Olivetti OFX 9600, OFX 9500 User Manual

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Page 1

USER MANUAL

Page 2

Introduction

Notice

CAUTION!

DANGER!

DANGER—HEAT!

Dear Customer

Energy Saving Mode

You use the power and toner saving functions to save electricity and toner, by switching the device to power saving

mode or printing in toner saving mode. Use the ECO-

button to make toner saving copies quickly and simply.

Starter Cartridge

For printing purposes, your device utilises the most up-todate laser printing technology. A starter cartridge is provided with the device. This starter cartridge is already installed; however you must remove the packaging used for transportation before you can use the device.

Paper Tray

You can insert a supply of paper into the paper tray of up to 250 sheets. You can insert special paper formats, envelopes, slides, sheets of labels or printed documents into the manual paper feed.

Telephone Book

In the telephone book of your device, you can save entries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the entries.

You have many functions available to you for fax transmission, for example, different resolutions or the timer function. You can secure your fax reception with a code. In that case, incoming faxes are not printed out, but rather are stored in the fax memory. With the fax polling function, you can retrieve faxes that lie ready in the dialled device.

Broadcast Transmissions

With the broadcasting key (= Broadcasting) you can add further numbers during the dialing process and send a message quickly and simply to several recipients.

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

Introduction

With fax reception onto a USB storage medium, the device saves incoming faxes onto a connected USB storage medium. Fax messages are saved as TIFF files with receipt date and time.

Introduction

The selection menu for USB storage media appears on the display as soon as you connect a USB storage medium (USB stick, external hard drive etc.) to the USB host port on the front of the device. You can print a list of all saved documents or individual documents as well as delete files. Save scanned documents or incoming faxes on to the USB storage medium.

Print Calendar

Your device prints a weekly overview as a calendar page for you – for the current week, the coming week or a freely selectable week.

If you want, your device can print Sudoku puzzles in four different difficulty levels with solution.

We hope you enjoy your device and its many functions!

Spaltenumbruch

About this User Manual

With the installation guide on the following pages, you can start using your device quickly and easily. Detailed descriptions can be found in the following sections of this user manual.

Read the entire user manual carefully. Follow all safety instructions in order to ensure proper operation of your device. The manufacturer accepts no liability if these instructions are not followed.

Multiple models of this device series are described in this user manual. Please note that some functions are only available with specific models.

Symbols Used

Troubleshooting

This symbol designates tips that will help you to use your device more effectively and easily.

Damage to the Device or Loss of Data!

This symbol gives warning of damage to the device and possible loss of data. These damages can result from improper handling.

Danger to Persons!

This symbol gives warning of danger to persons. Physical injury or damage can result from improper handling.

Heat risk!

This symbol in the user manual or inside the device indicates a danger of hot surfaces. Physical injury or damage can result from improper handling.

2 Laser · Printer · Scanner

Page 3

Introduction .............................................. 2

Dear Customer ............................................................ 2

About this User Manual .............................................. 2

1 General Safety Information................ 5

2 Overview............................................... 7

Device Overview .......................................................... 7

Connections on the Rear Side ...................................... 7

Panel with Display ....................................................... 8

Overview of the Menu Functions ................................ 9

Print Lists and Reports .............................................. 10

3 Initial Operation ................................ 11

Packing Contents ...................................................... 11

Removing Packaging Material ................................... 11

Attaching the Document Support .............................. 13

Fold Out the Print Out Support ................................ 13

Attaching the Document Outlet Tray ........................ 14

Connecting the Telephone Handset .......................... 14

Connecting the Telephone Cable .............................. 14

Connecting the Mains Cable ..................................... 14

Initial Installation ...................................................... 15

4 Telephone Functions......................... 16

Placing a Call on the Device ...................................... 16

Getting Outside Line ................................................. 16

Chain Dialling ........................................................... 16

Insert Dialling Pause .................................................. 16

Dialling with the Handset Replaced .......................... 16

Calling Line Identification (CLIP) ............................. 17

Missed Calls .............................................................. 17

5 Telephone Book of the Device......... 18

Looking up an Entry ................................................. 18

Saving Entry .............................................................. 18

Edit Entry .................................................................. 19

Delete an Entry ......................................................... 19

Delete all Entries ....................................................... 19

Printing the Telephone Book ..................................... 19

Groups ...................................................................... 20

Exporting/Importing the Telephone Book ................. 20

6 Printer and Printing Media............... 22

Specifications for Print Media .................................... 22

Pulling out Paper Stopper .......................................... 22

Insert Paper into the Paper Tray ................................ 22

Load Paper into the Manual Paper Feed .................... 24

Loading Pre-printed Material .................................... 24

Inserting Slides and Labels ......................................... 24

Printing on Both Sides (Manual Duplex Printing) ..... 25

Print Calendar ........................................................... 25

Sudoku: Printing a Game .......................................... 25

7 Fax....................................................... 27

Send a Fax Using Standard Settings ........................... 27

Loading Documents .................................................. 27

Dialling a Number ..................................................... 28

Getting Outside Line ................................................. 28

Sending Fax Later (= Timer Function) ....................... 28

Manually Sending a Fax ............................................. 29

Chain Dialling ........................................................... 29

Eavesdropping while Connection is Established ......... 29

Sending to Multiple Recipients (= Broadcasting) ....... 29

Using Fax Templates ................................................. 29

Fax Reception ............................................................ 29

Receiving Fax Manually ............................................. 30

Receive Faxes Silently ................................................. 30

Receiving Faxes onto USB Storage Medium .............. 30

Setting Protected Fax Reception ................................ 30

Polling Faxes .............................................................. 31

Jobs ............................................................................ 31

8 Copier................................................. 33

Loading Documents .................................................. 33

Make Copies Using Standard Settings ........................ 34

Make Copies Using the Second Profile ...................... 34

Make Copies Using User-Defined Settings ................ 34

Make Enlarged or Compressed Copies ....................... 35

Copying Several Documents onto one Page (= Mosaic

Copy) ........................................................................ 35

Configure Settings for Second Profile ........................ 35

9 USB Storage Media........................... 37

Scan Document and Save onto a USB Storage Medium

................................................................................... 37

Print a List of Available Documents on USB Storage

Medium ..................................................................... 38

Print Document from USB Storage Medium ............. 38

Delete Files on USB Storage Medium ........................ 39

10 Settings............................................... 40

Set Up Power Saving Function .................................. 40

Set Up Toner Saving Function .................................. 40

Selecting the Country ................................................ 40

Selecting the Language ............................................... 40

Entering the Date and Time ...................................... 40

Set the Time Zone ..................................................... 40

Entering Your Telephone Number and Name ........... 41

Setting the Ring Tones .............................................. 41

Deactivating the Button Tones .................................. 41

Configure Paper Settings ............................................ 41

Set Resolution ............................................................ 42

Setting the Contrast ................................................... 42

Setting the Brightness ................................................ 42

Additional Scanner Options ....................................... 43

Setting the Fax Reception Mode ................................ 43

Silent Fax Reception .................................................. 43

Additional Options for Fax Transmission .................. 44

Additional Fax Reception Options ............................. 44

Locking the Device .................................................... 45

Print Lists and Reports ............................................... 46

Table of Contents 3

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11 Telephone Lines and Additional

Devices..................................................... 47

Selecting the Dialling Process .................................... 47

Set up the Public Switch Telephone Network (PSTN)

................................................................................... 47

Set up Private Branch Exchange (PABX) ................... 47

DSL Connection ....................................................... 48

ISDN Connection ..................................................... 48

Connecting Additional Devices ................................. 48

Using Additional Telephones (Easylink) .................... 48

Using an External Answering Machine ...................... 48

12 Service................................................. 49

Display Counter Levels .............................................. 49

Displaying the Toner Level ........................................ 49

Checking the Firmware Version ................................ 49

Changing the Toner Cartridge ................................... 49

Fixing a Paper Jam ..................................................... 51

Fixing a Document Jam ............................................. 54

Cleaning .................................................................... 54

Calibrating the Scanner ............................................. 56

Using Service Codes .................................................. 57

Power Cycling ........................................................... 57

Problems and Possible Causes .................................... 58

Error Messages and Possible Causes ........................... 60

13 Glossary .............................................. 64

14 Appendix............................................. 67

Technical Data .......................................................... 67

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1 General Safety Information

Introduction 3

Your device has been tested in conformity with standards EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that meet these standards. The device was built exclusively for use in the indicated sales region.

Introduction 2

Do not make any changes or settings that are not described in this user manual. Physical injury or damage to the device or loss of data can result from improper handling. Take note of all warning and safety notes indicated.

Setting Up the Device

The device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. If the device should fall, it can be damaged or can cause injury to people, especially small children. Position all cables in such a way that no one will stumble on them, thus avoiding possible injuries to persons or damage to the device itself. If the device is dropped it should be inspected by a technical service center.

The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.

The distance between the device and other devices or objects must be at least 15 centimetres; this also applies to the use of additional cordless telephones. Do not place the device in the vicinity of radios or televisions.

Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the device in the vicinity of heaters or air conditioners. Observe the information on temperature and humidity in the technical data.

The device must have sufficient ventilation

The device must have sufficient ventilation and may not be covered. Do not put your device in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the device can overheat and catch on fire.

The area in which you operate the device must be adequately ventilated

The area in which you operate the device must be adequately ventilated, especially if the device is used frequently. Set up your device in such a way that the flow of the exhaust air stream points away from the work station.

In the event that the device becomes too hot, o r if you see smoke coming from the dev ice

In the event that the device becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your device examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the device.

Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch the mains cable, the mains connection or the telephone socket with wet hands.

Do not allow liquids to enter into the device.

Do not allow liquids to enter into the device. Disconnect the device from the electrical power source and from the telephone network, if liquids or foreign objects have entered the device and have your device examined by trained professionals at a technical service location.

Do not allow children to handle the device w ithout supervision.

Do not allow children to handle the device without supervision. The packing materials should be kept out of the hands of children.

Magnetic telephone handset

The telephone handset of the device is magnetic. Caution, small metallic objects (paper clips) may be retained if placed near or on the telephone handset.

Power Supply/Telephone Line

Check whether the mains voltage of your device

Check whether the mains voltage of your device (indicated on the type label) matches the mains voltage available at the setup location.

Emissions

This device complies with EN 55022 Class B. Use only the power and telephones cables supplied. Before you use the device make sure that you connected the telephone cable supplied as described.

Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulation is damaged. Replace damaged wires immediately. Use suitable cables only; if necessary please contact our technical customer service or your retailer.

Disconnect your device from the power and telephone netwo rks during an electrical storm.

Disconnect your device from the mains and telephone network during an electrical storm in order to avoid electrical surge damage. If this is not possible, do not use the device during an electrical storm.

Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the surface of your device, disconnect it from the power and telephone networks. Use a soft, lintfree cloth. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). Do not allow any moisture to reach the interior of the device.

Only clean the display with a dry, soft cloth .

Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.

In the event of a power failure, your device will not function;

In the event of a power failure, your device will not function; saved data is retained.

USB Storage Media

Only use storage media that are compatible with the device.

Only use storage media that are compatible with the device. Ensure that the power of a USB device does not exceed the permitted amp limit of the USB connection. You can only connect one high power device (USB 2.0) to each USB connection. Do not connect additional devices—such as batteries, fans, charging devices—to your machine. The device only recognises storage media which are formatted with FAT16 or FAT32. NTFS is not supported.

Never pull out the storage medium while the device is a ccessing it.

Never pull out the storage medium while the device is accessing it. This could cause data to be damaged or lost.

GPL Text

The firmware running on the device is partly licensed under GPL. If you have any questions about the licensing of a specific part of the firmware, feel free to contact the manufacturer. We can send you a CD containing the relevant source code for the cost of production.

Consumable Materials

Original Consumable Mat erial

Use only original consumable materials. These are available from a specialised retailer or through our order service (see back side of this user manual). Other consumable materials could damage the device or shorten its service life.

Environment

Dispose of old consumable materials according to the waste regulations of your country.

General Safety Information · 5

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Caution when Handling Toner Powder:

If you breathe in toner powder, go into the fresh air immediately. Call a doctor immediately! If you get toner powder in your eyes, rinse them with a lot of water for at least 15 minutes. Call a doctor immediately!

If you have swallowed toner powder, drink small amounts of water. Try NOT to vomit. Call a doctor immediately!

Toner Cartridge 1

Never open a toner cartridge. Store both new and used cartridges in a place where they will not come into the hands of children.

Paper Jam

In case of a paper jam, remove the paper carefully out of the device. Throw the paper away carefully: It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air.

If toner dust is released i nto the air, you s hould avoid allowin g it to contact you r skin and eyes.

If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set. Never remove loose toner dust with a vacuum cleaner.

Repairs

Danger—Heat!

The fuser unit and and its surroundings inside the device become hot during operation. Do not touch these parts if you have opened the device. Proceed with care when you are removing a paper jam for instance.

Display

Should disruptions occur, follow the instructions on the display and on the error report.

Repairs

Do not make any repairs to the device yourself. Improper maintenance can result in injuries or damage to the device. Only have your device repaired by an authorised service centre.

Do not remove the type label from your device; this would void the warranty.

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2Overview

Device Overview

Document Support

‚ Document support

Document Feed Slot

ƒ Document feed slot

Document Guide

„ Document guide

Panel with Display

… Panel with display

Document Outlet Tray

† Document outlet tray

Device Cover

‡ Device cover

Manual Paper Feed

ˆ Manual paper feed

Paper Tray

‰ Paper tray

USB Host Connection

Š ý- Socket—USB Host connection for storage

medium

Printer Output Tray

‹ Printer output tray

Print Output

Œ Print output

Telephone Handset with Spiral Cable (Model De pendent)

÷ Telephone handset with spiral cable (model depend-

ent)

Vorderansicht nummeriert

Scanner glass

‚ Scanner glass

Toner Cartridge

ƒ Toner cartridge

Paper Jam Door (Print Unit)

„ Paper jam door (print unit)

Gerät offen nummeriert

Connections on the Rear Side

On/Off Switch

‚ On/Off switch

Mains Cable Socket

ƒ Mains cable socket

Paper Jam Door (Fuser Unit)

„ Paper jam door (fuser unit)

Telephone Handset Socket (Model Dependent)

… Ð socket—Connection socket for the telephone (model

dependent)

EXT Socket

† Ï/EXT. socket—Connection socket for additional

devices

LINE Socket

‡ Î/LINE socket—Connection socket for telephone

cable

USB Connection for the Computer (Model Dependent)

ˆý socket—USB connection for the computer (model

dependent)

Tension lever of the fixer unit

‰ Tension lever of the fixer unit (Two levers!)

Rückseite nummeriert

Spaltenumbruch

Overview · Device Overview 7

Page 8

Panel with Display

Letter Keypad 2

Keys (A—Z)—Telephone book register: Calling up telephone book entries / entering letters.

Special Characters 1

;ü—Entering special characters (punctuation marks

and symbols). Select the entries with [. Confirm with

OK.

Special Characters 2

ûü—Entering language specific special characters (special

letters). Select the entries with [. Confirm with OK.

Shift Key

ú—Shift key: entering capital letters / in combination

with other keys: calling additional functions

Telephone Book

am—Calls up telephone book functions

Red Lamp

Red lamp Æ—If the lamp flashes or is lit, please read what

is indicated on the display

Green Lamp 2

Green Lamp â—The green lamp â on the panel will be

lit whenever there is a fax present in the memory.

Stop 2

j—Function abort / return to the starting mode

C—Returning to the previous menu level / deleting indi-

vidual digits

Arrow Keys

[—Calling the menu functions / navigation within the

menu / selecting options / moving the cursor

OK—Calling the menu functions / confirming input

Start (Starting Transmission of Messages / Starting Action)

o—Starting transmission of message / starting action

Fax

FAX—Start a fax transmission or fax reception

Copy

COPY—Press twice: making copies automatically. Press

once: adjusting copies

Resolution

f—Setting higher resolution for faxes and copying

DEFAULT, FINE, SFINE, PHOTO)

(

Help

¨—Print lists: Function list / fax journal / telephone book

/ jobs list / calendar / fax templates / settings

Broadcast Transmissions

À—Broadcasting: You can send one fax to multiple

recipients in succession.

ECO

ECO—Set up power saving and toner saving functions /

make a copy using the toner saving function

Number Keys

Numeric keys (0—9)—Entering digits

Redial / caller list

@—Redial / caller list: The redial / caller list contains the

last numbers dialled and the last calls received ( the numbers dialled, missed).

Speaker (model dependent)

μ—Listening while the connection is established / Dial-

ling with the handset replaced (model dependent)

Rø—Insert short line interruption (Hook Flash) as office

® the calls received and * the calls

index on PABX or for calling special functions in the public telephone network (PSTN)

ú and Rø—Inserting dialling pause

LPF 5120 · 5125 · 5140 · 5145

Spaltenumbruch Spaltenumbruch

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Page 9

Overview of the Menu Functions

Introduction

The following functions are available on your device. There are two ways in which you can call functions.

Menu Navigation

Navigating in the Menu: Press OK or one of the two

arrow keys [, to open the function menu. Page through

[ menu entries. Use OK to sele ct a m enu f unct ion. Pres s

C to return to the previous menu level. Press j to close

the menu and return to the starting mode.

Direct Loading

Calling Functions Directly: You can call a menu func-

tion directly using the function number. Press OK and

enter the appropriate function number using the numeric

keypad. Confirm with OK. You will find the function

number in the following list.

0 Settings

Set up power and toner saving functions.

002 Set up power saving and toner saving

functions. .......................................................page 40

Deactivating the Button Tones

007 Deactivating the Button Tones ........page 41

Entering the Date and Time

011 Entering the date and time ..............page 40

Set the time zone

012 Set the time zone .............................page 40

Entering Name

021 Entering name .................................page 41

Entering Number

022 Entering number .............................page 41

Setting the Country

031 Setting the Country .........................page 40

Set the telephone network

032 Set the telephone network¦* .............page 47

Setting the Language

033 Setting the Language .......................page 40

Setting the Fax Reception Mode

041 Setting the fax reception mode.........page 43

Set the number of ring tones for fax receptio n

042 Set the number of ring tones for fax reception

.......................................................................page 41

Switch PABX operation on/off

051 Switch PABX operation on/off ........page 47

Enter a dialling code for the PABX operation

0522 Enter a dialling code for the PABX

operation........................................................page 47

Selecting the Dialling Process

053 Set the dialling mode (tone/pulse dialling)¦*

.......................................................................page 47

Setting Ring Tone

054 Selecting the Ring Tone...................page 41

Setting the Ring Volume

055 Setting the ring volume....................page 41

* Function is not supported in all countries and networks

*¦Function is not supported in all countries and networks

1 Copier

Set the copier settings

10 Set the copier settings.............................page 42

Make copies using standard settings

11 Make copies using standard settings.......page 34

Make copies using settings from the second pr ofile

12 Make copies using the second profile .....page 34

Make enlarged or compressed copies

13 Make enlarged or compressed copies......page 35

Copying several documents onto one page (Mosaic-co py)

14 Copy several documents on one page

(= Mosaic-copy)..............................................page 35

Spaltenumbruch

2 Printer

Configure Paper Settin gs

20 Configure paper settings ....................... page 41

Print a List of Available Documents on USB Storage Medium

211 Print a list of available documents on USB

storage medium ............................................. page 38

Print Document from USB Storage Medium

212 Print document from USB storage medium

...................................................................... page 38

3 Scanner

Configure Scanner Settings

30 Configure scanner settings..................... page 43

Scan Document and Save ont o a USB Storage Med ium

32 Scan document and save onto a USB storage

medium......................................................... page 37

4 Fax

Settings for fax transmission

401 Set fax transmission......................... page 44

Settings for Fax Reception

402 Set fax reception.............................. page 44

Setting Protected Fax Reception

403 Setting Protected Fax Reception ..... page 30

Sending a Fax

41 Sending a Fax........................................ page 27

Poll faxes

42 Poll faxes ............................................... page 31

Receiving Faxes onto USB Storage Medium

44 Receiving faxes onto USB storage medium

...................................................................... page 30

Printing the Fax Templates

45 Printing the Fax Templates ................... page 29

5 Telephone Book

Looking up an Entry

511 Looking up an entry........................ page 18

Saving Entry

512 Saving Entry ................................... page 18

Creating Group

513 Creating group................................ page 20

Edit Entry

514 Edit Entry....................................... page 19

Deleting an Entry

515 Deleting an Entry ........................... page 19

Printing the Telephone Book

516 Printing the telephone book............ page 19

Load Telephone Book from USB Storage Medium

517 Load telephone book from USB storage

medium......................................................... page 21

Saving Telephone Book onto USB Storage Medium

518 Saving telephone book onto USB storage

medium......................................................... page 20

7 Jobs

Immediate Job Execution

71 Immediate job execution ....................... page 31

Changing a Job

72 Changing a job......................................page 31

Deleting a Job

73 Deleting a job........................................ page 31

Printing a Job

74 Printing a job ........................................ page 31

Printing the Job List

75 Printing the jobs list .............................. page 32

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Overview · Overview of the Menu Functions 9

Page 10

8 Lists and Reports

Print list of settings

80 Printing list of settings ...........................page 46

Printing the List of Available Functions

81 Printing the List of Available Functions .page 46

Printing Fax Journal/Call Log (model dep endent)

82 Printing fax journal/call log (model dependent)

.......................................................................page 46

Printing the Telephone Book

83 Printing the telephone book...................page 46

Print Calendar

85 Print Calendar .......................................page 25

Printing Sudoku

86 Sudoku: printing a game ........................page 25

Printing the Fax Templates

87 Printing the Fax Templates ....................page 29

9 USB Storage Medium

Print a List of Available Documents on USB Storage Medium

911 Print a list of available documents on USB

storage medium ..............................................page 38

Print Document from USB Storage Medium

912 Print document from USB storage medium

.......................................................................page 38

Scan Document and Save onto a U SB Storage Medium

913 Scan document and save onto a USB storage

medium..........................................................page 37

Receiving Faxes onto USB Storage Medium

914 Receiving faxes onto USB storage medium

.......................................................................page 30

Delete Files on USB Storage Medium

915 Delete files on USB storage mediumpage 39

9 Miscellaneous

Locking the Device

92 Locking the Device ................................page 45

Calibrating the Scanner

931 Calibrating the Scanner ...................page 56

Using Service Codes

933 Using service codes ..........................page 57

Checking the Firmware Version

934 Checking the firmware version ........page 49

Query the counter levels

94 Query the counter levels.........................page 49

Displaying the Toner Level

946 Displaying the Toner Level..............page 49

Spaltenumbruch

Print Lists and Reports

Printing the Functions List

You can also print the function list by pressing ¨. Using

[ select

Printing the Telephone Book

You can also print the telephone book by pressing ¨.

Using [ select

Printing the Fax Templates

You can also print the fax template by pressing ¨. Using

[ select

Printing Fax Journal/Call Log

Printing Fax Journal

You can also print the fax journal and the call log (model

dependent) by pressing ¨. Select with [

with OK.

Printing the Job List

You can also obtain a print jobs list by pressing ¨. Select

with [

Print Calendar

You can also print the calendar by pressing ¨. Using [

select

Sudoku: Printing a Game

You can also print a new Sudoku by pressing ¨. Using [

select

Prints the List of Settings

You can also obtain a list of all the settings by pressing ¨.

Using [ select

FUNCTION LIST. Confirm with OK.

PHONEBOOK. Confirm with OK.

FAX-TEMPLATES. Confirm with OK.

LOGS. Confirm

COMMAND LIST. Confirm with OK. CALENDAR. Confirm with OK. SUDOKU. Confirm with OK.

SETTINGS. Confirm with OK.

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Page 11

3 Initial Operation

Notice

B 5

A 5

B 6

A 4

DANGER!

Packing Contents

Device

‚ Device

Starter Cartridge (Already Installed)

ƒ Starter cartridge (already installed)

Document support (in the paper tray)

„ Document support (in the paper tray)

Document outlet tray (in the paper tray)

… Document outlet tray (in the paper tray)

Paper Tray (Already Installed)

† Paper tray (already installed)

Telephone Handset (Model Dependent)

‡ Telephone handset (model dependent)

Spiral Cable for Telephone Handset (Model Dependen t)

ˆ Spiral cable for telephone handset (model dependent)

Mains Cable with Plug (Country-specific)

‰ Mains cable with plug (country-specific)

Telephone Cable with Plug (Country-specific)

Š Telephone cable with plug (country-specific)

User manual with installation guide (not depicted )

User manual with installation guide (not depicted)

Installation-CD

Installation-CD (not depicted)

Verpackungsinhalt

Removing Packaging Material

Removing Packaging Material from the Device

Remove the existing tape used for transportation from the device.

Verpackungsmaterial entf ernen

Remove the Packaging Material from the Toner Cartridge

1 Open the device by lifting the device cover forwards

Missing Package Contents

If one of the parts is missing or damaged, please contact your retailer or our customer service.

Spaltenumbruch

Edges on the Device Cover!

Take care of the edges on the device cover. You could injure yourself if you reach into the device from the side.

Initial Operation · Packing Contents 11

Page 12

2 Remove the toner cartridge by gripping the handle in

DANGER!

CAUTION!

the middle and pulling it forwards out of the device

3 Remove the tape and protective paper, but do not

remove the protective strip from the cartridge yet .

Escaping Toner Dust!

Never open a toner cartridge. If toner dust is released into the air, you should avoid allowing it to contact your skin and eyes. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set. Never remove loose toner dust with a vacuum cleaner.

4 Shake the new toner cartridge back and forth several

times in order to distribute the toner evenly, thereby improving the print quality.

Escaping Toner Dust!

Once you have removed the protection strip, do not shake the toner cartridge any more. Otherwise, it is possible that toner dust will be released into the air.

6 Place the toner cartridge into your device. The cartridge

should snap securely into position.

7 Close the device.

Toner Cartridge Not Inserted Correctly!

If the device cover would not close, the toner cartridge is not inserted correctly. Take the toner cartridge out and insert it again correctly.

Remove the Packaging Material from the Paper Tray

1 Pull the paper tray out of the device.

5Only after completely pull off the protection strip

located on the left side of the cartridge.

A 4

B 5

A 5

B 6

12 Laser · Printer · Scanner

Page 13

2 Please remove the protective cardboard from the paper

Notice

B 5

A 5

B 6

B 5

B 6

A 4

B 5

A 5

B 6

A 4

B 5

A 5

B 6

A 4

CAUTION!

tray before loading paper.

3 Remove the document support and the document out-

let tray from the paper tray.

4 Removing the tape in the paper tray which was used for

transportation purposes.

Attaching the Document Support

Insert the document support into the two openings in the cover. The document support should snap securely into place.

Dokumentenhalter aufstecken

Fold Out the Print Out Support

1 Fold the additional printer output tray forward.

Do Not Use the Paper Stopper with

Loading Paper

Adjust the paper tray to the paper and insert the paper (see also chapter

Printing Media

page 22).

5 Push the paper tray into the device all the way to the

2 Printing on A4 Paper: Pull out the additional paper

stopping point.

Initial Operation · Attaching the Document Support 13

Legal Paper!

Do not pull out the additional paper stopper on the print out support if you are printing on Legal paper.

stopper on the print out support.

Page 14

3 Printing on A5 Paper: Fold the print out support

CAUTION!

Notice

CAUTION!

with the pulled out paper stopper back again.

Attaching the Document Outlet Tray

Insert the document outlet tray into the two openings under the operation panel.

Dokumentenausgabehalter aufstecken

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting it in

the socket designated with Î/LINE (RJ-11-Connector).

Insert the telephone plug into your PTT line socket.

Telefonkabel anschließen

Connection to an ISDN system!

You can not connect your devices directly to the

digital output of the ISDN system. Details for

ISDN connections can be found in the instruc-

tions provided with the terminal adapter or the

dial-up router.

PABX Systems 1

Connection to Private Automatic

Branch Exchange

If you connect your device as extension to a tel-

ephone system, you must set it for working as an

extension (also see Chapter

tions and additional devices

Telephone connec-

, page 47).

Connecting the Telephone Handset

(model dependent)

Connecting the Handset

Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket desig-

nated with the Ð symbol.

Telefonhörer anschließen

Connecting the Mains Cable

Mains Voltage at the Site of Installation

Mains Voltage at the Site of Installation!

Check whether the mains voltage of your device

(indicated on the type label) matches the mains

voltage available at the setup location.

1 Insert the mains cable into the connection located on

the rear side of the device. Plug the power cable into the electrical outlet.

14 Laser · Printer · Scanner

Page 15

2 Switch the device on using the on/off switch on the

CAUTION!

Notice

rear.

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Initial Installation

After you connect your device to the mains voltage, the device starts. During the booting process, the lights flash. Wait until the initial installation process begins.

Automatic Changeover Between Summer Time/W inter Time

Automatic Changeover Between Sum-

mer Time/Winter Time

With setting the country and time zone, the

automatic changeover between summer and

winter time is switched on. The automatic

changeover is switched off if you enter the devi-

ance from UTC manually using the time zones

editor

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Entering Name

Page Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

1 Enter the name using the keys (A—Z).

Selecting the Language

1 Use [ to select the desired display language.

2 Confirm with OK.

Selecting the Country

Setting the Country Correctly

Setting the Country Correctly!

You must set the country in which you are operating the device. Otherwise your device is not adapted to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer.

Setting the Country

1 Use [ to select the country in which you are operat-

ing the device.

2 Confirm with OK.

Set the Time Zone

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

Set the Time Zone

In countries with several time zones, you can select from preset time zones or manually enter the deviance of your time zone from UTC (see also chapter on

zone

, page 40). In countries with one time zone, the setting is adjusted automatically if you set the country correctly.

1 Use [ to select the time zone in which you are oper-

ating the device.

2 Confirm with OK.

setting the time

Enter Letters

Enter capital letters by pressing and holding

ú key. You can enter space using ½.

To insert special characters and symbols,

press ;ü. Press ûü to insert language spe-

cific special characters. Select with [. Con-

firm with OK.

You can move the cursor using [. Use C to

delete individual characters.

2 Confirm with OK.

Entering Number

1 Enter your number.

Enter Special Characters and Symbols

To insert special characters and symbols,

press ;ü. Select with [. Confirm with

OK.

You can move the cursor using [. Use C to

delete individual characters.

2 Confirm with OK.

Entering the Date and Time

1 Enter the date (two digits for each field), for example

31¦05¦25 for May 31th, 2025.

2 Enter the time, e.g. 14 00 for 2 pm.

3 Confirm with OK.

Initial Operation · Initial Installation 15

Page 16

4 Telephone Functions

Notice

(model dependent)

Connecting Additional Telephon es

For information on how to connect additional telephones and which functions are available to you, please refer the

chapter on Telephone Connections and Additional Devices, Page 47.

Placing a Call on the Device

Dial the desired number. There are several ways to do this: Then pick up the handset.

Direct Dialling

Incorrect Outside Line Access Code

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access

code can be R (= Flash). Press Rø to enter this

outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

Setting Up an Extension

Direct Dialling

You can also lift up the receiver first, then dial a number. The dialling process begins immediately.

Manual Dialling: Dial the desired number using the numeric keypad.

Telephone Book

Telephone book register: with the keys (A—Z) you can access entries saved in the telephone book. Enter the initial letters or the name of the desired entry. Your device will show you the telephone book entries for the corre-

sponding letters. Select an entry using [.

Using the Telephone Book

You can also call the telephone book entries by

pressing am and select using [ BROWSE.

The function Search works even while you are conversing on the telephone.

If you are loading entries from the telephone book, it is possible to edit the numbers after you have loaded them. For example, you can add or delete prefixed numbers or direct dial numbers.

Redial / caller list

Redial / caller list: The redial / caller list contains the last numbers dialled and the last calls received ( the numbers dialled,

® the calls received and * the calls

missed).

Getting Outside Line

PABX Systems

Private branch exchanges (PABX) are typical in many offices and some households. You must dial an outside line access code in order to get a connection to the public telephone network (PSTN) from a PABX.

Inserting Outside Line Access Code

Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry. The outside line access

code is usually 0.

Connection to Private Automatic Branch Exchange

If you operate your device permanently on an extension, save the outside line access code (see also chapter on

(PABX)

setting Private Branch Exchange

, page 47).

Chain Dialling

You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an inexpensive telephone service provider (call-by-call) as a telephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry.

Insert Dialling Pause

It may be necessary to insert a dial pause in telephone number, for example, for a direct-inward dialling number,

a sub-address or in a long distance number. Press ú and

Rø. The second part of the number is dialled only after a

short pause.

Dialling with the Handset Replaced

1 Press μ to dial without lifting up the handset. You will

hear the dial tone from the loudspeaker; the dialling process will commence immediately. Select the desired

volume level using [.

2 Pick up the hand-set when the subscriber accepts the

call.

No Hands-free Operation Possible

Hands-free operation is not possible with this function. You cannot answer if the subscriber picks up.

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16 Laser · Printer · Scanner

Page 17

Calling Line Identification

Notice

(CLIP)

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

CLIP Definition

The number of an incoming call appears on the display. For this function to work, the Calling Line Identification Presentation (CLIP) must be activated for your telephone connection. Enquire with your telephone company. Caller Line Identification may be associated with a fee.

Setting the Country Correctly

If the Caller Line Identification does not work even though the function is activated for your telephone connection, check if you have set the correct country (also see Chapter

Settings

, page

40)

Missed Calls

You can find reference to missed calls in the redial/caller list.

1 Press @.

2 Page through the dialled numbers, the calls received

and calls missed in the list using [ (

numbers dialled,

® the calls received and * the calls

missed).

Displaying Telephone Book Names

Your device displays the name with which you have saved the number in the telephone book. The number and name will not be shown if the caller suppresses his number.

3 To call back, pick up the handset.

Telephone Functions · Calling Line Identification (CLIP) 17

Page 18

5 Telephone Book of the Device

Notice

Telephone Book

Call the telephone book functions using am: You can

store new entries, search for entries as well as set and edit groups. You can save up to 250 entries in the telephone

book of your device.

Cursor Navigation 1

Navigating in the Editor

You can move the cursor using [. Use C to

delete individual characters. Press j to close the

menu and return to the starting mode.

Looking up an Entry

Telephone Book

sponding letters. Select an entry using [.

1 Press am.

2 Using [ select

3 Confirm with OK.

BROWSE.

5 Confirm with OK.

6 Enter the number using the number pad.

7 Confirm with OK.

Enter Letters

Enter capital letters by pressing and holding

ú key. You can enter space using ½.

To insert special characters and symbols,

press ;ü. Press ûü to insert language spe-

cific special characters. Select with [. Con-

firm with OK.

Number from the Last Number Redial List

You can retrieve a saved number from the list of the last numbers dialled and last calls

received (redial/caller list). Press @. Select

an entry using [. Confirm with OK.

Access Function

You can also search for an entry in the tele-

phone book by pressing OK, 511

and OK.

4 Select an entry using [.

Help Button

Press ¨ to display the information saved on

this entry.

Saving Entry

No Repeat Entries

You cannot save two entries under the same name.

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Enter the name using the keys (A—Z).

NEW ENTRY.

Access Function

You can also call the function by pressing

OK, 512 and OK.

Outside Line Access Code

If you have set your device up to work on a public telephone network (see Private Branch Exchange) and entered the outside line access code, save the number without the outside line access code (see also chapter

Set-

ting up outside line access code (PABX)

page 47).

8 You can assign a ring tone to the number. Use [ or

the number buttons 1 to 7 to select a ring tone.

9 Confirm with OK.

Assigning the Standard Ring Tone

Select 1, in order to assign the standard

ring tone to the number.

10 Select the speed for fax transmissions to this recipient.

Normally you can select the highest speed. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

11 Confirm with OK. The entry is saved.

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18 Laser · Printer · Scanner

Page 19

Edit Entry

Notice

CAUTION!

Notice

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Enter the initial letters or select the entry you would

like to change with [.

5 Confirm with OK.

6 Edit the name.

7 Confirm with OK.

8 Edit the number.

9 Confirm with OK.

10 You can assign a ring tone to the number. Use [ or

the number buttons 1 to 7 to select a ring tone.

11 Confirm with OK.

MODIFY.

Access Function

You can also call the function by pressing

OK, 514 and OK.

Delete all Entries

All Telephone Book Entries are Deleted!

This function deletes all entries and groups in your telephone book.

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Use [ to select

5 Confirm with OK.

6 Using [ select

7 Confirm with OK.

DELETE ENTRY.

Access Function

You can also call the function by pressing

OK, 515 and OK.

DELETE: ALL.

DELETE: YES.

Assigning the Standard Ring Tone

Select 1, in order to assign the standard

ring tone to the number.

12 Select the speed for fax transmissions to this recipient.

Normally you can select the highest speed. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

13 Confirm with OK. The entry is saved.

Delete an Entry

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

6 Enter the initial letters or select the entry you would

like to delete with [.

7 Confirm with OK.

8 Using [ select

9 Confirm with OK.

Groups

DELETE ENTRY.

Access Function

You can also call the function by pressing

OK, 515 and OK.

DELETE: SINGLE.

DELETE: YES.

Printing the Telephone Book

Printing List of all Entries

Printing the Telephone Book

Press OK, 83 and OK to print a list of all saved

entries and groups in the telephone book.

Printing the Telephone Book

Help Button

You can also print the telephone book by press-

ing ¨. Using [ select

with OK.

Printing an Individual Entry

1 Telephone book register: with the keys (A—Z)

you can access entries saved in the telephone book. Enter the initial letters or the name of the desired entry. Your device will show you the telephone book entries

for the corresponding letters. Select an entry using [.

2 Press COPY.

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PHONEBOOK. Confirm

Groups

The entry is deleted from all the groups in which it is included.

Telephone Book of the Device · Edit Entry 19

Page 20

Groups

Notice

Groups

You can create groups containing several numbers. A message is sent to all members of this group in succession. A group is displayed as an individual telephone book entry.

Creating Group

1 Press am.

2 Using [ select

3 Confirm with OK.

NEW GROUP.

Deleting a Group

Entries are Not Deleted

This function only deletes the group but not the telephone book entries contained in it.

1 Press am.

2 Using [ select

3 Confirm with OK.

DELETE ENTRY.

Access Function

You can also call the function by pressing

OK, 513 and OK.

4 Enter a name for the group.

5 Confirm with OK.

6 Enter the initial letters or select the entry you would

like to add to the group using [.

7 Entries which belong to the group are highlighted with

a star (

*). Add other members to the group by selecting

the entries and press OK. Remove group members by

selecting the highlighted entry and press OK.

8 Using [ select

selection.

9 Confirm with OK.

ACCEPT GROUP to complete the

Edit Group

1 Press am.

2 Using [ select

3 Confirm with OK.

4 Using [ select the group you would like to edit.

5 Confirm with OK.

6 If necessary, enter a new name for the group.

7 Confirm with OK.

8 Entries which belong to the group are highlighted with

a star (

*). Add other members to the group by selecting

the entries and press OK. Remove group members by

selecting the highlighted entry and press OK.

9 Using [ select

selection.

10 Confirm with OK.

MODIFY.

Access Function

You can also call the function by pressing

OK, 514 and OK.

ACCEPT GROUP to complete the

Access Function

You can also call the function by pressing

OK, 515 and OK.

4 Using [ select

5 Confirm with OK.

6 Using [ select the group you would like to delete.

7 Confirm with OK.

8 Using [ select

9 Confirm with OK.

DELETE: SINGLE.

DELETE: YES.

Exporting/Importing the Telephone Book

You can save your telephone book entries onto a USB storage medium or import your entries from a USB storage medium.

Saving Telephone Book onto USB Storage Medium

1 Make sure that a USB storage medium is connected to

the USB host port on the front of the device. Connect a USB storage medium to the USB host port as required.

2 Press OK, 518 and OK. The telephone book

is saved on the USB storage medium.

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Page 21

Load Telephone Book from USB

Notice

Storage Medium

Data Format

The entries must be saved to the file „phonebook.csv“ in the root directory of the USB storage medium. The data in the file must be separated by semicolons „;“.

1 Make sure that a USB storage medium is connected to

the USB host port on the front of the device. Connect a USB storage medium to the USB host port as required.

2 Press OK, 517 and OK. The entries are added

to the existing entries. Current entries with the same name will not be overwritten.

Telephone Book of the Device · Exporting/Importing the Telephone Book 21

Page 22

6 Printer and Printing Media

CAUTION!

Specifications for Print

Media

Introduction

You can insert normal printing paper or printed documents (forms) into the paper tray. You can insert special paper formats, envelopes, slides, sheets of labels or printed documents into the manual paper feed.

Paper Tray

Paper Sizes Size A4· A5 · B5 (JIS) · Let-

Weight 60¦–¦105¦g/m²

Capacity 250 sheets

Manual Paper Feed

Paper Sizes Width: 98¦–¦216¦mm

Weight 60¦–¦165¦g/m²

Capacity 1 sheets

Unsuitable Paper!

Do not insert any sheets of paper into the paper tray …

... are wet, have been edited with correction fluid, are soiled or have a coated surface.

… that are held together with office or notebook staples or with tape or glue. Use sheets of labels for use in laser printers.

… are pasted with note papers. … are creased, crumpled or torn.

Forms from a Laser Printer!

ter · Legal (13/14¦") · Exec

Length: 148¦–¦356¦mm

1 Printing on A4 Paper: Pull out the additional paper

stopper on the print out support.

2 Printing on A5 Paper: Fold the print out support

with the pulled out paper stopper back again.

Insert Paper into the Paper Tray

1 Pull the paper tray out of the device.

Forms from a Laser Printer!

Forms that have been printed out by a laser printer are not suitable for further printing.

A 4

B 5

Pulling out Paper Stopper

Do Not Use the Paper Stopper with Legal Paper!

B 6

Do not pull out the additional paper stopper on the print out support if you are printing on Legal paper.

22 Laser · Printer · Scanner

Page 23

CAUTION!

Initial Operation!

B 5

A 5

B 6

B 5

LetterLetter

A4A4

LegalLegal

A5A5

B 5

A 5

A 4

≤¦250≤¦250

(

80¦g/m

0¦g/m

)

Notice

CAUTION!

Please remove the protective cardboard from the paper tray before loading paper and replacing the paper tray into the device. Remove the document support and the document outlet tray from the paper tray.

Loading Pre-printed Material

If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page towards the front.

A 4

Lorem Ipsum sed dolor cum

B 5

vel ulla faccum ip exeratie

A 5

esequatisit iurercing ex ecte

B 6

venim do od tisl delit adit nulla

feugiamet, cortis deliqui

blamcon sequametum iustion

2 Adjust the length of the paper tray to the printer paper.

Press the lock key on the base of the paper tray. Slide the rear panel until it snaps into the suitable marking: Legal = LG, A4 = A4, A5 = A5, Letter = LE, B5 = B5.

3 Separate the paper sheets by fanning them out, then

align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.

4 Insert the paper into the paper tray. You can load up to

250 sheets (80¦g/m).

Forms from a Laser Printer!

Forms that have been printed out by a laser printer are not suitable for further printing.

5 Enclose the paper with the two side paper guides. Be

sure not to enclose it so tightly that it bends.

A 4

B 5

A 5

B 6

6 Push the paper tray into the device all the way to the

stopping point.

A 4

B 5

A 5

Printer and Printing Media · Insert Paper into the Paper Tray 23

Page 24

Load Paper into the Manual

CAUTION!

B 5

A 5

B 6

Lorem Ipsum sed dolor cum

vel ulla faccum ip exeratie

esequatisit iurercing ex ecte

venim do od tisl delit adit nulla

feugiamet, cortis deliqui

blamcon sequametum iustion

CAUTION!

Paper Feed

1 Press OK, 202 and OK.

2 Select the manual paper feed using [.

3 Confirm with OK.

4 Load the paper into the manual paper feed on the front

of the device.

5 Enclose the paper with the two side paper guides. Be

sure not to enclose it so tightly that it bends.

Reset Settings

Reset the standard setting again after the print job so that the paper feed from the paper tray is guaranteed for incoming fax transmissions.

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Loading Pre-printed Material

Forms from a Laser Printer!

Forms that have been printed out by a laser printer are not suitable for further printing.

Load Templates into the Manual Paper Feed

If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face up with the top of the page facing forwards (towards the device) into the manual paper feed.

Manuelle Zufuhr: Vorlagen einlegen

Inserting Slides and Labels

Use slides which are designed for copiers and laser printers as they must stand up to high temperatures and printing. The printing side is usually somewhat rougher than the reverse side.

You can insert slides and sheets of labels into the paper tray and into the manual paper feed. It is preferable to use the manual paper feed for printing on this print media (see also chapter on

24).

Unsuitable Slides and Labels!

Load Paper into the Manual Paper Feed

, page

Unsuitable Slides and Labels!

Do not use slides which are designed for manual inscription or for an overhead projector. These slides can melt in the device and damage it.

Use sheets of labels for use in laser printers. The labels must cover the entire sheet otherwise they could peel off in the device.

Insert the Template into the Paper Tray

If you would like to print on an input sheet (for example, forms or stationery), place the input sheet face down in the paper tray, with the top of the page towards the front.

Vorlagen einlegen

24 Laser · Printer · Scanner

Page 25

Printing on Both Sides

A 5

A 4

Notice

(Manual Duplex Printing)

Manual Duplex Printing

You can print a sheet of paper on one side and feed it back into the device in order to print the back side.

1 Print the front side of your document. 2 Manual Duplex Printing from the Paper Tray:

Place the input sheet face up in the paper tray, with the top of the page towards the front.

3 Manual Duplex Printing with Manual Paper

Feed: Place the input sheet face down with the top of

the page facing forwards (towards the device) into the manual paper feed.

Sudoku: Printing a Game

Help Button

You can also print a new Sudoku by pressing ¨.

Using [ select

Sudoku

Sudoku is a Japanese number puzzle. The game has 3 × 3 squares divided into 3 × 3 fields. Depending on the difficulty level, lesser or more digits are already given at the beginning of the game. The aim of the game is to fill digits from 1 to 9 in the game field is such a way that each digit appears only once in a row, a column and each of the nine blocks. There is only one solution.

Printing a Game

1 Press OK, 861 and OK.

2 Using [ select the difficulty level.

3 Confirm with OK.

4 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

5 Confirm with OK.

6 Using [ select if you would like to print the solution.

7 Confirm with OK.

Printing the Last Game Again

1 Press OK, 862 and OK.

2 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).

3 Confirm with OK.

4 Using [ select if you would like to print the solution.

5 Confirm with OK.

SUDOKU. Confirm with OK.

4 Print the back side of your document.

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Print Calendar

Your device prints a weekly overview as a calendar page for you – for the current week, the coming week or a freely selectable week.

1 Press OK, 85 and OK.

2 Using [, select whether you would like to print a cal-

endar page of the current week, the coming week or a freely selectable week.

3 Confirm with OK.

4 User-Defined Week: Enter the year and the week

(two digits for each field) for which you would like to

print a calendar page for example 25¦40 for

the year 2025, week 40.

5 Confirm with OK.

Printing the Solution

Last Solution Available

The solution of the last printed game is saved. The solutions of earlier games are no longer available.

Press OK, 863 and OK.

Sudoku for Every Day

You can have a new Sudoku automatically printed each day.

1 Press OK, 864 and OK.

2 Enter the time, e.g. 14 00 for 2 pm.

3 Confirm with OK.

4 Using [ select the difficulty level.

5 Confirm with OK.

Printer and Printing Media · Printing on Both Sides (Manual Duplex Printing) 25

Page 26

6 Enter, how many copies of the Sudoku you would like

Notice

to print (maximum 9 copies).

7 Confirm with OK.

8 Using [ select if you would like to print the solution.

9 Confirm with OK.

10 Using [ indicate whether you would like to turn

printing on or off.

11 Confirm with OK.

Sudoku for Every Day 3

Switching Off Function

You can turn off the daily Sudoku print by selecting the function as described above and by switching off the automatic printing under point 10.

26 Laser · Printer · Scanner

Page 27

7Fax

Notice

CAUTION!

Notice

Send a Fax Using Standard Settings

Your fax message will be sent using the standard settings. If you would like to adjust the settings yourself (for example resolution or contrast) for a fax transmission use function

Send Fax Later

1 Insert the document. 2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Press FAX or o.

Call Up Function Immediately

You can also call the function by pressing OK,

41 and OK.

Send Fax Immediately

You can also enter the desired number first or

dial a saved entry and then press FAX or o.

The dialling process begins immediately.

Busy Number

Automatic Redial

If the subscriber is busy, the device dials the

number again after some time. Press j, in order

to cancel the transmission process. After the transmission, the device prints out a transmission report depending on the settings.

,page 28).

Unsuitable Documents!

Do not insert any documents into the device that ...

... are wet, have been edited with correction fluid, are soiled or have a coated surface.

… that are written on with a soft pencil, with paint, chalk or charcoal.

… originate from newspapers or magazines (printing ink).

… that are held together with office or notebook staples or with tape or glue.

… are pasted with note papers. … are creased, crumpled or torn.

Set Fax Transmission from the Memory

You can set whether you would like to scan and send documents immediately or whether you would like to send the documents from the cache memory (see also chapter on

transmission from the memory

Insert the documents face down into the document

setting up fax

, page 44).

feeder. The lower most document will be fed in first. You can insert up to

30 documents (80¦g/m)

at a time.

Loading Documents

Specifications for Doc uments

Specifications for Documents

Width of Documents 140¦–¦218¦mm

Length of Documents 128¦–¦600¦mm

Paper Weight of the

60¦-¦90¦g/m²

Documents

Capacity 30 page (80¦g/m²)

Manufacturer’s Recommendation for Optimum Operation

Fax · Send a Fax Using Standard Settings 27

A4 · A5 · Letter · Legal (80¦g/m²

2 Push the document guide inwards, so that it lies level

on the documents.

Page 28

3 Set the desired resolution. You can choose between:

Notice

DEFAULT (for documents without special features), FINE (for documents with small print or drawings), SFINE (for documents with many details) and

PHOTO (for photos). Press f. The configured resolu-

tion appears on the display. Press f again to change

the resolution.

Set Resolution

You can select the default resolution setting (also see chapter

Set Resolution

Dialling a Number

Dial the desired number. There are several ways to do this: Manual Dialling: Dial the desired number using the

numeric keypad.

Telephone Book

sponding letters. Select an entry using [.

Using the Telephone Book

You can also call the telephone book entries by

pressing am and select using [

The function Search works even while you are conversing on the telephone.

If you are loading entries from the telephone book, it is possible to edit the numbers after you have loaded them. For example, you can add or delete prefixed numbers or direct dial numbers.

Redial / caller list

Redial / caller list:

The redial / caller list contains the last numbers dialled and the last calls received ( numbers dialled,

the calls received and * the calls missed).

Getting Outside Line

PABX Systems

Inserting Outside Line Access Code

Enter the outside line access code with which you reach the public telephone network before you enter the desired number or select a stored entry. The outside line access

code is usually 0.

Incorrect Outside Line Access Code

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line access

code can be R (= Flash). Press Rø to enter this

outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

, page 42).

BROWSE.

indicates the

Setting Up an Extension

Connection to Private Automatic Branch Exchange

If you operate your device permanently on an extension, save the outside line access code (see also chapter on

(PABX)

setting Private Branch Exchange

, page 47).

Sending Fax Later (= Timer Function)

Using fax transmission from the memory

This function is only available if you have set up your device in such a way that fax messages are sent from the memory (see also chapter on

the memory

Sending Fax Later

If you would like to make use of the lower telephone tariffs

, page 44).

or if the recipient can be reached at some specific time only, you can send the fax at a later time—within 24 hours.

Starting Transmission

You can start the transmission at any time, by

pressing FAX or o

1 Insert the document. 2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Confirm with OK.

4 Enter the time, at which the document should be trans-

mitted, e.g. 14 00 for 2 pm.

5 Confirm with OK.

6 Select the desired resolution using [:

DEFAULT—For documents without special features FINE—For texts with small print or drawings SFINE—For documents with many details PHOTO—For photos

7 Confirm with OK.

8 Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears darker

(for example, documents with faint print)

9 Confirm with OK.

10 After a short warm up phase, the device will read the

document into the memory and will send out the fax at the specified time.

Deleting a Job

To cancel a scheduled fax transmission, simply delete the document from the jobs list (also see chapter

setting up fax messages from

Jobs

, page 31).

28 Laser · Printer · Scanner

Page 29

Manually Sending a Fax

Notice

1 Insert the document.

2 Press μ or pick up the handset.

3 Enter the desired number using the numeric keypad or

select a saved entry.

4 Press FAX or o.

Start Fax Reception from Additional Tele phone

Start Fax Reception from Additional Telephone

You can start the fax reception from an additional telephone that is connected to the device

by pressing *5:

Chain Dialling

Eavesdropping while Connection is Established

You can listen while a connection is established, for example if a fax transmission constantly fails.

Enter the desired number using the numeric keypad or

select a saved entry. Press μ.

No Hands-free Operation Possible

Hands-free operation is not possible with this function. You cannot answer if the subscriber picks up.

Sending to Multiple Recipients (= Broadcasting)

Broadcast Transmissions

You can send one fax to multiple recipients in succession.

Using fax transmission from the memory

This function is only available if you have set up your device in such a way that fax messages are sent from the memory (see also chapter on

the memory

, page 44).

1 Insert the document. 2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Press À.

4 Enter the next telephone numbers. Between the indi-

vidual recipients, press À. You can enter up to 20

recipients.

setting up fax messages from

Sending a Fax to a Group

A group from the telephone book is an entry in the list of recipients.

If a number appears in the list of recipients several times, (for example, is saved in different groups), the message is sent to this number several times.

5 Press FAX or o. The device transmits the fax message

successively to all recipients.

Cancel Process

You can interrupt the process at any time, by

pressing j.

Transmission to Multiple Recipients

If your device cannot reach a recipient, the fax message is sent to the other recipients. After the device has called all recipients, it once again dials the numbers that previously could not be reached.

Using Fax Templates

Fax Templates

Five fax templates, which you can use, are stored in your device. With these templates you can quickly create, for example, a short fax note or an invitation.

1 Press OK, 45 and OK.

2 Use [ to select the template you would like to print.

3 Confirm with OK. The device prints the template.

4 Fill the template and send it to the desired recipient per

fax.

Fax Reception

Receiving Fax Manually

If you pick up the handset on the device and hear a whistling tone or silence, you are receiving

a fax call. In order to receive the fax press o,.

Memory

If you have not changed the factory settings, received faxes will be printed out automatically. If there is no paper or toner in your device, the device will store incoming fax

transmissions in its memory. The green lamp â on the

panel will be lit whenever there is a fax present in the memory. After you have loaded paper into the device or inserted a new toner cartridge, the saved messages are printed.

Fax · Manually Sending a Fax 29

Page 30

Abort fax reception

Notice

CAUTION!

Notice

Abort fax reception

After receiving the first page of a fax message, you can abort the transmission at any time by

pressing j.

Memory Philips

The fax memory can store up to 600 pages. Follow the specifications in the technical data.

Message Memory Full!

If the message memory is full, no additional messages can be received.

Using Service Codes

1 Make sure that a USB storage medium is connected to

the USB host port on the front of the device. Connect a USB storage medium to the USB host port as required.

Delete Fax Messages Sent

If there are problems with printing out saved fax messages, a service code is available (see also chapter on

using service codes

, page 57).

Receiving Fax Manually

Select manual fax reception under fax reception mode (see also chapter on

Setting the Fax Reception Mode

, Page

43). The device will not receive faxes on its own. This setting is useful, when you want to receive faxes via a modem connected to a computer. You can start fax reception man-

ually, by pressing o.

Receive Faxes Silently

Silent Fax Reception

Set the number of rings 0 (see also chapter

number of rings

to fax mode (see also chapter

mode

, page 43), in order to receive faxes without your

, page 41) and set the fax reception mode

setting the fax reception

setting the

device ringing.

Receiving Faxes onto USB Storage Medium

Introduction

With fax reception onto a USB storage medium, the device saves incoming faxes onto a connected USB storage medium. Fax messages are saved as TIFF files with receipt date and time.

Print Document from USB Storage Medium

Use the

Print Document from USB Storage Medium

function to print the saved fax messages (see also chapter on Printing Document from USB Storage Medium, page

38)

Function not available

The function is switched off if you remove the USB storage medium. You cannot use the

tected Fax Reception Storage Medium

and

Receive Fax on USB

functions at the same time.

Pro-

2 Press OK, 914 and OK.

Access Function

You can also call the function by pressing

OK, 44 and OK.

3 Use [ to select whether you would like to turn the

function on or off.

4 Confirm with OK.

Setting Protected Fax Reception

Deactivating Automatic Fax Printout

You can secure your fax reception with a code. In that case, incoming faxes are not printed out, but rather are stored in the fax memory. Only after entering a PIN code can you print out these fax transmissions.

Function not available

You cannot use the

Receive Fax on USB Storage Medium

at the same time.

Entering the PIN Code

Default Access Code

The function is switched off with the factoryinstalled access code ( code to switch on the function. If you want to switch the function off enter the factoryinstalled code

1 Press OK, 4033 and OK.

Entering the PIN Code

If you have already saved a code, the device will ask you to provide the old code first before you can enter a new code.

Protected Fax Reception

0000). Change the access

0000 again.

and

functions

30 Laser · Printer · Scanner

Page 31

2 Enter a four-digit PIN code.

Notice

3 Confirm with OK.

4 Enter the code again for confirmation purposes.

5 Confirm with OK.

Switching On and Off

1 Press OK, 4032 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

Printing Out Fax Transmissions

1 Press OK, 4031 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK. The stored fax transmissions are

printed out and deleted from the memory.

Jobs

Printing the Job List

Help Button

You can also obtain a print jobs list by pressing

¨. Select with [

with OK.

Introduction

All messages that have just been sent, that have been prepared for polling or that are to be sent or polled at a later time are present in the jobs list.

Display

Jobs appear in the display one-at-a-time. After the job number and job status indicator, you will find the fax number to which a fax is to be sent or from which it is to be polled. Documents on the jobs list can fall into the following categories with regard to their status:

Jobs 1

TX—Time-Deferred Sending

Jobs 3

POL—Time-delayed Fax Polling

Jobs 4

TR—Job in progress

Stop

COMMAND LIST. Confirm

Polling Faxes

With the fax polling function, you can retrieve faxes that lie ready in the dialled device.

Polling Faxes Directly

1 Press OK, 42 and OK.

2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Press o.

Time-Deferred Polling

1 Press OK, 42 and OK.

2 Enter the desired number using the numeric keypad or

select a saved entry.

3 Confirm with OK.

4 Enter the time, at which the document should be

polled, e.g. 14 00 for 2 pm.

5 Confirm with OK.

6 The device is now in standby mode. You can continue

to carry on telephone conversations or send other fax transmissions during this time.

Deleting a Job SFL 2

Deleting a Job

To terminate the polling readiness, simply delete the document from the jobs list (also see chapter

Jobs

, page 31).

Navigating in the Menu

Press j to close the menu and return to the

starting mode.

Immediate Job Execution

1 Press OK, 71 and OK.

2 Using [ select the job that you would like to execute

immediately.

3 Confirm with OK. The transmission or polling will

commence immediately.

Changing a Job

1 Press OK, 72 and OK.

2 Using [ select the job that you would like to modify.

3 Confirm with OK.

4 Enter the desired changes and confirm by pressing OK.

Deleting a Job

1 Press OK, 73 and OK.

2 Using [ select the job that you would like to delete.

3 Confirm with OK.

4 Confirm the deletion with OK.

Printing a Job

1 Press OK, 74 and OK.

2 Using [ select the job that you would like to print

out.

3 Confirm with OK.

Fax · Polling Faxes 31

Page 32

Printing the Job List

Notice

Printing the Job List

Press OK, 75 and OK. The device will print out a

list of all pending jobs.

Printing the Job List

Help Button

You can also obtain a print jobs list by pressing

¨. Select with [

COMMAND LIST. Confirm

with OK.

32 Laser · Printer · Scanner

Page 33

8Copier

CAUTION!

Notice

Loading Documents

Specifications for Doc uments

Specifications for Documents

Width of Documents 140¦–¦218¦mm

Length of Documents 128¦–¦600¦mm

Paper Weight of the Documents

Capacity 30 page (80¦g/m²)

Manufacturer’s Recommendation for Optimum Operation

Unsuitable Doc uments!

Unsuitable Documents!

Do not insert any documents into the device that ...

... are wet, have been edited with correction fluid, are soiled or have a coated surface.

… that are written on with a soft pencil, with paint, chalk or charcoal.

… originate from newspapers or magazines (printing ink).

… that are held together with office or notebook staples or with tape or glue.

… are pasted with note papers. … are creased, crumpled or torn.

1 Insert the documents face down into the document

feeder. The lower most document will be fed in first. You can insert up to 30 documents (80¦g/m) at a time.

60¦-¦90¦g/m²

A4 · A5 · Letter · Legal (80¦g/m²

2 Push the document guide inwards, so that it lies level

on the documents.

3 Set the desired resolution. You can choose between:

DEFAULT (for documents without special features), FINE (for documents with small print or drawings), SFINE (for documents with many details) and

PHOTO (for photos). Press f. The configured resolu-

tion appears on the display. Press f again to change

the resolution.

Setting the Resolution for the Copier

There are different levels of resolution available for copying documents. Select the function

Make Copy Using User-Defined Set-

tings

, in order to set the resolution level, (see

also chapter

Settings

Make Copy Using User-Defined

, page 34).

Set Resolution

You can select the default resolution setting (also see chapter

Spaltenumbruch

Set Resolution

, page 42).

Copier · Loading Documents 33

Page 34

Make Copies Using Standard

Notice

Settings

Make a Copy Using Standard

Settings

1 Insert the document.

2 Press COPY twice. The document is copied using

standard settings.

Making a Copy

Access Function

You can also call the function by pressing OK,

11 and OK.

Make Several Copies Using Standard Settings

1 Insert the document. 2 Enter the number of times you would like to copy the

document (maximum of 99 copies).

3 Press COPY twice. The document is copied using

standard settings.

ECO Button

Make Several Copies Using the Second Profile

1 Insert the document. 2 Enter the number of times you would like to copy the

document (maximum of 99 copies).

3 Press COPY.

4 Select the second profile using [.

Access Function

You can also call the function by pressing

OK, 12 and OK.

5 Press COPY.

ECO Button

ECO button

Press COPY and ECO to make a copy using

the toner saving function.

Make Copies Using UserDefined Settings

Make Copies

ECO button

Press COPY and ECO to make a copy using

the toner saving function.

Make Copies Using the Second Profile

Save settings which you would like to use frequently in a second profile, for example in order to copy a frequently used document type (see also chapter on

for the second profile

, page 35).

Make Copy Using the Second Profile

1 Insert the document.

2 Press COPY.

3 Select the second profile using [.

Access Function

You can also call the function by pressing

OK, 12 and OK.

4 Press COPY.

configure settings

Make Copies

You can start the copying process at any time, by

pressing COPY. Press ECO to make a copy

using the toner saving function.

1 Insert the document.

2 Press COPY.

3 Use [ to select the desired profile.

4 Enter the number of times you would like to copy the

document (maximum of 99 copies).

5 Confirm with OK.

6 Using [ select the paper source.

7 Confirm with OK.

8 For Paper in the Manual Paper Feed: Use

[ to select the desired paper format.

9 Confirm with OK.

10 For Paper in the Manual Paper Feed: Use [ to

select the weight of the inserted paper.

11 Confirm with OK.

12 Select the desired resolution using [:

AUTO—Optimised adjustment for all types of docu-

ments

TEXT—For texts with small print or drawings QUALITY—For documents with many details PHOTO—For the highest resolution

13 Confirm with OK.

34 Laser · Printer · Scanner

Page 35

14 Set the desired contrast using [.

Notice

-/1—Reduces the contrast / typeface appears lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears darker

(for example, documents with faint print)

15 Confirm with OK.

16 Using [, select the desired level of brightness:

-/1—Reproduction is lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Reproduction is darker

17 Press COPY.

Make Enlarged or Compressed Copies

Make Copies

Copying Several Documents onto one Page (= Mosaic Copy)

Make Copies

You can start the copying process at any time, by

pressing COPY. Press ECO to make a copy

using the toner saving function.

Copying Several Documents onto one Page (Mosaic Copy)

You can copy several documents onto one page to save paper. The documents are adjusted automatically during the copying process.

1 Insert the document.

2 Press COPY.

3 Using [ select

4 Confirm with OK.

MOSAIC 2>1 or MOSAIC 4>1.

Make Copies

You can start the copying process at any time, by

pressing COPY. Press ECO to make a copy

using the toner saving function.

1 Insert the document.

2 Press COPY.

3 Use [ to select

4 Confirm with OK.

5 Enter the number of times you would like to copy the

document (maximum of 99 copies).

6 Confirm with OK.

7 You can make copies of the document that are enlarged

or that are compressed in size. Size compression is possible down to 25 percent of the size of the original, and enlargements of up to 400 percent can be made. Enter the the desired value using the numeric keypad.

8 Press COPY, to start the copying process or OK, to

configure further settings (see also chapter on

copies using adjusted settings

ZOOM.

Access Function

You can also call the function by pressing

OK, 13 and OK.

Select the Preset Values

Using [ select from the preset values.

Standard values are saved, for example, for compressing A4 to A5 or for adjusting the European DIN formats to American letter and legal formats

make

, page 34).

Access Function

You can also access the function via the menu:

a.Press OK, 14 and OK.

b. Use [ to select the desired layout.

‚ Two documents on one page.

ƒ Four documents on one page.

5 Press COPY, to start the copying process or OK, to

configure further settings (see also chapter on

copies using adjusted settings

, page 34).

make

Configure Settings for Second Profile

Set Resolution

1 Press OK, 1063 and OK.

2 Select the desired resolution using [:

AUTO—Optimised adjustment for all types of docu-

ments

TEXT—For texts with small print or drawings QUALITY—For documents with many details PHOTO—For the highest resolution

3 Confirm with OK.

Copier · Make Enlarged or Compressed Copies 35

Page 36

Setting the Contrast

1 Press OK, 1064 and OK.

2 Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears darker

(for example, documents with faint print)

3 Confirm with OK.

Setting the Brightness

1 Press OK, 1065 and OK.

2 Using [, select the desired level of brightness:

-/1—Reproduction is lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Reproduction is darker

3 Confirm with OK.

36 Laser · Printer · Scanner

Page 37

9 USB Storage Media

CAUTION!

Notice

CAUTION!

Notice

USB Storage Media

Compatible USB Storage Media!

Ensure that the power of a USB device does not exceed the permitted amp limit of the USB connection. You can only connect one high power device (USB 2.0) to each USB connection. Do not connect additional devices—such as batteries, fans, charging devices—to your machine. The device only recognises storage media which are formatted with FAT16 or FAT32. NTFS is not supported.

Removing USB Storage Media!

Never pull out the storage medium while the device is accessing it. This could cause data to be damaged or lost.

Introduction

Analysing USB Storage Medium

If a lot of documents are saved on the USB storage medium, it can take a while for the USB storage medium to be analysed. You can inter-

rupt the process at any time, by pressing j.

You can insert up to 30 documents (80¦g/m) at a time.

Unsuitable Documents!

Note the specifications for documents and/ or the notes on unsuitable documents (see also chapter on

Loading Documents

, page

27).

2 Make sure that a USB storage medium is connected to

the USB host port on the front of the device. Connect a USB storage medium to the USB host port as required.

Scan Document and Save onto a USB Storage Medium

Introduction

You can scan documents with your device and save them as JPG-, PDF-, or TIFF-files on a connected USB storage medium.

Folder Destination

3 Using [

press OK, 913 and OK.

Folder Destination

The files will be stored in the folder \[device name]\Scan on the USB storage medium. If

this folder does not exist, then it will be created.

1 Insert the documents face down into the document

4 Enter a name for the file.

feeder. The lower most document will be fed in first.

USB Storage Media · Scan Document and Save onto a USB Storage Medium 37

SCAN TO USB select from the menu or

Access Function

You can also call the function by pressing

OK, 32 and OK.

Page 38

Notice

Enter Letters

Notice

Enter capital letters by pressing and holding

5 Confirm with OK.

6 Using [, select whether you would like to save the file

ú key. You can enter space using ½.

To insert special characters and symbols,

press ;ü. Press ûü to insert language spe-

cific special characters. Select with [. Con-

firm with OK.

You can move the cursor using [. Use C to

delete individual characters.

as an image file or as a PDF file.

1 Make sure that a USB storage medium is connected to

the USB host port on the front of the device. Connect a USB storage medium to the USB host port as required.

Select the File Format

For an image file, you can select whether you would like to save the file in TIFF or JPEG format (see also chapter on

Format

, page 43).

7 Confirm with OK.

8 Select the desired resolution using [:

DRAFT—Greyscale scan with low resolution, for

instance, for using on the Internet.

TEXT—Black and white scan with medium res-

olution for text documents

GRAY—Greyscale scan with medium resolution

PHOTO—Greyscale scan with high resolution, for

instance, for photographs

9 Confirm with OK.

10 Set the desired contrast using [.

Selecting File

-/1—Reduces the contrast / typeface appears lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears darker

(for example, documents with faint print)

11 Confirm with OK.

12 Using [, select the desired level of brightness:

-/1—Reproduction is lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Reproduction is darker

13 Confirm with OK. The document is scanned and

saved on the USB storage medium.

Print a List of Available Documents on USB Storage Medium

Introduction

You can print a list of all the TXT-, JPEG-, and TIFF files on the connected USB storage medium.

2 Using [

OK, 911 and OK. The list is printed.

Print a List of Available Documents on USB Storage Medium

PRINT LIST select from the menu or press

Access Function

You can also call the function by pressing OK,

211 and OK.

Print Document from USB Storage Medium

Introduction

You can print one or more of the TXT-, JPEG-, and TIFF files on the connected USB storage medium.

1 Make sure that a USB storage medium is connected to

the USB host port on the front of the device. Connect a USB storage medium to the USB host port as required.

2 Using [

OK, 912 and OK.

PRINT FILE select from the menu or press

Access Function

You can also call the function by pressing

OK, 212 and OK.

38 Laser · Printer · Scanner

Page 39

Notice

Navigating within the Directory

Notice

CAUTION!

Press OK to open a folder in the directory.

Use C to return to the next upper level direc-

tory

3 Enter the initial letters or select the file you would like

to print [.

4 Press OK to highlight the file. Files to be printed are

flagged with a star (

5 To add more files, select the file using the arrow keys

and press OK. You can only select files from the same

directory.

*).

Select Files Using the Arrow Keys

You can select multiple successive files. Press

ú and OK to switch the function on/off.

Highlight the desired files using [. Once

files have been selected, they cannot be removed from the selection .

6 Press o to complete the selection.

Navigating in the Menu

Press j to close the menu and return to the

starting mode.

7 Enter the number of times you would like to copy the

document (maximum of 99 copies).

8 Confirm with OK.

9 Using [ select the weight of the inserted paper.

10 Press o to start the printing process.

Delete Files on USB Storage Medium

Introduction

You can delete files from the connected USB storage medium.

1 Make sure that a USB storage medium is connected to

the USB host port on the front of the device. Connect a USB storage medium to the USB host port as required.

2 Using [

915 and OK.

DELETE select from the menu or press OK,

Navigating within the Directory

Press OK to open a folder in the directory.

Use C to return to the next upper level direc-

tory

3 Enter the initial letters or select the file you would like

to delete [.

4 Press OK to highlight the file. Files that are to be

deleted are flagged with a star (

5 To add more files, select the file using the arrow keys

and press OK. You can only select files from the same

directory.

*).

Select Files Using the Arrow Keys

You can select multiple successive files. Press

ú and OK to switch the function on/off.

Highlight the desired files using [. Once

files have been selected, they cannot be removed from the selection .

6 Press o to complete the selection.

Navigating in the Menu

Press j to close the menu and return to the

starting mode.

7 Confirm the deletion with OK.

Delete Files!

You cannot interrupt the deleting process. Deleted files cannot be restored.

USB Storage Media · Delete Files on USB Storage Medium 39

Page 40

10 Settings

Notice

CAUTION!

Modifying the Basic Settings

The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that.

Cursor Navigation 6

Navigating in the Menu

You can move the cursor using [. Press C to

return to the previous menu level. Press j to

close the menu and return to the starting mode.

Prints the List of Settings

Help Button

You can also obtain a list of all the settings by

pressing ¨. Using [ select

firm with OK.

SETTINGS. Con-

Set Up Power Saving Function

You use this function to set after what period of time the device switches to power saving mode following the print job. Whenever you receive a fax or if you would like to print or make a copy, your device will automatically switch back from its energy saving mode to its operating mode.

1 Press ECO.

2 Using [ select

3 Confirm with OK.

POWER SAVE.

Access Function

You can also call the function by pressing

OK, 0021 and OK.

4 Select the time (in minutes) after which the device

should switch to power saving mode using [. Select

0 if the device should switch to the power saving func-

tion immediately after a print job.

5 Confirm with OK.

Set Up Toner Saving Function

Set Up Toner Saving Functi on

You use this function to switch on the toner saving function. The print appears a little paler, thereby increasing the number of pages that you are able to print with one toner cartridge.

1 Press ECO.

2 Using [ select

3 Confirm with OK.

TONER SAVE.

Access Function

You can also call the function by pressing

OK, 0022 and OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

Selecting the Country

Setting the Country Correctly

Setting the Country Correctly!

1 Press OK, 031 and OK.

2 Use [ to select the country in which you are operat-

ing the device.

3 Confirm with OK.

Selecting the Language

1 Press OK, 033 and OK.

2 Use [ to select the desired display language.

3 Confirm with OK.

Spaltenumbruch

Entering the Date and Time

1 Press OK, 011 and OK.

2 Enter the date (two digits for each field), for example

31¦05¦25 for May 31th, 2025.

3 Enter the time, e.g. 14 00 for 2 pm.

4 Confirm with OK.

Set the Time Zone

UTC

Coordinated Universal Time (UTC) is the current standardised universal time format used. Starting from Greenwich in London (Zero Meridian), the world is split into time zones. These time zones are indicated with a deviance from UTC (in hours) for instance UTC+1 for Central European Time (CET)

Set the Time Zone

In countries with several time zones, you can select from preset time zones or enter the deviance of your time zone from UTC. In countries with one time zone, the setting is automatically adjusted if you set country correctly (see also chapter

Selecting the Country

, page 40).

40 Laser · Printer · Scanner

Page 41

1 Press OK, 012 and OK.

Notice

2 Use [ to select the time zone in which you are oper-

ating the device.

3 Enter the Deviance from UTC Manually: Enter

the deviance (in hours) using the numeric keypad, for

example, 1 for UTC+1, The display shows the time

zone editor.

Time Zone Editor

Press [ to change the sign (+/-). You can

also enter values under an hour, example,

0.15 (or 0.25) for a quarter of an hour, 0.30 (or 0.50) for half an hour or 0.45 (or 0.75) for three quarters of an hour.

4 Confirm with OK.

Automatic Changeover Between Summer Time/Winter Tim e

Automatic Changeover Between Summer Time/Winter Time

With setting the country and time zone, the automatic changeover between summer and winter time is switched on. The automatic changeover is switched off if you enter the deviance from UTC manually using the time zones editor

Spaltenumbruch

Setting the Ring Tones

Selecting the Ring Tone

You can use this function to select the standard ring tone. You can assign a separate ring tone to entries in the telephone book (see also chapter on

1 Press OK, 054 and OK.

2 Select the desired ring tone using [.

3 Confirm with OK.

Adjusting Volume Level

1 Press OK, 055 and OK.

2 Select the desired volume level using [.

3 Confirm with OK.

Setting the Number of Rings

You can use this function to set the number of rings for the fax reception mode. After the selected number of rings, the device switches to fax reception in the fax mode. Select to switch off the ring tone completely (see also chapter on

silent fax reception

1 Press OK, 042 and OK.

2 Select the desired number of rings using [.

3 Confirm with OK.

, page 43).

sa ving a n entry

, page 18).

Entering Your Telephone Number and Name

Page Header

Your name and number are added together with date, time and page number at the top edge of each fax transmission (= header).

Cursor Navigation 1

Enter Letters

Enter capital letters by pressing and holding ú

key. You can enter space using ½.

To insert special characters and symbols, press

;ü. Press ûü to insert language specific spe-

cial characters. Select with [. Confirm with

OK.

You can move the cursor using [. Use C to

delete individual characters.

Entering Name

1 Press OK, 021 and OK.

2 Enter the name using the keys (A—Z).

3 Confirm with OK.

Entering Number

1 Press OK, 022 and OK.

2 Enter your number.

3 Confirm with OK.

Settings · Entering Your Telephone Number and Name 41

Deactivating the Button Tones

Every key press is accompanied by a sound. You can switch off the key tones on your device.

1 Press OK, 007 and OK.

2 Use [ to select whether you would like to turn the

function on or off.

3 Confirm with OK.

Configure Paper Settings

Modifying the Basic Settings

The changed settings are stored as new default settings. If you select a special function for a one-time process, take care to restore the default settings or factory settings after that.

Set Paper Weight

1 Press OK, 201 and OK.

2 Using [ select the weight of the inserted paper.

3 Confirm with OK.

Page 42

Set Paper Source

Introduction

1 Press OK, 202 and OK.

2 Using [ select the paper source.

3 Confirm with OK.

Spaltenumbruch

Setting the Paper Format

1 Press OK, 203 and OK.

2 Using [ select whether you would like to configure

the paper format for the paper tray or whether you would like to use the manual feed.

3 Confirm with OK.

4 Use [ to select the desired paper format. Follow the

specifications in the technical data.

5 Confirm with OK.

Set Resolution

Setting the Resolution for Scanning

1 Press OK, 303 and OK.

2 Select the desired resolution using [:

DRAFT—Greyscale scan with low resolution, for

instance, for using on the Internet.

TEXT—Black and white scan with medium res-

olution for text documents

GRAY—Greyscale scan with medium resolution

PHOTO—Greyscale scan with high resolution, for

instance, for photographs

3 Confirm with OK.

Set Resolution for Fax Transmission

1 Press OK, 4013 and OK.

2 Select the desired resolution using [:

DEFAULT—For documents without special features FINE—For texts with small print or drawings SFINE—For documents with many details PHOTO—For photos

3 Confirm with OK.

Setting the Resolution for the Copier

1 Press OK, 103 and OK.

2 Select the desired resolution using [:

AUTO—Optimised adjustment for all types of docu-

ments

TEXT—For texts with small print or drawings QUALITY—For documents with many details PHOTO—For the highest resolution

3 Confirm with OK.

Setting the Contrast

Setting the Contrast for the Scanner

1 Press OK, 304 and OK.

2 Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears darker

(for example, documents with faint print)

3 Confirm with OK.

Set the Contrast for Faxes and Copying

1 Press OK, 104 and OK.

2 Set the desired contrast using [.

-/1—Reduces the contrast / typeface appears lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Increases the contrast / typeface appears darker

(for example, documents with faint print)

3 Confirm with OK.

Setting the Brightness

Set the Level of Brightness for Scanning

1 Press OK, 305 and OK.

2 Using [, select the desired level of brightness:

-/1—Reproduction is lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Reproduction is darker

3 Confirm with OK.

42 Laser · Printer · Scanner

Page 43

Set the Level of Brightness for the

Notice

Copier

1 Press OK, 105 and OK.

2 Using [, select the desired level of brightness:

-/1—Reproduction is lighter 4 (Factory settings)—Optimized adaptation for all

documents

+/7—Reproduction is darker

3 Confirm with OK.

Additional Scanner Options

EXT/Answering Machine Mode

You should set the device to this mode if you have addi-

tional devices connected to the Ï/EXT. socket of your

device. If an additionally connected answering machine receives a call, your device will check to determine whether or not the incoming call is a fax transmission. If the device recognises a fax signal, it will automatically receive the fax transmission.

Answering Machine

If you do not have an answering machine connected or if a connected answering machine does not accept the call, the device will take over the call after a predetermined number of rings and automatically receive any possible fax transmission being sent.

Fax Switch 1

Select the File Format

Introduction

Using this function, select the file format that should be used as default for scanning documents.

1 Press OK, 307 and OK.

2 Use [ to select the desired file format.

3 Confirm with OK.

Setting the Fax Reception Mode

Fax Switch

The built-in fax switch of your device distinguishes between fax messages and telephone calls. Faxes are automatically received, telephone calls can be received—even on additionally connected devices. While the device is checking the call, it continues to ring.

Setting the Fax Reception Mode

You have the following options available. The selected fax reception mode appears on the display.

1 Press OK, 041 and OK.

2 Select the desired option using [.

Fax Reception Mode with Additional Devices

You should set the device to EXT/Answering device, Fax or Manual Mode if you have

additional devices connected to the Ï/EXT.

socket of your device.

3 Confirm with OK.

Manual Mode

The device will not receive faxes on its own. You can start

fax reception manually, by pressing o. This setting is use-

ful, when you want to receive faxes via a modem connected to a computer.

Fax at Additional Telephone

If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the fax reception by press-

ing *5 on the additional telephone or

pressing o on the device. To use this function,

additional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).

Automatic Mode

(model dependent)

Automatic Mode

If the Automatic Mode is active, the device will check to determine whether the incoming call is a fax transmission or a telephone call. The device will automatically receive fax transmissions. While the device is checking the call, it continues to ring. You can accept telephone calls at any time. After a predetermined number of rings, the device will take over the call and automatically receive a possible silent fax transmission.

Silent Fax Reception

Set the number of rings 0 (see also chapter

number of rings

to fax mode (see also chapter

mode

, page 43), in order to receive faxes without your

device ringing.

Manual Fax Reception

, page 41) and set the fax reception mode

setting the fax reception

Manual Fax Reception

If your device is set to the manual reception mode, you can neither hear nor receive incoming fax calls (see also chapter on

reception mode,

, page 43).

setting the

setting the fax

Fax Mode

In the fax mode, the device will ring for as many times as you have set with function 042 (also see chapter

Number of Rings

, page 41). Then the fax reception

Setting the

switches on. You should select this mode if you primarily receive faxes at your device.

Settings · Additional Scanner Options 43

Page 44

Additional Options for Fax

Notice

Transmission

Reducing Transmission Speed

The device adapts the transmission speed to the line quality. This may take some time, especially for overseas connections. Set a lower transmission speed if you are sending faxes into networks with poor line quality.

1 Press OK, 4015 and OK.

2 Select the desired speed using [.

3 Confirm with OK.

Configuring the Display

Configure which information should be shown on the display during transmission.

1 Press OK, 4016 and OK.

2 Use [, to select whether the transmission speed

should be displayed or current page number being transmitted should be displayed.

3 Confirm with OK.

Set Fax Transmission from the Memory

You can set whether you would like to scan or send the documents immediately or whether you would like to send the documents from the cache memory. With direct transmission, the document is memorised during transmission. When sending from the memory, the document is read from the memory first and then the connection made with the recipient.

Message Memory Full

Switching Transmission Report On/Off

After every transmission, the device prints out a transmission report. Two different settings are available.

1 Press OK, 4011 and OK.

2 Use [ to select from the following settings:

ALWAYS—The transmission report will be printed

after each successful fax transfer as well as after interrupted transfers.

ON ERROR—The transmission will only be printed if

the fax transfer was not successfully completed or if it was terminated prematurely.

3 Confirm with OK.

Additional Fax Reception Options

Reducing the Reception Speed

The device adjusts the transmission speed to the line quality. Set a lower reception speed if this adjustment takes a long time or no connection is made.

1 Press OK, 4026 and OK.

2 Select a reception speed using [.

3 Confirm with OK.

Set Page Adjustment

Received faxes can automatically be adjusted to the paper format inserted. You can also enter a fixed value (percentage) for the paper adjustment

Setting the Paper Format

Message Memory Full

If the message memory is full, the documents are scanned and sent immediately.

1 Press OK, 4012 and OK.

2 Select the desired setting using [.

3 Confirm with OK.

Turning Page Header On/Off

Page Header

Your name and number appear in the page header of each fax transmission. If you do not wish to send out your information, you can turn this function off.

1 Press OK, 4014 and OK.

Setting the Paper Format

For automatic adjustment, the format of the inserted paper must be set correctly (see also chapter

Setting the Paper Format

1 Press OK, 4024 and OK.

2 Use [ to select automatic adjustment or whether you

would like to enter a fixed value.

3 Confirm with OK.

4 Enter a Fixed Value: Enter a percentage for the

compression between 70 and 100 per-

cent.

5 Confirm with OK.

2 Use [ to select whether you would like to turn the

function on or off.

3 Confirm with OK.

44 Laser · Printer · Scanner

, page 42).

Page 45

Set a Threshold for Pagination

Notice

Set a Threshold for Pagination

Some fax transmissions contain more lines than can be printed. Using the threshold for pagination, set from which value these lines are printed on the second page. All lines below this value are deleted.

1 Press OK, 4027 and OK.

2 Use [ to select from the following settings:

ON—All lines which lie more than three centimetres

outside the page are printed on a second page. All surplus lines below this value are deleted.

OFF—All lines which lie more than one centimetre

outside the page are printed on a second page. All surplus lines below this value are deleted.

3 Confirm with OK.

Printing Multiple Copies

You can apply settings to your device whereby multiple copies of fax transmissions are printed out upon reception.

1 Press OK, 4022 and OK.

2 Enter a value from 1 to 99.

3 Confirm with OK.

Spaltenumbruch

Locking the Device

With the locking function, you can prevent unauthorised persons from using your device. Only after entering of the correct code will it be possible to access functions or enter numbers. The lock will turn itself on again after each use of the device.

Entering the PIN Code

Default Access Code

The function is switched off with the factoryinstalled access code ( code to switch on the function. If you want to switch the function off enter the factoryinstalled code

1 Press OK, 921 and OK.

Entering the PIN Code

If you have already saved a code, the device will ask you to provide the old code first before you can enter a new code.

2 Enter a four-digit PIN code.

3 Confirm with OK.

4 Enter the code again for confirmation purposes.

5 Confirm with OK.

0000). Change the access

0000 again.

Locking the Keyboard

This function locks the entire keyboard of the device.

1 Press OK, 922 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

Blocking Manual Dialling

This function blocks the manual dialling of telephone numbers. Numbers from the telephone book can be called. Manual dialling of emergency number is not possible.

1 Press OK, 923 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK.

4 Using [ select

ONLY DIRECT..

5 Confirm with OK.

Lock settings

Lock Settings

This function blocks the changing of settings on your device.

1 Press OK, 924 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

Lock USB Storage Medium

You use this function to block access to a connected USB storage medium.

1 Press OK, 925 and OK.

2 Enter the four-digit PIN code.

3 Confirm with OK.

4 Use [ to select whether you would like to turn the

function on or off.

5 Confirm with OK.

Settings · Locking the Device 45

Page 46

Print Lists and Reports

Notice

Printing the Functions List

Press OK, 81 and OK to print a list of all functions

of your device.

Printing the Functions List

Help Button

You can also print the function list by pressing

¨. Using [ select

firm with OK.

Printing the Telephone Book

Press OK, 83 and OK to print a list of all saved

entries and groups in the telephone book.

Printing the Telephone Book

Help Button

You can also print the telephone book by press-

ing ¨. Using [ select

with OK.

Printing Fax Journal/Call Log

Fax Journal

The journal contains a list of the last 30 message transmissions. The fax journal is automatically printed after 30 transmissions. You can print out the fax journal at any time.

Call Log

The redial / caller list (model dependent) contains the last 50 numbers dialled and the last calls received The call log is not automatically printed with the fax journal.

Printing Fax Journal/Call Log

Press OK, 82 and OK.

Printing Fax Journal

FUNCTION LIST. Con-

PHONEBOOK. Confirm

Help Button

You can also print the fax journal by pressing ¨.

Using [ select

Printing the Job List

Press OK, 84 and OK. The device will print out a

list of all pending jobs.

Printing the Job List

LOGS. Confirm with OK.

Help Button

You can also obtain a print jobs list by pressing

¨. Select with [

COMMAND LIST. Confirm

with OK.

Prints the List of Settings

Press OK, 80 and OK to print a list of all settings of

your device.

Prints the List of Settings

Help Button

You can also obtain a list of all the settings by

pressing ¨. Using [ select

SETTINGS. Con-

firm with OK.

46 Laser · Printer · Scanner

Page 47

11 Telephone Lines and Additional Devices

Notice

Selecting the Dialling Process

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

In some countries you can set the dialling mode to pulse dialling or tone dialling (DTMF tones).

Selecting the Dialling Process

Only use pulse dialling if tone dialling is not yet activated for your telephone line.

1 Press OK, 053 and OK.

2 Use [ to select the desired dialling process.

3 Confirm with OK.

Set up the Public Switch Telephone Network (PSTN)

Function is not supported in all countries a nd networks

(Function is not supported in all countries and networks)

Public Switch Telephone Network (PSTN)

You can use this function to set your device to connect to the Public Switch Telephone Network (PSTN). To connect to a Private Branch Exchange (PABX) see also chapter on

vate Branch Exchange (PABX)

Set up the Public Switch Telephone Network (PSTN)

Your device is automatically adjusted to the telephone network if you set the country correctly (see also chapter

Selecting the Country

settings are required for the Public Switched Telephone Network (PSTN). Ask your retailer or the technical customer service department.

1 Press OK, 032 and OK.

2 Select the desired setting using [.

3 Confirm with OK.

, page 40). It is possible that further

set up Pri-

, page 47.

Additional Telephone No Extension

An additional telephone connected to the device on a telephone socket is not considered an extension.

Set up Private Branch Exchange (P ABX)

You can set up your device for operation on an extension, indicate the length of the internal numbers (direct dial number) and save the code which must be selected in order to reach the Public Switched Telephone Network (PSTN) (= outside line access code).

Outside Line Access Code is Automatically Di alled

Outside Line Access Code is Automatically Dialled

Once these settings are in place, you will no longer need to prefix the outside line access code every time you enter an external number. The device will automatically add the outside line access code in front of numbers that are the same length or longer than the configured direct dial numbers.

Set the connection type

1 Press OK, 051 and OK.

2 Use [ to set whether you operate your device on an

extension.

3 Confirm with OK.

Set the outside line access code

Enter the length of the direct dial number

1 Press OK, 0521 and OK.

2 Enter the appropriate length for internal numbers. Use

C to delete individual characters. Assume the longest

internal number, then add one digit to that. If your direct dial numbers consist of four digits, then you

should input5.

3 Confirm with OK.

Enter the outside line access code

1 Press OK, 0522 and OK.

2 Enter the outside line access code with which you reach

the public telephone network. This is usually 0.

Set up Private Branch Exchange (PABX)

PABX Systems

3 Confirm with OK.

Telephone Lines and Additional Devices · Selecting the Dialling Process 47

Incorrect Outside Line Access Code

In rare cases, the outside line access code may be a different number or a two-digit number. For older telephone systems, the outside line

access code can be R (= Flash). Press Rø to

enter this outside line access code. If the connection to the public telephone network is not possible, contact your telephone system supplier.

Page 48

DSL Connection

Notice

DSL Connection

In the event that you use a DSL modem: Connect the device to the slot intended for analogue telephones/fax machines! For additional information, please consult the operating manual of your DSL system. Ask your telephone

or internet service provider if necessary.

ISDN Connection

Your device is an analogue fax device (Group 3). It is not an ISDN device (Group 4), and therefore it cannot be operated directly on an ISDN connection. In order to do this, you need either an analogue adapter or a connection for analogue terminals. Details for ISDN connections can be found in the instructions provided with the terminal adapter or the dial-up router.

Connecting Additional Devices

Additional Devices

You can operate additional devices on a telephone line, such as cordless telephones, answering machines, modems or charge counters.

Using Additional Telephones (Easylink)

Easylink

With the Easylink function you can control your device with additional telephones. To use this function, additional telephones must be set to the tone dialling mode (DTMF/MFV tones) (for this purpose see the operating manual of your additional telephone).

Starting Fax Reception

If you pick up at an additional device and hear that you are receiving a fax (whistling tone or silence), you can start the

fax reception by pressing *5 on the additional tele-

phone or pressing o on the device.

Hang up additional telephone

Hang up the additional telephone when the ring tone changes. The device has accepted the reception of the fax message.

Taking Over the Line

If you pick up on an additional telephone and the device continues to ring or attempts to receive a fax, you can dis-

connect the device from the line. Press ** on the

additional telephone.

Connection to the Device

You can connect additional devices directly to your device. Insert the telephone cable of the additional device into the

Ï/EXT. socket (RJ-11-connection) on the device.

Externe Geräte anschließen

Connection to the Telephone Line

Order of Connections

In order for the fax switch to function, the device must be first in the series if multiple devices are connected to the same telephone socket. Follow the correct order.

Connection to the First Telephone Socket

If you have multiple telephone sockets for the same telephone line, the device must be connected to the first telephone socket.

Using an External Answering Machine

Your external answering machine must have parallel recognition for accepting incoming calls. Consult your retailer.

For the best operation, the answering machine must be

connected to the Ï/EXT. socket of the device. Select

EXT/ answering machine mode as the fax reception mode (see also chapter on

43).

Length of Outgoing Message

The outgoing message must be shorter than ten seconds. Avoid music in your announcement. If the external answering machine has a “conserving function” (i.e. a function that changes the number of rings as soon as new messages have been recorded), deactivate this function.

Answering Machine Records Fax Signals

If the external answering machine records fax signals, but your device cannot receive faxes, inspect the connection of the external answering machine

Setting the Fax Reception Mode

, Page

48 Laser · Printer · Scanner

Page 49

12 Service

Notice

DANGER!

CAUTION!

Disruptions

Troubleshooting

Should disruptions occur, follow the instructions on the display and on the error report.

Display Counter Levels

You can display different counter levels of the device for your information.

Display the Number of Fax Pages Sent

Press OK, 941 and OK. The number of fax pages

sent is shown

Display the Number of Fax Pages Received

Press OK, 942 and OK. The number of fax pages

received is shown

Display Number of Scanned Documents

Display Number of Scanned Pages

Press OK, 943 and OK. The number of scanned

documents is displayed.

Display Number of Printed Pages

Press OK, 944 and OK. The number of printed

pages is displayed.

Display Number of Copied Pages

Press OK, 945 and OK. The number of copied

pages is displayed.

Displaying the Toner Level

Toner Level Memory

Your device registers the extent of toner used for every print-out and calculates the toner level of the toner cartridge on that basis. The toner level is stored in each toner cartridge.

Displaying the Toner Level

Press OK, 946 and OK. The toner level of the

toner cartridge is indicated by a percentile value between 100 percent (full) and 0 percent (empty).

Changing the Toner Cartridge

Toner Level Memory

Your device registers the extent of toner used for every print-out and calculates the toner level of the toner cartridge on that basis. The toner level is stored in each toner cartridge. You can use different toner cartridges as well as display the respective toner level of the toner cartridge.

Toner Cartridge 3

Escaping Toner Dust!

Use Original Consumable Materials!

Use only original consumable materials. These are available from a specialised retailer or through our order service. Other consumable materials can cause damage to the device.

Observe Packaging Instructions

Follow the instructions on the packaging of the consumable materials.

1 Open the device by lifting the device cover forwards

Do Not Open During a Print Job!

Never open the cover while the device is printing.

Checking the Firmware Version

1 Press OK, 934 and twice OK.

2 The information on the firmware version of the device

is displayed.

3 Confirm with OK.

Service · Display Counter Levels 49

Page 50

DANGER!

Edges on the Device Cover!

DANGER!

Take care of the edges on the device cover.

2 Remove the toner cartridge by gripping the handle in

You could injure yourself if you reach into the device from the side.

the middle and pulling it forwards out of the device

Escaping Toner Dust!

Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

Store opened or used toner cartridges in their original packing or in a plastic bag in order to prevent toner dust from escaping. Dispose of old toner cartridges by turning them in at specialised shops or at a waste collection site. Never dispose of toner cartridges by throwing them into fire. Toner cartridges should never be allowed into the hands of children.

3 During every third change of toner cartridge

you should clean the LED print head. Wipe over the

glass of the LED print head above the toner cartridge with a soft, dry and lint-free cloth.

4 Take the new toner cartridge from the package. 5 Remove the tape and black protective paper, but do

not remove the protective strip from the cartridge yet .

6 Shake the new toner cartridge back and forth several

times in order to distribute the toner evenly, thereby improving the print quality.

7Only after completely pull off the protection strip

located on the left side of the cartridge.

Escaping Toner Dust!

Once you have removed the protection strip, do not shake the toner cartridge any more. Otherwise, it is possible that toner dust will be released into the air.

50 Laser · Printer · Scanner

Page 51

8 Place the toner cartridge into your device. The cartridge

CAUTION!

DANGER!

B 5

B 6

should snap securely into position.

9 Close the device.

Toner Cartridge Not Inserted Correctly!

If the device cover would not close, the toner cartridge is not inserted correctly. Take the toner cartridge out and insert it again correctly.

Clearing Paper Jam in Paper Tray/ Paper Feed

1 Pull the paper tray out of the device.

2 Carefully pull out the paper.

3 Push the paper tray into the device all the way to the

stopping point.

Fixing a Paper Jam

Introduction

Your device is equipped with sensors that quickly recognises a paper jam. If trouble of this sort arises, the feeding of the printer paper is stopped immediately. Check all the following three areas for jammed paper: Paper tray/paper feed, print unit and fuser unit (see also the help below).

Toner Cartridge 5

Escaping Toner Dust!

In case of a paper jam, do not forcefully remove the paper, but rather pull it gently out of the device and throw it away carefully. It is possible that the toner may not be completely set on the print-out, and toner dust could be released into the air. Do not inhale the released toner dust. Remove the toner dust from clothing or objects with cold water; hot water would only cause the toner to set. Never remove loose toner dust with a vacuum cleaner.

Service · Fixing a Paper Jam 51

A 4

B 5

A 5

B 6

Page 52

Clearing Paper Jam in the Print

DANGER!

Unit

1 Open the device by lifting the device cover forwards

Edges on the Device Cover!

Take care of the edges on the device cover. You could injure yourself if you reach into the device from the side.

Escaping Toner Dust!

Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

3 Open the paper jam flap.

4 Carefully pull out the paper.

2 Remove the toner cartridge by gripping the handle in

the middle and pulling it forwards out of the device

5 Close the paper jam flap.

52 Laser · Printer · Scanner

Page 53

6 Place the toner cartridge into your device. The cartridge

CAUTION!

DANGER—HEAT!

Notice

should snap securely into position.

7 Close the device.

Toner Cartridge Not Inserted Correctly!

If the device cover would not close, the toner cartridge is not inserted correctly. Take the toner cartridge out and insert it again correctly.

Clearing Paper Jam in the Fuser Unit

1 Open the paper jam flap on the reverse side of the

device.

Device Parts are Hot!

2 Remove the paper guide on the fixer unit by pressing

the tension lever on both sides downwards.

3 Carefully pull out the paper.

4 Close the paper jam flap. The fuser levers will automat-

ically fold into starting position when the paper jam cover is closed.

Continue Print Job

Press o once the fault has been rectified to

continue the print job. Press j to suppress

the error message.

Service · Fixing a Paper Jam 53

Page 54

Fixing a Document Jam

CAUTION!

DANGER!

Notice

Introduction

If a document jam should occur in the front area:

1 Lift the panel upwards until it snaps into position.

2 Carefully pull the paper or document forwards until it

is released.

3 Close the panel.

Cleaning

Switching Off the Device

Switch the device off and disconnect from the power supply before you clean it.

Switching Off the Device

Switching off the device!

Turn the device off using the on/off switch on the back before you remove the plug from the socket.

Gerät ausschalten

Recommissioning

Recommissioning!

Plug the power cable into the electrical outlet. Only after switch the device on using the on/ off switch on the rear.

Instructions for Cleaning!

Use a soft, lint-free cloth. Never use liquid or easily flammable cleansers (sprays, abrasives, polishes, alcohol, etc.). Do not allow any moisture to reach the interior of the device.

Moisten the cloth slightly with cleaning alcohol in order to remove stubborn marks. The cloth must however, never be wet.

Fax Cleaning Sheets

Special fax cleaning sheets are available as accessories from our call centre. Insert a sheet into the

document feeder. Press j; the page is ejected.

Repeat this process at a few times.

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54 Laser · Printer · Scanner

Page 55

Clean scanner and document

DANGER!

CAUTION!

DANGER!

feeder

Introduction

If lines appear on the printed pages or on the fax transmissions or documents are not properly fed, you should clean the scanner and the document feeder.

1 Lift the panel upwards until it snaps into position.

4 Close the panel.

Cleaning the LED Print Head

Introduction

If white lines appear on the printed pages or the print quality is blurred, you should clean the LED print head.

1 Open the device by lifting the device cover forwards

Instructions for Cleaning!

Follow the instructions for cleaning, page 54.

2 Clean the scanner glass on the underside (‚) and the

document guide/scanner film (=white plastic plate) on

the upperside (ƒ) lightly with a soft, lint-free cloth.

3 Clean the rubber roller of the document feeder (6¦×)

with a soft lint-free cloth. Rotate the feed roller; You must clean the entire roller.

Do Not Open During a Print Job!

Never open the cover while the device is printing.

Edges on the Device Cover!

Take care of the edges on the device cover. You could injure yourself if you reach into the device from the side.

Service · Cleaning 55

Page 56

2 Remove the toner cartridge by gripping the handle in

DANGER!

CAUTION!

the middle and pulling it forwards out of the device

Escaping Toner Dust!

Carefully remove the toner cartridge from the device so that no toner dust spills out. Take care where you place the toner cartridge, escaping toner dust may soil the surface.

Instructions for Cleaning!

Follow the instructions for cleaning, page 54.

3 Wipe over the glass of the LED print head above the

toner cartridge with a soft, dry and lint-free cloth.

4 Place the toner cartridge into your device. The cartridge

should snap securely into position.

5 Close the device.

Toner Cartridge Not Inserted Correctly!

If the device cover would not close, the toner cartridge is not inserted correctly. Take the toner cartridge out and insert it again correctly.

Calibrating the Scanner

Calibrating the scanner

If vertical lines appear on the printed pages or on the fax messages, it is possible the scanner needs to be calibrated.

Instructions for Calibrating!

The scanner is calibrated in the factory and normally no new calibration is needed. Do not use this function frequently. Clean the the scanner glass and the scanner film first before calibrating the scanner (see also chapter

ner and the Document feeder

56 Laser · Printer · Scanner

Cleaning the Scan-

, page 55).

Page 57

1 Insert a white piece of paper into the document feeder.

CAUTION!

Notice

2 Press OK, 931 and OK.

3 Confirm with OK.

4 Wait until calibration is completed and the device

returns to starting mode.

Using Service Codes

Introduction

The service codes delete all the changed settings and your device is reset to factory settings. It may be possible that the device with the changed settings reacts differently than expected.

Using Service Codes

Settings will be Deleted!

Only use the service codes if this is absolutely necessary. Some service codes also delete saved messages and telephone book entries.

1 Press OK, 933 and OK.

2 Enter a service code:

70015—Deletes all changed settings.

Saved data and telephone book entries remain intact.

70026—Deletes saved faxes, when there

are problems with printing.

3 Confirm with OK.

4 Using [ select

5 Confirm with OK.

YES.

Power Cycling

If a problem occurs that cannot be corrected with the instructions in this user manual (see also the help below), follow the steps given here.

1 Switch the device off using the on/off switch on the

rear.

2 Wait at least ten seconds. 3 Switch the device on using the on/off switch on the

rear.

4 Follow the instructions on the display. If the problems

repeats, please contact our technical customer service or your retailer.

Spaltenumbruch

Cancelling Entry

If you have entered the incorrect code, you can cancel the entry with NO.

Service · Using Service Codes 57

Page 58

Problems and Possible Causes

General Information Possible Cause(s)

The time and date flash on the display. You must check the time and date after a short power fail-

No dial tone when lifting the headset No fax transmission

Problems with Faxing Possible Cause(s)

Fax transmissions are constantly interrupted. Try to send the fax manually:

Fax transmission to a fax number is not possible. Call the number and check whether the number is a fax

Faxes sent are of poor quality. Modify the resolution.

Fax recipient receives an empty sheet. Insert the documents face down into the document feeder.

No fax reception Check whether the manual fax reception mode is set. The

You hear a whistling tone or silence in the handset. The call is a fax. Press o on the device. Press *5 on

Problems Printing or Copying Possible Cause(s)

No printing Printing is interrupted.

Copy is blank. Insert the documents face down into the document feeder.

ure. Confirm with OK.

Check the installation of the device. Check that the device is connected to the mains voltage.

Connect the telephone cable to the socket marked Î/

LINE. Insert the telephone plug into your PTT line socket.

If p ossible test your device in another telephone line before you contact technical customer services.

Follow the instructions on the display.

Press μ and dial the number. If the recipient is using an

answering machine, wait until you hear a whistling tone.

Press o.

It is possible that the recipient's device is not ready to receive.

number and whether the connected fax device is ready to receive (whistling tone or silence). You can eavesdrop while the connection is establish (page 29).

Test the device by making a copy of the document. If the device is in order, the device of the recipient might be defective.

Test the scanner by printing the functions list (press OK,

81 and OK). If the function list is printed perfectly,

it is possible the scanner is dirty or defective. Clean the scanner.

device will not receive faxes on its own (page 43).. It is possible that the fax reception speed needs reducing

(page 44).

the additional telephone. Hang up.

Paper or document jam, no paper or toner cartridge. Follow the instructions on the display. There could be a small pause after printing several pages.

The device continues printing automatically.

No toner cartridge inserted.

58 Laser · Printer · Scanner

Page 59

Problems Printing or Copying Possible Cause(s)

The device produces white lines when printing. Clean the toner drum with a soft cloth.

Clean the LED print head above the toner cartridge (see also chapter

Cleaning the LED Print Head

, page 55)

Clean the scanner and the document feeder (see also chapter

Clean Scanner and Document Feeder

, page 55).

The device produces black lines when printing. Clean the scanner and the document feeder (see also chap-

Clean Scanner and Document Feeder

ter

, page 55).

The toner cartridge is damaged and must be replaced. Use only original consumable materials.

The device produces vertical lines when printing. It is possible that the scanner needs calibrating (see also

chapter

Calibrating the Scanner

, page 56).

The device makes a noise during printing. The toner cartridge is almost empty and must be replaced.

Use only original consumable materials.

Received faxes and copies are too light. The sender’s device is not set optimally.

If the copy is also too light the toner is almost all gone and must be replaced. Use only original consumable materials.

Print is out of focus Clean the LED print head above the toner cartridge (see

Spaltenumbruch Spaltenumbruch

also chapter

Cleaning the LED Print Head

, page 55)

Service · Problems and Possible Causes 59

Page 60

Error Messages and Possible Causes

General Error Messages Possible Cause(s)

INSERT PAPER

MEMORY FULL

REMOVE PAPER

PAPER JAM

WRONG PAPER PAPER SIZE

TONER LOW

TONER EMPTY NON GENUINE NOT INSTALLED

DEFECT TONER

PRINT JOB ERROR

COOLING PRINTER

PRINTER SYSTEM ERROR FUSER UNIT PAPER FEEDER ERROR LED ERROR SCANNER ERROR ROLLER DIRTY

TONER

ERROR

Paper must be inserted into the manual paper feed (see also chapter

Fax memory full! If the fax memory is full, no fax messages can be received. Print the stored fax messages so that the device is ready to receive again.

A document jam has occurred: Remove all documents fro m the document feeder. Remove the document jam (also see chapter

A paper jam occured: Check all the following three areas for jammed paper: Paper tray/paper feed, print unit and fuser unit (see also chapter

Clear the paper jam. Press o once the fault has been recti-

fied to continue the print job. Press j to suppress the error

message.

Problem with the paper format inserted. Make sure that you are using the proper paper format. Repeat the print job or copy process.

There is no paper in the paper tray or the paper is not loaded correctly. Check the paper tray.

The toner cartridge is almost empty and must be replaced soon. Use only original consumable materials.

Problems with the toner cartridge: Toner cartridge empty, damaged, incorrect or no toner cartridge in device. Check the toner cartridge (see also chapter

tridge

The toner cartridge is empty and must be replaced. Use only original consumable materials.

The toner cartridge is not inserted correctly or can not be detected. Remove the toner cartridge from the device and insert the toner cartridge again. If the error occurs again, the toner cartridge is damaged and must be replaced (see chapter original consumable materials.

Error when printing or copying. Print job is aborted. Repeat the print job or copy process.

There could be a small pause after printing several pages. The device continues printing automatically. If the problems repeats, please contact our technical customer service or your retailer.

Device error! Use the quick help (see also chapter

Cycling

our technical customer service or your retailer.

Load Paper into the Manual Paper Feed

Fixing a Document Jam

, page 54).

Fixing a Paper Jam

, page 24).

, page 51).

Changing Toner Car-

, page 49).

Changing the Toner Cartridge

, page 49). Use only

Power

, page 57). If the problems repeats, please contact

60 Laser · Printer · Scanner

Page 61

USB Storage Medium Error Messages Possible Cause(s)

MEDIA FULL

No storage space is available on the inserted USB storage medium (USB stick, external hard drive, etc.). Purge the data media or delete files to create storage space.

MEDIA MISSING

There is no USB storage medium (USB stick, external hard drive) connected to the device. Check whether a USB storage medium is connected. Disconnect this and connect it again.

WRONG MEDIA

The inserted USB storage medium cannot be accessed (no read/write access). It is possible the USB storage medium is damaged or uses an unsupported file system. The device only recognises storage media which are formatted with FAT16 or FAT32. NTFS is not supported.

USB OVERLOAD

The power consumption is too high or a USB device is defective. All USB devices are deactivated.

1 Remove all connected USB devices.

2 Press o.

3 Insert another USB device into the device. Note with

which USB device the error message occurs.

You can only connect one high power device (USB 2.0) to each USB connection. Do not connect additional devices—such as batteries, fans, charging devices—to your machine.

Error Messages on the Transmission Report

Error Messages on the Transmission Report Possible Cause(s)

General scanner error During the scanning process, an error occurred, for exam-

ple, a document jam (see also chapter on

ment Jam

, page 54).

Fixing a Docu-

User break The transmission process was interrupted by pressing the

j-key on the transmitting unit.

Busy or no fax answer Subscriber has disconnected

If the subscriber is busy, the device dials the number again after some time. After six attempts, the transmission process is cancelled. Try again at a later date.

Call the number and check whether the number is a fax number and whether the connected fax device is ready to

receive (whistling tone or silence). Press FAX or o to send

the message manually. Ask the recipient whether the device is ready to receive.

Non programmed number The recipient’s number is no longer stored in the device.

This can occur, for example, if you have selected the telephone book entry as a recipient for a fax message which should be sent at a later time and delete the telephone book entry before the time of transmission.

Service · Error Messages and Possible Causes 61

Page 62

Error Messages on the Transmission Report Possible Cause(s)

Disconnected Can't communicate

Subscriber has stopped Check called number

Transmission failed Fax Transmission: Repeat the transmission process.

Voice contact Call the number and check whether the number is a fax

QUALITY It is possible the error occurred because the recipient’s

Memory full Fax memory full! If the fax memory is full, no fax messages

Internal error An error has occurred during printing of the received fax

Received document error The received fax message is possibly incomplete Ask the

No document to be polled In selected devices, no documents lay ready which could be

The transmission process was interrupted. Repeat the transmission process.

Call the number and check whether the number is a fax number and whether the connected fax device is ready to

receive (whistling tone or silence). Press FAX or o to send

the message manually. Ask the recipient whether the device is ready to receive. Repeat the transmission process with a lower transmission

speed (see also chapter

44).

Call the number and check whether the number is a fax number and whether the connected fax device is ready to

receive (whistling tone or silence). Press FAX or o to send

the message manually. Ask the recipient whether the device is ready to receive. Fax Reception: Fax reception was interrupted. Ask the

sender to send the fax message again.

number and whether the connected fax device is ready to

receive (whistling tone or silence). Press FAX or o to send

the message manually.

number does not support the Error Correction Mode. Fax Transmission: The fax message sent was not re-

ceived properly. Ask the recipient whether the transmission process needs to be repeated.

Fax Reception: If th e r ec ei ve d f ax mes sa ge is il le gi bl e, as k the sender to send the fax message again.

can be received. Print the stored fax messages so that the device is ready to receive again.

message. Check whether the device cover is open. Check whether the paper supply is empty (see also chapter

Insert Paper into the Paper Tray

Check whether cartridge is empty (see also chapter

ing the Toner Level tridge

, page 49).

Check to see whether a paper jam has occurred (see also chapter

Fixing a Paper Jam

sender to check the length of the fax message. It is possible the message is too long to be able to transmit in full.

retrieved. Perhaps the sender’s device is not ready or the document is no longer available.

Reducing Transmission Speed

, page 22).

, page 49 and

Changing the Toner Car-

, page 51).

, page

Display-

62 Laser · Printer · Scanner

Page 63

Error Messages on the Transmission Report Possible Cause(s)

Incompatible coding Fax transmission to mailbox: The mailbox number entered

does not exist at the recipient’s side.

Unknown Mailbox number Fax polling from a mailbox: The mailbox number entered

does not exist at the recipient’s side.

Service · Error Messages and Possible Causes 63

Page 64

13 Glossary

Asymmetric Digital Subscriber Line (ADSL).

See Digital Subscriber Line (DSL)

Broadcasting

see Sending to Multiple Recipients

call hold

See Call Toggling

Call Toggling

You can switch back and forth between different telephone conversations by using the R key. The inactive telephone conversation is maintained in the interim, and the other party cannot listen in. This additional service must be enabled for your telephone line (see Call Waiting, see Flash Key).

Call Waiting

If another caller places a call to you while you are having a telephone conversation, you will hear a tone. If additional services are enabled for your telephone connection, you can toggle back and forth between different telephone calls (see Flash Key; see Call Toggling).

Call-by-Call

Selection of the telephone service provider for each telephone call. It is possible to place telephone calls through different private service providers. By placing prefixes in front of the actual telephone number, one can choose a different service provider for each telephone call without entering into a firm contract relationship.

Caller List

The numbers of the last callers are stored in the caller list. This function requires that the caller identification function be enabled for your PTT line and that the caller not suppress the transmission of his or her telephone number (see Calling Line Identification).

Calling Line Identification (CLIP)

There are two types of Calling Line Identification Presentation (CLIP). If someone calls you, your device will show the caller’s telephone number on the display. If another caller places a call to you while you are having a telephone conversation, you will hear a tone. Your telephone company must offer both services and must enable them for your PTT line. The transmission of your telephone number can be turned on and off temporarily or it can be turned off permanently (Calling Line Identification Restriction, CLIR).

CCITT

Comite Consultatif International Téléphonique et Télégraphique (predecessor of ITU)

Conformité Européenne

Chain Dialling

see Combining Numbers

Chain Dialling

Before the dialling process begins, you can freely combine and edit telephone book entries, manually entered digits, numbers from the redial list or numbers from the caller list. For example, if you have saved the telephone number prefix of an inexpensive telephone service-provider (see Callby-Call) as a telephone book entry, select this entry and manually enter the desired telephone number or select another number from the telephone book, the redial list or the caller list.

CLIP

Calling Line Identification Presentation (see Calling Line Identification)

CLIR

Calling Line Identification Restriction (see Calling Line Identification)

CNG

Calling Signal (see Fax Signal)

Dialling Pause

Long-distance numbers or telephone numbers with subaddresses/extensions sometimes require the insertion of a dialling pause to prevent the dialling from occurring too quickly and resulting in a loss of the connection. The second part of the number is dialled only after a short pause.

Digital Subscriber Line (DSL)

Data connection for private households or companies with high transmission speeds (broadband connection) usually for connection to the Internet. Fixed network telephone lines can be used for the DSL connection. Due to the frequency range used, Internet use via DSL can be used simultaneously with the telephone connection. For private households, there are usually connections with different transmission speeds: Asymmetric Digital Subscriber Line (ADSL). A high download rate alongside a far lower upload speed.

Direct-Dial Number

Number used to directly dial a specific extension of a private branch exchange.

DTMF

Dual Tone Multi Frequency (see Tone Dialling)

Dual Tone Multi-Frequency (DTMF)

see Tone Dialling

Easylink

The Easylink function offers you additional options for managing external devices that are connected to the same telephone line as your device (starting fax reception, taking over the line, see Additional Devices). To use this function, additional telephones must be set to tone dialling (DTMF tones).

ECM

Error Correction Mode

64 Laser · Printer · Scanner

Page 65

Encoding

The data of your fax transmission are encoded and compressed for the transmission. The minimum standard is MH (Modified Huffmann). Better encoding methods are MR (Modified Read) or MMR (Modified Modified Read).

Error Correction Mode (ECM)

The ECM method reduces transmission errors that result, for example, from bad telephone lines, thereby reducing the duration of transmissions. Both of the connected fax machines must support ECM.

Fax Groups

Fax machines are classified in terms of internationally standardised fax groups based on their transfer type and speed. Connections between two devices of different groups is possible; the lowest common transfer rate is selected. The determination of the speed takes place during the handshake (see Handshake). Fax groups 1 to 3 are analogue fax machines. Nowadays, groups 1 and 2 are hardly to be found any longer; fax machines of group 3—which have a transfer speed that ranges from 9,600 to 33,600¦bps—are currently most standard. Group 4 fax machines are digital devices that function exclusively on ISDN systems. They have a maximum transfer speed of 64,000¦bps.

Fax Polling

With active fax polling, one can retrieve a document from another fax machine. For fax polling from a larger company offering several polling services, you can also enter sub-addresses / direct-dial numbers. In order to do this, you must insert a dialling pause between the fax number and the sub-address (see Dialling Pause).

Fax Signal, CNG Tone (= Calling Signal)

The tone that a fax machine sends out to announce a fax transmission. When the CNG tone occurs, the fax switch of the device recognises an incoming fax call and starts the fax reception.

Fax Switch

The fax switch checks incoming telephone calls and controls the ringing behaviour of the fax machine. According to the selected mode, fax transmissions will be received either automatically or manually.

Flash Key (R-key)

With the flash key, you can make use of additional telephone services if these special functions are enabled for your telephone line. The R key has replaced the hook-flash function. (see Call Waiting, Call-toggling).

Handshake

The handshake is the initial and final phase of a fax transmission. After establishing of the connection, fax machines check the group affiliation and features such as size compression or grey tones. After the fax transmission has been completed and before the connection is terminated, the receiving device confirms receipt of the transmission (see Fax Groups).

Hook-Flash Function

See Flash Key

ISDN

Integrated Services Digital Network

ITU

International Telecommunications Union (UN organisation)

LCD

Liquid Crystal Display

Memory

If there is no paper or toner in your device, the device will store incoming fax transmissions in its memory.

Modified Huffmann (encoding process for faxes, see Encoding)

MMR

Modified Modified Read (encoding process for faxes, see Encoding)

Modified Read (encoding process for faxes, see Encoding)

Outside Line Access Code

The outside line access code is the number or letter that must be dialled before the actual telephone number on a telephone of a private branch exchange in order to establish a connection to the public telephone network (see Private Branch Exchange).

PABX/PBX

Private Automatic Branch Exchange

Polling

see Fax Polling

POTS

Plain Old Telephone Service

Private Branch Exchange

Private branch exchanges are common in larger companies. Even private ISDN systems can be branch exchanges. To establish a connection to the public telephone network from a private branch exchange, one must dial a number or press a key before the actual telephone number; in most cases this is zero (see Outside Line Access Code).

PSTN

Public Switched Telephone Network

Pulse Dialling

A dialling process that is used in older telephone networks. You hear a clicking for each number dialled (see Tone Dialling).

RJ-11

Registered Jack 11 (also called Western plug, standardised telephone plug)

Glossary · Encoding 65

Page 66

Scanning

The reading of a document into the fax memory or into the computer in order to send it, copy it or edit it.

Sender Identification (= Header)

The telephone number and name of the sender as well as

the date and time of the fax transmission appear in the upper margin of each received fax.

Sending to Multiple Recipients (= Broadcasting)

With this function, you can send a fax message to multiple recipients.

Telephone number suppression (CLIR)

If you call a subscriber, your number appears on the display of the person whom you are calling. You can switch off this function and suppress your number (Caller Line identification Restriction, CLIR).

Time Stamp

The exact date and time of receipt appear in the page header of each received fax. A memory buffer guarantees that exact data are issued even after a power loss. In this way, you can verify exactly when a fax has reached you.

Tone Dialling (= Dual Tone Multi-Frequency)

In many countries, tone dialling has replaced pulse dialling, in which each number was sent as a corresponding number of pulses. With tone dialling, a specific tone is assigned to each key (referred to as DTMF tones).

Toner Level Memory

Transfer Speed

CCITT/ITU has published international standards for the transmission of data over telephone lines. All short names begin with V, so these are also referred to as V standards. The most important transmission speeds for fax transmissions are: V.17—7.200 to 14.400 bps, V.21—max. 300 bps, V.22—max. 1.200 bps, V.22 bis—max. 2.400 bps, V.27 ter—max. 4.800 bps, V.29—max. 9.600 bps, V.32 bis—max. 14.400 bps, V.34—max. 33.600 bps

TWAIN

(Tool Without an Interesting Name) With the TWAIN scanner driver you can access the device and scan documents from any application which supports this standard.

USB

Universal Serial Bus (computer port)

UTC

Coordinated Universal Time (UTC) Coordinated Universal Time is the current standardised universal time used. Starting from Greenwich in London (Zero Meridian), the world is split into time zones. These time zones are indicated with a deviance from UTC (in hours) for instance UTC+1 for Central European Time (CET)

Warm-Up Phase

Normally, the device is in the energy saving mode (see Energy Saving Mode). In the warm-up phase, the device heats up the printing unit until it has reached the necessary operating temperature, after which the copy or fax can be printed out.

66 Laser · Printer · Scanner

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14 Appendix

Technical Data

Dimensions

Dimensions (L¦×¦H¦×¦W) ...................390¦×¦291¦×¦390¦mm

Weight

Weight ................................................................ <¦8,8¦kg

Mains Connection

Mains Connection.................. 220¦–¦240¦V¦~ / 50¦–¦60¦Hz

Power Consumption

Stand-by Mode

Stand-by Mode..................................................<¦4¦W

Warm Up Phase

Warm Up Phase............................................<¦980¦W

Transmission/receipt

Transmission/receipt ....................................... <¦15¦W

Printing

Printing.........................................................<¦560¦W

Recommended Ambient

Recommended Ambient..................................18¦–¦28¦ºC

Relative Humidity

Relative Humidity............... 30¦–¦70¦% (non-condensing)

Connection Type

Connection Type......................................PSTN · PABX

Dialling Mode

Dialling Mode Tone / pulse dialling (country dependent)

Standards

Safety EN 60950-1

Safety........................................................... EN¦60950-1

Emissions EN 55022 Class B

Emissions ........................................... EN¦55022 Class B

Emissions EN 61000-3-2

............................................................ EN¦61000-3-2

Emissions EN 61000-3-3

............................................................ EN¦61000-3-3

Immunity to Electrical Noise EN 55024

Immunity ........................................................EN¦55024

Scanner

Type Black-and-White

Type............................Black-and-White · 256 grey tones

Scan Width

Scan Width ........................................................216¦mm

Resolution

Resolution Draft

Draft ..........................................Grey tones · 100¦dpi

Resolution Text

Text...................................Black-and-White · 200¦dpi

Resolution Grey Tones

Grey Tones................................. Grey tones · 200¦dpi

Resolution Photo

Photo ......................................... Grey tones · 400¦dpi

Speed

Standard

Standard.....................................4,6 seconds/A4-page

Fine

Fine............................................4,6 seconds/A4-page

SFine

SFine..........................................9,2 seconds/A4-page

Printer

Type Class 1 LED-Laser Printer

Type....................................................... LED print head

Emulation

Emulation................................................................ GDI

Warm-Up Time

Warm-Up Time ................................................ <¦10¦sec.

Width

Width................................................................. 211¦mm

Resolution Low

Resolution .................................................. 600¦x¦600¦dpi

Resolution High

............................................................ 600¦x¦1200¦dpi

Speed

Speed.....................................................24 pages/minute

Paper (Manual Paper Feed)

Capacity

Capacity.............................................................. 1 sheets

Width

Width..........................................................98¦–¦216¦mm

Length

Length .......................................................148¦–¦356¦mm

Weight

Weight....................................................... 60¦–¦165¦g/m²

Document Feed Slot

Capacity

Capacity............................................................ 30 sheets

Width

Width........................................................140¦–¦218¦mm

Length

Length .......................................................128¦–¦600¦mm

Weight

Weight..........................................................60¦-¦90¦g/m²

Fax

Type Group 3

Type .................................................................. Group 3

Compatibility

Compatibility .............................................. ITU-T¦T.30

Data Compression

Data Compression .................. MH · MR · MMR · JBIG

Modulation........................................(model dependent)

......................................... V.17, V.21, V.27ter, V.29

................................V.17, V.21, V.27ter, V.29, V.34

Resolution

Standard Resolution

Standard .........................................................100¦dpi

Fax Resolution Fine

Fine ................................................................200¦dpi

Resolution Super Fine

Super Fine ......................................................400¦dpi

Resolution Photo

Photo..............................................................400¦dpi

Transmission speed (low)

Transfer Speed...................................(model dependent)

..................................................................14.400¦bps

Transmission speed (high)

..................................................................33.600¦bps

Copier

Type Black-and-White

Type ...........................Black-and-White · 256 grey tones

Resolution

Resolution Auto

Automatic.............................................. 200¦x¦203¦dpi

Resolution Text

Text.......................................................200¦x¦203¦dpi

Resolution Quality

Quality ..................................................400¦x¦203¦dpi

Resolution Photo

Photo..................................................... 400¦x¦203¦dpi

Speed

Speed........................................... up to 24 pages/minute

Multiple Copies

Multiple Copies ........................................up to 99 pages

Subject to Change

Technical specifications subject to change without notice.

Spaltenumbruch

Memory

Redial / caller list

Redial / caller list.............................................50 Entries

Telephone Book

Telephone Book ............................................250 Entries

Fax Messages

.......................... up to 600 pages (standard test letter)

Paper (Paper Tray)

Capacity

Capacity ..........................................................250 sheets

Size

Size................A4 · A5 · B5 (JIS) · Letter · Legal (13/14¦")

............................................................ Exec · Custom

Weight

Weight .......................................................60¦–¦105¦g/m²

Spaltenumbruch

Appendix · Technical Data 67

Page 68

The CE symbol confirms conformity with the EU directives that apply to the device.

Recycling

Packaging: To facilitate packaging recycling, please conform to your local selective recycling rules.

Batteries: Old batteries have to be deposited in designated collection areas.

WEEE

Product: The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical and Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires that you selectively collect waste equipment using one of the following options:

• Your retailer will take your equipment back if you are buying a replacement product.

• Waste equipment can also be deposited in designated collection areas.

The paper and cardboard packaging used can be disposed of as recyclable paper. Have the plastic wrapping and Styrofoam packaging recycled or dispose of it in the non-recyclable waste, depending on the requirements in your country.

Reproduction Not Permitted

The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in many countries. The list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt, consult your legal advisor.

· Passports (personal identification)

· Entrance and exit visa papers (immigration papers)

· Military service documents

· Bank notes, travel checks, payment orders

· Postage stamps, tax stamps (stamped or unstamped)

· Loan papers, certificates of deposit, bonds

· Documents protected by copyright Follow the statutory regulations of your country with

regard to the legal validity of fax transmissions—particularly in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission, etc.

Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy.

This product is intended for use on an analogue public telecommunications network (PSTN) and in the country specified on the packaging. Use in other countries can result in faulty functioning.

For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first.

This user manual is a document that does not represent a contract.

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Appendix · Technical Data 69

Page 70

253325435-A

Olivetti OFX 9600, OFX 9500 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual

Introduction

Dear Customer

About this User Manual

Symbols Used

Table of Contents

1 General Safety Information

Setting Up the Device

Power Supply/Telephone Line

USB Storage Media

Consumable Materials

Repairs

2Overview

Device Overview

Connections on the Rear Side

Panel with Display

Overview of the Menu Functions

0 Settings

1 Copier

2 Printer

3 Scanner

4 Fax

5 Telephone Book

7 Jobs

8 Lists and Reports

Printing the Telephone Book

Print Calendar

Printing the Fax Templates

9 USB Storage Medium

9 Miscellaneous

Print Lists and Reports

Printing the Functions List

Printing Fax Journal/Call Log

Printing the Job List

Sudoku: Printing a Game

Prints the List of Settings

3 Initial Operation

Packing Contents

Removing Packaging Material

Removing Packaging Material from the Device

Remove the Packaging Material from the Toner Cartridge

Remove the Packaging Material from the Paper Tray

Attaching the Document Support

Fold Out the Print Out Support

Attaching the Document Outlet Tray

Connecting the Telephone Cable

Connecting the Telephone Handset

Connecting the Mains Cable

Initial Installation

Entering Name

Selecting the Language

Selecting the Country

Set the Time Zone

Entering Number

Entering the Date and Time

4 Telephone Functions

Placing a Call on the Device

Getting Outside Line

Chain Dialling

Insert Dialling Pause

Dialling with the Handset Replaced

Missed Calls

5 Telephone Book of the Device

Looking up an Entry

Saving Entry

Edit Entry

Delete all Entries

Delete an Entry

Printing the Telephone Book

Printing List of all Entries

Printing an Individual Entry

Groups

Creating Group

Deleting a Group

Edit Group

Exporting/Importing the Telephone Book

Saving Telephone Book onto USB Storage Medium