Panasonic KX-FC238HK User Manual
Compact Plain Paper Fax with DECT
Operating Instructions
Model No. KX-FC238HK
Please read these operating instructions
before using the unit and save for future
reference.
This unit is compatible with Caller ID. To
use these features, you must subscribe
to the appropriate service of your
service provider.
Location of Controls
N
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy
reference to the buttons.
OPE
i
Location of Controls
Please keep this page open when following operating instructions.
For a description of each button, see page 10, 11.
Base unit
ABC D EF G
I
JLMNP QR ST
Buttons (Listed in alphabetical order)
AUTO ANSWER G HELP L PLAYBACK E
CALLER ID B HOLD C REDIAL S
COPY I LOCATOR C SET J
DIGITAL SP-PHONE Q MEMO F START I
ERASE D MENU M STOP K
FAX/START J MIC A TONE H
FLASH R MUTE T VOLUME O
GREETING/CHECK P NAVIGATOR O
GREETING/REC N PAUSE S
K
O
H
TONE
Handset
A
B
C
D
E
F
G
H
I
J
K
L
Buttons
j/OK (Menu/OK) A
k (Phonebook) B
C (Talk) C
Navigator D
s (Speakerphone) E
* (Tone) F
R (Flash) G
R (Redial/Pause) H
ih (Off/Power) I
C/T (Clear/Mute) J
INT (Intercom) K
Microphone L
ii
Thank you for purchasing a Panasonic fax machine.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Attach your sales receipt here.
Caution:
L Note that the images of copied or received documents will remain on the used ink film. Use
discretion when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
2
Important Instructions
Important InstructionsSafety Instructions
Important safety instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorised service centre when service is
required. Opening or removing covers may
expose you to dangerous voltage or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorised service centre
when the following conditions occur:
A. When the power cord is damaged or
frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
3
Important Instructions
CAUTION:
Installation
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
L This unit should not be used near
emergency/intensive care medical
equipment and should not be used by people
with pacemakers.
Battery
To reduce the risk of fire or injury to persons,
read and follow these instructions.
L Use only the battery(ies) specified.
L Do not dispose of the battery(ies) in a fire.
They may explode. Check with local waste
management codes for special disposal
instructions.
L Do not open or mutilate the battery(ies).
Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin. The
electrolyte may be toxic if swallowed.
L Exercise care when handling the battery(ies).
Do not allow conductive materials such as
rings, bracelets or keys to touch the
battery(ies), otherwise a short circuit may
cause the battery(ies) and/or the conductive
material to overheat and cause burns.
L Charge the battery(ies) provided with or
identified for use with this product only in
accordance with the instructions and
limitations specified in these operating
instructions.
L Only use the included base unit (or charger)
to charge the battery(ies). Do not tamper with
the base unit (or charger). Failure to follow
these instructions may cause the battery(ies)
to swell or explode.
stopped and contact an authorised service
centre.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
4
For best performance
Battery charge
L Place the handset on the cradle of the base
unit for about 7 hours before initial use.
L For details, see page 20.
Important Instructions
1 Placing your base unit away from electrical
appliances such as TVs, radios, personal
computers or other phones.
2 Placing the base unit in a HIGH and
CENTRAL location with no obstructions
such as walls.
3 Raising the antenna vertically.
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 5 °C or greater than
35 °C (base unit) / 40 °C (handset). Damp
basements should also be avoided.
Operating distance and noise
L The base unit and handset use radio waves
to communicate with each other.
For maximum distance and noise-free
operation, we recommend the following:
1
2
3
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
5
Table of Contents
1. Table of Contents
1. Introduction
Accessories
1.1 Included accessories..........................8
1.2 Accessory information ........................ 9
Finding the Controls
1.3 Button descriptions of the base unit .10
1.4 Button descriptions of the handset ... 11
1.5 Display descriptions of the handset..12
1.6 Overview ..........................................13
2. Installation
Base Unit
2.1 Ink film installation / replacement ..... 14
2.2 Paper tray .........................................16
2.3 Recording paper...............................17
Handset
2.4 Battery installation / replacement ..... 18
3. Preparation
Connections and Setup
3.1 Connections .....................................19
3.2 Battery charge .................................. 20
3.3 Turning the handset power ON/OFF 21
Help Button
3.4 Base unit help function ..................... 21
Vo lu me
3.5 Adjusting handset volume ................22
3.6 Adjusting base unit volume...............22
Initial Programming
3.7 Dialling mode.................................... 23
3.8 Date and time ................................... 23
3.9 Your logo........................................... 25
3.10 Your fax number ...............................26
4. Telephone
Making and Answering Calls
4.1 Making phone calls........................... 27
4.2 Answering phone calls......................29
Automatic Dialling
4.3 Handset phonebook ......................... 29
4.4 Base unit phonebook........................ 32
Caller ID
4.5 Caller ID service ...............................33
4.6 Viewing and calling back using caller
information........................................ 35
4.7 Editing a caller’s telephone number
before calling back............................36
4.8 Erasing caller information................. 36
4.9 Storing caller information into the
phonebook........................................ 37
4.10 Voice mail service............................. 38
5. Fax
Sending Faxes
5.1 Sending a fax manually.................... 39
5.2 Documents you can send................. 40
5.3 Sending a fax using the base unit
phonebook........................................ 41
5.4 Broadcast transmission .................... 41
Receiving Faxes
5.5 Selecting the way to use your fax
machine............................................43
5.6 Auto receive......................................43
5.7 Manual receive ................................. 44
5.8 Receiving a fax manually – Auto answer
OFF .................................................. 45
5.9 Receiving a fax automatically – Auto
answer ON........................................47
5.10 Receive polling (retrieving a fax placed
on another fax machine)................... 48
5.11 Junk fax prohibitor (preventing fax
reception from undesired callers) .....49
6. Duplex Ring
Duplex Ring
6.1 Using with the ring detection feature 50
7. Copy
Copying
7.1 Making a copy ..................................51
8. Answering Machine
Greeting
8.1 Recording your greeting message....53
Incoming Messages
8.2 Listening to recorded messages ......54
Memo Message
8.3 Leaving a message for others or
yourself.............................................54
Remote Operation
8.4 Operating from a remote location.....56
9. Programmable Features
Base Unit
9.1 Base unit programming ....................58
9.2 Basic features................................... 59
9.3 Advanced features............................ 60
9.4 Direct commands for programming
features.............................................63
Handset
9.5 Handset programming......................66
6
10.Multi-unit Operation
Additional Units
10.1 Operating additional units................. 73
10.2 Registering a handset to a base unit 73
10.3 Handset locator ................................ 74
10.4 Intercom between handsets ............. 75
10.5 Transferring calls between handsets /
Conference calls............................... 75
10.6 Copying handset phonebook items.. 76
11.Useful Information
Useful Information
11.1 Available character entries for the
handset............................................. 77
12.Help
Error Messages
12.1 Error messages – Reports ...............79
12.2 Error messages – Base unit display. 80
Troubleshooting
12.3 When a function does not work, check
here .................................................. 82
Jams
12.4 Recording paper jams ...................... 88
12.5 Document jams – sending................ 91
Cleaning
12.6 Document feeder / scanner glass
cleaning ............................................ 92
12.7 Thermal head cleaning.....................93
Table of Contents
13.General Information
Printed Reports
13.1 Reference lists and reports (Base unit
only).................................................. 95
Specifications
13.2 Specifications ...................................96
14.Index
14.1 Index................................................ 98
7
1. Introduction
1I ntroduction
1.1 Included accessories
No. Item Quantity Notes
1 Power cord 1 ----------
2 Telephone line cord 1 ----------
3 Paper tray 1 ----------
4 Starter ink film (35 metres long) 1 prints about 105 A4-sized pages.
5 Handset 1 ----------
6 Rechargeable batteries 2 AAA (R03) size
7 Handset cover 1 ----------
8 Operating instructions 1 Chinese
1 English
9 Quick installation guide 1 ----------
*1 For replacement film, see page 9.
12345
*1
6789
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
8
1. Introduction
1.2 Accessory information
1.2.1 Available accessories
Model No. Item Specifications/Usage
KX-FA54E Replacement film
KX-TCA121HK Additional handset ----------
KX-A272 DECT repeater ----------
*1 We recommend that you buy a full-size replacement film for continuous use of your unit. Please use
genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink
film again.
Note:
L When replacing the batteries, use only 2 rechargeable AAA-size nickel metal hydride (Ni-MH).
*1
35 m × 2 rolls (Each roll will print about 105 A4-sized
pages.)
9
1. Introduction
Finding the Controls
1.3 Button descriptions of
the base unit
L Keep the front cover page open for button
locations.
A {MIC} (Microphone)
L The built-in microphone.
B {CALLER ID}
L To use Caller ID features (page 35).
C {LOCATOR}{HOLD}
L To locate a handset (page 74).
L To put a call on hold.
D {ERASE}
L To erase messages (page 53, 54).
E {PLAYBACK}
L To play messages (page 54).
F {MEMO}
L To record a memo message (page 54).
G {AUTO ANSWER}
L To turn the auto answer setting ON/OFF
(page 43).
H {TONE}
L To change from pulse to tone temporarily
during dialling when your line has rotary
pulse services.
I {COPY}
L To copy a document (page 51).
J {FAX/START }{SET}
L To start sending or receiving a fax.
L To store a setting during programming.
K {STOP}
L To stop an operation or programming
session.
L To erase a character/number (page 26).
Press and hold to erase all
characters/numbers.
L {HELP}
L To print helpful information for quick
reference (page 21).
M {MENU}
L To initiate or exit programming.
N {GREETING/REC}
L To record a greeting message (page 53).
O {NAVIGATOR}{VOLUME}
L To adjust volume (page 22).
L To search for a stored item (page 32, 41).
L To select features or feature settings
during programming (page 58).
L To navigate to the next operation.
P {GREETING/CHECK}
L To check a greeting message (page 53).
Q {DIGITAL SP-PHONE}
L For speakerphone operation (page 28).
R {FLASH}
L To access special telephone services for
transferring extension calls.
S {REDIAL}{PAU SE}
L To redial the last number dialled from the
base unit.
L To insert a pause during dialling.
T {MUTE}
L To mute your voice to the other party
during a conversation. Press again to
resume the conversation.
10
1.4 Button descriptions of
the handset
L Keep the front cover page open for button
locations.
A {j/OK} (Menu/OK)
L To initiate programming.
L To store a setting during programming.
L To lock/unlock the handset buttons (page
28).
B {k} (Phonebook)
L To access the phonebook (page 29).
C {C} (Talk)
L To make/answer calls (page 27, 29).
D Navigator
L To adjust volume (page 22).
L To search for a stored item (page 30).
L To select features or feature settings
during programming.
L To navigate to the next operation.
E {s} (Speakerphone)
L For speakerphone operation (page 27).
F {*} (Tone)
L To change from pulse to tone temporarily
during dialling when your line has rotary
pulse services.
G {R} (Flash)
L To access special telephone services for
transferring extension calls.
H {R} (Redial/Pause)
L To redial one of the last 10 numbers
dialled from the handset (page 27).
L To insert a pause during dialling.
I {ih} (Off/Power)
L To turn power ON/OFF (page 21).
L To hang up (page 27, 29).
L To stop an operation or programming
session.
L To exit programming.
J {C/T} (Clear/Mute)
L To erase a character/number (page 30).
Press and hold to erase all
characters/numbers.
L To mute your voice to the other party
during a conversation. Press again to
resume the conversation.
K {INT} (Intercom)
L To page or locate another handset (page
75).
L Microphone
L The built-in microphone.
1. Introduction
Note:
L Up to 3 menu items can be displayed at a
time. To select a menu item not shown on the
current page, scroll up or down by pressing
the navigator key, {e} or {v}, respectively.
11
1. Introduction
1.5 Display descriptions of
the handset
Display icons
Various icons appear on the handset display to
indicate the current status of the unit.
Display icon Meaning
Within range of a base unit
L When flashing: Handset
is searching for base unit
w
k Handset is on an outside call
o Call bar is ON (page 69)
5 Battery strength (page 20)
(out of range of base unit,
handset is not registered
to base unit, no power on
base unit)
“[VE]”
“[N]” Night mode is ON (page 67)
“[X]” Key lock is ON (page 28)
“[2]”
“-2-”
0
Voice enhancer is set to high
or low tone (page 27)
Handset number: The left
icon shows handset 2
example (page 68)
Base unit number: The left
icon shows base unit 2
example (page 68)
New voice mail message
received (voice mail users
only; page 38)
Line is being used by
another handset
12
1.6 Overview
1. Introduction
1.6.2 Handset
1.6.1 Base unit
2654873
1
j9
1 Microphone
2 Document guides
3 Paper tray
4 Metal recording paper guide
5 Recording paper entrance
6 Recording paper exit
7 Tension plate
8 Antenna
9 Front cover
j Document entrance
k Document exit
l Speaker
m Green button (Back cover release button)
n Back cover
mnlk
1
2
3
1 Speaker
2 Receiver
3 Microphone
Removing the shipping tape
Open the front cover by pulling up the centre part
(1), then remove the shipping tape (2).
2
1
13
2. Installation
2InstallationBase Unit
2.1 Ink film installation /
replacement
The included film roll is a starter ink film.
Important:
L Remove all blue shipping tape from the
unit before installation.
2.1.1 Installing the ink film
The included film roll is a starter ink film.
1 Open the front cover by pulling up the centre
part.
3 Open the back cover.
4 Insert the front ink film roll by inserting its
blue gear into the left slot of the unit (1).
Insert the rear ink film roll by inserting its
white gear into the left slot of the unit (2).
L The ink film is safe to touch and will not
rub off on your hands like carbon paper.
L Make sure the blue gear (1) and white
gear (2) are installed as shown.
2 Release the back cover by pushing the green
button (1).
L You can also release the back cover by
pushing in the green lever (2).
1
2
2
1
14
2. Installation
5 Turn the gear of the blue core (1) in the
direction of the arrow until the ink film is tight
(2).
1
L The ink film is reversed.
L The ink film is slack or creased.
6 Close the back cover securely by pushing
down on the notched area at both ends (1).
1
2
Correct
L The ink film is wrapped around the blue
core (3) at least once.
1 turn
Tight
3
Incorrect
L The ink film is not wrapped around the
blue core (4).
4
7 Close the front cover securely.
15
2. Installation
2.1.2 Replacing the ink film
To ensure that the unit operates properly, we
recommend the use of Panasonic replacement
film. See page 9 for accessory information.
L We cannot be responsible for any damage to
the unit or degradation of print quality which
may occur from the use of non-Panasonic
replacement film.
1 Open the covers (see steps 1 to 3 on page
14).
2 Remove the used core (1) and used ink film
(2).
1
2.2 Paper tray
Insert the tabs on the paper tray (1) into the
slots on the back of the unit (2).
1
2
3 Remove the stoppers (1) and tags (2) from
the new ink film (3).
2
1
3
1
4 Insert the ink film and close the covers (see
steps 4 to 7 on page 14).
2
16
2.3 Recording paper
The unit can hold up to 30 sheets of 80 g/m2
paper.
Please refer to page 96 for information on
recording paper.
1 Pull the tension plate forward (1).
1
2. Installation
3 Insert the paper, print-side down (1).
1
4 Push the tension plate back (1).
2 Fan the paper to prevent paper jams.
1
L If the paper is not inserted correctly,
readjust the paper, or the paper may jam.
Correct Incorrect
17
2. Installation
Handset
2.4 Battery installation /
replacement
2.4.1 Installing the batteries
1 Insert the batteries negative (T) terminal
first.
2 Close the handset cover.
2.4.2 Replacing the batteries
If 7 flashes even after the handset batteries
have been charged for 7 hours, the batteries
must be replaced. We recommend the use of
Panasonic batteries. See page 9 for accessory
information.
Important:
L Use only rechargeable batteries. If you
install non-rechargeable batteries and
start charging, the batteries may leak
electrolyte.
L Do not mix old and new batteries.
1 Press the notch on the handset cover firmly
and slide it in the direction of the arrow.
2 Remove the old batteries positive (S)
terminal first and install the new ones. See
the battery installation procedure.
18
3. Preparation
3Pr eparationConnections and Set up
3.1 Connections
Important:
L The unit will not function when there is a
power failure. To make calls in emergency
situations, you should connect a
telephone that can function during a
power failure to the telephone line.
1 Power cord
L Connect to the power outlet
(220 V – 240 V, 50/60 Hz).
2 Telephone line cord
L Connect to a single telephone line jack.
(3), please connect the telephone line cord
as follows.
3
1
2
Caution:
L After connection, you must charge the
batteries to make or answer calls with the
handset (page 20).
L When you operate this product, the power
outlet should be near the product and
easily accessible.
L Be sure to use the telephone line cord
included in this unit.
L Do not extend the telephone line cord.
Note:
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
L If you use the unit with a computer and your
internet provider instructs you to install a filter
19
3. Preparation
3.2 Battery charge
Place the handset on the cradle of the base
unit for about 7 hours before initial use.
When charging, the battery icon is shown as
follows.
When the batteries are fully charged, 5
remains on the display.
L If 7 flashes when you lift the handset off
the base unit, charge the batteries at least 15
minutes.
Battery life
After your Panasonic batteries are fully charged,
you can expect the following performance:
Ni-MH Batteries (typical 700 mAh)
Operation Operating Time
While in use (talking) 20 hours approx.
While not in use
(standby)
170 hours approx.
1
2
Note:
L Clean the handset charge contacts (1) and
the charger charge contacts (2) with a soft,
dry cloth once a month, otherwise the
batteries may not charge properly. Clean
more often if the unit is exposed to grease,
dust or high humidity.
Battery strength
You can confirm the battery strength on the
handset display.
Note:
L Actual battery performance depends on a
combination of how often the handset is in
use (talking) and how often it is not in use
(standby).
L Battery operating time may be shortened
over time depending on usage conditions
and ambient temperature.
Battery icons Battery strength
5 High
6 Medium
7 Low
L When flashing:
Needs to be charged
Note:
L If the handset is turned OFF, it will be turned
ON automatically when it is placed on the
base unit.
20
Help Button
3. Preparation
3.3 Turning the handset
power ON/OFF
3.3.1 Power ON
Press {ih} for about 1 second.
L The display will change to the standby mode.
{ih}
3.3.2 Power OFF
Press {ih} for about 2 seconds.
L The display will go blank.
3.4 Base unit help function
The unit contains helpful information which can
be printed for quick reference.
“BASIC SETTINGS”:
How to set the date, time, your logo and fax
number.
“FEATURE LIST”:
How to program the features.
“PHONEBOOK”:
How to store names and numbers in the base
unit phonebook and how to dial them.
“TAM OPERATION”:
How to use the telephone answering machine.
“FAX RECEIVING”:
How to set the base unit to receive faxes.
“COPIER”:
How to use the copier function.
“REPORTS”:
List of available reports.
{SET} {HELP}
{<}{>}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
21
3. Preparation
Volume
3.5 Adjusting handset
volume
{j/OK}
{C}
{>}{e}{v}
{s}
Ringer volume
1. Press {j/OK}.
2. Select “Handset Setup”, then press {>}.
3. Select “Ringer Setup”, then press {>}.
4. Select “Ringer Volume”, then press {>}.
5. Press {e} or {v} repeatedly to select the
desired volume.
6. Press {>}.
7. Press {ih}.
Note:
L Alarms will sound and the handset will ring
for intercom calls and when paged even if the
ringer is turned OFF.
Ring tone
You can select one of 15 ring tones for outside
calls and intercom calls (page 67). Caller ID
service users can also use a different ringer for
each category (page 34).
{ih}
{INT}
3.6 Adjusting base unit
volume
SET}
{
Ringer volume
While the unit is idle, press {A} or {B}.
L If any documents are in the document
entrance, you cannot adjust the volume.
Confirm that there are no documents in the
entrance.
To turn the ringer OFF
1. Press {B} repeatedly to display “RINGER
OFF= OK?”.
2. Press {SET}.
L When a call is received, the base unit will not
ring and will display “INCOMING CALL”.
L To turn the ringer back ON, press {A}.
Ring tone
You can select the ring tones from one of 3 tones
for outside calls (feature #17 on page 59).
Speaker volume
While using the speakerphone, press {A} or
{B}.
{A}{B}
Receiver volume
While using {C} or {INT}, press {e} or {v}.
Speaker volume
While using {s}, press {e} or {v}.
22
Answering machine volume
While listening to messages, press {A} or
{B}.
3. Preparation
Initial Programming
3.7 Dialling mode
If you cannot dial (page 27, 39), change this
setting depending on your telephone service.
L Change this setting both on the handset and
on the base unit.
3.7.1 With the handset
{j/OK}
{>}
1 Press {j/OK}.
2 Select “Base Unit Setup”, then press
{>}.
3 Enter “0000” (default base unit PIN).
L If you changed the PIN, enter it (page 71).
4 Select “Call Options”, then press {>}.
{ih}
– “PULSE”: For rotary pulse dial service.
4 Press {SET}.
L The next feature will be displayed.
5 Press {MENU}.
3.8 Date and time
You must set the date and time for both the
handset and the base unit.
Times are set independently and may not
necessarily be identical.
L The other party’s fax machine will print the
date and time on each page you send
according to your base unit’s date and time
setting.
L The accuracy of the clock is approximately
±60 seconds a month.
3.8.1 With the handset
{j/OK}
{<}{>}
{ih}
5 Select “Dial Mode”, then press {>}.
6 Select the desired setting, then press {>}.
– “Tone” (default): For tone dial service.
– “Pulse”: For rotary pulse dial service.
7 Press {ih}.
3.7.2 With the base unit
{SET} {MENU}
{<}{>}{A}{B}
1 Press {MENU}.
2 Press {<} or {>} repeatedly to display
“DIALLING MODE”.
3 Press {A} or {B} repeatedly to display the
desired setting.
– “TONE” (default): For tone dial service.
Important:
L Confirm that the power cord of the base
unit is connected.
L Ensure that w is not flashing.
L If a power failure occurs, set the date and
time for the handset again.
1 Press {j/OK}.
2 Select “Handset Setup”, then press {>}.
3 Select “Time Settings”, then press {>}.
4 Select “Set Date & Time”, then press
{>}.
L The cursor (|) will appear on the display.
5 Enter the current date/month/year by
selecting 2 digits for each.
Example: 10 August, 2005
Press {1}{0} {0}{8} {0}{5}.
Date :10-08-05
Time :00:00
@=12/24
23
3. Preparation
6 Enter the current hour/minute by selecting 2
digits for each. Press {*} repeatedly to
select “AM”, “PM”, or 24-hour time entry.
Example: 3:15 PM (12-hour time entry)
1. Press {0}{3} {1}{5}.
Date :10-08-05
Time :03:15
@=12/24
2. Press {*} repeatedly to display “PM”.
Date :10-08-05
Time :03:15 PM
@=12/24
7 Press {j/OK}.
8 Press {ih}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
Note:
L The date and time on the handset will be lost
after a power failure and must be reset, but
the base unit has backup to keep the time.
3.8.2 With the base unit
{SET} {MENU}
{<}{>}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2 Press {<} or {>} repeatedly to display the
following.
SETDATE&TIME
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
D:|01/M:01/Y:05
TIME: 00:00
4 Enter the current date/month/year by
selecting 2 digits for each.
Example: 10 August, 2005
Press {1}{0} {0}{8} {0}{5}.
D:10/M:08/Y:05
TIME: |00:00
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5 Enter the current hour/minute by selecting 2
digits for each. Press {*} repeatedly to
select “AM”, “PM”, or 24-hour time entry.
Example: 3:15PM (12-hour time entry)
1. Press {0}{3} {1}{5}.
D:|10/M:08/Y:05
TIME: 03:15
2. Press {*} repeatedly to display “PM”.
D:|10/M:08/Y:05
TIME: 03:15PM
6 Press {SET}.
L The next feature will be displayed.
7 Press {MENU}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
3.9 Your logo
Your logo will be printed on the top of each page
sent from your unit.
The logo can be your name or the name of your
company.
{FLASH}{STOP}
{SET}
{MENU}
{<}{>}{A}{B} {MUTE}
3. Preparation
Keypad Characters
{4} GHI 4
ghi 4
{5} JKL5
jkl5
{6} MNO6
mno6
{7} PQRS7
pqr s7
{8} TUV8
tuv8
{9} WXYZ9
wxyz9
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2 Press {<} or {>} repeatedly to display the
following.
YOUR LOGO
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
LOGO=|
4 Enter your logo, up to 30 characters. See the
following character table for details.
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU}.
To select characters with the base unit dial
keypad
Keypad Characters
{1} Space # & ’ ( )
@ ,–./1
{2} ABC2
abc2
{0} Space 0
{*} To change uppercase or
lowercase letter.
{FLASH} To enter a hyphen.
{MUTE} To insert a space.
{STOP} To delete a digit.
Note:
L To enter another character that is located on
the same dial key, press {>} to move the
cursor to the next space.
To enter your logo
Example: “BILL”
1. Press {2} 2 times.
LOGO=|B
2. Press {4} 3 times.
LOGO=B|I
3. Press {5} 3 times.
LOGO=BI|L
4. Press {>} to move the cursor to the next
space and press {5} 3 times.
LOGO=BIL|L
{3} DEF 3
def 3
To change uppercase or lowercase letters
Pressing the {*} button will change to
uppercase or lowercase letters alternately.
25
3. Preparation
1. Press {2} 2 times.
2. Press {4} 3 times.
3. Press {*}.
4. Press {5} 3 times.
LOGO=|B
LOGO=B|I
LOGO=B|i
LOGO=Bi|l
3.10 Your fax number
Your fax number will be printed on the top of
each page sent from your unit.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect character, and make the correction.
To delete a character
Press {<} or {>} to move the cursor to the
character you want to delete and press {STOP}.
L To erase all characters, press and hold
{STOP}.
To insert a character
1. Press {<} or {>} to move the cursor to the
position to the right of where you want to
insert the character.
2. Press {MUTE} to insert a space and enter
the character.
To select characters using {A} or {B}
Instead of pressing the dial keys, you can select
characters using {A} or {B}.
1. Press {B} repeatedly to display the desired
character. Characters will be displayed in the
following order:
1 Uppercase letters
2 Number
3 Symbol
4 Lowercase letters
L If you press {A}, the order will be
reversed.
2. Press {>} to insert the character.
3. Return to step 1 to enter the next character.
{SET}
{MENU}
{<}{>}
{FLASH}{STOP}
1 Press {MENU}.
SYSTEM SETUP
PRESS NAVI.[()]
2 Press {<} or {>} repeatedly to display the
following.
YOUR FAX NO.
PRESS SET
3 Press {SET}.
L The cursor (|) will appear on the display.
NO.=|
4 Enter your fax number, up to 20 digits.
Example: NO.=1234567|
5 Press {SET}.
L The next feature will be displayed.
6 Press {MENU}.
Note:
L The {*} button enters a “+” and the {#}
button enters a space.
Example: +234 5678
Press {*}{2}{3}{4}{#}{5}{6}{7}{8}.
L To enter a hyphen in a telephone number,
press {FLASH}.
To correct a mistake
Press {<} or {>} to move the cursor to the
incorrect number, and make the correction.
26
To delete a number
Press {<} or {>} to move the cursor to the
number you want to delete and press {STOP}.
L To erase all numbers, press and hold
{STOP}.
4. Telephone
4TelephoneMaking and Answering Calls
4.1 Making phone calls
4.1.1 With the handset
{j/OK}
{C}
{s}
{<}{>}{e}{v}
1 Lift the handset and press {C} or {s}.
2 Dial the telephone number.
3 When finished talking, press {ih} or place
the handset on the base unit.
Speakerphone operation
For best performance, please note the following:
– Use the speakerphone in a quiet
environment.
– Speak alternately with the caller.
– If you or the other party have difficulty
hearing each other, press {e} or {v}
repeatedly to adjust the speaker volume as
necessary.
To redial the last number dialled from the
handset
Press {C} or {s}, then press {R}.
To redial automatically
Press {s}, then press {R}.
L If the line is busy, the unit will automatically
redial the number up to 11 times. While the
handset is waiting to redial, {s} will flash.
While the handset is redialling, mute is
automatically turned ON.
Note:
L If mute does not turn OFF after the line is
connected, press {C/T}.
To make a call using the redial list
The last 10 telephone numbers dialled from the
handset are stored in the redial list.
1. Press {R}.
L The last number dialled will be displayed.
2. Press {e} or {v} repeatedly to select the
desired number.
{R}
{ih}
{C/T}
L To exit the list, press {ih}.
3. Press {C} or {s}.
L If {s} is pressed, the unit will redial
automatically if the other party’s line is
engaged.
To edit a number in the redial list before
calling it
1. Press {R}.
2. Press {e} or {v} repeatedly to select the
desired number, then press {j/OK}.
3. Select “Edit and Call”, then press {>}.
4. Press {<} or {>} to move the cursor, then
edit the number.
L Place the cursor on the number you wish
to erase, then press {C/T}.
L Place the cursor to the right of where you
want to insert a number, then make the
correction.
5. Press {C} or {s}.
To erase numbers in the redial list
1. Press {R}.
2. Press {e} or {v} repeatedly to select the
desired number, then press {j/OK}.
3. Select “Erase”, then press {>}.
L If you want to erase all numbers in the list,
select “Erase All”, then press {>}.
4. Select “Yes”, then press {>}.
5. Press {ih}.
To store a number from the redial list into
the handset phonebook
1. Press {R}.
2. Press {e} or {v} repeatedly to select the
desired number, then press {j/OK}.
3. Select “Add Phonebook”, then press {>}.
4. Enter a name, up to 16 characters (see page
77 for character entry), then press {j/OK}.
5. Edit the phone number if necessary, then
press {j/OK}.
6. Select the desired category (page 30), then
press {>}.
7. Select “Save”, then press {>}.
8. Press {ih}.
Voice enhancer
You can change the tone quality of the receiver
while you are on a call. 3 settings are available.
1. Press {j/OK} during a call.
27
4. Telephone
2. Select “Voice Enhancer”, then press {>}.
3. Select the desired setting, then press {>}.
Note:
L If you select “High Tone” or “Low Tone”,
“[VE]” is displayed.
Mute
You can mute your voice during a conversation.
While mute is turned ON, you will be able to hear
the other party, but the other party will not be
able to hear you.
1. To mute your voice, press {C/T}.
2. To return to the conversation, press {C/T}
again.
Key lock
The handset can be locked so that no calls or
settings can be made. Incoming calls can be
answered, but all other functions are disabled
while key lock is ON. Emergency calls (page 71)
cannot be made until key lock is turned OFF.
To turn key lock ON, press {j/OK} for about 2
seconds.
L “[X]” is displayed.
To turn key lock OFF, press {j/OK} for about
2 seconds.
Note:
L Key lock is turned OFF when the handset is
turned OFF.
– If you or the other party have difficulty
hearing each other, press {A} or {B}
repeatedly to adjust the speaker volume as
necessary.
To redial the last number dialled from the
base unit
Press {DIGITAL SP-PHONE}, then press
{REDIAL}.
To redial automatically
Press {DIGITAL SP-PHONE}, then press
{REDIAL}.
L If the line is busy, the unit will automatically
redial the number up to 9 times. While the
base unit is redialling, mute is automatically
turned ON.
Note:
L If mute does not turn OFF after the line is
connected, press {MUTE}.
4.1.2 With the base unit
{A}{B}
{DIGITAL SP-PHONE}
1 Press {DIGITAL SP-PHONE}.
2 Dial the telephone number.
3 When finished talking, press {DIGITAL SP-
PHONE}.
Speakerphone operation
For best performance, please note the following:
– Use the speakerphone in a quiet
environment.
– Speak alternately with the caller.
{REDIAL}
{MUTE}
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