Olivetti OFX 9600, OFX 9500 User Manual
USER MANUAL
Introduction
Notice
CAUTION!
DANGER!
DANGER—HEAT!
Dear Customer
Energy Saving Mode
EN
You use the power and toner saving functions to save electricity and toner, by switching the device to power saving
mode or printing in toner saving mode. Use the ECO-
button to make toner saving copies quickly and simply.
Starter Cartridge
For printing purposes, your device utilises the most up-todate laser printing technology. A starter cartridge is provided with the device. This starter cartridge is already
installed; however you must remove the packaging used for
transportation before you can use the device.
Paper Tray
You can insert a supply of paper into the paper tray of up
to 250 sheets. You can insert special paper formats, envelopes, slides, sheets of labels or printed documents into the
manual paper feed.
Telephone Book
In the telephone book of your device, you can save entries
with multiple numbers and collect multiple entries into
groups. You can assign various ring tones to the entries.
You have many functions available to you for fax transmission, for example, different resolutions or the timer function. You can secure your fax reception with a code. In that
case, incoming faxes are not printed out, but rather are
stored in the fax memory. With the fax polling function,
you can retrieve faxes that lie ready in the dialled device.
Broadcast Transmissions
With the broadcasting key (= Broadcasting) you can add
further numbers during the dialing process and send a
message quickly and simply to several recipients.
Fax Templates
Five fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for
example, a short fax note or an invitation.
Introduction
With fax reception onto a USB storage medium, the device
saves incoming faxes onto a connected USB storage
medium. Fax messages are saved as TIFF files with receipt
date and time.
Introduction
The selection menu for USB storage media appears on the
display as soon as you connect a USB storage medium
(USB stick, external hard drive etc.) to the USB host port
on the front of the device. You can print a list of all saved
documents or individual documents as well as delete files.
Save scanned documents or incoming faxes on to the USB
storage medium.
Print Calendar
Your device prints a weekly overview as a calendar page for
you – for the current week, the coming week or a freely
selectable week.
If you want, your device can print Sudoku puzzles in four
different difficulty levels with solution.
We hope you enjoy your device and its many functions!
Spaltenumbruch
About this User Manual
With the installation guide on the following pages, you can
start using your device quickly and easily. Detailed descriptions can be found in the following sections of this user
manual.
Read the entire user manual carefully. Follow all safety
instructions in order to ensure proper operation of your
device. The manufacturer accepts no liability if these
instructions are not followed.
Multiple models of this device series are described in this
user manual. Please note that some functions are only
available with specific models.
Symbols Used
Troubleshooting
Troubleshooting
This symbol designates tips that will help you to
use your device more effectively and easily.
Damage to the Device or Loss of Data!
Damage to the Device or Loss of Data!
This symbol gives warning of damage to the
device and possible loss of data. These damages
can result from improper handling.
Danger to Persons!
Danger to Persons!
This symbol gives warning of danger to persons.
Physical injury or damage can result from
improper handling.
Heat risk!
Heat risk!
This symbol in the user manual or inside the
device indicates a danger of hot surfaces. Physical injury or damage can result from improper
handling.
2 Laser · Printer · Scanner
Table of Contents
Introduction .............................................. 2
Dear Customer ............................................................ 2
About this User Manual .............................................. 2
1 General Safety Information................ 5
2 Overview............................................... 7
Device Overview .......................................................... 7
Connections on the Rear Side ...................................... 7
Panel with Display ....................................................... 8
Overview of the Menu Functions ................................ 9
Print Lists and Reports .............................................. 10
3 Initial Operation ................................ 11
Packing Contents ...................................................... 11
Removing Packaging Material ................................... 11
Attaching the Document Support .............................. 13
Fold Out the Print Out Support ................................ 13
Attaching the Document Outlet Tray ........................ 14
Connecting the Telephone Handset .......................... 14
Connecting the Telephone Cable .............................. 14
Connecting the Mains Cable ..................................... 14
Initial Installation ...................................................... 15
4 Telephone Functions......................... 16
Placing a Call on the Device ...................................... 16
Getting Outside Line ................................................. 16
Chain Dialling ........................................................... 16
Insert Dialling Pause .................................................. 16
Dialling with the Handset Replaced .......................... 16
Calling Line Identification (CLIP) ............................. 17
Missed Calls .............................................................. 17
5 Telephone Book of the Device......... 18
Looking up an Entry ................................................. 18
Saving Entry .............................................................. 18
Edit Entry .................................................................. 19
Delete an Entry ......................................................... 19
Delete all Entries ....................................................... 19
Printing the Telephone Book ..................................... 19
Groups ...................................................................... 20
Exporting/Importing the Telephone Book ................. 20
6 Printer and Printing Media............... 22
Specifications for Print Media .................................... 22
Pulling out Paper Stopper .......................................... 22
Insert Paper into the Paper Tray ................................ 22
Load Paper into the Manual Paper Feed .................... 24
Loading Pre-printed Material .................................... 24
Inserting Slides and Labels ......................................... 24
Printing on Both Sides (Manual Duplex Printing) ..... 25
Print Calendar ........................................................... 25
Sudoku: Printing a Game .......................................... 25
7 Fax....................................................... 27
Send a Fax Using Standard Settings ........................... 27
Loading Documents .................................................. 27
Dialling a Number ..................................................... 28
Getting Outside Line ................................................. 28
Sending Fax Later (= Timer Function) ....................... 28
Manually Sending a Fax ............................................. 29
Chain Dialling ........................................................... 29
Eavesdropping while Connection is Established ......... 29
Sending to Multiple Recipients (= Broadcasting) ....... 29
Using Fax Templates ................................................. 29
Fax Reception ............................................................ 29
Receiving Fax Manually ............................................. 30
Receive Faxes Silently ................................................. 30
Receiving Faxes onto USB Storage Medium .............. 30
Setting Protected Fax Reception ................................ 30
Polling Faxes .............................................................. 31
Jobs ............................................................................ 31
8 Copier................................................. 33
Loading Documents .................................................. 33
Make Copies Using Standard Settings ........................ 34
Make Copies Using the Second Profile ...................... 34
Make Copies Using User-Defined Settings ................ 34
Make Enlarged or Compressed Copies ....................... 35
Copying Several Documents onto one Page (= Mosaic
Copy) ........................................................................ 35
Configure Settings for Second Profile ........................ 35
9 USB Storage Media........................... 37
Scan Document and Save onto a USB Storage Medium
................................................................................... 37
Print a List of Available Documents on USB Storage
Medium ..................................................................... 38
Print Document from USB Storage Medium ............. 38
Delete Files on USB Storage Medium ........................ 39
10 Settings............................................... 40
Set Up Power Saving Function .................................. 40
Set Up Toner Saving Function .................................. 40
Selecting the Country ................................................ 40
Selecting the Language ............................................... 40
Entering the Date and Time ...................................... 40
Set the Time Zone ..................................................... 40
Entering Your Telephone Number and Name ........... 41
Setting the Ring Tones .............................................. 41
Deactivating the Button Tones .................................. 41
Configure Paper Settings ............................................ 41
Set Resolution ............................................................ 42
Setting the Contrast ................................................... 42
Setting the Brightness ................................................ 42
Additional Scanner Options ....................................... 43
Setting the Fax Reception Mode ................................ 43
Silent Fax Reception .................................................. 43
Additional Options for Fax Transmission .................. 44
Additional Fax Reception Options ............................. 44
Locking the Device .................................................... 45
Print Lists and Reports ............................................... 46
EN
Table of Contents 3
11 Telephone Lines and Additional
Devices..................................................... 47
Selecting the Dialling Process .................................... 47
Set up the Public Switch Telephone Network (PSTN)
................................................................................... 47
EN
Set up Private Branch Exchange (PABX) ................... 47
DSL Connection ....................................................... 48
ISDN Connection ..................................................... 48
Connecting Additional Devices ................................. 48
Using Additional Telephones (Easylink) .................... 48
Using an External Answering Machine ...................... 48
12 Service................................................. 49
Display Counter Levels .............................................. 49
Displaying the Toner Level ........................................ 49
Checking the Firmware Version ................................ 49
Changing the Toner Cartridge ................................... 49
Fixing a Paper Jam ..................................................... 51
Fixing a Document Jam ............................................. 54
Cleaning .................................................................... 54
Calibrating the Scanner ............................................. 56
Using Service Codes .................................................. 57
Power Cycling ........................................................... 57
Problems and Possible Causes .................................... 58
Error Messages and Possible Causes ........................... 60
13 Glossary .............................................. 64
14 Appendix............................................. 67
Technical Data .......................................................... 67
4 Laser · Printer · Scanner
1 General Safety Information
Introduction 3
Your device has been tested in conformity with standards
EN 60950-1 and IEC 60950-1 and should only be operated with telephone systems and power equipment that
meet these standards. The device was built exclusively for
use in the indicated sales region.
Introduction 2
Do not make any changes or settings that are not described
in this user manual. Physical injury or damage to the
device or loss of data can result from improper handling.
Take note of all warning and safety notes indicated.
Setting Up the Device
The device should rest securely on a stabile, flat surface.
The device should rest securely on a stabile, flat surface. If
the device should fall, it can be damaged or can cause
injury to people, especially small children. Position all
cables in such a way that no one will stumble on them, thus
avoiding possible injuries to persons or damage to the
device itself. If the device is dropped it should be inspected
by a technical service center.
The distance between the devic e and other appliances or objects, must be at least 15 centimetre s.
The distance between the device and other devices or
objects must be at least 15 centimetres; this also applies to
the use of additional cordless telephones. Do not place the
device in the vicinity of radios or televisions.
Protect the device against direct sunlight
Protect the device against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the
device in the vicinity of heaters or air conditioners.
Observe the information on temperature and humidity in
the technical data.
The device must have sufficient ventilation
The device must have sufficient ventilation and may not be
covered. Do not put your device in closed cabinets or
boxes. Do not place the machine on soft surfaces such as
tablecloths or carpets and do not cover the ventilation slits.
Otherwise, the device can overheat and catch on fire.
The area in which you operate the device must be adequately ventilated
The area in which you operate the device must be adequately ventilated, especially if the device is used frequently. Set up your device in such a way that the flow of
the exhaust air stream points away from the work station.
In the event that the device becomes too hot, o r if you see smoke coming from the dev ice
In the event that the device becomes too hot, or if you see
smoke coming from the device, you must immediately pull
the power cable out of the power socket. Have your device
examined by trained professionals at a technical service
location. To prevent the spread of fire, open flames should
be kept away from the device.
Do not plug in the device in moist rooms.
Do not plug in the device in moist rooms. Never touch the
mains cable, the mains connection or the telephone socket
with wet hands.
Do not allow liquids to enter into the device.
Do not allow liquids to enter into the device. Disconnect
the device from the electrical power source and from the
telephone network, if liquids or foreign objects have
entered the device and have your device examined by
trained professionals at a technical service location.
Do not allow children to handle the device w ithout supervision.
Do not allow children to handle the device without supervision. The packing materials should be kept out of the
hands of children.
Magnetic telephone handset
The telephone handset of the device is magnetic. Caution,
small metallic objects (paper clips) may be retained if
placed near or on the telephone handset.
Power Supply/Telephone Line
Check whether the mains voltage of your device
Check whether the mains voltage of your device (indicated
on the type label) matches the mains voltage available at
the setup location.
Emissions
This device complies with EN 55022 Class B. Use only the
power and telephones cables supplied. Before you use the
device make sure that you connected the telephone cable
supplied as described.
Never touch the power or telephone cable if the insulation is damaged.
Never touch the power or telephone cable if the insulation
is damaged. Replace damaged wires immediately. Use suitable cables only; if necessary please contact our technical
customer service or your retailer.
Disconnect your device from the power and telephone netwo rks during an electrical storm.
Disconnect your device from the mains and telephone network during an electrical storm in order to avoid electrical
surge damage. If this is not possible, do not use the device
during an electrical storm.
Before cleaning the surface of your device, disconnect it from the power and telephone networks.
Before cleaning the surface of your device, disconnect it
from the power and telephone networks. Use a soft, lintfree cloth. Never use liquid, gaseous or easily flammable
cleansers (sprays, abrasives, polishes, alcohol). Do not
allow any moisture to reach the interior of the device.
Only clean the display with a dry, soft cloth .
Only clean the display with a dry, soft cloth. If the display
breaks, a mildly corrosive liquid may escape. Avoid all contact with your skin and eyes.
In the event of a power failure, your device will not function;
In the event of a power failure, your device will not function; saved data is retained.
USB Storage Media
Only use storage media that are compatible with the device.
Only use storage media that are compatible with the
device. Ensure that the power of a USB device does not
exceed the permitted amp limit of the USB connection.
You can only connect one high power device (USB 2.0)
to each USB connection. Do not connect additional
devices—such as batteries, fans, charging devices—to your
machine. The device only recognises storage media which
are formatted with FAT16 or FAT32. NTFS is not supported.
Never pull out the storage medium while the device is a ccessing it.
Never pull out the storage medium while the device is
accessing it. This could cause data to be damaged or lost.
GPL Text
The firmware running on the device is partly licensed
under GPL. If you have any questions about the licensing
of a specific part of the firmware, feel free to contact the
manufacturer. We can send you a CD containing the relevant source code for the cost of production.
Consumable Materials
Original Consumable Mat erial
Use only original consumable materials. These are available from a specialised retailer or through our order service
(see back side of this user manual). Other consumable
materials could damage the device or shorten its service
life.
Environment
Dispose of old consumable materials according to the
waste regulations of your country.
EN
General Safety Information · 5
Caution when Handling Toner Powder:
Caution when Handling Toner Powder:
If you breathe in toner powder, go into the fresh air immediately. Call a doctor immediately!
If you get toner powder in your eyes, rinse them with a lot
of water for at least 15 minutes. Call a doctor immediately!
EN
If you have swallowed toner powder, drink small amounts
of water. Try NOT to vomit. Call a doctor immediately!
Toner Cartridge 1
Never open a toner cartridge. Store both new and used cartridges in a place where they will not come into the hands
of children.
Paper Jam
In case of a paper jam, remove the paper carefully out of
the device. Throw the paper away carefully: It is possible
that the toner may not be completely set on the print-out,
and toner dust could be released into the air.
If toner dust is released i nto the air, you s hould avoid allowin g it to contact you r skin and eyes.
If toner dust is released into the air, you should avoid
allowing it to contact your skin and eyes. Do not inhale the
released toner dust. Remove the toner dust from clothing
or objects with cold water; hot water would only cause the
toner to set. Never remove loose toner dust with a vacuum
cleaner.
Repairs
Danger—Heat!
The fuser unit and and its surroundings inside the device
become hot during operation. Do not touch these parts if
you have opened the device. Proceed with care when you
are removing a paper jam for instance.
Display
Should disruptions occur, follow the instructions on the
display and on the error report.
Repairs
Do not make any repairs to the device yourself. Improper
maintenance can result in injuries or damage to the device.
Only have your device repaired by an authorised service
centre.
Do not remove the type label from your device; this would
void the warranty.
6 Laser · Printer · Scanner
2Overview
Device Overview
Document Support
‚ Document support
Document Feed Slot
ƒ Document feed slot
Document Guide
„ Document guide
Panel with Display
… Panel with display
Document Outlet Tray
† Document outlet tray
Device Cover
‡ Device cover
Manual Paper Feed
ˆ Manual paper feed
Paper Tray
‰ Paper tray
USB Host Connection
Š ý- Socket—USB Host connection for storage
medium
Printer Output Tray
‹ Printer output tray
Print Output
ΠPrint output
Telephone Handset with Spiral Cable (Model De pendent)
÷ Telephone handset with spiral cable (model depend-
ent)
Vorderansicht nummeriert
Scanner glass
‚ Scanner glass
Toner Cartridge
ƒ Toner cartridge
Paper Jam Door (Print Unit)
„ Paper jam door (print unit)
Gerät offen nummeriert
Connections on the Rear Side
On/Off Switch
‚ On/Off switch
Mains Cable Socket
ƒ Mains cable socket
Paper Jam Door (Fuser Unit)
„ Paper jam door (fuser unit)
Telephone Handset Socket (Model Dependent)
… Ð socket—Connection socket for the telephone (model
dependent)
EXT Socket
† Ï/EXT. socket—Connection socket for additional
devices
LINE Socket
‡ Î/LINE socket—Connection socket for telephone
cable
USB Connection for the Computer (Model Dependent)
ˆý socket—USB connection for the computer (model
dependent)
Tension lever of the fixer unit
‰ Tension lever of the fixer unit (Two levers!)
Rückseite nummeriert
EN
Spaltenumbruch
Spaltenumbruch
Overview · Device Overview 7
Panel with Display
Letter Keypad 2
Keys (A—Z)—Telephone book register: Calling up telephone book entries / entering letters.
Special Characters 1
;ü—Entering special characters (punctuation marks
EN
and symbols). Select the entries with [. Confirm with
OK.
Special Characters 2
ûü—Entering language specific special characters (special
letters). Select the entries with [. Confirm with OK.
Shift Key
ú—Shift key: entering capital letters / in combination
with other keys: calling additional functions
Telephone Book
am—Calls up telephone book functions
Red Lamp
Red lamp Æ—If the lamp flashes or is lit, please read what
is indicated on the display
Green Lamp 2
Green Lamp â—The green lamp â on the panel will be
lit whenever there is a fax present in the memory.
Stop 2
j—Function abort / return to the starting mode
C
C—Returning to the previous menu level / deleting indi-
vidual digits
Arrow Keys
[—Calling the menu functions / navigation within the
menu / selecting options / moving the cursor
OK
OK—Calling the menu functions / confirming input
Start (Starting Transmission of Messages / Starting Action)
o—Starting transmission of message / starting action
Fax
FAX—Start a fax transmission or fax reception
Copy
COPY—Press twice: making copies automatically. Press
once: adjusting copies
Resolution
f—Setting higher resolution for faxes and copying
DEFAULT, FINE, SFINE, PHOTO)
(
Help
¨—Print lists: Function list / fax journal / telephone book
/ jobs list / calendar / fax templates / settings
Broadcast Transmissions
À—Broadcasting: You can send one fax to multiple
recipients in succession.
ECO
ECO—Set up power saving and toner saving functions /
make a copy using the toner saving function
Number Keys
Numeric keys (0—9)—Entering digits
Redial / caller list
@—Redial / caller list: The redial / caller list contains the
last numbers dialled and the last calls received (
the numbers dialled,
missed).
Speaker (model dependent)
μ—Listening while the connection is established / Dial-
ling with the handset replaced (model dependent)
R
Rø—Insert short line interruption (Hook Flash) as office
® the calls received and * the calls
© indicates
index on PABX or for calling special functions in the public telephone network (PSTN)
P
ú and Rø—Inserting dialling pause
LPF 5120 · 5125 · 5140 · 5145
Spaltenumbruch Spaltenumbruch
8 Laser · Printer · Scanner
Overview of the Menu Functions
Introduction
The following functions are available on your device.
There are two ways in which you can call functions.
Menu Navigation
Navigating in the Menu: Press OK or one of the two
arrow keys [, to open the function menu. Page through
[ menu entries. Use OK to sele ct a m enu f unct ion. Pres s
C to return to the previous menu level. Press j to close
the menu and return to the starting mode.
Direct Loading
Calling Functions Directly: You can call a menu func-
tion directly using the function number. Press OK and
enter the appropriate function number using the numeric
keypad. Confirm with OK. You will find the function
number in the following list.
0 Settings
Set up power and toner saving functions.
002 Set up power saving and toner saving
functions. .......................................................page 40
Deactivating the Button Tones
007 Deactivating the Button Tones ........page 41
Entering the Date and Time
011 Entering the date and time ..............page 40
Set the time zone
012 Set the time zone .............................page 40
Entering Name
021 Entering name .................................page 41
Entering Number
022 Entering number .............................page 41
Setting the Country
031 Setting the Country .........................page 40
Set the telephone network
032 Set the telephone network¦* .............page 47
Setting the Language
033 Setting the Language .......................page 40
Setting the Fax Reception Mode
041 Setting the fax reception mode.........page 43
Set the number of ring tones for fax receptio n
042 Set the number of ring tones for fax reception
.......................................................................page 41
Switch PABX operation on/off
051 Switch PABX operation on/off ........page 47
Enter a dialling code for the PABX operation
0522 Enter a dialling code for the PABX
operation........................................................page 47
Selecting the Dialling Process
053 Set the dialling mode (tone/pulse dialling)¦*
.......................................................................page 47
Setting Ring Tone
054 Selecting the Ring Tone...................page 41
Setting the Ring Volume
055 Setting the ring volume....................page 41
* Function is not supported in all countries and networks
*¦Function is not supported in all countries and networks
1 Copier
Set the copier settings
10 Set the copier settings.............................page 42
Make copies using standard settings
11 Make copies using standard settings.......page 34
Make copies using settings from the second pr ofile
12 Make copies using the second profile .....page 34
Make enlarged or compressed copies
13 Make enlarged or compressed copies......page 35
Copying several documents onto one page (Mosaic-co py)
14 Copy several documents on one page
(= Mosaic-copy)..............................................page 35
Spaltenumbruch
2 Printer
Configure Paper Settin gs
20 Configure paper settings ....................... page 41
Print a List of Available Documents on USB Storage Medium
211 Print a list of available documents on USB
storage medium ............................................. page 38
Print Document from USB Storage Medium
212 Print document from USB storage medium
...................................................................... page 38
3 Scanner
Configure Scanner Settings
30 Configure scanner settings..................... page 43
Scan Document and Save ont o a USB Storage Med ium
32 Scan document and save onto a USB storage
medium......................................................... page 37
4 Fax
Settings for fax transmission
401 Set fax transmission......................... page 44
Settings for Fax Reception
402 Set fax reception.............................. page 44
Setting Protected Fax Reception
403 Setting Protected Fax Reception ..... page 30
Sending a Fax
41 Sending a Fax........................................ page 27
Poll faxes
42 Poll faxes ............................................... page 31
Receiving Faxes onto USB Storage Medium
44 Receiving faxes onto USB storage medium
...................................................................... page 30
Printing the Fax Templates
45 Printing the Fax Templates ................... page 29
5 Telephone Book
Looking up an Entry
511 Looking up an entry........................ page 18
Saving Entry
512 Saving Entry ................................... page 18
Creating Group
513 Creating group................................ page 20
Edit Entry
514 Edit Entry....................................... page 19
Deleting an Entry
515 Deleting an Entry ........................... page 19
Printing the Telephone Book
516 Printing the telephone book............ page 19
Load Telephone Book from USB Storage Medium
517 Load telephone book from USB storage
medium......................................................... page 21
Saving Telephone Book onto USB Storage Medium
518 Saving telephone book onto USB storage
medium......................................................... page 20
7 Jobs
Immediate Job Execution
71 Immediate job execution ....................... page 31
Changing a Job
72 Changing a job......................................page 31
Deleting a Job
73 Deleting a job........................................ page 31
Printing a Job
74 Printing a job ........................................ page 31
Printing the Job List
75 Printing the jobs list .............................. page 32
Spaltenumbruch
EN
Overview · Overview of the Menu Functions 9
8 Lists and Reports
Print list of settings
80 Printing list of settings ...........................page 46
Printing the List of Available Functions
81 Printing the List of Available Functions .page 46
Printing Fax Journal/Call Log (model dep endent)
82 Printing fax journal/call log (model dependent)
EN
.......................................................................page 46
Printing the Telephone Book
83 Printing the telephone book...................page 46
Print Calendar
85 Print Calendar .......................................page 25
Printing Sudoku
86 Sudoku: printing a game ........................page 25
Printing the Fax Templates
87 Printing the Fax Templates ....................page 29
9 USB Storage Medium
Print a List of Available Documents on USB Storage Medium
911 Print a list of available documents on USB
storage medium ..............................................page 38
Print Document from USB Storage Medium
912 Print document from USB storage medium
.......................................................................page 38
Scan Document and Save onto a U SB Storage Medium
913 Scan document and save onto a USB storage
medium..........................................................page 37
Receiving Faxes onto USB Storage Medium
914 Receiving faxes onto USB storage medium
.......................................................................page 30
Delete Files on USB Storage Medium
915 Delete files on USB storage mediumpage 39
9 Miscellaneous
Locking the Device
92 Locking the Device ................................page 45
Calibrating the Scanner
931 Calibrating the Scanner ...................page 56
Using Service Codes
933 Using service codes ..........................page 57
Checking the Firmware Version
934 Checking the firmware version ........page 49
Query the counter levels
94 Query the counter levels.........................page 49
Displaying the Toner Level
946 Displaying the Toner Level..............page 49
Spaltenumbruch
Print Lists and Reports
Printing the Functions List
Printing the Functions List
You can also print the function list by pressing ¨. Using
[ select
Printing the Telephone Book
Printing the Telephone Book
You can also print the telephone book by pressing ¨.
Using [ select
Printing the Fax Templates
Printing the Fax Templates
You can also print the fax template by pressing ¨. Using
[ select
Printing Fax Journal/Call Log
Printing Fax Journal
You can also print the fax journal and the call log (model
dependent) by pressing ¨. Select with [
with OK.
Printing the Job List
Printing the Job List
You can also obtain a print jobs list by pressing ¨. Select
with [
Print Calendar
Print Calendar
You can also print the calendar by pressing ¨. Using [
select
Sudoku: Printing a Game
Sudoku: Printing a Game
You can also print a new Sudoku by pressing ¨. Using [
select
Prints the List of Settings
Prints the List of Settings
You can also obtain a list of all the settings by pressing ¨.
Using [ select
FUNCTION LIST. Confirm with OK.
PHONEBOOK. Confirm with OK.
FAX-TEMPLATES. Confirm with OK.
LOGS. Confirm
COMMAND LIST. Confirm with OK.
CALENDAR. Confirm with OK.
SUDOKU. Confirm with OK.
SETTINGS. Confirm with OK.
10 Laser · Printer · Scanner
3 Initial Operation
Notice
EX
B
5
B
5
A
5
B
6
A
4
DANGER!
Packing Contents
Device
‚ Device
Starter Cartridge (Already Installed)
ƒ Starter cartridge (already installed)
Document support (in the paper tray)
„ Document support (in the paper tray)
Document outlet tray (in the paper tray)
… Document outlet tray (in the paper tray)
Paper Tray (Already Installed)
† Paper tray (already installed)
Telephone Handset (Model Dependent)
‡ Telephone handset (model dependent)
Spiral Cable for Telephone Handset (Model Dependen t)
ˆ Spiral cable for telephone handset (model dependent)
Mains Cable with Plug (Country-specific)
‰ Mains cable with plug (country-specific)
Telephone Cable with Plug (Country-specific)
Š Telephone cable with plug (country-specific)
User manual with installation guide (not depicted )
User manual with installation guide (not depicted)
Installation-CD
Installation-CD (not depicted)
Verpackungsinhalt
Removing Packaging Material
Removing Packaging Material from the Device
Removing Packaging Material from the Device
Remove the existing tape used for transportation from the
device.
Verpackungsmaterial entf ernen
Remove the Packaging Material from the Toner Cartridge
1 Open the device by lifting the device cover forwards
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Missing Package Contents
Missing Package Contents
If one of the parts is missing or damaged, please
contact your retailer or our customer service.
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Edges on the Device Cover!
Take care of the edges on the device cover.
You could injure yourself if you reach into
the device from the side.
Initial Operation · Packing Contents 11
2 Remove the toner cartridge by gripping the handle in
DANGER!
DANGER!
CAUTION!
the middle and pulling it forwards out of the device
EN
3 Remove the tape and protective paper, but do not
remove the protective strip from the cartridge yet .
Escaping Toner Dust!
Never open a toner cartridge. If toner dust is
released into the air, you should avoid allowing it to contact your skin and eyes. Do not
inhale the released toner dust. Remove the
toner dust from clothing or objects with cold
water; hot water would only cause the toner
to set. Never remove loose toner dust with a
vacuum cleaner.
4 Shake the new toner cartridge back and forth several
times in order to distribute the toner evenly, thereby
improving the print quality.
Escaping Toner Dust!
Once you have removed the protection strip,
do not shake the toner cartridge any more.
Otherwise, it is possible that toner dust will
be released into the air.
6 Place the toner cartridge into your device. The cartridge
should snap securely into position.
7 Close the device.
Toner Cartridge Not Inserted Correctly!
If the device cover would not close, the toner
cartridge is not inserted correctly. Take the
toner cartridge out and insert it again correctly.
Remove the Packaging Material from the Paper Tray
1 Pull the paper tray out of the device.
5Only after completely pull off the protection strip
located on the left side of the cartridge.
A
4
EX
B
5
B
5
A
5
B
6
12 Laser · Printer · Scanner
2 Please remove the protective cardboard from the paper
Notice
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
EX
B
5
B
5
A
5
B
6
A
4
CAUTION!
tray before loading paper.
3 Remove the document support and the document out-
let tray from the paper tray.
4 Removing the tape in the paper tray which was used for
transportation purposes.
Attaching the Document Support
Attaching the Document Support
Insert the document support into the two openings in the
cover. The document support should snap securely into place.
Dokumentenhalter aufstecken
Fold Out the Print Out Support
1 Fold the additional printer output tray forward.
EN
Do Not Use the Paper Stopper with
Loading Paper
Adjust the paper tray to the paper and insert
the paper (see also chapter
Printing Media
,
page 22).
5 Push the paper tray into the device all the way to the
2 Printing on A4 Paper: Pull out the additional paper
stopping point.
Initial Operation · Attaching the Document Support 13
Legal Paper!
Do not pull out the additional paper stopper
on the print out support if you are printing
on Legal paper.
stopper on the print out support.
3 Printing on A5 Paper: Fold the print out support
CAUTION!
Notice
CAUTION!
with the pulled out paper stopper back again.
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Attaching the Document Outlet Tray
Attaching the Document Outlet Tray
Insert the document outlet tray into the two openings
under the operation panel.
Dokumentenausgabehalter aufstecken
Connecting the Telephone Cable
Connecting the Telephone Cable
Connect the telephone cable to the device by inserting it in
the socket designated with Î/LINE (RJ-11-Connector).
Insert the telephone plug into your PTT line socket.
Telefonkabel anschließen
Connection to an ISDN system!
Connection to an ISDN system!
You can not connect your devices directly to the
digital output of the ISDN system. Details for
ISDN connections can be found in the instruc-
tions provided with the terminal adapter or the
dial-up router.
PABX Systems 1
Connection to Private Automatic
Branch Exchange
If you connect your device as extension to a tel-
ephone system, you must set it for working as an
extension (also see Chapter
tions and additional devices
Telephone connec-
, page 47).
Connecting the Telephone Handset
(model dependent)
(model dependent)
Connecting the Handset
Plug one end of the spiral cable into the socket on the telephone handset. Insert the other end into the socket desig-
nated with the Ð symbol.
Telefonhörer anschließen
Connecting the Mains Cable
Mains Voltage at the Site of Installation
Mains Voltage at the Site of Installation!
Check whether the mains voltage of your device
(indicated on the type label) matches the mains
voltage available at the setup location.
1 Insert the mains cable into the connection located on
the rear side of the device. Plug the power cable into the
electrical outlet.
14 Laser · Printer · Scanner
2 Switch the device on using the on/off switch on the
CAUTION!
Notice
Notice
Notice
rear.
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Initial Installation
Initial Installation
After you connect your device to the mains voltage, the
device starts. During the booting process, the lights flash.
Wait until the initial installation process begins.
Automatic Changeover Between Summer Time/W inter Time
Automatic Changeover Between Sum-
mer Time/Winter Time
With setting the country and time zone, the
automatic changeover between summer and
winter time is switched on. The automatic
changeover is switched off if you enter the devi-
ance from UTC manually using the time zones
editor
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Entering Name
Page Header
Your name and number are added together with date, time
and page number at the top edge of each fax transmission
(= header).
1 Enter the name using the keys (A—Z).
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Selecting the Language
1 Use [ to select the desired display language.
2 Confirm with OK.
Selecting the Country
Setting the Country Correctly
Setting the Country Correctly!
You must set the country in which you are operating the device. Otherwise your device is not
adapted to the telephone network. If your country is not included in the list, you must select a
different setting and use the correct telephone
cable for the country. Consult your retailer.
Setting the Country
1 Use [ to select the country in which you are operat-
ing the device.
2 Confirm with OK.
Set the Time Zone
Function is not supported in all countries a nd networks
(Function is not supported in all countries and
networks)
Set the Time Zone
In countries with several time zones, you can select from
preset time zones or manually enter the deviance of your
time zone from UTC (see also chapter on
zone
, page 40). In countries with one time zone, the setting is adjusted automatically if you set the country correctly.
1 Use [ to select the time zone in which you are oper-
ating the device.
2 Confirm with OK.
setting the time
Enter Letters
Enter capital letters by pressing and holding
ú key. You can enter space using ½.
To insert special characters and symbols,
press ;ü. Press ûü to insert language spe-
cific special characters. Select with [. Con-
firm with OK.
You can move the cursor using [. Use C to
delete individual characters.
2 Confirm with OK.
Entering Number
1 Enter your number.
Enter Special Characters and Symbols
To insert special characters and symbols,
press ;ü. Select with [. Confirm with
OK.
You can move the cursor using [. Use C to
delete individual characters.
2 Confirm with OK.
Entering the Date and Time
1 Enter the date (two digits for each field), for example
31¦05¦25 for May 31th, 2025.
2 Enter the time, e.g. 14 00 for 2 pm.
3 Confirm with OK.
Initial Operation · Initial Installation 15
4 Telephone Functions
Notice
Notice
Notice
Notice
Notice
(model dependent)
(model dependent)
Connecting Additional Telephon es
For information on how to connect additional telephones
and which functions are available to you, please refer the
EN
chapter on Telephone Connections and Additional
Devices, Page 47.
Placing a Call on the Device
Dial the desired number. There are several ways to do this:
Then pick up the handset.
Direct Dialling
Incorrect Outside Line Access Code
Incorrect Outside Line Access Code
In rare cases, the outside line access code may be
a different number or a two-digit number. For
older telephone systems, the outside line access
code can be R (= Flash). Press Rø to enter this
outside line access code. If the connection to the
public telephone network is not possible, contact your telephone system supplier.
Setting Up an Extension
Direct Dialling
You can also lift up the receiver first, then dial a
number. The dialling process begins immediately.
Manual Dialling: Dial the desired number using the
numeric keypad.
Telephone Book
Telephone book register: with the keys (A—Z) you
can access entries saved in the telephone book. Enter the
initial letters or the name of the desired entry. Your device
will show you the telephone book entries for the corre-
sponding letters. Select an entry using [.
Using the Telephone Book
Using the Telephone Book
You can also call the telephone book entries by
pressing am and select using [ BROWSE.
The function Search works even while you are
conversing on the telephone.
If you are loading entries from the telephone
book, it is possible to edit the numbers after you
have loaded them. For example, you can add or
delete prefixed numbers or direct dial numbers.
Redial / caller list
Redial / caller list: The redial / caller list contains the
last numbers dialled and the last calls received (
the numbers dialled,
® the calls received and * the calls
© indicates
missed).
Getting Outside Line
PABX Systems
Private branch exchanges (PABX) are typical in many
offices and some households. You must dial an outside line
access code in order to get a connection to the public telephone network (PSTN) from a PABX.
Inserting Outside Line Access Code
Enter the outside line access code with which you reach the
public telephone network before you enter the desired
number or select a stored entry. The outside line access
code is usually 0.
Connection to Private Automatic
Branch Exchange
If you operate your device permanently on an
extension, save the outside line access code (see
also chapter on
(PABX)
setting Private Branch Exchange
, page 47).
Chain Dialling
You can combine and edit manually entered digits and
saved entries, before the dialling process starts. If you have
saved, for example, the telephone number prefix of an
inexpensive telephone service provider (call-by-call) as a
telephone book entry, select this entry and manually enter
the subsequent telephone number or select another saved
entry.
Insert Dialling Pause
Insert Dialling Pause
It may be necessary to insert a dial pause in telephone
number, for example, for a direct-inward dialling number,
a sub-address or in a long distance number. Press ú and
Rø. The second part of the number is dialled only after a
short pause.
Dialling with the Handset Replaced
1 Press μ to dial without lifting up the handset. You will
hear the dial tone from the loudspeaker; the dialling
process will commence immediately. Select the desired
volume level using [.
2 Pick up the hand-set when the subscriber accepts the
call.
No Hands-free Operation Possible
Hands-free operation is not possible with
this function. You cannot answer if the subscriber picks up.
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16 Laser · Printer · Scanner
Calling Line Identification
Notice
Notice
(CLIP)
Function is not supported in all countries a nd networks
(Function is not supported in all countries and
networks)
CLIP Definition
The number of an incoming call appears on the display.
For this function to work, the Calling Line Identification
Presentation (CLIP) must be activated for your telephone
connection. Enquire with your telephone company. Caller
Line Identification may be associated with a fee.
Setting the Country Correctly
Setting the Country Correctly
If the Caller Line Identification does not work
even though the function is activated for your
telephone connection, check if you have set the
correct country (also see Chapter
Settings
, page
40)
Missed Calls
Missed Calls
You can find reference to missed calls in the redial/caller
list.
1 Press @.
2 Page through the dialled numbers, the calls received
and calls missed in the list using [ (
numbers dialled,
® the calls received and * the calls
missed).
Displaying Telephone Book Names
Your device displays the name with which
you have saved the number in the telephone
book. The number and name will not be
shown if the caller suppresses his number.
3 To call back, pick up the handset.
© indicates the
EN
Telephone Functions · Calling Line Identification (CLIP) 17
5 Telephone Book of the Device
Notice
Notice
Notice
Notice
Notice
Notice
Notice
Notice
Notice
Telephone Book
Call the telephone book functions using am: You can
store new entries, search for entries as well as set and edit
groups. You can save up to 250 entries in the telephone
EN
book of your device.
Cursor Navigation 1
Navigating in the Editor
You can move the cursor using [. Use C to
delete individual characters. Press j to close the
menu and return to the starting mode.
Looking up an Entry
Telephone Book
Telephone book register: with the keys (A—Z) you
can access entries saved in the telephone book. Enter the
initial letters or the name of the desired entry. Your device
will show you the telephone book entries for the corre-
sponding letters. Select an entry using [.
1 Press am.
2 Using [ select
3 Confirm with OK.
BROWSE.
5 Confirm with OK.
6 Enter the number using the number pad.
7 Confirm with OK.
Enter Letters
Enter capital letters by pressing and holding
ú key. You can enter space using ½.
To insert special characters and symbols,
press ;ü. Press ûü to insert language spe-
cific special characters. Select with [. Con-
firm with OK.
Number from the Last Number Redial List
You can retrieve a saved number from the list
of the last numbers dialled and last calls
received (redial/caller list). Press @. Select
an entry using [. Confirm with OK.
Access Function
You can also search for an entry in the tele-
phone book by pressing OK, 511
and OK.
4 Select an entry using [.
Help Button
Press ¨ to display the information saved on
this entry.
Saving Entry
No Repeat Entries
No Repeat Entries
You cannot save two entries under the same
name.
1 Press am.
2 Using [ select
3 Confirm with OK.
4 Enter the name using the keys (A—Z).
NEW ENTRY.
Access Function
You can also call the function by pressing
OK, 512 and OK.
Outside Line Access Code
If you have set your device up to work on a
public telephone network (see Private
Branch Exchange) and entered the outside
line access code, save the number without the
outside line access code (see also chapter
Set-
ting up outside line access code (PABX)
page 47).
8 You can assign a ring tone to the number. Use [ or
the number buttons 1 to 7 to select a ring tone.
9 Confirm with OK.
Assigning the Standard Ring Tone
Select 1, in order to assign the standard
ring tone to the number.
10 Select the speed for fax transmissions to this recipient.
Normally you can select the highest speed. Set a lower
transmission speed if you are sending faxes into networks with poor line quality.
11 Confirm with OK. The entry is saved.
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,
18 Laser · Printer · Scanner
Edit Entry
Notice
Notice
Notice
Notice
CAUTION!
Notice
Notice
1 Press am.
2 Using [ select
3 Confirm with OK.
4 Enter the initial letters or select the entry you would
like to change with [.
5 Confirm with OK.
6 Edit the name.
7 Confirm with OK.
8 Edit the number.
9 Confirm with OK.
10 You can assign a ring tone to the number. Use [ or
the number buttons 1 to 7 to select a ring tone.
11 Confirm with OK.
MODIFY.
Access Function
You can also call the function by pressing
OK, 514 and OK.
Delete all Entries
All Telephone Book Entries are Deleted!
All Telephone Book Entries are Deleted!
This function deletes all entries and groups in
your telephone book.
1 Press am.
2 Using [ select
3 Confirm with OK.
4 Use [ to select
5 Confirm with OK.
6 Using [ select
7 Confirm with OK.
DELETE ENTRY.
Access Function
You can also call the function by pressing
OK, 515 and OK.
DELETE: ALL.
DELETE: YES.
EN
Assigning the Standard Ring Tone
Select 1, in order to assign the standard
ring tone to the number.
12 Select the speed for fax transmissions to this recipient.
Normally you can select the highest speed. Set a lower
transmission speed if you are sending faxes into networks with poor line quality.
13 Confirm with OK. The entry is saved.
Delete an Entry
1 Press am.
2 Using [ select
3 Confirm with OK.
4 Using [ select
5 Confirm with OK.
6 Enter the initial letters or select the entry you would
like to delete with [.
7 Confirm with OK.
8 Using [ select
9 Confirm with OK.
Groups
DELETE ENTRY.
Access Function
You can also call the function by pressing
OK, 515 and OK.
DELETE: SINGLE.
DELETE: YES.
Printing the Telephone Book
Printing List of all Entries
Printing the Telephone Book
Press OK, 83 and OK to print a list of all saved
entries and groups in the telephone book.
Printing the Telephone Book
Help Button
You can also print the telephone book by press-
ing ¨. Using [ select
with OK.
Printing an Individual Entry
1 Telephone book register: with the keys (A—Z)
you can access entries saved in the telephone book.
Enter the initial letters or the name of the desired entry.
Your device will show you the telephone book entries
for the corresponding letters. Select an entry using [.
2 Press COPY.
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PHONEBOOK. Confirm
Groups
The entry is deleted from all the groups in which
it is included.
Telephone Book of the Device · Edit Entry 19
Groups
Notice
Notice
Notice
Notice
Groups
You can create groups containing several numbers. A message is sent to all members of this group in succession. A
group is displayed as an individual telephone book entry.
EN
Creating Group
1 Press am.
2 Using [ select
3 Confirm with OK.
NEW GROUP.
Deleting a Group
Entries are Not Deleted
Entries are Not Deleted
This function only deletes the group but not the
telephone book entries contained in it.
1 Press am.
2 Using [ select
3 Confirm with OK.
DELETE ENTRY.
Access Function
You can also call the function by pressing
OK, 513 and OK.
4 Enter a name for the group.
5 Confirm with OK.
6 Enter the initial letters or select the entry you would
like to add to the group using [.
7 Entries which belong to the group are highlighted with
a star (
*). Add other members to the group by selecting
the entries and press OK. Remove group members by
selecting the highlighted entry and press OK.
8 Using [ select
selection.
9 Confirm with OK.
ACCEPT GROUP to complete the
Edit Group
1 Press am.
2 Using [ select
3 Confirm with OK.
4 Using [ select the group you would like to edit.
5 Confirm with OK.
6 If necessary, enter a new name for the group.
7 Confirm with OK.
8 Entries which belong to the group are highlighted with
a star (
*). Add other members to the group by selecting
the entries and press OK. Remove group members by
selecting the highlighted entry and press OK.
9 Using [ select
selection.
10 Confirm with OK.
MODIFY.
Access Function
You can also call the function by pressing
OK, 514 and OK.
ACCEPT GROUP to complete the
Access Function
You can also call the function by pressing
OK, 515 and OK.
4 Using [ select
5 Confirm with OK.
6 Using [ select the group you would like to delete.
7 Confirm with OK.
8 Using [ select
9 Confirm with OK.
DELETE: SINGLE.
DELETE: YES.
Exporting/Importing the Telephone Book
Exporting/Importing the Telephone Book
You can save your telephone book entries onto a USB storage medium or import your entries from a USB storage
medium.
Saving Telephone Book onto USB Storage Medium
1 Make sure that a USB storage medium is connected to
the USB host port on the front of the device. Connect
a USB storage medium to the USB host port as
required.
2 Press OK, 518 and OK. The telephone book
is saved on the USB storage medium.
20 Laser · Printer · Scanner
Load Telephone Book from USB
Notice
Storage Medium
Data Format
Data Format
The entries must be saved to the file „phonebook.csv“ in the root directory of the USB storage medium. The data in the file must be separated by semicolons „;“.
1 Make sure that a USB storage medium is connected to
the USB host port on the front of the device. Connect
a USB storage medium to the USB host port as
required.
2 Press OK, 517 and OK. The entries are added
to the existing entries. Current entries with the same
name will not be overwritten.
EN
Telephone Book of the Device · Exporting/Importing the Telephone Book 21
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