Panasonic KX-FC235AL, KX-FC231NZ User Manual

Compact Plain Paper Fax

with Digital Cordless Phone

Operating Instructions

Model No. KX-FC235AL

KX-FC231NZ

Please read these operating instructions before using the unit and save for future reference.

This unit is compatible with Caller ID and SMS (SMS is for KX-FC235AL only). To use these features, you must subscribe to the appropriate service of your service provider.

Be sure to use the telephone line cord included in this unit.

Location of Controls

How to use the operating instructions

When following operating instructions, always keep the front cover page (next page) open for easy reference to the buttons.

OPE

Location of Controls

Please keep this page open when following operating instructions. For a description of each button, see page 12, 13.

Base unit

ABC D EF G

IKLMO PQ RS

Buttons (Listed in alphabetical order)

AUTO ANSWER G HELP K PAUSE R CALLER ID B HOLD C PLAYBACK E COPY H LOCATOR C RECALL Q DIGITAL SP-PHONE P MEMO F REDIAL R ERASE D MENU L SET I FAX/START I MIC A START I GREETING/CHECK O MUTE S STOP J GREETING/REC M NAVIGATOR N VOLUME N

Handset

B C D E

G H

Buttons

j/OK (Menu/OK) A k (Phonebook) B C (Talk) C

Navigator D s (Speakerphone) E R (Recall) F

R (Redial/Pause) G ih (Off/Power) H

C/T (Clear/Mute) I INT (Intercom) J Microphone K

Thank you for purchasing a Panasonic fax machine.

For your future reference

Date of purchase

Serial number (found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Attach your sales receipt here.

Caution:

L Note that the images of copied or received documents will remain on the used ink film. Use

discretion when disposing of the used ink film.

L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. L In the event of problems, you should contact your equipment supplier in the first instance.

KX-FC235AL:

L This equipment is designed for use on the Australia network.

KX-FC231NZ:

L This equipment is designed for use on the New Zealand network.

Trademarks:

L Eatoni and LetterWise are trademarks of Eatoni Ergonomics, Inc.

For Australian users

Warning:

●

Please ensure that a separate telephone, not dependent on local power, is available for emergency use.

●

This equipment will be inoperable when mains power fails.

●

When a failure occurs which results in the internal parts becoming accessible, disconnect the power supply cord immediately and return this unit to an authorised service centre.

●

Disconnect the telephone connection before disconnecting power connection prior to relocating the equipment, and reconnect the power first.

●

To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we recommend that you:

A. Unplug the telephone line cord from the phone jack. B. Unplug the power supply cord from the AC power outlet.

●

No “000” or other calls can be made from this device during a mains power failure.

●

The earcap on the handset is magnetised and may retain metallic objects.

For New Zealand users

Warning:

●

WHEN A FAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS UNIT TO AN AUTHORISED SERVICE CENTRE.

●

DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER CONNECTION PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER FIRST.

●

NO “111” OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING A MAINS POWER FAILURE.

IMPORTANT NOTICE

Under power failure conditions, this telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use.

Notice:

●

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services.

●

This equipment shall not be set to make automatic calls to the Telecom “111” Emergency Service.

●

This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers.

●

Not all telephones will respond to incoming ringing when connected to the extension socket.

●

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

Important information (for Australian users)

Instructions to customer

Installation

Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommunications General By-Law 220 (5).

You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any regular telephone. You may connect it in place of your existing telephone or to any spare telephone socket installed in your premises.

To disconnect your existing telephone you must first remove its plug from the line socket. You can then insert the plug of your Permitted Attachment into the socket and use your equipment.

If the plug of your existing telephone cannot be readily removed, you will have to remove the screw securing it. To do this proceed as follows:

1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)

2. Remove screw “B” and withdraw the plug. (See Fig. 2.)

3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw is too long, increase the hole depth or replace the screw with one 5 mm shorter.)

4. Replace socket cover and tighten screw “A”. (See Fig. 4.)

SOCKET

SCREW “A”

If you are satisfied with the operation of your telephone service after plugging in your Permitted Attachment, your installation is completed.

You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall phone or an old style telephone which is not connected by means of a modern plug and socket. In such cases a new socket will need to be installed.

Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable for operation with your telephone service. It should be returned to the store where purchased.

Fig. 1

Fig. 3

PLUG

Fig. 2

TELEPHONE CORD

Connect to the PLUG

( )

as shown in Fig. 1.

SCREW “B”

SCREW “A”

Fig. 4

SCREW “B”

SOCKET

Service difficulties

If at any time a fault occurs on your telephone service carry out the following checks before you call for service:

L Disconnect the Permitted Attachment and try using the service with the normal telephone. L

If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave the Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair.

L If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults”

for attention.

You are required to keep this Permitted Attachment in good working order while it is connected to your telephone service. Its construction or internal circuit must not be modified in any way without permission.

WARNING

This cordless telephone system does not incorporate provision for secrecy of conversations. Appropriately tuned radio equipment and other cordless telephone systems in close proximity may be used by a third party to monitor and possibly interrupt conversations in progress when this system is on radio operation.

Important Instructions

Important InstructionsSafety Instructions

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bathtub, wash bowl, kitchen sink, etc.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10.Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock.

11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13.Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur: A. When the power cord is damaged or

frayed.

B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or

water.

D. If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.

E. If the unit has been dropped or physically

damaged.

F. If the unit exhibits a distinct change in

performance.

14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15.Do not use this unit to report a gas leak, when in the vicinity of the leak.

16.It is advised not to use the equipment at a refuelling point. Users are reminded to observe restrictions on the use of radio equipment in fuel depots, chemical plants or where blasting operations are in progress.

SAVE THESE INSTRUCTIONS

Important Instructions

CAUTION:

Installation

L Never install telephone wiring during a

lightning storm.

L Never install telephone jacks in wet locations

unless the jack is specifically designed for wet locations.

L Never touch uninsulated telephone wires or

terminals unless the telephone line has been disconnected at the network interface.

L Use caution when installing or modifying

telephone lines.

L Do not touch the plug with wet hands. L This unit should not be used near

emergency/intensive care medical equipment and should not be used by people with pacemakers.

Battery

To reduce the risk of fire or injury to persons, read and follow these instructions.

L Use only the battery(ies) specified. L Do not dispose of the battery(ies) in a fire.

They may explode. Check with local waste management codes for special disposal instructions.

L Do not open or mutilate the battery(ies).

Released electrolyte is corrosive and may cause burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.

L Exercise care when handling the battery(ies).

Do not allow conductive materials such as rings, bracelets or keys to touch the battery(ies), otherwise a short circuit may cause the battery(ies) and/or the conductive material to overheat and cause burns.

L Charge the battery(ies) provided with or

identified for use with this product only in accordance with the instructions and limitations specified in these operating instructions.

L Only use the included base unit (or charger)

to charge the battery(ies). Do not tamper with the base unit (or charger). Failure to follow these instructions may cause the battery(ies) to swell or explode.

stopped and contact an authorised service centre.

WARNING:

L To prevent the risk of fire or electrical shock,

do not expose this product to rain or any type of moisture.

L Unplug this unit from power outlets if it emits

smoke, an abnormal smell or makes unusual noise. These conditions can cause fire or electric shock. Confirm that smoke has

For best performance

Battery charge

L Place the handset on the cradle of the base

unit for about 7 hours before initial use.

L For details, see page 22.

Important Instructions

1 Placing your base unit away from electrical

appliances such as TVs, radios, personal computers or other phones.

2 Placing the base unit in a HIGH and

CENTRAL location with no obstructions such as walls.

3 Raising the antenna vertically.

Environment

L Keep the unit away from electrical noise

generating devices, such as fluorescent lamps and motors.

L The unit should be kept free from dust, high

temperature and vibration.

L The unit should not be exposed to direct

sunlight.

L Do not place heavy objects on top of the unit. L The unit should be kept away from heat

sources such as heaters, kitchen stoves, etc. It should not be placed in rooms where the temperature is less than 5 °C or greater than 35 °C (base unit) / 40 °C (handset). Damp basements should also be avoided.

Operating distance and noise

L The base unit and handset use radio waves

to communicate with each other.

For maximum distance and noise-free operation, we recommend the following:

Routine care

L Wipe the outer surface of the unit with a soft

cloth. Do not use benzine, thinner, or any abrasive powder.

Recording paper

L Store unused paper in the original packaging,

in a cool and dry place. Not doing so may affect print quality.

Table of Contents

1. Table of Contents

1. Introduction

Accessories

1.1 Included accessories........................10

1.2 Accessory information ...................... 11

Finding the Controls

1.3 Button descriptions of the base unit .12

1.4 Button descriptions of the handset ... 13

1.5 Display descriptions of the handset..14

1.6 Overview ..........................................15

2. Installation

Base Unit

2.1 Ink film installation / replacement ..... 16

2.2 Paper tray .........................................18

2.3 Recording paper...............................19

Handset

2.4 Battery installation / replacement ..... 20

3. Preparation

Connections and Setup

3.1 Connections .....................................21

3.2 Battery charge .................................. 22

3.3 Turning the handset power ON/OFF 23

Help Button

3.4 Base unit help function ..................... 23

Vo lu me

3.5 Adjusting handset volume ................24

3.6 Adjusting base unit volume...............24

Initial Programming

3.7 Date and time ................................... 25

3.8 Your logo........................................... 26

3.9 Your fax number ...............................28

4. Telephone

Making and Answering Calls

4.1 Making phone calls........................... 29

4.2 Answering phone calls......................31

Automatic Dialling

4.3 Handset phonebook ......................... 31

4.4 Base unit phonebook........................ 34

Caller ID

4.5 Caller ID service ............................... 35

4.6 Viewing and calling back using caller

information........................................ 37

4.7 Editing a caller’s telephone number

before calling back............................38

4.8 Erasing caller information................. 38

4.9 Storing caller information into the

phonebook........................................ 39

4.10 Voice mail service (for Australian users

only).................................................. 40

4.11 Call minder (for New Zealand users

only).................................................. 40

5. SMS (KX-FC235AL only)

SMS

5.1 SMS (Short Message Service)......... 41

5.2 Turning SMS ON/OFF ......................41

5.3 Changing SMS message centre

numbers ...........................................41

5.4 Sending a message..........................42

5.5 Receiving a message ....................... 43

5.6 Guide to SMS settings......................45

5.7 Available character entries for SMS . 46

6. Fax

Sending Faxes

6.1 Sending a fax manually.................... 48

6.2 Documents you can send................. 49

6.3 Sending a fax using the base unit

phonebook........................................ 50

6.4 Broadcast transmission .................... 50

Receiving Faxes

6.5 Selecting the way to use your fax

machine............................................52

6.6 Auto receive......................................52

6.7 Manual receive ................................. 53

6.8 Receiving a fax manually – Auto answer

OFF .................................................. 54

6.9 Receiving a fax automatically – Auto

answer ON........................................55

6.10 Receive polling (retrieving a fax placed

on another fax machine)................... 56

6.11 Junk fax prohibitor (preventing fax

reception from undesired callers) ..... 57

7. Distinctive Ring

Distinctive Ring

7.1 Using with the ring detection feature 58

8. Copy

Copying

8.1 Making a copy .................................. 59

9. Answering Machine

Greeting

9.1 Recording your greeting message....61

Incoming Messages

9.2 Listening to recorded messages ......62

Memo Message

9.3 Leaving a message for others or

yourself.............................................62

Remote Operation

9.4 Operating from a remote location.....64

10.Programmable Features

Base Unit

10.1 Base unit programming .................... 66

10.2 Basic features................................... 67

10.3 Advanced features............................ 68

10.4 Direct commands for programming

features.............................................71

Handset

10.5 Handset programming......................73

11.Multi-unit Operation

Additional Units

11.1 Operating additional units................. 81

11.2 Registering a handset to a base unit 81

11.3 Handset locator ................................ 82

11.4 Intercom between handsets ............. 83

11.5 Transferring calls between handsets /

Conference calls............................... 83

11.6 Copying handset phonebook items.. 84

12.Useful Information

Useful Information

12.1 Available character entries for the

handset............................................. 85

Table of Contents

13.Help

Error Messages

13.1 Error messages – Reports ...............87

13.2 Error messages – Base unit display. 88

Troubleshooting

13.3 When a function does not work, check

here .................................................. 90

Jams

13.4 Recording paper jams ...................... 98

13.5 Document jams – sending.............. 101

Cleaning

13.6 Document feeder / scanner glass

cleaning .......................................... 102

13.7 Thermal head cleaning...................103

14.General Information

Printed Reports

14.1 Reference lists and reports (Base unit

only)................................................ 105

Specifications

14.2 Specifications ................................. 106

15.Index

15.1 Index.............................................. 108

1. Introduction

1I ntroduction

1.1 Included accessories

No. Item Quantity Notes

1 Power cord 1 ----------

2 Telephone line cord 1 For Australian users

(Australian type plug) For New Zealand users (New Zealand BT type plug)

3 Paper tray 1 ----------

4 Starter ink film (10 metres long) 1 prints about 28 A4-sized

5 Handset 1 ----------

6 Rechargeable batteries 2 AAA (R03) size

7 Handset cover 1 ----------

8 Operating instructions 1 ----------

9 Quick installation guide 1 ----------

*1 For replacement film, see page 11.

12 34

For Australian users

56789

For New Zealand users

pages.

Note:

L If any items are missing or damaged, contact the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.

1. Introduction

1.2 Accessory information

1.2.1 Available accessories

Additional/replacement accessories

Model No. Item Specifications/Usage

KX-FA54E Replacement film

HHR-4EPT Rechargeable batteries 2 rechargeable nickel metal hydride (Ni-

KX-TGA121AZ Additional handset ----------

KX-A272 DECT repeater ----------

*1 We recommend that you buy a full-size replacement film for continuous use of your unit. Please use

genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink

film again.

For Users in New Zealand

General Warning:

Important Notice:

Under power failure conditions, this telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use.

35 m × 2 rolls (Each roll will print about 105 A4-sized pages.)

MH) batteries

1. Introduction

Finding the Controls

1.3 Button descriptions of the base unit

L Keep the front cover page open for button

locations.

A {MIC} (Microphone)

L The built-in microphone.

B {CALLER ID}

L To use Caller ID features (page 37).

C {LOCATOR}{HOLD}

L To locate a handset (page 82). L To put a call on hold.

D {ERASE}

L To erase messages (page 61, 62).

E {PLAYBACK}

L To play messages (page 62).

F {MEMO}

L To record a memo message (page 62).

G {AUTO ANSWER}

L To turn the auto answer setting ON/OFF

(page 52).

H {COPY}

L To copy a document (page 59).

I {FAX/START }{SET}

L To start sending or receiving a fax. L To store a setting during programming.

J {STOP}

L To stop an operation or programming

session.

L To erase a character/number (page 27).

Press and hold to erase all characters/numbers.

K {HELP}

L To print helpful information for quick

reference (page 23).

L {MENU}

L To initiate or exit programming.

M {GREETING/REC}

L To record a greeting message (page 61).

N {NAVIGATOR}{VOLUME}

L To adjust volume (page 24). L To search for a stored item (page 34, 50). L To select features or feature settings

during programming (page 66).

L To navigate to the next operation.

O {GREETING/CHECK}

L To check a greeting message (page 61).

P {DIGITAL SP-PHONE}

L For speakerphone operation (page 30).

Q {RECALL}

L To access special telephone services or

for transferring extension calls.

R {REDIAL}{PAU SE}

L To redial the last number dialled from the

base unit.

L To insert a pause during dialling.

S {MUTE}

L To mute your voice to the other party

during a conversation. Press again to resume the conversation.

1.4 Button descriptions of the handset

L Keep the front cover page open for button

locations.

A {j/OK} (Menu/OK)

L To initiate programming. L To store a setting during programming. L To lock/unlock the handset buttons (page

30).

B {k} (Phonebook)

L To access the phonebook (page 31).

C {C} (Talk)

L To make/answer calls (page 29, 31).

D Navigator

L To adjust volume (page 24). L To search for a stored item (page 32). L To select features or feature settings

during programming.

L To navigate to the next operation.

E {s} (Speakerphone)

L For speakerphone operation (page 29).

F {R} (Recall)

L To access special telephone services or

for transferring extension calls.

G {R} (Redial/Pause)

L To redial one of the last 10 numbers

dialled from the handset (page 29).

L To insert a pause during dialling.

H {ih} (Off/Power)

L To turn power ON/OFF (page 23). L To hang up (page 29, 31). L To stop an operation or programming

session.

L To exit programming.

I {C/T} (Clear/Mute)

L To erase a character/number (page 32).

Press and hold to erase all characters/numbers.

L To mute your voice to the other party

during a conversation. Press again to resume the conversation.

J {INT} (Intercom)

L To page or locate another handset (page

83).

K Microphone

L The built-in microphone.

Note:

L Up to 3 menu items can be displayed at a

time. To select a menu item not shown on the

1. Introduction

current page, scroll up or down by pressing the navigator key, {e} or {v}, respectively.

1. Introduction

1.5 Display descriptions of the handset

Display icons

Various icons appear on the handset display to indicate the current status of the unit.

Display icon Meaning

Within range of a base unit

L When flashing: Handset

is searching for base unit

k Handset is on an outside call

o Call bar is ON (page 77)

5 Battery strength (page 22)

(out of range of base unit, handset is not registered to base unit, no power on base unit)

“[VE]”

“[N]” Night mode is ON (page 75)

“[X]” Key lock is ON (page 30)

“[2]”

“-2-”

Voice enhancer is set to high or low tone (page 29)

Handset number: The left icon shows handset 2 example (page 76)

Base unit number: The left icon shows base unit 2 example (page 76)

New SMS message received (SMS users only, page 43) (KX-FC235AL only)

New call minder message received (call minder users only; page 40) (KXFC231NZ only)

Line is being used by another handset

1.6 Overview

1. Introduction

1.6.2 Handset

1.6.1 Base unit

2654873

1 Microphone 2 Document guides 3 Paper tray 4 Metal recording paper guide 5 Recording paper entrance 6 Recording paper exit 7 Tension plate 8 Antenna 9 Front cover j Document entrance k Document exit l Speaker m Green button (Back cover release button) n Back cover

1 Speaker 2 Receiver 3 Microphone

Removing the shipping tape

Open the front cover by pulling up the centre part (1), then remove the shipping tape (2).

2. Installation

2InstallationBase Unit

2.1 Ink film installation / replacement

The included film roll is a starter ink film.

Important:

L Remove all blue shipping tape from the

unit before installation.

2.1.1 Installing the ink film

The included film roll is a starter ink film.

1 Open the front cover by pulling up the centre

part.

3 Open the back cover.

4 Insert the front ink film roll by inserting its

blue gear into the left slot of the unit (1). Insert the rear ink film roll by inserting its white gear into the left slot of the unit (2).

L The ink film is safe to touch and will not

rub off on your hands like carbon paper.

L Make sure the blue gear (1) and white

gear (2) are installed as shown.

2 Release the back cover by pushing the green

button (1).

L You can also release the back cover by

pushing in the green lever (2).

2. Installation

5 Turn the gear of the blue core (1) in the

direction of the arrow until the ink film is tight (2).

L The ink film is reversed.

L The ink film is slack or creased.

6 Close the back cover securely by pushing

down on the notched area at both ends (1).

Correct

L The ink film is wrapped around the blue

core (3) at least once.

1 turn

Tight

Incorrect

L The ink film is not wrapped around the

blue core (4).

7 Close the front cover securely.

2. Installation

2.1.2 Replacing the ink film

To ensure that the unit operates properly, we recommend the use of Panasonic replacement film. See page 11 for accessory information.

L We cannot be responsible for any damage to

the unit or degradation of print quality which may occur from the use of non-Panasonic replacement film.

1 Open the covers (see steps 1 to 3 on page

16).

2 Remove the used core (1) and used ink film

(2).

2.2 Paper tray

Insert the tabs on the paper tray (1) into the slots on the back of the unit (2).

3 Remove the stoppers (1) and tags (2) from

the new ink film (3).

4 Insert the ink film and close the covers (see

steps 4 to 7 on page 16).

2.3 Recording paper

The unit can hold up to 30 sheets of 80 g/m2 paper. Please refer to page 106 for information on recording paper.

1 Pull the tension plate forward (1).

2. Installation

3 Insert the paper, print-side down (1).

4 Push the tension plate back (1).

2 Fan the paper to prevent paper jams.

L If the paper is not inserted correctly,

readjust the paper, or the paper may jam.

Correct Incorrect

2. Installation

Handset

2.4 Battery installation / replacement

2.4.1 Installing the batteries

1 Insert the batteries negative (T) terminal

first.

2 Close the handset cover.

2.4.2 Replacing the batteries

If 7 flashes even after the handset batteries have been charged for 7 hours, the batteries must be replaced. We recommend the use of Panasonic batteries. See page 11 for accessory information.

Important:

L Use only rechargeable batteries. If you

install non-rechargeable batteries and start charging, the batteries may leak electrolyte and damage the phone.

L Do not mix old and new batteries.

1 Press the notch on the handset cover firmly

and slide it in the direction of the arrow.

2 Remove the old batteries positive (S)

terminal first and install the new ones. See the battery installation procedure.

3. Preparation

3Pr eparationConnections and Set up

3.1 Connections

Important:

L The unit will not function when there is a

power failure. To make calls in emergency situations, you should connect a telephone that can function during a power failure to the telephone line.

1 Power cord

L Connect to the power outlet (220 V – 240

V, 50/60 Hz).

2 Telephone line cord

L Connect to a single telephone line jack.

L If you use the unit with a computer and your

internet provider instructs you to install a filter, please connect the telephone line cord as follows (page 91, 92).

Telephone line cord

Noise filter (For ADSL users)

(For Australian users)

(For New Zealand users)

Caution:

L After connection, you must charge the

batteries to make or answer calls with the handset (page 22).

L When you operate this product, the power

outlet should be near the product and easily accessible.

L Be sure to use the telephone line cord

included in this unit.

L Do not extend the telephone line cord. L This unit is not designed to be used with

rotary (pulse dialling) services.

Note:

L If any other device is connected to the same

telephone line, this unit may disturb the network condition of the device.

3. Preparation

3.2 Battery charge

Place the handset on the cradle of the base unit for about 7 hours before initial use.

When charging, the battery icon is shown as follows.

L If 7 flashes when you lift the handset off

the base unit, charge the batteries at least 15 minutes.

Battery life

After your Panasonic batteries are fully charged, you can expect approximately the following performance:

Ni-MH Batteries (typical 700 mAh)

Operation Operating Time

When the batteries are fully charged, 5 remains on the display.

Note:

L Clean the handset charge contacts (1) and

the charger charge contacts (2) with a soft, dry cloth once a month, otherwise the batteries may not charge properly. Clean more often if the unit is exposed to grease, dust or high humidity.

While in use (talking) 20 hours approx.

While not in use (standby)

Note:

L Actual battery performance depends on a

combination of how often the handset is in use (talking) and how often it is not in use (standby).

L Battery operating time may be shortened

over time depending on usage conditions and ambient temperature.

170 hours approx.

Battery strength

You can confirm the battery strength on the handset display.

Battery icons Battery strength

5 High

6 Medium

7 Low

L When flashing:

Needs to be charged

Note:

L If the handset is turned OFF, it will be turned

ON automatically when it is placed on the base unit.

Help Button

3. Preparation

3.3 Turning the handset power ON/OFF

3.3.1 Power ON

Press {ih} for about 1 second.

L The display will change to the standby mode.

{ih}

3.3.2 Power OFF

Press {ih} for about 2 seconds.

L The display will go blank.

3.4 Base unit help function

The unit contains helpful information which can be printed for quick reference.

“BASIC SETTINGS”:

How to set the date, time, your logo and fax number.

“FEATURE LIST”:

How to program the features.

“PHONEBOOK”:

How to store names and numbers in the base unit phonebook and how to dial them.

“TAM OPERATION”:

How to use the telephone answering machine.

“FAX RECEIVING”:

How to set the base unit to receive faxes.

“COPIER”:

How to use the copier function.

“REPORTS”:

List of available reports.

{SET} {HELP}

{<}{>}

1 Press {HELP}. 2 Press {<} or {>} repeatedly to display the

desired item.

3 Press {SET}.

L The selected item will be printed.

3. Preparation

Volume

3.5 Adjusting handset volume

{j/OK}

{C}

{>}{e}{v}

{s}

Ringer volume

1. Press {j/OK}.

2. Select “Handset Setup”, then press {>}.

3. Select “Ringer Setup”, then press {>}.

4. Select “Ringer Volume”, then press {>}.

5. Press {e} or {v} repeatedly to select the

desired volume.

6. Press {>}.

7. Press {ih}.

Note:

L Alarms will sound and the handset will ring

for intercom calls and when paged even if the ringer is turned OFF.

Ring tone

You can select one of 15 ring tones for outside calls and intercom calls (page 75). Caller ID service users can also use a different ringer for each category (page 36).

{ih}

{INT}

3.6 Adjusting base unit volume

SET}

{

Ringer volume

While the unit is idle, press {A} or {B}.

L If any documents are in the document

entrance, you cannot adjust the volume. Confirm that there are no documents in the entrance.

To turn the ringer OFF

1. Press {B} repeatedly to display “RINGER

OFF= OK?”.

2. Press {SET}. L When a call is received, the base unit will not

ring and will display “INCOMING CALL”.

L To turn the ringer back ON, press {A}.

Ring tone

You can select the ring tones from one of 3 tones for outside calls (feature #17 on page 67).

Speaker volume

While using the speakerphone, press {A} or

{B}.

{A}{B}

Receiver volume

While using {C} or {INT}, press {e} or {v}.

Speaker volume

While using {s}, press {e} or {v}.

Answering machine volume

While listening to messages, press {A} or

{B}.

3. Preparation

Initial Programming

3.7 Date and time

You must set the date and time for both the handset and the base unit. Times are set independently and may not necessarily be identical.

L The other party’s fax machine will print the

date and time on each page you send according to your base unit’s date and time setting.

L The accuracy of the clock is approximately

±60 seconds a month.

3.7.1 With the handset

{j/OK}

{<}{>}

{ih}

Example: 3:15 PM (12-hour time entry)

1. Press {0}{3} {1}{5}.

Date :10-08-05 Time :03:15

2. Press {*} repeatedly to display “PM”.

Date :10-08-05 Time :03:15 PM

=12/24

7 Press {j/OK}. 8 Press {ih}.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect number, and make the correction.

Note:

L The date and time on the handset will be lost

after a power failure and must be reset, but the base unit has backup to keep the time.

Important:

L Confirm that the power cord of the base

unit is connected.

L Ensure that w is not flashing. L If a power failure occurs, set the date and

time for the handset again.

1 Press {j/OK}. 2 Select “Handset Setup”, then press {>}. 3 Select “Time Settings”, then press {>}. 4 Select “Set Date & Time”, then press

{>}.

L The cursor (|) will appear on the display.

5 Enter the current date/month/year by

selecting 2 digits for each.

Example: 10 August, 2005 Press {1}{0} {0}{8} {0}{5}.

Date :10-08-05 Time :00:00

=12/24

6 Enter the current hour/minute by selecting 2

digits for each. Press {*} repeatedly to select “AM”, “PM”, or 24-hour time entry.

3. Preparation

3.7.2 With the base unit

{SET} {MENU}

{<}{>}

1 Press {MENU}.

SYSTEM SETUP PRESS NAVI.[()]

2 Press {<} or {>} repeatedly to display the

following.

SET DATE & TIME

PRESS SET

3 Press {SET}.

L The cursor (|) will appear on the display.

D:|01/M:01/Y:05 TIME: 00:00

4 Enter the current date/month/year by

selecting 2 digits for each.

Example: 10 August, 2005 Press {1}{0} {0}{8} {0}{5}.

D:10/M:08/Y:05 TIME: |00:00

3.8 Your logo

Your logo will be printed on the top of each page sent from your unit. The logo can be your name or the name of your company.

{MENU}

{SET}

{<}{>}{A}{B} {MUTE}

1 Press {MENU}.

2 Press {<} or {>} repeatedly to display the

following.

3 Press {SET}.

L The cursor (|) will appear on the display.

{RECALL}{STOP}

SYSTEM SETUP PRESS NAVI.[()]

YOUR LOGO

PRESS SET

LOGO=|

5 Enter the current hour/minute by selecting 2

digits for each. Press {*} repeatedly to select “AM”, “PM”, or 24-hour time entry.

Example: 3:15PM (12-hour time entry)

1. Press {0}{3} {1}{5}.

D:|10/M:08/Y:05 TIME: 03:15

2. Press {*} repeatedly to display “PM”.

D:|10/M:08/Y:05 TIME: 03:15PM

6 Press {SET}.

L The next feature will be displayed.

7 Press {MENU}.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect number, and make the correction.

4 Enter your logo, up to 30 characters. See the

following character table for details.

5 Press {SET}.

L The next feature will be displayed.

6 Press {MENU}.

To select characters with the base unit dial keypad

Keypad Characters

{1} Space # & ’ ()

@ , – ./1

{2} ABC2

abc2

{3} DEF 3

def 3

3. Preparation

Keypad Characters

{4} GHI 4

ghi 4

{5} JKL5

jkl5

{6} MNO6

mno6

{7} PQRS7

pqr s7

{8} TUV8

tuv8

{9} WXYZ9

wxyz9

{0} Space 0

{*} To change uppercase or

lowercase letter.

{RECALL} To enter a hyphen.

1. Press {2} 2 times.

LOGO=|B

2. Press {4} 3 times.

LOGO=B|I

3. Press {*}.

LOGO=B|i

4. Press {5} 3 times.

LOGO=Bi|l

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect character, and make the correction.

To delete a character

Press {<} or {>} to move the cursor to the character you want to delete and press {STOP}.

L To erase all characters, press and hold

{STOP}.

{MUTE} To insert a space.

{STOP} To delete a digit.

Note:

L To enter another character that is located on

the same dial key, press {>} to move the cursor to the next space.

To enter your logo

Example: “BILL”

1. Press {2} 2 times.

LOGO=|B

2. Press {4} 3 times.

LOGO=B|I

3. Press {5} 3 times.

LOGO=BI|L

4. Press {>} to move the cursor to the next space and press {5} 3 times.

LOGO=BIL|L

To insert a character

1. Press {<} or {>} to move the cursor to the

position to the right of where you want to insert the character.

2. Press {MUTE} to insert a space and enter

the character.

To select characters using {A} or {B}

Instead of pressing the dial keys, you can select characters using {A} or {B}.

1. Press {B} repeatedly to display the desired

character. Characters will be displayed in the following order:

1 Uppercase letters 2 Number 3 Symbol 4 Lowercase letters

L If you press {A}, the order will be

reversed.

2. Press {>} to insert the character.

3. Return to step 1 to enter the next character.

To change uppercase or lowercase letters

Pressing the {*} button will change to uppercase or lowercase letters alternately.

3. Preparation

3.9 Your fax number

Your fax number will be printed on the top of each page sent from your unit.

To delete a number

Press {<} or {>} to move the cursor to the number you want to delete and press {STOP}.

L To erase all numbers, press and hold

{STOP}.

{MENU}

{SET}

{RECALL}{STOP}

{<}{>}

1 Press {MENU}.

SYSTEM SETUP PRESS NAVI.[()]

2 Press {<} or {>} repeatedly to display the

following.

YOUR FAX NO.

PRESS SET

3 Press {SET}.

L The cursor (|) will appear on the display.

NO.=|

4 Enter your fax number, up to 20 digits.

Example: NO.=1234567|

5 Press {SET}.

L The next feature will be displayed.

6 Press {MENU}.

Note:

L The {*} button enters a “+” and the {#}

button enters a space.

Example: +64 9 1234567

Press {*}{6}{4}{#}{9}{#}{1}{2}{3}{4} {5}{6}{7}.

L To enter a hyphen in a telephone number,

press {RECALL}.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect number, and make the correction.

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