Philips PPF271/07B, PPF271/05B, PPF241/07B, PPF241/05B User Manual

Dear customer,

The fax machine you have purchased prints on normal paper by means of
an ink film. It also enables you to use additional devices, such as cordless
phones. Your fax machine is also equipped with functions that facilitate
the installation and use.

Sending fax messages

To send a fax message longer than one page you can place up to ten pages
into the document feeder. When the paper has been used up,
fax machines with message memory can receive faxes into that
memory.

Additional (cordless) telephones

Your fax machine fully supports the use of additional devices, such as
telephones, cordless telephones, external answering devices or any other
telecommunication devices suitable for the network. You can transfer
calls from the fax machine to a (cordless) telephone and vice versa. You
can also start fax reception from an additional phone or stop the built-in
answering device—if your fax machine has such a device—and start a
telephone conversation.

Overview

Help-Key

If you briefly press INSTALL/HELP, your fax machine will print out
a page with instructions for the basic functions.

Quick and easy installation

EASY INSTALL will guide you through the installation of your fax
machine. Press and hold the INSTALL/HELP key for two seconds and
a sheet will be printed out. Use this sheet together with the display
prompts to aid the installation of your machine. Once you have gone
through these steps the machine will automatically configure itself. Should
you add an additional device at a later date, just go through EASY
INSTALL again to verify it. The settings of your fax machine will be
updated accordingly.

Fax switch and timer

The timer U makes your fax machine switch automatically between S
and M modes. The built-in clock makes your fax machine switch to M
at 10pm and back to S at 6am. Of course you can change these times
according to your individual needs or switch off the timer. The display
will show the current settings.

SS

Day

S and Night

SS

S and M make your fax machine work differently, depending on the

time of the day. We assumed that during the day you want to be notified
by a ring signal about incoming phone calls. After a certain time the
machine will switch to fax reception and messages can be left for the
(built-in or external) answering device. We further assumed that during
the night you don’t want to be disturbed. Faxes will be received silently
and the machine will ring softly in case of an incoming telephone call. You
can change all settings according to your individual needs.

UU

U

UU

MM

M modes

MM

! Never expose your fax machine to rain or any other

form of moisture, in order to prevent the risk of
electric shock or fire.

! In a thunderstorm, disconnect the fax machine

from both the mains and the telephone line. If you
are unable to disconnect the fax machine, do not
use it and do not telephone due to the danger of
lightning strike and/or damage to the device. The
exception to this rule is the cordless telephone
detached from its base station.

! To prevent the risk of electric shock it is not

allowed to open the flap on the bottom of the front
ink film compartment. Opening the flap is strictly
reserved to authorised service personnel.

1

Safety instructions

+

International guarantee

 Please read all warning notices and instructions and follow them

precisely.

 Never connect the telephone in damp rooms unless the wall

sockets are specially designed for humid conditions. Never touch
the power plug, connection to the mains or telephone socket with
wet hands.

 Never touch uninsulated telephone or power cables unless the

telephone cable is disconnected from the telephone line and/or the
power cable is disconnected from the power line.

 Never install the fax machine close to radiators or air condition-

ers. Avoid operating the fax machine in direct sunlight.

 Place the fax machine on a flat surface and ensure a minimum

clearance of 10 cm between the fax machine and other machines
and objects.

 Make sure that your fax machine is stable and rests squarely on

the supporting surface. Any fall can cause severe damage to the fax
machine and/or injury to people, especially small children.

 Make sure that air circulates freely around the fax machine. Do

not operate the fax machine in closed boxes, cupboards, cabinets
etc. Leave a clear space of 10 cm around the ventilation grilles of
the fax machine. Never cover the fax machine (tablecloths, paper,
folders etc.). Do not place the fax machine on beds, tablecloths,
cushions, sofas, carpets or other soft underlays due to the danger
of overheating and subsequent fire.

 Ensure safe cable laying (danger of stumbling, damage to the cable

or the fax machine).

If, unfortunately, something should go wrong with this product, PHILIPS guarantees
free of charge labour and replacement parts during a period of twelve months from date
of purchase. This international PHILIPS guarantee complements the existing national
guarantee obligations to you of dealers and PHILIPS in the country of purchase and
does not affect your statutory rights as a customer.
The PHILIPS guarantee applies provided the products are handled properly for its
intended use, in accordance with its operating instructions and upon presentation of
the original invoice or cash receipt, indicating the date of purchase, dealer’s name and
model and production number of the product.

The guarantee may not apply if:

· the documents have been altered in any way or made illegible;

· the model or production number on the product has been altered, deleted,
removed or made illegible;

· repairs or product modifications and alterations have been executed by unauthor­ised service organisations or persons;

· damage is caused by accidents including but not limited to lightning, water or fire
misuse or neglect;

· damage is caused by a power surge after a power cut.

Please note that the product is not defective under this guarantee in the case where
modifications become necessary in order for the product to comply with local or
national technical standards which apply in countries for which the product was not
originally designed and/or manufactured. Therefore always check whether a product
can be used in a specific country.
In case your PHILIPS product is not working correctly or is defective, please contact
your PHILIPS dealer. In the event you require service whilst in another country, a
dealer address can be given to you by the PHILIPS Consumer Help Desk in that
country.
In order to avoid unnecessary inconvenience, we advise you to read the operating
instructions carefully before contacting your dealer. If you have questions which your
dealer cannot answer or any related question please call:

 Disconnect the fax machine from the mains and telephone line

before cleaning the surface of the machine.

 Never use liquid or gaseous cleaning agents (sprays, scouring agents,

polishes etc.).

 Do not allow any liquid to enter the fax machine. Otherwise there

is a risk of electric shock or other injury to people and severe
damage to the fax machine. If any liquid does enter the fax machine,
immediately remove the power plug and have the fax machine
professionally inspected.

 If the display breaks, a mildly corrosive liquid may leak out. Avoid

contact with skin and eyes.

 In case of any damage caused to the housing of your fax machine in

particular to power cables please remove the mains plug and call
your service repair centre. The housing of your fax machine may
only be opened by authorised service personnel.

 Your fax machine has been tested in conformity with standards

UL 1950, EN 60950 and IEC 950 respectively, and may only be
operated on networks conforming to these standards.

for the UK

Phone: [phone] Fax: [phone]

for Ireland

Phone: [phone] Fax: [phone]

for Hong Kong

Phone: [phone] Fax: [phone]

Table of contents

1 Introduction

Overview ........................................ 1

Safety instructions ....................................................... 2

International guarantee ............................................... 2

1 Introduction ................................ 3

Overview of the machine ............................................ 4

Description of machine .............................................. 4

General view of functions............................................ 5

Location of controls ..................................................... 6

2 Installation ................................... 8

Location ....................................................................... 8

Connecting .................................................................. 8

Replacing the ink film ................................................ 9

Removing the old ink film.......................................... 9

Loading the new ink film.......................................... 10

Loading paper ........................................................... 1 1

Removing paper ........................................................ 11

Paper jam ................................................................... 1 2

Easy Install ................................................................ 1 2

Connecting additional devices .................................. 1 2

Tone or pulse dialling / private branch exchange .... 1 3

3 Basic functions .......................... 14

HELP function .......................................................... 1 4

Time and date ........................................................... 1 4

Entering a number.................................................... 14

Entering a name ........................................................ 14

Correction.................................................................. 1 4

Language of display................................................... 14

Type of ring signal..................................................... 14

Volume of the ring signal.......................................... 15

Volume of the loudspeaker ....................................... 1 5

4 Fax switch .................................. 16

Serial connection ....................................................... 16

Parallel connection .................................................... 16

Mode U .................................................................... 1 6

Mode S ................................................................... 17

Mode M

without built-in answering machine .................. 1 8

Mode M

with built-in answering machine ........................ 19

Fax reception: EXPERT ............................................ 1 9

Mute .......................................................................... 21

Calling line identification ......................................... 21

6 The fax ........................................ 22

Feeding documents in............................................... 22

Sending faxes ............................................................. 2 2

Image quality............................................................. 22

Transmission report—error report ........................... 2 2

Transmission speeds .................................................. 2 3

Size compression ....................................................... 23

Fax journal ................................................................. 2 3

Polled reception ......................................................... 23

Polling send ............................................................... 23

Delayed send ............................................................. 2 3

Paperless fax reception............................................... 23

7 Answering machine................... 24

Switching on and off ................................................. 2 4

Recording a message ................................................. 24

Recording time ......................................................... 24

Listening to messages ................................................ 2 4

Play back volume....................................................... 24

Deleting messages ..................................................... 24

Forwarding messages ................................................. 25

Recording a conversation .......................................... 2 5

VIP code .................................................................... 2 5

Memo ........................................................................ 2 5

Remote control ......................................................... 26

8 Additional functions.................. 27

Copying..................................................................... 27

EASYLINK ................................................................ 27

9 Troubleshooting ......................... 28

Service code ............................................................... 3 1

Care and maintenance instructions .......................... 31

Fouling by copying or sending fax messages ............ 3 1

Fouling by received fax messages .............................. 3 2

10 Appendix .................................. 33

Technical specification .............................................. 3 3

Glossary ..................................................................... 33

Index .............................................. 34

5 The telephone ............................ 20

Making a call ............................................................. 2 0

Short dial N ........................................................ 2 0

Telephone book a ............ 20

List of telephone numbers ........................................ 2 1

Call transfer ............................................................... 2 1

Hands-free operation ................................................ 2 1

3

Overview of the machine

1

3

2

4

6

5

7

9

10

8

Check that the following items are included in the packaging:

1 Telephone cable with plug
2 Mains cable with plug
3 Telephone handset
4 Spiral cable for telephone handset

Description of machine

1 Mains cable with power plug
2 Paper refill flap
3 Paper feed mechanism
4 Paper tray
5 Spiral cable for the telephone handset
6 Telephone handset
7 Operation panel
8 Document outlet

5 Fax machine
6 Paper tray
7 Ink film
8 Paper
9 User manual
10Installation guide

9 Document feed slot
10Document width adapter
11Paper outlet
12Front ink film compartment
13Rear ink film compartment
14Grey printer roller
15Blue release levers for opening the ink film cover
16Ink film cover

1

5

6

7

28394

10 11

15

12 13 14

4

16

15-May-00 12:30

DMM

is visible when the document memory contains faxes.

FINE PHOTO DMM

The pointers on the display indicate different modes:

FINE/PHOTO

indicates whether you are sending or copying with a higher picture qual­ity or with grey tones. If neither of the two is visible, the standard
resolution is selected. To change the resolution use the FINE/PHOTO
key.

General view of functions

You can print out a list of functions by pressing FUNCTION three
times.

1 Setup

11Set Language

(select the language of the display text)........................................14

12 Set time and date

(setting time and date) ................................................................14

13Your telephone number

(enter your telephone number) ...................................................14

14Your name

(enter your name) ........................................................................14

15Dial mode

(Setting the dial mode and for operation on an extension) .........13

16Store numbers

(store names and numbers in the telephone directory)................20

2 Fax

B *

shows that the built-in answering machine is switched on.

)

S / M / U

Three pointers on the display indicate the current settings. You can
choose the mode desired with S / M / U.

*) only for fax machine with built-in answering machine

33 Timer

(setting the TIMER operating mode)..........................................16

34 Easylink

(setting three different codes

for use with additional telephones)..............................................27

4 Others

41 Fax journal

(log of the last ten fax documents received and sent)...................23

42 Dialling list

(print out of stored names and numbers).....................................21

43 Transmission report

(automatic print out of transmission protocols)..........................22

44 Ringer types

(selection between five ringer types)............................................ 14

45 Service code

(deleting personal settings)...........................................................31

21Slow (4800 bps)

(setting for half-speed transmission).............................................23

22Polled reception

(you can call up fax messages)......................................................23

23Polling send

(your fax message can be fetched)................................................ 23

24Delayed send

(faxes will be sent later)................................................................23

25 Size compression

(size compression of received fax messages)................................. 23

3 Fax switch

31 Day

(setting the DAY operating mode)...............................................14

32 Night

(setting the NIGHT operating mode)...................................18, 19

5 Answering machine

(for fax machines with built-in answering machine)

51 Recording time

(setting for recording duration of calls)........................................24

52 Access code

(setting the code for the remote control of the answering machine

and for message forwarding).........................................................25

53 VIP code

(authorised callers can override the answering machine).............25

54Memo mode

(external memo: outgoing message for the caller without the possi-

bility to leave a message)..............................................................25

(internal memo)........................................................................... 25

55 Forwarding

(messages forwarded to another telephone number)................... 25

5

Location of controls

Fax without built-in answering machine

12 34 567 8 910

OK

11

Fax with built-in answering machine

21 2 3 4 5 6 1 8 9 10

12 13 14 15 1716

1
4

7

2
5

8

3
6

9

0

3
6

9

OK

1
4

7

2
5

8

0

112019

12 13 14 7 15 1718

6

S S

M M

1

S /

S S

M /

M M

U U

U

U U

to select the different operation modes
press briefly: choose between DAY and NIGHT
press and hold (for at least two seconds): to select the TIMER
mode (the precise settings must be made in function 31 DAY, 32
NIGHT or 33 TIMER)

13FINE/PHOTO

to select a higher resolution when copying or sending
(FINE—for text and graphics; PHOTO—for photographs)

14CHECK DISPLAY

If this lamp flashes, please read the message on the display.

2 <

press briefly: to select options / to adjust the volume / to delete a
character
press and hold (for at least two seconds): to delete a complete line

3 Display

see chapter Introduction / Description of the machine

4 FUNCTION/OK

for calling up functions / to confirm entries / for rapid retrieval of fax
reports

5 >

to select options / to adjust the volume / to insert a blank when
entering a name

6 INSTALL/HELP

press briefly: print out operating instructions for the most impor­tant functions
press and hold (for at least two seconds): print out an EASY IN­STALL guide

TT

7

T

TT

If this key is pressed during a call, the microphone will be temporar­ily muted. / This key is also used to transfer a call from the fax
machine to an additional telephone connected in series to the fax
machine.

8 Dial pad for entering numbers and names

9 a

press briefly: to call up a name entry
press and hold (for at least two seconds): to store a name entry

PPPP

15

PP

PPPP

press briefly: to repeat the last five numbers you have dialled / to
make a dialling pause between two digits
press and hold (for at least two seconds):* to browse the list of
callers

16DIAL

for dialling without lifting the handset

RR

17

R

RR

for special functions, e.g.: for the use with a private branch
exchange (on a modern connection, for switching to another
call) and for using various functions provided by your service
provider (call waiting etc.)

l l

18

l **

l l

for dialling without lifting the handset and for hands-free
operation

19RECORD **

press briefly: to play back your outgoing message
press and hold (for at least two seconds): to record a new outgoing
message

20CLEAR **

to delete messages and entries

21PLAY/PAUSE **

to play back messages
The key flashes when new messages and memos have been recorded.

10 N

press briefly: to select a phone number quickly
press and hold (for at least two seconds): to store a telephone
number

11START/COPY

to start fax transmission or to copy

12STOP

stops procedures

*) only for fax machine with built-in memory

**) only for fax machine with built-in answering machine

7

2 Installation

30 cm

! If you have not connected your fax machine to the

mains, it will not function at all—even for making
telephone calls.

Connecting
the fax machine

To the telephone socket

Turn the machine bottom up. Connect the telephone cable to the fax
machine by inserting it in the socket on the bottom of the machine
identified with LINE. Insert the cable in the groove provided.

! Your fax machine was built for exclusive use in the

country of purchase. It complies with the local
network specifications.

Location

1

The fax machine must stand securely and stably on a smooth, flat,
horizontal surface (no underlays such as carpets etc.).

2

Avoid exposure to direct sunlight (the ink film is heat-sensitive) and
close proximity with heaters, radio and TV sets, air conditioning
systems, dust, water and chemicals—is not advised.

3

Avoid heat build-up by ensuring that the machine is not covered.
Place the fax in such a way as to ensure free circulation of air
around it.

4

Since the paper outlet is at the front, do not place any objects in
front of the machine. In order to avoid a paper jam, make sure that
the surface close to the paper outlet is smooth. Rubber-like surfaces
are not suitable.

Base station of cordless telephones

In the UK:

For all other countries:

5

You should leave a clear space of at least 15 cm, otherwise you may
hear acoustic interference in your handset.

8

Spiral cable to the handset

Handset to the fax machine

Insert the other end of the spiral cable into the socket identified with a
handset symbol, on the bottom of the machine, and press it into the
specially provided cable groove.

Replacing the ink film

You cannot receive or copy documents unless an ink film is loaded in the
fax machine.

If the ink film is finished or if there is no ink film in the fax machine, the
CHECK DISPLAY lamp flashes, and the following message
appears:

refill inkfilm

1 Before loading a new ink film you must remove the paper

from the paper feed mechanism! Also follow the
instructions on your ink film packaging!

2

To obtain optimum quality, please use only ink films as
specified on your original roll. For safety reasons, do not use
any other brands because they can damage your fax
machine.

3

Open the machine by carefully lifting the operation panel
at the recess in the middle. If you hear a slight click, the
panel has latched into place.

To the power supply

! Please note that the handset must be replaced

before you connect the machine to the power
supply.

1

Plug the power connector into the back of the fax machine. Plug
the mains cable into the wall socket. The machine will carry out an
internal test. Afterwards you need to enter the current time and
date.

2 Use the dial pad to enter the correct time. Press OK.

3

Enter year, month and day. Confirm each entry with OK.

Removing the old ink film

If, on replacing the ink film, you notice that the colour of the grey
printer roller has discoloured to black, you must clean the roller
(see chapter Troubleshooting / Care and maintenance
instructions).

1

Open the ink film cover by pressing the blue release levers
back with both hands.

2 Then carefully fold the ink film cover back.

2

1

1

9

3

Press the empty ink film roll on the left-hand side against the
spring.

4

Lift the roll upwards on the left side in order to lift it out of its seat.

4 3

5

Remove both ink film rolls. They cannot be reused. Dispose of the
ink film rolls with normal waste.

4

Now take the small roll and lay it in the grooves provided in the
front ink film compartment.

5

Turn the gearwheel of the small roll back to tension it. Make sure
that the film is not creased.

4

5

Load a new ink film, because your fax machine cannot work correctly
without it.

Loading the new ink film

1

Carefully remove the fixing strips from the new ink film. The ink
film must not be damaged.

6 Close the ink film cover by folding it forwards. Make sure that both

release levers are engaged.

7 Then close the operation panel.

2

Hold the ink film so that the large roll is underneath and
the blue gear wheel of the small roll is on the right. Lay the
ink film in the rear ink film compartment by pressing the
right-hand blue end of the large roll against the blue spring
shaft.

3

Then fit the left-hand black end of the large roll on to the
left-hand shaft.

3

2

A silver strip is fixed to the start of the ink film, so the quality of
the first few pages may be impaired.

10

Loading paper

Before you can receive or copy documents, paper must be loaded in your
fax machine. Please use only the following paper format: standard A4,
210 x 297 mm. The fax machine works with normal paper used for
writing and copying and has been optimised for smooth 80 g/

2

paper. The smoother the paper surface the better the print

m
quality.

If there is no paper in the fax machine CHECK DISPLAY flashes and
on the display appears:

1

Insert the paper tray in the slots provided behind the paper feed
mechanism. You will hear a noise when the paper tray has clicked
into position.

OUT OF PAPER

5

Close the paper feed flap.

! Never load paper while the fax machine is

printing! Do not use paper that has already been printed
on one side! This could lead to a paper jam.

! Never load paper while the fax machine is printing!

Do not use paper that has already been printed on
one side! This could lead to a paper jam.

Removing paper

2 To prevent several sheets being drawn into the machine at once,

first fan out the paper to separate the sheets and then straighten the
stack on a flat surface before inserting it into the paper feed.

3

First fold the paper feed flap forwards until it blocks.

4

Insert max. 50 sheets of A4 paper (80 g) up to the end-stop in the
paper feed mechanism.

4

3

1 Fold the paper feed flap forwards.

2 Pull the paper out.

2

1

3 Close the paper feed flap.

11