Olivetti OFX 3200 Instruction Manual
&AcSIMILE
/&83
)NSTRUCTIONS
PUBLICATION ISSUED BY:
Olivetti Lexikon, S.p.A.
Documentazione
77, Via Jervis - 10015 Ivrea (Italy)
Copyright © 1995, Olivetti
All rights reserved
The manufacturer reserves the right to carry out modifications to the product described in this manual at any
time and without any notice.
This product satisfies the basic requirements of Electromagnetic Compatibility and Safety required by the
Directives:
• 89/336/CEE of 3rd May, 1989 with subsequent modifications (Directive 92/31/CEE of 28th April, 1992
and Directive 93/68/CEE of 22nd July, 1993);
• 73/23/CEE of 19th February, 1973 with subsequent modifications (Directive 93/68/CEE of 22nd July,
1993);
as having been designed in conformity with the requirements of the following Reference Norms:
• EN 55022 (
Technology Equipment
• EN 50082-1 (
commercial and light industry
• EN 60555-2 (
- Part 2: Harmonics
• EN 60950 (
Conformity with the above basic requirements is certified by means of the
Limits and methods of measurements of radio interference characteristics of Information
);
Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential,
);
Disturbance in supply systems caused by household appliances and similar equipment
);
Safety of information technology equipment, including electrical business equipment
).
Mark shown on the
product.
Mark was introduced in 1995.
The
Your attention is drawn to the following actions that could compromise the characteristics of the product:
• incorrect electrical supply;
• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings
given in the User Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by the
manufacturer, or carried out by unauthorized personnel.
ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA
WARNING: THIS EQUIPMENT MUST BE EARTHED.
ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.
ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN.
ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA.
APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT.
APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG.
LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.
LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET
.
The machine’s on/off switch only provides an operating function and does not disconnect the machine from
the electrical power supply. The wall socket must be easily accessible and in close proximity. To disconnect
the machine from the electrical power supply, remove the power cable plug from the wall socket.
FOR U.S.A. USERS
FCC Regulation
In accordance with FCC regulations, the following information relates to the information required to be
supplied on a fax.
Part 68, Section 68.381 (c) (3) of FCC Regulations states the following:
"Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any
person within the United States to use a computer or other electronic device to send any message via a
telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent and an identification of
the business, other entity, or individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. Telephone facsimile machines manufactured on and
after December 20, 1992 must clearly mark such identifying information on each transmitted message".
NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device
pursuant to Part 15 of the FCC Rules.
These limits are designated to provide reasonable protection against interference in a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined
by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:
- Reorient or relocate the receiving antenna.
- Increase the separation between the equipment and receiver.
- Connect the equipment into an outlet of a circuit different from that to which the receiver is connected.
- Consult the dealer or an experienced radio/TV technician for assistance.
Changes or modification not expressly approved by the party responsible for compliance could void the
user’s authority to operate the equipment.
Connecting of peripherals requires the use of grounded shielded signal cables.
This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that contains,
among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone company.
This equipment uses the following USOC jacks: RJIIC
The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive
RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most,
but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices
that may be connected to the line, as determined by the total RENs, contact the telephone company to
determine the maximum REN for the calling area.
If this equipment causes harm to the telephone network, the telephone company will notify you in advance
that temporary discontinuance of service may be required. If advance notice is not practical, the telephone
company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint
with the FCC if you believe it is necessary.
The telephone company may make changes in its facilities, equipment operations, or procedures that could
affect the operation of the equipment. If this happens, the telephone company will provide advance notice
in order for you to make the necessary modifications in order to maintain uninterrupted service.
If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair
and warranty information. If the trouble is causing harm to the telephone network, the telephone company
may request you to remove the equipment from the network until the problem is resolved.
No repairs may be done by the customer.
This equipment cannot be used on a telephone company-provided coin service.
Connection to a Party Line Service is subject to state tariffs.
This equipment is hearing-aid compatible.
When programming and/or making test calls to emergency numbers:
• Remain on the line and briefly explain to the dispatcher the reason for the call.
• Perform such activities in the off-peak hours such as early mornings or late evenings.
FOR CANADIAN USERS
INDUSTRY CANADA NOTICE
The Load Number of this modem is 3.
The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is
CA11A.
The Load Number assigned to each terminal device denotes the percentage of the total load to be connected
to a telephone loop that is used by the device to prevent overloading. The termination on a loop may consist
of any combination of devices subject only to the requirement that the total of the load numbers of all devices
does not exceed 100.
This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus
as set out in the interference-causing equipment standard entitled "Digital Apparatus", ICES-003 of the
Industry Canada.
Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques
de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques", NMB-003 édictée
par le ministre des Communications.
The Industry Canada label identifies certified equipment. This certification means that the equipment meets
certain telecommunications network protective operational and safety requirements. Industry Canada does
not guarantee the equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facilities
of the local telecommunications company. The equipment must also be installed using an acceptable method
of connection. In some cases, the company's inside wiring associated with a single line individual service
may be extended by means of a certified connector assembly (telephone extension cord). The customer
should be aware that compliance with the above conditions may not prevent degradation of service in some
situations.
Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated
by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions,
may give the telecommunications company cause to request the user to disconnect the equipment.
Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.
CAUTION: Users should not attempt to make such connections themselves, but should contact the
appropriate electric inspection authority, or electrician, as appropriate.
HOW TO USE THIS MANUAL
This manual is an indispensible guide for learning to use the many features available on your
machine. We recommend you read the topics carefully in the order in which they are presented.
The first part "Installing Your Facsimile Machine and Getting Started Quickly" provides a brief
description of the machine, describes how to install it and how to get started straight away, using
its basic features only.
After this preliminary phase, read the second part of the manual "Getting the Best From Your
Facsimile Machine". It offers a more detailed description of the machine and its functions and
each of its sections is dedicated to a specific topic: transmission, polling, memory management,
and so on. This will help you to familiarize yourself with the machine and gain confidence in learning
the concepts, terminology and procedures that will enable you to take full advantage of your
machine's many features. References to procedures are indicated by the symbol 4.
The third part "The procedures" describes the procedures to be followed in order to activate the
functions described in the previous sections. The procedures are described step by step and
include any messages displayed by the facsimile machine at the moment and in the order in which
they appear. The following sections explain how to eliminate any mechanical or procedural
problems that may arise, describe the maintenance operations to be performed and provide
information on the various operating modes available. The third part of the manual ends with the
section that lists the technical characteristics.
The Index, situated at the end of the manual, will help you to quickly and easily locate any specific
topic that interests you.
III
CONTENTS
INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED
QUICKLY
Introduction ................................................................................................... 1
Unpacking ..................................................................................................... 2
The Machine's Main Components .............................................................. 3
Installation Site .............................................................................................. 4
Connecting to the Telephone Line ............................................................. 5
Preparing the Machine for Use.................................................................... 7
Adjusting the Paper Cassette ..................................................................................7
Loading Paper ........................................................................................................... 8
Inserting the Print Head.............................................................................................8
Entering the Identification Data ................................................................ 10
Date and Time .........................................................................................................10
Sender's Name .........................................................................................................11
Setting the Installation Parameters ........................................................... 12
Printing the Installation Parameters ....................................................................... 12
Changing the Installation Parameters..................................................................12
Getting Started............................................................................................ 17
Sending a Fax...........................................................................................................17
Redialling Manually .................................................................................................17
Receiving a Fax........................................................................................................17
GETTING THE BEST FROM YOUR FACSIMILE MACHINE
Theory of Operation ................................................................................... 19
Methods of Making a Call (Dialling)......................................................... 20
Methods of Transmission ............................................................................ 21
Methods of Reception ................................................................................ 22
Polling........................................................................................................... 23
Memory Management............................................................................... 24
The Reports: An Automatic record ........................................................... 25
Security Functions....................................................................................... 28
Passwords..................................................................................................................28
Closed Network ........................................................................................................29
Customizing the Machine.......................................................................... 30
Advanced Features.................................................................................... 34
Connecting to a Personal Computer...................................................................34
Diagnostic Test of Facsimile Machine ...................................................................35
V
Complementary Functions ........................................................................ 35
Transmission with Telephone / Handsfree Dialling...............................................35
Suspending or Requesting a Telephone Conversation ......................................36
Regulating the Speaker Volume ...........................................................................36
Using the Facsimile Machine as a Photocopier ..................................................37
THE PROCEDURES
General Aspects......................................................................................... 39
The Console ..............................................................................................................39
Standby Mode ......................................................................................................... 47
The Function Menus ................................................................................................ 48
Displaying Other Functions.....................................................................................52
Operation Summary ................................................................................................54
Customizing the Machine.......................................................................... 56
Printing the Set-Up Parameters ..............................................................................57
Setting the Set-Up Parameters...............................................................................57
Dialling ......................................................................................................... 58
Programming One-Touch Dialling Keys ................................................................58
Programming Speed Dialling Codes..................................................................... 61
Printing Programmed Data.............................................................................................. 63
Clearing Programmed Data ........................................................................................... 64
Programming the program keys ............................................................................65
Printing Programmed Data.............................................................................................. 68
Clearing Programmed Data ........................................................................................... 68
Messages ..................................................................................................... 70
Setting ........................................................................................................................ 70
Printing....................................................................................................................... 71
Passwords .................................................................................................... 72
Setting Passwords .....................................................................................................72
Changing or Deleting a Password ........................................................................73
Transmission ................................................................................................ 74
Documents That May Be Sent ............................................................................... 74
Types of Documents Not To Be Used ............................................................................. 74
Preparing the Document for Transmission ............................................................75
Sending a Fax to a Single Correspondent ...........................................................78
Immediate .......................................................................................................................... 78
Delayed .............................................................................................................................. 79
Confidential ....................................................................................................................... 79
Repeating a transmission transaction from the memory ............................................ 80
Sending a Fax to Several Correspondents ("Broadcast") ..................................81
Repeating a Single Transaction of the Broadcast Transmission ................................. 81
VI
Reception .................................................................................................... 84
Automatic Reception ............................................................................................. 84
Manual Reception ...................................................................................................84
Reception with Fax/Telephone Switch Enabled .................................................85
Polling ........................................................................................................... 87
Storing Polling IDs .....................................................................................................87
Printing the Polling IDs..............................................................................................88
Polling for Transmission ............................................................................................ 89
Free ...................................................................................................................................... 89
Secure................................................................................................................................. 89
Polling for Reception ...............................................................................................90
Changing a Previously Set Polling Request ................................................................... 91
Reports ......................................................................................................... 93
Last Transmission Report..........................................................................................93
Printing the report .............................................................................................................. 93
Displaying the report ........................................................................................................ 94
Last Reception Report.............................................................................................95
Printing the report .............................................................................................................. 95
Displaying the report ........................................................................................................ 96
Activity Report ..........................................................................................................96
Printing the report .............................................................................................................. 96
Displaying the report ........................................................................................................ 98
Memory Management............................................................................... 99
Documents in the memory.....................................................................................99
Printing the List of Documents ......................................................................................... 99
Selecting a document ................................................................................................... 100
Clearing a document .....................................................................................................100
Printing a document ....................................................................................................... 100
Broadcast Transmissions........................................................................................ 101
Printing a list of the correspondents associated with broadcast transmssions ...... 101
Displaying the data associated with a broadcast transmission .............................. 102
Transmissions from the Memory ...........................................................................103
Printing a list of memory transmissions..........................................................................103
Displaying the data associated with a memory transmission .................................. 104
Signals.........................................................................................................105
Audible Signals .......................................................................................................105
Messages on the Display ......................................................................................105
Report Indications..................................................................................................107
Removing Jammed Paper........................................................................109
Removing Jammed Documents .........................................................................109
Removing Jammed Printing Paper .....................................................................110
VII
Maintenance..............................................................................................112
Out of Ink Message...............................................................................................112
Replacing the Ink Cartridge.................................................................................112
Replacing the Print Head .....................................................................................114
Automatic Nozzle Cleaning and Testing Procedure ........................................115
Routine Maintenance ........................................................................................... 116
Cleaning the Optical Reader ....................................................................................... 116
Manual Nozzle Testing Procedure ................................................................................ 116
Cleaning the Electrical Contacts on the Print Head ................................................. 118
Cleaning the Print Head Pad ........................................................................................ 119
Purging the Print Head ................................................................................................... 119
Solving Problems by Yourself ................................................................................120
Additional Information ..............................................................................121
Character Set Table ..............................................................................................121
Technical Data .......................................................................................................122
Index ...........................................................................................................123
VIII
INST ALLING YOUR F ACSIMILE
MACHINE AND GETTING STARTED
QUICKLY
INTRODUCTION
The facsimile machine that you have purchased will enable you to communicate with a vast number
of correspondents all over the world.
The machine in your possession is MULTIFUNCTIONAL. This means that, as well as being able
to send and receive documents quickly and easily using its wide range of facsimile features, you
can connect it to a personal computer and use it as a
a
printer
, when you have to print documents on the PC and enables you to send and receive
documents on a personal computer (for more detailed information, contact your local dealer).
This facsimile machine also saves you money! In fact, you can print on various different sizes of
PLAIN PAPER. The printing unit is based on
regulation, text/image separation and grey scale functions, which make it an extremely reliable
copying machine. You can, of course, also use it as a
OPERATION, you can set one transaction while the facsimile machine is carrying out another: it
will automatically carry out the transaction set as soon as the one in progress has been completed.
In addition, you can leave the machine unattended at all times without worry: the machine's
MEMORY will enable you to send documents at a preset time or receive them even if there is no
paper or ink left, and automatically prints
detailed reports
scanner
bubble ink jet
photocopier
on the transactions carried out.
, when you need to capture pictures,
technology, enhanced by resolution
. Due to its SIMULTANEOUS
And its SECURITY functions enable you to set
used by unauthorized persons.
Much more than an ordinary facsimile machine...
passwords
so as to prevent the machine from being
1
UNPACKING
First of all, arrange the facsimile machine and the other parts supplied with it on a table or desk.
Then check you have all the items listed below:
1. Facsimile machine (with power cable) 4. Document support
2. Print head 5. This manual
3. Telephone line connection cable 6. Quick Reference Guide
1
2
3
5
4
6
2
THE MACHINE'S MAIN COMPONENTS
4325
1
12 7 6
98
10
11
The figure illustrates the various parts of the facsimile machine:
1. Paper positioning lever 7. Operator console
2. Document feed slide 8. Print head
3. Paper cassette 9. Printer compartment cover
4. Original guides 10. Optical reader (scanner)
5. Sent/copied document tray 11. ON/OFF switch
6. Received/copied document tray 12. Telephone connector compartment
3
INSTALLATION SITE
The facsimile machine must be placed on a stable surface. There must be sufficient free space
around it for air to circulate and the output document tray to be positioned correctly so that paper
does not pile up, increasing the likelihood of jams. The tray also enables the facsimile machine to
be placed beside a table, thus saving a considerable amount of space.
The machine must not be exposed to sunlight, installed in a damp or dusty room or subjected to
sharp changes in temperature and humidity.
To avoid installing a new telephone line, position the machine near an existing telephone socket,
where possible.
In addition, make sure that the electrical socket, which must be used exclusively by the facsimile
machine, is connected to ground.
NOTICE:
The manufacturers decline all liability for improper use or installation, connection to
unauthorized devices or tampering by unauthorized staff.
WARNING:
When the ON/OFF switch is in its OFF position, the facsimile machine is still powered.
To cut off the power supply, unplug the power cable from the mains socket, which must
be easily accessible.
THIS MACHINE MUST BE CONNECTED TO GROUND!
4
CONNECTING TO THE TELEPHONE LINE
In some countries the installation procedure is performed by the customer engineering service. To
install the machine yourself, follow the procedure described below.
WARNING:
To connect the facsimile machine and a telephone to the telephone line, proceed as follows:
1. Connect one end of the telephone line connection cable to the line socket (LINE) on the
facsimile machine, and the other end to the wall telephone socket (see “case 1” or “case 2”
figure).
Note: if the network to which the facsimile machine is connected has more than one socket
connected in series, the facsimile machine must be connected to the primary socket.
2. Make the telephone connection (if available) in either of the following ways:
a) if the telephone line connection cable provided with the facsimile machine has an extension
plug (with socket): plug the telephone cord into the extension plug (with socket), (see “case
1” figure).
b) if the telephone line connection cable provided with the facsimile machine does not have
an extension plug (with socket): connect the telephone cord’s “miniature” connector
directly to the connection socket (TEL1), removing the plastic cap, if fitted (see “case 2”
figure).
Check that the power cable is unplugged before connecting the machine to the
telephone line.
5
E. g.: connecting the facsimile machine and the telephone to the telephone line (case 1)
to LINE socket
TEL2 TEL1 LINE
E. g.: connecting the facsimile machine and the telephone to the telephone line (case 2)
to TEL1 socket
TEL2 TEL1 LINE
Having connected the facsimile machine to the telephone line, make sure that the ON/OFF switch
is in its OFF position (O), and then plug the power cable into the mains socket.
6
PREPARING THE MACHINE FOR USE
Lift open the document support and the document tray as shown in the figure below and connect
the power cable.
ADJUSTING THE PAPER CASSETTE
1. Remove the front cover of the
paper cassette by releasing and
lifting it upwards.
IMPORTANT: The size set on the paper cassette must correspond to the one selected by means
of the configuration parameter "PRINT FORMAT" &
Facsimile Machine, page 32
2. Holding it at the bottom, move
the internal side part shown in
the figure above. Move from
left to right, to switch from A4 to
Letter and Legal. From right to
left to switch from Letter and
Legal to A4.
.
3. Close the cover by pushing
down on both sides until it clicks
into position.
Getting the Best From Your
7
LOADING PAPER
1. Lift the paper positioning lever. 2. Insert the paper (max. 200
sheets of 80 g/m
recto side is facing the operator
console.
2
paper) so the
INSERTING THE PRINT HEAD
1. Lift the operator console and lift
the print head compartment
cover.
2. Remove the print carriage block
by pushing it towards the paper
cassette and then pulling it
upwards. Lower the cover and
the console. Switch on the
machine, wait for the message
"CHECK PRINT HEAD" to
appear on the display (see note)
and open the cover and the
console again.
3. Lower the paper positioning
lever.
3. Remove the print head from its
packing and peel off the
protective film from the nozzles.
NOTE: If the message appears in a foreign language, select the desired language by setting the
set-up parameter LANGUAGE SELECTION &
Machine, page 34
.
Getting the Best from Your Facsimile
8
CAUTION!
NO
NO
Do not detach the ink cartridge
from the print head.
4. Insert the print head in place
with the contacts towards the
front of the machine.
If the message
"CHECK PRINT HEAD"
5. Push the print head in the
direction indicated by the arrow
until it clicks into position.
appears when you close the facsimile machine, remove
the print head and reinsert it until you clearly hear it click into place (this time press more firmly)
7. The facsimile machine carries out the "Automatic Nozzle Cleaning and Testing Procedure" 4
Do not touch the electrical
contacts and the nozzles.
6. Close the print head
compartment cover and lower
the operator console.
.
The procedures, page 115.
9
ENTERING THE IDENTIFICATION DATA
The facsimile automatically prints data at the top of the document received so that the
correspondent can identify the sender of the document at a glance. This data constitutes the
sender ID
DATE AND TIME
The date and time will appear at the top of all documents sent and on the display when the machine
is in standby. Once they have been set, you can change them whenever you want (providing no
delayed transmission has been set) by repeating the procedure described below.
You can also change the date and time format by means of the set-up parameter "DATE FORMAT"
&
1. Press DATA.
STORING DATA
DATE/TIME
2. Press START.
and consists of the date/time of transmission and the sender's name.
I
To enter the data, see the Operation Summary, 4 The procedures, page 54.
Getting the Best from Your Facsimile Machine, page 34
.
DATE/TIME
12/12 '94 18:24
3. Enter the date and time on the numeric keypad, e.g. 15/04 '95 16:30. After each digit typed,
the cursor will automatically move on to the next position.
Two digits must be typed for each parameter, inserting a zero before one-digit numbers.
Having set the minutes, the cursor will automatically move back to the first digit of the first
parameter.
DATE/TIME
15/04 '95 16:30
4. To confirm the setting, press START.
The facsimile machine automatically moves on to the next item on the "STORING DATA"
menu.
STORING DATA
MESSAGES
5. Press STOP to exit from the menu.
10
SENDER'S NAME
1. Press USER SW.
OPERATING CONFIGURATION
SET-UP PARAMETERS
2. Press
OPERATING CONFIGURATIO N
INSTALLATION PARAMETERS
3. Press START. The display shows the first installation parameter.
INSTALLATION PARAMETERS
SENDER'S NAME
4. Press START again.
SENDER'S NAME A
_
On the right-hand side of the display, you can view all the characters in the "Character Set
Table" by pressing the
key to insert it in the sender's name. A space can be entered by pressing the
a mistake, move to the incorrect character using the
clear the entire name and type it again, press the CLEAR key.
SENDER'S NAME M
TECNOTEAM_
∨∨
∨.
∨∨
∧ ∧
∨∨
∧ or
∨ key. When the character required appears, press the CONFIRM
∧ ∧
∨∨
>>
> key. If you make
>>
<<
< key and type the correct character. To
<<
5. Having entered your name, press START to confirm. Press STOP to terminate the procedure
or follow the "Setting the Installation Parameters" procedure starting from step 5.
11
SETTING THE INSTALLATION PARAMETERS
The last phase of the installation procedure consists of setting parameters that determine how the
machine is to operate. The procedure below assumes that you can access all the installation
parameters but this may not be the case. In fact, depending on the country where you live, some
of them may be "hidden" as local legislation specifies that they can be changed exclusively by
service engineers.
A general rule to be followed is not to change the settings made by the manufacturers unless you
are sure that no errors will result and to print the current installation parameters before changing
them.
Having changed the relevant installation parameters, the machine can be used with the basic
configuration set by the manufacturers. You can tailor the configuration to your specific needs later
on when you have become more familiar with the machine, having read the manual and identified
your precise requirements, to ensure that the configuration set will be the one most suited to your
activity &
PRINTING THE INSTALLATION PARAMETERS
1. Press USER SW .
OPERATING CONFIGURATION
SET-UP PARAMETERS
Getting the Best from Your Facsimile Machine, page 30
.
2. Press
OPERATING CONFIGURATIO N
INSTALLATION PARAMETERS
3. Press PRINT. The facsimile machine prints the installation parameters.
INSTALLATION PARAMETERS
PRINTING...
∨∨
∨.
∨∨
CHANGING THE INSTALLATION PARAMETERS
I
To enter the data, see the Operation Summary, 4 The procedures, page 54.
1. Press USER SW.
OPERATING CONFIGURATION
SET-UP PARAMETERS
12
2. Press
OPERATING CONFIGURATIO N
INSTALLATION PARAMETERS
3. Press START. The display shows the "SENDER'S NAME" parameter (already set during the
INSTALLATION PARAMETERS
SENDER'S NAME
∨∨
∨.
∨∨
"Entering the Identification Data" procedure).
4. Press
INSTALLATION PARAMETERS
SENDER'S NUMBER
5. Press START.
SENDER'S NUMBER
_
6. Enter your facsimile number, including the various codes. You can set an international code
7. Having typed all the digits that form the fax number, confirm by pressing START. The display
INSTALLATION PARAMETERS
DIAL TYPE
8. Press START.
DIAL TYPE
PUBLIC TEL. NETW ORK
∨∨
∨.
∨∨
by pressing * before the number (the display will show the symbol "+").
shows the next parameter.
9. This parameter indicates the type of connection used. You can select either the public network
or a private exchange. In most cases the telephone line will be connected to the public network.
If this is the case, skip to step 10.
ONLY IF THE LINE IS CONNECTED TO A PRIVATE EXCHANGE
If your machine is connected to a private branch exchange, press
∨∨
∨
to select this type of
∨∨
connection.
DIAL TYPE
PRIVATE BRANCH EXCHANGE
13
Press
START
exchange connection.
PRIVATE BRANCH EXCHANGE
OUTSIDE TYPE
Press
START
OUTSIDE TYPE
DIAL NUMBER
This parameter has three settings: dial number, earth and flash. If you are not sure of the mode
used by your exchange, ask the manager. Select the relevant mode by pressing
confirm by pressing
a number. Type the number on the numeric keypad and confirm by pressing
facsimile machine displays the second private exchange parameter (in some countries, this
parameter cannot be accessed).
PRIVATE BRANCH EXCHANGE
DIAL TYPE
Press
START again
DIAL TYPE
PULSE
. The facsimile machine shows the first parameter to be set for a private branch
.
∧∧
∨∨
∧
or
∨
and
∧∧
∨∨
START
.
. If you select "dial number", the display prepares for the entry of
START
. The
One of two types of dialling may be used: pulse or tone. If you are not sure of the type of dialling
∧∧
used by your exchange, ask the manager. Set the type of dialling by pressing
by pressing
10.Press START . The display shows the parameter "DIAL TYPE FOR PUB. NET." (in some
countries, this parameter cannot be accessed).
INSTALLATION PARAMETERS
DIAL TYPE FOR PUB. NET.
11.Press START again.
DIAL TYPE FOR PUB. NET.
PULSE
By pressing
confirm by pressing START.
INSTALLATION PARAMETERS
NO.RING FOR AUTOMATIC RX
START
∧∧
∧ or
∧∧
and press
∨∨
∨, select the type of dialling towards the public network: pulse or tone, and
∨∨
STOP
to move on to the next step.
∧
∧∧
or
∨∨
∨
,
confirm
∨∨
14
12.Press START. This parameter determines the number of rings (from 1 to 9) to be counted
before the facsimile machine answers an incoming call. Set the desired number of rings and
confirm by pressing START.
INSTALLATION PARAMETERS
REDIAL NO.
13.Press START. The redial number represents the number of attempts (from 1 to 9) made by
the machine when it finds the correspondent's number busy or receives no answer. Set a
number of redials and confirm by pressing START.
INSTALLATION PARAMETERS
TIME BETWE EN REDIALS
14.Press START. This parameter determines the delay (from 10 to 999 seconds) between one
redial and the next. Set the desired delay and confirm by pressing START. The display shows
the next parameter "FAX/PHONE ALARM DURATION" (in some countries, this parameter
cannot be accessed).
INSTALLATION PARAMETERS
FAX/PHONE ALARM DURATION
15.Press START. This parameter determines the delay (from 10 to 99 seconds) counted by the
machine before preparing to receive a document. It is associated with the set-up parameter
"FAX/PHONE" &
Getting the Best from Your Facsimile Machine, page 31
. Set the desired
delay and confirm by pressing START.
16.You have now completed the procedure. Press STOP. The facsimile machine returns to
standby.
15
Installation Parameter Table
The table below provides a complete list of the installation parameters that you can set, in the order
in which they appear, together with a brief description of each one. The first parameter "Sender's
name" is always accessible. Whether the parameters "Sender's number", "Dial type" and "Dial type
for pub. net." are accessible depends on how a special selector was set, in accordance with the
legislation of the country in which you bought the machine. Another selector controls access to the
other parameters in the table.
PARAMETER MEANING
SENDER'S NAME This parameter is used for entering the name you
intend to use as the sender's ID. Up to 16 characters
can be entered.
SENDER'S NUMBER This parameter specifies your telephone number. You
can enter up to 20 digits.
DIAL TYPE This parameter must correspond to the type of
connection used. If the facsimile machine is connected
to a private branch exchange, you must also select the
method used for connecting to the public line and the
type of dialling used by the exchange. The connection
methods available are: Dial number, Earth and Flash.
"Dial number" is the most commonly used mode. The
types of dialling are pulse and tone.
DIAL TYPE FOR PUB. NET. Enables you to choose, having connected the machine
to the public network, the type of dialling: pulse or tone.
NO. RING FOR AUTOMATIC RX Used for setting the number of rings emitted before the
machine automatically answers an incoming call. You
can set from 1 to 9 rings.
REDIAL NO. Represents the number of attempts (automatic redial
function) that the machine will make automatically
when the number is busy or no answer is received. You
can set from 1 to 9 redials.
TIME BETWEEN REDIALS Indicates the delay (in seconds) between one
automatic redial and the next.
FAX/PHONE ALARM DURATION Indicates the time (in seconds) that the machine will
wait before automatically preparing to receive a fax,
providing the "FAX/PHONE" switch is on.
16
GETTING STARTED
This section describes the facsimile's basic functions, that is, how to send and receive a fax and
how to redial a fax number manually (when the automatic redials carried out by the machine do
not succeed in establishing a connection with the desired correspondent). If you use the machine
as described here, remember that you are not using it to its full potential: we therefore recommend
you read the second part of the manual &
earliest opportunity.
SENDING A FAX
Getting the Best from Your Facsimile Machine
at the
I
shows the message "AUTOMATIC RX". The procedure described in the "Setting the
Installation Parameters" section has been carried out
1. Place the document face down in the ADF and fit the paper guides against its left and right
edges.
The display shows the date, time and percentage of free memory on the top line and the
message "DOCUMENT INSERTED" on the bottom line.
DD/MM 'YY HH:MM %nnn
DOCUMENT INSERTE D
2. Dial the correspondent's fax number on the numeric keypad and press START.
The facsimile machine starts to store the document (the percentage of free memory
decreases). It then activates transmission (the TX/RX LED lights up). At the end of
transmission, the TX/RX LED goes off. You can also check that transmission was successful
by pressing LINE STATUS and looking at the percentage of free memory, which returns to the
maximum value available.
The facsimile machine is switched on and in standby. The display
.
REDIALLING MANUALLY
I
attempting to establish a connection. The ERROR LED lights up
1. Place the document on the ADF again.
2. Press PAUSE/REDIAL and then press START.
The facsimile machine retries to send the document.
An error was detected on the telephone line while you were
.
RECEIVING A FAX
I
shows the message "AUTOMATIC RX". The procedure described in the "Setting the
Installation Parameters" section has been carried out
1. The telephone rings and the facsimile automatically activates fax reception (the TX/RX LED
lights up).
2. When reception has been completed successfully, the facsimile machine emits a beep (the
TX/RX LED goes off).
The facsimile machine is switched on and in standby. The display
.
17
GETTING THE BEST FROM YOUR
F ACSIMILE MACHINE
THEORY OF OPERATION '
A facsimile machine enables an exact copy of a document to be produced at a remote location.
It incorporates three main devices:
-a scanner
This is the device that optically scans the page containing data, text and/or images, to be
transmitted. The page is illuminated by a series of LEDs (Light Emission Diode) and the
reflected light rays, whose intensity will depend on whether the area struck contains a mark
or is empty, are captured by sensors that convert them into electrical signals. These signals
are then coded using internationally recognized standards. The coded image is "compressed"
(in other words, the black and white sequences are "shortened", representing them with a
single code that indicates their length and position) to save space in the memory and reduce
the time required for transmission.
-a printer
As its name suggests, this device is used for printing documents. Many different printing
techniques are used. Your facsimile machine is based on Bubble Ink Jet technology, which
uses a print head fitted with a series of nozzles which "fire" microscopic particles of ink onto
the paper, reproducing the exact image of the document read by the sender's scanner. One
of the main advantages of your facsimile machine is that you can print on plain paper, which
does not roll up like the thermal paper commonly used by other facsimile machines available
on the market, and costs much less.
-a modem
This component enables you to connect to the telephone line and exchange data with remote
devices. The various integrated circuits it contains convert binary signals (sequences of 1's
and 0's) into analog signals (i.e. variable electrical voltages) and vice versa. The communication
process is regulated on an international scale by "protocols" which represent, for electronic
devices, the equivalent of the various languages spoken. This facsimile machine uses the
Half Duplex protocol and can send and receive data at various speeds, from 2400 to 14400
bps (bits per second).
In addition to these main devices, the machine is also equipped with other functional elements
that enable it to:
- receive user commands (the console)
- indicate the status of operations in progress and display the data entered (the display)
- feed in the original documents to be sent (ADF - Automatic Document Feeder)
- feed the paper on which the documents are printed (paper cassette and ASF - Automatic
Sheet Feeder)
- communicate with a personal computer (parallel interface).
Special mention must be made of the memory. It consists of electronic chips used for storing data.
The memory is divided into two main areas: the
relating to the machine's set-up and adjustment, and the
original documents to be sent or copied or those received (70 pages*). The data stored is retained
for several hours, even in the event of a power failure. The main advantage of the memory is that
it enables several operations to be carried out at the same time. For example, you can set a
transmission transaction while receiving a document, or print a file from the PC and send a stored
document at the same time.
*
ITU-TS format , Test Sheet n° 1 (Slerexe Letter) in standard resolution and MH compression mode.
data memory
document memory
, which basically contains the data
, used for storing the
19
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