Panasonic KX-FC195AL User Manual

Compact Plain Paper Fax with DECT

Operating Instructions

Model No. KX-FC195AL

Please read these Operating Instructions before using the unit and save for future reference.

This model is designed to be used only in Australia.

Location of Controls

How to use the operating instructions

When following operating instructions, always keep the front cover page (next page) open so that you will find easy reference to the buttons.

OPE

Location of controls

REDI

AUSE

RECALL

MUTE

SLOW

QUICK

RECORDERER

ASE

ANSWER

PLAY

MESSAGES

MESSAGE(S)

VOLUME

VIG

TOR

OFF

LOCA

TOR/

HOLD

BROADCAST

MIC

Please keep this page open when following operating instructions.

Base unit

COPY

HGF

BROADCAST

LOCA HOLD

FAX/

SESET

TOR/

MIC

STOP

START

AB CD E

RECALL

IJ O RQ

SLOW

QUICK

REDI

MUTE

PAUSE

KL NM

RECORD

DIGITAL

SP-PHONE

ASE

NAVIG

PRE V NEX T

PLAY

VOLUME

MESSAGE(S)

MESSAGES

ATOR

AUTO

ANSWER

HEHELP

OFF

Keys

AUTO ANSWER F LOCATOR/HOLD H RECORD C BROADCAST G MENU O REDIAL/PAUSE J COPY P MUTE K SET Q DIGITAL SP-PHONE L NAVIGATOR M SLOW A ERASE D PLAY MESSAGES E START Q FAX/START Q QUICK B STOP R HELP N RECALL I VOLUME M

Handset

A B C

F G

Keys

k (Phonebook) A C (Talk) B

Navigator C R (Redial/Pause) D R (Recall) E

j (Menu/OK) F ih (Off/Power) G

C (Clear) H INT (Intercom) I

Thank you for purchasing a Panasonic fax machine.

Things you should keep a record of

Attach your sales receipt here.

For your future reference

Date of purchase

Serial number (found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

L Note that the images of copied or received documents will remain on the used ink film. Use discretion

when disposing of the used ink film.

L Do not rub or use an eraser on the printed side of recording paper, as the print may smear. L This model is designed for use on the Australian network.

L This manual is copyrighted by Panasonic Communications Co., Ltd. (PCC) and its licensee. Under

the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of PCC and its licensee.

Warning:

●

Please ensure that a separate telephone, not dependent on local power, is available for emergency use.

●

This equipment will be inoperable when mains power fails.

●

When a failure occurs which results in the internal parts becoming accessible,disconnect the power supply cord immediately and return this unit to an authorised service centre.

●

Disconnect the telephone connection before disconnecting power connection prior to relocating the equipment, and reconnect the power first.

●

To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we recommend that you:

A. Unplug the telephone line cord from the phone jack. B. Unplug the power supply cord from the AC power outlet.

●

No “000” or other calls can be made from this device during a mains power failure.

●

The earcap on the handset is magnetised and may retain metallic objects.

Important information

Instructions to customer

Installation

Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommunications General By-Law 220 (5).

You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any regular telephone. You may connect it in place of your existing telephone or to any spare telephone socket installed in your premises.

To disconnect your existing telephone you must first remove its plug from the line socket. You can then insert the plug of your Permitted Attachment into the socket and use your equipment.

If the plug of your existing telephone cannot be readily removed, you will have to remove the screw securing it. To do this proceed as follows:

1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)

2. Remove screw “B” and withdraw the plug. (See Fig. 2.)

3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw is too long, increase the hole depth or replace the screw with one 5 mm shorter.)

4. Replace socket cover and tighten screw “A”. (See Fig. 4.)

SOCKET

SCREW “A”

If you are satisfied with the operation of your telephone service after plugging in your Permitted Attachment, your installation is completed.

You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall phone or an old style telephone which is not connected by means of a modern plug and socket. In such cases a new socket will need to be installed.

Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable for operation with your telephone service. It should be returned to the store where purchased.

Fig. 1

Fig. 3

PLUG

Fig. 2

TELEPHONE CORD

Connect to the PLUG

( )

as shown in Fig. 1.

SCREW “B”

SCREW “A”

Fig. 4

SCREW “B”

SOCKET

Service difficulties

If at any time a fault occurs on your telephone service carry out the following checks before you call for service:

L Disconnect the Permitted Attachment and try using the service with the normal telephone. L

If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave the Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair.

L If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults”

for attention.

You are required to keep this Permitted Attachment in good working order while it is connected to your telephone service. Its construction or internal circuit must not be modified in any way without permission.

WARNING

This cordless telephone system does not incorporate provision for secrecy of conversations. Appropriately tuned radio equipment and other cordless telephone systems in close proximity may be used by a third party to monitor and possibly interrupt conversations in progress when this system is on radio operation.

For Best Performance

For Best Pe rforma nceFor Best Pe rforma nce

For best performance

Battery charge

Place the handset on the cradle of the base unit for about 7 hours before initial use.

L For details, see page 20.

Operating distance and noise

Calls are transmitted between the base unit and the handset using wireless radio waves.

For maximum distance and noise-free operation, we recommend the following:

A Placing the unit away from electrical

appliances such as a TV, radio, personal computer or another phone.

B Placing the unit in a HIGH and CENTRAL

location with no obstructions such as walls.

C Raising the antenna vertically.

Safety Instructions

Safety InstructionsSafety Instructions

Important safety instructions

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near liquid-for example, near a bath tub, washbowl, sink, etc. Damp basements should also be avoided. The unit should be kept away from heat sources such as heaters, kitchen stoves, etc. It also should not be placed in rooms where the temperature is less than 5°C or greater than 35°C.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10.Do not overload power outlets and extension cords. This can result in the risk of fire or electric shock.

11.Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12.To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltage or other risks. Incorrect reassembly can cause

electric shock when the unit is subsequently used.

13.Unplug this unit from power outlets and refer servicing to an authorised service centre when the following conditions occur: A. When the power cord is damaged or

frayed. B. If liquid has been spilled into the unit. C. If the unit has been exposed to rain or

water. D. If the unit does not work normally by

following the operating instructions.

Adjust only controls covered by the

operating instructions. Improper

adjustment may require extensive work

by an authorised service centre. E. If the unit has been dropped or physically

damaged. F. If the unit exhibits a distinct change in

performance.

14.During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15.Do not use this unit to report a gas leak, when in the vicinity of the leak.

SAVE THESE INSTRUCTIONS

INSTALLATION:

L Never install telephone wiring during a

lightning storm.

L Never install telephone jacks in wet locations

unless the jack is specifically designed for wet locations.

L Never touch uninsulated telephone wires or

terminals unless the telephone line has been disconnected at the network interface.

L Use caution when installing or modifying

telephone lines.

WARNING:

L To prevent the risk of fire or electrical shock,

do not expose this product to rain or any type of moisture.

L The cordless handset is magnetised and may

retain small metallic objects.

OTHER INFORMATION:

L Keep the unit away from electrical noise

generating devices, such as fluorescent lamps and motors.

L The unit should be kept free from dust, high

temperature and vibration.

L The unit should not be exposed to direct

sunlight.

L Do not place heavy objects on top of this unit. L Do not touch the plug with wet hands. L This unit should not be used near

emergency/intensive care medical equipment and should not be used by people with pacemakers.

L Wipe the outer surface of the unit with a soft

cloth. Do not use benzine, thinner, or any abrasive powder.

CAUTION:

Battery

To reduce the risk of fire or injury to persons, read and follow these instructions.

L Use only the battery(ies) specified. L Do not dispose of the battery(ies) in a fire.

They may explode. Check with local waste management codes for special disposal instructions.

L Do not open or mutilate the battery(ies).

Released electrolyte is corrosive and may cause burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.

L Do not let the battery(ies) come in contact

with conductive materials such as rings, bracelets and keys or the battery(ies) and/or conductor may overheat and cause burns.

L Charge the battery(ies) provided with or

identified for use with this product only in accordance with the instructions and limitations specified in this manual.

Safety Instructions

1. Table of Contents

1. Introduction and Installation

Accessories

1.1 Included accessories........................10

1.2 Accessory information ...................... 11

Finding the Controls

1.3 Overview ..........................................12

1.4 Description of base unit buttons ....... 12

1.5 Description of handset buttons.........13

1.6 Description of handset display .........13

Installation (Base Unit)

1.7 Before installation.............................14

1.8 Ink film .............................................. 14

1.9 Paper tray .........................................16

1.10 Metal recording paper guide............. 16

1.11 Recording paper...............................17

Installation (Handset)

1.12 Battery installation ............................ 17

1.13 Battery replacement .........................17

1.14 Turning the handset power on/off..... 18

2. Preparation

Connections and Setup

2.1 Connections .....................................19

2.2 Battery charge .................................. 20

Help Button

2.3 Base unit help function ..................... 21

Vo lu me

2.4 Adjusting handset volume ................21

2.5 Adjusting base unit volume...............22

Initial Programming

2.6 Date and time ................................... 23

2.7 Your logo...........................................24

2.8 Your fax number ...............................26

3. Telephone

Making and Answering Calls

3.1 Making phone calls........................... 27

3.2 Answering phone calls......................28

3.3 Handset locator ................................29

Automatic Dialling (Handset)

3.4 Storing names and telephone numbers

into the phonebook...........................29

3.5 Making a phone call using the

phonebook........................................ 30

3.6 Hot key .............................................30

Automatic Dialling (Base Unit)

3.7 Storing names and telephone numbers

into the navigator directory ............... 31

3.8 Making a phone call using the navigator

directory............................................ 32

Caller ID (Handset Only)

3.9 Caller ID service (Handset only)....... 32

3.10 Viewing and calling back using caller

information (Handset only) ...............33

3.11 Storing caller information into the

phonebook (Handset only) ...............34

4. Fax

Sending Faxes

4.1 Sending a fax manually.................... 35

4.2 Documents you can send................. 36

4.3 Sending a fax using the navigator

directory ........................................... 36

4.4 Broadcast transmission.................... 37

Receiving Faxes

4.5 Receiving a fax manually..................38

4.6 Receiving a fax automatically........... 39

4.7 Receive polling (retrieving a fax placed

on another fax machine)................... 40

5. Distinctive Ring

Distinctive Ring

5.1 Using with the ring detection feature 41

6. Copy

Copying

6.1 Making a copy ..................................42

7. Answering Device

Greeting

7.1 Recording your greeting message....44

Memo Message

7.2 Leaving a message for others or

yourself.............................................44

Incoming Messages

7.3 Listening to recorded messages ......45

Remote Operation

7.4 Operating from a remote location.....46

Voice Mailbox

7.5 Allowing callers to leave private

messages ......................................... 47

7.6 Recording your mailbox greeting

messages ......................................... 48

7.7 Listening to recorded mailbox

messages ......................................... 48

7.8 Listening to recorded mailbox

messages from a remote location ....49

Option

7.9 Transferring recorded messages to

another telephone ............................49

8. Programmable Features

Features (Base Unit)

8.1 Base unit programming ....................51

8.2 Basic features................................... 51

8.3 Advanced features............................52

Features (Handset)

8.4 Handset programming......................55

8.5 Handset programming using the base

unit PIN............................................. 60

9. Options

Multi - Units

9.1 Operating additional units................. 62

9.2 Registering a handset to a base unit 62

9.3 Selecting the ringer mode ................63

9.4 Intercom between handsets .............64

9.5 Transferring calls between handsets/

Conference call.................................64

10.Help

Error Messages

10.1 Error messages – Reports ...............65

10.2 Error messages – Base unit display.65

Frequently Asked Questions

10.3 When a function does not work, check

here ..................................................66

Jams

10.4 Recording paper jam ........................ 70

10.5 Document jams – sending................72

Cleaning

10.6 Document feeder cleaning................73

10.7 Thermal head cleaning.....................73

Table of Contents

11.General Information

Printed Reports

11.1 Reference lists and reports ..............75

Specifications

11.2 Technical data about this product..... 76

12.Index

12.1 Index................................................ 79

1. Introduction and Installation

1Int roduction and Installation

1.1 Included accessories

No. Item Quantity Specifications

1 Power cord 1 ----------

2 Telephone line cord 1 ----------

3 Cordless handset 1 ----------

4 Battery cover 1 ----------

5 Rechargeable batteries 2 AAA size

6 Paper tray 1 ----------

7 Metal recording paper guide 1 ----------

8 Ink film (10 metres long) 1 prints about 28 A4-sized

9 Operating instructions 1 ----------

j Quick start sheet 1 ----------

*1 For replacement film, see page 11.

Note:

L If any items are missing or damaged, check with the place of purchase. L Save the original carton and packing materials for future shipping and transportation of the unit.

12345

6789j

pages.

1. Introduction and Installation

1.2 Accessory information

1.2.1 Available accessories

Model No. Item Specifications/Usage

KX-FA53A Replacement film

KX-FA55A Replacement film

P03P Rechargeable batteries Nickel metal hydride (Ni-MH) batteries.

P03H Rechargeable batteries Nickel cadmium (Ni-Cd) batteries.

KX-A142AL Additional handset

*1 We recommend that you buy a full-size replacement film for continuous use of your unit. Please use

genuine Panasonic replacement film. The ink film is not reusable. Do not rewind and use the ink

film again.

*2 Additional handsets have answering device controls printed on their cases, however, remote

operation of the base unit’s answering device is not possible.

50 m × 1 roll (prints about 140 A4-sized pages.)

50 m × 2 rolls (Each roll will print about 140 A4-sized pages.)

----------

1. Introduction and Installation

Finding the Controls

1.3 Overview

1.3.1 Base unit

6 7

1 Speaker 2 Document guides 3 Paper tray 4 Metal recording paper guide 5 Recording paper entrance 6 Recording paper exit 7 Tension plate 8 Antenna 9 Front cover j Document exit k Microphone l Document entrance m Green button (Back cover release button) n Back cover

1.3.2 Handset

1 Receiver 2 Microphone

1.4 Description of base unit buttons

L Keep the front cover page open for button

locations.

A {SLOW}

L To slow down message playback (page

45).

B {QUICK}

L To speed up message playback (page

45).

C {RECORD}

L To record your greeting message (page

44).

D {ERASE}

L To erase messages (page 45).

E {PLAY MESSAGES}

L To play messages (page 45).

F {AUTO ANSWER}

L To turn on/off the auto answer setting

(page 38, 39).

G {BROADCAST}

L To transmit a document to multiple parties

(page 37).

H {LOCATOR/HOLD}

L To locate the handset (page 29). L To put a call on hold (page 28).

I {RECALL}

L To access special telephone services or

for transferring extension calls.

J {REDIAL/PAUSE}

L To redial the last number dialled from the

base unit (page 28).

L To insert a pause during dialling.

1. Introduction and Installation

K {MUTE}

L To mute your voice to the other party

during a conversation. Press this button again to resume the conversation.

L {DIGITAL SP-PHONE}

L For speakerphone operation (page 28,

29).

M {NAVIGATOR}{VOLUME}

L To adjust volume (page 22). L To search for a stored entry (page 32, 36). L To select features or feature settings

during programming (page 51).

L To navigate to the next operation.

N {HELP}

L To print a quick reference (page 21).

O {MENU}

L To initiate or exit programming.

P {COPY}

L To initiate copying (page 42).

Q {FAX/ START }{SET}

L To initiate fax transmission or reception. L To store a setting during programming.

R {STOP}

L To stop an operation or programming.

G {ih} (Off/Power)

L To turn power on/off (page 18). L To hang up (page 27, 28). L To stop viewing caller information (page

33).

L To exit programming.

H {C} (Clear)

L To clear a digit (page 23).

I {INT} (Intercom)

L To page or locate another handset.

1.6 Description of handset display

Icons

Icons are used to show the status of the handset. The icons and their meanings are as follows.

Icon Meaning

w Within range of base unit.

0w4

(flashing)

x The handset is in use (e.g.

Out of range / No registration / No power on base unit.

intercom mode).

1.5 Description of handset buttons

L Keep the front cover page open for button

locations.

A {k} (Phonebook)

L To access the phonebook (page 30).

B {C} (Talk)

L To make/answer calls (page 27, 28).

C Navigator

L To adjust volume (page 21). L To search for a stored entry (page 30). L To select features or feature settings

during programming (page 55).

L To view caller information (page 33).

D {R} (Redial/Pause)

L To redial one of the last 10 numbers

dialled from the handset (page 27).

L To insert a pause during dialling.

E {R} (Recall)

L To access special telephone services or

for transferring extension calls.

F {j} (Menu/OK)

L To initiate programming. L To store a setting during programming. L To lock/unlock the handset buttons (page

27).

0x4

(flashing)

04 Incoming call notification.

0677794

(flashing)

67779 Battery strength is high (when

68779 Battery strength is medium. 68879 Battery strength is low.

0688794

(flashing)

The handset is being paged.

Making or answering calls.

Phonebook mode.

Setting mode.

Battery strength is high (when the handset is on the base unit).

the handset is off the base unit).

Needs to be charged.

Call BAR on (page 58).

Direct call on (page 58).

Key lock on (page 27).

1. Introduction and Installation

Icon Meaning

Ringer volume off (page 21).

Digital symbols

The characters are shown on the handset display as follows.

Installation (Base Unit)

1.7 Before installation

1.7.2 Raising the antenna

Raise the antenna vertically.

1.8 Ink film

1.8.1 Installing the ink film

1 Open the front cover (1) by pulling up the

centre part (2).

1.7.1 Removing the shipping tape

Remove the shipping tape (1).

2 Release the back cover by pushing the green

button (1) on the right side of the unit. OR Release the back cover by pushing the green lever (2) in the unit.

1. Introduction and Installation

3 Open the back cover (1).

4 Insert the blue core of the front ink film roll

(1) into the right slot of the unit (2). Insert the gear with the blue core (3) into the left slot of the unit (4). Insert the rear ink film roll (5).

L The ink film is safe to touch, and will not

rub off on your hands like carbon paper.

L Make sure that the ink film is wrapped

around the blue core (2) at least once.

Correct

Incorrect

The ink film is not wrapped around the blue core.

1 turn

Tight

Slack/Crease

5 Turn the gear with the blue core (1) in the

direction of the arrow.

Reverse

6 First close the back cover securely (1) by

pushing down on the dotted area at both ends (2). Then close the front cover securely (3).

1.8.2 Replacing the ink film

The included film roll is a starter ink film. To ensure that the unit operates properly, we recommend the use of Panasonic replacement film. See page 11 for accessory information.

L We cannot be responsible for any damage to

the unit or degradation of print quality which

1. Introduction and Installation

may occur from the use of non-Panasonic replacement film.

1 Open the covers (see steps 1 to 3 on page

14).

2 Pull out the blue gear (1) and remove the

used ink film (2). Remove the used core (3).

1.9 Paper tray

Insert the tab (1) on the paper tray (2) into the slot on the back of the unit (3).

3 Remove the stoppers (1) and tags (2) from

the new ink film (3).

4 Insert the ink film and close the covers (see

steps 4 to 6 on page 15).

1.10 Metal recording paper guide

Attach the metal recording paper guide (1) into the slots on the recording paper exit (2).

L The recording paper will be ejected from the

top of the unit after printing. The metal recording paper guide prevents the printed paper from curling.

Installation (Handset)

1. Introduction and Installation

1.11 Recording paper

The unit can hold up to 50 sheets of 80 g/m2 paper. See the note for paper specifications (page 77).

1 Before inserting a stack of paper, fan the

paper to prevent paper jams.

2 Pull the tension plate forward (1) and hold

open while inserting the paper.

Side to be printed face down.

Recording paper entrance

1.12 Battery installation

1 Insert the batteries negative (−) terminal first.

2 Close the battery cover.

L The paper should not be over the tab

(2).

L If the paper is not inserted correctly,

readjust the paper, or the paper may jam.

Correct

Stack of paper

Incorrect

1.13 Battery replacement

If 0688794 flashes and/or the handset beeps even when the handset batteries has been fully charged, both batteries must be replaced. Please use only Panasonic batteries. See page 11 for accessory information. When replacing the batteries, ensure that the correct battery type is selected (page 59).

Important:

L Only use rechargeable batteries. If you

install non-rechargeable batteries and start charging, the batteries may leak electrolyte.

L Do not mix old and new batteries. L Use only 2 nickel metal hydride (Ni-MH)

batteries or 2 nickel cadmium (Ni-Cd) batteries. Do not mix battery types.

1. Introduction and Installation

1 Press the notch on the cover firmly and slide

it in the direction of the arrow.

2 Remove the batteries positive (+) terminal

first. Replace 2 batteries. See the battery installation on page 17.

1.14 Turning the handset power on/off

1.14.1 Power on

Press {ih} for more than 1 second.

L The display will change to the standby mode.

{ih}

1.14.2 Power off

Press {ih} for more than 2 seconds.

L The display will go blank.

2. Preparation

2Pr eparationConnections and Set up

2.1 Connections

Plug in the power cord and the telephone line cord.

Telephone line cord

To a single telephone line jack

To a power outlet (220–240 V, 50/60 Hz)

Power cord

L If you use the unit with a computer and your

internet provider instructs you to install a filter, please connect it as follows.

To a single telephone line

Telephone line cord

Filter

jack

Caution:

L The power cord must remain connected at

all times.

L Never install telephone wiring during a

lightning storm.

L When you operate this product, the power

outlet should be near the product and easily accessible.

L Be sure to use the telephone line cord

included in this unit.

L Do not extend the telephone line cord.

Note:

L If any other device is connected on the same

line, this unit may disturb the network condition of the device.

L Do not connect an answering machine to the

same telephone line. If connected, set the automatic answer feature to off by pressing {AUTO ANSWER}.

2. Preparation

2.2 Battery charge

Place the handset on the cradle of the base unit for about 7 hours before initial use.

Note:

L Clean the handset charge contacts (1) and

the base unit charge contacts (2) with a dry cloth once a month, or the batteries may not charge properly.

– When using fully charged nickel cadmium

(Ni-Cd) batteries (250 mAh): Talk time: Approx. 4 hours Standby time: Approx. 40 hours

L Times indicated are for peak performance. L The batteries cannot be overcharged. L For maximum battery life, it is recommended

that the handset is not recharged until 0688794 flashes or the handset beeps intermittently while it is in use.

L Battery life is dependent on usage conditions

and ambient temperature.

Important:

L To prevent battery consumption, be sure

to press {ih} if a busy tone sounds when/after using the handset. e.g., After receiving fax documents using the handset.

Help Button

Battery strength

L During charging, the battery icon on the

handset display is shown as follows.

When the batteries are fully charged, 0677794 flashes. The handset is automatically turned on when placed on the base unit. In normal use, the handset and the base unit should be powered on at all times.

L While the handset is off the base unit, the

battery icon is shown as follows.

Battery icon Battery strength

67779 High 68779 Medium 68879 Low 0688794 Needs to be recharged

Battery life

– When using fully charged nickel metal

hydride (Ni-MH) batteries (700 mAh): Talk time: Approx. 10 hours Standby time: Approx. 120 hours

2. Preparation

Volu me

2.3 Base unit help function

The unit contains helpful information which can be printed for quick reference.

Send guide:

How to send faxes with the voice guide. (This information will not be printed.)

Quick set up:

How to set the date, time, your logo and fax number.

Feature list:

How to program the features.

Directory:

How to store names and numbers in the navigator directory and how to dial them.

TAD operation:

How to use the answering device.

Fax receiving:

How to set the unit to receive faxes.

Copier:

How to use the copier function.

Reports:

List of available reports.

2.4 Adjusting handset volume

{j}

{>}{e}{v}

{ih}

2.4.1 Ringer volume

7 levels (high to off) are available. The default setting is high.

1 Press {j}.

2 Press {e} or {v} repeatedly to display the

following.

{<}{>}

{SET}

{HELP}

1 Press {HELP}. 2 Press {<} or {>} repeatedly to display the

desired item.

3 Press {SET}.

L The selected item will be printed.

3 Press {>}.

4 Press {e} or {v} repeatedly to display the

following.

5 Press {>}. 6 Press {e} or {v} repeatedly to display the

following.

7 Press {>}.

8 Press {e} or {v} repeatedly to select the

desired volume.

L The current ringer will sound.

9 Press {>} or {j}.

10 Press {ih} to exit the program.

2. Preparation

Note:

L When the ringer volume is set to off, the

following will be displayed.

Ringer pattern

L You can select one of 20 ringer patterns for

external calls, internal calls, paging and alarm (page 56).

2.4.2 Handset receiver volume

3 levels (high/medium/low) are available. While talking, press {e} or {v}. The default setting is medium.

2.5 Adjusting base unit volume

{A}{B}

2.5.1 Ringer volume

4 levels (high/medium/low/off) are available. While the unit is idle, press {A} or {B}. The default setting is off.

L If any documents are in the document

entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance.

L To turn the ringer off, press {B} repeatedly

until “RINGER OFF= OK?” is displayed, then press {SET}.

{SET}

Ringer pattern

L You can select one of three ringer patterns for

external calls (feature #17, page 52).

2.5.2 Speaker volume

8 levels (high to low) are available.

While using the speakerphone, press {A} or {B}.

2.5.3 Fax voice guidance volume

9 levels (high to off) are available. While listening to fax voice guidance, press {A} or {B}.

2.5.4 Answering device volume

9 levels (high to off) are available. While listening to recorded messages, press {A} or {B}.

2. Preparation

Initial Programming

2.6 Date and time

You must set the date and time for both the handset and the base unit.

2.6.1 Setting the time and date on the handset

{j}

{>}{e}{v}

Important:

L Confirm that the power cord is connected. L Ensure that w is not flashing. L If a power failure occurs, the time and date

for the handset needs to be reset.

{ih}

{C}

7 Press {>}.

8 Press {*} 2 times.

9 Enter the current day/month/year by

selecting 2 digits for each.

Example: 10 August, 2003

Press {1}{0} {0}{8} {0}{3}.

L If you make a mistake, press {C}. Digits

are cleared from the right.

10 Press {>} or {j}.

11 Press {ih} to exit the program.

2.6.2 Setting the date and time on the base unit

1 Press {j}.

2 Press {e} or {v} repeatedly to display the

following.

3 Press {>}.

4 Press {*}.

5 Enter the current hour/minute by selecting 2

digits for each.

Example: 15:15 (24 hour clock entry)

Press {1}{5}{1}{5}.

L If you make a mistake, press {C}. Digits

are cleared from the right.

6 Press {>} or {j}.

{<}{>}

{SET}

{MENU}

1 Press {MENU}.

SYSTEM SET UP PRESS NAVI.[()]

2 Press {<} or {>} repeatedly to display the

following.

SETDATE&TIME

PRESS SET

3 Press {SET}.

L Cursor (|) will appear on the display.

D:|01/M:01/Y:03 TIME: 12:00AM

4 Enter the current day/month/year by

selecting 2 digits for each.

2. Preparation

Example: 10 August, 2003 Press {1}{0} {0}{8} {0}{3}.

D:10/M:08/Y:03 TIME: |12:00AM

5 Enter the current hour/minute by selecting 2

digits for each. Press {*} to select “AM” or “PM”.

Example: 3:15PM (12 hour clock entry)

1. Press {0}{3} {1}{5}.

D:|10/M:08/Y:03 TIME: 03:15AM

2. Press {*} repeatedly to display “PM”. D:|10/M:08/Y:03

TIME: 03:15PM

6 Press {SET}.

L The next feature will be displayed.

7 Press {MENU} to exit the program.

Note:

L This information will be printed on each page

transmitted from your unit.

L The accuracy of the clock is approximately

±60 seconds a month.

To correct a mistake

Press {<} or {>} to move the cursor to the incorrect number, and make the correction.

2.7 Your logo

The logo can be your company, division or name.

{STOP}

{<}{>}{A}{B}

{RECALL}

1 Press {MENU}.

SYSTEM SET UP PRESS NAVI.[()]

2 Press {<} or {>} repeatedly to display the

following.

YOUR LOGO

3 Press {SET}.

L Cursor (|) will appear on the display.

{SET}

{MENU}{MUTE}

PRESS SET

24 hour clock entry

If you select the clock display to “24H” (feature #19, page 52), enter the clock in step 5 as follows:

Example: 15:15 (3:15PM) Press {1}{5}{1}{5}.

LOGO=|

4 Enter your logo, up to 30 characters. See the

character table on page 25 for details.

5 Press {SET}.

L The next feature will be displayed.

6 Press {MENU} to exit the program.

Note:

L This information will be printed on each page

transmitted from your unit.

To enter your logo

Example: “BILL”

1. Press {2} 2 times.

LOGO=|B

2. Press {4} 3 times.

LOGO=B|I

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