Panasonic KX-FC228HK User Manual
Operating Instructions
Compact Plain Paper Fax with DECT
Model No. KX-FC228HK
Please read these operating instructions
before using the unit and save for future
reference.
Charge the battery for about 7 hours
before initial use.
This unit is compatible with Caller ID and
SMS. To use these features, you must
subscribe to the appropriate service of
your service provider.
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L Note that the images of copied or received documents will remain on the used ink film. Use discretion when
disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
2
Important Information
Important InformationSafety In struc tions
Important safety instructions
When using this unit, basic safety precautions should
always be followed to reduce the risk of fire, electric
shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked on this
unit.
3. Unplug this unit from power outlets before cleaning.
Do not use liquid or aerosol cleaners.
4. Do not use this unit near water, for example near a
bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface. Serious
damage and/or injury may result if the unit falls.
6. Do not cover slots and openings on the unit. They are
provided for ventilation and protection against
overheating. Never place the unit near radiators, or in
a place where proper ventilation is not provided.
7. Use only the power source marked on the unit. If you
are not sure of the type of power supplied to your
home, consult your dealer or local power company.
8. For safety purposes this unit is equipped with a
grounded plug. If you do not have this type of outlet,
please have one installed. Do not defeat this safety
feature by tampering with the plug.
9. Do not place objects on the power cord. Install the
unit where no one can step or trip on the cord.
10. Do not overload power outlets and extension cords.
This can result in the risk of fire or electric shock.
11. Never push any objects through slots in this unit. This
may result in the risk of fire or electric shock. Never
spill any liquid on the unit.
12. To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an authorised
service centre when service is required. Opening or
removing covers may expose you to dangerous
voltages or other risks. Incorrect reassembly can
cause electric shock when the unit is subsequently
used.
13. Unplug this unit from power outlets and refer
servicing to an authorised service centre when the
following conditions occur:
A. When the power cord is damaged or frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or water.
D. If the unit does not work normally by following the
operating instructions. Adjust only controls
covered by the operating instructions. Improper
adjustment may require extensive work by an
authorised service centre.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14. During thunderstorms, avoid using telephones
except cordless types. There may be a remote risk of
an electric shock from lightning.
15. Do not use this unit to report a gas leak, when in the
vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a lightning
storm.
L Never install telephone jacks in wet locations unless
the jack is specifically designed for wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying telephone
lines.
L Do not touch the plug with wet hands.
L This unit should not be used near
emergency/intensive care medical equipment and
should not be used by people with pacemakers.
Battery
To reduce the risk of fire or injury to persons, read and
follow these instructions.
L Use only the battery(ies) specified.
L Do not mix old and new batteries.
L Do not dispose of the battery(ies) in a fire. They may
explode. Check with local waste management codes
for special disposal instructions.
L Do not open or mutilate the battery(ies). Released
electrolyte is corrosive and may cause burns or injury
to the eyes or skin. The electrolyte may be toxic if
swallowed.
L Exercise care when handling the battery(ies). Do not
allow conductive materials such as rings, bracelets
or keys to touch the battery(ies), otherwise a short
circuit may cause the battery(ies) and/or the
conductive material to overheat and cause burns.
L Charge the battery(ies) provided with or identified for
use with this product only in accordance with the
instructions and limitations specified in this manual.
L Only use the included base unit (or charger) to
charge the battery(ies). Do not tamper with the base
unit (or charger). Failure to follow these instructions
may cause the battery(ies) to swell or explode.
L Only use rechargeable battery(ies). If you install non-
rechargeable battery(ies) and start charging them,
the battery(ies) may leak electrolyte.
WARNING:
L To prevent the risk of fire or electrical shock, do not
expose this product to rain or any type of moisture.
L Unplug this unit from power outlets if it emits smoke,
an abnormal smell or makes unusual noise. These
conditions can cause fire or electric shock. Confirm
that smoke has stopped and contact an authorised
service centre.
3
Important Information
For Best Performance
Location and noise
The base unit and cordless handset use radio waves to
communicate with each other. For maximum distance
and noise-free operation, we recommend the following:
L Placing the unit away from electrical appliances such
as a TV, personal computer or another cordless
phone.
L Placing the unit in a HIGH and CENTRAL location
with no obstructions such as walls.
L Raising the antenna vertically.
Environment
L Keep the unit away from electrical noise generating
devices, such as fluorescent lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long period of
time, unplug this unit from power outlet.
L The unit should be kept away from heat sources such
as heaters, kitchen stoves, etc. Damp basements
should also be avoided.
Routine care
L Wipe the outer surface of the unit with a soft cloth. Do
not use benzine, thinner, or any abrasive powder.
4
1. Table of Contents
1. Introduction and Installation
Accessories
1.1 Included accessories..................................... 7
1.2 Accessory information................................... 7
Finding the Controls
1.3 Button descriptions of the base unit .............. 8
1.4 Button descriptions of the cordless handset.. 9
1.5 Display descriptions of the cordless handset 9
1.6 Overview ..................................................... 10
Installation
1.7 Ink film......................................................... 11
1.8 Paper tray .................................................... 12
1.9 Paper support.............................................. 12
1.10 Recording paper.......................................... 13
1.11 Battery installation / replacement................ 13
2. Preparation
Connections and Setup
2.1 Connections ................................................ 14
2.2 Battery charge............................................. 15
2.3 Turning the cordless handset power ON/OFF .
15
Vo lu m e
2.4 Adjusting cordless handset volume............. 16
2.5 Adjusting base unit volume.......................... 16
Initial Programming
2.6 Date and time.............................................. 17
2.7 Your logo...................................................... 18
2.8 Your fax number .......................................... 18
3. Telephone
Making and Answering Calls
3.1 Making phone calls...................................... 19
3.2 Answering phone calls................................. 20
Automatic Dialling
3.3 Cordless handset phonebook...................... 20
3.4 Chain dial (Cordless handset only) ............. 21
3.5 Base unit phonebook................................... 21
3.6 One touch dial (Base unit only) ................... 22
Caller ID
3.7 Caller ID service.......................................... 23
3.8 Viewing and calling back ............................. 23
3.9 Editing a caller’s telephone number before
calling back.................................................. 24
3.10 Erasing caller information............................ 24
3.11 Storing caller information into the phonebook.
24
3.12 Voice mail service........................................ 25
SMS
3.13 Using SMS (Short Message Service).......... 25
3.14 Turning SMS on/off...................................... 25
3.15 Changing SMS message centre numbers... 25
3.16 Sending a message..................................... 26
3.17 Receiving a message.................................. 27
3.18 Guide to SMS settings................................. 27
Table of Contents
4. Fax
Sending Faxes
4.1 Sending a fax manually................................29
4.2 Document requirements...............................30
4.3 Sending a fax using the phonebook and one
touch dial......................................................30
4.4 Broadcast transmission................................31
Receiving Faxes
4.5 Selecting the way to use your fax machine ..32
4.6 Receiving a fax manually – Auto answer OFF .
33
4.7 Receiving a fax automatically – Auto answer
ON................................................................35
4.8 Receive polling (retrieving a fax placed on
another fax machine) ...................................36
4.9 Junk fax prohibitor (preventing fax reception
from undesired callers).................................36
5. Duplex Ring
Duplex Ring
5.1 Using with the ring detection feature............37
6. Copy
Copying
6.1 Making a copy..............................................38
7. Answering Machine
Greeting
7.1 Recording your greeting message ...............40
Incoming Messages
7.2 Listening to recorded messages ..................41
Memo Message
7.3 Leaving a message for others or yourself ....41
Remote Operation
7.4 Using the answering machine with the cordless
handset ........................................................42
7.5 Operating from a remote location.................43
8. Programmable Features
Base Unit
8.1 Base unit programming ................................45
Cordless Handset
8.2 Cordless handset programming...................52
9. Multi-unit Operation
Additional Units
9.1 Operating additional units ............................55
9.2 Registering a cordless handset to a base unit .
55
Other Features
9.3 Intercom .......................................................55
9.4 Transferring a call/conference ......................56
9.5 Copying phonebook items............................56
5
Table of Contents
10.Useful Information
Useful Information
10.1 Character entry............................................ 58
11.Help
Error Messages
11.1 Error messages – Reports .......................... 60
11.2 Error messages – Display ........................... 61
Troubleshooting
11.3 When a function does not work, check here 63
12.Maintenance
Jams
12.1 Recording paper jams ................................. 70
12.2 Document jams ........................................... 71
Cleaning
12.3 Document feeder/recording paper feeder/
scanner glass cleaning................................ 72
12.4 Thermal head cleaning................................ 73
13.General Information
Printed Reports
13.1 Reference lists and reports (Base unit only) 74
Specifications
13.2 Specifications .............................................. 74
14.Index
14.1 Index........................................................... 76
6
1Introdu ction and InstallationAccessories
1. Introduction and Installation
1.1 Included accessories
1 Telephone line cord 2 Cordless handset
3 Rechargeable batteries 4 Paper tray
5 Paper support 6 Starter ink film
(10 metres long)
1.2 Accessory information
1.2.1 Available accessories
Additional/replacement accessories
– Replacement film
FA52E): 30 m × 2 rolls (Each roll will print about 90
A4-sized pages.)
– Rechargeable batteries
HHR-4EPT): 2 rechargeable nickel metal hydride
(Ni-MH) batteries, AAA (R03) size
– Additional digital cordless handset (Model
No./Part No. KX-TGA711HM)
– Belt clip (Model No./Part No. KX-TCA718EX)
– DECT repeater (Model No./Part No. KX-A272)
*1 To ensure the unit operates properly, we
recommend using the Panasonic replacement
film. The ink film is not reusable. Do not
rewind and use the ink film again.
*2 Maximum capacity of 750mAh
*1
(Model No./Part No. KX-
*2
(Model No./Part No.
7 Operating instructions
Note:
L If any items are missing or damaged, contact the
place of purchase.
L Save the original carton and packing materials for
future shipping and transportation of the unit.
7
1. Introduction and Installation
Finding the Controls
1.3 Button descriptions of the
base unit
AGHIJKFEDCB
U
T
S
M
L
N
O
P
A {MIC} (Microphone)
L The built-in microphone.
B {GREETING REC}
L To record a greeting message (page 40).
C {GREETING CHECK}
L To check a greeting message (page 40).
D {MEMO}
L To record a memo message (page 41).
E {ERASE}
L To erase messages (page 40, 41).
F {AUTO ANSWER}
L To turn the auto answer setting ON/OFF (page
33, 35).
G {PLAYBACK}
L To play messages (page 41).
H {REDIAL}{PAU SE }
L To redial the last number dialled from the base
unit.
L To insert a pause during dialling.
I {R(FLASH)}
L To access special telephone services or for
transferring extension calls.
L The flash time can be changed (feature #72 on
page 50).
J {CALLER ID}
L To use Caller ID features (page 23).
K {STOP}
L To stop an operation or programming session.
L To erase a character/number (page 58). Press
and hold to erase all characters/numbers.
L {LOCATOR}{INTERCOM}
L To make/answer intercom calls (page 55).
L To page or locate a cordless handset (page 55).
M {PRINT REPORT}
L To print lists and reports for reference purposes
(page 74).
N {MENU}
L To start or exit programming.
O {PHONEBOOK}{VOLUME}
L To adjust volume (page 16).
Q
R
L To search for a stored item (page 21, 30).
P {SET}
L To store a setting during programming.
Q {TONE}
L To change from pulse to tone temporarily during
dialling when your line has rotary pulse service.
You can also use tone dial service by changing
feature #13 on page 46.
R {MUTE}
L To mute your voice during a conversation. Press
again to resume the conversation.
S {SP-PHONE}
L For speakerphone operation.
T {FAX START}
L To send or receive a fax.
U {COPY}
L To copy a document (page 38).
8
1. Introduction and Installation
1.4 Button descriptions of the
cordless handset
A
B
C
D
E
F
A {j/OK} (Menu/OK)
L To start programming.
L To accept the current selection.
B {k} (Phonebook)
L To open the cordless handset phonebook (page
20).
C {C} (Talk)
L To make/answer calls (page 19, 20).
D Navigator
L To adjust volume (page 16).
L To search for a stored item (page 20).
L To select features or feature settings during
programming.
L To navigate to the next operation.
E {s} (Speakerphone)
L For speakerphone operation.
F {R} (Flash)
L To access special telephone services or for
transferring extension calls.
L The flash time can be changed (feature #72 on
page 50).
G {R} (Redial/Pause)
L To redial one of the last 10 numbers dialled from
the cordless handset (page 19).
L To insert a pause during dialling.
H {ih} (Off/Power)
L To turn power ON/OFF (page 15).
L To hang up (page 19, 20).
L To stop an operation or programming.
I {C/T} (Clear/Mute)
L To mute your voice during a conversation. Press
again to resume the conversation.
L To erase a character/number (page 58). Press
and hold to erase all characters/numbers.
J {INT} (Intercom)
L To page or locate the base unit or another
cordless handset (page 55).
G
H
I
J
1.5 Display descriptions of the
cordless handset
Display icons
Display
icon
w Within range of a base unit
L Cordless handset is accessing base
k Cordless handset is on an outside
u Answering machine is ON (page 35)
5 Battery strength
“[2]” Cordless handset number (standby
F New SMS message received
0 New voice mail message received*2
V^ Select the words in quotations shown
*1 SMS users only
*2 Voice mail users only
Meaning
L When flashing: Cordless handset
is searching for base unit (out of
range of base unit, cordless
handset is not registered to base
unit, no power on base unit)
unit (intercom, paging, changing
base unit settings, etc.)
call
display setting, page 52)
*1
(page
27)
(page 25)
L Line is being used by the base
unit or another cordless handset
L Answering machine is being used
by another cordless handset or
the base unit
on the display (e.g., “Handset
Setup”) by pressing {^} or {V}
9
1. Introduction and Installation
1.6 Overview
1.6.1 Base unit
56
4
3
2
1
89
1 Document guides
2 Paper tray
3 Metal recording paper guide
4 Paper support
5 Recording paper exit
6 Recording paper entrance
7 Antenna
8 Microphone
9 Front cover
j Document entrance
k Document exit
l Speaker
m Green button (Back cover release button)
n Back cover
j
k
7
m
l
n
1.6.2 Cordless handset
1
2
4
3
1 Charge indicator
Ringer indicator
Message indicator
2 Receiver
3 Microphone
4 Speaker
Removing the shipping tape
10
1. Introduction and Installation
Installation
1.7 Ink film
The included film roll is a starter ink film.
1 Open the front cover.
2 Release the back cover by pushing the green button
(1).
L Make sure the blue gear (2) and white gear (3)
are installed as shown.
3
2
5 Turn the blue gear (4) in the direction of the arrow
until the ink film is tight (5) and at least one layer of
ink film is wrapped around the blue core (6).
1
3 Open the back cover.
4 Insert the blue gear of the ink film roll into the front
left slot of the unit (2) and the white gear of the ink
film roll into the rear left slot of the unit (3).
L The ink film is safe to touch and will not rub off on
your hands like carbon paper.
4
5
11
1. Introduction and Installation
Correct
1 turn
Tight
1.8 Paper tray
Pull up the metal recording paper guide (1), then install
the paper tray (2).
6
Incorrect
No ink film is wrapped around the blue core.
Slack/Crease
Reverse
6 Close the back cover securely by pushing down on
the dotted area at both ends (7).
7
2
1
L Make sure the arrows on the paper tray and the unit
match.
1.9 Paper support
Hold open the paper support (1), then insert the ends
into the holes on the paper tray (2).
7 Close the front cover securely.
12
1
2
1. Introduction and Installation
1.10 Recording paper
The unit can hold up to 20 sheets of 64 g/m2 to 80 g/m2
paper.
Please refer to page 75 for more information on
recording paper.
1 Fan the paper to prevent paper jams.
2 Insert the paper gently, print-side down (1).
L Do not force the paper into the paper tray.
1
1.11 Battery installation /
replacement
Important:
L Use only the included rechargeable batteries
noted on page 3, 7.
L When replacing batteries, we recommend using
the Panasonic rechargeable batteries noted on
page 3, 7.
L Wipe the battery ends (S, T) with a dry cloth.
L Install the batteries without touching the battery
ends (S, T) or the unit contacts.
1 Press the notch on the cordless handset cover firmly,
and slide the cover.
L When replacing batteries, remove the old
batteries positive (S) terminal first.
2 Insert the batteries negative (T) terminal first. Close
the cordless handset cover.
L If the paper is not inserted correctly, remove all of
the installed paper, and re-install it gently.
Otherwise the paper may jam.
Correct Slant
Note:
L Remove all of the installed paper before adding
paper.
13
2. Preparation
2Pr eparationConnections and Set up
2.1 Connections
Important:
L The unit will not function when there is a power
failure. To make calls in emergency situations,
you should connect a telephone that can
function during a power failure to the telephone
line.
2.1.1 Base unit
1 Telephone line cord
L Connect to a single telephone line jack.
2 Power cord
L Connect to a power outlet (220 V – 240 V, 50/60
Hz).
L If you use the unit with a computer and your internet
provider instructs you to install a filter (3), please
connect the telephone line cord of the unit.
3
2
1
Caution:
L When you operate this product, the power outlet
should be near the product and easily
accessible.
L Be sure to use the telephone line cord included in
this unit.
L Do not extend the telephone line cord.
Note:
L If any other device is connected to the same
telephone line, this unit may disturb the network
condition of the device.
14
2.2 Battery charge
2
Place the cordless handset on the cradle of the base unit
for about 7 hours before initial use.
When charging, the battery strength icon is shown as
follows.
When the batteries are fully charged, 5 remains on
the display.
L The charge indicator (1) lights up when the cordless
handset is placed on the base unit.
1
2. Preparation
Note:
L It is normal for batteries not to reach full capacity at
the initial charge. Maximum battery performance is
reached after a few complete cycles of
charge/discharge (use).
L Actual battery performance depends on a
combination of how often the cordless handset is in
use and how often it is not in use (standby).
L Battery operating time may be shortened over time
depending on usage conditions and ambient
temperature.
L Even after the cordless handset is fully charged, the
cordless handset can be left on the base unit without
any ill effect on the batteries.
L The battery strength may not be displayed correctly
after you replace the batteries. In this case, place the
cordless handset on the base unit and charge for at
least 7 hours.
2.3 Turning the cordless handset
power ON/OFF
Power ON
Press {ih} for about 1 second.
3
Note:
L To ensure the battery charges properly, clean the
charge contacts of the cordless handset (2) and the
charger (3) with a soft, dry cloth once a month.
Clean more often if the unit is subject to grease, dust,
or high humidity.
Battery strength
Battery icon Battery strength
5 High
6 Medium
7 Low
Panasonic Ni-MH battery performance (included
batteries)
Operation Operating time
In continuous use 17 hours max.
When flashing: Needs to be
charged.
Power OFF
Press {ih} for about 2 seconds.
In continuous standby
mode
180 hours max.
15
2. Preparation
Volume
2.4 Adjusting cordless handset
volume
{j/OK}
{^}{V}{>}
Ringer volume
1. {j/OK}
2. Press {^} or {V} to select “Handset Setup”. i
{>}
3. Press {^} or {V} to select “Ringer Setup”. i
{>}
4. Press {^} or {V} to select “Ringer Volume”. i
{>}
5. Press {^} or {V} to select the desired volume. i
{>} i {ih}
Note:
L When receiving a call, you can adjust the ringer
volume by pressing {^} or {V}.
L When the ringer is turned OFF, the cordless handset
will ring for alarm and intercom calls.
Ringtone
You can select the desired cordless handset ringtone for
outside calls and intercom calls (page 52).
{ih}
2.5 Adjusting base unit volume
{
SET}
{A}{B}
Ringer volume
While the unit is idle, press {A} or {B}.
L If there are any documents in the document
entrance, you cannot adjust the volume. Confirm that
there are no documents in the entrance.
To turn the ringer OFF
Press {B} repeatedly to display “RINGER OFF= OK?”.
i {SET}
L The base unit will not ring for outside calls.
The base unit will ring at the low level for intercom
calls.
L To turn the ringer back ON, press {A}.
Ringtone
L You can select the desired base unit ringtone for
outside calls (feature #17 on page 46).
Speaker volume
While using the speakerphone, press {A} or {B}.
Cordless handset receiver volume
While using the receiver, press {^} or {V}.
Speaker volume
While using the speakerphone, press {^} or {V}.
16
Initial Programming
2.6 Date and time
The date and time can be set using either the cordless
handset or the base unit.
L The other party’s fax machine will print the date and
time on the top of each page you send according to
your unit’s date and time setting.
2.6.1 With the cordless handset
{j/OK}
2. Preparation
2.6.2 With the base unit
Important:
L If e is displayed on the base unit, either the date
and time has not been set or the setting has been
lost (due to a power failure, etc.). Set the date and
time by pressing {SET}, then follow step 2 and 3.
{SET}
1
{j/OK}
{^}{V}{<}{>}
{ih}
2 Press {^} or {V} to select “Handset Setup”. i
{>}
3 Press {^} or {V} to select “Time Settings”. i
{>} i Press {^} or {V} to select “Set Date &
Time”. i {>}
4 Enter the current date/month/year/hour/minute by
selecting 2 digits for each.
Example: 10 August, 2006 10:15 PM (12 hour
clock format)
1. Press {1}{0} {0}{8} {0}{6} {1}{0} {1}{5}.
Date :10-08-06
Time :10:15
2. Press {*} repeatedly to select “PM”.
;
=12/24
5 {j/OK}
6 Press {ih} to exit.
{MENU}{<}{>}
1 {MENU} i {#}{0}{1} i {SET}
D:|01/M:01/Y:06
TIME: 00:00
2 Enter the current date/month/year/hour/minute by
selecting 2 digits for each.
Example: 10 August, 2006 10:15 PM (12 hour
clock format)
1. Press {1}{0} {0}{8} {0}{6} {1}{0} {1}{5}.
D:|10/M:08/Y:06
TIME: 10:15
2. Press {*} repeatedly to select “PM”.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
17
2. Preparation
2.7 Your logo
You can program your logo (name, company name, etc.)
so that it appears on the top of each page sent.
{SET}{R(FLASH)}
{STOP}{MENU}
{<}{>}
1 {MENU} i {#}{0}{2} i {SET}
LOGO=|
[#:ABC]
2 Enter your logo, up to 30 characters (see page 58 for
character entry).
L To enter a hyphen, press {R(FLASH)}.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
character, and make the correction.
L To erase all of the characters, press and hold
{STOP}.
2.8 Your fax number
You can program your fax number so that it appears on
the top of each page sent.
{SET}{R(FLASH)}
{STOP}{MENU}
{<}{>}
1 {MENU} i {#}{0}{3} i {SET}
NO.=|
2 Enter your fax number, up to 20 digits.
L To enter a “+”, press {*}.
L To enter a space, press {#}.
L To enter a hyphen, press {R(FLASH)}.
L To erase a number, press {STOP}.
3 {SET}
4 Press {MENU} to exit.
To correct a mistake
Press {<} or {>} to move the cursor to the incorrect
number, and make the correction.
L To erase all of the numbers, press and hold {STOP}.
18
3TelephoneMaking and Answering Calls
3.1 Making phone calls
3.1.1 With the cordless handset
3. Telephone
3.1.2 With the base unit
{C}
{^}{V}{>}
{s}
Lift the cordless handset and press {C}.
1
L To make hands-free phone calls, press {s}.
{R}
{ih}
{C/T}
2 Dial the telephone number.
3 To hang up, press {ih} or place the cordless
handset on the base unit.
Note:
L While talking using {C}, you can switch to a hands-
free phone conversation by pressing {s}. To switch
back, press {C}.
To mute your conversation
When the call is muted, you will be able to hear the other
party but the other party will not be able to hear you.
Press {C/T}.
L To release the mute, press {C/T}.
To redial the last number dialled from the cordless
handset
Press {C} or {s}. i {R}
1
{SP-PHONE}
{SP-PHONE}
{REDIAL}
2 Dial the telephone number.
3 To hang up, press {SP-PHONE}.
Note:
L To switch to the cordless handset while using the
base unit speakerphone:
– If on the base unit, just lift up.
To redial the last number dialled from the base unit
Press {SP-PHONE}. i {REDIAL}
To redial using the redial list (Memory redial)
The last 10 phone numbers dialled from the cordless
handset are stored in the redial list.
1. {R}
2. Press {^} or {V} to select the desired number.
3. {C} or {s}
To erase numbers in the redial list
1. {R}
2. Press {^} or {V} repeatedly to select the desired
number. i {>}
3. “Erase” i {>}
4. “Yes” i {>} i {ih}
19
3. Telephone
Automatic Dialling
3.2 Answering phone calls
3.2.1 With the cordless handset
{C}
{s}
1
Lift the cordless handset and press {C} or {s}.
L You can also answer a call by pressing any dial
key from {0} to {9}, {*}, {#} or {INT} (Any key
talk feature).
2 To hang up, press {ih} or place the cordless
handset on the base unit.
Auto talk feature (Cordless handset)
This feature allows you to answer a call by simply lifting
the cordless handset off the base unit (page 52).
3.2.2 With the base unit
{ih}
{INT}
3.3 Cordless handset phonebook
You can store 50 items to the cordless handset
phonebook.
When the system has additional cordless handsets
(page 55), each cordless handset can have its own
phonebook.
L The base unit has its own individual phonebook
(page 21).
L You can copy phonebook items between the base
unit and the cordless handset, or between two
cordless handsets (page 57).
{k}
{C}
{^}{V}{>}
3.3.1 Storing phonebook items
{k} i {j/OK}
1
2 “New Entry” i {>}
3 Enter the name, up to 16 characters (see page 58 for
character entry). i {j/OK}
4 Enter the telephone number, up to 24 digits. i
{j/OK}
5 “Save” i {>}
L To program other items, repeat steps 3 to 5.
6 {ih}
{j/OK}
{R}
{ih}
{SP-PHONE}{MIC}
1
Press {SP-PHONE} and talk into {MIC}.
2 To hang up, press {SP-PHONE}.
20
3.3.2 Making a phone call using the
phonebook
{k}
1
2 Press {^} or {V} repeatedly to display the desired
item. i {C}
To search for a name by initial
1. {k}
2. Press the dial key ({0} to {9}) which contains the
character you are searching for (page 58).
L Press the same dial key repeatedly to display the
first item corresponding to each letter located on
that dial key.
L If there is no item corresponding to the letter you
selected, the next item will be displayed.
L To change the character entry mode:
{R} i Select the character entry mode. i
{>}
3. Telephone
3. Press {^} or {V} repeatedly to scroll through the
phonebook if necessary.
3.3.3 Editing a stored item
Changing a name, phone number
1. Find the desired item (page 20). i {j/OK}
2. “Edit” i {>}
3. Edit the name if necessary. For further details, see
the storing procedure on page 20. i {j/OK}
4. Edit the phone number if necessary. For further
details, see the storing procedure on page 20. i
{j/OK}
5. “Save” i {>} i {ih}
3.3.4 Erasing a stored item
To erase a specific item
1. Find the desired item (page 20). i {j/OK}
2. “Erase” i {>}
3. “Yes” i {>} i {ih}
To erase all items
1. {k} i {j/OK}
2. “Erase All” i {>}
3. “Yes” i {>}
4. “Yes” i {>} i {ih}
3.4 Chain dial (Cordless handset
only)
This feature allows you to dial phone numbers in the
cordless handset phonebook while you are on a call.
This feature can be used, for example, to dial a calling
card access number or bank account PIN that you have
stored in the cordless handset phonebook, without
having to dial manually.
1 While on a call, press {k}.
2 Press {^} or {V} repeatedly to select the desired
item.
L To search by first character (index search), see
page 20.
3 Press {>} to dial the number.
L You can copy phonebook items between the base
unit and the cordless handset (page 56).
{SET}{ERASE}{STOP}
{SP-PHONE}{MENU}
{A}{B}{PHONEBOOK}
3.5.1 Storing phonebook items
Press {MENU} repeatedly to display “PHONEBOOK
1
SET”. i {*}
2 Enter the name, up to 16 characters (see page 58 for
character entry). i {SET}
3 Enter the telephone number, up to 24 digits. i
{SET}
L To program other items, repeat steps 2 to 3.
4 {MENU}
3.5.2 Making a phone call using the
phonebook
{PHONEBOOK}
1
2 Press {A} or {B} repeatedly to display the desired
item. i {SP-PHONE}
To search for a name by initial
1. {PHONEBOOK}
2. Press {A} or {B} to initiate the phonebook.
3. Press the dial key ({0} to {9}) which contains the
character you are searching for (page 58).
L Press the same dial key repeatedly to display the
first item corresponding to each letter located on
that dial key.
L If there is no item corresponding to the letter you
selected, press another dial key.
4. Press {A} or {B} repeatedly to scroll through the
phonebook if necessary.
3.5 Base unit phonebook
You can store 100 items to the base unit phonebook.
L The cordless handset has its own individual
phonebook (page 20).
3.5.3 Editing a stored item
{PHONEBOOK}
1
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {*}
3 Edit the name if necessary. For further details, see
the storing procedure on page 21. i {SET}
21
3. Telephone
4 Edit the telephone number if necessary. For further
details, see the storing procedure on page 21. i
{SET}
3.5.4 Erasing a stored item
{PHONEBOOK}
1
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {#}
L To cancel erasing, press {STOP}.
3 {SET}
3.5.5 Erasing all items
{PHONEBOOK} i {ERASE}
1
2 Press {A} or {B} repeatedly to select “YES”. i
{SET}
L To cancel erasing, press {STOP}.
3 {SET}
3.6 One touch dial (Base unit
only)
Base unit dial keys {1} to {9} can each be used as a one
touch dial key, allowing you to dial a number from the
base unit’s phonebook by simply pressing a dial key.
L To cancel erasing, press {STOP}.
2 {SET}
Note:
L The corresponding base unit phonebook item will not
be erased.
3.6.1 Assigning an item to a one touch dial
key
{PHONEBOOK}
1
2 Press {A} or {B} repeatedly to display the desired
item. i {MENU} i {0}
3 Press {A} or {B} repeatedly to select a desired dial
key.
L When the dial key is already used as a one touch
dial key, Q is displayed next to the dial key
number. If you select this dial key, you can
overwrite the previous assignment.
4 {SET} i {SET}
L To program other items, repeat steps 2 to 4.
5 {STOP}
3.6.2 Making a call using a one touch dial
key
Press and hold the desired one touch dial key ({1} to
1
{9}).
L You can view other one touch dial assignments
by pressing {A} or {B}.
2 {SP-PHONE}
3.6.3 Erasing a one touch dial assignment
Press and hold the desired one touch dial key ({1} to
1
{9}). i {ERASE}
22
Caller ID
3.7 Caller ID service
This unit is compatible with the Caller ID service
offered by your local telephone company. To use this
unit’s Caller ID features, you must subscribe to a
Caller ID service.
Important:
L This unit will only display the caller’s telephone
number and name.
L This unit will not support future additional
telephone services.
L This unit cannot support services based on the
“DTMF based subscriber line protocol”.
L Depending on the service of the local telephone
company, the date/time of the call or the caller’s
name may not be displayed.
Make sure the following ring count is set to 2 or more
rings beforehand.
– FAX ring count (feature #06 on page 45)
– TEL/FAX ring count (feature #78 on page 50)
L The name display service may not be available in
some areas. For further information, please contact
your telephone company.
3. Telephone
To confirm caller information by printing the Caller
ID list (Base unit only)
– To print manually, see page 74.
– To print automatically after every 50 new calls,
activate feature #26 (page 47).
Call Waiting Caller ID
This is a service of your service provider/telephone
company and will only operate if you have subscribed to
this service. When you hear a call waiting tone during a
conversation, the display will show the second caller’s
information. You can answer the second call, keeping the
first call on hold. Consult your service
provider/telephone company for details of this service.
Note:
L The second caller’s information will not be displayed
when:
– the first call is placed on hold,
– the answering machine is recording an incoming
message,
– an extension telephone on the same line is in
use, or
– you are sending or receiving a fax document.
3.7.1 How Caller ID is displayed
The calling party’s name or telephone number will be
displayed after the 1st ring. You have the option of
whether or not to answer the call.
The unit will automatically store caller information
(name, telephone number, date and time of the call) from
the 50 most recent callers.
It is possible to view caller information one at a time on
the display (page 23) or print the entire Caller ID list
(page 74).
L When caller information is received and it matches a
telephone number stored in the unit’s phonebook,
the stored name will be displayed and logged.
L If the unit is connected to a PBX (Private Branch
Exchange) system, caller information may not be
received properly. Consult your PBX supplier.
L If the unit cannot receive caller information, the
following will be displayed:
“OUT OF AREA”: The caller dialled from an area
which does not provide Caller ID service.
“PRIVATE CALLER”: The caller requested not to
send caller information.
“LONG DISTANCE”: The caller made a long distance
call.
Missed calls
If a call is not answered, the unit treats the call as a
missed call. The number of missed calls is shown on the
display. This lets you know if you should view the caller
list to see who called while you were out.
3.8 Viewing and calling back
Important:
L If the area code of the received telephone
number is the same as yours, the area code may
need to be deleted before calling back. This may
only apply to some areas. To edit the number, see
page 24.
3.8.1 With the cordless handset
{j/OK}
{C}
{s}
{j/OK} i “Caller List” i {>}
1
2 Press {V} to search from the recently received caller
information.
L If you press {^}, the display order will be
reversed.
3 Press {C} or {s} to return the call.
{ih}
{^}{V}{>}
23
3. Telephone
3.8.2 With the base unit
{CALLER ID}
1
{CALLER ID}
{SP-PHONE}
{STOP}
{FAX START}{A}{B}
2 Press {B} to search from the recently received caller
information.
L If you press {A}, the display order will be
reversed.
3 Press {SP-PHONE} to return the call.
L To send a fax, insert the document FACE DOWN
and press {FAX START}.
To change the way caller information is displayed
Press {CALLER ID} repeatedly after step 2.
Example: SAM LEE
20 Jul.11:20 ,
b
1345678901
20 Jul.11:20 ,
3.8.3 Symbols and operations for caller
information
What “,” means
“,” on the display means the call has already been
viewed or answered.
To stop viewing
Press {ih} on the cordless handset or {STOP} on the
base unit.
3.9 Editing a caller’s telephone
number before calling back
L Press dial key ({0} to {9}) to add, {C/T} to
delete.
5 {C} or {s}
3.9.2 With the base unit
Press {CALLER ID}.
1
2 Press {A} or {B} repeatedly to display the desired
item.
3 Press {CALLER ID} repeatedly to display the
telephone number.
4 Press {*}, then edit the number.
L Press dial key ({0} to {9}) to add, {STOP} to
delete.
5 Press {SP-PHONE}.
L To send a fax, insert the document FACE DOWN
and press {FAX START}.
3.10 Erasing caller information
3.10.1 With the cordless handset
{j/OK} i “Caller List” i {>}
1
2 Press {^} or {V} repeatedly to display the desired
item. i {j/OK}
3 “Erase” i {>}
L To erase all items, select “Erase All”. i {>}
4 “Yes” i {>} i {ih}
3.10.2 With the base unit
To erase all caller information
1 Press {MENU} repeatedly to display “CALLER
SETUP”. i {SET}
L “CALL LIST ERASE” will be displayed.
2 {SET}
L To cancel erasing, press {STOP}, then {MENU}.
3 {SET} i {STOP}
To erase specific caller information
1 {CALLER ID}
2 Press {A} or {B} repeatedly to display the desired
item. i {ERASE} i {STOP}
3.9.1 With the cordless handset
{j/OK} i “Caller List” i {>}
1
2 Press {^} or {V} repeatedly to display the desired
item.
3 {j/OK} i “Edit and Call” i {>}
4 Edit the number.
24
3.11 Storing caller information
into the phonebook
3.11.1 Into the cordless handset
{j/OK} i “Caller List” i {>}
1
2 Press {^} or {V} repeatedly to display the desired
item. i {j/OK}
3 “Add Phonebook” i {>}
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