Philips HFC171 User Manual

Dear Customer,

The fax machine you have purchased enables you to use other corded and cordless telephones with it. It also offers features to simplify its installation and convenient use . Below you will find some of the most important functions:

SENDING FAX MESSAGES

T o send a f ax message longer than one page you can place one page at a time in the document feeder. If y our machine has an integrated answering device, it is also possible to receive fax messages into memory in case you run out of thermal paper. Stored messages are printed as soon as you hav e loaded a new thermal paper roll.

USE OF ADDITIONAL (CORDLESS) TELEPHONES

Your f ax machine will support other additional devices including corded and cordless telephones. If you hav e answ ered an incoming call, you will have the opportunity to transfer the call from the cordless phone to the fax, or vice v ersa. Ev en after the integrated answering device has switched on, you have the possibility to answer the call from an additional telephone and switch off the answering device. Call transfer between cordless phones depends on the capability of the cordless phones themselves.

HELP KEY

T o ensure y ou get the best from your machine it has a dedicated HELP k ey. When pressed, the machine prints an overview of all the basic operations of the fax machine.

EASY INST ALL

keep pressed

for at least 2 seconds

HELP

The help key will also guide you through the installation of your fax machine. Press and hold the HELP key for two seconds and a sheet will be printed out. Use this sheet together with the display prompts to aid the installation of your machine. Once you have gone through these steps the machine will automatically configure itself. Should you add an additional device at a later date, just go through EASY INSTALL again to verify them.

SERIAL/PARALLEL CONFIGURATION

Your fax machine is especially designed to operate with other telecom products such as cordless telephones, external answering devices and PC modems, connected to the same PTT line. When the f ax machine is connected in SERIAL (i.e. phones are connected directly to the fax) it has full control of the behaviour of all other telephones connected to the line. Alternatively if the machine is connected in P ARALLEL (i.e. phones are connected to other telephone soc kets) it will hav e a limited control of all the other telephones. By using EASY INSTALL you will ensure that the connected phones will operate correctly in each configuration.

F AX SWITCH/TIMER

The machine will automatically switch between DAY and NIGHT modes, an icon on the display will indicate the current status. The default settings are Night from 10 pm and Day from 6 am. Y ou can of course change these settings to suit y our own requirements.

DAY MODE

AND NIGHT MODE (with/without built-in ANSWERING DEVICE )

During DA Y it is assumed that you w ant to be alerted to an incoming call. Dependent on the configuration fax messages will be received after one ring and you will be alerted to an incoming voice call. If the machine has an integ rated answe ring device, the call will be answered after a few rings.

In NIGHT mode it is assumed that you do not want to be disturbed. If your machine does not have a built-in answering device it will ring at a reduced volume. However , if it has a b uilt-in ans wering device , you ha ve the choice not to be disturbed at all, as voice and fax calls can be received silently.

– I –

SAFETY INSTRUCTIONS

Important information for safe installation:

· Never connect your fax machine to the power supply or telephone socket during a thunderstorm.

· Never connect the telephone in damp rooms unless the wall sockets are specially designed for humid conditions.

· Never touch uninsulated telephone or power cables unless the telephone cable is disconnected from the

telephone line and/or the power cable is disconnected from the power line.

· Never install the fax machine close to radiators or air conditioners.

· Place the fax machine on a flat surface and ensure a minimum clearance of 15 cm between the fax machine and

other machines and objects.

· Make sure that your f ax machine is stab le and rests squarely on the supporting surface . Any fall can cause

severe damage to the fax machine and/or injury to people, especially small children.

· Make sure that air circulates freely around the fax machine. Do not operate the fax machine in closed boxes,

cupboards, cabinets etc. Leave a clear space of 10 cm around the ventilation grilles of the fax machine. Never cover the f ax machine (tablecloths, paper , f olders etc.). Do not place the f ax machine on beds, tablecloths , cushions, sofas, carpets or other soft underlays due to the danger of overheating and subsequent fire.

· Ensure safe cable laying (danger of stumbling, damage to the cable or the fax machine).

Important information for safe operation:

Never expose your fax machine to rain or any other form of moisture, in order to prevent the risk of electric shock or fire.

In a thunderstorm, disconnect the fax machine from both the mains and the telephone line. If you are unable to disconnect the fax machine, do not use it and do not telephone due to the danger of lightning strike and/or damage to the device. The exception to this rule is the cordless telephone detached from its base station.

To prevent the risk of electric shock it is not allowed to open the flap on the bottom of the paper compartment. Opening the flap is strictly reserved to authorised service personnel.

· Please read all warning notices and instructions and follow them precisely .

· Avoid operating the f ax machine in direct sunlight.

· Disconnect the fax machine from the mains and telephone line before cleaning the surface of the machine. Never

use liquid or gaseous cleaning agents (sprays, scouring agents, polishes etc.).

· Never touch the power plug/socket or telephone socket with wet hands.

· Do not allow any liquid to enter the fax machine. Otherwise there is a risk of electric shock or other injury to

people and severe damage to the fax machine. If any liquid does enter the fax machine, immediately remove the power plug and have the fax machine professionally inspected.

· Do not place any heavy object on the fax machine.

· Never block the ventilation openings of the fax machine.

· If the display breaks, a mildly corrosive liquid ma y leak out. Avoid contact with skin and eyes .

· In case of any damage caused to the housing of your f ax machine in particular to power cables please remov e the

mains plug and call your service repair centre. The housing of y our fax machine may only be opened b y authorised service personnel.

Other instructions:

· If you have not connected your fax machine to the mains, it will not function at all—even for making telephone

calls.

· If you notice a change in the performance of your fax machine or the quality of its functions, please call your

service agent.

– II –

1 INTRODUCTION

2 INST ALLA TION

INSTALLATION INTRODUCTION

∗

FAX

3 BASIC FUNCTIONS

4 THE F AX SWITCH

5 THE TELEPHONE

6 THE F AX

7 THE ANSWERING DEVICE

BASIC

FUNCTIONS

SWITCH

THE FAX

THE TELEPHONE THE FAXAPPENDIX

(only for fax machines with built-in answering device)

8 ADDITIONAL FUNCTIONS

9 TROUBLESHOOTING

10 APPENDIX

DEVICE

THE ANSWERING

FUNCTIONS

ADDITIONAL

TROUBLE-

SHOOTING

– 1 –

Table of contents

1 Introduction .................................................3

Important information.........................................................3

Overview of the machine ..................................................3

Location of controls for fax machines without

built-in answering device ................................................... 4

Location of controls for fax machines with

built-in answering device ................................................... 5

Description of machine......................................................6

General view of functions..................................................7

2 Installation ...................................................8

the correct location ............................................................8

connecting to the telephone socket...................................8

connecting the spiral cable to the handset ........................8

connecting the handset to the fax machine .......................8

connecting to the power supply.........................................8

connecting additional devices............................................8

loading and removing thermal paper and ........................... 8

the easy install function.....................................................8

Location of the base station of a cordless telephone.........8

Connecting to a home telephone system ..........................9

Connecting to a private branch exchange.........................9

T one or pulse dialling/PABX setting ...................................9

3 Basic functions.......................................... 11

Language of display and reports ..................................... 11

Entering time and date..................................................... 11

Entering your number and name .....................................12

Ringer selection ..............................................................12

V olume of the ringer......................................................... 13

V olume of the loudspeaker .............................................. 13

4 The fax switch ............................................ 14

Alternatives available with the fax switch—

DA Y/NIGHT/TIMER ........................................................14

The fax switch in use with additional devices..................14

Serial configuration ..................................................... 14

Parallel configuration...................................................15

TIMER mode ................................................................... 15

DA Y Mode .......................................................................16

NIGHT mode—for fax machines WITHOUT

built-in answering device ................................................. 18

NIGHT mode—for fax machine WITH

built-in answering device ................................................. 19

6 The fax ........................................................ 26

Sending faxes.................................................................. 26

Improving the picture quality............................................ 27

T ransmission report—error report ................................... 28

Fax journal.......................................................................28

Polled reception............................................................... 28

Quick polling.................................................................... 29

Faxing to sub-addresses................................................. 29

Receiving faxes in memory—Paperless fax reception (only for fax machines with built-in

answering device) ...........................................................29

7 The answering device

machines with built-in answering device) .................

Switching on/off the answering device ............................ 30

Recording and playing back your outgoing

message .........................................................................30

Adjusting the recording time ............................................ 31

Listening to messages..................................................... 32

V olume of messages ....................................................... 32

Deleting messages.......................................................... 32

Automatic forwarding of messages ................................. 33

Recording a telephone conversation ............................... 34

VIP code .........................................................................34

Remote access ............................................................... 35

Preparing your fax machine for remote access ..........35

Remote access of the answering device .................... 35

(only for fax

8 Additional functions.................................. 37

Copying ........................................................................... 37

EASY LINK—Setting additional devices .........................37

HELP function ................................................................. 38

Short dial and telephone book list....................................38

Fax reception: EXPERT .................................................. 39

9 Troubleshooting......................................... 40

Service code ................................................................... 43

10 Appendix ..................................................44

T echnical specification .................................................... 44

Glossary .........................................................................45

Index ...............................................................................46

Y our international guarantee ............................................ 49

5 The telephone ............................................ 20

Making a call ...................................................................20

Redial .............................................................................. 20

Caller ID (Identity of the caller)........................................20

Deleting entries from the Redial or

Caller ID memory ............................................................ 21

Short dial .........................................................................21

T elephone book ............................................................... 22

Correcting and deleting stored short dial or

telephone book entries ....................................................23

On-hook dialling ..............................................................24

Hands-free operation (only for devices with

built-in answering device)................................................24

Muting the microphone .................................................... 25

Call transfer ..................................................................... 25

– 2 –

1 Introduction

Important information

Connection of your fax machine to the telephone line: your fax machine has been tested to conform with standards

UL 1950, EN 60950 and IEC 950 and may only be operated on networks conforming to these standards. Suppression: We hereb y certify that the fax machine complies with EN 55022 VDE P art 1 Class B interference

suppression.

This equipment is not designed for making telephony calls when the power fails. Alternative arrangements should be made for access to emergency services.

Keep the power plug free and easily accessible. The machine has no power on/off switch, so the plug is used to switch off the power.

The fax machine has been built exclusively for operation in the country of purchase. It complies to local telephone company regulations and will not function correctly in other countries.

When copying or sending fax messages or during a long telephone conversation on an external telephone, the handset on the fax machine may become slightly warm. This is normal as the machine will not be in stand-by and will be consuming more energy.

INTRODUCTION

In stand-by mode (the display shows time and date) your fax machine is automatically in energy saving mode!

Overview of the machine

Check that the following items are included in the packaging:

1 T elephone cable with plug 5 Thermal paper roll 2 T elephone handset 6 User manual 3 Spiral cable for telephone handset 7 Easy Installation Guide 4 Fax machine

– 3 –

Location of controls for fax machines without built-in answering device

213

FINE PHOTO

START

COPY

4678910

FUNCTION

FINE / PHOTO

STOP

CHECK

DISPLAY

HELP

GHI

PQRS

ABC

DEF

MNO

JKL

TUV WXYZ

1-9

A-Z

DIAL

1 DAY/NIGHT/TIMER key: to select the different operation modes

Press briefly: to choose between DAY and NIGHT Press and hold (at least for two seconds): to select the TIMER mode (the precise settings must be made in function 31 DAY , 32 NIGHT or 33 TIMER—see chapter 4 The fax switc h)

2 CURSOR LEFT key:

Press briefly : to select options/to adjust the volume/to delete a character

Press and hold (at least for two seconds): to delete a complete line 3 Display: see chapter 1 Introduction/Description of the machine 4 FUNCTION key/OK ke y: for calling up functions/to confirm entries/for rapid access to fax reports 5 CURSOR RIGHT key: to select options/to adjust the volume/to insert a space when entering a name 6 HELP key: Press briefly: printout of operating instructions for the most important functions

Press and hold (at least for two seconds): printout of an Easy Install guidance 7 MUTE/CALL TRANSFER ke y: if this k ey is pressed during a call, the microphone will be temporarily muted/this k ey is

also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key: Press briefly: to call up a name entry

Press and hold (at least for two seconds): to store a name entry

10 SHORT DIAL 1–9: Press briefly: to select a telephone number quickly

Press and hold (at least for two seconds): to store a telephone number

11 START/COPY key: to start transmission or to copy 12 STOP k ey: stops procedures 13 FINE/PHOT O k ey: to select a higher resolution when cop ying or sending (FINE—for te xt and graphics; PHO T O—f or

photographs)

14 Indicator lamp CHECK DISPLA Y: if this lamp flashes, please read the message on the display 15 REDIAL key:

Press briefly: to repeat the last five numbers you have dialled/to make a dialling pause between two digits

Press and hold (at least two seconds): to switch over to the telephone numbers of the last 10 received calls *

16 DIAL key: for dialling without lifting the handset 17 R key: for special functions e.g.: for use with a private branch exchange (on a modern connection, for switching to

another call) and for using various functions provided by your service provider (call waiting etc.)

* only possible, if this function is supported by your telephone service provider

– 4 –

Location of controls for fax machines with built-in answering device

HELP

CHECK

DISPLAY

16 17

GHI

PQRS

ABC

DEF

JKL

MNO

TUV WXYZ

1-9

A-Z

PLAY/ PAUSE

CLEAR

RECORD

213

FINE

START

COPY

1311 12

4678910

PHOTO DMM

FUNCTION

FINE / PHOTO

STOP

1 PLAY/PAUSE key: to play bac k messages . The key flashes when ne w messages ha v e been recorded. 2 CURSOR LEFT key: Press briefly: to select options/to adjust the volume/to delete a character

Press and hold (at least for two seconds): to delete a complete line 3 Display: see chapter 1 Introduction/Description of the machine 4 FUNCTION key/OK ke y: for calling up functions/to confirm entries/for rapid access to fax reports 5 CURSOR RIGHT key: to select options/to adjust the v olume/to insert a space when entering a name 6 HELP key: Press briefly: printout of operating instructions for the most important functions

Press and hold (at least for two seconds): printout of an Easy Install guidance 7 DAY/NIGHT/TIMER key: to select the different operation modes

Press briefly: to choose between D AY and NIGHT

Press and hold (at least for two seconds): to select the TIMER-mode

(the precise settings must be made in Function 31 DAY, 32 NIGHT or 33 TIMER—see chapter 4 The fax s witch) 8 Dial pad for entering numbers and names 9 TELEPHONE BOOK key: Press briefly: to call up a name entry

Press and hold (at least for two seconds): to store a name entry

10 SHORT DIAL 1–9: Press briefly: to select a telephone number quickly

Press and hold (at least for two seconds): to store a telephone number

11 RECORD key: Press briefly: to play back your outgoing messages

Press and hold (at least for two seconds): to record a new outgoing message

12 CLEAR key: to delete messages and entries 13 START/COPY key: to start transmission or to copy 14 STOP k ey: stops procedures 15 FINE/PHOT O ke y: to select a higher resolution when cop ying or sending (FINE—for te xt and gr aphics; PHO TO—f or

photographs)

16 Indicator lamp CHECK DISPLAY: if this lamp flashes, please read the message on the display 17 MUTE/CALL TRANSFER ke y: if this k ey is pressed during a call, the microphone will be temporarily muted/this k ey is

also used to transfer a call from the fax machine to an additional telephone connected in series to the fax machine

18 REDIAL key: Press briefly: to repeat the last five numbers you have dialled/to make a dialling pause between two digits

Press and hold (for at least two seconds): to switch over to the telephone numbers of the last 10 received calls *

19 LOUDSPEAKER key: for dialling without lifting the handset and for hands-free operation 20 R key: for special functions, e.g. for use with a private branch exchange (on a modern connection, for switching to

another call) and for using various functions provided by your Service Provider (call waiting etc.)

INTRODUCTION

* only possible, if this function is supported by your telephone service provider

– 5 –

Description of machine

1 Spiral cable for the telephone handset 2 Operation panel 3 Document outlet 4 T elephone handset 5 Mains cable with power plug 6 Document guide 7 Document feed slot 8 Paper tear strip 9 Thermal paper outlet

412 3 5

67 98

10 Operation panel 11 Inner paper cover 12 Paper compartment 13 Paper adjustment part

(for 210 mm thermal paper rolls)

10 12 1311

15-MAY-99 12:30

PHOTO DMMFINE

The pointers on the display indicate different modes: FINE/PHOT O indicates whether you are sending or copying with a higher picture quality or with grey

tones. If neither are highlighted, then the standard resolution will be used. T o change the resolution use the FINE/PHOT O k ey.

DMM * is highlighted when the document memory contains faxes. ANSWERING DEVICE * Answering device

are shown, when the answering device is switched on. Answering device and NIGHT mode pointers (function 32):

in NIGHT mode the answering device is always switched on (i.e. the answering device arrow is always visible in NIGHT mode).

DAY/NIGHT/TIMER three different displa y pointers indicate the current operating mode. You can

select the desired operation mode with the DAY/NIGHT/TIMER key.

* only for fax machines with built-in answering device

and DAY mode pointers (function 31):

– 6 –

General view of functions

T o k eep the use of functions as simple as possib le, the y are grouped logically. You can print out a list of all functions:

FUNCTION

Press the FUNCTION key three times. Below please find an example of a function list:

FUNCTION LIST 15-MAY-99 12:30

1 INSTALLATION 2 FAX 3 FAXSWITCH 4 OTHERS 5 ANSWERING DEV.

11 SET LANGUAGE 12 SET TIME/DATE 15 DIAL MODE

22 POLLED REC. 31 DAY

32 Night 33 timer 34 EASYLINK

41 fax journal 42 DIALLING LIST 43 TRANSM.REPORT 44 RINGER TYPES 45 service code

51 record. TIME 52 ACCESS CODE 53 VIP CODE 55 FORWARDING

current settings

your name:

your tel. NO.:

configuration: SERIAL dial mode: tone pabx: no day: fax: QUICK tam: SMART

NIGHT: tam: ring 3

TIMER DAY: 06:00-22:00 EASYLINK: FAX RECEpt.: *5

ROM VERSION: V1.10 2A UK

total rings: 5 tollfree rings: 1

total rings: 3 tollfree rings: 0

TRANSFER: *0 REL. LINE: **

INTRODUCTION

Below you will find a list of all functions with a short description. The setting of these functions is explained on the pages indicated.

1 Setup 11 Set language Select the language of the display text ................................................... 11

12 Set time and date Setting time and date ............................................................................. 11

15 Dial mode Setting the dial mode and for operation on an extension .......................... 10

2 Fax 22 P olled reception Y ou can call up fax messages ..........................................................28, 29

3 Fax switch 31 Day Setting the operating mode DA Y........................................................16, 17

32 Night Setting the operating mode NIGHT....................................................18, 19

33 Timer Setting the operating mode TIMER ......................................................... 15

34 Easylink Setting three different codes for use with additional telephones ..........37, 38

4 Others 41 F ax Journal Log of the last 10 documents received and sent ..................................... 28

42 Dialling list Print out of stored names and numbers .................................................. 38

43 Transmission report Automatic print out of transmission protocols .......................................... 28

44 Ringer types Selection between five ringer types ........................................................ 12

45 Service code Deleting personal settings...................................................................... 43

5 Answering device 51 Recording time Setting for recording duration of calls...................................................... 31

(for fax machines 52 Access code Setting the code for the remote control of the answering device

with built-in and for message forwarding................................................................... 35

answering device) 53 VIP code Authorised callers can override the answering device............................. 34

55 Forwarding Messages forwarded to another telephone number ................................. 33

– 7 –

2 Installation

This chapter contains specific information you might need during installation of your fax machine.

On the enclosed “Quick and easy installation of your fax machine” sheet you will find the basic installation elements , such as:

• the correct location

• connecting to the telephone socket

• connecting the spiral cable to the handset

• connecting the handset to the fax machine

• connecting to the power supply

• connecting additional devices

• loading and removing thermal paper and

• the easy install function

Please use the information from the “Easy Install” sheet to aid the installation of your machine!

Location of the base station of a cordless telephone

If you attach a cordless phone to your fax machine you should place the base station at least 15 cm away from the machine. This should ensure that you do not e xperience any acoustic feedback from the handset. For fax machines with built-in answering device acoustic feedback may occur on your built-in answering device or whilst speaking hands-free.

15 cm

– 8 –

Connecting to a home telephone system

(one PTT line)

PTT

Connect the fax machine as the first device to the line and the home telephone system (HTS) like an additional device as second.

Connecting to a private branch exchange

(several PTT lines)

INSTALLATION

Connect the fax machine to an extension line of the private branch exchange (P ABX). In order to operate your fax machine on an extension, you need to enter the appropriate settings in function 15.

Your fax machine does not support private branch exchanges, which need the earth signal to obtain an outside line. Please refer to y our PABX manual.

PTT

P A B X

T one or pulse dialling/P ABX setting

In function 15 you can both select tone or pulse dialling and whether or not you are connected to a private branch exchange.

Tone or pulse dialling

Your phone can dial in two different ways. Older telephone netw orks usually work with pulse dialling whilst modern, digital systems use tone dialling, which is the fastest dialling mode. You can change the dialling mode of your fax machine. If y ou do not know which mode is supported by your telephone line, contact your telephone company .

If you cannot establish the desired telephone/fax connection to the called party, select a different dialling mode.

There are no general regulations for home telephone systems. Theref ore we cannot provide y ou with generally valid operating rules. Ref er to the operating instructions provided by the manuf acturer .

If your telephone network works on pulse dialling, you can still send tone signals by pressing the

key or the # key. All numbers are then transmitted in the tone dialling method. As soon as you replace the handset

∗

on the fax machine, your fax machine will switch back to pulse dialling.

– 9 –

PABX setting

FUNCTION

P ABX systems are most common in large companies . The y provide a kind of internal telephone network. In order to connect to the public network you must first dial an outside line.

FUNCTION

∗

Select function 15 by pressing the FUNCTION key and then choosing

number 15.

15 dial mode

∗

FUNCTION

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key to select TONE or PULSE.

Press the OK key.

Press the CURSOR LEFT or CURSOR RIGHT key in order to switch to operation on a P ABX e xtension or regular line.

Press the OK key.

Now enter the key that has to be pressed to obtain an outside line

(outside line access code). This is either

number . Some PABXs need this entry to be deleted with the

CURSOR LEFT key ( ).

, the R key or another

Press the OK key.

Press OK. Your machine will then check that the outside line can be obtained.

DIAL MODE: TONE

DIAL MODE: PULSE

PABX: NO

PABX: yes

OUTSIDE LINE: 0

OUTSIDE LINE: R

CHECK: YES

CHECKING...

... if the check is successful, the following message will appear briefly in the display:

... if the check is unsuccessful, the following message will appear briefly in the display:

In this instance you will be asked to repeat the entry . Change either the dial mode or check the key for obtaining an outside line. Howev er , if y ou hav e chosen the correct dial mode as well as the correct key and this message still appears, delete the key for obtaining the outside line by pressing the CURSOR LEFT key ( ).

CHECK OK

CHECK NOT OK

– 10 –

FUNCTION

∗

3 Basic functions

If you press a wrong key by mistake, press the STOP key as often as necessary to return to the original position.

Print out a function list before you change any of the settings (press the FUNCTION key three times) to keep a note of the factory settings.

Language of display and reports

You can select the language in which messages are displayed and reports are printed.

FUNCTION

∗

Select function 11 by pressing the FUNCTION key and then enter

number 11.

BASIC

FUNCTIONS

11 Set language

FUNCTION

Press the OK key.

Select the language required using the CURSOR LEFT or CURSOR RIGHT key.

Press the OK key to confirm.

LANGUAGE:ENGLISH

SPRACHE: DEUTSCH

15-MAY-99 12:30

Entering time and date

You can enter the current time and date. At the turn of the millennium your f ax machine will switch automatically from 99 to 00.

FUNCTION

∗

Select function 12 by pressing the FUNCTION key and then enter

number 12.

Press the OK key.

Use the dialpad to enter time and date

(e.g.

1 2 3

for 12:30).

12 Set Time/date

TIME: ‚0:00

TIME: 12:3¡

FUNCTION

∗

Press the OK key. Enter the correct y ear, month and day . Confirm

each entry with OK (e.g.

OK OK OK

0 59 19

If you want to delete your individual settings, select function 45 “Service code” (see chapter 9 T roubleshooting/Service code).

– 11 –

15-MAY-99 12:30

Entering your number and name

FUNCTION

If you send a fax “your name” and “your telephone number” will be transmitted at the top of each page (the first 4 mm) together with the date, time and page number .

If you want to enter or change “your name” and “your number", press the HELP key for at least two seconds and do the Easy Install procedure again.

When you enter your number a maximum of 20 digits can be used. Use the key ∗ or the key # to enter the “+", that is often used in international fax numbers in front of the country code, and the CURSOR RIGHT key ( space.

When you enter your name (maximum 32 digits), the number keys are used to enter letters. Every key has a number of different characters. The following table shows which char acters are entered by which k e y. Every time you press a particular key you will call up the ne xt character . After the last character the sequence starts again from the beginning.

) to enter a

press

space

10x

11x

12x

13x

14x

15x

16x

(

)

[

]

Ringer selection

You can choose between five different ring signals.

FUNCTION

∗

Enter function 44.

Press the OK key. Select using the keys 1 to 5 . You will hear the signal you have

selected. Confirm your entry by pressing OK.

44 RINGER TYPES

RINGER TYPE: 1

RINGER TYPE: 3

15-MAY-99 12:30

– 12 –

V olume of the ringer

You can adjust the volume of the ringer when the fax machine is in stand-by mode or if it is just ringing. Please note that different volumes are set in D AY and NIGHT mode (see chapter 4 The fax s witch).

Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting for about three seconds.

Change the volume by pressing the CURSOR LEFT or CURSOR RIGHT key until the desired volume is achieved.

V olume of the loudspeaker

You can adjust the volume at any time after having pressed the DIAL or LOUDSPEAKER ke y.

DIAL

STOP

* Press the DIAL or LOUDSPEAKER key.

Press the CURSOR LEFT or CURSOR RIGHT key. The display shows the current setting.

If you wish to adjust the displayed value, press the CURSOR LEFT and CURSOR RIGHT keys until the desired volume is achieved.

Finish your entry by pressing STOP.

RINGER: ßß

RINGER: ßßß

BASIC

FUNCTIONS

DIAL NUMBER

SPEAKER: ßß

SPEAKER: ßßß

15-MAY-99 12:30

* For fax machines without built-in answering device: DIAL key

For fax machines with built-in answering device: LOUDSPEAKER key

– 13 –

FAX

4 The fax switch

The intelligent fax switch enab les you to phone or f ax from the same telephone connection. This smart fax switch also enables you to make optimal use of additional devices.

Alternatives available with the fax s witch—D AY/NIGHT/TIMER

Your fax machine behaves diff erently during the day and night. For example , in D AY mode, you may wish to be informed whenev er you receiv e a telephone call or fax, and so the f ax

machine will ring. In NIGHT mode you ma y wish not to be disturbed, f axes will theref ore be received silently, i.e. without the fax machine ringing. When TIMER mode is activated, y our fax machine automatically switches betw een DAY and NIGHT by the aid of a built-in clock.

Of course you can switch off the TIMER mode and switch over between DAY and NIGHT manually.

The fax switch in use with additional devices

(Cordless telephone, answering machine, etc.)

Your fax switch supports all connections for additional devices. There are two diff erent types of connection (schematic description):

PTT

SERIAL:

Your machine will operate in different ways in the D AY and NIGHT modes, depending on whether it is serial or parallel connected. Using EASY INSTALL (press the HELP key for at least two seconds), your fax machine will alw ays be set to the ideal mode for your connection.

PTT

P ARALLEL:

Serial configuration

If your fax machine has automatically set to SERIAL configuration with the aid of EASY INSTALL, the optimal functionality of your fax machine (especially when used with additional telephones) is given. With this type of connection, all calls are first transferred to your f ax machine and from there to all other telephones. Consequently , the “intelligent fax s witch” can identify telephone and fax calls and transfer them accordingly.

If your connection is SERIAL, with the aid of EASY INSTALL your fax machine will be set to the f ollowing optimum mode:

Mode WITHOUT built-in answering device WITH built-in answering device

Day F ax reception mode: QUICK Fax reception mode: QUICK

Answering device: ON/LOUD Night Fax machine: QUIET Answering device: rings three times Timer activated activated

To find out the type of connection or the configuration selected by your fax machine, print out the function list by pressing the FUNCTION key three times.

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