Page 1
72
Getting Started
with Your Zire™ 72 Handheld
Page 2
Copyright and Trademark
© 2003 palmOne, Inc. All rights reserved.
Zire, the Zire logo, and VersaMail are trademarks or registered trademarks of palmOne, Inc.
Graffiti, HotSync, and the HotSync logo are trademarks or registered trademarks of PalmSource,
Inc. palmOne, the palmOne logo, Palm, and Palm OS are trademarks or registered trademarks of
the Palm Trademark Holding Company LLC, and are used under license by palmOne, Inc. The
Bluetooth trademark is used by palmOne, Inc. under express license from Bluetooth SIG, Inc.
palmOne, Inc. uses the MPEG Layer-3 audio decoding technology trademarks under express
license from Fraunhofer IIS and Thomson. All other brands are trademarks or registered
trademarks of their respective owners.
Disclaimer and Limitation of Liability
palmOne, Inc. assumes no responsibility for any damage or loss resulting from the use of this
guide.
palmOne, Inc. assumes no responsibility for any loss or claims by third parties which may arise
through the use of this software. palmOne, Inc. assumes no responsibility for any damage or loss
caused by deletion of data as a result of malfunction, dead battery, or repairs. Be sure to make
backup copies of all important data on other media to protect against data loss.
[ ! ] IMPORTANT Please read the End User Software License Agreement with this product before
using the accompanying software program(s). Using any part of the software indicates that you
accept the terms of the End User Software License Agreement.
Software Download Available
Palm™Desktop software is supplied on a CD. If you do not have access to a CD drive for your
computer, you can download Palm Desktop software from www.palmOne.com/
PN: 407-5565A-US
Zire™ XX Handheld ii
support/intl.
Page 3
Table of Contents
About This Book ....................................................................vii
Viewing this guide ......................................................................................vii
What’s in this guide? .................................................................................viii
Chapter 1: Exploring Your Handheld......................................1
Locating the controls on your handheld.....................................................2
What’s on my handheld? .............................................................................6
What extra software is on the CD? ..............................................................7
Opening applications....................................................................................9
Using the onscreen keyboard....................................................................10
Using menus ...............................................................................................12
Using the 5-way navigator.........................................................................13
Handheld do’s and don’ts ..........................................................................15
Beyond the basics.......................................................................................16
Chapter 2: Synchronizing Your Handheld
with Your Computer...............................................................17
Why synchronize information?..................................................................18
What information is synchronized?...........................................................19
Synchronizing information ........................................................................20
Beyond the basics.......................................................................................21
Chapter 3: Expanding Your Handheld..................................22
How can expansion cards help me?..........................................................23
Inserting an expansion card.......................................................................24
Removing an expansion card ....................................................................25
Beyond the basics.......................................................................................26
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Chapter 4: Managing Your Contacts....................................27
Adding a contact....................................................................... .... ... ...........28
Locating a contact on your list...................................................................30
Beaming a contact ......................................................................................31
Beyond the basics..................... ... ... .... ................................................ ... .....32
Chapter 5: Managing Your Calendar....................................33
Scheduling an appointment.......................................................................34
Checking your schedule .............................................................................36
Setting an alarm..........................................................................................37
Beyond the basics..................... ... ... .... ................................................ ... .....38
Chapter 6: Managing Your Tasks..........................................39
Creating a task.............................................................................................40
Organizing your tasks......................... ... ... ... ... ............................................41
Marking a task complete ............................................. ............................... 42
Beyond the basics..................... ... ... .... ................................................ ... .....43
Chapter 7: Writing Memos....................................................44
Creating a memo ........................................................................................45
Viewing and editing a memo.....................................................................46
Beyond the basics..................... ... ... .... ................................................ ... .....47
Chapter 8: Writing Notes ......................................................48
Creating a note............................................................................................49
Viewing and editing a note ........................................................................50
Beyond the basics..................... ... ... .... ................................................ ... .....51
Chapter 9: Recording Voice Memos.....................................52
Creating a voice memo ..............................................................................53
Listening to a voice memo.........................................................................54
Beyond the basics..................... ... ... .... ................................................ ... .....55
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Chapter 10: Taking and Viewing Photos and Videos .........56
Sharing photos and videos........................................................................57
Supported file types ...................................................................................57
Adjusting the camera settings...................................................................58
Capturing a photo.......................................................................................60
Recording a video.......................................................................................61
Viewing photos or videos .............. .... ... ................................................ ... ..62
Organizing photos or videos into albums ........... ... ..................................63
Annotating a photo.....................................................................................65
Beyond the basics..................... ... ... .... ................................................ ... .....66
Chapter 11: Listening to Music.............................................67
Transferring MP3 files to an expansion card.... ... ... ... .... ... ... ... .... ... ... ... ... ..68
Transferring music from a CD to an expansion card...............................70
Playing music on your handheld...............................................................74
Beyond the basics..................... ... ... .... ................................................ ... .....75
Chapter 12: Connecting Wirelessly to Other Devices ........76
What can I do with the Bluetooth application? ........................................77
What types of connections can I make?....................................................77
Entering basic Bluetooth settings..............................................................78
Setting up a phone connection..................................................................79
Accessing e-mail and the web with your phone connection ..................82
Setting up a connection for wireless synchronization.............................83
Beyond the basics..................... ... ... .... ................................................ ... .....84
Chapter 13: Sending and Receiving E-mail Messages.......85
Setting up an account.................................................................................86
Getting and reading e-mail messages ......................................................89
Sending an e-mail message.. ... ... ... .... ... ................................................ ... ..90
Beyond the basics..................... ... ... .... ................................................ ... .....91
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Chapter 14: Sending and Receiving Text and Multimedia
Messages.................................................................................92
Sending a text message.............................................................................93
Sending a multimedia message................................................................94
Getting and reading text messages ..........................................................98
Beyond the basics..................... ... ... .... ................................................ ... .....99
Chapter 15: Browsing the Web...........................................100
Accessing a web page........................... ... ... .............................................101
Beyond the basics..................... ... ... .... ................................................ ... ...102
Chapter 16: Customizing Your Handheld ..........................103
Setting the date and time.........................................................................104
Preventing your handheld from turning on by accident .......................106
Changing the screen fonts .......................................... .... ... ... ... .... ... ... ......107
Correcting problems with tapping ....... ... ... ... .... ... ... ... .... ... ... ...................109
Selecting sound settings..........................................................................110
Changing screen colors...................... ... ... ... ... .... ... ... ... .............................1 11
Beyond the basics..................... ... ... .... ................................................ ... ...112
Chapter 17: Common Questions .......................................113
Beyond the basics..................... ... ... .... ................................................ ... ...117
Product Regulatory Information .........................................118
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About This Book
[ ! ]
This guide tells you everything you need to know to start using your handheld—
from the things you’ll do every day, to the things that make your handheld not
only useful, but fun.
Viewing this guide
Before You Begin
Complete the steps in
Read This First in your
handheld pac kage to set
up your handheld and
install the software on
your computer.
Zire™ XX Handheld vii
Here are some helpful tips for making it easier to read and find information in this guide:
• Click Zoom In repeatedly to magnify the page size. Click Zoom Out to return to the
original view.
• Click an entry in the Table of Contents or Index to go directly to that section of the guide.
• If you link to a page in the guide, click Previous View or to return to the page you were
on before you clicked the link.
• You can also print an especially interesting or important page or pages by clicking Print. When
selecting the page(s) to print, be sure to use the file page number shown at the bottom of your
computer screen, not the printed page number. For example, to print the page you are reading
right now, select page 7(the file page), not page vii (the printed page).
Page 8
What’s in this guide?
Each chapter contains step-by-step instructions with cues for action, links to detailed information,
and sidebars.
Step-by-step instructions
How-to information. Lo ok for these cues in instructions:
Continued
Done
[ & ] OPTIONAL A step you might find useful.
NOTE
Cue at the bottom of a page that means the procedure continues on
the next page.
Cue that signals the end of the procedure. You're done.
A step that you must follow; otherwise, you could experience an
error or even lose information.
Information that applies only in certain cases or t hat tells more about
a procedure step.
Links
Links appear as underlined words in sidebars and other places throughout this guide. Some links
take you to other pages in this guide, and others take you to the User Guide on the web.
In this chapter Links on the first page of each c hapter that se nd you to a specific section.
Beyond the basics Links on the last page of each chapter that send you to the User Guide to
learn about more things that you can do with an application or feature.
Zire™ XX Handheld viii
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Sidebars
[ ! ]
Tip
T o access the User Guide,
you need to be connected
to the Internet.
Before You Begin
Things you must complete before you can do the steps described in the chapter.
Tip
A suggestion on how to use a feature more fully; a shortcut ; a pointer to a related feature.
Did You Know?
An interesting fact about the topic being d escribed; may include a pointer to more information.
Key Term
»
A technical term related to the topic being described. It may a ppear in this guide or only on your
handheld.
User Guide
A pointer to the web where you can find more info on the topics in this guide and on other
features of your handheld.
My Handheld
A pointer to the web where you can share info with other handheld users and learn the latest
tips, tricks, and more.
Support
A pointer to the web where you can find help if you experience problems with the topics in the
chapter or with your handheld.
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CHAPTER 1
I
Exploring Your Handheld
n this chapter
Locating the controls on
your handheld
What’s on my handheld?
Whether you’ re at work, at home, or on
the go, you’ll quickly understand why
handhelds are also called personal
digital assistants (PDAs). Like a good
personal assistant, your handheld
What extra software is on
the CD?
helps you keep track of your schedule,
your business and personal contacts,
Opening applications
Using the onscreen keyboard
Using menus
your to-do list, your memos, and your
photos.
Benefits of your
Using the 5-way navigator
Handheld do’s and don’ts
Beyond the basics
Handhelds are for fun, too. You can
take pictures and create digital photo
albums, play games, and read eBooks.
Insert expansion cards (sold
separately) to listen to music and audio
books, or to enjoy useful reference
software and more.
™
Zire
XX handheld
• Save time
• Stay organized
• Travel light
• Protect your information
• Have fun: take photos, capture
videos, play music, and more
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CHAPTER 1 Exploring Your Handheld
Locating the controls on your handheld
Front panel controls
Display icon
Key Term
»
Graffiti®2 writing
A special set of letters,
numbers, and symbols
that you can use to write
directly on the screen.
To learn more about
Graffiti 2 writing, go to
the Quick Tour on your
handheld.
Screen
Clock icon
Input area
Calendar
Contacts
Application buttons
5-way navigator
Camera
Music
Screen Displays the applications and information on your handheld. The
screen is touch sensitive.
Clock icon Displays the current time and date.
Input area Opens the onscreen keyboard when you tap ABC or 123. Or write
Graffiti 2 letters on the left side and numbers on the right.
Display icon Lets you adjust the brightness of your handheld’s display.
5-way navigator Helps you move around and select info to display on the screen.
Application
buttons
Opens the Calendar, Contacts, Camera, and Music (RealOne™ Mobile
Player) applications.
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CHAPTER 1 Exploring Your Handheld
Top and side panel controls
Key Term
»
IR Short for infrared.
Beaming uses infrared
light to send information
between two IR ports that
are within a few feet of
each other.
Did You Know?
Beaming lets you quickly
share appointments,
addresses, phone
numbers, and more.
IR port
Expansion
card slot
Indicator light
Voice Memo
button
Stylus
Headphone
jack
Power button
IR port Beams information between handhelds and other devices that have an
IR port.
Expansion card
slot
Lets you insert expansion cards (sold separately) to play music, back
up info and add memory, applications, and accessories to your
handheld.
Power button Turns your handheld on or off and lets you turn Key
lock on (if active).
Indicator light Lets you know the charging status when your handheld is attached to
the power adapter, and notifies you when alert messages appear.
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CHAPTER 1 Exploring Your Handheld
Headphone jack Lets you connect a standard 3.5 mm ster eo headset (sold sepa rately) to
your handheld so you can listen to music and other audio applications.
Voice Memo
Records a voice memo when you press and hold this button.
button
Stylus Lets you enter information on your handheld. To use the stylus, slide it
out of the slot and hold it as you would a pen or pencil. Using your
fingertip instead of the stylus is OK, but don ’t use your fingernail, a real
pen, or other sharp object to touch the screen.
™
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CHAPTER 1 Exploring Your Handheld
Back panel controls
Camera lens
Speaker
Key Term
»
USB The type of
connector or cable that’s
commonly used to
connect accessories to a
computer.
Microphone
Mini-USB
connector
Power connector
Bluetooth
logo
Reset
button
Camera lens Lets you take a picture with the built-in digital camera.
Speaker Lets you listen to alarms, game and system sounds, and music.
Microphone Lets you record sounds in audio applications such as Voice Memo
and in video applications such as palmOne™ Media Player.
Reset button Resets your handheld
if it freezes (stops responding).
Power connector Connects your handheld to the power adapter so you can charge it.
Mini-USB connector Lets you connect your handheld to your computer, using the
HotSync
®
cable, so you can synchronize.
Bluetooth™ radio Enables your handheld to connect with other devices that use
Bluetooth communication
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CHAPTER 1 Exploring Your Handheld
What’s on my handheld?
Tip
Can’t find some of these
applications? Tap the
category list in the upperright corner of the Home
screen and select All.
Your handheld comes with many applications preinstalled and ready to use. Open these
applications by pressing the application but tons o n the f ront panel or by selecting the icons on t he
Home screen.
0
Quick Tour Learn about your handheld and how to enter info.
Bluetooth Set up wireless connections to a mobile phone, network, or compu ter for sending
and receiving information.
Calculator Solve basic math calculations such as splitting restaurant bills and figuring tips.
Calendar Manage your schedule, from lunch with a friend, to weekly meetings, to annual
events like holidays, to extended events like conferences and vacations. Even
color code your schedule by category.
Camera Capture photos and videos with the built-in camera.
Card Info View information about an expansion card seated in the expansion card slot.
Contacts Store names and addresses, phone numbers, e-mail and web site addresses—
even photos and birthdays. Organize your contacts into categories.
Expense Track business or travel expenses and print expense reports after you
synchronize with your computer.
HotSync Synchronize the info on your handheld with the info on your computer.
Media View and edit photos and videos.
Memos Capture information such as meet ing no tes, lists of bo oks to read, mo vie s to see,
recipes, and anything else you need to write down.
Note Pad Write on the screen in your own handwriting or draw a quick sketch.
Prefs Customize your handheld’s sound levels, colors, security, and more.
™
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CHAPTER 1 Exploring Your Handheld
RealOne Carry your music with you on expansion cards (sold separately), create playlists,
and listen to music on your handheld.
Tas k s Stay on top of your to-do list. Enter things you need to do, prioritize them, set
alarms, and then monitor your deadlines.
Voice Memo Record short voice clips using the built-in microphone.
World Clock Set the time in your home city and two ot her loca tions, and set an alar m to wake
you up.
Tip
To install extra software
from the CD:
1. Insert the CD into your
CD drive.
2. Windows: On the
Discover Your Handheld
screen, click Additional
Software.
Mac: Double-click the
Additional Software
folder icon.
Key Term
»
Palm Desktop
software The software
that lets you enter,
update, review, and
synchronize info on your
computer.
™
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What extra software is on the CD?
By now you’ve probably installed Palm™Desktop software and Quick Install from the CD. When
you’re ready, check out the extra software on the CD. You can install it at any time. Your CD
includes titles such as the following:
0
Addit Preview, try, and buy software (web access required). Windows only.
Adobe Reader
for Palm OS
AudiblePlayer Listen to newspapers, books, public radio, language instruction, and
Documents to Go Create, view, and edit Microsoft Word and Excel files. For information,
Getting Started Guide Keep the guide you’re reading right now with you and view it on your
Handmark Solitaire Enjoy hours of entertainment with this solitaire game.
Palm Reade r Purchase and download eBooks from the web so you can read them
View PDF files that are tailored to fit your handheld’s screen.
more (additional fees may apply). Windows only.
see the Getting Started Manual for this application on your computer .
handheld.
when you want, where you wa nt.
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CHAPTER 1 Exploring Your Handheld
palmOne Messages 1.0 Send and receive short text (SMS) and multimedia (MMS) messages
palmOne VersaMail 2.0 Send, receive, and manage e-mail messages wirelessly using the built-
palmOne Web Pro Browse your favorite sites on the World Wide W eb. Int ernet connection
PhoneLink Updater Download the latest settings and configure your handheld to
using the built-in Bluetooth technology on your handheld.
in Bluetooth technology on your handheld or by synchronizing with
your Windows computer.
required.
communicate with a compatible mobile phone (sold separately).
powerOne
Calculate math and business solutions with this enhanced calculator.
Personal
™
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CHAPTER 1 Exploring Your Handheld
Opening applications
Did You Know?
You can reassign the
application buttons to
open whichever
applications you choose.
Tip
Handheld on already? T ap
the Home icon to go to
the Home screen.
Tip
Use your favorite picture
as the Home screen
background. Open the
Options menu and select
Display Options. Select
the Background check
box, and then tap the
photo thumbnail to select
a photo. Adjust the fade
setting so that the text is
easy to read against the
photo, and then select
OK.
You can open applications with the application buttons on the front of your handheld or with the
application icons on the Home screen.
Using the application buttons
• Press an application button to turn on your handheld and open the application for that button.
Calendar
Contacts Music
Camera
Using the Home screen
• Turn on your handheld, tap Home , and tap an application icon, such as Note Pad.
Home
icon
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CHAPTER 1 Exploring Your Handheld
Using the onscreen keyboard
You can use the onscreen keyboard in any application where you need to enter text, numbers, or
symbols on your handheld.
Key Term
»
Record An entry in an
application such as a
contact in Contacts or an
appointment in Calendar.
Tip
You can enter text
whenever you see a
blinking cursor on the
screen.
0
1 Open an entry:
a. Open an application
b. Select a record or tap New.
.
2 Open an onscreen keyboard:
• Tap ABC to open the letter
keyboard.
• Tap 123 to open the number
keyboard.
Continued
Letter keyboard
Number keyboard
™
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CHAPTER 1 Exploring Your Handheld
Using the onscreen keyboard
Tip
When a keyboard is open,
you can tap abc, 123, or
Int’l to open any of the
other keyboards.
Tip
You can also enter
information using
Graffiti 2 writing. To learn
how, go to the Quic k Tour
on your handheld.
3
Tap the characters to enter text, numbers, and symbols, and then select Done.
Tab
Caps lock
Caps shift
Backspace
Return
Letter keyboard
Number keyboard International keyboard
Done
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CHAPTER 1 Exploring Your Handheld
Using menus
Menus let you access additional commands and settings. They are easy to use, and once you
master them in one application, you know how to use them in all your applications.
Tip
You can also open the
handheld menus by
tapping the application
title in the upper-left
corner of the screen.
0
1 Open an application.
2
Tap Menu to open the menus.
.
Application
title
Menu icon
Menu
Menu
item
3 Tap a menu, and then tap a menu item.
Done
™
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CHAPTER 1 Exploring Your Handheld
Using the 5-way navigator
Tip
To remove the selection
highlight without making
a selection, scroll to the
icon in the upper-left
corner and then press Left
on the navigator.
Tip
From most applications
you can return to the
Home screen by holding
down Select on the
navigator.
The navigator lets you access your information quickly with one hand and without the stylus. The
navigator does various things based on whic h t ype of screen you’re on. To use the navigator, press
Up, Down, Right, or Left; or press Select in the center.
Up
Down
Select
RightLeft
Navigating in the Home screen
In the Home screen, use the navigator to select and open an application.
Right or Left Scrolls to the next or previous application
category.
Select Inserts the selection highlight. When the
selection highlight is present:
Up, Down, Right, or Left S crolls to the next
icon in the corresponding direction.
Select Opens the selected application.
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CHAPTER 1 Exploring Your Handheld
Navigating in list screens
In list screens, select and move between entries such as a note, memo, contact, or photo.
Up or Down Scrolls an entire screen of entries, as long as
there’s nothing highlighted. Hold down to
accelerate the scrolling.
Select Inserts the selection highlight. When the
selection highlight is present:
Up or Down Scrolls to the previous or next
entry.
Select Displays the selected entry.
Left Removes the selection highlight.
Navigating in record screens
In record screens, scroll within the current entry or between entries.
Up or Down Scrolls within the current entry.
Right or Left Scrolls to the previous or next entry
(not available in Contacts).
Select Returns to the list screen.
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CHAPTER 1 Exploring Your Handheld
Handheld do’s and don’ts
To protect your handheld from damage and ensure reliable performance, follow these guidelines.
Handheld do’s
• Use the protective pouch that came with your handheld. It provides protection if your handheld
is accidentally dropped.
• Use only the stylus to tap the screen—no pens, pencils, paper clips, or other sharp objects.
• Use only the supplied power adapter to charge your handheld.
• Keep the battery charged
• Keep the screen free of dust (or anything else that could make it dirty).
• For general cleaning, use a soft, damp cloth. If the screen becomes dirty, use a soft cloth
moistened with a diluted window-cleaning solution.
• Use only 3.5 mm stereo headphones in your handheld’s headphone jack.
• Be sure to get rid of any static electricity buildup
or accessory.
.
before you connect your handheld to an y cable
Handheld don’ts
• Do not drop, bang, or otherwise cause a strong impact to your handheld.
• Do not carry your handheld in your back pocket; you might sit on it by mistake.
• Do not let your handheld get wet; don’t even leave it in a damp location.
• Do not expose your handheld to very hot or cold temperatures, including placing it near a
heater, leaving it in the trunk of a car, or setting it by a window in direct sunlight.
™
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CHAPTER 1 Exploring Your Handheld
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with your handheld, go to
www.palmOne.com/
support<edit this>.
Click a link below to go to the User Guide on the web and learn about these related topics:
Entering
Information
Getting
Around
Installing and
Removing
Categories
Privacy
Sharing
Maintaining
Entering information with Graffiti 2 characters and shortcuts
Working with the Home screen, finding information, and moving ar ound in
applications
Adding applications to your handheld
Deleting applications from your handheld
Organizing your applications and information by filing them into categories
Keeping information private by turning on security options
Exchanging information and applications with other Palm OS® handheld
users by beaming them
Caring for your handheld
™
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CHAPTER 2
I
Synchronizing Your Handheld with Your Computer
n this chapter
Why synchronize
information?
What information is
synchronized?
Synchr onizing information
Beyond the basics
Maybe you always use your handheld
on its own to look up phone numbers,
enter appointments, and so on. But
you can do much more with your
handheld if you synchronize it with
your computer.
Synchronizing simply means that
information that has been entered or
updated in one place (your handheld or
your computer) is automatically
updated in the other. No need to enter
information twice.
TM
Benefits of synchronizing
• Quic kly enter and update information
on your computer and your handheld
• Install applications
• Protect your information
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CHAPTER 2 Synchronizing Your Handheld with Your Computer
Why synchronize information?
Did You Know?
During CD installation
(Windows only), you can
choose to synchronize
your handheld with
Microsoft Outlook on
your computer. If you do,
information from
Contacts, Calendar , Tasks,
Memos, and Note Pad is
synchronized with
Outlook. Other
information, such as
photos, is synchronized
with Palm Desktop
software.
Tip
Synchronize Microsoft
Word or Excel files from
your computer and open
them in the Documents to
Go application on your
handheld to view and edit
them at your
convenience.
Quickly enter and update information on your computer and handheld. Synchronizing updates
information both on your handheld and in Palm
example, you can quickly enter a contact list on your computer and then send it to your handheld
instead of reentering the information.
I
Install applications. With just a few clicks, you can install certain programs on your handheld.
Protect your information. Nothing is worse than losing important information. When you
synchronize information, you create a backup copy. If something happens to your handheld or
your computer, the information is not lost; one tap restores it in both places. For example, use
your computer to quickly create dozens of contacts and then synchronize to transfer them to your
handheld.
™
Desktop software on your computer. For
[
! ]
IMPORTANT
an up-to-date backup copy of important information.
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XX Handheld 18
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Be sure to synchronize information at least once a day so that you always have
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CHAPTER 2 Synchronizing Your Handheld with Your Computer
[ ! ]
What information is synchronized?
Before You Begin
Complete the following:
• Initial handheld setup
• Ins ta ll Palm Desktop
software from the CD
For setup and installation
procedures, see Read
This First included in your
handheld package.
Key Term
»
Conduit The
synchronization software
that links an application
on your computer with
the same application on
your handheld.
If you use the preset settings, information from all the following applications is transferred each
time you synchronize your handheld with your computer:
In addition, the preset settings back up system information from your handheld to your computer
and install add-on applications
If you’ve installed applications from the CD such as the VersaMail™ application, these applications
may also be included in the presets for synchronization.
If you want to synchronize applications other than the presets, see the section on choosing which
applications to synchronize in the User Guide on the web.
You can synchronize more than one handheld with your computer. For example, different family
members can synchronize their handhelds with the same copy of Palm Desktop software by
selecting the correct username in the upper-right corner when prompted. Just make sure that each
handheld has its own username. Although several people can share the same copy of Palm
Desktop software, t hey cannot share the same username.
from your computer to your handheld.
™
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CHAPTER 2 Synchronizing Your Handheld with Your Computer
Synchronizing information
Key Term
»
HotSync®Technology
that allows you to
synchronize the
information on your
handheld with the
information on your
computer.
Tip
If the Select User dialog
box appears during
synchronization, select
the username you
entered when you
installed Palm Desktop
software, and click OK.
Tip
If you need help with
synchronizing, see Make
sure the HotSync® cable
is connected securely.
0
1 Prepare your handheld:
a. Connect the HotSync cable to
the USB port on your
computer, and then insert the
other end into the mini-USB
connector on your handheld.
b. Make sure your handheld is
on.
2 Synchronize your handheld with
your computer:
a. Tap Star
b. When synchronization is
complete, a message appears
on your computer , and you
can disconnect your handheld
from the cable. Be patient;
synchronization may take
some time.
.
Done
™
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CHAPTER 2 Synchronizing Your Handheld with Your Computer
Beyond the basics
User Guide
For everything you need
to know about your
handheld—all that’s in
this guide, and much
more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software,
accessories, and more,
visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’ re having problems
with synchronization or
with anything else on
your handheld, go to
www.palmOne.com/
support<edit this>.
Click a link below to go to the User Guide on the web and learn about these related topics:
Synchronizing
Installing
• Synchronizing wirelessly using Bluetooth™ technology on your
handheld
• Using a modem to share information when you are away from your
computer
• Using your company’s network to synchronize information
• Changing which applications are included during synchronization
• Switching back to the cable if you have been synchronizing information
using Bluetooth technology
• Synchronizing information between your handheld and Microsoft
Outlook on your computer
• Receiving information on your handheld from an outside source, such
as a file containing your company’s phone list
Adding applications to your handheld
™
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CHAPTER 3
I
Expanding Your Handheld
n this chapter
How can expansion cards
help me?
Inserting an expansion card
Removing an expansion card
Beyond the basics
A Chinese proverb says, “Life just
gives you time and space; it's up to
you to fill it.” But doesn’t it always
seem that no matter how much space
you have, you still need more?
Expansion cards (sold separately)
provide a compact and limitless
answer to the storage dilemma. When
one card becomes full, simply use
another card. To enjoy some aspects of
your handheld, such as listening to
music and capturing short video clips,
you need to use expansion cards.
Benefits of expansion cards
• Listen to music
• View more photos and videos
• Back up info
• Add more games and other software
• Add accessories
• Store all your info
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CHAPTER 3 Expanding Your Handheld
How can expansion cards help me?
Tip
Looking for a handy way
to carry your expansion
cards? You can purchase
a variety of carrying
cases. Visit
www.palmOne.com/
MyHandheld <edit this>
and click the Accessories
link.
Key Term
»
SDIO An acronym for
Secure Digital input/
output.
compatible with this type
of expansion card as well
as the more common SD
(secure digital) and
MultiMediaCard card
formats.
Your handheld is
Listen to music. Store songs on expansion cards and use the included RealOne™ software to
listen to music on your handheld.
View photos and videos. If your digital camera or camcorder (sold separately) uses compatible
expansion cards, you can quickly view your photos and videos by simply inserting the card into
the expansion slot on your handheld.
Back up info. Make a copy of your important information for safe-keeping in case your handheld
becomes damaged or stolen.
Add games and other software. Purchase popular games, dictionaries, travel guides, and more.
There are lots of expansion cards available for your handheld. To check them out, visit
www.palmOne.com/MyHandheld <edit this>
Add accessories. Attach SDIO accessories to your handheld, such as a presentation module.
Store all your info. Never worry about running out of space on your handheld. Purchase as man y
expansion cards as you need to store your music, photos, videos, and other information.
Expansion cards come in a variety of capacities, and they’re very small, easy to store, and
affordably priced.
and click the Accessories link.
™
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CHAPTER 3 Expanding Your Handheld
Inserting an expansion card
Your handheld is compatible with SD, SDIO, o r MultiMediaCard expa nsion cards (sold separately).
Did You Know?
When you insert an
expansion card your
handheld responds based
on the contents of the
card and the application
that is running. For
example, if you insert a
card with MP3 files,
RealOne Mobile Player
opens automatically.
0
1 Insert the card into the expan sion
slot with the label side facing the
front of the handheld.
2 Push the card in with your thumb
until you hear the confirmation
tone.
NOTE
Check the Sounds & Alerts
Preferences to make sure the
System Sound setting is turned
on.
No confirmation tone?
Push
Label side
Done
™
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CHAPTER 3 Expanding Your Handheld
Removing an expansion card
0
1 Push lightly against the card with
your thumb.
Push
2 Slide the card out of the
expansion slot.
Done
™
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CHAPTER 3 Expanding Your Handheld
U
Beyond the basics
ser Guide
For everything you need
to know about your
handheld—all that’s in
this guide, and much
more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software,
accessories, and more,
visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’ re having problems
with expansion cards or
with anything else on
your handheld, go to
www.palmOne.com/
Click a link below to go to the User Guide on the web and learn about these related topics:
Expansion
Cards
Installing
Sharing
• Opening applications that are stored on expansion cards.
• Copying applications between your handheld and expansion card.
• Deleting applications or photos from an expansion card.
• Reviewing information about the contents of an expansion card using the
Card Info application.
• Naming an expansion card so you can easily identify its contents.
Adding applications from your computer to an expansion card. You can also
install other files such as photos or music.
Exchanging applications and information with other Palm OS® handheld
users by exchanging cards or beaming items between handhelds.
™
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CHAPTER 4
I
Managing Your Contacts
n this chapter
Adding a contact
Locating a contact on your
list
Beaming a contact
Beyond the basics
Say good-bye to a paper address book
that you need to update manually
every time someone moves, changes
their e-mail address, or gets a new
work extension. With Contacts, not
only is it easy to enter information such
as names, addresses, and phone
numbers, but it is just as quick to view,
update, and organize contact
information. You can back up contact
information to your computer and
easily share info with other handhelds.
You can even add photos of your loved
ones directly to their contact
information screen.
Benefits of Contacts
• Carry all your business and personal
contact information in your hand
• Keep track of who is who
• Keep in touch
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CHAPTER 4 Managing Your Contacts
Adding a contact
Tip
If the first character you
enter in the Last Name or
Company field is an
asterisk (*) or similar
symbol, that record
always appears at the top
of the Contacts list. That’ s
useful for an entry like “If
Found Call [your phone
number].”
0
1
Press the Contacts application button.
2 Add your contact information:
a. Select New.
b. Tap each field where you want to enter information, and enter it. Tap the
scroll arrows to move to the next page.
Continued
™
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CHAPTER 4 Managing Your Contacts
Adding a contact
Tip
To learn about capturing
and downloading photos
to your handheld, see
p
almOne™ Media later in
this guide.
Tip
If multiple contacts share
information, such as a
company name and
address, you can enter
the first contact, open the
Record menu, and then
select Duplicate Contact.
Y ou can then c hange only
the fields that differ.
Tip
If you want a reminder
about a birthday, select
the Reminder check box,
enter the number of days
before the birthday that
you want to see the
reminder, and then select
OK.
3 [ & ] OPTIONAL Add a photo:
a. Tap the Picture box.
b. To t ake a photo and add it to a
contact, select Camera, take
the photo, and select Save.
c. To add a photo fr om palmOne
Media, select Photos and
select a photo.
4 [ & ] OPTIONAL Add a
birthday:
a. Tap the Birthday box.
b. Select the birth year, month,
and date.
5 After you finish entering all the information you want, select Done.
Done
That's it. Your handheld automatically saves the contact. Make
sure you have a current backup. Synchronize often.
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CHAPTER 4 Managing Your Contacts
Locating a contact on your list
Tip
You can also press Right
on the navigator (or tap
the Quick Look Up icon at
the top of the screen) to
open the Quick Look Up
line. Press Up and Down
to select the letter of the
name you want in each
box, and press Right to
move to the next box.
Did You Know?
The Phone Lookup
feature lets you add
contact information
directly into certain other
applications on your
handheld. For example,
you can add a name and
phone number to a
memo or task.
0
1 Press the Contacts application button.
2 Search for the contact:
a. Tap the Look Up line at the
bottom of the screen and
enter the first letter of the
name you want to find.
b. Enter the second letter of the
name, and so on, until you
can easily scroll to the contact
you want.
3 Select the contact to open it.
Done
™
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CHAPTER 4 Managing Your Contacts
Beaming a contact
Tip
You can create a contact
with your own
information and select it
as your business card by
opening the Record Menu
and selecting Business
Card. Beam your
business card to other
handhelds by holding
down the Contacts
application button until
the Beam dialog box
appears.
Did You Know?
A Beam command
appears on the Record
menu of most
applications. Use it to
beam information suc h as
photos, appointments,
and more.
0
1 Press the Contacts application button.
2 Locate the contact you want to beam.
3 Beam the contact:
a. Open the menus
b. Select Record, and then select Beam Contact.
c. When the Beam Status dialog box appears, point your handheld’s IR port
directly at the IR port of the other handheld.
NOTE
apart, and there should be a clear path between them.
For best results, the handhelds should be between 4 and 36 inches
.
IR port
4 Wait for the Beam Status dialog box to indicate that beaming is complete.
Done
™
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CHAPTER 4 Managing Your Contacts
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Contacts or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Click a link below to go to the User Guide on the web and learn about these related topics:
Contacts
Categories
Information
Privacy
Sharing
E-mail
• Deleting contacts
• Removing a photo from a contact
• Displaying additional contact fields and defining custom fields
• Choosing the field type for certain fields, such as Home or Work for a
phone number
• Using Quick Connect to make a phone call or address an e-mail or text
message directly from a contact
Organizing contacts by type and sorting them
Transferring contact information from other applications such as databases,
spreadsheets, and other organizer software
Keeping contacts private by turning on security options
Sending events to other Bluetooth™ devices by using Bluetooth technology
on your handheld
Sending events as attachments to e-mail messages
™
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CHAPTER 5
I
Managing Your Calendar
n this chapter
Scheduling an appointment
Checking your schedule
Setting an alarm
Beyond the basics
Staying on top of your schedule is an
important par t of being productive
both at work and at home. Calendar
can help you remember appointments
and spot schedule conflicts. You can
view your calendar by day, week, or
month, or as an agenda list that
combines your list of tasks with your
appointments.
Benefits of Calendar
• Track current, future, and past
appointments
• Stay on top of deadlines
• Carry one calendar
• Spot schedule conflicts
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CHAPTER 5 Managing Your Calendar
Scheduling an appointment
Key Term
»
Event The name for an
entry in the Calendar
application, including
appointments, birthdays,
reminders, recurring
meetings, and so on.
Tip
You can also scroll to a
date by pressing Right or
Left on the navigator or
by tapping the arrows at
the top of the Day View
screen.
Did You Know?
You can use more than
one line to describe an
appointment.
0
1 Open Day View:
a. Press the Calendar
application button.
b. Tap the Day View icon
2 Select the date of the
appointment:
a. Tap Go To.
b. Tap the arrows to select the
year.
c. Tap the month.
Day View icon
Go To
d. Tap the date.
3 Tap the line next to the time the appointment begins and enter a description.
Continued
™
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CHAPTER 5 Managing Your Calendar
Scheduling an appointment
Tip
To enter reminders,
holidays, anniversaries,
and other events that take
place on a particular date
but not at a particular
time, tap No Time.
Tip
Color code your calendar .
Tap the bullet next to the
description to file the
appointment in a
category. Each category
has its own color.
4 If the appointment is longer or shorter than an hour, set the duration:
a. In Day View, tap the start time.
b. In the Set Time dialog box, tap End Time.
c. Tap the hour and minute lists to select the time the appointment ends.
d. Select OK.
Start time
Description
Duration
Color coded
Bullet
Hour list Minute list
Done
That’s it. Your handheld automatically saves the appointment.
Make sure you have a current backup. Synchronize often.
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CHAPTER 5 Managing Your Calendar
Checking your schedule
Sometimes you want to look at your schedule for a particular date, while other times you want to
see an overview of a week or month.
Tip
Press the Calendar
application button
repeatedly to cycle
through the Agenda
View, Day View, Week
View, and Month View.
Tip
Y ou can also display Year
View. From Month View,
tap Year.
Tip
Customize the Agenda
View background. From
Agenda View, open the
Options menu and select
Display Options. Select
the Background check
box, and then tap the
photo thumbnail to select
a photo. If needed, adjust
the fade setting so that
you can easily read text
against the photo, and
then select OK.
0
1 Press the Calendar application button.
2 Tap the icons in the lower-left corner to see four different Calendar views:
Agenda View Day View
Month ViewWeek View
Done
™
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CHAPTER 5 Managing Your Calendar
Setting an alarm
Did You Know?
If you set your alarm
sounds in World Clock
instead of in Calendar
you have more alarm
sound choices.
Tip
Check out the other
options in the Event
Details dialog box. For
example, Repeat creates
an event that recurs daily ,
weekly, or at whatever
interval you set up.
Did You Know?
When you set an alarm, a
little alarm clock appears
to the right of the event
description.
0
1 Go to the event you want to assign an alarm to:
a. From Day View, tap Go To.
b. Select the year, month, and date of the event.
c. Tap the event description.
2 Set the alarm:
a. Tap Details.
b. Tap the Alarm check box.
c. Tap the pick list and select
Minutes, Hours, or Days.
d. Enter how many minutes,
hours, or days before the
event you want the alarm to
sound, and then select OK.
Done
™
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CHAPTER 5 Managing Your Calendar
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Calendar or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Click a link below to go to the User Guide on the web and learn about these related topics:
Calendar
Categories
Privacy
Sharing
E-mail
• Creating repeating events for things you do at regular intervals, such as
taking a class at the gym three days a week or taking a biweekly music
lesson
• Reserving blocks of time for long events like vacations or conferences
• Choosing the default Calendar view format and the information that
appears in each view by setting display options
• Customizing alarm settings and choosing what time days start and end by
setting preferences
• Storing extra information about an event by adding a note
• Erasing old appointments by purging them
Organizing events by type and color coding them
Keeping events private by turning on security options
• Exchanging events with other Palm OS® handheld users by beaming them
• Sending events to other Bluetooth™ devices by using Bluetooth
technology on your handheld
Sending events as attachments to e-mail messages
™
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CHAPTER 6
I
Managing Your Tasks
n this chapter
Creating a task
Organizing your tasks
Marking a task complete
Beyond the basics
Some of the most successful people in
the world are also the busiest. When
asked how they manage to do it all,
busy people usually say, “I make lists.”
The Tasks application on your
handheld is the perfect place to make a
list of the things you need to do.
Benefits of Tasks
• Set priorities
• Track deadlines
• Stay focused
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CHAPTER 6 Managing Your Tasks
Creating a task
Tip
If no task is currently
selected, you can create a
new task by writing in the
Graffiti
Tip
Tap Details to set an
alarm and other options
for the selected task.
Tip
You can beam tasks to
anyone who has a
handheld with an IR port.
Just open the Record
menu and select Beam
Item or Beam Category.
®
2 input area.
0
1 Go to the Home screen and select Tasks .
2 Create a task:
a. Tap New.
b. Enter a description of the task.
3 [ & ] OPTIONAL Assign a priority and due date:
a. Tap the priority number and select a number (1 is the most important).
b. Tap the due date and select a date from the list, or select Choose Date to
select a date from the calendar.
Due date
Long description
New task
Priority number
Done
That’s it. Your handheld automatically saves the task. Make sure
you have a current backup. Synchronize often.
™
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CHAPTER 6 Managing Your Tasks
Organizing your tasks
Sometimes you want to look at all t he things you need to do, while other times you want to see
only certain types of tasks.
Did You Know?
Overdue tasks have an
exclamation point (!) next
to the due date.
Tip
Your Task Preferences
settings control which
tasks appear in the Tasks
list, such as completed or
due tasks. To c hange
these settings,
Options menu and select
Preferences.
Tip
Create a new category for
tasks by selecting Edit
Category in the Category
pick list.
open the
0
1 Go to the Home screen and select Tasks .
2 In the Tasks list, select one of these options:
All Display all your tasks.
Date Display tasks that are due in a specific time f r ame. Tap the pick list in the
upper right to select Due Today, Last 7 Days, Next 7 Days, or Past Due.
Category Display tasks that are assigned to the selected category. Tap the pick
list in the upper right to select a different category.
Done
™
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CHAPTER 6 Managing Your Tasks
Marking a task complete
You can check off a task to indicate that you’ve completed it.
Tip
You can set Task
Preferences to record the
date that you finish your
tasks, and you can show
or hide finished tasks. To
change these settings,
open the Options menu
and select Preferences.
0
1 Go to the Home screen and select Tasks .
2 Select the check box on the left
side of the task.
Done
™
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CHAPTER 6 Managing Your Tasks
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Tasks or with anything
else on your handheld, go to
www.palmOne.com/
support<edit this>.
Click a link below to go to the User Guide on the web and learn about these related topics:
Tas k s
Privacy
E-mail
Sharing
• Creating repeating tasks for things you need to do at regular intervals, su ch
as taking out the trash on Thursday night or filing a weekly status report
• Setting alarms when you use tasks as reminders
• Setting preferences to choose which tasks appear in the Tasks list, whether
to track completion dates, and which alarm sound will play
• Storing extra information about a task by adding a note
Keeping tasks private by turning on security options
Sending tasks as attachments to e-mail messages
• Exchanging tasks with other Palm OS® handheld users by beaming them
• Sending tasks to other Bluetooth™ devices by using Bluetooth technology
on your handheld
™
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CHAPTER 7
I
Writing Memos
n this chapter
Creating a memo
Viewing and editing a memo
Beyond the basics
Your handheld contains applications
for storing the most common types of
information: contact names and
numbers, appointments, and so on.
Memos is the tool to use for capturing
information that is meaningful to you
but does not fall into one of these
categories. From meeting notes to
recipes and favorite quotations,
Memos provides a quick and easy way
to enter, store, and share your
important information.
Benefits of Memos
• Store essential but hard-to-remember
information
• Easily retrieve and share information
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CHAPTER 7 Writing Memos
Creating a memo
Did You Know?
You can create as many
memos as you want, up
to the available memory
on your handheld. Each
memo can be up to about
32KB in size; that’s about
650 sentences.
Tip
In the Memos list, you
can also just start writing
to create a new memo.
The first letter is
automatically capitaliz ed.
0
1
Go to the Home screen and select Memos .
2 Create a memo:
a. Select New.
b. Enter your memo. T ap Enter on the onscr een keyboard to move to a new line
in the memo.
c. Select Done.
Done
That's it. Your handheld automatically saves the memo. Make sure
you have a current backup. Synchronize often.
™
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CHAPTER 7 Writing Memos
Viewing and editing a memo
Tip
The Memos list shows
the first line of each
memo, so make sure that
first line is something you
will recognize.
Did You Know?
You can connect your
handheld to a portable
keyboard and type your
memos on the go without
carrying around a heavy
laptop. You canpurchase
a variety of carrying
cases. Visit
www.palmOne.com/
MyHandheld <edit this>
and click the Accessories
link.
Tip
You can change th e size
of the text in Memos to
enhance readability.
0
1 Go to the Home screen and select Memos .
2 View or edit the memo:
a. In the Memos list, select the memo you want.
b. Read or edit the memo, and then select Done.
Done
™
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CHAPTER 7 Writing Memos
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Memos or with anything
else on your handheld, go to
www.palmOne.com/
support<edit this>.
Click a link below to go to the User Guide on the web and learn about these related topics:
Memos
Categories
Privacy
Sharing
E-mail
• Deleting memos
• Sending memos to your computer by synchronizing so you can cut text
from a memo and paste it into an application such as Microsoft Word
Organizing memos by arranging them into categories and sorting them
Keeping memos private by turning on security options
• Exchanging memos with other Palm OS® handheld users by beaming them
• Sending memos to other Bluetooth™ devices by using Bluetooth
technology on your handheld
Sending memos as attachments to e-mail messages
™
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CHAPTER 8
I
Writing Notes
n this chapter
Creating a note
Viewing and editing a note
Beyond the basics
Need to jot down a phone number or a
reminder to yourself? Avoid fumbling
for scraps of paper, and write
important reminders in Note Pad. You
can use Note Pad to do everything you
might do with a piece of paper and a
pencil. Note Pad gives you a place to
draw freehand and take notes in your
personal handwriting, which is even
faster and more flexible than creating a
memo on your handheld.
Benefits of Note Pad
• No learning curve
• Capture information in the moment
• A picture is worth a thousand words
• See reminders when you set alarms
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CHAPTER 8 Writing Notes
Creating a note
Tip
You can chan ge t he co lo r
of the pen and paper
(background). From the
Note Pad list screen, open
the Options menu, select
Preferences, and then ta p
Colors.
Tip
Tap the pen selector to
change the pen width or
to select the eraser.
Did You Know?
Set an alarm for a note to
use it as a reminder .
1 Go to the Home screen and select Note Pad .
2 Create a note:
Done
a. Write your note directly on
the handheld screen.
b. Select the time at the top of
the screen and enter a title
using the onscreen keyboard.
c. Select Done.
Time or title
Scroll bar
Pen selector
Eraser
That’s it. Your handheld automatically saves the note. Make sure
you have a current backup. Synchronize often.
™
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CHAPTER 8 Writing Notes
Viewing and editing a note
Tip
You can clear the screen
completely while editing
a note. Open the
menu and select Clear
Note.
Or, to delete a note
completely , open the note
and then tap Delete.
Edit
0
1 Go to the Home screen and select Note Pad .
2 Select the note:
a. Select Done to display the Note Pad list.
b. Select the note you want to view or edit.
3 Read or edit the note, and then select Done.
Done
™
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CHAPTER 8 Writing Notes
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Note Pad or with
anything else on your
handheld, go to
www.palmOne.com/
Click a link below to go to the User Guide on the web and learn about these related topics:
Note Pad
Categories
Privacy
Sharing
E-mail
Setting alarms when you use notes as reminders
Organizing notes by arranging them into categories and sorting them
Keeping notes private by turning on security options
• Ex changing notes with ot h er Palm OS® handheld users by beaming them
• Sending notes to other Bluetooth™ devices by using Bluetooth technology
on your handheld
Sending notes as attachments to e-mail messages
™
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CHAPTER 9
I
Recording Voice Memos
n this chapter
Creating a voice memo
Listening to a voice memo
Beyond the basics
In a familiar scene from old movies,
the boss calls in his secretary to “take a
memo.” In today’s world, those
secretaries are rare—but fortunately,
your handheld offers you a
replacement.
Voice Memo provides a place for you
to record and play back notes, agenda
items, and other important thoughts
directly on your handheld. Use your
voice memos with alarms as reminder
messages, and share your voice
memos with those who need to know
what you’re thinking.
Benefits of Voice Memo
• Capture thoughts on the fly
• Send memos to colleagues wirelessly
• Synchronize voice memos to back
them up on your computer
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CHAPTER 9 Recording Voice Memos
Creating a voice memo
Tip
If you are recording a
long voice memo and
don’t want to continue
holding the Voice Memo
button, you can pause
and resume recording.
Tip
For best results, hold
your handheld within
about one foot of your
mouth while recording.
0
1 Press and hold the Voice Memo application button on the side of your
handheld. A tone indicates that recording has started.
2 Record your voice memo:
a. Face your handheld and begin speaking. Continue holding the Voice Memo
button while recording.
b. When you have finished recording, release the Voice Memo button. A tone
indicates that recording has stopped.
3 Select Done.
That's it. Your handheld automatically saves the voice memo. Make sure you
have a current backup. Synchronize
often.
™
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CHAPTER 9 Recording Voice Memos
Listening to a voice memo
Tip
To start playing a voice
memo immediately,
select Play.
Tip
Select the Speaker icon
and press Up or Down on
the navigator to adjust
the volume when
listening to a voice
memo.
0
1 Go to the Home screen and select Voice Memo .
2 Listen to the voice memo:
a. In the Voice Memo list, select the voice memo title. The voice memo begins
to play after a few seconds.
b. Press Right or Left on the navigator to listen to the next or previous voice
memo.
3 When you have finished listening to all voice memos, select Done.
Done
™
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CHAPTER 9 Recording Voice Memos
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Voice Memo or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Click the link below to go to the User Guide on the web and learn about these related topics:
Voice Memo
Connecting
Categories
Privacy
Sharing
• Pausing and resuming a voice memo recording
• Storing voice memos on an expansion card
• Setting an alarm for a voice memo
• Using the Bluetooth™ capability on your handheld to send a voice memo
to another Bluetooth device
Organizing voice memos by arranging them into categories and sorting them
Keeping voice memos private by turning on security options
• Exchanging voice memos with other Pa lm OS® handheld users by beaming
them
• Sending voice memos to other Bluetooth devices by using Bluetooth
technology on your handheld
™
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CHAPTER 10
I
Taking and Viewing Photos and Videos
n this chapter
Sharing photos and videos
A picture may be worth a thousand
words, but what happens when you
have a thousand pictures—or videos—
Supported file types
Adjusting the camera
settings
Capturing a photo
Recording a video
Viewing photos or videos
Organizing photos or videos
into albums
Annotating a photo
Beyond the basics
that you are trying to keep organized?
Or maybe just a few that are so
meaningful that you want to have
instant access to them at any time?
Solve both problems with palmOne™
Media. Media features easy capture,
viewing, and organization of still
photos and videos. You can keep your
favorite photos right on your handheld,
select a photo as the background for
your Home screen and the Agenda
Benefits of palmOne Media
• Never be far from your favorite
people or places
• Capture key moments on the fly
• Simplify photo and video
organization
View in Calendar, even add a photo to
a Contacts entry. And with expansion
cards (sold separately), you can store
any number of photos.
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CHAPTER 10 Taking and Viewing Photos and Videos
Sharing photos and videos
Tip
To view photos or videos
on your desktop
computer, open
™
Palm
click Media, and doubleclick the photo or video
you want.
Desktop software ,
This chapter explains how to capture and view phot os and videos. But you can do more t han keep
private photo albums on your handheld. You can easily share photos with family and friends.
Share photos by using any of the following methods:
• Send a photo or video
• Attach a photo or video
• Create a multimedia message
• Beam a photo or video
• Copy a photo or video from your handheld to your desktop computer, or from computer to
handheld, by synchronizing
by using the Bluetooth™ technology on your handheld.
to an e-mail message.
containing a photo or video.
to other Palm OS® handheld users.
.
Supported file types
When you capture a photo, you can save it directly on your handheld or on an expansion card
(sold separately) inserted into the expansion slot. Photos are saved in the format JPG.
You can save videos you record to an expansion card only. Videos are saved in the format ASF.
If you take a picture with a digital camera, or you find it on the web, it's likely your handheld can
display it. The Media application converts popular photo formats such as JPG, BMP, TIFF, PNG,
PCS, WMF, EMF, and PSD to a format that you can view directly on your handheld. When you put
photos on an expansion card, you can view the photos in their original file formats—such JPG, GIF,
and BMP—without any conversion. You can also view photos on your desktop computer.
You can view videos on an expansion card or on your desktop computer, in the following formats:
MPEG4, MPEG, and AVI.
™
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CHAPTER 10 Taking and Viewing Photos and Videos
Adjusting the camera settings
Tip
You must save videos to
an expansion card (sold
separately).
0
1
Press the Camera button.
2 Adjust the camera settings:
a. Select photo or video mode, and then select the Options button.
b. Select the options you want:
White balance Select the light type for your subject.
Low light Select if you are in a low-light environment.
Effects Select an effect for your image: bl ack and white, negative, and so on.
Resolution Select a higher resolution if you want a clear er p ict ure; h owev er, a
higher resolution creates a larger file size when you save the photo or video.
Save to (Photos only) Select whether to save the photo directly to your
handheld or to an expansion card.
Review photo (Photos only) Select whether to review a photo onscreen after
capture before saving it.
Date stamp (Photos only) Select whether to mark your photos with the date
and time they are taken.
Auto naming Select custom if you want to specify a new naming system for
saved photos and videos (default is photo_mmddyy_xxx), and then enter the
new auto name.
™
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CHAPTER 10 Taking and Viewing Photos and Videos
Adjusting the camera settings
Cont’d.
Digital zoom (Photos only) Select disabled if you do not want to be able to
zoom in when taking a photo.
Shutter sounds Select off if you do not want to hear a sound when taking a
photo or recording a video.
3 Select Done.
Done
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CHAPTER 10 Taking and Viewing Photos and Videos
Capturing a photo
Tip
Select 2x to z oom in on
your subject. Select 1x to
return to normal size.
0
1
Press the Camera button.
2 Take the photo:
a. Select photo mode if it is not
already selected.
b. Move the handheld until the
picture you want appears on
the screen.
c. Select the shutter button or
press Select on the navigator.
d. Select Save <<ICON>>.
Done
Photo
mode
button
Shutter
button
™
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CHAPTER 10 Taking and Viewing Photos and Videos
Recording a video
You can save video files only on an expansion card (sold separately) inserted into the expansion
card slot. You cannot save video files directly on your handheld.
Tip
While you’re recording,
select the pause button to
pause recording. Select
the record button to
continue recording.
0
1 Press the Camera button.
2 Capture the video:
a. Select video mode if it is not
already selected.
b. Move the handheld until the
image you want to capture
appears on the screen.
c. Select the record button.
d. When you have finished
viewing, select the stop
button.
e. Select Save <<ICON>>.
Done
Video mode button
Stop button
Record/pause button
™
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CHAPTER 10 Taking and Viewing Photos and Videos
Viewing photos or videos
Tip
You can also press the
Camera button twice to
open the Media
application.
Did You Know?
If you or your friends
have a digital camera or
video recorder that uses
SD memory cards, you
can insert the cards into
the expansion slot and
view the photos or videos
on your handheld.
Tip
Select Slide Show to
display all photos in an
album, automatically, one
after another . Tap a photo
to stop the slide show.
0
1 Go to the Home screen and select Media .
2 View photos or videos:
a. Tap the pic k list in the upper-right corner and select the album containing the
photos and/or videos you want to view.
b. Select the photo or video you want to view.
3 Tap anywhere in the photo or video to return to the selection screen.
Done
™
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CHAPTER 10 Taking and Viewing Photos and Videos
Organizing photos or videos into albums
Did You Know?
The desktop Media
software (installed
automatically from the
CD) gives you more
options for editing and
organizing your photos
and videos.
0
1 Go to the Home screen and select Media .
2 Create an album:
a. Tap the pick list in the upper-
right corner and select Edit
Albums.
b. Select New, enter the name of
the new album, and select OK.
c. Select OK on the Edit Albums
screen.
Continued
™
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CHAPTER 10 Taking and Viewing Photos and Videos
Organizing photos or videos into albums
3 Add or remove photos in
albums:
a. Tap the pick list in the upper-
right corner and select the
album you want to organize.
b. Select the Organize Albums
icon .
c. Select a photo that does not
have a plus sign to add it to
the album.
d. Select a photo with a plus
sign to the left to remove it
from the album.
e. Select Done.
4 Move photos within albums:
a. Tap the pick list in the upper-right corner and select the album in which you
want to move photos.
b. Tap the photo you want to move, and drag the stylus to move the photo to
the desired location.
Select to add
Select + to remove
Done
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CHAPTER 10 Taking and Viewing Photos and Videos
Annotating a photo
Tip
T a p and hold the drawing
tool button to change line
size. T a p and hold the text
tool button to c hange font
size.
0
1 Go to the Home screen and select Media .
2 Select a photo to annotate:
a. Open the menus
b. Select the photo to annotate.
, select Media, and select Annotate.
3 Annotate the photo:
Drawing tool Draw anywhere
on the photo using the stylus.
Text tool Tap anywhere on the
photo to open a text field, and
then enter text in the field.
Color button Select the button
and select a color for both
drawing and text annotations.
Text tool
Drawing tool
Color button
4 Select Done.
Done
™
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CHAPTER 10 Taking and Viewing Photos and Videos
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with palmOne Media or with
anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Click a link below to go to the User Guide on the web and learn about these related topics:
Media
Sharing
E-mail
• Viewing photos and videos as thumbnails, lists, albums, and slide shows
• Copying photos and videos to other applications or expansion cards
• Editing and enhancing photos and videos on your desktop computer
• Deleting photos and videos
• E-mailing photos from the desktop Media software
• Exchanging photos and videos with other Palm OS® handheld users by
beaming them
• Sending photos and videos to other Bluetooth devices by using Bluetooth
technology on your handheld
Sending photos and videos as attachments to e-mail messages
™
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CHAPTER 11
I
Listening to Music
n this chapter
Transferring MP3 files to an
expansion card
Transferr ing music fr o m a CD
to an expansion card
Playing music on your
handheld
Beyond the basics
Are you tired of listening to small talk
during that long commute on the bus
or train? Do you need something
smaller than a CD player when you’re
out for a walk or at the gym?
RealOne™ Mobile Player lets you play
music on your handheld. Simply
transfer songs onto an expansion card
(sold separately) and then listen
through the built-in speaker or stereo
headphones (sold separately.)
Benefits of
RealOne Mobile Player
[
! ]
IMPORTANT
or MultiMediaCard expansion
your music files and play them on your
handheld.
You need to purchase an SD
card to save
• Listen to songs in the popular MP3
format
• No separate MP3, CD, or mini-disc
player required
• Carry tiny expansion cards instead
of CDs
• Be your own DJ
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CHAPTER 11 Listening to Music
Transferring MP3 files to an expansion card
The RealOne software that comes with your handheld is compatible with the popular MP3 audio
file format. If your MP3 files are already on your computer’s hard drive, you need to transfer them
to an expansion card to listen to them on your handheld.
WINDOWS ONLY
Tip
You can also use a card
reader accessory (sold
separately) to transfer
MP3 files from your
computer to your
expansion card. Create an
“SD_Audio” folder on the
card, and store your MP3
files in this folder.
0
1 Prepare your computer and your handheld:
a. Connect your handheld to the
b. Insert an expansion card
2
Select the songs you want to transfer:
HotSync® cable.
into your handheld.
a. From My Computer or Windows Explorer, select the MP3 files you want to
transfer.
b. Drag and drop the file(s) or folder onto the palmOne™ Quick Install icon on
the Windows desktop, and then click OK.
3
™
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Synchronize your handheld with your computer.
Done
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CHAPTER 11 Listening to Music
Transferring MP3 files to an expansion card
MAC ONLY
Tip
You can also use a card
reader accessory (sold
separately) to transfer MP3
files from your computer to
your expansion card.
Create an “SD_Audio”
folder on the card, and
store your MP3 files in this
folder.
0
1
2
Prepare your computer and your handheld:
a. Connect your handheld to the
b. Insert an expansion card
Select the songs you want to transfer:
HotSync cable.
into your handheld.
Tip
In Mac OS X, you can make
the Send to Handheld
droplet a permanent part
of your desktop by
dragging the droplet to the
Dock. Then simply drag
songs, and other files you
want to transfer to your
handheld, onto the droplet
in the Dock.
Zire™ XX Handheld 69
3 Synchronize your handheld with your computer.
a. Drag and drop the MP3 files onto the Send to Handheld droplet in the
palmOne folder.
b. In the Send to Handheld dialog box, select your username and click OK.
NOTE
minutes.
Done
Be patient; transferring music to an expansion card can take several
Page 79
CHAPTER 11 Listening to Music
Transferring music from a CD to an expansion card
If your songs are on a CD and you want to listen to them on your handheld, you need to use
RealOne Player on your computer to convert and transfer the fil es.
WINDOWS ONLY
0
1 Open the CD in RealOne Player on your computer:
a. Double-click the RealOne Player icon on your computer desktop.
b. Insert the CD into your computer’s CD drive.
c. Click CD in RealOne Player on your computer.
CD
Continued
™
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CHAPTER 11 Listening to Music
Transferring music from a CD to an expansion card
Tip
If you want to select only
a few songs, click
Deselect All and then click
the check box next to the
songs you want to select.
Did You Know?
A 64MB expansion card
holds about an hour of
music.
2 Select the songs you want to add to your library:
a. Click Save Tracks.
b. Follow the onscreen instructions to select and copy tracks.
Save Tracks
Continued
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CHAPTER 11 Listening to Music
Transferring music from a CD to an expansion card
Tip
Fit more music on your
expansion card. With
your handheld connected
to your computer, ope n
RealOne Player on your
computer, and select
Configure. In the
Configure window, select
Always convert tracks,
and lower the Max.
quality setting. Keep in
mind that as you lower
the Max setting, the
sound quality goes down
too.
3
4
Prepare your handheld:
a. I
b. Press the Music application button.
c. Connect your handheld to the
[
! ]
Select the songs you want to transfer:
a. In RealOne Player on your compu ter, click Devices.
b. If necessary, double-click Palm Handheld and then double-click Card.
nsert an expansion card into your handheld.
HotSync cable.
IMPORTANT
Do not tap the HotSync icon.
c. Click Add Clips.
Add
Clips
Devices
Continued
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CHAPTER 11 Listening to Music
Transferring music from a CD to an expansion card
Tip
For tips on using RealOne
Player on your computer ,
go to the Help menu in
RealOne Player or visit
www.realone.com
Tip
On your handheld, tap
Songs to view a list of the
songs available for you to
play. The songs you just
transferred are at the
bottom of the list.
.
Cont’d.
d. In the Add Clips window, select the songs you want to add, and then click
e. Click Close. The tracks you selected should now say “Ready To Transfer.”
Add Clips.
Add Clips
5 Transfer the selected songs to your expansion card:
a. Be sure your handheld is on and that RealOne Mobile Player is open. If it is, a
green Connected light appears in the lower-left corner on your computer.
b. In the toolbar below Connected, click Transfer. When the transfer is
complete, the tracks you selected should say “On Device.”
[
! ]
IMPORTANT
the files, so there’s no need to do anything.
Done
Zire™ XX Handheld 73
Do not tap the HotSync icon. RealOne Player is transferring
Page 83
CHAPTER 11 Listening to Music
Playing music on your handheld
Tip
For tips on using RealOne
Mobile Player, open the
Options menu and select
Help.
Did You Know?
RealOne Mobile Player
continues playing the
songs in your list until it
reaches the end of your
list or until you tap the
Stop button, even if your
handheld screen is off.
0
1 On your handheld, press the Music application button.
2 Select a song to play:
• To play the current song, tap Play.
• To play a different song, tap Songs and select a song from the list.
Progress indicator
Play/Pause
Stop
Continuous play
Random play
Volume
Previous song Next song
3 When you’ve finished listening, tap the Stop button.
Done
™
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CHAPTER 11 Listening to Music
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with RealOne Mobile Player,
RealOne Player on your
computer, or with anything
else on your handheld, go to
www.realone.com
.
Click the link below to go to the User Guide on the web and learn about these related topics:
RealOne
Mobile
Player
Sharing
E-mail
• Creating playlists by choosing whic h songs to play and the order to play
them in
• Removing songs from an expansion card
• Sending sound files to other Bluetooth™ devices by using Bluetooth
technology on your handheld
Sending sound files as attachments to e-mail messages
™
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CHAPTER 12
I
Connecting Wirelessly to Other Devices
n this chapter
What can I do with the
Bluetooth application?
What types of connections
can I make?
Entering basic Bluetooth
settings
Setting up a phone
connection
Accessing e-mail and the
web with your phone
connection
Setting up a connection for
wireless synchronization
Beyond the basics
With the “nothing up my sleeve,
nothing in my hat” grace of a master
magician, your handheld can connect
you to the world—wirelessly, using
Bluetooth™ technology. Need to make
a phone call? Tap the number in
Contacts, and your mobile phone
begins dialing. How about browsing
the web or sending an e-mail message
directly from your handheld —without
plugging in a cable?
The palmOne™ Bluetooth application
harnesses the power of Bluetooth
technology. It helps you easily set up
wireless connections to a number of
devices so you can enjoy the
convenience of cable-free connectivity.
Benefits of the Bluetooth
application
• Quickly set up connections to your
cell phone, your computer, and other
handhelds
• Reduce cable clutter
• Access the web and e-mail or send
files wirelessly
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CHAPTER 12 Connecting Wirelessly to Other Devices
[ ! ]
What can I do with the Bluetooth application?
Key Term
»
Bluetooth Technology
that enables devices suc h
as handhelds, mobile
phones, and computers
to connect wirelessly to
each other.
Before You Begin
Any device you connect
to must also be a
Bluetooth device, and the
device must have its
Bluetooth
communication software
enabled. Check the user
guide for your device.
To set up a phone
connection, you must
have a GSM or GPRS
mobile phone enabled
with data services.
To browse the web and
use e-mail, install the web
browser and the e-mail
software included on the
CD that came with your
handheld.
Quickly set up connections to your cell phone, your computer, and other handhelds. How much
time each day do you spend at your computer? On the phone? Wouldn’t it be great if you could
access these devices—dial a phone number, send an e-mail message—directly from your
handheld? The Bluetooth application gets you started by helping you set up connections to
devices within approximately 30 feet of your handheld.
Reduce cable clutter. Imagine a world—or even your workstation—without cables. While using
Bluetooth techno logy on your handheld does not completely eliminate cable clutter, it can re place
many of those cables with a wireless connection. For example, Bluetooth technology lets you
wirelessly synchronize
Access the web and e-mail or send files wirelessly. Whether you access the Internet or your e-
mail account once a week or constantly throughout the day, wireless connectivity means that you
can get online any time you are in a coverage area for your mobile phone or are within range of
your laptop connected to the Internet. You can also send files such as photos.
your handheld with your computer.
What types of connections can I make?
With Bluetooth manager, you can make connections using the following types of devices:
• To browse the web and send an d receive e-mail messages, connect to th e Internet in these w ays:
• Using your mobile phone, by dialing your ISP or signing up with a high-speed wireless carrier
account
• Linking through your desktop computer's network connection
• Establishing a connection to a Bluetooth Access Point connected to the Internet.
• To send and receive text and multimedia messages or photos, connect to your mobile phone.
• To synchronize your handheld with your computer wirelessly, connect to your computer.
™
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CHAPTER 12 Connecting Wirelessly to Other Devices
Entering basic Bluetooth settings
Key Term
»
Discoverable Setting
that allows other devices
to find and connect with
your handheld using
Bluetooth technology. If
your handheld is not
discoverable, other
devices cannot find it to
make a connection. Your
handheld must be
powered on in order to be
discoverable.
Tip
Bluetooth must be on if
you want to set up and
make a connection to
another device. To check
whether Bluetooth is on,
tap the Bluetooth
indicator next to the
battery indicator at the
top of the Home screen,
or enter the Command
stroke in the input area
and select the Bluetooth
indicator on the
command bar.
0
1 Go to the Home screen and select Bluetooth .
2 Enter the basic Bluetooth
settings:
a. Select On.
b. Tap the Device name field and
enter a name for your
handheld. This is the name
other Bluetooth devices will
see when they try to connect
to your handheld.
c. Tap the Discoverable pick list
and select Yes.
Done
™
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CHAPTER 12 Connecting Wirelessly to Other Devices
Setting up a phone connection
Tip
If you receive a message
that your phone is not
ready to accept a
connection, check to
make sure that your
phone is prepared to
make a Bluetooth
connection. See the
instructions included with
your phone.
0O
1
Go to the Home screen and select Bluetooth .
2 Select Setup Devices, select Phone Setup, and then select Next.
3 Select your phone:
a. Tap the Manufacturer and Model pick lists, select the correct entries for your
phone, and then select Next.
b. On the Connection Setup screen, select the phone you want, select Next, and
then select Next again. The screen displays phones that match the
manufacturer and model types you selected.
c. If the phone you want does not appear on the Connection Setup screen,
select Find More. If the phone still does not appear, run the Phone Link
Updater application (Windows only) and then go to step 4.
NOTE
XXX to download the driver for your phone, and then go to step 4.
For Mac computers, if the phone does not appear on the list, go to
Continued
™
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CHAPTER 12 Connecting Wirelessly to Other Devices
Setting up a phone connection
Key Term
»
Passkey Like a
password, the passkey is
a security measure.
Connections can happen
only between your
handheld and a device
that has the same
passkey. For example, to
connect to your mobile
phone, you need to enter
the same passkey on your
handheld and on your
phone.
Key Term
»
Trusted pair Two
devices—for example,
your handheld and your
mobile phone—that can
connect to each other
because each device can
find the same passkey on
the other device. Once
you form a trusted pair
with a device, you do not
need to enter a passkey to
connect with that device
again.
4
5 Finish phone connection setup and begin network setup:
6 Begin network setup:
Enter a passkey:
a. Enter a passkey number. This
can be any number you
choose; it does not, for
example, have to be a
password you use to access a
network or an e-mail account.
b. Select OK.
a. Select Done, and then select Yes.
NOTE
numbers from your handheld or send text messages, select Done and then
select No. You have finished setup.
b. Select Next.
a. T ap the pic k list, select Yes or No, and then select Next. If you select No, go to
step 7. If you select Yes, go to step 8.
Continued
If you want to use your phone connection only to dial phone
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CHAPTER 12 Connecting Wirelessly to Other Devices
Setting up a phone connection
Key Term
»
GPRS Acronym for
General Packet Radio
Service, a method of
sending information
wirelessly at high speeds.
Select Y e s in step 6 only if
you have a GPRS account
for your mobile phone.
Tip
Contact your ISP (for
example, AOL or
Earthlink) if you are not
sure about any of these
settings.
7 If you selected No in step 6:
a. Select Next.
b. Enter the phone number you use to dial in to your Internet service provider
and the username for your dial-up account.
c. Tap the Password box, enter your account password, and select OK. This is
the password you use to access your dial-up account; it is not your passkey.
d. Select Next, and then select Done.
8 If you selected Yes in step 6:
a. Tap the pick lists and select the correct information for your phone.
b. Select Next, and then select Done.
Done
Zire™ XX Handheld 81
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CHAPTER 12 Connecting Wirelessly to Other Devices
Accessing e-mail and the web with your phone connection
After you set up a connection with a phone, you can send and receive e-mail or browse the web by
using your phone connection.
Key Term
»
Service Way of
connecting to a mobile
phone to send
information wirelessly,
for example, through a
high-speed (GPRS)
carrier or through a dialup account with an
Internet service provider
(ISP).
Tip
If you haven't set up a
service on your handheld
yet, select Edit Service
from the Service pick list
and enter the information
for the service you want
to use.
0
1 Go to the Home screen and select Bluetooth .
2 Connect using your phone:
a. Make sure On is selected.
b. Tap the Service pick list and
select the service that you
want to use to connect to the
Internet.
c. Select Connect.
3 Set up an account on your handheld to send and receive e-mail messages, or
open the web browser
Done
to view the web.
™
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CHAPTER 12 Connecting Wirelessly to Other Devices
Setting up a connection for wireless synchronization
Tip
To launch HotSync®
Manager in step 2 of the
onscreen instructions,
click the HotSync
Manager icon on the task
bar in the lower-right
corner of your computer
screen.
0
1 Go to the Home screen and select Bluetooth .
2 Enter computer setup:
a. Select Setup Devices, and then select PC Setup.
b. Select Bluetooth HotSync, and then select Next.
3 Set up a connection for wireless syn chronization:
a. Follow the onscreen instructions for steps 1–3, selecting N ext af ter each step.
b. Select Launch HotSync Manager in step 4.
c. Select HotSync ™ to synchronize your handheld with your computer.
Done
™
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CHAPTER 12 Connecting Wirelessly to Other Devices
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld
uniquely yours. For great
tips, software, accessories,
and more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with Bluetooth connections
or with anything else on your
handheld, go to
www.palmOne.com/
support<edit this>.
Click the link below to go to the User Guide on the web and learn about these related topics:
Connecting
Sharing
• Connecting with a network using a Bluetooth Access Point to access the
Internet and send and receive e-mail messages
• Connecting to your desktop computer to send information wirelessly
• Using Phone Link Updater to download the most recent phone drivers and
list of supported GSM/GPRS carriers
• Connecting using the infrared port on your handheld
Sending information suc h as photos or sound f iles to othe r Bluetooth device s
by using Bluetooth technology on your handheld
™
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CHAPTER 13
I
Sending and Receiving E-mail Messages
n this chapter
Setting up an account
Getting and reading e-mail
messages
Sending an e-mail message
Beyond the basics
If you already know how efficient
e-mail is for staying in touch with
personal and business contacts,
VersaMail™ personal e-mail software
brings you a new level of convenience:
e-mail on the go. If you are a new
e-mail user , you will enjoy the ease and
speed of communicating with friends,
family, and colleagues anywhere you
can make an Internet connection.
You can attach files such as photos to
e-mail messages, as well as Microsoft
Wo rd or Excel files created in
Documents to Go on your handheld—
or receive any of these file types as
attachments to view and edit at your
convenience.
Benefits of the VersaMail
application
• Access e-mail on the go
• Send and receive photos, sound files,
Wo rd and Excel files, and more
• Save messages from your computer
to view at a convenient time
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CHAPTER 13 Sending and Receiving E-mail Messages
[ ! ]
Setting up an account
Before You Begin
Before you can set up an
e-mail account on your
handheld, you must do
the following:
• If you do not already
have one, establish an
account with an Internet
service provider such as
Earthlink or a wireless
carrier such as Cingular.
You may also use a
corporate e-mail account.
• For wireless accounts
only: Have active service
with a wireless carrier
and a mobile phone
equipped with
Bluetooth™ technology.
You must also set up a
phone connection on
your handheld to send
and receive information
wirelessly.
0
1
Go to the Home screen and select VersaMail .
2 Open the Account Setup screen:
a. Open the menus
b. Tap New.
, select Accounts, and then select Account Setup.
3 Enter the basic account information:
a. In the Account Name field, enter a descriptive name.
• I ns ta ll th e VersaMail
software. Insert the CD
and follow the onscreen
instructions for installing
extra software.
™
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Continued
Page 96
CHAPTER 13 Sending and Receiving E-mail Messages
Setting up an account
Key Term
»
Protocol Settings your
e-mail provider uses to
receive e-mail messages.
Most providers use the
Post Office Protocol
(POP); a few use the
Internet Message Access
Protocol (IMAP).
Tip
If your e-mail provider
appears on the Mail
Service pick list, you don’t
need to select a protocol.
The correct protocol is
automatically displayed.
Cont’d.
4 Enter the account username and
b. Select the Mail Service pick list, and then select your e-mail provider. Select
Other if your provider is not listed.
c. If you chose Other, select the Protocol pick list, and then select POP or IMAP.
d. Select the check box if you intend only to synchronize e-mail for this account
on your handheld with a mail program on your computer such as Microsoft
Outlook, Outlook Express, or Lotus Notes. If you intend to ever send or
receive e-mail for this account wirelessly from your handheld (even if you
will also synchronize e-mail), leave the check box desel ected.
e. Select Next.
password:
Tip
Your username is usually
the part of your e-mail
address appearing before
the@ symbol, not your
entire e-mail address.
Check with your ISP if you
are not sure what
username to enter.
Zire™ XX Handheld 87
a. Enter the username you use
to access your e-mail.
b. Select the Password box,
enter your e-mail account
password, and then select OK.
c. Select Next.
Continued
Page 97
CHAPTER 13 Sending and Receiving E-mail Messages
Setting up an account
Did You Know?
Your incoming mail
server is also called your
POP or IMAP server; your
outgoing mail server is
also called your SMTP
server.
Tip
If you selected the
Synchronize Only
Account check box in
step 3, you need to
configure this account on
your computer before
you can send or get
e-mail messages.
5
[ & ] OPTIONAL If you chose a
common e-mail provider from
the Mail Services pick list on the
Account Setup screen, this
screen is already filled in. If not,
enter the names of the incoming
and outgoing mail servers:
a. Enter your e-mail address.
b. Enter the names of your mail
servers.
c. Select Next.
6 Select Done.
Done
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CHAPTER 13 Sending and Receiving E-mail Messages
Getting and reading e-mail messages
Tip
If you selected the
Synchronize Only
Account check box, you
must synchronize your
handheld with your
computer to download
messages to your
handheld.
Did You Know?
You can set up your
handheld to
automatically check for
and download new
e-mail messages.
Tip
If you select Messages,
the first 5KB of each
message is downloaded.
You can change the
maximum size for
downloaded messages in
the VersaMail
preferences.
0
1
Go to the Home screen and select VersaMail .
2 Get e-mail:
a. Open the menus
b. Select Get Mail or Get & Send.
c. In the Get Mail Options dialog box, select Subjects Only to download
subjects only, or select Messages to download entire messages.
d. Select OK.
e. When downloading is complete, select OK.
, select Accounts, and then select the account you w ant.
3 In the Inbox, select the message to read it.
Done
™
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CHAPTER 13 Sending and Receiving E-mail Messages
Sending an e-mail message
Tip
If you selected the
Synchronize Only
Account check box, you
must synchronize your
handheld with your
computer to send
messages from your
handheld.
Did You Know?
You can set up your
handheld to
automatically try
resending any messages
that are not sent correctly
the first time.
Tip
Tap To on the New
Message screen to enter
e-mail addresses directly
from Contacts.
0
1
Go to the Home screen and select VersaMail .
2 Send e-mail:
a. Open the menus
b. Select New.
c. In the To field, enter the recipient’s e-mail address. For multiple recipients,
type a semicolon (;) between recipient names.
d. In the Subject field, enter the subject of your e-mail. In the area below the
Subject line, enter the text of your e-mail.
, select Accounts, and then select the account you w ant.
e. Select Send.
Done
™
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CHAPTER 13 Sending and Receiving E-mail Messages
Beyond the basics
User Guide
For everything you need to
know about your handheld—
all that’s in this guide, and
much more—go to
www.palmOne.com/
MyHandheld/UserGuide
<edit this>.
My Handheld
Make your handheld uniquely
yours. For great tips,
software, accessories, and
more, visit
www.palmOne.com/
MyHandheld <edit this>.
Support
If you’re having problems
with the VersaMail
application or with anything
else on your handheld, go to
www.palmOne.com/
support<edit this>.
Click the link below to go to the User Guide on the web and learn about these related topics:
E-mail
Customizing
• Using the VersaMail application with Microsoft Outlook on your computer
• Setting basic e-mail preferences such as changi ng the maximum message
size, adding a signature to outgoing messages, and downloading files
attached to e-mail messages
• Using a virtual private network to get and send e-mail over your
company’s network
• Editing and deleting an e-mail account
• Automatically retrieving e-mail on your handheld
• Automatically trying to resend messages that weren’t sent the first time
• Customizing your Inbox display options such as message summary view
and font size and colors for read and unread mail
• Viewing, editing, and sending files attached to e-mail messages
• Synchronizing e-mail messages between your handheld and your
computer
Setting prefere nces for connecting to a network
™
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