Philips HFC171 User Manual

Page 1

Dear Customer,

The fax machine you have purchased enables you to use other corded and cordless telephones with it. It also offers features to simplify its installation and convenient use . Below you will find some of the most important functions:

SENDING FAX MESSAGES

T o send a f ax message longer than one page you can place one page at a time in the document feeder. If y our machine has an integrated answering device, it is also possible to receive fax messages into memory in case you run out of thermal paper. Stored messages are printed as soon as you hav e loaded a new thermal paper roll.

USE OF ADDITIONAL (CORDLESS) TELEPHONES

Your f ax machine will support other additional devices including corded and cordless telephones. If you hav e answ ered an incoming call, you will have the opportunity to transfer the call from the cordless phone to the fax, or vice v ersa. Ev en after the integrated answering device has switched on, you have the possibility to answer the call from an additional telephone and switch off the answering device. Call transfer between cordless phones depends on the capability of the cordless phones themselves.

HELP KEY

T o ensure y ou get the best from your machine it has a dedicated HELP k ey. When pressed, the machine prints an overview of all the basic operations of the fax machine.

EASY INST ALL

keep pressed

for at least 2 seconds

HELP

The help key will also guide you through the installation of your fax machine. Press and hold the HELP key for two seconds and a sheet will be printed out. Use this sheet together with the display prompts to aid the installation of your machine. Once you have gone through these steps the machine will automatically configure itself. Should you add an additional device at a later date, just go through EASY INSTALL again to verify them.

SERIAL/PARALLEL CONFIGURATION

Your fax machine is especially designed to operate with other telecom products such as cordless telephones, external answering devices and PC modems, connected to the same PTT line. When the f ax machine is connected in SERIAL (i.e. phones are connected directly to the fax) it has full control of the behaviour of all other telephones connected to the line. Alternatively if the machine is connected in P ARALLEL (i.e. phones are connected to other telephone soc kets) it will hav e a limited control of all the other telephones. By using EASY INSTALL you will ensure that the connected phones will operate correctly in each configuration.

F AX SWITCH/TIMER

The machine will automatically switch between DAY and NIGHT modes, an icon on the display will indicate the current status. The default settings are Night from 10 pm and Day from 6 am. Y ou can of course change these settings to suit y our own requirements.

DAY MODE

AND NIGHT MODE (with/without built-in ANSWERING DEVICE )

During DA Y it is assumed that you w ant to be alerted to an incoming call. Dependent on the configuration fax messages will be received after one ring and you will be alerted to an incoming voice call. If the machine has an integ rated answe ring device, the call will be answered after a few rings.

In NIGHT mode it is assumed that you do not want to be disturbed. If your machine does not have a built-in answering device it will ring at a reduced volume. However , if it has a b uilt-in ans wering device , you ha ve the choice not to be disturbed at all, as voice and fax calls can be received silently.

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Page 2

SAFETY INSTRUCTIONS

Important information for safe installation:

· Never connect your fax machine to the power supply or telephone socket during a thunderstorm.

· Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions.

· Never touch uninsulated telephone or power cables unless the telephone cable is disconnected from the

telephone line and/or the power cable is disconnected from the power line.

· Never install the fax machine close to radiators or air conditioners.

· Place the fax machine on a flat surface and ensure a minimum clearance of 15 cm between the fax machine and

other machines and objects.

· Make sure that your f ax machine is stab le and rests squarely on the supporting surface . Any fall can cause

severe damage to the fax machine and/or injury to people, especially small children.

· Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes,

cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the f ax machine (tablecloths, paper , f olders etc.). Do not place the f ax machine on beds, tablecloths , cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

· Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine).

Important information for safe operation:

Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or fire.

In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device. The exception to this rule is the cordless telephone detached from its base station.

To prevent the risk of electric shock it is not allowed to open the flap on the bottom of the paper compartment. Opening the flap is strictly reserved to authorised service personnel.

· Please read all warning notices and instructions and follow them precisely .

· Avoid operating the f ax machine in direct sunlight.

· Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine. Never

use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.).

· Never touch the power plug/socket or telephone socket with wet hands.

· Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to

people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

· Do not place any heavy object on the fax machine.

· Never block the ventilation openings of the fax machine.

· If the display breaks, a mildly corrosive liquid ma y leak out. Avoid contact with skin and eyes .

· In case of any damage caused to the housing of your f ax machine in particular to power cables please remov e the

mains plug and call your service repair centre. The housing of y our fax machine may only be opened b y authorised service personnel.

Other instructions:

· If you have not connected your fax machine to the mains, it will not function at all—even for making telephone

calls.

· If you notice a change in the performance of your fax machine or the quality of its functions, please call your

service agent.

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Page 3

1 INTRODUCTION

2 INST ALLA TION

INSTALLATION INTRODUCTION

∗

FAX

3 BASIC FUNCTIONS

4 THE F AX SWITCH

5 THE TELEPHONE

6 THE F AX

7 THE ANSWERING DEVICE

BASIC

FUNCTIONS

SWITCH

THE FAX

THE TELEPHONE THE FAXAPPENDIX

(only for fax machines with built-in answering device)

8 ADDITIONAL FUNCTIONS

9 TROUBLESHOOTING

10 APPENDIX

DEVICE

THE ANSWERING

FUNCTIONS

ADDITIONAL

TROUBLE-

SHOOTING

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Page 4

Table of contents

1 Introduction .................................................3

Important information.........................................................3

Overview of the machine ..................................................3

Location of controls for fax machines without

built-in answering device ................................................... 4

Location of controls for fax machines with

built-in answering device ................................................... 5

Description of machine......................................................6

General view of functions..................................................7

2 Installation ...................................................8

the correct location ............................................................8

connecting to the telephone socket...................................8

connecting the spiral cable to the handset ........................8

connecting the handset to the fax machine .......................8

connecting to the power supply.........................................8

connecting additional devices............................................8

loading and removing thermal paper and ........................... 8

the easy install function.....................................................8

Location of the base station of a cordless telephone.........8

Connecting to a home telephone system ..........................9

Connecting to a private branch exchange.........................9

T one or pulse dialling/PABX setting ...................................9

3 Basic functions.......................................... 11

Language of display and reports ..................................... 11

Entering time and date..................................................... 11

Entering your number and name .....................................12

Ringer selection ..............................................................12

V olume of the ringer......................................................... 13

V olume of the loudspeaker .............................................. 13

4 The fax switch ............................................ 14

Alternatives available with the fax switch—

DA Y/NIGHT/TIMER ........................................................14

The fax switch in use with additional devices..................14

Serial configuration ..................................................... 14

Parallel configuration...................................................15

TIMER mode ................................................................... 15

DA Y Mode .......................................................................16

NIGHT mode—for fax machines WITHOUT

built-in answering device ................................................. 18

NIGHT mode—for fax machine WITH

built-in answering device ................................................. 19

6 The fax ........................................................ 26

Sending faxes.................................................................. 26

Improving the picture quality............................................ 27

T ransmission report—error report ................................... 28

Fax journal.......................................................................28

Polled reception............................................................... 28

Quick polling.................................................................... 29

Faxing to sub-addresses................................................. 29

Receiving faxes in memory—Paperless fax reception (only for fax machines with built-in

answering device) ...........................................................29

7 The answering device

machines with built-in answering device) .................

Switching on/off the answering device ............................ 30

Recording and playing back your outgoing

message .........................................................................30

Adjusting the recording time ............................................ 31

Listening to messages..................................................... 32

V olume of messages ....................................................... 32

Deleting messages.......................................................... 32

Automatic forwarding of messages ................................. 33

Recording a telephone conversation ............................... 34

VIP code .........................................................................34

Remote access ............................................................... 35

Preparing your fax machine for remote access ..........35

Remote access of the answering device .................... 35

(only for fax

8 Additional functions.................................. 37

Copying ........................................................................... 37

EASY LINK—Setting additional devices .........................37

HELP function ................................................................. 38

Short dial and telephone book list....................................38

Fax reception: EXPERT .................................................. 39

9 Troubleshooting......................................... 40

Service code ................................................................... 43

10 Appendix ..................................................44

T echnical specification .................................................... 44

Glossary .........................................................................45

Index ...............................................................................46

Y our international guarantee ............................................ 49

5 The telephone ............................................ 20

Making a call ...................................................................20

Redial .............................................................................. 20

Caller ID (Identity of the caller)........................................20

Deleting entries from the Redial or

Caller ID memory ............................................................ 21

Short dial .........................................................................21

T elephone book ............................................................... 22

Correcting and deleting stored short dial or

telephone book entries ....................................................23

On-hook dialling ..............................................................24

Hands-free operation (only for devices with

built-in answering device)................................................24

Muting the microphone .................................................... 25

Call transfer ..................................................................... 25

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1 Introduction

Important information

Connection of your fax machine to the telephone line: your fax machine has been tested to conform with standards

UL 1950, EN 60950 and IEC 950 and may only be operated on networks conforming to these standards. Suppression: We hereb y certify that the fax machine complies with EN 55022 VDE P art 1 Class B interference

suppression.

This equipment is not designed for making telephony calls when the power fails. Alternative arrangements should be made for access to emergency services.

Keep the power plug free and easily accessible. The machine has no power on/off switch, so the plug is used to switch off the power.

The fax machine has been built exclusively for operation in the country of purchase. It complies to local telephone company regulations and will not function correctly in other countries.

When copying or sending fax messages or during a long telephone conversation on an external telephone, the handset on the fax machine may become slightly warm. This is normal as the machine will not be in stand-by and will be consuming more energy.

INTRODUCTION

In stand-by mode (the display shows time and date) your fax machine is automatically in energy saving mode!

Overview of the machine

Check that the following items are included in the packaging:

1 T elephone cable with plug 5 Thermal paper roll 2 T elephone handset 6 User manual 3 Spiral cable for telephone handset 7 Easy Installation Guide 4 Fax machine

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Location of controls for fax machines without built-in answering device

213

FINE PHOTO

START

COPY

4678910

FUNCTION

FINE / PHOTO

STOP

CHECK

DISPLAY

HELP

GHI

PQRS

ABC

DEF

MNO

JKL

TUV WXYZ

1-9

A-Z

DIAL

1 DAY/NIGHT/TIMER key: to select the different operation modes

Press briefly: to choose between DAY and NIGHT Press and hold (at least for two seconds): to select the TIMER mode (the precise settings must be made in function 31 DAY , 32 NIGHT or 33 TIMER—see chapter 4 The fax switc h)

2 CURSOR LEFT key:

Press briefly : to select options/to adjust the volume/to delete a character

Press and hold (at least for two seconds): to delete a complete line 3 Display: see chapter 1 Introduction/Description of the machine 4 FUNCTION key/OK ke y: for calling up functions/to confirm entries/for rapid access to fax reports 5 CURSOR RIGHT key: to select options/to adjust the volume/to insert a space when entering a name 6 HELP key: Press briefly: printout of operating instructions for the most important functions

Press and hold (at least for two seconds): printout of an Easy Install guidance 7 MUTE/CALL TRANSFER ke y: if this k ey is pressed during a call, the microphone will be temporarily muted/this k ey is

also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key: Press briefly: to call up a name entry

Press and hold (at least for two seconds): to store a name entry

10 SHORT DIAL 1–9: Press briefly: to select a telephone number quickly

Press and hold (at least for two seconds): to store a telephone number

11 START/COPY key: to start transmission or to copy 12 STOP k ey: stops procedures 13 FINE/PHOT O k ey: to select a higher resolution when cop ying or sending (FINE—for te xt and graphics; PHO T O—f or

photographs)

14 Indicator lamp CHECK DISPLA Y: if this lamp flashes, please read the message on the display 15 REDIAL key:

Press briefly: to repeat the last five numbers you have dialled/to make a dialling pause between two digits

Press and hold (at least two seconds): to switch over to the telephone numbers of the last 10 received calls *

16 DIAL key: for dialling without lifting the handset 17 R key: for special functions e.g.: for use with a private branch exchange (on a modern connection, for switching to

another call) and for using various functions provided by your service provider (call waiting etc.)

* only possible, if this function is supported by your telephone service provider

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Page 7

Location of controls for fax machines with built-in answering device

HELP

CHECK

DISPLAY

16 17

GHI

PQRS

ABC

DEF

JKL

MNO

TUV WXYZ

1-9

A-Z

PLAY/ PAUSE

CLEAR

RECORD

213

FINE

START

COPY

1311 12

4678910

PHOTO DMM

FUNCTION

FINE / PHOTO

STOP

1 PLAY/PAUSE key: to play bac k messages . The key flashes when ne w messages ha v e been recorded. 2 CURSOR LEFT key: Press briefly: to select options/to adjust the volume/to delete a character

Press and hold (at least for two seconds): to delete a complete line 3 Display: see chapter 1 Introduction/Description of the machine 4 FUNCTION key/OK ke y: for calling up functions/to confirm entries/for rapid access to fax reports 5 CURSOR RIGHT key: to select options/to adjust the v olume/to insert a space when entering a name 6 HELP key: Press briefly: printout of operating instructions for the most important functions

Press and hold (at least for two seconds): printout of an Easy Install guidance 7 DAY/NIGHT/TIMER key: to select the different operation modes

Press briefly: to choose between D AY and NIGHT

Press and hold (at least for two seconds): to select the TIMER-mode

(the precise settings must be made in Function 31 DAY, 32 NIGHT or 33 TIMER—see chapter 4 The fax s witch) 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key: Press briefly: to call up a name entry

Press and hold (at least for two seconds): to store a name entry

10 SHORT DIAL 1–9: Press briefly: to select a telephone number quickly

Press and hold (at least for two seconds): to store a telephone number

11 RECORD key: Press briefly: to play back your outgoing messages

Press and hold (at least for two seconds): to record a new outgoing message

12 CLEAR key: to delete messages and entries 13 START/COPY key: to start transmission or to copy 14 STOP k ey: stops procedures 15 FINE/PHOT O ke y: to select a higher resolution when cop ying or sending (FINE—for te xt and gr aphics; PHO TO—f or

photographs)

16 Indicator lamp CHECK DISPLAY: if this lamp flashes, please read the message on the display 17 MUTE/CALL TRANSFER ke y: if this k ey is pressed during a call, the microphone will be temporarily muted/this k ey is

also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine

18 REDIAL key: Press briefly: to repeat the last five numbers you have dialled/to make a dialling pause between two digits

Press and hold (for at least two seconds): to switch over to the telephone numbers of the last 10 received calls *

19 LOUDSPEAKER key: for dialling without lifting the handset and for hands-free operation 20 R key: for special functions, e.g. for use with a private branch exchange (on a modern connection, for switching to

another call) and for using various functions provided by your Service Provider (call waiting etc.)

INTRODUCTION

* only possible, if this function is supported by your telephone service provider

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Page 8

Description of machine

1 Spiral cable for the telephone handset 2 Operation panel 3 Document outlet 4 T elephone handset 5 Mains cable with power plug 6 Document guide 7 Document feed slot 8 Paper tear strip 9 Thermal paper outlet

412 3 5

67 98

10 Operation panel 11 Inner paper cover 12 Paper compartment 13 Paper adjustment part

(for 210 mm thermal paper rolls)

10 12 1311

15-MAY-99 12:30

PHOTO DMMFINE

The pointers on the display indicate different modes: FINE/PHOT O indicates whether you are sending or copying with a higher picture quality or with grey

tones. If neither are highlighted, then the standard resolution will be used. T o change the resolution use the FINE/PHOT O k ey.

DMM * is highlighted when the document memory contains faxes. ANSWERING DEVICE * Answering device

are shown, when the answering device is switched on. Answering device and NIGHT mode pointers (function 32):

in NIGHT mode the answering device is always switched on (i.e. the answering device arrow is always visible in NIGHT mode).

DAY/NIGHT/TIMER three different displa y pointers indicate the current operating mode. You can

select the desired operation mode with the DAY/NIGHT/TIMER key.

* only for fax machines with built-in answering device

and DAY mode pointers (function 31):

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Page 9

General view of functions

T o k eep the use of functions as simple as possib le, the y are grouped logically. You can print out a list of all functions:

FUNCTION

Press the FUNCTION key three times. Below please find an example of a function list:

FUNCTION LIST 15-MAY-99 12:30

1 INSTALLATION 2 FAX 3 FAXSWITCH 4 OTHERS 5 ANSWERING DEV.

11 SET LANGUAGE 12 SET TIME/DATE 15 DIAL MODE

22 POLLED REC. 31 DAY

32 Night 33 timer 34 EASYLINK

41 fax journal 42 DIALLING LIST 43 TRANSM.REPORT 44 RINGER TYPES 45 service code

51 record. TIME 52 ACCESS CODE 53 VIP CODE 55 FORWARDING

current settings

your name:

your tel. NO.:

configuration: SERIAL dial mode: tone pabx: no day: fax: QUICK tam: SMART

NIGHT: tam: ring 3

TIMER DAY: 06:00-22:00 EASYLINK: FAX RECEpt.: *5

ROM VERSION: V1.10 2A UK

total rings: 5 tollfree rings: 1

total rings: 3 tollfree rings: 0

TRANSFER: *0 REL. LINE: **

INTRODUCTION

Below you will find a list of all functions with a short description. The setting of these functions is explained on the pages indicated.

1 Setup 11 Set language Select the language of the display text ................................................... 11

12 Set time and date Setting time and date ............................................................................. 11

15 Dial mode Setting the dial mode and for operation on an extension .......................... 10

2 Fax 22 P olled reception Y ou can call up fax messages ..........................................................28, 29

3 Fax switch 31 Day Setting the operating mode DA Y........................................................16, 17

32 Night Setting the operating mode NIGHT....................................................18, 19

33 Timer Setting the operating mode TIMER ......................................................... 15

34 Easylink Setting three different codes for use with additional telephones ..........37, 38

4 Others 41 F ax Journal Log of the last 10 documents received and sent ..................................... 28

42 Dialling list Print out of stored names and numbers .................................................. 38

43 Transmission report Automatic print out of transmission protocols .......................................... 28

44 Ringer types Selection between five ringer types ........................................................ 12

45 Service code Deleting personal settings...................................................................... 43

5 Answering device 51 Recording time Setting for recording duration of calls...................................................... 31

(for fax machines 52 Access code Setting the code for the remote control of the answering device

with built-in and for message forwarding................................................................... 35

answering device) 53 VIP code Authorised callers can override the answering device............................. 34

55 Forwarding Messages forwarded to another telephone number ................................. 33

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Page 10

2 Installation

This chapter contains specific information you might need during installation of your fax machine.

On the enclosed “Quick and easy installation of your fax machine” sheet you will find the basic installation elements , such as:

• the correct location

• connecting to the telephone socket

• connecting the spiral cable to the handset

• connecting the handset to the fax machine

• connecting to the power supply

• connecting additional devices

• loading and removing thermal paper and

• the easy install function

Please use the information from the “Easy Install” sheet to aid the installation of your machine!

Location of the base station of a cordless telephone

If you attach a cordless phone to your fax machine you should place the base station at least 15 cm away from the machine. This should ensure that you do not e xperience any acoustic feedback from the handset. For fax machines with built-in answering device acoustic feedback may occur on your built-in answering device or whilst speaking hands-free.

15 cm

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Page 11

Connecting to a home telephone system

(one PTT line)

PTT

Connect the fax machine as the first device to the line and the home telephone system (HTS) like an additional device as second.

Connecting to a private branch exchange

(several PTT lines)

INSTALLATION

Connect the fax machine to an extension line of the private branch exchange (P ABX). In order to operate your fax machine on an extension, you need to enter the appropriate settings in function 15.

Your fax machine does not support private branch exchanges, which need the earth signal to obtain an outside line. Please refer to y our PABX manual.

PTT

P A B X

T one or pulse dialling/P ABX setting

In function 15 you can both select tone or pulse dialling and whether or not you are connected to a private branch exchange.

Tone or pulse dialling

Your phone can dial in two different ways. Older telephone netw orks usually work with pulse dialling whilst modern, digital systems use tone dialling, which is the fastest dialling mode. You can change the dialling mode of your fax machine. If y ou do not know which mode is supported by your telephone line, contact your telephone company .

If you cannot establish the desired telephone/fax connection to the called party, select a different dialling mode.

There are no general regulations for home telephone systems. Theref ore we cannot provide y ou with generally valid operating rules. Ref er to the operating instructions provided by the manuf acturer .

If your telephone network works on pulse dialling, you can still send tone signals by pressing the

key or the # key. All numbers are then transmitted in the tone dialling method. As soon as you replace the handset

∗

on the fax machine, your fax machine will switch back to pulse dialling.

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Page 12

PABX setting

FUNCTION

P ABX systems are most common in large companies . The y provide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line.

FUNCTION

∗

Select function 15 by pressing the FUNCTION key and then choosing

number 15.

15 dial mode

∗

FUNCTION

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key to select TONE or PULSE.

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key in order to switch to operation on a P ABX e xtension or regular line.

Press the OK key.

Now enter the key that has to be pressed to obtain an outside line

(outside line access code). This is either

number . Some PABXs need this entry to be deleted with the

CURSOR LEFT key ( ).

, the R key or another

Press the OK key.

Press OK. Your machine will then check that the outside line can be obtained.

DIAL MODE: TONE

DIAL MODE: PULSE

PABX: NO

PABX: yes

OUTSIDE LINE: 0

OUTSIDE LINE: R

CHECK: YES

CHECKING...

... if the check is successful, the following message will appear briefly in the display:

... if the check is unsuccessful, the following message will appear briefly in the display:

In this instance you will be asked to repeat the entry . Change either the dial mode or check the key for obtaining an outside line. Howev er , if y ou hav e chosen the correct dial mode as well as the correct key and this message still appears, delete the key for obtaining the outside line by pressing the CURSOR LEFT key ( ).

CHECK OK

CHECK NOT OK

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Page 13

FUNCTION

∗

3 Basic functions

If you press a wrong key by mistake, press the STOP key as often as necessary to return to the original position.

Print out a function list before you change any of the settings (press the FUNCTION key three times) to keep a note of the factory settings.

Language of display and reports

You can select the language in which messages are displayed and reports are printed.

FUNCTION

∗

Select function 11 by pressing the FUNCTION key and then enter

number 11.

BASIC

FUNCTIONS

11 Set language

FUNCTION

Press the OK key.

Select the language required using the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key to confirm.

LANGUAGE:ENGLISH

SPRACHE: DEUTSCH

15-MAY-99 12:30

Entering time and date

You can enter the current time and date. At the turn of the millennium your f ax machine will switch automatically from 99 to 00.

FUNCTION

∗

Select function 12 by pressing the FUNCTION key and then enter

number 12.

Press the OK key.

Use the dialpad to enter time and date

(e.g.

1 2 3

for 12:30).

12 Set Time/date

TIME: ‚0:00

TIME: 12:3¡

FUNCTION

∗

Press the OK key. Enter the correct y ear, month and day . Confirm

each entry with OK (e.g.

OK OK OK

0 59 19

If you want to delete your individual settings, select function 45 “Service code” (see chapter 9 T roubleshooting/Service code).

– 11 –

15-MAY-99 12:30

Page 14

Entering your number and name

FUNCTION

If you send a fax “your name” and “your telephone number” will be transmitted at the top of each page (the first 4 mm) together with the date, time and page number .

If you want to enter or change “your name” and “your number", press the HELP key for at least two seconds and do the Easy Install procedure again.

When you enter your number a maximum of 20 digits can be used. Use the key ∗ or the key # to enter the “+", that is often used in international fax numbers in front of the country code, and the CURSOR RIGHT key ( space.

When you enter your name (maximum 32 digits), the number keys are used to enter letters. Every key has a number of different characters. The following table shows which char acters are entered by which k e y. Every time you press a particular key you will call up the ne xt character . After the last character the sequence starts again from the beginning.

) to enter a

press

space

10x

11x

12x

13x

14x

15x

16x

(

)

[

]

Ringer selection

You can choose between five different ring signals.

FUNCTION

∗

Enter function 44.

Press the OK key. Select using the keys 1 to 5 . You will hear the signal you have

selected. Confirm your entry by pressing OK.

44 RINGER TYPES

RINGER TYPE: 1

RINGER TYPE: 3

15-MAY-99 12:30

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Page 15

V olume of the ringer

You can adjust the volume of the ringer when the fax machine is in stand-by mode or if it is just ringing. Please note that different volumes are set in D AY and NIGHT mode (see chapter 4 The fax s witch).

Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting for about three seconds.

Change the volume by pressing the CURSOR LEFT or CURSOR RIGHT key until the desired volume is achieved.

V olume of the loudspeaker

You can adjust the volume at any time after having pressed the DIAL or LOUDSPEAKER ke y.

DIAL

STOP

* Press the DIAL or LOUDSPEAKER key.

Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting.

If you wish to adjust the displayed value, press the CURSOR LEFT and CURSOR RIGHT keys until the desired volume is achieved.

Finish your entry by pressing STOP.

RINGER: ßß

RINGER: ßßß

BASIC

FUNCTIONS

DIAL NUMBER

SPEAKER: ßß

SPEAKER: ßßß

15-MAY-99 12:30

* For fax machines without built-in answering device: DIAL key

For fax machines with built-in answering device: LOUDSPEAKER key

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Page 16

FAX

4 The fax switch

The intelligent fax switch enab les you to phone or f ax from the same telephone connection. This smart fax switch also enables you to make optimal use of additional devices.

Alternatives available with the fax s witch—D AY/NIGHT/TIMER

Your fax machine behaves diff erently during the day and night. For example , in D AY mode, you may wish to be informed whenev er you receiv e a telephone call or fax, and so the f ax

machine will ring. In NIGHT mode you ma y wish not to be disturbed, f axes will theref ore be received silently, i.e. without the fax machine ringing. When TIMER mode is activated, y our fax machine automatically switches betw een DAY and NIGHT by the aid of a built-in clock.

Of course you can switch off the TIMER mode and switch over between DAY and NIGHT manually.

The fax switch in use with additional devices

(Cordless telephone, answering machine, etc.)

Your fax switch supports all connections for additional devices. There are two diff erent types of connection (schematic description):

PTT

SERIAL:

Your machine will operate in different ways in the D AY and NIGHT modes, depending on whether it is serial or parallel connected. Using EASY INSTALL (press the HELP key for at least two seconds), your fax machine will alw ays be set to the ideal mode for your connection.

PTT

P ARALLEL:

Serial configuration

If your fax machine has automatically set to SERIAL configuration with the aid of EASY INSTALL, the optimal functionality of your fax machine (especially when used with additional telephones) is given. With this type of connection, all calls are first transferred to your f ax machine and from there to all other telephones. Consequently , the “intelligent fax s witch” can identify telephone and fax calls and transfer them accordingly.

If your connection is SERIAL, with the aid of EASY INSTALL your fax machine will be set to the f ollowing optimum mode:

Mode WITHOUT built-in answering device WITH built-in answering device

Day F ax reception mode: QUICK Fax reception mode: QUICK

Answering device: ON/LOUD Night Fax machine: QUIET Answering device: rings three times Timer activated activated

To find out the type of connection or the configuration selected by your fax machine, print out the function list by pressing the FUNCTION key three times.

– 14 –

Page 17

Parallel configuration

FUNCTION

A P ARALLEL configuration does not permit the full functionality of the intelligent fax s witch. With a PARALLEL connection, each call arrives simultaneously at your fax machine and each additional telephone. Consequently, your fax machine is now unable to control the additional telephones. Also , calls cannot be transferred betw een your fax machine and another parallel telephone.

If your connection is PARALLEL, with the aid of EASY INST ALL y our fax machine will be set to the f ollowing optimum mode:

Mode WITHOUT built-in answering device WITH built-in answering device

Day F ax reception mode: NORMAL Fax reception mode: NORMAL

Answering device: ON/LOUD Night Fax machine: RINGS Answering device: rings three times Timer activated activated

TIMER mode

By default, your fax machine is set to TIMER mode , i.e. your fax machine switches automatically from D AY to NIGHT mode and vice versa, provided that you have set the right time after installing your fax machine or with function 12 “Entering time and date". The f ax machine is factory set to switch to NIGHT mode at 10 pm. and back to DAY mode at 6 am.

SWITCH

THE FAX

Deactivating/Activating TIMER mode

If you want to switch off the activ ated TIMER function press the DAY/NIGHT/TIMER key for at least two seconds until y ou hear a confirmation tone and the TIMER pointer disappears. Only the D A Y or NIGHT pointer will then appear on the display .

If you would like to activate the TIMER mode press the DAY/NIGHT/TIMER key again for at least two seconds until y ou hear a confirmation tone and the TIMER pointer as well as the DAY or NIGHT pointer appear on the display .

Configuring/checking the TIMER time

FUNCTION

∗

Enter function 33.

Press the OK key.

Enter the time at which you want your fax machine to switch

automatically to DA Y mode .

15-MAY-99 12:30

FINE PHOTO DMM

15-MAY-99 12:30

FINE PHOTO DMM

33 timer

Day: 06:00

DAY: 07:30

∗

FUNCTION

To confirm press the OK key.

Enter the time at which you want your fax machine to switch

automatically to NIGHT mode.

To confirm your settings press the OK key.

– 15 –

Night: 22:00

night: 20:00

15-MAY-99 12:30

Page 18

DAY mode

In DAY mode you can set how your fax machine should respond when it receiv es a f ax. F or units with b uilt-in answ ering device, this can be switched on and off using this function.

In TIMER mode your f ax machine automatically switches from D AY mode to NIGHT mode and vice versa. If you only w ant to use your f ax machine in D AY mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least two seconds until y ou hear a confirmation tone and the TIMER pointer disappears.

The following options are available for fax reception:

FAX RECEPTION MODE SERIAL CONFIGURA TION P ARALLEL CONFIGURA TION

fax: quick

Fax: normal

fax: manual

Faxes are received automatically after ringing at least once. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately . Other telephones ring as often as your fax machine. Advantages: faxes are received after only a few rings.

Faxes are received automatically but only after several signals. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately . Other telephones ring as often as your fax machine. Advantages: the caller only pays call charges when you answer the phone or fax reception begins.

On receiving a fax, your fax machine acts as a normal telephone. If you lift the handset and recognise that the caller is trying to send a fax (tone or silence) press the START key and replace the handset after two seconds. F ax reception starts. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately . Other telephones ring simultaneously with your fax machine. You can start fax reception by pressing the keys ∗ and 5 on the other telephone. This mode only w orks if your telephone sends tone dialling signals. Advantages: You have the option of receiving faxes on your computer or another device (the built-in fax switch is switched off).

Faxes are received automatically after ringing at least once. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately .

Other telephones ring at least once.

Faxes are received automatically after a few

ringing signals. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately . Other telephones ring until the built-in answering device is activated or fax reception is started. Advantages: you have about five rings during which to pick up the handset of your fax machine or other devices.

In fax reception, your fax machine acts as a normal telephone. If you lift the handset and recognise that the call is a fax call (tone or silence) press the START key and wait for two seconds. Then replace the handset. Fax reception starts. For phone calls, your fax machine acts as a normal telephone and starts to ring immediately . Other telephones ring both for fax and telephone calls. You can start fax reception by pressing the keys ∗ and 5 on the other telephone. This mode only works if your telephone sends tone dialling signals. Advantages: You have the option of receiving faxes on your computer or other device (the built-in fax switch is switched off).

Fax: expert

FAX: NORMAL; If you answer a call on your fax machine or an additional device and you recognise that it is a fax call you will have to start fax reception manually (see FAX: MANUAL).

Here you can enter your personal settings. See chapter 8 Additional functions/Fax reception: EXPER T.

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Page 19

Configuring/checking DAY mode

FUNCTION

∗

Enter function 31.

31 day

FUNCTION

Press the OK key.

With the CURSOR LEFT and CURSOR RIGHT keys you can now choose between the above mentioned settings.

To confirm press the OK key.

For units with a built-in answering device the following message also appears:

Your answering device will be activated automatically after a large number of rings.

tam: on/loud

TAM: smart

In case of a phone call, your answering device is activated automatically after the 5th ringing signal. After the first message left b y a caller, the ans wering device of y our machine is automatically reduced to two rings. After you have listened to your messages, the next incoming call will again automatically activate the answering device after five rings.

You are able to check remotely whether new messages have been left on your answering device (if your answering device activates after two rings you know right away that new messages ha v e been left). This configuration is especially advantageous when you are e.g. on holiday or on a business trip.

fax: quick

15-MAY-99 12:30

tam: on/loud

SWITCH

THE FAX

tam: off

You can select one of the automatic answering device modes described above with the CURSOR LEFT/CURSOR RIGHT keys.

FUNCTION

You can receive a telephone call on the additional telephone even after the built-in ans wering device has already been activated. If you have a serial connection, the built-in answering device is automatically switched off after lifting the handset of the other telephone. If your connection is parallel, you can switch off your outgoing message by pressing the

To confirm your settings, press the OK key.

key twice.

∗

Your answering device is s witched off .

TAM: smart

15-MAY-99 12:30

– 17 –

Page 20

FUNCTION

NIGHT mode—for fax machines WITHOUT b uilt-in answering device

In TIMER mode your f ax machine automatically switches from NIGHT mode to D AY mode and vice versa. If you only want to use your fax machine in NIGHT mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least two seconds until y ou hear a confirmation tone and the TIMER pointer disappears.

The following settings are available in NIGHT mode :

FAX RECEPTION MODE SERIAL CONFIGURATION PARALLEL CONFIGURATION

fax: quiet

Fax: rings

Fax: expert

Faxes are received automatically and silently . For phone calls, your fax machine rings softly.

Other telephones only ring for phone calls. Advantages: faxes are received without

disturbing you.

Faxes are received automatically after about five soft rings. For phone calls your fax machine rings softly. Other telephones ring as often as the fax machine. Advantages: you are informed when receiving a fax.

Y ou can enter y our personal settings here. See chapter 8 Additional functions/Fax reception: EXPER T.

Faxes are received automatically and silently . For phone calls, your fax machine rings softly .

Other telephones ring at least once. Advantages: You hear a maximum of two rings

when you receive a fax.

Faxes are received automatically after about five soft rings. For phone calls your fax machine continues to ring softly. Other telephones ring until fax reception starts.

Configuring/checking NIGHT mode for fax machine without answering device

FUNCTION

∗

Enter function 32.

32 night

FUNCTION

Press the OK key.

You can select one of the fax reception modes described above with the CURSOR LEFT/CURSOR RIGHT key.

Press the OK key to confirm the desired setting.

Fax: rings

fax: quiet

15-MAY-99 12:30

– 18 –

Page 21

NIGHT mode—for fax machine WITH built-in answering device

FUNCTION

In NIGHT mode you can set the ringing characteristics of your answering de vice. Fax reception is always silent and the answering device is always activated.

In TIMER mode your f ax machine automatically switches from NIGHT mode to D AY mode and vice versa. If you only want to use your fax machine in NIGHT mode (TIMER mode deactivated) press the DAY/NIGHT/TIMER key for at least two seconds until you hear a confirmation tone and the TIMER pointer disappears.

The following options are available for fax reception:

F AX RECEPTION MODE SERIAL CONFIGURATION PARALLEL CONFIGURA TION

tam: ring 3

You can choose from one to four rings using the keys.

tam: silent

tam: expert

Faxes are received automatically and silently . For phone calls, your fax machine rings 1-4 times (depending on setting), then the answering device is activated. Other telephones behave in the same way as the fax machine. Advantage: You have the opportunity of answering calls personally even at night.

Faxes are received automatically and silently . For phone calls, the answering device is activated immediately. In this mode the loudspeaker is switched off.

Other telephones do not ring. Advantages: You will not be disturbed, even

when receiving phone calls. The b uilt-in answering device records all messages silently. Please note that in this mode you cannot be contacted by phone in an emergency (unless function 53 VIP CODE is activated).

Here you can enter your personal settings. See chapter 8 Additional functions/Fax reception: EXPER T.

Faxes are received automatically and silently . For phone calls, your fax machine rings 1-4 times (depending on setting), then the answering device is activated.

Other telephones ring at least once. Advantage: Other telephones ring at least

once. Faxes are received soundlessly .

Faxes are received automatically and silently . For phone calls, the answering device is activated immediately . Messages are recorded soundlessly . Your fax machine does not ring.

Other telephones ring at least once. Advantages: You hear a maximum of two

rings. F ax es are received automatically and phone calls are immediately answered by the answering device silently. Please note that in this mode you cannot be contacted by phone in an emergency (unless function 53 VIP CODE is activated).

SWITCH

THE FAX

Configuring/checking NIGHT mode for fax machine with answering device

FUNCTION

∗

Enter function 32.

Press the OK key.

You can select one of the settings described above with the CURSOR LEFT/CURSOR RIGHT keys.

Press the OK key to confirm the desired setting.

– 19 –

32 night

tam: ring 3

tam: silent

15-MAY-99 12:30

Page 22

5 The telephone

Making a call

∗

If, after dialling, you hear the dial tone instead of a ringing tone, change the dial mode setting by selecting function 15.

Redial

You can redial the last five numbers dialled simply by pressing one button.

Dial the desired number. If y ou enter a wrong digit, delete it using the CURSOR LEFT ke y ( ). Lift

the handset. The fax machine will dial. During the call, the call duration appears on the displa y after

about 10 seconds.

Press the REDIAL key repeatedly until the desired number is shown on the displa y. Lift the handset. Y our machine will automatically dial the last n umber shown.

Caller ID (Identity of the caller—not available in all countries)

Your fax machine is capable of showing the caller’ s identity (telephone number) on the displa y of your fax machine, bef ore you lift the handset. To have this feature at your disposal you must subscribe to it via your telephone service provider.

Please note that the Caller ID feature is not supported by all providers. If you have connected an additional telephone to your fax machine which is also

equipped with the Caller ID function, the identity of the caller will then not be displayed on the additional telephone but on the fax machine.

Searching through the Caller ID memory

To search through the Caller ID memory press the REDIAL key for at least two seconds. You will hear a confirmation tone. The displa y shows either

the amount of received calls that have not been answered, e.g.

2 new calls

or, if you ha ve ans wered all y our calls, an already e xisting entry in your caller’ s list will be shown.

For example, two calls have not been answered: The new entries are marked with a “*". As soon as you have had a

look at them, the “*” disappears . The display shows n umber and/or date and time of the received call.

If you want to make a call and you lift the handset before dialling the desired telephone number you cannot correct wrong entries with the CURSOR LEFT key any more.

– 20 –

1: 12345

2 new calls

*1: 12345

Page 23

If you did not receive the ID information the display will show: (this occurs if e.g. the caller has an unlisted telephone number)

unknown number

unknown caller

Using the CURSOR LEFT/CURSOR RIGHT key you can now step through the entries.

STOP

Press STOP to return to stand-by-mode.

Dialling a telephone number from the call list

The telephone numbers of the last 10 received calls are stored.

Press the REDIAL key for at least two seconds until you hear a confirmation tone. The latest entry in your caller’ s list appears on the display .

Press the CURSOR LEFT/CURSOR RIGHT key repeatedly until the desired entry is shown on the display .

Lift the handset. Your fax machine will automatically dial the last entry shown.

Deleting entries from the Redial or Caller ID memory

*2: 54321

15-MAY-99 12:30

1: 12345

4: 67890

DIALLING...

You can as well delete an entry while searching through your Redial or Caller ID memory.

Press the CURSOR LEFT key for at least two seconds.

With the CURSOR LEFT/CURSOR RIGHT key you can now choose whether you wish to delete one entry or all entries.

FUNCTION

Confirm with OK. The displa y shows f or two seconds:

Short dial

There are short dialling keys available which y ou can use to store numbers y ou dial frequently.

Storing a short dial number with name

Press the SHORT DIAL key for at least two seconds until you hear a

1-9

confirmation tone.

∗

Choose a number from 0–9.

THE TELEPHONE

delete: yes

delete: no

DELETED

choose 0-9

ENTER NAME

If you receive more than ten calls the oldest telephone number is deleted from the Caller ID memory. In case you are receiving calls from the same telephone number several times, only the latest call will be stored in your Caller ID memory.

– 21 –

Page 24

FUNCTION

∗

Enter a name. If you make an incorrect entry you can correct it by

pressing the CURSOR LEFT key (

Press the OK key (even if you do not wish to enter a name).

FUNCTION

∗

Enter a number. Using the REDIAL k ey y ou can enter a dialling pause.

Confirm with OK.

Using the short dial keys

You can use the short dial keys for telephone calls and for sending fax es.

BERGER

ENTER NUMBER

12345_

STORED

1-9

Press the SHORT DIAL key. On the display appears:

∗

Select using the keys 0 to 9. The corresponding name will appear on

the display . If y ou hav e not entered a name the telephone number will

appear on the display .

choose 0-9

1: 12345

Lift the handset or press the DIAL or LOUDSPEAKER key, depending on the machine. The fax machine will start to dial and the number is

DIAL

displayed (if necessary you can now add an extension number). If you would like to send a fax press the START key.

DIALLING...

1: 12345

T elephone book

You can use the telephone book to select the number you wish to call by selecting the name. The number is then dialled automatically . All you ha ve to do is to store the numbers with the corresponding names first.

The telephone book function on your fax machine has space for up to about 50 numbers with their corresponding names. The exact figure depends on the length of each entry .

Storing numbers and names with the TELEPHONE BOOK key

Press the TELEPHONE BOOK k ey for at least two seconds until you

A-Z

hear a confirmation tone.

ENTER NAME

∗

Enter a name. If you make an incorrect entry you can change it by

pressing the CURSOR LEFT key (

Press the OK key.

BERGER

ENTER NUMBER

You cannot store a short dial or telephone book entry when the memory is full. You will hear a warning signal and the display will indicate MEMORY FULL. You have to delete an entry before you can store a new one.

Please note that a maximum of 14 characters for names and 40 characters for numbers can be entered.

If you wish to store a number during a phone call press the TELEPHONE BOOK ke y for at least two seconds and continue as described above.

– 22 –

Page 25

∗

Enter the telephone number by using the dial pad. Using the

REDIAL key you can enter a dialling pause.

12345_

FUNCTION

Press the OK key. A confirmation will appear briefly on the display.

Using the telephone book

Press the TELEPHONE BOOK k ey. The display shows the first entry

A-Z

in your list of names.

Using the CURSOR LEFT or CURSOR RIGHT key...

A-Z

...or the TELEPHONE BOOK key

∗

... or the letters of the dial pad you can search through the name list.

As soon as the display shows the desired name, you can pick up the handset or press the DIAL or LOUDSPEAKER key, depending on the

DIAL

machine. Now the fax machine will start to dial and the number is displayed (if necessary you can now add an extension number). If you want to send a fax, press the START k ey.

STORED

BERGER

CHOMSKY

DIALLING...

12345_

THE TELEPHONE

Correcting and deleting stored short dial or telephone book entries

If you have entered a wrong letter or n umber in an entry of your short dial or telephone book directory you can correct the mistake. If you no longer need a n umber you hav e stored you can delete it from the memory.

1-9

Press the SHORT DIAL key or the TELEPHONE BOOK key.

A-Z

The display shows either

∗

1-9

or the first name in the book.

You can now search through the list using the dial pad.

Then press the SHORT DIAL or TELEPHONE BOOK key for at least two seconds.

A-Z

Press the CURSOR LEFT key until the entry is deleted and you hear a confirmation tone.

choose 0-9

BERGER

CHOMSKY

Chomsky_

– 23 –

Page 26

Now you have two possibilities:

FUNCTION

Correcting an entry

∗

FUNCTION

Enter the correct name and number using the dialpad and confirm each entry with OK.

Deleting an entry

Press the OK key. Press the STOP key if you do not want to delete your entry.

With the CURSOR LEFT/CURSOR RIGHT keys, you can again choose whether you really wish to delete the entry .

Confirm with the OK key . The f ollowing message appears on the display for two seconds:

delete: no

delete: yes

DELETED

On-hook dialling

The DIAL or LOUDSPEAKER key has the same eff ect as lifting the handset. You can enter a number and will hear the connection being made over the built-in loudspeaker .

DIAL

∗

* Press the DIAL or LOUDSPEAKER key, depending on the device.

Dial the number you require. Y our machine will start to dial and you will

hear the connection being made.

As soon as the other party answers, lift the handset and speak. The loudspeaker will be turned off automatically .

DIAL NUMBER

12345_

Hands-free operation

(only for devices with built-in answering device)

You can let people in the same room take part in your telephone conversation. Please mak e sure that your f ax machine is situated on a smooth surface (not a soft underlay), to avoid the microphone being covered.

You can press the LOUDSPEAKER key at any time during the call. The telephone conversation can then be followed via the built-in loudspeaker. At the same time , the built-in microphone is s witched on.

Replace the handset. You can now speak with your hands free.

If you wish to continue the conversation using the handset, simply lift the handset again. The loudspeak er and microphone will be automatically switched off.

* For fax machines without built-in answering device: DIAL key

For fax machines with built-in answering device: LOUDSPEAKER key

– 24 –

Page 27

Muting the microphone

During the phone call you can mute your microphone in order to speak to someone in the same room without being heard at the other end of the line.

Press the MUTE/CALL TRANSFER k ey. Your microphone will be muted and the person at the other end of the line will not be able to hear you. When you wish to continue the phone call press the MUTE/ CALL TRANSFER key again.

Call transfer

You can transfer an existing phone call from y our fax machine to an additional telephone and vice v ersa. Call transf er is only possible with telephones connected in serial (see chapter 4 Fax switch/The fax switch in use with additional devices).

From the fax machine to an additional telephone

Press the MUTE/CALL TRANSFER k ey during the phone call and replace the handset within three seconds

∗

From an additional telephone to the fax machine

∗

press the keys ∗ and 0 during the call and replace the handset within three seconds.

Your other telephone will ring for a maximum of 30 seconds. If you answer the call on an ad ditional telephone in time you will be able to continue the call, otherwise the fax machine takes over the call again and rings for about 20 seconds. If you lift the handset of the fax machine in time, you can repeat the process. If you do not lift the handset in time the call will be disconnected.

Press the keys ∗ and 0 during the call. If the connection is successfully established, you will hear a tone. Replace the handset within three seconds.

Your fax machine will ring for a maximum of about 30 seconds. If you ans wer the call on the fax machine in time you will be able to continue the call, otherwise the additional device takes over the call again and rings for about 20 seconds. If you lift the handset of the additional device in time, you can repeat the process. If you do not lift the handset in time the call will be disconnected.

muted

call transfer

THE TELEPHONE

Calls can only be transferred from the additional telephone to the fax machine if your additional telephone is set to tone dialling.

– 25 –

Page 28

FAX

6 The fax

This chapter explains all the fax functions provided.

Sending faxes

Which documents to use

In order to avoid transmission errors y ou must use good quality , legib le originals. Therefore , keep to the following guidelines:

Minimum size: Maximum size:

Width: 148 m m Width: 217 mm Length: 10 5 mm Length: 600 mm Thickness: 0.05 mm Thickness: 0.15 mm

(60 g paper) (120 g paper)

Write clearly and legibly . Only use pens with dark ink (black/dark-blue , not yellow/orange/light g reen). Printed documents work best.

The following points are the most common causes of errors when sending faxes! Don’t send:

Pages from newspapers (printer’s ink).

Stapled pages or pages held together with paperclips. Remove all staples and clips before sending.

Creased or torn pages.

Wet pages or pages with corrections made with correction fluid; dirty pages or pages with a glossy or laminated surface.

Pages joined with sticky tape or glue , with adhesiv e stic k ers such as “post-it®” notes, or pages which are too thin or too thick.

Pages written in faint pencil, cra yon, chalk or artist’s charcoal.

T ak e the first page of the document and place it face up as sho wn in the picture. Slide the document into the fax along the document guide on the left hand side of the feed slot until it stops. Wait f or a moment: The document will no w be slightly drawn in automatically by the feeding mechanism. Once the document has been drawn in by the feeding mechanism, it should not be pushed in any further, otherwise the top part will be missing when you make a copy or transmit a fax.

Documents shorter or smaller than specified risk getting stuck in the machine.

– 26 –

Page 29

Sending

∗

FINE/PHOTO

START

COPY

Dial the number you require.

Insert the first page of your document face up into the paper feed slot as described above.

Before attempting a connection you can select a higher resolution by pressing the FINE/PHOTO k ey. The corresponding pointer on the display will light up.

Press the START key.

12345_

DIALLING...

The machine will then attempt a connection.

CONNECTING...

T ransmission no w begins. The receiving fax machine will now tr ansmit its sender identification, which will appear in your display. Y ou can no w check again whether you hav e dialled the correct number . If necessary you can interrupt transmission by pressing the STOP ke y.

If the receiving machine has no sender identification stored, the display will show:

After a few seconds the display will read alternately:

+43 1 12345

SENDING ...

press start

START

COPY

If you wish to send more pages press the START key while the first page is going through. As soon as it is through, you will hear a tone. Then insert the next page. F or ev ery new page you w ant to send, press the START key whilst the previous page is going through. When the last page has gone through, the display will indicate the number of pages transmitted.

02 pages sent

Improving the picture quality

Your fax machine normally operates with standard resolution. If you w ant to transmit detailed dra wings or documents with very small print, use the FINE setting. If you w ant to fax a photog raph, select the PHOT O setting. The original will be sent as a black and white illustration in grey scales.

THE FAX

FINE/PHOTO

If you want to increase the resolution press the FINE/PHOT O k e y until the desired pointer lights up.

15-MAY-99 12:30

FINE PHOTO DMM

After transmitting or, if there is no document in the f eed slot, after 40 seconds the fax machine will automatically return to standard resolution.

If you try to send a fax but the number you are calling is engaged or you cannot make a connection, your machine will automatically redial the number after some time.

Only insert the next document after the report has been completely printed out. Otherwise it will be drawn in during printout!

Transmission of documents will take longer in FINE or PHOTO resolution. In PHO T O resolution mode , the texts become lighter and therefore less legible.

– 27 –

Page 30

T ransmission report—error report

FUNCTION

Every time you send a document your f ax machine prints a transmission report. It is possible to s witch this function off. If an error occurs during transmission you will be informed on the error report, which is printed out even if the transmission report function is switched off.

FUNCTION

∗

Select function 43.

43 transm.report

TRANSM. REP.: ON

15-MAY-99 12:30

FUNCTION

Press the OK key.

Select using the CURSOR LEFT and CURSOR RIGHT keys, then press the OK key.

Fax journal

The fax journal is a list of the last 10 received and transmitted fax es. You can choose whether to print out the journal immediately or automatically after 10 successful transmissions.

FUNCTION

∗

Select function 41.

Press the OK key.

Select with the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key.

41 fax journal

journal: no

journal: yes

print: now

FUNCTION

Select with the CURSOR LEFT or CURSOR RIGHT key and confirm with OK.

print: every 10

15-MAY-99 12:30

Polled reception

Polled reception means that your f ax machine can retrieve fax messages which hav e been prepared for collection from another fax machine. Function 22—P olled reception is simple to operate and is ve ry useful especially when the retrieved document is protected against unauthorised access by a code.

FUNCTION

∗

Select function 22.

∗

Press the OK key. You will be asked for an authorisation code which will allow you to collect the document that is waiting.

FUNCTION

A transmission report will be printed out at the end of each transmission and the machine will return to stand-by. If the transmission is not successful an error report will be printed out. During printing of the error report the CHECK DISPLA Y

lamp flashes. Press STOP.

If the fax machine you are calling has this facility and if the document has in fact been protected against unauthorised access with a code,

enter the code and confirm by pressing OK. If you do not need a code, simply press the OK key.

– 28 –

22 POLLED REC.

CODE: _

CODE: 1234

Page 31

FUNCTION

Press the OK key.

∗

START

COPY

Enter the telephone number.

Press the START key.

Quick polling

FUNCTION

∗

With this function you can download information simply and quickly by dialling a number using the

dialpad with the handset replaced and confirm with the OK key .

Faxing to sub-addresses

ENTER NUMBER

12345_

DIALLING...

CONNECTING...

If you want to send faxes to fax databases or if you want to poll from these, some databases have a sub-address which you can add to the telephone number . This will sa ve you mone y in telephone charges. First enter the telephone number of the database and then press the R key. Then enter the required sub-address. If you are not sure whether your fax polling service supports sub-addresses, please contact your polling service operator .

Receiving faxes in memory—Paperless fax reception

(only for fax machines with built-in answering device)

If no thermal paper is loaded or if the thermal paper has run out, any incoming fax will be received into memory. The DMM pointer appears on the display to indicate that the memory contains documents.

The display shows the number of the sending f ax machine or , if the sender has not stored any ID information, the following message is displayed:

As soon as a paper roll is loaded, the fax machine automatically prints out all documents in memory.

When a page has been fully printed, it is deleted automatically from memory. If the printing process is interrupted, all pages not completely printed remain in memory.

+43 1 12345

RECEIVING ...

PRINTING ...

THE FAX

Polling codes work in accordance with the international ITU standard. Howev er , there are manuf acturers who use other processes and whose machines are therefore not compatible.

If the polled reception does not work with a specific number, try to poll manually. Lift the handset, dial the required number and then press ST AR T.

If the memory is full, your fax machine cannot store any more pages in memory. The CHECK DISPLAY lamp flashes and the message “MEMOR Y FULL” appears on the display.

– 29 –

Page 32

7 The answering device

FUNCTION

RECORD

(only for fax machines with built-in answering device)

Your fax machine is equipped with a digital telephone answering device . All recorded messages are stored in a solid-state electronic memory which has a recording capacity of about 15 minutes. A magnetic tape or a cassette are not required.

Switching on/off the answering device

Your answering device is factory-programmed with a recorded outgoing message and is already activated in both function 31 and function 32. You have the option of switching off the answering device in function 31. In function 32 your built-in answering device is always activated.

FUNCTION

∗

Select for example function 31 and confirm with OK.

On the display appears the current fax reception mode. Confirm this mode by pressing OK.

31 day

32 night

fax: quick

tam: on/loud

With the CURSOR LEFT/CURSOR RIGHT keys you can now choose the desired answering device mode. Please find detailed information about the modes in chapter 4 The fax switch/Da y mode and Night mode with built-in answering device.

Confirm with OK.

tam: off

15-MAY-99 12:30

After a preset number of rings the answering device is automatically switched on. The caller will then hear the first outgoing message followed by a short beep. The de vice will then switch to record and the caller can lea ve a message . At the end of the recording time the caller will hear the closing message. The device then s witches itself off . You can adjust the recording time with function 51.

Recording and playing bac k your outgoing message

Your answering device is supplied with a pre-recorded outgoing message, which will pla y when the answering device is activated and will ask the caller to leav e a message. You can of course record your own message, e.g.

“Hello, this is Berger and Company. We are sorry there is nobody av ailable to tak e your call at present, b ut if you leav e your name and telephone number , we will get bac k to you as soon as possible . Please speak after the tone . If you w ant to send a fax, press START.” When the programmed recording time has lapsed the caller will hear a closing message, e.g.: “Thank you for calling. Goodbye.”

The answering device then switches itself off. Read the following procedure through completely and then record your outgoing messages. It is advisable to write your messages down first.

Press the RECORD key for at least two seconds.

– 30 –

REC. OGM 1 ?

Page 33

RECORD

Press the RECORD key again. Wait until you hear the confirmation tone. No w start to record your

message. P osition yourself about 20 cm from the fax machine . Speak slowly and clearly and avoid long gaps in the message. A black bar will move across the display to indicate how much memory is available f or the outgoing message. When it has moved right across the display, the device will switch itself off, in which case y ou can omit the next step.

Stop recording by pressing the RECORD key or the STOP key. If you want to record only the first outgoing message, press the

STOP

key (SKIP FORWARD) after you have recorded it.

Press the RECORD key again. W ait until you hear the confirmation tone. No w start recording your closing message. The b lac k bar will again indicate how much memory is available.

ЯЯЯЯЯЯЯЯЯЯ

REC. OGM 2 ?

ЯЯЯЯЯЯЯЯЯЯ

Stop recording by pressing the RECORD or the STOP k e y. You do not

RECORD

need to do this if the device has switched itself off automatically.

STOP

REC. COMPLETE

After a short time the two outgoing messages will be played back automatically . You can adjust the volume with the CURSOR LEFT and CURSOR RIGHT keys (see chapter 3 Basic functions/Volume of the loudspeaker). The duration of each message is sho wn on the display, e.g.:

OGM 2 4 s

OGM 1 15 s

If you want to play back previously recorded outgoing messages, press the RECORD key only once. If you wish to record the outgoing messages again, repeat the entire procedure.

If you only wish to re-record the final announcement, press the RECORD key once for at least two seconds and then

press the key

(SKIP FORW ARD). You can then record the closing message by pressing the RECORD key. To end

the recording press the STOP ke y.

Adjusting the recording time

You can adjust the time available for a caller’s message. This will help to sa ve memory space.

FUNCTION

Select function 51.

∗

51 RECORD. TIME

DEVICE

THE ANSWERING

FUNCTION

Press the OK key.

REC. TIME: 30S

Press CURSOR LEFT and CURSOR RIGHT to choose between 30,

FUNCTION

If your announcement is too long, your fax machine may not recognise the fax signal of your fax correspondent in time. Your announcement should therefore be no longer than 20 sec. Make sure that your fax machine stands on a flat surface (not a soft underlay), because otherwise the microphone may be obstructed.

60, 120 seconds or the AUTO mode (unlimited recording time). Now press the OK key. Please note that A UT O mode is not a vailab le in all countries.

15-MAY-99 12:30

– 31 –

Page 34

Listening to messages

CLEAR

When an incoming call has been recorded the PLA Y/PAUSE ke y will start to flash. The displa y indicates how many messages ha ve been

PLAY/PAUSE

recorded.

Press the PLA Y/PAUSE key. The first ne w message will be pla y ed back. The date and time the message was receiv ed will be shown on the display .

If you want to interrupt this message press the PLAY/P A USE k e y. When you want to continue with the messages, press the PLAY/ PAUSE key again.

After the first message has been played, the device will automatically begin to play back the second message.

MESSAGES: 4

1 15/05 12:30

2 15/05 13:00

PLAY/PAUSE

Press the # key (SKIP FORWARD) if you do not want to listen to the whole of the message. The next message will be pla yed.

Press the ∗ key (SKIP BACK) if you want to hear the message again. The message will be repeated immediately.

When all the messages have been play ed, the de vice will rev ert to its original state. The displa y will read:

If you press the PLAY/P AUSE key again, before any new messages are recorded, the device will play back all the old messages. Moving forward or backward is done in exactly the same way as for new messages.

V olume of messages

Press the PLAY/PAUSE key.

PLAY/PAUSE

Press the CURSOR LEFT or CURSOR RIGHT key while playing back the messages. The current v olume setting will be display ed.

If you wish to change the displayed value, press the CURSOR LEFT or CURSOR RIGHT key again until you obtain the desired volume.

3 15/05 13:30

MESSAGES: 4

1 15/05 12:30

SPEAKER: ßß

SPEAKER: ßßß

Deleting messages

Press the PLAY/P AUSE key . You will hear the first message.

PLAY/PAUSE

You can delete individual messages while you are listening to them.

If you want to delete the message which is currently being played, press the CLEAR key. You will be asked on the display if you really want to delete this message.

Press CLEAR again to confirm. You will hear a confirmation tone and the display will indicate that the message has been deleted.

1 15/05 12:30

MESS.: 1 CLEAR?

DELETED

– 32 –

Page 35

You can delete all messages at once provided that you hav e already listened to them.

CLEAR

FUNCTION

Press the CLEAR key. To interrupt the deleting process press the

CLEAR

STOP key. Press the CLEAR key again and all messages will be deleted.

DELETE ALL MSGS?

DELETED

Automatic forwar ding of messages

Y our f ax machine can automatically forw ard all incoming messages to another telephone number. Switch function 55 FORWARDING on and enter the telephone number to which y ou wish recorded calls to be forwarded. You can select the number of messages to be forwarded at one time. Your fax machine will wait until the selected number of messages has been received and then calls the desired number automatically . A te xt announcing the call forwarding is tr ansmitted when the connection is made. The party to which the calls are being forwarded needs to enter the access code (see function 52). If the correct access code is not entered within 40 seconds or an incorrect code is entered three times, your fax machine will disconnect the call. An example of an announcement might be:

Berger; please enter the access code."

FUNCTION

∗

Select a desired reception mode in function 31 (see chapter 4 The fax

switch). If the answering device is switched off, switch it on in this

function.

Select function 55.

“Hello, there are messages for Mrs .

tam: on/loud

55 FORWARDING

FUNCTION

∗

FUNCTION

RECORD

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key. You are prompted to enter the telephone number of the person to whom you want to forward your message.

Enter the telephone number.

Press the OK key. Enter the number of messages you want to be forwarded at one time.

With the CURSOR LEFT or CURSOR RIGHT key you can choose the number.

To record a new forwarding message, press the OK k ey. *

Press the RECORD key. Wait until you hear a confirmation tone. Start speaking. Position

yourself about 20 cm from the fax machine. A black bar will indicate how much memory is available.

FORWARD CALL:OFF

FORWARD CALL: ON

ENTER NUMBER

12345_

MESSAGE No.: 01

MESSAGE No.: 05

REC. FORWARD MSG

ЯЯЯЯЯЯЯЯЯЯ

REC. COMPLETE

DEVICE

THE ANSWERING

STOP

Press the STOP ke y when y ou ha ve finished. The forwarding message will be played back.

The fax machine is now switched to stand-by mode.

– 33 –

ForWarD MSG. 12s

15-MAY-99 12:30

Forwarding

Page 36

* If a forwarding message has already been recorded:

FUNCTION

RECORD

FUNCTION

Press the OK key.

Select with the CURSOR RIGHT or CURSOR LEFT key. If you wish

FUNCTION

to record a new forwarding message , select YES. If y ou w ant to use the existing message, select NO . Press the OK key to confirm. Then proceed as described above.

Recording a telephone con versation

You can record a telephone conversation with your f ax machine.

Press the RECORD key during the telephone conversation (please note that you cannot record the conversation while operating handsfree). The displa y will show:

Replace the handset or press the STOP ke y to stop recording.

STOP

The PLAY/P AUSE key flashes. Press the PLAY/PAUSE key to listen to the recorded conversation. The conv ersation can be deleted like a

PLAY/PAUSE

recorded message.

REC. MESSAGE:YES

REC. MESSAGE: NO

ЯЯЯЯЯЯЯЯЯЯ

MESSAGES: 1

1 15/05 12:30

VIP code

(Ringing despite switched on answering device)

A caller can use a four-digit code to make the telephone ring after the answering device has tak en the call. This enables a person to whom you have giv en the code to reach you whilst all other calls are intercepted b y the answ ering device. The VIP code is advantageous if you have switched the answering mode to SILENT in function 32. Since the fax machine still rings when using the VIP code you hav e the option of receiving important messages.

FUNCTION

∗

Select function 53.

∗

Press the OK key. The displa y will sho w the last code y ou entered. Your fax machine has been supplied with the code 9999 preset.

Enter a new code.

Press the OK key.

53 vip code

CODE: 9999

CODE: 1234

15-MAY-99 12:30

To record a telephone conversation all the free space of the memory is available for this function. Existing messages will not be deleted. When the memory is full, a warning signal sounds and the CHECK DISPLA Y lamp flashes.

The VIP code (function 53) must not be the same as the access code (function 52). If you attempt to enter the same code the message CODE NOT OK will be display ed and you m ust select another code.

– 34 –

Page 37

Remote access

FUNCTION

You can control your answering device from a remote telephone. The remote phone must be switched to tone dialling or you must use a tone dialling box. Please consult your dealer in this case.

Preparing your fax machine for remote access

Before you can use the remote control or remote access facilities you have to enter an access code.

This code will also serve as the access code for function 55 Forwarding.

FUNCTION

Select function 52.

∗

52 ACCESS CODE

∗

FUNCTION

Press the OK key. You will be asked to enter your code. If you do not want to enter a code press STOP.

Enter the four-digit code.

Press the OK key. The code is now stored.

code: 0000

code: 4321

15-MAY-99 12:30

Remote access of the answering device

You may wish to play back messages when you are a w a y from home . Call your fax machine and wait until you hear the outgoing message. Enter your four-digit access code . The outgoing message is interrupted. If the outgoing message does not stop pla ying

after you have pressed the first key of the code, press the first key again. Enter the rest of the code only after the outgoing message has stopped playing. You will hear a brief confirmation tone after every digit.

When you enter the remote access using a mobile phone or from abroad, you must wait at least 1 second between each digit of the code.

When you have entered the f ourth digit, you will either hear one confirmation tone which means that the code is accepted or four short whistle tones which indicate that one or more of the four digits was wrong. You have three attempts at entering the right code number, after which you will be disconnected.

DEVICE

Once you have entered all four digits correctly you will be able to listen to all new messages. If no new messages have been recorded you must wait for a second confirmation tone bef ore entering further commands.

You can now enter more commands or you can replace the receiver to end remote access. Below you will find a table showing all functions which can be carried out remotely.

Make a note of your access code by incorporating it in a longer number , f or example, so that it cannot be recognised by other people.

If you wish to change your access code, repeat the above procedure and enter a new code.

To switch the remote access function off again, enter 0000 as four-digit code.

Ensure that the access code (function 52) is not the same as the VIP code (function 53) for your answering device. If you try to enter the same code, the message CODE NOT OK appears on the display. Y ou must then select another code.

– 35 –

THE ANSWERING

Page 38

Function Key Description

REPLAY INCOMING MESSAGE

PLA Y SKIP FORWARD RECORD OUTGOING MESSAGE

PLAYING OUTGOING MESSAGE DELETE INCOMING MESSAGE

DELETE ALL MESSAGES

DAY-MODE

T o repeat the current message . If no message is repeated, the first message will be replayed.

Your messages will be played back.

Move to next message.

After pressing key 4 , you will hear two confirmation tones. Press key

again. You will hear a long confirmation tone. Now speak y our new

outgoing message. After you ha ve finished, press ke y

again. Your new outgoing message will now be played back. Afterwards you will hear a long confirmation tone.

Pressing key 5 you can hear your outgoing message.

You can delete the message you are listening to by pressing key 6 .

You will hear two confirmation tones. You must press key

again within

five seconds to execute the delete command.

You can also delete all messages at once. Press k e y 6 , when you are not listening to a message. You will hear two confirmation tones. You must press key 6 again within five seconds in order to execute the delete command.

You can set your fax machine to D AY mode by pressing key 7 . You will hear a long confirmation tone. TIMER mode is deactivated b y this command.

STOP NIGHT-MODE

The current command is interrupted.

You can set your fax machine to NIGHT mode by pressing ke y 9 . You will hear a long confirmation tone. TIMER mode is deactivated b y this command.

– 36 –

Page 39

8 Additional functions

This chapter explains the additional possibilities and functions of your fax machine.

Copying

You can use your fax machine to make copies of an original. When copying y our f ax machine switches automatically to FINE resolution. Y ou ma y also choose PHOT O resolution when copying photog raphs or for an e ven finer definition.

Hold the first page of your document face up . Insert it into the document feed slot as far as it will go .

DIAL NUMBER

FINE/PHOTO

START

COPY

Choose the desired resolution by pressing the FINE/PHOT O k ey.

Press the START/COPY key.

The page will now be fed into the machine. It will appear at the front of the machine again. At the end of the copying process wait appro ximately three seconds until the copy is printed out completely . Then tear off the copy.

DIAL NUMBER

PHOTO DMMFINE

COPYING ...

EASY LINK—Setting additional devices

This function enables you to enter three codes. These codes are used when y ou receive a call on an additional telephone or wish to transfer a call or fax to your fax machine.

1. Code for starting your fax machine from another telephone (default

2. serial: Code for transferring a call from another telephone connected serial to your fax machine (default Please note that when using this code you have to replace the handset of your additional device after you have entered the code. See chapter 5 T elephone/Call transfer.

3. parallel: Code for switching off the fax machine from an additional telephone connected in parallel (default For faxes with built-in answering device: This code is also used to s witch off the outgoing message if the answering device is already activated.

∗

5).

0).

∗

∗ ∗

FUNCTIONS

ADDITTIONAL

T o be able to use this function y ou must set your additional or cordless telephone to tone dialling. If y our telephone service is not compatible with this dialling method and requires pulse dialling, you must temporarily set your additional device to transmit tone dial signals. Please refer to the operating instructions of your additional device to find out how to make this temporary adjustment.

If your local copies or received f axes are blank, the document was inserted the wrong way.

If you end the process of copying by pressing the STOP key wait until the document is totally ejected before tearing off the thermal paper copy .

– 37 –

Page 40

Only change the specified codes if absolutely necessary .

FUNCTION

∗

Select function 34.

34 easylink

∗

FUNCTION

∗

Press the OK key.

Enter a two-character code. The first digit should be a ∗-character or

-character. This code is used to start fax reception from an

additional telephone.

Press the OK key.

Enter a two-character code. The first digit should be a ∗-character or

-character. This code is used with serial-connected telephone to

a transfer a telephone call from an additional telephone (or cordless phone) to your fax machine. Please note that when using this code you have to replace the handset of your additional device after you have entered the code.

Press the OK key.

Enter a two-character code. The first digit should be a ∗-character or

-character. This code is used with parallel-connected telephone to transfer a telephone call to an additional telephone. By entering this code on the additional telephone you can deactivate your fax machine. For faxes with built-in answering device: by entering this code, you can stop the outgoing message of your answering device after it has already been activated.

fax recept: *5

fax recept: *6

transfer: *0

transfer: *1

rel. line: **

rel. line: *2

Press the OK key.

15-MAY-99 12:30

HELP function

HELP

Briefly press the HELP key. You will receive a printout explaining how to use the most important functions.

PRINTING ...

Short dial and telephone book list

If you would like to print out a list of all stored short dial and telephone book numbers please proceed as follows:

FUNCTION

Select function 42.

∗

Press the OK key. Your fax machine will then print out the list.

42 dialling list

PRINTING ...

Please note that the three Easy Link codes must be different. If you enter the same code more than once, the following message appears on the display: CODE NOT OK. Please note that you are not able to transfer a phone call from an additional telephone that is connected parallel unless it is a fax call.

– 38 –

Page 41

Fax reception: EXPERT

As already described in chapter 4 The fax switch, sev eral standard f ax reception modes are av ailable. Your fax machine is optimally set when you select one of these modes. Ne vertheless, in EXPERT mode you can set the ringing parameters of your fax machine and other devices yourself.

You are able to set the total number of rings enabling you to control how many times y our fax machine and additional phones ring when receiving an incoming telephone call. Also , depending upon the configuration serial or parallel (see chapter 4 The fax switch) you will be ab le to define how many rings are tollfree for the calling party or how many times the additional phones will ring. For units with a built-in answering device, you can also define whether or not to mute the loudspeaker while the caller is leaving a message.

FUNCTION

∗

Select function 31 DAY or 32 NIGHT and confirm with OK.

Press the CURSOR RIGHT key as often as necessary until the EXPERT mode appears on the display.

FUNCTION

Confirm with the OK key. With the CURSOR LEFT/CURSOR RIGHT keys you can set the

number of ringing signals after which your fax machine switches to fax reception.

FUNCTION

To confirm your choice, press the OK key. With the CURSOR LEFT/CURSOR RIGHT keys, you can select how

many of the ringing signals are toll-free to the caller. The toll-free ringing signals are also heard on the additional telephones. If you enter TOLLFREE: 0, fax es will be receiv ed in silence. A utomatic f ax reception may be impaired if you select a value higher than five for TOLLFREE. In this case, the tollfree rings must be reduced to a value less than five.

FUNCTION

To confirm your choice, press the OK key.

Additional information for fax machines with built-in answering device:

You can switch your answ ering device on or off with the CURSOR LEFT/CURSOR RIGHT keys. In addition you can select whether or not to mute the loudspeaker while the caller is leaving a message.

FUNCTION

To confirm, press the OK key .

Fax: expert

total rings: 05

total rings: 04

tollfree ring:00

tollfree ring:03

15-MAY-99 12:30

tam: on/loud

tam: on/muted

15-MAY-99 12:30

Please note that your built-in answering device cannot be switched off in NIGHT mode.

If you have connected an external answering machine, a smaller number of rings must be set on the answering machine than on the fax. Check the number of rings before your external answering machine responds. If you have a serial configuration the total rings of your fax machine must be set to a higher level than the rings of the answering device. If your configuration is parallel the tollfree rings of your fax machine must be set to a higher level than the rings of your answering device. Set your fax machine in accordance with the table below:

Answering machine: Fax machine:

1 ring 3 rings 2 rings 4 rings 3 rings 5 rings

– 39 –

FUNCTIONS

ADDITTIONAL

Page 42

9 Troubleshooting

The following table contains an overview of the most frequent operating errors or problems and their possible causes and remedies. Before calling our service desk, please consult this table which has been compiled by our service engineers. In most cases you will be able to solve the problem yourself.

The faxes are of poor quality

Possible cause RemedyError

You or your fax correspondent receive blank pages.

Fax es are of poor quality. The document contains photographs or

Your fax or your recipients fax machine produces vertical black lines when printing.

The thermal paper is not properly loaded. Your fax correspondent sends the wrong

(blank) side of a document. The printer is faulty .

small print. The document lacks contrast. Your fax machine is faulty.

There is paper in the sheet feeder or the scanner is dirty.

Your fax machine is faulty.

Load the thermal paper properly.

Your fax correspondent must feed the document properly .

Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective. Call service if necessary.

Change the resolution setting to FINE or PHOT O.

Check the document. Test the fax machine by making a copy. If

your copy is faultless the correspondent’s fax machine might be defective. Call service if necessary.

Open the operation panel and remove the paper from the document feed slot.

Test the fax machine by making a copy. If your copy is faultless the correspondent’s fax machine might be defective. Call the service if necessary.

– 40 –

Page 43

Problems when establishing a connection

Possible cause RemedyError

You cannot phone or send faxes. Wrong dialling mode selected.

You are operating your fax machine on a private branch exchange and have not set it accordingly .

TRANSM. ERROR

CHECK

DISPLAY

Error report

NO CONNECTION

The telephone connection is of poor quality .

The recipient has a paper jam or has run out of paper.

Your fax correspondent’s line is b usy, does not answer or a different device answers.

REDIAL FAILED

Your fax machine is not properly installed

NO LOOP CURRENT

or not properly plugged in.

Change the dialling mode with function 15.

In Function 15, select PABX: Yes.

T ry again.

Call your fax correspondent.

Try later or draw your fax correspondent’s attention to a possib le installation fault.

Check the installation of your fax machine.

NO DIALTONE

When you lift the handset of your fax machine you do not hear the dial tone.

busy

fax transmissions are constantly

interrupted.

You cannot receive any faxes (you have set the ringing signals with EXPERT mode).

You are connected to a PABX system. You have connected your telephone

cable to socket on the bottom of your fax machine identified with EXT .

Y ou ha ve connected the telephone cab le to the socket on the bottom of your fax machine identified with EXT .

Your fax correspondent has a fax machine that cannot receive the usual standard identifying signals.

You have set the total number of rings (TO TAL RINGS: _) to a too high value . For many fax machines, the call establishment procedure is too long, and transmission is interrupted.

Check the settings in function 15. Connect your telephone cable to the

socket on the bottom of your fax machine identified with LINE.

Connect your telephone cable to the socket on the bottom of your fax machine identified with LINE.

Try to send the fax manually: press the DIAL or LOUDSPEAKER key and dial the fax number . You will hear the call being established. If the receiver is using an automatic answering machine, wait until you hear a tone after the prerecorded message and then press the START key.

Set the total rings or the tollfree rings to a lower value than five in function 31 or 32 F AX:EXPERT.

TROUBLE-

SHOOTING

– 41 –

Page 44

Other

Possible cause RemedyErrors

Copy is blank. Document loaded the wrong way up .

Thermal paper is not properly loaded.

On lifting the handset of your fax machine you hear a tone or silence.

On lifting the handset of an additional telephone you hear a tone or silence.

On lifting the handset of an additional telephone you hear in the background the ringing tone or, depending on the de vice type, the activated outgoing message of your own built-in answering device.

Received documents do not appear as normal at the front of the fax machine.

The caller is trying to send a fax. Press the STAR T k e y. Then replace the

The caller is trying to send a fax. Y ou can start your fax machine by

Your additional telephone is connected in parallel.

There is a thermal paper jam at the paper outlet on the underside of the machine.

Load the document with the printed side up. Load the thermal paper correctly.

handset.

pressing keys

Press the ∗ key twice to switch off the ringing tone or the outgoing message. You can now make a call without interferences (see chapter 8 Additional functions/Easy Link).

Press the STOP key for two seconds: Pull out the crumpled paper carefully from the front of the machine. In case you cannot remove the paper jam completely: Lift up the operation panel and the inner paper cover . Remove the jammed paper. Insert the paper once again. Close the machine and press STOP to press the thermal paper against the internal transport roll.

and 5 .

∗

Only for fax machines with built-in answering device:

You have switched on y our answering device and cannot receive any faxes.

DOCUMENT JAM

external phone

If you cannot rectify a fault using the instructions provided, please disconnect from the mains. Wait at least ten seconds and reconnect.

You have background music.

Y our outgoing message is too long.

Your document was not drawn in straight. Open the operation panel and pull the

You are now using an additional device. Check the additional device!

Record a message without music.

Record a shorter announcement (no longer than 20 seconds).

document carefully outwards in one direction.

If the fault recurs, please contact your customer information centre.

– 42 –

Page 45

Service code

Function 45 Service code is used to delete some or all of your changes to the factory settings. This function enab les you to partially or fully reconfigure your device. It is especially helpful if you hav e modified settings b ut find that your fax machine does not respond as expected.

Only use this function if absolutely necessary. If you are satisfied with the factory settings you should not use this function.

The following codes are available to you:

Code No. 7117

This code erases all your modifications to the factory settings. The f ax machine will therefore react in e xactly the same way as on first installation.

Code No. 7140

When you enter this code, all your entered settings and data will be erased, except for:

• your personal outgoing message in your answering device *

• received messages *

• stored short dial numbers

• stored telephone book numbers

• your name

• your telephone number

Example for using a service code:

FUNCTION

∗

FUNCTION

∗

Select function 45.

Press the OK key.

Enter a code.

Press the OK key.

With CURSOR LEFT/CURSOR RIGHT you can select whether you really want to delete your settings. Confirm with OK. Y our f ax machine will be reset to its original configuration.

* only for fax machines with built-in answering device

45 service code

CODE: _

code: 7140

sure: no

sure: yes

15-MAY-99 12:30

TROUBLE-

SHOOTING

After deleting some or all of your custom settings please rerun an Easy Install.

– 43 –

Page 46

10 Appendix

T echnical specification

Compatibility ITU Group 3 T ype of connection outside line (PSTN) / extension (PABX) Flashtimes outside line: 100 ms

extension (PABX): 100 ms

Size of document Width: 148–217 mm

Length: 105–600 mm

Thickness: 0.05–0.15 mm Maximum scanning width 216 mm ± 1 mm Resolution horizontal: 8 points/mm (200 dpi)

vertical: standard 3.85 lines/mm

FINE 7.7 lines/mm

Photo mode 16 grey tones (fax machine without integrated answering device)

32 grey tones (fax machine with integrated answering device)

correction Contrast control automatic Copying fine and photo resolution Data compression MH, MR Modulation V29bis, V27ter, V21 T r ansmission speeds 9600/7200/4800/2400 bps Sound power level stand by mode: < 20 dBA

copy mode: < 40 dBA Printing method thermal paper printer Thermal paper 210/216 mm x 15/30 m roll Document feed 1 sheet Fax switch DAY/NIGHT/TIMER Dimensions 275 x 210 x 108 mm Weigh t about 2 kg Pow er consumption stand by: about 3 W

telephoning: about 5 W

sending a standard letter: about 20 W

receiving a standard letter: about 35 W Pow er supply 220–240 V / 50–60 Hz Speech recording time 15 minutes Speech output yes Allowed operating environment temperature: 5–40 ° C

relative humidity : 15–85 % RH not condensing Recommended operating environment in use:

temperature: 17–28 ° C

relative humidity: 20–80 % RH not condensing

in unplugged status (ready for operation with thermal paper loaded):

temperature: 0–45 ° C

relative humidity: 15–85 % RH not condensing

– 44 –

Page 47

Glossary

additional device, additional telephone

document DTMF

fax paper fax switch, automatic and manual receive

home telephone system (HTS)

incoming message outgoing message (OGM)

parallel

You can operate your fax machine together with additional devices such as (cordless) telephones, an answering machine etc. on a single telephone line. You have to enter some specific settings.

The written note you want to send by fax to another party. Short for: Dual Tone Multiple Frequency . With this signal y ou can start fax

reception from an additional telephone which has tone dialling. see thermal paper The fax switch analyses incoming calls and detects whether it is a normal

call or a fax call. If you have chosen automatic receive a fax will be received automatically and silently . If y ou hav e chosen manual receive, the f ax switch is not operating and fax es can only be receiv ed b y pressing START .

Many private households have installed a home telephone system. Such a system offers the possibility of internal communication but operates on only one single telephone line.

A message left by a caller when the answering device is switched on. A pre-recorded message is included. When your ans wering machine is

switched on the caller hears this message which is followed by a beep tone. Depending on the country more than one telecommunication device will be

connected either serial or parallel to the telephone line.

polling Y

private branch exchange (PABX),

PTT pulse dialling

sender identification

serial

TAM thermal paper tone dialling

ou can collect documents which have been prepared f or collection at a

remote fax machine. Private branch exchange systems are common in most large companies.

They provide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line.

This is the term used for the network supplier e.g. B .T. The old dialling mode is pulse dialling. Every number key has a specific

number of pulses assigned to it. On most fax machines the name and the number of the user can be

entered. This so called sender identification will be printed on the fax receipt and will also appear on the display of the fax correspondent’ s’ machine.

Depending on the country more than one telecommunication device will be connected either serial or parallel to the telephone line.

Abbreviation for Telephone Answering Machine. Special paper, which turns black b y heating it. T one dialling is the modern dialling mode. Every ke y has a different tone

assigned to it.

– 45 –

APPENDIX

Page 48

Index

Activating

timer mode 15

Additional devices

call transfer 25 connection 8 fax switch 14 setup 37 technical term 45

Adjusting the recording

time ¹) 31

Answering device ¹) 30

adjusting the recording

time 31

automatic forwarding of

messages 33 deleting messages 32 in DAY mode 17 in NIGHT mode 19 listening to messages 32 pointer on the display 6 recording a telephone

conversation 34 recording your outgoing

message 30 remote access 35 switching on/off 30 VIP-code 34 volume of messages 32

Answering machine

connection 8 fax switch 14

Appendix 44 Arrows on the display 6

Base station of cordless

telephones proper location 8

Basic functions 11

Call duration on the display 20 Call transfer

from an additional tel-

ephone to the fax

machine 25 from fax machine to an

additional telephone 25

Caller ID 20

deleting entries from the

memory 21 Dialling a telephone

number of a received

call 21 Searching through the

memory 20

Change

DAY mode 16 NIGHT mode ²) 18 NIGHT mode ¹) 19 recording time ¹) 31 timer mode 15 type of ring signal 12 volume of loudspeaker 13 volume of messages ¹) 32

volume of ring signal 13

Code

Easy Link 37 polled reception 28 remote access ¹) 35 service code 43 VIP ¹) 34

Configuration

parallel 15 serial 14

Connecting

additional devices 8 the handset to the fax

machine 8

the spiral cable to the

handset 8 to the power supply 8 to the telephone socket 8

Connection

to a home telephone

system 9 to private branch ex-

change 9

Copying 37 Cordless telephone

connection 8 fax switch 14 proper location of the base

station 8

Correct

stored short dial/telephone

book entries 23

Correct location

of the base station of

cordless telephones 8

Date

how to enter 11

DAY mode 16

configuring/checking 17 pointer on the display 6

Deactivating

timer mode 15

Delete

messages ¹) 32 settings 43 stored short dial/telephone

book entries 23

Description of the device 6 Device description 6 Dialling

without lifting the

handset 24

Display

Caller ID 20 clock 15 Fax recept.: *5 37 language 11 pointers 6 Rel. line: ** 37 Transfer: *0 37

DMM ¹)

pointer on the display 6 receiving faxes in memory

Document

feed slot 6 good quality originals 26

guide 6 outlet 6 technical term 45

DTMF

technical term 45

Duration

of recording time ¹) 31

Easy Install Function 8 Easy Link 37 Entering

display language 11 time and date 11 your name 12 your number 12

Error report—transmission

report 28

EXPERT mode

explanation 39

Fax journal 28 Fax message

receive paperless 29 sending 27

Fax paper

technical term 45 Fax recept.: *5 37 Fax reception

DAY mode 16

EXPERT mode 39

NIGHT mode ²) 18

NIGHT mode ¹) 19

via computer/modem 16 Fax s witch 14

alternatives 14

DAY mode 16

EXPERT mode 39

in use with additional

devices 14 NIGHT mode ²) 18 NIGHT mode ¹) 19 parallel configuration 15 serial configuration 14 technical term 45 timer mode 15

Faxing to sub-addresses 29 Fine mode

pointer on the display 6 sending a fax 27 when copying 37

Flashing

of Check Display lamp 4, 5 of the PLA Y/PAUSE

key ¹) 30

Forwarding

of messages ¹) 33

Functions

basic functions 11 overview 7

General view of functions 7 Glossary 45 Guarantee 49

Hands-free operation ¹) 24

Handset 6 Header

entering your name 12 entering your telephone

number 12

Help key 38

press more than two

seconds 8

Home telephone system

connecting the fax

machine 9

technical term 45

Hotline 49

Identity of the caller 20

deleting entries from the

memory 21 Important information 3 Improving the picture

quality 27 Incoming message

technical term 45

Information

general 3 Inner paper cover 6 Installation 8

connecting additional

devices 8

connecting the handset to

the fax machine 8

connecting the spiral cable

to the handset 8

connecting to a home

telephone system 9

connecting to a private

branch exchange 9

connecting to the power

supply 8

connecting to the tel-

ephone socket 8 correct location 8 easy install function 8 loading and removing

thermal paper 8 location of the base station

of cordless phones 8

Key allocation ²) 4 Key allocation ¹) 5

Language of display and

reports 11

Listening to messages ¹) 32 Loading thermal paper 8 Location

keys ²) 4 keys ¹) 5 of the base station of

cordless telephones 8 of the fax machine 8

Loudspeaker

regulate volume 13

Mains cable with power plug 6 Making a call 20

¹) only for fax machines with built-in answering machine ²) only for fax machines without built-in answering machine

– 46 –

Page 49

Memory 29 Messages ¹)

delete 32 forwarding 33 play back 32 recording time 31 regulate volume 32

Microphone

muting 25 Millennium switch 11 Modem

connection 8

fax switch 14 Muting the microphone 25

Name

entering 12 Names with numbers

correcting 23

deleting 23 NIGHT mode

pointer on the display 6 NIGHT mode ²) 18

configuring/checking 18 NIGHT mode ¹) 19

configuring/checking 19 Number

entering 12

On-hook dialling 24 Operating environment

(temparature,

humidity) 44 Operation panel 6 Operation panel ²) 4 Operation panel ¹) 5 Optimum mode of your fax

switch

parallel 15 serial 14

Other devices

call transfer 25 fax switch 14

Other telephones

setup 37

Outgoing message ¹)

recording 30

technical term 45 Outside line 10 Overview

of all functions 7

of device components 6

of key allocation ²) 4

of key allocation ¹) 5

of the machine 3

PABX

connection 9

setting 10

technical term 45 Packaging contents 3 Paper 44

loading and removing

thermal paper 8 Paper adjustment part 6 Paper compartment 6

Paper tear strip 6 Paperless fax reception 29 Parallel configuration 15

DAY mode 16 EXPERT mode 39 NIGHT mode ²) 18 NIGHT mode ¹) 19 technical term 45

Phone book 22

storing names or numbers

with the TELEPHONE BOOK 22

using the telephone book 23

Phone call

hands-free ¹) 24

Photo mode

pointer on the display 6 sending a fax 27 when copying 37

Picture quality

improving 27 Pointers on the display 6 Polled reception 28 Polling

quick polling 29

reception 28

technical term 45

to sub-addresses 29 Preparing your fax machine

for remote access ¹) 35 Print quality 27 Printout

function list 7 no printout when copying 40 no printout when receiving

a fax 40

Short dial/telephone book

list 38

transmission/error report 28 Problem solution 40 Programming

date and time 11

day mode 17

language of display and

reports 11 night mode ²) 18 night mode ¹) 19 type of ring signal 12 volume of ring signal 13 volume of the loudspeaker

13 your name 12 your number 12

Proper location

of the base station of

cordless telephones 8

PTT

technical term 45

Public network 10 Pulse or tone dialling 9

technical term 45

Quick and easy installation

of your fax machine connecting additional

devices 8 connecting the handset to

the fax machine 8

connecting the spiral cable

to the handset 8

connecting to the power

supply 8

connecting to the tel-

ephone socket 8

correct location 8

Quick polling 29

Recording

a telephone

conversation ¹) 34

your outgoing message ¹) 30

Redialling

deleting entries from the

memory 21

of the last 5 numbers 20 Regular line 10 Rel. line: ** 37 Remote access ¹) 35

preparing 35 Removing thermal paper 8 Reports

Language of reports 11 Resolution (FINE/PHOTO) 27 Ring signal

choose type 12

regulate volume 13

Sender identification

technical term 45 Sending

fax messages 26, 27

which documents to use 26 Serial configuration 14

DAY mode 16

EXPERT mode 39

NIGHT mode ²) 18

NIGHT mode ¹) 19

technical term 45 Service code 43 Settings

language of display and

reports 11 time and date 11 type of ring signal 12 volume of loudspeaker 13 volume of ring signal 13 your name 12 your number 12

Short dial 21

correcting and deleting

entries 23 print stored numbers 38 storing short dial numbers

and names 21 using the short dial keys 22

Spiral cable for the telephone

handset 6

Storing

correcting stored short

dial/telephone book

entries 23 deleting stored short dial/

telephone book

entries 23 short dial numbers 21

with the telephone book

keys 22

Storing names with numbers

telephone book 22

Sub-addresses

faxing to sub-addresses 29

Switching off

the answering device ¹) 30 the timer mode 15

Switching on

the answering device ¹) 30 the timer mode 15

TAM

technical term 45 T echnical specification 44 T echnical terms 45 T elephone book 22

correcting and deleting

entries 23 print stored numbers 38 storing names or numbers

with the TELEPHONE

BOOK 22 using the telephone

book 23

T elephone call

call duration appearing on

the display 20 hands-free ¹) 24 recording a

conversation ¹) 34

Thermal paper

loading and removing 8 outlet 6 technical term 45

Time

how to enter 11

TIMER mode 15

configuring/checking

time 15 deactivating/activating 15 pointer on the display 6

T one or pulse dialling 9

technical term 45

T r ansfer: *0 37 T ransmission report—error

report 28

T roubleshooting 40

Using

short dial keys 22 the telephone book 23

VIP code ¹)

ringing despite switched

on answering

machine ¹) 34

Volume

of loudspeaker 13 of recorded

messages ¹) 32 of ring signal 13

– 47 –

APPENDIX

Page 50

– 48 –

Page 51

– 49 –

APPENDIX

Page 52

Y our international guarantee

Dear customer,

Thank you for purchasing this PHILIPS product which has been designed and manufactured to the highest quality standards. If, unfortunately , something should go wrong with this product PHILIPS guar antees free of charge labour and replacement parts irrespective of the country where it is repaired during a period of 12 months from date of purchase. This international PHILIPS guarantee complements the existing national guarantee obligations to you of dealers and PHILIPS in the country of purchase and does not affect your statutory rights as a customer.

The PHILIPS guarantee applies provided the products are handled properly for its intended use, in accordance with its operating instructions and upon presentation of the original invoice or cash receipt, indicating the date of purchase, dealer’s name and model and production number of the product.

The PHILIPS guarantee may not apply if:

· the documents have been altered in any way or made illegible;

· the model or production number on the product has been altered, deleted, removed or made illegible;

· repairs or product modifications and alterations have been executed by unauthorised service organisations or persons

· damage is caused by accidents including but not limited to lightning, water or fire misuse or neglect.

Please note that the product is not defective under this guarantee in the case where modifications become necessary in order for the product to comply with local or national technical standards which apply in countries for which the product was not originally designed and/or manufactured. Therefore alw ays chec k whether a product can be used in a specific country .

In case your PHILIPS product is not working correctly or is defective, please contact your PHILIPS dealer. In the event you require service whilst in another country a dealer address can be given to you by the PHILIPS Consumer Help Desk in that country, the telephone and f ax number of which can be found in the relevant part of this booklet.

In order to avoid unnecessary inconvenience, we advise you to read the operating instructions carefully before contacting your dealer. If y ou ha ve questions which y our dealer cannot answer or an y related question please write or call:

for the UK: for Ireland: for Hong Kong: for Taiwan:

PHILIPS Consumer PHILIPS Electronics PHILIPS Hong Kong Ltd. Philips T aiwan Ltd. Communications Ltd. Ireland Ltd. Consumer Service Division Consumer Information Centre Unit 4, Elmwood Consumer Information Centre Unit A, 10/ F Park Sun Building Nr. 96 Section 1, Chineham Business Park Newstead 103-107 Wo Yi Hop Road Chien-Kuo N. Road Crockford Lane Clonskeagh Kwai Chung, N.T. Taipei Basingstoke RG24 8 WG Dublin 14 HONG K ONG T AIWA N UNITED KINGDOM IRELAND

Phone: 0645-282828 Phone: 01-7640292 Phone: 2619-9663 Phone: (02)-2382-4567 Fax: 0181-7841406 F ax: 01-7640299 F ax: 2485-3574 Fa x: (02)-2134-2670

The CE mark confirms that the machine corresponds to the relevant guidelines of the European Union. This operation manual has been printed on chlorine-free, recycled paper, in line with the highest standards of

environmental friendliness. The used cardboard packaging as well as the cardboard proctecting your facility at its sides made of waste paper

can be recycled like waste paper; corresponding to y our country’s demands dispose the plastic f oils either for recycling or with your rubbish.

1649

This electronic facility contains recycable material. At the end of use of this facility please inform yourself about the corresponding recycling demands of your country.

5103 506 1632.1

5103 506 1632.2

– 50 –

Philips HFC171 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

1 INTRODUCTION

2 Installation

• the correct location

• connecting to the telephone socket

• connecting the spiral cable to the handset

• connecting the handset to the fax machine

• connecting to the power supply

• connecting additional devices

• loading and removing thermal paper and

• the easy install function

Location of the base station of a cordless telephone

Connecting to a home telephone system

Connecting to a private branch exchange

T one or pulse dialling/P ABX setting

Tone or pulse dialling

3 Basic functions

Language of display and reports

Entering time and date

Entering your number and name

Ringer selection

V olume of the ringer

V olume of the loudspeaker

4 The fax switch

The fax switch in use with additional devices

Serial configuration

Parallel configuration

TIMER mode

DAY mode

5 The telephone

Making a call

Redial

Deleting entries from the Redial or Caller ID memory

Short dial

Using the short dial keys

T elephone book

Using the telephone book

Correcting and deleting stored short dial or telephone book entries

On-hook dialling

Muting the microphone

Call transfer

From an additional telephone to the fax machine

call transfer

6 The fax

Sending faxes

Which documents to use

Sending

Improving the picture quality

Fax journal

Polled reception

Quick polling

Faxing to sub-addresses

Switching on/off the answering device

Recording and playing bac k your outgoing message

Adjusting the recording time

Listening to messages

V olume of messages

Deleting messages

Automatic forwar ding of messages

Forwarding

Recording a telephone con versation

VIP code

Remote access

Preparing your fax machine for remote access

Remote access of the answering device

8 Additional functions

Copying

HELP function

Short dial and telephone book list

Fax reception: EXPERT

9 Troubleshooting

Service code

10 Appendix

T echnical specification

Glossary

Index

Activating