1920 × 1088 px), H.263 (3GP, MOV, MP4) 30 fps up to 704 × 576 px, Sorenson Spark (FLV) 30 fps up to 1920 × 1088 px, ON2 VP6 (AVI,FLV) 30 fps up to 1920 × 1088 px, Motion JPEG (AVI, MOV) 30 fps up to 1920 × 1088 px

• Autofocus

• Flash

Microphones

Sensors:

• Light sensor

• Motion sensor

• Optical proximity sensor

Connectivity

• Headphones: 3.5 mm / 1.4"

• Microphone: 3.5 mm / 1.4"

• USB: micro USB 2.0

• Wi-Fi: IEEE 802.11. a/b/g/n

• Bluetooth version: 4.0

• Docking station connector

Display

• Type: IPS with 16 million colors

• Scratch-resistant Gorilla glass touch screen

• Diagonal screen size: 10.16 cm / 4"

• Resolution: 800 × 480 px

Memory

• 1 GB RAM

• Total internal memory: 16 GB (available user memory approx. 12 GB)

• Dictation microphone (directional): for speech recognition

• 360° microphone (omnidirectional): for meetings and dictation

• MEMS microphone: for VoIP telephony

Speakers

• Speaker type: built-in rectangular dynamic speaker

• Dimensions front speaker: 6 × 12 mm / 0.2 × 0.5"

• Dimensions rear speaker: 11 × 15 mm / 0.4 × 0.6”

Camera

• 8 Mpx

• Image formats supported by OS: JPG, JPEG, BMP, GIF, PNG

• Autofocus

• Flash

Power

• Battery type: built-in rechargeable Li-ion battery

• Battery capacity: 3000 mAh

• Battery lifetime: up to 20 hours of recording in DSS Pro mode and up to 22 hours of recording in PCM mode

• Standby time: up to 160 hours

• Charging time (full charge): approx. 3 hours

56 Technical data

Page 57

Philips Voice Recorder App

• Recording time: 1073 hrs (DS2), 117 hrs (WAV)

• Recording modes: DSS Pro (DS2/mono), PCM Voice (WAV/mono)

• Bit rate: 28 kbit/s (DS2), 256 kbit/s (WAV)

• Sample rate: 16 kHz/16 bit (WAV), 16 kHz/16 bit (DS2)

• Edit modes: Insert, Overwrite, Append

• Supported barcodes: Code 39, Code 93, Codabar, Code128, Code 25, Code 11, MSI/Plessey, EAN, UPC, QR code, Data Matrix code

Security

• Real-time le encryption

• Encryption standard (Philips Voice Recorder App): Advanced Encryption Standard (AES) 256 bits

• Congurable security settings (with Software Development Kit (SDK) or conguration software)

• Device lock with PIN code, password or pattern

• Lockable settings

Green specications

• Compliant to 2011/65/EU (RoHS)

Operation conditions

System requirements for speech recognition software

Supported speech recognition software:

• Nuance Dragon Professional 12.5/13, Nuance Dragon Legal 12.5/13, Nuance Dragon Medical Practice Edition 2/3, Nuance Dragon Professional Individual/Group 14 Nuance Dragon Legal Individual/Group 14 Nuance Dragon Professional Individual/Group 15 Nuance Dragon Legal Individual/Group 15 Nuance Dragon SDK Client Edition 14

• Processor: 2.2 GHz Intel dual core or equivalent AMD processor

• RAM: 4 GB (32 bit)/8 GB (64 bit)

• Free hard disk space: 8 GB

• Operating systems: Windows 10 (64 bit), Windows 8.1/7 (32/64 bit), Windows Server 2012 (64 bit), Windows Server 2008 R2 (32/64 bit)

Accessories (optional)

• Philips SpeechAir Case ACC1120

• Philips Telephone Pickup Microphone LFH9162

• Philips Meeting Microphone LFH9172

• Philips SDK for dictation hardware LFH7475

• Temperature: -5° – 45° C / 23° – 113° F

• Humidity: 10% – 90%, non-condensing

System requirements for Philips SpeechExec workow software

• Processor: 1 GHz Intel dual core or equivalent AMD processor

• RAM: 2 GB (32 bit)/4 GB (64 bit)

• Free hard disk space: 100 MB for SpeechExec installation, 1 GB (32 bit) or 2 GB (64 bit) for Microsoft .NET 4.6.1 Framework

• Operating systems: Windows 10 (64 bit), 8.1/7 (32/64 bit), Windows Server 2012 (64 bit), Windows Server 2008 R2 (32/64 bit)

• Free USB port

• Screen resolution: minimum 1024 × 768 px, maximum 3200 × 1800 px with a maximum display size of 150%

• Windows Media Player must be installed on a Windows operating system

• Browser: Internet Explorer 9 or higher, or the current version of Chrome or Firefox

57Technical data

Page 58

FCC Warning Statement

Changes or modications not expressly approved by the party responsible for compliance could void the user’s authority to operate the equipment. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment o and on, the user is encouraged to try to correct the interference by one or more of the following measures:

• Reorient or relocate the receiving antenna.

• Increase the separation between the equipment and receiver.

• Connect the equipment into an outlet on a circuit dierent from that to which the receiver is connected

• Consult the dealer or an experienced radio/TV technician for help.

Neither Speech Processing Solutions GmbH nor its aliates shall be liable to the purchaser of this product or third parties with respect to claims for damages, losses, costs or expenses incurred by purchaser or third parties as a result of an accident,misuse or abuse of this product or unauthorized modications, repair, modication of the product or failure to meet the operating and maintenance instructions provided by the manufacturer.

This user manual is a document with no contractual nature. We accept no liability for changes, mistakes or printing errors.

58 Technical data

Page 59

Issue date 2018-07-06 Version 2.0

Specications are subject to change without notice. Philips and the Philips shield emblem are registered trademarks of Koninklijke Philips N.V. and are used by Speech Processing Solutions GmbH under license from Koninklijke Philips N.V. All trademarks are the property of their respective owners.

www.philips.com/dictation

59Technical data