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Workio DP-190

Panasonic Workio DP-190 Operating Instructions Manual

DP-190
Getting To Know
Your Machine
Facsimile
Features
Internet Fax
Features
Facsimile Features
Setting
Your Machine
Problem Solving
Operating Instructions
Digital Imaging System
Model No.
English
Before operating this equipment, please read these instructions completely and keep these operating instructions for future reference.
(For Facsimile and Internet Fax/Email)
Printing Journals
and Lists
Advanced Internet
Fax Features
Appendix
2
Getting To Know Your Machine
Useful Office Functions/Operating Instructions
The following operating instruction manuals are provided for this machine, please use the correct manual when an
operator intervention is necessary.
Copy
• Copy up to Legal size originals.
• Capable of copying text/photos/ halftone originals.
Fax/Email
• Plain Paper High-speed Super G3 compatible Fax with JBIG compression.
•Quick-Scan
• Quick Memory Transmission
• Email Function capability.
Scan/File
• Monochrome/Color scanner capability.
• Scanning resolution up to: Monochrome : 600 dpi Color : 300 dpi
Print
• Digital printer controller standard, printer resolution 300 or 600 dpi.
Application Software
• Document Manager
• Document Viewer
• Network Scanner
• Utilities (Network Status Monitor, Address Book Editor, Network Configuration Editor)
• Panafax Desktop
<Copy & Network
Scan>
Use the information provided in this manual whenever a Copy & Network Scan function requires intervention.
For example: How to make copies, add paper, replace the toner cartridge, etc.
<Facsimile &
Internet Fax/Email>
Use the information provided in the DP-190 Facsimile & Internet Fax Operating Instructions manual whenever a Fax/Internet Fax function requires intervention.
For example: How to send/receive a Fax/Email, or when a trouble message appears, etc.
<Print &
Other Advanced Functions>
Use the information provided on the enclosed CD for an explanation of how to use as a Network Printer, Network Scanner, Edit Directory Dialing Feature, Device Settings, Network Status Monitor, and/or Document Management System.
Multi-Tasking Job Table
Facsimile
(Receiving)
Memory
Receiving
Printing Received
Memory Data
Storing
Document
Memory
Transmission
Receiving
Data
Printing
Received Data
Storing
Document
Transmission
Facsimile
(Sending)
GDI/PCL/PS
Printing
Network Scanning
(Monochrome/Color)
Internet Fax
Current
Job
2nd Job
Copy
Copy
Copy
Network Scanning (Monochrome/Color), Internet Fax
Storing Document
GDI/PCL/PS Printing
Receiving Data
Printing Receive Document
Facsimile (Sending)
Storing Document Memory Transmission
Facsimile (Receiving)
Memory Receiving Printing Received
Memory Data
: Accepts and executes the 2nd Job.
: Accepts and executes the 2nd Job (Copy) only if the Current Job is interrupted. : Accepts the 2nd Job and executes the 2nd Job after the Current Job is completed. : Not applicable.
: HDD (DA-HD19) and additional 16MB (minimum) Image memory are required.
NOTE
3
Getting To Know
Your M a ch i ne
Operating Instructions Outline
Quick Operation Chart
(See pages 2-19)
Instructions for Sending/Receiving Documents and Creative
Features
(See pages 20-41)
General Descriptions for Internet Fax, Sending/Receiving
Documents via LAN and Creative Features
(See pages 42-69)
Advanced Facsimile Features
(See pages 70-105)
Advanced Internet Facsimile Features
(See pages 106-127)
Setting/Adjusting or Customizing Your Machine
• Adjusting the Volume, etc.
• User Parameters
• One-Touch/Abbreviated Dialing Numbers
• Fax Parameters (See pages 128-157)
Printing Journals, Fax Parameter, Program
and Phone Book (One-Touch/ABBR.) List
(See pages 158-167)
Troubleshooting
• Information Codes, etc. (See pages 168-177)
Specifications, Glossary, Index, etc.,
(See pages 178-194)
Getting To Know
Your Machine
Facsimile Features
Internet Fax
Features
Advanced Facsimile
Features
Advanced Internet
Fax Features
Setting Your
Machine
Problem Solving
Appendix
Printing Journals
and Lists
4
Getting To Know Your Machine
Symbols/Icons
The following Symbols/Icons are used throughout this operating instructions manual.
Getting to know your machine Before starting
Facsimile Features
Internet Fax Features
When setting the machine modes
When printing the Journals and Lists
Problem solving
Appendix (Specifications, Glossary, Index, etc.)
Place original(s) on the ADF
Place original on the Platen (Sheet)
Press any Hard Key on the Control Panel
Press Hard Key
Input numbers
• Telephone Number
• Email Address, etc.
Input text with a Keyboard
Go to next step
Go to next step (below)
Ensure that the FAX indicator lamp of the FAX/EMAIL button is ON. If not, press the FAX/EMAIL mode button until FAX lights up.
Ensure that the EMAIL indicator lamp of the FAX/EMAIL button is ON. If not, press the FAX/EMAIL mode button until EMAIL lights up.
5
5
Getting To Know
Your M a ch i ne
Getting To Know Your Machine
Table of Contents
Useful Office Functions/Operating Instructions .............................. 2
Operating Instructions Outline .......................................................... 3
Symbols/Icons..................................................................................... 4
Basic Operation Chart ........................................................................ 10
Basic Operation ............................................................................ 10
To Stop the Transmission .............................................................. 12
Mode Setting ....................................................................................... 14
Changing the Modes...................................................................... 14
Connecting the Cable ......................................................................... 16
Safety Information .............................................................................. 17
Control Panel....................................................................................... 18
Sending Documents ........................................................................... 20
Memory Transmissions.................................................................. 20
Direct Transmission Reservation
(Priority Transmission Reservation)............................................... 22
On-Hook Dialing............................................................................. 24
Off-Hook Dialing (Voice Mode Transmission) ................................ 24
To Stop the Transmission .............................................................. 24
To Cancel the Direct Transmission Reservation............................ 24
Receiving Documents ........................................................................ 26
Automatic Reception...................................................................... 26
Manual Reception .......................................................................... 26
Print Reduction Setting .................................................................. 26
Substitute Memory Reception........................................................ 26
Duplex (2-Sided) Receiving ........................................................... 27
Timer Controlled Communications ................................................... 28
General Description ....................................................................... 28
Deferred Transmission................................................................... 28
Deferred Polling ............................................................................. 28
Batch Transmission............................................................................ 30
General Description ....................................................................... 30
Real-Time Batch Transmission...................................................... 30
Polling .................................................................................................. 32
General Description ....................................................................... 32
Preparing to be Polled ................................................................... 32
Poll Documents from Another Station............................................ 34
Program Keys...................................................................................... 36
General Description ....................................................................... 36
Setting for Group Dialing................................................................ 36
Setting for Deferred Transmission ................................................. 38
Setting for One-Touch Key ............................................................ 40
Changing the Program Key Setting ............................................... 40
Getting To Know Your Machine
Facsimile Features
6
Getting To Know Your Machine
Table of Contents
Pre-Installation Information/Features .............................................. 42
Setup (SMTP Mail Server/POP3 Client) ............................................ 44
Internet Communication.................................................................... 48
Transmission/Reception ................................................................ 48
Internet Fax Delivery Notice (MDN)............................................... 48
Direct SMTP .................................................................................. 49
Internet Mail Reception.................................................................. 49
Important Information........................................................................ 50
General Description ....................................................................... 50
Differences Between Internet Fax and Regular Fax...................... 50
Transmitted Document Confirmation ............................................. 50
Your Machine Cannot Make a Phone Call via LAN ....................... 50
Dual Port Communication.............................................................. 50
Transmission Resolution ............................................................... 50
Internet Mail Reception.................................................................. 51
Sending a Document to a PC via LAN........................................... 51
Internet Relayed Transmission ...................................................... 51
Setting the Internet Parameters........................................................ 52
Basic Parameters .......................................................................... 52
User Parameters (Internet Parameters) ........................................ 52
Sending Documents .......................................................................... 54
Manual Email Addressing .............................................................. 54
One-Touch/Abbreviated and Search Email Addressing ................ 56
Entering the Email Header............................................................. 58
Returned Email.............................................................................. 60
Receiving Documents........................................................................ 62
General Description ....................................................................... 62
Internet Fax Received on a PC...................................................... 62
Receiving Email from a POP Server.............................................. 64
Setting the POP Parameters ......................................................... 64
Unattended Email Reception from the POP Server....................... 66
Manual Email Retrieval from the POP Server ............................... 66
Program Keys..................................................................................... 68
Setting the POP Access Key ......................................................... 68
Using POP Access Key ................................................................. 68
Confidential Mailbox .......................................................................... 70
Sending a Confidential Document ................................................. 70
Polling a Confidential Document.................................................... 72
Receiving a Confidential Document to Your Machine's Mailbox.... 72
Storing a Confidential Document ................................................... 74
Printing a Confidential Document ................................................. 74
Deleting a Confidential Document ................................................. 76
Internet Fax Features
Advanced Facsimile Features
7
Getting To Know
Your Machine
Sub-Addressing .................................................................................. 78
Sending a Fax with Sub-Address................................................... 78
Setting the Sub-Address into an Phone Book................................ 78
Fax Cover Sheet.................................................................................. 80
Using the Fax Cover Sheet............................................................ 80
Password Communications............................................................... 82
Setting Password Transmission..................................................... 82
Setting Password Reception.......................................................... 82
Using Password Transmission....................................................... 84
Using Password Reception............................................................ 84
Receive To Memory ............................................................................ 86
Setting RCV To Memory Password ............................................... 86
Setting the RCV To Memory .......................................................... 86
Printing Documents........................................................................ 86
PIN Code Access ................................................................................ 88
Selecting the Access Method (Prefix or Suffix).............................. 88
Dialing with a PIN Code ................................................................. 88
Selective Reception ............................................................................ 90
General Description ....................................................................... 90
Setting the Selective Reception ..................................................... 90
Department Code ................................................................................ 92
General Description ....................................................................... 92
Setting the Department Code ........................................................ 92
Changing or Erasing the Department Code................................... 94
Sending Document with Department Code.................................... 94
Printing a Department Code Journal.............................................. 96
Edit File Mode...................................................................................... 98
General Description ....................................................................... 98
Printing or Viewing a List ............................................................... 98
Changing the Start Time or the Station of a File............................ 100
Deleting a File ................................................................................ 100
Printing Out a File .......................................................................... 102
Adding Documents into a File ........................................................ 102
Retry an Incomplete File ................................................................ 104
Internet Communication Features..................................................... 106
Inbound Routing............................................................................. 106
Dynamic Host Configuration Protocol (DHCP)............................... 107
SMTP Authentication ..................................................................... 107
Lightweight Directory Access Protocol (LDAP) .............................. 107
Relayed Transmission ................................................................... 108
Sender Selection................................................................................. 110
Setting the Sender Selection ......................................................... 110
Sending Documents with Sender Selection................................... 110
Advanced Facsimile Features
Advanced Internet Fax Features
8
Getting To Know Your Machine
Table of Contents
Inbound Routing ................................................................................ 112
Setting the Routing Parameters..................................................... 112
One-Touch/ABBR Dialing for Inbound Routing ............................. 112
Fax Forward........................................................................................ 114
Setting Fax Forward ...................................................................... 114
Relayed Transmission ....................................................................... 116
General Description ....................................................................... 116
Relay Network ............................................................................... 117
Setting Up Your Machine as an Internet Relay Station ................. 119
Programming the End Receiving Station into your Auto Dialer ..... 120
Sending via an Internet Relay........................................................ 122
Sending Document(s) from a PC to a G3 Fax Machine ................ 124
Printouts and Reports .................................................................... 126
Adjusting the Volume and Dialing Method (Tone or Pulse)........... 128
Setting the Dialing Method (Tone or Pulse)................................... 128
Setting the Monitor Volume ........................................................... 128
Setting the Ringer Volume............................................................. 128
User Parameters................................................................................. 130
General Description ....................................................................... 130
Setting the User Parameters ......................................................... 130
One-Touch/Abbreviated Dialing Numbers....................................... 132
Entering One-Touch/Abbreviated Dialing Numbers....................... 132
Entering One-Touch/Abbreviated Email Address.......................... 132
Printing Out Directory Sheet .......................................................... 134
Changing or Erasing the Settings of the One-Touch/Abbreviated
Dialing Numbers ............................................................................ 136
Fax Parameters .................................................................................. 138
General Description ....................................................................... 138
Setting the Fax Parameters........................................................... 138
Access Code....................................................................................... 146
General Description ....................................................................... 146
Setting the Access Code ............................................................... 146
Operating FAX/EMAIL with the Access ......................................... 146
Programming or Retrieving Parameters via Email ......................... 148
General Description ....................................................................... 148
Using Email to Program or Retrieve Parameters........................... 148
Using a PC to Input the Internet Parameters Remotely................. 149
To Retri.eve Each Parameters ...................................................... 150
To Edit the Retrieved or Backup Internet Parameters/Auto
Dialer File....................................................................................... 151
To Edit the Retrieved or Backup Internet Parameters File............. 152
To Edit the Retrieved or Backup Phone Book Data File................ 154
Deleting the Entire Auto Dialer ...................................................... 156
Advanced Internet Fax Features
Setting Your Machine
9
Getting To Know
Your Machine
Transaction Journal............................................................................ 158
Communication Journal (COMM. JOURNAL)................................... 160
One-Touch/Abbreviated and Directory Search List......................... 162
Program List........................................................................................ 164
Fax Parameter List.............................................................................. 166
Troubleshooting.................................................................................. 168
Information Code ................................................................................ 170
Email ABBR Programming Errors..................................................... 174
Error Message Sent to the Sender ................................................ 174
Internet Fax Return Receipt Error Messages ................................ 175
Verification Stamp and Flash Memory Card..................................... 176
Verification Stamp.......................................................................... 176
Installing the Flash Memory Card .................................................. 176
Specifications...................................................................................... 178
FCC Notice for Users in USA ............................................................. 180
Notice to Users in Canada ................................................................. 182
Glossary............................................................................................... 184
ITU-T Image No. 1................................................................................ 191
Index..................................................................................................... 192
Printing Journals and Lists
Problem Solving
Appendix
10
Getting To Know Your Machine
Basic Operation Chart
Basic Operation
• Place originals face down on the platen or face up on the ADF.
• For originals smaller than Invoice size, position the original within the Invoice area and select Invoice.
• Select original size when placing the document on the Platen.
1
DIRECTRY SEARCH
ENTER LETTER (s) SA
[100]SALES 3
5551234
[005]SALES 2
5551234
[001]SALES
5551234
One-Touch/ABBR. Dialing (see Note 3) (When Fax Parameter No. 119 is set to "1:One-Touch", see page 142.)
4b
4a
Quick Name Search Dialing (see Note 3) (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 142.)
Enter a letter of a name you wish to search. Ex: “S“
or
Manual Number Dialing (Up to 50 stations)
Directory Search Dialing (see Note 3)
4d
When the Telephone number(s) or Email address(es) are registered in the One-Touch/Abbreviated Dialing.
or
or
4c
+
or
For FAX
Telephone number
or
For EMAIL
Change to Email address input mode
Email
Enter a letter(s) of a name you wish to search. Ex: “SA“
[100]SALES 3
5551234
[005]SALES 2
5551234
[001]SALES
5551234
address(es) +
ADF Tray
From ADF
Original Guides
Adjust to the original’s width.
or Platen
Original Guides
+ ABBR No.
(3-digit) (See Note 4)
11
Getting To Know
Your M a ch i ne
NOTE
1. If your machine sounds an alarm (pi-pi-pi) in Step 4 above, this indicates that the Dialer is Full (more than 50 full email addresses are entered or 50 transmission reservations including G3 communication have been already reserved).
2. To utilize the Email functions, your machine needs to be set up properly on your network. Please contact your network administrator for actual network setup.
3. Auto dialer (One-Touch/ABBR.) is only available when stations are registered. (See page 132)
4. ABBR. Dialing is available regardless of the Fax Parameter No. 119 setting.
5. When sending in Photo mode and S-Fine, the printing quality may decline to be compatible to the best capability of the receiving remote station. If this occurs, use "Fine" resolution.
6. To stop the transmission, see page 12.
Sending Non-Standard Size Documents
When transmitting non-standard size document(s), the machine will not send the portion of the document that exceeds the standard size (“P” portion).
The portion labelled “P” that exceeds the standard documents size is not sent.
2
3
Select the desired
Transmission setting. (See the right column)
4a 4b
4c
5 6
The document(s) is stored into memory with a file number. Then starts sending the document(s).
4d
Transmission settings
When an original is scanned from the Platen Glass, the message “ANOTHER ORIGINAL?” is shown.
Place another original, then press .
Machine starts sending.
START
Sending color original(s) (PDF or JPEG file type only) is available for:
•Email
• Sending Document(s) to your PC:
- Over the Network (LAN)
- Direct Connection with Crossover Cable (using Windows "My Network Places" or "Network Neighborhood")
The Density setting is available when sending in color.
STANDARDfor standard originals FINE for detailed originals S-FINE for finer detailed originals
(400 or 600 dpi, see page 142)
(S-FINE functions as 300 dpi when sending in color)
(Not available when sending in color)
PHOTO for photo or illustration originals
TEXT /PHOTO
TEXT for text only originals
for text and photo originals
LETTER : Letter-R
INVOICE : Invoice-R
*
ORIGINAL SIZE key is used for Platen Glass.
*
Legal size with ADF only.
INVOICE : Invoice
12
Getting To Know Your Machine
Basic Operation Chart
To Stop the Transmission
NOTE
1. To select the Comm. Journal printout condition, change the setting of Fax Parameter No. 12. (See page
140)
1 2
COMMUNICATION STOP ? 1:YES 2:NO
SAVE AS IMCOMP.FILE? 1:YES 2:NO
3
: Save the file. : Delete the file.
1
2
• If Fax Parameter No. 31 (Incomplete File Save) is “Valid”, see page 141.
• To retry an Incomplete File, see page 104.
13
Getting To Know
Your M a ch i ne
NOTE
2. If the email transmission cannot be completed for any reason, the email may be returned undelivered; otherwise no reply will be printed.
4
PRINT COMM. JOURNAL? 1:YES 2:NO
Print Communication Journal (COMM. JOURNAL)
Stop the transmission.
5
14
Getting To Know Your Machine
Mode Setting
Changing the Modes
Any function can be started by first pressing and then entering the function number, or by pressing or
scroll key repeatedly until the desired function appears on the display.
NOTE
1. If Fax Parameter No. 140 is not preset to Valid position, which enables you to use the function, the display will not show the function. (See page 142)
FUNCTION
2
1
3
6
Deferred Communication 1 = Deferred XMT (see page 28) 2 = Deferred Polling (see page 28) 3 = Advanced Communication
Advanced Communication 2 = Confidential Communication (see page 70) 4 = Sub-Address XMT (see page 78) 5 = LAN Relay XMT (see Note 1) (see page 122)
Polling 1 = Polling (see page 34) 2 = Polled (see page 32)
Print Out 1 = Journal (Print/View) (see page 158) 2 = One-Touch/Abbreviated/
Directory Search List (see page 162) 3 = Program List (see page 164) 4 = Fax Parameter List (see page 166) 6 = Individual XMT Journal 7 = Directory Sheet (see page 134)
15
Getting To Know
Your M a ch i ne
NOTE
2. The Select Mode ( ) settings can be temporarily changed for the current communication. Upon its completion, however, these parameters are returned to their preset
default values (Home position). You can change the Home position of these settings in the Fax Parameters mode. (See page
138)
3. If Fax Parameter No. 43 is not preset to the ON position, which enables you to use its function, the display will not reveal this function. (See page
141)
7
8
9
FUNCTION
8
Set Mode 1 = User Parameters (see page 130)
Date & Time Logo Character ID ID Number (Fax Telephone Number) Time Zone
(Internet Parameters) 2 = One-Touch/Abbreviated Numbers (see page 132) 3 = Program Keys (see page 36) 4 = Fax Parameters (see page 138)
Select Mode (see Note 2) 1 = Communication Journal = OFF/ON/INC (see page 160) 2 = Delivery Notice = OFF/ON (see page 48, 144) 3 = Cover Sheet = OFF/ON (see page 80) 4 = Password-XMT = OFF/ON (see Note 2) (see page 82, 84) 5 = RCV to Memory = OFF/ON/PRINT (see page 86) 6 = File Type and Name = TIFF/JPEG/PDF (see page 54, 56) 7 = Stamp = OFF/ON 8 = Gray Scale = OFF/ON
(Gray Scale is available only when transmitting/emailing in PDF
or JPEG file format only) 9 = Memory XMT = OFF/ON (see page 22)
Edit File Mode 1 = File List (Print/View) (see page 98) 2 = Change Time/Station (see page 100) 3 = Delete File (see page 100) 4 = Print File (see page 102) 5 = Add Document (see page 102) 6 = Retry Incomplete File (see page 104)
16
Getting To Know Your Machine
Connecting the Cable
LINK Lamp
Illuminates when connected to the LAN. Lamp will not turn ON if LAN cable is defective (contains breaks).
LAN Connection Jack (10Base-T/100Base-TX)
LAN Cable (10Base-T/100Base-TX Cable)
Insert the plug until a click is heard. (LAN cable is not included with the product.) Purchase a Category 5 Cable, compliant with EIA/TIA 568-A-5 standard.
10Base-T/100Base-TX Ethernet Hub
Optional Telephone Handset Jack
Connect the telephone line cable from the Optional Handset into the HANDSET jack on the back of the machine.
External Telephone Jack
You can connect an additional standard single line telephone to the machine. To connect the telephone, break off the protective tab on the TEL jack.
Ethernet LAN Cable (10Base-T/100Base-TX)
(Not included)
RJ-11C Telephone Jack
ACTIVITY Lamp
Blinks when there is data traffic on the LAN.
Optional Handset Kit (UE-403171)
Power Switch
After connecting all cables and Power Cord, turn the Power Switch on the Left Side of the machine to the ON position.
Telephone Line Jack
Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the LINE jack on the back side of the machine. (Refer to the Dialing Method. See page 128.)
17
Getting To Know
Your M a ch i ne
Safety Information
Denotes hazards that could result in minor injury or damage to the machine.
•TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE.
•DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following:
•DO NOT USE THIS PRODUCT NEAR WATER, FOR EXAMPLE, NEAR A BATH TUB, WASH BOWL, KITCHEN SINK OR LAUNDRY TUB, IN A WET BASEMENT OR NEAR A SWIMMING POOL.
•AVOID USING A TELEPHONE (OTHER THAN A CORDLESS TYPE) DURING AN ELECTRICAL STORM. THERE MAY BE A REMOTE RISK OF ELECTRIC SHOCK FROM LIGHTNING.
•DO NOT USE THE TELEPHONE TO REPORT A GAS LEAK IN THE VICINITY OF THE LEAK.
SAVE THESE INSTRUCTIONS.
CAUTION
!
IMPORTANT SAFETY INSTRUCTIONS
!
18
Getting To Know Your Machine
Control Panel
No. Icon Contents No. Icon Contents
COLOR Key
Used when sending Color original(s). (See page 11) (PDF or JPEG file type only)
FAX/EMAIL Key
Used to select the FAX/EMAIL mode. To change the input mode between Email Address and Telephone Number.
ORIGINAL Key
To select type of Original. (See page 11)
ENERGY SAVER Key
Used to switch the machine into Energy Saver Mode.
RESOLUTION Key
Used to set Standard, Fine, Super-Fine (400 or 600 dpi in Monochrome, 300 dpi in Color) (See page 11)
ORIGINAL SIZE Key
To select the Original Size manually. (See page 11)
LCD Display
Indicates Number of Copies / Original(s), Machine / User Error code.
Cursor Keys
• Adjust the Monitor and Ringer volume.
• Move the cursor while entering numbers and characters.
• Search the station name for Quich Name Search and Directory Search Dialing.
• Confirm the entered station for multi-station communication.
• Select functions.
• Confirm the current communication modes (e.g. Page number, ID, Dialed Telephone number or Email address, File number) when the unit is ON LINE.
MONITOR Key
Used to start On-Hook Dialing. (See page
128)
FLASH/SUB-ADDR Key
Used to separate the Sub-Address from the telephone number when dialing, or to access some features of your PBX.
ABBR Key
Used to start Abbreviated Dialing. (See pages
10, 20, 56)
REDIAL/PAUSE Key
Used to enter a pause when recording or dialing a telephone number, or to redial the last dialed number.
STOP Key
Press this button when you want to Stop a telecommunication, registration operation or audible tone.
START Key
Press this button to Start transmitting or receiving a fax.
REMOTE
COPY
1 2 3 4 5 6 7 8 9
10 11
12
13
14
15
16
171819202122232425
29
2728 26
30
2 3
4 5
6 7
10
11
12 13
14 15
16 17
19
Getting To Know
Your M a ch i ne
END_ti1_2
RESET Key
Resets all features to the initial power­on state.
Keypad
• Used for manual number dialing, recording phone numbers and numerical entries.
SET Key
Used to Set operations.
CLEAR Key
• Use this button when correcting entered numbers or characters.
FUNCTION Key
Used to start or select the function and subfunctions. These functions are explained in detail on page
14.
ACTIVE LED (GREEN) Flashes:
When machine is active.
Lights:
When the received fax message is in memory.
ALARM LED (RED)
Lights/Flashes when trouble occurs.
Lights:
Machine detected a trouble status.
• No paper in the selected tray or toner has run out.
• Machine detected trouble, such as paper misfed or jammed.
Flashes:
Machine detected an alarm status.
• No paper in the Tray. (Tray not selected)
• Toner is getting low, etc.
PRINT DATA LED (GREEN) Flashes:
When receiving printing data.
Lights:
While printing.
Keyboard
• Used to input the Characters. (To switch between Upper/Lower character, press Shift key(
))
• Used for One-Touch Keys, Program Keys.
• Used to enter a symbol for the LOGO, Character ID, Station Name and for the Email address. Use or to select the desired
symbol(s).
CONTRAST Key
To adjust the Manual Exposure.
~
Used for Copier or Network Scanner Functions.
No. Icon Contents No. Icon Contents
18 19
20 21
22 23
24 25
26
27
1
8
9
29
30
20
Facsimile Features
Sending Documents
Memory Transmissions
NOTE
1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number. Ex: 9 PAUSE 5551234
2. Auto dialer (One-Touch/ABBR.) is only available when stations are registered. (See page 132)
3. ABBR. Dialing is available regardless of the Fax Parameter No. 119 setting.
4. To stop the transmission, see page 24.
1
Transmit
One-Touch/ABBR. Dialing (see Note 2) (When Fax Parameter No. 119 is set to "1:One-Touch", see page 142.)
Directory Search Dialing (see Note 2)
4b
4d
+
When the Telephone number(s) or Email address(es) are registered in the One-Touch/Abbreviated Dialing.
or
For FAX
Telephone number (Up to 36 digits)
DIRECTRY SEARCH
ENTER LETTER(S) SA
or
or
[100]SALES 3
5551234
[005]SALES 2
5551234
[001]SALES
5551234
4a
4c
Quick Name Search Dialing (see Note 2) (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 142.)
Enter a letter of a name you wish to search. Ex: “S“
or
[100]SALES 3
5551234
[005]SALES 2
5551234
[001]SALES
5551234
Manual Number Dialing (Up to 50 Stations)
Enter a letter(s) of a name you wish to search. Ex: “SA“
Your machine quickly stores the document(s) into the machine's memory. Then, starts to dial the telephone number. If the transmission fails, your machine will retransmit the remaining unsuccessful page(s) automatically.
Store
If you make a mistake, press
to erase the character
then reenter the correct character.
CLEAR
or
Receive
+ABBR No.
(3-digit) (See Note 3)
PAUSE
21
Facsimile
Features
NOTE
5. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
(represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/". Ex: 9 PAUSE TONE 5551234
6. This feature is called "Quick Memory Transmission". If you wish to store All the document(s) into memory first before transmitting, change the Fax Parameter No. 82 (QUICK MEMORY XMT) to "Invalid".
7. The "QUICK MEMORY TRANSMISSION" feature is disabled if multiple stations are set.
3
5
Selecting the desired Transmission setting. (See page 11)
When an original is scanned from the Platen Glass, the message “ANOTHER ORIGINAL?“ is shown.
Place another original, then press .
Machine starts sending.
START
6
4a
4b 4c
The document(s) will be stored into memory with a file number when sending from the ADF (Auto Document Feeder). Then starts dialing the telephone number or connecting to the LAN immediately after storing the first page. (See Note 5) The remaining page(s) continue to store into memory.
• If memory overflow occurs while storing documents, the remaining documents on the ADF will be ejected. In the factory default setting (Fax Parameter No. 82 (Quick Memory XMT) is set to "Valid"), the machine will transmit the stored documents automatically when transmitting to one station. If Fax Parameter No. 82 is set to "Invalid" and transmitting to one station, the machine will change the transmission mode from Memory to Direct XMT automatically when it detects that memory overflow will occur. In the "Valid" setting, the machine will show "MEMORY FULL" and prompts you whether to transmit the successfully stored documents or to cancel the transmission.
Press "YES" to cancel or press "NO" to transmit. If no action is taken within 10 seconds, the machine will start transmitting the stored documents.
If memory overflows while storing 1st page, use Direct Transmission.
• An Information Code will be displayed if the transmission has failed or there was no answer at the receiving side after the last automatic redial. The document stored for the transmission will be erased from the memory automatically and the information code is printed for the transmission on the Communication Journal (COMM. JOURNAL). If you need to retain the incomplete documents even after the last redial, change the Fax Parameter No. 31 (INC. FILE SAVE) to "Valid" in advance. (See page 141) To retry the incomplete documents, refer to page 104.
1 2
4d
2
TONE
22
Facsimile Features
Sending Documents
Direct Transmission Reservation (Priority Transmission Reservation)
NOTE
1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number. Ex: 9 PAUSE 5551234
2. Auto dialer (One-Touch/ABBR.) is only available when stations are registered. (See page 132)
3. ABBR. Dialing is available regardless of the Fax Parameter No. 119 setting.
1 2
If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send. The urgent document will be sent immediately after the current communication is finished.
If your machine's memory is full, use Direct Transmission.
Note: You cannot send document(s)
to multiple stations.
Transmit
Does not store original(s) in memory.
5
MEMORY XMT=ON 1:OFF 2:ON
(If you need to change the preset Memory position, change the setting of Fax Parameter No. 5. (See page 140))
or
Receive
(Only 1 page can be sent from the Platen in this mode)
(Only 1 page can be sent from the Platen in this mode)
PAUSE
23
Facsimile
Features
NOTE
4. To stop the transmission, see page 24.
5. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
(represented by a "/"). The dialing mode will be changed from Pulse to Tone after dialing the digit "/". Ex: 9 PAUSE TONE 5551234
3
4
Set the desired Transmission setting, if necessary. (See page 11)
7
6d
When the Telephone number(s) or Email address(es) are registered in the One-Touch/Abbreviated Dialing.
or
DIRECTRY SEARCH
ENTER LETTER(S) SA
5
Manual Number Dialing
Directory Search Dialing (see Note 2)
Telephone number (Up to 36 digits)
or
or
[100]SALES 3
5551234
[005]SALES 2
5551234
[001]SALES
5551234
6a
or
6b
6c
Quick Name Search Dialing (see Note 2) (When Fax Parameter No. 119 is set to "2:Quick Name Search", see page 142.)
Enter a letter of a name you wish to search. Ex: “S“
[100]SALES 3
5551234
[005]SALES 2
5551234
[001]SALES
5551234
One-Touch/ABBR. Dialing (see Note 2) (When Fax Parameter No. 119 is set to "1:One-Touch"
,
see page
142.)
You can reserve to send an urgent document to a single station only.
For FAX
Enter a letter(s) of a name you wish to search. Ex: “SA“
+ ABBR No.
(3-digit) (See Note 3)
TONE
24
Facsimile Features
Sending Documents
On-Hook Dialing
Off-Hook Dialing (Voice Mode Transmission)
To Stop the Transmission
To Cancel the Direct Transmission Reservation
NOTE
1. If you need a special access number to get an outside line, dial it first then press to enter a pause (represented by a "-") before dialing the full number.
Ex: 9 PAUSE 5551234
1
2
You will hear a dial tone through the monitor speaker.
3
Select the original size when placing the document on the Platen.
or
(Only 1 page can be sent from the Platen in this mode)
1
2
If you wish to send the document after talking with the other party first, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone.
Select the original size when placing the document on the Platen.
or
(Only 1 page can be sent from the Platen in this mode)
1 2
COMMUNICATION STOP ? 1:YES 2:NO
1
2
DIRECT XMT RESERVED (Station Name)
PAUSE
25
Facsimile
Features
NOTE
2. If you are using Pulse dialing and you wish to change to Tone dialing in the middle of dialing, press
(represented by a "/").
The dialing mode will be changed from Pulse to Tone after dialing the digit "/". Ex: 9 PAUSE TONE 5551234
5
* DIALING * 5551234
4
54
When you hear the voice of the other party, tell the other party to prepare to receive a document.
3
Then when you hear a beep, press
and hang up the handset.
START
Telephone number
4
5
PRINT COMM. JOURNAL? 1:YES 2:NO
SAVE AS INCOMP.FILE? 1:YES 2:NO
3
Save the file. Delete the file.
If Fax Parameter No. 31 (Incomplete File Save) is "Valid" (see page 141)
1
2
Print Communication Journal (COMM. JOURNAL)
Stop the transmission.
4
3
After the transmission stops, remove the document(s) from the ADF.
CANCEL XMT RESERVE ? 1:YES 2:NO
TONE
26
Facsimile Features
Receiving Documents
Automatic Reception
Manual Reception
Print Reduction Setting
Substitute Memory Reception
NOTE
1. If you receive a document with Super Fine resolution (16 x 15.4 pels/mm), it may be divided into multiple pages with no reduction.
2. If the received document is extremely long (over 39% longer than the recording paper), the document is divided into separate pages. (When printing on separate pages, the bottom
0.5 in (13 mm) of the 1st page's data will overlap on top of the next page.)
Receive
Documents are received automatically.
Transmit
Receive
To receive documents manually, change the Fax Parameter No. 17 (Receive Mode) to “Manual” (see page 140).
You may wish to receive documents manually if you use the telephone line in your office primarily as a personal telephone and occasionally for your facsimile machine.
Transmit
Transmitted Document Received Document
Oversized Document
Reduced to fit the loaded paper size (See Note 2)
If the recording paper runs out, jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replenishing the recording paper or toner. (See Notes 3 and 4)
1
When the machine completes the memory reception and there is no recording paper or toner, this error message appears on the display.
MESSAGE IN MEMORY 03%
Overlap print. 13 mm
27
Facsimile
Features
Duplex (2-Sided) Receiving
Duplex Print Fax Parameter No. 95 (DUPLEX PRINT) set to:
• Duplex Print = Valid (Default Position is "Invalid") (See page 142) (See Note 6)
NOTE
3. If the memory overflows, the machine will stop receiving and release the communication line. The document(s) stored in the memory up to that moment will be printed out.
4. If you wish to turn off the substitute reception function, change the setting of Fax Parameter No. 22 to "Invalid". (See page 140)
5. The machine cannot print the received documents from the Sheet Bypass.
6. If the machine detects memory overflow while receiving in the Duplex Print setting, it will switch from Duplex to Single side printing.
Rings
Lift the handset
1
2
4
3
Press then hang up the
telephone. Start receiving the document(s).
START
Remove any documents from the ADF.
Automatic Reduction
Based on the document length, your machine will automatically calculate the suitable reduction ratio (70% to 100%). Set Fax Parameter No. 24 (Print Reduction) to "Auto". (See page 141)
Fixed Reduction
Predetermine the reduction ratio from 70% to 100% in 1% steps. a) Set Fax Parameter No. 24 (Print Reduction) to "Fixed". b) Set Fax Parameter No. 25 (Reduction Ratio). (See page 141)
Ex: A4 to A4 96%
A4 to Letter 90% Letter to Letter 96% Legal to Letter 75%
Replenish the recording paper or toner. The document(s) stored in memory are automatically printed.
2
Duplex PrintSending Station
(Letter or A4 Originals)
28
Facsimile Features
Timer Controlled Communications
General Description
You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 50 built-in timers can be set for deferred communication.
Deferred Transmission
Deferred Polling
NOTE
1. To change or cancel the Deferred Communication settings, see page 100.
1 2
DEFERRED XMT START TIME
:
Enter the start time from the keypad, then press . (use a 4-digit, 24-hour clock)
Ex: and
SET
2 3 3 0 SET
4
Store document(s) in memory.
1
Calling at predetermined time
12
Transmit
or
Receive
13
1
2
4
DEFERRED POLLING PASSWORD=

Enter a 4-digit polling password, then press
SET
Store document(s) in memory. (See page 32)
1
Calling at predetermined time
1
2
Transmit
Receive
13
29
Facsimile
Features
NOTE
2. If you enter a wrong number, press then reenter the correct number.
3
ENTER STATION(S) THEN PRESS START
<01>(Station name)
5551234
Dial by any combination of the following methods:
• One-Touch/ABBR Dialing
• Quick Name Search
• Directory Search Dialing (See page 20) Ex: (One-Touch)
Q 01
or
6
5
4
To store document(s) into the memory.
3
6
<01>(Station name)
5551234
DEFERRED POLLING START TIME
:
Enter the start time from the keypad. (Use a 4-digit, 24-hour clock)
Ex: and
2 3 3 0 SET
5
Dial by any combination of the following methods:
• One-Touch/ABBR Dialing
•Quick Name Search
• Directory Search Dialing (See page 20) Ex: (One-Touch)
Q 01
or
ENTER STATION(S) THEN PRESS START
4
CLEAR
30
Facsimile Features
Batch Transmission
General Description
To reduce transmission time and cost, this feature allows your machine to group (Batch) different documents for the same destination(s) to be transmitted in a single phone call.
Real-Time Batch Transmission
NOTE
1. The machine cannot Batch to a file(s) that is/are Waiting to Redial or is currently being sent, but it will Batch to files that are pending to dial.
to NY to LA to London
to LA to London
Transmit
to NY
Transmit
to LA
Transmit
to LONDON
Time
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