The PGP NetShare product is a software tool that provides
multiple ways to protect and share your data.
Use PGP NetShare to:
yLet authorized users share protected files in a shared
space—such as a fileserver, shared folder, or USB
removable drive.
yUse part of your hard drive space as an encrypted virtual
disk volume with its own drive letter.
yCreate secure, encrypted Zip archives.
yPut files and folders into a single encrypted, compressed
package that can be opened on Windows systems that do
not have PGP Desktop Email or PGP Desktop installed.
yCompletely destroy files and folders so that even file
recovery software cannot recover them.
ySecurely erase free space on your drives so that your
deleted data is truly unrecoverable.
Contents
yWhat is PGP NetShare? (page 1)
yNew to PGP NetShare? (page 1)
yUnderstanding the Basics (page 1)
yWhat Am I Installing? (page 1)
ySystem Requirements (page 2)
yInstalling PGP NetShare (page 2)
yStarting PGP NetShare (page 2)
yThe PGP NetShare Main Screen (page 3)
yUsing PGP NetShare (page 3)
yCreating PGP Virtual Disk Volumes (page 7, page 4)
yCreating a PGP Zip Archive (page 5)
yUsing PGP Shred to Shred Files (page 5)
yGetting Assistance (page 6)
PGP NetShare
Quick Start Guide
Version 10.1
Note: A PGP NetShare license provides you with access
to a certain set of PGP NetShare features. Certain other
features of PGP NetShare may require a different license.
For more information, see the Licensing section of the
PGP Desktop User’s Guide.
yFor deployment, management, and policy enforcement
information for PGP NetShare, see the PGP Universal Server Administrator’s Guide.
Understanding the Basics
After installation, PGP NetShare prompts you to create a PGP
keypair. A keypair is the combination of a private key and a
public key.
yKeep your private key and its passphrase private, as the
name suggests. If someone gets your private key and its
passphrase, they can read your messages and
impersonate you to others. Your private key decrypts
incoming encrypted messages and signs outgoing
messages.
yYour public key you can give to everyone. It does not have
a passphrase. Your public key encrypts messages that
only your private key can decrypt and verifies your signed
messages.
Your keyring holds both your keypairs and the public keys of
others, which you use to send encrypted messages to them.
Click the PGP Keys Control Box to see the keys on your
keyring:
1. The icon for a PGP keypair has two keys, denoting the
private and the public key. Alice Cameron has a PGP
keypair in this illustration, for example.
2. The icons for the public keys of others have just one key.
Ming Pa’s public key, for example, has been added to the
keyring shown in this illustration.
New to PGP NetShare?
Use this step-by-step guide to get started. You will find that,
with PGP NetShare, protecting your data will be as easy as
turning a key in a lock.
yThis Quick Start Guide helps you install PGP NetShare and
get started.
yThe PGP Desktop User’s Guide provides more detailed
information on PGP NetShare. In it, you will learn what a
keypair is, why you might want to create one, how to
create one, and how to exchange keys with others so you
can encrypt your own data and share data securely with
others.
What Am I Installing?
PGP NetShare uses licensing to provide access to the features
you purchase. Depending on the license you have, some or all
of the PGP NetShare family of applications will be active.
This document contains instructions for viewing the features
1
activated by your license.
PGP NetShare is a member of the PGP Desktop family of
applications. You can use PGP NetShare to authorize users to
share protected files in a shared space, such as on a corporate
file server, in a shared folder, or on a removable media such as
a USB drive. The encrypted files in the Protected Folder
continue to appear as normal application files to the authorized
users; anyone else with physical access to the files can see
them but not use them.
Other components included with PGP NetShare are:
PGP Virtual Disk volumes uses part of your hard drive space
as an encrypted virtual disk volume with its own drive letter. A
PGP Virtual Disk is the perfect place for storing your sensitive
files; it is as if you have stored them in a safe. When the door
of the safe is open (when the volume is mounted), you can
change files stored in it, take files out of it, and move files into
it. Otherwise (when the volume is unmounted), all the data on
the volume is protected.
PGP Zip adds any combination of files and folders to an
encrypted, compressed, portable archive. PGP Desktop must
be installed on a system to create or open a PGP Zip archive.
PGP Zip is a tool for securely archiving your sensitive data,
whether you want to distribute it to others or back it up.
PGP Self-Decrypting Archives (SDAs)
folders into an encrypted, compressed package that can be
opened on Windows systems that do not have any PGP
software installed. SDAs are the perfect solution for securely
exchanging files with someone who does not have PGP
software installed.
PGP Shredder completely destroys files and folders so that
even file recovery software cannot recover them. Deleting a
file using the Windows Recycle Bin (on Windows systems) or
Trash (on Mac OS X systems) does not actually delete it; it sits
on your drive and eventually gets overwritten. Until then, it is
trivial for an attacker to recover that file. PGP Shredder, in
contrast, immediately overwrites files multiple times. This is
so effective that even sophisticated disk recovery software
cannot recover these files. This feature also completely wipes
free space on your drives so your deleted data is truly
unrecoverable.
Key Management manages PGP keys, both your keypairs and
the public keys of others. You use your private key to decrypt
messages sent to you encrypted to your public key and to
secure your PGP Virtual Disk volumes. You use public keys to
encrypt messages to others or to add users to PGP Virtual
Disk volumes.
— Puts files and
System Requirements
PGP NetShare can be installed on systems running the
following versions of Microsoft Windows operating systems:
yWindows XP Professional 32-bit (Service Pack 2 or 3),
Windows XP Professional 64-bit (Service Pack 2),
Windows XP Home Edition (Service Pack 2 or 3),
Microsoft Windows XP Tablet PC Edition 2005, Windows
Vista (all 32- and 64-bit editions, including Service Pack 1
and 2), Windows 7 (all 32- and 64-bit editions), Windows
Server 2003 (Service Pack 1 and 2).
Note: The above operating systems are supported only
when all of the latest hot fixes and security patches from
Microsoft have been applied.
Hardware Requirements
y512 MB of RAM
y64 MB hard disk space
Installing PGP NetShare
PGP Corporation recommends exiting all open applications
before you begin the install. The installation process requires a
system restart.
Note: If you are using PGP NetShare in a PGP Universal
Server-managed environment, your PGP NetShare installer
may be configured with specific features and/or settings.
¾ To install PGP NetShare
1. Locate the PGP NetShare installation program you
downloaded.
The installer program may have been distributed by your
PGP administrator using the Microsoft SMS deployment
tool.
2. Double-click the installer.
3. Follow the on-screen instructions.
4. Reboot your system when instructed.
5. When your system restarts, follow the on-screen
instructions to configure PGP NetShare.
Licensing
To see what features your license supports, open PGP
NetShare and select Help > License. Those features with a
checkmark are supported by the active license.
Starting PGP NetShare
To start PGP NetShare, use any of the following methods:
2
yDouble-click the PGP Tray icon.
yRight-click the PGP Tray icon and then select
NetShare.
yFrom the Start menu, select Programs > PGP > PGP
NetShare.
Open PGP
The PGP NetShare Main Screen
The PGP NetShare application window is your main interface
to the product.
9
PGP Keys Find box. Use to search for keys on your
keyring. As you type text in this box, PGP NetShare
displays search results based on either name or email
address.
Each Control box expands to show available options, and
collapses to save space (only the Control Box’s banner
displays). Expand a Control Box by clicking its banner.
Using PGP NetShare
The PGP NetShare feature allows authorized users to share
protected files. You must first create a Protected Folder and
specify those users you want to be authorized to use the files.
1. Click Add Folder
Select Folder screen appears.
in the PGP NetShare Control Box. The
The PGP NetShare main screen includes:
1
The Menu bar. Gives you access to PGP NetShare
commands. The menus on the Menu bar change
depending on which Control box is selected.
2
The PGP Keys Control Box. Gives you control of PGP
keys.
3
The PGP Messaging Control Box. Gives you control
over PGP Messaging.
4
The PGP Zip Control Box. Gives you control of PGP
Zip, as well as the PGP Zip Assistant, which helps you
create new PGP Zip archives.
5
The PGP Disk Control Box. Gives you control of PGP
Disk.
6
The PGP Viewer Control Box. Gives you the ability to
decrypt, verify, and display messages outside the mail
stream.
7
The PGP NetShare Control Box. Gives you control of
PGP NetShare.
8
The PGP NetShare Work area. Displays information
and actions you can take for the selected Control box.
2. Click Browse, then select the folder you want to protect.
3. In the Description
Protected Folder you ware creating or leave blank to use
the default name.
4. Click Next. The Add Users screen appears.
5. To specify users of the files in the Protected Folder, click
the down arrow icon, select a user, then click Add
Remember to add yourself if you want to access the files
in the Protected Folder.
PGP NetShare does not notify users that they can access
the protected files; it is the responsibility of the creator of
a new Protected Folder to notify users.
6. To assign roles to each user, right-click the user's name
and select the role:
field, type a description for the
.
3
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