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Operating Instructions
Digital Cordless Answering System
Model No.
KX-TG6541BX
KX-TG6542BX
Model shown is KX-TG6541.
Before initial use, see “Getting
Started” on page 8.
Thank you for purchasing a Panasonic product.
Please read these operating instructions before using the unit and save
them for future reference.
This unit is compatible with Caller ID. You must subscribe to the appropriate
service offered by your service provider/telephone company.
Please access our online customer survey:
http://panasonic.net/pcc/tel/q
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Table of Contents
Introduction
Model composition . . . . . . . . . . . . . . . 3
Accessory information . . . . . . . . . . . . . 3
Important Information
For your safety . . . . . . . . . . . . . . . . . . 5
Important safety instructions . . . . . . . . 6
For best performance . . . . . . . . . . . . . 6
Other information. . . . . . . . . . . . . . . . . 7
Specifications . . . . . . . . . . . . . . . . . . . 7
Getting Started
Setting up . . . . . . . . . . . . . . . . . . . . . . 8
Note when setting up. . . . . . . . . . . . . . 9
Intelligent eco mode . . . . . . . . . . . . . . 9
Controls. . . . . . . . . . . . . . . . . . . . . . . 10
Belt clip . . . . . . . . . . . . . . . . . . . . . . . 11
Display. . . . . . . . . . . . . . . . . . . . . . . . 11
Initial settings. . . . . . . . . . . . . . . . . . . 12
Voice Mail Service
Voice mail service. . . . . . . . . . . . . . . 38
Intercom/Locator
Intercom . . . . . . . . . . . . . . . . . . . . . . 40
Handset locator . . . . . . . . . . . . . . . . 40
Transferring calls, conference calls . 41
Useful Information
Wall mounting . . . . . . . . . . . . . . . . . . 42
Error messages . . . . . . . . . . . . . . . . 43
Troubleshooting . . . . . . . . . . . . . . . . 44
Index
Index. . . . . . . . . . . . . . . . . . . . . . . . . 49
Making/Answering Calls
Making calls. . . . . . . . . . . . . . . . . . . . 13
Answering calls . . . . . . . . . . . . . . . . . 14
Useful features during a call . . . . . . . 14
Phonebook
Phonebook . . . . . . . . . . . . . . . . . . . . 17
Programming
Programmable settings . . . . . . . . . . . 20
Special programming . . . . . . . . . . . . 25
Caller ID Service
Using Caller ID service . . . . . . . . . . . 28
Caller list . . . . . . . . . . . . . . . . . . . . . . 29
Answering System
Answering system. . . . . . . . . . . . . . . 31
Turning the answering system on/off. 31
Greeting message. . . . . . . . . . . . . . . 32
Listening to messages using the base
unit . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Listening to messages using the
handset . . . . . . . . . . . . . . . . . . . . . . . 33
Voice memo. . . . . . . . . . . . . . . . . . . . 34
Remote operation . . . . . . . . . . . . . . . 34
Answering system settings . . . . . . . . 36
2
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Model composition
Introduction
Series Model No.
KX-TG6541
series
L The suffix (BX) in the following model numbers will be omitted in these instructions:
KX-TG6541BX/KX-TG6542BX
KX-TG6541 KX-TG6541 KX-TGA652 1
KX-TG6542 KX-TG6541 KX-TGA652 2
Base unit Handset
Part No. Part No. Quantity
Accessory information
Supplied accessories
No. Accessory item/Part number
1 AC adaptor/PQLV219BX 1 2
2 Telephone line cord 1 1
3 Rechargeable batteries
4 Handset cover
5 Belt clip 1 2
6 Charger – 1
*1 See page 4 for replacement battery information.
*2 The handset cover comes attached to the handset.
123456
*2
*1
Quantity
KX-TG6541 KX-TG6542
24
12
3
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Introduction
Additional/replacement accessories
Please contact your nearest Panasonic dealer for sales information.
Accessory item Order number
Rechargeable
batteries
Headset KX-TCA94EX, RP-TCA400, RP-TCA430
*1 Replacement batteries may have a different capacity from that of the supplied
batteries.
HHR-4MRT
Battery type:
– Nickel metal hydride (Ni-MH)
– 2 x AAA (R03) size for each handset
*1
4
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Operating safeguards
For your safety
To prevent severe injury and loss of life/
property, read this section carefully before
using the product to ensure proper and safe
operation of your product.
WARNING
Power connection
L Use only the power source marked on the
product.
L Do not overload power outlets and
extension cords. This can result in the risk
of fire or electric shock.
L Completely insert the AC adaptor/power
plug into the power outlet. Failure to do so
may cause electric shock and/or excessive
heat resulting in a fire.
L Regularly remove any dust, etc. from the
AC adaptor/power plug by pulling it from the
power outlet, then wiping with a dry cloth.
Accumulated dust may cause an insulation
defect from moisture, etc. resulting in a fire.
L Unplug the product from power outlets if it
emits smoke, an abnormal smell, or makes
an unusual noise. These conditions can
cause fire or electric shock. Confirm that
smoke has stopped emitting and contact an
authorized service center.
L Unplug from power outlets and never touch
the inside of the product if its casing has
been broken open.
L Never touch the plug with wet hands.
Danger of electric shock exists.
Installation
L To prevent the risk of fire or electrical shock,
do not expose the product to rain or any
type of moisture.
L Do not place or use this product near
automatically controlled devices such as
automatic doors and fire alarms. Radio
waves emitted from this product may cause
such devices to malfunction resulting in an
accident.
L Do not allow the AC adaptor or telephone
line cord to be excessively pulled, bent or
placed under heavy objects.
L Unplug the product from power outlets
before cleaning. Do not use liquid or
aerosol cleaners.
L Do not disassemble the product.
L Do not spill liquids (detergents, cleansers,
etc.) onto the telephone line cord plug, or
allow it to become wet at all. This may
cause a fire. If the telephone line cord plug
becomes wet, immediately pull it from the
telephone wall jack, and do not use.
Medical
L Consult the manufacturer of any personal
medical devices, such as pacemakers or
hearing aids, to determine if they are
adequately shielded from external RF
(radio frequency) energy. (The product
operates in the frequency range of 1.92
GHz to 1.93 GHz, and the RF transmission
power is 115 mW (max.).)
L Do not use the product in health care
facilities if any regulations posted in the
area instruct you not to do so. Hospitals or
health care facilities may be using
equipment that could be sensitive to
external RF energy.
CAUTION
Installation and location
L Never install telephone wiring during an
electrical storm.
L Never install telephone line jacks in wet
locations unless the jack is specifically
designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has
been disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L The AC adaptor is used as the main
disconnect device. Ensure that the AC
outlet is installed near the product and is
easily accessible.
L This product is unable to make calls when:
– the handset batteries need recharging or
have failed.
– there is a power failure.
Important Information
5
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Important Information
Battery
L We recommend using the batteries noted
on page 4. USE ONLY rechargeable
Ni-MH batteries AAA (R03) size.
L Do not mix old and new batteries.
L Do not open or mutilate the batteries.
Released electrolyte from the batteries is
corrosive and may cause burns or injury to
the eyes or skin. The electrolyte is toxic and
may be harmful if swallowed.
L Exercise care when handling the batteries.
Do not allow conductive materials such as
rings, bracelets, or keys to touch the
batteries, otherwise a short circuit may
cause the batteries and/or the conductive
material to overheat and cause burns.
L Charge the batteries provided with or
identified for use with this product only, in
accordance with the instructions and
limitations specified in this manual.
L Only use a compatible base unit (or
charger) to charge the batteries. Do not
tamper with the base unit (or charger).
Failure to follow these instructions may
cause the batteries to swell or explode.
For best performance
Base unit location/avoiding noise
The base unit and other compatible Panasonic
units use radio waves to communicate with
each other.
L For maximum coverage and noise-free
communications, place your base unit:
– at a convenient, high, and central
location with no obstructions between
the handset and base unit in an indoor
environment.
– away from electronic appliances such as
TVs, radios, personal computers,
wireless devices, or other phones.
– facing away from radio frequency
transmitters, such as external antennas
of mobile phone cell stations. (Avoid
putting the base unit on a bay window or
near a window.)
L Coverage and voice quality depends on the
local environmental conditions.
L If the reception fo r a base unit location is not
satisfactory, move the base unit to another
location for better reception.
Important safety
instructions
When using your product, basic safety
precautions should always be followed to
reduce the risk of fire, electric shock, and
injury to persons, including the following:
1. Do not use this product near water for
example, near a bathtub, washbowl,
kitchen sink, or laundry tub, in a wet
basement or near a swimming pool.
2. Avoid using a telephone (other than a
cordless type) during an electrical storm.
There may be a remote risk of electric
shock from lightning.
3. Do not use the telephone to report a gas
leak in the vicinity of the leak.
4. Use only the power cord and batteries
indicated in this manual. Do not dispose of
batteries in a fire. They may explode.
Check with local codes for possible special
disposal instructions.
SAVE THESE INSTRUCTIONS
6
Environment
L Keep the product away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The product should be kept free from
excessive smoke, dust, high temperature,
and vibration.
L The product should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the
product.
L When you leave the product unused for a
long period of time, unplug the product from
the power outlet.
L The product should be kept away from heat
sources such as heaters, kitchen stoves,
etc. It should not be placed in rooms where
the temperature is less than 0 °C or greater
than 40 °C. Damp basements should also
be avoided.
L The maximum calling distance may be
shortened when the product is used in the
following places: Near obstacles such as
hills, tunnels, underground, near metal
objects such as wire fences, etc.
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L Operating the product near electrical
appliances may cause interference. Move
away from the electrical appliances.
Routine care
L Wipe the outer surface of the product
with a soft moist cloth.
L Do not use benzine, thinner, or any
abrasive powder.
Other information
Notice for product disposal, transfer, or
return
L This product can store your private/
confidential information. To protect your
privacy/confidentiality, we recommend that
you erase information such as phonebook
or caller list entries from the memory before
you dispose of, transfer, or return the
product.
Information on Disposal in other Countries
outside the European Union
Specifications
■ Standard:
DECT (Digital Enhanced
Cordless Telecommunications)
■ Frequency range:
1.92 GHz to 1.93 GHz
■ RF transmission power:
115 mW (m ax. )
■ Power source:
100-240 V AC, 50/60 Hz
■ Power consumption:
Base unit:
Standby: Approx. 1.1 W
Maximum: Approx. 4.4 W
Charger:
Standby: Approx. 0.1 W
Maximum: Approx. 2.6 W
■ Operating conditions:
0 °C – 40 °C, 20 % – 80 % relative air
humidity (dry)
Note:
L Design and specifications are subject to
change without notice.
L The illustrations in these instructions may
vary slightly from the actual product.
L The range of the handset under maximum
conditions is 60 metres indoors and 300
metres outdoors. Please note it will
probably be shortened when near concrete
barriers, etc.
Important Information
These symbols are only valid in the European
Union. If you wish to discard these items,
please contact your local authorities or dealer
and ask for the correct method of disposal.
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Getting Started
Setting up
Connections
L Use only the supplied Panasonic AC
adaptor PQLV219BX.
■ Base unit
Press plug firmly.
Hook
To single-line
telephone jack
(100-240 V AC,
50/60 Hz)
Correct Wrong
*DSL/ADSL filter (not supplied) is
required if you have DSL/ADSL service.
■ Charger
“Click”
“Click”
DSL/ADSL filter*
Battery installation
L USE ONLY Ni-MH batteries AAA
(R03) size.
L Do NOT use Alkaline/Manganese/Ni-
Cd batteries.
L Confirm correct polarities (S, T).
Rechargeable Ni-MH ONLY
Battery charge
Charge for about 7 hours.
L When the batteries are fully charged,
the charge indicator goes off and
“Fully charged” is displayed.
Confirm “Charging” is displayed.
Charge indicator
Hooks
(100-240 V AC,
50/60 Hz)
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Battery level
Note when setting up
Note for connections
L The AC adaptor must remain
connected at all times. (It is normal for
the adaptor to feel warm during use.)
L The AC adaptor should be connected
to a vertically oriented or floormounted AC outlet. Do not connect
the AC adaptor to a ceiling-mounted
AC outlet, as the weight of the adaptor
may cause it to become disconnected.
During a power failure
The unit will not work during a power
failure. We recommend connecting a
corded-type telephone (without AC
adaptor) to the same telephone line or to
the same telephone line jack using a Tadaptor.
Note for battery installation
L Use the supplied rechargeable
batteries. For replacement, we
recommend using the Panasonic
rechargeable batteries noted on page
4, 6.
L Wipe the battery ends (S, T) with a
dry cloth.
L Avoid touching the battery ends (S,
T) or the unit contacts.
Icon Battery level
& High
c Medium
d Low
0d4 Needs charging.
0 Empty
Panasonic Ni-MH battery
performance (supplied batteries)
Operation Operating time
In continuous use 13 hours max.
Not in use
(standby)
*1 If Eco mode is on.
Note:
L Actual battery performance depends
on usage and ambient environment.
L Even after the handset is fully
charged, the handset can be left on
the base unit or charger without any ill
effect on the batteries.
L The battery level may not be
displayed correctly after you replace
the batteries. In this case, place the
handset on the base unit or charger
and let it charge for at least 7 hours.
Getting Started
*1
11 days max.
*1
Note for battery charge
L It is normal for the handset to feel
warm during charging.
L Clean the charge contacts of the
handset, base unit, and charger with a
soft and dry cloth once a month. Clean
more often if the unit is exposed to
grease, dust, or high humidity.
Intelligent eco mode
This feature automatically reduces
handset power consumption by
suppressing handset transmission
power when the handset is close to the
base unit.
L When this feature is activated, i is
displayed.
L Eco mode is turned off when the
clarity booster is activated (page 16).
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Getting Started
H Receiver
Controls
Handset
A
B C
D
E
F
G
I Display
J {OFF}
K {FLASH} {CALL WAIT}
L Microphone
M Charge contacts
■ Control type
H
I
J
K
L
M
A Soft keys
The handset features 3 soft keys. By
pressing a soft key, you can select the
feature shown directly above it on the
display.
B Navigator key
– {^}, {V}, {3}, or {4}: Scroll through
various lists and items.
– ? VOL. (Volume: {^} or {V}):
Adjust the receiver or speaker
volume while talking.
– {3} CID (Caller ID): View the caller
list.
– {4} REDIAL: View the redial list.
Base unit
A
B
A Charge indicator
Ringer indicator
Message indicator
B Secure grip
L Secure grip offers support when
you cradle the handset between
your shoulder and ear.
C Speaker
D {C} (TALK)
E {s} (SP-PHONE: Speakerphone)
F Headset jack
G Dial keypad
{*} (TONE)
10
ABCDEFG H
NI JKL OP
Q
RM
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A Charge contacts
B Speaker
C {■} (STOP)
D {ERASE}
E {^}/{V} (VOL.: Volume up/down)
{7}/{8} (Repeat/Skip)
F {6} (Play)
Message indicator
G {ANSWER ON}
ANSWER ON indicator
H {LOCATOR} {INTERCOM}
I Dial keypad
{*} (TONE)
J {REDIAL} {PAUSE}
K {HOLD}
L {SP-PHONE} (Speakerphone)
SP-PHONE indicator
M Microphone
N {FLASH} {CALL WAIT}
O {MUTE}
P {CONF} (Conference)
Q {MEMO}
R Bracket
*1 The base unit has an unremovable
bracket for desk or wall mounting. To
mount on a wall, see page 42.
*1
Belt clip
■ To attach ■ To remove
Display
Handset display items
Item Meaning
w Within base unit range
_ Out of base unit range
C The line is in use.
i Eco mode is on. (page
s Speakerphone is on.
~ Ringer volume is off.
3 Night mode is on.
! Privacy mode is on.
E Alarm is on. (page 25)
m Handset number
& Battery level
$ Blocked call (page 26)
s Clarity booster is on.
In use Answering system is
Line in
use
Getting Started
L When flashing:
The call is put on
hold.
L When flashing
rapidly: An incoming
call is now being
received.
9)
(page 13)
(page 24)
(page 25)
(page 16)
(page 16)
being used by:
– the base unit
– another handset.
Someone is using the
line.
*1
*1 KX-TG6542
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Getting Started
Initial settings
Symbol meaning:
Example: {V}/{^}: “Off”
Press {V} or {^} to select the words in
quotations.
Dialing mode
If you cannot make calls, change this
setting according to your telephone line
service. The default setting is “Tone”.
“Tone”: For tone dial service.
“Pulse”: For rotary/pulse dial service.
1 {MENU} i {#}{1}{2}{0}
2 {V}/{^}: Select the desired setting.
3 {SAVE} i {OFF}
Date and time
{MENU} i {#}{1}{0}{1}
1
2 Enter the current date, month, and
year by selecting 2 digits for each.
Example: 15 July, 2010
{1}{5} {0}{7} {1}{0}
3 {OK}
4 Enter the current hour and minute
(24-hour clock format) by selecting 2
digits for each.
Example: 21:30
{2}{1} {3}{0}
5 {SAVE} i {OFF}
Note:
L To correct a digit, press {3} or {4} to
move the cursor to the digit, then
make the correction.
L The date and time may be incorrect
after a power failure. In this case, set
the date and time again.
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Erasing a number in the redial list
Making calls
1 {REDIAL} or {4} REDIAL
2 {V}/{^}: Select the desired phone
Using the handset
1
Lift the handset and dial the phone
number.
L To correct a digit, press {CLEAR}.
2 Press {C} or {CALL}.
3 When you finish talking, press
{OFF} or place the handset on the
base unit or charger.
Using the speakerphone
1 Dial the phone number and press
{s}.
L Speak alternately with the other
party.
2 When you finish talking, press
{OFF}.
Note:
L For best performance, use the
speakerphone in a quiet environment.
L To switch back to the receiver, press
{C}.
Adjusting the receiver or speaker
volume
Press {^} or {V} repeatedly while
talking.
Making a call using the redial list
The last 5 phone numbers dialed are
stored in the redial list (each 48 digits
max.).
1 {REDIAL} or {4} REDIAL
L If there is a new message in the
voice mail or answering system,
{REDIAL} is not displayed.
2 {V}/{^}: Select the desired phone
number.
3 {C}
number. i {ERASE}
3 {V}/{^}: “Yes” i {SELECT}
4 {OFF}
Pause (for PBX/long distance service
users)
A pause is sometimes required when
making calls using a PBX or long
distance service. When storing a calling
card access number and/or PIN in the
phonebook, a pause is also needed
(page 19).
Example: If you need to dial the line
access number “9” when making outside
calls with a PBX:
1 {9} i {PAUSE}
2 Dial the phone number. i {C}
Note:
L A 3.5 second pause is inserted each
time {PAUSE} is pressed. Repeat as
needed to create longer pauses.
Using the base unit
1
{SP-PHONE}
2 Dial the phone number.
3 When the other party answers,
speak into the microphone.
L Speak alternately with the other
4 When you finish talking, press {SP-
PHONE}.
Note:
L For best performance, use the
speakerphone in a quiet environment.
L While on a call, you can switch from
the base unit to the handset:
– Press {C} on the handset, then
press {SP-PHONE} on the base
Making/Answering Calls
party.
13
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Making/Answering Calls
unit with the privacy mode off (page
16).
– If the handset is on the base unit,
simply lift it.
Adjusting the speaker volume
Press {^} or {V} repeatedly while
talking.
Redialing the last number dialed
{SP-PHONE} i {REDIAL}
Answering calls
Temporary handset ringer off
While the handset is ringing for a call,
you can turn the ringer off temporarily by
pressing {~}.
Adjusting the base unit ringer
volume
Press {^} or {V} repeatedly to select the
desired volume.
L To turn the ringer off, press and hold
{V} until the unit beeps.
Note:
L Even when the ringer volume is set to
off, the base unit still rings for intercom
calls (page 40).
Using the handset
When a call is being received, the ringer
indicator flashes rapidly.
1 Lift the handset and press {C} or
{s} when the unit rings.
L You can also answer the call by
pressing any dial key from {0} to
{9}, {*}, or {#}. (Any key
answer feature)
2 When you finish talking, press
{OFF} or place the handset on the
base unit or charger.
Auto talk
You can answer calls simply by lifting the
handset off the base unit or charger. You
do not need to press {C}. To turn this
feature on, see page 23.
Adjusting the handset ringer volume
Press {^} or {V} repeatedly to select the
desired volume while the handset is
ringing for an incoming call.
Note:
L You can also program the handset
ringer volume beforehand (page 22).
Using the base unit
When a call is being received, the SPPHONE indicator flashes rapidly.
1 Press {SP-PHONE} when the unit
rings.
2 Speak into the microphone.
3 When you finish talking, press {SP-
PHONE}.
Useful features during a call
Hold
This feature allows you to put an outside
call on hold.
Handset
1 Press {MENU} during an outside
call.
2 {V}/{^}: “Hold” i {SELECT}
3 To release hold, press {C}.
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L Another handset user can take
the call by pressing {C}.
(KX-TG6542)
L The base unit user can take the
call by pressing {SP-PHONE}.
Base unit
1 Press {HOLD} during an outside
call.
2 To release hold, press {SP-
PHONE}.
L A handset user can take the call
by pressing {C}.
Note for handset and base unit:
L If a call is kept on hold for more than 9
minutes, an alarm tone starts to sound
and the ringer indicator on the
handset flashes rapidly. After 1
additional minute on hold, the call is
disconnected.
L If another phone is connected to the
same line (page 9), you can also take
the call by lifting its handset.
L While an outside call is on hold, the
SP-PHONE indicator on the base unit
flashes.
Mute
While mute is turned on, you can hear
the other party, but the other party
cannot hear you.
Handset
1 Press {MUTE} during conversation.
L{MUTE} flashes.
2 To return to the conversation, press
{MUTE} again.
Note:
L{MUTE} is a soft key visible on the
handset display during a call.
Base unit
L The SP-PHONE indicator on the
2 To return to the conversation, press
{MUTE} again.
Flash
{FLASH} allows you to use the special
features of your host PBX such as
transferring an extension call, or
accessing optional telephone services.
Note:
L To change the flash time, see page
23.
For call waiting or Call Waiting
Caller ID service users
To use call waiting or Call Waiting Caller
ID, you must first subscribe with your
service provider/telephone company.
This feature allows you to receive calls
while you are already talking on the
phone. If you receive a call while on the
phone, you will hear a call waiting tone.
If you subscribe to both Caller ID and
Call Waiting with Caller ID services,
the 2nd caller’s information is displayed
on the handset or base unit that is in use
after you hear the call waiting tone.
1 Press {CALL WAIT} to answer the
2nd call.
2 To switch between calls, press
{CALL WAIT}.
Note:
L Please contact your service provider/
telephone company for details and
availability of this service in your area.
Temporary tone dialing (for
rotary/pulse service users)
You can temporarily switch the dialing
mode to tone when you need to access
touch-tone services (for example,
1 Press {MUTE} during conversation.
Making/Answering Calls
base unit flashes.
15
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Making/Answering Calls
answering services, telephone banking
services, etc.).
Press {*} (TONE) before entering
access numbers which require tone
dialing.
L When the privacy mode is turned
Handset clarity booster
This feature can improve sound clarity
when the handset is used in an area
where there may be interference. During
an outside call, this feature is turned on
automatically when necessary.
L When this feature is turned on, s
is displayed.
Call share
This feature allows you to join an
existing outside call.
Important:
L When the privacy mode is on, you
cannot join the conversation. Turn it
off.
Handset
on, ! is displayed during an
outside call.
To join the conversation, press {C}
when the other handset is on an outside
call.
Base unit
To join the conversation, press {SP-
PHONE} when the handset is on an
outside call.
Privacy mode
When the privacy mode is “On”, the unit
prevents other users from joining your
conversations with outside callers. To
allow other users to join your
conversations (call share), leave this
feature off. The default setting is “Off”.
1 {MENU} i {#}{1}{9}{4}
2 {V}/{^}: Select “On” or “Off”.
3 {SAVE} i {OFF}
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Key Character
Phonebook
The phonebook allows you to make calls
without having to dial manually. You can
add 50 names and phone numbers to
the phonebook, and assign each
phonebook entry to the desired group.
Important:
L If you add entries on one handset, the
entries can be shared on all handsets.
Only 1 person can access the
phonebook at a time. (KX-TG6542)
L Caller ID subscribers can use group
ringer tone features (page 29).
Adding entries
{C} i {ADD}
1
2 Enter the party’s name (16
characters max.). i {OK}
3 Enter the party’s phone number (24
digits max.). i {OK}
{5} JKL5
{6} MNO6
{7} PQRS7
{8} TUV8
{9} WX Y Z 9
{0} Space 0
{#} #
L To enter another character that is
located on the same dial key, first
press {4} to move the cursor to the
next space.
L If you do not press any dial key within
5 seconds after entering a character,
the character is fixed and the cursor
moves to the next space.
4 {V}/{^}: Select the desired group.
i {SELECT} 2 times
L To add other entries, repeat from
step 2.
5 {OFF}
Character table for entering names
While entering characters, you can
switch between uppercase and
lowercase by pressing {*} (A→a).
Key Character
{1} Space & ’ ( ) ;
,–./1
{2} ABC2
abc2
{3} DEF3
def 3
{4} GHI 4
ghi 4
Correcting a mistake
Press {3} or {4} to move the cursor to
the character or number you want to
erase, then press {CLEAR}. Enter the
appropriate character or number.
L Press and hold {CLEAR} to erase all
characters or numbers.
Groups
Groups can help you find entries in the
phonebook quickly and easily. When
adding an entry to the phonebook, you
can assign it to one of 9 groups. You can
change the names of groups assigned
for phonebook entries (“Friends”,
“Family”, etc.) and then search for
phonebook entries by group. The group
ringer tone feature is available for Caller
ID subscribers (page 29).
Phonebook
jkl5
mn o 6
pqrs7
tuv8
wxyz9
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Phonebook
Changing group names
The default group name is “Group 1” to
“Group 9”.
1 {C} i {MENU}
2 {V}/{^}: “Group” i {SELECT}
3 {V}/{^}: Select the desired group.
i {SELECT}
4 {V}/{^}: “Group name” i
{SELECT}
5 Edit the name (10 characters max.;
page 17). i {SAVE}
6 {OFF}
Finding and calling a
phonebook entry
Scrolling through all entries
1 {C}
2 {V}/{^}: Select the desired entry.
3 {C}
Searching by first character
1 {C}
2 Press the dial key ({0} – {9} or {#})
which contains the character you
are searching for (page 17).
L Press the same dial key
repeatedly to display the first
entry corresponding to each
character located on that dial key.
L If there is no entry corresponding
to the character you selected, the
next entry is displayed.
3 {V}/{^}: Scroll through the
phonebook if necessary.
4 {C}
Searching by group
1 {C} i {GROUP}
2 {V}/{^}: Select the group you want
to search. i {SELECT}
L If you select “All groups”, the
unit ends the group search.
3 {V}/{^}: Select the desired entry.
4 {C}
Editing entries
1
Find the desired entry (page 18).
i {EDIT}
2 Edit the name if necessary (16
characters max.; page 17). i
{OK}
3 Edit the phone number if necessary
(24 digits max.). i {OK}
4 {V}/{^}: Select the desired group
(page 17). i {SELECT}
5 {SELECT} i {OFF}
Erasing entries
Erasing an entry
1 Find the desired entry (page 18).
2 {ERASE}
3 {V}/{^}: “Yes” i {SELECT} i
{OFF}
Erasing all entries
1 {C} i {MENU}
2 {V}/{^}: “Erase all” i
{SELECT}
3 {V}/{^}: “Yes” i {SELECT}
4 {V}/{^}: “Yes” i {SELECT}
5 {OFF}
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Chain dial
This feature allows you to dial phone
numbers in the phonebook while you are
on a call. This feature can be used, for
example, to dial a calling card access
number or bank account PIN that you
have stored in the phonebook, without
having to dial manually.
1 During an outside call, press
{MENU}.
2 {V}/{^}: “Phonebook” i
{SELECT}
3 {V}/{^}: Select the desired entry.
4 Press {CALL} to dial the number.
Note:
L When storing a calling card access
number and your PIN in the
phonebook as one phonebook entry,
press {PAUSE} to add pauses after
the number and PIN as necessary
(page 13).
L If you have rotary/pulse service, you
need to press {*} (TONE) before
pressing {MENU} in step 1 to change
the dialing mode temporarily to tone.
When adding entries to the
phonebook, we recommend adding
{*} (TONE) to the beginning of
phone numbers you wish to chain dial
(page 17).
Phonebook
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Programming
Programmable settings
You can customize the unit by programming the following features using the handset.
To access the features, there are 2 methods:
– scrolling through the display menus (page 20)
– using the direct commands (page 22)
L Direct command is the main method used in these operating instructions.
Programming by scrolling through the display menus
{MENU}
1
2 Press {V} or {^} to select the desired main menu. i {SELECT}
3 Press {V} or {^} to select the desired item in sub-menu 1. i {SELECT}
L In some cases, you may need to select from sub-menu 2. i {SELECT}
4 Press {V} or {^} to select the desired setting. i {SAVE}
L This step may vary depending on the feature being programmed.
L To exit the operation, press {OFF}.
Note:
L See page 22 for the default settings.
Main menu Sub-menu 1 Sub-menu 2 Page
Caller list
\
Answering deviceePlay new msg. –33
Play all msg. –33
Erase all msg.
Greeting Record greeting
Settings Ring count
Answer on
Answer off
V.M. access
g
Intercom
4
––29
*1
Check greeting 32
Pre-recorded
Recording time
Remote code
Screen call 31
*1
*1
––38
––40
–34
–31
–31
*1
32
*1
*1
*1
32
36
*1
36
34
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Programming
Main menu Sub-menu 1 Sub-menu 2 Page
Set date & timeeDate and time
Alarm –25
Time
adjustment
Initial settingcRinger setting Ringer volume –
Set date & time Date and time
Talking Caller IDHandset 28
Handset name –26
Call block
Voice mail Store VM access#
Message alert –37
Display setting LCD Contrast –
Key tone ––
Set area code
Auto talk –14
Set tel line Set dial mode
Privacy mode
Registration Register handset 48
*1 If you program these settings using one of the handsets, you do not need to
program the same item using another handset. (KX-TG6542)
*1
*1
–12
––
Ringer tone –
Night mode
– On/Off
– Start/End
*1
Alarm 25
Time adjustment
Base unit
*1
*1
–26
–30
Set flash time
Set line mode
*1
–16
*1
*1
*1
*1
*1
*1
25
12
–
38
12
15
–
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Programming
Programming using the direct commands
1
{MENU} i {#}
2 Enter the desired code.
3 Select the desired setting. i {SAVE}
L This step may vary depending on the feature being programmed.
L To exit the operation, press {OFF}.
Note:
L In the following table, < > indicates the default settings.
Feature Code Setting System*1Page
Caller list {2}{1}{3} ––29
V.M. access
(V.M.: Voice mail)
Intercom {2}{7}{4} ––40
Date and time {1}{0}{1} – r 12
Alarm {7}{2}{0}{1}: Once
Time
adjustment
Ringer volume
(Handset)
Ringer tone
(Handset)
Night mode
(On/Off)
Night mode
(Start/End)
Handset name {1}{0}{4} ––26
Call block {2}{1}{7} – r 26
Block w/o num
(Block calls without
phone number)
Store VM
access#
(VM: Voice mail)
Message alert {3}{4}{0}{1}: <On>
LCD Contrast
(Display contrast)
*4, *5
{3}{3}{0} ––38
{2}: Daily
{0}: <Off>
{2}{2}{6}{1}: Caller ID auto
*2
*3
{1}{6}{0}{1}–{6}: Level 1–6 <6>
{1}{6}{1}{1}–{5}: Tone 1–5
{2}{3}{8}{1}: On
{2}{3}{7} <23:00/06:00>–25
{2}{4}{0}{1}: On
{3}{3}{1} – r 38
{1}{4}{5}{1}–{6}: Level 1–6 <3> – –
{0}: <Manual>
{0}: Off
<Tone 1>
{6}–{0}: Melody 1–5
{0}: <Off>
{0}: <Off>
{0}: Off
–25
r –
––
––
–25
r 26
–37
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Programming
Feature Code Setting System*1Page
Key tone
Set area code {2}{5}{5} – r 30
Auto talk
Set dial mode {1}{2}{0}{1}: Pulse {2}: <Tone> r 12
Set flash
time
Set line mode
Privacy mode {1}{9}{4}{1}: On
Register
handset
Deregistration {1}{3}{1} ––48
For the Talking Caller ID feature
Feature Code Setting System*1Page
Talking Caller
ID (Handset)
Talking Caller
ID (Base unit)
For the answering system
Feature Code Setting System*1Page
Play new msg.
(msg.: message)
Play all msg. {3}{2}{4} ––33
Erase all msg. {3}{2}{5} – r 34
Record
greeting
Check greeting {3}{0}{3} ––32
Pre-recorded
(Reset to prerecorded greeting)
Ring count {2}{1}{1} 2–7 rings <4 rings>
*6
{1}{6}{5}{1}: <On>
––
{0}: Off
*7
{2}{0}{0}{1}: On
–14
{0}: <Off>
*8
{1}{2}{1}{0}: 900 ms
{1}: <700 ms>
r 15
{2}: 600 ms {3}: 400 ms
{4}: 300 ms {5}: 250 ms
{*}: 200 ms {#}: 160 ms
{6}: 110 ms {7}: 100 ms
{8}: 90 ms {9}: 80 ms
*9
{1}{2}{2}{1}: A {2}: <B> r –
r 16
{0}: <Off>
{1}{3}{0} ––48
{1}{6}{2}{1}: On {0}: <Off>–28
{*}{1}
{1}: On {0}: <Off> r 28
{6}{2}
{3}{2}{3} ––33
{3}{0}{2} – r 32
{3}{0}{4} – r 32
r 36
Toll saver
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Programming
Feature Code Setting System*1Page
Recording time {3}{0}{5} 1 min <3 min>
Greeting only
Remote code {3}{0}{6} <111> r 34
Screen call {3}{1}{0} <On> Off –31
Answer on {3}{2}{7} – r 31
Answer off {3}{2}{8} – r 31
*1 If “System” column is checked, you do not need to program the same item using
another handset. (KX-TG6542)
*2 If the Caller ID time and date display service is available in your area, this feature
allows the unit to automatically adjust the date and time each time caller
information including date and time is received.
To turn this feature on, select “Caller ID auto”. To turn this feature off, select
“Manual”. (Caller ID subscribers only)
To use this feature, set the date and time first (page 12).
*3 When the ringer volume is turned off, ~ is displayed and the handset does not ring
for outside calls. However even when the ringer volume is set to off, the handset
still rings for alarm (page 25), intercom calls, and paging (page 40).
*4 If you select one of the melody ringer tones, the ringer tone continues to play for
several seconds even if the caller has already hung up. You may either hear a dial
tone or no one on the line when you answer the call.
*5 The preset melodies in this product are used with permission of © 2009
Copyrights Vision Inc.
*6 Turn this feature off if you prefer not to hear key tones while you are dialing or
pressing any keys, including confirmation tones and error tones.
*7 If you subscribe to a Caller ID service and want to view the caller’s information
after lifting up the handset to answer a call, turn off this feature.
*8 The flash time depends on your telephone exchange or host PBX. Contact your
PBX supplier if necessary.
*9 Generally, the line mode setting should not be changed. This setting automatically
maintains receiver volume at the proper level depending on the current telephone
line condition. Set the line mode to “A” if telephone line condition is not good.
r 36
24
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Programming
Special programming
Alarm
An alarm sounds at the set time for 3
minutes once or daily. Alarm can be set
for each handset.
Important:
L Set the date and time beforehand
(page 12).
1 {MENU} i {#}{7}{2}{0}
2 {V}/{^}: Select the desired alarm
option. i {SELECT}
Off Turns alarm off. Go
to step 6.
Once An alarm sounds
once at the set
time.
Daily An alarm sounds
daily at the set
time. Go to step 4.
3 Enter the desired date and month.
i {OK}
4 Set the desired time. i {OK}
5 {V}/{^}: Select the desired alarm
tone. i {SELECT}
L We recommend selecting a
different ringer tone from the one
used for outside calls.
6 {SELECT} i {OFF}
L When the alarm is set, E is
displayed.
Note:
L To stop the alarm, press any dial key
or place the handset on the base unit
or charger.
L When the handset is in use, the alarm
will not sound until the handset is in
standby mode.
Night mode
Night mode allows you to select a period
of time during which the handset will not
ring for outside calls. This feature is
useful for time periods when you do not
want to be disturbed, for example, while
sleeping. Night mode can be set for each
handset.
Important:
L Set the date and time beforehand
(page 12).
L We recommend turning the base unit
ringer off (page 14) in addition to
turning the night mode on.
L If you have set the alarm, the alarm
sounds even if the night mode is
turned on.
Turning night mode on/off
1 {MENU} i {#}{2}{3}{8}
2 {V}/{^}: Select “On” or “Off”. i
{SAVE}
L If you select “Off”, press {OFF}
to exit.
3 Enter the desired hour and minute
you wish to start this feature. i
{OK}
4 Enter the desired hour and minute
you wish to end this feature.
5 {SAVE} i {OFF}
L When the night mode is set, 3 is
displayed.
Note:
L To correct a digit, press {3} or {4} to
move the cursor to the digit, then
make the correction.
Changing the start and end time
1 {MENU} i {#}{2}{3}{7}
2 Continue from step 3, “Turning night
mode on/off”, page 25.
25
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Programming
Changing the handset name
Each handset can be given a
customized name (“Bob”, “Kitchen”,
etc.). This is useful when you make
intercom calls between handsets. You
can also select whether or not the
handset name is displayed in standby
mode. The default setting is “Off”. If
you select “On” without entering any
handset name, “Handset 1” to
“Handset 2” is displayed.
1 {MENU} i {#}{1}{0}{4}
2 Enter the desired name (max. 10
characters; see the character table,
page 17).
L If not required, go to step 3.
3 {SAVE}
4 {V}/{^}: Select the desired setting.
i {SELECT}
5 {SELECT} i {OFF}
phone number, the call is logged in the
caller list (page 29) with $ after the
call is disconnected.
Storing unwanted callers
You can store up to 30 phone numbers in
the call block list by using the caller list or
by entering the numbers directly.
Important:
L You must store the phone number
with an area code in the call block list.
■ From the caller list:
1 {3} CID
2 {V}/{^}: Select the entry to be
3 {SAVE}
4 {V}/{^}: “Call block” i
5 {V}/{^}: “Yes” i {SELECT}
6 Edit the phone number if
7 {SAVE} i {OFF}
Call block (Caller ID
subscribers only)
This feature allows the unit to reject calls
when:
– the unit receives a call from a phone
number stored in the call block list as
unwanted (“Storing unwanted callers”,
page 26).
– the unit receives a call without phone
number (“Block calls without phone
number”, page 26).
When a call is received, the unit rings for
a short time while the caller is being
identified. If the phone number matches
an entry in the call block list, the unit
sends out a busy tone to the caller, and
then disconnects the call.
Important:
L When the unit receives a call from a
number that is stored in the call block
list or a call without a recognized
■ By entering phone numbers:
1 {MENU} i {#}{2}{1}{7} i
2 Enter the phone number (24
3 {SAVE} i {OFF}
Block calls without phone number
You can reject a call without phone
number including “Out of area” or
“Private caller”.
1 {MENU} i {#}{2}{4}{0}
2 {V}/{^}: Select the desired setting.
i {SAVE} i {OFF}
Viewing/editing/erasing call block
numbers
1 {MENU} i {#}{2}{1}{7}
blocked.
{SELECT}
necessary (24 digits max.).
{ADD}
digits max.).
L To erase a digit, press
{CLEAR}.
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2 {V}/{^}: Select the desired entry.
L To exit, press {OFF}.
3 To edit a number:
{EDIT} i Edit the phone number.
i {SAVE} i {OFF}
To erase a number:
{ERASE} i {V}/{^}: “Yes” i
{SELECT} i {OFF}
Note:
L When editing, press the desired dial
key to add, {CLEAR} to erase.
L When viewing, “Block w/o num” is
displayed if the block calls without
phone number feature is turned on. To
turn the feature off: {ERASE} i {V}
i {SAVE} i {OFF}
Programming
27
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Caller ID Service
the following operation is performed
Using Caller ID service
Important:
L This unit is Caller ID compatible. To
use Caller ID features, you must
subscribe to a Caller ID service.
Contact your service provider/
telephone company for details.
Caller ID features
When an outside call is being received,
the caller’s phone number is displayed.
Caller information for the last 50 callers
is logged in the caller list from the most
recent call to the oldest.
L If the unit cannot receive caller
information, the following is displayed:
– “Out of area”: The caller dials
from an area which does not
provide a Caller ID service.
– “Private caller”: The caller
requests not to send caller
information.
L If the unit is connected to a PBX
system, caller information may not be
properly received. Contact your PBX
supplier.
L If the name display service is available
in your area, the display shows caller
names. For further information,
please contact your service provider/
telephone company.
Missed calls
If a call is not answered, the unit treats it
as a missed call. The display shows
“Missed call”. This lets you know if
you should view the caller list to see who
called while you were away.
Note:
L Even when there are unviewed
missed calls, “Missed call”
disappears from the standby display if
by one of the registered handsets:
– Being replaced on the base unit or
charger.
– Pressing {OFF}.
Phonebook name display
When caller information is received and
it matches a phone number stored in the
phonebook, the stored name in the
phonebook is displayed and logged in
the caller list.
Talking Caller ID
This feature lets you know who is calling
without looking at the display.
To use this feature, you must:
– subscribe to Caller ID service of your
service provider/telephone company.
– turn this feature on (page 23).
When caller information is received, the
handsets and base unit announce the
caller’s phone number received from
your service provider/telephone
company following every ring.
The unit announces in English only.
L The announcement is heard at the
same level as the ringer volume (page
14, 22).
L If you turn on the answering system
and set the number of rings “2
rings” (page 36), the unit does not
announce the caller information. If
“Toll saver” is selected and there
is a new message, the unit does not
announce the caller information.
L When you receive a call while on the
phone, the 2nd caller’s information is
not announced even if you subscribe
to both Caller ID and Call Waiting with
Caller ID services.
Phonebook name announcement
When caller information is received and
it matches a phone number stored in the
28
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TG654xBX(e).book Page 29 Tuesday, June 28, 2011 10:16 AM
phonebook, the stored name in the
phonebook is announced.
L Name pronunciation may vary. This
feature may not pronounce all names
correctly.
L Your unit may mute one or more rings
in order to announce the caller’s
information. Talking Caller ID takes
precedence over ringing.
Note:
L For users in name display service
available areas:
– the unit announces the Caller ID
name provided by your service
provider/telephone company.
– the unit announces the customized
phonebook name if it matches a
phone number stored in the
phonebook.
– Caller ID service has a limit of how
many characters can be displayed.
If a caller’s name is too long, the
handset may not be able to display
or announce the entire name.
Group ringer tone for
phonebook
This feature can help you identify who is
calling by using different ringer tones for
different groups of callers. When adding
an entry to the phonebook, you can
assign it to the desired group (page 17).
When a call is received from a caller
assigned to a group, the ringer you
selected for that group rings after caller
information is displayed. If you select
“Current ringer” (default), the unit
uses the ringer tone you selected on
page 22 when calls from this group are
received.
L The ringer may be changed after the
2nd ring.
1 {C} i {MENU}
3 {V}/{^}: Select the desired group.
i {SELECT}
4 {V}/{^}: Select the current setting of
the group ringer tone. i
{SELECT}
5 {V}/{^}: Select the desired ringer
tone. i {SAVE}
6 {OFF}
Caller list
Important:
L Only 1 person can access the caller
list at a time. (KX-TG6542)
L Make sure the unit’s date and time
setting is correct (page 12).
Viewing the caller list and
calling back
{3} CID
1
2 Press {V} to search from the most
recent call, or {^} to search from the
oldest call.
L If D is displayed, not all of the
3 To call back, press {C}.
To exit, press {OFF}.
Note:
L If you do not want to dial the area code
when making calls from the caller list,
you can store the area code which you
want the unit to delete automatically
(page 30).
L If the entry has already been viewed
or answered, “Q” is displayed, even if
it was viewed or answered using
another handset.
2 {V}/{^}: “Group” i {SELECT}
Caller ID Service
information is shown. To see the
remaining information, press {4}.
To return to the previous screen,
press {3}.
29
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Caller ID Service
Storing an area code to be
L To add a digit, press the desired
deleted automatically
In some situations, phone numbers
stored automatically in the caller list
(page 29) will include area codes. If you
do not want to dial the area code when
making calls from the caller list, you can
store the area code which you want the
unit to delete automatically.
Example: You have stored the area
code “123”. If you make a call from the
caller list to the phone number “123-4567890”, the unit dials “456-7890”.
1 {MENU} i {#}{2}{5}{5}
2 Enter your area code (5 digits max.).
L To correct a digit, press {3} or
{4} to move the cursor, then
press {CLEAR}. Enter the correct
number.
3 {SAVE} i {OFF}
L To erase a digit, press {CLEAR}.
4 {C}
Note:
L The edited phone number is not saved
in the caller list.
Erasing selected caller
information
1
{3} CID
2 {V}/{^}: Select the desired entry.
3 {ERASE} i {V}/{^}: “Yes” i
{SELECT} i {OFF}
Erasing all caller information
{3} CID
1
2 {ERASE} i {V}/{^}: “Yes” i
{SELECT} i {OFF}
dial key.
To erase your area code
1 {MENU} i {#}{2}{5}{5}
2 Press and hold {CLEAR} until all
digits erased. i {SAVE} i
{OFF}
Editing a caller’s phone
number before calling back
You can edit a phone number in the
caller list.
1 {3} CID
2 {V}/{^}: Select the desired entry.
L If D is displayed, not all of the
information is shown. To see the
remaining information, press {4}.
To return to the previous screen,
press {3}.
3 {EDIT} i Add or erase digits to
the beginning of the number as
necessary.
30
Storing caller information to
the phonebook
{3} CID
1
2 {V}/{^}: Select the desired entry.
3 {SAVE}
4 {V}/{^}: “Phonebook” i
{SELECT}
5 Continue from step 2, “Editing
entries”, page 18.
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– If you recorded your own greeting
Answering system
The answering system can answer and
record calls for you when you are
unavailable to answer the phone.
You can also set the unit to play a
greeting message but not to record
caller messages by selecting
“Greeting only” as the recording
time setting (page 36).
Important:
L Only 1 person can access the
answering system (listen to
messages, record a greeting
message, etc.) at a time.
L When callers leave messages, the
unit records the day and time of each
message. Make sure the date and
time have been set correctly (page
12).
L Answering system announcements
are in English only.
Memory capacity (including
your greeting message)
The total recording capacity is about 18
minutes. A maximum of 64 messages
can be recorded.
Note:
L If message memory becomes full:
– “Messages full” is shown on the
handset display.
– The ANSWER ON indicator on the
base unit flashes rapidly when the
answering system is turned on.
L When the message memory becomes
full:
– If you use the pre-recorded greeting
message, the unit automatically
switches to another pre-recorded
greeting message asking callers to
call again later.
message, the same message is still
announced to callers even though
their messages are not recorded.
Turning the answering system on/off
Base unit
Press {ANSWER ON} to turn on/off the
answering system.
Handset
1 To tu rn on:
{MENU} i {#}{3}{2}{7}
To t ur n off:
{MENU} i {#}{3}{2}{8}
2 {OFF}
Note for base unit and handset:
L When the answering system is turned
on, the ANSWER ON indicator on the
base unit lights up.
Call screening
While a caller is leaving a message, you
can listen to the call through the unit
speaker.
Handset
To adjust the speaker volume, press {^}
or {V} repeatedly. You can answer the
call by pressing {C}. Call screening
can be set for each handset. The default
setting is “On”.
1 {MENU} i {#}{3}{1}{0}
2 {V}/{^}: Select the desired setting.
i {SAVE} i {OFF}
Answering System
31
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Answering System
Base unit
To adjust the speaker volume, press {^}
or {V} repeatedly. You can answer the
call by pressing {SP-PHONE}.
To turn off while screening a call, press
{V} repeatedly until the sounds goes off.
Note:
L If you adjust the speaker volume while
listening to messages or talking on the
intercom, the speaker volume for call
screening is turned on again.
– If the message recording time (page
36) is set to “Greeting only”,
callers’ messages are not recorded
and the unit plays a different prerecorded greeting message asking
callers to call again.
Resetting to a pre-recorded greeting
message
If you want to use a pre-recorded
greeting message once you record your
own greeting message, you need to
erase your own greeting message.
1 {MENU} i {#}{3}{0}{4}
Greeting message
When the unit answers a call, a greeting
message is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message
2 {YES} i {OFF}
Playing back the greeting
message
1
{MENU} i {#}{3}{0}{3}
2 {OFF}
Recording your greeting
message
1
{MENU} i {#}{3}{0}{2}
2 {V}/{^}: “Yes” i {SELECT}
3 After a beep sounds, hold the
handset about 20 cm away and
speak clearly into the microphone (2
minutes max.).
4 Press {STOP} to stop recording.
5 {OFF}
Using a pre-recorded greeting
message
The unit provides 2 pre-recorded
greeting messages:
– If you erase or do not record your own
greeting message, the unit plays a
pre-recorded greeting asking callers
to leave a message.
Listening to messages using the base unit
When new messages have been
recorded, the message indicator on the
base unit flashes.
Press {6}.
L If new messages have been recorded,
the base unit plays back new
messages.
L If there are no new messages, the
base unit plays back all messages.
Operating the answering
system during playback
Key Operation
{^} or {V} Adjust the speaker
{7} Repeat message
volume
*1
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Answering System
Key Operation
{8} Skip message
{■}
(STOP)
{ERASE} Erase currently playing
*1 If pressed within the first 5 seconds of
a message, the previous message is
played.
Stop playback
message
Erasing all messages
Press {ERASE} 2 times while the unit is
not in use.
Listening to messages using the handset
When new messages have been
recorded:
– “New message” is displayed.
– The message indicator on the handset
flashes slowly if the message alert
feature is turned on (page 37).
1 To listen to new messages:
{PLAY}
or
{MENU} i {#}{3}{2}{3}
L If there are no new messages in
the answering system, {PLAY} is
not displayed.
To listen to all messages:
{MENU} i {#}{3}{2}{4}
2 When finished, press {OFF}.
Note:
L To switch to the receiver, press {C}.
Operating the answering
system
{MENU} i {V}/{^}: “Answering
device” i {SELECT}
Key Operation
{^} or {V} Adjust the receiver/
speaker volume
(during playback)
{1} or {3} Repeat message
(during playback)
{2} or {4} Skip message
{3} Enter the
{4} Play new messages
{5} Play all messages
{6} Play greeting
{7}{6} Record greeting
{8} Turn answering
{PAUSE} Pause message
{9} or
{STOP}
{0} Turn answering
*3
{*}{4}
{*}{5} Erase all messages
{*}{6} Reset to a pre-
*1 If pressed within the first 5 seconds of
a message, the previous message is
played.
*2 To resume playback:
{V}/{^}: “Playback” i {SELECT}
*3 You can also erase as follows:
(during playback)
“Settings” menu
message
message
system on
Stop recording
Stop playback
system off
Erase currently
playing message
recorded greeting
message
*1
*2
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Answering System
{ERASE} i {V}/{^}: “Yes” i
{SELECT}
Calling back (Caller ID
subscribers only)
If caller information is received for the
call, you can call the caller back while
listening to a message.
1 Press {PAUSE} during playback.
Remote operation
Using a touch-tone phone, you can call
your phone number from outside and
access the unit to listen to messages or
change answering system settings. The
unit’s voice guidance prompts you to
press certain dial keys to perform
different operations.
2 {V}/{^}: “Call back” i
{SELECT}
Editing the number before calling
back
1 Press {PAUSE} during playback.
2 {V}/{^}: “Edit & Call” i
{SELECT}
3 Edit the number. i {C}
Erasing all messages
{MENU} i {#}{3}{2}{5}
1
2 {V}/{^}: “Yes” i {SELECT} i
{OFF}
Remote access code
A 3-digit remote access code must be
entered when operating the answering
system remotely. This code prevents
unauthorized parties from listening to
your messages remotely. The default
setting is “111”.
Important:
L To prevent unauthorized access to
this product, we recommend that you
regularly change the remote code.
1 {MENU} i {#}{3}{0}{6}
2 Enter the desired 3-digit remote
access code.
3 {SAVE} i {OFF}
Voice memo
Recording a voice memo
You can use the base unit to leave a
voice memo (voice message) for
yourself or someone else (3 minutes
max.). Voice memos can be played back
later with the same operation used to
play back answering system messages.
1 {MEMO}
2 After the unit beeps, speak clearly
about 20 cm away from the
microphone.
3 To stop recording, press {■}
(STOP).
34
Deactivating remote operation
Press {*} in step 2 on “Remote access
code”, page 34.
L The entered remote access code is
deleted.
Using the answering system
remotely
Dial your phone number from a
1
touch-tone phone.
2 After the greeting message starts,
enter your remote access code.
L The unit announces the number of
new messages.
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3 Follow the voice guidance prompts
as necessary or control the unit
using remote commands (page 35).
Key Operation
{*}{#} End remote operation
4 When finished, hang up.
Note:
L You can also leave a message just as
any outside caller can. After the
greeting message starts, press {*} to
skip the greeting message and record
your message after the beep.
Voice guidance
During remote operation, the unit’s voice
guidance starts and prompts you to
press {1} to perform a specific
operation, or press {2} to listen to more
available operations.
Note:
L If you do not press any dial keys within
10 seconds after a voice guidance
prompt, the unit disconnects your call.
Remote commands
You can press dial keys to access
certain answering system functions
without waiting for the voice guidance to
prompt you.
Key Operation
{1} Repeat message
(during playback)
{2} Skip message
(during playback)
{4} Play new messages
{5} Play all messages
{9} Stop playback
{0} Turn answering system
off
{*}{4} Erase currently playing
message
{*}{5} Erase all messages
*1
*1 If pressed within the first 5 seconds of
a message, the previous message is
played.
Turning on the answering
system remotely
If the answering system is off, you can
turn it on remotely.
1 Dial your phone number from a
touch-tone phone.
2 Let the phone ring 15 times.
L A long beep is heard.
3 Enter your remote access code
within 10 seconds after the long
beep.
L The greeting message is played
L You can either hang up, or enter
Answering System
(or hang up)
back.
your remote access code again
and begin remote operation (page
34).
35
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Answering System
If your service provider/telephone
Answering system settings
Number of rings before the
unit answers a call
You can change the number of times the
phone rings “Ring count” before the
unit answers calls. You can select 2 to 7
rings, or “Toll saver”.
The default setting is “4 rings”.
“Toll saver”: The unit’s answering
system answers at the end of the 2nd
ring when new messages have been
recorded, or at the end of the 5th ring
when there are no new messages. If you
call your phone from outside to listen to
new messages (page 34), you know that
there are no new messages when the
phone rings for the 3rd time. You can
then hang up without being charged for
the call.
1 {MENU} i {#}{2}{1}{1}
2 {V}/{^}: Select the desired setting.
i {SAVE} i {OFF}
For voice mail service subscribers
To receive voice mail and use answering
system properly, please note the
following:
L To use the voice mail service provided
by your service provider/telephone
company rather than the unit’s
answering system, turn off the
answering system (page 31).
L To use this unit’s answering system
rather than the voice mail service
provided by your service provider/
telephone company, please contact
your service provider/telephone
company to deactivate your voice mail
service.
company cannot do this:
– Set this unit’s “Ring count”
setting so that this unit’s answering
system answers calls before the
voice mail service of your service
provider/telephone company does.
It is necessary to check the number
of rings required to activate the
voice mail service provided by your
service provider/telephone
company before changing this
setting.
– Change the number of rings of the
voice mail service so that the
answering system can answer the
call first. To do so, contact your
service provider/telephone
company.
Caller’s recording time
You can change the maximum message
recording time allowed for each caller.
The default setting is “3 min”.
1 {MENU} i {#}{3}{0}{5}
2 {V}/{^}: Select the desired setting.
i {SAVE} i {OFF}
Selecting “Greeting only”
You can select “Greeting only”
which sets the unit to announce a
greeting message to callers but not
record messages.
Select “Greeting only” in step 2 on
“Caller’s recording time”, page 36.
Note:
L When you select “Greeting only”:
– If you do not record your own
message, the unit will play the prerecorded greeting-only message
asking callers to call again later.
– If you use your own message,
record the greeting-only message
36
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asking callers to call again later
(page 32).
Message alert
You can select whether or not the
message indicator on the handset
flashes slowly when new messages are
recorded. The default setting is “On”.
Important:
L If you stored the voice mail access
number (page 38), the message
indicator also flashes for newly
recorded voice mail messages (page
38).
1 {MENU} i {#}{3}{4}{0}
2 {V}/{^}: Select the desired setting.
i {SAVE} i {OFF}
Note:
L While message alert is on, battery
operating time is shortened (page 9).
Answering System
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Voice Mail Service
the password as necessary. Contact
Voice mail service
Voice mail is an automatic answering
service offered by your service
provider/telephone company. After you
subscribe to this service, your service
provider/telephone company’s voice
mail system answers calls for you when
you are unavailable to answer the phone
or when your line is busy. Messages are
recorded by your service provider/
telephone company, not your telephone.
Please contact your service provider/
telephone company for details of this
service.
Important:
L To use the voice mail service provided
by your service provider/telephone
company rather than the unit’s
answering system, turn off the
answering system (page 31). For
details, see page 36.
L You need to store the voice mail
access number to activate the
message alert feature (page 37) for
voice mail service.
Storing the voice mail (VM)
access number
In order to listen to your voice mail
messages, you must dial your service
provider/telephone company’s voice
mail access number. Once you have
stored your voice mail access number,
you can dial it automatically (page 38).
1 {MENU} i {#}{3}{3}{1}
2 Enter your access number (24 digits
max.). i {SAVE} i {OFF}
Note:
L When storing your voice mail access
number and your mailbox password,
press {PAUSE} to add pauses (page
13) between the access number and
your service provider/telephone
company for the required pause time.
Example:
1-222-333-4444
VM access
number
To erase the voice mail access
number
1 {MENU} i {#}{3}{3}{1}
2 Press and hold {CLEAR} until all
digits are erased. i {SAVE} i
{OFF}
Listening to voice mail
messages
The unit lets you know that you have
new voice mail messages in the
following ways:
– “New Voice Mail” is displayed on
the handset if message indication
service is available.
– The message indicator on the handset
flashes slowly if the message alert
feature is turned on (“Message alert”,
page 37).
Important:
L Voice mail indications may not be
shown depending on voice mail
services of your service provider/
telephone company.
1 {VM}
or
{MENU} i {#}{3}{3}{0}
L The speakerphone turns on.
L If there are no new messages in
2 Follow the pre-recorded
instructions.
38
PPPP 8888
Pauses Password
the voice mail, {VM} is not
displayed.
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3 When finished, press {OFF}.
Note:
L If the handset still indicates there are
new messages even after you have
listened to all new messages, turn it
off by pressing and holding {#} until
the handset beeps.
L If your voice mail service uses voice
mail tones and a message is over 3
minutes long, the handset may not
indicate new messages.
L If your voice mail service uses voice
mail tones, the tones are heard from
any phone connected to the same
line. If you want to use another phone
to listen to voice mail messages, you
have to dial your access number
manually.
Voice Mail Service
39
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Intercom/Locator
Intercom
Intercom calls can be made:
– between the handset and base unit
– between handsets (KX-TG6542)
Note:
L If you receive an outside call while
talking on the intercom, you hear 2
tones.
– To answer the call with the handset,
press {OFF}, then press {C}.
– To answer the call with the base
unit, press {SP-PHONE} 2 times.
L When paging unit(s), the paged unit(s)
beeps for 1 minute.
Making an intercom call
Handset
1
{MENU} i {INT}
2 {V}/{^}: Select the desired unit. i
{SELECT}
L To stop paging, press {OFF}.
3 When you finish talking, press
{OFF}.
Base unit
1 Press {INTERCOM}.
When 2 handsets are registered
(KX-TG6542):
– To page a specific handset, enter
the handset number.
– To page all handsets, press {0} or
wait for a few seconds.
L To stop paging, press
{INTERCOM}.
2 When you finish talking, press
{INTERCOM}.
Answering an intercom call
Handset
Press {C} to answer the page.
1
2 When you finish talking, press
{OFF}.
Base unit
1 Press {INTERCOM} to answer the
page.
2 When you finish talking, press
{INTERCOM}.
Handset locator
You can locate a misplaced handset by
paging it.
1 Base unit:
{LOCATOR}
L All registered handsets beep for 1
minute.
2 To stop paging:
Base unit:
Press {LOCATOR}.
Handset:
Press {C}, then press {OFF}.
40
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L If paged party does not answer,
Transferring calls, conference calls
Outside calls can be transferred or a
conference call with an outside party can
be made:
– between the handset and base unit
– between 2 handsets (KX-TG6542)
Handset
1 During an outside call, press {INT}
to put the call on hold.
2 {V}/{^}: Select the desired unit. i
{SELECT}
3 Wait for the paged party to answer.
L If the paged party does not
answer, press {C} to return to
the outside call.
4 To complete the transfer:
Press {OFF}.
L The outside call is being routed to
the destination unit.
To establish a conference call:
Press {CONF}.
L To leave the conference, press
{OFF}. The other 2 parties can
continue the conversation.
L To put the outside call on hold,
press {HOLD}. To resume the
conference, press {CONF}.
Base unit
3 To complete the transfer:
Press {SP-PHONE}.
L The outside call is being routed to
To establish a conference call:
Press {CONF}.
L To leave the conference, press
L To put the outside call on hold,
Answering a transferred call
Handset
Press {C} to answer the page.
Base unit
Press {SP-PHONE} to answer the
page.
Intercom/Locator
press {INTERCOM} to return to
the outside call.
the handset.
{SP-PHONE}. The other 2 parties
can continue the conversation.
press {HOLD}. To resume the
conference, press {CONF}.
1 During an outside call, press
{INTERCOM}.
When 2 handsets are registered
(KX-TG6542):
– To page a specific handset, enter
the handset number.
– To page all handsets, press {0} or
wait for a few seconds.
2 Wait for the paged party to answer.
41
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Useful Information
3 Mount the unit on a wall then slide
Wall mounting
The base unit can be mounted on a wall
by revolving the bracket to “WALL”
position (default: “DESK” stand
position).
Note:
L Make sure that the wall is strong
enough to support the weight of the
unit.
L Drive the screws (not supplied) into
the wall.
Base unit
Turn the bracket 180 degrees
1
counterclockwise in the “WALL”
direction until a click is heard.
Bottom
down to secure in place.
To stand on a desk
Turn the bracket 180 degrees clockwise
from the “WALL” position to the “DESK”
direction until a click is heard.
(100-240 V AC,
50/60 Hz)
Screws
83 mm
To single-line
telephone jac
Bottom
L The bracket cannot be removed.
Do not turn the bracket more than
180 degrees.
2 Tuck in the telephone line cord (A).
Connect the AC adaptor cord and
telephone line cord (B).
B
Hook
42
A
Charger
25.4 mm
Screws
(100-240 V AC,
50/60 Hz)
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Useful Information
Error messages
If the unit detects a problem, one of the following messages is shown on the display.
Display message Cause/solution
Base no power
or
No link. Re-connect
base AC adaptor.
Busy L The called unit is in use.
Call phone company for
your access #
Check tel line L The supplied telephone line cord has not been
Error!! L Recording was too short. Try again.
Invalid L There is no handset registered to the base
Requires subscription
to Caller ID.
Use rechargeable
battery.
L The handset has lost communication with the
base unit. Move closer to the base unit and try
again.
L Unplug the base unit’s AC adaptor to reset the
unit. Reconnect the adaptor and try again.
L The handset’s registration may have been
canceled. Re-register the handset (page 48).
L Other units are in use and the system is busy.
Try again later.
L The handset you are using is too far from the
base unit. Move closer and try again.
L You have not stored the voice mail access
number. Store the number (page 38).
connected yet or not connected properly.
Check the connections (page 8).
unit matching the handset number you
entered.
L The handset is not registered to the base unit.
Register the handset (page 48).
L You must subscribe to a Caller ID service.
Once you receive caller information after
subscribing to a Caller ID service, this
message will not be displayed.
L A wrong type of battery such as Alkaline or
Manganese was inserted. Use only the
rechargeable Ni-MH batteries noted on page
4, 6.
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Useful Information
Troubleshooting
If you still have difficulties after following the instructions in this section, disconnect
the base unit’s AC adaptor, then reconnect the base unit’s AC adaptor. Remove the
batteries from the handset, and then insert the batteries into the handset again.
General use
Problem Cause/solution
The handset does not turn
on even after installing
charged batteries.
The unit does not work. L Make sure the batteries are installed correctly
I cannot hear a dial tone. L The base unit’s AC adaptor or telephone line cord
The indicator on the
handset flashes slowly.
L Place the handset on the base unit or charger to
turn on the handset.
(page 8).
L Fully charge the batteries (page 8).
L Check the connections (page 8).
L Unplug the base unit’s AC adaptor to reset the
unit. Reconnect the adaptor and try again.
L The handset has not been registered to the base
unit. Register the handset (page 48).
is not connected. Check the connections.
L Disconnect the base unit from the telephone line
and connect the line to a known working
telephone. If the working telephone operates
properly, contact our service personnel to have the
unit repaired. If the working telephone does not
operate properly, contact your service provider/
telephone company.
L New messages have been recorded. Listen to the
new messages (page 33).
L New voice mail messages have been recorded.
Listen to the new voice mail messages (page 38).
Battery recharge
Problem Cause/solution
The handset beeps and/or
d flashes.
L Battery charge is low. Fully charge the batteries
(page 8).
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Useful Information
Problem Cause/solution
I fully charged the
batteries, but
– d still flashes,
– 0 is displayed, or
– the operating time
seems to be shorter.
Making/answering calls, intercom
Problem Cause/solution
_ is displayed. L The handset is too far from the base unit. Move
Noise is heard, sound cuts
in and out.
The handset does not ring. L The ringer volume is turned off. Adjust the ringer
The base unit does not
ring.
I cannot make a call. L The dialing mode may be set incorrectly. Change
L Clean the battery ends (S, T) and the charge
contacts with a dry cloth and charge again.
L It is time to replace the batteries (page 8).
closer.
L The base unit’s AC adaptor is not properly
connected. Reconnect AC adaptor to the base
unit.
L The handset is not registered to the base unit.
Register it (page 48).
L You are using the handset or base unit in an area
with high electrical interference. Re-position the
base unit and use the handset away from sources
of interference.
L Move closer to the base unit.
L If you use a DSL/ADSL service, we recommend
connecting a DSL/ADSL filter between the base
unit and the telephone line jack. Contact your
DSL/ADSL provider for details.
volume (page 22).
L Night mode is turned on. Turn it off (page 25).
L The ringer volume is turned off. Adjust the ringer
volume (page 14).
the setting (page 12).
L The handset is too far from the base unit. Move
closer and try again.
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Useful Information
Caller ID/Talking Caller ID
Problem Cause/solution
Caller information is not
displayed.
Caller information is not
announced.
Caller information is
displayed or announced
late.
Time on the unit has
shifted.
*1 KX-TG6542
L You must subscribe to Caller ID service. Contact
your service provider/telephone company for
details.
L If your unit is connected to any additional
telephone equipment such as a Caller ID box or
cordless telephone line jack, plug the unit directly
into the wall jack.
L If you use a DSL/ADSL service, we recommend
connecting a DSL/ADSL filter between the base
unit and the telephone line jack. Contact your
DSL/ADSL provider for details.
L Other telephone equipment may be interfering
with this unit. Disconnect the other equipment and
try again.
L The handset or base unit’s ringer volume is turned
off. Adjust it (page 14, 22).
L The Talking Caller ID feature is turned off. Turn it
on (page 23).
L The number of rings for the answering system is
set to “2 rings” or “Toll saver”. Select a
different setting (page 36).
L If the base unit and another handset are having an
intercom call, your handset does not announce
caller information.
L Depending on your service provider/telephone
company, the unit may display or announced the
caller’s information at the 2nd ring or later.
L Move closer to the base unit.
L Incorrect time information from incoming Caller ID
changes the time. Set the time adjustment to
“Manual” (off) (page 22).
*1
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Answering system
Problem Cause/solution
The unit does not record
new messages.
I cannot operate the
answering system.
I cannot operate the
answering system
remotely.
L The answering system is turned off. Turn it on
(page 31).
L The message memory is full. Erase unnecessary
messages (page 33).
L The recording time is set to “Greeting only”.
Change the setting (page 36).
L If you subscribe to a voice mail service, messages
are recorded by your service provider/telephone
company, not your telephone. Change the unit’s
number of rings setting or contact your service
provider/telephone company (page 36).
L Someone is using the unit. Wait for the other user
to finish.
L A caller is leaving a message. Wait for the caller to
finish.
L The handset is too far from the base unit. Move
closer.
L The remote access code is not set. Set the remote
access code (page 34).
L You are entering the wrong remote access code. If
you have forgotten your remote access code,
enter the remote access code setting to check
your current code (page 34).
L Press each key firmly.
L The answering system is turned off. Turn it on
(page 35).
Useful Information
Liquid damage
Problem Cause/solution
Liquid or other form of
moisture has entered the
handset/base unit.
Caution:
L To avoid permanent damage, do not use a microwave oven to speed up the drying
process.
L Disconnect the AC adaptor and telephone line
cord from the base unit. Remove the batteries
from the handset and leave to dry for at least 3
days. After the handset/base unit are completely
dry, reconnect the AC adaptor and telephone line
cord. Insert the batteries and charge fully before
use. If the unit does not work properly, contact an
authorized service center.
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Useful Information
Registering a handset to the base unit
1 Handset:
{MENU} i {#}{1}{3}{0}
2 Base unit:
Press and hold {LOCATOR} for about 5 seconds until the registration tone
sounds.
L If all registered handsets start ringing, press the same button to stop. Then
repeat this step. (KX-TG6542)
L The next step must be completed within 90 seconds.
3 Handset:
Press {OK}, then wait until a long beep sounds.
Note:
L While registering, “Base in registering” is displayed on all registered
handsets. (KX-TG6542)
Deregistering a handset
1 {MENU} i {#}{1}{3}{1}
L All handsets registered to the base unit are displayed.
2 {V}/{^}: Select the handset you want to cancel. i {SELECT}
3 {V}/{^}: “Yes” i {SELECT}
4 {OFF}
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H Handset
Index
A Alarm: 25
Answering calls: 14
Answering system
Call screening: 31
Erasing messages: 33, 35
Greeting message: 32
Greeting only: 36
Listening to messages: 32, 33, 34
MEMO: 34
Number of rings: 36
Recording time: 36
Remote access code: 34
Remote operation: 34
Ring count: 36
Toll saver: 36
Turning on/off: 31, 33, 35
Area code: 30
Auto talk: 14
B Battery: 8, 9
Belt clip: 11
Booster (Clarity booster): 16
C Call block: 26
Caller ID service: 28
Caller list: 29
Caller list edit: 30
Call share: 16
Call waiting: 15
Call Waiting Caller ID: 15
Chain dial: 19
CID (Caller ID): 29
Conference calls: 41
Control type: 10
D Date and time: 12
Dialing mode: 12
Direct commands: 22
Display
Contrast: 22
E Eco mode: 9
Error messages: 43
F Flash: 15, 23
G Groups: 17, 29
Hold: 14
I Intercom: 40
K Key tone: 23
L Line mode: 23
M Making calls: 13
Missed calls: 28
Mute: 15
N Night mode: 25
P Pause: 13
Phonebook: 17
Power failure: 9
Privacy mode: 16
R Redialing: 13
Ringer tone: 22, 29
Rotary/pulse service: 15
S SP-PHONE (Speakerphone): 13
T Talking caller ID: 28
Temporary tone dialing: 15
Time adjustment: 22
Transferring calls: 41
Troubleshooting: 44
V VM (Voice mail): 38
Voice m ail: 36, 38
Volume
W Wall mounting: 42
Index
Deregistration: 48
Locator: 40
Name: 26
Registration: 48
Receiver: 13
Ringer (Base unit): 14
Ringer (Handset): 14, 22
Speaker: 13
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Notes
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Notes
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For your future reference
We recommend keeping a record of the following information to assist with any repair
under warranty.
Serial No. Date of purchase
(found on the bottom of the base unit)
Name and address of dealer
Attach your purchase receipt here.
1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan
Web Site: http://www.panasonic.net/
Copyright:
This material is copyrighted by Panasonic System Networks Co., Ltd., and may be
reproduced for internal use only. All other reproduction, in whole or in part, is
prohibited without the written consent of Panasonic System Networks Co., Ltd.
© Panasonic System Networks Co., Ltd. 2011
PNQX5059ZA TC0711MG0
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