Panasonic KX-TD7685 User Manual

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Operating Instructions

DECT 6.0 Portable Station

Model No. KX-TD7685

Thank you for purchasing a Panasonic DECT 6.0 Portable Station. Please read this manual carefully before using this product and save this manual for future use. Please use only the battery provided and charge the battery for about 7 hours before using the handset for the first time. See page 67 for System Requirements.

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Before Initial Use.............................................................................................. 4

Accessories (included) .......................................................................................4

Installation............................................................................................................5

Battery Installation..............................................................................................5

Charger Connection ...........................................................................................5

Charging the Battery ..........................................................................................5

Charger Wall Mounting ......................................................................................6

Attaching the Belt Clip and Belt Clip Holder.......................................................6

Before Operating the Handset ........................................................................ 7

Location of Controls ...........................................................................................7

Key Lock ............................................................................................................8

Meeting Mode ....................................................................................................9

Selecting the Display Language ......................................................................10

Editing the Standby Display Name ..................................................................10

Editing the Names of the Flexible CO Keys....................................................11

Adjusting the Ringer Volume ...........................................................................12

Adjusting the Ringer Volume or Turning the Ringer off while Ringing .......12

Changing the Vibrate Setting ...........................................................................13

Adjusting the Receiver/Speaker/Headset Volume..........................................13

Display................................................................................................................14

Soft Keys............................................................................................................15

Operation Outline ..............................................................................................17

Function Menus.................................................................................................18

Function Keys....................................................................................................19

Flexible CO Keys ...............................................................................................20

Operation........................................................................................................ 21

Making Calls.......................................................................................................21

Searching for an item stored in the Phonebook ...............................................24

Receiving Calls..................................................................................................27

Caller ID ...........................................................................................................28

During a Conversation......................................................................................29

Useful Features..................................................................................................30

Making Use of the Voice Mail Service .............................................................34

Using the Handset Phonebook..................................................................... 35

Handset Phonebook..........................................................................................35

Private Ring......................................................................................................35

Storing an Item in the Handset Phonebook....................................................35

Storing a New Item...........................................................................................35

Editing a Stored Item........................................................................................36

Storing an Item Using the Predialing................................................................37

Storing an Item Using the Outgoing Call Log...................................................37

Storing an Item Using the Incoming Call Log...................................................38

Storing an Item Using the PBX System Phonebook ........................................39

Storing an Item Using the PBX Extension Phonebook ....................................39

Editing Category Names ..................................................................................40

Assigning Hot Keys...........................................................................................41

Entering Characters ..........................................................................................42

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Character Mode Table ..................................................................................... 43

Locking the Handset Phonebook .................................................................... 44

Locking the Handset Phonebook.....................................................................44

Unlocking the Handset Phonebook ................................................................. 44

Unlocking the Handset Phonebook Temporarily ............................................. 44

Deleting Stored Items.................................................................................... 45

Deleting Stored Items in Handset Phonebook/Hot Key Dial/Outgoing Call

Log/Incoming Call Log .....................................................................................45

Handset Phonebook ........................................................................................ 45

Hot Key Dial.....................................................................................................45

Outgoing Call Log ............................................................................................ 46

Incoming Call Log ............................................................................................46

Configuring Handset Settings ...................................................................... 47

Changing the Initial Settings............................................................................ 47

Handset Setting Menu Layout ......................................................................... 48

Memo Alarm Setting ........................................................................................55

Troubleshooting and Error Messages......................................................... 57

Troubleshooting................................................................................................57

Error Messages .................................................................................................59

Important Information ................................................................................... 60

Battery Information ...........................................................................................60

Important Safety Instructions ..........................................................................61

FCC Information ................................................................................................63

Customer Information ......................................................................................64

Other Important Information ............................................................................ 65

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Before Initial Use

Please read “Important Information” on page 60 before using. Read and understand all instructions.

Accessories (included)

AC adaptor ....................... One Charger ............................ One Battery .............................. One

[Part No.] [Part No.] [Part No.]

PQLV207 PSWETD7685M N4HHGMB00005 or HHR-P103

Belt Clip ............................ One Belt Clip Holder ............... One Battery Cover ................... One

[Part No.] [Part No.] [Part No.]

PSKE1084Z5 PSKE1040Z3 PSYNTD7684MR

Screws and Washers ...... Two

[Part No.]

Screws: PQHE5004Y Washers: XWG35FJ

• To order accessories, call toll free 1-800-332-5368.

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Installation

Battery Installation

Insert the battery, and close the cover as indicated below.

Charger Connection

Connect the AC adaptor to the charger.

• The AC adaptor should be connected to a vertically oriented or floor-mounted AC outlet. Do not connect the AC adaptor to a

To AC Outlet

ceiling-mounted AC outlet, as the weight of the adaptor may cause it to become disconnected.

• Fasten the AC adaptor cord to the cord holder.

• Use only the Panasonic AC adaptor PQLV207.

Before Initial Use

Charging the Battery

At the time of shipment, the battery is not charged. Please charge the battery for about 7 hours before using the handset for the first time.

• When the battery has been completely charged, the charge indicator will change from red to green. For more information, refer to “Battery Information” on page 60.

• It is normal for the handset and charger to feel warm while the bat-

To AC Outlet

tery is charging.

• Keep devices sensitive to magnetic fields away from the charger.

• Use only the included charger.

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Before Initial Use

Charger Wall Mounting

1. Install the two included screws in the wall, spacing them 28 mm (1-1/8

in) apart.

28 mm

for charger

(1-1/8 in)

28 mm

Washer

Drive the screw to this point.

2. Mount the charger securely on the wall.

• Make sure that the wall that the charger will be attached to is strong enough to support the weight of the handset and charger (270 g [0.6 lb]). If not, it is necessary for the wall to be reinforced.

• When this product is no longer in use, make sure to detach it from the wall.

Attaching the Belt Clip and Belt Clip Holder

You can attach the handset to your belt by following the steps below.

[To attach]

Allows phone straps and similar objects to be connected.

(1-1/8 in)

Screws

Slide the clip into the holder until it clicks.

[To remove]

Make sure to turn the handset 180° when you

Remove the belt clip.

take it off.

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Location of Controls

K L

Location of Controls

Before Operating the Handset

[Back View]

The headset is an option. Please use only a Panasonic headset below. KX-TCA86/KX-TCA91/ KX-TCA92

Open the cover.

C D

E F

Speaker

Press POWER for

more than 2 seconds. [Power On] Standby mode

[Power Off] Blank display

Left Right

Down

You can use the Joystick to move the cursor in the desired direction. Press the center button to confirm a selection.

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Before Operating the Handset

BCKDL

MFN

Ringer/Charger Indicator Display

Headset Jack

TALK/SP-PHONE (Speakerphone) Key Left/Right Soft Key

Used to make or answer calls, or toggle between the Receiver/Hands-free

mode during a conversation.

HOLD Key POWER/CANCEL Key

Used to place a call on Hold. Used to end calls, exit the Phonebook or

Meeting Mode Key

Used to turn Meeting Mode on or off when pressed for more than 2 seconds in standby mode. For more information, refer to “Meeting Mode” on page 9.

Message Key TRANSFER/CLEAR Key

Used to leave a message waiting indication, or to call back the party who left a message waiting indication.

Charge Contact INTERCOM Key

Microphone

Receiver

*1 You can talk with the other party alternately through the speaker in a quiet room.

During a conversation using a headset, Hands-free mode does not work.

Refer to “Display” on page 14.

Used to select the function displayed directly above each key. Functions are displayed based on the current context.

Function mode, or turn the handset on or off.

Joystick

Used to adjust the ringer/receiver volume, select Function menus and the function displayed directly above it, and to move the cursor to select a desired item.

Used to transfer a call to another party, or to clear digits or characters.

Used to make or answer intercom calls.

Key Lock

You can lock all keys other than the Joystick while the handset is in standby mode.

[Display Icon]

Unlocked Locked

Press the Joystick for more than 2 seconds to lock/unlock.

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Before Operating the Handset

Meeting Mode

Meeting Mode allows you to turn off the ringer and set the handset to vibrate when calls are received. This can be useful in situations where you do not want to be disturbed, such as during a meeting.

When Meeting Mode is active, the microphone’s sensitivity is increased, and the following features are turned off automatically, regardless of their settings.

– Ringer Volume – Ring On Charger – Auto Answer – Key Tone – Range Alarm – Low Battery Alarm

• If you set the handset on the charger during Meeting Mode, the handset will not

vibrate

*1 Please note that if you set the handset on the charger while receiving an incoming call, vibration

will stop. Once the vibration stops, the handset will not vibrate again for that call, even if the handset is lifted up again. (If Quick Answer is set, lifting up the handset will answer the call.)

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Before Operating the Handset

Selecting the Display Langua ge

Selecting the Display Language

You can select the desired language (English/Spanish/French).

Press the Joy- stick.

Select “Lan- guage”.

Select “ Set- ting Handset”.

Press the Joy- stick.

Select the desired language. (Auto/English/Español/ FRANÇAIS)

Select “Dis- play Option”.

Press the Joy- stick.

• When set to “Auto”, the language settings of the PBX will be used.

• The display language of both the handset and PBX can be selected, and both should be set to the same language. For more information, refer to the user documentation for your PBX.

Editing the Standby Display Name

You can edit the name of the standby mode display of the handset.

Press the Joystick.

Select “ Setting Handset”.

Press the Joystick. Select “Display

Option”.

Press the Joystick. Select “Standby

Press the Joystick. Press the Joystick.

Display”.

(max. 16 characters)

Press the Joystick. Select “Edit”.

Enter name.

• To enter characters, see page 42.

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Before Operating the Handset

Editing the Names of the Flexible CO Keys

You can edit a name for each flexible CO key of the handset.

Press the Joy- stick.

Select “F-CO Key Name”.

Press the Joy- stick.

Select “ Set- ting Handset”.

Press the Joy- stick.

Enter name.

(max. 12 characters)

• To enter characters, see page 42.

Press the Joy- stick.

Select the desired base. (Base 1-4)

Select “Key Option”.

Press the Joy- stick.

Select the desired flexible CO key.

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Before Operating the Handset

Adjusting the Ringer Volume

Press the Joystick.

Select “ Ringer Volume”.

Press the Joystick. Select the desired set-

ting. (Step Up/Step Down/Level 1-6/Off)

• To set the ringer pattern, see page 49.

Adjusting the Ringer Volume or Turning the Ringer off while Ringing

While receiving a call

[To adjust the ringer volume]

Move the Joystick UP or DOWN to adjust the volume. [To turn the ringer off]

Press the Joystick.Press CANCEL.

*1 The adjusted volume level will also be used for subsequent calls.

• If you attach the headset while receiving an incoming call, the ring from the handset does not switch to the headset. If you attach the headset before receiving an incoming call, and headset tone is set to on, a tone will be heard from the headset. If Vibrate is set to on, the handset will vibrate whether a headset is attached or not.

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Changing the Vibrate Setting

Before Operating the Handset

Press the Joystick.

Select “Vibrate”.

Select “ Set- ting Handset”.

Press the Joy- stick.

Select one of the following: – Vib.& Ring – Vib.→ Ring – Off

Select “Incom- ing Option”.

Press the Joy- stick.

• To set Vibrate only, without ringing, select “Vib.& Ring” and set the Ringer Volume to

off, or turn Meeting Mode on. (See page 9, 12.)

Adjusting the Receiver/Speaker/Headset Volume

During a conversation

Move the Joystick UP or DOWN to adjust the volume. (Receiver Volume—Level 1-4, Speaker Volume—Level 1-6, Headset Volume—Level 1-4)

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Before Operating the Handset

Display

Incoming Call Log Status

Date and Time Display

Soft Keys (See page 15.)

Auto Answer

Call Forwarding (See page 30.)

Do Not Disturb (See page 30.)

Ringer Volume OFF (See page 12.)

Meeting Mode (See page 9.)

Vibrate (See page 13.)

Extension Number and Name To edit the standby display name, see page 10.

*1 Refer to “Battery Information” on page 60.

Within range of a Cell Station (CS)

Out of range

Intercom Indicator

Off-hook Status

Message Waiting

Phonebook

Battery Indicator

Full

Low

Needs to be charged.

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Before Operating the Handset

Soft Keys

Icons and information shown on the display will vary depending on the context. To select an item shown on the display, press the corresponding soft keys.

Opens the Phonebook. Pressing this key for more than 2 seconds locks the Phonebook.

Displayed when in Phonebook Lock. Pressing this key and then entering the password (default: 1234), unlocks the Phonebook temporarily. Pressing for more than 2 seconds, then entering the password (default:

1234), unlocks the Phonebook.

Stores a new item in the Phonebook.

Opens the PBX System Phonebook. Turns the microphone mute on or off

Opens the PBX Extension Phonebook.

Displays the caller information stored in the Handset Phonebook while receiving a call.

Displays the caller information stored in the system while receiving a call.

Establishes a multiple-party conversation (Conference).

Searches for an item in the Phonebook alphabetically.

Displayed when in Alphabetic character entry mode. Pressing this key switches to Numeric character entry mode.

Displayed when in Numeric character entry mode. Pressing this key switches to Special character entry mode.

Displayed when in Special character entry mode. Pressing this key switches to Alphabetic character entry mode.

Inserts a dialing pause.

Clears digits or characters.

CLR

during a conversation. Flashes when Mic Mute is on.

Turns the ringer off.

Opens the main menu. Pressing this key for more than 2 seconds locks all keys.

Returns to the previous display.

Opens the list menu (edit/delete in the Phonebook, etc.).

Confirms the entry.

Displayed when in Key Lock mode. Pressing this key for more than 2 seconds unlocks the keys.

Advances to the next display.

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Before Operating the Handset

Displays the Outgoing Call Log. Used to clear the Memo Alarm dis-

play setting.

Displays the last dialed number. Used to enter an “X” when storing

Opens the Incoming Call Log. Disconnects the current call and

Opens the Incoming Call Log Group.

Used to select an item when in setting mode.

the Line Access CD.

make another call without hanging up.

Used to register the handset with the PBX simply.

Displayed when it is possible to use an arrow key to make a selection.

Used to select AM or PM when setting the Memo Alarm feature.

Displayed when the corresponding soft key has no function.

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Before Operating the Handset

Operation Outline

Handset functions are accessed through the display menu and selected with the Joystick and soft keys. The guidance display is shown in standby mode for easy operation.

[Function Keys] [In standby mode] *1 [Flexible CO Keys]

[Main Menu]

[Handset Phonebook] [Incoming Call Log]

*2 [Outgoing Call Log]

[PBX System Phonebook] [PBX Extension Phonebook] [Incoming Call Log Group]

*1 You can select whether the guidance display is shown or not. (See page 52.)

*2 Moving the Joystick displays the phone number.

• To enter characters, see page 42. To search for an item stored in the Phonebook, see page 24.

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Before Operating the Handset

Function Menus

Press the Joystick to display the main and sub menus.

Main Menu—While in Standby Mode

Ringer Volume:

Accesses the “Ringer Volume” setting.

New Phonebook:

Stores a new item in the Phonebook.

Memo Alarm:

Accesses the “Memo Alarm” settings.

Setting Handset:

Accesses the “Setting Handset” settings.

PBX Program:

Enters PBX Personal Programming mode. For PBX Personal Programming, refer to the user documen-

tation for your PBX. Press to exit from PBX Personal Programming mode.

Sub Menu—While Off-hook/During a Conversation

Phonebook:

Opens the Phonebook.

New Phonebook:

Stores a new item in the Phonebook.

Outgoing Call Log:

Enters the Outgoing Call Log.

Incoming Call Log:

Enters the Incoming Call Log.

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Before Operating the Handset

Function Keys

Functions of the handset can be activated through the display key list.

Move the Joystick to display the feature key list.

1: Redial

Redials the last dialed number.

2: Fwd/DND

Displays and/or sets Call Forwarding and Do Not Disturb.

3: Flash/Recall

Disconnects the current call and make another call without hanging up.

4: Auto Answer

Answers an incoming call automatically in hands-free mode. “A.Ans” is displayed in standby mode.

5: Conference

Establishes a multiple-party conversation.

6: Pause

Inserts a dialing pause.

7: Auto Dial

Makes a call through PBX Personal/System Speed Dialing.

0: PBX Program

Enters PBX Personal Programming mode. Press to exit from PBX Personal Programming mode.

• For PBX Personal Programming, refer to the user documentation for your PBX.

Shortcut Combinations

Redial Conference

Fwd/DND Pause

Flash/Recall Auto Dial

Auto Answer PBX Program

• For operation, see page 21.

• To edit the function key list, see page 51.

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Before Operating the Handset

Flexible CO Keys

A flexible CO key can be used either to seize a line in order to make or receive an outside call (F-CO key), or used as a function key. Move the Joystick to display the flexible CO

key list. Here you can access the 12 flexible CO keys. The icon shown beside each F-CO key indicates line status similarly to the LED indicators on a Proprietary Telephone; is the same as a green LED, and is the same as a red LED.

[Example]

Understanding the F-CO Key Icons

(on): You are currently using this line.

(flashing rapidly):

(flashing slowly): You have a call on hold on this line.

(on): This line is in use by someone else.

(flashing rapidly):

(flashing slowly): Someone has a call on hold on this line.

(no icon): This line is idle.

*1 The meanings of these icons vary depending on the status of the CO line.

You have an incoming call on this line. (An outside call is coming in on a single extension.)

You have an incoming call on this line. (An outside call is coming in on multiple extensions simultaneously.)

• To select a key, press its key number, or move the Joystick to select the desired key

and press .

• To edit the names of flexible CO keys, see page 11.

• For more information, refer to the feature documentation for your PBX.

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Making Calls

To an extension

Extension No.

To an outside party

To use the Line Access Numbers

Operation

Calling

Outside Phone No.

CO Line Group No.

To use Flexible CO Keys

(idle CO key no. [0-9, , #])

Outside Phone No.

(idle CO key)

To use Hot Key Dial

(Press the dialing key assigned as a Hot Key for more than 1 second.)

To use the Outgoing Call Log

To use the Incoming Call Log

To use the Incoming Call Log Group

Incoming Call Log Group No.

To use the Handset Phonebook

Name*4 OR (if required)

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Operation

Calling

To use the PBX System Phonebook

Name*4 OR (if required)

*2 *3

To use the PBX Extension Phonebook

Name*4 OR (if required)

One-touch Dialing

To s t ore

(“ PBX Program”)

(F-CO Key)

Desired No.

To d i al

(One-touch Dialing key)

Hot Line

To s t ore

Desired Phone No.

To set/cancel

Set Cancel

To d i al

Operator Call

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Operation

System Speed Dialing

To dial

System Speed Dial No. (3 digits)

Doorphone Call

Doorphone No. (2 digits)

Automatic Callback Busy

To set

While hearing a busy tone

To answer from an idle extension

While hearing a callback ring

Outside Phone No.

*1 To assign a phone number to a Hot Key, see page 41. *2 When a call is made using the PBX System Phonebook, the called party’s name is not stored in

the Outgoing Call Log. To log the name as well as the number, copy the item into the Handset Phonebook before dialing it. (See page 39.)

*3 To store an item in the Phonebook, see page 35.

To search for an item stored in the Phonebook, see page 24.

*4 This step can be omitted.

• To enter characters, see page 42.

• You can confirm that the number was dialed correctly before calling (Predialing) by

entering the number, then pressing .

• To clear an entire number while predialing, press for more than 1 second.

• If an outside call is received from a phone number stored in the Handset Phonebook, the number and name of the caller will be displayed in the call log.

• To cancel dialing, press .

• If “ ” flashes, move closer to the CS and dial again.

• For more information, refer to the user documentation for your PBX.

To cancel

To answer from an idle outside line

While hearing a callback ring

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Operation

Searching for an item s tored in the Phoneb ook

Searching for an item stored in the Phonebook

You can search for an item in the Phonebook by following the steps below.

Handset Phonebook

Scrolling through all items

Press the Left Soft Key.

Searching by name or first character(s) of name

Press the Left Soft Key.

Press the

Joystick.

Searching by category

Press the Left Soft Key.

Enter name.

Press the Joystick UP or DOWN repeatedly.

Enter name or first character of the desired name.

Move the Joystick UP or DOWN.

Press #. Select the desired

Press the Joystick.

Select the desired item. (if required)

Category Number.

Move the Joystick UP or DOWN.

Press the Joy- stick.

Select the desired item. (if required)

*1 This step can be omitted.

• To enter characters, see page 42.

• While an item is displayed you can:

– Return to the “<Enter Name>” display by pressing , then search for another

item.

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Operation

– Search for another item by pressing the dial key that corresponds to the letter you

are searching for. If there is no entry that corresponds to the letter you selected, the next entry will be displayed.

PBX System Phonebook

Scrolling through all items

Press the Left Soft Key.

Searching by name or first character(s) of name

Press the Left Soft Key.

Press the Joystick.

Press the Left Soft Key.

Move the Joystick UP or DOWN.

Press the Joystick UP or DOWN repeatedly.

Enter name or first character of the desired name.

Select the desired item. (if required)

• To enter characters, see page 42.

• While an item is displayed you can: – Return to the “<Enter Name>” display by pressing , then search for another

item.

– Search for another item by pressing the dial key that corresponds to the letter you

are searching for. If there is no entry that corresponds to the letter you selected, the next entry will be displayed.

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Operation

PBX Extension Phonebook

Scrolling through all items

Press the Left Soft Key.

Searching by name or first character(s) of name

Press the Left Soft Key.

Press the Joystick.

Press the Left Soft Key.

Move the Joystick UP or DOWN.

Press the Left Soft Key.

Select the desired item. (if required)

Press the Joystick UP or DOWN repeatedly.

Enter name or first character of the desired name.

• To enter characters, see page 42.

• While an item is displayed you can:

– Return to the “<Enter Name>” display by pressing , then search for another

item.

– Search for another item by pressing the dial key that corresponds to the letter you

are searching for. If there is no entry that corresponds to the letter you selected, the next entry will be displayed.

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Operation

Receiving Calls

Receiving

An Intercom Call/An Outside Call/An Group Call

An Intercom Call

An Outside Call on a specific line

(rapidly flashing F-CO key [0-9, , #])

(rapidly flashing F-CO key)

Directed Extension No.

Group

Group No. (2 digits)

• You can also answer a call with the following features: – Any Key Answer (See page 51.) – Quick Answer (See page 51.) – Auto Answer (See page 51.)

• You can select the ringer, LED, and vibrate pattern for each type of incoming call. (See page 49.)

• For more information, refer to the user documentation for your PBX.

Call Pickup

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Operation

Caller ID

If an outside call that contains Caller ID information (a caller’s name and telephone number) is received, this information will be logged in the incoming call log and displayed on the handset in one of the two following ways.

– If the caller’s information is stored in the PBX, that information can be displayed.

– If the caller’s information is stored in the handset, that information can be displayed.

• If information is stored in both the PBX and in the handset for the same caller, you can choose which information will be displayed on the handset. Caller information stored in the PBX is displayed by default. (See “Caller ID Disp” on page 52.) If you set the handset to display the caller information stored in the handset, caller information stored in the PBX will be displayed if the caller is not stored in the handset. When receiving a

call, you can display the information stored in the handset by pressing , and display

the information stored in the PBX by pressing .

• The caller information can be displayed even if a line access number, outside line number, or P ( ) is stored in the Phonebook. (See “Line Access CD” on page 54.)

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During a Conversation

To an extension

Extension No.

To an outside party

Operation

Transferring a Call

To hold (Regular Hold)

To hold (Exclusive Call Hold)

To retrieve a call

An Intercom Call

An Outside Call

To add another party during a conversation

Desired Phone No. (Talk to the new party.)

CO Line Group No.

(slowly flashing F-CO key [0-9, , #])

(slowly flashing F-CO key)

Three-party Conference

Outside Phone No.

Holding

(Talk with multiple parties.)

To leave a conference

• To return to the call before the transfer destination answers, press .

• The method used to hold a call depends on the Call Hold mode (Regular Hold/ Exclusive Call Hold). Ask your manager what the current mode is.

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Operation

• When you hold several outside calls, you need to assign F-CO Keys (Single Line/Loop Line/Trunk Group) as necessary beforehand.

• For more information, refer to the user documentation for your PBX.

Useful Features

Call Forwarding

Both Calls

All Calls Busy No answer Busy/No answer

Cancel

Outside Calls Intercom Calls

CO Line Access No.

Destination

Extension No.

Outside Phone No.

Follow Me Follow Me Cancel

Both Calls

While hearing a busy tone

Wait for an answer.

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Outside Calls Intercom Calls

Sending a Call Waiting Tone

Your Extension No.

Do Not Disturb

Set Cancel

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To set/cancel for intercom calls

Operation

Call Waiting

To set/cancel for outside calls

To talk to the new party (While hearing the Call Waiting tone)

To terminate a current status

To hold and then talk to the new party

(rapidly flashing F-CO Key [0-9, , #])

To page

(rapidly flashing F-CO Key)

Disregard this step if both parties are extensions.

No call To n e

No tone To n e

Paging

Paging Group No. (2 digits) (Announce)

Wait for an answer.

To answer

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Operation

To set

To cancel

For Log-in

For Log-out

Absent Message

Will Return Soon Gone Home At Ext %%%% + Extension no. Back at %%:%% + Hour:Minute Out until %%/%% + Month/Day In a Meeting

Enter required no.

Log-in/Log-out

Specified ICD Group* Extension No.

All

* ICD Group: Incoming Call Distribution Group

Extension Feature Clear

Extension Dial Lock

To lock

To unlock

Extension PIN* (max. 10 digits)

* PIN: Personal Identification Number

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Message Waiting

Caller

To leave a message waiting indication

When the called extension is busy or does not answer

To cancel a message waiting indication

Desired Extension No.

Called extension

To call back

Operation

To clear message waiting indications left on your extension

Your Extension No.

*1 You cannot send a call waiting tone when

– the called party has not set the Call Waiting feature. – the called party has set the Data Line Security feature.

*2 Enter the desired value in the “%” positions. You must enter the correct number of characters as

represented by the “%” using 0 to 9 or . To change the default messages and create your personal messages (Message no. 9), refer to

the documentation for your PBX. *3 If you do not set an extension PIN, you cannot lock and unlock your extension. *4 You can register a flexible CO key to the clear message waiting indications feature (for one-touch

operation).

To r e gister

(“ PBX Program”) (F-CO Key)

Your Extension No.

To clear message waiting indications (one-touch operation)

(One-touch dialing key)

• For more information, refer to the user documentation for your PBX.

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Operation

Making Use of the Voice Mail Service

Listening to a Message

From your own extension KX-TVA series

VPS* Extension No.

Mailbox Password

· If you have no password, you can skip the last step.

* VPS: Voice Processing System

From someone else’s extension KX-TVS series

VPS Extension No.

Mailbox No.

Mailbox Password

· If you have no password, you can skip the last step.

Leaving a Message

From your own extension

VPS Extension No.

Mailbox Password

From someone else’s extension

Mailbox No.

Mailbox Password

· If you have no password, you can skip the last step.

Enter the desired mailbox no. Leave a message

To send the message immediately

(KX-TVA series)

(KX-TVS series)

Follow the guidance

To set the delivery time

During Playback

Repeat Voice Guidance Exit Menu

*1 For more information on the Mailbox Password, refer to the user documentation for the VPS.

• Some feature access numbers may vary depending on the market. Please consult your local dealer for the details.

Listen to Message Deliver Message Mailbox Management Automated Attendant Message Notification Other Features End Call

Listen to Message Deliver Message Check Mailbox Distribution Automated Attendant Mailbox Management Other Features End Call

34 Document Version 2008-01

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Using the Handset Phonebook

Handset Phonebook

You can store up to 100 items with names, phone numbers, and category numbers in the handset for easy access. You can set unique Ringer/LED/Vibrate patterns for each category to identify incoming calls. All Phonebook items are stored in alphabetical order. For security purposes, you can lock the Phonebook. To make a call using the Phonebook, see page 21.

Private Ring

You can organize entries in the Phonebook into one of 9 Private Ring Categories. It is possible to set a different ringer/LED/vibrate pattern*1 for each category. When the

displayed Caller ID

matches a phone number or name stored in the Phonebook, the

handset rings according to the Private Ring Category settings.

*1 For Ringer/LED/Vibrate patterns, see page 49. *2 For Caller ID information, see “Caller ID” on page 28.

Storing an Item in the Handset Phonebook

Storing a New Item

Enter name.

(max. 16 characters)

Press the Joystick.

Press the Joy- stick.

Select the desired category number (1-9) or Off.

Select “ New Phonebook”.

Move the Joystick UP or DOWN.

Press the Joystick.

Enter phone number.

(max. 32 digits)

Press the Joy- stick.

Press the Joystick.

Press the Joystick for “Save”.

• To enter characters, see page 42.

• The valid digits are “0” through “9”, “ ”, “#”, “P ( )”.

• When storing an outside phone number, you should first store a line access number.

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Using the Handset Phonebook

Editing a Stored Item

Enter name.

Press the Left

Soft Key.

Press the Joy- stick.

Move the Joystick UP or DOWN.

Select the desired item. (if required)

Edit name. (max. 16 characters)

Edit phone number. (max. 32 digits)

Press the Joystick. Press the Joystick for “Save”.

*1 This step can be omitted.

Press the Joystick. Select “Edit”. Press the Joy-

Press the Joystick.

Move the Joystick UP or DOWN.

Select the desired category number (1-9) or Off.

stick.

• To enter characters, see page 42.

• To search for an item in the Phonebook, see page 24.

• The valid digits are “0” through “9”, “ ”, “#”, “P ( )”.

• To change a character or digit, move the Joystick to highlight it, press to delete it, then enter the new character or digit.

• To clear an entire line, press for more than 1 second.

• To move the cursor to the left or right, move the Joystick or , respectively.

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Storing an Item Using the Pr edialing

Storing an Item Using the Predialing

Using the Handset Phonebook

Enter phone number.

(max. 32 digits)

Press the Joystick.

Select the desired category number (1-9) or Off.

Storing an Item Using the Ou tgoing Call Log

Storing an Item Using the Outgoing Call Log

Press the Right Soft Key.

Move the Joystick UP or DOWN.

Select the desired item.

Edit phone number. (max. 32 digits)

Press the Joystick. Press the Joystick for

Press the Joystick. Select “Save

Enter name.

(max. 16 characters)

Press the Joystick.

“Save”.

Phonebook”.

Enter a name, phone number, and select the category number (1-9) or Off.

Press the Joystick. Press the Joystick

for “Save”.

*1 Press to confirm each entry. (name: max. 16 characters/phone number: 32 digits)

• When storing an outside phone number, the line access number will be stored

automatically. The line access number must be identical to the handset’s “Line Access CD” setting (Other Option). (See page 54.)

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Using the Handset Phonebook

Storing an Item Using the Incoming Call Log

Press the Right Soft Key.

Move the Joystick UP or DOWN.

Select “Save Phonebook”.

Press the Joystick for “Save”.

*1 Press to confirm each entry. (name: max. 16 characters/phone number: 32 digits)

Press the Right

Soft Key.

Press the Joystick.

Select the desired item.

Enter a name, phone number, and select the category number (1-9) or Off.

Press the Joy- stick.

• When storing an outside phone number, the line access number will be stored automatically. The line access number must be identical to the handset’s “Line Access CD” setting (Other Option). (See page 54.)

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Using the Handset Phonebook

Storing an Item Using the PBX System Phonebook

Press the Joystick.

Press the Left Soft Key.

Enter name.

Move the Joystick UP or DOWN.

Select the desired item.

Press the Joy- stick.

Select “Save Phonebook”.

Press the Joy- stick.

(if required)

Enter a name, phone number, and select the category number (1-9) or Off.

Press the Joystick for “Save”.

*1 This step can be omitted.

*2 Press to confirm each entry. (name: max. 16 characters/phone number: 32 digits)

• To search for an item in the Phonebook, see page 24.

Storing an Item Using the PB X Extension Phoneb ook

Storing an Item Using the PBX Extension Phonebook

Press the Left Soft Key.

Press the Joy- stick.

Press the Left

Soft Key.

Move the Joystick UP or DOWN.

Press the Left Soft Key.

Select the desired item. (if required)

Enter name.

Press the Joystick.

Enter a name, phone number,

Select “Save Phonebook”.

Press the Joy- stick.

and select the category num- ber (1-9) or Off.

Press the Joy- stick for “Save”.

*1 This step can be omitted.

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Using the Handset Phonebook

*2 Press to confirm each entry. (name: max. 16 characters/phone number: 32 digits)

• To search for an item in the Phonebook, see page 24.

Editing Category Names

You can edit the names of the categories in the Handset Phonebook.

Press the Joy- stick.

Select “Cate- gory Name”.

Enter name.

(max. 15 characters)

Select “ Set- ting Handset”.

Press the Joy- stick.

Select the desired category num- ber (1-9).

Press the Joystick.

Select “Dis- play Option”.

Press the Joy- stick.

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Using the Handset Phonebook

Assigning Hot Keys

You can assign a phone number stored in the Handset Phonebook to a key to be used as a Hot Key.

Press the Joy- stick.

Move the Joy-

stick UP or DOWN.

Press the Left Soft Key.

Enter name.

Select the desired item. (if required)

Select a blank hot key number (0-9).

*1 This step can be omitted.

Press the Joy- stick.

Select “Regist.Hot Key”.

Press the Joy- stick for “Save”.

Press the Joy- stick.

• To search for an item in the Phonebook, see page 24.

• A “ ” will be displayed next to hot key numbers that have a Phonebook item registered to them.

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Using the Handset Phonebook

Entering Characters

You can enter characters and digits using the dialing keys. You can select one of 3 character modes by pressing the Right Soft Key while entering a name. The function icon above the soft key displays the current character mode. See “Character Mode Table” (page 43) for available characters.

To change the character mode while editing a name in the Phonebook, press the Right Soft Key.

Alphabet Numeric Extended

Example: To enter “Anne” in Alphabet Mode.

• To switch between uppercase and lowercase, press .

• To enter a character located on the same dialing key as the previous character, move the cursor by moving the Joystick , then enter the desired character.

• If you enter a different character by mistake, move the Joystick to highlight the character, press to delete it, then enter the correct character.

• To clear an entire line, press for more than 1 second.

A, a

B, b

C, c

• To move the cursor, move the Joystick .

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Using the Handset Phonebook

Character Mode Table

Keys ABC (Alphabet) 0-9 (Numeric) +ÀÂ (Extended)

• Press before or after entering a character to change between uppercase and lowercase.

• Pressing a key repeatedly will cycle through the characters associated with that key. For example, to enter the letter “C”, press three times.

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Using the Handset Phonebook

Locking the Handset Phonebook

You can lock/unlock the Phonebook while the handset is in standby mode.

Locking the Handset Phonebook

Press the Left Soft Key for more than 2 seconds.

Unlocking the Handset Phonebook

Enter your password*1. (default: 1234)

Press the Left Soft Key for more than 2 seconds.

Locked.

You can view the Phonebook and use it to make calls.

Press CANCEL. Unlocked.

Unlocking the Handset Phonebo ok Temporarily

Unlocking the Handset Phonebook Temporarily

You can view the Phonebook and use it to make calls.

Press the Left Soft Key for less than 2 seconds.

Enter your password*1. (default: 1234)

Press CANCEL. Still locked.

*1 To change the password, see page 54.

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Deleting Stored Items

Deleting Stored Items in Handset Phonebook/Hot Key Dial/Outgoing Call Log/Incoming Call Log

Handset Phonebook

Enter name.

Press the Left Soft Key.

Press the Joy- stick.

Move the Joy-

stick UP or DOWN.

Select the desired item. (if required)

Select “Yes”. Press the Joystick.

*1 This step can be omitted. *2 Select “Delete All” if you want to delete all items.

Press the Joystick.

Select “Delete”.

Press the Joy- stick.

• To search for an item in the Phonebook, see page 24.

Hot Key Dial

Press the dialing key for more than 1 second.

Press the Joystick. Select “Yes”. Press the Joystick.

*1 Select “Delete All” if you want to delete all items.

Select the desired item. Press the Joystick.

Select “Delete”.

• If you delete a Phonebook item that you also assigned to a Hot Key, the Hot Key Dial is also deleted. (See page 41.)

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Deleting Stored Items

Outgoing Call Log

Press the Right Soft Key.

Select the desired item. Press the Joystick.Select “Delete”.

Press the Joystick. Select “Yes”. Press the Joystick.

Incoming Call Log

Press the Right Soft Key.

Select the desired item.

Press the Joystick.

Select “Delete”. Press the Joystick.Select “Yes”. Press the Joystick.

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Configuring Handset Settings

Changing the Initial Settings

You can customize the handset by editing the settings found under “Setting Handset” in the menu list, as follows:

Press the Joy- stick.

Select the desired sub item.

Select “ Set- ting Handset”.

Press the Joystick. Press the Joy-

Press the Joy- stick.

Follow the setting.

Select the desired main item.

Press the Joy-

stick.

• To return to the previous menu, press .

• To cancel, press at any time.

• The handset will beep to indicate that the new settings have been saved.

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Configuring Handset Settings

Handset Setting Menu Layout

[Main Item] [Sub Item]

Setting Handset

Incoming Option Ringer Volume

Talk Option Speaker Volume

Answer Option Any Key Answer

Key Option F-CO Key Name

Display Option Language

Tone Option Key Tone

System Option Register H/S

Other Option Change Password

Ringer Type Vibrate Ring On Charger Memo Alarm Headset Tone

Receiver Volume Headset Volume Headset Mic Vol Talk On Charger

Quick Answer Auto Answer Auto Ans Delay

Function Key

Backlight LCD Contrast Standby Display Category Name Guidance Date&Time Form Caller ID Disp

Range Alarm

Cancel Base Select Base System Lock Change PIN

Line Access CD Reset Handset

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Configuring Handset Settings

Incoming Option

Sub Item Description Setting Default

Ringer Volume Adjusts the ringer volume.

Ringer Type Ringer Pattern

– Intercom Ring – CO Ring LED Pattern – Group Ring – Private Ring

(Category 1-9)

Vibrate Selects whether the handset

Ring On Charger Selects the ringing mode (On or

Selects the ringer pattern for each type of call.

Selects the LED pattern for each type of call.

Vib. Pattern

Selects the vibrate pattern for each type of call.

vibrates while receiving a call.

Off) while a handset is set on the

charger.

Step U p

Step Down

Level 1-6

Off

Bell 1-6

Melody 1-9

Red

Green

Orange

R→G→O

Single

Double

Trip le

Short Double

Short Triple

Short Term

Continuous

Vib.& Ring

Vib.→ Ring

Off

Level 3

Bell 1

CO Ring: Red Intercom Ring/ Private Ring: Green Group Ring: Orange

Single

Off

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Configuring Handset Settings

Sub Item Description Setting Default

Memo Alarm Ringer Pattern

Headset Tone Selects whether a tone is heard

*1 When “Ring On Charger” is set to on but “Ringer Volume” is set to off, the handset rings at

level 1.

Selects the ringer pattern for each Memo Alarm.

LED Pattern

Selects the LED pattern for each Memo Alarm.

Vib. Pattern

Selects the vibrate pattern for each Memo Alarm.

from the attached headset while receiving a call.

Talk Option

Bell 1-6

Melody 1-9

Red

Green

Orange

R→G→O

Single

Double

Triple

Short Double

Short Triple

Short Term

Continuous

Off

Bell 1

Green

Single

Off

Sub Item Description Setting Default

Speaker Volume Adjusts the rear speaker volume. Level 1-6 Level 3 Receiver Volume Adjusts the receiver volume. Level 1-4 Level 2 Headset Volume Adjusts the headset speaker vol-

Headset Mic Vol Adjusts the headset microphone

Talk On Charger Selects whether or not to con-

50 Document Version 2008-01

ume.

volume.

tinue the conversation when the handset is put on the charger during a conversation.

Level 1-4

Off

Level 2

Level 1

Off

Page 51

Configuring Handset Settings

Answer Option

Sub Item Description Setting Default

Any Key Answer Answers a call by pressing any

Quick Answer Answers a call while charging by

Auto Answer Selects the types of calls that can

Auto Ans Delay Selects the number of seconds

dialing key.

just lifting up a handset from the charger.

be answered by AUTO ANSWER.

before a call is automatically answered when Auto Answer is turned on.

Key Option

Sub Item Description Setting Default

F-CO Key Name Edits the names of the flexible

Function Key Edits Function Key list.

*1 Used to cancel the settings.

CO keys.

Off

Int Only

Int & CO

0 s-20 s

Max. 12 characters x 12 flexible CO keys x 4 bases

Redial

Fwd/DND

Flash/Recall

Auto Answer

Conference

Pause

Auto Dial

PBX Program

None

Off

Int Only

6 s

Not stored

1: Redial

2: Fwd/DND

3: Flash/Recall

4: Auto Answer

5: Conference

6: Pause

7: Auto Dial

8: None

9: None

0: PBX Program

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Configuring Handset Settings

Display Option

Sub Item Description Setting Default

Language Selects the display language.

Backlight Turns on the backlight of the LCD

LCD Contrast Adjusts the LCD contrast. Level 1-5 Level 3 Standby Display Selects what is shown on the dis-

Category Name Edits the names of the catego-

Guidance Selects whether the guidance

Date&Time Form Selects the format for the date

Caller ID Disp Selects which caller information

*1 If the extension name is stored in the PBX, the extension name is displayed when “H/S No.” or

“Base & H/S No.” is selected. Depending on the number of characters stored for the extension name, the end of the extension name may not be displayed.

and keypad.

play while in standby mode.

Edits the name displayed on the LCD while in standby mode.

ries.

display is shown or not in standby mode.

shown on the display in standby mode.

is displayed when a call is received. Either the information stored in the Handset Phonebook or the PBX can be displayed.

Auto

English

Español

FRANÇAIS

On & Receiving

Off

H/S No.

Base & H/S No.

Edit

Max. 16 characters/4 digits

Max. 15 characters x Category (1-9)

Off

DD-MM 12H

DD-MM 24H

MM-DD 12H

MM-DD 24H

DD-MM-YY

MM-DD-YY

H/S Phonebook

PBX Setting

Auto

H/S No.

Not stored

MM-DD 12H

PBX Setting

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Configuring Handset Settings

Tone Option

Sub Item Description Setting Default

Key Tone Turns the key tone on or off.

Range Alarm Selects whether the range alarm

tone rings or not.

System Option

Sub Item Description Setting Default

Cancel Base

Select Base

System Lock Selects whether to lock the Sys-

Change PIN Before registering your handset

*1 Only registered base is shown. *2 You can select multiple bases simultaneously. *3 Password is required. (4 digits)

Cancels the registration of a handset.

Selects a base.

tem Option set or not.

with a PBX, enter the PBX’s PIN here. Once you have registered the handset with a PBX, this PIN can be changed so that the handset can be registered to an additional PBX.

Off

Base 1-4

Auto

Base 1-4

Off

Enter the PIN number. (max. 8 digits)

Auto

Off

1234

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Configuring Handset Settings

Other Option

Sub Item Description Setting Default

Change Password Changes the handset password

Line Access CD Enters the line access code that

Reset Handset Returns the handset settings to

*1 XX is identical to the CO line group number, and 8XX represents any 3-digit code starting with “8”.

(4 digits) used for unlocking the Handset Phonebook and using the “Reset Handset” option.

matches the setting of your PBX. Three access line codes can be stored.

its default settings.

Enter Old Password.

↓

Enter New Password.

↓

Verify New Password.

Select a number, then enter the code. (max. 6 digits)

Enter Password. (4 digits)

↓

Select the desired item(s).

↓

Press “OK”.

1234

No.1: 9 No.2: 8XX

No.3: Not Stored

Not stored

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Configuring Handset Settings

Memo Alarm Setting

An alarm will sound at the set time. A memo can also be displayed. Memo Alarm is available only when handset is within range of a CS.

To set

Press the Joystick.

[Select the Alarm mode—Once/Daily]

[Once] Enter date and

time. [Daily] Enter the time.

[Select the Alarm mode—Weekly]

Select the desired day of the week.

Enter memo.

[Select the Alarm mode—Off]

Select “ Memo Alarm”.

Press the Joystick.

Press the Right Soft Key.

Press the Joystick.

Enter memo.

Press the Joy- stick.

Press the Joy- stick for “Save”.

Select the alarm number. (1-3)

Press the Joy- stick.

Enter time.

Press the Joy- stick.

Press the Joystick for “Save”.

Press the Joy- stick.

*1 You can select the format for the date and time. (See page 52.)

*2 A “ ” will be displayed next to a day of the week that have been set.

Press the Joystick for “Save”.

• You can select the ringer/LED/vibrate pattern for each Memo Alarm. (See page 50.)

• If you are on a call at the time that the alarm is set to sound, it will sound after you have ended the call.

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Configuring Handset Settings

To delete the alarm mode setting

Press the Joystick.

Select “Yes”. Press the Joystick.

Select “ Memo Alarm”.

To stop the alarm

Press all keys other than soft keys.

Press the Joy- stick.

Select the alarm number. (1-3)

Press the Right Soft Key.

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Troubleshooting and Error Messages

Troubleshooting

Problem Possible Cause Solution

The handset does not work.

The handset does not ring.

You cannot make/ receive a call.

You cannot dial. The number that you dialed is

The handset stops working during operation.

You cannot use the handset during a power failure.

The headset does not work.

The tone from the headset cannot be changed to a bell or melody.

Noise is frequently heard.

The battery is drained. Charge the battery fully.

The power is OFF. • Turn it ON.

Ringer volume is set to “Off”. Adjust the ringer volume level.

The handset is out of range, or the CS is busy.

The radio channel is busy, or a radio communication error occurred.

restricted by the PBX. Key lock mode is ON. To cancel the mode, press the Joy-

The radio channel is busy or a radio communication error occurred.

The handset will not function during a power failure because the PBX stops emitting radiowaves.

A headset tone cannot be heard when receiving an incoming call when the headset is attached.

The headset tone is a specific tone and is not related to the Incoming Option settings (Ringer Type ).

(See “Charging the Battery” on page

5.)

• Re-insert the battery and try

(See “Adjusting the Ringer Volume” on page 12.)

Move closer to the CS or try again later.

Try again later.

Consult your dealer.

stick for about 2 seconds. (See “Key Lock” on page 8.)

Try again later.

• Turn the handset off, then turn it

• Re-insert the battery and try

• Make sure the headset tone set-

• Make sure the headset jack is

• Set the handset and CS away

• Move closer to the CS.

(See “Location of Controls” on page 7.)

again. (See “Battery Installation” on page 5.)

back on. (See “Location of Controls” on page 7.)

again. (See “Battery Installation” on page 5.)

ting is set to on. (See “Incoming Option” on page 49.)

connected properly. (See “Location of Controls” on page 7.)

from other electrical appliances.

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Troubleshooting and Error Messages

Problem Possible Cause Solution

Two short beeps are heard during a conversation.

The charge indicator flashes red rapidly.

You charged the battery for 7 hours, but the beep tones sound,

and (needs to be charged) flashes after a few telephone calls.

While operating the handset, the AC adaptor feels warm. While charging the battery, the handset feels warm.

The radio signal is weak. Move closer to the CS.

The charger is not connected properly.

The battery charge contacts may be dirty.

It is time to change the battery. Replace with a new one.

These are normal conditions.

• Make sure the battery is inserted properly.

• Set the handset in the charger properly.

Clean the battery charge contacts without damaging them and charge once more.

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Troubleshooting and Error Messages

Error Messages

Error Message Possible Cause Solution

No Service The handset is out of range. Move closer to the CS.

PS Not Connected The called handset is out of range

CS Busy The CS is busy. Try again later. Please Wait... The handset is connecting to the

Charge Battery The handset battery has little

No Entries When trying to view the Phone-

Memory Full The Phonebook is full and cannot

Incorrect Entry The numbers you entered are

Need Repair 1(-2) Consult your dealer.

or the handset has not been registered.

The CS is turned off. Make sure the power cord is con-

or is not turned on.

CS or PBX.

charge remaining.

book: No items have been stored. (See “Storing an Item in the Handset Phonebook” on page 35.) When trying to view the Incoming or Outgoing Call Log: No logs have been stored.

store the new item.

invalid.

Consult your dealer.

nected.

Try again later.

Wait for a moment.

Charge the battery fully. (See “Charging the Battery” on page 5.)

Remove unnecessary data in the Phonebook and try again.

Recheck your entry (max. 5 digits) and try again.

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Important Information

Battery Information

After your Panasonic battery is fully charged (at 25 °C [77 °F]):

Operation Operating Time

While in use (Talk) Up to about 10 h

While not in use (Standby) Up to about 168 h

• Operating time may be shorter than listed above depending on usage conditions and ambient temperature.

• The battery will drain slowly even while the handset is turned off.

• The handset can receive calls while charging.

• Battery consumption increases when the handset is used out of range. If “ ” flashes, power off the handset.

Low Battery Warning

The battery needs to be charged in the following situations:

• “ ” flashes, and the alarm sounds*1.

•“Charge Battery” is displayed. In this situation, the handset cannot be operated.

*1 If the low battery warning occurs during a conversation, the call will be automatically disconnected

one minute after the alarm sounds.

Replacing the Battery

If “ ” flashes after using the phone for a short time, even when the battery has been fully charged, the battery should be replaced.

Before replacing the battery, make sure the low battery warning is displayed, then turn off the power to prevent memory loss. Replace the battery and charge the new battery for about 7 hours.

If you replace the battery before the low battery warnings appears, the battery strength icon may display an incorrect reading. In this case, use the handset as normal with the new battery installed. When the low battery warning is displayed, charge the battery for about 7 hours. The battery strength icon will then display the correct reading.

1. Turn the power off to prevent memory loss.

2. Press the notch on the cover firmly and slide it as indicated by the

arrow.

3. Open the cover and replace the battery.

4. Close the cover and charge the handset.

• Please use a Panasonic battery with the service part number N4HHGMB00005 or HHR-P103.

This product is powered by a recyclable nickel-metal hydride battery. Please call 1-800-8-BATTERY for information on how to recycle this battery. There is a danger of explosion if the battery is incorrectly replaced.

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Important Information

Important Safety Instructions

When using your telephone equipment, basic safety precautions, including those below, should always be followed to reduce the risk of fire, electric shock and injury to persons.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this product.

3. Unplug the charger from the AC outlet before cleaning. Wipe the product with a soft

cloth. Do not clean with abrasive powders or with chemical agents such as benzene or thinner. Do not use liquid cleaners or aerosol cleaners.

4. Do not use the product near water, for example, near a bathtub, kitchen sink, or

laundry tub, in a wet basement, or near a swimming pool.

5. Place the charger on a stable surface.

6. The product should never be placed near or over a radiator or other heat source.

7. The charger should only be connected to the type of electric power supply specified on

the charger label. If you are not sure of the type of power supply to your home, consult your dealer or local power company.

8. Do not allow anything to rest on the power cord. Do not locate the charger where the

power cord may be stepped on or tripped on.

9. To reduce the risk of fire or electric shock, do not overload AC outlets and extension

cords.

10. Do not insert objects of any kind into this product through openings, as they may touch

dangerous voltage points or short out parts that could result in a risk of fire or electric shock. Never spill liquid of any kind on the product.

11. To reduce the risk of electric shock, do not disassemble this product. Only qualified

personnel should service this product. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock.

12. Unplug the charger from the AC outlet and have the product serviced by qualified

service personnel in the following cases:

A. When the power supply cord or plug is damaged or frayed. B. If liquid has been spilled on the product. C. If the product has been exposed to rain or water. D. If the product does not operate according to this manual. Adjust only the controls

that are explained in this manual. Improper adjustment of other controls may result in damage and may require service by a qualified technician to restore the product to normal operation.

E. If the product has been dropped or damaged. F. If product performance deteriorates.

13. Avoid using a wired telephone during an electrical storm. There is a remote risk of

electric shock from lightning.

14. Do not use the telephone in the vicinity of a gas leak to report the leak.

15. When you operate this product, the AC outlets should be near the product and easily

accessible.

SAVE THESE INSTRUCTIONS

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Important Information

CAUTION

1. Use only the AC adaptor, battery and charger indicated in this manual.

2. Do not dispose of the battery in a fire. They may explode. Check with local authorities

for special disposal instructions.

3. Do not open or disassemble the battery. Released electrolyte is corrosive and may cause burns or injury to the eyes or skin. The electrolyte is toxic if swallowed.

4. Exercise care in handling batteries in order not to short the battery to conductive materials such as rings, bracelets, and keys. The battery and/or conductor may overheat and cause burns.

5. Charge the battery provided with, or identified for use with, this product only in accordance with the instructions and limitations specified in this manual.

6. There is a danger of explosion if the battery is incorrectly replaced.

Any changes or modifications not expressly approved by the party responsible for compliance could void the user’s authority to operate this product.

WARNING

• FOR SAFETY REASONS, DO NOT PHYSICALLY MODIFY THE PRODUCT OR ANY OPTIONAL EQUIPMENT.

• TO PREVENT POSSIBLE FIRE OR ELECTRIC SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR MOISTURE.

Unplug the charger from AC outlets if it emits smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has stopped and contact an authorized service center.

When programming emergency numbers and/or making test calls to emergency numbers:

1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.

2. Perform such activities during off-peak hours, such as early morning or late evening.

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Important Information

FCC Information

Privacy of communications may not be ensured when using this phone.

Radio Frequency Exposure Requirements

This product complies with FCC radiation exposure limits set forth for an uncontrolled environment. To comply with FCC RF exposure requirements, it must be installed and operated in accordance with provided instructions. For handset body-worn operation, this handset must be used with the provided plastic belt clip holder, which assures no metal parts and minimum of 1.5 cm (9/16 in) spacing from the user’s body. This transmitter must not be co-located or operated in conjunction with any other antenna or transmitter.

Note

This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

– Reorient or relocate the receiving antenna. – Increase the separation between the equipment and receiver. – Connect the equipment to an outlet on a circuit different from that to which the receiver

is connected. – Consult the dealer or an experienced radio/TV technician for help. This device complies with Part 15 of the FCC Rules. Operation is subject to the following

two conditions: (1) this device may not cause harmful interference, and (2) this device must accept any

interference received, including interference that may cause undesired operation.

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Important Information

Customer Information

This equipment complies with Part 68 of the FCC rules and the requirements adopted by the ACTA. On the inside of the battery compartment of this equipment is a label that contains, among other information, the following product identifier:

US: ACJKXNANKX-TD7685

If requested, this number must be provided to the telephone company.

If trouble is experienced with this equipment KX-TD7685, for repair or warranty information, please contact:

Panasonic Service and Technology Company-BTS Center 415 Horizon Drive Bldg. 300 Ste. 350-B Suwanee, GA 30024-3186

If the equipment is causing harm to the telephone network, the telephone company may request that you disconnect the equipment until the problem is resolved.

Hearing Aid Compatibility

This telephone provides magnetic coupling for hearing aids as defined by the FCC in 47 CFR Section 68.316. Use only handsets or other acoustic devices with this equipment that are compliant with the hearing aid compatibility requirements of FCC Part 68.

When you hold the phone to your ear, noise might be heard in your Hearing Aid. Some Hearing Aids are not adequately shielded from external RF (radio frequency) energy. If noise occurs, use an optional headset accessory or the speakerphone option (if applicable) when using this phone. Consult your audiologist or Hearing Aid manufacturer about the availability of Hearing Aids which provide adequate shielding to RF energy commonly emitted by digital devices.

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Important Information

Other Important Information

Environment—do not place the product in rooms where the temperature is less than 5 °C

(41 °F) or greater than 40 °C (104 °F). Allow 10 cm (3-15/16 in) clearance around the product for proper ventilation.

Avoid environments with excessive smoke, dust, mechanical vibration, shock, or direct sunlight.

Medical—consult the manufacturer of any personal medical devices, such as pacemakers, to determine if they are adequately shielded from external RF (radio frequency) energy. (The product operates in the frequency range of 1,920 MHz to 1,930 MHz and the output peak power level is less than 0.12 W.) Do not use the product in health care facilities if any regulations posted in the area instruct you not to do so. Hospitals or health care facilities may be using devices sensitive to external RF (radio frequency) energy.

Routine Care—wipe the product with a soft cloth. Do not clean the product with abrasive powder or with chemical agents such as benzene or thinner. Clean the terminal of the charger periodically. When you leave the product unused for a long period of time, unplug the AC adaptor from the outlet.

Notice for product disposal, transfer, or return—this product can store your private/ confidential information. To protect your privacy/confidentiality, we recommend that you erase the information such as phonebook or call log from the memory before you dispose, transfer or return the product.

For Product Service

• Panasonic Service Centers are listed in the service center directory.

• Call 1-800-211-PANA (7262) for the location of your nearest authorized service center.

• Panasonic’s e-mail address for customer inquiries:

consumerproducts@panasonic.com

for customers in the USA or Puerto Rico ONLY

To return a product for repair

Carefully pack and send it prepaid, adequately insured and preferably in the original carton. Attach a postage-paid letter, detailing the symptom, to the outside of the carton. DO NOT send the product to the Executive or Regional Sales offices, as they are not equipped to make repairs.

Product Service

Panasonic Factory Service Centers for this product are listed in the service center directory. Consult your certified Panasonic dealer for detailed instructions.

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Important Information

For Best Performance

Operating Range

1. The range of operation depends on the topography of your office, weather, or usage

conditions, because signals are transmitted between the CS and the handset by radio waves.

2. Normally, you get greater range outdoors than indoors. If there are obstacles such as

walls, noise may interfere with your telephone calls. In particular, high metal shelves or reinforced concrete walls will restrict your operating range.

3. A handset may not work when it is too far from the CS depending on the structure of

the building.

Noise

Occasional noise or interference may occur due to electromagnetic radiation from objects such as refrigerators, microwave ovens, faxes, TVs, radios, or personal computers. If noise disturbs your telephone calls, keep the handset away from these electrical appliances.

We strongly suggest you hold the bottom half of the handset to ensure better call quality. Because, the antenna is located in the upper half of the handset.

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Important Information

System Requirements

This model supports the following CS models, PBX models, and PBX software versions:

KX-T0155 KX-TDA50

KX-T0158 KX-TDE100

Model No. Main Processing (MPR) Software Version

KX-TAW848

KX-TDA100 KX-TDA200

KX-TDA600 PLMPR Software File Version 3.1006 or later

KX-TDE100 KX-TDE200

KX-TDE200

PBX

PSMPR Software File Version 3.0005 or later

PMPR Software File Version 3.0002 or later

PMMPR Software File Version 1.0000 or later

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For your future reference

SERIAL NO. (found inside the battery compartment)

DATE OF PURCHASE

NAME OF DEALER

DEALER’S ADDRESS

DEALER’S TEL. NO.

Panasonic Consumer Electronics Company, Division of Panasonic Corporation of North America

One Panasonic Way, Secaucus, New Jersey 07094

Panasonic Puerto Rico, Inc.

San Gabriel Industrial Park, Ave. 65 de Infantería, Km. 9.5, Carolina, Puerto Rico 00985

http://www.panasonic.com/csd

This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for internal use only. All other reproduction, in whole or in part, is prohibited without the written consent of Panasonic Communications Co., Ltd.

PSQX4326ZA-UF KK0108SY0

Panasonic KX-TD7685 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

Before Initial Use

Accessories (included)

Installation

Battery Installation

Charger Connection

Charging the Battery

Charger Wall Mounting

Attaching the Belt Clip and Belt Clip Holder

Location of Controls

Before Operating the Handset

Key Lock

Meeting Mode

Selecting the Display Langua ge

Editing the Standby Display Name

Editing the Names of the Flexible CO Keys

Adjusting the Ringer Volume

Adjusting the Ringer Volume or Turning the Ringer off while Ringing

Changing the Vibrate Setting

Adjusting the Receiver/Speaker/Headset Volume

Display

Soft Keys

Operation Outline

Function Menus

Function Keys

Flexible CO Keys

Making Calls

Operation

Searching for an item s tored in the Phoneb ook

Receiving Calls

Caller ID

During a Conversation

Useful Features

Making Use of the Voice Mail Service

Using the Handset Phonebook

Handset Phonebook

Private Ring

Storing an Item in the Handset Phonebook

Storing a New Item

Editing a Stored Item

Storing an Item Using the Pr edialing

Storing an Item Using the Ou tgoing Call Log

Storing an Item Using the Incoming Call Log

Storing an Item Using the PBX System Phonebook

Storing an Item Using the PB X Extension Phoneb ook

Editing Category Names

Assigning Hot Keys

Entering Characters

Character Mode Table

Locking the Handset Phonebook

Locking the Handset Phonebook

Unlocking the Handset Phonebook

Unlocking the Handset Phonebo ok Temporarily

Deleting Stored Items

Deleting Stored Items in Handset Phonebook/Hot Key Dial/Outgoing Call Log/Incoming Call Log

Handset Phonebook

Hot Key Dial

Outgoing Call Log

Incoming Call Log

Configuring Handset Settings

Changing the Initial Settings

Handset Setting Menu Layout

Memo Alarm Setting

Troubleshooting and Error Messages

Troubleshooting

Error Messages

Important Information

Battery Information

Important Safety Instructions

FCC Information

Customer Information

Other Important Information