Panasonic KX-FC175AL User Manual

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Page 1

Please read these Operating Instructions before using the unit and save for future reference.

Compact Plain Paper Fax with 2.4GHz Cordless

and Answering System

Operating Instructions

Model No. KX-FC175AL

This model is designed to be used in Australia and New Zealand.

TO USE IN NEW ZEALAND, CHANGE THE LOCALE SETTING

(feature #74 on page 77).

Page 2

Attach your sales receipt here

Thank you for purchasing a Panasonic facsimile.

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee. Under the copyright laws, this manual may not be reproduced in any form, in whole or part, without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 2001

Things you should keep a record of

For your future reference

Date of purchase Serial number

(found on the rear of the unit)

Dealer’s name and address

Dealer’s telephone number

Caution:

●

Note that the images of copied or received documents will remain on the used ink film. Use discretion when disposing of the used ink film.

●

Do not rub or use an eraser on the printed side of recording paper, as the print may smear.

●

This model is designed for the Australian and New Zealand network.

This model is designed to be used in Australia and New Zealand according to the locale setting feature.

The default setting is Australia. To use in New Zealand, change the setting (feature #74 on page 77).

Page 3

For Australian users

Warning:

●

This equipment will be inoperable when mains power fails.

●

When a failure occurs which results in the internal parts becoming accessible,disconnect the power supply cord immediately and return this unit to an authorised service centre.

●

Disconnect the telephone connection before disconnecting power connection prior to relocating the equipment, and reconnect the power first.

●

To minimize the possibility of lightning damage, when you know that a thunderstorm is coming, we recommend that you: A. Unplug the telephone line cord from the phone jack. B. Unplug the power supply cord from the AC power outlet.

●

No “000” or other calls can be made from this device during a mains power failure.

●

The earcap on the handset is magnetised and may retain metallic.

For New Zealand users

Warning:

●

WHEN AFAILURE OCCURS WHICH RESULTS IN THE INTERNAL PARTS BECOMING ACCESSIBLE, DISCONNECT THE POWER SUPPLY CORD IMMEDIATELY AND RETURN THIS UNIT TO AN AUTHORISED SERVICE CENTRE.

●

DISCONNECT THE TELECOM CONNECTION BEFORE DISCONNECTING THE POWER CONNECTION PRIOR TO RELOCATING THE EQUIPMENT, AND RECONNECT THE POWER FIRST.

●

NO “111” OR OTHER CALLS CAN BE MADE FROM THIS DEVICE DURING A MAINS POWER FAILURE.

IMPORTANT NOTICE

Under power failure conditions, this telephone may not operate. Please ensure that a separate telephone, not dependent on local power, is available for emergency use.

Notice:

●

The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the item complies with minimum conditions for connection to its network. It indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it imply that any product is compatible with all of Telecom’s network services.

●

This equipment shall not be set to make automatic calls to the Telecom “111” Emergency Service.

●

This equipment should not be used under any circumstances which may constitute a nuisance to other Telecom customers.

●

Not all telephones will respond to incoming ringing when connected to the extension socket.

●

This equipment may not provide for the effective hand-over of a call to another device connected to the same line.

Page 4

Instructions to customer

Installation

Attached to this apparatus is an approval label. This label is evidence that it is a “Permitted Attachment” which has been authorised to be connected to your telephone service. Conditions relating to connection and operation of this Permitted Attachment are contained in Telecommunications General By-Law 220 (5).

You are authorised to install this Permitted Attachment yourself by plugging it into the line socket of any regular telephone. You may connect it in place of your existing telephone or to any spare telephone socket installed in your premises.

To disconnect your existing telephone you must first remove its plug from the line socket. You can then insert the plug of your Permitted Attachment into the socket and use your equipment.

f the plug of your existing telephone cannot be readily removed, you will have to remove the screw securing

it.

To do this proceed as follows:

1. Loosen screw “A” sufficiently to remove the socket cover. (See Fig. 1.)

2. Remove screw “B” and withdraw the plug. (See Fig. 2.)

3. Replace screw “B”. (See Fig. 3.) Ensure that it screws completely into the socket recess. (If the screw is too long, increase the hole depth or replace the screw with one 5 mm shorter.)

4. Replace socket cover and tighten screw “A”. (See Fig. 4.)

SOCKET

SCREW “A”

PLUG

Fig. 1

TELEPHONE CORD

Connect to the PLUG as shown in Fig. 1.

( )

SCREW “B”

Fig. 2

SCREW “B”

Fig. 3

SOCKET

SCREW “A”

Fig. 4

If you are satisfied with the operation of your telephone service after plugging in your Permitted Attachment, your installation is completed.

You will be unable to connect this Permitted Attachment if your telephone service consists only of a wall phone or an old style telephone which is not connected by means of a modern plug and socket. In such cases a new socket will need to be installed.

Should the Permitted Attachment not operate when plugged into a socket, it is either faulty or unsuitable for operation with your telephone service. It should be returned to the store where purchased.

Service difficulties

If at any time a fault occurs on your telephone service carry out the following checks before you call for service:

●

Disconnect the Permitted Attachment and try using the service with the normal telephone.

●

If the telephone service then operates satisfactorily, the fault is in your Permitted Attachment. Leave the Permitted Attachment disconnected and report the fault to its supplier or agent to arrange for repair.

●

If when using the telephone the service is still faulty, report the fault to “Service Difficulties and Faults” for attention.

You are required to keep this Permitted Attachment in good working order while it is connected to your telephone service. Its construction or internal circuit must not be modified in any way without permission.

Important information (for Australian users)!

Page 5

Operating distance and noise

Calls are transmitted between the base unit and the handset using wireless radio waves. For maximum distance and noise-free operation, the recommended base unit location is:

Away from electrical appliances such as a TV, personal computer or another cordless phone.

In a HIGH and CENTRAL location with no obstructions such as walls.

Raise the antennas vertically.

For best performance

Lay the handset in the cradle of the base unit for about 6 hours before initial use.

●

A beep will sound, and the following will be

displayed for an instant on the base unit.

Base unit display:

The display will show the date and time.

●

For further details, see page 22.

CHARGING

Charge contacts

Battery charge

Note:

●

If you are using the handset near a microwave oven which is in use, noise may be heard from the receiver. Move away from the microwave oven and closer to the base unit.

●

If more than one cordless phone is being used and your handset is near another cordless phone’s base unit, noise may be heard. Move away from the other cordless phone’s base unit and closer to your base unit.

Base unit display

Handset display

Page 6

Safety instructions

Important safety instructions!

When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury.

1. Read and understand all instructions.

2. Follow all warnings and instructions marked on this unit.

3. Unplug this unit from power outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like.

5. Place the unit securely on a stable surface. Serious damage and/or injury may result if the unit falls.

6. Do not cover slots and openings on the unit. They are provided for ventilation and protection against overheating. Never place the unit near radiators, or in a place where proper ventilation is not provided.

7. Use only the power source marked on the unit. If you are not sure of the type of power supplied to your home, consult your dealer or local power company.

8. For safety purposes this unit is equipped with a grounded plug. If you do not have this type of outlet, please have one installed. Do not defeat this safety feature by tampering with the plug.

9. Do not place objects on the power cord. Install the unit where no one can step or trip on the cord.

10. Do not overload wall outlets and extension cords. This can result in the risk of fire or electric shock.

11. Never push any objects through slots in this unit. This may result in the risk of fire or electric shock. Never spill any liquid on the unit.

12. To reduce the risk of electric shock, do not disassemble this unit. Take the unit to an authorised service centre when service is required. Opening or removing covers may expose you to dangerous voltages or other risks. Incorrect reassembly can cause electric shock when the unit is subsequently used.

13. Unplug this unit from the wall outlet and refer servicing to an authorised service centre when the following conditions occur:

A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit. C.If the unit has been exposed to rain or

water.

D.If the unit does not work normally by

following the operating instructions. Adjust only controls covered by the operating instructions. Improper adjustment may require extensive work by an authorised service centre.

E. If the unit has been dropped or

physically damaged.

F. If the unit exhibits a distinct change in

performance.

14. During thunderstorms, avoid using telephones except cordless types. There may be a remote risk of an electric shock from lightning.

15. Do not use this unit to report a gas leak, when in the vicinity of the leak.

INSTALLATION:

●

Never install telephone wiring during a lightning storm.

●

Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.

●

Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the network interface.

●

Use caution when installing or modifying telephone lines.

WARNING:

●

To prevent the risk of fire or electrical shock, do not expose this product to rain or any type of moisture.

OTHER INFORMATION:

●

Keep the unit away from electrical noise generating devices, such as fluorescent lamps and motors.

●

The unit should be kept free from dust, high temperature and vibration.

●

The unit should not be exposed to direct sunlight.

●

Do not place heavy objects on top of this unit.

●

Do not touch the plug with wet hands.

SAVE THESE INSTRUCTIONS

Page 7

Safety instructions

CAUTION:

Battery

To reduce the risk of fire or injury to persons, read and follow these instructions.

●

Use only the battery(ies) specified.

●

Do not dispose of the battery(ies) in a fire. They may explode. Check with local waste management codes for special disposal instructions.

●

Do not open or mutilate the battery(ies). Released electrolyte is corrosive and may cause burns or injury to the eyes or skin. The electrolyte may be toxic if swallowed.

●

Exercise care in handling batteries in order not to short the battery to conductive materials such as rings, bracelets, and keys. The battery and/or conductor may overheat and cause burns.

●

Charge the battery(ies) provided with or identified for use with this product only in accordance with the instructions and limitations specified in this manual.

Splash-resistant (Handset only)

The handset is designed to be splash resistant and you can use the handset with wet hands, but please note the following:

●

Do not immerse in water or leave under running water.

●

Keep the handset away from salt water.

●

Avoid exposure to prolonged high humidity.

●

Since water in headset jack may cause damage, close the headset jack cover when the optional headset is not in use. When the optional headset is connected, do not use the handset with wet hands.

●

If the handset is wet, wipe with a soft dry cloth.

●

The base unit is not designed to be splash resistant. Do not place the wet handset on the base unit.

Shock-resistant (Handset only)

Although the handset is designed to be shock resistant, do not throw or step on the handset.

NOTICE:

●

Operating near 2.4GHz electrical appliances may cause interference. Move away from the electrical appliances and/or press the CH (Channel) button.

●

Consult the manufacturer of any personal medical devices, such as pacemakers, to determine if they are adequately shielded from external RF (radio frequency) energy. (The unit operates in the frequency range of

2.4015GHz to 2.4705GHz, and the power output level can range from 0.001 watts to

0.20 watts.) Do not use the unit in health care facilities if any regulations posted in the area instruct you not to do so. Hospitals or health care facilities may be using equipment that could be sensitive to external RF (radio frequency) energy.

Page 8

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Accessory information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Finding the Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Controls Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

(Base Unit)

Setup Ink film – installing / replacing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

(Base Unit) Paper tray . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Connections. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Date and time, your logo and facsimile telephone number. . . . . . . . . . . . . . . 17

Setup Location. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

(Handset) Belt clip and headset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Battery charge . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Volume Adjusting handset volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Adjusting base unit volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Telephone

Fax

Sending Faxes Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Sending a fax using the directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Broadcast transmission. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Receiving Setting the unit to receive faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

Faxes TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . . . . . . . 48

FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . . . . . . . 49

TEL/FAX mode (receiving phone calls with ring signals and faxes

without ring signals when you are near the unit) . . . . . . . . . . . . . . . . . . . 50

Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Pager call - when the unit receives a fax or voice message. . . . . . . . . . . . . 52

Receive polling (retrieving a fax placed on another fax machine). . . . . . . . . 53

Distinctive Ring Using with the ring detection feature . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Making and Phone calls - making. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Answering Calls

Phone calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

Intercom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26

Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Navigator Storing names and telephone numbers into the directory. . . . . . . . . . . . . . . 28

Directory Editing a stored item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

Erasing a stored item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Making a phone call using the directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Caller ID Caller ID service from your phone company . . . . . . . . . . . . . . . . . . . . . . . . 33

Viewing and calling back using caller information . . . . . . . . . . . . . . . . . . . . 34

Erasing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Storing caller information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Voice Contact Talking to the other party after fax transmission or reception . . . . . . . . . . . . 39

Copy

Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Page 9

Error Messages Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78

Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Operations When a function does not work, check here before requesting help. . . . . . . 81

If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Jams Recording paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Document jams – sending. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Battery Replacing the handset battery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Features Programming. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Summary Basic features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Help

General Information

Printed Reports Reference lists and reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Index Program index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Programmable Features

Answering Device

Setup TAD/FAX mode (receiving phone calls and faxes automatically). . . . . . . . . . 56

Greeting Recording your own greeting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Erasing your own recorded greeting messages . . . . . . . . . . . . . . . . . . . . . . 58

Memo Message Leaving a message for others or yourself . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Incoming Listening to recorded messages using the base unit . . . . . . . . . . . . . . . . . . 59

Messages Listening to recorded messages using the handset . . . . . . . . . . . . . . . . . . . 60

Remote Operating from a remote location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Operation

Voice Mailbox How callers can leave you private messages. . . . . . . . . . . . . . . . . . . . . . . . 64

Recording your own mailbox greeting messages. . . . . . . . . . . . . . . . . . . . . 65

Listening to recorded messages using the base unit . . . . . . . . . . . . . . . . . . 66

Listening to recorded messages using the handset . . . . . . . . . . . . . . . . . . . 67

Listening to recorded messages from a remote location. . . . . . . . . . . . . . . . 67

Option Transferring recorded messages to another telephone . . . . . . . . . . . . . . . . . 68

Page 10

Accessories

Included accessories!

●

If any items are missing or damaged, check with the place of purchase.

●

Save the original carton and packing materials for future shipping and transportation of the unit.

Power cord.........................1

Telephone line cord

..............1

(for Australian users only)

Cordless handset ...............1

Belt clip...............................1

Operating instructions.........1

Ink film................................1

Paper tray...........................1

Accessory information!

●

The ink film is not reusable. Do not rewind and use the ink film again.

1 roll – 216 mm x 50 m 2 rolls – 216 mm x 50 m

Specifications / Usage

KX-FA53A

Model No.

Replacement film

Item

KX-FA55A Replacement film

We recommend that you buy a full-size replacement film for continuous use of your unit. For best results, use genuine Panasonic replacement film Model No. KX-FA53Aor KX-FA55A.

Ni-Cd battery for the cordless handset.P-P510 Rechargeable battery For a hands-free telephone conversation.KX-TCA89BX Headset

— The rechargeable battery is

pre-installed.

(Modular type plug)

Telephone line cord

..............1

(for New Zealand users only)

(New Zealand type plug)

Telephone plug...................1

(

for Australian users only

)

— The ink film is pre-installed.

Page 11

Help Button / Finding the Controls (Base Unit)

Help function!

Press l.

Display:

Press ( or ) until the desired item is displayed.

1. How to send faxes with the voice guide.

2. How to set the date, time, your logo and

fax number.

3. How to program the features.

4. How to store names in the directory and

how to dial them.

5. Help with problems operating the answering device.

6. Help with problems receiving faxes.

FAX RECEIVING

PRESS SET

TAD OPERATION

PRESS SET

Overview!

Document guides Speaker

(Left side of the unit)

Paper tray

Back cover

Recording paper entrance

Document entrance

Document exit

Tension plate Recording paper exit

●

Up to 30 sheets of printed

paper can be held.

Front cover

Back cover open button

Microphone

●

To talk with the other party

when using the speakerphone.

Antennas

Note:

●

The document will be ejected from the front of the unit. Install the unit on a desk or floor with a smooth surface and do not place anything in front of the unit.

Display

HELP

SET

Page 12

Finding the Controls (Base Unit)

Location!

HELP

STOP

COPY

REDIALRECALL

PAUSE MUTE

SLOW

QUICK

MIC

INTERCOM

LOCATOR/

FAX/

START

SET

RECORD ERASE

ANSWER

AUTO

PLAY MESSAGES

MEMORY% CALLS

VOLUME

DIGITAL

SP-PHONE

PRE V NE XT

NAVIGATOR

CALLER ID

●

To redial the last number dialled from the base unit.

●

To insert a pause during dialling.

●

For speakerphone

operation (p. 24).

●

To access special telephone services such as

call waiting (p. 33) or for transferring extension calls.

●

To adjust volume (p. 23).

●

To search for a stored name (p. 32, 42).

●

To select the features or feature

settings during programming (p. 69).

●

To navigate to the next operation.

●

To initiate fax transmission

or reception.

●

To store a setting during

programming.

●

To stop an operation

or cancel programming.

●

To mute your voice to the other party during a

conversation. Press this button again to resume the conversation.

●

To turn on/off AUTO ANSWER (p. 46).

●

To initiate or exit programming.

●

To record your own

greeting messages (p. 57).

●

To erase recorded messages (p. 59).

Display

●

To initiate copying (p. 54).

●

To print a quick reference (p. 11).

●

To use caller ID

service (p. 35).

●

To play recorded

messages (p. 59).

●

For slow or quick

playback (p. 59).

●

To page or locate the handset (p. 26, 27).

Page 13

Setup (Base Unit)

Ink film – installing / replacing!

Open the front cover by pulling up the centre part.

Centre part

Front cover

Push the back cover open button (green) on the right side of the unit. OR Push the back cover open lever (green) inside of the unit.

Back cover open button (green)

Back cover open lever (green)

Open the back cover.

●

For first time installation of the supplied ink film, skip to step 6.

Back cover

Install the included ink film or replace the used ink film with a new one. The following ink films are available for replacement.

Model No. KX-FA53A: Replacement film (1 roll) Model No. KX-FA55A: Replacement film (2 rolls)

Each roll prints about 140 A4-sized pages or 150 letter-sized pages. See page 10 for accessory information.

For replacement only

Pull out the blue gear and remove the used ink film. Remove the used core.

Used ink film

Blue gear

Used core

(continued)

Page 14

Setup (Base Unit)

Note:

●

The ink film is completely safe to touch, and will not rub off on your hands like carbon paper.

Close the back cover securely by pushing down on the dotted area at both ends (#). Close the front cover securely ($).

●

The following will be displayed while the unit is checking that there is no slack in the ink film.

Display:

PLEASE WAIT

Dotted area

Front cover

Display

Back cover

For replacement only

Remove the stoppers and tags from the new ink film. Find the “T” shaped gear (blue).

Recording paper!

Fan the stack of paper to prevent a paper jam.

Pull the tension plate forward and hold open while inserting the paper.

●

The paper should not be over the tab.

●

If the paper is not inserted correctly, readjust the paper, or the paper may jam.

Tension plate

Tab

Side to be printed face down.

Stack of paper

Correct

Incorrect

Adding paper

1. Pull the tension plate forward and hold open while

removing all of the installed paper.

2. Add paper to the stack of paper you removed and straighten.

3. Fan the stack of paper.

4. Pull the tension plate forward and hold open while

inserting the paper.

Tension plate

A4 size recording paper can be loaded. The unit can hold up to 50 sheets of 60 g/m2to 75 g/m

(16 lb. to 20 lb.) paper or 30 sheets of 90 g/m2(24 lb.) paper. See the note for paper specifications on page 89.

Tab

Slot

Paper tray

Paper tray!

Insert the tab on the paper tray into the slot on the back of the unit.

Note:

●

Do not place the unit in areas where the paper tray may be obstructed (i.e. by a wall, etc.).

Page 16

Setup (Base Unit)

Connections!

Power cord To the power outlet (220 V–240 V, 50/60 Hz)

Telephone line cord

To the single telephone line

Telephone plug (Australian users only)

Connect the telephone line cord.

Connect the power cord.

Caution:

●

When you operate this product, the power outlet should be near the product and easily accessible.

To use the fax machine with a computer on the same line

●

We recommend you use separate wall jacks for the fax machine and the computer.

●

Set the fax machine to TEL mode (p. 48).

●

The device which has the shortest ring setting will answer the call first.

●

If the computer provides a port for a telephone line, connect the fax machine to this port on the computer.

Page 17

Setup (Base Unit)

Date and time, your logo and facsimile telephone number!

You should program the date and time, your logo and facsimile telephone number. This

information will be printed on each page transmitted from your unit.

Fax Correspondence

Your logo

Your facsimile telephone number

Date and time

FROM : Panasonic Fax

Example:

FAX NO. : 1234567 Feb. 26 2002 09:02AM P1

Setting the date and time

Display

SET

To correct a mistake

●

Press ( or ) to move the cursor to the incorrect number, and make the correction.

Note:

●

You can enter the number by pressing + or

- in steps 4 and 5. In this case, press )

to move the cursor.

●

The accuracy of the clock is approximately ±60 seconds a month.

Press w.

●

The next feature will be displayed.

Press p.

YOUR LOGO

PRESS SET

Press p.

Display:

Press ( or ) until the following is displayed.

Press w.

Cursor

Example:

Enter the correct month/day/year by selecting 2 digits for each, using the dial keypad. Example: August 10, 2002

Press 08 10 02.

Enter the correct hour/minute by selecting 2 digits for each, using the dial keypad. Press * to select “AM” or “PM”.

Example: 3:15PM

1. Press 03 15.

2. Press * until “PM” is displayed.

M:08/D:10/Y:02 TIME: 03:15PM

M:08/D:10/Y:02 TIME: 03:15AM

M:08/D:10/Y:02 TIME: 12:00AM

M:01/D:01/Y:02 TIME: 12:00AM

SET DATE & TIME

PRESS SET

SYSTEM SET UP PRESS NAVI.[I H]

Page 18

Press p.

Display:

Press ( or ) until the following is displayed.

Press w.

Enter your logo, up to 30 characters, using the dial keypad. See the next page for details.

Example: “Bill”

1. Press 2 2 times.

Cursor

2. Press 4 6 times.

3. Press 5 6 times.

4. Press ) to move the cursor to the next

space and press 5 6 times.

Press w.

●

The next feature will be displayed.

Press p.

YOUR FAX NO.

PRESS SET

LOGO=Bill

LOGO=Bil

LOGO=Bi

LOGO=B

LOGO=

AAAAAAAAA

YOUR LOGO

PRESS SET

SYSTEM SET UP PRESS NAVI.[IH]

Setup (Base Unit)

Setting your logo

(Hyphen)

(Delete)

STOP

MUTE

(Insert)

Display

SET

RECALL

To correct a mistake

●

Press ( or ) to move the cursor to the incorrect character, and make the correction.

To delete a character

●

Move the cursor to the character you want to delete and press { (Delete).

To insert a character

1. Press ( or ) to move the cursor to the

position to the right of where you want to insert the character.

2. Press r (Insert) to insert a space and enter the character.

Note:

●

You can enter your logo by pressing + or

- (see the next page) in step 4. In this

case, press ) to move the cursor.

The logo can be your company, division or name.

Page 19

STOP

MUTE

1 2 3 4

9 0

RECALL

Setup (Base Unit)

Keys Characters

1 [ ] { } + – / = , . _ ` : ; ? |

A B C a b c 2 D E F d e f 3 G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7 T U V t u v 8

W X Y Z w x y z 9

0 ( ) < > ! " # $ % & ¥ ? @ ^ ’ ®

To select characters with the dial keypad

Pressing the dial keys will select a character as shown below.

To select characters using + or -

Instead of pressing the dial keys, you can select characters using + or -.

Press + or -

until the desired character is

displayed.

2. Press

)

to move the cursor to the next space.

●

The character displayed in step 1 is inserted.

3. Return to step 1 to enter the next character.

Display order of characters

Capital

alphabet

Lower case

alphabet

Number

Symbol

: Pressing

Hyphen button (To insert a hyphen.) Insert button (To insert one character or one space.) Delete button (To delete a character.)

" key (To move the cursor to the left.)

' key (To move the cursor to the right.)

To enter another character using the same number key, move the cursor to the next space.

Page 20

Setup (Base Unit)

Setting your facsimile telephone number

Press p.

Display:

Press ( or ) until the following is displayed.

Press w.

Enter your facsimile telephone number, up to 20 digits, using the dial keypad.

Example:

Press w.

●

The next feature will be displayed.

Press p.

SENDING REPORT MODE=ERROR [±]

NO.=1234567

NO.=

YOUR FAX NO.

PRESS SET

SYSTEM SET UP PRESS NAVI.[I H]

(Hyphen)

SET

(Delete)

STOP

Display

RECALL

Note:

●

You can enter your facsimile telephone number by pressing + or - in step 4. If you use + or

-, press ) to move the cursor.

●

The * button replaces the digit with a “+” and the # button replaces it with a space.

Example (using the dial keypad): +234 5678 Press *234#5678.

●

To enter a hyphen in a telephone number, press è (Hyphen).

To correct a mistake

●

Press ( or ) to move the cursor to the incorrect number, and make the correction.

To delete a number

●

Move the cursor to the number you want to delete and press { (Delete).

Page 21

Setup (Handset)

Location)

●

To make/answer/end calls

(p. 24, 25).

●

Dial 1: To repeat the recorded

messages (p. 60).

●

Dial 2: To skip the recorded

messages (p. 60).

●

Dial 4: To play new recorded

messages (p. 60).

●

Dial 5: To play all recorded

messages (p. 60).

●

Dial 7: To turn AUTO

ANSWER on (p. 60).

●

Dial 9: To turn AUTO

ANSWER off (p. 60).

●

To access special telephone services such as call waiting (p. 33) or for transferring extension calls.

●

To listen to recorded messages (p. 60).

●

To select a clear channel

(p. 24).

●

To enter programming (p. 28).

●

To stop viewing (p. 34).

●

To page the base unit (p. 26, 27).

●

To erase an item (p. 31).

●

To erase caller information (p. 36).

●

To redial the last number dialled from the handset.

●

To insert a pause during dialling.

●

To receive a fax (p. 48).

●

To adjust volume (p. 23).

●

To search for a stored name (p. 32).

●

To view caller information (p. 34).

●

Backlit LCD display The lighted display will stay on for a few seconds after pressing a handset button or lifting the handset off the base unit.

Belt clip

To install the belt clip

To remove the belt clip

Headset (optional)

Plugging the headset into the handset allows a hands-free telephone conversation. For best results, use the Panasonic headset Model No. KX-TCA89BX. See page 10 for accessory information.

To connect the headset

Belt clip and headset!

Page 22

Setup (Handset)

Battery life

If your Panasonic battery is fully charged; — the battery life will last up to 4.5 hours while in

use (in conversation) near the base unit within about 3 m.

— the battery life will last up to 3.5 hours while in

use (in conversation) away from the base unit.

— it will last for up to about 11 days while not in

use (off the base unit).

●

Battery life may vary depending on usage conditions and ambient temperature.

(flashing)

Handset display

Fully charged Medium Low Needs to be recharged.

Battery strength

You can check the battery strength on the handset display while the handset is in use, or for about 5 seconds after using the handset.

Recharge

Recharge the battery when: — the handset beeps intermittently while it is in

use, or

— the following is shown and “ ” flashes on

the handset display.

Display:

●

Recharge the handset battery for more than 15 minutes, or the display will continue showing the above indication.

Recharge battery

Automatic security code setting

Whenever you place the handset on the base unit, the unit will automatically select one of a million security codes. These codes help to avoid unauthorised use of your telephone line by another cordless telephone.

Lay the handset in the cradle of the base unit for about 6 hours before initial use.

●

A beep will sound, and the following will be displayed for an instant on the base unit.

Display:

The display will show the date and time.

●

If the base unit is in use, a beep may not sound and the above display may not be shown.

●

While charging, the battery strength mark (see below) will be shown on the handset display.

CHARGING

Note:

●

Clean the handset and the base unit charge contacts with a dry cloth once a month, or the

battery may not charge properly.

●

The battery cannot be overcharged.

Battery charge)

Charge contacts

Base unit display

Handset display

Page 23

Volume

Adjusting handset volume!

Handset receiver volume

3 levels (high/middle/low) are available.

While talking, press & or %.

To turn the ringer off:

Press and hold & until you hear 2 beeps in step 4.

●

To turn the ringer back on, press %

step 4.

While the ringer volume is set to off:

When receiving a call, the handset will not ring.

12Ringer1off

Ringer volume

4 levels (high/middle/low/off) are available. While the unit is idle, press + or -.

●

If any documents are in the document entrance, you cannot adjust the ringer volume. Confirm that there are no documents in the entrance.

To turn the ringer off:

1. Press - repeatedly until the following is

displayed.

Display:

2. Press w.

●

To turn the ringer back on, press +.

While the ringer volume is set to off:

When a call is received, the unit will not ring and will display the following.

Ringer pattern

●

You can select one of three ringer patterns. Change the setting (feature #17 on page 71). The ringer pattern you selected will sound when the unit receives a call.

INCOMING CALL

RINGER OFF

RINGER OFF= OK? YES:SET/NO:STOP

Adjusting base unit volume!

Speaker volume

8 levels (high to low) are available. While using the speakerphone, press + or -.

Fax voice guidance volume

9 levels (high to off) are available.

While listening to the fax voice guidance, press + or -.

Answering device volume

9 levels (high to off) are available.

While listening to the recorded messages, press + or -.

Ringer volume

3 levels (high/low/off) are available.

Make sure the handset is idle.

Press œ–.

2. Press &

to select “Ringer volume”.

Display:

Press ).

Press & or % to select the desired volume.

●

The current ringer will sound.

●

To change the volume, press & or % again within 5 seconds.

0Save0directory

Ringer0volume

GF H

=Yes

Page 24

Making and Answering Calls

Handset is off the base unit:

Press ë.

Handset is on the base unit:

Lift the handset and press ë.

Dial the telephone number.

Example:

●

If noise interferes with the conversation, press Å to select a clear channel or move closer to the base unit.

When finished talking, press ë or lay the handset on the base unit.

Talk

1112222

Note:

●

If short beeps sound when you press

ë; — move closer to the base unit, or — lay the handset on the base unit. Then try again.

●

If ë is pressed while the base unit is in use, the call will be switched to the handset and the base unit is disconnected.

With the handset

Phone calls - making)

Press NO.

Display:

Dial the telephone number.

Example:

When the other party answers, talk into the microphone.

When finished talking, press NO.

TEL=2345678

TEL= PRESS NAVI. [ H]

With the base unit

DIGITAL SP-PHONE

Microphone

REDIAL/PAUSE

Speakerphone operation

●

Use the speakerphone in a quiet room.

●

Adjust the speakerphone volume using + or -.

TALK

To redial the last number

The last number dialled will be redialled.

1. Press NO or lift the handset.

2. Press RS.

■ For New Zealand users only

●

If the line is busy when using the NO button, the unit will automatically redial the number twice.

●

During redial, the following will be displayed.

Display:

WAITING REDIAL

Page 25

Making and Answering Calls

Phone calls - answering)

Handset is off the base unit:

Press ë when the handset rings.

●

You can also answer a call by pressing any dial key 0 to 9,:, or #.

(Any key talk feature)

Handset is on the base unit:

Lift the handset and press ë when the base unit rings.

When finished talking, press ë or lay the handset on the base unit.

With the base unit

When the base unit rings, press NO and talk into the microphone.

When finished talking, press NO.

With the handset

DIGITAL SP-PHONE

Microphone

Auto talk feature (Handset)

You can answer a call by just lifting the handset off the base unit without pressing ë. This feature is set to off. To activate this feature, proceed as follows.

Make sure the handset is idle.

1. Press œ–.

Display:

2. Press & 2 times to select “Talk switching”.

3. Press ).

0Auto0talk

:Off

GF H

=Save

Talk0switching

GF H

=Yes

Save0directory

0Ringer0volume

GF H

=Yes

4. Press & or % to select “On”.

5. Press ).

6. Press œ– to exit the

program.

Note:

●

If you subscribe to Caller ID service, and want to view the caller’s information on the handset display before answering a call, turn off this feature.

0Auto0talk

:On

GF H

=Save

TALK

FUNCTION/EXIT

Page 26

Making and Answering Calls

Paging the handset from the base unit

Using this feature, you can locate the handset if it has been misplaced (Handset locator).

Base unit:

Press —“.

●

The base unit will page the handset for about 1 minute.

Base unit display:

Handset display:

●

To stop paging, press —“ again.

Handset:

Press â to answer. Handset display:

(Example)

Intercom

00-01-12

1111 Paging

Press1INTERCOM

@@@@PAGING

Base unit:

Speak into the microphone.

Handset:

When finished talking, press â.

INTERCOM

Intercom

)

Paging the base unit from the handset

Handset:

Press â.

●

The base unit will ring. You can then talk with the base unit user.

Handset display: (Example)

Base unit:

Answer through the microphone. Base unit display:

Handset:

When finished talking, press â.

INTERCOM

PAGING

Intercom

00-01-12

LOCATOR/INTERCOM

Microphone

INTERCOM

Base unit display:

Conversation time

Note:

●

If the handset user has difficulty hearing the base unit user, ask the base unit user to decrease the speaker volume by pressing

●

Intercom can only be ended using the handset.

Note:

●

Intercom can only be ended using the handset.

Page 27

Making and Answering Calls

Transferring a call)

From the handset to the base unit

Handset:

During an outside call, press â to page the base unit.

●

The handset user can talk with the base unit user.

●

The outside call will be put on hold.

Handset display: (Example)

Base unit display:

●

If there is no answer on the base unit, press ë to return to the outside call.

INTERCOM1HOLD

1234

PAGING

Intercom1hold

00-01-12

Microphone

DIGITAL SP-PHONE

INTERCOM

TALK

LOCATOR/INTERCOM

TALK

INTERCOM

From the base unit to the handset

Base unit:

During an outside call, press —“ to page the handset.

●

The base unit will start paging the handset for 1 minute.

●

The outside call will be put on hold.

Base unit display:

Handset display:

Handset:

Press â to answer the page.

Handset display: (Example)

Base unit display:

INTERCOM1HOLD

Intercom1hold

00-01-12

1111 Paging

1Press1INTERCOM

1234

PAGING

Handset:

To answer the outside call, press ë.

Base unit:

Talk with the handset user through the microphone.

Base unit:

To answer the outside call, press NO.

The intercom can be used during a conversation. This feature enables you to transfer an outside call between the handset and the base unit.

Page 28

2 3 4 5 6 7 8 9

Navigator Directory

Using the handset

Storing names and telephone numbers into the directory!

For rapid access to frequently dialled numbers, the unit provides the navigator directory. You can store the names and telephone numbers using both the handset and base unit up to 50 items in total.

Press œ–.

Display:

Press ).

Example:

Enter the name, up to 10 characters (see right).

Example:

Press &.

Enter the telephone number, up to 30 digits, using the dial keypad.

Example:

Press &.

Example:

Press ).

●

To program other items, repeat steps 2 to 7.

Press œ– to exit the program.

Tom0Jones 3334444

=Edit

=Save

3334444

IH G

=Next

Enter0phone0no.

Enter0name Tom0Jones

IH G

=Next

Enter0name

IH G

=Next

Directory=

00220items

Save0directory

0Ringer0volume

GF H

=Yes

CLR

FUNCTION/EXIT

Keys Characters

(Space)

[]{}+–/

=,._`:;?| ABCabc2 DEFdef3 GHIghi4

JKLjkl5

MNOmno6

PQRSpq r s7 TUVtuv8

WXYZwxyz9

0()<> !"#$

%&¥?@^ ’→

Note:

●

To enter another character using the same

number key, press ) to move the cursor to the next space.

To correct a mistake

1. Press ( or ) to move the cursor to the

incorrect character.

2. Press Ñ.

3. Enter the correct character.

Page 29

Navigator Directory

To correct a mistake

●

Press ( or ) to move the cursor to the incorrect character/number, and make the correction.

To delete a character/number

●

Move the cursor to the character/number you want to delete, and press { (Delete).

Press p repeatedly until the following is displayed.

Display:

Press * to select “NAVI.”.

Enter the name, up to 10 characters (see page 19 for instructions).

Example:

Press w.

Enter the telephone number, up to 30 digits, using the dial keypad.

Example:

●

If you want to enter a hyphen, press îï (Hyphen)

Press w.

●

To program other items, repeat steps 3 to 6.

Press p to exit the program.

NAME= STORE:PRESS SET

REGISTERED

NO.=5552233

NO.=

NAME=Alice STORE:PRESS SET

NAME= STORE:PRESS SET

DIRECTORY SET NAVI.=? BROAD=#

(Hyphen)

(Delete)

SET

STOP

RECALL/CALL WAIT

Helpful hint:

●

You can confirm the stored items on the telephone number list (p. 90).

Note:

●

When the following is displayed in step 6, you can store only 5 more items.

Display:

●

If there is no space to store new items, the following is displayed in step 6.

Erase unnecessary items (p. 31).

●

A hyphen or a space entered in a telephone

number counts as two digits.

REGISTERED

DIRECTORY FULL

REGISTERED

SPACE= 5 DIRS.

Using the base unit

Page 30

Navigator Directory

Press ).

●

Confirm that there are no documents in the document entrance.

Display:

Press + or - until the desired item is displayed.

Example:

Press p.

Example:

NAME=Mary EDIT=? DELETE=#

Mary EDIT:PRESS MENU

Mary 0123456

DIRECTORY [+ -]

Using the base unit

Using the handset

Editing a stored item!

Press ( or ).

Display:

Press & or % until the desired item is displayed.

Example:

Press ).

Example:

●

If you do not need to edit the name, skip to step 5.

Edit the name (see page 28 for instructions).

Enter0name Jane

IH G

=Next

Jane 1234567

Directory0list

0H=Caller’s0list

Items stored in the handset and the base unit are for common use and can be edited from both the handset and the base unit.

Press &.

Example:

●

If you do not need to edit the telephone number, skip to step 7.

Edit the telephone number. For further details, see page 28.

Press &.

Example:

Press ).

Press œ– to exit the program.

Jane 6789453

=Edit

=Save

1234567

IH G

=Next

Press * to select “EDIT”.

Example:

●

If you do not need to edit the name, skip to step 6.

Edit the name (see page 19 for instructions).

Press w.

Example:

●

If you do not need to edit the telephone number, skip to step 8.

Edit the telephone number. For further details, see page 28.

Press w.

REGISTERED

NO.=0123456

NAME=Mary STORE:PRESS SET

Page 31

Navigator Directory

Press ( or ).

Display:

Press & or % until the desired item is displayed.

Example:

Press Ñ.

●

To cancel erasing, press (.

Clear?

=No

=Yes

Helen 1234567890

Directory0list

0H=Caller’s0list

Using the handset

Press ).

●

Confirm that there are no documents in the document entrance.

Display:

Press + or - until the desired item is displayed.

Example:

Press p.

Example:

NAME=Peter EDIT=? DELETE=#

Peter EDIT:PRESS MENU

Peter 9876543

DIRECTORY [+ -]

Using the base unit

Note:

●

You can use the following method to erase.

1. Press ).

●

Confirm that there are no documents in the document entrance.

2. Press + or - until the desired item is displayed.

3. Press h.

4. Press w.

Press # to select “DELETE”.

●

To cancel erasing, press {.

Press w.

●

The stored name and number are erased.

DELETED

DELETE OK? YES:SET/NO:STOP

Erasing a stored item!

Press ) or Ñ.

●

The stored name and number are erased.

Press œ– to exit the program.

00000Clear

Once erased, an item cannot be accessed from either the handset or the base unit.

Page 32

Navigator Directory

DIGITAL SP-PHONE

STOP

Using the base unit

Press ).

●

Confirm that there are no documents in the document entrance.

Display:

Press + or - until the desired item is displayed.

Example:

●

If the desired name has not been stored, press { and dial the number manually.

Lisa EDIT:PRESS MENU

Lisa 2233445

DIRECTORY [+ -]

Making a phone call using the directory!

Before using this feature, program the desired names and telephone numbers into the directory (p. 28, 29).

To search for a name by initial

Example: “Lisa”

1. Press ).

●

Confirm that there are no documents in the document entrance.

2. Handset:

Press & or % to enter the directory.

Base unit:

Press + or - to enter the directory.

3. Press 5 repeatedly until any name with the initial “L” is displayed.

●

To search for symbols (not letters or numbers), press *.

Press ( or ).

Display:

Press & or % until the desired item is displayed.

Example:

●

If the desired name has not been stored, press œ– and dial the number manually.

Frank 4567890

Directory0list

0H=Caller’s0list

Using the handset

4. Handset:

Press % until “Lisa” is displayed.

Base unit:

Press + until “Lisa” is displayed.

●

To stop the search, press

œ– on the handset or { on the base unit.

●

To make a call, press ë on the handset or NO on the base unit.

TALK

FUNCTION/EXIT

Press ë.

●

The unit will start dialling automatically.

Press NO or lift the handset and press ë.

●

The unit will start dialling automatically.

Page 33

Caller ID

Caller ID service from your phone company!

This unit is compatible with the Caller ID service offered by your local telephone company. To use this feature, you must subscribe to the Caller ID service.

How Caller ID is displayed

The calling party’s name or telephone number will be displayed after the first ring. You then have the option of whether or not to answer the call depending on the caller.

The unit will automatically store the caller information (name, telephone number and the time of the call). You can view the caller information (p. 34, 35) and print the caller ID list (p. 90).

Base unit display Handset display

The caller dialled from an area which does not provide Caller ID service.

The caller requested not to send caller information.

Note for Australian users:

●

The KX-FC175AL will not display the name from the Directory. Telstra and Optus do not currently transmit names with the Caller ID.

Note for New Zealand users:

●

Telecom New Zealand does not currently send a NAME for Caller ID.

●

Your telephone service provider may charge you for a local call when it is dialled with an area code prefix. If the charge for local call is unacceptable, only the 7-digits of the local number should be dialled from your telephone. Do not dial the ‘‘0’’ prefix or the area code digit.

Private caller

PRIVATE1CALLER

Unavailable Name & No.

UNAVAIL NAME&NO

Note:

●

If the unit is connected to a PBX (Private Branch Exchange) system, you may not receive the caller information. Consult your PBX supplier.

●

If the unit cannot receive caller information, the following will be displayed.

To confirm caller information using the Caller ID list!

The unit will store information for the most recent 30 callers. — To print manually, see page 90. — To print automatically after every 30 new calls, activate feature #26 (p. 72).

Note:

●

The second caller’s information will not be displayed when:

— the answering system is recording an incoming message, — an extension telephone on the same line is in use, or — you are sending or receiving a fax document.

●

Please contact your telephone company for details and availability of this service in your area.

Visual Call Waiting (Call Waiting ID) Service (For Australian users only)

If you hear a call-waiting tone during a conversation, the display will show the second caller’s information. Press è to answer the second call.

●

The first call is put on hold and you can answer the second call.

●

To return to the first caller, press è again.

Page 34

Caller ID

Using the handset

Handset is off the base unit:

Press & or %.

Handset is on the base unit:

Lift the handset and press & or %.

Example:

(2 new calls are received)

Press % to show the most recent caller information. Press & to show the calls which have already been viewed.

Example:

Press ë to call back the displayed party.

●

The unit will start dialling automatically.

KEVIN1PARKER 3334444 11:50A1JUN.10 Ö

2 new0calls

000H=Directory

Viewing and calling back using caller information!

You can easily view caller information and call back.

Important:

●

Calling back will not be possible in the following cases: — The telephone number includes data other than numbers (i.e. : or #). — The caller information does not include a telephone number.

TALK

FUNCTION/EXIT

Display while viewing

When no calls have been received.

To stop viewing

Press œ– after step 2.

No1caller1data

This means this call has already been viewed or answered.

Note:

●

Telstra, Optus and Telecom New Zealand do not currently send a NAME for Caller ID.

Page 35

Caller ID

To display the caller’s telephone number

Press b after step 2.

Example (for Australian users): =

Example (for New Zealand users): =

Note:

●

Telstra, Optus and Telecom New Zealand do not currently send a NAME for Caller ID.

SAM LEE 11:20A Jul20

3456789012 11:20A Jul20

SAM LEE 11:20A Jul20

Press b.

Example:

(2 new calls are received)

2 NEW CALLS PRESS NAVI.[+ -]

FACE DOWN

TALK

STOP

DIGITAL SP-PHONE

FAX/START

CALLER ID

Display while viewing

When the unit could not receive a name.

When no calls have been received.

NO CALLER DATA

NO NAME RCVD

This means this call has already been viewed or answered.

Using the base unit

To stop viewing

Press { after step 2.

Press + to show the most recent caller information. Press - to show the calls which have already been viewed.

Handset is off the base unit:

Press ë on the handset to call back the displayed party.

Handset is on the base unit:

Press NO or lift the handset and press ë.

●

The unit will start dialling automatically.

●

To send a fax – insert the document FACE DOWN and press j (p. 40).

Page 36

Caller ID

Erasing caller information!

Handset is off the base unit:

Press & or %.

Handset is on the base unit:

Lift the handset and press & or %.

Example:

Press Ñ.

Press & to select “All clear”.

Press ) or Ñ.

111All1clear

0Exit

All clear

GF H

=Yes

Exit

0All clear

GF H

=Yes

0 new0call

000H=Directory

You can erase all or specific caller information. Once erased, it cannot be accessed from either the handset or the base unit.

Erasing all caller information using the handset

FUNCTION/EXIT

CLR

Handset is off the base unit:

Press & or %.

Handset is on the base unit:

Lift the handset and press & or %.

Example:

Press & or % repeatedly until the desired item is displayed.

Example:

CINDY1TURNER 2344567890 11:20A1JAN.12

2 new0calls

000H=Directory

Erasing specific caller information using the handset

Press Ñ.

Example:

●

To erase other items, repeat steps 2 and 3.

Press œ– to exit the program.

KEVIN PARKER 3334444 11:50A JAN.12

12345Clear

Note:

●

Telstra, Optus and Telecom New Zealand do not currently send a NAME for Caller ID.

Page 37

Caller ID

Erasing all caller information using the base unit

STOP

SET

Press p repeatedly until the following is displayed.

Display:

Press w.

●

To cancel erasing, press {, then p.

Press w.

Press { to exit the program.

ERASE COMPLETED

ERASE ALL OK? YES:SET/NO:STOP

CALL LIST ERASE

PRESS SET

CALLER SET UP

PRESS SET

Erasing specific caller information using the base unit

Press b.

Example:

Press + or - until the desired item is displayed.

Example:

Press h.

Example:

●

To erase other items, repeat steps 2 and 3.

Press { to exit the program.

ALLAN STONE 12:12A Jul20

DELETED

SAM LEE 12:10A Jul20

2 NEW CALLS PRESS NAVI.[+ -]

ERASE

STOP

CALLER ID

Note:

●

Telstra, Optus and Telecom New Zealand do

not currently send a NAME for Caller ID.

Page 38

Caller ID

SET

CALLER ID

Storing caller information!

Important:

●

This feature is not available in the following cases. — The telephone number includes data other than numbers (i.e. : or #). — The caller information does not include a telephone number.

Press b.

Example:

Press + or - until the item desired is displayed.

Example:

Press p.

Example:

Press w.

Example:

Press w.

REGISTERED

NO.=1345678901

NAME=SAM LEE STORE:PRESS SET

SAM LEE 11:50A Apr14

2 NEW CALLS PRESS NAVI.[+ -]

Note:

●

You can confirm the stored items on the telephone number list (p. 90).

●

The unit can only store a name of up to 10 characters long.

●

To edit a name and number, see page 30.

●

Telstra, Optus and Telecom New Zealand do not currently send a NAME for Caller ID.

Into the base unit

Handset is off the base unit:

Press & or %.

Handset is on the base unit:

Lift the handset and press & or %.

Example

Press & or % until the desired item is displayed.

Example

Press ).

Press & to select “Save directory”.

1Edit

Save1directory

GF H

=Yes

Edit

1Save1directory

GF H

=Yes

CINDY1TURNER 234456789 11:20A1JAN.12

3 new1calls

000H=Directory

Into the handset

FUNCTION/EXIT

Press ).

Example:

Press œ– to exit the program.

CINDY1TURNER 234456789

Page 39

Voice Contact

Press NO while transmitting or receiving documents.

Example:

●

Your unit will call the other party with a distinctive ring.

●

When the other party answers, your unit will emit a distinctive ring.

To start talking: — press NO, — lift the handset from the base unit, or — press ë

on the handset

TO:1234567

VOICE STANDBY

DIGITAL SP-PHONE

Note:

●

If you initiate voice contact during transmission, the unit will call you with a distinctive ring after all of the documents have been transmitted.

●

If you initiate voice contact during reception, the unit will call you with a distinctive ring after the current page of the document has been received.

Talking to the other party after fax transmission or reception!

You can talk to the other party after a fax message is completed. This will save the added expense and time of making another call.

This feature only works when the other party’s fax machine is equipped with a voice contact feature.

If the other party initiates voice contact, your unit will sound a distinctive ring and the following will be displayed.

Base unit display:

To start talking: — press NO, — lift the handset from the base unit, or — press ë

on the handset

within 10 seconds of the distinctive ring.

PLEASE PICK UP

Receiving a request for voice contact

Initiating voice contact

Note:

●

If you do not answer within 10 seconds of the distinctive ring;

— in TAD/FAX mode, your unit will play a

greeting message and record an incoming voice message.

— in FAX ONLY, TEL or TEL/FAX mode, the

line will be disconnected.

TALK

Page 40

To redial the last number

Press RS.

●

If the line is busy, the unit will automatically redial the number up to 2 times.

●

During redial, the following will be displayed.

Display:

WAITING REDIAL

Sending Faxes

Sending a fax manually!

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

Display:

If necessary, press + or - repeatedly to select the desired resolution (see below).

Press NO.

Dial the fax number.

Example:

When a fax tone is heard:

Press j. OR

When the other party answers your call:

Ask them to press their start button. When the fax tone is heard, press j.

CONNECTING.....

STANDARD [±]

TEL=5678901

TEL= PRESS NAVI. [ H]

STANDARD

PRESS NAVI.[+ -]

FACE DOWN

REDIAL/PAUSE

FAX/START

DIGITAL SP-PHONE

Document guides

STOP

To select the resolution

Select the desired resolution according to the type of document.

– STANDARD:

For printed or typewritten

originals with normal-sized characters. – FINE: For originals with small printing. – SUPER FINE:

For originals with very small printing. This setting only works with other compatible fax machines.

– PHOTO:

For originals containing photographs, shaded

drawings, etc.

●

Using the “FINE”, “SUPER FINE”, or “PHOTO” setting will increase transmission time.

●

If the resolution setting is changed during feeding, it will be effective from the next sheet.

To stop transmission

Press {.

●

To cancel redialling, press {.

Convenient way to send a fax

You can dial the fax number first before inserting the document. This is convenient if the other party’s number is indicated on the document.

1. Enter the fax number.

2. Insert the document.

3. Press j.

To transmit more than 10 pages at a time

●

Insert the first 10 pages of the document. Add the other pages (up to 10 at a time) before the last page feeds into the unit.

Page 41

Sending Faxes

Documents you can send!

600 mm

Minimum size

128 mm

Maximum size

216 mm

Paper width

208 mm

Effective scanning area

4 mm 4 mm

2 mm

Scanned

area

216 mm

Document weight

Single sheet:

45 g/m

to 90 g/m

Multiple sheets:

60 g/m2to 75 g/m

Note:

●

Remove clips, staples or other similar fasteners.

●

Check that ink, paste or correction fluid has dried.

●

Do not send the following types of documents: (Use copies for fax transmission.) — Chemically treated paper such as carbon or carbonless duplicating paper — Electrostatically charged paper — Badly curled, creased or torn paper — Paper with a coated surface — Paper with a faint image — Paper with printing on the opposite side that can be seen through the front (i.e. newspaper)

●

To transmit the document(s) with a width of less than standard letter size (216 mm), we recommend using a copy machine to copy the original document onto letter-sized paper, then transmit the copied document.

Sending a fax with the voice guide

You can send documents by following the voice guide.

1. Press l 2 times.

2. Press w.

3. Follow steps 1 to 6 on page 38.

●

After transmission, the voice guide will turn off

automatically.

Quick scan feature

This feature is helpful when you want to send the document, then take it for other uses. To use this feature, activate feature #34 on page 73.

1. Insert the document.

2. Enter the fax number.

3. Press j.

●

The document will be fed into the unit and scanned into memory. The unit will then transmit the data. If the document exceeds the memory capacity (p. 91), sending will be cancelled and this feature will be turned off automatically. Transmit the entire document manually.

Sending report for confirmation

This report will provide you with a printed record of transmission results. To use this feature, activate feature #04 (p. 70). For the communication message in the result column, see page 78.

Journal report

The unit stores the 30 most recent fax communication results. — To print manually, see page 90. — To print automatically after every 30 new fax

communications, activate feature #22

(p. 72). For the communication message in the result column, see page 78.

Page 42

Sending Faxes

Sending a fax using the directory!

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

Display:

If necessary, press + or - repeatedly to select the desired resolution (p. 40).

Press ).

Press + or - until the desired item is displayed.

Example:

●

For further details about using the directory, see page 32.

Press j.

Sam 1789653

DIRECTORY [+ -]

STANDARD

PRESS NAVI.[+ -]

FACE DOWN

FAX/START

Document guides

STOP

Before using this feature, program the desired names and telephone numbers into the directory (p. 28, 29).

Fax auto redial

If the line is busy or if there is no answer, the unit will automatically redial the number up to 2 times.

●

This feature is also available for delayed transmission (feature #25 on page 72).

●

During redial, the following will be displayed.

Display:

●

To cancel redialling, press {.

If your unit does not send a fax

●

Confirm the stored telephone number on the display and check that the number dialled is answered by the other party’s machine (p. 32).

●

The connecting tone will be heard during dialling to tell you the status of the other party’s machine (feature #76 on page 77).

WAITING REDIAL

Page 43

Sending Faxes

Broadcast transmission!

This feature is useful for sending the same document to selected parties (up to 20 items). First program the items, then see page 45 for transmission.

●

To send to selected parties only once, see page 45.

Programming items into the broadcast memory

STOP

SET

Press p repeatedly until the following is displayed.

Display:

Press # to select “BROAD”.

Press + or - until the desired item is displayed.

Example:

Press w.

Example:

●

To program other items, repeat steps 3 and 4 (up to 20 items).

Press w to exit the program.

Note:

●

If you program the wrong item, press { after step 4 to erase the item.

●

Confirm the stored items by printing a broadcast programming list (p. 90).

REGISTERED

DIR=MIKE [01] STORE:PRESS SET

MIKE 987-654-3210

DIR= [00] NAVI.[+ -]A&ASET

DIRECTORY SET NAVI.=? BROAD=#

Page 44

Sending Faxes

Erasing a stored item in the broadcast memory

Press ).

●

Confirm that there are no documents in the document entrance.

Display:

Press + or - until the following is displayed.

Press p.

Press # to select “DELETE”.

Press + or - until the desired item you want to erase is displayed.

Example:

●

To cancel erasing, press {.

Dick 328-143-2968

BROADCAST ADD=? DELETE=#

<BROADCAST> EDIT:PRESS MENU

DIRECTORY [+ -]

Adding a new item into the broadcast memory

Press ).

●

Confirm that there are no documents in the document entrance.

Display:

Press + or - until the following is displayed.

Press p.

Press * to select “ADD”.

Press + or - until the desired item you want to add is displayed.

Example:

Mary 584-372-4123

BROADCAST ADD=? DELETE=#

<BROADCAST> EDIT:PRESS MENU

DIRECTORY [+ -]

STOP

SET

Press w.

Example:

●

To add other items, repeat steps 5 and 6 (up to 20 items).

Press { to exit the program.

Nikki 385-217-9365

REGISTERED

Press w.

Example:

●

To erase other items, repeat steps 5 to 7.

Press { to exit the program.

Bob 0123456

DELETED

DELETE OK? YES:SET/NO:STOP

Page 45

Sending Faxes

Sending the same document to pre-programmed parties

Insert the document FACE DOWN.

●

If necessary, press + or - repeatedly to select the desired resolution (p. 40).

Press ).

Display:

Press + or - until the following is displayed.

Press w.

● The document will be fed into the unit and

scanned into memory. The unit will then transmit the data to each item, calling each number sequentially.

●

After transmission, the stored document will be erased automatically, and the unit will automatically print a broadcast sending report

<BROADCAST> SEND:PRESS SET

DIRECTORY [+ -]

FACE DOWN

SET

STOP

Note:

●

If you select the “FINE”, “SUPER FINE” or “PHOTO” resolution, the number of pages that the unit can transmit will decrease.

●

If the document exceeds the memory capacity (p. 91), sending will be cancelled.

●

If one of the items is busy or does not answer, it will be skipped. All skipped items will be redialled up to 2 times after all of the other items have been called.

To cancel the broadcast setting

1. Press { while the unit displays the

following.

Display:

●

The display will show the following.

2. Press w.

SEND CANCELLED? YES:SET/NO:STOP

BROADCASTING

To send to selected parties only once

You can also select the parties for each transmission.

1. Follow steps 1 and 2 above.

2. Press + or - until the following is displayed.

Display:

3. Press w to start programming the items you want to transmit.

4. Press + or - until the desired item you want to transmit is displayed.

Example:

5. Press w.

Example:

●

To program other items, repeat steps 4 and 5 (up to 20 items).

6. Press w to start transmission to the programmed items.

DIR=Bill [01] SEND:PRESS SET

Bill 6543210

DIR= [00] NAVI.[+ -]A&ASET

PRESS SET

Page 46

Receiving Faxes

Setting the unit to receive faxes!

How you

want the unit

to receive

calls

You have to

set this.

This is how

the unit will

operate.

You have a separate telephone line just for faxes.

FAX ONLY mode (p. 49)

Turn AUTO ANSWER on by pressing PQ.

●

The arrow (▼) is shown on the right of the display.

When receiving calls:

All incoming calls will be answered as faxes.

Use only as a fax

ANSWER

AUTO

PLAY MESSAGES

MEMORY% CALLS

▼

You want to receive all phone calls and faxes automatically.

When receiving phone calls:

The unit will activate the answering device and record voice messages.

When receiving faxes:

The unit will activate the fax function to receive documents.

is Mike...

Hi, this

Use as answering

device and/or fax

TAD/FAX mode (p. 56)

Turn AUTO ANSWER on by pressing PQ.

●

The arrow (▼) is shown on the right of the display.

ANSWER

AUTO

PLAY MESSAGES

MEMORY% CALLS

▼

Page 47

Receiving Faxes

Other option

You plan to answer the calls yourself.

TEL mode (p. 48)

Turn AUTO ANSWER off by pressing PQ.

●

The arrow (▼) is not shown on the right of the display.

When receiving calls:

You have to answer all calls manually. To receive a fax document, press j for each fax you are receiving.

Ring

Mostly phone calls

ANS WERANS WER

AUT OAUT O

PL AY PL AY M ESSA GESMES SAG ES

OONN

MEM ORY%MEM ORY% C ALLSCAL LS

Remote

fax activation

You can also receive a fax using an extension telephone. While hearing a fax calling tone with an extension telephone

, press

(pre-selected fax activation code) to receive a fax (p. 52).

You want to answer the phone call yourself and receive faxes without rings.

TEL/FAX mode (p. 50)

Turn AUTO ANSWER on by pressing PQ.

●

The arrow (▼) is shown on the right of the display.

When receiving phone calls:

The unit will ring.

When receiving faxes:

The unit will receive fax documents without ringing.

Use as telephone/

automatic fax

Ring

ANS WERANS WER

AUT OAUT O

PL AY PL AY M ESSA GESMES SAG ES

OONN

MEM ORY%MEM ORY% C ALLSCAL LS

▼

Fax receiving

Phone call

Page 48

Receiving Faxes

When the unit rings, press NO or lift the handset and press ë to answer the call.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press j.

Display:

●

The unit will start fax reception.

CONNECTING.....

FAX/START

AUTO ANSWER

DIGITAL SP-PHONE

STOP

To stop receiving

Press {.

Friendly reception feature

When you answer a call and hear a fax calling tone (slow beep), the unit will automatically start fax reception.

●

If this feature is not required, set feature #46 to off (p. 75).

TEL mode! (answering all calls manually)

If the arrow (▼) is shown on the right of the display, turn it off by pressing PQ.

Display:

TEL MODE

Note:

●

If you do not answer the call within 10 rings, the unit will temporarily activate the answering device. The greeting message will then be played and the other party can then send a fax.

●

Up to 30 sheets of printed paper can be held. Remove the printed paper before it exceeds 30 sheets.

Fax reception in memory

When a printing problem is detected, the unit will temporarily store the received document into memory. While the document is in memory: — the display will show an error message and

the following alternately,

Display:

— slow beeps will sound if feature #44 is set to

on (p. 74).

●

Follow the instructions on pages 79 and 80 to solve the problem.

●

For memory capacity, see page 91.

FAX IN MEMORY

Activating TEL mode

Receiving a fax using the base unit

When the handset rings, press ë.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard,

press à until a single beep is heard.

●

The unit will start fax reception.

TALK

FAX RECEIVE

Receiving a fax using the handset

Page 49

Receiving Faxes

SET

AUTO ANSWER

FAX ONLY mode! (all calls are received as faxes)

Set feature #77 to “FAX ONLY” (p. 77).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing PQ.

Display:

●

When receiving calls, the unit will automatically answer all calls and only receive fax documents.

▼

FAX ONLY MODE

Line 1 – Phone calls

Line 2 – Faxes

Only a fax machine is connected.

Activating FAX ONLY mode

Note:

●

The number of rings before a call is answered in FAX ONLY mode can be changed (feature #06 on page

70).

●

This mode should not be used with a telephone line which is used for both phone calls and faxes. Fax communication will be attempted even if someone is trying to call you. We recommend the following setup:

Example:

Page 50

Receiving Faxes

TEL/FAX mode! (receiving phone calls with ring signals and faxes without ring signals when you are near the unit)

Note:

●

The base unit will display the following when a call is received.

Display:

●

The ringer should be on (p. 23).

●

If the ring detection (p. 53) is set and a different ring pattern is received, the unit will not receive

INCOMING CALL

Use this mode when you are situated near the fax machine, and want to receive faxes without the unit ringing. When a call is received, the fax machine will work as follows. To set TEL/FAX mode, see below.

To set TEL/FAX mode

1. Set feature #77 to “TEL/FAX” (p. 77).

2. If the arrow (▼) is not shown on the right of the

display, turn it on by pressing PQ.

Display:

▼

The fax machine will not ring. Duration depends on TEL/FAX

delayed ring setting.

(See bottom of next page.)

●

The call is connected.

Phone call

Fax calling tone*

A call is received.

The fax machine will automatically receive documents without ringing.

Answer the call.

●

If the call is not answered, this

message will be played.**

●

Then the fax machine will activate the

fax function for a case in which the other party’s fax machine does not send a fax calling tone.

The fax machine will ring 3 times. Duration depends on silent fax

recognition ring setting.

(See bottom of next page.)

Hello! To send a fax, start transmission.

To speak with someone,

please wait.

This message will be played to the calling party.

●

The calling party will hear a different ring back tone.

No one is available to take your call right now. Please try again later.

Thank you.

Ring

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines do not have this capability.

** You can record your own greeting message

(p. 57).

Page 51

Receiving Faxes

When an extension telephone is connected

TEL/FAX delayed ring setting

The number of rings generated before the fax machine answers depends on the setting of feature #78 on page 77. The fax machine will not generate an audible ring during this time.

Silent fax recognition ring setting

The fax machine generates audible rings to indicate that it is receiving a phone call. The number of rings generated depends on the setting of feature #30 on page 73. This signal will not ring on an extension telephone.

Phone call

The fax machine will not ring, but the extension telephone will ring 2 times. Duration depends on TEL/FAX

delayed ring setting.

(See below.)

●

The call is connected.

Fax calling tone*

A call is received.

The fax machine will automatically receive documents without ringing.

Answer the call.

●

If the call is not answered, this

message will be played.**

●

Then the fax machine will activate the

fax function for a case in which the other party’s fax machine does not send a fax calling tone.

The extension telephone will not ring but the fax machine will ring 3 times. Duration depends on silent fax

recognition ring setting.

(See below.)

Hello! To send a fax, start transmission. To speak with someone, please wait.

This message will be played to the calling party.

●

The calling party will hear a different

ring back tone.

No one is available to take your call right now. Please try again later.

Thank you.

Ring Ring

Ring

* A fax calling tone is automatically generated by

the sending fax machine. Some fax machines do not have this capability.

** You can record your own greeting message

(p. 57).

Page 52

Receiving Faxes

Pager call - when the unit receives a fax or ! voice message!

This feature allows your unit to call your pager when your unit receives a fax document or an incoming voice message.

Press p.

Display:

Press #, then 70.

Press + or - to select “ON”.

●

If this feature is not required, select “OFF”.

Press w.

Enter your pager number.

●

You can enter a total of 46 digits and/or pauses.

Example:

1 202 555 1234PP12345678PP5555#

PAGER CALL MODE=ON [±]

PAGER CALL MODE=OFF [±]

SYSTEM SET UP PRESS NAVI.[I H]

Press w.

●

The unit will dial the stored number.

Check that your pager received the pager test call.

Press NO.

PAGER TEST

Extension telephone!

To the same line

Extension telephone

Note:

●

You can change the fax activation code in feature #41 (p. 74).

If you use the fax machine with an extension telephone, you can receive fax documents using the extension telephone. You do not have to press j on the fax machine.

Important:

●

Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

When the extension telephone rings, lift the handset of the extension telephone.

When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press *9 (pre-selected fax activation code) firmly.

Hang up the handset.

●

The fax machine will start reception.

Your pager number

Pauses

Your pager access code, if required.

Message you want displayed on your pager.

When your pager receives a pager call

Your pager will display the message you entered in step 5. (For example: 5555)

Page 53

Receiving Faxes / Distinctive Ring

This feature is only for use if you subscribe to a distinctive ring pattern service from your telephone company. For more information on the availability of this service in your area, please contact your telephone company before setting this feature on your unit. In Australia, this service is called “Fax Stream Duet”. In New Zealand, this service is called “FaxAbility”.

When you subscribe to Distinctive Ring Service, your telephone company will assign you a new fax number and will also tell you the assigned ring pattern. Please complete the following setup on your fax machine to identify the assigned ring pattern.

Press p.

Display:

Press #, then 31.

Press + or - to select the ring pattern assigned by the telephone company.

A: Standard ring (one long ring) B: Double ring (two short rings) C: Triple ring (short-long-short-rings) D:

Other triple ring (short-short-long rings)

OFF: Turns off the feature (default

setting).

Press w.

Press p.

SETUP ITEM [ ]

RING DETECTION MODE=OFF [±]

SYSTEM SET UP PRESS NAVI.[I H]

SET

Note:

●

Once you have programmed the assigned ring pattern into the fax machine, turn AUTO ANSWER off so that the fax machine is in TEL mode.

●

In TEL mode, the fax machine will recognize incoming faxes on the first ring pattern and answer automatically. For phone calls, the fax machine will ring as a normal call.

Using with the ring detection feature!

Receive polling! (retrieving a fax placed on another fax machine)

This feature allows you to retrieve a document from another compatible machine. Therefore you pay for the call. Make sure that no documents are fed into your unit and that the other party’s machine is ready for your call.

Press p repeatedly until the following is displayed.

Display:

Press w.

Dial the fax number.

Example:

Press w.

●

The unit will start reception.

CONNECTING.....

FAX=3331111

POLLING

PRESS SET

SET

Page 54

Copying

Making a copy!

The unit can make single or multiple copies (up to 50).

Adjust the width of the document guides to the size of the document.

Insert the document (up to 10 pages) FACE DOWN until a single beep is heard and the unit grasps the document.

Display:

●

If necessary, press + or - repeatedly to select the desired resolution (see below).

Press f.

●

If necessary, enter the number of copies (up to 50).

Press y.

●

The unit will start copying.

NUMBER=1 OR PRESS NAVI.

NUMBER=1 COPY:PRESS START

!!!STANDARD

PRESS NAVI.[+ -]

FACE DOWN

COPY

START

Document guides

STOP

Quick scan feature

This feature is helpful when you want to copy the document, then take it for other uses. To use this feature, activate feature #34 on page 73.

●

The document will be fed into the unit and

scanned into memory. The unit will then print the data. If the document exceeds the memory capacity (p. 91), copying will be cancelled and this feature will be turned off automatically.

To stop copying

Press {.

To select the resolution

Select the desired resolution according to the type of document.

– FINE: For printed or typewritten originals with small

printing.

– SUPER FINE:

For originals with very small printing.

– PHOTO:

For originals containing photographs,

shaded drawings, etc.

● If you select “STANDARD”, copying will be done

using “FINE” mode.

● You can also select the resolution after pressing

f in step 3.

1. Press ) 3 times. Display:

2. Press + or - repeatedly to select the

desired resolution.

STANDARD [+ - ]

Note:

●

Any transmittable document can be copied (p. 41).

Page 55

Copying

Collated pages

Uncollated pages

To collate multiple copies

The unit can collate multiple copies in the same order as the original document pages.

Example: Making two copies of a 4-page original

document

1. Press ) 2 times after step 3 on page 54. Display:

2. Press + or - repeatedly until the

following is displayed.

3. Press y.

COLLATE ON [+ -]

COLLATE OFF [+ -]

Example of a 200% enlarged copy

Example of a 150% enlarged copy

Enlarged

copy

Original

document

Area to be enlarged

B C

F G

A B C D

E F G H

Original

document

Enlarged

copy

B C

F G

A B C D

E F G H

Area to be enlarged

To enlarge a document

1. Press ) after step 3 on page 54.

Display:

2. Press + to select “150%” or “200%”,

then press y.

●

The unit will only enlarge the centremost part of the document, printing it on two pages.

ZOOM 100% [+ -]

To reduce a document

1. Press ) after step 3 on page 54.

Display:

2. Press - to select “92%”, “86%” or “72%”,

then press y.

●

See the right table for the recommended reduction rates.

Note:

●

If the appropriate reduction rate is not selected, the document may be divided and the top of the second sheet will be deleted.

●

If the image at the bottom of the document is not copied when you copy a document as long as the recording paper, try 92% or 86%.

ZOOM 100% [+ -]

100%

(default)

92% 86% 72%

Original documentSetting Recording paper

A4 A4

A4 Legal

A4 A4, Letter

Letter = 216 mm x 279 mm Legal = 216 mm x 356 mm A4 = 210 mm x 297 mm

Note:

●

The unit will store the documents into memory while collating the copies. If memory becomes full while storing, the unit will only print out the stored pages.

●

After copying, the collating feature will turn off

automatically.

Page 56

Setup

TAD/FAX mode! (receiving phone calls and faxes automatically)

Setting up the voice and fax message reception

When TAD/FAX mode is set, the unit will work as a fax machine and/or answering device. If a fax tone is detected, the unit will automatically receive the fax. If a phone call is detected, the answering device will play a greeting message and the caller can leave a voice message.

Note:

●

The incoming message recording time can be changed (feature #10 on page 71).

●

When the remaining time is low, erase unnecessary messages (p. 59). For the voice memory capacity of incoming messages, see page 91.

●

While an incoming call is being recorded, you can monitor it through the speaker. If this feature is not required, set feature #67 to off (p. 76).

AUTO ANSWER

Make sure that feature #77 is set to “TAD/FAX” (p. 77).

If the arrow (▼) is not shown on the right of the display, turn it on by pressing PQ.

Display:

●

The unit will play the pre-recorded greeting message.

●

The remaining time for recording incoming messages will be displayed.

Example:

●

You can change the speaker volume. Press + or - while listening to the greeting message.

_TIME_=_10m13s

TAD/FAX MODE

Ring setting in TAD/FAX mode

You can choose from 2, 3, 4, 5, 6, 7, 8, 9, TOLL SAVER and RINGER OFF. This setting can be changed by feature #06 on page 70.

TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers on the 2nd ring, there is at least one new recorded message. If the unit answers on the 4th ring, there are no new recorded messages. To save the toll charges for the call, hang up immediately when you hear the 3rd ring. The 3rd ring indicates that there are no new recorded messages.

RINGER OFF: The unit will answer without ringing.

Page 57

Greeting

STOP

RECORD

Microphone

AUTO ANSWER

SET

Note:

●

You can choose 60 seconds for your own TAD/FAX greeting message (feature #54 on page 75). — If you change to 60 seconds, we recommend that

you tell the caller in your own TAD/FAX greeting message to press :9 before starting fax transmission.

— If you change to 16 seconds from 60 seconds, your

own recorded TAD/FAX greeting message will be deleted. When receiving a call, the pre-recorded message will be played.

Select the desired mode (TAD/FAX or TEL/FAX) where you want to record a greeting message (feature #77 on page 77).

Press t 2 times.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode:

TEL/FAX mode:

Press w.

●

A long beep will sound.

Speak clearly about 20 cm (8 inches) away from the microphone.

●

The display will show the remaining recording time.

TAD/FAX mode:

TEL/FAX mode:

When finished recording, press {.

●

The unit will repeat your message. Adjust the volume using + or -.

T/F REC. 16s

TAD REC. 16s

TEL/FAX GREETING

PRESS SET

TAD GREETING

PRESS SET

You can record your own greeting messages for TAD/FAX and TEL/FAX modes. When receiving a call, your own greeting message will be played instead of the pre-recorded message. The recording time will be limited to 16 seconds. We recommend you record your message within 12 seconds to make it easier to receive faxes.

Suggested messages:

—TAD/FAX greeting message:

“This is (your name, business and/or telephone number). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. Thank you.”

—TEL/FAX greeting message:

“This is (your name, business and/or telephone number). We are

unable to answer right now. Please try again later. Thank you.”

Recording your own greeting messages!

Checking the greeting messages

1. Select the desired mode (TAD/FAX or

TEL/FAX) for the greeting message you want to listen to (feature #77 on page 77).

2. If the arrow (▼) is not shown on the right of the display, turn it on by pressing PQ. If the arrow (▼) is shown on the right of the display, turn it off once then on again.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode:

TEL/FAX mode:

●

The unit will play the greeting message.

TEL/FAX MODE

TAD/FAX MODE

Page 58

Greeting / Memo Message

Select the desired mode (TAD/FAX or TEL/FAX) for the greeting message you want to erase (feature #77 on page 77).

Press h 2 times.

●

The display will show the following according to your selection in step 1.

TAD/FAX mode:

TEL/FAX mode:

Press w.

●

To cancel erasing, press {.

Press w.

●

When receiving a call, the pre-recorded greeting message will be played.

GREETING ERASED

ERASE GREETING? YES:SET/NO:STOP

TEL/FAX GREETING

PRESS SET

TAD GREETING

PRESS SET

Erasing your own recorded greeting messages

SET

ERASE

STOP

To leave a private message for yourself or someone else, you can record a voice memo. This memo can be played back later, either directly or remotely.

Press t.

Display:

Press w.

●

A long beep will sound.

Speak clearly about 20 cm (8 inches) away from the microphone.

When finished recording, press {.

MEMO RECORDING

MEMO MESSAGE

PRESS SET

Microphone

RECORD

STOP

SET

Leaving a message for others or yourself!

Page 59

Incoming Messages

When the unit has recorded new voice messages: — the PLAY MESSAGES indicator will flash, — the call counter will show the total number of recorded messages, and — slow beeps will sound if the message alert feature is activated (feature #42 on page 74).

Example:

STOP

QUICK

ERASE

SET

SLOW

FLASH/LIGHT

PLAY MESSAGES

Press LM.

●

Only the new recorded messages will be played.

●

Adjust the speaker volume using + or

●

After playing back all of the new messages,

the PLAY MESSAGES indicator will stop flashing but will remain lit up. If you press LM at this time, all the recorded messages will be played.

Listening to recorded messages using the base unit

Call counter

To repeat a message

Press ( while listening to the message.

●

If you press ( within 5 seconds of the beginning of the message, the previous message will be played.

●

To play back a specific message, press ( or ) and search for the message you want to

listen to.

To skip a message

Press ) to play the next message.

To stop playback

Press {.

●

If you press LM within 1 minute, the unit will resume playing the rest of the messages.

Voice time/day stamp

During playback, a synthesised voice will announce the time and day of the week that each message was recorded.

To change the playback speed

Press } to play messages at one and a half times the original speed. Press x to play messages at half the original speed.

●

To return to the original speed, press } or x again during quick or slow playback.

To erase a specific message

Press h while listening to the message you want to erase.

To erase all the messages

Check that you have listened to all of the recorded messages.

1. Press h. Display:

2. Press w

3. Press w.

●

Messages recorded in voice mailbox will not be erased.

ERASE MESSAGES? YES:SET/NO:STOP

ALL MESSAGES

PRESS SET

Page 60

Incoming Messages

Press ç.

Example:

●

The voice guide will tell you the number of new messages and they will be played automatically.

●

To repeat only the new messages:

Press 4.

●

To listen to all the messages:

Press 5.

Press ç to end the operation.

Remote operation

11111v1111

Listening to recorded messages using the handset!

When there are no new messages

The voice guide will be heard.

Press 5 or wait 4 seconds to listen to all the messages.

When voice memory is full

The voice guide will be heard after playing the messages.

Erase some or all of the messages.

To repeat a message

Press 1 while listening to the message.

●

If you press 1 within 5 seconds of the beginning of the message, the previous message will be played.

3 new messages.

Voice guide example:

No new messages.

Voice guide example:

PLAYBACK

Sorry, no more memory. Please erase unnecessary messages.

Voice guide example:

To skip a message

Press 2 to play the next message.

To erase a specific message

Press *4 while listening to the message you want to erase.

●

A long beep will sound. The unit will then play

back the next message.

To erase all the messages

Press *5 to erase all the messages.

●

A long beep will sound.

To turn AUTO ANSWER on or off

To turn AUTO ANSWER on (TAD/FAX mode), press 7.

To turn AUTO ANSWER off (TEL mode), press 9.

The message has been erased.

Voice guide example:

All messages have been erased.

Voice guide example:

Page 61

Remote Operation

Erases a specific message

Erases all messages

Changes to TEL mode

Turns ON message transfer

Turns OFF message transfer

Turns ON pager call

Turns OFF pager call

Remote command

The following operations can be performed from a remote location using a touch tone telephone.

Program the remote operation ID (feature #11 on page 71) and set the unit to TAD/FAX mode before going out (p. 56).

Dial key

Page

Dial key

Remote command Page

Skips the greeting message

Repeats a message

Skips a message

New message playback

All message playback

Room monitor

Re-records a greeting message Stops re-recording of a greeting

message

Remote operation card

Please cut out and carry this card for assistance when using the remote operation.

Mailbox Remote Operation Notice of Remote Operation

Fold here

■

Recording a message in a mailbox:

1. Call your unit.

2. Press * and the mailbox no. (1 or 2).

3. Leave a message.

■

Retrieving messages from a mailbox:

1. Call your unit.

2. Press * and the mailbox no. (1 or 2).

3. Enter the mailbox password ;.

4. Press the remote command key (see the reverse side).

●

81, 82, 83 and 84 cannot be used.

●

The remote operation is available only from a touch tone telephone when the unit is in TAD/FAX mode.

●

When the unit is in TEL mode, call your unit and wait for 10 rings. The answering device will temporarily answer the line. Enter the remote operation ID during the greeting message. The unit will switch to TAD/FAX mode.

●

When you press a key, press firmly.

●

To send a document, press

*9. When a fax tone is

heard, start transmission.

Operating from a remote location!

Page 62

Remote Operation

Skips the greeting message Repeats a message Skips a message

Key Remote command

When there are no new messages

Press 5 or wait for 4 seconds to listen to all the messages.

When voice memory is full

Erase some or all of the messages (p. 63).

New message playback All message playback Room monitor Re-records a greeting

message Stops re-recording of a

greeting message Erases a specific message

Erases all messages Changes to TEL mode Turns ON message transfer Turns OFF message transfer Turns ON pager call Turns OFF pager call

Key Remote command

Sorry, no more memory. Please erase unnecessary messages.

Listening to recorded messages

When there are new messages

The voice guide will tell you the number of new messages and they will be played automatically.

●

To repeat a message:

Press 1. If you press 1 within 5 seconds of the beginning of a message, the previous message will be played.

●

To skip a message:

Press 2.

●

To repeat only the new messages:

Press 4.

●

To listen to all the messages:

Press 5.

Voice guide example:

No new messages.

Call your unit from a remote touch tone telephone.

Enter the remote operation ID during TAD/FAX greeting playback.

Answering Device Remote Operation

1. Call your unit.

2. Enter the remote operation ID ; during the greeting message.

●

The new messages will be played automatically.

●

If there are no new messages, wait for 4 seconds. All the messages will be played back.

Press the remote command key(s) within 10 seconds.

3 new messages.

Page 63

Remote Operation

Press 83 to turn ON the pager call.

■

Turning the pager call on or off

You must program a pager number beforehand (feature #70 on page 77).

Press 84 to turn OFF the pager call.

●

If a pager number is not programmed, you cannot turn this feature ON.

■

Returning to TAD/FAX mode

1. Call your unit and wait for 10 rings.

●

The answering device will temporarily answer the call.

2. Enter the remote operation ID during the greeting message.

●

Your unit will switch to TAD/FAX mode.

■

Changing the receive mode

Press 80 to change the receive mode from TAD/FAX to TEL.

●

You cannot return to TAD/FAX mode in the same call. To return to TAD/FAX mode, see below.

Pager call is set. Pager number is 098765432.

Pager call is off.

Pager number is not set.

Press 81 to turn ON the message transfer.

■

Turning the message transfer on or off

You must program a transfer telephone number beforehand (feature #60 on page 76).

Press 82 to turn OFF the message transfer.

●

If a transfer telephone number is not programmed, you cannot turn this feature ON.

Message transfer is set. Transfer phone number is 123···.

Message transfer is off.

Transfer phone number is not set.

■

Skipping the greeting message

Press 0 during the greeting message playback.

●

The unit will skip the rest of the greeting

message.

■

Erasing a specific message

Press *4 while listening to the message you want to erase.

●

A long beep will sound. The unit will then play back the next message.

■

Erasing all the messages

Press *5 to erase all the messages.

●

A long beep will sound.

Other remote operations

Voice guide example:

1. Wait for the voice guide.

2. Wait about 10 seconds.

3. Leave a message after the beep.

■

Monitoring the room (Australian users only)

Press 6 to monitor the sound for about 30 seconds in the room where the unit is installed.

●

After 30 seconds, a beep sounds. To continue monitoring, press 6 again within 10 seconds.

■

Recording a marker message

You can leave an additional message.

The message has been erased.

All messages have been erased.

All messages have been played

Please leave your name and message after the beep.

■

Re-recording a greeting message

You can change the contents of the greeting messages for TAD/FAX mode.

1. Press 7 to start recording.

●

A long beep will sound.

2. Speak clearly up to 16 seconds.

●

If you pause for over 2 seconds, 6 beeps will sound and the recording will stop. Repeat from step 1 within 10 seconds.

3. When finished recording, press 9.

●

The new greeting message will be played.

Page 64

Voice Mailbox

How callers can leave you private messages!

Call your unit from a remote touch tone telephone.

●

The TAD/FAX greeting message will be played.

Press * and the desired mailbox number (1 or 2).

●

A mailbox greeting message will be played.

After the beep, leave a message.

Note:

●

If the caller does not enter the mailbox number in step 2, the message will be recorded in the common memory.

How incoming messages are recorded in a mailbox

This unit has two mailbox memories. Your caller can leave a private message in a specific mailbox. Only the person who knows the password can retrieve a message from a mailbox. This feature is useful when you share this unit with other people.

To use a mailbox

1. Record your own TAD/FAX greeting message (p. 57).

Suggested message:

“This is (your name). We are unable to answer right now. To send a fax, start transmission. To leave a message, speak after the beep. To leave a private message, press *and the desired mailbox number 1 or 2. Thank you.”

2. Record your own mailbox greeting message if necessary (p. 65).

Suggested message:

“This is (personal name). Please leave your name and message after the beep.”

3. Change the mailbox password if necessary. — For mailbox 1 password, see feature #51 on page 75. — For mailbox 2 password, see feature #52 on page 75.

4. Set the unit to TAD/FAX mode (p. 56).

Page 65

Voice Mailbox

Recording your own mailbox greeting messages!

The recording time is limited to 16 seconds for each mailbox.

Suggested message:

“This is (personal name). Please leave your name and message after the

beep.”

Press p.

Display:

For mailbox 1:

Press #, then 55.

For mailbox 2:

Press #, then 56.

Press + or - to select “RECORD”.

Example:

Press w.

Example:

Speak clearly about 20 cm (8 inches) away from the microphone.

●

The display will show the remaining recording time.

Example:

When finished recording, press {.

●

The unit will repeat your message. Adjust the volume using +

or -

Press p.

BOX1_REC. 15s

BOX1_REC. 16s

BOX1_GREETING RECORD

_______

[±]

BOX2_GREETING CHECK

________

[±]

BOX1_GREETING CHECK

________

[±]

SYSTEM_SET_UP PRESS_NAVI.[IH]

SET

Microphone

STOP

To check the mailbox greeting message

1. For mailbox 1

Press p, #55.

For mailbox 2

Press p, #56.

2. Press + or - to select “CHECK”.

3. Press w.

●

The unit will play the message.

4. Press p.

To erase your own mailbox greeting message

1. For mailbox 1

Press p, #55.

For mailbox 2

Press p, #56.

2. Press + or - to select “ERASE”.

3. Press w.

●

Your own message will be erased.

4. Press p.

Page 66

Voice Mailbox

Press ) 2 times

Display:

Press + or - until the desired mailbox number is displayed.

Example:

Press LM

If you have programmed your own mailbox password, enter it.

●

Only the new recorded messages will be played.

●

If there are no new messages, the unit will play back all the recorded messages.

Press {

to end the operation

PASSWORD=

PRESS REC/ERASE/PLAY

NEW_MESSAGES MAILBOX2_[±]_02

MAILBOX [+_-]

Note:

●

The following features can be used during

playback. See page 59 for details. – To repeat a message – To skip a message – To stop playback – To change the playback speed – To erase a specific message

To erase all the messages in a mailbox

1. Press ) 2 times.

2. Press + or - until the desired mailbox

number is displayed.

Example:

3. Press h.

4. Press w.

BOX1 ERASE OK? YES:SET/NO:STOP

PRESS REC/ERASE/PLAY

MAILBOX1_[±]_01

SET

STOP

PLAY MESSAGES

ERASE

RECORD

Listening to recorded messages using the base unit!

To record a memo message into a mailbox

1. Press ) 2 times.

Display:

2. Press + or - until the desired mailbox number is displayed.

Example:

3. Press t.

●

A long beep will sound.

Example:

4. Speak clearly about 20 cm (8 inches) away from the microphone.

5. When finished recording, press {.

BOX1 RECORDING

PRESS REC/ERASE/PLAY

MAILBOX1_[±]_00

MAILBOX [+_-]

Page 67

Voice Mailbox

Press ç.

Example:

For mailbox 1:

Press *1.

For mailbox 2:

Press *2.

Enter the mailbox password (default setting “555”).

●

The voice guide will tell you the number of new messages and they will be played automatically.

●

To repeat only the new messages:

Press 4.

●

To listen to all the messages:

Press 5.

Press ç to end the operation.

Remote operation

11111v11111

PLAYBACK

Note:

●

The following features can be used during playback. See page 60 for details. – To repeat a message – To skip a message – To erase a specific message – To erase all the messages

●

For the following, see page 60: – When there are no new recorded

messages.

– When voice memory is full.

3 new messages.

Voice guide example:

Listening to recorded messages using the handset!

Call your unit from a remote touch tone telephone.

Press * and the desired mailbox number (1 or 2) during TAD/FAX greeting playback.

●

If you have recorded your own mailbox greeting message, it will be played.

Enter the mailbox password (default setting “555”).

●

If you have programmed your own mailbox password, enter it instead of “555”.

Listening to recorded messages from a remote location!

Note:

●

For details on remote operation, see pages 61–63. 81, 82, 83, and 84 cannot be used.

To listen to messages in another memory after playback

Press * and 0 (for the common memory), then enter the remote operation ID. or Press * and the desired mailbox number (1 or 2), then enter the mailbox password.

Page 68

Option

Recording your own transfer greeting message

The recording time is limited to 16 seconds.

Suggested message:

“This is a transferred message from (your name, business and/or

telephone number). Please enter your remote ID for remote operation.”

To check the transfer greeting message

1. Press p, #61.

2. Press + or - to select “CHECK”.

3. Press w.

●

The unit will play the message.

4. Press p.

To erase your own transfer greeting message

1. Press p, #61.

2. Press + or - to select “ERASE”.

3. Press w.

●

Your own message will be erased.

4. Press p.

●

When transferring a call, the pre-recorded transfer greeting message will be played.

Transferring recorded messages to another telephone!

This feature allows your unit to call a designated telephone number each time an incoming voice message is recorded. You can retrieve the transferred message during the same call using the remote operation.

To use this feature, program the transfer telephone number first (feature #60 on page 76) and set the unit to TAD/FAX mode.

1. An incoming voice message is recorded in your unit.

2. Your unit calls the transfer telephone number.

3. Answer the call with the transfer telephone.

4. Your unit will play the transfer greeting message.

●

This message can be changed (see below).

5. Enter the remote operation ID (feature #11 on page 71).

6. Retrieve the message using the remote operation (p. 61–63).

Pre-recorded message:

This is a telephone answering system. Please enter your remote ID for remote operation.

Press p.

Display:

Press #, then 61.

Press + or - to select “RECORD”.

Press w.

Speak clearly about 20 cm (8 inches) away from the microphone.

●

The display will show the remaining recording time.

Example:

When finished recording, press {.

●

The unit will repeat your message. Adjust the volume using +

or -

Press p.

TRNS__REC. 15s

TRNS__REC. 16s

TRNS-GREETING RECORD

_______

[±]

TRNS-GREETING CHECK

________

[±]

SYSTEM_SET_UP PRESS_NAVI.[I H]

Page 69

Features Summary

The unit provides various programming features. Program the desired settings by referring to the programming tables (p. 70–77).

Press p.

Display:

Select the feature you wish to program.

SYSTEM SET UP PRESS NAVI.[

IH]

Programming!

SET

General programming method

Programming by entering the program code number directly

You can select a feature by directly entering the program code (# and 2-digit number) instead of using ( or ) in step 2.

1. Press p

2. Press # and the 2-digit code number.

3. Follow steps 3 to 5 above.

●

See programming tables for code numbers (p. 70–77).

To cancel programming

Press p to exit the program.

For basic features (p. 70, 71): Press ( or ) until the desired feature is displayed.

For advanced features (p. 71–77): Press ( or ) until the following is displayed:

then press w and press ( or ) until the desired feature is displayed.

●

The current setting of the feature will be displayed.

Press + or - until the desired setting is displayed.

●

This step may be slightly different depending on the feature.

Press w.

●

The setting you selected is set, and the next feature will be displayed.

To exit programming, press p.

ADVANCED MODE

PRESS SET

Page 70

Feature & Display

#01

Features Summary

Basic features!

Programming table

Code

Setting the date and time

SET DATE & TIME

PRESS SET

mm/dd/yy hh:mm

See page 17 for details.

See page 18 for details.

See page 20 for details.

“ERROR”: The sending report will be printed only when fax transmission fails. “ON”: The sending report will be printed out after every transmission.

#02

Setting your logo

YOUR LOGO

PRESS SET

(Up to 30 characters)

Settings How the unit operates

#03

Setting your facsimile telephone number

YOUR FAX NO.

PRESS SET

(Up to 20 digits)

#04

Printing the sending report

To print and check the sending report for fax transmission results (p. 41).

SENDING REPORT MODE=ERROR [±]

ERROR

OFF

(The default setting is in bold type.)

This setting can be changed when the unit is in FAX ONLY mode (p. 49).

#06

Changing the ring setting in FAX ONLY mode

To change the number of rings before the unit answers a call in FAX ONLY mode.

FAX RING COUNT RINGS=2 [±]

2, 3, 4, 5, 6, 7, 8, 9

Changing the ring setting in TAD/FAX mode

To change the number of rings before the unit answers a call in TAD/FAX mode.

TAD RING COUNT RINGS=2 [±]

2, 3, 4, 5, 6, 7, 8, 9

TOLL SAVER

RINGER OFF

This setting can be changed when the unit is in TAD/FAX mode. See page 56 for details.

1. Press p .

2. Press ( or ) until the desired feature

is displayed.

3. Press + or - until the desired setting is

displayed.

4. Press w.

5. Press p.

Note:

●

Step 3 may be slightly different depending on the feature.

●

See page 69 for more details.

How to set menu options

Page 71

Feature & Display

Features Summary

Code Settings How the unit operates

#13

Setting the dialling mode (For Australian users only)

If you cannot dial, change the setting depending on your telephone line service.

DIALLING MODE MODE=TONE [±]

TONE

PULSE

(The default setting is in bold type.)

“TONE”: For tone dial service. “PULSE”: For rotary pulse dial service.

You can select the

ringer pattern

. The

selected

ringer pattern

will sound

during setting.

#17

Setting the ringer pattern

RINGER PATTERN MODE=A [±]

B C

“VOX”: Unlimited “1-9”: 1 minute to 9 minutes

ID = 222

1. Follow steps 1 and 2 on page 68.

2. Enter any 3-digit number except a

number using 0 or 7.

3. Press

4. Press p.

VOX

1, 2, 3, 4, 5, 6, 7, 8, 9

#10

Changing the incoming message recording time

RECORDING TIME MODE=VOX [±]

Setting the remote operation ID

REMOTE TAD ID ID=111

#11

Page 72

Feature & Display

Features Summary

Advanced features!

How to set menu options

Programming table

Code

#22

Setting the journal report to print automatically

AUTO JOURNAL MODE=ON [±]

OFF

To send a document:

1. Insert the document.

2. Follow steps 1 and 2 above.

Press + or -

to select “ON”.

4. Press

5. Enter the fax number.

6. Press

7. Enter the transmission start time. Press *to select “AM” or “PM”.

8. Press

9. Press

●

To cancel after programming, press { then w

After transmission, the unit will turn off automatically.

●

This feature is not available for broadcast transmission.

●

The calling charge may be higher.

#23

Sending document overseas

If you have difficulty sending an overseas fax, activate this feature before starting transmission. This feature makes sending documents easier as the transmission speed is slowed down.

OVERSEAS MODE MODE=OFF [±]

Settings How the unit operates

#25

Sending a fax at a specific time

This feature allows you to take advantage of low-cost calling hours offered by your telephone company.

●

The setting can be reserved to take place up to 24 hours in advance.

DELAYED SEND MODE=OFF [±]

OFF

ON / fax no. / hh:mm

OFF

(The default setting is in bold type.)

“ON”: The unit will print the journal report automatically after every 30 new fax communications (p. 41).

Note:

●

Step 3 may be slightly different depending on the feature.

●

See page 69 for more details.

1. Press p.

2. Press ( or ) until the following is

displayed:

then press w and press ( or ) until the desired feature is displayed.

ADVANCED MODE

PRESS SET

#26

Setting the Caller ID list to print automatically

AUTO CALL. LIST MODE=ON [±]

OFF

“ON”: The unit will print the Caller ID list automatically after every 30 new calls (p. 31).

3. Press + or - until the desired setting is displayed.

4. Press w.

5. Press p.

Page 73

Features Summary

Feature & Display

OFF

#31

Setting the Distinctive Ring pattern

RING DETECTION MODE=OFF [±]

See page 53 for details.

Code Settings How the unit operates

(The default setting is in bold type.)

See pages 50 and 51 for details.

#30

3, 4, 5, 6, 7,

8, 9

Changing the silent fax recognition ring setting

To change the number of rings when the unit detects a phone call in TEL/FAX mode.

SILENT FAX RING RINGS=3 [±]

#34

OFF

“ON”: The unit will store the documents first and release them.

●

If the document exceeds the memory capacity (p. 91), sending/copying will be cancelled and this feature will be turned off automatically.

Setting the quick scan

To scan the document into memory before sending/copying. This is helpful when you want to remove the document for other uses.

QUICK SCAN MODE=OFF [±]

#36

Receiving other size documents

If the size of the document sent by the other party is as large as, or larger than the recording paper, the unit can reduce and print the document. Select the desired reduction rate.

RCV REDUCTION MODE=92% [±]

100%

92%

86%

72%

#39

Changing the display contrast

LCD CONTRAST MODE=NORMAL [±]

NORMAL

DARKER

“NORMAL”: For normal contrast “DARKER”: Used when the display contrast is too light.

Setting

Recording paper Original document

100%

92%

A4 Letter A4

Legal

86% A4 72% A4

Page 74

Feature & Display

Features Summary

Code Settings How the unit operates

#41

Changing the fax activation code

If you use an extension telephone and wish to use it to receive a fax, activate this feature, and enter the code (p. 52).

FAX ACTIVATION MODE=ON [±]

ON / CODE=

OFF

Follow steps 1 and 2 above.

Press + or -

to select “ON”.

3. Press

4. Enter your code from 2 to 4 digits, using 0–9 and :.

5. Press

6. Press

●

Do not enter “0000”.

(The default setting is in bold type.)

If you hear slow beeps, press

LM or ç

and listen to recorded messages (p. 59, 60). The beeps will stop.

#42

Setting the message alert

To alert you with beeps when a new voice message is recorded.

MESSAGE ALERT MODE=OFF [±]

OFF

If you hear slow beeps, erase the recorded messages (p. 59, 60, 66). The beeps will stop.

#43

Setting the recording time alert

To alert you with beeps when there is less than 60 seconds of remaining recording time.

REC. TIME ALERT MODE=OFF [±]

OFF

How to set menu options

Note:

●

Step 3 may be slightly different depending on the feature.

●

See page 69 for more details.

Programming table (cont.)

1. Press p.

2. Press ( or ) until the following is

displayed:

then press w and press ( or ) until the desired feature is displayed.

ADVANCED MODE

PRESS SET

3. Press + or - until the desired setting is displayed.

4. Press w.

5. Press p.

Advanced features (cont.)!

#44

Setting the memory reception alert

To alert you with a beeping sound when a document which has been received is stored into memory due to some existing problem.

RECEIVE ALERT MODE=ON [±]

If you are alerted by a slow beeping sound, clear the printing problem and make sure the unit is supplied with enough paper to print the stored document. The beeps will stop.

OFF

Page 75

Feature & Display

Features Summary

Code Settings How the unit operates

1. Follow steps 1 and 2 on page 74.

2. Enter a 3-digit number except a

number using digits 0 or 7.

3. Press

4. Press

#51

Setting the mailbox 1 password

If you wish to prevent other users from retrieving messages, program a password for mailbox 1.

BOX1 PASSWORD ID=

ID=555

1. Follow steps 1 and 2 on page 74.

2. Enter a 3-digit number except a

number using digits 0 or 7.

3. Press

4. Press

#52

Setting the mailbox 2 password

If you wish to prevent other users from retrieving messages, program a password for mailbox 2.

BOX2 PASSWORD ID=

ID=555

#46

Setting the friendly reception

To receive a fax automatically when you answer a call and hear a fax calling tone (slow beep).

FRIENDLY RCV MODE=ON [±]

OFF

“ON”: You do not have to press

j for fax reception.

Voice guidance examples: “

Start transmission.

”

“

Transmission is complete.

”

“

Transmission has failed.

”

“

Transmission has been interrupted.

”

“

Start reception.

”

etc.

Setting the fax voice guidance

If you wish to hear the voice guidance (see right) at each fax transmission/reception, set this feature to “ON”.

●

To hear the voice guidance only

when fax transmission/reception fails, select “ERROR”.

FAX GUIDANCE MODE=ON [±]

#47

OFF

ERROR

(The default setting is in bold type.)

“16s”: Up to 16 seconds “60s”: Up to 60 seconds

●

See page 57 for details.

CHECK

RECORD ERASE

CHECK

RECORD ERASE

Changing the recording time for your own TAD/FAX greeting message

GREETING TIME MODE=16s [±]

16s

60s

#55

Greeting message for mailbox 1

(checking, recording or erasing)

BOX1 GREETING CHECK [±]

See page 65 for details.

#56

Greeting message for mailbox 2

(checking, recording or erasing)

BOX2 GREETING CHECK [±]

See page 65 for details.

#54

Page 76

Feature & Display

Transfer greeting message

(checking, recording or erasing)

TRNS-GREETING CHECK [±]

Setting the message transfer

To transfer a recorded incoming message to another telephone (p. 68).

MESSAGE TRANS. MODE=OFF [±]

See page 68 for details.

#61

CHECK

RECORD ERASE

Features Summary

Advanced features (cont.)!

How to set menu options

Note:

●

Step 3 may be slightly different depending on the feature.

●

See page 69 for more details.

1. Press p.

2. Press ( or ) until the following is

displayed:

then press w and press ( or ) until the desired feature is displayed.

ADVANCED MODE

PRESS SET

3. Press + or - until the desired setting is displayed.

4. Press w.

5. Press p.

Programming table (cont.)

Code Settings How the unit operates

1. Follow steps 1 and 2 above.

Press + or -

to select “ON”.

3. Press

4. Enter the transfer telephone number.

5. Press

6. Press

●

This feature can be turned on/off from a remote location (p. 63).

#60

OFF

(The default setting is in bold type.)

#67

Setting the incoming message monitor

To hear an incoming message (ICM) from the speaker when the answering device is recording the message.

ICM MONITOR MODE=ON [±]

OFF

If you select “OFF”, you cannot monitor the incoming message.

#58

Setting the original mode

To send or copy a document with faint or dark writing, set this feature before starting transmission or copying.

ORIGINAL MODE=NORMAL [±]

NORMAL

LIGHT

DARKER

“NORMAL”: Used for normal writing. “LIGHT”: Used for faint writing. “DARKER”: Used for dark writing.

●

This feature will return to the normal mode after transmission or copying.

Page 77

Feature & Display

Features Summary

Code Settings How the unit operates

(The default setting is in bold type.)

See page 52 for details.

#70

Calling your pager

If you have a pager and wish to know when your unit receives a fax or an incoming message, activate this feature.

PAGER CALL MODE=OFF [±]

OFF

#78

Changing the TEL/FAX delayed ring setting

If you use an extension telephone in TEL/FAX mode, select the desired number of rings of the extension telephone.

TEL/FAX RING RINGS=2 [±]

2, 3, 4, 5, 6, 7, 8, 9

#80

Resetting advanced features to their default settings

SET DEFAULT RESET=NO [±]

YES

See pages 50 and 51 for details.

1. Follow steps 1 and 2 on page 76.

2. Press

+ or - to select “YES”.

3. Press w.

4. Press w again.

5. Press

You can confirm the status of the other party’s machine.

●

If the ring back tone continues, the other party’s machine may not be a facsimile or may have run out of paper. Check with the other party.

●

The connecting tone volume cannot be adjusted.

#76

Setting the connecting tone

If you often have trouble when sending a fax, this feature allows you to hear connecting tones: fax tone, ring back tone and busy tone.

CONNECTING TONE MODE=ON [±]

OFF

#77

Changing the receiving mode in the AUTO ANSWER setting

AUTO ANSWER MODE=TAD/FAX [±]

TAD/FAX

FAX ONLY

TEL/FAX

“TAD/FAX”: Telephone Answering Device/Facsimile mode (p. 56) “FAX ONLY”: Facsimile only mode (p. 49) “TEL/FAX”: Telephone/Facsimile mode (p. 50, 51)

“AUSTRALIA”: To use in Australia “NEW ZEALAND”: To use in New Zealand

#74

Setting the locale where you use this unit

This setting must match your locale.

LOCALE =AUSTRALIA [±]

AUSTRALIA

NEW ZEALAND

Page 78

Error Messages

Reports!

If your unit cannot send a fax, check the following: — the number you dialled is correct, — the other party’s machine is a facsimile. If the problem remains, correct it by following the communication message printed on the sending and journal reports (p. 41).

COMMUNICATION ERROR

(CODE: 40–42, 46–52, 58, 65, 68, 72, FF)

●

A transmission or reception error occurred. Try again or check with the other party.

COMMUNICATION ERROR

(CODE: 43, 44)

●

A line problem occurred. Connect the telephone line cord to a different jack and try again.

●

An overseas transmission error occurred. Try using the overseas mode of feature #23 (p. 72).

DOCUMENT JAMMED

●

The document is jammed. Remove the jammed document (p. 87).

ERROR-NOT YOUR UNIT

(CODE: 54, 59, 70)

●

A transmission or reception error occurred because of a problem with the other party’s fax machine. Check with the other party.

MEMORY FULL

●

The document was not received due to memory being full.

NO DOCUMENT

●

The document was not fed into the unit properly. Reinsert the document and try again.

OTHER FAX NOT RESPONDING

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The document was not fed properly. Reinsert the document and try again.

●

The other party’s fax machine rings too many times. Send the fax manually (p. 40).

●

The other party’s machine is not a facsimile. Check with the other party.

●

The number you dialled is not in service.

PRESSED THE STOP KEY

●

{ was pressed and fax communication was cancelled.

●

Fax communication was successful.

Page 79

Error Messages

Display!

If the unit detects a problem, one or more of the following messages will appear on the display.

Display message Cause & solution

●

There is something wrong with the unit. Contact our service personnel.

CALL SERVICE2

CALL SERVICE

●

The document was not fed into the unit properly. Reinsert the document. If misfeeding occurs frequently, clean the document feeder rollers (p. 86) and try again.

CHECK DOCUMENT

●

The memory (telephone numbers, parameters, etc.) has been erased. Re-program.

CHECK MEMORY

CHECK FILM

COVER OPEN

●

The recording paper is not installed or the unit has run out of paper. Install paper and press w to clear the message.

●

The recording paper is not fed into the unit properly. Reinstall paper (p. 15) and press w to clear the message.

●

The recording paper has jammed near the recording paper entrance. Clear the jammed paper (p. 86) and press w to clear the message. Do not install folded or heavily curled paper.

CHECK PAPER

●

The unit has a document in memory. See the other displayed message instructions to print out the document.

FAX IN MEMORY

●

The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper or clear the jammed paper.

●

When performing memory transmission, the document being stored exceeds the memory capacity of the unit. Transmit the entire document manually.

FAX MEMORY FULL

●

When making a copy, the document being stored exceeds the memory capacity of the unit. Press { to clear the message. Divide the document into sections.

MEMORY FULL

(continued)

Base unit

●

There is no space to store new items in the directory. Erase unnecessary items (p. 31).

DIRECTORY FULL

●

The covers are open. Close them.

●

The ink film is empty. Replace the ink film with a new one (p. 13).

●

The ink film is not installed. Install it (p. 13).

●

The ink film is slack. Tighten it (see step 7 on page 14).

●

There is no room left in memory to record a voice message. Erase unnecessary messages (p. 59, 60, 66).

MESSAGE FULL

Page 80

Error Messages

Display message Cause & solution

●

The document is jammed. Remove the jammed document (p. 87).

●

Attempted to transmit a document longer than 600 mm. Press { to remove the document. Divide the document into two or more sheets and try again.

REMOVE DOCUMENT

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

NO FAX REPLY

●

A recording paper jam occurred. Clear the jammed paper (p. 86).

PAPER JAMMED

●

The unit is checking that there is no slack on the ink film. Wait for a moment while the check completes.

PLEASE WAIT

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

REDIAL TIME OUT

●

A transmission error occurred. Try again.

TRANSMIT ERROR

●

There is something wrong with the modem circuit. Contact our service personnel.

MODEM ERROR

Handset

Display message

●

There is no space to store new items in the directory. Erase unnecessary items (p. 31).

●

The handset has lost communication with the base unit. Move closer and try again.

●

Lay the handset on the base unit and try again.

●

The power cord is disconnected. Plug in the power cord.

●

), or XY was pressed while the base unit was in use.

●

&, %, ( or ) was pressed while the handset was on the base unit. Lift the handset and press the button again.

●

While programming, the handset has lost communication with the base unit. Move closer to the base unit.

Cause & solution

112Save1error

Please1lift1up and1try1again

Not available

No1link1to1base. Place1on1cradle and1try1again.

Directory full

●

The unit is too hot. Let the unit cool down.

UNIT OVERHEATED

RECALL/PLAYBACK

Page 81

Operations

When a function does not work, check here before requesting help!

I cannot make and receive calls.

●

The power cord or telephone line cord is not connected. Check the connections (p. 16).

●

If you used a splitter to connect the unit, remove the splitter and connect the unit to the wall jack directly. If the unit operates properly, check the splitter.

I cannot make calls.

●

The dialling mode setting is wrong. Change the setting of feature #13 (p. 69) (Australian users only).

The unit does not work.

●

Disconnect the unit from the telephone line and connect the line to a known working telephone. If the working telephone operates properly, contact our service personnel to have the unit repaired. If the working telephone does not operate properly, contact your telephone company.

The unit does not ring.

●

The ringer volume is set to off. Adjust it (p. 23).

●

The ring setting of feature #06 is set to “RINGER OFF”. Change to another ring setting (p. 70).

The unit displays the following though the paper is inserted.

●

The paper is inserted halfway. Insert it correctly (p. 15) and press w to clear the message.

The other party complains they only hear a fax tone and cannot talk.

●

FAX ONLY mode is set. Tell the other party the number is only used for faxes.

●

Change to TAD/FAX mode (p. 56), TEL mode (p. 48) or TEL/FAX mode (p. 50).

●

If you use a distinctive ring service, turn AUTO ANSWER off so that the fax machine is in TEL mode.

●

If you use a distinctive ring service, make sure you have set the same ring pattern assigned by the telephone company (p. 53).

The RS button does not function properly.

●

If this button is pressed during dialling, a pause will be inserted. If pressed immediately after a dial tone is obtained, the last number dialled will be redialled.

The receiving mode does not function properly.

●

A Distinctive Ring pattern of feature #31 is set (p. 53).

●

TEL/FAX mode is set (p. 50, 51).

During programming, I cannot enter the code, ID number or password.

●

All or part of the numbers are the same. Change the number: feature #11 (p. 71), #41 (p. 74), #51 and #52 (p. 75).

The ink film runs out quickly.

●

The HELP printing function, copy function, and reports also use ink film.

CHECK PAPER

(continued)

General

Page 82

Operations

The unit beeps.

●

Recording paper or ink film has run out. Press { to stop the beeps and install paper/ink film.

Whenever I try to retrieve my voice mail messages, the retrieval is interrupted by the fax tone.

●

You are probably entering :98 or :99 to retrieve your messages. :9 is the default setting for the fax activation code. If you use a voice mail service, set the fax activation feature to off or reprogram the activation code (feature #41 on page 74).

The speakerphone is not working.

●

Use the speakerphone in a quiet room.

●

If you have difficulty hearing the other party, adjust the volume using +or -.

The —“ button does not function.

●

The handset is too far from the base unit.

●

The handset is engaged in an outside call.

While having an intercom call, a series of tones are heard.

●

Someone is calling you from outside. Press ë or NO to answer the outside call. The intercom call will be terminated.

Cordless handset

The handset does not work.

●

Make sure that the battery is installed correctly (p. 87).

●

Charge the battery fully (p. 22).

●

Clean the charge contacts and charge again (p. 22).

The handset does not ring.

●

The ringer volume is set to off. Press % in step 4 on page 23.

The display shows the following and an alarm tone sounds when I press ë, XY or

●

The handset is too far from the base unit. Move closer and try again.

●

Lay the handset on the base unit and try again.

●

The power cord is disconnected. Plug in the power cord.

Static, sound cuts in/out, fades. Interference from other electrical units.

●

Locate the handset and the base unit away from other electrical appliances.

●

Move closer to the base unit.

●

Press Å to select a clear channel.

●

Raise the base unit antennas.

The handset stops working while being used.

●

Place the handset on the base unit, and disconnect the power cord to reset the unit. Connect the power cord, and try again.

I cannot store a name and telephone number in the directory.

●

You cannot store a name and number while the unit is in the talk or intercom mode.

●

Do not pause for over 60 seconds while storing.

While storing a name and telephone number in the directory, the handset starts to ring.

●

To answer a call, press ë. The program will be cancelled. Store the name and number again.

I cannot redial by pressing RS.

●

If the last number dialled was more than 32 digits long, the number will not be redialled.

No1link1to1base. Place1on1cradle and1try1again.

(continued)

General (cont.)

RECALL/PLAYBACK

Page 83

Operations

The handset beeps intermittently and/or the following is displayed.

●

Charge the battery fully (p. 22).

I charged the battery fully, but the following is still displayed:

●

Clean the charge contacts and charge again (p. 22).

●

It is time to replace the battery (p. 87).

I cannot receive documents by pressing à on the handset.

●

Press à until a single beep is heard.

●

The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper or clear the jammed paper.

The handset display is blank.

●

The handset is in the standby mode. Press & or % to turn the display on.

The handset display is still blank after pressing &, %, ( or ).

●

Charge the battery fully (p. 22).

The handset display goes to the standby mode while viewing the caller information.

●

Do not pause for over 60 seconds while searching.

●

NO was pressed.

Fax – sending

I cannot send documents.

●

The other party’s fax machine is busy or has run out of recording paper. Try again.

●

The other party’s machine is not a facsimile. Check with the other party.

●

The other party’s fax machine rings too many times. Send the fax manually (p. 40).

The other party complains that letters on their received document are distorted or not clear.

●

If your line has special telephone services such as call waiting, the service may have been activated during fax transmission. Connect the unit to a line that does not have these services.

●

The extension telephone on the same line is off the hook. Hang up the extension telephone and try again.

●

Try copying the document. If the copied image is clear, there may be something wrong with the other party’s machine.

The other party complains that dirty patterns or black lines appear on their received document.

●

The glass or rollers are dirty. Clean them (p. 88).

I cannot send a fax overseas.

●

Use the overseas transmission mode of feature #23 (p. 72).

●

Add two pauses at the end of the telephone number or dial manually.

Fax – receiving

I cannot receive documents.

●

When you have a single telephone line and subscribe to a telephone company’s voice mail service, you must also subscribe to the Distinctive Ring Service (p. 53).

I cannot receive documents automatically.

●

The receiving mode is set to TEL mode. Set to TAD/FAX mode (p. 56), FAX ONLY mode (p. 49) or TEL/FAX mode (p. 50).

●

The time taken to answer the call is too long. Decrease the number of rings: feature #06 (p. 70), #30 (p. 73) and #78 (p. 77).

●

The greeting message is too long. Shorten the message (p. 57).

Recharge battery

(continued)

Cordless handset (cont.)

Page 84

Operations

Fax – receiving (cont.) Receiving mode

The display shows the following, but faxes are not received.

●

The incoming call is not a fax. Change the receiving mode to TEL mode (p. 48) or TAD/FAX mode (p. 56).

A blank sheet is ejected.

●

If a blank sheet is ejected after the received document is printed out, the receiving reduction rate is not programmed correctly. Program the proper rate in feature #36 (p. 73).

●

The other party placed the document in their fax machine the wrong way. Check with the other party.

A white line or a dirty pattern appears on your recording paper.

●

The glass or rollers are dirty. Clean them (p. 88).

The printing quality is poor.

●

The other party sent a faint document. Ask them to send a clearer copy of the document.

●

The thermal head is dirty. Clean it (p. 89).

●

Some paper has instructions recommending which side to print on. Try turning the paper over.

●

You may have used paper with a cotton and/or fibre content that is over 20%, such as letterhead or resume paper.

I cannot receive documents by pressing à on the handset.

●

Press à until a single beep is heard.

●

The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper or clear the jammed paper.

The other party complains that they cannot send a document.

●

The memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper (p. 15) or clear the jammed paper (p. 86).

I cannot select the desired receiving mode.

●

If you want to set TAD/FAX, FAX ONLY or TEL/FAX mode:

— select the desired mode using feature

#77 (p. 77), and

— press PQ to turn ON the

arrow (▼) located on the right of the display.

Display:

●

If you want to set TEL mode:

— press PQ to turn OFF

the arrow (▼) located on the right of the display.

The other party complains that they cannot send a document.

●

The unit is not in AUTO ANSWER mode. Press PQ to turn ON the arrow (▼) located on the right of the display.

Copying

The unit does not make a copy.

●

You cannot make a copy during programming. Make the copy after programming or stop programming.

A black line, a white line or a dirty pattern appears on the copied document.

●

The glass or rollers are dirty. Clean them (p. 88).

The copied image is distorted.

●

The thermal head is dirty. Clean it (p. 88).

▼

CONNECTING.....

(continued)

Page 85

Operations

The printing quality is poor.

●

Some paper has instructions recommending which side to print on. Try turning the paper over.

●

You may have used paper with a cotton and/or fibre content that is over 20%, such as letterhead or resume paper.

Answering device

I cannot retrieve recorded messages from a remote location.

●

Press the remote operation ID correctly and firmly (p. 62).

Messages in the mailbox do not play back.

●

The mailbox password is wrong. Enter the correct password.

— For mailbox 1 password, see feature

#51 on page 75.

— For mailbox 2 password, see feature

#52 on page 75.

The other party complains that they cannot leave a voice message.

●

The memory is full. Erase unnecessary messages (p. 59, 60, 66).

While operating the answering device from the handset, a series of tones is heard.

●

Someone is calling you from outside. Press ë to answer the outside call. The remote operation will be terminated.

I cannot operate the answering device with the handset.

●

Someone is operating the answering device.

●

You are too far from the base unit. Move closer to the base unit.

ABC

Original

Copy

If a power failure occurs!

●

The unit will not function.

●

The unit is not designed for making emergency telephone calls when the power fails. Alternative arrangements should be made for access to emergency services.

●

Fax transmission and reception will be interrupted.

●

If the delayed transmission (feature #25 on page 72) is programmed and the start time is passed during a power failure, transmission will be attempted soon after power is restored.

●

If any fax documents are stored in the memory, they will be lost. When power is restored, a power down report will be printed out stating which contents in the memory have been erased.

(continued)

Copying (cont.)

Note for Australian users:

●

Panasonic Australia operates a toll free Customer Care Centre. Please call 132600 for assistance. or visit the website www.panasonic <http://www.panasonic.com.au>

Note for New Zealand users:

●

Panasonic New Zealand operates a toll free Customer Support Centre. Please call 0800-Panasonic (0800-726276) for assistance.

Page 86

Jams

Recording paper jam!

Open the front cover by pulling up the centre part.

If the unit does not eject any recording paper during fax reception or copying, the recording paper has jammed and the display will show the following.

Display:

__PAPER1JAMMED

Push the back cover open button (green) on the right side of the unit. OR Push the back cover open lever (green) inside of the unit.

Back cover open lever (green)

Back cover open button (green)

Front cover

Centre part

Remove the jammed recording paper.

Open the back cover.

Dotted area

Front cover

Back cover

“T” shaped gear (blue)

Ink film

Turn the “T” shaped gear (blue) in the direction of the arrow.

●

Make sure that the ink film is wrapped around the blue core at least once.

Close the back cover securely by pushing down on the dotted area at both ends (#). Close the front cover securely ($).

Slack

Reverse

Tight

Correct

Blue core

The ink film is not wrapped around the blue core.

Incorrect

Jammed recording paper

Back cover

Page 87

Jams / Battery

Replacing the handset battery!

Replace the battery with a new Panasonic rechargeable battery Model No. P-P510. See page 10 for accessory information.

To prevent memory loss, replace the battery within 3 minutes.

Disconnect the battery connector and remove the used battery.

Carefully insert a flat metal object in the slot,

and push forward to release the lock. Remove the handset cover off the handset.

Handset cover

Connect the battery connector of the new battery, and insert the battery into the handset. Place the battery leads inside the groove.

New battery

Battery connector

Groove

Battery leads

Replace the handset cover on the handset.

●

Be sure to charge the new battery for about 6 hours before use (p. 22).

Battery connector

Used battery

Document jams – sending!

Open the front cover by pulling up the centre part.

Remove the jammed document carefully.

Close the front cover securely.

Centre part

Jammed document

Front cover

Note:

●

Do not pull out the jammed paper forcibly before opening the front cover.

If the unit does not release the document during feeding, remove the jammed document as follows:

Page 88

Cleaning

Centre part

Document feeder rollers

Rubber flap

Glass

Front cover

Document feeder!

Disconnect the power cord and the telephone line cord.

Open the front cover by pulling up the centre part.

Clean the document feeder rollers and rubber flap with a cloth moistened with isopropyl rubbing alcohol, and let all parts dry thoroughly.

Clean the glass with a soft and dry cloth.

Close the front cover securely.

Connect the power cord and the telephone line cord.

Power cord

Telephone line cord

If misfeeding occurs frequently or if dirty patterns or black bands appear on a transmitted document or on the original of a copied document, clean the document feeder.

Caution:

●

Do not use paper products, such as paper towels or tissues, to clean the inside of the unit.

Page 89

Cleaning

Thermal head

Dotted area

Centre part

Back cover open lever (green)

Front cover

Back cover

Back cover open button (green)

Black sheets

Thermal head

Thermal head!

If dirty patterns or black or white bands appear on a copied or received document, check whether there is dust on the thermal head and clean the thermal head to remove the dust.

Disconnect the power cord and the telephone line cord.

Open the front cover by pulling up the centre part.

Open the back cover by pushing the back cover open button (green) or pushing the back cover open lever (green).

Clean the thermal head with a cloth moistened with isopropyl rubbing alcohol, and let it dry thoroughly.

●

Do not touch the black sheets on the thermal head.

Close the back cover securely by pushing down on the dotted area at both ends. Close the front cover securely.

Connect the power cord and the telephone line cord.

Caution:

●

To prevent a malfunction due to static electricity, do not use a dry cloth and do not touch the thermal head directly.

Page 90

Printed Reports

Reference lists and reports!

SET

STOP

Press p repeatedly until the following is displayed.

Display:

Press ( or ) until the desired item is displayed.

Press w to start printing.

●

To stop printing, press {.

●

After printing, the printed item will be displayed.

Press p.

PRINTING

CALLER ID LIST

PRESS SET

BROADCAST LIST

PRESS SET

PRINTER TEST

PRESS SET

JOURNAL REPORT

PRESS SET

TEL NO. LIST

PRESS SET

SETUP LIST

PRESS SET

PRINT REPORT PRESS NAVI.[

]

You can print out the following lists and reports for your reference.

Setup list: provides you with the current settings of the basic and advanced programming features (p. 70–77).

Telephone number list: provides you with names and telephone numbers which are stored in the directory.

Journal report: keeps records of fax transmission and reception. This report will be printed automatically after every 30 fax communications (p. 41).

Printer test list: allows you to check the print quality of your unit. If the test print has a dirty pattern, or blurred points or lines, clean the thermal head (p. 88).

Broadcast programming list: provides you with items which are stored in the broadcast feature (p. 43).

Caller ID list: keeps records of the last 30 callers after subscribing to a Caller ID service. This report will be printed automatically after every 30 callers (p. 33).

Page 91

Specifications

T echnical data about this product!

■ Base unit Applicable lines: Public Switched Telephone Network Document size: Max. 216 mm in width / Max. 600 mm in length Effective scanning width: 208 mm Effective printing width: 202 mm Transmission time*: Approx. 9 s/page (Original mode)** Scanning density: Horizontal: 8 pels/mm

Vertical: 3.85 lines/mm –STANDARD

7.7 lines/mm –FINE/PHOTO

15.4 lines/mm –SUPER FINE

Halftone level: 64-level Scanner type: Contact Image Sensor (CIS) Printer type: Thermal Transfer on plain paper Data compression system:

Modified Huffman (MH), Modified READ (MR), Modified Modified READ (MMR)

Modem speed: 14,400 / 12,000 / 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback Operating environment: 5 °C – 35 °C (41 °F – 95 °F), 20% – 80% RH (Relative Humidity) Dimensions (H x W x D): Approx. 199 mm x 384 mm x 282 mm Mass (Weight): Approx. 3.3 kg Power consumption: Standby: Approx. 8.5 W

Transmission: Approx. 22 W Reception: Approx. 43 W

(When receiving a 20% black document)

Copy: Approx. 45 W

(When copying a 20% black document)

Maximum: Approx. 127 W

(When copying a 100% black document)

Power supply: 220–240 V AC, 50/60 Hz Fax memory capacity: Approx. 25 pages of memory transmission

Approx. 28 pages of memory reception (Based on the ITU-T No. 1 Test Chart in standard resolution.)

Voice memory capacity***: Approx. 18 minutes of recording time including greeting messages

■ Handset Operating environment: 5 °C – 35 °C (41 °F – 95 °F), 20% – 80% RH (Relative Humidity) Dimensions (H ´ W ´ D): Approx. 37 mm ´ 58 mm ´ 237 mm Mass (Weight): Approx. 228 g Power supply: Ni-Cd battery (3.6 V, 850 mAh) Frequency: 2.4015 – 2.4705 GHz (24 channels) Security codes: 1,000,000

** Transmission speed depends upon the contents of the pages,

resolution, telephone line conditions and capability of the other party’s machine.

** Transmission speed is based upon the ITU-T No. 1 Test Chart and

original mode. If the capability of the other party’s machine is inferior to your unit, the transmission time may be longer.

*** Recording time may be reduced by the calling party’s background

noise.

ITU-T No. 1 Test Chart

Note:

●

Any details given in these instructions are subject to change without

notice.

●

The pictures and illustrations in these instructions may vary slightly from the actual product.

Page 92

Specifications

■ Paper specifications Recording paper size: A4: 210 mm x 297 mm

Note

●

Do not use the following types of paper:

— Paper with a cotton and/or fibre content that is over 20%, such as letterhead paper or paper used

for resumes.

— Extremely smooth or shiny paper, or paper that is highly textured. — Coated, damaged or wrinkled paper. — Paper with irregularities, such as tabs or staples. — Paper which has dust, lint or oil stains. — Paper that will melt, vaporize, discolour, scorch or emit dangerous fumes, near

200 °C (

392

°F),

such

as vellum paper. These materials may transfer onto the fusing roller and cause damage.

— Moist paper.

●

Some paper only accepts print on one side. Try using the other side of the paper if you are not happy with the print quality or if misfeeding occurs.

●

For proper feeding and best print quality, we recommend using long-grained paper.

●

Do not use paper of different types or thickness at the same time. This may cause a paper jam.

●

Avoid double-sided printing.

●

Do not use paper printed from this unit for double-sided printing with other copiers or printers. This may cause a paper jam.

●

To avoid curling, do not open paper packs until you are ready to use the paper. Store unused paper in the original packaging, in a cool and dry location.

Page 93

Index

Program index!

Advanced features (cont.)

Code

Feature name

#36

Receiving reduction

............................

#39

Display contrast

..................................

#41

Remote fax activation code

..........

52, 74

#42

Message alert

.....................................

#43

Recording time alert

...........................74

#44

Fax receiving alert

..............................74

#46

Friendly reception

.........................48, 75

#47

Fax voice guidance

.............................75

#51

Mailbox 1 password

............................75

#52

Mailbox 2 password

............................75

#54

Greeting time

......................................75

#55

Mailbox 1 greeting

..............................65

#56

Mailbox 2 greeting

..............................65

#58

Original mode

.....................................76

#60

Message transfer

..........................68, 76

#61

Message transfer greeting message

..76

#67

Incoming message monitor

................76

#70

Pager call

............................................52

#76

Connecting tone

.................................77

#77

Auto answer

........................................77

#78

TEL/FAX ring setting

..............50, 51, 77

#80

Reset advanced features

....................77

Basic features

Code

Feature name

#01

Date and time

.....................................

#02

Your logo

.............................................

#03

Your facsimile telephone number

.......

#04

Sending report

..............................

41, 70

#06

TAD/FAX ring setting

....................

56, 70

#06

FAX ring setting

..................................

#10

Recording time for an incoming

message

........................................

#11

Remote operation ID

..........................

#13

Dialling mode

(for Australian users only)

..............

#17

Ringer pattern

...............................

23, 71

Advanced features

Code

Feature name

#22

Journal report

...............................

41, 72

#23

Overseas mode

..................................

#25

Delayed transmission

.........................

#26

Caller ID list

..................................

33, 72

#30

Silent fax ring setting

..............

50, 51, 73

#31

Ring detection

.....................................

#34

Quick scan

..............................

41, 54, 73

Page 94

Index

Index!

A Accessories . . . . . . . . . . . . . . . . . . .10

(A4 paper guide) . . . . . . . . . . . . .15

(Belt clip) . . . . . . . . . . . . . . . . . . .21

(Paper tray) . . . . . . . . . . . . . . . . .15

Advanced features . . . . . . . . . . .72–77

Alert

(Memory reception)(Feature #44) .74

(Message)(Feature #42) . . . . . . . .74

(Recording time)(Feature #43) . . .74 Auto Answer setting (Feature #77) . .77

B Basic features . . . . . . . . . . . . . . .70, 71

Battery

(Charging) . . . . . . . . . . . . . . . . . .22

(Life) . . . . . . . . . . . . . . . . . . . . . .22

(Replacing) . . . . . . . . . . . . . . . . .87

Broadcast transmission . . . . . . . . . . .43

Buttons

(AUTO ANSWER) . . . . . . .48–50, 56

(CH) . . . . . . . . . . . . . . . . . . . . . . .24

(CLR) . . . . . . . . . . . . . . . . . . . . . .36

(Delete) . . . . . . . . . . . . . . . . . . . .19

(DIGITAL SP-PHONE) . . . . . .24, 39

(ERASE) . . . . . . . . . . . . . . . .58, 59

(EXIT) . . . . . . . . . . . . . . . . . . . . .34

(FAX RECEIVE) . . . . . . . . . . . . . .48

(HELP) . . . . . . . . . . . . . . . . . . . . .11

(Insert) . . . . . . . . . . . . . . . . . . . . .19

(INTERCOM) . . . . . . . . . . . . .26, 27

(

LOCATOR/INTERCOM)

. . . . .26, 27

(QUICK) . . . . . . . . . . . . . . . . . . . .59

(REDIAL) . . . . . . . . . . . . . . . . . . .40

(SEARCH) . . . . . . . . . . . . . . . . . .35

(SLOW) . . . . . . . . . . . . . . . . . . . .59

C Call counter . . . . . . . . . . . . . . . . . . .59

Caller ID . . . . . . . . . . . . . . . . . . . . . .33

(Calling back) . . . . . . . . . . . . .34, 35

(Storing) . . . . . . . . . . . . . . . . . . . .38

Caller ID list (Feature #26) . . . . . .33, 72

Caller’s recording time (Feature #10) .71

Character table . . . . . . . . . . . . . .19, 28

Cleaning . . . . . . . . . . . . . . . . . . . . . .88

Communication messages . . . . . . . .78

Connecting tone (Feature #76) . . . . .77

Connections . . . . . . . . . . . . . . . . . . .16

Copy . . . . . . . . . . . . . . . . . . . . . . . . .54

(Collation) . . . . . . . . . . . . . . . . . .55

(Enlarge) . . . . . . . . . . . . . . . . . . .55

(Reduce) . . . . . . . . . . . . . . . . . . .55

D Date and time (Feature #01) . . . .17, 70

Delayed transmission (Feature #25)

. .72

Dialling mode (Feature #13) . . . . . . .71

Panasonic KX-FC175AL User Manual

For Australian users

Operating distance and noise

For best performance

Battery charge

Safety instructions

Table of Contents

Accessories

Included accessories!

Accessory information!

Help function!

Overview!

Setup (Base Unit)

Ink film – installing / replacing!

Recording paper!

Paper tray

Date and time, your logo and facsimile telephone number!

Setup (Handset)

Belt clip and headset!

Battery charge)

Volume

Adjusting handset volume!

Adjusting base unit volume!

Making and Answering Calls

Phone calls - answering)

Intercom

Transferring a call)

Navigator Directory

Editing a stored item!

Erasing a stored item!

Caller ID

Caller ID service from your phone company!

Viewing and calling back using caller information!

Erasing caller information!

Storing caller information!

Voice Contact

Talking to the other party after fax transmission or reception!

Sending Faxes

Documents you can send!

Sending a fax using the directory!

Broadcast transmission!

Receiving Faxes

Setting the unit to receive faxes!

Extension telephone

Using with the ring detection feature!

Making a copy!

COPY

Setup

Greeting

Recording your own greeting messages!

Erasing your own recorded greeting messages

MEMO MESSAGE

Leaving a message for others or yourself!

Incoming Messages

Listening to recorded messages using the base unit

Listening to recorded messages using the handset!

Operating from a remote location!

Voice Mailbox

Recording your own mailbox greeting messages!

Listening to recorded messages using the base unit!

Listening to recorded messages using the handset!

Option

Transferring recorded messages to another telephone!

Programming!

Basic features!

Advanced features!

Error Messages

Display!

Operations

When a function does not work, check here before requesting help!

If a power failure occurs!

Jams

Replacing the handset battery!

Cleaning

Document feeder!

Thermal head

Printed Reports

Specifications

Index

Program index!