PGP NetShare - 10.2 Quick Start Guide

What is PGP NetShare?

The PGP NetShare product is a software tool that provides
multiple ways to protect and share your data.

Use PGP NetShare to:

 Let authorized users share protected files in a shared

space—such as a fileserver, shared folder, or USB
removable drive.

 Use part of your hard drive space as an encrypted virtual

disk volume with its own drive letter.

 Create secure, encrypted Zip archives.

 Put files and folders into a single encrypted, compressed

package that can be opened on Windows systems that do
not have PGP Desktop Email or PGP Desktop installed.

 Completely destroy files and folders so that even file

recovery software cannot recover them.

 Securely erase free space on your drives so that your

deleted data is truly unrecoverable.

Contents

• What is PGP NetShare? (page 1)

• New to PGP NetShare? (page 1)

• Understanding the Basics (page 1)

• What Am I Installing? (page 2)

• System Requirements (page 2)

• Installing PGP NetShare (page 2)

• Starting PGP NetShare (page 3)

• The PGP NetShare Main Screen (page 3)

• Using PGP NetShare (page 3)

• Creating PGP Virtual Disk Volumes (page 4)

• Creating a PGP Zip Archive (page 5)

• Using PGP Shred to Shred Files (page 6)

• Getting Assistance (page 7)

PGP NetShare

Quick Start Guide

Version 10.2

keypair is, why you might want to create one, how to
create one, and how to exchange keys with others so you
can encrypt your own data and share data securely with
others.

Note: A PGP NetShare license provides you with access
to a certain set of PGP NetShare features. Certain other
features of PGP NetShare may require a different
license. For more information, see the Licensing section
of the PGP Desktop User’s Guide.

 For deployment, management, and policy enforcement

information for PGP NetShare, see the PGP Universal
Server Administrator’s Guide.

Understanding the Basics

After installation, PGP NetShare prompts you to create a PGP
keypair. A keypair is the combination of a private key and a
public key.

 Keep your private key and its passphrase private, as the

name suggests. If someone gets your private key and its
passphrase, they can read your messages and
impersonate you to others. Your private key decrypts
incoming encrypted messages and signs outgoing
messages.

 Your public key you can give to everyone. It does not have

a passphrase. Your public key encrypts messages that
only your private key can decrypt and verifies your
signed messages.

Your keyring holds both your keypairs and the public keys of
others, which you use to send encrypted messages to them.
Click the PGP Keys Control Box to see the keys on your
keyring:

1 The icon for a PGP keypair has two keys, denoting the

private and the public key. Alice Cameron has a PGP
keypair in this illustration, for example.

2 The icons for the public keys of others have just one key.

Ming Pa’s public key, for example, has been added to the
keyring shown in this illustration.

New to PGP NetShare?

Use this step-by-step guide to get started. You will find that,
with PGP NetShare, protecting your data will be as easy as
turning a key in a lock.

 This Quick Start Guide helps you install PGP NetShare

and get started.

 The PGP Desktop User’s Guide provides more detailed

information on PGP NetShare. In it, you will learn what a

1

What Am I Installing?

PGP NetShare uses licensing to provide access to the features
you purchase. Depending on the license you have, some or all
of the PGP NetShare family of applications will be active.

This document contains instructions for viewing the features
activated by your license.

PGP NetShare is a member of the PGP Desktop family of
applications. You can use PGP NetShare to authorize users to
share protected files in a shared space, such as on a corporate
file server, in a shared folder, or on a removable media such as
a USB drive. The encrypted files in the Protected Folder
continue to appear as normal application files to the
authorized users; anyone else with physical access to the files
can see them but not use them.

Other components included with PGP NetShare are:

PGP Virtual Disk volumes uses part of your hard drive space
as an encrypted virtual disk volume with its own drive letter.
A PGP Virtual Disk is the perfect place for storing your
sensitive files; it is as if you have stored them in a safe. When
the door of the safe is open (when the volume is mounted),
you can change files stored in it, take files out of it, and move
files into it. Otherwise (when the volume is unmounted), all
the data on the volume is protected.

PGP Zip adds any combination of files and folders to an
encrypted, compressed, portable archive. PGP Desktop must
be installed on a system to create or open a PGP Zip archive.
PGP Zip is a tool for securely archiving your sensitive data,
whether you want to distribute it to others or back it up.

PGP Self-Decrypting Archives (SDAs) — Puts files and
folders into an encrypted, compressed package that can be
opened on Windows systems that do not have any PGP
software installed. SDAs are the perfect solution for securely
exchanging files with someone who does not have PGP
software installed.

PGP Shredder completely destroys files and folders so that
even file recovery software cannot recover them. Deleting a
file using the Windows Recycle Bin (on Windows systems) or
Trash (on Mac OS X systems) does not actually delete it; it sits
on your drive and eventually gets overwritten. Until then, it is
trivial for an attacker to recover that file. PGP Shredder, in
contrast, immediately overwrites files multiple times. This is
so effective that even sophisticated disk recovery software
cannot recover these files. This feature also completely wipes
free space on your drives so your deleted data is truly
unrecoverable.

Key Management manages PGP keys, both your keypairs and
the public keys of others. You use your private key to decrypt
messages sent to you encrypted to your public key and to
secure your PGP Virtual Disk volumes. You use public keys to
encrypt messages to others or to add users to PGP Virtual
Disk volumes.

System Requirements

PGP NetShare can be installed on systems running the
following versions of Microsoft Windows operating systems:

 Windows XP Professional 32-bit (Service Pack 2 or 3),

Windows XP Professional 64-bit (Service Pack 2),
Windows XP Home Edition (Service Pack 2 or 3),
Microsoft Windows XP Tablet PC Edition 2005 SP2,
Windows Vista (all 32- and 64-bit editions, including
Service Pack 2), Windows 7 (all 32- and 64-bit editions,
including Service Pack 1), Windows Server 2003 (Service
Pack 1 and 2).

The above operating systems are supported only when all of
the latest hot fixes and security patches from Microsoft have
been applied.

Note: PGP Whole Disk Encryption (PGP WDE) is not
compatible with other third-party software that could
bypass the PGP WDE protection on the Master Boot
Record (MBR) and write to or modify the MBR. This
includes such off-line defragmentation tools that bypass
the PGP WDE file system protection in the OS or system
restore tools that replace the MBR.

Hardware Requirements

 512 MB of RAM

 64 MB hard disk space

Installing PGP NetShare

Symantec Corporation recommends exiting all open
applications before you begin the install. The installation
process requires a system restart.

Note: If you are using PGP NetShare in a PGP Universal
Server-managed environment, your PGP NetShare installer
may be configured with specific features and/or settings.

To install PGP NetShare

1 Locate the PGP NetShare installation program you

downloaded.
The installer program may have been distributed by your

PGP administrator using the Microsoft SMS deployment
tool.

2 Double-click the installer.
3 Follow the on-screen instructions.
4 Reboot your system when instructed.
5 When your system restarts, follow the on-screen

instructions to configure PGP NetShare.

2

Licensing

To see what features your license supports, open PGP
NetShare and select Help > License. Those features with a
checkmark are supported by the active license.

Starting PGP NetShare

To start PGP NetShare, use any of the following methods:

 Double-click the PGP Tray icon.

 Right-click the PGP Tray icon and then select Open PGP

NetShare.

 From the Start menu, select Programs > PGP > PGP

NetShare.

The PGP NetShare Main Screen

The PGP NetShare application window is your main interface
to the product.

decrypt, verify, and display messages outside the mail stream.

7 The PGP NetShare Control Box. Gives you control of PGP

NetShare.

8 The PGP NetShare Work area. Displays information and

actions you can take for the selected Control box.

9 PGP Keys Find box. Use to search for keys on your keyring.

As you type text in this box, PGP NetShare displays search
results based on either name or email address.

Each Control box expands to show available options, and
collapses to save space (only the Control Box banner displays).
Expand a Control Box by clicking its banner.

Using PGP NetShare

The PGP NetShare feature allows authorized users to share
protected files. You must first create a Protected Folder and
specify those users you want to be authorized to use the files.

1 Click Add Folder in the PGP NetShare Control Box. The

Select Folder screen appears.

The PGP NetShare main screen includes:

1

The Menu bar

The menus on the Menu bar change depending on which
Control box is selected.

The PGP Keys Control Box. Gives you control of PGP keys.

2

The PGP Messaging Control Box. Gives you control over

3

PGP Messaging.

4

The PGP Zip Control Box. Gives you control of PGP Zip, as

well as the PGP Zip Assistant, which helps you create new PGP
Zip archives.

5

The PGP Disk Control Box. Gives you control of PGP Disk.

6

The PGP Viewer Control Box. Gives you the ability to

. Gives you access to PGP NetShare commands.

2 Click Browse, then select the folder you want to protect.
3 In the Description field, type a description for the

Protected Folder you ware creating or leave blank to use
the default name.

4 Click Next. The Add Users screen appears.

5 To specify users of the files in the Protected Folder, click

the down arrow icon, select a user, then click Add.
Remember to add yourself if you want to access the files
in the Protected Folder.

3