Palm LifeDrive User Manual

palmOne, Addit, Blazer, Graffiti, HotSync, LifeDrive, Palm, Palm Powered, Palm OS, the Palm logo, and VersaMail are among the trademarks or registered trademarks owned by or licensed to palmOne, Inc. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners.

palmOne, Inc. uses the Bluetooth wireless technology trademark under express license from Bluetooth SIG, Inc. and uses the Wi-Fi wireless technology trademark under express license from the Wi-Fi Alliance. Pocket Tunes is a trademark of NormSoft, Inc. MPEG Layer-3 audio decoding technology is licensed from Fraunhofer IIS and Thomson. This product includes technology owned by Microsoft Corporation and cannot be used or distributed without a license from Microsoft Licensing, GP.

Disclaimer and Limitation of Liability

palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide.

palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make backup copies of all important data on other media to protect against data loss.

[

! ]

IMPORTANT

Please read the End User Software License Agreement with this product before using the accompanying software program(s). Using any part of the software indicates that you accept the terms of the End User Software License Agreement.

Software Download Available

Palm®Desktop software is supplied on a CD. If you do not have access to a CD drive for your computer, you can download Palm Desktop software from www.palmOne.com/support

PN: 406-10276-00

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About This Guide ..................................................................vii

Tips for viewing this guide.........................................................................vii

What’s in this guide? .................................................................................viii

Chapter 1: Your Mobile Manager ...........................................1

What’s on my device? ..................................................................................2

What’s on the CD? ......................................................................................11

Using the power switch..............................................................................14

Using the status bar....................................................................................15

Rotating the screen.....................................................................................16

Opening files, folders, and applications ...................................................17

Using the 5-way navigator .........................................................................19

Entering information on your device ........................................................24

Entering information using desktop software ..........................................26

Using menus ...............................................................................................29

Do’s and don’ts ...........................................................................................30

Beyond the basics.......................................................................................33

Chapter 2: Your 4GB Hard Drive ...........................................34

Program memory and the hard drive .......................................................35

How can I work with information? ............................................................36

LifeDrive Manager and Drive Mode ..........................................................37

Using LifeDrive Manager ...........................................................................38

Using Drive Mode .......................................................................................45

Synchronizing information ........................................................................48

Installing applications.................................................................................53

Using Files ...................................................................................................55

Opening files and folders from within an application .............................55

Beyond the basics.......................................................................................56

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Chapter 3: Your Photo and Video Organizer .......................57

Reformatting files and copying supported file types...............................58

Viewing photos or videos .........................................................................59

Copying photos and videos from your camera card ...............................62

Organizing photos or videos into albums ................................................64

Sending a photo or video using Bluetooth technology...........................66

Beyond the basics.......................................................................................67

Chapter 4: Your MP3 Player ..................................................68

Using Rhapsody as your desktop music application ...............................69

Transferring MP3 files to your device using Windows Media Player ....70

Transferring music from a CD to your device using

Windows Media Player ........................................................................73

Playing music on your device ....................................................................75

Beyond the basics.......................................................................................76

Chapter 5: Your Microsoft Office File Manager ...................77

Creating and managing Office files? .........................................................78

Opening files from within Documents ......................................................79

Beyond the basics.......................................................................................80

Chapter 6: Your Personal Information Organizer ................81

Organizing your personal information......................................................82

Managing your contacts.............................................................................83

Managing your calendar ............................................................................87

Managing your tasks ..................................................................................91

Beyond the basics.......................................................................................94

Chapter 7: Your Notes and Memos......................................95

Organizing your notes and memos ...........................................................96

Managing your memos ..............................................................................97

Managing your notes .................................................................................99

Managing your voice memos ..................................................................101

Beyond the basics.....................................................................................103

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Chapter 8: Your Wireless Connection ................................104

What can I do with the built-in wireless technology?............................105

What types of connections can I make?..................................................105

Setting up Wi-Fi network connection ......................................................107

Accessing email and the web with Wi-Fi ................................................112

Entering basic Bluetooth settings............................................................114

Setting up a Bluetooth phone connection ..............................................115

Accessing email and the web with Bluetooth ........................................118

Setting up a connection for Bluetooth synchronization ........................120

Beyond the basics.....................................................................................124

Chapter 9: Your Email..........................................................125

Setting up an account...............................................................................126

Getting and reading email .......................................................................133

Sending an email message ......................................................................134

Working with attachments .......................................................................135

Working with Microsoft Exchange ActiveSync ......................................139

Beyond the basics.....................................................................................140

Chapter 10: Your Text Messaging Tool...............................141

Sending a text message ...........................................................................142

Viewing a text message ...........................................................................143

Beyond the basics.....................................................................................144

Chapter 11: Your Web Browser...........................................145

Accessing a web page ..............................................................................146

Beyond the basics.....................................................................................147

Chapter 12: Your Expandable Storage ...............................148

What type of expansion cards can I use? ...............................................149

How can expansion cards help me?........................................................149

Removing an expansion card ..................................................................150

Inserting an expansion card.....................................................................151

Beyond the basics.....................................................................................152

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Chapter 13: Your Personal Settings ...................................153

Changing entries in Favorites ..................................................................154

Customizing the Star button ....................................................................155

Conserving battery power........................................................................156

Setting the date and time .........................................................................158

Changing the screen fonts .......................................................................160

Changing the background of your screen ..............................................162

Correcting problems with tapping ..........................................................163

Selecting sound settings ..........................................................................164

Beyond the basics.....................................................................................165

Chapter 14: Common Questions .......................................166

Beyond the basics.....................................................................................173

Product Regulatory Information .........................................174

Index ......................................................................................180

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About This Guide

[ ! ]

Before You Begin

Complete the steps in Read This First that came with your device to set up your device and install the software on your computer and your device.

This guide tells you everything you need to know to start using your device— from the things you’ll do every day, to the things that make your device not only useful, but fun.

Tips for viewing this guide

Here are some helpful tips for making it easier to read and find information in this guide as you view it in Adobe Reader:

• To magnify the page, click the magnifying glass , move the cursor (which is now a

magnifying glass) over the page, and click repeatedly. Click Previous View ( or depending on your version of Reader) to return to the original view.

• Click an entry in the Table of Contents or Index to go directly to that section of the guide.

• If you click a link and go to a page in the guide, to return to the page you were on before you

clicked the link, click Previous View ( or depending on your version of Reader).

• If you click a link and go to a web page, the page may open in Adobe Reader instead of in your

web browser. To specify whether pages open in Reader or in your web browser, go to the Edit menu in Reader, select Preferences, and then select Web Capture. In the Open Web Links dropdown list, select either In Acrobat or In Web Browser, and then click OK.

• When selecting the page(s) to print, be sure to use the file page number shown at the bottom of

your computer screen, not the printed page number. For example, to print the first page of the Your Mobile Manager chapter, select page 10 (the file page), not page 1 (the printed page).

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What’s in this guide?

The info in this guide includes step-by-step instructions, links to cross-references, and sidebars.

Step-by-step instructions

Here you’ll find how-to information. Look for these cues in instructions:

Continued

Done

[

! ]

IMPORTANT

[ & ] OPTIONAL A step you might find useful.

NOTE

WINDOWS ONLY

MAC ONLY

Cue that means the procedure continues on the next page.

Cue that signals the end of the procedure. You’re done.

A step that you must follow; otherwise, you could experience an error or even lose information.

Information that applies only in certain cases or that tells more about a procedure step.

A procedure or text that applies to one platform only. In most cases, if you see one heading, check the following or preceding sections for the other. Sometimes there is no Mac counterpart for a Windows procedure or text; this feature is not available to Mac users.

Links

Links appear as underlined words throughout this guide. Links in body text or sidebars take you to other sections of this guide or to the User Guide on the web. The In this chapter list on the first page of each chapter contains links that send you to a specific section.

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[ ! ]

Tip

To access the User Guide, you need to be connected to the Internet.

Sidebars

Before You Begin

Things you must complete before you can do the steps described in a procedure or group of procedures.

Tip

A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature.

Did You Know?

An interesting fact about the topic being described; may include a link to more information.

Key Term

A technical term related to the topic being described. The term may appear in this guide or only on your device.

User Guide

A pointer to the User Guide on the web where you can learn about more things you can do with an application or feature.

Tips & Tricks

A pointer to a website where you can share info with other device users and learn the latest tips, tricks, and more.

Support

A pointer to the web where you can find help if you experience problems with the features discussed in the chapter or with your device.

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CHAPTER 1

Your Mobile Manager

n this chapter

What’s on my device?

Your new LifeDrive™ mobile manager from palmOne takes mobile computing to a whole new level. As always, it

What’s on the CD?

Using the power switch

Using the status bar

helps you keep track of your schedule, your business and personal contacts, your to-do list, even your Microsoft Office and multimedia files.

Rotating the screen

Opening files, folders, and applications

Using the 5-way navigator

Entering information on your device

Entering information using desktop software

Using menus

Do’s and don’ts

Beyond the basics

But the device offers much more—like a 4GB hard drive that lets you carry all of your crucial Office files, plus hours of your favorite music, photos, and videos. Transfer information in real time between your device and your computer, and select which files and folders to synchronize. Import photos and videos from your digital camera’s memory card, or connect wirelessly to

a Wi-Fi

network.

Benefits

• Carry files and folders on an internal hard drive containing nearly 4GB of storage, and work with them on the go

• Save time and stay organized

• Travel light

• Never lose important information

• Stay in touch using wireless connectivity

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CHAPTER 1 Your Mobile Manager

What’s on my device?

Front

Indicator light

Screen

5-way navigator

Home

Media

Quick buttons

Files

Star

Indicator light Notifies you of various functions. A solid amber light indicates that the

device is charging; a solid green light indicates that the device is fully charged.

A flashing amber light indicates that the device’s hard drive is currently processing information—opening a file, saving changes, and so on. Be especially careful not to drop, bang, or otherwise cause a strong impact to your device while the indicator light is blinking—you may damage the hard drive.

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CHAPTER 1 Your Mobile Manager

Tip

The Favorites application offers four pages of favorites. Pressing Home once opens the first page of Favorites; use the buttons in the upper-right corner of the Favorites screen to go to the other pages.

Screen Displays the applications and information on your device. The screen

is touch-sensitive.

Display the input area by tapping the Input icon on the status bar Use the input area to enter info with Graffiti® 2 writing

keyboard.

5-way navigator Helps you move around and select info to display on the screen.

Quick buttons Turn on your device and open the corresponding application. Press the

Home button once to open Favorites, twice to open Applications. The Star button opens the Pocket Tunes music application by default, but you can customize it

to open any application you choose.

or the onscreen

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CHAPTER 1 Your Mobile Manager

Key Term

IR Short for infrared.

Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other.

Did You Know?

Beaming lets you quickly share appointments, addresses, phone numbers, files, photos, and more.

To p

Stylus

IR port

Expansion card slot

IR port Beams information to and from other devices that have an IR port.

Power switch Turns your device on or off and lets you turn Keylock

displayed on the switch when Keylock is on.

Stylus Lets you enter information on your device by writing or tapping. To use

the stylus, press down on the top, release to let it pop out of the slot, and then slide it out. Hold the stylus as you would a pen or pencil. Using your fingertip instead of the stylus is OK, but don’t use your fingernail, a real pen, or any other sharp object to touch the screen.

Three-position power switch

on. A red indicator is

Expansion card slot

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Lets you insert an expansion card (sold separately) to back up info and add memory, applications, and accessories to your device.

CHAPTER 1 Your Mobile Manager

Side

Microphone

Voice Memo button

Screen rotation button

Screen rotation

Rotates the screen between portrait and landscape views.

button

Voice Memo button

Opens the Voice Memo application when you press and release the button. Records a voice memo when you press and hold the button.

Microphone Lets you record sound to create a voice memo.

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CHAPTER 1 Your Mobile Manager

Back

Speaker

Hard drive (internal) Provides 4GB of storage to carry and manage all of your crucial work

Bluetooth radio (internal)

Wi-Fi radio (internal)

Hard drive (internal)

information, music and media files, and more.

Speaker Lets you listen to alarms, game and system sounds, music, and

voice memos.

Bluetooth (internal)

Wi-Fi radio (internal) Enables your device to connect to a Wi

radio

Enables your device to connect with other devices (sold separately) that use Bluetooth

wireless technology.

-Fi network to wirelessly

access email, browse the web, and synchronize.

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CHAPTER 1 Your Mobile Manager

Key Term

USB The type of connector or cable that’s commonly used to connect accessories to a computer.

Did You Know?

You can purchase a cradle accessory that lets you connect external speakers (sold separately) to hear audio from your device through the Multi-connector. Visit

www.palmOne.com/ mylifedrive and click the

Accessories link.

Tip

It takes a little while for your device to reset when you press the reset button. Resetting is done when the Date & Time Preferences screen appears.

Bottom

Headphone jack

Reset button

Connector port

Multi-connector

Reset button Resets your device if it freezes (stops responding).

Multi-connector Lets you connect a USB sync cable (included) or a cradle (sold

separately) to your computer so you can synchronize information. You can also charge your device by connecting it to your computer using the USB sync cable.

The Multi-connector also lets you connect the AC charger to your device—either directly to the connector or through the USB sync cable—so you can charge it.

NOTE

cable connector facing the front of the device.

AC charger

or exchange

Be sure to plug in the sync cable with the arrow on the

Headphone jack Lets you connect standard 3.5mm stereo headphones (sold

separately) to your device so you can listen to music and other audio applications.

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CHAPTER 1 Your Mobile Manager

Tip

Can’t find some of these applications? Press the Home button twice to view more applications in

Applications View

What software is on my device?

Your device comes with many applications preinstalled and ready to use.

Favorites Customize a list of your favorite applications, files, and folders so that you can

locate and open them quickly.

Files View, organize, and open files and folders on your device’s drive.

Drive Mode Connect your device as a USB removable drive on another computer. Open files

stored on your device on the computer, and move, copy, and manage files between your device and the computer.

Calendar Manage your schedule from single entries, like lunch with a friend, to repeating

and extended events, like weekly meetings and holidays. Even color-code your schedule by category.

Contacts Store names and addresses, phone numbers, email and website addresses—

even add a birthday alarm or a contact’s photo.

Documents Create, view, and edit Microsoft Word and Excel files. View and manage

PowerPoint files.

Wi-Fi controls Set up wireless connections to a Wi-Fi network for sending and receiving

information. Access these controls from the status bar

Bluetooth controls

Set up wireless connections to a mobile phone, network, or computer for sending and receiving information. Access these controls from the status bar

Media View and organize photos and videos.

Camera Companion

Import photos and videos from your digital camera’s memory card, open and work with them on your device, or copy them to your computer. After importing items, delete them from the card to make room there for more photos and videos. This icon is named Companion in Applications View

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CHAPTER 1 Your Mobile Manager

Pocket Tunes™ Carry music, create playlists, and listen to music on your device. This application

works with the Windows Media Player desktop application that you can install from the CD (Windows only). Both Mac and Windows users can use Pocket Tunes on the device.

VersaMail

Send, receive, and manage email messages wirelessly using your device’s wireless capabilities or by synchronizing with your Windows computer.

Web Browse your favorite sites on the web using your device’s wireless capabilities.

SMS Send and receive short text (SMS) messages using your device’s wireless

capabilities.

Ta s k s Stay on top of your to-do list. Enter things you need to do, prioritize them, set

alarms, and then monitor your deadlines.

Voice Memo Record short voice clips using the built-in microphone.

Memos Capture information such as meeting notes, lists of books to read, movies to see,

recipes, and anything else you need to write down.

Note Pad Write on the screen in your own handwriting or draw a quick sketch.

Addit™ Preview, try, and buy software for your device. (Windows only for downloads

using the sync cable; both Windows and Mac users can download using your device’s wireless capabilities. Internet connection required.)

Calculator Do basic math calculations such as splitting restaurant bills and figuring tips.

Quick Tour Learn about your device and how to enter information.

Card Info View information about your device’s drive or about an expansion card seated in

the expansion card slot.

HotSync

Synchronize info on your device with the info on your computer.

Prefs Customize your device’s sound levels, colors, security, and more.

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CHAPTER 1 Your Mobile Manager

Handmark Solitaire

World Clock Set the time in your home city and two other locations, and set an alarm to wake

Dialer Dial phone numbers directly from your device.

Expense Track business or travel expenses and print expense reports after you

Enjoy hours of entertainment with this solitaire game.

you up.

synchronize your device with your computer.

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CHAPTER 1 Your Mobile Manager

Tip

To install extra software from the CD, insert the CD into your CD drive, and then do one of the following:

Windows: On the Discover your device screen, click Add software to your device.

Mac: Double-click the Essential Software folder icon.

What’s on the CD?

The software installation CD that came with your device includes desktop software for your computer and additional software for your device. The desktop software lets you use your computer to create and manage info for applications on your device. The additional device software lets you do more things with your device.

When you set up your device you may install some (or all) of these applications. You can install any of the applications at any time after you set up your device, as well.

The software installation CD includes titles such as the following:

Palm Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks,

Memos, Expense, and Voice Memo on your computer (Expense is Windows only). You can also view, manage, and back up info for Note Pad. When you synchronize your device with your computer is updated in both places.

On a Windows computer, use Quick Install within Palm Desktop software to install applications (PRC) to your device or to an expansion card that is seated in the expansion card slot.

Palm Desktop installs automatically during the initial CD installation process.

, this info

NOTE

device with Microsoft Outlook on your computer (Windows only). If you do, information from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Information for Expense, Note Pad, and Voice Memo is still synchronized with Palm Desktop software.

Send To Handheld droplet (Mac only)

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Install applications and transfer files from your Mac computer to your device or to an expansion card that is seated in the expansion card slot for use on your device. This application installs automatically during the initial CD installation process.

During CD installation, you can choose to synchronize your

CHAPTER 1 Your Mobile Manager

Tip

After you install an app and discover how valuable it is, be sure to add it to Favorites

. Assign your most important application to the Star button so that you can open it with one press.

Did You Know?

You can categorize applications in

Applications View

. Some apps are automatically assigned to a category when you install them; others are assigned to the Unfiled category. All apps appear in the All category. Assign an application to a category in Applications by selecting Category in the App menu. Select the pick list next to the application’s name; then select a category.

LifeDrive Manager (Windows only)

Install applications and transfer folders and files from your Windows computer to the hard drive

on your device or to an expansion card, synchronize files and folders, and convert photos and videos for viewing on your device. This application installs automatically during the software CD installation process.

Manual Install a version of the book you’re reading on your device. You can

also access this full Acrobat version (PDF) of Getting Started from the Help menu of Palm Desktop software, where it’s added during the initial installation process.

WiFile™ Access your wireless network so that you can open pictures, music

files, and documents that are located in shared folders on a networked computer.

Adobe Reader for Palm OS

View PDF files that are tailored to fit your device’s screen.

Power by Hand eReader Purchase and download eBooks from the web so you can read them

when you want, where you want.

Enterprise Software link Create a secure wireless connection to your corporate network in order

to safely send and receive email messages and access the corporate intranet with a VPN client. Enable robust 802.11x security for secure Wi-Fi authentication and connection to a network. Encrypt individual files and folders to protect your critical information (download requires Internet connection).

AudiblePlayer Listen to newspapers, books, public radio, language instruction, and

more (Windows only; download requires Internet connection; additional fees may apply).

Documents To Go Companion desktop software for the Documents application on your

device. Lets you move or copy Microsoft Word, Excel, and PowerPoint files to the Documents folder on your device’s drive, as well as create and edit files.

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CHAPTER 1 Your Mobile Manager

Handmark Express Download current news as well as information on the weather, stocks,

Rhapsody Transfer MP3 music files from your computer to your device or to an

sports, movies, and more (download requires Internet connection and subscription to service with Handmark).

expansion card (sold separately), and copy music from your CDs to your computer. This is the desktop companion for the music application on your device (Windows only).

Windows Media Player/ Direct X

Windows Media Player plug-in

QuickTime Required to prepare videos in certain formats for viewing on your

Tu t o r i a l Learn to use the popular features of your device. The Tutorial includes

Required to prepare videos for playback on your device (Windows only).

NOTE

Direct X software from the CD, even if you already have Windows Media Player on your computer. The version on the CD contains all of the components needed to prepare videos for playback on your device.

Works with Windows Media Player to convert music files for playback using the Pocket Tunes application on your device.

device.

NOTE

only. For Mac computers, QuickTime is included in OS X.

a tour of your device and step-by-step instructions. Access it from the CD.

We recommend that you install the Windows Media Player/

QuickTime is included on the CD for Windows computers

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CHAPTER 1 Your Mobile Manager

Did You Know?

A red indicator is displayed on the power switch when Keylock is on.

Using the power switch

Your device’s power switch turns your device on and off, and also lets you lock your device so that it does not respond to taps, 5-way presses, or presses on the buttons on the front and side of your device.

Keylock

Use the power switch for the following actions:

• To turn on your device, slide the switch to the right and let it return to the center. To turn your device off, slide the switch to the right again.

• If your device is off, slide the switch to the left to lock your device. Your device does not respond to button presses, taps, or 5-way presses and cannot turn on until you slide the switch to the center position. Locking your device when it is off is useful if you carry your device in a bag and want to prevent its turning it on accidentally when something presses against it.

• If your device is on, slide the switch to the left to lock your device at the current screen. Your device does not respond to button presses, taps, or 5-way presses, and the current screen cannot be changed until you slide the switch to the center position. Locking your device at a current screen is useful, for example, if you want to pass your device around to show a photo to a group of people, and you do not want someone to accidentally tap or press something that causes the photo to disappear.

On/Off

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CHAPTER 1 Your Mobile Manager

Tip

Use the Find dialog box to locate specific items of information in your device’s program memory—for example, a name or a phone number.

Did You Know?

The System info icon shows the current time on the status bar.

In the System info dialog box, both the hard drive and the program memory are labeled Device. The hard drive is indicated by the larger available memory size.

Using the status bar

The status bar at the bottom of the device screen gives you access to valuable tools and is accessible in all views.

ome Find Menu System info

Alert Bluetooth controls

Wi-Fi controls Full-screen writing Input

Home Tap once to open Applications, twice to open Favorites.

Find Tap to open the Find dialog box

Menu Tap t o open the menu

for the current screen.

System info Tap to open the system information dialog box. The dialog box shows the

date and time, available memory, and battery level, and allows you to turn system sounds on and off and to adjust screen brightness.

Alert Tap to display the Reminders screen.

Bluetooth controls

Tap to display the Bluetooth

dialog box, where Bluetooth functionality can be turned on and off and you can connect to another Bluetooth device. The icon color changes from blue to white when Bluetooth is turned on.

Wi-Fi controls Tap to display the Wi

-Fi dialog box, where you can make a wireless

connection to a Wi-Fi network. The icon displays “Wi-Fi” if you are not connected to a network, and displays a signal strength indicator if you are connected.

Full-screen writing

Input Tap to switch between showing and hiding the input area

Tap to turn full-screen writing on and off. When on, you can write Graffiti characters anywhere onscreen.

. Tap and hold to

display the input area selection menu.

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CHAPTER 1 Your Mobile Manager

Did You Know?

You can customize which way the screen rotates in landscape mode by

choosing right- or lefthanded rotation.

Rotating the screen

You can switch between landscape and portrait views by pressing Screen rotation on the side of your device. Landscape view is useful for viewing spreadsheets, email, web pages, and photos.

Screen rotation button

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CHAPTER 1 Your Mobile Manager

Tip

Press Ho m e o nc e t o o p e n Favorites; press Home twice to open Applications. Switch between Favorites and Applications by pressing Home.

Did You Know?

You can use a favorite photo as the background

for your Favorites or Applications View.

Tip

Customize Favorites to display folders—for example, a project folder that you access often. Select the folder to view all files and subfolders (if there are any) in it.

Opening files, folders, and applications

Your device lets you display two views to quickly see and open the files and applications you use most. Favorites lets you create a list of the items you want to quickly access, while Applications displays all applications on your device.

Using Favorites

The Favorites View contains up to 32 items—four pages of eight items each—and can include applications, specific files, and folders—even links to the web. Certain items are included in Favorites by default, but you can customize the list

To access an item from Favorites, press Home and select from the list. Use the 5-way navigator or tap the buttons in the upper-right corner of the screen to move to another page of favorites.

Home

to contain any items you want.

Tap to move to other pages of favorites

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CHAPTER 1 Your Mobile Manager

Tip

You can also open Applications by tapping the Home icon on the

status bar

Did You Know?

You can also open individual applications using the quick buttons on the front of your device.

Tip

Press Center on the 5-way to scroll through application categories.

Using Applications

The Applications View shows most of the applications on your device, except those you access from the status bar applications by category or to view all applications.

To access an item from Applications, press Home twice and select an icon.

Home

. Use the category pick list in the upper-right corner of the screen to view

Category pick list

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CHAPTER 1 Your Mobile Manager

Tip

In landscape view, not only does screen orientation change, but so does the orientation of the 5-way. For example, in right-handed landscape view, what was Up in portrait view becomes Right in landscape view.

Using the 5-way navigator

The 5-way navigator lets you access information quickly with one hand and without the stylus. The 5-way does various things based on which type of screen you’re on. To use the 5-way, press Up, Down, Right, Left, or Center.

Left

Down

Portrait view

Center

Right

Center

Left

Right

Down

Right-handed landscape view

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CHAPTER 1 Your Mobile Manager

Tip

In Applications View, to remove the selection highlight without making a selection, scroll to the first icon (in the upper-left corner) and then press Left on the 5-way.

Moving around in Favorites View

Up or Down Scrolls to the next favorite in the

corresponding direction.

Right or Left Displays the next or previous page of

favorites.

Center Opens the selected item.

Moving around in Applications View

Up or Down Scrolls up or down in the Applications View.

Right or Left Scrolls to the next or previous application

category.

Entering information on your device

There are several ways to enter information directly on your device. The most popular methods are using Graffiti 2 writing or using the onscreen keyboard from the input area information directly on your computer and transfer it to your device by synchronzing.

. You can also enter

Learning Graffiti 2 writing

Graffiti 2 writing is a special set of letters, numbers, and symbols that you can use to write directly on the screen. With only a few minutes of practice, you can learn to use Graffiti 2 writing—and help is always only a tap away.

1 Go to Favorites and select Quick Tour .

2 Select Using Your Handheld, and

then select Graffiti 2. Navigate through the screens to learn Graffiti 2 writing.

Done

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CHAPTER 1 Your Mobile Manager

Key Term

Entry A piece of information entered in an application such as a contact in Contacts or an appointment in Calendar.

Tip

You can enter text whenever you see a blinking cursor on the screen.

Using the onscreen keyboard

You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your device.

1 Open an entry:

a. Open an application

b. Select an entry or tap New.

2 Select Input on the status bar to open the input area.

3 Tap abc or 123 to open the

alphabetic or numeric keyboard, respectively.

Continued

Tap to open keyboards

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CHAPTER 1 Your Mobile Manager

Tip

If you have a lot of information to enter, a

[ & ] OPTIONAL Select from among four separate keyboards.

portable wireless keyboard accessory makes data entry fast and easy. Visit

www.palmOne.com/ mylifedrive and click the

Accessories link.

Tab

Caps shift

abc - lowercase

Backspace

Carriage return

Tap here to display lowercase keyboard

ABC - uppercase int. - international

Tap here to display uppercase keyboard

123 - numeric

Tap here to display numeric keyboard

Tap here to display international keyboard

Done

Entering information using desktop software

Use Palm Desktop or Microsoft Outlook to enter information on your computer in applications such as Calendar, Contacts, Tasks, and Memos. The info is transferred to the corresponding device application when you synchronize. Information entered in these applications on the device is likewise synchronized with the application in the desktop software.

LifeDrive from palmOne 26

CHAPTER 1 Your Mobile Manager

Tip

The Palm Desktop online Help has lots of info about how to use Palm Desktop software. Open the Help menu and select Palm Desktop Help.

WINDOWS ONLY

Double-click the Palm Desktop icon on your computer desktop, and then click the icons in the launch bar to access the various applications.

Launch bar

LifeDrive from palmOne 27

CHAPTER 1 Your Mobile Manager

MAC ONLY

Double-click the Palm Desktop icon in the Palm folder on your computer, and then click the icons in the launch bar to access the various applications.

Launch bar

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CHAPTER 1 Your Mobile Manager

Tip

You can also open the menus by tapping the application title in the upper-left corner of the screen.

Tip

When the menus are open, you can use the 5-way navigator to select menus and menu items.

Using menus

Menus let you access additional commands and settings. They are easy to use, and once you master them in one application, you know how to use them in all your applications.

1 Open an application.

Select Menu on the status bar.

3 Select a menu, and then select a menu item.

Done

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CHAPTER 1 Your Mobile Manager

Do’s and don’ts

To protect your device from damage and ensure reliable performance, follow these guidelines.

Do’s

• Always store your device in the included pouch when not in use.

• Use only the stylus to tap the screen—no pens, pencils, paper clips, or other sharp objects.

• Use only the supplied AC charger to charge your device.

• Keep the battery charged

• Keep the screen free of dust (or anything else that could make it dirty).

• For general cleaning, use a soft, damp cloth. If the screen becomes dirty, use a soft cloth moistened with a diluted window-cleaning solution.

• Use only 3.5mm stereo headphones (sold separately) in your device’s headphone jack.

• Be sure to get rid of any static electricity buildup accessory.

• If you are using your device in Drive Mode while in Drive Mode, keep your device connected to the AC charger plugged into a power outlet.

• Synchronize

often to maintain a backup copy of your important information on your computer.

before you connect your device to any cable or

for an extended period of time, or if the battery is low

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CHAPTER 1 Your Mobile Manager

Don’ts

[

! ]

IMPORTANT

inside. Attempting to remove the hard drive voids the warranty on your device.

• Do not drop, bang, or otherwise cause a strong impact to your device. If you drop the device while the amber indicator light is flashing—indicating that the hard drive is processing information—you may damage the hard drive.

• Do not carry your device in your back pocket; you might sit on it by mistake.

• Do not let your device get wet; don’t even leave it in a damp location.

• Do not expose your device to very hot or cold temperatures, including placing it near a heater, leaving it in the trunk of a car, or setting it by a window in direct sunlight.

• Do not carry or use your device at extremely high altitudes, unless you’re in an airplane.

• Do not place your device near strong magnetic fields such as wireless modems. This could cause loss of information on the hard drive.

Do not open your device for any reason. There are no user-serviceable parts

Conserving battery power

If you see an alert on the screen warning you that the battery is low, recharge your device. Also recharge your device if it doesn’t turn on when you slide the power switch.

NOTE

becomes drained to the point that you cannot turn on your device. When you recharge your device, all of your existing information in program memory and on the drive reappears.

Conserve battery life by doing any of the following:

• Adjust the screen brightness

• Reduce the Auto-off setting

LifeDrive from palmOne 31

The memory on your device is designed to store your information even if the battery

CHAPTER 1 Your Mobile Manager

• Use Keylock to pr

•Stop music

• Keep your device connected to the AC charger plugged into a power outlet when using Drive Mode for an extended period of time

• Respond to or cancel alerts promptly

• Tu r n o f f B

• Minimize use of the expansion slot

luetooth wireless technology and Wi-Fi functionality when not in use

event your device from turning on by accident

or video playback when not in use

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CHAPTER 1 Your Mobile Manager

User Guide

For everything you need to know about your device—all that’s in this guide, and much more—go to

www.palmOne.com/ lifedrive-userguide.

Tips & Tricks

Make your device uniquely yours. For great tips, software, accessories, and more, visit

www.palmOne.com/ mylifedrive.

Support

If you’re having problems with your device, go to

www.palmOne.com/ support.

Beyond the basics

Click the link to the left to go to the User Guide on the web and learn about these related topics:

Entering Information

Moving Around

Moving and Managing

Categories Organizing your applications and information by filing them into categories

Privacy Keeping information private by turning on security options

Sharing • Beaming information and applications to other Palm Powered™ devices

Entering information with Graffiti 2 characters

• Working with the Favorites and Applications, finding information, and moving around in applications

• Using Files to locate files and folders on your device

• Adding applications to your device

• Deleting applications from your device

• Viewing application information

• Sending information and applications to other Bluetooth devices by using Bluetooth technology on your device

Maintaining Caring for your device

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CHAPTER 2

Your 4GB Hard Drive

In this chapter

Program memory and the hard drive

How can I work with information?

LifeDrive Manager and Drive Mode

Using LifeDrive Manager

Using Drive Mode

Synchronizing information

Installing applications

Using Files

Opening files and folders from within an application

Beyond the basics

With its large hard drive, your device becomes a four gigabyte (4GB) extension of your computer that you can take with you on the go. This extra capacity lets you carry many more of your documents, folders, photos, and music files with you.

But the drive offers more than just storage capacity. With the LifeDrive™ Manager application, you can simply drag and drop to transfer files and folders from your computer to the drive, organize them the way you want, and work with them directly on the device. After you make changes, you can synchronize to ensure that the most current version of your information exists on both your device

Benefits

• Quickly enter and update information on your device and your computer

• Transfer and work with applications, files, and folders on your device

• Synchronize individual files or entire folders with one button

• Protect your information by quickly backing up and saving files and folders to your computer

and your computer.

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CHAPTER 2 Your 4GB Hard Drive

Did You Know?

Your device saves all information, including information on the drive and in program memory, even if the battery drains completely; none of your information is lost. Simply recharge to access the information again.

Tip

Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications to program memory.

Program memory and the hard drive

Your device contains two types of storage: program memory and the 4GB hard drive.

Program memory Your device includes 64MB of program memory for Palm OS Memos. Information in the program memory is automatically updated when you do a full sync information on your computer, you can synchronize to update the info in Contacts on your device.

The info for each Palm OS application—for example, individual contact entries—may be stored in your device’s program memory. You can view and work with this information from within the application itself. You cannot, however, view any info stored in program memory directly using

Files

or LifeDrive Manager.

Hard drive The 4GB hard drive works similarly to other standard USB drives. You can store any type of file, folder, or application on this drive. View and access the contents of the drive using the Files application on your device, or view the contents using LifeDrive Manager (Windows) or Drive Mode computer. You can manage items on the drive in various ways: copying, moving, deleting, renaming, and so on, by using LifeDrive Manager (Windows) or Drive Mode (Mac and Windows), or Files on your device.

applications such as Contacts, Calendar, Tasks, and

. For example, if you enter contact

(Mac and Windows) on your

When you copy a file or folder from your computer to your device using LifeDrive Manager, you can choose to synchronize that file or folder.

Another method of storage that you may already be familiar with is an expansion card

. You can view and access files or folders on an expansion card using the Files application on your device, and manage your files on a card using LifeDrive Manager or Drive Mode.

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CHAPTER 2 Your 4GB Hard Drive

Tip

Be sure to take your USB sync cable with you so that you can connect your device to another computer to synchronize, use LifeDrive Manager, or use Drive Mode good idea to take your AC charger with you as well, especially if you plan to use Drive Mode to transfer files to another computer.

. It’s a

You can also access the files on the drive or on an expansion card by opening the corresponding application and browsing to the file.

How can I work with information?

There are three main methods for moving and managing information between your device and a computer. These methods are discussed in detail in this chapter.

LifeDrive Manager (Windows only) Use LifeDrive Manager to transfer files and folders to your device’s drive. LifeDrive Manager copies or moves the items you select instantly. You can choose whether to synchronize items you move using LifeDrive Manager, as well as whether to convert photos and videos for best viewing on your device.

Drive Mode Use Drive Mode when connected to a Mac computer to move files between a computer and your device’s hard drive. Also use Drive Mode to open, move, or copy files on your device when it’s connected to a Windows computer that does not have LifeDrive Manager installed.

While you’re using Drive Mode, you cannot use any other feature of your device.

Synchronization Synchronization updates and backs up information between your device and your computer. Information entered in one place is automatically updated in the other, and info in your device’s program memory and on the hard drive is backed up on your computer.

You can synchronize in one of two ways: do a full sync of everything on your device using the sync

button on the USB sync cable, or sync selected items on the hard drive using the LifeDrive Manager.

You can also synchronize to install applications

LifeDrive from palmOne 36

to your program memory.

CHAPTER 2 Your 4GB Hard Drive

Tip

If you are transferring a large video file and choose the Format for device option, you can interrupt the formatting process if, for example, you need to take your device with you away from you desk. When you reconnect your device and your computer, the formatting process picks up where it left off.

LifeDrive Manager and Drive Mode

Both LifeDrive Manager and Drive Mode let you work with files and folders between your device and your computer. So when would you use one method or the other? Here are some common situations in which you would choose LifeDrive Manager or Drive Mode.

LifeDrive Manager

Use LifeDrive Manager in the following situations:

• You are transferring files or folders to your device and want to be able to synchronize them.

• You are transferring photos or videos and want to convert them for best viewing or playback on

your device.

• You are carrying a file that cannot be opened on your device that you want to work with on

another computer.

• You want to work on your device during the transfer process. With LifeDrive Manager, you can

continue to work with information on your device as files or folders are being moved or copied. You cannot use any of the features of your device when it is in Drive Mode.

Drive Mode

Use Drive Mode in the following situations:

• You are transferring files or folders to or from a Mac computer. LifeDrive Manager is supported

on Windows computers only.

• You are transferring items to or from a Windows computer that does not have LifeDrive

Manager.

• You have a file on your device that you want to work with using a computer, but you don't want

to copy the file to the computer. With LifeDrive Manager, you must first transfer a file or folder to your computer before you can open or edit the item. With Drive Mode, you can use the Windows Explorer or Finder window to open a file or folder directly from your device. So, for example, if you are a guest at a computer and do not want to put a copy of a confidential file on that computer, you can use Drive Mode to open and work with the file directly on your device.

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CHAPTER 2 Your 4GB Hard Drive

Tip

When you copy a photo or video to your device, select the option Format for device if you plan to view the item on your device only. Formatting reduces the file size and fits the photo or video to your device’s screen exactly.

Use the Copy or Keep synchronized option if you plan to transfer the photo from your device to another computer. This keeps the original file size, resolution, and file type intact.

Using LifeDrive Manager

NOTE

WINDOWS ONLY

On a Windows computer, LifeDrive Manager provides a live window to your device’s hard drive. Use LifeDrive Manager to copy, move, and manage files and folders on your device. LifeDrive Manager copies and moves items instantly; you do not need to synchronize to transfer the information. With LifeDrive Manager you can work on your device even while transferring files.

Using LifeDrive Manager, quickly move and carry large amounts of your important Office files, photos, music, videos, and other files on your device. Use the Files application to access and edit information on your device, or use Drive Mode to access and edit that information when you’re connected to a computer that supports external flash drives.

When you transfer one or more files or folders into the LifeDrive Manager window, a dialog box appears asking you how you want the item to be treated:

Copy The items are simply copied to your device and are not updated during synchronization.

Format for device If you transfer photo or video files to your device, you can choose to convert

them to a format that works best on (is optimized for) your device. Converting a photo or video does any or all of the following, if needed: changes the item to a format that your device can display; rotates the item so that it’s displayed correctly; and reduces the file to a size that fits your device’s screen, resulting in a smaller file size. In some cases, conversion might result in a lower resolution for the photo or video.

On a Mac computer, use Drive Mode to move files to your device’s hard drive.

If you choose to format, the original photo or video remains in its unchanged format on your computer.

If you are transferring a group of photo and/or video files at once—for example, if you select and drag them all together or if the files are all in one folder—your formatting choice applies to all of the files. You cannot choose to format some files transferred as a group and not others.

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CHAPTER 2 Your 4GB Hard Drive

Key Term

Sync item A file or folder on your device’s hard drive that you choose to synchronize. If you create a sync folder, all items in the folder— including any subfolders—are automatically sync items.

Keep synchronized You can choose to make the items you copy sync items—that is, items that are updated when you synchronize your device with your computer. If you select this option, any changes you make to the file or folder in one location (device or computer) are made automatically in the other the next time you synchronize.

If you transfer multiple files or folders at once, your synchronization choice applies to all of the items; you cannot choose to synchronize some but not others.

NOTE

becomes a sync item even if you choose Copy or Format for device. However, the item synchronizes to the corresponding sync folder on your computer, not to the original file or folder. So you have two versions of the file or folder on your computer: the original one in its original location (which does not sync), and the new one in the sync folder (which does sync).

For example, suppose you copy a music file called MySong in the MyMusic folder on your computer to the Music folder on your device, which you have set as a sync folder. You choose Copy during the transfer. Because the Music folder is a sync folder, when you synchronize, a copy of the Music folder containing the file MySong appears on your computer. However, the original file MySong remains in the MyMusic folder on your computer and does not synchronize.

If you transfer a file or folder into a folder that displays the sync item icon , the item

Transferring information using the LifeDrive Manager icon

If you want your files or folders to go to a default location on your device, you can simply drag the items onto the LifeDrive Manager icon on your computer. LifeDrive Manager copies the items to a specific location on your device’s drive depending on the file types.

Default folders: Applications, Documents, Music, Photos & Videos LifeDrive Manager copies the items to one of these four folders if both of the following are true:

• All of the items you drag to the LifeDrive Manager icon are of a type associated with one of

these folders—for example, JPG, BMP, and ASF files that are associated with the Photos & Video folder.

• You select the Copy or the Format for device option.

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CHAPTER 2 Your 4GB Hard Drive

Key Term

Root level The “top” level of the hard drive, that is, the level of files and folders you see when you click the drive icon itself.

Tip

If you copy a group of files or folders to the root level of your device’s drive, you can then use the LifeDrive Manager window to move those items to the locations you want on the drive.

Root level of the drive LifeDrive Manager copies all of the items to the root level of the hard drive—not to a specific folder—if any of the following are true:

• Any of the items you drag is not associated with a default folder—for example, you transfer

photos, videos, and a graphic that is not a recognized file type for the Photos & Videos folder.

• The items are associated with more than one default folder—for example, you are transferring

both photos and music files at the same time.

• You select the Keep synchronized option.

1 Connect the USB sync cable to the USB port on the back of your computer, and

then insert the other end into your device.

2 Select the item or items you want to copy to your device’s drive.

3 Drag the items onto the LifeDrive

Manager icon on your computer

desktop.

Continued

LifeDrive from palmOne 40

CHAPTER 2 Your 4GB Hard Drive

4 Choose one of the following options:

Copy The items are copied to the correct default folder or to the root level of your device’s drive. With this option, photos and videos are transferred in their original format.

Format for device Photos and videos are converted to a format that works best on your device. This option is available only if the files or folders you are transferring include one or more photos or videos.

Keep synchronized The items are copied to the root level of your device’s drive and are included in synchronization. This means that when an item is updated on your device, it is automatically updated on your computer, and vice versa, when you synchronize.

Done

Use the Files application on your device to work with the transferred files and folders.

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CHAPTER 2 Your 4GB Hard Drive

Did You Know?

Your device’s drive appears in the LifeDrive Manager window as an icon named INTERNAL, but you can rename it to anything you want. Rightclick the icon, click Rename, and then enter a new name for the drive.

Tip

If you do not see any files or folders on the drive or an expansion card, click the plus-sign icon to the left of the drive/card name in the left pane of the LifeDrive Manager window.

Transferring information using the LifeDrive Manager window

The LifeDrive Manager window lets you place files or folders anywhere on your device’s drive, regardless of file type.

1 Open LifeDrive Manager:

a. Connect the USB sync cable to the USB port on the back of your computer,

and then insert the other end into your device.

b. Double-click the LifeDrive Manager icon on your computer desktop to

open the LifeDrive Manager window. The LifeDrive Manager window opens to display the contents of the drive on your device; if an expansion card is inserted into your device’s expansion slot, the window displays the card’s contents as well.

NOTE

message appears.

Continued

LifeDrive from palmOne 42

If your device is not connected to your computer or is unavailable, a

CHAPTER 2 Your 4GB Hard Drive

Tip

In the LifeDrive Manager window you can also

manage folders

creating, renaming, moving, and deleting folders.

Tip

You can also transfer files or folders from your device to your computer by dragging the item from the LifeDrive Manager window onto your computer desktop.

2 Drag, copy, or move files or folders from the desktop into the LifeDrive Manager

window to the location you want on your device’s drive.

NOTE

Applications folder on your drive, but only some applications are designed to run on your device from that location. To ensure that the application will run on your device, install it to program memory

Continued

You can use LifeDrive Manager to install an application in the

LifeDrive from palmOne 43

CHAPTER 2 Your 4GB Hard Drive

3 Choose one of the following options:

Copy The items are copied to the location you specify. With this option, photos and videos are transferred in their original format.

Done

Use the Files application on your device to work with the transferred files and folders.

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CHAPTER 2 Your 4GB Hard Drive

Tip

If you plan to use Drive Mode, remember to bring your USB sync cable and AC charger with you, so you can connect to other computers.

Using Drive Mode

On a Mac computer, use Drive Mode to move files between a computer and your device’s hard drive.

If you are at a Windows computer that doesn’t have LifeDrive Manager installed—a computer at a hotel or your friend’s house, for example—use Drive Mode to open, move, or copy files on your device. With Drive Mode, your device connects to your computer like an external removable drive such as a CD drive.

The computer must support external removable drives in order for you to use Drive Mode with the computer. Most current operating systems such as Windows 2000, Windows XP, and Mac OS X support external removable drives.

NOTE

While you’re using Drive Mode, you cannot use any other feature of your device.

1 Turn on Drive Mode:

a. Go to Applications

Drive Mode .

b. Select Turn Drive Mode On.

and select

Continued

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CHAPTER 2 Your 4GB Hard Drive

2 Prepare your device and your computer:

a. Connect the USB sync cable to the USB port on the back of the computer,

and then insert the other end into your device.

b. Connect the AC charger cable to the USB sync cable, and then plug it into a

power outlet.

NOTE

outlet, but we recommend that you keep it plugged in to avoid losing information.

You can use Drive Mode without plugging your device into a power

3 Open My Computer or Windows Explorer on a Windows computer, or Finder on

a Mac computer. Look for the icon named INTERNAL, representing your device in the list of available drives on the computer. If there is an expansion card inserted into your device’s expansion slot, it may appear as a drive named CARD.

Device appears as drive named INTERNAL

Expansion card appears as drive named CARD

Continued

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CHAPTER 2 Your 4GB Hard Drive

Tip

If you are working with an expansion card, you must eject the device from the computer before removing the card in order to avoid losing info on the card.

4 Work with the files on your device as you would on any other external

removable drive.

5 When you have finished working with Drive Mode, do the following:

[

! ]

IMPORTANT

to follow these steps to disconnect from Drive Mode.

a. Eject the device from your Windows computer by selecting the Safely

Remove Hardware icon in the taskbar in the lower-right corner of your computer screen. Select the option Stop Mass Storage USB Device that contains the drive letter for the device or the expansion card, and then wait for the message that says you can safely remove your device from your computer. On a Mac computer, select the Eject command from the File menu or drag the drive icon to the Eject icon on the Dock. If a confirmation message appears, click OK.

To avoid losing any information that was transferred, be sure

b. Select Turn Drive Mode Off on your device screen, and then select Turn Off.

Done

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CHAPTER 2 Your 4GB Hard Drive

Key Term

HotSync®Technology

that allows you to synchronize the information in your device’s program memory and any files or folders on the drive that you selected to copy and synchronize with the information on your computer.

Did You Know?

If you select a folder as a sync item, any changes to any items within the folder—including any subfolders—is updated each time you synchronize.

Synchronizing information

Synchronizing means that information that is entered or updated in one place (your device or your computer) is automatically updated in the other. No need to enter information twice.

You can synchronize in one of two ways:

Full sync Press the sync button on the USB sync cable to synchronize all information in your device’s program memory, as well as all sync items on the hard drive. Full sync also backs up any files or folders on your hard drive that are not sync items to your computer.

File sync (Windows only) Use the sync commands in the LifeDrive Manager window to synchronize a single sync item, a group of sync items, or all sync items on your device’s drive. Sync items can be individual files or entire folders, including subfolders. You cannot synchronize info in program memory using the LifeDrive Manager window.

[

! ]

IMPORTANT

have an up-to-date backup copy of this info on your computer.

Doing a full sync

When you perform a full sync, the following information is updated between your device and your computer:

Be sure to synchronize the info on your device frequently so that you always

Program memory If you use the default settings, information from all the following applications

in program memory is transferred each time you synchronize your device with your computer using the button:

If you choose to synchronize with Outlook, info from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. You can also set up the VersaMail Outlook. Other info, such as notes, is synchronized with Palm Desktop software.

LifeDrive from palmOne 48

application to synchronize with

CHAPTER 2 Your 4GB Hard Drive

Tip

You can synchronize your device with your computer wirelessly

using the built-in Bluetooth technology or Wi-Fi capabilities on your device.

wireless

Did You Know?

Everybody in your family can synchronize their device with the same copy of Palm Desktop software. Just make sure that each device has its own username; Palm Desktop software reads the username and recognizes the device during synchronization.

If you set up a Microsoft Exchange ActiveSync® account information with Microsoft Exchange Server 2003, info from those applications synchronizes with Microsoft Exchange, while information from the other applications listed previously synchronizes with Outlook or Palm Desktop.

Desktop software Any information you enter using desktop software your device’s program memory.

Sync items Any sync items on your device’s hard drive are updated.

to synchronize email and Calendar

is updated with info in

1 Connect the USB sync cable to

the USB port on the back of your computer, and then insert the other end into your device.

Continued

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CHAPTER 2 Your 4GB Hard Drive

Tip

If the Select User dialog box appears during synchronization, select the username of the person whose information you want to synchronize, and then click OK.

Tip

If you need help with synchronizing, see What

do I do if I can’t synchronize with my computer?

2 Synchronize your device with

your computer:

a. Press the sync button on the

USB sync cable.

b. When synchronization is

complete, a message appears at the top of your device screen, and you can disconnect your device from the cable.

Done

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CHAPTER 2 Your 4GB Hard Drive

Tip

When you synchronize, any items on the hard drive that are not sync items are backed up to your computer. Backing up puts a copy of the file or folder on your computer, but it doesn't keep the two versions in sync. You can manually back up an item in LifeDrive Manager by right-clicking the file or folder and selecting Save to PC.

Tip

To t u r n o f f synchronization for a file or folder, right-click the item’s icon, and then select Turn off synchronization.

Synchronizing using LifeDrive Manager

WINDOWS ONLY

When you transfer an item into the LifeDrive Manager window, you can identify whether you want to keep the item synchronized with its original on the computer. When you're ready to do a file sync, you can select whether to sync selected items, or all sync items on your device's hard drive. LifeDrive Manager synchronizes only the items you select on the hard drive, not any of the information in program memory. Do a full sync program memory info.

If you chose the Ke that item is already a sync item. However, you can turn off synchronization for any such folder or file.

ep synchronized option when you transferred a file or folder to your device,

to synchronize both hard drive sync items and

Creating sync items

1 Open the LifeDrive Manager window.

2 Select items to synchronize:

a. Navigate to the file or folder you want in the

LifeDrive Manager window.

b. Right-click the item’s icon, and then select Turn on

synchronization. The file or folder is now a sync item.

Done

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CHAPTER 2 Your 4GB Hard Drive

Did You Know?

If you put a file or folder that you chose not to make a sync item into a folder that is a sync folder, the item synchronizes regardless of your choice. After the next sync, a copy of the sync folder appears on both your device and your computer, with the sync version of the item inside. The original file or folder that you transferred using the Copy or Format for device option remains in its original location and does not synchronize.

Doing a file sync

1 Open the LifeDrive Manager window.

2 Choose one of the following synchronization options:

Synchronize a single file or folder Right-click the item’s icon, select Sync actions, and then select Synchronize this item now.

Synchronize multiple files or folders Select the items you want, right-click any item’s icon, select Sync actions, and then select Synchronize this item now.

Synchronize all sync items on the drive Click Sync All Now on the toolbar at the top of the LifeDrive Manager window.

Click here

Done

LifeDrive from palmOne 52

A synchronization progress screen appears.

CHAPTER 2 Your 4GB Hard Drive

Tip

A confirmation dialog box shows whether the items will be copied to your device or to an expansion card. You can choose which device will receive the items by selecting the username in the User drop-down box in the upper-right corner.

Did You Know?

You can move multiple applications into the Quick Install window to have them ready for installation the next time you synchronize.

Tip

If program memory is full, use LifeDrive Manager to install applications to the Applications folder on your hard drive. Note that only certain applications are designed to run from this folder.

Installing applications

Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to easily install applications on your device. The applications are stored in program memory and are optimized for use on the device.

Using Quick Install

WINDOWS ONLY

1 Open Palm Desktop software.

2 Copy the application:

a. Click the Quick Install icon in the launch bar at the

left of the window.

b. Drag and drop the application onto the Handheld or

Expansion Card pane of the Quick Install window.

c. If a confirmation dialog box appears, confirm your

username, the application name, and the destination, and then click OK.

3 Do a full sync to install the application to your device.

Done

LifeDrive from palmOne 53

CHAPTER 2 Your 4GB Hard Drive

Tip

In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag photos, and other files you want to transfer to your device, onto the Dock.

Using the Send To Handheld droplet

MAC ONLY

1 Select the applications or files you want to install:

a. Drag and drop the applications or files onto the Send

To Handheld droplet in the Palm folder.

b. In the Send To Handheld dialog box, select your

username and click OK.

2 Do a full sync to install the application to your device.

Done

LifeDrive from palmOne 54

CHAPTER 2 Your 4GB Hard Drive

Card

Tip

Sort your Files to display them by file type, file name, date, or size.

Did You Know?

If you select a file from within Files, it automatically opens in the correct application on your device. If there is no application for that file, a beep alert sounds.

Tip

If you have an expansion card (sold separately) inserted into your device’s expansion slot, select the card icon in Files to view the contents of the card.

Tip

Tap and hold the stylus on a file or folder to open a menu of actions you can do with that item— copy, delete, and so on.

Using Files

The Files application enables you to easily open, view, and move among the files and folders on your device’s drive or on an expansion card inserted into your device’s expansion slot.

You can also create new folders in Files, or move existing folders into other folders, to keep your information organized the way you want.

To open Files, press the Files button on the front of your device. Select a file or folder to open it. When a folder is open, select the folder name (displayed at the top of the files list) to move up one level of folders.

icon

Press Files

NOTE

Documents, Music, Photos & Videos, and VersaMail Attachments. Place your applications and files in the correct folder so that you can easily locate them.

Files contains five folders that always appear at the top of the folder list: Applications,

Hard drive icon

Opening files and folders from within an application

In certain applications—for example, Documents, Media, and Pocket Tunes™—you can open a file or folder directly from within the application. The application automatically displays files located in the appropriate folder on your device’s drive—for example, the Music folder for Pocket Tunes— but you can browse for files located elsewhere on the drive. See the application chapters for information on opening files.

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CHAPTER 2 Your 4GB Hard Drive

User Guide

For everything you need to know about your device—all that’s in this guide, and much more—go to

www.palmOne.com/ lifedrive-userguide.

Tips & Tricks

Make your device uniquely yours. For great tips, software, accessories, and more, visit

www.palmOne.com/ mylifedrive.

Support

If you’re having problems with moving information or with anything else on your device, go to

www.palmOne.com/ support.

Beyond the basics

Click the link to the left to go to the User Guide on the web and learn about these related topics:

Moving and Managing

• Creating, copying, pasting, deleting, and renaming files in LifeDrive Manager

• Setting synchronization options for files and folders you move using LifeDrive Manager

• Changing folder attributes in LifeDrive Manager

• Synchronizing your device with Microsoft Outlook on your computer

• Synchronizing wirelessly using Bluetooth technology or Wi-Fi capabilities on your device

• Choosing whether to synchronize information for a specific application

• Sorting and customizing the Files display

• Accessing recent files or folders from within Files

• Using commands to delete, beam, send, and copy from within Files

• Saving files using Files

LifeDrive from palmOne 56

CHAPTER 3

Your Photo and Video Organizer

n this chapter

Reformatting files and copying supported file types

Viewing photos or videos

A picture may be worth a thousand words, but what happens when you have lots of pictures—and videos—that you are trying to keep organized so that you have instant access to them at

Copying photos and videos from your camera card

any time? Or maybe you have just filled your digital camera card and you

Organizing photos or videos into albums

Sending a photo or video using Bluetooth technology

Beyond the basics

want to keep taking pictures?

Solve these problems with palmOne™ Media and Camera Companion. Media features easy viewing and organization of still photos and videos. Camera Companion allows you to quickly transfer your digital camera card contents to your device or computer so that you can keep taking pictures.

Benefits

• Never be far from your favorite people or places

• Simplify photo and video organization

• Store multiple videos and hundreds of photos

• Transfer your camera card contents to your device

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CHAPTER 3 Your Photo and Video Organizer

Did You Know?

You can carry a video or photo on your device in its native format with no conversion, so you can view it on the computer in the format you prefer. Use palmOne LifeDrive

Manager (Windows) or Drive Mode

Windows) on your computer.

(Mac and

Reformatting files and copying supported file types

You can view photos in popular formats such as JPG, BMP, TIFF, and GIF on your device. You can view videos in formats such as MPEG-1, MPEG-4, MJPEG+ADPCM, and MJPEG+PCM.

When you copy a photo or video from your computer to your device using palmOne™

Manager (Windows), you can choose to reformat the photo or video to a format that works best

for viewing on your device. There are numerous video formats, and not all types can be converted to a format that’s viewable on your device.

If you choose to reformat the file, the reformatted version is renamed so that it does not overwrite the original version on your computer when you synchronize. Only the new reformatted file is synchronized; the original file is not synchronized.

In LifeDrive Manager, you can also choose Copy and keep synchronized, which allows you to keep the photo or video in its original format and update it during synchronization.

You can store your photos and videos on your device in the Photos & Videos folder. View and access the files using the Files application on your device. You can also view the files using

LifeDrive Manager

manage items on the hard drive in various ways: copying, moving, deleting, renaming, and so on, using LifeDrive Manager (Windows) or Drive Mode (Mac and Windows), or Files on your device.

(Windows) or Drive Mode (Mac and Windows) on your computer. You can

LifeDrive™

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CHAPTER 3 Your Photo and Video Organizer

Tip

Select Slide Show to display all photos and videos in an album, automatically one after another. Tap a photo or video to stop the slide show.

Tip

Use your camera’s editing software to edit or enhance your photos or videos and copy them back to your device for viewing.

Viewing photos or videos

1 Press the Media button.

2 Go to the folder or album where

the photo or video is located:

a. Select Device or

Expansion Card .

b. Tap Location pick list in the

upper-right corner and select the location of the photo or video you want to view:

• If the photo or video is in the Photos & Videos folder on your device’s hard drive or on an expansion card, select the correct location from the list.

• If the photo or video is located elsewhere on your device’s hard drive, select Browse, and then browse to the item.

Location pick list

Device

Expansion card

Slide Show

Continued

LifeDrive from palmOne 59

CHAPTER 3 Your Photo and Video Organizer

3 Select the photo or video you want to view. Tap anywhere in the photo or video

to return to the selection screen.

Continued

Select a photo or video to view

Tap on the photo or video to return to the selection screen

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CHAPTER 3 Your Photo and Video Organizer

4 [ & ] OPTIONAL Access controls:

• For photos, press Up on the 5-way navigator to zoom in. Press Down to access the photo controls.

• For videos, press Center to access video controls.

Done

Send

Add audio

Photo

Rotate

Play or Pause

Full-screen view

Progress indicator

Video

Volume

Send

LifeDrive from palmOne 61

CHAPTER 3 Your Photo and Video Organizer

Tip

Use your device’s large display as a picture viewer. You can view the contents of your camera memory card without transferring the photos or videos to your device. Insert your camera card and select View Media.

Did You Know?

When you use Copy to Device, the program checks for files with the same file name and content. If found, those files are not copied. Also, files with the same file name but different contents are automatically renamed before copying onto the device.

Copying photos and videos from your camera card

[

! ]

IMPORTANT

media from your camera card.

To extend your battery life, connect your device to a power source when copying

1 Insert your digital camera card into your device. The Camera Companion

application automatically opens.

2 Select the copy location:

Copy to Device Copies the photos and videos from the DCIM directory on your camera card to the DCIM directory on your hard drive.

Copy to Computer Opens Drive Mode on your device and allows

you to copy files to your computer. Your device must be connected to your computer.

Continued

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CHAPTER 3 Your Photo and Video Organizer

3 [ & ] OPTIONAL If you selected

Copy to Device, you can perform

Delete Media on Card Deletes the contents of your camera card so that your card is immediately available for more photos or videos.

View Copied Media View the photos and videos that you copied to your device.

4 Remove your camera card.

Done

LifeDrive from palmOne 63

CHAPTER 3 Your Photo and Video Organizer

Tip

Use the copy feature to move a photo from your device to a card and vice versa. If a photo is stored on your device, you can add it only to an album located on the device. Likewise, if a photo is stored on an expansion card, you can add it only to an album that is on the same card.

Organizing photos or videos into albums

1 Press the Media button.

2 Select Manage Albums .

3 Create an album:

a. Select whether to create the

album on your device or on an expansion card inserted into the expansion slot.

b. Select New, enter the name of

the new album, and select OK.

c. Select OK on the Manage

Albums screen.

Continued

LifeDrive from palmOne 64

CHAPTER 3 Your Photo and Video Organizer

Tip

If the album to which you want to add or remove photos or videos is not already displayed, select the pick list in the upperright corner and select the album you want.

4 Add or remove photos or videos

in the album:

a. Select Manage Albums .

b. Select an album.

c. Select a photo or video that

does not have a plus sign to add it to the album.

d. Select a photo or video with a

plus sign to remove it from the album.

e. Select Done.

Select to add

Select + to remove

5 Move photos or videos within albums:

a. Tap the pick list in the upper-right corner and select the album in which you

want to move photos or videos.

b. Select the photo you want to move, and drag the stylus to move the photo or

video to the desired location.

Done

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CHAPTER 3 Your Photo and Video Organizer

[ ! ]

Before You Begin

Set up a Bluetooth® connection on your

device.

Did You Know?

If you select Send before selecting a photo or video, a dialog box appears from which you can select the item you want to send.

Did You Know?

There are other ways to send photos wirelessly.

Attach a photo or video

to an email message.

Beam a photo or video

other Palm Powered™ devices. Copy a photo or video to an expansion card and then move the card to another device that accepts MultiMediaCard or SD cards.

Sending a photo or video using Bluetooth technology

You can easily share photos with family and friends. Use your device’s built-in Bluetooth wireless technology to send photos and videos to other wireless devices within range. Sending a file using wireless technology can take some time, so be patient.

1 Press the Media button.

2 Send a photo or video:

a. Tap the pick list in the upper-

right corner and select the album containing the photos and/or videos you want to send, or select Browse to browse for the photo or video.

b. Select the photo or video you want to send.

c. Select Send .

d. Select Bluetooth, and then tap OK.

e. Select the device to which you want to send the photo or video, and then tap

OK. The file is sent automatically.

Done

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CHAPTER 3 Your Photo and Video Organizer

User Guide

For everything you need to know about your device—all that’s in this guide, and much more—go to

www.palmOne.com/ lifedrive-userguide.

Tips & Tricks

Make your device uniquely yours. For great tips, software, accessories, and more, visit

www.palmOne.com/ mylifedrive.

Support

If you’re having problems with Media or with anything else on your device, go to

www.palmOne.com/ support.

Beyond the basics

Click the link to the left to go to the User Guide on the web and learn about these related topics:

Media • Viewing photos and videos as thumbnails, lists, albums, and slide shows

• Copying photos and videos to other applications or expansion cards

• Deleting photos and videos

Sharing Sending information using wireless technology on your device

Email Sending photos and videos as attachments to email messages

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CHAPTER 4

Your MP3 Player

n this chapter

Using Rhapsody as your desktop music application

Transferring MP3 files to your device using Windows Media Player

Transferring music from a CD to your device using Windows Media Player

Are you tired of listening to small talk during that long commute on the bus or train? Do you need something smaller than a CD player when you’re out for a walk or at the gym? No need to buy an expensive MP3 player. Your device can carry thousands of songs and Pocket Tunes™ lets you play the music on your device. Simply transfer

Playing music on your device

Beyond the basics

songs onto your device or an expansion card and then listen through the built-in speaker or stereo headphones (sold separately).

Benefits

• Carry and listen to thousands of songs in the popular MP3 format

• No separate MP3, CD, or mini-disc player required

• Arrange your favorite songs into play lists on your device

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CHAPTER 4 Your MP3 Player

[ ! ]

Before You Begin

(Windows only) Install Rhapsody desktop application on your computer. Insert the software installation CD and follow the onscreen instructions for installing extra software.

You must install this software, even if you already have a version of RealPlayer installed on your computer. The version on the CD contains all of the components needed to transfer music files to your device.

Using Rhapsody as your desktop music application

The Pocket Tunes software that comes with your device is compatible with the popular MP3 audio file format. If your MP3 files are already on your computer’s hard drive, you need to transfer them to your device to listen to them. You can use Rhapsody or Windows Media Player as your desktop music application to transfer files to your device.

Rhapsody has many advanced features that make it the recommended desktop music application:

• Rip CDs into MP3 format.

• Easily manage your music library on your desktop computer.

• Create playlists.

• Transfer music from your computer to your device.

• Subscribe to the Rhapsody music subscription service and purchase those songs you can’t live without. Rhapsody music subscription service is purchased separately.

• Take your subscription music with you. Simply transfer the songs to your device. As long as you are a current subscriber you can keep the music as long as you want. To play subscription music using Pocket Tunes on your device requires an upgrade to a version that supports subscription music. For more information, visit www.pocket-tunes.com/palmone

LifeDrive from palmOne

For information on how to use Rhapsody with your device, go to the User Guide at

www.palmOne.com/lifedrive-userguide

. You can also use the help information in the Rhapsody

application.

CHAPTER 4 Your MP3 Player

[ ! ]

Before You Begin

(Windows only) Install Windows Media Player and the Pocket Tunes plug-in on your computer. Insert the software installation CD and follow the onscreen instructions for installing extra software.

Tip

The Star button is assigned to open Pocket Tunes. You can also reassign the Star button to open any of your favorite applications.

Tip

You can also transfer MP3 files to the Audio folder on your device using

LifeDrive™ Manager

(Windows) or Drive Mode (Mac and Windows) on your computer.

Transferring MP3 files to your device using Windows Media Player

WINDOWS ONLY

Prepare your computer and your device:

a. Connect your device and your computer to the USB sync cable

b. On your device, go to Favorites

and select Music .

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CHAPTER 4 Your MP3 Player

Tip

You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card (sold separately).

Prepare Windows Media Player on your computer:

a. Open the Windows Media Player application.

b. Select the Sync tab.

c. Select Palm Device from the device drop-down list.

Start Sync

Continued

Select Palm Device

LifeDrive from palmOne

Select Start Sync. The files are transferred to the Music folder on your device’s hard drive.

Done

CHAPTER 4 Your MP3 Player

Tip

You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card (sold separately).

Tip

You can also transfer MP3 files on a Mac computer by dragging the music file to the Send To Handheld droplet. Select the destination for the file, and then

synchronize

transfer it.

MAC ONLY

Prepare your computer and your device:

a. G

o to Applications and select Drive Mode .

b. Connect your device and your computer to the USB sync cable

Open Finder, and then drag the music files you want onto the Music folder under the device icon, which appears as an external drive on your desktop.

[

! ]

IMPORTANT

properly disconnect from Drive Mode

Done

When you have finished transferring music files, be sure to

LifeDrive from palmOne 72

CHAPTER 4 Your MP3 Player

[ ! ]

Transferring music from a CD to your device using

Before You Begin

Set the Windows Media Player Rip Music format setting for mp3. Rightclick on the Windows Media Player screen and select Tools, and then select Options. Select the Rip Music tab and then select mp3 from the Format pick list.

Did You Know?

An interactive tutorial on the software installation CD guides you through adding music. Insert the CD and go to the My Music section of the tutorial and select Add music from a CD.

Windows Media Player

If your songs are on a CD and you want to listen to them on your device, you need to use Windows Media Player on your computer to convert and transfer the files.

NOTE

device. Music files should be imported in MP3 format.

WINDOWS ONLY

Mac users can use iTunes, included with OS X, to transfer music from a CD to their

Access the music CD from Windows Media Player on your computer:

a. Open the Windows Media Player application.

b. Insert the CD into your computer’s CD drive.

c. Select the Rip tab.

Continued

LifeDrive from palmOne 73

CHAPTER 4 Your MP3 Player

2 Rip the songs you want to add to your library:

a. Select the titles you want to rip from the CD.

b. Select Rip Music.

Rip Music

Save titles

3 Transfer the MP3 files to your device.

Done

LifeDrive from palmOne 74

CHAPTER 4 Your MP3 Player

Did You Know?

Pocket Tunes continues playing the songs in your list until it reaches the end of your list or until you tap the Stop button, even if your device screen is off.

Tip

You can upgrade Pocket Tunes to a version that supports additional music file formats, such as WMA, supports streaming MP3, and includes additional features such as graphic equalizers and bookmarks. For more information, visit

www.pocket-tunes.com/ palmone.

Playing music on your device

1 Go to Favorites and select Music .

2 Select a song to play:

• To play the current song, tap the Play button.

• To play a different song, tap the Choose Song button and select a song from the list.

Progress indicator

Play/Pause

Choose song

Previous song

Next song

Volume

Shuffle playlist

LifeDrive from palmOne

3 When you’ve finished listening, tap the Stop button.

Done

CHAPTER 4 Your MP3 Player

User Guide

For everything you need to know about your device—all that’s in this guide, and much more—go to

www.palmOne.com/ lifedrive-userguide

Tips & Tricks

Make your device uniquely yours. For great tips, software, accessories, and more, visit

www.palmOne.com/ mylifedrive

Tip

Support

If you’re having problems with Pocket Tunes, go to

www.

pocket-tunes.com.

Beyond the basics

Click the link to the left to go to the User Guide on the web and learn about these related topics:

Pocket Tunes • Creating playlists by choosing which songs to play and the order to play

them in

LifeDrive from palmOne 76

CHAPTER 5

Your Microsoft Office File Manager

In this chapter

Creating and managing Office files?

Opening files from within Documents

Beyond the basics

With its ability to store large amounts of important information, your device lets you take your office with you— including your Microsoft Office files. With the Documents application, you can carry, create, view, and edit Microsoft Word and Excel files directly on your device. You can also view, carry, and manage PowerPoint files on your device.

You can keep updated copies of the files on both your device and your computer so that you can work on them in the most convenient location any time.

Benefits

• Manage Word, Excel, and PowerPoint files on your device

• Improve productivity by taking important docs, spreadsheets, and presentations with you on the go

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CHAPTER 5 Your Microsoft Office File Manager

Tip

The Documents application has a companion application on your computer called Documents To Go. Use Documents To Go to move or copy files to your device when you synchronize.

For complete information on this application, click the Documents To Go icon on your computer and then click Help, or go to www.dataviz.com

Creating and managing Office files?

The Documents application provides powerful editing and file management features for Office files on your device. What’s more, Documents makes it easy for you to share files between your computer and your device.

Here are some of the capabilities of Documents:

• View Word, Excel, and PowerPoint files in their native format (DOC, XLS, or PPT); no conversion needed.

• Create or edit a Word document or Excel spreadsheet on your device and save it in native format. Create or edit a PowerPoint presentation that is automatically converted for optimal viewing on your device.

• Open Office files received as attachments to incoming email messages outgoing messages.

• Transfer Office files to a Bluetooth or Wi-Fi printer using your device’s built-in wireless technology.

You can store and synchronize your Office files and folders in the Documents folder of your device's hard drive. View and access the files and folders using the Files application on your device. You can also view the files and folders using LifeDrive™ Manager Mode (Mac and Windows) on your computer. You can manage items on the hard drive in various ways: copying, moving, deleting, renaming, and so on, using LifeDrive Manager (Windows) or Drive Mode (Mac and Windows), or Files on your device.

, and attach files to

(Windows) or Drive

LifeDrive from palmOne

If you drop Office files into the Documents folder in LifeDrive Manager, they are automatically set to be synchronized.

CHAPTER 5 Your Microsoft Office File Manager

Tip

When you are working on a file, save it to your device or your expansion card by selecting Menu, selecting Save As from the File menu, and then selecting the location where you want to save the file.

Tip

Do you have a file or folder you are always viewing? Add it to your Favorites list for easy access.

Opening files from within Documents

In the Documents application, you can view and open any Word, Excel, or PowerPoint file on your device.

1 Go to Favorites and select Documents.

2 Select the file you want from the

list.

Done

LifeDrive from palmOne

CHAPTER 5 Your Microsoft Office File Manager

User Guide

For everything you need to know about your device—all that’s in this guide, and much more—go to

www.palmOne.com/ lifedrive-userguide.

Tips & Tricks

Make your device uniquely yours. For great tips, software, accessories, and more, visit

www.palmOne.com/ mylifedrive.

Support

If you’re having problems with Docs, click the Documents To Go icon on your computer, and then click Help, or go to

www.dataviz.com

Beyond the basics

Click the link to the left to go to the User Guide on the web and learn about these related topics:

Email Sending and receiving Office files as attachments to email messages

LifeDrive from palmOne 80

CHAPTER 6

Your Personal Information Organizer

n this chapter

Organizing your personal information

Managing your contacts

Managing your calendar

Managing your tasks

Beyond the basics

Say good-bye to paper address books and calendars. Free yourself from having to frantically search for a misplaced address or phone number. Throw away all of those halfcompleted to-do lists that will never get done.

Your device is all that you need to organize your personal information and have it available wherever you go. You never lose your information, even if your battery is completely drained. More important, all of your personal information is backed up each time you synchronize, and your information is kept private when you use your device’s security features. Also, you can easily share info with others

Benefits

• Carry all your business and personal contact information in your hand

• Track current, future, and past appointments

• Make to-do lists that get done

• Set reminders for appointments, birthdays, important tasks and more

electronically.

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CHAPTER 6 Your Personal Information Organizer

Organizing your personal information

You have three powerful tools to help you organize your personal information. The information in these applications is stored in program memory looking at it in the application and you can synchronize the sync button on the USB cable. These applications can be synchronized with either

Palm

Contacts Easily enter information such as names, addresses, birthdays, and phone

Calendar Stay on top of your schedule by creating appointments, setting alarms, and

Desktop software or Outlook.

numbers. You can even add photos of your contacts, friends, and loved ones directly to their contact information. Quickly view, update, and organize contact information. You can share info with other devices and dial phone numbers or send messages directly from a contact entry using your device’s built-in wireless technology.

spotting conflicts in Calendar. You can view your calendar by day, week, or month, or as an agenda list that combines your list of tasks and email notifications with your appointments. Schedule repeating meetings or block out a vacation by creating one event set to repeat at an interval you specify. Color-code your appointments by category and add notes with helpful information.

. This means that you can view the info only by

the information in these apps by pressing

Ta s k s Make lists of the things you need to do, and prioritize each task. Track deadlines

and stay focused by setting alarms. This is an easy way to stay on top of your to-do list.

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CHAPTER 6 Your Personal Information Organizer

Tip

If the first character you enter in the Last Name or Company field is an asterisk (*) or another symbol, that contact always appears at the top of the Contacts list. That’s useful for an entry like “If Found Call [your phone number].”

Did You Know?

You can also enter one or more contacts on your desktop computer, and then copy them to your device by synchronizing

Managing your contacts

Enter and organize all of your contact information for easy access and sharing with others.

Adding a contact

Tap the Contacts icon.

2 Add your contact information:

a. Select New.

b. Tap each field in which you want to enter information, and enter it. Tap the

scroll arrows to view more fields.

Continued

LifeDrive from palmOne 83

CHAPTER 6 Your Personal Information Organizer

Tip

If multiple contacts share information, such as a company name and address, you can enter the first contact, and then

copy the information into other contacts.

Did You Know?

If you want a reminder about a birthday, select the Reminder box, enter the number of days before the birthday that you want to see the reminder, and then select OK.

Tip

Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it is automatically updated in Calendar as well.

3 [ & ] OPTIONAL Add a photo:

a. Tap the Picture box.

b. Select and add a photo from

palmOne™ Media.

4 [ & ] OPTIONAL Add a

birthday:

a. Tap the Birthday box.

b. Select the birth year, month,

and date.

5 After you finish entering all the information you want, select Done.

Done

That's it. Your device automatically saves the contact. Make sure you have a current backup. Synchronize often.

Tap here

LifeDrive from palmOne 84

CHAPTER 6 Your Personal Information Organizer

Tip

In the Contacts list view, you can also press Right on the 5-way navigator to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to move to the next box.

Did You Know?

Phone Lookup in the Options menu of many apps lets you add contact information when you are creating an entry in another application or addressing an email in the VersaMail app, where it's called Address Lookup.

Locating a contact on your list

1 Tap the Contacts icon.

2 Search for the contact:

a. Tap the Look Up line at the

bottom of the screen and enter the first letter of the name you want to find.

b. Enter the second letter of the

name, and so on, until you can easily scroll to the contact you want.

3 Select the contact to open it.

Done

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CHAPTER 6 Your Personal Information Organizer

Tip

You can create a contact with your own information and select it as your business card by opening the Record menu and selecting Business Card. Beam your business card to other devices by holding down the Contacts button until the Beam dialog box appears.

Did You Know?

A Beam command appears on the leftmost menu of most applications. Beam information such as photos or appointments.

Did You Know?

You can send a contact wirelessly using

VersaMail

your device’s built-in

Bluetooth® wireless technology. Use Send

Contact from the Record menu.

, Messaging, or

Beaming a contact

1 Tap the Contacts icon.

2 Beam the contact:

a. Locate the contact

b. Open the menus

c. Select Record, and then select Beam Contact.

d. When the Beam Status dialog box appears, point your device’s IR port

directly at the IR port of the other device.

NOTE

apart, and there should be a clear path between them. Depending on the receiving device model, not all information may be sent correctly.

For best results, the devices should be between 4 and 36 inches

you want to beam.

IR port

3 Wait for the Beam Status dialog box to indicate that beaming is complete.

Done

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CHAPTER 6 Your Personal Information Organizer

Key Term

Event The name for an entry in the Calendar application, including appointments, birthdays, reminders, recurring meetings, and so on.

Managing your calendar

Enter appointments to help you organize your time, and then set alarms to remind you before the event so that you have time to prepare.

Scheduling an appointment

Tip

You can also scroll to a date by pressing Right or Left on the 5-way navigator or by tapping the arrows at the top of the Day View.

Did You Know?

You can use more than one line to describe an appointment.

1 Open Day View:

a. Tap the Calendar icon.

b. Tap the Day View icon

Day View icon

Go To

2 [ & ] OPTIONAL If the

appointment is not for today, select the date of the appointment:

a. Tap G o To .

b. Select the year, month, and

date.

Continued

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CHAPTER 6 Your Personal Information Organizer

Tip

To enter reminders, holidays, anniversaries, and other events that take place on a particular date but not at a particular time, select No Time.

3 Tap the line next to the time the appointment begins, and enter a description.

4 If the appointment is longer or shorter than an hour, set the duration:

a. In Day View, tap the start time.

Tip

Color-code your calendar. Tap the bullet next to the description to file the appointment in a category. Each category has its own color.

Did You Know?

If you are synchronizing with Outlook, you can

add time zones

appointments that keep your calendar current no matter where you are traveling.

Tip

Are you going to a weekly or multi-day event? You can select Details and then select the Repeat pick list to list the same event for multiple days.

to your

Done

b. In the Set Time dialog box, tap End Time.

c. Tap the hour and minute lists to select the time the appointment ends.

d. Select OK.

Start time

Duration

Color-coded bullet

Description

Hour list

Minute list

That’s it. Your device automatically saves the appointment. Make sure you have a current backup. Synchronize often.

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CHAPTER 6 Your Personal Information Organizer

Tip

Press the Calendar button repeatedly to cycle through the Agenda View, Day View, Week View, and Month View.

Tip

You can also display Year View. From Month View, tap Year.

Did You Know?

You can use a favorite photo as the background

for your Agenda View.

Tip

Calendar opens to Agenda View by default, but you can change that to another view by selecting Display Options in the Options menu.

Checking your schedule

Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month.

1 Tap the Calendar icon.

2 Tap the icons in the lower-left corner to see four different Calendar views:

Agenda View

Week View

Day View

Done

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Month View

CHAPTER 6 Your Personal Information Organizer

Did You Know?

Setting your alarm sounds in World Clock instead of in Calendar gives you different alarm sound choices.

Did You Know?

When you set an alarm, a little alarm clock appears to the right of the event description.

Tip

You can beam tasks to anyone who has a device with an IR port. Just open the Record menu and select Beam. Item or Beam Category.

Setting an alarm to remind you of a scheduled event

1 Tap the Calendar icon.

2 Go to the event you want to assign an alarm to:

a. From Day View, tap Go To.

b. Select the year, month, and date of the event.

c. Tap the event description.

3 Set the alarm:

a. Tap Details.

b. Check the Alarm box.

c. Select the pick list and select

Minutes, Hours, or Days.

d. Enter how many minutes,

hours, or days before the event you want the alarm to sound, and then select OK.

Done

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CHAPTER 6 Your Personal Information Organizer

Tip

If no task is currently selected, you can create a new task simply by starting to write in the input area.

Tip

Set an alarm for a task with a due date. Select the task, tap Details, check the Alarm box, tap the Alarm box, enter the alarm settings, and then select OK.

Tip

Check out the other options in the Event Details dialog box. For example, Repeat creates an event that recurs daily, weekly, or at whatever interval you set up.

Managing your tasks

Create and organize your to-do list, and then track your progress.

Creating a task

1 Tap t h e Tas k s i co n .

2 Create a task:

a. Select New.

b. Enter a description of the task.

3 [ & ] OPTIONAL Assign a priority and due date:

a. Tap the priority number and select a number (1 is the most important).

Due date

Long description

New task

Priority number

Note button

b. Tap the due date and select a date from the list, or select Choose Date to

select a date from the calendar.

Done

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That’s it. Your device automatically saves the task. Make sure you have a current backup. Synchronize

often.

Palm LifeDrive User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Table of Contents

About This Guide

Tips for viewing this guide

What’s in this guide?

Your Mobile Manager

What’s on my device?

What’s on the CD?

Using the power switch

Using the status bar

Rotating the screen

Opening files, folders, and applications

Using Favorites

Using Applications

Using the 5-way navigator

Entering information on your device

Learning Graffiti 2 writing

Entering information using desktop software

Using menus

Do’s and don’ts

Beyond the basics

Your 4GB Hard Drive

Program memory and the hard drive

How can I work with information?

LifeDrive Manager and Drive Mode

Using LifeDrive Manager

Transferring information using the LifeDrive Manager icon

Transferring information using the LifeDrive Manager window

Using Drive Mode

Synchronizing information

Doing a full sync

Creating sync items

Doing a file sync

Installing applications

Using Quick Install

Using the Send To Handheld droplet

Using Files

Opening files and folders from within an application

Beyond the basics

Your Photo and Video Organizer

Reformatting files and copying supported file types

Viewing photos or videos

Copying photos and videos from your camera card

Organizing photos or videos into albums

Sending a photo or video using Bluetooth technology

Beyond the basics

Your MP3 Player

Using Rhapsody as your desktop music application

Transferring MP3 files to your device using Windows Media Player

Playing music on your device

Beyond the basics

Your Microsoft Office File Manager

Creating and managing Office files?

Opening files from within Documents

Beyond the basics

Your Personal Information Organizer

Organizing your personal information

Managing your contacts

Adding a contact

Locating a contact on your list

Beaming a contact

Managing your calendar

Scheduling an appointment

Checking your schedule

Setting an alarm to remind you of a scheduled event

Managing your tasks

Creating a task