Philips 9600 SERIES Quick Start Manual

Digital Pocket Memo
9600 SERIES

Quick Roll Out Guide

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MK
Philips Speech Processing

September 2007

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• Quick Roll Out – single installation
– Out of the box and go

• Quick Roll Out – multiple devices
– Author customisation

• FAQ’s

• BACKGROUND / BACKUP

DPM 9600 SERIES Table of content

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Digital Pocket Memo 9600 Quick Roll Out – single seat

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Digital Pocket Memo 9600 Quick Roll Out – single seat

• Quick Start Guide 2pg in each box
– Graphical illustration
– Guides through first steps
– Supports instant work start

• Software – SpeechExec Pro
– First time user wizard built in &
– First time configuration wizard

for DPM settings included

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Digital Pocket Memo 9600 Quick Roll Out – single seat

• The first time user wizard allows to
– conveniently configure the

SW application

– Simply set the Digital Pocket

Memo device according
needs

UNIQUE !

UNIQUE !

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 1stspecify Author’s name

 Use either MS Windows user

name or

 you can work with a custom

user name

 2ndset the target folder for all

finished dictations

 either work with default

proposal (a path on local PC)
or

 click on “Modify” to assign the

proper network path

Digital Pocket Memo 9600 Quick Roll Out – single seat

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A commonly used value should be configured
here. In any case the worktype value can be
changed to the actual value required later on
during PC based dictation

 3rdassign a default “Worktype”

category for a new dictation

 either assign one of the pre-

defined values [Memo, Letter,
Fax, Report] as default or

 enter a new category or
 select the empty field for no

value required

Digital Pocket Memo 9600 Quick Roll Out – single seat

Memo FaxLetter Report

Assigning Worktypes to dictations can

speed up the workflow process.

The file identification, sorting, filtering and
routing can be done easily based on such
Worktype values.

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 4thConnect the Digital Pocket Memo

 Click on the “Start DPM Wizard”

button.

The wizard assists in configuring time

format, sound feedback, voice activated
recording, display appearance,
recording format, microphone
sensitivity, definition of keywords
[metadata] and the file download filter to
the PC or LAN Network.

Let’s take a closer look…

Digital Pocket Memo 9600 Quick Roll Out – single seat

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 1stscreen:

The configuration options here are –

1. 12 or 24 hour clock format

2. Device beeps*

3. Voice-activated recording*

4. Record into one file feature [linear, no file numbers,

works like on an old tape based recorder]

5. Record notification beep [for audible feedback

when a recording starts]

*…can also be changed through DPM Menu later on

Digital Pocket Memo 9600 Quick Roll Out – single seat

Voice Activated Recording mode: A
convenient feature for hands-free dictation.
When enabled recording will start when you
begin. The sensitivity level can be adjusted
during recording by using the “ + / - ”
buttons.

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Digital Pocket Memo 9600 Quick Roll Out – single seat

 2ndscreen:

Standard or Advanced LC-Display

Select the“Standard display” for people
who only require the most relevant file
and recorder information in the display.

The default setting is “Advanced display”

In addition to the Standard display the file
position bar and meta data information
such as author name and the assigned
worktype code are displayed.

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Digital Pocket Memo 9600 Quick Roll Out – single seat

 3rdscreen:

Recording format

 QP (Quality Play) = very good quality

5 min recording = 1 MByte [26 kbit/s]

 SP (Standard Play) = standard quality*

10 min recording = 1 MByte [13.5 kbit/s]

 LPm (Long Play mobile) = not for speech*

recognition, 15min recording = 1 MByte [9 kbit/s]

Microphone sensitivity

 Low = private recording with low voice*

Recommended distance is 5 cm to 10 cm

 Medium sensitivity = for dictation*

Recommended distance is 10 cm to 15 cm

 High sensitivity = to record meetings around a

table, recommended distance to each speaker is
1m / 3 ft up to 2.5 m / 7.6 ft

*…can also be changed through DPM Menu later on

To guarantee full backwards compatibility to existing
transcription software the default Recording format
is set to DSS SP mode. When all Transcription
work places have been updated (DSS Pro format
needs to be supported) the DPM can be set to
record in DSS Pro – just connect the DPM & use the
DPM Wizard for simple re-configuration.

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Digital Pocket Memo 9600 Quick Roll Out – single seat

 4thscreen: optional

Define which keywords shall be

possible to assigned to a recording

 Usage for Keyword 1 = Author*

 Usage for Keyword 2 = Work-type*

 Usage for Keyword 3 = Comment field**

 Usage for Keyword 4 = Secretary*

Assigning Keywords to recordings can speed up the
workflow. The file identification, sorting, filtering &
routing can be done easily based on such values.

*…up to 20 different Author names,
Work-types or Secretaries can be
loaded into a single DPM device

**…in case required comments, can be
polled to be filled in at PC file
download – triggered through the
SpeechExec software application

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Digital Pocket Memo 9600 Quick Roll Out – single seat

 5thscreen:

Define file download “filter” criteria

1. All files = all files residing on the memory card

2. EOL files = only files that are marked as

finished

3. File selection = a overview is presented on PC

4. Files from a certain Author [Keyword1]

Note: also the option to delete files from the

memory card after download can be set here -

“Delete files on the DPM after download…”

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Digital Pocket Memo 9600 Quick Roll Out – single seat

 6thscreen: optional

Disable the End-of-letter feature

Note: Some organisations don’t (want to) use the

End-of-letter marking it can be deactivated.

Many organisations find the EOL feature
of great value as it gives a convenient &
easy way to filter files for automatic
download when connected to the PC.