Palm SKYC User Manual

Your personal information organizer

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Say good-bye to paper calendars and throw away those scribbled to-do lists. Your Treo you need to organize your personal information and keep it with you wherever you go.

You never lose your information, even if your battery is completely drained. All your personal information is backed up each time you synchronize, and your information is kept private when you use the security features available on your smartphone. Also, you can easily share info with others electronically.

Benefits

• Track current, future, and past

appointments

• Make to-do lists that get done

™

Pro Smartphone by Palm is all

• Set reminders for appointments,

birthdays, important tasks, and more

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In this chapter

Contacts. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 205

Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208

Tasks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 215

Notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218

Contacts

Adding a contact 1 Go to your Today screen and press

Contacts (left softkey).

2 Press New (left softkey).

TIP

If you have set up a Windows Live account (see Using Windows Live contact as a Windows Live contact. A Windows Live contact synchronizes with your Windows Live contacts list but not with Microsoft Outlook on your computer.

3 Use the 5-way navigator to move

between fields as you enter information.

), you can save the

YOUR PERSONAL INFORMATION ORGANIZER

TIP

Take some time to scroll down through all the fields in a new contact. There are fields for multiple addresses, phone numbers, email addresses, and much more.

TIP

Be sure to enter mobile numbers and email addresses in the correct fields so that Messaging can find this info when you address a message and Calendar can find your contacts when you want to invite them to meetings.

Here are some helpful tips for entering info:

• To enter complete name or address

(work, home, or other) information,

tap the arrow on the right side of the

line and enter the information in the

box that appears. When finished, tap

outside the box to accept the

information and close the box.

• To add a caller ID picture that is

displayed when that person calls,

select Picture, and then select

Camera and take a picture, or select

an existing picture from Thumbnail

View.

• To assign a ringtone to the entry,

select Ring tone and select a tone.

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• To assign the entry to one or more

categories, select Categories and then check the categories under which you want this entry to appear. To add a new category, press New (left softkey), enter the category name, and press OK .

4 (Optional) To add a note to an entry,

select the Notes tab.

5 After you have entered all the

information, press OK .

DID YOU KNOW

contact that shares information with an existing contact—for example, they both work at the same company—you can make a copy of the first contact and then edit only the fields you need to change for the new contact. In the contacts list, highlight the first contact, press Menu (right softkey), and then select

Copy Contact.

If you want to create a new

Viewing or changing contact information 1 Go to your Today screen and press

Contacts (left softkey).

2 In the Contacts list (viewed by name),

begin entering any combination of letters from the contact’s first and/or

last name. If you use both first- and last-name letters, separate them by a space.

You can type letters from the last name first. For example, entering SM finds both Smilla Anderson and John Smith. Entering SM AN finds both Smilla Anderson and Ann Smith.

3 Select the entry you want to open.

TIP

You can also find a contact by tapping the first letter of the first or last name in the alphabetical index at the top of the Contacts list screen.

DID YOU KNOW

entry, you are presented with several options for contacting the person, depending on what information you have entered for the contact. For example, you may see options for calling a number associated with the contact, sending an email to the contact’s email address, or calling the last number you dialed to call the contact. Select a phone number to dial, or select a messaging option to create a new message addressed to the contact.

When you select a contact

4 Press Menu (right softkey) and select

Edit.

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5 Make changes to the entry as

necessary.

6 Press OK .

DID YOU KNOW

company name. Open Contacts, press Menu (right softkey), and select View By > Company. Select a company name to see the contacts who work there.

TIP

To view a particular group of contacts, press Menu (right softkey), select Filter, and then select the category you want to view.

TIP

You can quickly send a text message to a contact from within the Contacts application. Select the contact name, press Menu (right softkey), and select Send Text Message.

You can find a contact by

Deleting a contact 1 Go to your Today screen and press

Contacts (left softkey).

2 In the Contacts list, highlight the

contact you want to delete.

3 Press Menu (right softkey) and select

Delete Contact.

4 Select Ye s to confirm the deletion.

Customizing Contacts 1 Go to your Today screen and press

Contacts (left softkey). 2 Go to the Contacts list. 3 Press Menu (right softkey) and select

Options. 4 Set any of the following options:

Show alphabetical index: Displays the

alphabet at the top of the Contacts list.

You can use this index to find a contact.

Show contact names only: Enables

you to fit more names on the Contacts

list by hiding everything but the

contact’s name.

Area code: Specifies the default area

code for new contact entries.

5 Press OK .

Finding a contact in an online address book

In addition to having contacts on your device, you can also access contact information from your organization’s online address book or Global Address List (GAL).

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BEFORE YOU BEGIN Do the following:

• Make sure you are accessing Exchange

Server 2007, or Exchange Server 2003 upgraded to Service Pack 2.

• Add access to the online address book

to your smartphone. See Adding an online address book.

• After adding the online address book,

you must synchronize with the Exchange server in order for the

3 Press Menu (right softkey) and select

one of the following options: Beam a contact to a nearby device:

Select Send Contact > Beam, and then select the receiving device.

Send a multimedia message containing the contact information:

Select Send as vCard. Address the multimedia message and press Send (left softkey).

Company Directory option to appear.

TIP

1 Go to your Today screen and press

Contacts (left softkey).

2 Press Menu (right softkey), select

Company Directory, enter the name of

the contact, and select Search.

You can also send a message to the highlighted contact. Press Menu (right softkey) and select Send video message by mobile or Send picture message by mobile. These options appear only if the contact you select has a mobile telephone number associated with it.

Sending a contact

Your smartphone provides multiple options for sending a contact’s information to someone else.

1 Go to your Today screen and press

Contacts (left softkey).

2 In the Contacts list, highlight the

contact you want to send.

Calendar

Displaying your calendar 1 Press Calendar . 2 Press Menu (right softkey) and select

View.

3 Select one of the following views:

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Agenda: Shows your daily schedule in list format. Upcoming appointments are bold; past appointments are dimmed. Agenda View displays a horizontal time strip at the top to show at a glance when you have an appointment.

Day: Shows your daily schedule in day-planner format.

Week: Shows your schedule for an entire week.

DID YOU KNOW

conflict—two appointments that overlap—you can see the conflict in both Day View and Week View.

If your schedule contains a

Month: Shows your schedule for a whole month.

A morning appointment An afternoon appointment Both morning and afternoon

appointments

An all-day event

Year: Shows a calendar for a six-month period.

TIP

To switch views, press the left softkey. Don’t confuse the view name displayed above the left softkey with the current view. The left softkey displays the name of the next view you see when you press the key.

4 Use the 5-way to move to another day,

week, month, or year (depending on the current view).

Creating an appointment 1 Press Calendar . 2 Press Menu (right softkey) and select

New Appointment.

3 Enter a subject (description) and a

location.

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4 Select Starts and select the starting

date and time.

5 Select Ends and select the ending date

and time.

6 Press OK .

TIP

To “pencil in” an appointment, open the

appointment, select Status, and then select

Te n t a t i v e .

TIP

You can display your appointments on your Today screen (see Selecting which items appear on your Today screen).

Adding an alarm reminder to an event 1 Create an event and then select it. 2 Press Menu (right softkey) and select

Edit.

3 Select Reminder, and then select

Remind me.

4 Enter the number of minutes, hours,

days, or weeks before the event you would like to receive the alarm.

1 Number of time units 2 Type of time units

5 Press OK .

Creating an untimed event

An untimed event, such as a birthday, anniversary, or vacation, does not occur at a particular time of day. These events appear as banners at the top of your calendar; they don’t occupy blocks of time. For example, “Submit Final Draft” in the following illustration is an untimed event.

DID YOU KNOW

longer than a day.

An untimed event can last

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1 Press Calendar .

2 Press Menu (right softkey) and select

New Appointment. 3 Enter a subject (description). 4 Select the starting and ending dates. 5 Select All Day, and then select Ye s . 6 Press OK .

Scheduling a repeating appointment 1 Create an appointment or untimed

event and then select it.

2 Press Menu (right softkey) and select

Edit. 3 Select Occurs, and then select a repeat

pattern. To create a repeat pattern,

select Edit pattern and follow the

onscreen instructions.

TIP

To enter a birthday or an anniversary, create an untimed event that repeats every year.

4 Press OK .

Sending a meeting request

You can email meeting invitations to contacts who use Outlook or Outlook Mobile.

BEFORE YOU BEGIN Create contact

entries with email addresses for the people you want to invite to a meeting (see Adding a contact). You cannot access contact entries without email addresses from your calendar.

1 Create an event and then select it. 2 Press Menu (right softkey) and select

Edit. 3 Select Attendees. 4 Select Add Required Attendee, and

then select the name of the contact you

want to invite. To invite other attendees,

select Add Required Attendee, and

then select the names.

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5 (Optional) To invite optional attendees,

select Add Optional Attendee, and then select the names.

Marking an event as sensitive

If other people have access to your Outlook calendar on your computer and you don’t want them to see an

DID YOU KNOW

Server 2007, or Exchange Server 2003 SP2, you can use your corporate Global Address List to find contact information for an attendee. Select Attendees, select Add

Required Attendee or Add Optional Attendee, press Menu (right softkey), and

then select Company Directory. Enter the name of the attendee and select Find.

If you are using Exchange

appointment, you can mark that appointment as private to hide it from other Outlook users.

1 Create an event and then select it. 2 Press Menu (right softkey) and select

Edit.

3 Select Sensitivity, and then select one

of the following:

6 Press OK . The next time you synchronize, the

meeting request is sent to the attendees. When attendees accept your request, the meeting is automatically added to their schedules. When you receive their response, your calendar is updated as well.

Pers onal: Displays the event on your smartphone and on your computer. Meeting attendees or recipients see “Please treat this as Personal” near the top of an open appointment.

Private: Displays the event on your smartphone and on your computer. Meeting attendees or recipients see

Replying to a meeting request

You receive and reply to meeting requests in the Messaging application (see Working with meeting invitations). If you accept or tentatively accept an invitation, it shows up as an appointment in your Calendar.

“Please treat this as Private” near the top of an open appointment. If you sync with an Exchange server, other users who can access your folders can’t see your private events; they see private events as unavailable time slots.

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Confidential: Displays the event on your smartphone and on your computer. Meeting attendees or recipients see “Please treat this as Confidential” near the top of an open appointment.

TIP

If you don’t see an option on the screen, press Down on the 5-way to scroll to other options. For example, when editing an event, you don’t see the Sensitivity option until you scroll toward the bottom of the entry.

4 Press OK .

Organizing your schedule

Use categories to view various types of events.

1 Create an event and then select it. 2 Press Menu (right softkey) and select

Edit.

3 Select Categories and check the

categories that apply to this event. To add a new category, press New (left softkey), enter the category name, and press OK .

4 Press OK two more times. 5 After you assign events to categories,

press Menu (right softkey) and select Filter.

6 Select the type of events you want to

view.

TIP

Wonder why you’re not seeing all the events in your day? Check to make sure that the filter is set to All Appointments.

Deleting an event 1 Highlight the event you want to delete. 2 Press Menu (right softkey) and select

Delete Appointment.

3 Select Ye s to confirm the deletion.

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Customizing Calendar 1 Press Menu (right softkey) and select

Tools > Options.

2 On the General tab, set any of the

following options:

Start in: Specifies which view is displayed when you open Calendar.

1st day of week: Specifies Sunday or Monday as the first day of the week for all Calendar views.

Week view: Specifies whether five, six, or seven days appear in Week View.

Show half hour slots: Specifies whether time slots appear in hour or

Show week numbers: Specifies whether week numbers (1 through 52) appear in Week View.

3 Select the Appointments tab and set

any of the following options:

Set reminders for new items: Specifies whether a reminder is automatically added to new events and how long before the event the reminder appears. You can override this setting for individual events.

Show icons: Specifies which icons appear next to events.

The event has a reminder.

half-hour increments in Day View and Week View.

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The event repeats in a specified

pattern.

The event has a note attached.

A location has been assigned to the

event.

The event is a meeting. The event is marked private.

TIP

Not all icons appear in all Calendar views.

Send meeting requests via: Specifies the email account used to send meeting requests.

4 Press OK .

Sending an appointment 1 Press Calendar . 2 Highlight the appointment you want to

send.

3 Select one of the following:

Beam an appointment to a nearby device: Press Menu (right softkey) and

select Beam Appointment. Select the receiving device.

Send a multimedia message containing the appointment: Press Menu (right softkey) and select Send as vCalendar. Address the multimedia

message and press Send (left softkey).

Tasks

You can use Tasks to remind you of tasks you need to complete and to keep a record of completed tasks.

Adding a task 1 Press Start and select Programs. 2 Select Ta s k s . 3 Press Menu (right softkey) and select

New Ta s k .

4 Enter a description of the task in the

Subject field.

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TASKS

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5 Set any of the following:

Reminder: Sets an alarm for this task

and indicates when you want to be reminded.

Categories: Assigns the task to one or more categories. To add a new category, press New (left softkey), enter the category name, and press OK .

Sensitivity: Marks this task as Normal, Personal, Private, or Confidential (see

for

Priority: Specifies the priority level for this task. Later you can arrange your tasks based on the importance of each task.

Status: Indicates whether the task is now completed.

Starts: Specifies when the task begins. Due: Specifies the due date for the

task. Occurs: Indicates if the task repeats at

regular intervals and how often it repeats.

Marking an event as sensitive descriptions of these terms).

6 (Optional) Select the Notes tab and

enter additional text for the task.

7 Press OK .

TIP

You can also add a task by selecting the Tasks entry bar at the top of the task list screen, entering the task description, and pressing Center on the 5-way. Select the icons to the left of the bar to set the task as high or low priority.

TIP

You can display your tasks on your Today screen (see Selecting which items appear on your Today screen).

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Checking off a task 1 Highlight the task you want to check off.

2 Press Complete (left softkey).

TIP

You can also mark a task complete by tapping the check box next to the task on the Tasks list.

DID YOU KNOW

Overdue tasks appear in red.

Organizing your tasks 1 In the Tasks list, press Menu (right

softkey) and select Filter.

2 Select which tasks you want to view:

All Tasks, Recently Viewed, No Categories, Active Tasks, Completed Tasks, or a specific

category, such as Business or Personal.

3 Press Menu (right softkey) and select

Sort By.

4 Select the sort method: Status,

Priority, Subject, Start Date, or Due Date.

Deleting a task 1 Highlight the task you want to delete. 2 Press Menu (right softkey) and select

Delete Task.

3 Select Ye s to confirm the deletion.

Customizing Tasks 1 Go to the Tasks list. 2 Press Menu (right softkey) and select

Options.

3 Set any of the following options:

Set reminders for new items:

Automatically adds a reminder to new tasks. The default reminder is set to 8:00 on the morning the task is due. You can override this setting for individual tasks by using the Reminder field on the task entry screen.

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Show start and due dates: Displays

task start and due dates in the Tasks list.

3 Press New (left softkey). 4 Do one of the following:

Show Tasks entry bar: Displays the

Tasks entry bar at the top of the Tasks list.

4 Press OK .

Notes

Notes are a great way to capture thoughts, questions, and meeting notes on your smartphone. You can also create a voice note or add a recording to an existing note.

BEFORE YOU BEGIN On a Windows XP

computer, to take advantage of all the sync features available in the Notes application, install ActiveSync desktop software from your smartphone (see Installing Desktop Sync Software: Windows XP and Windows Vista).

Creating a note 1 Press Start and select Programs. 2 Select Notes .

• Type the text by using the keyboard.

• If you turned on writing mode (see

Customizing Notes

), write the text

with the stylus.

• Press Menu (right softkey), select

Draw, and draw a sketch with the stylus, crossing at least three ruled lines.

5 Press OK .

Creating a voice note 1 Press Start and select Programs. 2 Select Notes . 3 Do one of the following:

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To create a new voice note: Press New (left softkey).

To add a voice recording to an existing note: Open the note to which

you want to add the recording.

4 If the voice note controls are not visible

at the bottom of the screen, press

Menu (right softkey) and select View Recording Toolbar.

5 Tap the Record icon.

* Voice note controls

6 Speak into the microphone on your

smartphone, or hold it close to another sound source.

7 After you finish recording, tap the

Stop icon. A Recording icon

appears in the note or note list, depending on where you recorded the note.

8 Press OK .

DID YOU KNOW

notes within a single note.

TIP

To play a recording, select the voice note in the Notes list, or open the note containing the recording and tap the Recording icon. Tap the controls at the bottom of the screen to control playback and volume.

You can add several voice

Creating a note from a template 1 Go to the Notes list. 2 Tap the Show list in the upper-left

corner and select Te m p l a t e s . If you do not see the Templates folder, select

More Folders. 3 Open the template you want to use. 4 Enter the information. 5 Press OK . 6 Rename the note and move it to the

appropriate folder. See Organizing your

notes for details.

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To create a new template, open the note you want to save as a template. Press Menu (right softkey) and select Tools > Rename/ Move. Select Name and enter a name for the template. Select the Folder list and select

Templates. Press OK.

Organizing your notes

You can rename your notes, move notes to another folder, and move notes between your smartphone and an expansion card (sold separately) inserted into your smartphone.

6 Press OK .

TIP

To create a new folder, go to the Notes list, tap the Show list in the upper-left corner, and select Add/Delete. Select New, enter a name for the folder, and press OK.

Deleting a note 1 Go to the Notes list and highlight the

note you want to delete.

2 Press Menu (right softkey) and select

Delete.

3 Select Ye s to confirm the deletion.

1 Go to the Notes list and highlight a note

you want to move or rename.

2 Press Menu (right softkey) and select

Rename/Move.

3 Select Name and enter a new name for

the note.

4 Select Folder, and then select the

folder in which you want to store the note.

5 Select Location, and then select Main

memory or Storage Card. The Storage

Customizing Notes 1 Go to the Notes list. 2 Press Menu (right softkey) and select

Options.

3 Set any of the following options:

Default mode: Makes the default entry

mode either Writing or Typing. The default is Typing; if you change it to Writing, you can write notes directly on the screen using the stylus.

Card option appears only if you have an expansion card (sold separately) inserted into your smartphone.

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Default template: Specifies the default template for new notes.

Save to: Indicates the default location where new notes are stored.

Record button action: Specifies what happens when you press and hold the Side button to record a voice note while in another application: whether the Notes application opens or whether you stay in the current application. This

option applies only if you have changed the function of the Side button to open Notes (see Reassigning buttons

TIP

Tap Global Input Options to set options for entering text in any application (see Setting input options).

4 Press OK .

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Your Microsoft Office and other document tools

You r Treo™ Pro Smartphone by Palm enables you to take your office with you—including your Microsoft Office files. With Microsoft Office Mobile Microsoft Word, Excel smartphone. You can also view, carry, and manage PowerPoint files on your smartphone. You can keep updated copies of the files on both your smartphone and your computer so that you can work on them in the most convenient location at any time.

You can also use Adobe Reader to view PDF files on your smartphone.

Benefits

• Manage Word, Excel, PowerPoint,

and OneNote files on your smartphone

, you can carry, create, view, and edit

, and OneNote files directly on your

• Improve productivity by taking

important docs, spreadsheets, and presentations with you

• Work with PDF files

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Synchronizing your Microsoft Office files. . . . . . . . . . . . . . . . . . . . . 225

Word Mobile PowerPoint Mobile Excel Mobile

OneNote Mobile . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246

Adobe

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 234

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 235

Reader® LE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 249

YOUR MICROSOFT OFFICE AND OTHER DOCUMENT TOOLS

Synchronizing your Microsoft Office files

You can create and edit Microsoft Office files on your computer or on your smartphone and then synchronize the files so that changes you make show up on both your computer and your smartphone. How synchronization happens depends on two conditions:

Operating system: Do you use Windows XP or Windows Vista

Sync direction: Are you transferring files from your smartphone to your computer, or from your computer to your smartphone?

For information about installing desktop sync software and about synchronizing with your computer, see Installing Desktop Sync Software: Windows XP and Windows Vista.

Synchronizing files that are on your smartphone: Windows XP or Windows Vista

BEFORE YOU BEGIN Turn on the option to

synchronize files (see Changing which applications sync).

To synchronize files that you capture on or copy to your smartphone, simply follow one of the procedures for synchronizing with your computer described in Synchronizing with desktop sync software

After you synchronize, you can view and edit the items on your computer (see Where are the changes I made to my file?

Synchronizing files that are on your computer: Windows XP

1 Connect your smartphone to your

computer with the USB cable.

NOTE Most ActiveSync desktop software

options are available only when your smartphone is connected to your computer.

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2 On your computer, double-click the

ActiveSync

icon in the taskbar in the lower-right corner of your computer screen to open the ActiveSync desktop software window.

TIP

If the ActiveSync icon does not appear in the taskbar, click Start > Programs > Microsoft ActiveSync to open the ActiveSync window.

TIP

If Files doesn’t appear under Information

Type, open the Tools menu and select

Options. Make sure the Files box is checked.

4 Do either of the following:

• To copy a file from your computer to

your smartphone, click Add, browse to and highlight the file, and click Open.

• To delete a file from the file sync

folder on your computer and from your smartphone, highlight the file name and click Remove.

NOTE If you receive an error while

synchronizing files, make sure that all the files you’re trying to sync are closed on both your computer and your smartphone.

TIP

If a Treo My Documents sync folder has been created on your computer, you can also synchronize by dragging files into the appropriate subfolder under that folder.

3 Under Information Type, double-click

Files to view a list of all synchronized

files.

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Synchronizing files that are on your computer: Windows Vista

1 On your computer, copy or save the file

to the Documents\Documents on username’s Smartphone folder.

DID YOU KNOW

username’s smartphone folder is created when you select the option to sync Files.

The Documents on

2 Connect your smartphone to your

computer with the USB cable. Synchronization takes place automatically.

Where are the changes I made to my file?

Don’t look for the changed file in its original location on your computer. Only the synchronized version contains the changes, and that version is in the file sync folder. To find this folder, do one of the following:

Windows XP: On your computer desktop, double-click the file sync folder icon. This is a shortcut to the file sync folder.

Windows XP: In ActiveSync desktop software, double-click Files. The location of the file sync folder appears in the File

Synchronization Settings dialog box (under On this computer, synchronize the files in this folder).

Windows Vista: Open the Documents\ Documents on username’s Smartphone folder.

On your smartphone, you can find the synchronized file by doing either of the following:

• Press Start and select Office

Mobile. Select the application that opens the file: Word Mobile , Excel Mobile , PowerPoint Mobile . or OneNote Mobile .

• Press Start , select Programs, and

then select File Explorer . Tap the Show list in the upper-left corner and select My Device > My Documents.

Word Mobile

With Microsoft Office Word Mobile®, you can create and edit documents and templates and save them as DOC, RTF, TXT, and DOT files. You can also edit

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WORD MOBILE

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Microsoft Office Word documents and templates that you create on your computer. However, keep in mind that some of the information and formatting may be lost when you save the document on your smartphone.

The following features are partially supported in Word Mobile:

Picture bullets: Regular bullets are supported.

Revision marks: Documents appear as though all revisions were accepted; if the

DID YOU KNOW

you can view the file using Adobe Reader. Press Start, select Programs, and then select

Adobe Reader (see Adobe

If you have a PDF file (.pdf),

Reader® LE).

document is saved, revision marks are lost. Table styles: Some or all of the formatting

is lost if the document is saved. Underline styles: Unsupported styles are

The following features are not supported in Word Mobile:

• Backgrounds.

• Bidirectional text.

• Document protection.

• Metafiles.

• Artistic page borders. Lined page

borders are supported.

• Password-protected files. Remove

password protection on your computer before opening the file on your smartphone.

• Shapes and text boxes.

• Smart tags.

mapped to one of the four supported styles: regular, dotted, wavy, or thick/bold/ wide.

Legacy Pocket Word files: You can open PSW files, but if you edit a file, you need to save it in DOC, RTF, TXT, or DOT format.

The following features are not supported on your smartphone, but they remain in the file so that when you open the file on your computer, they appear as expected:

Fonts and font sizes: Original fonts are listed on your smartphone and are mapped to the closest font available.

Footnotes, endnotes, headers, and footers.

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Lists: Indented lists are mapped to the closest indentation level supported by Word Mobile.

Page breaks: Although not displayed, all page breaks, except a break placed at the end of a document, are retained in the document.

Creating a document 1 Press Start and select Office

Mobile. 2 Select Word Mobile . 3 The first time you open Word Mobile, a

new document opens. Otherwise,

press New (left softkey).

4 Enter the text of the document. 5 Press OK to save the file. When

you save a new document, it is

automatically named after the first

several words in the file.

Opening an existing document 1 Press Start and select Office

Mobile. 2 Select Word Mobile .

3 In the document list, select the

document you want to open.

TIP

To zoom in or out, press View (left softkey), select Zoom, and then select the zoom level.

Creating a document from a template 1 Go to the documents list. 2 Tap the Show list in the upper-left

corner and select Te m p l a t e s . If you don’t see Templates in the Show list, select More Folders to access this folder.

3 Open the template you want to use. 4 Press Menu (right softkey) and select

File > Save As.

5 Select Name and enter a new name for

the file.

6 Select the Folder list, and then select

the folder where you want to save the file.

7 Select the Ty p e list, and then select the

format in which you want to save the file.

8 Select the Location list, and then select

whether you want to store the file on

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your smartphone (Main memory) or on an expansion card (Storage card). The Storage card option appears only if you have an expansion card (sold separately) inserted into your smartphone.

9 Select Save.

that match the text you entered in step 3.

6 Select Find to locate the first instance

of the text you entered in step 3, or select Replace and enter the replacement text.

7 Select Next to find the next instance of

TIP

To create a new template, open the document you want to save as a template. Press Menu (right softkey) and select File > Rename/Move. Select Name and enter a name for the template. Select Folder, and then select Templates. Press OK.

Finding or replacing text in a document 1 Open the document containing the text

you want to find.

2 Press Menu (right softkey) and select

Edit > Find/Replace.

3 Select Find what and enter the text you

want to find.

4 (Optional) Check the Match case box to

find text that matches the capitalization in the text you entered step 3.

5 (Optional) Check the Match whole

words only box to find only full words

the text, or select Replace to replace it. To replace all instances of the text, select Replace All.

8 When you see a message indicating

that the search is done, press OK .

Moving or copying text 1 Open the document containing the text

you want to move or copy.

2 Highlight the text you want to move or

copy.

3 Press Menu (right softkey) and select

Copy to copy the text, or select Cut to

move the text.

4 Open the document where you want to

insert the text, and position the cursor where you want the text to appear.

5 Press Menu (right softkey) and select

Paste.

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Saving a copy of a document

NOTE If a document was previously saved

on a computer, any unsupported formatting may be lost when you save the file.

1 Open the document you want to copy. 2 Press Menu (right softkey) and select

File > Save As.

3 Select Name and enter a new name for

the file.

4 Select the Folder list, and then select

the folder where you want to save the file.

5 Select the Ty p e list, and then select the

format in which you want to save the file.

6 Select the Location list, and then select

whether you want to store the file on your smartphone (Main memory) or on an expansion card (Storage card). The Storage card option appears only if you have an expansion card (sold separately) inserted into your smartphone.

7 Select Save.

Formatting text 1 Open the document you want to

format.

2 Highlight the text you want to format. 3 Press Menu (right softkey) and select

Format > Font.

4 Set any of the following options for the

highlighted text:

Font: Specifies the typeface. Font color: Specifies the color. Size: Specifies the point size. Bold: Indicates whether the text

appears normal or thick. Italic: Indicates whether the text

appears upright or slanted. Underline: Indicates whether the text

appears with an underscore. Highlight: Indicates whether the text

appears with a yellow highlight. Strikethrough: Indicates whether the

text appears with a line through it.

5 Press OK to return to the

document.

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Formatting paragraphs and lists 1 Open the document you want to

format.

TIP

You can also use the Formatting toolbar to create a list and to align text. To indent text in lists, you must use the Formatting toolbar.

2 Position the cursor in the paragraph you

want to format.

3 Press Menu (right softkey) and select

Format > Paragraph.

4 Set any of the following options:

Alignment: Aligns the text paragraph

with the left, right, or center of the page.

List: Creates a bulleted or numbered list.

Indentation: Changes the paragraph margins.

• Left: Sets the left margin for the

entire paragraph.

• Right: Sets the right margin for the

Checking spelling in a document 1 Open the document you want to check. 2 Press Menu (right softkey) and select

To o l s > Spelling. To check the spelling

of specific text, highlight it before you select Spelling.

3 If an unknown or misspelled word is

encountered, do one of the following:

• Select the correct word in the list if

the word is spelled incorrectly.

• Select Ignore if the word is spelled

correctly. Select Ignore All to skip all

instances of the word.

• Select Add to add a new word to the

spelling dictionary.

entire paragraph.

• Special: Lets you indent the first line

or set a hanging indent.

• By: Sets the size of the special

indentation.

5 Press OK to return to the

document.

Organizing your documents

You can rename your documents, move your documents to another folder, and move your documents between your smartphone and an expansion card (sold separately) inserted into your smartphone.

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