Philips LPF 920, LPF 940, LPF 935, LPF 925 User Manual

EN User Manual

LPF 920

LPF 925

LPF 935

LPF 940

Dear Customer,

With the purchase of this device, you have chosen a quality PHILIPS product brand. Their device fulfils the most varied requirements for private use or in your office and business everyday.

Starter Cartridge

For printing purposes, your device utilises the most up-todate laser technology. A starter cartridge is provided with the device. For this starter cartridge, you do not require any Plug’n’Print card.

Telephone Book

You can store up to 200 entries in the telephone book of your device. Your device can store 10 different groups with up to 199 entries.

Broadcast Transmissions

With the broadcasting key (= Broadcasting) you can add further numbers during the dialing process and send a message quickly and simply to several recipients.

You can send fax messages in different resolutions to one or more recipients or a group. You can also poll faxes and prepare documents for polling.

Sending Fax Later

If you would like to make use of the lower telephone tariffs or if the recipient can be reached at some specific time only, you can send the fax at a later time (= timer function).

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

Select the resolution for text and photo in order to copy documents with your machine. You can also create multiple copies.

You can send SMS messages from your machine if this service is activated for your telephone line (this function is not supported in all countries and networks). Received SMS messages can be managed with the extensive functions of the SMS menu.

Text2Fax

You can enter text on your device and send as a fax transmission to another device (in countries and networks without SMS function).

If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.

PC Connection

You can connect the device to your computer (PC with Microsoft Windows 2000 (SP¦3) · ME · XP · Vista), and can use it as a laser printer (LPF¦935, LPF¦940). With Scan-to-PDF scan the documents with your device and save them directly as PDF files. With the TWAIN scanner driver you can access the device and scan documents from any application which supports this standard.

Telephone Book

Edit the telephone book entries of the device from the computer. You can exchange existing entries between the device and Microsoft Outlook or the address books of Windows.

We hope you enjoy your machine and its many functions!

About this User Manual

With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed descriptions can be found in the following sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your machine. The manufacturer accepts no liability if these instructions are not followed.

Multiple models of this machine series are described in this user manual. Please note that some functions are only available with specific models.

Symbols Used

Dangers

Warns about dangers for people, damage to the device or other objects as well as possible loss of data. Injuries or damage can result from improper handling.

Tips

This symbol designates tips that will help you to use your machine more effectively and easily.

2 Philips LPF 920 · 925 · 935 · 940

Dear Customer, ......................................................... 2

About this User Manual ............................................ 2

1 General Safety Information.............. 4

2 Overview............................................. 5

Overview of the Menu Functions .............................. 5

Printing Help Pages ................................................... 5

Device Overview ........................................................ 6

Panel with Display ..................................................... 7

3 Initial Operation ................................ 8

Contained in the Packing .......................................... 8

Attaching the Document Support .............................. 8

Loading Paper ........................................................... 8

Extending the Printout and Fax Outlet Tray ............. 9

Attaching the Document Outlet Tray ........................ 9

Connecting the Telephone Handset .......................... 9

Inserting Starter Cartridge ......................................... 9

Connecting the Telephone Cable ............................ 10

Connecting the Mains Cable ................................... 10

Initial Installation .................................................... 10

4 Telephone Functions....................... 11

Making Telephone Calls on the Machine ................ 11

Getting outside line ................................................. 11

Chain Dialling ......................................................... 11

Insert Dialling Pause ................................................ 11

Dialling with the Handset Replaced ........................ 11

Telephone Book ...................................................... 11

Groups .................................................................... 12

Calling Line Identification (CLIP) ........................... 12

Missed Calls ............................................................ 12

5 Fax..................................................... 13

Sending a Fax .......................................................... 13

Manually Sending a Fax ........................................... 13

Direct Inward Dialling or Selecting Sub-address ...... 14

Listening while a connection is established .............. 14

Broadcasting ............................................................ 14

Sending Fax Later (= Timer Function) .................... 14

Using Fax Templates ............................................... 14

Fax Reception .......................................................... 14

Receiving Fax Manually ........................................... 15

Deactivating Automatic Fax Printout ...................... 15

Polling Faxes ............................................................ 15

Jobs ......................................................................... 15

6 Copier ............................................... 17

Inserting Documents ............................................... 17

Making a Copy ........................................................ 17

Adjusting Copies ..................................................... 17

7 SMS ................................................... 18

SMS Requirements .................................................. 18

Sending SMS ........................................................... 18

Receiving SMS Messages ......................................... 18

Reading SMS Messages ............................................ 18

Printing SMS Messages ............................................ 18

Deleting SMS Messages ........................................... 19

Modifying the Settings ............................................ 19

Sending Text2Fax .................................................... 19

8 Fun and Games................................ 20

Sudoku .................................................................... 20

9 PC Connection ................................ 21

Requirements ........................................................... 21

Installing the Software ............................................. 21

Using Companion Suite ........................................... 22

Editing the Telephone Book .................................... 22

Modifying the Settings ............................................. 23

Displaying the Toner Level ...................................... 24

Printing from Computer .......................................... 24

Scanning .................................................................. 24

Uninstalling the Software ......................................... 25

10 Settings............................................. 26

Energy Saving Mode ................................................ 26

Selecting the Country .............................................. 26

Selecting the Language ............................................. 26

Entering the Date and Time .................................... 26

Entering Your Telephone Number and Name ......... 26

Locking the Device .................................................. 26

Set Resolution .......................................................... 27

Reducing Transmission Speed ................................. 27

Turning Page Header On/Off .................................. 27

Switching Transmission Report On/Off .................. 27

Additional Fax Reception Options ........................... 27

Setting the Ring Tones ............................................ 27

Setting the Fax Reception Mode .............................. 28

Printing Lists and Help Pages .................................. 28

11 Telephone Lines and Additional

Devices .................................................. 29

Configuring Telephone Lines and Services ............... 29

Connecting Additional Devices ................................ 29

Using Additional Telephones (Easylink) .................. 29

12 Service .............................................. 30

Changing the Toner Cartridge ................................. 30

Restart the Recharging Process ................................. 31

Displaying the Toner Level ...................................... 31

Fixing a Paper Jam ................................................... 31

Fixing a Document Jam ........................................... 32

Cleaning .................................................................. 32

Power Cycling .......................................................... 32

13 Glossary............................................ 34

14 Appendix .......................................... 37

Technical Data ........................................................ 37

Guarantee ................................................................ 37

Declaration of Conformity (DoC) ........................... 38

Customer Information ............................................. 40

Table of Contents 3

1 General Safety Information

Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet

these standards. The device was built exclusively for use in the indicated sales region.

Do not make any changes or settings that are not described in this user manual.

Setting Up the Machine

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself.

The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.

The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.

Lock the cover of the device completely into place

Lock the cover of the device completely into place when opening the device. You could be injured if the cover falls while you are working on the device.

Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire.

The area in which you operate the device must be adequately ventilated

The area in which you operate the device must be adequately ventilated, especially if the device is used frequently. Set up your device in such a way that the flow of the exhaust air stream points away from the work station.

In the event that the device becomes too hot, o r if you see smoke coming from the dev ice

In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect the device from the power socket if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.

Do not allow children to handle the device w ithout supervision.

Do not allow children to handle the device without supervision. The packing materials should be kept out of the hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.

Power Supply

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Use only the power and telephones cables supplied.

The device does not have an on/off button.

Set up your device so that the power socket is easily accessible. The device does not have an on/off button. In an emergency, disconnect your device from the power supply by pulling the power plug.

Never touch the power or telephone cable if the insulation is damaged.

Disconnect your device from the power and telephone netwo rks during an electrical storm.

Disconnect your device from the power and telephone networks during an electrical storm. If this is not possible, do not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it from the power and telephone networks. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol).

Only clean the display with a dry, soft cloth .

Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.

In the event of a power failure, your device will not function;

In the event of a power failure, your device will not function; saved data is retained.

Repairs

Should disruptions occur, follow the instructions on the display and on the error report.

Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre.

Do not remove the type label from your device; this would void the warranty.

Consumable Materials

Use only original consumable materials. These are available from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials could damage the device or shorten its service life.

Dispose of old consumable materials according to the waste regulations of your country.

Never open a toner cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Store both new and used cartridges in a place where they will not come into the hands of children.

In case of a paper jam, do not forcefully remove the paper, but rather pull it gently out of the device and throw it away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

Laser-Safety

Your device operates with laser beams. Only a qualified service technician should open the device and carry out service operations; otherwise there is a risk of eye injuries resulting from both visible and invisible laser radiation.

Class 1 Laser Product

Ã Class 1 Laser Product

4 Philips LPF 920 · 925 · 935 · 940

2Overview

Overview of the Menu Functions

The following functions are available on your device. There are two ways in which you can call functions.

Menu Navigation

Navigating in the menu: Press OK or one of the two

arrow keys [ to open the function menu. Page through

[ menu entries. Use OK to select a function. Press C to

return to the previous menu level. Press j to close the

menu and return to the starting mode.

Direct Loading

Calling functions directly: You can call a menu func-

tion directly using the function number. Press OK and en-

ter the appropriate function number using the numeric

keypad. Confirm using OK. You will find the function

number in the following list.

1 Installation

11 Selecting the Country

11 Selecting the country..............................page 26

12 Selecting the Language

12 Selecting the language ............................page 26

13 Entering the Date and Time

13 Entering the date and time.....................page 26

14 Entering Your Telephone Number and Name

14 Entering your telephone number and name

.......................................................................page 26

15 Configuring Telephone Lines and Services

15 Configuring telephone lines and services page 29

16 Make Various Settings

16 Various settings......................................page 27

17 Setting the Number of Rings

17 Setting the number of rings....................page 27

18 Setting the Ring Volume

18 Setting the ring volume..........................page 27

19 Setting the Fax Reception Mode

19 Setting the fax reception mode...............page 28

2 Fax

21 Reducing transmission speed

21 Reducing transmission speed..................page 27

22 Fax Polling

22 Fax polling.............................................page 15

23 Polling Send

23 Polling send ...........................................page 15

24 Sending Fax Later (= timer function)

24 Sending fax later (= timer function) .......page 14

25 Settings for Transmission Reports

25 Settings for transmission reports.............page 27

27 Deactivating Automatic Fax Printout

27 Deactivating automatic fax printout.......page 15

28 Settings for Fax Reception

28 Settings for fax reception........................page 27

29 Using Fax Templates

29 Using fax templates................................page 14

3 SMS

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

31 Sending SMS

31 Sending SMS .........................................page 18

32 Reading SMS

32 Reading SMS .........................................page 18

33 Deleting SMS

33 Deleting SMS ........................................page 19

34 Printing SMS

34 Printing SMS.........................................page 18

35 Settings for sendi ng and receivin g SMS

35 Settings for sending and receiving SMS..page 19

36 Changing Transmitting and Receiving Numbers

36 Changing transmitting and receiving numbers

.......................................................................page 19

4 Lists and Reports

41 List of the available functions

41 List of the available functions ................ page 28

42 Printing Fax Journal

42 Printing fax journal ............................... page 28

43 Printing the Telephone Book

43 Printing the telephone book .................. page 28

44 Printing the Settings

44 Printing the settings .............................. page 28

45 Printing the Jobs List

45 Printing the jobs list .............................. page 16

5 Jobs

51 Immediate Job Execution

51 Immediate job execution ....................... page 16

52 Changing a job

52 Changing a job......................................page 16

53 Deleting a Job

53 Deleting a job........................................ page 16

54 Printing a Job

54 Printing a job ........................................page 16

55 Printing the Jobs List

55 Printing the jobs list .............................. page 16

6 Miscellaneous

61 Locking the Device

61 Locking the device................................. page 26

62 Installing a new toner cartridge

62 Installing a new toner cartridge ............. page 31

64 Sudoku

68 Sudoku.................................................. page 20

Printing Help Pages

Printing the Functions List

You can also print the functions list by pressing ¨, 1 and

OK.

Printing the Telephone Book

You can also print the telephone book by pressing ¨, 4

and OK.

Printing the Fax Templates

You can also print the fax templates by pressing ¨, 8

and OK.

Printing Fax Journal

You can also print the fax journal by pressing ¨, 3 and

OK.

Printing the Job List

You can also obtain a print-out of the jobs list by pressing

¨, 6 and OK.

Sudoku: Printing a Game

You can also print a new Sudoku by pressing ¨, 7 and

OK.

Printing the List of Settings

You can also print the list of settings by pressing ¨, 5

and OK.

Overview 5

Device Overview

1 Cover

‚ Cover

2 Document Support

ƒ Document support

3 Document Feed Slot

„ Document feed slot

4 Document Guide

… Document guide

5 Panel with Display

† Panel with display

6 Document Outlet

‡ Document outlet

7 Printout and Fax outlet

ˆ Printout and fax outlet (extendable)

8 Paper Tray

‰ Paper tray

9 Slot for the Plug’n’Print Card

Š Slot for the Plug’n’Print card

10 Telephone Handset with Spiral Cable (Type 3)

‹ Telephone handset with spiral cable (LPF¦925,

LPF¦935)

Außenansicht nummerier t

‚ Toner cartridge

Außenansicht Tonerkartusche

Connections on the Rear Side

1 Telephone Handset Socket

‚ )-Socket—Connection socket for the telephone

(LPF¦925, LPF¦935)

2 External Devices

ƒ EXT-Socket—Connection socket for additional de-

vices

3 Telephone Cable

„ LINE-Socket—Connection socket for telephone cable

4 USB Port (Type 4)

… þ-socket—USB port for PC (LPF¦935, LPF¦940)

5 Mains Cable Socket

† Mains cable socket

Außenansicht Rückseite

1 Toner Cartridge

6 Philips LPF 920 · 925 · 935 · 940

Panel with Display

Letter Keypad

Keys (A—Z)—Telephone book register: Calling up telephone book entries / entering letters. Entering capital let-

ters by pressing and holding ú button. Entering a space

using ½. Entering a full stop using .. Entering a break us-

ing Rø.

Special Characters 1

;ü—Entering special characters (punctuation marks

and symbols). Select the entries with [. Confirm with

Special Characters 2

ûü—Entering language specific special characters (special

letters). Select the entries with [. Confirm with OK

Shift Key

ú—Shift key: entering capital letters / in combination

with other keys: calling additional functions

Telephone Book

am—Calls up telephone book functions

Red lamp

Red lamp Æ—If the lamp flashes, please read what is in-

dicated on the display

Green lamp (SMS)

Green Lamp â/_—It flashes whenever an SMS mes-

sage has arrived or when a document is waiting to be retrieved from the fax memory.

Stop

j—Function abort / return to the starting mode / docu-

ments eject

C—Returning to the previous menu level / deleting indi-

vidual digits

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor

OK—Calling the menu functions / confirming input

Start

o—Start a fax transmission or fax reception

Copy

COPY—Press twice: making copies automatically. Press

once: adjusting copies

Help

¨—Print list of functions, jobs, settings / printing fax jour-

nal or telephone book / Sudoku: printing a game / printing the fax templates

SMS (Function is not supported in all countries and networks)

_—Calling up the SMS menu (function is not support-

ed in all countries and networks) / in countries and networks without SMS function: calling up Text2Fax sending

Broadcasting (SMS)

À—Sending to multiple recipients (= Broadcasting):

Sending fax or SMS message to multiple recipients

Resolution

fx—Setting higher resolution for faxes and copying

(NORMAL, h—FINE, f—SFINE, x—PHOTO)

Number Buttons

Numeric keys (0—9)—Entering digits

Redialling

@ù—List of the last ten numbers dialled (= redialling

list)

Caller List

ú and @ù—List of last ten callers (= caller list)

Speaker

μ—(LPF¦920, LPF¦940): Listening while the connec-

tion is established / (LPF¦925, LPF¦935): Dialling with the handset replaced

Rø—Insert short line interruption (Hook Flash) as office

index on PABX or for calling special functions in the public telephone network (PSTN)

ú and Rø—Inserting dialling pause

Symbols on the LCD Display

SFine

f—SFINE resolution configured

Photo

x—PHOTO resolution configured

Fine

h—FINE resolution configured

CLIP

ž—Incoming calls during absence (function is not sup-

ported in all countries and networks)

SMS

_—Incoming SMS messages (function is not supported

in all countries and networks)

L3 Paneel

Overview 7

3 Initial Operation

Contained in the Packing

1 Device

‚ Device

2 Telephone handset (Type 3)

ƒ Telephone handset (LPF¦925, LPF¦935)

3 Spiral cable for telephone handset (Type 3)

„ Spiral cable for telephone handset (LPF¦925, LPF¦935)

4 Document Support

… Document support

5 Paper Tray

† Paper tray

6 Document Outlet Tray

‡ Document outlet tray

7 Mains Cable

ˆ Mains cable with plug (country-specific)

8 Telephone Cable

‰ Telephone cable with plug (country-specific)

9 Starter Cartridge

Š Starter cartridge

User Manual

User manual with installation guide (not depicted)

Installation-CD (Type 4)

Installation-CD (LPF¦935, LPF¦940) (not depicted)

Verpackungsinhalt

Loading Paper

Initial operation

Initial operation: Please remove the protective cardboard from the paper tray before loading paper and replacing the paper tray into the device.

Requirements

Before you can receive documents or make copies, you must load paper into the device. Please use only appropriate paper in standard format A4 · 210¦×¦297 millimetre

· preferably80¦g/m nical data.

Loading Paper

Separate the paper sheets by fanning them out, then

. Follow the specifications in the tech-

align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

Preparing Paper

1 Remove the cover from the paper tray.

Initial operation: Please remove the protective

cardboard from the paper tray before loading paper and replacing the paper tray into the device.

2 Put in only as much paper as will fit under the raised

limit markers on the upper edge of the paper tray (see also the drawings on the cover of the paper tray). You can load up to 250 sheets.

Packing Contents

If one of the parts is missing or damaged, please contact your retailer or our customer service.

Attaching the Document Support

Insert the document support into the two openings in the cover. The document support should snap securely into place.

Dokumentenhalter anbringen

If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page toward the rear.

Forms that have been printed out by a laser printer are not suitable for further printing. This can lead to a paper jam.

8 Philips LPF 920 · 925 · 935 · 940

3 Press the paper down until the lever (A) snaps into

place at the rear of the paper tray.

4 Place the cover back on the paper tray. Push the paper

tray into the device all the way to the stopping point.

Do not pull out the paper tray while the device is in the process of printing. This can lead to a paper jam.

Extending the Printout and Fax Outlet Tray

Extending the Printout and Fax Outlet T ray

Pull the print-out and fax outlet tray out of the paper tray cover.

Druckausgabe rausziehen

Connecting the Telephone Handset

Type 3 (mit Telefon)

(LPF¦925, LPF¦935)

Connecting the Handset

Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket desig-

nated with the ) symbol.

Telefonhörer anschließen

Inserting Starter Cartridge

Plug’n’Print Card

Before you can receive documents, make copies, or print, a toner cartridge must be inserted into the device. For this reason, a starter cartridge is supplied with the device. The toner level memory for this starter cartridge was set at the factory. The starter cartridge need not be updated with a Plug’n’Print card. For each additional toner cartridge that you insert into your device, you must update the toner level memory with the Plug’n’Print card provided.

1 Open the cover by taking hold of both document

guides and tipping the cover backward.

Never open a toner cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the re-

Attaching the Document Outlet Tray

Insert the document outlet tray into the two openings under the operation panel.

Dokumentenausgabe anbringen

leased toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set.

2 Take the new toner cartridge from the package. 3 Remove the black protective foil and other packaging

material, but do not yet remove the protective strip from the cartridge.

4 Shake the new toner cartridge back and forth several

times in order to distribute the toner evenly, thereby improving the print quality.

Initial Operation 9

5Only after completely pull off the protection strip lo-

cated on the left side of the cartridge.

Once you have removed the protection strip, do not shake the toner cartridge any more. Otherwise, it is possible that toner dust will be released into the air.

6 Place the toner cartridge into your device. The cartridge

should snap securely into position.

7 Close the cover. Make sure that the cover snaps securely

into position on both sides.

Connecting the Telephone Cable

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals.

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting it in

the socket designated with LINE (RJ-11-Connector). In-

sert the telephone plug into your PTT line socket.

Telefonkabel anschließen

PABX Systems 1

If you connect your device as extension to a telephone system, you must set it for working as an extension (also see Chapter "Telephone connections and additional devices, page 29).

Connecting the Mains Cable

Mains Voltage at Setup Location

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Connecting the Mains Cable

Insert the mains cable into the connection located on the rear side of the device. Connect the mains cable to the electrical socket.

Netzkabel anschließen

Initial Installation

After you connect your device to the mains, the initial installation commences.

Selecting the Country

Setting the Country Correctly

Always set the country in which you are operating the machine. Otherwise, your machine is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

1 Press OK.

2 Use [ to select the country in which you are operat-

ing the device.

3 Confirm twice with OK.

Entering Number

Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

1 Enter your number.

To insert special characters and symbols, press

;ü. Select with [. Confirm with OK.

You can move the cursor using [. Use C to de-

lete individual characters.

2 Confirm with OK.

Entering Name

1 Enter the name using the keys (A—Z).

Enter capital letters by pressing and holding ú

button. You can enter special characters using ½.

To insert special characters and symbols, press

;ü. Press ûü to insert language specific special

characters. Select with [. Confirm with OK.

You can move the cursor using [. Use C to de-

lete individual characters.

2 Confirm with OK.

Entering the Date and Time

1 Enter the date (two digits for each field), for example

31¦05¦25 for May 31th, 2025.

2 Enter the time, e.g. 14 00 for 2 pm.

3 Confirm with OK.

10 Philips LPF 920 · 925 · 935 · 940

4 Telephone Functions

Type 3 (mit Telefon)

(LPF¦925, LPF¦935)

Connecting Additional Telephon es

For information on how to connect additional telephones and which functions are available to you, please refer the chapter on Telephone Connections and Additional Devices, Page 29.

Making Telephone Calls on the Machine

Dial the desired telephone number. There are multiple ways to do this. Then lift up the handset.

Direct Dialling

You can also lift up the receiver first, then dial a number. The dialling process begins immediately.

Manual dialling: Dial the desired telephone number with the number pad.

Telephone Book

Telephone book register: with the keys (A—Z) you can access entries saved in the telephone book. Enter the initial letters or the name of the desired entry. Your device will show you the telephone book entries for the corre-

sponding letters. Select an entry using [.

Using the Telephone Book

You can also call the telephone book entries by press-

ing am and select using [

The function Search works even while you are conversing on the telephone.

If you are loading entries from the telephone book, it is possible to edit the numbers after you have loaded them. For example, you can add or delete prefixed numbers or direct dial numbers.

Redial List

Redial list: Press @ù. Use [ to select an entry from

the list of the dialled numbers.

Caller List

Calling List: Press ú and @ù. Use the [ to select

an entry from the list of callers.

CLIP Prerequisite

For this function to work, the caller line identification (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller suppresses his number.

Getting outside line

PABX Systems

Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.

Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry. The outside line access

code is usually 0.

Outside Line Access Code Error

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access code can be

R (= Flash). Press Rø to enter this outside line ac-

cess code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

Setting up an extension

If you operate your device permanently at an extension, store the outside line access code with the 15 function (see page 29).

SEARCH.

Chain Dialling

You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry.

Insert Dialling Pause

It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward dialling number,

a sub-address or in a long distance number. Press ú and

Rø. The second part of the number is dialled only after a

short pause.

Dialling with the Handset Replaced

Press μ to dial without lifting up the handset. You will

hear the dial tone from the loudspeaker; the dialling process will commence immediately.

Telephone Book

Help 4 · Telephone book

Telephone Book

Call the telephone book functions using am: You can

store new entries, search for entries as well as set and edit groups. You can save up to 200 entries in the telephone book of your device.

Cursor navigation 1

Saving Entry

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Enter the name using the keys (A—Z).

5 Confirm with OK.

6 Enter the number using the number pad.

7 Confirm with OK.

8 Select the speed for fax transmissions to this recipient.

9 Confirm with OK. The entry is saved.

Press ¨, 4 and OK to print a list of all saved en-

tries and groups in the telephone book.

You can move the cursor using [. Use C to delete

individual characters. Press j to close the menu and

return to the starting mode.

ADD NAME.

Enter capital letters by pressing and holding ú

button. You can enter special characters using ½.

To insert special characters and symbols, press

;ü. Press ûü to insert language specific special

characters. Select with [. Confirm with OK.

Normally you can select the highest speed. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

Telephone Functions 11

Edit Entry

1 Press am.

2 Using [ select

MODIFY.

3 Confirm with OK.

4 Enter the initial letters or select the entry you would

like to change with [.

5 Confirm with OK.

6 Change the stored name, the number and the transmis-

sion speed.

7 Confirm the changes by pressing OK.

Deleting an Entry

1 Press am.

2 Using [ select

CANCEL.

3 Confirm with OK.

4 Enter the initial letters or select the entry you would

like to delete with [.

5 Confirm with OK.

6 Confirm the deletion with OK.

Groups

You can combine several telephone book entries into a group. A message is sent to all members of this group in succession. Your device can store 10 different groups with up to 199 entries.

Creating Group

1 Press am.

2 Using [ select

ADD LIST.

3 Confirm with OK.

4 Enter a name for the group.

5 Confirm with OK.

6 Press am and add entries from the telephone book.

Enter the initial letters or select using [.

7 Confirm with OK.

8 Press am and add additional recipients to the group.

9 Press OK to end the input.

10 Enter a group number from 1 to 9.

11 Confirm with OK. The group is now saved.

Edit Group

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Using [ select the group you would like to edit.

5 Confirm with OK.

6 If necessary, enter a new name for the group.

7 Confirm with OK.

8 You can delete or add entries. Use C to delete individ-

ual recipients. Press am to add a recipient from the

telephone book.

9 Confirm with OK.

MODIFY.

10 If necessary, enter a new number for the group.

11 Confirm with OK.

Deleting a Group

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Select the group that you would like to delete.

5 Confirm with OK.

6 Confirm the deletion with OK.

Calling Line Identification (CLIP)

Function is not supported in all countries and networks

(Function is not supported in all countries and networks)

CLIP Definition

The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller Line Identification may be associated with a fee.

Setting the Country

If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter Settings, page 26)

Missed Calls

If you receive a telephone call during your absence, the

symbol ž will appear. The caller’s number will appear in

the display. Your device will store the telephone numbers of the last 10 calls.

1 Press ú and @ù.

2 Use the [ to select an entry from the list of callers.

New entries are marked with a star *.

3 To call back, pick up the handset.

If the number of the rings has been set to function 17, then the telephone numbers of callers who have directed their calls to additionally connected telephones are not shown.

CANCEL.

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