Panasonic Workio DP-C305, Workio DP-C405, Workio DP-C265 Scan/email Manual
Operating Instructions
(For Scanner and Email)
Digital Colour Imaging Systems
Model No.
DP-C405 / C305 / C265
Before operating this machine, please carefully read this manual
and keep this documentation in a safe place for future reference.
(Illustration shows optional accessories that may not be installed on your machine.)
English
Operating Instructions
The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and
keep all manuals in a safe place for future reference. If you lose the manual, contact the authorized Panasonic dealer.
Operating Instructions (For Setting Up)
This manual contains essential information for setting
up the machine.
Accessories
Operating Instructions CD
Copy Function
Describes how to make a colour Copy
with creative features.
Facsimile and Internet Fax
Function
(The Facsimile function is available when
the optional G3 Fax Communication
Board is installed.)
Describes how to send/receive a
Facsimile/Internet Fax, and describes the
course of action to take when a trouble
message appears, etc.
Operating Instructions (For Basic Operations)
This manual contains essential information for proper
operation of the machine.
It describes basic Copy, Print, Facsimile/Internet Fax,
Scan/Email, and other functions.
For a more detailed explanation of each function, please
refer to the Operating Instruction manuals included on
two CD-ROMs as illustrated below.
Operating Instructions CD
Contains manuals with detailed information for Copy,
Facsimile/Internet Fax, Scan/Email functions, Function
Parameters, and User Authentication.
Document Management System CD
Contains the Panasonic Document Management
System Application software, and manuals with detailed
information for the Print function and Panasonic
Document Management System Application software.
Document Management System CD
Print Function
Describes how to print with colour and
change the default printer settings, and
describes the course of action to take
when a problem message appears, etc.
Application Software
Describes how to use the application
software.
Ex:Panafax Desktop, Fax Driver, Quick
Image Navigator, Device Monitor/
Device Explorer, Network Config/
Add Editor
2
Scan and Email Function
Describes how to scan and how to send
Email through the machine.
Function Parameters
Describes how to change the default
settings of each function using the Control
Panel of the machine.
User Authentication
Describes how to enable and use the
User Authentication function.
Conventions
Icons
The following icons are used in this manual.
Icon Description
Indicates important information that must be read in detail.
Indicates reference information.
Notation
The following notation is used in this manual.
Notation Description
For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch
Panel Display are depicted as “xxx”.
Ex:
Press the Start key and select “More Menus”.
3
Table of Contents
Chapter 1 Getting To Know Your Machine
Basic Operation Procedure ................................................................................................. 6
Sending an Email ................................................................................................................8
Chapter 2 Scan/Email Operations
Scan to the SD Memory Card..............................................................................“SD Card”10
Scan to the PCMCIA/PC Card.............................................................................“PC Card”12
Scan to the Internal Hard Disk Drive ................................................................................... 14
Retrieving Scanned Image from Hard Disk Drive ........................................................... 16
Scan to a Computer............................................................................................................. 18
Scan to Email .......................................................................................................... “Email”20
Searching LDAP Server for Email Address........................................................“Global”23
Adding an Email Address to the Address Book ...................................... “Add to Local”25
Sending an Email with Image File Attachment .............................................. “Attachment”28
Attaching an Image File from the SD Memory Card .......................................“SD Card”28
Attaching an Image File from the PCMCIA/PC Card ......................................“PC Card”32
Attaching an Image File from the Internal Hard Disk Drive ............................................. 36
Receiving an Email..............................................................................................................38
Configuring to Receive Email.......................................................................................... 38
Receiving Email Automatically ........................................................................................ 38
Receiving Email Manually ............................................................................ “Get Email”39
Chapter 3 Scanner Settings
Setting the Scanning Quality ......................................................................... “Basic Menu”40
Quality Adjustment .......................................................................................................... 40
Setting Original Type and Scanning Density ....................................................................... 41
Selecting Original Type ................................................................................................... 41
Adjusting Scanning Density ............................................................................................ 41
Scanning Resolution............................................................................................................ 42
Advanced Colour Quality Settings................................................................. “Adjustment”44
Compression (Full Colour) ...............................................“Compression (Full Colour)”44
Compression (Grey Scale)............................................... “Compression (Grey Scale)”46
Compression (Black)................................................................. “Compression (Black)”46
Background Removal............................................................... “Background Removal”47
Contrast.......................................................................................................... “Contrast”47
Setting the File Type and/or File Name ............................................“File Type and Name”48
4
Scanning Special Originals.................................................................................................. 50
Scanning 2-Sided Originals............................................................. “2-Sided Originals”50
Scanning Special Originals (Thin Paper, etc.) from ADF ........... “Job Build and SADF”52
Chapter 4 Adding to the Address Book
Editing the Address Book .................................................................................................... 54
Editing an Email Address ................................................................................................ 54
Deleting an Email Address .............................................................................................. 56
Editing Image Box Name ..................................................................................................... 58
Chapter 5 Appendix
Index .................................................................................................................................... 60
5
Chapter 1
Getting To Know Your Machine
Basic Operation Procedure
Chapter 1 Getting To Know Your Machine
This section describes the workflow of Scan/Email operations. For the detailed description of each
setup item involved, refer to the relevant suggested section.
1
Place original(s).
Face up.
Up to 100 sheets (80 g/m
2
/ A4)
2
Press the Scan/Email key.
3
Select “Basic Menu”, and then set the
desired scanning mode if necessary.
Face down. Align with top left corner.
Close the ADF.
z When using the Scan/Email function, the
created images are rotated by 90 degrees.
Place originals with their top edges aligned
with the left side of the scanner to create
upright scan data.
Original Scan Data
ABC
ABC
ABC
ABC
z Refer to Placing Originals (Copy) in the
Operating Instructions (For Basic
Operations) of provided booklet.
z For more detailed instructions, refer to the
Scanner Settings (see pages 40 to 53).
z When addresses are selected, the
“Addresses:###” button turns yellow (###: the
number of selected addresses).
6
4
Select the location or destination.
Scan to SD Card/PCMCIA (PC) Card/
Internal Hard Disk Drive
SD Memory
Card or
PCMCIA/PC
Card
Internal Hard
Disk Drive
Select “SD Card / Hard
Drive”, and then select “SD
Card” or “PC Card”.
z Refer to Scan to the
SD Memory Card (see
page 10).
z Refer to Scan to the
PCMCIA/PC Card (see
page 12).
Select “SD Card / Hard
Drive”, and then select
Image Box.
z Refer to Scan to the
Internal Hard Disk
Drive (see page 14).
5
Press the Start key.
z When scanning from the Platen Glass, place
the next original, and then follow the
instructions described on the Touch Panel
Display.
The scanned image(s) is transferred to the SD
Memory Card, PCMCIA/PC Card, PC, or
Email.
z When cancelling the operation, press the Stop key
on the Control Panel, and then follow the
instructions described on the Touch Panel Display.
Chapter 1 Getting To Know Your Machine
z
The scanned image(s) cannot be saved to the
SD Memory Card or PCMCIA/PC Card if the
setting of Function Parameter “
Function
Mode) is set to “
For more details on this setting, refer to
Settings
Function Parameters) of provided CD-ROM.
z
The scanned image(s) cannot be saved to the
internal Hard Disk Drive if the setting of Function
Parameter “
Settings > Key Operator Mode) is set to “
For more details on this setting, refer to
Settings
Function Parameters) of provided CD-ROM.
” (General Settings > Key Operator
No
”.
in the Operating Instructions (For
02 Scan to HD Function
in the Operating Instructions (For
84 SD/PC Card
General
” (Scanner
No
Scanner
Transfer Scanned Image to:
Scan to a
Computer
Scan to Email Select “Email”, and then
When a desired destination
is selected from the Address
Book, a reception notice
appears on the destination.
z Refer to Scan to a
Computer (see page
18).
select the desired
destination.
z Refer to Scan to Email
(see page 20).
”.
7
Sending an Email
Chapter 1 Getting To Know Your Machine
There are two ways for sending the scanned data via Email.
• Sending an Email using the Scan/Email function
• Sending an Email using the Internet Fax function
Scan/Email Function
Colour Original
Sending an Email using
the Scan/Email function
or
Monochrome
Original
Select “Email”.
Press the Scan/Email key.
Set the file type to attach.
(See page 48)
• JPEG
•PDF
• Compressed PDF
Ex: Colour Original
or
Image File
(SD Memory Card, PCMCIA/PC
Card Adapter with memory card,
or internal Hard Disk Drive)
Set the file type to attach.
(See page 48)
•TIFF
•PDF
Ex: Monochrome
Original
8
Internet Fax Function
Monochrome
Original
Chapter 1 Getting To Know Your Machine
Sending an Email using
the Internet Fax function
Select “Email”.
Press the Fax key.
z Each Email function can be set in the
“Fax/Email Settings”. Refer to Fax/Email
Settings in the Operating Instructions
(For Function Parameters) of provided
CD-ROM.
Set the file type to attach.
(Refer to Setting a File
Type and a File Name in
the Operating Instructions
(For Facsimile and Internet
Fax) of provided CD-ROM.)
•TIFF
•PDF
Monochrome
Internet Fax Device
9
Chapter 2
Scan to the SD Memory Card
Chapter 2 Scan/Email Operations
The scanned image will be directly transferred to the SD Memory Card.
z Be sure to use only a genuine SD Memory Card*. (Any commercial grade genuine SD / SDHC Memory Card
can be used.)
z The scanned image(s) cannot be saved to the SD Memory Card if the setting of Function Parameter
“84 SD/PC Card Function” (General Settings > Key Operator Mode) is set to “No”.
For more details on this setting, refer to General Settings in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
Scan/Email Operations
* SD Memory Card and SDHC Memory Card are referred to as SD Memory Card in this manual.
z SD Logo is a trademark.
z SDHC Logo is a trademark.
1
Place original(s).
z
For instructions on how to place originals,
refer to
page 6)
Originals (Copy)
(For Basic Operations) of provided booklet.
2
Press the Scan/Email key.
3
Select “
Basic Operation Procedure (see
. For more details, refer to
Basic Menu
Placing
in the Operating Instructions
” to configure the
4
Select “Address Book”.
required settings, and then select “OK”.
z Refer to Scanner Settings (see pages 40 to
53).
5
Select “SD Card / Hard Drive”.
10
6
Insert the SD Memory Card.
Push the Slot Cover to open it.
Insert the SD Memory Card as illustrated.
(Label side up)
7
Select “SD Card”.
z If you do not touch any key for 3 seconds, or
select “Close” on the Touch Panel Display,
the machine will display the previous screen.
For more details, refer to General Settings
in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
8
Press the Start key.
z The scanned image is saved in the following
directory of the SD Memory Card.
Directory: \PRIVATE\MEIGROUP\PCC\DI\IMAGE
z
The data saved on the SD Memory Card can
be printed by this machine or another DPC322*, DP-C262*, DP-C354*, DP-C264*,
DP-C323*, DP-C263*, DP-C213*, DP-C405,
DP-C305, and DP-C265. For more details,
refer to
in the Operating Instructions (For Basic
Operations) of provided booklet. When
printing PDF or high-compression PDF data,
install and set up the Memory Card Print
Utility. For details, refer to the Help section of
the Memory Card Print Utility on the
Document Management System CD-ROM.
* Requires optional Printer Controller
9
Push the SD Memory Card, and then
Printing from SD Memory Card/PC
Module for printing PDF data.
remove it.
Chapter 2 Scan/Email Operations
z Only one storage device can be selected at
a time. When the “SD Card” is selected as
the storage device, the scanned image
cannot be saved to the PCMCIA/PC Card
and Hard Disk Drive at the same time.
z If the setting of Function Parameter “84 SD/
PC Card Function” (General Settings > Key
Operator Mode) is set to “No”, the
Confirmation screen displays the “Function
not available” error message and beeps.
z Do not remove the SD Memory Card while
the Access Indicator is flashing.
10
Close the Slot Cover.
z When cancelling the operation, press the Stop key
on the Control Panel, and then select “Yes” on the
Touch Panel Display.
11
Scan to the PCMCIA/PC Card
Chapter 2 Scan/Email Operations
The scanned image will be directly transferred to the PCMCIA/PC Card.
z Be sure to use only PCMCIA/PC Card Adapter (Type II, 3.3 V Operating Voltage Only) for memory card.
z For types of memory cards that can be used with the PCMCIA/PC Card Adapter, refer to the document that
came with the PCMCIA/PC Card Adapter.
z The scanned image(s) cannot be saved to the PCMCIA/PC Card if the setting of Function Parameter
“84 SD/PC Card Function” (General Settings > Key Operator Mode) is set to “No”.
For more details on this setting, refer to General Settings in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
1
Place original(s).
z For instructions on how to place originals,
refer to Basic Operation Procedure (see
page 6). For more details, refer to Placing
Originals (Copy) in the Operating
Instructions (For Basic Operations) of
provided booklet.
2
Press the Scan/Email key.
3
Select “Basic Menu” to configure the
required settings, and then select
“OK”.
z Refer to Scanner Settings (see pages 40 to
53).
4
Select “Address Book”.
5
Select “SD Card / Hard Drive”.
12
6
Insert a PCMCIA/PC Card Adapter
with a memory card.
Push the Slot Cover to open it.
Insert a PCMCIA/PC Card Adapter as
illustrated. (Label side up)
7
Select “PC Card”.
For more details, refer to General Settings
in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
8
Press the Start key.
z The scanned image is saved in the following
directory of PCMCIA/PC Card.
Directory: \PRIVATE\MEIGROUP\PCC\DI\IMAGE
z
The data saved on the memory card in the
PCMCIA/PC Card Adapter can be printed by
this machine or another DP-C322*, DP-C262*,
DP-C354*, DP-C264*, DP-C323*, DP-C263*,
DP-C213*, DP-C405, DP-C305, and DP-C265.
For more details, refer to
Memory Card/PC
(For Basic Operations) of provided booklet.
When printing PDF or high-compression PDF
data, install and set up the Memory Card Print
Utility. For details, refer to the Help section of
the Memory Card Print Utility on the Document
Management System CD-ROM.
* Requires optional Printer Controller
Module for printing PDF data.
9
Push the Eject button on the right side
in the Operating Instructions
Printing from SD
of PCMCIA/PC Card Slot, and then
remove the PCMCIA/PC Card Adapter.
Eject button
Chapter 2 Scan/Email Operations
z Only one storage device can be selected at
a time. When the “PC Card” is selected as
the storage device, the scanned image
cannot be saved to the SD Memory Card
and Hard Disk Drive at the same time.
z If the setting of Function Parameter “84 SD/
PC Card Function” (General Settings > Key
Operator Mode) is set to “No”, the
Confirmation screen displays the “Function
not available” error message and beeps.
z If you do not touch any key for 3 seconds, or
select “Close” on the Touch Panel Display,
the machine will display the previous
screen.
z
Do not remove the PCMCIA/PC Card Adapter
while the Access Indicator is flashing.
10
Close the Slot Cover.
z When cancelling the operation, press the Stop key
on the Control Panel, and then select “Yes” on the
Touch Panel Display.
13
Scan to the Internal Hard Disk Drive
Chapter 2 Scan/Email Operations
The scanned image can be saved to the internal Hard Disk Drive, and the saved data can be retrieved
using a computer via a network.
Hard Disk Drive
z The Hard Disk Drive is enabled with 12 image boxes. For instructions on how to change the image box name,
refer to Editing Image Box Name (see page 58).
z All data saved on the Hard Disk Drive can be deleted with the scanner function. For more details, refer to
Scanner Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
z
When the image data is stored in the Hard Disk Drive, the Scan/Email memory indication does not go below 1%.
z The scanned image(s) cannot be saved to the internal Hard Disk Drive if the setting of Function Parameter
“02 Scan to HD Function” (Scanner Settings > Key Operator Mode) is set to “No”.
For more details on this setting, refer to Scanner Settings in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
1
Place original(s).
z For instructions on how to place originals,
refer to Basic Operation Procedure (see
page 6). For more details, refer to Placing
Originals (Copy) in the Operating
Instructions (For Basic Operations) of
provided booklet.
2
Press the Scan/Email key.
3
Select “Basic Menu” to configure the
required settings, and then select “OK”.
z Refer to Scanner Settings (see pages 40 to
53).
4
Select “Address Book”.
5
Select “SD Card / Hard Drive”.
14
6
Select an Image Box in the Hard Disk
Drive.
z Only one Image Box can be selected at a
time.
z When the Hard Disk Drive is selected as the
storage destination, the scanned image
cannot be saved to the SD Memory Card
and PCMCIA/PC Card at the same time.
z If the setting of Function Parameter “02
Scan to HD Function” (Scanner Settings >
Key Operator Mode) is set to “No”, the
Confirmation screen displays the “Function
not available” error message and beeps.
Chapter 2 Scan/Email Operations
z If you do not touch any key for 3 seconds, or
select “Close” on the Touch Panel Display,
the machine will display the previous
screen.
For more details, refer to General Settings
in the Operating Instructions (For Function
Parameters) of provided CD-ROM.
7
Press the Start key.
When the document scanning completes, the
scanned data is saved on the Hard Disk Drive.
z For instructions on how to download the
saved data, refer to Retrieving Scanned
Image from Hard Disk Drive (see page
16).
15
Retrieving Scanned Image from Hard Disk Drive
Chapter 2 Scan/Email Operations
1
Start a Web browser, such as Internet
Explorer®, on your computer.
2
Enter the IP Address that has been set
on this machine.
Ex: http://10.74.232.130
z The machine status will be displayed on the
Web browser.
Select an Image Box where image data is
saved.
Select a file where image data is saved.
z Open it with a left-click, and save it with a
right-click of your PC mouse.
3
Select an Image Box from the Scanner
Image Box list, and then download the
image data from the Image Box onto
the computer.
Click “Scanner Image Box”.
16
Memo
Chapter 2 Scan/Email Operations
17
Scan to a Computer
Chapter 2 Scan/Email Operations
The scanned image will be transferred to the desired computer.
z Before transferring the scanned image to your computer, it is necessary first to install the Panasonic Document
Management System software, and then set up the scanner configuration on your computer.
Refer to the Operating Instructions (For Setting Up) of provided booklet.
z Computers (with the following settings) on the network are automatically displayed in the Address Book. (They
are not displayed in “Favourites” on the Search tab.)
• The scanner settings are made with the Panasonic Communication Utility.
• The Panasonic Communication Utility has been activated.
(The Panasonic Communication Utility is automatically activated when Windows
z The Panasonic Communication Utility can display up to 120 computers in the Address Book.
z The computer is automatically deleted from the Address Book under the following cases:
• When the computer is logged off from the network
• When the Panasonic Communication Utility is terminated
1
Place original(s).
z For instructions on how to place originals,
refer to Basic Operation Procedure (see
page 6). For more details, refer to Placing
Originals (Copy) in the Operating
Instructions (For Basic Operations) of
provided booklet.
2
Press the Scan/Email key.
3
Select “Basic Menu” to configure the
required settings, and then select
“OK”.
z Refer to Scanner Settings (see pages 40 to
53).
®
starts.)
18
4
Select “Address Book”.
5
Select an alphabet tab.
7
Press the Start key.
When the scanned image is transferred to the
computer, the Scanner reception notice
appears on the destination computer’s
display.
z When scanning from the Platen Glass, place
the next original, and then follow the
instructions described on the Touch Panel
Display.
8
Click “Display”.
The Quick Image Navigator software starts.
z For more details, refer to the Operating
Instructions (Quick Image Navigator) of
provided CD-ROM.
Chapter 2 Scan/Email Operations
Scrolling Pages
To scroll to the previous page
Current page
Total number of pages
To scroll to the next page
6
Select a computer.
z Only one computer can be selected at a
time.
19
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