Panasonic FG6550 - B/W Thermal Transfer Operating Instructions Manual
2-Line 5.8 GHz Expandable
Cordless Phone System with FAX and Copier
Operating Instructions
Model No. KX-FG6550
FOR FAX ADVANTAGE ASSISTANCE:
— PHONE CALL
1-800-HELP-FAX (1-800-435-7329)
— E-MAIL TO
consumer_fax@us.panasonic.com
for customers in the U.S.A. or Puerto
Rico
— REFER TO
www.panasonic.com
for customers in the U.S.A. or Puerto
Rico
Please read these Operating
Instructions before using the unit
and save for future reference.
This unit is compatible with
Caller ID. To use this feature,
you must subscribe to the
appropriate service of your
service provider.
This model is designed to be
used only in the U.S.A.
Location of Controls
How to use the operating instructions
When following operating instructions, always keep the front cover page (next page) open for easy
reference to the buttons.
OPEN
i
Location of controls
Please keep this page open when following operating instructions. For a description of each button, see
page 10.
A BC EDK
AUTO ANSWER
ON/OFF LINE 2LINE 1 MESSAGE
LINE SELECT
GREETING
REC
CONF HOLD HELP MENU
LINE 2
LINE 1
MLNPQ
Buttons (Listed in alphabetical order)
AUTO ANSWER E HOLD R NAVIGATOR T
CALLER ID C LINE1 P REDIAL/PAUSE Y
CONF O LINE2 Q SET M
COPY L LINE SELECT D SP-PHONE V
ERASE I LOCATOR/INTERCOM B START M
FAX/START M MEMO H STOP N
FLASH/CALL WAIT X MENU U TONE K
GREETING/CHECK G MESSAGE J TRANSFER B
GREETING/REC F MIC A VOLUME T
HELP S MUTE W
H JIF
G
CHECK MEMO ERASE MESSAGE
RO
STUV W X
Y
A
B
C
D
E
PAUSE
F
G
H
I
J
Buttons
FLASH/CALL WAIT I
HOLD/INTERCOM E
MENU H
Navigator F
OFF G
REDIAL/PAUSE J
Soft keys A
SP-PHONE C
TA L K B
TONE D
VOL. F
ii
Thank you for purchasing a Panasonic fax machine.
Things you should keep a record of
Attach your sales receipt here.
For your future reference
Date of purchase
Serial number (found on the rear of the unit)
Dealer’s name and address
Dealer’s telephone number
Caution:
L The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer
or other electronic device, including fax machines, to send any message unless such message clearly
contains in a margin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending machine or such business,
other entity, or individual. (The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charges.)
In order to program this information into your fax machine, you should complete the instructions on
page 31 to page 34.
L Note that the images of copied or received documents will remain on the used ink film. Use discretion
when disposing of the used ink film.
L Do not rub or use an eraser on the printed side of recording paper, as the print may smear.
Energy Star:
L As an ENERGY STA R® Partner, Panasonic has determined that this product meets the ENERGY
STAR guidelines for energy efficiency.
ENERGY STAR is a U.S. registered mark.
Trademarks:
L Hammermill is a registered trademark of INTERNATIONAL PAPER in the United States and/or other
countries.
L All other trademarks identified herein are the property of their respective owners.
Copyright:
L This material is copyrighted by Panasonic Communications Co., Ltd., and may be reproduced for
internal use only. All other reproduction, in whole or in part, is prohibited without the written consent
of Panasonic Communications Co., Ltd.
© 2005 Panasonic Communications Co., Ltd. All Rights Reserved.
2
Important Information
Important Information1For assistance, please visit http://www.pana sonic.com/consum ersupportSafety Instructions
Important safety
instructions
When using this unit, basic safety precautions
should always be followed to reduce the risk of
fire, electric shock, or personal injury.
1. Read and understand all instructions.
2. Follow all warnings and instructions marked
on this unit.
3. Unplug this unit from power outlets before
cleaning. Do not use liquid or aerosol
cleaners. Use a damp cloth for cleaning.
4. Do not use this unit near water, for example
near a bathtub, wash bowl, kitchen sink, etc.
5. Place the unit securely on a stable surface.
Serious damage and/or injury may result if
the unit falls.
6. Do not cover slots and openings on the unit.
They are provided for ventilation and
protection against overheating. Never place
the unit near radiators, or in a place where
proper ventilation is not provided.
7. Use only the power source marked on the
unit. If you are not sure of the type of power
supplied to your home, consult your dealer or
local power company.
8. For safety purposes this unit is equipped with
a grounded plug. If you do not have this type
of outlet, please have one installed. Do not
defeat this safety feature by tampering with
the plug.
9. Do not place objects on the power cord.
Install the unit where no one can step or trip
on the cord.
10.Do not overload power outlets and extension
cords. This can result in the risk of fire or
electric shock.
11.Never push any objects through slots in this
unit. This may result in the risk of fire or
electric shock. Never spill any liquid on the
unit.
12.To reduce the risk of electric shock, do not
disassemble this unit. Take the unit to an
authorized service center when service is
required. Opening or removing covers may
expose you to dangerous voltages or other
risks. Incorrect reassembly can cause
electric shock when the unit is subsequently
used.
13.Unplug this unit from power outlets and refer
servicing to an authorized service center
when the following conditions occur:
A. When the power cord is damaged or
frayed.
B. If liquid has been spilled into the unit.
C. If the unit has been exposed to rain or
water.
D. If the unit does not work normally by
following the operating instructions.
Adjust only controls covered by the
operating instructions. Improper
adjustment may require extensive work
by an authorized service center.
E. If the unit has been dropped or physically
damaged.
F. If the unit exhibits a distinct change in
performance.
14.During thunderstorms, avoid using
telephones except cordless types. There may
be a remote risk of an electric shock from
lightning.
15.Do not use this unit to report a gas leak, when
in the vicinity of the leak.
SAVE THESE
INSTRUCTIONS
CAUTION:
Installation
L Never install telephone wiring during a
lightning storm.
L Never install telephone jacks in wet locations
unless the jack is specifically designed for
wet locations.
L Never touch uninsulated telephone wires or
terminals unless the telephone line has been
disconnected at the network interface.
L Use caution when installing or modifying
telephone lines.
L Do not touch the plug with wet hands.
L Consult the manufacturer of any personal
medical devices, such as pacemakers or
hearing aids, to determine if they are
adequately shielded from external RF (radio
frequency) energy. (The unit operates in the
frequency range of 5760 MHz to 5840 MHz,
and the power output level can range from
0.25 to 0.5 watts.) Do not use the unit in
health care facilities if any regulations posted
in the area instruct you not to do so. Hospitals
or health care facilities may be using
equipment that could be sensitive to external
RF (radio frequency) energy.
Battery
To reduce the risk of fire or injury to persons,
read and follow these instructions.
L Use only the battery(ies) specified.
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3
Important Information
L Do not dispose of the battery(ies) in a fire.
They may explode. Check with local waste
management codes for special disposal
instructions.
L Do not open or mutilate the battery(ies).
Released electrolyte is corrosive and may
cause burns or injury to the eyes or skin. The
electrolyte may be toxic if swallowed.
L Exercise care when handling the battery(ies).
Do not allow conductive materials such as
rings, bracelets or keys to touch the
battery(ies), otherwise a short circuit may
cause the battery(ies) and/or the conductive
material to overheat and cause burns.
L Charge the battery(ies) provided with or
identified for use with this product only in
accordance with the instructions and
limitations specified in this manual.
WARNING:
L To prevent the risk of fire or electrical shock,
do not expose this product to rain or any type
of moisture.
L Unplug this unit from power outlets if it emits
smoke, an abnormal smell or makes unusual
noise. These conditions can cause fire or
electric shock. Confirm that smoke has
stopped and contact an authorized service
center.
4
For assistance, please visit http://www.panasonic.com/consumersupport
Important Information
For Best Performa nce
For best performance
Battery charge
L Place the handset on the charger for about 6
hours before initial use.
L For details, see page 23.
Operating distance and noise
L The base unit and handset use radio waves
to communicate with each other.
For maximum distance and noise-free
operation, we recommend the following:
1
3
2
1 Placing the unit away from electrical
appliances such as a TV, personal computer
or another cordless phone.
2 Placing the unit in a HIGH and CENTRAL
location with no obstructions such as walls.
3 Raising the antennas vertically.
Note:
L If you use the handset near a microwave
oven which is being used, noise may be
heard. Move away from the microwave oven
and closer to the base unit.
L If you use the handset near another cordless
phone’s base unit, noise may be heard. Move
away from the other cordless phone’s base
unit and closer to your base unit.
Environment
L Keep the unit away from electrical noise
generating devices, such as fluorescent
lamps and motors.
L The unit should be kept free from dust, high
temperature and vibration.
L The unit should not be exposed to direct
sunlight.
L Do not place heavy objects on top of the unit.
L When you leave the unit unused for a long
period of time, unplug this unit from power
outlet.
L The unit should be kept away from heat
sources such as heaters, kitchen stoves, etc.
It should not be placed in rooms where the
temperature is less than 5 °C (41 °F) or
greater than 35 °C (95 °F) (base unit)/40 °C
(104 °F) (handset). Damp basements should
also be avoided.
L Operating near 5.8 GHz electrical appliances
may cause interference. Move away from the
electrical appliances.
Recording paper
L Store unused paper in the original packaging,
in a cool and dry place. Not doing so may
affect print quality.
Routine care
L Wipe the outer surface of the unit with a soft
cloth. Do not use benzine, thinner, or any
abrasive powder.
For assistance, please visit http://www.panasonic.com/consumersupport
5
Expanding Your Phone
Expanding Your Phone1For assistance, please visit http://www.pana sonic.com/consum ersupportEx panding your ph one
Expanding your phone
This unit includes 1 handset and 1 base unit. You
can expand the system by adding up to 3
accessory handsets, sold separately.
A maximum of 4 handsets can be registered to
the base unit.
See page 10 for accessory information.
Up to 3 accessory handsets can be added.
KX-TGA650B
The included handset is pre-registered at the
factory and assigned the extension number 1.
After purchasing accessory handsets, you must
register each to the base unit. (Please read the
accessory handset’s installation manual.)
6
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Table of Contents
1. Table of Contents
1. Introduction and
Installation
Accessories
1.1 Included accessories..........................9
1.2 Accessory information ...................... 10
Finding the Controls
1.3 Description of base unit buttons ....... 10
1.4 Description of handset buttons.........11
1.5 Overview ..........................................13
Installation (Base Unit)
1.6 Ink film .............................................. 14
1.7 Paper tray ......................................... 16
1.8 Recording paper...............................17
Installation (Handset)
1.9 Battery installation ............................ 18
1.10 Battery replacement ......................... 18
1.11 Belt clip.............................................19
1.12 Headset (optional) ............................ 19
2. Preparation
Connections and Setup
2.1 Connections .....................................20
2.2 Wall mounting the charger................22
2.3 Battery charge .................................. 23
2.4 Selecting the way to use your fax
machine............................................24
2.5 Case 1: To use LINE 1 for business use,
and LINE 2 for private use................ 24
2.6 Case 2: To use LINE 1 for telephones,
and LINE 2 for faxes ......................... 26
2.7 Turning AUTO ANSWER ON/OFF....27
Help Button
2.8 Base unit help function ..................... 28
Vo lu me
2.9 Adjusting handset volume ................28
2.10 Adjusting base unit volume...............29
Initial Programming
2.11 Dialing mode ....................................30
2.12 Date and time ................................... 31
2.13 Your logo........................................... 32
2.14 Your fax number ...............................34
3. Telephone
Making and Answering Calls
3.1 Making phone calls........................... 35
3.2 Answering phone calls......................37
3.3 Using the other line during a
conversation ..................................... 38
Automatic Dialing
3.4 Storing names and telephone numbers
into the phone book..........................39
3.5 Making a phone call using the phone
book.................................................. 40
3.6 Editing a stored item.........................41
3.7 Erasing a stored item .......................42
3.8 Copying phone book items............... 42
Caller ID
3.9 Caller ID service ............................... 44
3.10 Viewing and calling back using caller
information........................................ 45
3.11 Caller ID number auto edit feature ... 47
3.12 Erasing caller information.................48
3.13 Storing caller information into the
phone book....................................... 48
Other Features
3.14 Intercom ...........................................49
3.15 Transferring a call .............................50
3.16 Conference Calls..............................51
3.17 Call share ......................................... 52
3.18 Room monitor feature....................... 53
4. Fax
Sending Faxes
4.1 Sending a fax manually .................... 54
4.2 Documents you can send................. 55
4.3 Sending a fax using the phone book 56
4.4 Broadcast transmission.................... 56
Receiving Faxes
4.5 Receiving a fax manually – Auto answer
OFF .................................................. 58
4.6 Receiving a fax automatically – Auto
answer ON........................................59
4.7 Receiving phone calls only – Auto
answer ON........................................61
4.8 Junk fax prohibitor (preventing fax
reception from undesired callers) ..... 62
4.9 Storing undesired callers.................. 62
5. Distinctive Ring
Distinctive Ring
5.1 Distinctive Ring service from your
phone company................................63
5.2 Using two or more phone numbers on a
single telephone line......................... 63
5.3 Using three or more phone numbers on
a single telephone line...................... 63
5.4 Programming the ring pattern assigned
for fax................................................64
6. Copy
Copying
6.1 Making a copy .................................. 65
7
Table of Contents
7. Answering Machine
Greeting
7.1 Recording your greeting message....67
Incoming Messages
7.2 Listening to recorded messages using
the base unit.....................................68
7.3 Listening to recorded messages using
the handset (Remote operation)....... 70
Memo Message
7.4 Leaving a message for others or
yourself.............................................72
Remote Operation
7.5 Operating from a remote location.....73
8. Programmable Features
Features (Base Unit)
8.1 Base unit programming .................... 76
8.2 Direct command chart for base unit .76
8.3 Basic features................................... 79
8.4 Advanced features............................80
Features (Handset)
8.5 Handset programming......................85
8.6 Direct command chart for handset ... 85
8.7 Programming features......................88
FCC and Other Information
11.3 FCC and Other Information ............ 116
Limited Warranty
11.4 Limited Warranty ............................ 118
Customer Services
11.5 Customer Services directory .......... 120
12.Index
12.1 Index.............................................. 121
9. Option
Handset Registration
9.1 Canceling the handset registration... 92
9.2 Re-registering the handset ............... 92
10.Help
Error Messages
10.1 Error messages – Reports ...............94
10.2 Error messages – Display ................ 95
Troubleshooting
10.3 When a function does not work, check
here .................................................. 99
Jams
10.4 Recording paper jams .................... 107
10.5 Document jams – sending..............109
Cleaning
10.6 Document feeder/scanner glass
cleaning .......................................... 110
10.7 Thermal head cleaning...................111
11.General Information
Printed Reports
11.1 Reference lists and reports (Base unit
only)................................................ 113
Specifications
11.2 Technical data about this product... 114
8
1I ntroduction and Installation
1.1 Included accessories
1. Introduction and Installation
No. Item Part number
1 4-wire telephone line cord
PQJA10088Z 1 ----------
*1
Quantity Notes
with green plugs
2 2-wire telephone line cord
PQJA10075Z 1 ----------
with transparent plugs
3 Cordless handset ---------- 1 ----------
4 Handset cover PQYNTG6500BR 1 ----------
5 Battery HHR-P104
*2
1 ----------
6 Belt clip PQKE10377Z5 1 ----------
7 Charger unit Charger:PQLV30024YB
1 ---------AC adaptor:KX-TCA1-2
(KX-TCA1)
8 Paper tray PFKS1088Y1 1 ----------
9 Ink film (10 meters long) ---------- 1 prints about 30 letter-
sized pages.
*3
j Operating instructions PFQX2225Z 1 ----------
k Quick installation guide PFQW2300Z 1 ----------
l A4 paper guide PFKS1089Z1 1 No need to install when
using letter or legal
paper.
*1 Part numbers are subject to change without notice.
*2 To order a new battery, the part number is HHR-P104A. See page 10 for details.
*3 For replacement film, see page 10.
12345
6789j
kl
Note:
L If any items are missing or damaged, contact the place of purchase.
L Save the original carton and packing materials for future shipping and transportation of the unit.
For assistance, please visit http://www.panasonic.com/consumersupport
9
1. Introduction and Installation
Finding the Controls
1.2 Accessory information
Accessories for this unit can be ordered online,
by fax, or by telephone.
Please note that only orders for replacement film
and batteries can be accepted by fax and
telephone.
– Replacement film
× 2 rolls (Each roll will print about 113 letter-
sized pages.)
– Battery (HHR-P104A)
– Headset (KX-TCA60, KX-TCA86, KX-
TCA88HA, KX-TCA91, KX-TCA92, KX-
TCA98): Allows hands-free telephone
conversations.
– Additional handset (KX-TGA650B)
– 2-line splitter (KX-J42)
*1 To ensure the unit operates properly, we
recommend the use of Panasonic
replacement film. The ink film is not
reusable. Do not rewind and use the
ink film again.
To place an order online (for customers in
the U.S.A. ONLY)
Visit our web site:
http://www.panasonic.com/kx-fa92
L For questions regarding online orders:
E-mail: direct@us.panasonic.com
Telephone: 1-866-888-2929
To place an order by fax (replacement film
and batteries only)
Fax: 1-800-237-9080
Include:
– your name, shipping address and telephone
number
– credit card type, number, expiration date and
your signature
– part number and quantity
To place an order by telephone
(replacement film and batteries only)
Telephone: 1-800-332-5368
*1
(KX-FA92): 35 m (114')
1.3 Description of base
unit buttons
L Keep the front cover page open for button
locations.
A {MIC}
L The built-in microphone.
B {LOCATOR/INTERCOM}{TRANSFER}
L To page or locate the handset
(page 49).
L To transfer a call (page 50).
C {CALLER ID}
L To use Caller ID features (page 46).
D {LINE SELECT}
L To select the desired line(s) during
operation.
E {AUTO ANSWER}
L To turn the AUTO ANSWER setting
ON/OFF (page 27).
F {GREETING/REC}
L To record a greeting message (page 67).
G {GREETING/CHECK}
L To check a greeting message (page 67).
H {MEMO}
L To record a memo message (page 72).
I {ERASE}
L To erase recorded messages (page 69).
L To erase a recorded greeting message
(page 68).
J {MESSAGE}
L To play recorded messages (page 68).
K {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse service.
L {COPY}
L To copy a document (page 65).
M {FAX/START}{SET}
L To start sending or receiving a fax.
L To store a setting during programming.
N {STOP}
L To stop an operation or programming.
O {CONF}
L To make a conference call (page 51).
P {LINE1}
L For LINE 1 speakerphone operation
(page 36, 38).
Q {LINE2}
L For LINE 2 speakerphone operation
(page 36, 38).
10
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R {HOLD}
L To put a call on hold (page 37).
S {HELP}
L To print helpful information for quick
reference (page 28).
T {VOLUME}{NAVIGATOR}
L To adjust volume (page 29).
L To search for a stored item (page 41,
page 56).
U {MENU}
L To initiate or exit programming (page 76).
V {SP-PHONE}
L For speakerphone operation (page 36,
38).
W {MUTE}
L To mute your voice to the other party
during a conversation. Press this button
again to resume the conversation.
X {FLASH/CALL WAIT}
L To access special telephone services
such as call waiting (page 44) or for
transferring extension calls.
L The flash time can be changed (feature
#72* and feature #72# on page 83, or
feature 0521 and feature 0522 on page
89).
Y {REDIAL/PAUSE}
L To redial the last number dialed from the
base unit (page 37).
L To insert a pause during dialing.
Description of {LINE1} and {LINE2}
L{LINE1} and {LINE2} show the status of
each line.
– OFF: The line is free.
– ON: The line is being used.
– Flashing: A call is on hold on the handset
or the base unit, or the telephone
answering machine is answering a call.
– Flashing quickly: A call is being received.
1. Introduction and Installation
1.4 Description of handset
buttons
L Keep the front cover page open for button
locations.
A Soft keys
L These 3 keys are used to select functions
displayed directly above each key.
Functions displayed above the keys will
change depending on the state of usage.
Example:
IN USE
PRIVACY
1
LINE2
2 3
LINE1
“{LINE1}” is displayed above the left soft key
(1), “{LINE2}” is displayed above the middle
soft key (2) and “{SEARCH}” is displayed
above the right soft key (3).
To s e l e ct “ {LINE1}” function, press the left
soft key (1).
To s e l e ct “ {LINE2}” function, press the
middle soft key (2).
To s e l e ct “ {SEARCH}” function, press the
right soft key (3).
L When a function does not appear above a
soft key, the soft key has no function.
B {TA LK }
L To make/answer calls (page 35, 37).
C {SP-PHONE}
L For speakerphone operation (page 36,
37).
D {TONE}
L To change from pulse to tone temporarily
during dialing when your line has rotary
pulse services.
E {HOLD/INTERCOM}
L To put a call on hold (page 36).
L To page or locate another handset (page
49).
L To transfer a call (page 50).
F {VOL.}, Navigator
L To adjust volume (page 28).
L To search for a stored item (page 40).
[1]
1
SEARCH
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11
1. Introduction and Installation
G {OFF}
L To hang up (page 35, 37).
L To stop an operation or programming.
H {MENU}
L To initiate programming (page 85).
I {FLASH/CALL WAIT}
L To access special telephone services
such as call waiting (page 44) or for
transferring extension calls.
L The flash time can be changed (feature
#72* and feature #72# on page 83, or
feature 0521 and feature 0522 on page
89).
J {REDIAL/PAUSE}
L To redial one of the last 5 numbers dialed
from the handset (page 36).
L To insert a pause during dialing.
Description of handset display (Example)
134
L1
L2
2
SP
PRIVACY
VE
56
1
[1]
6 Extension number
L The extension number of your handset is
displayed if it has been registered to the
base unit (page 6, 92).
7 Extension icon and number
L This will be displayed during an intercom
(page 49), a conference call (page 51), or
while room monitoring (page 53).
8 Soft key icons
L Each icon indicates the functions of the
corresponding soft keys which are
located directly below the display (page
11).
D
7
1 k and l icon
OFF
(invisible)
ON The line is being used.
Flashing A call is on hold on the
Flashing
quickly
2 Speakerphone icon
L This icon will be displayed when you are
using the handset speakerphone.
3 Voice enhancer icon
L This icon will be displayed when the voice
enhancer feature is ON (page 35).
4 “PRIVACY” icon
L This icon will be displayed when the call
privacy feature is ON (page 52). The
base unit and other handsets cannot join
your conversation.
5 Battery icon
L This icon shows the battery strength
(page 23).
01
LINE1
The line is free.
handset or base unit, or the
answering machine is
answering a call.
A call is being received.
LINE2
12
SEARCH
8
12
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1. Introduction and Installation
1.5.2 Handset
1.5 Overview
1.5.1 Base unit
3
21
5
476
1
2
3
6
4
5
1 Ringer/Message alert indicator
2 Antenna
3 Receiver
4 Headset jack
5 Microphone
6 Speaker
Removing the shipping tape
Open the front cover by pulling up the center part
(1), then remove the shipping tape (2).
9j8lm
1 Antennas
2 Document guides
3 Paper tray
4 Metal recording paper guide
5 Recording paper entrance
6 Recording paper exit
7 Tension plate
8 Front cover
9 Document entrance
j Document exit
k Speaker
l Green button (Back cover release button)
m Back cover
k
2
1
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13
1. Introduction and Installation
Installation (Base U nit)
1.6 Ink film
The included film roll is a starter ink film.
1.6.1 Installing the ink film
Important:
L Remove all the blue shipping tape from
the unit before installation.
1 Open the front cover by pulling up the center
part.
2 Release the back cover by pushing the green
button (1).
L You can also release the back cover by
pushing in the green lever (2).
3 Open the back cover.
4 Insert the front ink film roll by inserting its
blue gear into the left slot of the unit (1).
Insert the rear ink film roll by inserting its
white gear into the left slot of the unit (2).
L The ink film is safe to touch and will not
rub off on your hands like carbon paper.
L Make sure the blue gear (1) and white
gear (2) are installed as shown.
2
2
14
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1
1
1. Introduction and Installation
5 Turn the gear of the blue core (1) in the
direction of the arrow until the ink film is tight
(2).
1
Incorrect
The ink film is not wrapped
around the blue core.
Slack/Crease
Reverse
6 Close the back cover securely by pushing
down on the notched area at both ends (1).
1
2
L Make sure that the ink film is wrapped
around the blue core (3) at least once.
Correct
3
1 turn
Tight
7 Close the front cover securely.
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15
1. Introduction and Installation
1.6.2 Replacing the ink film
To ensure that the unit operates properly, we
recommend the use of Panasonic replacement
film. See page 10 for accessory information.
L We cannot be responsible for any damage to
the unit or degradation of print quality which
may occur from the use of non-Panasonic
replacement film.
1 Open the covers (see steps 1 to 3 on page
14).
2 Remove the used core (1) and used ink film
(2).
1
1.7 Paper tray
Insert the tabs on the paper tray (1) into the
slots on the back of the unit (2).
1
2
3 Remove the stoppers (1) and tags (2) from
the new ink film (3).
2
1
3
1
4 Insert the ink film and close the covers (see
steps 4 to 7 on page 14).
2
To use A4 size paper
Insert the tab on the A4 paper guide (1) into the
slot on the paper tray (2) and push the guide
until it clicks into place. Attach the paper tray to
the back of the unit.
1
2
16
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Note:
L When you use letter or legal paper, you do
not need to install the A4 paper guides.
L Change the recording paper size to “A4”
(feature #16 on page 79).
1.8 Recording paper
The unit can hold:
– Up to 30 sheets of 60 g/m
to 21 lb.) paper.
– Up to 20 sheets of 90 g/m
– No more than 20 sheets of legal paper.
Please refer to page 115 for information on
recording paper.
For superior results, we recommend
Hammermill
®
Jet Print paper.
1 Pull the tension plate forward (1).
2
to 80 g/m2 (16 lb.
2
(24 lb.) paper.
1
1. Introduction and Installation
3 Insert the paper, print-side down (1).
1
2 Fan the paper to prevent paper jams.
4 Push the tension plate back (1).
1
L If the paper is not inserted correctly, re-
adjust the paper, or the paper may jam.
Correct Incorrect
For assistance, please visit http://www.panasonic.com/consumersupport
Installation (Handset)
17
1. Introduction and Installation
1.9 Battery installation
1 Insert the battery (1), and press it down until
it snaps into the compartment.
1
2 Close the battery cover.
1.10 Battery replacement
If battery performance diminishes, make sure
you have cleaned the charge contacts and fully
charged the battery. After recharging if
“Recharge battery” is displayed and/or
0688754 continues to flash, or “Charge for 6
HRS” and 68885 are displayed, the battery
needs to be replaced.
Please use only a Panasonic battery. See
page 10 for accessory information.
L Only use a rechargeable battery. If you
install a non-rechargeable battery and
start charging them, the battery may leak
electrolyte.
1 Press the notch on the battery cover firmly,
and slide the cover.
2 Replace the old battery with a new one, and
close the cover (see the battery installation
procedure on page 18).
Attention:
A nickel metal hydride battery that is recyclable
powers the product you have purchased.
Please call 1-800-8-BATTERY for information on
how to recycle this battery.
18
For assistance, please visit http://www.panasonic.com/consumersupport
1. Introduction and Installation
1.11 Belt clip
You can hang the handset on your belt or pocket
using the included belt clip.
To attach the belt clip
To remove the belt clip
While pressing the top of the clip (1), pull the
right edge in the direction of the arrow (2).
1.12 Headset (optional)
Connecting an optional headset to the handset
allows hands-free phone conversations. Please
use only a Panasonic headset. See page 10
for accessory information.
To connect an optional headset to the
handset
1
2
L Model shown is KX-TCA86.
To switch to the speakerphone while using
the headset:
Press {SP-PHONE}. To return to the
headset, press {TALK}.
For assistance, please visit http://www.panasonic.com/consumersupport
19
2. Preparation
2P reparation2For assistance, please visit http://www.pana sonic.com/consum ersupportCon nections and Setup
2.1 Connections
Caution:
L When you operate this product, the power
outlet should be near the product and
easily accessible.
2.1.1 Connecting the power cord
1 Power cord
L Connect to the power outlet
(120 V, 60 Hz).
1
Note:
L USE ONLY WITH the included Panasonic AC
adaptor.
L The AC adaptor must remain connected at all
times. (It is normal for the adaptor to feel
warm during use.)
L The AC adaptor should be connected to a
vertically oriented or floor-mounted AC
outlet. Do not connect the AC adaptor to a
ceiling-mounted AC outlet, as the weight of
the adaptor may cause it to become
disconnected.
2.1.3 Connecting the telephone
line cord
To connect to a 2-line telephone jack
To a 2-line
telephone jack
(RJ14C)
1
2
Note:
L To avoid malfunction, do not position the fax
machine near appliances such as TVs or
speakers which generate an intense
magnetic field.
Using surge protectors
L The warranty does not cover damage due to
power line surges or lightning. For additional
protection, we recommend the use of a surge
protector (2).
2.1.2 Connecting the AC adaptor
1 AC adaptor
L Connect to the power outlet
(120 V, 60 Hz).
1
2
LINE1/2
LINE
1
1 4-wire telephone line cord with GREEN plugs
To connect to 2 single-line telephone jacks
To single-line
telephone jacks
(RJ11C)
LINE1
LINE
1
2
2
LINE1/2
LINE2
20
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2
1
1 2-wire telephone line cord with
TRANSPARENT plugs
2 4-wire telephone line cord with GREEN plugs
2. Preparation
If you use the unit as a single-line
telephone only
To a single-line
telephone jack
(RJ11C)
LINE
1
2
LINE1/2
LINE1
1
1 2-wire telephone line cord with
TRANSPARENT plugs
If you subscribe to a DSL service
L Please attach a noise filter (contact your DSL
provider) to the telephone line between the
base unit and the telephone line jack in the
event of the following:
– Noise is heard during conversations.
– Caller ID features (page 44) do not
function properly.
Connecting a 2-line telephone jack
For this connection, please purchase a
Panasonic 2-line splitter. See page 10 for
accessory information.
Example: DSL line is LINE 2
1 2-wire telephone line cord with
TRANSPARENT plugs
2 4-wire telephone line cord with GREEN plugs
Connecting 2 single-line telephone jacks
Example: DSL line is LINE 2
To single-line
telephone jacks
(RJ11C)
LINE1
LINE1
LINE
1
2
2
LINE1/2
Noise filter
(For DSL
LINE2
users)
2
1
1 2-wire telephone line cord with
TRANSPARENT plugs
2 4-wire telephone line cord with GREEN plugs
Note:
L If any other device is connected to the same
telephone line, this unit may disturb the
network condition of the device.
LINE 1
TRANSPARENT
plug
1
Noise filter
LINE
2
2a
LINE1/2
(For DSL
users)
2
a
1
For assistance, please visit http://www.panasonic.com/consumersupport
LINE 2
2-line
splitter
KX-J42
Noise
filter
To a 2-line
telephone
jack
21
2. Preparation
2.2 Wall mounting the
charger
The charger can be wall mounted. Install screws
(1) using the wall template below. Mount the
charger (2), slide it down (3), then slide down
to the right (4) until it is secured.
2.45 cm
31
(
/32")
1
2
3
4
Wall Template
22
For assistance, please visit http://www.panasonic.com/consumersupport
2.45 cm
31
(
/32")
2.3 Battery charge
Place the handset on the charger for about 6
hours before initial use.
L The unit beeps once, the [CHARGE]
indicator (1) will light, and “Charging” will
be displayed.
L When the battery is fully charged, “Charge
completed” will be displayed if there is no
new caller information received (page 44).
2
2. Preparation
– it should last up to 5 hours while in use (in
conversation).
– it should last up to about 11 days while not
in use (off the charger).
– it should last up to 3 hours while using the
clarity booster feature (page 35).
Note:
L Battery power is consumed whenever the
handset is off the charger, even when the
handset is not in use. The longer you leave
the handset off the charger, the time you can
actually talk on the handset will be
shortened. Actual battery performance
depends on a combination of how often the
handset is in use (in conversation) and how
often it is not in use (off the charger).
L Once the battery is fully charged, you do not
have to place the handset on the charger until
“Recharge battery” is displayed and/or
0688754 flashes. This will maximize the
battery life.
3
1
Note:
L To ensure the battery charges properly,
clean the handset charge contacts (2)
and the charger charge contacts (3) with
a soft, dry cloth once a month. Clean more
often if the unit is subject to grease, dust
or high humidity.
L The battery cannot be overcharged.
Battery strength
You can confirm the battery strength on the
handset display.
Battery icons Battery strength
67775 Fully charged
68775 Medium
Recharge
Recharge the battery when:
– “Recharge battery” is shown and/or
0688754 flashes on the handset display.
– the handset beeps intermittently while it is in
use.
L Recharge the handset battery for more than
15 minutes, or the display will continue
showing the indication.
L If the battery has been discharged, the
handset will display “Charge for 6 HRS”
and 68885 when you place the handset on
the charger. The handset will not work unless
the battery is charged. Continue charging.
68875 Low
0688754
(flashing)
68885 Discharged
Needs to be recharged.
Battery life
L After your Panasonic battery is fully charged,
you can expect the following performance:
For assistance, please visit http://www.panasonic.com/consumersupport
23
2. Preparation
2.4 Selecting the way to
use your fax machine
To select depending on your situation, see case
1. To select depending on the fax machine’s
function, see case 2.
Case 1: To use LINE 1 for business use, and
LINE 2 for private use (page 24).
Case 2: To use LINE 1 for phone calls, and LINE
2 for faxes (page 26).
2.5 Case 1: To use LINE 1
for business use, and LINE
2 for private use
2.5.1 Your situation
To use one line for business use, and the second
line for private use, for example set LINE 1 to
TAM/FAX mode for business use and LINE 2 to
TEL mode for private use.
2.5.2 How to setup
{AUTO ANSWER}
2 Change the receiving mode in the AUTO
ANSWER setting.
1. Press {MENU}.
2. Press {#}, then {7}{7}.
3. Press {*} to select LINE 1.
4. Press {1} to select “TAM/FAX”.
5. Press {SET}.
6. Press {MENU}.
Note:
L Do not connect an answering machine to the
same telephone line. If one is connected, set
the automatic answer feature on this unit to
OFF.
L It is not recommended to subscribe to voice
mail service as it may disturb fax reception. If
you do subscribe to a voice mail service, set
the ring count of your voice mail service to 5
rings or greater.
2.5.3 How phone calls and faxes
are received
Receiving calls on LINE 1
When receiving calls, the unit works as a fax and
answering machine.
L If the call is a phone call, the fax machine will
record the caller’s message automatically.
If a fax calling tone is detected, the fax
machine will receive the fax automatically.
Receiving calls on LINE 2
You have to answer all calls manually.
You can receive a fax with the base unit, handset
or an extension telephone.
{FAX/START}
{SET}
Turn AUTO ANSWER ON for LINE 1 to answer
phone calls using the telephone answering
machine and receive faxes automatically
(TAM/FAX mode).
Turn AUTO ANSWER OFF for LINE 2 to answer
all calls manually (TEL mode).
{MENU}
1 Turn AUTO ANSWER ON/OFF.
Press {AUTO ANSWER} repeatedly to
display the following.
ON OFF
L If you are using the fax machine for the
first time, setup is complete. If not, go to
step 2.
24
For assistance, please visit http://www.panasonic.com/consumersupport
{SP-PHONE}
LINE 2 MESSAGELINE 1
With the base unit
1. Press {SP-PHONE} to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX/START}.
L The fax machine will start fax reception.
With the handset
1. Lift the handset and press {TALK } or {SP-
PHONE} to answer the call.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
L The fax machine will start fax reception.
L You can also press {FAX/START } on the
base unit to receive faxes if the base unit
or another handset is not in use.
With an extension telephone
If you have another telephone connected to the
same line (extension telephone), you can use
the extension telephone to receive faxes.
1. When the extension telephone rings, lift the
handset of the extension telephone.
2. When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation
code) firmly.
L The fax machine will start fax reception.
3. Replace the handset.
2. Preparation
For assistance, please visit http://www.panasonic.com/consumersupport
25
2. Preparation
2.6.3 How phone calls and faxes
2.6 Case 2: To use LINE 1
for telephones, and LINE 2
for faxes
2.6.1 Your situation
To use one line for phone calls, and the second
line for faxes, we recommend you to set LINE 1
to TAM ONLY mode, and LINE 2 to FAX ONLY
mode.
2.6.2 How to setup
{AUTO ANSWER}
{SET}
{MENU}
are received
Receiving calls on LINE 1
All calls will be answered by the telephone
answering machine.
L Fax documents will not be received.
Receiving calls on LINE 2
When the other party sends a fax, the fax
machine will receive it automatically.
Turn AUTO ANSWER ON for LINE 1 to answer
all calls using the telephone answering machine
(TAM ONLY mode).
Turn AUTO ANSWER ON for LINE 2 to answer
all calls using the fax machine (FAX ONLY
mode).
1 Turn AUTO ANSWER ON.
Press {AUTO ANSWER} repeatedly to
display the following.
ON ON
LINE 2 MESSAGELINE 1
2 Change the receiving mode in the AUTO
ANSWER setting.
1. Press {MENU}.
2. Press {#}, then {7}{7}.
3. Press {*} to select LINE 1.
4. Press {3} to select “TAM ONLY”.
5. Press {SET}.
6. Press {#} to select LINE 2.
7. Press {2} to select “FAX ONLY”.
8. Press {SET}.
9. Press {MENU}.
26
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2.7 Turning AUTO
ANSWER ON/OFF
You can change the way to use your fax machine
by pressing {AUTO ANSWER} repeatedly.
2. Preparation
4 Press {1} to {3} to select the desired
receiving mode.
{1} “TAM/FAX” (default): Telephone
Answering Machine/Fax mode (page 59).
{2} “FAX ONLY”: Fax only mode (page 60).
{3} “TAM ONLY”: Telephone Answering
Machine only mode (page 61).
{AUTO ANSWER}
{SET}{MENU}
AUTO ANSWER
ON/OFF
AUTO ANSWER
is turned ON for
both lines.
AUTO ANSWER
is turned ON for
LINE 1 only.
Display
ON ON
ON OFF
5 Press {SET}.
6 Press {MENU}.
LINE 2 MESSAGELINE 1
LINE 2 MESSAGELINE 1
AUTO ANSWER
is turned ON for
LINE 2 only.
AUTO ANSWER
is turned OFF for
both lines.
When AUTO ANSWER is turned OFF for the
line, the receiving mode for that line is set to TEL
mode (page 58). You have to answer all calls
manually.
When AUTO ANSWER is turned ON for the
line, the receiving mode selected for that line in
feature #77* or feature #77# will be activated.
OFF ON
LINE 2 MESSAGELINE 1
OFF OFF
LINE 2 MESSAGELINE 1
1 Press {MENU}.
2 Press {#}, then {7}{7}.
3 Press {*} or {#} to select the desired line.
{*} “LINE1”
{#} “LINE2”
For assistance, please visit http://www.panasonic.com/consumersupport
27
2. Preparation
Help Button
2.8 Base unit help function
The unit contains helpful information which can
be printed for quick reference.
“SEND GUIDE”
How to send faxes. (The information is
announced by a voice guide and is not printed
out.)
“BASIC SETTINGS”
How to set the date, time, your logo and fax
number.
“FEATURE LIST”
How to program the features.
“TAM OPERATION”
How to use the telephone answering machine.
“FAX SND/RCV”
Help with problems sending/receiving faxes.
“COPIER”
How to use the copier function.
“Q and A”
Frequently asked questions and answers.
“ERRORS”
Explanation of error messages shown on the
display.
“REPORTS”
List of available reports.
“CALLER ID”
How to use the Caller ID features.
{SET}{HELP}
1 Press {HELP}.
2 Press {<} or {>} repeatedly to display the
desired item.
3 Press {SET}.
L The selected item will be printed.
{<}{>}
Volu m e
2.9 Adjusting handset
volume
{TALK}
{SP-PHONE}
{e}{v}
{HOLD/
INTERCOM}
Ringer volume
You can set the handset ringer volume for each
line.
Make sure the handset and base unit are not
being used. The handset must be operated
near the base unit and while OFF the charger.
1. Press {MENU}.
2. Press {1}{1}{1} or {1}{1}{2} to select the
desired line.
{1}{1}{1} “Line1”
{1}{1}{2} “Line2”
3. Press {0} to {3} to select the desired volume.
{1}: Low
{2}: Medium
{3}: High
{0}: Off
L To change the ringer tone, press {TONE}
(soft key 1), then press {v} or {e}
repeatedly.
4. Press {SAVE} (soft key 1).
5. Press {OFF} to exit.
Note:
L For outside calls, the handset will ring at the
level selected for the line.
For intercom calls, the handset will ring at the
higher level of the 2 lines.
To turn the ringer OFF
Press {0} to display “Off ?” in step 3.
L The handset will display “Ringer off” and
the line number while not in use. If there are
new messages, “Ringer off” will not be
displayed.
L The handset will not ring for outside calls
received on the selected line.
1
OFF}
{
{MENU}
28
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