Panasonic KX-FC255AL User Manual
Operating Instructions
Thismodelisdesignedtobeusedonly
inAustralia.
Compact Plain Paper Fax with DECT
Model No. KX-FC255AL
Please read these operating instructions
before using the unit and save for future
reference.
Charge the battery for about 7 hours
before initial use.
This unit is compatible with Caller ID and
SMS. To use these features, you must
subscribe to the appropriate service of
your service provider.
Be sure to use the telephone line cord
included in this unit.
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L Note that the images of copied or received documents will remain on the used ink film. Use discretion when
disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
L In the event of problems, you should contact your equipment supplier in the first instance.
L This model is designed for use on the Australian network.
2
Warning:
●
Please ensure that a separate telephone, not dependent on local power, is available for emergency
use.
●
This equipment will be inoperable when mains power fails.
●
When a failure occurs which results in the internal parts becoming accessible,disconnect the power
supply cord immediately and return this unit to an authorised service centre.
●
Disconnect the telephone connection before disconnecting power connection prior to relocating the
equipment, and reconnect the power first.
●
To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we
recommend that you:
A. Unplug the telephone line cord from the phone jack.
B. Unplug the power supply cord from the AC power outlet.
●
No “000” or other calls can be made from this device during a mains power failure.
●
The earcap on the handset is magnetised and may retain metallic objects.
3
Important information
Instructions to customer
Installation
Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment”
which has been authorised to be connected to your telephone service.
Conditions relating to connection and operation of this Permitted Attachment are contained in
Telecommunications General By-Law 220 (5).
You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any
regular telephone. You may connect it in place of your existing telephone or to any spare telephone
socket installed in your premises.
To disconnect your existing telephone you must first remove its plug from the line socket. You can then
insert the plug of your Permitted Attachment into the socket and use your equipment.
If the plug of your existing telephone cannot be readily removed, you will have to remove the screw
securing it. To do this proceed as follows:
1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)
2. Remove screw “B” and withdraw the plug. (See Fig. 2.)
3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw
is too long, increase the hole depth or replace the screw with one 5 mm shorter.)
4. Replace socket cover and tighten screw “A”. (See Fig. 4.)
SOCKET
SCREW “A”
If you are satisfied with the operation of your telephone service after plugging in your Permitted
Attachment, your installation is completed.
You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall
phone or an old style telephone which is not connected by means of a modern plug and socket. In such
cases a new socket will need to be installed.
Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable
for operation with your telephone service. It should be returned to the store where purchased.
Fig. 1
Fig. 3
PLUG
Fig. 2
TELEPHONE CORD
Connect to the PLUG
( )
as shown in Fig. 1.
SCREW
“B”
SCREW “A”
Fig. 4
SCREW
“B”
SOCKET
Service difficulties
If at any time a fault occurs on your telephone service carry out the following checks before you call for
service:
L Disconnect the Permitted Attachment and try using the service with the normal telephone.
L
If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave the
Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair.
L If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults”
for attention.
You are required to keep this Permitted Attachment in good working order while it is connected to your
telephone service. Its construction or internal circuit must not be modified in any way without permission.
WARNING
This cordless telephone system does not incorporate provision for secrecy of conversations.
Appropriately tuned radio equipment and other cordless telephone systems in close proximity may be
used by a third party to monitor and possibly interrupt conversations in progress when this system is on
radio operation.
4
Important Information
Important InformationSafety In struc tions
Important safety instructions
When using this unit, basic safety precautions should
always be followed to reduce the risk of fire, electric
shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on this
unit.
3. Unplug this unit from power outlets before cleaning.
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example near a
bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface. Serious
damage and/or injury may result if the unit falls.
6. Do not cover slots and openings on the unit. They are
provided for ventilation and protection against
overheating. Never place the unit near radiators, or in
a place where proper ventilation is not provided.
7. Use only the power source marked on the unit. If you
are not sure of the type of power supplied to your
home, consult your dealer or local power company.
8. For safety purposes this unit is equipped with a
grounded plug. If you do not have this type of outlet,
please have one installed. Do not defeat this safety
feature by tampering with the plug.
9. Do not place objects on the power cord. Install the
unit where no one can step or trip on the cord.
10. Do not overload power outlets and extension cords.
This can result in the risk of fire or electric shock.
11. Never push any objects through slots in this unit. This
may result in the risk of fire or electric shock. Never
spill any liquid on the unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an authorised
service centre when service is required. Opening or
removing covers may expose you to dangerous
voltages or other risks. Incorrect reassembly can
cause electric shock when the unit is subsequently
used.
13. Unplug this unit from power outlets and refer
servicing to an authorised service centre when the
following conditions occur:
A. When the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or water.
D. If the unit does not work normally by following the
operating instructions. Adjust only controls
covered by the operating instructions. Improper
adjustment may require extensive work by an
authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote risk of
an electric shock from lightning.
15. Do not use this unit to report a gas leak, when in the
vicinity of the leak.
16. It is advised not to use the equipment at a refuelling
point. Users are reminded to observe restrictions on
the use of radio equipment in fuel depots, chemical
plants or where blasting operations are in progress.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a lightning
storm.
L Never install telephone jacks in wet locations unless
the jack is specifically designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying telephone
lines.
L Do not touch the plug with wet hands.
L This unit should not be used near
emergency/intensive care medical equipment and
should not be used by people with pacemakers.
Battery
To reduce the risk of fire or injury to persons, read and
follow these instructions.
L Use only the battery(ies) specified.
L Do not mix old and new batteries.
L Do not dispose of the battery(ies) in a fire. They may
explode. Check with local waste management codes
for special disposal instructions.
L Do not open or mutilate the battery(ies). Released
electrolyte is corrosive and may cause burns or injury
to the eyes or skin. The electrolyte may be toxic if
swallowed.
L Exercise care when handling the battery(ies). Do not
allow conductive materials such as rings, bracelets
or keys to touch the battery(ies), otherwise a short
circuit may cause the battery(ies) and/or the
conductive material to overheat and cause burns.
L Charge the battery(ies) provided with or identified for
use with this product only in accordance with the
instructions and limitations specified in this manual.
L Only use the included charger to charge the
battery(ies). Do not tamper with the charger. Failure
to follow these instructions may cause the
battery(ies) to swell or explode.
L Only use rechargeable battery(ies). If you install non-
rechargeable battery(ies) and start charging them,
the battery(ies) may leak electrolyte.
WARNING:
L To prevent the risk of fire or electrical shock, do not
expose this product to rain or any type of moisture.
5
Important Information
L Unplug this unit from power outlets if it emits smoke,
an abnormal smell or makes unusual noise. These
conditions can cause fire or electric shock. Confirm
that smoke has stopped and contact an authorised
service centre.
For Best Performance
Location and noise
The base unit and cordless handset use radio waves to
communicate with each other. For maximum distance
and noise-free operation, we recommend the following:
L Placing the unit away from electrical appliances such
as a TV, personal computer or another cordless
phone.
L Placing the unit in a HIGH and CENTRAL location
with no obstructions such as walls.
L Raising the antenna vertically.
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long period of
time, unplug this unit from power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. Damp basements
should also be avoided.
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
6
Table of Contents
1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Included accessories..................................... 9
1.2 Accessory information................................... 9
Finding the Controls
1.3 Button descriptions of the base unit ............ 10
1.4 Button descriptions of the cordless handset 11
1.5 Display descriptions of the cordless handset ..
11
1.6 Overview ..................................................... 13
Installation
1.7 Ink film......................................................... 14
1.8 Paper tray .................................................... 15
1.9 Recording paper.......................................... 16
1.10 Handset cord ............................................... 16
1.11 Battery installation / replacement................ 16
2. Preparation
Connections and Setup
2.1 Connections ................................................ 17
2.2 Battery charge............................................. 18
2.3 Cordless handset screen saver mode ......... 18
2.4 Turning the cordless handset power ON/OFF .
18
Vo lu m e
2.5 Adjusting cordless handset volume............. 19
2.6 Adjusting base unit volume.......................... 19
Initial Programming
2.7 Date and time.............................................. 20
2.8 Your logo...................................................... 21
2.9 Your fax number .......................................... 21
3. Telephone
Making and Answering Calls
3.1 Making phone calls...................................... 22
3.2 Answering phone calls................................. 23
3.3 Using the recall feature................................ 24
3.4 Recording a telephone conversation (Cordless
handset only)............................................... 24
3.5 Night mode.................................................. 24
Automatic Dialling
3.6 Cordless handset phonebook...................... 25
3.7 Chain dial (Cordless handset only) ............. 26
3.8 Base unit phonebook................................... 26
3.9 One touch dial ............................................. 27
Caller ID
3.10 Caller ID service .......................................... 28
3.11 Viewing and calling back ............................. 29
3.12 Editing a caller’s telephone number before
calling back.................................................. 30
3.13 Erasing caller information............................ 30
3.14 Storing caller information into the phonebook.
31
SMS (Short Message Service)
3.15 Using SMS (Short Message Service) ..........31
3.16 Turning SMS ON/OFF..................................31
3.17 Changing SMS message centre numbers ...32
3.18 Registering mailboxes..................................32
3.19 Sending a message .....................................32
3.20 Receiving a message...................................33
3.21 Guide to SMS settings .................................33
4. Fax
Sending Faxes
4.1 Sending a fax manually................................35
4.2 Document requirements...............................36
4.3 Sending a fax using the phonebook and one
touch dial......................................................36
4.4 Broadcast transmission................................37
Receiving Faxes
4.5 Selecting the way to use your fax machine ..38
4.6 Receiving a fax manually – Auto answer OFF .
39
4.7 Receiving a fax automatically – Auto answer
ON................................................................40
4.8 Receive polling (retrieving a fax placed on
another fax machine) ...................................41
4.9 Junk fax prohibitor (preventing fax reception
from undesired callers).................................41
5. Distinctive Ring
Distinctive Ring
5.1 Using with the ring detection feature............42
6. Copy
Copying
6.1 Making a copy..............................................43
7. Answering Machine
Greeting
7.1 Recording your greeting message ...............45
Incoming Messages
7.2 Listening to recorded messages ..................46
Memo Message
7.3 Leaving a message for others or yourself ....46
Remote Operation
7.4 Using the answering machine with the cordless
handset ........................................................47
7.5 Operating from a remote location.................48
8. Programmable Features
Base Unit
8.1 Base unit programming ................................50
Cordless Handset
8.2 Cordless handset programming...................56
7
Table of Contents
9. Multi-unit Operation
Additional Units
9.1 Operating additional units............................ 59
9.2 Registering a cordless handset to a base unit
59
Other Features
9.3 Intercom ...................................................... 60
9.4 Transferring a call/conference ..................... 60
9.5 Copying phonebook items........................... 61
10.Useful Information
Useful Information
10.1 Character entry............................................ 62
11.Help
Error Messages
11.1 Error messages – Reports .......................... 64
11.2 Error messages – Display ........................... 65
Troubleshooting
11.3 When a function does not work, check here 67
12.Maintenance
Jams
12.1 Recording paper jams ................................. 74
12.2 Document jams ........................................... 75
Cleaning
12.3 Document feeder/recording paper feeder/
scanner glass cleaning................................ 76
12.4 Thermal head cleaning................................ 77
13.General Information
Printed Reports
13.1 Reference lists and reports (Base unit only) 78
Specifications
13.2 Specifications .............................................. 78
14.Index
14.1 Index........................................................... 80
8
1Introdu ction and InstallationAccessories
1. Introduction and Installation
1.1 Included accessories
1 Telephone line cord
(Modular type plug)
3 Handset cord
*1
5 Starter ink film
(10 metres long)
2 Handset
4 Paper tray
A Paper support
B Paper tray
A
B
6 Cordless handset
1.2 Accessory information
Additional/replacement accessories
– Replacement film
FA52E): 30 m × 2 rolls (Each roll will print about 90
A4-sized pages.)
– Rechargeable batteries
P03P): 2 rechargeable nickel metal hydride (Ni-MH)
batteries, AAA (R03) size
– Additional digital cordless handset (Model
No./Part No. KX-TGA810AZ)
*1 To ensure the unit operates properly, we
recommend using the Panasonic replacement
film. The ink film is not reusable. Do not
rewind and use the ink film again.
*2 Maximum capacity of 750mAh
*1
(Model No./Part No. KX-
*2
(Model No./Part No.
7 Rechargeable batteries 8 AC adaptor
(PQLV209EZ)
*1
9 Charger j Operating instructions
k Quick installation guide
*1 Part numbers are subject to change without notice.
Note:
L If any items are missing or damaged, contact the
place of purchase.
L Save the original carton and packing materials for
future shipping and transportation of the unit.
9
1. Introduction and Installation
Finding the Controls
1.3 Button descriptions of the
base unit
AGHIJKFEDCB
T
S
R
M
L
N
O
P
A {MIC} (Microphone)
L The built-in microphone.
B {GREETING REC}
L To record a greeting message (page 45).
C {GREETING CHECK}
L To check a greeting message (page 45).
D {MEMO}
L To record a memo message (page 46).
E {ERASE}
L To erase messages (page 45, 46).
F {AUTO ANSWER}
L To turn the auto answer setting ON/OFF (page
39, 40).
G {PLAYBACK}
L To play messages (page 46).
H {REDIAL}{PAU SE }
L To redial the last number dialled from the base
unit.
L To insert a pause during dialling.
I {RECALL}
L To access special telephone services such as
call waiting (page 24) or for transferring extension
calls.
L The recall/flash time can be changed (feature
#72 on page 55).
J {CALLER ID}
L To use Caller ID features (page 28).
K {STOP}
L To stop an operation or programming session.
L To erase a character/number (page 62). Press
and hold to erase all characters/numbers.
L {LOCATOR}{INTERCOM}
L To make/answer intercom calls (page 60).
L To page or locate a cordless handset (page 60).
M {PRINT REPORT}
L To print lists and reports for reference purposes
(page 78).
N {MENU}
L To start or exit programming.
Q
O {PHONEBOOK}{VOLUME}
L To adjust volume (page 19).
L To search for a stored item (page 26, page 36).
P {SET}
L To store a setting during programming.
Q {MUTE}
L To mute your voice during a conversation. Press
again to resume the conversation.
R {SP-PHONE}
L For speakerphone operation.
S {FAX START}
L To send or receive a fax.
T {COPY}
L To copy a document (page 43).
10
1. Introduction and Installation
1.4 Button descriptions of the
cordless handset
A
B
C
D
E
A Soft keys
L To select the features or operations displayed
directly above each key (page 12).
B {C} (Talk)
L To make/answer calls (page 22, 23).
C Navigator
L To adjust volume (page 19).
L To search for a stored item (page 26).
L To select features or feature settings during
programming.
L To navigate to the next operation.
D {s} (Speakerphone)
L For speakerphone operation.
E {R} (Recall)
L To access special telephone services such as
call waiting (page 24) or for transferring extension
calls.
L The recall/flash time can be changed (feature
#72 on page 55).
F {ih} (Off/Power)
L To turn power ON/OFF (page 18).
L To hang up (page 22, 23).
L To stop an operation or programming.
G {C/T} (Clear/Mute)
L To mute your voice during a conversation. Press
again to resume the conversation.
L To erase a character/number (page 62). Press
and hold to erase all characters/numbers.
H {INT} (Intercom)
L To page or locate the base unit or another
cordless handset (page 60).
F
G
H
1.5 Display descriptions of the
cordless handset
Display icons
Display
icon
w Within range of a base unit
x Cordless handset is accessing base
k Cordless handset is on an outside
y Missed call
u Answering machine is ON (page 40)
n Answering machine is full.
d Answering machine answers calls
i Batteries are charging
1 Battery strength
e Alarm is ON (page 58)
d Voice enhancer is set to high or low
U Ringer volume is OFF (page 19)
f Night mode is ON (page 24)
“[2]” Cordless handset number (standby
“-2-” Base unit number (standby display
h New SMS message received
j Your written SMS message is over
m SMS memory is full
Meaning
L When flashing: Cordless handset
is searching for base unit (out of
range of base unit, cordless
handset is not registered to base
unit, no power on base unit)
unit (intercom, paging, changing
base unit settings, etc.)
call
*1
(page 29)
and/or new messages have been
recorded (page 47)
with a greeting message (page 48)
tone (page 22)
display setting, page 56)
setting, page 56)
*2
(page
33)
*2
160 characters
L Line is being used by the base
unit or another cordless handset
L Answering machine is being used
by another cordless handset or
the base unit
(page 32)
*2
11
1. Introduction and Installation
*1 Caller ID subscribers only
*2 SMS users only
Menu icons
When in standby mode, pressing the middle soft key
reveals the cordless handset’s main menu. From here
you can access various features and settings.
Menu icon Menu/feature
j “Caller List”
X “SMS” (Short Message Service)
I “Answer System”
N “Handset Setup”
L “Base Unit Setup”
M “Display Setup”
Soft keys
The cordless handset features 3 soft keys. By pressing a
soft key, you can select the feature or operation indicated
by the soft key icon shown directly above it.
Soft key
icon
E Displayed when the soft key has no
Action
function
Soft key icons
Soft key
icon
F Returns to the previous screen
" Displays the menu
# Accepts the current selection
B Displays a previously dialled phone
H Opens the cordless handset
C Displays the phonebook search menu
! Turns the key lock feature OFF (page
A Displayed when adding or editing a
$ Stops recording or playback
D Inserts a pause during dialling
G Erases the selected item
Action
number
phonebook
22)
phonebook item, or when writing an
SMS message
12
1. Introduction and Installation
1
1.6 Overview
1.6.1 Base unit
56
4
3
2
1
89 j k
1 Document guides
2 Paper tray
3 Metal recording paper guide
4 Paper support
5 Recording paper exit
6 Recording paper entrance
7 Antenna
8 Microphone
9 Front cover
j Document entrance
k Document exit
l Speaker
m Green button (Back cover release button)
n Back cover
l
m
7
1.6.2 Cordless handset
2
4
3
1 Charge indicator
Ringer indicator
Message indicator
2 Receiver
3 Microphone
4 Speaker
n
Removing the shipping tape
13
1. Introduction and Installation
Installation
1.7 Ink film
The included film roll is a starter ink film.
1 Open the front cover.
2 Release the back cover by pushing the green button
(1).
L Make sure the blue gear (2) and white gear (3)
are installed as shown.
3
2
5 Turn the blue gear (4) in the direction of the arrow
until the ink film is tight (5) and at least one layer of
ink film is wrapped around the blue core (6).
1
3 Open the back cover.
4 Insert the blue gear of the ink film roll into the front
left slot of the unit (2) and the white gear of the ink
film roll into the rear left slot of the unit (3).
L The ink film is safe to touch and will not rub off on
your hands like carbon paper.
4
5
14
Correct
1 turn
Tight
6
Incorrect
No ink film is wrapped around the blue core.
1. Introduction and Installation
1.8 Paper tray
Pull up the metal recording paper guide (1), then install
the paper tray (2).
2
Slack/Crease
Reverse
6 Close the back cover securely by pushing down on
the dotted area at both ends (7).
7
7 Close the front cover securely.
1
L Make sure the arrows on the paper tray and the unit
match.
L If the paper support is folded, unfold it.
15
1. Introduction and Installation
1.9 Recording paper
The unit can hold up to 20 sheets of 64 g/m2 to 80 g/m2
paper.
Please refer to page 79 for more information on
recording paper.
1 Fan the paper to prevent paper jams.
2 Insert the paper gently, print-side down (1).
L Do not force the paper into the paper tray.
1
1.10 Handset cord
Connect the handset cord (1).
1
1.11 Battery installation /
replacement
Important:
L Use only the included rechargeable batteries
noted on page 5, 9.
L When replacing batteries, we recommend using
the Panasonic rechargeable batteries noted on
page 5, 9.
1 Press the notch on the cordless handset cover firmly,
and slide the cover.
L When replacing batteries, remove the old
batteries positive (S) terminal first.
L If the paper is not inserted correctly, remove all of
the installed paper, and re-install it gently.
Otherwise the paper may jam.
Correct Slant
Note:
L Remove all of the installed paper before adding
paper.
16
2 Insert the batteries negative (T) terminal first. Close
the cordless handset cover.
2. Preparation
2Pr eparationConnections and Setup
2.1 Connections
Important:
L The unit will not function when there is a power
failure. To make calls in emergency situations,
you should connect a telephone that can
function during a power failure to the telephone
line.
2.1.1 Base unit
1 Telephone line cord
L Connect to a single telephone line jack.
2 Power cord
L Connect to a power outlet (220 V – 240 V, 50/60
Hz).
L If you use the unit with a computer and your internet
provider instructs you to install a filter (3), please
connect the telephone line cord of the unit.
3
2.1.2 Charger unit
1 AC adaptor
L Connect to a power outlet (220 V – 240 V, 50/60
Hz).
2 Hooks
L Fasten the AC adaptor cord to prevent it from
being disconnected.
3 Screws (not included)
L The charger can be mounted on the wall, if
required.
2
1
(For Australian
users)
Caution:
L When you operate this product, the power outlet
should be near the product and easily
accessible.
L Be sure to use the telephone line cord included in
this unit.
L Do not extend the telephone line cord.
Note:
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
2
25 mm
3
Caution:
L USE ONLY WITH the included Panasonic AC
adaptor.
L The AC adaptor must remain connected at all
times. (It is normal for the adaptor to feel warm
during use.)
L The AC adaptor should be connected to a
vertically oriented or floor-mounted AC outlet.
Do not connect the AC adaptor to a ceilingmounted AC outlet, as the weight of the adaptor
may cause it to become disconnected.
1
17
2. Preparation
2.2 Battery charge
Place the cordless handset on the charger for about 7
hours before initial use.
When charging, i and battery strength icon are
alternately shown on the display.
When the batteries are fully charged, 1 remains on
the display.
L The charge indicator (1) lights up when the cordless
handset is placed on the charger.
L Battery operating time may be shortened over time
depending on usage conditions and ambient
temperature.
L Even after the cordless handset is fully charged, the
cordless handset can be left on the charger without
any ill effect on the batteries.
L The battery strength may not be displayed correctly
after you replace the batteries. In this case, place the
cordless handset on the charger and charge for at
least 7 hours.
2
3
Note:
L To ensure the battery charges properly, clean the
charge contacts of the cordless handset (2) and the
charger (3) with a soft, dry cloth once a month.
Clean more often if the unit is subject to grease, dust,
or high humidity.
Battery strength
Battery icon Battery strength
1 High
2 Medium
3 Low
When flashing: Needs to be
charged.
1
2.3 Cordless handset screen
saver mode
The backlight will turn OFF completely after 1 minute
of inactivity if the cordless handset is not on the
charger.
To use the cordless handset when it is in screen saver
mode, first press {ih} to turn the display ON again.
2.4 Turning the cordless handset
power ON/OFF
Power ON
Press {ih} for about 1 second.
Power OFF
Press {ih} for about 2 seconds.
Panasonic Ni-MH battery performance (included
batteries)
Operation Operating time
In continuous use 12 hours max.
In continuous standby
mode
Note:
L It is normal for batteries not to reach full capacity at
the initial charge. Maximum battery performance is
reached after a few complete cycles of
charge/discharge (use).
L Actual battery performance depends on a
combination of how often the cordless handset is in
use and how often it is not in use (standby).
150 hours max.
18
2. Preparation
Volume
2.5 Adjusting cordless handset
volume
{^}{V}{<}{>}
Ringer volume
1. "
2. Select N by pressing {^}, {V}, {<}, or {>}. i #
3. Press {^} or {V} to select “Ringer Setup”. i
#
4. Press {^} or {V} to select “Ringer Volume”. i
#
5. Press {^} or {V} to select the desired volume. i
# i {ih}
Note:
L When the ringer volume is turned OFF, U is
displayed.
When the ringer is turned OFF, the cordless handset
will ring:
– at the minimum level for alarm and intercom calls
– at the maximum level for paging
Ringtone
You can select the desired cordless handset ringtone for
outside calls and intercom calls (page 56). Caller ID
service users can also use a different ringer for each
category (page 29).
{ih}
2.6 Adjusting base unit volume
{
SET}
{A}{B}
Ringer volume
While the unit is idle, press {A} or {B}.
L If there are any documents in the document
entrance, you cannot adjust the volume. Confirm that
there are no documents in the entrance.
To turn the ringer OFF
Press {B} repeatedly to display “RINGER OFF= OK?”.
i {SET}
L The base unit will not ring for outside calls.
The base unit will ring at the low level for intercom
calls.
L To turn the ringer back ON, press {A}.
Ringtone
L You can select the desired base unit ringtone for
outside calls (feature #17 on page 51).
Handset receiver volume
While using the receiver, press {A} or {B}.
Speaker volume
While using the speakerphone, press {A} or {B}.
Cordless handset receiver volume
While using the receiver, press {V} or {^}.
Speaker volume
While using the speakerphone, press {V} or {^}.
19
2. Preparation
Initial Programming
2.7 Date and time
The date and time can be set using either the cordless
handset or the base unit.
L The other party’s fax machine will print the date and
time on the top of each page you send according to
your unit’s date and time setting.
2.7.1 With the cordless handset
2.7.2 With the base unit
Important:
L If e is displayed on the base unit, either the date
and time has not been set or the setting has been
lost (due to a power failure, etc.). Set the date and
time by pressing {SET}, then follow step 2 and 3.
{SET}
"
1
{^}{V}{<}{>}
{ih}
2 Select N by pressing {^}, {V}, {<}, or {>}. i #
3 Press {^} or {V} to select “Time Settings”. i
#
4 Press {^} or {V} to select “Set Date & Time”. i
#
5 Enter the current date/month/year/hour/minute by
selecting 2 digits for each.
Example: 10 August, 2006 10:15 PM (12 hour
clock format)
1. Press {1}{0} {0}{8} {0}{6} {1}{0} {1}{5}.
Date :10 — 08 — 06
Time :10:15
2. Press {*} repeatedly to select “PM”.
;
=12/24
6 #
7 Press {ih} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
{MENU}{<}{>}
1 {MENU} i {#}{0}{1} i {SET}
D:|01/M:01/Y:06
TIME: 00:00
2 Enter the current date/month/year/hour/minute by
selecting 2 digits for each.
Example: 10 August, 2006 10:15 PM (12 hour
clock format)
1. Press {1}{0} {0}{8} {0}{6} {1}{0} {1}{5}.
D:|10/M:08/Y:06
TIME: 10:15
2. Press {*} repeatedly to select “PM”.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
If you have subscribed to a Caller ID service
The date and time will be automatically set according to
the received caller information.
L If the time has not previously been set, Caller ID will
not adjust the clock.
20
2. Preparation
2.8 Your logo
You can program your logo (name, company name, etc.)
so that it appears on the top of each page sent.
{SET}
{STOP}{MENU}
{<}{>}
1 {MENU} i {#}{0}{2} i {SET}
LOGO=|
[#:ABC]
2 Enter your logo, up to 30 characters (see page 62 for
character entry). i {SET}
3 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
character, and make the correction.
L To erase all of the characters, press and hold
{STOP}.
2.9 Your fax number
You can program your fax number so that it appears on
the top of each page sent.
{SET}{RECALL}
{STOP}{MENU}
{<}{>}
1 {MENU} i {#}{0}{3} i {SET}
NO.=|
2 Enter your fax number, up to 20 digits.
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {RECALL}.
L To erase a number, press {STOP}.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
L To erase all of the numbers, press and hold {STOP}.
21
3. Telephone
3TelephoneMaking and Answering Calls
3.1 Making phone calls
3.1.1 With the cordless handset
1
{C}
{^}{V}{<}{>}
{s}
1
Lift the cordless handset and press {C}.
L To make hands-free phone calls, press {s}.
2 Dial the telephone number.
3 To hang up, press {ih} or place the cordless
handset on the charger.
Note:
L While talking using {C}, you can switch to a hands-
free phone conversation by pressing {s}. To switch
back, press {C}.
L You can also dial by performing step 2 before step 1.
To mute your conversation
When the call is muted, you will be able to hear the other
party but the other party will not be able to hear you.
Press {C/T}.
L To release the mute, press {C/T}.
Voice enhancer feature
You can change the tone quality of the receiver while you
are on a call.
1. Press " during a call.
2. Select “Voice Enhancer”. i #
3. “High Tone” or “Low Tone”. i #
L d is displayed.
To redial the last number dialled from the cordless
handset
Press {C} or {s}. i B
L If {s} is pressed and the other party’s line is
engaged, the unit will automatically redial 2 or more
times. While the cordless handset is waiting to redial,
the ringer indicator (1) will flash.
{ih}
{C/T}
3. {C} or {s}
To edit a number in the redial list before calling it
1. B
2. Press {^} or {V} repeatedly to select the desired
number. i "
3. Press {^} or {V} repeatedly to select “Edit and
Call”. i #
4. Press {<} or {>} to move the cursor then edit the
number.
L Place the cursor on the number you wish to
erase, then press {C/T}.
L Place the cursor to the right of where you want to
insert a number, then press the appropriate dial
key.
5. {C}, {s} or #
To erase numbers in the redial list
1. B
2. Press {^} or {V} repeatedly to select the desired
number. i "
3. Press {^} or {V} repeatedly to select “Erase”. i
#
L If you want to erase all numbers in the list, select
“Erase All”, then press #.
4. Press {^} or {V} repeatedly to select “Yes” i #
i {ih}
To store a number from the redial list into the
cordless handset phonebook
1. B
2. Press {^} or {V} repeatedly to select the desired
number. i "
3. Press {^} or {V} repeatedly to select “Add
Phonebook”. i #
4. Enter a name up to 16 characters (see page 62 for
character entry). i #
5. Edit the phone number if necessary. i #
6. Select the desired category (page 25). i #
7. “Save” i # i {ih}
Key lock
The cordless handset can be locked so that no calls or
settings can be made. Incoming calls can be answered,
but all other functions are disabled while key lock is ON.
To turn key lock ON, press " for about 2 seconds.
L ! is displayed.
L To turn key lock OFF, press ! for about 2 seconds.
To redial using the redial list (Memory redial)
The last 10 phone numbers dialled from the cordless
handset are stored in the redial list.
1. B
2. Press {^} or {V} to select the desired number.
22
3. Telephone
3.1.2 With the base unit
{SP-PHONE}{REDIAL}
1
Lift the handset or press {SP-PHONE}.
2 Dial the telephone number.
3 To hang up, replace the handset or press {SP-
PHONE}.
Note:
L You can also dial by performing step 2 before step 1.
Auto talk feature (Cordless handset)
This feature allows you to answer a call by simply lifting
the cordless handset off the charger (page 56).
3.2.2 With the base unit
{SP-PHONE}{MIC}
Lift the handset or press {SP-PHONE} and talk into
1
{MIC}.
2 To hang up, replace the handset or press {SP-
PHONE}.
To redial the last number dialled from the base unit
Lift the handset or press {SP-PHONE}. i {REDIAL}
L If {SP-PHONE} is pressed and the line is engaged,
the unit will automatically redial 2 or more times.
3.2 Answering phone calls
3.2.1 With the cordless handset
{C}
{s}
1
Lift the cordless handset and press {C} or {s}.
L You can also answer a call by pressing any dial
key from {0} to {9}, {*}, {#} or {INT} (Any key
talk feature).
2 To hang up, press {ih} or place the cordless
handset on the charger.
{ih}
{INT}
23
3. Telephone
3.3 Using the recall feature
{RECALL} (base unit) / {R} (cordless handset) is used
to access optional telephone services such as call
waiting. Contact your telephone company business
office for details.
Call waiting
When a call waiting tone is heard during a conversation,
place the existing call on hold and answer the
second call by pressing {RECALL} / {R}.
L Each time you press {RECALL} / {R}, you can
switch between the first and second call.
L Incoming calls cannot be dropped by the person who
has received the call.
Note:
L If your unit is connected to a PBX, pressing
{RECALL} / {R} allows you to access some features
of your host PBX such as transferring an extension
call.
L You can change the recall/flash time (feature #72 on
page 55).
3.4 Recording a telephone
conversation (Cordless handset
only)
Important:
L Before recording a conversation, you should
inform the other party that the conversation will
be recorded.
1 Press " during an outside call.
2 “Record Call” i #
L A beep is heard and recording starts.
L A beep sounds every 15 seconds and can be
heard by the other party.
3 To stop recording, press $.
Note:
L To listen to the recorded conversation, see page 46.
3.5 Night mode
Night mode allows you to select a block of time during
which the cordless handset will not ring for outside calls.
This feature is useful for times when you do not want to
be disturbed, for example, while sleeping.
Using the cordless handset phonebook’s category
feature (page 25), you can also select categories of
callers whose calls will override night mode and ring the
cordless handset (Caller ID subscribers only).
Set the date and time beforehand (page 20).
Important:
L We recommend you to use this feature in TEL
mode. Using this feature in other modes
(TAM/FAX or FAX ONLY), the ring delay setting
may not function properly.
Note:
L Night mode can be set for the base unit and the
cordless handset separately.
3.5.1 Cordless handset
To set the start and end time for night mode
1. " i N i #
2. “Ringer Setup” i #
3. “Night Mode” i #
4. “Start/End” i #
5. Enter the desired hour and minute you wish to start
this feature.
L If you use 12-hour time entry, select “AM” or “PM”
by pressing {*} repeatedly before entering the
time.
6. Enter the desired hour and minute you wish to end
this feature.
L If you use 12-hour time entry, select “AM” or “PM”
by pressing {*} repeatedly before entering the
time.
7. # i {ih}
To turn night mode ON/OFF
1. " i N i #
2. “Ringer Setup” i #
3. “Night Mode” i #
4. “On/Off” i #
5. “On” or “Off” (default) i # i {ih}
L When the night mode is set, f is displayed.
To set the ring delay for night mode
This setting allows the cordless handset to ring during
night mode if the caller waits long enough. After the
selected amount of time passes, the cordless handset
will ring. If you select “No Ringing”, the cordless
handset will not ring during night mode.
1. " i N i #
2. “Ringer Setup” i #
3. “Night Mode” i #
4. “Ring Delay” i #
5. Select the desired setting. i # i {ih}
To select categories to bypass night mode
1. " i N i #
2. “Ringer Setup” i #
3. “Night Mode” i #
4. “Select Category” i #
5. Press the desired category numbers. i #
L The selected category number will flash.
24
3. Telephone
L To cancel a selected category number, press the
number again. The number will stop flashing.
6. {ih}
3.5.2 Base unit
To set the start and end time for night mode
1. {MENU} i {#}{3}{5} i {SET} i {1} i
{SET}
2. Enter the desired hour and minute you wish to start
this feature.
L If you use 12-hour time entry, select “AM” or “PM”
by pressing {*} repeatedly before entering the
time.
3. Enter the desired hour and minute you wish to end
this feature.
L If you use 12-hour time entry, select “AM” or “PM”
by pressing {*} repeatedly before entering the
time.
4. {SET} i {MENU}
To set night mode ON/OFF
1. {MENU} i {#}{3}{5} i {SET} i {2} i
{SET}
2. Press {0} or {1} to select the desired setting.
{0} “OFF” (default)
{1} “ON”
3. {SET} i {MENU}.
Note:
L When the night mode is set, “[N]” is displayed.
To set the ring delay for night mode
This setting allows the base unit to ring during night
mode if the caller waits long enough. After the selected
delay time has passed, the base unit will ring. If you
select “NO RINGING”, the base unit will not ring during
night mode.
1. {MENU} i {#}{3}{5} i {SET} i {3} i
{SET}
2. Press {0} to {4} to select the desired setting.
{0} “NO RINGING”: the base unit will not ring.
{1} “30sec.”: 30 seconds
{2} “60sec.” (default): 60 seconds
{3} “90sec.”: 90 seconds
{4} “120sec.”: 120 seconds
3. {SET} i {MENU}
Automatic Dialling
3.6 Cordless handset phonebook
You can store 200 items to the cordless handset
phonebook.
When the system has additional cordless handsets
(page 59), each cordless handset can have its own
phonebook.
L The base unit has its own individual phonebook
(page 26).
L You can copy phonebook items between the base
unit and the cordless handset, or between two
cordless handsets (page 61).
{C}
{^}{V}
3.6.1 Storing phonebook items
H i "
1
2 “New Entry” i #
3 Enter the name, up to 16 characters (see page 62 for
character entry). i #
4 Enter the telephone number, up to 24 digits. i #
5 Select the desired category. i #
6 “Save” i #
L To program other items, repeat steps 3 to 6.
7 {ih}
3.6.2 Categories
Categories can help you find items in the cordless
handset phonebook quickly and easily. When adding an
item to the cordless handset phonebook you can assign
it to the desired category. You can change the names of
categories assigned for cordless handset phonebook
items (“Friends”, “Family”, etc.) and then search for
cordless handset phonebook items by category.
Additional category features are available for Caller ID
subscribers (page 29).
To change category names
1. H i "
2. “Category” i #
3. Select the desired category. i #
4. “Category Name” i #
5. Edit the name, up to 10 characters (see page 62 for
character entry). i # i {ih}
{ih}
25
3. Telephone
3.6.3 Making a phone call using the
phonebook
H
1
2 Press {^} or {V} repeatedly to display the desired
item. i {C}
To search for a name by initial
1. H
2. Press the dial key ({0} to {9}) which contains the
character you are searching for (page 62).
L Press the same dial key repeatedly to display the
first item corresponding to each letter located on
that dial key.
L If there is no item corresponding to the letter you
selected, the next item will be displayed.
L To change the character entry mode:
C i “Index Search” i # i Select
the character entry mode. i #
3. Press {^} or {V} repeatedly to scroll through the
phonebook if necessary.
To search for a name by category
1. H i C
2. “Category Search” i #
3. Select the category you want to search. i #
L If you select “All”, the unit will end the category
search.
4. Press {^} or {V} repeatedly to scroll through the
phonebook if necessary.
2. “Erase All” i #
3. “Yes” i #
4. “Yes” i # i {ih}
3.7 Chain dial (Cordless handset
only)
This feature allows you to dial phone numbers in the
cordless handset phonebook while you are on a call.
This feature can be used, for example, to dial a calling
card access number or bank account PIN that you have
stored in the cordless handset phonebook, without
having to dial manually.
1 While on a call, press H.
2 Press {^} or {V} repeatedly to select the desired
item.
L To search by first character (index search), see
page 26. To search by category, see page 26.
3 Press # to dial the number.
3.8 Base unit phonebook
You can store 100 items to the base unit phonebook.
L The cordless handset has its own individual
phonebook (page 25).
L You can copy phonebook items between the base
unit and the cordless handset (page 61).
{SET}{ERASE}{STOP}
3.6.4 Editing a stored item
Changing a name, phone number, category
1. Find the desired item (page 26). i "
2. “Edit” i #
3. Edit the name if necessary. For further details, see
the storing procedure on page 25. i #
4. Edit the phone number if necessary. For further
details, see the storing procedure on page 25. i
#
5. Select the desired category. i #
6. “Save” i # i {ih}
3.6.5 Erasing a stored item
To erase a specific item
1. Find the desired item (page 26).i"
2. “Erase” i #
3. “Yes” i # i {ih}
To erase all items
1. H i "
26
{SP-PHONE}{MENU}
{A}{B}{PHONEBOOK}
3.8.1 Storing phonebook items
Press {MENU} repeatedly to display “PHONEBOOK
1
SET”. i {*}
2 Enter the name, up to 16 characters (see page 62 for
character entry). i {SET}
3 Enter the telephone number, up to 24 digits. i
{SET}
L To program other items, repeat steps 2 to 3.
4 {MENU}
3.8.2 Making a phone call using the
phonebook
{PHONEBOOK}
1
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