Palm T3 User Manual

Handbook for the Palm

ungsten T3 Handheld

© 1998–2003 Palm, Inc. All rights reserved. Graffiti, HotSync, MultiMail, PalmModem, the Palm logo, and Palm OS are registered trademarks of Palm, Inc. Palm, Palm Powered, Tungsten, and VersaMail are trademarks of Palm, Inc. Palm, Inc. uses the Bluetooth and MPEG Layer-3 audio decoding technology trademarks under express license from their respective owners.

Disclaimer and Limitation of Liability

Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this handbook.

Palm assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. Palm, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.

IMPORTANT Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement.

PN: 407-5752A-US

Chapter 1: Setting Up Your Palm™ Tungsten™ T3 Handheld . . . . . . . . . . . 1

System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1

Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 1

Minimum requirements: Mac computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Internet access requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Upgrade information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

Step 1: Connect the HotSync

Step 2: Charge your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3

Step 3: Set up your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Step 4: Run Palm Setup Wizard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Congratulations! . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

Additional software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Performing a daily HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Chapter 2: Exploring Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Opening and closing your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Locating front panel controls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8

Locating top and side panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Locating back panel components . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10

Using the protective cover . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Adding an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Elements of the handheld interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Displaying online tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Using the navigator . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Using the status bar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Changing system information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Using Bluetooth and connecting to the network from the status bar . . . . 18

Rotating the screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19

cradle to the computer . . . . . . . . . . . . . . . . . . . . . 3

iii

Contents

Chapter 3: Entering Data on Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . 21

Using the onscreen keyboards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Using Graffiti

2 writing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Writing in Graffiti 2 input areas . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22

Using Full-screen Writing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Graffiti 2 character set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Graffiti 2 ShortCuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Beaming data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Sending data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31

Sending data using Bluetooth™ communication . . . . . . . . . . . . . . . . . . . . . 32

Sending data using e-mail or SMS communication . . . . . . . . . . . . . . . . . . . 32

Using your computer keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Importing data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Importing data from a Windows computer . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Importing data from a Mac computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

Using a portable keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Chapter 4: Working with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Opening applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Opening expansion card applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Switching between applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Categorizing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Copying applications to or from an expansion card . . . . . . . . . . . . . . . . . . . . . 39

Selecting copy settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Using menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Graffiti 2 menu commands . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Performing common tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Creating records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Editing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Deleting records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Purging records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Categorizing records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Finding information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Receiving alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Hiding or masking private records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Contents

Installing and removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Installing files and add-on applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Installing applications and files on a Windows computer . . . . . . . . . . . . . 55

Palm Quick Install tips . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Installing applications and files on a Mac computer . . . . . . . . . . . . . . . . . . 59

Removing applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Removing Palm™ Desktop software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Chapter 5: Using Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

Working in Agenda View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Setting Agenda View display options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

Working in Day View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Setting Day View display options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Scheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Scheduling repeating or continuous events . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Setting an alarm for an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

Setting an event location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Rescheduling an event . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Using categories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Working in Week View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72

Working in Month View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73

Setting Month View display options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

Working in Year View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Spotting event conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

Beaming events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Viewing birthday events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Using Calendar menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Option menu/Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Chapter 6: Using Card Info . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Reviewing Card Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Renaming a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79

Formatting a card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Managing expansion cards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80

Using Card Info help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81

Contents

Chapter 7: Using Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Creating a contact . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83

Displaying additional contact fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Selecting field types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

Changing Contact details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Creating a business card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Making connections from Contacts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88

Using Contacts menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91

Chapter 8: Using Palm™ Dialer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93

Configuring phone preferences and connecting to your mobile phone . . . . . 93

Dialing a number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Redialing the most recently dialed number . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

Using speed dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95

Dialing a number from the Call History list . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96

Chapter 9: Using Expense . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Adding expense items . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97

Changing the date of an Expense item . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Entering receipt details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

Customizing the Currency pick list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99

Changing the default currency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Defining a custom currency symbol . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100

Setting Show Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101

Working with Expense data on your computer . . . . . . . . . . . . . . . . . . . . . . . . 101

Setting the automatic fill preference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102

Chapter 10: Using Memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Creating memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Reviewing memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Using Memos menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Record menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104

Chapter 11: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Reviewing notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Changing Note Pad color settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Setting an alarm for a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107

Using Note Pad menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Contents

Record menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108

Chapter 12: Using Phone Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

What can you do with a phone connection? . . . . . . . . . . . . . . . . . . . . . . . . . . . 109

Setting up a phone connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

Configuring network service settings for your phone . . . . . . . . . . . . . . . . 113

Updating the phone files on your handheld . . . . . . . . . . . . . . . . . . . . . . . . 115

Using phone connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116

Chapter 13: Using Palm™ Photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Viewing photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Viewing photos in Thumbnail view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 119

Viewing photos in List view . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 120

Viewing a slide show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122

Rotating photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Viewing photo information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 123

Creating an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Filing photos in albums . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124

Copying photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 125

Renaming or deleting an album . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Beaming photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126

Deleting photos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Working with photos on your computer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127

Using Palm Photos menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Options menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128

Chapter 14: Using SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 129

Configuring phone preferences and connecting to your mobile phone . . . . 129

Using the navigator in SMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Creating messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 130

Sending and receiving messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131

Viewing messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132

Working with draft messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133

Adding a signature to a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 134

Sending data from another application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Setting SMS Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135

Using SMS menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138

vii

Contents

Chapter 15: Using Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Creating tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 139

Setting priority . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Checking off a task . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 140

Changing task details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Setting a due date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 141

Setting an alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Scheduling repeating tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 142

Display options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Using the display filters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 144

Setting Tasks Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145

Chapter 16: Using Palm™ VersaMail™ Personal E-mail Software . . . . . 147

VersaMail™ application features . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147

Getting started with the VersaMail application . . . . . . . . . . . . . . . . . . . . . . . . 147

Synchronizing an existing username . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Upgrading a MultiMail/VersaMail database . . . . . . . . . . . . . . . . . . . . . . . 148

Setting up and managing e-mail accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 148

Account and connection types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Network e-mail account prerequisites . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149

Creating an e-mail account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 152

Editing e-mail accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Deleting an e-mail account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 160

Selecting a different service for a given e-mail account . . . . . . . . . . . . . . . 161

Adding ESMTP to an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163

Troubleshooting account access problems . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Getting, sending, and managing e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Getting e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164

Auto get mail with notification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 167

Reading e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 175

Creating and editing mail folders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185

Creating and sending new e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 186

Working with URLs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197

Working with attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 198

Deleting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Emptying the trash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 210

Marking messages as read or unread . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 211

Setting preferences for getting and deleting e-mail . . . . . . . . . . . . . . . . . . 213

Adding or updating a Contacts record directly from a message . . . . . . . 214

viii

Contents

Synchronizing e-mail between the handheld and the desktop . . . . . . . . . . . 215

Configuring account settings in HotSync Manager . . . . . . . . . . . . . . . . . . 215

Setting synchronization options and account settings . . . . . . . . . . . . . . . . 216

Synchronizing an account . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 226

Using SSL with the conduit . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 228

Chapter 17: Using Voice Memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229

Creating a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 230

Pausing and resuming a voice memo recording . . . . . . . . . . . . . . . . . . . . . 230

Storing voice memos on an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . 232

Listening to voice memos . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 232

Setting an alarm for a voice memo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Using Voice Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

V Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

Chapter 18: Using Palm™ Web Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237

What Web Pro looks like . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Getting help in Web Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238

Disconnecting from and connecting to the Internet . . . . . . . . . . . . . . . . . . . . . 238

Browsing the web on your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Visiting a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 239

Viewing different parts of a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 240

Following a link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Returning to a web page you just visited . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Returning to your home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241

Downloading files and pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Downloading a file to your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242

Saving a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243

Viewing and editing a saved page on the handheld . . . . . . . . . . . . . . . . . 243

Viewing files on an expansion card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244

Viewing a file from another application . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Refreshing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Viewing information about a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Using passwords . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245

Copying and pasting text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Contents

Communicating with other users . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Sending e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

Beaming a URL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

E-mailing a URL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247

Bookmarking your favorite pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Adding a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Visiting a bookmarked page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 248

Editing information about a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

Deleting a bookmark . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Finding web pages you recently visited . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Returning to a page you visited . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 250

Viewing a cached page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Clearing the History list . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Changing page characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Changing the default size of text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251

Changing display views . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252

Changing link colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252

Changing how images are downloaded . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Changing your start and home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 253

Enabling or disabling autofill . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 254

Enabling or disabling cookies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255

Enabling or disabling JavaScript . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 255

Changing the size and content of the cache . . . . . . . . . . . . . . . . . . . . . . . . . . . 256

Controlling how Web Pro accesses the Internet . . . . . . . . . . . . . . . . . . . . . . . . 257

Changing Network Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Changing the proxy server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 258

Chapter 19: Using World Clock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261

Viewing the time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261

Setting the primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262

Choosing a different primary location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Setting the secondary locations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Adding a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 264

Modifying a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

Removing a location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 266

Setting an alarm . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

Using World Clock menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 267

Contents

Chapter 20: Performing HotSync® Operations . . . . . . . . . . . . . . . . . . . . . 269

Selecting HotSync setup options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 269

Customizing HotSync application settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 272

Conducting cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . 274

Performing a cradle/cable HotSync operation: Windows computers . . . 274

Performing a direct HotSync operation: Mac computers . . . . . . . . . . . . . 276

Conducting IR HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 278

Preparing your computer for infrared communication . . . . . . . . . . . . . . . 278

Performing an IR HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 280

Returning to cradle/cable HotSync operations . . . . . . . . . . . . . . . . . . . . . . 281

Conducting modem HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282

Preparing your computer for a modem HotSync operation . . . . . . . . . . . 282

Preparing your handheld for a modem HotSync operation . . . . . . . . . . . 284

Selecting the conduits for a modem HotSync operation . . . . . . . . . . . . . . 286

Performing a modem HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Conducting Bluetooth HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . 287

Preparing your computer for a Bluetooth HotSync operation . . . . . . . . . 287

Preparing your handheld for a Bluetooth HotSync operation . . . . . . . . . 289

Performing a Bluetooth HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . 289

Conducting network HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290

Connecting to your company’s dial-in server . . . . . . . . . . . . . . . . . . . . . . . 290

Performing a network HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Using File Link . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Creating a user profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 293

Performing the first HotSync operation with a user profile . . . . . . . . . . . 295

Chapter 21: Setting Preferences for Your Handheld . . . . . . . . . . . . . . . . . 297

Accessing Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298

Bluetooth Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 298

Turning Bluetooth communication on and off . . . . . . . . . . . . . . . . . . . . . . 299

Assigning a Bluetooth device name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 299

Setting device discovery . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 300

Allowing Wakeup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 301

Adding trusted devices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 303

Enabling/disabling the user cache . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305

Making Bluetooth connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 305

Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306

HotSync Buttons Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 306

Pen Button Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 307

Contents

Color Theme Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308

Connection Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 308

Editing connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 309

Creating Bluetooth connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 311

Date & Time Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 314

Digitizer Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 316

Formats Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 316

Graffiti 2 Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317

Handedness Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318

Keylock Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 318

Network Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 319

Creating and selecting network service profiles . . . . . . . . . . . . . . . . . . . . . 320

Entering a user name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321

Entering a password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 321

Selecting a connection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322

Adding telephone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 322

Entering a prefix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 323

Disabling Call Waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324

Using a calling card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 324

Connecting to your service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 325

LAN access points . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 326

Accessing the Internet with a Bluetooth phone or LAN access point . . . 326

Adding detailed information to a network service profile . . . . . . . . . . . . 329

Defining primary and secondary DNS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330

Defining the IP address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 330

Adding a Login script . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 331

Deleting a network service profile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 333

TCP/IP troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Owner Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 334

Phone Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335

Power Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336

Auto-off after . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336

Stay on in Cradle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337

Beam Receive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337

Power on when opened and Power off when closed . . . . . . . . . . . . . . . . . 337

Security Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 338

ShortCuts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344

Creating a ShortCut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 344

Editing or delete a ShortCut . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 345

xii

Contents

Sounds & Alerts Preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 346

System Sound, Game Sound, and Alarm Sound settings . . . . . . . . . . . . . 346

Alarm LED and Alarm Vibrate settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . 347

Appendix A: Maintaining Your Handheld . . . . . . . . . . . . . . . . . . . . . . . . . 349

Caring for your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 349

Prolonging battery life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350

Resetting your handheld . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 350

Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351

Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 351

Appendix B: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . 355

Software installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 356

Operating problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 357

Tapping and writing problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 359

Application problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 359

HotSync problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 361

Beaming and sending problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367

Phone connection problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 367

VersaMail™ e-mail software problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 369

Recharging problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370

Password problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 370

Problems with incompatible applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 371

Finding a third-party application that is causing a problem . . . . . . . . . . . 371

Technical support . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 373

Product Regulatory Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 375

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 379

xiii

Contents

xiv

Setting Up Your Palm™ Tungsten™ T3 Handheld

Your new Palm™ Tungsten™ T3 handheld enables you to stay organized and on time by keeping your appointments, contact information, and tasks in one place. You can easily capture your thoughts with the voice recorder and view digital pictures.

System requirements

To install and operate Palm™ Desktop software, your computer system must meet the requirements described in this section.

Minimum requirements: Windows computers

The minimum requirements for Windows computers are as follows:

■ Pentium-class computer

CHAPTER 1

■ One of the following operating systems:

– Windows NT 4.0 Workstation and SP6 or later (requires a serial

cradle/cable—sold separately—and administrator rights to install Palm Desktop software)

–Windows 98

–Windows ME

– Windows 2000 Pro (requires administrator rights to install Palm Desktop

software)

– Windows XP Home or Pro (requires administrator rights to install

Palm Desktop software)

■ Internet Explorer 4.01 with SP2 or later

■ 50 megabytes (MB) available hard disk space

■ VGA monitor or better (Palm Desktop software Quick Tour requires 256-color

video display; 16 Bit or High Color, and 800 x 600 resolution recommended)

■ CD-ROM or DVD-ROM drive

■ Mouse

■ One available USB port or serial port (serial cradle/cable sold separately)

Chapter 1 Setting Up Your Palm™ Tungsten™ T3 Handheld

Minimum requirements: Mac computers

The minimum requirements for Mac computers are as follows:

■ Mac computer with a PowerPC processor

■ Mac OS 9, version 9.1 or later or Mac OS X, version 10.1.2 through 10.2.6

■ 25MB available hard disk space

■ Monitor that supports screen resolution of 800 x 600 or better

■ CD-ROM or DVD-ROM drive

■ Mouse

■ One available USB port or serial port (serial cradle/cable sold separately and

compatible with Mac OS 9 only)

Internet access requirements

The requirements for Internet access are as follows:

■ Any one of the following:

– A Bluetooth mobile phone

– An IR-enabled mobile phone

– A mobile phone with a cable that connects to your handheld

– A modem accessory for your handheld

– A Bluetooth network connection with Internet access

■ An account with an ISP, or Internet service provided by your company

NOTE

network providers.

Upgrade information

If you already own a Palm OS® handheld, go to the web site

support/tungstenT3

A data connection service may also be required by some mobile phone

www.palm.com/

for upgrade instructions.

Step 1: Connect the HotSync® cradle to the computer

IMPORTANT

use a cradle with a serial port connection (sold separately).

a. Locate the USB icon and ports on your computer.

b. Plug the USB connector into a USB port on your computer.

c. Connect the adapter cable to the back of the cradle.

NOTE

cradle itself.

d. Plug the adapter into a working electric outlet.

Windows NT users cannot use a USB cradle/cable and port. You must

Your adapter may connect to the back of the USB connector, not to the

USB icon

USB port

Step 2: Charge your handheld

a. Place your handheld in the cradle for at least two hours for an initial charge.

Your handheld’s indicator light glows steady green when it is charging.

b. After it is charged, remove the handheld from the cradle by gently tilting it

forward and then lifting it from the cradle.

Once your handheld is set up and in daily use it requires 15 to 30 minutes of charge time per day, depending on usage.

USB connector

Chapter 1 Setting Up Your Palm™ Tungsten™ T3 Handheld

Step 4: Run Palm Setup Wizard

a. Insert the Software Installation CD-ROM into your computer’s CD-ROM drive.

b. Follow the onscreen instructions, which guide you through installing Palm

Desktop software, performing your first HotSync your handheld.

operation, and registering

NOTE

operating systems.

Congratulations!

You’ve set up your handheld, installed Palm Desktop software, performed your first HotSync operation, and registered your handheld.

For more information about using Palm Desktop software, see the following:

You need administrator rights to install Palm Desktop software on some

■ The online help for Palm Desktop software. To access the online help, go to the

Help menu in Palm Desktop software.

■ Mac: The electronic Palm Desktop Software for the Macintosh User’s Guide. To

access this guide, open the Palm folder, and then open the Documentation folder. Double-click the file Palm Desktop.pdf. (Adobe Reader must be installed to view the .pdf file.)

Additional software

For details on using the multimedia applications included on your handheld and the Software Installation CD-ROM, go to click the link for Photos, Music & Videos Guide.

The Software Installation CD-ROM that came with your handheld includes software that lets you add a variety of functionality. Some applications require additional accessories or services sold separately. Also, you may need to download software from the Internet while installing some applications from the CD-ROM. See the individual software application documentation for information.

www.palm.com/support/tungstenT3

and

Performing a daily HotSync operation

Performing a daily HotSync operation keeps your information current and protects your data.

Congratulations!

Place your handheld in the cradle and press the HotSync button.

Tip: You can also perform a HotSync operation using Bluetooth communication. For more information, see “Performing a Bluetooth HotSync

operation” in Chapter 20.

If you encounter a problem during a HotSync operation, see “HotSync

problems” in Appendix B.

Chapter 1 Setting Up Your Palm™ Tungsten™ T3 Handheld

Your Palm™ Tungsten™ T3 handheld can help you stay organized, on time, and in communication while you are away from your desk.

Opening and closing your handheld

When your handheld is open, you can access additional controls on the front and back panels. You can use your handheld in either the open or closed position.

CHAPTER 2

Exploring Your Handheld

Slide the bottom portion of your handheld away from the screen.

Chapter 2 Exploring Your Handheld

Locating front panel controls

Input area

Speaker

Screen

Navigator

Calendar

Navigator

Application buttons

Input area

Speaker

Screen

Contacts Tasks

Application buttons

Note Pad

Select and display records on your handheld screen. See

“Using the navigator” later in this chapter for additional

information, and look for tips throughout this handbook.

Activate the individual handheld applications that correspond to the icons on the buttons: Calendar, Contacts, Tasks, and Note Pad. See “Buttons Preferences” in

Chapter 21 for details on reassigning these buttons to

activate any application on your handheld.

Customize this area to display onscreen keyboards or an active writing area where you write letters and numbers using Graffiti

Listen to alarms, voice memos, music, and game sounds on your handheld.

Display the applications and information stored in your handheld.

Locating top and side panel components

Expansion card slot

Power button

Indicator light

Headphone jack

Microphone

Voice Memo button

Locating top and side panel components

Stylus

IR port

Voice Memo button

Microphone

Headphone jack

Indicator light

Power button

Expansion card slot

Press and hold to record voice memos.

An audio input device for applications such as Voice Memo.

A jack to connect a standard 3.5mm stereo headphones (sold separately) to your handheld.

The light serves as an alert and also indicates the battery-charging status when your handheld is in the cradle/cable.

The button turns your handheld on or off.

The slot accepts Secure Digital (SD), Secure Digital Input/Output (SDIO), or MultiMediaCard (MMC) expansion cards. Expansion cards enable you to back up data, add more memory, add wireless communication features, or use additional applications. (Expansion cards sold separately.)

Chapter 2 Exploring Your Handheld

Stylus

IR port

Locating back panel components

The stylus is your writing and tapping tool. To use the stylus, gently press the top of the stylus to release it from the slot, and then pull it out of the slot and hold it as you would a pen or pencil.

The port uses infrared technology to transmit data to and receive data from other infrared-enabled devices and to perform HotSync

operations. See “Beaming data” in

Chapter 3 and see “Conducting IR HotSync operations” in Chapter 20 for more information.

Reset button

Attach points

Reset button

Attach points

Universal connector

Resets your handheld. Under normal use, you should not have to use the reset button. See “Resetting your handheld” in Appendix A for information about when and how to use the reset button.

Enable you to connect optional accessories to your handheld, such as a modem or sled. These accessories are sold separately and are typically available from Palm and third-party developers.

Using the protective cover

Universal connector

Using the protective cover

The cover protects your handheld screen when it is not in use.

Center release button

Connects your handheld to the cradle, which in turn connects to the back of your computer and through the AC adapter to the wall current. This enables you to recharge your handheld as well as update the information between your handheld and your computer, using HotSync technology.

The universal connector also connects peripheral hardware devices to your handheld, such battery pack, HotSync cable or portable keyboard (sold separately).

To install the cover:

Align the cover tabs with the notches on the back of your handheld, and then press the center release button while inserting the tabs into the notches.

Notches

To remove the cover:

Press the center release button while lifting the cover from the back of the handheld.

Chapter 2 Exploring Your Handheld

Adding an expansion card

An expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have for software and data on your handheld.

To insert a card:

1. Insert the card into the expansion slot with the label side facing the display.

2. Push lightly against the card with your thumb.

Push

To r e mo ve a ca r d:

1. Push lightly against the card with your thumb.

2. Slide the card out of the expansion slot.

Push

For complete information about working with expansion cards, see Chapter 6.

Elements of the handheld interface

Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action you use to get things done on your handheld.

The first time you start your handheld, the setup instructions appear on the screen. These instructions include a digitizer screen that aligns the internal circuitry of your handheld with its touch-sensitive screen so that when you tap an element on the screen, the handheld can detect exactly which task you want to perform.

Elements of the handheld interface

IMPORTANT

Always use the point of the stylus for tapping or for making strokes on the handheld screen. Never use an actual pen, pencil, or other sharp object to write on the handheld screen, because this will scratch the screen.

With your handheld turned on, you can tap the handheld screen to perform many operations. For example, you can do the following:

■ Open applications.

■ Select menu commands.

■ Use the status bar.

■ Initiate a Find operation to search through applications installed on your

handheld for specific text. (Find operations do not search through applications on expansion cards.)

■ Select options in dialog boxes.

■ Open the onscreen keyboards.

Just as you can drag the mouse to select text or move objects on your computer, you can drag the stylus to select text. You can also use the stylus to drag the slider of any scroll bar.

Check box

Menu bar

Icons

Status bar

Chapter 2 Exploring Your Handheld

Check box

Menu bar

Icons

Status bar

Previous/next arrows

Tap a check box to select or deselect it. When a check box contains a check mark, the corresponding option is selected and active. When a check box is empty, the corresponding option is deselected and inactive.

Use the menu bar to access a set of application-specific commands. Not all applications have a menu bar.

Tap the icons to open applications , menus , and a favorite application, and to find text anywhere in your data .

See “Opening applications,” “Using menus,” and “Finding

information” in Chapter 4, and see “Buttons Preferences” in Chapter 21 for more information about using these icons.

Use the status bar for quick access to many functions. For more information, see “Using the status bar” in the next section.

Command button

Command buttons

Next/previous arrows

Scroll bar

Pick list

Scroll bar

Entry box

Tap a button to perform a command. Command buttons appear at the bottom of dialog boxes and application screens.

Tap the left and right arrows to display the previous and next records; tap the up and down arrows to display the previous and next pages of information.

Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous page, tap the scroll bar just above the slider. To scroll to the next page, tap the scroll bar just below the slider.

You can also scroll to the previous and next pages within a record by pressing Up and Down on the navigator.

Elements of the handheld interface

Pick list

Entry box

Displaying online tips

Many of the dialog boxes that appear on your handheld contain an online Tips icon in the upper-right corner. Online tips anticipate questions you might have in a dialog box, provide shortcuts for using the dialog box, or give you other useful information.

To display an online tip:

1. Tap the Tips icon .

2. After you review the tip, tap Done.

Tap the arrow to display a list of choices, and then tap an item in the list to select it.

Tap box to open dialog box or enter data directly in the box.

Using the navigator

When you work with most applications, the navigator on the front panel of your handheld makes it easy for you to navigate among and select your entries. You can use the navigator to perform tasks without the stylus, using one hand.

Look for the navigator icon to find navigator tips throughout this guide. See the chapters on the applications for additional information about using the navigator with each application.

Chapter 2 Exploring Your Handheld

To navigate in list screens, do any of the following:

■ Press Up or Down on the navigator to scroll an

entire screen of records.

■ Press and hold Up or Down on the navigator to

accelerate the scrolling.

■ Press Select in the center of the navigator to

insert the selection highlight. When the selection highlight is present, you can do the following:

– Press Up or Down on the navigator to scroll

to the previous or next records.

– Press Select again to view the selected record.

Scroll through this list using the navigator instead of tapping the scroll arrows

– Press Left on the navigator to remove the selection highlight.

To navigate in record screens:

1. Press Up or Down on the navigator to scroll

within the current record.

2. Press Right or Left on the navigator to scroll to

the previous or next record. (This feature is not available in Contacts.)

3. Press Select in the center of the navigator to

return to the list screen.

To navigate in dialog boxes:

■ While a pick list is open, press Up or Down on

the navigator to highlight an item, and then press Select in the center of the navigator to select the item.

■ Press Select on the navigator to close a dialog box.

Scroll through this record with the navigator instead of tapping the scroll arrows

– If there is only one button, pressing Select activates that button.

– If there are two buttons, pressing Select activates the action button (versus

Cancel) such as OK, Yes, or Delete.

– If there are multiple buttons, Select activates affirming buttons such as OK,

Yes, or Done.

IMPORTANT

or Yes results in canceling an operation or deleting data.

Read dialog boxes carefully. Sometimes, selecting a button such as OK

Using the status bar

The status bar gives you access to valuable tools and is accessible in all views.

Home Find Menu System information Alert Bluetooth Full-screen Writing Screen rotation Input area

Using the status bar

Home

Find

System information

Alert

Bluetooth

Tap to display the Home screen.

Tap and hold to open a list of the last six applications that were opened. Select an application from the list to open it.

Tap to open the Find dialog box. See “Finding information” in

Chapter 4.

Tap to open the menu for the current screen. See “Using menus” in Chapter 4.

Shows the current time.

Tap to open the system information dialog box. The dialog box shows the date and time, available memory, battery level, and allows you to adjust the volume and screen brightness. See

“Changing system information” later in this chapter for more

information.

Tap to display the Attention Manager dialog box. See “Receiving alerts” in Chapter 4.

Tap to display Bluetooth dialog box where Bluetooth can be turned on and off, and you can connect to the network. See

“Using Bluetooth and connecting to the network from the status bar” later in this chapter for more information.

Full-screen Writing

Screen rotation

Tap to turn Full-screen Writing on and off. See “Using Full-

screen Writing” in Chapter 3.

Tap to toggle between landscape and portrait view. Landscape view is useful for viewing spreadsheets, e-mail, web pages, and photos. See “Rotating the screen” later in this chapter.

Chapter 2 Exploring Your Handheld

Input area

Changing system information

Tap the time icon on the status bar to open the system information dialog box where you can view and change system information. Tap anywhere outside of the dialog box to close it.

Tap to toggle between showing and hiding the input area.

Tap and hold to display the input area selection menu. You can select between three types of input areas. For information about the on-screen keyboards, see “Using the onscreen keyboards” in Chapter 3. For information about the Graffiti 2 input area, see “Writing in Graffiti 2 input areas” in Chapter 3.

Shows battery charge level

Shows available memory on the handheld. If an expansion card is inserted, the card’s available memory is shown also.

Tap and drag the slider to adjust screen brightness

Tap buttons to turn sound on and off and adjust sound level

Tap to open system information dialog box

Using Bluetooth and connecting to the network from the status bar

Tap the BlueTooth icon on the status bar to open the Bluetooth dialog box where you can connect to your network service provider and turn on or off your handheld’s Bluetooth availability. You can also open the Bluetooth preferences screen. For more information on the Bluetooth preferences, see “Bluetooth

Preferences” in Chapter 21. Tap anywhere outside of the dialog box to close it.

Using the status bar

Tap to open the Bluetooth preferences screen

Tap turn Bluetooth on

Tap pick list to select the network service provider

Tap to connect to your network

Tap to open Bluetooth dialog box

When Bluetooth is turned on, the handheld is available for discovery by and connection to a Bluetooth device

Rotating the screen

You can toggle between landscape and portrait view by tapping the screen rotation icon. Landscape view is useful for viewing spreadsheets, e-mail, web pages, and photos.

NOTE

choosing right- or left-handed rotation. See “Handedness Preferences” in

Chapter 21.

You can customize which way the screen rotates in landscape mode by

Tap Rotate icon

Chapter 2 Exploring Your Handheld

This chapter explains several ways to enter data on your handheld.

Using the onscreen keyboards

You can change the input area to display the onscreen keyboard anytime you need to enter text or numbers on your handheld.

CHAPTER 3

Entering Data on Your Handheld

TIP Full-screen Writing enables you to use Graffiti

open, which makes it easy to switch between these two methods of entering data. For information on Full-screen Writing, see “Using Full-screen Writing” later in this chapte r.

Keyboards are accessible from the status bar and input areas.

Tap and hold. Then select keyboard icon.

Tap here to display keyboard

2 writing when the keyboard is

Chapter 3 Entering Data on Your Handheld

You can display four different keyboards.

abc - lowercase

Caps shift

ABC - uppercase

Tap here to display uppercase keyboard

Using Graffiti® 2 writing

Your handheld has Graffiti 2 help that describes the characters and writing procedures for Graffiti 2.

This section contains tables of all the Graffiti 2 characters.

Ta b

Tap here to display lowercase keyboard

123 - numeric

Tap here to display numeric keyboard

Backspace

Carriage return

int. - international

Tap here to display international keyboard

NOTE

Button Preferences” in Chapter 21 for more information.

By default, your full-screen pen stroke is set to open Graffiti 2 help. See “Pen

To access Graffiti 2 help from an application:

1. Tap on an editable text field.

2. Tap the Menu icon .

3. Select Graffiti 2 Help from the Edit menu.

To access Graffiti 2 information from Quick Tour:

1. Tap the Home icon .

2. Tap the Quick Tour icon.

3. Select Graffiti 2.

Writing in Graffiti 2 input areas

You can write Graffiti 2 characters in the designated input areas, or you can turn on Full-screen Writing and write outside the input area.

Using Graffiti® 2 writing

The input area has two different Graffiti 2 screens that you can access from the status bar.

Tap and hold. Then select Graffiti 2 input area icon from menu.

The two Graffiti 2 screens have designated areas that recognize certain characters. If those characters are written in the wrong area, they are not recognized correctly and an incorrect character is written. For a list of characters and the designated Graffiti 2 area where they can be written, see “Graffiti 2 character set” later in this chapter.

Lowercase letters

Using Full-screen Writing

When Full-screen Writing is turned on and is active, you can write outside the Graffiti 2 input area. When Full-screen Writing is turned off or is inactive, you must write character strokes in the Graffiti 2 input area for your handheld to recognize them.

You can write letters or characters in the following areas:

■ Left side of the screen: letters or characters that are assigned to the abc or ABC

input areas

■ Right side of the screen: numbers or characters that are assigned to the 123 input

area

■ Middle of the screen straddling the imaginary dividing line between the left and

right sides:

NOTE

interpreted as a period character. This makes is easier to tap buttons and place the cursor without having the action interpreted as a period character.

For a brief period of time after writing a character, a quick tap on the screen is

Numerals

Uppercase letters

capital or uppercase letters

Numerals

Uppercase letters straddling line

Lowercase letters

Chapter 3 Entering Data on Your Handheld

Full-screen Writing is turned on and off by tapping the Full-screen Writing button on the status bar.

raw capital or uppercase

letters in the middle

Draw letters on the left side

Graffiti 2 character set

Graffiti 2 alphabet

Draw letters on the abc and ABC writing area

Letter Strokes Letter Strokes

Draw numerals on the right side

Tap here to turn on and off

Draw letters on the abc and ABC writing area

Letter Strokes Letter Strokes

Using Graffiti® 2 writing

Graffiti 2 numbers

Draw numbers on the 123 writing area

Number Strokes Number Strokes

Chapter 3 Entering Data on Your Handheld

Punctuation marks

Draw these marks on the abc or ABC writing area

Mark Stroke Mark Stroke

Period

Comma

Apostrophe

Ampersand

Carriage

return

At @

Space Straight quotes

“

Question

Ta b

Exclamation

Draw these marks on the 123 writing area

Mark Stroke Mark Stroke

Period

Comma

Tilde

Dash

—

Plus

Asterisk

Backslash

Slash

Left Paren

(

Right Paren

)

Equal

Accented characters

Draw accents on the 123 writing area

Accent Stroke Accent Stroke

Using Graffiti® 2 writing

Acute

Grave

Tilde

Dieresis

Circumflex

Ring

Using these accent strokes, you can write the following accented letters:

абвгдеийклмноптуфхцщъыьяэс

Symbols and other special characters

You can write symbols and other special characters using the Punctuation Shift stroke.

NOTE

To write symbols and special characters:

1. Enter the Punctuation Shift stroke:

You can also use the Punctuation Shift stroke to write punctuation marks.

Punctuation Shift

When Punctuation Shift is active, an up arrow symbol appears in the lowerright corner of the handheld screen. If you accidentally activate Punctuation Shift, another Punctuation Shift stroke will cancel it.

Punctuation Shift indicator

NOTE

Drawing two Punctuation Shift strokes also cancels the automatic

capitalization of the first letter of a new record or sentence.

2. Write the symbol or other special character shown in the table that follows. You

can make a symbol stroke anywhere in the Graffiti 2 input area.

Chapter 3 Entering Data on Your Handheld

3. Enter an additional Punctuation Shift stroke to finish writing the character and

to make the character appear more quickly.

After the arrow disappears, the symbol appears.

Draw symbols on EITHER side of the Graffiti 2 input area

Graffiti 2 Gestures

Draw gestures on the abc or ABC writing area

Gesture Stroke Gesture Stroke

Cut Paste

Copy Undo

Erase Tab

Punctuation

Shift

Short Cut

Command

Graffiti 2 ShortCuts

Graffiti 2 writing comes with several predefined ShortCuts. You can also create you own shortcuts. See “ShortCuts Preferences” in Chapter 21 to learn about creating ShortCuts.

To use a ShortCut, draw the ShortCut stroke followed by the ShortCut characters. The ShortCut symbol appears at the insertion point to show that you are in ShortCut mode.

Beaming data

ShortCut

Your handheld includes the following predefined Graffiti 2 ShortCuts:

Draw ShortCuts on the abc or ABC

writing area

Entry ShortCut

Date stamp ds

Time stamp ts

Date/time stamp dts

Meeting me

Breakfast br

Lunch lu

Dinner di

Beaming data

Your handheld is equipped with an IR port that is located at the top of the handheld, behind the small dark shield. The IR port supports the IrCOMM implementation of the standards for infrared communication established by the Infrared Data Association (IrDA). This means that you can beam data to any nearby device that supports the IrCOMM implementation of the IrDA standards and that can read the type of data you’re beaming. For example, you can beam a Contacts entry to a Palm OS equipped with an IR port and that can read vCard data.

NOTE

handheld, a mobile phone, or a computer that’s

Records may be truncated when beamed to earlier models of Palm handhelds.

Chapter 3 Entering Data on Your Handheld

You can beam the following information between devices:

■ The record currently displayed in Calendar, Contacts, Memos, Note Pad, Tasks,

Palm™ Photos, or Palm™ Web Browser Pro

■ All records of the category currently displayed in Calendar, Contacts, Memos,

Note Pad, or Tasks, or all photos in the currently selected in Palm Photos

■ A special Contacts record that you designate as your business card, containing

information you want to exchange with business contacts

■ An unlocked application installed in RAM memory

■ An unlocked application installed on an expansion card that is seated in the

card slot

You can also perform HotSync® operations using the IR port.

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See “Conducting IR HotSync operations” in Chapter 20 for more details.

To select a business card:

1. Create a Contacts record that contains the information you want on your

business card.

2. Tap the Menu icon .

3. Tap Record, and then tap Select Business Card.

4. Tap Yes.

To beam a record, business card, or category of records:

1. Locate the record, business card, or category you want to beam.

NOTE

the procedure for beaming other records and categories. See Chapter 13 for details.

2. Tap the Menu icon .

3. Tap one of the following from the Record menu:

– The Beam command for an individual record.

– In Contacts only: Beam Business Card.

– In Note Pad only: If you are beaming to someone who is using an earlier

– Beam Category.

The procedure for beaming photos and albums is slightly different from

version of Note Pad, tap Compatibility, and then tap Beam.

You can also press and hold the Contacts application button to instantly

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beam your business card to another device.

Sending data

4. When the Beam Status dialog box appears, point the IR port directly at the IR

port of the receiving device.

For best results, Palm handhelds should be between 10 centimeters (approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the path between the two handhelds must be clear of obstacles. The beaming distance to other devices may be different.

5. Wait for the Beam Status dialog box to indicate that the transfer is complete

before you continue working on your handheld.

To beam an application:

1. Tap the Home icon .

2. Tap the Menu icon .

3. Tap App, and then tap Beam.

4. Tap the Beam From pick list.

5. Select either Handheld or Card.

6. Tap the application you want to transfer.

Some applications are copy-protected and cannot be beamed. Each of these is listed with a lock icon next to it.

7. Tap Beam.

8. When the Beam Status dialog box appears, point the IR port directly at the IR

port of the receiving device.

9. Wait for the Beam Status dialog box to indicate that the transfer is complete

before you continue working on your handheld.

To receive beamed information:

1. Turn on your handheld.

2. Point the IR port directly at the IR port of the transmitting device to open the

Beam dialog box.

Sending data

You can send data by using Bluetooth™ communication or by using e-mail or SMS communication.

Chapter 3 Entering Data on Your Handheld

Sending data using Bluetooth™ communication

If you enable Bluetooth communication, you can send data to other Bluetooth devices. The Bluetooth device must be discoverable and must be positioned within 10 meters (approximately 30 feet) of your handheld. For more information on enabling Bluetooth communication, see “Using Bluetooth and connecting to the

network from the status bar” in Chapter 2. For more information about Bluetooth

settings, see “Bluetooth Preferences” in Chapter 21.

To send data using Bluetooth communication:

1. Open the application you from which you want to send data.

2. Select the record or category you want to send.

3. Select the Send command from the application. For example, in Contacts, tap

the Menu icon, tap Record, and then tap Send Address.

4. Select Bluetooth and tap OK.

Sending data using e-mail or SMS communication

In addition to beaming data, you can also use e-mail or SMS communication to send information to and receive information from other devices.

To use your handheld for e-mail communication, you need to perform a HotSync operation with your computer by using a Bluetooth local area network (LAN) access point or modem, or use a mobile phone. For more information, see

Chapter 16.

To use your handheld for SMS communication, you need a Global System for Mobile Communications (GSM) phone (sold separately) and you need to establish a connection with your GSM mobile phone. For additional information about connecting to your GSM phone, see Chapter 12. For additional information about sending SMS data, see Chapter 14.

Using your computer keyboard

If you have a lot of data to enter, or prefer to use the computer keyboard, you can use Palm™ Desktop software or any supported personal information manager (PIM), such as Microsoft Outlook, to enter information. You can then perform a HotSync operation to synchronize the information on your computer with the information on your handheld. Many of the applications that came with your handheld are also available in Palm Desktop software and in most PIMs, so you

don’t need to learn different applications. For more information on entering data on your computer, refer to the online Help in Palm Desktop software and the Palm Desktop Software for the Macintosh User’s Guide on the Software Installation CD-ROM.

Importing data

If you have data stored in computer applications, such as spreadsheets and databases, or if you want to import data from another handheld, you can transfer the data to your handheld without typing it. Save the data in one of the file formats listed in the next section, import it into Palm Desktop software, and then perform a HotSync operation to transfer the data to your handheld.

Importing data from a Windows computer

Palm Desktop software can import data in the following file formats:

■ Comma-delimited (.csv, .txt): Contacts and Memos only

■ Tab-delimited (.tab, .tsv, .txt): Contacts and Memos only

Importing data

■ CSV (Lotus Organizer 2.x/97 Mapping): Contacts only

■ vCal (.vcs): Calendar only

■ vCard (.vcf): Contacts only

■ Calendar archive (.dba)

■ Contacts archive (.aba)

■ Tasks archive (.tda)

■ Memos archive (.mpa)

Archive formats can be used only with Palm Desktop software. Use the archive file formats to share information with other people who use a Palm OS

handheld or to

create a copy of your important Palm Desktop information.

See Palm Desktop online Help for more information on importing and exporting data.

To import data from a Windows computer:

1. Open Palm Desktop software.

2. Click the application into which you want to import data.

3. If you are importing records that contain a field with category names, do the

following:

Select All in the Category box.

Be sure that the same categories that appear in the imported file also exist in the application. If the categories do not exist, create them now; otherwise, the records are imported into the Unfiled category.

Chapter 3 Entering Data on Your Handheld

4. From the File menu, select Import.

5. Select the file you want to import.

6. Click Open.

If you are importing a vCal or vCard file, skip to step 10. You do not have to specify which fields correspond to the imported data.

7. To import data into the correct Palm Desktop fields, drag each field in the left

column so that they are opposite the corresponding imported field on the right.

8. If you don’t want to import a field, click the check box for that field to deselect it.

9. Click OK.

The imported data is highlighted in the application.

10. To add the imported data to your handheld, perform a HotSync operation.

See Palm Desktop online Help for more information on importing and exporting data.

Using File Link

The File Link feature enables you to import Contacts and Memos information, such as a company phone list, to your handheld from a separate external file on your Windows computer. You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation. HotSync Manager stores the data in a separate category in Palm Desktop software and on your handheld.

For information on how to set up a file link, see the Palm Desktop online Help.

Importing data from a Mac computer

Palm Desktop software can import data from any applications that can export the data in any of the following file formats:

■ Tab-delimited file

■ Te x t

■ Palm Desktop software for Mac

■ vCal (.vcs)

■ vCard (.vcf)

For example, you can export tab-delimited files from applications such as FileMaker Pro, Meeting Maker, Now Contact, and Now Up-to-Date.

To import data from a Mac computer:

1. Open Palm Desktop software.

2. From the File menu, select Import.

3. Select the file you want to import.

4. Click Open.

5. If you want to change the order of the fields you’re importing, point to a field,

wait for the cursor to change to a double arrow, and then drag the field to a new location.

6. If you do not want to import a field, click the arrow between the field names.

7. From the Fields pop-up menu, select the appropriate field.

8. From the Delimiters pop-up menu, select the appropriate delimiter.

9. Click OK.

10. To add the imported data to your handheld, perform a HotSync operation.

See Palm Desktop online Help for more information on importing and exporting data.

Using a portable keyboard

You can connect a portable keyboard accessory to the universal connector on your handheld so that you can type data directly into your handheld. Portable keyboards are very helpful when you need to enter large amounts of data quickly and accurately while you are away from your computer—for example, when you need to write an e-mail message. For additional information about this optional accessory, go to the web site

www.palm.com

Using a portable keyboard

Chapter 3 Entering Data on Your Handheld

This chapter explains how to open and switch between applications on your handheld, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups.

Opening applications

You can use the Home screen to open any application installed on your handheld or on expansion card. You can also open Calendar, Contacts, Tasks, Note Pad, and Voice Memo with the application buttons on your handheld.

CHAPTER 4

Working with Applications

Voice Memo

Scroll through applications with left and right navigation

Calendar

Contacts

In addition to providing a way for you to open applications, the Home screen displays the current time, battery level, and application category.

Ta s k s

Note Pad

Chapter 4 Working with Applications

To open an application on your handheld:

1. Tap the Home icon .

2. Tap the icon of the application that you want to open. If you have many

applications installed on your handheld, tap the scroll bar to see all your applications.

Opening expansion card applications

When an expansion card is properly seated in the expansion card slot, your handheld responds based on the contents of the card and the application that is active when you insert the card. In some cases the application on the card opens automatically upon insertion, or if you insert a card containing data from the current application, the application displays the data on the card. In other cases the Home screen switches to the card and displays its contents, and the pick list in the upper-right corner of the screen displays the name of the card.

Switching between applications

When working with any application, select the Home icon or press an application button on your handheld to switch to another application.

You can also press and hold Select (the center button) on the navigator to switch to the Home screen at any time.

When you use an expansion card, your handheld creates and displays a new category that matches the name of the expansion card. You can easily switch between applications installed on your handheld and on the expansion card.

To switch to an expansion card:

1. Tap the pick list in the upper-right corner.

2. Select the category item that matches the name of the expansion card.

3. You can also press right and left on the navigator to switch between categories,

including the expansion card category.

Categorizing applications

You can assign an application to a category and then display a single category or all your applications.

By default, your handheld includes system-defined categories, such as All and Unfiled, and user-defined categories, such as Games, Main, and System.

In addition, you can create your own user-defined categories. You can have a maximum of 15 user-defined categories.

To categorize an application:

1. Tap the Home icon .

2. Tap the Menu icon .

3. Select Category on the App menu.

4. Tap the pick list next to each application to select a category.

To create a new category, tap Edit Categories from the pick list. Tap New,

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enter the category name, and then tap OK to add the category. Tap OK again to close the Edit Categories dialog box.

Categorizing applications

5. Tap D on e.

To display applications by category:

1. Tap the Home icon .

2. Do one of the following:

– Tap the Home icon repeatedly to cycle through all your categories.

– Tap the pick list in the upper-right corner of the screen, and select the

category you want to display.

– Press and hold Select on the navigator to open the category list, press Up or

Down on the navigator to highlight a category, and then press Select on the navigator to view that category.

Copying applications to or from an expansion card

You can copy applications from your handheld to an expansion card, or from an expansion card to your handheld.

You can install applications to a card that is seated in the expansion card slot

during a HotSync in this chapter for details.

operation. See “Installing files and add-on applications” later

You can also beam applications from expansion cards to your handheld or send applications from expansion cards to your handheld. See “Beaming data” and

“Sending data” in Chapter 3 for details.

Chapter 4 Working with Applications

To copy an application to or from an expansion card:

1. Tap the Home icon .

2. Tap the Menu icon .

3. Select Copy on the App menu.

4. Tap the Copy From pick list and select Handheld or the card name.

5. If there are multiple cards available, tap the Copy To pick list and select the

Handheld or the card name.

If you selected Handheld in the Copy from pick list, the Copy To pick list appears only if there are multiple cards available.

6. Tap an application to copy.

7. Tap Copy.

8. Tap D on e .

NOTE

Windows or Mac computer, the actual file names may differ from those displayed in the Home screen.

If you view your applications on the card using a Card Reader on your

Selecting copy settings

The copy feature enables you to copy only the application or both the application and its data files.

To select copy settings:

1. Tap the Home icon .

2. Tap the Menu icon .

3. Select Copy on the App menu.

Using menus

4. Tap Settings.

5. Tap the Sort By pick list and select Name or Size.

6. Tap the Copy Application Only check box to select it if you want to copy only

the application files. Leave it deselected if you want to copy both the application file and its associated data file(s).

7. Tap O K.

Using menus

NOTE

you want to copy an application only, you must select the Copy Applications Only check box.

The Sort By setting is in effect each time you use the copy feature. Each time

Menus on your handheld are easy to use. Once you have mastered them in one application, you can use them the same way in all other applications.

The menus of each application are illustrated in the chapter that discusses that application.

To open the menu bar:

1. Open an application (such as Memos).

2. Do one of the following:

– Tap the Menu icon on the status bar or in the input area.

– Tap the inverted title area at the top of the screen.

ap the title area

Tap the Menu icon

Chapter 4 Working with Applications

In this example, three menus are available: Record, Edit, and Options. The Record menu is selected and shows the selection.

Graffiti 2 menu commands

Most menu commands have an equivalent Graffiti 2 Command stroke, which is similar to the keyboard shortcuts used to execute commands on computers. The command letters appear to the right of the command names.

Menu commands

When you draw the Command stroke anywhere in the Graffiti 2 input area, the Command toolbar appears below the Graffiti 2 input area to indicate that you are in Command mode. The Command toolbar covers the status bar.

Command letters

Command

Cut UndoCopy Paste Beam Delete

The Command toolbar displays context-sensitive menu commands for the active screen. For example, if text is selected, the menu icons displayed may be Undo, Cut, Copy, and Paste. Tap an icon to select the command, or immediately write the corresponding command letter for an appropriate command in the Graffiti 2 writing area.

For example, to select Paste from the Edit menu, draw the Command stroke, followed by the letter p.

Command mode is active only for a short time, so you must tap an icon or write the command letter immediately to select the menu command.

Performing common tasks

The following tasks are common to most applications.

Creating records

You can use the following procedure to create a new record in Calendar, Contacts, Tasks, Note Pad, Memos, and Expense.

In SMS, you use a different procedure to create a message. For more information, see “Creating messages” in Chapter 14.

In Palm can return to it later. For more information, see Chapter 18.

To create a record:

1. Select the application in which you want to create a record.

2. Tap N ew.

3. In Calendar only: Select start and end times for your appointment, and tap OK.

Web Browser Pro, you can either save a web page or bookmark it so you

Performing common tasks

Editing records

4. Enter text for the record.

5. (Optional) Tap Details to select attributes for the record. (In Note Pad the Details

command is located on the Options menu.)

6. In Contacts, Note Pad, and Memos only: Tap Done.

After you create a record, you can change, delete, or enter new text at any time. Two screen features tell you when your handheld is in Edit mode:

■ A blinking cursor

■ One or more dotted edit lines

Blinking cursor

Edit line

NOTE

an edit line or blinking cursor unless the cursor is in the title line.

In Note Pad you can write anywhere on the screen. Therefore, you will not see

Chapter 4 Working with Applications

Entering text

For information on entering text using Graffiti 2 writing, using the onscreen keyboards, or using the keyboard attached to your computer, see Chapter 3. For information on entering text in Note Pad, see “Creating a note” in Chapter 11.

Using the Edit menu

The Edit menu is available with any screen where you enter or edit text. In general, commands available in the Edit menu apply to text that you select in an application.

To select text in an application:

1. Tap the beginning of the text that you want to select.

2. Drag the stylus over the text to highlight it (in yellow).

Deleting records

To delete a record:

1. Select the record you want to delete.

2. Tap the Menu icon .

3. Select the Delete command on the Record menu. In Voice Memo, the Delete

NOTE

text. In addition, you can also drag or drag

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at the beginning of the text you want to select, before dragging the stylus. Otherwise, a quick tap or stroke may be interpreted as a Graffiti 2 character.

You can also double-tap to select a word, or triple-tap to select a line of

across

to select a group of lines.

down

To select text when Full-screen Writing is turned on, tap and hold briefly

the text to select additional words,

command is on the V Memo menu. In Palm™ Photos, the Delete command is on the Photo menu:

A confirmation dialog box appears. If you want to save a copy of the deleted item to an archive file in Palm™ Desktop software, be sure that the check box is selected. If you don’t want to save a copy, tap the check box to deselect it.

The archive option is not available in Note Pad, Palm Photos, Palm Web Browser Pro, and Voice Memo. In SMS, you must tap Archive on the Message menu to archive a message.

Purging records

4. Tap O K.

If you chose to save a copy of the selected item, your handheld transfers it to the archive file on your desktop the next time you perform a HotSync operation.

Over time, as you use Calendar, Tasks, and Expense, you will accumulate records in these applications that have outlived their usefulness. These outdated records take up memory on your handheld, so it’s a good idea to remove them by using

Performing common tasks

Purge. If you think Calendar or Tasks records might prove useful later, you can purge them from your handheld and save them in an archive file on your computer.

Purging is not available in Contacts, Note Pad, Palm

Photos, Voice Memo, SMS,

or Memos. You must delete outdated records manually from these applications.

In Palm Web Browser Pro, you can purge stored web pages by clearing the cache. See “Changing the size and content of the cache” in Chapter 18.

To purge records:

1. Open the application.

2. Tap the Menu icon .

3. Select Purge from the Record menu.

A confirmation dialog box appears.

Calendar: Tap the pick list and select how old a record must be to be purged.

Purge deletes repeating events if the last of the series ends before the date that you purge records.

Calendar and Tasks: If you want to save a copy of the purged records to an

archive file on your desktop, be sure that the check box is selected. If you don’t want to save a copy, tap the check box to deselect it.

Expense: Select the category you want to purge. All data in the selected category

is purged, and there is no archive option.

4. Tap OK, or in Expense, tap Purge.

If you chose to save a copy of the purged records, your handheld transfers them to an archive file on your desktop the next time you perform a HotSync operation.

Categorizing records

You can categorize records in the Calendar, Contacts, Tasks, Note Pad, Voice Memo, Memos, and Expense applications so that they are grouped logically into categories and are easy to review. In Palm Photos, categories are called albums. Throughout this section, categories refers also to albums unless otherwise noted. In calendar, you can add color coding to your categories. See “Using categories” in

Chapter 5.

By default, your handheld includes system-defined categories, such as All and Unfiled, and user-defined categories, such as Business and Personal. In addition, you can create your own user-defined categories. In Palm Photos you can have a maximum of 14 user-defined albums, and in all other applications you can have a maximum of 15 user-defined categories.

The illustrations in this section come from Contacts, but you can use the following procedures in all the applications in which categories are available. The only exception is that the procedure for moving photos into albums is slightly different. See “Filing photos in albums” in Chapter 13 for details.

Chapter 4 Working with Applications

To move a record into a category:

1. Select the record you want to categorize.

2. In Contacts only: Tap Edit.

3. Tap D et a il s.

4. Tap the Category pick list to display the list of available categories.

5. Select the category for the record.

6. Tap O K.

NOTE

In Contacts, Note Pad, Voice Memo, and Memos you can select the category name in the upper-right corner of the screen to assign the item to a different category.

To display a category of records:

1. Tap the category pick list in the upper-right corner of the list screen.

ap here

2. In the Calendar Day, Week, and Month views, the pick list can be shown or

hidden by setting an option in the Display Options dialog box. If the pick list is shown, it appears in the upper-right corner below the menu bar.

3. Select the category you want to view.

The list screen now displays only the records assigned to that category.

Pressing an application button on your handheld scrolls through all the

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categories of that application except for Unfiled. This feature is not available in Calendar.

Performing common tasks

To define a new category:

1. Tap the category pick list in the upper-right corner of the screen or list.

2. Select Edit Categories from the pick list.

3. Tap N ew.

Ta p N e w

4. Enter the name of the new category, and then tap OK.

NOTE

5. Tap O K.

You can assign any of your records to the new category.

To rename a category:

1. Tap the category pick list in the upper-right corner of the screen or list.

2. Select Edit Categories.

The Edit Categories dialog box opens.

3. Select the category that you want to rename, and then tap Rename.

4. Enter the new name for the category, and then tap OK.

5. Tap O K.

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category by giving the categories the same name. For example, if you change the name of the Personal category to Business, all records formerly in the Personal category appear in the Business category.

Finding information

In Calendar, you can also select a different color for each category.

You can group the records within two or more categories into one

Your handheld offers several ways for you to find information quickly.

Using Find

You can use Find to locate any text that you specify, in any application that resides on your handheld. Find does not search applications that reside on an expansion card.

Chapter 4 Working with Applications

To use Find:

1. Tap the Find icon on the status bar.

If you select text in an application before you tap Find, the selected text

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automatically appears in the Find dialog box.

2. Enter the text that you want to find.

Find is not case sensitive. For example, searching for the name “davidson” also finds “Davidson.”

Find locates any words that begin with the text you enter. For example, searching for “plane” finds “planet” but not “airplane.”

3. Tap OK.

Find searches for the text in all records and all notes.

As your handheld searches for the text, you can tap Stop at any time. You may want to do this if the entry you want appears before your handheld finishes the search. To continue the search after you tap Stop, tap Find More.

4. Tap the text that you want to review.

Looking up Contacts records

In Contacts you can use the Look Up line with the stylus or navigator to look up and quickly scroll to any of your Contacts entries.

To look up a Contacts record with the navigator:

1. From the Contacts list screen, press Right on the navigator to display the Quick

Look Up line.

2. Press Up and Down on the navigator to select the first letter of the name you

want to find.

The list scrolls to the first entry that begins with that letter.

Performing common tasks

3. Press Right on the navigator to move to the next letter box.

Quick Look Up line

4. The Quick Look Up line displays only letters that are a possible match for that

position. For example, in the screen shown here, if you enter c in the first box, only the letters a, h, and o appear in the second box.

If there is only one possible match for a particular position, the highlight jumps to the next position.

5. Press Up or Down on the navigator to select the next letter of the name you want

to find.

The list then scrolls to the first entry that starts with those two letters. For example, selecting s scrolls to “Sands,” and selecting sm scrolls further to “Smith.” If you sort the list by company name, the Quick Look Up feature scrolls to the matches for the company name.

6. Repeat steps 3 and 4 until the entry you want appears in the list.

7. Press Select on the navigator to highlight the record you want.

8. Press Select on the navigator to view the contents of the selected record.

If there is only one possible match for the letters you selected, the contents

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of the record are automatically displayed.

To look up an Contacts record with the stylus:

1. From the Contacts list screen, enter the first letter of the name you want to find.

Look Up line

Chapter 4 Working with Applications

2. The list scrolls to the first entry that begins with that letter. If you write another

letter, the list scrolls to the first entry that starts with those two letters. For example, writing an s scrolls to “Sands,” and writing sm scrolls further to “Smith.” If you sort the list by company name, the Look Up feature scrolls to the first letter of the company name.

3. Tap the record to view its contents.

Using Phone Lookup

Phone Lookup displays the Contacts list screen. You can add to a record the information that appears in this list.

To use Phone Lookup:

1. Display the record in which you want to insert a phone number. The record can

be in Calendar, Tasks, Memos, SMS, or any other application that takes advantage of this feature.

2. Tap the Menu icon .

3. Select Options, and then select Phone Lookup.

4. Begin to spell the last name of the name you want to find.

The list scrolls to the first record in the list that starts with the first letter you enter. Continue to spell the name you’re looking for, or when you see the name, tap it.

5. Tap Add.

The name you selected, along with the information associated with it, is pasted into the record you selected in step 1.

Sorting lists of records

Sorting is available in applications that have list screens: Contacts, Tasks, Note Pad, Voice Memo, Memos, and Expense. You can also sort photos in Palm Photos. See “Creating an album” in Chapter 13 for details.

NOTE

in this chapter.

You can also assign records to categories. See “Categorizing records” earlier

Performing common tasks

To sort records in Expense:

1. Open the Expense to display the list screen.

2. Tap Show.

3. Tap the Sort by pick list and select an option.

4. Tap O K.

To sort records in Contacts, Note Pad, Voice Memo, Tasks, and Memos:

1. Open the application to display the list screen.

2. Tap the Menu icon .

3. Select Options, and then select Preferences.

4. Do one of the following:

Contacts: Tap the setting you want.

Note Pad, Voice Memo, Tasks, Memos: Tap the Sort by pick list and select an

option from pick list.

Attaching notes

5. Tap O K.

To sort the Note Pad, Voice Memo, or Memo list manually, tap and drag a note, voice memo, or memo to a new location in the list.

To make the list appear in Palm Desktop software as you manually sorted it on your handheld, open the application in Palm Desktop software and click Sort by. Then select Order on Handheld.

In Contacts, Calendar, Tasks, Palm Photos, and Expense, you can attach a note to a record. A note can be up to several thousand characters long. For example, for an appointment in Calendar, you can attach a note with directions to the location.

To attach a note to a record:

1. Display the entry to which you want to add a note.

To display an entry, tap it or press Up or Down on the navigator to highlight it, and then press Select on the navigator.

2. In Contacts only: Tap Edit.

3. Tap D et a il s.

4. Tap Note or the Note button .

5. Enter your note.

6. Tap D on e.

Chapter 4 Working with Applications

A small note icon appears at the right side of any item that has a note.

To review or edit a note:

■ Tap the Note icon .

In Calendar, you can also highlight the event that contains the note, press Select

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on the navigator to open the note, and then press Select on the navigator again to close the note.

To delete a note:

1. Tap the Note icon .

2. Tap Delete.

3. Tap Yes.

Note icon

Choosing fonts

In many applications, you can change the font style to make text easier to read. You can choose small, small bold, large, or large bold fonts in each application that enables you to change the font style.

Small font Large font

Small bold font

Large bold font

To change the font style:

1. Open an application.

2. Tap the Menu icon .

3. Select Options, and then select Font.

4. Tap the font style you want to use.

5. Tap O K.

Receiving alerts

You can receive alerts on your handheld and from Palm Desktop software.

Tap here for small font

Performing common tasks

Tap here for small bold font Tap here for large bold font

Tap here for large font

NOTE

You can access Attention Manager by tapping the Alert icon on the status

bar.

Receiving alerts on your handheld

When you use certain application settings, your handheld can alert you to any of the following:

■ An appointment set in Calendar

■ A note created in Note Pad

■ A voice memo created in Voice Memo

■ An alarm set in World Clock

■ A task created in Tasks

When an alert occurs, your handheld displays a reminder message. If you tap Snooze in response to an alert message, your handheld reminds you of the item again in five minutes. The Reminder screen displays alerts that await attention.

Chapter 4 Working with Applications

Receiving alerts from Palm Desktop software

You can also set an option to receive Calendar event alerts from Palm Desktop software. The feature is disabled by default, so you must enable it within Palm Desktop software.

To enable an event alert from Palm Desktop software:

1. Double-click the Palm Desktop icon.

2. From the Tools menu, select Options, and then select Alarms.

3. Set Alarm Configuration options, either Always Available or Available only

when the Palm Desktop is running.

4. (Optional) To hear an alert sound as well as receive an alert message, select the

check box Play audible notification with alarm dialog box.

5. Click OK.

Hiding or masking private records

You can use Security Preferences to set a password and select whether to mask your private records or hide them completely. See “Making records private” in

Chapter 21 for details.

Installing and removing applications

This section explains how to install and remove applications and other files on your handheld or on an expansion card, and how to remove Palm Desktop software from your computer.

Installing files and add-on applications

Your handheld comes with many applications installed and ready to use. During a HotSync operation you can also install additional applications, such as games and other software, on your handheld or on a card that is seated in the expansion card slot. Applications or games that you install on your handheld reside in RAM memory, and you can delete them at any time.

You can also install other files that are associated with an application on your handheld, such as Microsoft Office documents, photos, or audio files. Files that are not associated with an application on your handheld might not be installed during a HotSync operation.

Both applications and files are easy to install during a HotSync operation. You can install the following types of files:

■ Palm OS

■ Image files, including .bmp and .jpg

file types, including .prc and .pdb

■ MP3 and Real Audio files (expansion card required, sold separately)

Installing and removing applications

NOTE

To install some software, you may need to download files from the Internet to your computer. Check the Software Installation CD-ROM for details.

■ Microsoft Office files, such as Word, Excel, and PowerPoint documents

■ Kinoma video files

There are a variety of third-party applications available for your handheld. To learn more about these applications, go to the web site:

NOTE

compatibility of these applications with your new Palm™ applications, however, may not have been upgraded to be compatible with your new Palm handheld. If you suspect that a third-party application is adversely affecting the operation of your handheld, contact the developer of the application.

Palm works with developers of third-party add-on applications to ensure the

Installing applications and files on a Windows computer

Palm™ Quick Install makes it easy to install applications and files during the next HotSync operation. You can even install compatible files directly from a Zip file. Depending on the file type, Palm Quick Install determines whether to install the files on your handheld or on an expansion card.

You can use any of the following methods to install applications and files with Palm Quick Install:

www.palm.com

handheld. Some third-party

■ Drag and drop files onto the Palm Quick Install icon on the Windows desktop.

■ Drag and drop files onto the Palm Quick Install window.

■ Use the commands or buttons in the Palm Quick Install window.

■ Right-click a file and send it to Palm Quick Install.

The procedures that follow explain how to install applications and files using each of these methods.

To drag and drop applications or files onto the Palm Quick Install icon:

1. Copy or download the application(s) or file(s) you want to install onto your

computer.

2. From My Computer or Windows Explorer, select the file(s) or folder that you

want to install.

3. Drag and drop the file(s) or folder onto the Palm Quick Install icon on the

Windows desktop.

Palm Quick Install displays a confirmation dialog box that shows whether the files will be installed on your handheld or on an expansion card, and you can choose the username to which the files will be installed.

Chapter 4 Working with Applications

4. Click OK.

The selected files are placed in the Handheld or Expansion Card file list, based on the file extension.

5. Perform a HotSync operation to install the files. See Chapter 20 for details.

NOTE

not installed. This can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation. If files are unrecognized, try launching the associated application from your handheld and then performing another HotSync operation. If the files still remain in the list, they are not associated with an application on your handheld and cannot be installed. Expansion cards may also hold files that are not Palm™ application files.

Files that remain in the list after you perform a HotSync operation were

To drag and drop applications or files onto the Palm Quick Install window:

1. Copy or download the application(s) or file(s) you want to install onto your

computer.

2. Double-click the Palm Quick Install icon on the Windows desktop.

Handheld file list

Expansion card file list

3. From My Computer or Windows Explorer, select the file(s) or folder that you

Status bar

want to install.

4. Drag and drop the file(s) or folder onto the handheld or expansion card file list.

If a No symbol appears when you attempt to drag a file onto a file list, the file is not supported on that destination.

The status bar shows the number of files selected and their total size. However, because some file types are compressed during synchronization, they may actually require less space than the amount shown in the file size column or status bar.

Installing and removing applications

5. Perform a HotSync operation to install the files. See Chapter 20 for details.

NOTE

Files that remain in the list after you perform a HotSync operation were not installed. This can happen if your handheld is too full to install the file or if the file type was not recognized during the HotSync operation. If files are unrecognized, try launching the associated application from your handheld and then performing another HotSync operation. If the files still remain in the list, they are not associated with an application on your handheld and cannot be installed. Expansion cards may also hold files that are not Palm application files.

To use the command buttons in the Palm Quick Install window:

1. Copy or download the application(s) or file(s) you want to install onto your

computer.

2. Double-click the Palm Quick Install icon on the Windows desktop.

User drop-down list

Add button

3. In the User drop-down list, select the name that corresponds to your handheld.

4. Click Add.

To install a folder, open the File menu and select Add Folder.

TIP

5. Select the application(s) or file(s) that you want to install.

Status bar

If you do not see the application(s) or file(s) in the default folder, navigate to the folder that contains the application(s) or file(s) that you want to install.

6. Click OK.

7. If you need to change the destination of the application you are installing, drag

the files to move applications between the handheld and expansion card file list.

Chapter 4 Working with Applications

8. Perform a HotSync operation to install the selected application(s). See

Chapter 20 for details.

NOTE

To use the right-click menu to send the file to Palm Quick Install:

1. Copy or download the application(s) or file(s) you want to install onto your

computer.

2. From My Computer or Windows Explorer, right-click the file(s) or folder that

you want to install.

3. Select Send To, and then select Palm Quick Install.

Palm Quick Install displays a confirmation dialog box that shows whether the files will be installed on your handheld or on an expansion card.

4. Click OK.

The selected files are placed in the handheld or expansion card file list, based on the file extension.

5. Perform a HotSync operation to install the files. See Chapter 20 for details.

Any unrecognized files are not installed.

Palm Quick Install tips

The following tips can help you use Palm Quick Install more effectively:

■ Audio files are automatically placed in the expansion card file list. If you

attempt to place audio files in the handheld file list, a No symbol appears.

■ By default, Kinoma video files are placed in the expansion card file list. If you

prefer to store these files on your handheld you can move them to the handheld file list.

■ When you drag and drop a folder, Palm Quick Install looks at files in the first

level of subfolders only; it does not look at folders nested inside the subfolders.

■ To install files in a different location, start Palm Quick Install and drag the files

to a different file list.

■ You can also access the Palm Quick Install window by clicking Quick Install on

the Palm Desktop launch bar.

Installing applications and files on a Mac computer

The Install Tool makes it easy to install applications and files during a HotSync operation. You can specify whether to install the files on your handheld or on an expansion card.

To install add-on software on your handheld using a Mac computer:

1. On your Mac computer, copy or download the application you want to install

into the Add-on folder in your Palm folder.

Installing and removing applications

2. Double-click the HotSync Manager icon in the Palm

3. From the HotSync menu, select Install Handheld Files.

4. From the User pop-up menu, select the name that corresponds to your

™

folder.

handheld.

Shown with Mac OS X

5. Click Add To List.

Shown with Mac OS X

If the file you want to install is not listed in the dialog box, go to the folder to which you copied the file. Most handheld application files have the extension PRC or PDB.

6. Select the application(s) you want to install.

Chapter 4 Working with Applications

7. Click Add File to add the selected application to the Install Handheld Files list.

You can also drag files, or folders of files, to the list in the Install Handheld

TIP

Files dialog box. The files are copied to the Files To Install folder.

8. If you need to change the destination of the application you are installing, click

Change Destination in the Install Handheld Files window, and then use the arrows to move applications between your handheld and an expansion card.

9. Click OK to close the Change Destination window.

10. Close the Install Handheld Files window.

Shown with Mac OS X

11. Perform a HotSync operation to install the selected application(s) on your

handheld. See Chapter 20 for details.

NOTE

not installed. This can happen if the file type was not recognized during the HotSync operation. Expansion cards may hold applications that use files other than the Palm application files. For your handheld to recognize such a file, you must first launch the associated application at least once.

Removing applications

If you run out of memory or decide that you no longer need an application you installed, you can remove applications from your handheld or from an expansion card. From your handheld, you can remove only add-on applications, patches, and extensions that you install; you cannot remove the applications that reside in the ROM portion of your handheld.

To remove an add-on application:

1. Tap the Home icon .

2. Tap the Menu icon .

3. Select Delete on the App menu.

Files that remain in the list after you perform a HotSync operation were

4. Tap the Delete From pick list and select either Handheld or Card. If you want

to delete applications from a card, the card must be seated in the expansion card slot.

5. Tap the application that you want to remove.

6. Tap Delete.

7. Tap Yes.

8. Tap D on e.

Removing Palm™ Desktop software

Installing and removing applications

If you no longer want to use Palm Desktop software, you can remove it from your computer.

This process removes only the application files. The data in your Users folder remains untouched.

IMPORTANT

Manager synchronization software and can no longer synchronize with your computer. If you want to synchronize data with another personal information manager (PIM), you need to have Palm Desktop software installed.

NOTE

of the operating system installed on your computer.

If you remove Palm Desktop software, you also remove the HotSync

You may need to modify the steps shown here to accommodate the version

To remove Palm Desktop software from a Windows computer:

1. From the Windows Start menu, select Settings and then click Control Panel.

2. Double-click the Add/Remove Programs icon.

3. Click the Change or Remove Programs button.

4. Select Palm Desktop.

5. Click Change/Remove.

This process removes only the application files. The data in your Users folder remains untouched.

Chapter 4 Working with Applications

6. Click Yes in the Confirm File Deletion checkbox.

7. Click OK.

8. Click Close.

To remove Palm Desktop software from a Mac computer:

1. Insert the Software Installation CD-ROM into the CD-ROM drive on your

computer.

2. Double-click the Software Installation CD-ROM icon on your desktop.

3. Double-click the Palm Desktop Installer icon.

4. From the Easy Install screen, select Uninstall from the pop-up menu.

5. Select the software you want to remove.

6. Click Uninstall.

7. Select the folder that contains your Palm Desktop software files.

8. Click Remove.

9. Restart your computer.

CHAPTER 5

Using Calendar

Calendar enables you to quickly and easily schedule appointments or any kind of activity associated with a time and date. You can attach notes to Calendar events and set alarms to remind you when they happen.

NOTE Certain tasks are common among several handheld applications. For more

information, see Chapter 4, “Working with Applications.”

To open Calendar:

■ Press the Calendar application button on the front panel of your handheld.

Calendar opens to Agenda View by default.

Calendar application button

TIP Press the Calendar application button repeatedly to cycle through the

Agenda, Day, Week, and Month views.

Chapter 5 Using Calendar

Working in Agenda View

The Agenda View shows you your daily appointments and events, Task items in one screen. you can also choose to show messages from your e-mail program.

To display the Agenda View:

■ Tap the Agenda View button.

Agenda View button

Tap an appointment to go to event in Day View

If there is space on the screen, the next event on your Calendar displays

Tap a task to go to item in Tasks

Status of Task items

Setting Agenda View display options

You can customize the Agenda View appearance using the Display Options dialog box. To set the start and stop times for the calendar screens, see “Option menu/

Preferences” later in this chapter.

Default View

Show Due Tasks

Show Messages

Background Image

Choose from the pick list the view that displays when you open Calendar.

Displays tasks that are due today and tasks that are past due.

Shows the number of read and unread e-mail messages.

Displays a background image in Agenda view.

Working in Day View

Day View shows the calendar of your events for an entire day. Day View is the working area of Calendar, where you schedule and remove events, and set alarms.

To display the Day View:

■ Tap the Day View button.

Day View button

Working in Day View

ap to view previous or next day

Tap to select a category to view from pick list

Tap to view repeating Event Details dialog box

Tap to view alarm Event Details dialog box

Tap to view note

Colored circle in category column. The color indicates the category of the event.

Setting Day View display options

You can customize the Day View appearance using the Display Options dialog box. To set the start and stop times for the calendar screens, see “Option menu/

Preferences” later in this chapter.

Show Category List

Default View

By default, the Category pick list does not appear at the top of the screen. You can choose to have the pick list display by selecting the check box.

Choose from the pick list the view that displays when you open Calendar.

Chapter 5 Using Calendar

Show Time Bars

Show Category Column

Scheduling an event

When you schedule an event, its description appears on the time line, and its duration is automatically set to one hour.

To schedule an event for the current day:

1. Tap the time line that corresponds to the beginning of the event or tap New.

Activates the time bars that appear in the Day View. The time bars show the duration of an event and illustrate event conflicts.

Displays the color-coded circle between the time and event. The color indicates the category the event is filed under.

Ta p a time line

Time bar shows duration

Enter event

2. Enter a description of the event. You can enter up to 255 characters.

3. If the event is one hour long, skip to step 5. If the event is longer or shorter than

an hour, tap the time of the event to open the Set Time dialog box.

You can also use the Graffiti

TIP

Make sure that no event is selected, and then on the number side of the Graffiti 2 input area, write a number for the start time of the event.

4. Do one of the following:

2 input area to open the Set Time dialog box.

– Tap the time columns on the right side of the Set Time dialog box to set the

start time, and then tap the End Time box and tap the time columns to set the end time.

– Tap All Day to automatically insert the start and end time of the event as

defined in your Calendar Preferences.

Working in Day View

tart time

highlighted

Tap to automatically fill the start and end times

Tap to create an untimed event

5. Tap O K.

6. Tap a blank area of the screen to deselect the event. A vertical line appears next

Tap to scroll to earlier hours

Tap to change hours

Tap to change minutes

Tap to scroll to later hours

to the time, indicating the duration of the event.

If two or more events have the same start and end time, the time appears only once.

NOTE

events for two days. An event spanning midnight is automatically created when your End Time precedes a Start Time. An event spanning midnight cannot be longer than 24 hours.

You can schedule events that span midnight so that they appear in the list of

To schedule an event for another day:

1. Select the date you want for the event by doing one of the following:

– Tap the day of the week that you want in the date bar at the top of the screen.

If necessary, tap the Previous week or Next week scroll arrows to move to another week.

revious

week

– Press Right or Left on the navigator to scroll to the next or previous day.

– Press Up or Down on the navigator to scroll within the current day.

ext

week

Tap to select a day of the current week

Chapter 5 Using Calendar

– Tap Go To at the bottom of the screen to open the Go to Date dialog box.

Select a date by tapping a year, month, and day in the calendar.

Previous year

2. After you locate the date, follow the steps for scheduling an event for the

Next year

Tap to select a month

Tap to select a day

Tap to select current date

current day.

To schedule an untimed event:

1. Select the date that you want for the event.

2. Tap N ew.

3. Tap No Time, so that no start or end times are defined for the new event.

You can also create a new untimed event by making sure no event is

TIP

selected and then writing letters in the Graffiti 2 input area.

4. Enter a description of the event.

New untimed event

5. Tap a blank area on the screen to deselect the untimed event.

If you create an event and decide later that there is no particular start or end time, you can easily change it to an untimed event. Tap the time of the event in the Calendar screen, tap No Time, and then tap OK.

To attach a note to an entry and work with attached notes, see “Attaching notes”

TIP

in Chapter 4.

Scheduling repeating or continuous events

The Repeat function enables you to schedule events that recur at regular intervals or that extend over a period of consecutive days.

To schedule a repeating or continuous event:

1. Select the event.

2. Tap D et a il s.

3. Tap the Repeat box to open the Change Repeat dialog box.

4. Tap Day, Week, Month, or Year to set how often the event repeats.

For a continuous event, tap Day.

5. On the Every line, enter a number that corresponds to how often you want the

event to repeat

For example, if you select Month and enter the number 2, the event repeats every other month.

6. To specify an end date for the repeating or continuous event, tap the End on

pick list and tap Choose Date. Use the date picker to select an end date.

Working in Day View

7. Tap O K.

After you schedule a repeating or continuous event, the Repeat icon appears at the far right of the event.

To delete repeating events:

1. Select the record you want to delete.

2. Tap the Menu icon .

3. Select Delete Event from the Record menu.

4. Do one of the following:

– Tap Current to delete only the current event item.

– Tap Future to delete the current and all future event items and reset the end

date of the repeating event to the last shown date.

– Tap All to delete all occurrences of the repeating event.

5. Tap O K.

Setting an alarm for an event

The Alarm setting enables you to set an alarm for events in your Calendar. When you set an alarm, the Alarm icon appears at the far right of the event. When the alarm is triggered, a reminder message also appears onscreen.

Chapter 5 Using Calendar

To set an alarm for an event:

1. Select the event to which you want to assign an alarm.

2. Tap D et a il s.

3. Tap the Alarm check box to select it.

The default setting, 5 Minutes, appears.

4. Tap the pick list to select Minutes, Hours, or Days.

5. Select the 5 and enter any number from 0 to 99 (inclusive) as the number of time

units.

Enter number of time units here

Tap here to select unit of time

6. Tap O K.

7. When the reminder message appears onscreen, do one of the following:

– Tap OK to permanently dismiss the reminder and return to the current

screen.

– Tap Snooze to dismiss the reminder and return to the current screen. An

attention indicator blinks in the upper-left corner of the screen to remind you of the pending alarm, and the reminder message appears again five minutes later.

– Tap Go To to open Calendar. Calendar will open and display the event

associated with the alarm.

Alarm for untimed events: You can set a silent alarm for an untimed event. In this

case the alarm is triggered at the specified period of minutes, hours, or days before midnight (beginning) of the day of the untimed event. When the alarm is triggered, the reminder list displays the alarm message until you clear it. See “Receiving

alerts” in Chapter 4 for details.

For example, you set an alarm for an untimed event that occurs on February 4. If the alarm is set for 5 minutes, the reminder message appears at 11:55 PM on February 3. The reminder remains in the reminder list until you turn on your handheld and dismiss it.

Setting an event location

Events can have a location that appears in the Day view and in the Details view.

To add an event location:

1. Select an event.

2. Tap D et a il s.

3. Tap Location and enter a location.

4. Tap O K.

In Day view, the location appears in parenthesis after the event description.

Rescheduling an event

You can easily make changes to your schedule with your handheld.

To reschedule an event:

1. Select the event you want to reschedule.

Working in Day View

2. Tap D et a il s.

3. To change the time, tap the Time box, and then tap a new time.

4. To change the date, tap the Date box, and then tap a new date.

5. Tap O K.

Using categories

Categories are a way to group similar events so that they can be viewed separately. The color coding in Calendar makes it easy to track events from different categories when all events are shown. For more information on categories, see “Categorizing

records” in Chapter 4.

To categorize an event:

1. Select the event you want to categorize.

2. Tap D et a il s.

3. Tap Category pick list and select a category

4. Tap O K.

To edit a category or create a new category:

1. Select the event you want to categorize.

2. Tap D et a il s.

3. Tap Category pick list and select a Edit Categories

Chapter 5 Using Calendar

4. Perform one of the following:

– To edit a category, select a category and tap Edit.

– To create a new category, tap New.

The Edit Category dialog box opens.

5. Enter a new name and select a color.

6. Tap O K.

Working in Week View

Week View shows the calendar of your events for an entire week.

To display the Week View:

1. Tap the Week View button.

2. Tap the navigation controls to move forward or backward a week at a time, or

tap on a column to display details of an event.

The Week View also shows untimed events and events that are before and after the range of times shown. Continuous events appear in green with the Repeat icon .

revious

week

ext wee

Tap for that day Bar indicates earlier event

Diamond indicates untimed event

Box indicates event. Color shows category

Dashed line indicates continuous event

Bar indicates later event

Working in Month View

3. Tap an event to show a description of the event.

Event details

Tap to show event details. Tap twice to view the event in Day View.

Week View button

Keep the following points in mind:

■ Tap any day or date that appears at the top of the Week View to move directly

to that day without selecting an event.

■ Press Right and Left on the navigator to scroll to the next or previous week.

■ Press Select on the navigator to insert a highlight, and then press Right and Left

to select a day within the selected week. To go to Day View for that day, press Select on the navigator again.

■ The Week View shows the time span defined by the Start Time and End Time in

the Calendar Preferences settings. If you have an event before or after this time span, a bar appears at the top or bottom of that day’s column. Use the onscreen scroll arrows to scroll to the event, or press Up and Down on the navigator to scroll to earlier and later time slots within the selected week.

Working in Month View

The Month View screen shows which days have events scheduled.

Month View button

revious/next mont

Diamond below date indicates untimed event

Dashed line below date indicates continuous event Dashes on right side indicate events.

Color shows category

You can control the types of events that appear in the Month View. See “Setting

Month View display options” later in this chapter.

Chapter 5 Using Calendar

Keep the following points in mind:

■ Tap a day in Month View to display that day in the Day View.

■ Tap the scroll arrows in the upper-right corner, or press Left or Right on the

navigator to move forward or backward a month.

■ Press Select on the navigator to insert the highlight, and then press Left or Right

on the navigator to scroll to a specific day. Press Select on the navigator to display that day in the Day View.

Tap the Input Area icon on the status bar to hide the input area so that you can view the previous and next months

Setting Month View display options

You can customize the Month View appearance using the Display Options dialog box. To set the start and stop times for the calendar screens, see “Option menu/

Preferences” later in this chapter.

Show Category List

Default View

By default, the Category pick list does not appear at the top of the screen. You can choose to have the pick list display by selecting the check box.

Choose from the pick list the view that displays when you open Calendar.

Working in Year View

Timed Event

Untimed Events

Daily Repeating Events

Working in Year View

The Year View screen allows you to view multiple months.

To display the Year View:

■ Perform one of the following:

– From the Options menu, select Year View.

– From the Month View screen, tap the Year Button.

Shows events that have a time range.

Shows events that do not have a time range.

Shows events that repeat every day.

Spotting event conflicts

With the ability to define specific start and end times for any event, you could schedule events that overlap (an event that starts before a previous event finishes).

An event conflict (time overlap) appears in the Week View as overlapping bars. The first event created appears as a gray bar, and any subsequent conflicting events appear as a single red bar. The Day View displays overlapping red brackets to the left of the conflicting times.

Event conflict

Chapter 5 Using Calendar

Beaming events

You can share your calendars with family or business associates by beaming events and categories. For more information on beaming, see “Beaming data” in

Chapter 3.

To beam an event:

1. Tap the Menu icon .

2. Select Beam Event.

To beam a category of events:

1. Tap the Menu icon .

2. Select Beam Category.

3. The Beam Category dialog box opens.

4. Tap the Category pick list, and then select a category.

5. Tap the Beam events for pick list, and then select a date or date range.

You can select one of the date ranges in the list or create your own range by selecting Date Range.

If you select Date Range, the Date Range dialog box opens; you can set a start and end range using the Set Date dialog box.

6. Tap Beam.

To receive a beamed category of events:

■ Perform on of the following in the Receive Category dialog box:

– Tap Add to add a new category or add the events to the current category by

the same name.

– Tap Replace to delete the events in the current category and replace them

with the beamed events.

– Tap the Category pick list, and then select the category you want the events

added to. Then tap Add.

Viewing birthday events

If you have a birthday event set in Contacts, the event displays with the untimed events. For more information about setting a birthday in Contacts, see “Creating a

contact” in Chapter 7.

To view a birthday event:

■ Tap the event listing.

The Birthday dialog box appears showing the settings.

Using Calendar menus

Calendar features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about choosing menu commands.

Record menu

Using Calendar menus

Purge

Send Event

Option menu/Preferences

Opens the Preferences dialog box, where you can customize Calendar’s default time display and alarm settings.

Start/End Time

Alarm Preset

Opens a dialog box where you can choose which old events to purge from your handheld and whether you want to archive purged events on your computer.

Opens a dialog box where you can choose how you want to send the selected event to another device. The options available depend on the software installed on your handheld.

Defines the start and end times for Calendar screens. If the time slots you select do not fit on one screen, you can tap the scroll arrows to scroll up and down.

Automatically sets an alarm for each new event. The silent alarm for untimed events is defined by minutes, days, or hours before midnight at the beginning of the date of the event.

Alarm Sound

Remind Me

Play Every

Sets the tone of the alarm.

Defines how many times the alarm will occur after the initial occurrence. The choices are Once, Twice, 3 Times, 5 Times, and 10 Times.

Defines how often the alarm sounds. The choices are Minute, 5 minutes, 10 minutes, and 30 minutes.

Chapter 5 Using Calendar

Card Info enables you to review general information about an expansion card. You can review card contents, rename a card, and format a card.

Reviewing Card Information

You can view the card name, type, available storage space, and a summary of its contents.

To review Card Information:

1. Tap the Home icon .

2. Tap the Card Info icon .

CHAPTER 6

Using Card Info

Renaming a card

You can assign a name to each expansion card that appears in the Category pick list and in other lists.

To rename a card:

1. Tap the Home icon .

2. Tap the Card Info icon .

3. Tap the Menu icon .

4. Select Rename Card from the Card menu.

Review card information

Review summarized card contents

Chapter 6 Using Card Info

5. Enter the new name for the card.

6. Tap R en a me .

Formatting a card

Formatting a card destroys all its data and prepares it to accept new applications and data.

To format a card:

1. Tap the Home icon .

2. Tap the Card Info icon .

3. Tap the Menu icon .

4. Select Format Card from the Card menu.

5. Tap O K.

Managing expansion cards

■ When writing data to an expansion card, wait for your handheld to complete

the operation before removing the card from the slot. This prevents data corruption or accidental damage to the expansion card.

■ You can install applications to an expansion card after performing an initial

HotSync

operation. See “Installing files and add-on applications” in Chapter 4 for information. For optimal performance, we recommend that you do not install more than 50 applications to a single expansion card.

■ Reading and writing information on an expansion card uses more battery

power than performing the same task on your handheld. If you have ample storage space on your handheld, consider copying the information to your handheld.

NOTE

■ When your handheld’s battery level becomes very low, access to the expansion

You must store and access MP3TM files from an expansion card.

card may be disabled to protect your data. If this occurs, recharge your handheld as soon as possible.

Using Card Info help

Card Info help is available to explain Card Info features.

To access Card Info help:

1. Tap the Home icon .

2. Tap the Card Info icon .

3. Tap the Menu icon .

4. Select Help from the Card menu.

Using Card Info help

Chapter 6 Using Card Info

CHAPTER 7

Using Contacts

Contacts enables you to maintain names, addresses, phone numbers, and other information about your personal or business contacts.

NOTE Certain tasks are common among several handheld applications. For more

information, see Chapter 4, “Working with Applications.”

To open Contacts:

■ Press the Contacts application button on the front panel of your handheld.

Contacts opens to display the list of all your records.

Contacts button

TIP Press the Contacts application button repeatedly to cycle through the categories

in which you have records. Pressing and holding the application button will beam your business card to another handheld. See “Creating a business card” later in this chapter for information.

Creating a contact

You can create contacts on your handheld, or you can use Palm™ Desktop software to create contacts on your computer and then transfer the contacts to your handheld with your next HotSync

operation.

Chapter 7 Using Contacts

To create a new contact:

1. Press the Contacts application button on the front of your handheld to

display the Contacts list.

2. Tap N ew.

3. Tap each field for which you have contact information and enter the

information. The features described in the following table help streamline and organize contact data entry.

Ta p N e w

Tap the scroll arrows to move to the next page of information. See

TIP

“Options menus” later in this chapter for information on the custom fields that

appear at the bottom of the Contact Entry screen.

Field name Feature

All fields except numeric and e-mail fields

The handheld automatically capitalizes the first letter of each field. You do not have to use the Graffiti

2 capital stroke to capitalize the first letter

of the name.

Title, Company, City, and State

Text appears for the first logical match that exists in your Contacts list. As you enter more letters, a closer match appears. For example, you may already have Sacramento and San Francisco in your Contacts list. As you enter S, Sacramento appears, and as you continue entering a and n, San Francisco replaces Sacramento. As soon as the word you want appears, tap the next field to accept the word.

Address

You can enter up to three addresses. Each address contains five fields: Addr, City, State, Zip Code, and Country. You can designate an address as work (W), home (H), or other (O). By default, Contacts enters the first address as work.

Field name Feature

Creating a contact

Birthday

To enter contact birthday information, do the following:

1. Tap in the box, use the left and right arrows to

scroll to the year you want, and then tap to select the birth month and date (or tap Today to select the current date as the birthday).

If you do not select a year, the current year

TIP

is displayed. Tap and hold the left or right arrow to scroll quickly through the years.

2. If you want a reminder, select the Reminder

check box, enter the number of days in advance of the birthday that you want the reminder to appear, and then tap OK.

NOTE

Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it automatically updates in Calendar as well.

4. After you finish entering information, tap Done.

To create a contact that always appears at the top of the Contacts list, begin the

TIP

Last name or Company field with a symbol, as in *If Found Call*. This contact can contain contact information in case you lose your handheld.

Chapter 7 Using Contacts

Displaying additional contact fields

The Contact Edit screen displays certain fields by default. You can customize the Contact Edit screen to display additional fields that you want.

If you display an additional field and leave it blank, the field is not displayed when you return to the Contact Edit screen. You must enter information into the field in order for it to continue to display on the Contact Edit screen.

To display additional contact fields:

1. Tap the plus button on the lower-right corner of the Contact Edit screen.

Ta p h e r e

2. Select the field you want displayed. The fields appear in a preset order on the

Contact Edit screen.

NOTE

Contact Edit screen; for example, you can display multiple IM fields. Contacts sets a maximum number for how many times each field type can appear on the screen. Once you reach this maximum (for example, the maximum number of IM fields is displayed), the field type no longer appears on the pop-up list.

Each field type can be displayed a certain number of times on the

Select field

Selecting field types

You can select the types of phone numbers or e-mail addresses, as well as specify the instant messenger (IM) account, that you associate with a contact. Any changes you make apply only to the current contact.

Palm T3 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Contents

Setting Up Your Palm™ Tungsten™ T3 Handheld

System requirements

Minimum requirements: Windows computers

Minimum requirements: Mac computers

Internet access requirements

Upgrade information

Step 1: Connect the HotSync® cradle to the computer

Step 2: Charge your handheld

Step 4: Run Palm Setup Wizard

Congratulations!

Additional software

Performing a daily HotSync operation

Opening and closing your handheld

Exploring Your Handheld

Locating front panel controls

Locating top and side panel components

Locating back panel components

Using the protective cover

Adding an expansion card

To insert a card:

To r e mo ve a ca r d:

Elements of the handheld interface

Displaying online tips

To display an online tip:

Using the navigator

To navigate in list screens, do any of the following:

To navigate in record screens:

To navigate in dialog boxes:

Using the status bar

Changing system information

Using Bluetooth and connecting to the network from the status bar

Rotating the screen

Using the onscreen keyboards

Entering Data on Your Handheld

Using Graffiti® 2 writing

To access Graffiti 2 help from an application:

To access Graffiti 2 information from Quick Tour:

Writing in Graffiti 2 input areas

Using Full-screen Writing

Graffiti 2 character set

Graffiti 2 alphabet

Graffiti 2 numbers

Punctuation marks

Accented characters

Symbols and other special characters

To write symbols and special characters:

Graffiti 2 Gestures

Graffiti 2 ShortCuts

Beaming data

To select a business card:

To beam a record, business card, or category of records:

Sending data

To beam an application:

To receive beamed information:

Sending data using Bluetooth™ communication

To send data using Bluetooth communication:

Sending data using e-mail or SMS communication

Using your computer keyboard

Importing data

Importing data from a Windows computer

To import data from a Windows computer:

Using File Link

Importing data from a Mac computer

To import data from a Mac computer:

Using a portable keyboard

Opening applications

Working with Applications

To open an application on your handheld:

Opening expansion card applications

Switching between applications

To switch to an expansion card:

Categorizing applications

To categorize an application:

To display applications by category:

Copying applications to or from an expansion card