OpenOffice 3.0 Impress Guide
OpenOffice.org 3
Impress Guide
This PDF is designed to be read onscreen, two pages at a
time. If you want to print a copy, your PDF viewer should
have an option for printing two pages on one sheet of
paper, but you may need to start with page 2 to get it to
print facing pages correctly. (Print this cover page
separately.)
Alternatively, you can download a free PDF of the printed
edition or buy a low-cost printed copy from
http://stores.lulu.com/opendocument. You can also
download an editable (.odt) version of this book from
http://oooauthors.org/en/authors/userguide3/published/
Copyright
This document is Copyright © 2007–2009 by its contributors as listed
in the section titled Authors. You may distribute it and/or modify it
under the terms of either the GNU General Public License, version 3 or
later, or the Creative Commons Attribution License, version 3.0 or
later. All trademarks within this guide belong to their legitimate
owners.
Authors
Agnes Belzunce
Martin J Fox
Peter Hillier-Brook
Dan Lewis
Gary Schnabl
Jean Hollis Weber
Michele Zarri
Feedback
Please direct any comments or suggestions about this document to:
authors@user-faq.openoffice.org
Publication date and software version
Published 27 January 2009. Based on OpenOffice.org 3.0.
You can download
an editable version of this document from
http://oooauthors.org/en/authors/userguide3/published/
Contents
Chapter 1
Introducing Impress...................................................................7
What is Impress?.................................................................................8
Parts of the main Impress window......................................................8
Creating a new presentation.............................................................17
Formatting a presentation................................................................21
Running the slide show.....................................................................27
Chapter 2
Using Slide Masters, Styles, and Templates.............................28
Designing a presentation..................................................................29
What are slide masters?....................................................................29
What are styles? Why use them?.......................................................30
Working with slide masters...............................................................32
Modifying a slide master...................................................................34
Choosing and applying the background............................................35
Modifying default text areas.............................................................38
Adding text to all slides.....................................................................41
Working with styles...........................................................................42
Working with templates....................................................................46
Chapter 3
Adding and Formatting Text.....................................................53
Introduction......................................................................................54
Working with text boxes....................................................................54
Inserting text....................................................................................57
Formatting text.................................................................................60
Creating bulleted and numbered lists...............................................70
Using tables......................................................................................77
Using fields.......................................................................................83
Using hyperlinks...............................................................................85
Chapter 4
Adding and Formatting Pictures..............................................88
Introduction......................................................................................89
Inserting pictures..............................................................................89
Formatting pictures..........................................................................93
OpenOffice.org Impress Guide 3
Creating an image map.....................................................................99
Managing the Gallery themes.........................................................101
Chapter 5
Creating Graphic Objects.......................................................104
Introduction....................................................................................105
The Drawing toolbar.......................................................................105
Creating lines and shapes...............................................................108
Working with connectors................................................................109
Working with 3D shapes.................................................................111
Grouping shapes together...............................................................113
Arranging shapes............................................................................113
Flipping shapes...............................................................................114
Aligning shapes...............................................................................115
Alignment using the grid and snap guides......................................115
Converting an object to a different type.........................................117
Setting up interaction with a shape or image.................................118
Animating images...........................................................................120
Using Fontwork...............................................................................122
Chapter 6
Formatting Graphic Objects...................................................127
Introduction....................................................................................128
Using graphics styles to format graphics........................................128
Formatting lines and shapes...........................................................130
Moving, resizing and rotating a graphic object..............................130
Formatting lines..............................................................................134
Formatting areas.............................................................................138
Formatting text...............................................................................151
Formatting connectors....................................................................153
Chapter 7
Inserting Spreadsheets, Charts, and Other Objects...............155
Using spreadsheets in Impress.......................................................156
Inserting a chart.............................................................................163
Inserting other objects....................................................................173
Inserting the contents of a file........................................................178
4 OpenOffice.org Impress Guide
Chapter 8
Adding and Formatting Slides, Notes and Handouts.............179
Introduction....................................................................................180
Adding, renaming, and removing slides..........................................181
Creating slides from an outline.......................................................186
Modifying slides..............................................................................188
Adding and formatting notes..........................................................192
Creating handouts..........................................................................197
Chapter 9
Slide Shows.............................................................................202
Putting together a slide show.........................................................203
Using slide transitions....................................................................209
Using slide animation effects..........................................................211
Using interactions...........................................................................221
Running a slide show......................................................................222
Chapter 10
Printing, e-mailing, exporting, and saving slide shows.........225
Introduction....................................................................................226
Quick printing.................................................................................226
Controlling printing........................................................................226
Printing a brochure.........................................................................230
Exporting to PDF............................................................................231
Exporting as a Flash file.................................................................237
Exporting as web pages (HTML files).............................................238
E-mailing a presentation.................................................................241
Opening and saving a PowerPoint file.............................................243
Chapter 11
Setting Up and Customizing Impress.....................................245
Choosing options that affect all of OOo..........................................246
Choosing options for Impress.........................................................248
Customizing the user interface.......................................................253
Adding functionality with extensions..............................................262
Appendix A
Keyboard Shortcuts................................................................265
Introduction....................................................................................266
OpenOffice.org Impress Guide 5
Function keys for Impress...............................................................266
Other shortcut keys for Impress.....................................................267
Shortcut keys in the Normal View..................................................268
Shortcut keys in slide shows...........................................................269
Navigating in the Slide Sorter........................................................269
Index.........................................................................................270
6 OpenOffice.org Impress Guide
Chapter 1
Introducing Impress
What is Impress?
Impress is OpenOffice.org’s presentations (slide show) component. You
can create slides that contain many different elements, including text,
bulleted and numbered lists, tables, charts, clip art, and a wide range
of graphic objects. Impress, in common with the other components of
OpenOffice.org, has access to the spelling checker and thesaurus and
comes with pre-packaged text styles, background styles, and a handy
online help.
This chapter introduces the Impress user interface and describes how
to create a simple slide show using the Presentation Wizard.
To use Impress for more than very simple slide shows, refer to the
other chapters in this guide for explanations of the program’s many
features.
Drawings are created in the same way with Impress as they are
Note
with Draw. Refer to the
drawing facilities.
Draw Guide
for details on how to use the
Parts of the main Impress window
The main Impress window (Figure 1) has three parts: the
the
Workspace
be displayed or hidden during the creation of a presentation.
Tip
, and the
You can remove the
clicking the X in the upper right corner. You can also show or
hide these panes using View > Slide Pane or View > Task
Pane.
Tasks pane
Slides pane
. Additionally, several toolbars can
or
Tasks pane
from view by
Slides pane
The
presentation, in the order they will be shown (unless you change the
order, as described in Chapter 9). Clicking a slide in this pane selects it
and places it in the
changes desired to that particular slide.
Slides pane
contains thumbnail pictures of the slides in your
Workspace
. While it is there, you can apply any
Slides pane
,
8 OpenOffice.org Impress Guide
Figure 1: Main window of Impress
Several additional operations can be performed on one or more slides
in the Slides pane:
• Add new slides at any place within the presentation after the first
slide.
• Mark a slide as hidden so that it will not be shown as part of the
slide show.
• Delete a slide from the presentation if it is no longer needed.
• Rename a slide.
• Copy or move the contents of one slide to another (copy and
paste, or cut and paste, respectively).
It is also possible to perform the following operations, although there
are more efficient methods than using the Slides pane as you will see
in this chapter.
• Change the slide transition following the selected slide or after
each slide in a group of slides.
• Change the sequence of slides in the presentation.
• Change the slide design. (A window opens allowing you to load
your own design.)
• Change slide layout for a group of slides simultaneously. (This
requires using the Layouts section of the Tasks pane.)
Chapter 1 Introducing Impress 9
Tasks pane
The
Master Pages
Layout
Table Design
Tasks pane
Here you define the page style for your presentation. Impress
contains 28 prepackaged Master Pages (slide masters). One of them
—Default—is blank, and the rest have a background.
Tip
Twenty prepackaged layouts are shown. You can choose the one you
want, use it as it is or modify it to your own requirements. At
present it is not possible to create custom layouts.
Eleven standard table styles are provided in this pane. You can
further modify the appearance of a table with the selections to show
or hide specific rows and columns, or to apply a banded appearance
to the rows and columns.
has five sections:
Press
can modify the styles used in any slide master to suit your
purposes. This can be done at any time. See Chapter 2 for more
information.
F11
to open the Styles and Formatting window, where you
Custom Animation
A variety of animations for selected elements of a slide are listed.
Animation can be added to selected elements of a slide, and it can
also be changed or removed later.
Slide Transition
Fifty-six transitions are available, including
select the transition speed (slow, medium, fast). You can also choose
between an automatic or manual transition, and how long you want
the selected slide to be shown (automatic transition only).
No Transition
. You can
Workspace
The
Slide Sorter, as seen in Figure 9. These five tabs are called View
Buttons. There are also many toolbars that can be used during slide
creation; they are revealed by selecting them with View > Toolbars.
The actual
you assemble the various parts of your selected slide.
Workspace
Workspace
has five tabs: Normal, Outline, Notes, Handout, and
section is below the View Buttons. This is where
10 OpenOffice.org Impress Guide
Each view is designed to ease the completion of certain tasks. In
summary:
•
Normal view
is the main view for creating individual slides. Use
this view to format and design slides and to add text, graphics,
and animation effects.
•
Outline view
shows topic titles, bulleted lists, and numbered lists
for each slide in outline format. Use this view to rearrange the
order of slides, edit titles and headings, rearrange the order of
items in a list, and add new slides.
•
Notes view
lets you add notes to each slide that are not seen
when the presentation is shown.
•
Slide Sorter
view shows a thumbnail of each slide in order. Use
this view to rearrange the order of slides, produce a timed slide
show, or add transitions between selected slides.
•
Handout view
lets you print your slides for a handout. You can
choose one, two, three, four, or six slides per page from Tasks
pane > Layouts. Thumbnails can be re-arranged in this view by
dragging and dropping them.
Normal view
There are two ways to place a slide in the Slide Design area of the
Normal view: clicking the slide thumbnail in the Slides pane or using
the Navigator.
To open the Navigator, click the Navigator button in the Standard
Toolbar or press
Ctrl+Shift+F5
and select a slide by scrolling down
the Navigator list until you find the one you want and then double-click
it. For more about using the Navigator, see page 17.
Outline view
Outline view contains all of the slides of the presentation in their
numbered sequence. Only the text in each slide is shown. Slide names
are not included.
Outline view serves at least two purposes.
1) Making changes in the text of a slide:
• Add or delete text in a slide just as in the Normal view.
• Move the paragraphs of text in the selected
slide up or down by using the up and down
arrow buttons (Move Up or Move Down) on
the Text Formatting toolbar.
Chapter 1 Introducing Impress 11
• Change the outline level for any of the paragraphs in a slide
using the left and right arrow buttons (Promote or Demote).
• Both move a paragraph and change its outline level using a
combination of these four arrow buttons.
2) Comparing the slides with your outline (if you have prepared one
in advance). If you notice from your outline that another slide is
needed, you can create it directly in the Outline view or you can
return to the Normal view to create it, then return to review all
the slides against your outline in the Outline view.
If a slide is not in the correct sequence, you can move it to its
proper place:
a) Click the slide icon of the slide you wish to move, as indicated
in Figure 2.
b) Drag and drop it where you want it.
Figure 2: Outline view
Notes view
Use the Notes view to add notes to a slide:
1) Click the Notes tab in the Workspace (Figure 3).
2) Select the slide to which you will add notes.
• Double-click the slide in the Slide pane, or
• Double-click the slide’s name in the Navigator.
3) In the text box below the slide, click on the words
notes
12 OpenOffice.org Impress Guide
and begin typing.
Click to add
You can resize the notes text box using the green resizing handles and
move it by placing the pointer on the border, then clicking and
dragging. To make changes in the text style, press the
the Styles and Formatting window.
F11
key to open
Figure 3: Adding notes in Notes View
Slide Sorter view
The Slide Sorter view contains all of the slide thumbnails (Figure 4).
Use this view to work with a group of slides or with only one slide.
Figure 4: Slide Sorter view
Chapter 1 Introducing Impress 13
Change the number of slides per row, if desired:
1) Check View > Toolbars > Slide View to show the Slide view
toolbar (Figure 5).
Figure 5: Slide Sorter and Slide
View toolbars
2) Adjust the number of slides (up to a maximum of 15).
3) After you have adjusted the number of slides per row,
View > Toolbars > Slide View will remove this toolbar from
view.
To move a slide in a presentation using the Slide Sorter:
1) Click the slide. A thick black border is drawn around it.
2) Drag and drop it to the location you want.
• As you move the slide, a black vertical line appears to one side
of the slide.
• Drag the slide until this black vertical line is located where
you want the slide to be moved.
To select a group of slides, use one of these methods:
• Use the
pressing
• Use the
Shift
Control (Ctrl
Control
Shift
, select the other desired slides.
key: Click on the first slide, and while pressing the
) key: Click on the first slide and, while
key, select the final slide in the group. This selects all of the
other slides in between the first and the last.
• Use the cursor: Click on the first slide to be selected. Hold down
the left mouse button. Drag the cursor to the last slide thumbnail.
A dashed outline of a rectangle forms as you drag the cursor
through the slide thumbnails and a thick black border is drawn
around the selected slides. Make sure the rectangle includes all
the slides you want to select.
To move a group of slides:
1) Select the group.
2) Drag and drop the group to their new location. The same vertical
black line appears to show you where the group of slides will go.
Selection of a group of slides works in a rectangular fashion.
Note
14 OpenOffice.org Impress Guide
Slides that do not fall within a rectangular area cannot be
grouped.
You can work with slides in the Slide Sorter view just as you can in the
Slide pane.
To make changes, right-click a slide and do the following, using the
pop-up menu:
• Add a new slide after the selected slide.
• Delete or rename the selected slide.
• Change the Slide Layout.
• Change the Slide Transition.
– For one slide, click the slide to select it. Then add the desired
transition.
– For more than one slide, select the group of slides and add the
desired transition.
• Mark a slide as hidden. Hidden slides will not be shown in the
slide show.
• Copy or cut and paste a slide.
Handout view
Handout view is for setting up the layout of your slides for a printed
handout. Click the
in the tasks pane (Figure 6). You can then choose to print one, two,
three, four, or six slides per page.
To print a handout:
1) Select the slides using the Slide Sorter. (Use the steps listed in
selecting a group of slides on page 14.)
Handout
tab in the workspace, then choose Layouts
Figure 6: Handout layouts
2) Select File > Print or press
Control+P
to open the Print dialog
box.
3) Select Options in the bottom left corner of the Print dialog box.
4) Check Handouts in the
Contents
section, and then click OK.
5) Click OK to close the Print dialog box.
Chapter 1 Introducing Impress 15
Toolbars
The various Impress toolbars can be displayed or hidden by clicking
View > Toolbars and selecting from the menu. You can also select the
icons that you wish to appear on each toolbar. For more information,
refer to Chapter 1 (Introducing OpenOffice.org) in the
Getting Started
guide.
Many of the toolbars in Impress are similar to the toolbars in OOo
Draw. Refer to the
Draw Guide
for details on the functions available
and how to use them.
Status Bar
The status bar, positioned at the bottom of the Impress window,
contains information that you may find useful when working on a
presentation.
From left to right, you will find:
• A general information area, which changes depending on the
selection: For example:
– Text area—”TextEdit: Paragraph x, Row y, Column z”
– Charts, spreadsheets—”Embedded object (OLE) ‘ObjectName’
selected”
– Graphics—”Bitmap with transparency selected”
• The position of the cursor or of the top left corner of the selection
measured from the top left corner of the slide.
• The width and height of the selection or of the text box where the
cursor is.
• The zoom level of the workarea.
• A modified flag, showing a star when the file needs saving.
• A flag indicating if the document is digitally signed.
• The slide number currently displayed in the workarea.
• The slide master associated to the slide currently in the workarea.
Tip
Right-clicking on the slide master area of the Status bar you can
quickly apply a different slide master to the current slide.
In case you do not need the information in the Status Bar you can hide
it by selecting View > Status Bar from the main menu.
16 OpenOffice.org Impress Guide
Navigator
The Navigator (Figure 7) displays all objects
contained in a document. It provides another
convenient way to move around a document
and find items in it. The Navigator button is
located on the Standard toolbar. You can also
display the Navigator by choosing Edit >
Navigator on the menu bar or pressing
Ctrl+Shift+F5
The Navigator is more useful if you give your
objects (pictures, spreadsheets, and so on)
meaningful names, instead of leaving them as
the default “Object 1” and “Picture 1” shown
in Figure 7.
.
Creating a new presentation
Figure 7: Navigator
This section shows you how to set up a new presentation using the
Presentation Wizard.
Planning the presentation
The first thing to do is decide what you are going to do with the
presentation. For example, putting a group of digital photos together in
a presentation requires very little planning. However, using a
presentation to increase the knowledge of others about your topic
requires much more planning.
You need to ask and answer many questions before you begin creating
a presentation. If you are not acquainted with creating presentations,
the answers will be more general. Those who have created a variety of
presentations in the past will want to have more specific answers.
Who is to see the presentation? How will it be used? What is the
subject matter? What should be in its outline? How detailed should the
outline be? Will an audio file be played? Is animation desirable? How
should the transition between slides be handled? These are some of the
many questions that should be asked, answered, and written down
before creating the presentation.
Again, it is not always necessary at this point to have specific answers
to every question. Making an outline is extremely important. You may
already know exactly what some of the slides will contain. You may
only have a general idea of what you want on some of the slides. That
Chapter 1 Introducing Impress 17
is alright. You can make some changes as you go. Change your outline
to match the changes you make in your slides.
The important part is that you have a general idea of what you want
and how to get it. Put that information on paper. That makes it much
easier to create the presentation.
Using the Presentation Wizard
You can start Impress in several ways:
• From the system menu or the OpenOffice.org Quickstarter.
Details vary with your operating system; see the
guide if you need more information.
• From any open component of OOo, click the triangle to the right
of the New icon on the main toolbar and select
the drop-down menu (Figure 8).
Getting Started
Presentation
from
Figure 8: Opening the presentation wizard
• From any open component of OOo, choose File > New >
Presentation.
When you start Impress, the Presentation Wizard (Figure 9) appears.
If you do not want the wizard to start every time you start
Impress, select the Do not show this wizard again checkbox.
Tips
Leave the Preview checkbox selected, so templates, slide
designs, and slide transitions appear in the preview box as you
choose them.
18 OpenOffice.org Impress Guide
Figure 9. Using the Presentation Wizard to choose the
type of presentation
1) Select
Empty presentation
under Type. It creates a presentation
from scratch.
Note
From template
basis for a new presentation. The wizard changes to show a list
of available templates. Choose the template you want. More
details can be found in Chapter 2.
Open existing presentation
created presentation. The wizard changes to show a list of
existing presentations, from which you can choose the one you
want.
uses a template design already created as the
continues work on a previously
2) Click Next. The Presentation Wizard step 2 appears. Figure 10
shows the Wizard as it appears if you selected
presentation
at step 1. If you selected
From template
Empty
, an example
slide is shown in the Preview box.
3) Choose a design under Select a slide design. The slide design
section gives you two main choices:
and
Presentations
. Each one has a list of choices for slide designs.
Presentation Backgrounds
If you want to use one of these other than <Original>, click it to
select it.
Chapter 1 Introducing Impress 19
Impress provides about 25 types of
Presentation Backgrounds
that you
can select from the list shown in Figure 10. <Original> is an empty
background. You can also select among three predefined
Presentations
: <Original>, Introducing a New Product, and
Recommendation of a Strategy.
Figure 10. Selecting a slide design using the
Presentation Wizard
To start with a blank presentation, select <Original>. Click an item to
see a preview of the slide design in the Preview window.
Note
Introducing a New Product
are pre-packaged presentation templates. They can be used to
create a presentation by choosing From template in the first
step (Figure 9).
and
Recommendation of a Strategy
Select how the presentation will be used under Select an output
medium. Generally, presentations are created for computer screen
display, so you would select Screen.
Click Next. The Presentation Wizard step 3 appears (Figure 14).
In this step you can choose the desired slide transition from the
Effect
drop-down menu. Select the desired speed for the transition between
the different slides in the presentation from the
Speed
drop-down
menu. Medium is a good choice for now.
Click Create. A new presentation is created.
20 OpenOffice.org Impress Guide
Figure 11: Selecting a slide transition effect
You might want to accept the default values for both
Tip
Note
Speed
can be changed later while working with Slide transitions and
animations. These two are explained in more detail in Chapter
9 (Slide Shows).
If you selected
button will be active on step 3 and other pages will be available.
unless you are skilled at doing this. Both of these values
From template
on step 1 of the Wizard, the Next
Formatting a presentation
Now put your presentation together based on your outline.
Remember to save frequently while working on the presentation,
Caution
to prevent any loss of information should something unexpected
occur. You might also want to activate the AutoRecovery function
(Tools > Options > Load/Save > General). Make sure Save
AutoRecovery information every is selected and that you have
entered a recovery frequency.
Effect
and
Chapter 1 Introducing Impress 21
Creating the first slide
The first slide is normally a title slide. Decide which of the layouts will
best suit your purposes for this first slide: simplicity would be
appropriate in this instance. You can use the pre-packaged layouts
available in the Layout section of the Tasks pane. Suitable layouts are
Title Slide
however all but one layout (the blank one) contains a title section, so
you are not restricted to the two layouts described here.
Tip
(which also contains a section for a subtitle) or
If you do not know the names for the pre-packaged layouts, you
can use the tooltip feature. Position the cursor on an icon in the
Layout section (or on any toolbar icon) and its name will be
displayed in a small rectangle.
If the tooltips are not enabled, you can enable them. From the
main menu, select Tools > Options > OpenOffice.org >
General > Help and mark the Tips checkbox. If the Extended
tips checkbox is also marked, you will get more detailed tooltip
information, but the tooltip names themselves will not be
provided.
Title Only
,
Select a layout in the Layout section of the Tasks pane by clicking on it:
it appears in the Workspace. To create the title, click on
title
(assuming the
Blank Slide
layout was not used) and then type the
Click to add
title text. Adjustments to the formatting of the title can be done by
pressing the
F11
key, right-clicking the
Title
presentation style entry,
and selecting Modify from the pop-up menu.
If you are using the
a
subtitle
. Proceed as above to make adjustments to the formatting if
Title Slide
layout, click on “
Click to add text”
to add
required.
Inserting additional slides
The steps for inserting additional slides are basically the same as for
selecting the title page. It is a process that has to be repeated for each
slide. Unless you are using more than one slide master, your only
concern is the
Layouts
section of the Tasks pane (Figure 12).
22 OpenOffice.org Impress Guide
Figure 12: Choosing a slide layout
First insert all the slides your outline indicates you will need. Only
after this should you begin adding special effects such as custom
animation and slide transitions.
Step 1: Insert a new slide. This can be done in a variety of ways—take
your pick.
• Insert > Slide.
• Right-click on the present slide, and select Slide > New Slide
from the pop-up menu.
• Click the Slide icon in the
Presentation
toolbar (Figure 13).
Figure 13: Presentation toolbar
Step 2: Select the layout slide that bests fits your needs.
Step 3: Modify the elements of the slide. At this stage, the slide
consists of everything contained in the slide master, as well as the
chosen layout slide, so this includes removing unneeded elements,
adding needed elements (such as pictures), and inserting text.
Caution
Changes to any of the pre-packaged layouts can only be made
using View > Normal, which is the default. Attempting to do this
by modifying a slide master may result in unpredictable results
and requires extra care as well as some trials and errors.
Chapter 1 Introducing Impress 23
1) Remove any element on the slide that is not required (Figure 14).
a) Click the element to highlight it. (The green squares show it is
highlighted.)
b) Press the
Figure 14: Deleting an element of a slide
Delete
key to remove it.
Sometimes you will accidentally select the wrong layout slide or
Tip
decide to change it. This is safe and does not cause loss of the
contents already on the slide.
2) Add any elements to the slide that you do need.
a) Adding pictures to the clipart frame, if your chosen layout
includes one:
i. Double-click the picture within the frame. The Insert
picture dialog box opens.
ii. Browse to the location of the picture you want to include.
To see a preview of the picture, check Preview at the
bottom of the Insert picture dialog box.
iii. Select the picture and click Open.
iv. Resize the picture as necessary. Follow the directions in
the Caution note below.
b) Adding pictures from graphic files to places other than the
clipart frame:
i. Insert > Picture > From File. The Insert picture dialog
box opens.
24 OpenOffice.org Impress Guide
c) Adding OLE Objects is an advanced technique covered in
Caution
ii. Browse to the graphic file. To see a preview of the picture,
check Preview at the bottom of the Insert picture dialog
box. Select a picture and click Open.
iii. Move the picture to its location.
iv. Resize the picture, if necessary.
Chapter 7 (Inserting spreadsheets, charts, and objects).
When resizing a graphic, right-click the picture. Select Position
and Size from the context menu and make sure that Keep ratio
is selected. Then adjust the height or width to the size you need.
(As you adjust one dimension both dimensions will change.)
Failure to do so will cause the picture to become distorted.
Remember also that resizing a bitmap image will reduce its
quality; better by far to create an image of the desired size
outside of Impress.
3) Adding text to a slide: If the slide contains text, click on
add an outline
in the text frame and then type your text. The
Click to
Outline styles from 1 to 10 are automatically applied to the text as
you insert it. You can change the outline level of each paragraph
as well as its position within the text using the arrow buttons on
the
Text Formatting
toolbar (see “Outline view” on page 11).
Step 4: To create additional slides, repeat steps 1–3.
Modifying the appearance of slides
To change the background and other characteristics of all slides in the
presentation, you need to modify the slide master or choose a different
slide master.
A
Slide Master
used as the beginning point for creating other slides. These
characteristics include the background, objects in the background,
formatting of any text used, and any background graphics.
is a slide with a specified set of characteristics which is
OOo uses three interchangeable terms for this one concept.
Note
Master slide, slide master
that is used to create other slides. This book, however, will use
only the term
interface.
slide master,
, and
master page
except when describing the user
all refer to a slide
Impress has five pre-packaged slide masters, found in the Master
Pages section of the
Chapter 1 Introducing Impress 25
Tasks pane
(Figure 2). You can also create and
save additional slide masters. See Chapter 2 for information on
creating and modifying slide masters.
Modifying the slide show
Now review the entire presentation and answer some questions. Run
the slide show at least once before answering them. You might want to
add some questions of your own.
1) Are the slides in the correct order? If not, some of them will need
to be moved.
2) Would an additional slide make a particular point clearer? If so,
another slide needs to be created.
3) Would some custom animations help some of the slides?
(Advanced technique.)
4) Should some of the slides have a different slide transition than
others? The transition of those slides should be changed.
5) Do some of the slides seem unnecessary? Delete the affected slide
or slides after checking if they are indeed unnecessary.
If one or more slides seems to be unnecessary, hide the slide or
Caution
slides, and view the slide show a few more times to make sure.
To hide a slide, right-click the slide in the Slides pane. Select
Hide Slide in the pop-up menu. Do not delete a slide until you
have done this, otherwise you may have to create that slide
again.
Once you have answered these and your own questions, you should
make the necessary changes. This is done most easily in the Slide
Sorter view (see page 13). If you need one or more new slides, create
them using the steps listed in “Inserting additional slides” on page 22.
Renaming slides
Right-click on a thumbnail in the Slides pane or the Slide Sorter and
choose Rename Slide from the pop-up menu. In the
delete the old name of the slide and type the new name. Click OK to
save the change.
Name
field,
Custom animations
If you know how to add a custom animation to a slide and wish to do
so, do it now. Custom animations are found on the Tasks pane. This is
an advanced technique and is explained in Chapter 9 (Slide shows).
26 OpenOffice.org Impress Guide
Slide transitions
Your first slide show should probably have the same slide transition for
all slides. Setting
a simple setting. If you want each slide to be shown for a specific
amount of time, click Automatically after and enter the number of
seconds. Click Apply to all slides.
Transition choices are found on the Tasks pane. For more information
about slide transitions, see Chapter 9 (Slide Shows).
Advance slide
to On mouse click is the default and
Tip
The Slide transition section has a very useful choice:
preview
in a slide transition, the new slide is previewed in the Slide
Design area, including its transition effect.
. Select its checkbox. Then when you make any changes
Automatic
Running the slide show
To run the slide show, do one of the following:
• Click Slide Show > Slide Show on the main menu bar.
• Click the Slide Show button on the Presentation toolbar (Figure
13) or the Slide Sorter toolbar (Figure 5).
• Press
If the slide transition is
show run by itself.
If the slide transition is
move from one slide to the next.
F5
or F9.
Automatically after x seconds
On mouse click
, do one of the following to
, let the slide
• Use the arrow keys on the keyboard to go to the next slide or to
go back to the previous one.
• Click the mouse button to advance to the next slide.
• Press the
Spacebar
on the keyboard to advance to the next slide.
When you advance past the last slide, the message “Click to exit
presentation...” appears. Click the mouse or press any key to exit the
presentation.
To exit the slide show at any time, including at the end, press the
Esc
key.
Chapter 1 Introducing Impress 27
Chapter 2
Using Slide Masters,
Styles, and Templates
Designing a presentation
In addition to careful planning of the content (as discussed in Chapter
1), you need to plan the appearance of the presentation. It is best to do
this after you have developed an outline, because the outline will
determine some of the requirements for the slides’ appearance. For
example:
• What color combinations (background and text) will both look
good and be easy for your audience to see?
• Would a picture help your audience understand the contents
better?
• Do you want a particular picture (for example a company logo) to
appear on all the slides?
• Would the audience benefit from having the slides numbered so
that they can quickly refer to one of them?
• Do you want a background graphic or gradient? If so, you need to
pick something that does not interfere or clash with your content,
for example, colors used in charts.
• Will you need one slide master or more than one? If one slide
design does not suit all of the content, you might need more than
one slide master.
You can change the appearance of slides as you develop the
presentation, but planning ahead will save you time in the long run.
What are slide masters?
A
slide master
slides. It is similar to a page style in Writer: it controls the basic
formatting of all slides based on it. A slide show can have more than
one slide master.
Note
is a slide that is used as the starting point for other
OOo uses three terms for this one concept.
master
create other slides. This book uses the term
when describing the user interface.
, and
master page
all refer to a slide which is used to
Master slide, slide
slide master,
except
A slide master has a defined set of characteristics, including the
background color, graphic, or gradient; objects (such as logos,
decorative lines, and other graphics) in the background; headers and
footers; placement and size of text frames; and the formatting of text.
Chapter 2 Using Slide Masters, Styles, and Templates 29
All of the characteristics of slide masters are controlled by
styles of any new slide you create are inherited from the slide master
from which it was created. In other words, the styles of the slide
master are available and applied to all slides created from that slide
master. Changing a style in a slide master results in changes to all the
slides based on that slide master; it is, however, possible to modify
each individual slide without affecting the slide master.
Although it is highly recommended to use the slide masters
Note
Slide masters have two types of styles associated with them:
presentation styles
styles can be modified, but new presentation styles cannot be created.
However, not only can the pre-packaged graphic styles be modified,
but new graphic styles can also be created.
whenever possible, there are occasions where manual changes
are needed for a particular slide, for example to enlarge the
chart area when the text and chart layout is used.
and
graphic styles
. The pre-packaged presentation
styles
. The
What are styles? Why use them?
A style is a set of formats that you can apply to selected items in your
presentation to quickly change their appearance. When you apply a
style, you apply a whole group of formats at the same time. For
example, a style defines the font, type size, indents and spacing, tab
stops, and other characteristics of text; and the area fill and line style
of a frame or other object.
Using styles gives you more control over the entire presentation.
Although you can manually change each slide one element at a time,
any manual changes you make apply only to that one slide. If you have
several slides with the same elements, you would have to change those
elements of each slide if you wanted your slides to have a consistent
appearance. When you do this manually, how can you be sure you
changed every slide that needs to be changed?
However, if you assign a style to each of the elements you add to your
slides, changing the style for that element changes all the slides
containing it. Thus, by using styles, you can eliminate most of the work
required for changing manually created slides.
30 OpenOffice.org Impress Guide
Loading...