Olivetti OFX 3200 Instruction Manual

&AcSIMILE

/&83

)NSTRUCTIONS

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A.
Documentazione
77, Via Jervis - 10015 Ivrea (Italy)

Copyright © 1995, Olivetti
All rights reserved

The manufacturer reserves the right to carry out modifications to the product described in this manual at any
time and without any notice.

This product satisfies the basic requirements of Electromagnetic Compatibility and Safety required by the
Directives:

• 89/336/CEE of 3rd May, 1989 with subsequent modifications (Directive 92/31/CEE of 28th April, 1992
and Directive 93/68/CEE of 22nd July, 1993);

• 73/23/CEE of 19th February, 1973 with subsequent modifications (Directive 93/68/CEE of 22nd July,

1993);

as having been designed in conformity with the requirements of the following Reference Norms:

• EN 55022 (

Technology Equipment

• EN 50082-1 (

commercial and light industry

• EN 60555-2 (

- Part 2: Harmonics

• EN 60950 (

Conformity with the above basic requirements is certified by means of the

Limits and methods of measurements of radio interference characteristics of Information

);

Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential,

);

Disturbance in supply systems caused by household appliances and similar equipment

);

Safety of information technology equipment, including electrical business equipment

).

Mark shown on the

product.

Mark was introduced in 1995.

The
Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings
given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the
manufacturer, or carried out by unauthorized personnel.

ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA
WARNING: THIS EQUIPMENT MUST BE EARTHED.
ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.
ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN.
ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA.
APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT.
APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG.
LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.

LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET

.

The machine’s on/off switch only provides an operating function and does not disconnect the machine from
the electrical power supply. The wall socket must be easily accessible and in close proximity. To disconnect
the machine from the electrical power supply, remove the power cable plug from the wall socket.

FOR U.S.A. USERS

FCC Regulation

In accordance with FCC regulations, the following information relates to the information required to be
supplied on a fax.

Part 68, Section 68.381 (c) (3) of FCC Regulations states the following:
"Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any

person within the United States to use a computer or other electronic device to send any message via a
telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent and an identification of
the business, other entity, or individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. Telephone facsimile machines manufactured on and
after December 20, 1992 must clearly mark such identifying information on each transmitted message".

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device

pursuant to Part 15 of the FCC Rules.

These limits are designated to provide reasonable protection against interference in a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in

accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined

by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet of a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for assistance.
Changes or modification not expressly approved by the party responsible for compliance could void the

user’s authority to operate the equipment.
Connecting of peripherals requires the use of grounded shielded signal cables.
This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that contains,

among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone company.

This equipment uses the following USOC jacks: RJIIC
The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive

RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most,
but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices
that may be connected to the line, as determined by the total RENs, contact the telephone company to
determine the maximum REN for the calling area.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance
that temporary discontinuance of service may be required. If advance notice is not practical, the telephone
company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint
with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment operations, or procedures that could
affect the operation of the equipment. If this happens, the telephone company will provide advance notice
in order for you to make the necessary modifications in order to maintain uninterrupted service.

If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair
and warranty information. If the trouble is causing harm to the telephone network, the telephone company
may request you to remove the equipment from the network until the problem is resolved.

No repairs may be done by the customer.
This equipment cannot be used on a telephone company-provided coin service.
Connection to a Party Line Service is subject to state tariffs.
This equipment is hearing-aid compatible.
When programming and/or making test calls to emergency numbers:

• Remain on the line and briefly explain to the dispatcher the reason for the call.

• Perform such activities in the off-peak hours such as early mornings or late evenings.

FOR CANADIAN USERS

INDUSTRY CANADA NOTICE
The Load Number of this modem is 3.
The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is

CA11A.
The Load Number assigned to each terminal device denotes the percentage of the total load to be connected

to a telephone loop that is used by the device to prevent overloading. The termination on a loop may consist
of any combination of devices subject only to the requirement that the total of the load numbers of all devices
does not exceed 100.

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus
as set out in the interference-causing equipment standard entitled "Digital Apparatus", ICES-003 of the
Industry Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques
de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques", NMB-003 édictée
par le ministre des Communications.

The Industry Canada label identifies certified equipment. This certification means that the equipment meets
certain telecommunications network protective operational and safety requirements. Industry Canada does
not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities
of the local telecommunications company. The equipment must also be installed using an acceptable method
of connection. In some cases, the company's inside wiring associated with a single line individual service
may be extended by means of a certified connector assembly (telephone extension cord). The customer
should be aware that compliance with the above conditions may not prevent degradation of service in some
situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated
by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions,
may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the

appropriate electric inspection authority, or electrician, as appropriate.

HOW TO USE THIS MANUAL

This manual is an indispensible guide for learning to use the many features available on your
machine. We recommend you read the topics carefully in the order in which they are presented.

The first part "Installing Your Facsimile Machine and Getting Started Quickly" provides a brief
description of the machine, describes how to install it and how to get started straight away, using
its basic features only.

After this preliminary phase, read the second part of the manual "Getting the Best From Your
Facsimile Machine". It offers a more detailed description of the machine and its functions and
each of its sections is dedicated to a specific topic: transmission, polling, memory management,
and so on. This will help you to familiarize yourself with the machine and gain confidence in learning
the concepts, terminology and procedures that will enable you to take full advantage of your
machine's many features. References to procedures are indicated by the symbol 4.

The third part "The procedures" describes the procedures to be followed in order to activate the
functions described in the previous sections. The procedures are described step by step and
include any messages displayed by the facsimile machine at the moment and in the order in which
they appear. The following sections explain how to eliminate any mechanical or procedural
problems that may arise, describe the maintenance operations to be performed and provide
information on the various operating modes available. The third part of the manual ends with the
section that lists the technical characteristics.

The Index, situated at the end of the manual, will help you to quickly and easily locate any specific
topic that interests you.

III

CONTENTS

INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED
QUICKLY

Introduction ................................................................................................... 1

Unpacking ..................................................................................................... 2

The Machine's Main Components .............................................................. 3

Installation Site .............................................................................................. 4

Connecting to the Telephone Line ............................................................. 5

Preparing the Machine for Use.................................................................... 7

Adjusting the Paper Cassette ..................................................................................7

Loading Paper ........................................................................................................... 8

Inserting the Print Head.............................................................................................8

Entering the Identification Data ................................................................ 10

Date and Time .........................................................................................................10

Sender's Name .........................................................................................................11

Setting the Installation Parameters ........................................................... 12

Printing the Installation Parameters ....................................................................... 12

Changing the Installation Parameters..................................................................12

Getting Started............................................................................................ 17

Sending a Fax...........................................................................................................17

Redialling Manually .................................................................................................17

Receiving a Fax........................................................................................................17

GETTING THE BEST FROM YOUR FACSIMILE MACHINE

Theory of Operation ................................................................................... 19

Methods of Making a Call (Dialling)......................................................... 20

Methods of Transmission ............................................................................ 21

Methods of Reception ................................................................................ 22

Polling........................................................................................................... 23

Memory Management............................................................................... 24

The Reports: An Automatic record ........................................................... 25

Security Functions....................................................................................... 28

Passwords..................................................................................................................28

Closed Network ........................................................................................................29

Customizing the Machine.......................................................................... 30

Advanced Features.................................................................................... 34

Connecting to a Personal Computer...................................................................34

Diagnostic Test of Facsimile Machine ...................................................................35

V

Complementary Functions ........................................................................ 35

Transmission with Telephone / Handsfree Dialling...............................................35

Suspending or Requesting a Telephone Conversation ......................................36

Regulating the Speaker Volume ...........................................................................36

Using the Facsimile Machine as a Photocopier ..................................................37

THE PROCEDURES

General Aspects......................................................................................... 39

The Console ..............................................................................................................39

Standby Mode ......................................................................................................... 47

The Function Menus ................................................................................................ 48

Displaying Other Functions.....................................................................................52

Operation Summary ................................................................................................54

Customizing the Machine.......................................................................... 56

Printing the Set-Up Parameters ..............................................................................57

Setting the Set-Up Parameters...............................................................................57

Dialling ......................................................................................................... 58

Programming One-Touch Dialling Keys ................................................................58

Programming Speed Dialling Codes..................................................................... 61

Printing Programmed Data.............................................................................................. 63

Clearing Programmed Data ........................................................................................... 64

Programming the program keys ............................................................................65

Printing Programmed Data.............................................................................................. 68

Clearing Programmed Data ........................................................................................... 68

Messages ..................................................................................................... 70

Setting ........................................................................................................................ 70

Printing....................................................................................................................... 71

Passwords .................................................................................................... 72

Setting Passwords .....................................................................................................72

Changing or Deleting a Password ........................................................................73

Transmission ................................................................................................ 74

Documents That May Be Sent ............................................................................... 74

Types of Documents Not To Be Used ............................................................................. 74

Preparing the Document for Transmission ............................................................75

Sending a Fax to a Single Correspondent ...........................................................78

Immediate .......................................................................................................................... 78

Delayed .............................................................................................................................. 79

Confidential ....................................................................................................................... 79

Repeating a transmission transaction from the memory ............................................ 80

Sending a Fax to Several Correspondents ("Broadcast") ..................................81

Repeating a Single Transaction of the Broadcast Transmission ................................. 81

VI

Reception .................................................................................................... 84

Automatic Reception ............................................................................................. 84

Manual Reception ...................................................................................................84

Reception with Fax/Telephone Switch Enabled .................................................85

Polling ........................................................................................................... 87

Storing Polling IDs .....................................................................................................87

Printing the Polling IDs..............................................................................................88

Polling for Transmission ............................................................................................ 89

Free ...................................................................................................................................... 89

Secure................................................................................................................................. 89

Polling for Reception ...............................................................................................90

Changing a Previously Set Polling Request ................................................................... 91

Reports ......................................................................................................... 93

Last Transmission Report..........................................................................................93

Printing the report .............................................................................................................. 93

Displaying the report ........................................................................................................ 94

Last Reception Report.............................................................................................95

Printing the report .............................................................................................................. 95

Displaying the report ........................................................................................................ 96

Activity Report ..........................................................................................................96

Printing the report .............................................................................................................. 96

Displaying the report ........................................................................................................ 98

Memory Management............................................................................... 99

Documents in the memory.....................................................................................99

Printing the List of Documents ......................................................................................... 99

Selecting a document ................................................................................................... 100

Clearing a document .....................................................................................................100

Printing a document ....................................................................................................... 100

Broadcast Transmissions........................................................................................ 101

Printing a list of the correspondents associated with broadcast transmssions ...... 101

Displaying the data associated with a broadcast transmission .............................. 102

Transmissions from the Memory ...........................................................................103

Printing a list of memory transmissions..........................................................................103

Displaying the data associated with a memory transmission .................................. 104

Signals.........................................................................................................105

Audible Signals .......................................................................................................105

Messages on the Display ......................................................................................105

Report Indications..................................................................................................107

Removing Jammed Paper........................................................................109

Removing Jammed Documents .........................................................................109

Removing Jammed Printing Paper .....................................................................110

VII

Maintenance..............................................................................................112

Out of Ink Message...............................................................................................112

Replacing the Ink Cartridge.................................................................................112

Replacing the Print Head .....................................................................................114

Automatic Nozzle Cleaning and Testing Procedure ........................................115

Routine Maintenance ........................................................................................... 116

Cleaning the Optical Reader ....................................................................................... 116

Manual Nozzle Testing Procedure ................................................................................ 116

Cleaning the Electrical Contacts on the Print Head ................................................. 118

Cleaning the Print Head Pad ........................................................................................ 119

Purging the Print Head ................................................................................................... 119

Solving Problems by Yourself ................................................................................120

Additional Information ..............................................................................121

Character Set Table ..............................................................................................121

Technical Data .......................................................................................................122

Index ...........................................................................................................123

VIII

INST ALLING YOUR F ACSIMILE

MACHINE AND GETTING STARTED

QUICKLY

INTRODUCTION

The facsimile machine that you have purchased will enable you to communicate with a vast number
of correspondents all over the world.

The machine in your possession is MULTIFUNCTIONAL. This means that, as well as being able
to send and receive documents quickly and easily using its wide range of facsimile features, you
can connect it to a personal computer and use it as a
a

printer

, when you have to print documents on the PC and enables you to send and receive

documents on a personal computer (for more detailed information, contact your local dealer).
This facsimile machine also saves you money! In fact, you can print on various different sizes of

PLAIN PAPER. The printing unit is based on
regulation, text/image separation and grey scale functions, which make it an extremely reliable
copying machine. You can, of course, also use it as a
OPERATION, you can set one transaction while the facsimile machine is carrying out another: it
will automatically carry out the transaction set as soon as the one in progress has been completed.

In addition, you can leave the machine unattended at all times without worry: the machine's
MEMORY will enable you to send documents at a preset time or receive them even if there is no
paper or ink left, and automatically prints

detailed reports

scanner

bubble ink jet

photocopier

on the transactions carried out.

, when you need to capture pictures,

technology, enhanced by resolution

. Due to its SIMULTANEOUS

And its SECURITY functions enable you to set
used by unauthorized persons.

Much more than an ordinary facsimile machine...

passwords

so as to prevent the machine from being

1

UNPACKING

First of all, arrange the facsimile machine and the other parts supplied with it on a table or desk.
Then check you have all the items listed below:

1. Facsimile machine (with power cable) 4. Document support

2. Print head 5. This manual

3. Telephone line connection cable 6. Quick Reference Guide

1

2

3

5

4

6

2

THE MACHINE'S MAIN COMPONENTS

4325

1

12 7 6

98

10

11

The figure illustrates the various parts of the facsimile machine:

1. Paper positioning lever 7. Operator console

2. Document feed slide 8. Print head

3. Paper cassette 9. Printer compartment cover

4. Original guides 10. Optical reader (scanner)

5. Sent/copied document tray 11. ON/OFF switch

6. Received/copied document tray 12. Telephone connector compartment

3

INSTALLATION SITE

The facsimile machine must be placed on a stable surface. There must be sufficient free space
around it for air to circulate and the output document tray to be positioned correctly so that paper
does not pile up, increasing the likelihood of jams. The tray also enables the facsimile machine to
be placed beside a table, thus saving a considerable amount of space.

The machine must not be exposed to sunlight, installed in a damp or dusty room or subjected to
sharp changes in temperature and humidity.

To avoid installing a new telephone line, position the machine near an existing telephone socket,
where possible.

In addition, make sure that the electrical socket, which must be used exclusively by the facsimile
machine, is connected to ground.

NOTICE:

The manufacturers decline all liability for improper use or installation, connection to

unauthorized devices or tampering by unauthorized staff.

WARNING:

When the ON/OFF switch is in its OFF position, the facsimile machine is still powered.
To cut off the power supply, unplug the power cable from the mains socket, which must
be easily accessible.

THIS MACHINE MUST BE CONNECTED TO GROUND!

4

CONNECTING TO THE TELEPHONE LINE

In some countries the installation procedure is performed by the customer engineering service. To
install the machine yourself, follow the procedure described below.

WARNING:

To connect the facsimile machine and a telephone to the telephone line, proceed as follows:

1. Connect one end of the telephone line connection cable to the line socket (LINE) on the
facsimile machine, and the other end to the wall telephone socket (see “case 1” or “case 2”
figure).

Note: if the network to which the facsimile machine is connected has more than one socket
connected in series, the facsimile machine must be connected to the primary socket.

2. Make the telephone connection (if available) in either of the following ways:
a) if the telephone line connection cable provided with the facsimile machine has an extension

plug (with socket): plug the telephone cord into the extension plug (with socket), (see “case
1” figure).

b) if the telephone line connection cable provided with the facsimile machine does not have

an extension plug (with socket): connect the telephone cord’s “miniature” connector
directly to the connection socket (TEL1), removing the plastic cap, if fitted (see “case 2”
figure).

Check that the power cable is unplugged before connecting the machine to the
telephone line.

5

E. g.: connecting the facsimile machine and the telephone to the telephone line (case 1)

to LINE socket

TEL2 TEL1 LINE

E. g.: connecting the facsimile machine and the telephone to the telephone line (case 2)

to TEL1 socket

TEL2 TEL1 LINE

Having connected the facsimile machine to the telephone line, make sure that the ON/OFF switch
is in its OFF position (O), and then plug the power cable into the mains socket.

6

PREPARING THE MACHINE FOR USE

Lift open the document support and the document tray as shown in the figure below and connect
the power cable.

ADJUSTING THE PAPER CASSETTE

1. Remove the front cover of the

paper cassette by releasing and
lifting it upwards.

IMPORTANT: The size set on the paper cassette must correspond to the one selected by means

of the configuration parameter "PRINT FORMAT" &

Facsimile Machine, page 32

2. Holding it at the bottom, move
the internal side part shown in
the figure above. Move from
left to right, to switch from A4 to
Letter and Legal. From right to
left to switch from Letter and
Legal to A4.

.

3. Close the cover by pushing
down on both sides until it clicks
into position.

Getting the Best From Your

7

LOADING PAPER

1. Lift the paper positioning lever. 2. Insert the paper (max. 200
sheets of 80 g/m
recto side is facing the operator
console.

2

paper) so the

INSERTING THE PRINT HEAD

1. Lift the operator console and lift
the print head compartment
cover.

2. Remove the print carriage block
by pushing it towards the paper
cassette and then pulling it
upwards. Lower the cover and
the console. Switch on the
machine, wait for the message
"CHECK PRINT HEAD" to
appear on the display (see note)
and open the cover and the
console again.

3. Lower the paper positioning
lever.

3. Remove the print head from its
packing and peel off the
protective film from the nozzles.

NOTE: If the message appears in a foreign language, select the desired language by setting the

set-up parameter LANGUAGE SELECTION &

Machine, page 34

.

Getting the Best from Your Facsimile

8

CAUTION!

NO

NO

Do not detach the ink cartridge
from the print head.

4. Insert the print head in place
with the contacts towards the
front of the machine.

If the message

"CHECK PRINT HEAD"

5. Push the print head in the
direction indicated by the arrow
until it clicks into position.

appears when you close the facsimile machine, remove

the print head and reinsert it until you clearly hear it click into place (this time press more firmly)

7. The facsimile machine carries out the "Automatic Nozzle Cleaning and Testing Procedure" 4

Do not touch the electrical
contacts and the nozzles.

6. Close the print head
compartment cover and lower
the operator console.

.

The procedures, page 115.

9

ENTERING THE IDENTIFICATION DATA

The facsimile automatically prints data at the top of the document received so that the
correspondent can identify the sender of the document at a glance. This data constitutes the

sender ID

DATE AND TIME

The date and time will appear at the top of all documents sent and on the display when the machine
is in standby. Once they have been set, you can change them whenever you want (providing no
delayed transmission has been set) by repeating the procedure described below.

You can also change the date and time format by means of the set-up parameter "DATE FORMAT"

&

1. Press DATA.

STORING DATA
DATE/TIME

2. Press START.

and consists of the date/time of transmission and the sender's name.

I

To enter the data, see the Operation Summary, 4 The procedures, page 54.

Getting the Best from Your Facsimile Machine, page 34

.

DATE/TIME
12/12 '94 18:24

3. Enter the date and time on the numeric keypad, e.g. 15/04 '95 16:30. After each digit typed,
the cursor will automatically move on to the next position.

Two digits must be typed for each parameter, inserting a zero before one-digit numbers.
Having set the minutes, the cursor will automatically move back to the first digit of the first
parameter.

DATE/TIME
15/04 '95 16:30

4. To confirm the setting, press START.
The facsimile machine automatically moves on to the next item on the "STORING DATA"

menu.

STORING DATA
MESSAGES

5. Press STOP to exit from the menu.

10

SENDER'S NAME

1. Press USER SW.

OPERATING CONFIGURATION
SET-UP PARAMETERS

2. Press

OPERATING CONFIGURATIO N
INSTALLATION PARAMETERS

3. Press START. The display shows the first installation parameter.

INSTALLATION PARAMETERS
SENDER'S NAME

4. Press START again.

SENDER'S NAME A
_

On the right-hand side of the display, you can view all the characters in the "Character Set
Table" by pressing the

key to insert it in the sender's name. A space can be entered by pressing the
a mistake, move to the incorrect character using the

clear the entire name and type it again, press the CLEAR key.

SENDER'S NAME M
TECNOTEAM_

∨∨

∨.

∨∨

∧ ∧

∨∨

∧ or

∨ key. When the character required appears, press the CONFIRM

∧ ∧

∨∨

>>

> key. If you make

>>

<<

< key and type the correct character. To

<<

5. Having entered your name, press START to confirm. Press STOP to terminate the procedure
or follow the "Setting the Installation Parameters" procedure starting from step 5.

11

SETTING THE INSTALLATION PARAMETERS

The last phase of the installation procedure consists of setting parameters that determine how the
machine is to operate. The procedure below assumes that you can access all the installation
parameters but this may not be the case. In fact, depending on the country where you live, some
of them may be "hidden" as local legislation specifies that they can be changed exclusively by
service engineers.

A general rule to be followed is not to change the settings made by the manufacturers unless you
are sure that no errors will result and to print the current installation parameters before changing
them.

Having changed the relevant installation parameters, the machine can be used with the basic
configuration set by the manufacturers. You can tailor the configuration to your specific needs later
on when you have become more familiar with the machine, having read the manual and identified
your precise requirements, to ensure that the configuration set will be the one most suited to your
activity &

PRINTING THE INSTALLATION PARAMETERS

1. Press USER SW .

OPERATING CONFIGURATION
SET-UP PARAMETERS

Getting the Best from Your Facsimile Machine, page 30

.

2. Press

OPERATING CONFIGURATIO N
INSTALLATION PARAMETERS

3. Press PRINT. The facsimile machine prints the installation parameters.

INSTALLATION PARAMETERS
PRINTING...

∨∨

∨.

∨∨

CHANGING THE INSTALLATION PARAMETERS

I

To enter the data, see the Operation Summary, 4 The procedures, page 54.

1. Press USER SW.

OPERATING CONFIGURATION
SET-UP PARAMETERS

12

2. Press

OPERATING CONFIGURATIO N
INSTALLATION PARAMETERS

3. Press START. The display shows the "SENDER'S NAME" parameter (already set during the

INSTALLATION PARAMETERS
SENDER'S NAME

∨∨

∨.

∨∨

"Entering the Identification Data" procedure).

4. Press

INSTALLATION PARAMETERS
SENDER'S NUMBER

5. Press START.

SENDER'S NUMBER
_

6. Enter your facsimile number, including the various codes. You can set an international code

7. Having typed all the digits that form the fax number, confirm by pressing START. The display

INSTALLATION PARAMETERS
DIAL TYPE

8. Press START.

DIAL TYPE
PUBLIC TEL. NETW ORK

∨∨

∨.

∨∨

by pressing * before the number (the display will show the symbol "+").

shows the next parameter.

9. This parameter indicates the type of connection used. You can select either the public network
or a private exchange. In most cases the telephone line will be connected to the public network.
If this is the case, skip to step 10.

ONLY IF THE LINE IS CONNECTED TO A PRIVATE EXCHANGE

If your machine is connected to a private branch exchange, press

∨∨

∨

to select this type of

∨∨

connection.

DIAL TYPE
PRIVATE BRANCH EXCHANGE

13

Press

START

exchange connection.

PRIVATE BRANCH EXCHANGE
OUTSIDE TYPE

Press

START

OUTSIDE TYPE
DIAL NUMBER

This parameter has three settings: dial number, earth and flash. If you are not sure of the mode
used by your exchange, ask the manager. Select the relevant mode by pressing
confirm by pressing
a number. Type the number on the numeric keypad and confirm by pressing
facsimile machine displays the second private exchange parameter (in some countries, this
parameter cannot be accessed).

PRIVATE BRANCH EXCHANGE
DIAL TYPE

Press

START again

DIAL TYPE
PULSE

. The facsimile machine shows the first parameter to be set for a private branch

.

∧∧

∨∨

∧

or

∨

and

∧∧

∨∨

START

.

. If you select "dial number", the display prepares for the entry of

START

. The

One of two types of dialling may be used: pulse or tone. If you are not sure of the type of dialling

∧∧

used by your exchange, ask the manager. Set the type of dialling by pressing
by pressing

10.Press START . The display shows the parameter "DIAL TYPE FOR PUB. NET." (in some
countries, this parameter cannot be accessed).

INSTALLATION PARAMETERS
DIAL TYPE FOR PUB. NET.

11.Press START again.

DIAL TYPE FOR PUB. NET.
PULSE

By pressing
confirm by pressing START.

INSTALLATION PARAMETERS
NO.RING FOR AUTOMATIC RX

START

∧∧

∧ or

∧∧

and press

∨∨

∨, select the type of dialling towards the public network: pulse or tone, and

∨∨

STOP

to move on to the next step.

∧

∧∧

or

∨∨

∨

,

confirm

∨∨

14

12.Press START. This parameter determines the number of rings (from 1 to 9) to be counted
before the facsimile machine answers an incoming call. Set the desired number of rings and
confirm by pressing START.

INSTALLATION PARAMETERS
REDIAL NO.

13.Press START. The redial number represents the number of attempts (from 1 to 9) made by
the machine when it finds the correspondent's number busy or receives no answer. Set a
number of redials and confirm by pressing START.

INSTALLATION PARAMETERS
TIME BETWE EN REDIALS

14.Press START. This parameter determines the delay (from 10 to 999 seconds) between one
redial and the next. Set the desired delay and confirm by pressing START. The display shows
the next parameter "FAX/PHONE ALARM DURATION" (in some countries, this parameter
cannot be accessed).

INSTALLATION PARAMETERS
FAX/PHONE ALARM DURATION

15.Press START. This parameter determines the delay (from 10 to 99 seconds) counted by the
machine before preparing to receive a document. It is associated with the set-up parameter
"FAX/PHONE" &

Getting the Best from Your Facsimile Machine, page 31

. Set the desired

delay and confirm by pressing START.

16.You have now completed the procedure. Press STOP. The facsimile machine returns to
standby.

15

Installation Parameter Table

The table below provides a complete list of the installation parameters that you can set, in the order
in which they appear, together with a brief description of each one. The first parameter "Sender's
name" is always accessible. Whether the parameters "Sender's number", "Dial type" and "Dial type
for pub. net." are accessible depends on how a special selector was set, in accordance with the
legislation of the country in which you bought the machine. Another selector controls access to the
other parameters in the table.

PARAMETER MEANING

SENDER'S NAME This parameter is used for entering the name you

intend to use as the sender's ID. Up to 16 characters
can be entered.

SENDER'S NUMBER This parameter specifies your telephone number. You

can enter up to 20 digits.

DIAL TYPE This parameter must correspond to the type of

connection used. If the facsimile machine is connected
to a private branch exchange, you must also select the
method used for connecting to the public line and the
type of dialling used by the exchange. The connection
methods available are: Dial number, Earth and Flash.
"Dial number" is the most commonly used mode. The
types of dialling are pulse and tone.

DIAL TYPE FOR PUB. NET. Enables you to choose, having connected the machine

to the public network, the type of dialling: pulse or tone.

NO. RING FOR AUTOMATIC RX Used for setting the number of rings emitted before the

machine automatically answers an incoming call. You
can set from 1 to 9 rings.

REDIAL NO. Represents the number of attempts (automatic redial

function) that the machine will make automatically
when the number is busy or no answer is received. You
can set from 1 to 9 redials.

TIME BETWEEN REDIALS Indicates the delay (in seconds) between one

automatic redial and the next.

FAX/PHONE ALARM DURATION Indicates the time (in seconds) that the machine will

wait before automatically preparing to receive a fax,
providing the "FAX/PHONE" switch is on.

16

GETTING STARTED

This section describes the facsimile's basic functions, that is, how to send and receive a fax and
how to redial a fax number manually (when the automatic redials carried out by the machine do
not succeed in establishing a connection with the desired correspondent). If you use the machine
as described here, remember that you are not using it to its full potential: we therefore recommend
you read the second part of the manual &
earliest opportunity.

SENDING A FAX

Getting the Best from Your Facsimile Machine

at the

I

shows the message "AUTOMATIC RX". The procedure described in the "Setting the
Installation Parameters" section has been carried out

1. Place the document face down in the ADF and fit the paper guides against its left and right
edges.

The display shows the date, time and percentage of free memory on the top line and the
message "DOCUMENT INSERTED" on the bottom line.

DD/MM 'YY HH:MM %nnn
DOCUMENT INSERTE D

2. Dial the correspondent's fax number on the numeric keypad and press START.
The facsimile machine starts to store the document (the percentage of free memory

decreases). It then activates transmission (the TX/RX LED lights up). At the end of
transmission, the TX/RX LED goes off. You can also check that transmission was successful
by pressing LINE STATUS and looking at the percentage of free memory, which returns to the
maximum value available.

The facsimile machine is switched on and in standby. The display

.

REDIALLING MANUALLY

I

attempting to establish a connection. The ERROR LED lights up

1. Place the document on the ADF again.

2. Press PAUSE/REDIAL and then press START.
The facsimile machine retries to send the document.

An error was detected on the telephone line while you were

.

RECEIVING A FAX

I

shows the message "AUTOMATIC RX". The procedure described in the "Setting the
Installation Parameters" section has been carried out

1. The telephone rings and the facsimile automatically activates fax reception (the TX/RX LED
lights up).

2. When reception has been completed successfully, the facsimile machine emits a beep (the
TX/RX LED goes off).

The facsimile machine is switched on and in standby. The display

.

17

GETTING THE BEST FROM YOUR

F ACSIMILE MACHINE

THEORY OF OPERATION '

A facsimile machine enables an exact copy of a document to be produced at a remote location.
It incorporates three main devices:

-a scanner

This is the device that optically scans the page containing data, text and/or images, to be
transmitted. The page is illuminated by a series of LEDs (Light Emission Diode) and the
reflected light rays, whose intensity will depend on whether the area struck contains a mark
or is empty, are captured by sensors that convert them into electrical signals. These signals
are then coded using internationally recognized standards. The coded image is "compressed"
(in other words, the black and white sequences are "shortened", representing them with a
single code that indicates their length and position) to save space in the memory and reduce
the time required for transmission.

-a printer

As its name suggests, this device is used for printing documents. Many different printing
techniques are used. Your facsimile machine is based on Bubble Ink Jet technology, which
uses a print head fitted with a series of nozzles which "fire" microscopic particles of ink onto
the paper, reproducing the exact image of the document read by the sender's scanner. One
of the main advantages of your facsimile machine is that you can print on plain paper, which
does not roll up like the thermal paper commonly used by other facsimile machines available
on the market, and costs much less.

-a modem

This component enables you to connect to the telephone line and exchange data with remote
devices. The various integrated circuits it contains convert binary signals (sequences of 1's
and 0's) into analog signals (i.e. variable electrical voltages) and vice versa. The communication
process is regulated on an international scale by "protocols" which represent, for electronic
devices, the equivalent of the various languages spoken. This facsimile machine uses the
Half Duplex protocol and can send and receive data at various speeds, from 2400 to 14400
bps (bits per second).

In addition to these main devices, the machine is also equipped with other functional elements
that enable it to:

- receive user commands (the console)

- indicate the status of operations in progress and display the data entered (the display)

- feed in the original documents to be sent (ADF - Automatic Document Feeder)

- feed the paper on which the documents are printed (paper cassette and ASF - Automatic

Sheet Feeder)

- communicate with a personal computer (parallel interface).

Special mention must be made of the memory. It consists of electronic chips used for storing data.
The memory is divided into two main areas: the
relating to the machine's set-up and adjustment, and the
original documents to be sent or copied or those received (70 pages*). The data stored is retained
for several hours, even in the event of a power failure. The main advantage of the memory is that
it enables several operations to be carried out at the same time. For example, you can set a
transmission transaction while receiving a document, or print a file from the PC and send a stored
document at the same time.

*

ITU-TS format , Test Sheet n° 1 (Slerexe Letter) in standard resolution and MH compression mode.

data memory

document memory

, which basically contains the data

, used for storing the

19

METHODS OF MAKING A CALL (DIALLING) )

One of the essential operations involved in sending a document is dialling the correspondent's
facsimile number. During this preliminary phase, the facsimile machine connects to the telephone
line and dials the number you enter. Your device can store a large number of numbers and
associate additional information with them, thus creating an electronic telephone directory which
not only saves you time but eliminates the risk of making dialling errors.
The numbers stored can be dialled in four different ways:

- One-touch dialling
This is the fastest method and consists of dialling the number by pressing just one key to which

the desired number has been associated. There are 30 one-touch dialling keys (from 0 to 30)
and are grouped on the right-hand section of the console. A fax number and a telephone
number can be associated with each key. 4

- Speed dialling
Dials a previously stored number when you press three keys, that is SPEED DIAL and two

keys on the numeric keypad which constitute the speed dialling code (from 00 to 99). This
method can be used for dialling up to 100 facsimile numbers. 4

- Alphabetical dialling
This is the most functional method as it combines the utility of finding a person's number by

using his name with the speed at which it may be dialled. In fact, all you have to do is press

∧∧

SPEED DIAL and the
codes in alphabetical order and press START to dial the relevant number.

- Group dialling
This method is used for sending the same document to several correspondents (broadcast

transmission). This dialling method enables up to 100 fax numbers (already entered as one­touch or speed dial numbers) to be set on a single program key. There are three program keys,
situated in the central section of the console. 4

If there is a document in the ADF, the number selected will be the person's facsimile number,
otherwise it will be his telephone number. The numbers, names and additional data programmed
under one-touch dialling keys, speed dialling codes and program keys can be printed or deleted.

∨∨

∧

or

∨ key to display the names associated with the speed dialling

∧∧

∨∨

The procedures, page 58

The procedures, page

The procedures, page

.

61.

65.

There are also three slower methods of dialling numbers that have not been stored:

- Dialling on the numeric keypad
Consists of typing the desired number on the numeric keypad and pressing START to

confirm.

- Manual dialling
You gain direct access to the telephone line by pressing the HOOK/TALK key (to hear the

dial tones), enter the desired number on the numeric keypad of the facsimile machine and
confirm by pressing START.

- Dialling on an external telephone
You simply dial the number and then press START.

In addition, there are some dialling functions that change the method of connection used by the
facsimile machine. These may be activated manually, that is, while dialling the number, or
automatically, while programming one-touch dialling keys or speed dialling codes.

20

These functions are:

- Changing the type of dialling

By pressing the ¬ key, you can switch from pulse to tone dialling, while dialling a number.
When the function is activated, the symbol "*" appears on the display.

- Connecting to an external line

If you press the EXT./2nd D.TONE key
telephone line using the method set in the "DIAL TYPE" installation parameter (Dial number,
Flash, Earth). This function is used when the facsimile machine is connected to a private
branch exchange. When it is activated, the letter "E" appears on the display.

- Pause

If you press the PAUSE/REDIAL key
another), the facsimile machine inserts a pause before dialling the remaining digits of the
number dialled. When it is activated, the letter "p" appears on the display.

- Second tone

If you press the EXT./2nd D.TONE key
detects a second exchange dial tone. This function is used when the machine is connected
to particular types of telephone exchanges. When it is activated, the symbol ":" appears on
the display.

before dialling

while dialling

while dialling

the number, you connect to an external

the number (that is, between one digit and

the number, the facsimile machine

METHODS OF TRANSMISSION *

The facsimile machine enables you to send a document in several ways, according to the urgency,
the number of correspondents or confidentiality with which it is to be handled. The methods of
transmission can be divided into two groups:

- Single-correspondent transmission

A document can be sent to a single correspondent using the following methods:

-in immediate mode

when you want to send a document in the simplest and quickest way. Remember, however,
that, if the set-up parameter "AUTOMATIC STORING" is disabled, the document

in the ADF

for other operations until the end of the transmission transaction in progress 4

procedures, page 78

-in delayed mode

when you want to send the document at a preset time. This enables you to get round time zone
problems should the correspondent be thousands of kilometres away, and to choose times
when the lines are less busy and cheaper rates apply.

Remember that you can receive, copy or send other documents after setting the facsimile
machine for delayed transmission, as the document is automatically stored 4

page 79

(otherwise the setting will be cancelled) and the facsimile machine cannot be used

.

.

must be left

The

The procedures,

21

-in confidential mode
if the document contains confidential information. The document sent is not printed immediately

by the receiving facsimile machine, but stored and only printed when the correspondent has
entered the password (4 characters) previously agreed upon with the sender. With this
method of transmission, the two facsimile machines must be compatible and the receiving
facsimile machine must have a special memory location called a "confidential mailbox" 4

procedures, page 79

With the exception of delayed mode in which the document is always stored automatically, you can
leave the document in the ADF until the time of transmission or store it and remove it immediately,
depending on whether the set-up parameter "AUTOMATIC STORING" is, respectively, disabled
or enabled.

- Multi-correspondent transmission ("broadcast")

This type of transmission enables you to send a document to several correspondents (max.

100). The document is stored and then sent immediately or later on, to the various
correspondents in the order in which they were selected. The facsimile machine enables you
to carry out a maximum of 10 broadcast transmisssions 4
this type of transmission, the document is always stored automatically by the facsimile
machine.

Repeating transmission

Stored documents or broadcast transmissions that were unsuccessful can be repeated providing
the set-up parameter "RESEND FAILED TX" is enabled, by manually changing the time of
transmission and/or the correspondent's facsimile number 4

.

The procedures, page 81

The procedures, pages 80, 81

The

. With

.

Finally, remember that the document to be sent must comply with precise requisites as to its size,
condition and legibility. The facsimile machine enables you to obtain the optimum graphic definition
(contrast, resolution, image) so that the document is sent in the clearest form possible 4

procedures, page 76

.

The

METHODS OF RECEPTION /

A document can be received in one of the following four ways:

- in automatic mode
This method enables you to leave the room in which the facsimile machine is installed and

receive any document sent in the meantime. The machine can handle reception without any
help at all. 4

-in manual mode
This method requires you to be present and is particularly suited to the situation in which the

telephone line is not dedicated exclusively to the facsimile machine. When the telephone
rings, lift the handset to see if it is a voice call or a fax call: a modulated tone indicates that
someone is trying to send a fax. If you do not answer within a given number of rings, the
facsimile machine enters automatic reception mode 4

The procedures, page 84

.

The procedures, page 84

.

22

- with call type recognition (fax or telephone)

With the "FAX/PHONE" switch enabled (in countries where this function is permitted), the
facsimile machine recognizes whether the call is an ordinary telephone call or the caller wants
to send a fax 4

-in confidential mode

When confidential documents are to be received, you can have them stored in a special
memory location called a "confidential mailbox" instead of having them printed immediately.
In this way, the password (to be agreed upon with the sender) will have to be entered before
they can be printed.

The type of reception adopted by the machine depends on the setting of the set-up parameter
"RECEPTION MODE". In addition, by enabling the set-up parameter "SUBSTITUTE RECEP­TION", the facsimile machine can store the documents received when the printer is occupied by
other functions or out of operation due to the paper or ink running out or a paper jam in the paper
feed mechanism. The facsimile machine's memory contains about 70 pages.

The procedures, page 85.

POLLING 1

Polling could be defined as a "self-service data communications" method. It enables you to connect
to a remote facsimile machine and request it to send a document automatically. This means that
the owner of the remote machine does not have to be present. This method of distributing
documents can be limited to a group of correspondents (for example, for sending confidential
documents) or entirely free to anyone who requests it (for example, for distributing price lists).
There are two main features of communication by polling:

- the receiver activates transmission of the document

i.e. you can connect to a remote facsimile machine and get it to automatically send an
appropriately prepared document even if the remote user is not present

- the receiver is charged for the call

i.e. the

The facsimile machine that sends the document and the one that requests transmission have
several different methods of polling.

receiver

is charged for the call instead of the sender.

23

Polling transmission

When the device sends a document by polling, it may use the following methods:

- free
by which the document can be sent to a

depending on whether the set-up parameter "DEL FAILED POLL TX DOC" is, respectively,
enabled or disabled: if it is enabled, when the document has been sent, the facsimile machine
automatically clears the document from the memory; if it is disabled, the document remains
at the disposal of other users who request it 4

- secure
by which the document can only be sent to

procedures, page 89

identification codes. If a correspondent whose ID is not included in the list requests your
facsimile machine to send a document, the request will be denied. The IDs range from 01
to 10 and each one is associated with the CSI of a user who is to be authorized to receive one
of your documents (max. 20 digits - the CSI corresponds to the numeric part of the sender's
ID). They can be printed to facilitate consultation 4

Reception by Polling

When the device receives a document by polling, it may use the following methods:

- single
by which a request is made to a

be immediate or delayed

- multiple
by which you can request

request may be made immediately or at a preset time.

. The list of enabled correspondents is drawn up by programming special

single remote device

several remote devices

single correspondent

The procedures, page 89

or

several correspondents

.

a preset group of correspondents 4 The

The procedures, page 89.

to send a document. The request may

to send a document. Also in this case the

,

You can set a maximum of ten polling reception operations 4
reception operation set can be changed or cancelled. At the end of the transaction, the facsimile
machine will automatically print a report on the transactions carried out.

The procedures, page 90

. A

MEMORY MANAGEMENT =

The facsimile machine has a working memory, structured so that it keeps a detailed record of
transactions and documents. The stored documents that have been sent successfully are cleared
from the memory.

You can access the data in the memory from the "MEMORY STATUS" menu. The information it
contains is divided into three submenus:

24

- DOCUMENTS IN MEMORY

Enables you to display and print a list of the documents present in the memory 4

procedures, page 99

they are in the process of being sent or received, or
documents that have not yet been printed: these are automatically printed when the
conditions that activated substitute reception have been eliminated.

- BROADCAST TRANSMISSIONS

Enables you to handle a broadcast transmission, i.e. display and print a list of the documents
associated with the broadcast transmissions set. This menu is also used for clearing or
printing an entire broacast transmission or resetting or repeating the transmission of each
individual transaction included in it 4

The broadcast transmission is identified by the number of the document associated with it,
indicated in the
identified by the
of the broadcast transmission, the facsimile machine automatically prints the report (if the set­up parameter "BROADCAST REPORT" is enabled - in this case, the reports for the individual
transactions of the broadcast transmission are automatically disabled). After printing the
report, the transactions concluded successfully are automatically cleared from the memory,
while those not sent successfully are kept in the memory until they are retransmitted or
deleted manually.

- TRANSMISSIONS FROM THE MEMORY

Enables you to handle single transactions from the memory, i.e. to display and print a list of
the transmissions set 4

In addition, it enables you to delete, reset and repeat each individual transmission from the
memory. The documents sent successfully are automatically cleared from the memory.

. In addition, any of the documents in the memory can be

cleared

, with the exception of received

The procedures, page 101

Doc. Ref.

Transaction No.

field. The individual transactions of the broadcast transmission are

field. At the end of all the retries for all of the transactions

The procedures, page 103

.

printed

.

The

, unless

This memory structure put to good use provides many advantages both from the functional
viewpoint (the same method of programming for different times and correspondents) and the
economical viewpoint (identification and use of times with cheaper rates); reliable reception (even
when the paper or ink runs out) is ensured by optimized memory occupation. When the space
available drops to a preset value, the facsimile machine prevents subsequent storage operations
and displays the message "TX MEMORY FULL".

THE REPORTS: AN AUTOMATIC RECORD $

The facsimile machine provides a detailed account of the transactions carried out by printing (or
displaying) reports. The reports enable you to check the order in which the transactions were
carried out, the number of documents handled and many other important features. Some of them
can be printed manually, from the "REPORTS" menu, or automatically (except for the Power
Failure Report), by enabling the corresponding set-up parameter.

25

Reports that may be accessed from the "REPORTS" menu:

- Last transmission report
It contains all the information about the last transmission transaction carried out by the

facsimile machine. It can be printed automatically if the set-up parameter "LAST TX
REPORT" is enabled. If the set-up parameter "LAST ERROR REPORT" is enabled, the
facsimile machine will only print the report if the transaction was not concluded successfully

4

The procedures, page 93.

- Last reception report
It contains all the information about the last reception transaction carried out by the facsimile

machine. It can be printed automatically if the set-up parameter "LAST RX REPORT" is
enabled. 4

- Activity report
It contains the information about the transmission and reception transactions carried out. It

may be printed automatically if the set-up parameter "ACTIVITY REPORT" is enabled. In this
case, after 30 transactions, the report is printed and all the transactions are cleared from the
memory 4

Reports that can be obtained by enabling a set-up parameter:

- Last error report
When the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine

prints the report

- Broadcast report
It contains the information about the transactions included in a broadcast transmission. It may

be printed automatically by enabling the set-up parameter "BROADCAST REPORT", which
also enables printing of the polling reception report.

The procedures, page 95.

The procedures, page 96.

only

when transmission is concluded unsuccessfully.

Example of the report:

26

- Polling for reception report

It contains information about the document received by polling.

Example of the report:

- Polling for transmission report

It contains information about the documents sent by polling, indicating the number of
transactions carried out and, if in secure mode, the IDs of the receivers.

Example of the report

27

- Power failure report
It contains information about the documents present in the memory when the power failure

occurred.

Example of the report:

SECURITY FUNCTIONS >

Your facsimile machine has security functions which will enable you to prevent unauthorized
persons from using the facsimile machine to indiscriminately transmit documents, make copies or
change the configuration set. The security functions are called "Password" and "Closed network".

PASSWORDS

The "passwords" are requested by the facsimile machine whenever an attempt is made to activate
certain functions or to change the machine's configuration: access is denied until the password is
entered. There are four passwords:

- Confidential Mailbox Password
Enables you to send, receive and print confidential documents. The received document is

stored in a special memory location called the "confidential mailbox" instead of being printed
immediately. The document cannot be printed until the password has been entered.

- System Password
Controls access to the "OPERATING CONFIGURATION" and "STORING DATA" menus,

which contain the functions and parameters that determine the machine's overall operation.
Once set, this password will be requested when you access the menus. It takes priority over
the other passwords.

28

- Inhibit transmission password

Enables you to prevent unauthorized persons from carrying out any kind of transmission
transaction. It is requested when you start to dial the facsimile number or before storing the
document if you are trying to carry out a broadcast transmission.

- Inhibit copying password

Enables you to prevent unauthorized copying on the facsimile machine. It is requested when
you press COPY to activate the copying operation

The latter two passwords are enabled by specific configuration parameters. They may be changed
or deleted 4
BE DISABLED when you use the machine in communication with a personal computer in that they
prevent transmission and reception operations from being performed.

The procedures, page 72.

In addition, remember that the security functions MUST

.

CLOSED NETWORK

This feature enables you to limit the number of remote users with which communication is to take
place on your facsimile machine. It can regulate both transmission operations, for example, in
multi-user work environments, where the machine could be used indiscriminately with consequent
additional costs, and reception operations, for example, to avoid receiving undesired documents
(advertising material, propaganda, etc.). The numbers of the remote correspondents enabled for
communication with your facsimile machine are managed by checking the last 4 or 6 digits of the
facsimile numbers 4

The closed network feature can be activated by two separate set-up parameters:

The procedures, page 32.

- CLOSED NETWORK IN TX

Enables transmission exclusively to correspondents whose facsimile numbers have been
stored as one-touching dialling or speed dialling numbers and declared as belonging to the
network by setting the corresponding Closed Network parameter to YES, while storing the
IDs. Attempts to transmit using other methods of dialling or to correspondents whose
numbers have been stored for one-touch or speed dialling but do not belong to the network
(with the Closed Network parameter set to NO), will not be accepted.

- CLOSED NETWORK IN RX

Enables you to receive exclusively from correspondents whose facsimile numbers have been
stored as one-touch dialling or speed dialling numbers and declared as belonging to the
network by setting the corresponding Closed Network parameter to YES, while storing the
IDs. The machine will not receive documents sent by correspondents whose numbers have
been stored for one-touch or speed dialling but do not belong to the network (with the Closed
Network parameter set to NO).

29

CUSTOMIZING THE MACHINE B

The facsimile machine offers a series of parameters which enable you to radically change the
machine's set-up, so that you can adapt it to various situations and the requirements of your
workplace 4

A description of the set-up parameters is given below, arranged according to their function.

••

• Transmission

••

AUTOMATIC STORING
Enables/disables automatic storage of documents for transmission. Automatic storage gives the

following advantages:

- the document can be removed immediately for other purposes

- other operations can be performed at the same time, taking full advantage of the machine's
multifunctional operation

- you can check that the document has been scanned correctly.

In addition, by storing the document, you can display the number of pages in the document and
its reference number which you may need to know if you subsequently need to change the setting.

SENDER ID LINE
This parameter enables you to define where the machine will print the sender's ID data, i.e. name

and fax number, date and time of transmission and the number of the current page (printed on a
single line). The ID may be:

The procedures, page 56.

INSIDE THE DOCUMENT (superimposed in the top few millimetres of the document)
or
OUTSIDE THE DOCUMENT (just below the top edge)

TRANSMISSION SPEED
Enables you to select the transmission speed (bits per second). The possible values are:

14400 bps
9600 bps
4800 bps (recommended for lines with a lot of interference)

DOCUMENT RETRANSMISSION
Enables you to enable or disable automatic retransmission of the pages not sent satisfactorily due

to errors on the line. This function can only be activated if the document has been stored.

RESEND FAILED TX
Enables you to keep or clear the documents that were not sent successfully in the memory for

manual retransmission.

30

••

• Reception

••

RECEPTION MODE
Enables you to select the type of reception adopted by the facsimile machine. The available

settings are:

- AUTOMATIC RX

With this method, after the programmed number of rings, the facsimile machine connects to
the line and answers automatically.

- MANUAL RX

With this method, you carry out the reception procedure yourself.

- FAX/PHONE

With this method, the facsimile machine recognizes whether an incoming call is a voice or a
fax call. It enables you to use the same line for fax and telephone calls (this feature is only
available in some countries)

SUBSTITUTE RECEPTION
With this parameter enabled, due to the automatic storage feature, incoming documents can be

received even when there is no paper or ink left, a paper jam has occurred, the cover is open or
the facsimile machine is busy printing.

RX ON PC & FAX

.

Enables you to receive a document on the personal computer and print it on the facsimile machine
at the same time.

••

• Reports

••

ACTIVITY REPORT
Used for enabling or disabling automatic printing of the activity report after 30 transactions.

LAST TX REPORT
Used for enabling or disabling automatic printing of a report after each transmission transaction.

LAST RX REPORT
Used for enabling or disabling automatic printing of a report after each reception transaction.

LAST ERROR REPORT
Used for enabling or disabling automatic printing of a report after an unsuccessful transmission

attempt.

31

BROADCAST REPORT
Used for enabling or disabling automatic printing of a global report after each broadcast

transmission and polling reception operation. If enabled, the individual transaction reports will not
be printed.

••

• Security functions

••

INHIBIT TRANSMISSION
Used for enabling or disabling the request for a password for transmission (set in the "STORING

DATA" menu) whenever an attempt is made to transmit.

INHIBIT COPY
Used for enabling or disabling the request for a password for copy (set in the "STORING DATA"

menu) whenever an attempt is made to copy a document.

CLOSED NETWORK IN TX
Used for enabling or disabling the list of users to whom a document can be sent. The users enabled

are those stored as one-touch or speed dialling numbers, for whom the "CLOSED NETWORK"
parameter is enabled. When this function is enabled, you cannot send a document to a
correspondent not included in the list. This feature is ensured by the machine checking the last 4
or 6 digits of the correspondent's facsimile number.

CLOSED NETWORK IN RX
Used for enabling or disabling the list of users from whom a document can be received. The users

enabled are those stored as one-touch or speed dialling numbers, for whom the "CLOSED
NETWORK" parameter is enabled. When this function is enabled, you cannot receive a document
from a correspondent not included in the list. This feature is ensured by the machine checking the
last 4 or 6 digits of the correspondent's facsimile number.

••

• Printing

••

PRINT FORMAT
Enables you to select the desired paper format:

- A4

- LETTER

- LEGAL

Having selected a format, you must position the paper guides accordingly.

32

REDUCTION
Enables you to automatically reduce the documents received to 70% of their original size. The

available values are 70, 73, 76, 80, 84, 89 and 94. The best value to choose depends on the size
of the document, as indicated below:

- A4 / 94%

- LETTER / 89%

- LEGAL / disabled (NO)

PRINT OVERFLOW
Enables or disables printing, on one or more additional sheets, of any information that does not

fit on the paper size chosen for received documents.

QUALITY PRINTING ?
Enables or disables quality printing of the documents. When this parameter is disabled, documents

can be printed in draft mode, which requires less ink than quality printing.

QUALITY COPIES ?
Enables or disables quality reproduction ("PROPRIETARY") of

RESOLUTION AFTER TX/COPY
Enables you to select the type of resolution adopted during the transmitting/copying of documents.

The available settings are STANDARD and FINE. The setting of this parameter has no effect if the
"QUALITY COPIES ?" parameter is set to Yes.

••

• Other functions

••

ECM
Used for enabling or disabling Error Correction Mode. This function eliminates errors caused by

a telephone line with a lot of interference. It must however be activated at the same time on both
the sending and receiving facsimile machines. It must be remembered that this function increases
the time required for transmission.

DEL FAILED POLL TX DOC
Used for enabling or disabling the clearing of a previously stored document at the end of the polling

transmission session.

MONITOR LINE
When this parameter is enabled you can hear the signals exchanged by the sending and receiving

machines in the initial phase of the connection.

copied

documents.

33

REMOTE DIAGNOSTICS
Enables you to enable or disable a diagnostic test run from a remote terminal. This feature is only

available in certain countries.

DATE FORMAT
Enables you to set the desired format for the date and time. The available formats are:

- DD/MM 'YY

- 'YY MM/DD

- MM/DD/YY 24h

- MM/DD/YY 12h

LANGUAGE SELECTION
Enables you to select the language in which the messages are displayed or printed.

ADVANCED FEATURES :

CONNECTING TO A PERSONAL COMPUTER

The facsimile machine has a bidirectional parallel interface which, once fitted with the optional kit,
can be connected to a personal computer. In this configuration, the facsimile machine can be used
as a:

- scanner ("pass-through", black and white)
for scanning documents or pictures

- printer (300x300 dpi resolution)
for printing documents from any Windows application

- modem (14400 bps)
for handling the facsimile service via a PC

To handle the connection, the PC must have the following

CPU i80486 sx
RAM 4 MBytes
HDU 40 MBytes
MS-DOS Rel. 5.0
Microsoft Windows Rel. 3.1

minimum configuration

:

34

When used in conjunction with a personal computer, the facsimile machine enables you to activate
one of the functions mentioned above and send/receive documents in the memory at the same
time.

For more detailed information on the features of the connection and how it is used, consult the
documentation of the software to be installed on the PC.

DIAGNOSTIC TEST OF FACSIMILE MACHINE

The facsimile machine can be subjected to a diagnostic test from a remote location. The feature
is enabled by means of the set-up parameter "REMOTE DIAGNOSTICS".

Using a special software program and by making a call by polling, the remote machine can:

- install the facsimile machine
the remote station requests display of the facsimile machine's installation parameters. The

operator can change the parameter settings and update them on the facsimile machine, thus
installing it from a distance

- make a diagnosis
the remote station asks the facsimile machine for information on its set-up parameters, the

last activity report printed and transaction statistics (status of connections, type of errors
detected, number of pages sent and received, etc.). By analysing this data, the remote
operator can change some settings to make the facsimile machine work to its full potential.

COMPLEMENTARY FUNCTIONS

Installing the facsimile machine does not, of course, stop you using the telephone for normal
conversations. To make a telephone call, all you have to do is dial the relevant telephone number
(if you hear no dial tone, press the HOOK/TALK key) and when you hear the correspondent
answer through the facsimile machine's built-in speaker, lift the handset and talk in the ordinary
way.

✔✔

✔

✔✔

TRANSMISSION WITH TELEPHONE / HANDSFREE DIALLING

If the user who was called using the method described above, is connected to a facsimile line, you
can send him or her a document. The transmission procedure can be carried out in one of two ways:

- From the telephone
Insert the document in the ADF, dial the correspondent's facsimile number and ask him to

press the start key on his facsimile machine. When you hear the tone emitted by the remote
machine, press START on your machine and HANG UP. Transmission is activated.

35

- Handsfree
In this case, you do not have to have a conversation with the called user. Insert the document

in the ADF, press HOOK/TALK and dial the correspondent's facsimile number on the
numeric keypad. When you hear the signal emitted by the remote machine, press START.

SUSPENDING OR REQUESTING A TELEPHONE CONVERSATION

A telephone conversation can be suspended momentarily by pressing the HOLD key. The display
shows the message “TELEPHONE MODE” on the top line and “HOLD MODE” on the bottom line.
The conversation is resumed by pressing the HOLD key again. In addition, you can request a
conversation during transmission or reception (for example, to inform the remote user of a problem
with the document received).

To do this, simply press the HOOK/TALK key during transmission. The conversation may be held
at the end of the transaction (if the document is sent from the memory), or at the end of the current
page (if it is sent from the ADF). When the facsimile machine indicates that the TALK function has
been activated (the machine beeps and the TX/RX LED blinks), lift the handset, press the HOOK/
TALK key and start talking in the ordinary way. To cancel the function, press HOOK/TALK again.
After the conversation, the transmission transaction in progress can be resumed by pressing
START again before hanging up.

REGULATING THE SPEAKER VOLUME

You can change the volume level of the facsimile machine's built-in speaker. The procedure for
setting the speaker volume to one of the five preset levels is described below:

I

Place the mask in position to display the function keys. There is no document on the ADF.

1. Press SPEAKER + or SPEAKER - .

SPEAKER VOLUME
LEVEL X

The speaker volume is increased or decreased each time the relevant key is pressed until the
maximum or minimum value is reached.

2. Press START to confirm the setting and return to standby mode.

36

USING THE FACSIMILE MACHINE AS A PHOTOCOPIER

The facsimile machine can also be used as a photocopier. The copying function is controlled by
the value of the set-up parameters set on the relevant menu, namely the set-up parameter
"QUALITY COPIES ?". If the quality copy parameter is enabled, a clearer copy will be produced.
The result obtained also depends on the Contrast, Resolution and Image settings, which must be
made before activating the copying function.

You can make one or more copies of the document. Having inserted the document in the ADF and
made the relevant settings, proceed as follows:

- for a single copy

Press COPY. The facsimile machine makes a copy of the document and returns to standby.

- for multiple copies

Press PAGE N.

PAGINATING/MULTICOPY
PAGINATING

Display the "MULTICOPY" function by pressing the

PAGINATING/MULTICOPY
MULTICOPY

Press START.

MULTICOPY
NO. PAGES/COPIES:

Set the desired number of copies (max. 99) and press COPY.

MULTICOPY
STORING DOCUME NT

The facsimile machine stores the document and makes the number of copies set.

MULTICOPY
COPYING.. 01/nn

At the end of the operation, press STOP to exit from menu.

∨∨

∨ key.

∨∨

37

THE PROCEDURES

GENERAL ASPECTS

THE CONSOLE

The console consists of a liquid-crystal, alphanumeric display, a series of keys and LED indicators
that will enable you to recognize the machine's operating status at a glance and guide you through
the most complex procedures.

A brief description of the operator console is provided below. The specific functions of each key
will be discussed in detail during the procedures.

EXT./

PROG.1 PROG.2 PROG.3

2nd D. TONE

MEM. STAT.

REPORT DELAYED CONFID. BROADCAST

TX/RX

ERROR

COPY

DARKLINE STATUS FINE AUTO

LIGHT

SUPER HALF TONES

CONTRAST

RESOLUT.

STOP

START

IMAGE

SPEED

DIAL

1

4

7

*

P T

HOLD

2

5

8

0

PAUSE/
REDIAL

3

6

9

HOOK/

TAL K

V

DATA USER SW.

PAGE N. POLLING

SPEAKER -

V

V

V

DIAL DIR.

MESSAGES

SPEAKER +

CONFIRM PRINT CLEAR

- The left-hand section consists of the display, keys and LED indicators.

DISPLAY Consists of two lines of 24 characters. It shows the data entered on the

keypad and provides information and messages that guide you
through the operations to be performed. It also acts as a Clock/
Calendar.

LINE STATUS

When held down, it checks the facsimile machine's status in relation
to the selection, transmission and reception procedures. If pressed
together with the STOP key, it breaks the connection.

LED INDICATORS

TX/RX

ERROR

Lights up during the selection, transmission or reception of documents.

Lights up to indicate that an error was detected during transmission/
reception.

39

KEYS

COPY

Starts a single or multiple copying operation.

Multifunctional key:

STOP

START

CONTRAST

- Stops a copying or printing operation.

- When pressed together with the LINE STATUS key, it clears a line
error ("ERROR" LED on). These two keys must not be pressed
when the "TX/RX" LED is on, otherwise the transmission/reception
transaction in progress will be aborted.

- During programming, if pressed once, it aborts the procedure in
progress and displays the current menu function. If pressed a
second time, it exits from the menu.

If pressed together with the LINE STATUS key, it breaks the connection.

Dual-function key:

- Starts a manual transmission or reception transaction.

- Activates the selected menu function, or confirms a data setting on
the display, thus enabling you, in some cases, to skip directly to the
next procedure and, in others, to restore the previous operating
condition.

Enables you to regulate the contrast to obtain high-quality transmis­sion and copying of very light or dark documents.

LIGHT LED on:

40

- for very dark documents.

DARK LED on:

- for very light documents.

No LED on: for normal documents.

(RESOLUTION)

RESOLUT.

NOTE:

IMAGE

Enables you to increase the definition of the image on the documents
to be sent or copied.

FINE LED on:

- for documents containing small characters and drawings.
SUPER LED on:

- for documents containing very small characters and detailed drawings.
SUPER LED blinking:

- the most suitable for transmission to facsimile machines of the same
type.

No LED on: for easily legible documents.

If you select the resolutions FINE and SUPER, the transmission times will be greater
than with the other resolutions.

Activates recognition of the colours (and grey tones) of the original
document to be sent or copied, which will be received or copied in grey
tones.

AUTO LED on:

- for documents containing text and photographs.

HALF TONES LED on:

- for documents containing photographs.

No LED on: for documents with text only.

- The central section consists of a numeric keypad, function keys and program keys.

NUMERIC KEYPAD Used for dialling the correspondent's fax or telephone number, entering

data and activating speed dialling.

SPEED

DIAL

HOLD

It must be pressed for dialling a previously recorded speed dialling
number.

During a telephone conversation, it puts the line on hold.

41

PAUSE/
REDIAL

Dual-function key:
PAUSE - used for inserting a pause between the digits

forming a fax or telephone number.

REDIAL - used for redialling the last number dialled using

the numeric keypad.

HOOK /
TALK

EXT./

2nd D.TONE

*

→→

P

→ T

→→

Dual-function key:
HOOK - used for hearing the dialling tone - through a

built-in speaker - while dialling the correspondent's
fax or telephone number ("handsfree" dialling).

TALK - used for requesting a telephone conversation

while sending or receiving a facsimile.

Dual-function key:
EXTERNAL - It must be pressed before dialling or recording an

external number when the facsimile machine is
connected via an exchange (PBX).

SECOND TONE - When required, it enables a second dial tone to

be detected during dialling for connection with
special intercontinental exchanges.

When this key is pressed during pulse dialling, you switch to tone
dialling.

PROGRAM KEYS

PROG. 1 PROG. 2 PROG. 3

42

On each key, as well as storing a group of numbers, you can
set the time of transmission and set the graphic definition of
the document to be sent (contrast, resolution and image).

- The right-hand section consists of one-touch dialling keys, cursor control keys, text
scroll and function keys.

Access to this part of the keypad is controlled by moving the mask which is used for two keyboard
configurations: one for the one-touch dialling keys and the other for the cursor control, text scroll
and function keys.

MEM. SRAT.

DIAL DIR.

MESSAGES

SPEAKER +

CONFIRM PRINT CLEAR

REPORT DELAYED CONFID.

DATA USER SW.

PAGE N.

SPEAKER -

V

V

POLLING

V

BROADCAST

V

01

06

11

16

21

26

02

07

12

17

22

27

03

08

13

18

23

28

04

09

14

19

24

29

05

10

15

20

25

30

ONE-TOUCH DIALLING KEYS

Used for automatically dialling the correspondent's facsimile or telephone number (providing it has
already been stored).

CURSOR CONTROL AND TEXT SCROLL KEYS

<

>

Used, during data entry, for moving the cursor to the left or right; and
in some cases for displaying - from left to right or vice versa - the
available options of each function on the menus.

∨ ∧

Used for scrolling cyclically - from the first to the last or vice versa ­through the various menu functions, or the elements on a list.

Used, when recording numbers for one-touch or speed dialling and
setting passwords or messages, for scrolling cyclically - from the first
to the last or vice versa - through the available characters in the
alphanumeric character set.

FUNCTION KEYS

Function keys comprises two types of keys: those that activate a specific function and those whose
function gives access to a menu with a series of related functions.

43

Specific Function Keys

MESSAGES

CONFID.

BROADCAST

POLLING

PAGE N.

Used for entering a message to be included on the document sent.

(CONFIDENTIAL)
Prepares the facsimile machine for confidential transmission.

Used for starting broadcast transmissions.

Prepares the facsimile machine for transmission/reception using the
various polling functions (free or secure polling).

(PAGE NUMBERING)
Transmission from the ADF: sets the facsimile machine for automatic

page numbering and to automatically check page numbering.
Transmission from the memory: sets the facsimile machine to
automatically check page numbering (the facsimile machine
systematically numbers the document).
While making a copy: sets the number of copies to be made.

PRINT

DELAYED

Used for printing:

- any document in the memory

- reports selected on the "Reports" menu

- the numbers recorded for one-touch and speed dialling

- the program key settings

- the numbers recorded for secure polling transmission

- messages

- the configuration parameters

- the "Nozzles test".
Also used for the "purge print head" operation.

Used for setting a delayed transmission when the document is present
in the ADF (automatic document feeder).

44

CONFIRM

While recording one-touch or speed dialling numbers or while setting
passwords or messages, it confirms the character set - while scrolling
through the alphanumeric characters.

CLEAR

SPEAKER+

SPEAKER -

Menu Access Keys

DIAL DIR.

Clears an incorrect setting from the display, for example, a fax number,
a telephone number or a password etc.

Clears all the settings associated with the program keys, one-touch
dialling keys and speed dialling codes.

Clears the documents from the memory and cancels the transactions
set.

When pressed repeatedly, it gradually increases the speaker volume
until the maximum level is reached.

When pressed repeatedly, it gradually decreases the speaker volume
until the minimum level is reached.

(DIAL DIRECTORY)
Gives access to the “Telephone Directory” menu and includes the

following functions:

- One-touch dialling

- Speed dialling

- Program keys

DATA

USER SW.

Gives access to the “Storing Data” menu and includes the following
functions:

- Date/time setting

- Storing messages

- Setting the confidential mailbox password

- Setting the system password

- Setting the inhibit transmission password

- Setting the inhibit copy password

- Storing secure polling IDs

(USER SOFTWARE)
Gives access to the "Set-up Parameters" and "Installation Param-

eters" submenus. The former includes the following functions:

- Reception mode

- Automatic storing

- Activity report

45

- Last transmission report

- Last reception report

- Last error report

- Broadcast transmission and polling for reception report

- Print format

- Reduction

- Print overflow

- Quality printing ?

- Inhibit transmission

- Inhibit copy

- Closed network in reception

- Closed network in transmission

- Sender ID line

- Quality copies ?

- Resolution after transmission/copy

- Substitute reception

- ECM

- Document retransmission

- Transmission speed

- Resend failed transmission

- Delete failed polling transmission document

- Reception on PC and FAX

- Monitor line

- Remote diagnostics

- Date format

- Language selection
The "Installation Parameters" submenu comprises the following

functions:

- Sender's name

- Sender's number

- Dial type

- Dial type for public network

- Number of rings for automatic reception

- Number of redials

- Time between redials

- fax/phone alarm duration

MEM. STAT.

REPORT

46

(MEMORY STATUS)
Gives access to the “Memory Status” menu and comprises the

following functions:

- Documents in memory

- Broadcast transmissions

- Memory transmissions
Gives access to the "Reports” menu and comprises the following

functions:

- Last TX report

- Last RX report

- Activity report

STANDBY MODE

Standby mode does not determine whether the facsimile functions can be accessed or not. When
the functions are accessed from standby, the display will show the following data:

. Without a document:

Current date and time

20/09 '94 10:35 95%
AUTOMATIC RX

Reception mode:
AUTOMATIC RX
MANUAL RX
FAX/TELEPHONE

. With a document inserted in the ADF:

20/09 '94 10:35 95%
DOCUMENT INSERTED

The following messages will appear on the display, in place of the standby indication, should errors
that prevent printing occur:

Percentage of free memory

20/09 '94 10:35 3%
MEMORY FULL

If there are reports waiting to be printed automatically:

20/09 '94 10:35 95%
ACTIVITY REPORT

These messages will alternate with those that identify the causes of the errors: "ADD PAPER", and
"OUT OF INK".

If the cause of the error is a paper jam or print carriage error, the message "PAPER ERROR
CHECK AND PRESS STOP" will appear occupying both lines of the display. In this case, to restore
the machine to normal operation, having eliminated the error, you must press the STOP key.

20/09 '94 10:35 65%
DOC. RECEIVED IN MEMORY

47

THE FUNCTION MENUS

The tables that follow provide an overall view of the menus and associated functions. You can
consult them as a reminder while operating the machine.

The "Telephone Directory" menu comprises the functions that enable you to programme the
various methods of fast dialling.

The "Data Entry" menu comprises the functions that enable you to set the date and time, header
messages, passwords and secure polling IDs.

The "Operating Configuration" menu, which is divided into two submenus, comprises the
functions that enable you to tailor the facsimile machine to your own operational/managerial
needs.

KEYS CHOICE OF FUNCTION DISPLAY

DIAL DIR.

DATA

Ø

1

∨

∧

2

3

1

∨

∧

2

3

TELEPHONE DIRECTORY

Ø

ONE-TOUCH DIALLING

CODED SPEED DIALLING

Ø

PROGRAM KEYS

Ø

Ø

STORING DATA
DATE/TIME

Ø

MESSAGES

Ø

PRIVATE MAILBOX PASSWORD

Ø

48

4

5

6

7

SYSTEM PASSWORD

Ø

PASSWORD FOR TRANSMISSION

Ø

PASSWORD FOR COPY

Ø

SECURE POLLING ID

Ø

KEY CHOICE OF FUNCTION DISPLAY

USER SW

∨

∧

START

Ø

0

1

∨

∧

2

3

4

5

6

7

8

OPERATING CONFIGURATION
SET-UP PARAMETERS

Ø

Ø

SET-UP PARAMETERS
RECEPTION MODE

Ø

AUTOMATIC STORING

Ø

ACTIVITY REPORT

Ø

LAST TX REPORT

Ø

Ø

LAST RX REPORT

Ø

LAST ERROR REPORT
BROADCAST REPORT

Ø

PRINT FORMAT

Ø

▼

9

10

11

12

13

14

15

16

17

18

19

20

REDUCTION

Ø

PRINT OVERFLOW

Ø

QUALITY PRINTING ?

Ø

Ø

INHIBIT TRANSMISSION
INHIBIT COPY

Ø

CLOSED NETWORK IN RX

Ø

CLOSED NETWORK IN TX

Ø

SENDER ID LINE

Ø

QUALITY COPIES ?

Ø

RESOLUTION AFTER TX/COPY

Ø

SUBSTITUTE RECEPTION

Ø

Ø

ECM

▼

A

B

49

KEY CHOICE OF FUNCTION DISPLAY

A

START

B

DOCUMENT RETRANSMISSION

21

22

23

24

25

26

27

28

29

0

0

Ø

TRANSMISSION SPEED

Ø

RESEND FAILED TX

Ø

DEL FAILED POLL TX DOC.

Ø

RX ON PC & FAX

Ø

MONITOR LINE

Ø

REMOTE DIAGNOSTICS

Ø

DATE FORMAT

Ø

LANGUAGE SELECTION

Ø

Ø

OPERATING CONFIGURATION
INSTALLATION PARAMETERS

Ø

Ø

INSTALLATION PARAMETERS
SENDER'S NAME

Ø

50

∨

∧

SENDER'S NUMBER

1

2

3

4

5

6

7

Ø

DIAL TYPE

Ø

DIAL TYPE FOR PUB. NET.

Ø

NO.RING FOR AUTOMATIC RX

Ø

REDIAL NO.

Ø

TIME BETWEEN REDIALS

Ø

FAX/PHONE ALARM DURATION

Ø

KEY CHOICE OF FUNCTION DISPLAY

MEM.STAT..

REPORT

Ø

1

∨

∧

2

3

1

∨

∧

MEMORY STATUS

Ø

DOCUMENTS IN MEMORY

Ø

BROADCAST TRANSMISSIONS

Ø

MEMORY TRANSMISSIONS

Ø

REPORTS

Ø

LAST TX REPORT

2

3

Ø

LAST RX REPORT

ACTIVITY REPORT

Ø

The indications in the "DISPLAY" column are given in abbreviated form exactly as they appear
on the display, while the full wording for each function is given in the "Menu access keys" paragraph
of the "The console" section.

51

DISPLAYING OTHER FUNCTIONS

KEYS CHOICE OF FUNCTION DISPLAY

MESSAGES

CONFID.

POLLING

PAGE N.

Ø

MESSAGES
ENTER NO.:

Ø

CONFID. TX A
PASSWORD:

Ø

POLLING

1

∨

∧

2

1

POLLING FOR TRANSMISSION

Ø

POLLING FOR RECEPTION

Ø

Ø

PAGINATING/MULTICOPY
PAGINATING

Ø

52

∨

∧

2

MULTICOPY

Ø

KEYS CHOICE OF FUNCTION DISPLAY

BROADCAST

SPEAKER +

SPEAKER -

PRINT

DELAYED

Ø

BROADCAST TRANSMISSION

Ø

ENTER TIME: hh:mm

Ø

SPEAKER VOLUME
LEVEL X

Ø

Ø

PRINT HEAD ADJUSTMENT

1

∨

∧

2

PURGE PRINT HEAD

Ø

Ø

NOZZLES TEST

Ø

DELAYED TRANSMISSION
ENTER TIME: hh:mm

Ø

53

OPERATION SUMMARY

The table below provides a summary of all the basic operations to be performed while carrying out
the various procedures.

You can use it to quickly remind yourself of the procedures required by the facsimile machine to
perform a function.

DATA ENTRY

To confirm data
To delete data
To overwrite data

To insert a space between characters and/or
digits

To enter alphanumeric characters (when storing
the sender's name and setting passwords)

SETTING DIALLING FUNCTIONS WHILE ENTERING A

FACSIMILE OR TELEPHONE NUMBER

To insert a pause while dialling the number. A
pause should always be inserted between the
code and the number

Press START
Press CLEAR
Move to the data to be overwritten by pressing

<<

>>

< or

> and enter the new data

<<

>>

Press the
to the right

Press
and then press CONFIRM

Press PAUSE/REDIAL. The letter "p" appears
on the display to identify the pause set

>>

> key to move the cursor one place

>>

∧∧

∨∨

∧ or

∨ to display the desired character

∧∧

∨∨

To wait for an answering tone (for countries in
which it is required), before completing the
dialling of a number

To call an external user when the facsimile
machine is connected to a private branch
exchange

To switch from pulse to tone dialling

54

Press EXT./2nd D.TONE. The symbol ":"
appears on the display

Press EXT./2nd D.TONE before entering the
number. The display shows the letter "E"
before the sequence of numbers

Press ✱ while setting the number. The symbol

* will appear on the display.

OPERATING PROCEDURES

To confirm a setting
To skip a parameter
To return to the menu functions on the display

To interrupt a procedure
To interrupt a printing operation
Scroll through the functions on the menus

TRANSMISSION/RECEPTION OPERATIONS

To interrupt a transaction
To reactivate transmission.

Conditions:

- the document must not be removed from the

ADF

- the number must have been dialled on the

numeric keypad

Press START
Press START
Press STOP

Press STOP once or twice
Press STOP

∧∧

Press

Press STOP and LINE STATUS together.
Press PAUSE/REDIAL

∧ or

∧∧

∨∨

∨

∨∨

To automatically print a report after each fax
sent

To switch the error LED off

To automatically print a report after each fax
received

Enable the "LAST TX REPORT" parameter in
the operating configuration (see the "Setting
the Set-up Parameters" section)

Press LINE STATUS and STOP at the same
time

Enable the "LAST RX REPORT" parameter in
the operating configuration (see the "Setting
the Set-up Parameters" section)

55

CUSTOMIZING THE MACHINE

Set-Up Parameter Table

Parameter option 1 option 2 option 3

RECEPTION MODE
AUTOMATIC STORING YES NO
ACTIVITY REPORT YES NO
LAST TX REPORT YES NO
LAST RX REPORT YES NO
LAST ERROR REPORT YES NO
BROADCAST REPORT YES NO
PRINT FORMAT A4 LETTER LEGAL
REDUCTION YES (%) 70 to 94 NO
PRINT OVERFLOW YES NO
QUALITY PRINTING ? YES NO
INHIBIT TRANSMISSION YES NO
INHIBIT COPY YES NO
CLOSED NETWORK IN RX YES Check on

CLOSED NETWORK IN TX YES Check on

SENDER ID LINE INSIDE

QUALITY COPIES ? YES NO
RESOLUTION AFTER TX/COPY STANDARD FINE
SUBSTITUTE RECEPTION YES NO
ECM YES NO
DOCUMENT RETRANSMISSION YES NO
TRANSMISSION SPEED 14400 9600 4800
RESEND FAILED TX YES NO
DEL FAILED POLL TX DOC YES NO
RX ON PC & FAX YES NO
MONITOR LINE YES NO

AUTOMATIC RX MANUAL RX FAX/TELEPHONE

NO

4-6 digits

NO

4-6 digits

OUTSIDE

DOCUMENT

DOCUMENT

REMOTE DIAGNOSTICS YES NO
DATE FORMAT

LANGUAGE SELECTION ITALIAN - SPANISH - GERMAN - FRENCH -

DD/MM 'YY 'YY MM/DD MM/DD/YY 24h

MM/DD/YY 12h

DANISH - PORTUGUESE - ENGLISH - DUTCH ­SWEDISH

NOTE: The parameters or options with a shaded background are not available in all countries.

56

PRINTING THE SET-UP PARAMETERS

You can print a complete list of the operating configuration parameters at any time. This section
describes how to print the list.

1. Press USER SW.

OPERATING CONFIGURATION
SET-UP PARAMETERS

2. Press PRINT.
The facsimile machine prints all the set-up parameters.

SET-UP PARAMETERS
PRINTING...

3. Press STOP to exit from the menu.

SETTING THE SET-UP PARAMETERS

The initial values of the set-up parameters are those set by the manufacturers. To change the
settings, follow the procedure described below.

I

Before changing the parameter settings, we recommend you print them as described above

so that you can restore the initial settings if the changes made do not have the desired
effect.

1. Press USER SW.

OPERATING CONFIGURATION
SET-UP PARAMETERS

2. Press START to display the set-up parameters.

SET-UP PARAMETERS
RECEPTION MODE

∧∧

∨∨

3. Press

SET-UP PARAMETERS
QUALITY COPIES ?

∧

or

∨

to display the parameter you want to set (e.g. "QUALITY COPIES ?").

∧∧

∨∨

4. Press START to confirm the selection.

SET-UP PARAMETERS
QUALITY COPIES ? NO

57

5. Press START again to accept the value indicated for the parameter displayed, or display an

∧∧

∨∨

alternative by pressing
The display shows the next parameter.

SET-UP PARAMETERS
RESOLUTION AFTER TX/COPY

6. Repeat the procedure from step 3 if you want to set the next parameter or press STOP to exit
from the menu.

∧

or

∨

and press START.

∧∧

∨∨

DIALLING

PROGRAMMING ONE-TOUCH DIALLING KEYS

There are 30 one-touch dialling keys (01 - 30), situated on the right-hand section of the console.
On each key, you can program:

- Facsimile number

- Telephone number

- Subscriber's name

- Transmission speed (14400, 9600 or 4800 bps; the latter is useful on lines with a lot of
interference). The transmission speed set here takes priority over the speed set in the
operating configuration.

- Elimination of echo during international and intercontinental calls.

- Closed network. This parameter enables you to set up a limited-access communication

network. Communication is restricted by checking the last 4 or 6 digits in a receiver's or
sender's facsimile number. This parameter can only be activated if it is enabled in the
operating configuration &

Getting the Best from Your Facsimile Machine, page 32

.

I

To enter data, see the Operation Summary, page 54.

1. Press DIAL DIR.

TELEPHONE DIRECTO RY
ONE-TOUCH DIALLING

58

2. Press START to activate one-touch dialling.

ONE-TOUCH DIALLING
01:

∧∧

∨∨

3. By pressing

Alternatively, you can press the number of the key on the numeric keypad.

If the key has already been programmed, the display shows the facsimile number of the user
associated with it.

If this is the case, choose another key (by pressing
Data" section.

ONE-TOUCH DIALLING
06:

4. Press START to start programming the parameters for the selected one-touch dialling key.

1-TOUCH DL. FAX
06:_

5. Type the desired facsimile number on the numeric keypad (max. 32 digits), e.g. 0125 45812.

If the display shows a previously set number, you can leave it unchanged or overwrite it with
a new number by typing on the numeric keypad.

∧

or

∨ select the one-touch dialling key you want to program, for example 06.

∧∧

∨∨

∧∧

∨∨

∧

or

∨

) or see the "Clearing Programmed

∧∧

∨∨

1-TOUCH DL. FAX
06:0125p45812_

6. Press START to confirm the number. The display shows the next parameter (telephone

number).

1-TOUCH DL. TEL.
06:_

7. Enter the desired telephone number (max. 32 digits) on the numeric keypad, e.g. 0125 230223

(the telephone number is an optional parameter).

If the display shows a previously set number, you can confirm it or overwrite it with a new
number by typing on the numeric keypad.

1-TOUCH DL. TEL.
06:0125 230223_

8. Press START to confirm the number. The display shows the next parameter (user name).

1-TOUCH DL. NAME A
06:_

59

9. If desired, enter the user name (max. 20 characters), for example, Elba (the name is an
optional parameter).

1-TOUCH DL. NAME a
06:Elba_

10. Press START to confirm the name entered. The facsimile machine prepares for programming
of the transmission speed (14400/9600/4800). To confirm the value displayed, skip to the next

∧∧

∨∨

step, otherwise press

1-TOUCH DL. SPEED
06: 9600

11. Press START to confirm the value set. The facsimile machine moves on to the "International"
parameter (YES/NO). This parameter is used for eliminating an echo on the telephone line.
It is only to be enabled if you are to make an international or intercontinental call.

To confirm the option displayed, move straight on to the next step, otherwise press
select the alternative option.

1-TOUCH DL. INTERNAT.
06: NO

12. Press START to confirm the value set.
The facsimile machine moves on to the next parameter: "Closed Network" (YES/NO).

To confirm the option displayed, move straight on to the next step, otherwise press
select the alternative option.

∧

or

∨ to choose the alternative value.

∧∧

∨∨

∧∧

∨∨

∧

or

∨ to

∧∧

∨∨

∧∧

∨∨

∧

or

∨ to

∧∧

∨∨

1-TOUCH DL. CLOSED NET.
06: NO

13. Press START to confirm the value set.

1-TOUCH DL. FAX
07:_

60

Having finished programming the parameters for one-touch dialling key 06, the facsimile
machine automatically moves on to the parameters to be programmed for the next one-touch
dialling key.

Repeat the procedure from step 5 if you want to continue to program the remaining keys
press STOP twice to exit from the menu.

or

PROGRAMMING SPEED DIALLING CODES

Speed dialling enables you to program up to 100 IDs consisting of a maximum of 32 digits.
For each code, you can program:

- Facsimile number

- Subscriber's name

We recommend you set the user's name associated with each speed dialling code. In this way,

∧∧

∨∨

while dialling a number during transmission, by pressing SPEED DIAL and the
you can display all the names associated with the facsimile numbers in alphabetical order.
You will then be able to dial the desired number, simply by pressing START.

- Transmission speed (14400, 9600 or 4800 bps; the latter is useful on lines that have a lot of

interference). The transmission speed set here takes priority over the speed set in the
operating configuration.

- Elimination of echo during international and intercontinental calls.

- Closed network. This parameter enables you to set up a limited-access communication

network. Communication is restricted by checking the last 4 or 6 digits in a receiver's or
sender's facsimile number. This parameter can only be activated if it is enabled in the
operating configuration &

Getting the Best from Your Facsimile Machine, page 32

∧

or

∨ key,

∧∧

∨∨

.

I

To enter data, see the Operation Summary, page 54.

1. Press DIAL DIR.

TELEPHONE DIRECTORY
ONE-TOUCH DIALLING

2. Press

TELEPHONE DIRECTO RY
CODED SPEED DIALLING

3. Press START to activate it.

CODED SPEED DIALLING
00:

4. By pressing

∨∨

∨ once to select the function "CODED SPEED DIALLING".

∨∨

∧∧

∨∨

∧

or

∨, select the speed dialling code you want to program, for example 06.

∧∧

∨∨

Alternatively, you can enter the code directly on the numeric keypad. If the code has already
been set, the display will show the facsimile number of the corresponding user. If this is the

∧∧

∨∨

case, choose another code (by pressing
on.

∧

or

∨) or see the "Clearing Programmed Data" section later

∧∧

∨∨

61

CODED SPEED DIALLING
06:

5. Press START to start entering the parameters for the selected speed dialling code.

CD. SPEED DL FAX
06:_

6. Enter the desired facsimile number (max. 32 digits) on the numeric keypad, for example, 011
601234

CD. SPEED DL FAX
06:011 601234_

If the display shows a previously set number, you can confirm it or overwrite it with a new
number by typing on the numeric keypad.

7. Press START to confirm the number set.

CD. SPEED DL NAME A
06:_

8. Enter the correspondent's name (max. 20 characters), for example, SIPEL (the name is an
optional parameter).

CD. SPEED DL NAME L
06:SIPEL_

9. Press START to confirm the name entered.
The facsimile machine automatically moves on to the transmission speed (14400, 9600/4800)

parameter. To confirm the value displayed, move straight on to the next step or press

∨∨

∨ to select the alternative value.

∨∨

CD. SPEED DL SPEED
06: 9600

10. Press START to confirm the value displayed.
The facsimile machine moves on to the "International" parameter (YES/NO). This parameter

is used for eliminating an echo on the telephone line. It is only to be enabled if you are to make
an international or intercontinental call.

To confirm the option displayed, move straight on to the next step, otherwise press
select the alternative option.

CD. SPEED DL INTERNAT.
06: NO

∧∧

∧

or

∧∧

∧∧

∨∨

∧

or

∨ to

∧∧

∨∨

62

11. Press START to confirm the option displayed

The facsimile machine moves on to the next parameter: "Closed Network" (YES/NO).

∧∧

∨∨

12. To confirm the option displayed, move straight on to the next step or press

the alternative option.

CD. SPEED DL CLOSED NET.
06: NO

13. Press START to confirm the option displayed.

CD. SPEED DL FAX
07:_

Having finished programming the parameters for speed dialling code 06, the facsimile
machine automatically moves on to the parameters to be programmed for the next speed
dialling code.

Repeat the procedure from step 6 if you want to continue to program the remaining codes
press STOP twice to exit from the menu.

∧

or

∧∧

∨ to select

∨∨

or

PRINTING PROGRAMMED DATA

You can print the data programmed on the 30 one-touch dialling keys and 100 speed dialling codes.
This enables you to check that the numbers (facsimile and telephone) and data set for each key
or code (user name, transmission speed and closed network settings) are correct, and which keys
or codes have been programmed. In addition, if you keep a copy beside the facsimile machine,
you will be able to see which user a given number corresponds to at a glance.

The data is printed:

- in

progressive numerical order

-in

alphabetical order

numbers.

The parameters not set for a given key or code will be marked with "--". Unprogrammed keys or
codes are not printed.

To print this data, once programmed, proceed as follows (the example refers to speed dialling
codes):

1. Press DIAL DIR.

TELEPHONE DIRECTO RY
ONE-TOUCH DIALLING

2. Press

TELEPHONE DIRECTO RY
CODED SPEED DIALLING

∨∨

∨ once to access the speed dialling submenu.

∨∨

, if the correspondents' names have been associated with the facsimile

, if no names have been associated with the numbers

63

3. Press PRINT. All the data programmed for the speed dialling codes is printed.

CODED SPEED DIALLING
PRINTING...

4. At the end of the operation, press STOP to exit from the menu.

Example of a printout of the data programmed for the speed dialling codes.

CLEARING PROGRAMMED DATA

This section describes the procedure for clearing the data programmed for the one-touch dialling
keys and speed dialling codes.

1. Perform steps 1 and 2 of the "Programming One-Touch Dialling Keys" procedure or steps 1
to 3 of the "Programming Speed Dialling Codes" procedure (this example refers to the one­touch dialling key procedure).

ONE-TOUCH DIALLING
01: 0034p3p257881

64

∧∧

∨∨

2. Press

(or type the one-touch dialling number or speed dialling code on the numeric keypad) for
example, one-touch dialling key 06.

ONE-TOUCH DIALLING
06: 0125p45812

3. Press CLEAR. All the parameters for the one-touch dialling key selected are cleared.

ONE-TOUCH DIALLING
06:

4. Reprogram the key, or press

to exit from the menu.

∧

or

∨ to choose the one-touch dialling key or speed dialling code that you want to select

∧∧

∨∨

∧∧

∨∨

∧

or

∨ to move to another key to be cleared,

∧∧

∨∨

or

press STOP

PROGRAMMING THE PROGRAM KEYS

It often happens that you have to send the same document to several correspondents (broadcast
transmission). Using the program keys, you can group, on one key, up to 100 fax numbers,
recorded for one-touch or speed dialling, which will be dialled automatically by the facsimile
machine by pressing the corresponding key (grouped dialling). There are 3 program keys, situated
in the central section of the console (above the numeric keypad).

For each key, as well as storing a group of numbers, you can set the time of transmission and set
the graphic definition of the document to be sent (contrast, resolution and image).

This section explains how to associate the parameters described above to each program key.

I

The one-touch dialling keys and speed dialling codes have already been programmed.

1. Press DIAL DIR.

TELEPHONE DIRECTO RY
ONE-TOUCH DIALLING

2. Press

TELEPHONE DIRECTO RY
PROGRAM KEYS

3. Press START.

PROGRAM KEYS
PROG. KEY 1 nnn

∨∨

∨ twice to select the "Program Keys" function.

∨∨

65

∧∧

∨∨

4. By pressing
(alternatively, press the corresponding program key).

PROGRAM KEYS
PROG. KEY 2 nnn

If the key has already been programmed, the total number of one-touch dialling keys or speed
dialling codes already associated with the key is displayed in the bottom right-hand corner of
the display.

5. Press START to confirm.

PROGRAM KEYS
INSERT

6. Press START again.

PROG. KEY 2
ENTER FAX NO.

If the key has already been programmed and you want to cancel one of the previous settings,

∨∨

press
"Clearing the programmed data" section.

7. Press SPEED DIAL and enter the speed dialling code or one-touch dialling key on the
numeric keypad to be associated with the selected program key (alternatively, lower the
maskl and press the corresponding one-touch key).

Example: press SPEED DIAL and type the speed dialling code 20. The symbol ∗ appearing
on the display indicates that a speed dialling code has been selected as opposed to a one­touch dialling key.

∨

to carry out the "Clearing the single keys or codes" procedure described in the

∨∨

∧

or

∨ select the program key (1-3) that you want to program, e.g. 2

∧∧

∨∨

PROG. KEY 2
ENTER FAX NO. * 20

The display shows, for a few seconds, the correspondent's fax number and name (if
programmed) recorded under the speed dialling code 20. If the symbol & appears beside the
number, this means that the speed dialling code has already been associated with the
selected program key.

678544 &
TECHNOST STUDIO

If the speed dialling codes or one-touch dialling keys have not been programmed, the display
will show the message "NOT PROGRAMMED".

66

8. Repeat steps 6 and 7 for all the other speed dialling codes or one-touch dialling numbers to

be added to program key 2 or move straight on to the next step.

9. Press START to continue to program the remaining parameters.

PROG. KEY 2
IMMEDIATE TX

10. Press START to confirm immediate transmission and skip to step 14, or select the alternative

option "DELAYED TX" by pressing

PROG. KEY 2
DELAYED TX

11. Press START to confirm delayed transmission. The display shows the current time.

DELAYED TX
ENTER TIME: hh:mm

12. Enter the time at which the fax is to be sent by entering two digits for the hour and two more

digits for the minutes.
Example: 12:00

DELAYED TX
ENTER TIM E : 12:00

∨∨

∨.

∨∨

13. Press START to confirm the time set. The facsimile machine prepares for programming of

the graphic definition parameters.

PROG. KEY 2
SELECT GRAPH. DEF INIT IO N

14. Set the graphic definition parameters following the procedure indicated in the "Preparing the

document for transmission" section and press START to confirm.

15. Having set the parameters for program key 2, the facsimile machine is automatically set for

programming of the next program key.
Repeat the procedure from step 5 if you want to program the remaining keys or press STOP

to exit from the menu.

PROGRAM KEYS
PROG. KEY 3 nnn

67

Printing the Programmed Data

You can print the data programmed on the three program keys. In this way, you can check the keys
or codes associated to each of the program keys.

This section explains how to print this data.

1. Perform steps 1 and 2 of the "Programming the program keys" section.

TELEPHONE DIRECTO RY
PROGRAM KEYS

2. Press PRINT.

3. Press STOP to exit from the menu.

Example of a program key data printout.

Clearing Programmed Data

This section describes the procedure for clearing the data programmed on the program keys as
described in the previous section.

You can clear all the one-touch dialling keys or speed dialling codes or just one of them from a
program key. Clearing a key or code automatically clears the associated parameters.

CLEARING ALL KEYS OR CODES

1. Perform steps 1 to 3 of the "Programming the program keys" section.

PROGRAM KEYS
PROG. KEY 1 010

68

∧∧

∨∨

2. Press

corresponding key).

PROGRAM KEYS
PROG. KEY 2 005

3. Press CLEAR to clear all the one-touch dialling keys and speed dialling codes associated with

the selected program key.

PROGRAM KEYS
PROG. KEY 2 000

4. Repeat the procedure from step 2 to clear the data from another key or press STOP to exit

from the menu.

1. Perform steps 1 to 3 of the "Programming the program keys" section.

PROGRAM KEYS
PROG. KEY 1 010

2. Press

corresponding key).

∧

or

∨ to select the program key, e.g. program key 2 (alternatively, press the

∧∧

∨∨

CLEARING KEYS OR CODES ONE BY ONE

∧∧

∨∨

∧

or

∨ to select the desired program key, e.g. program key 2 (alternatively, press the

∧∧

∨∨

PROGRAM KEYS
PROG. KEY 2 005

3. Press START to confirm.

PROGRAM KEYS
INSERT

4. Press

PROG. KEY 2
DELETE

5. Press START.

0124 678901
PISA S.p.A.

∨∨

∨ to display the clearing option.

∨∨

The display shows the correspondent's fax number and name for the first one-touch dialling
key or speed dialling code associated with program key 2.

69

∧∧

∨ ∨

6. Press
marked with a question mark (?) and the display shows the next key or code.

0125 538326
ArtStudio S.r.l.

7. Repeat step 6 for each key or code to be cleared and then press START.

CONFIRM DELETION
1=YES 0=NO

8. The facsimile machine requests confirmation of the clearing operation. Type 1 to confirm or
0 to cancel the operation.

9. Press STOP to exit from the menu.

∧

or

∨ to display the key or code to be cleared and press CLEAR. The key or code is

∧∧

∨ ∨

MESSAGES

In addition to the date/time of transmission, fax number, sender's name and progressive number
of the pages sent, each page may be marked with a short message, which may, for example,
indicate the type of document (CONFIDENTIAL, URGENT, etc.), the sender of the document (Dr.
John Smith) or contain a promotional message.

The facsimile machine enables you to set up to 4 mesages (max. 20 characters, including spaces).

RECORDING MESSAGES

Not all the messages have to be recorded. If you do not want to record a given message, simply
select the next one. You can select any of the recorded messages for printing on the document
that reaches the receiver (see the "Preparing the document for transmission" section).

I

For a description of how to enter data, see the Operation Summary, page 54.

1. Press DATA.

STORING DATA
DATE/TIME

∨∨

2. Press

STORING DATA
MESSAGES

∨

to select the "Messages" function.

∨∨

70

3. Press START.

MESSAGES
MESSAGE 1

The facsimile machine prepares for recording of the first message.

∧∧

∨∨

4. Press START to start (or change) the recording or press

to be recorded (alternatively, enter the number on the numeric keypad).

MESSAGE 2 A

5. Enter the desired message (max. 20 characters).

MESSAGE 2 L
CONFIDENTIAL

6. Press START to confirm the message set.

MESSAGE 3 A

Having recorded the message, the facsimile machine is automatically set for recording of the
next message.

7. Repeat the procedure from step 5 if you want to continue recording other messages or press

STOP twice to exit from the menu.

∧

or

∨

to select another message

∧∧

∨∨

PRINTING MESSAGES

The following procedure explains how to print the recorded messages.

1. Perform steps 1 and 2 of the "Recording messages" section.

STORING DATA
MESSAGES

2. Press PRINT. The messages recorded will be printed.

3. Press STOP to exit from the menu.

71

Example of a recorded message printout.

PASSWORDS

SETTING PASSWORDS

I

Once it has been set, a password can no longer be displayed. In addition, to change it you

must access functions controlled by the existing password. Therefore, we recommend you
TAKE NOTE OF THE PASSWORDS SET! To introduce the characters, refer to the
Operation Summary.

1. Press DATA.

STORING DATA
DATE/TIME

2. Press

STORING DATA
SYSTEM PASSW O RD

3. Press START to start setting the password.

NEW PASS WORD A
_

4. Enter the characters that make up the password displaying them one by one by pressing

∨∨

∨ until the desired function appears on the display (for example, "System Password").

∨∨

∨∨

and

∨, and confirming them by pressing CONFIRM.

∨∨

∧∧

∧

∧∧

72

5. Confirm the entered password by pressing START. The display shows the next function.

STORING DATA
PASSWORD FOR TRANSMISSION

6. Press STOP to exit from the menu.

CHANGING OR DELETING A PASSWORD

The passwords set can be changed or deleted. This section describes how to change or delete
the password for transmission. If you have set a system password, the machine will ask you to
enter it before allowing you to change or delete the passwords.

1. Press DATA.

STORING DATA
DATE/TIME

2. Press

STORING DATA
PASSWORD FOR TRANSMISSION

3. Press START.

CURRENT PASSWORD A
_

4. Enter the current password and confirm by pressing START. You can now:

-

-

5. Press STOP to exit from the menu.

∨∨

∨ until the desired function appears (for example "Password for transmission").

∨∨

change

"Setting Passwords" procedure, or

delete

the current password, by entering a new password as described in step 4 of the

the current password, by pressing START. The display shows the next function.

73

TRANSMISSION

DOCUMENTS THAT MAY BE SENT

Size

The facsimile machine can send any kind of document providing its size is within the minimum and
maximum limits illustrated below. If the document is larger or smaller, make a reduced or enlarged
photocopy of it to adapt it to the accepted size.

216 mm

168 mm

2 m

Actual Image Size

To make sure that all of the document is printed, the left and right margins must not be less than
1 mm.

Capacity of the ADF

With the automatic document feeder (ADF) inserted, the facsimile machine can handle A3, A4,
A5, A6, B4, LETTER and LEGAL documents between 0.07 mm and 014 mm thick.

The ADF can handle up to 25 sheets* of A4, A5, A6, LETTER or LEGAL paper and up to 15 sheets
of A3 and B4 paper.

* (max. 0.1 mm thick)
To transmit originals composed of more than 15 sheets, as well as following the procedure

described in the manual, you must also:

105 mm

74

1. Fan the originals, holding the
sheets as indicated in the figure.

2. Insert the originals in the ADF
disaligning the upper edge as
indicated in the figure.

Types of Documents Not To Be Used

Before sending a fax, check the type of document; if it is one of the following types, you must
photocopy it or insert it in a transparent folder available on the market. The copy must then be used
in place of the original document.

Crumpled or folded
documents

Torn documents

Glossy paper

Punched documents

Rolled up, wet or
moist documents

Documents with
carbon paper on
the back

Transparencies

Clipped or stapled
documents

PREPARING THE DOCUMENT FOR TRANSMISSION

Preparing the document represents the first step in any transmission transaction. Before sending
a document, proceed as described below.

INSERTION

First of all, check that the document is not crumpled, does not have clips or a glossy surface, etc.
In these cases, take the precautions indicated in the previous section.

Insert the document face down in the document feed slot and regulate the paper guides against
its left and right edges. The document must be placed in the slot without forcing it; it will be fed
automatically when transmission begins.

The message "DOCUMENT INSERTED" will appear on the display.

75

SELECTING THE GRAPHIC DEFINITION

For pages containing text and images:

KEYS VALUES LED INDICATORS

RESOLUT.

CONTRAST

FINE
For pages containing small characters and
drawings

PROPRIETARY
The most suitable for sending faxes to the
machines of the same type

SUPERFINE
For pages containing very small characters
and detailed drawings

STANDAR D
For easily legible pages

LIGHT
For very dark pages

DARK
For very light pages

NORMAL
For normal pages

For pages containing photographs:

"FINE" LED On

"SUPER" LED Blinking

"SUPER" LED On

No LED indicator on

"LIGHT" LED On

"DARK" LED On

No LED indicator on

KEYS VALUES LED INDICATORS

IMAGE

TEXT/IMAGE
For pages containing text and photographs

64 GREY TONES
For pages containing photographs only

DISABLED
For pages containing text only

"AUTO" LED On

"HALF TONES"
LED

No LED indicator on

76

On

SETTING THE NUMBER OF PAGES

If you want, you can set the number of pages that form the document. In this way, the document

received will be numbered at the top in the following format: 01/nn, 02/nn, 03/nn, ......nn/nn where

"nn" represents the total number of pages that make up the document.
The facsimile machine will automatically check the number of pages sent:

-

when sending a document from the memory

: after the document has been stored, if the
number of pages set does not correspond to the number of pages stored, the machine beeps
and the document is automatically cleared from the memory.

-

when sending a document from the ADF

: after the document has been sent, if the number
of pages set does not correspond to the number of pages sent, the machine beeps, the error
LED lights up and, if the relevant set-up parameter has been enabled, an error report will be
printed.

In either case, the message "INCORRECT PAGE COUNT" will appear on the display.

1. Press PAGE N.

PAGINATING/MULTICOPY
PAGINATING

2. Press START.

PAGINATING
NO. PAGES/COPIES:

3. Enter the number of pages, e.g. 22, on the numeric keypad.

PAGINATING
NO. PAGES/COPIES: 22

4. Press START to confirm the setting. The facsimile machine prepares for transmission.

SELECTED PAGE NO. 22
DOCUMENT INSERTE D

77

SETTING A MESSAGE

If you want, you can set a short message (max. 20 characters, including spaces) to be printed on
the document that reaches the receiver.

Proceed as follows:

1. Press MESSAGES

MESSAGES
ENTER NO.:_

2. Enter the reference number of the desired message, e.g. 2:

MESSAGES
ENTER NO.:2

3. Press START to confirm. The machine returns to standby.

If the display shows the message "NOT STORED", this means that the selected message has
not been recorded

.

SENDING A FAX TO A SINGLE CORRESPONDENT

All transmission operations can be interrupted at any time by pressing the LINE STATUS and
STOP key at the same time (pressing LINE STATUS alone will display the operating status).

The "Display Messages" section lists the messages shown on the display during transmission
operations.

Immediate

I

Remember that if the set-up parameter "AUTOMATIC STORING" is disabled, the
document must be left in the ADF (otherwise the setting is cancelled) and the facsimile
machine cannot be used for other operations until the end of the transmission operation
in progress.

1. Insert the document in the ADF. The facsimile machine displays the message "DOCUMENT
INSERTED".

2. Dial the correspondent's number using any of the methods available. The facsimile machine
starts storing the document (the free memory percentage decreases). It then starts
transmission (the TX/RX LED lights up).

3. At the end of transmission, the TX/RX LED goes off. You can find out if the fax was sent
successfully by pressing LINE STATUS and checking that the free memory percentage has
returned to its maximum value.

78

Delayed

The facsimile machine can send a document at a preset time. This enables you to get around time
zone difficulties when the correspondent is thousands of kilometres away, or to choose times when
the lines are less busy and cheaper rates apply.

Remember that, having set a transmission transaction, you can receive, copy or send other
documents as the document is stored automatically.

1. Insert the document in the ADF. The facsimile machine displays the message "DOCUMENT

INSERTED".

2. Press DELAYED.

DELAYED TRANSMISSION
ENTER TIME: hh:mm

3. Set the time at which the document is to be sent (within the next 24 hours) and press START.

DELAYED TX: [hh:mm]
ENTER FAX NO.

4. Dial the correspondent's number using any of the methods available. The facsimile machine

starts to store the document automatically and, having done so, returns to standby.

Confidential

I

Remember that if the set-up parameter "AUTOMATIC STORING" is disabled, the
document must be left in the ADF (otherwise the setting is cancelled) and the facsimile
machine cannot be used for other operations until the end of the transmission operation
in progress.

1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED".

2. Press CONFID.

CONFIDENTIAL TX A
PASSW O RD:_

3. Enter the password, known to the correspondent, to be associated with the document, and

press START.

CONFIDENTIAL TX
ENTER FAX NO.

4. Dial the correspondent's number. The facsimile machine starts to send the document and

returns to standby.

79

Repeating a transmission transaction from the memory

To repeat an unsuccessful transmission attempt, proceed as follows:

I

A transmission from the memory has been set and concluded unsuccessfully, and the
"RESEND FAILED TX" parameter is enabled.

1. Press MEM.STAT.

MEMORY STATUS
DOCUMENTS IN MEMO RY

∧∧

∨∨

2. Press

MEMORY TRANSMISSIONS
TRANS. NO.: nnnn

3. Select the transaction by pressing
You can now change the date/time of transmission (a) and/or the correspondent's facsimile
number (b):

a) Display the "DATE/TIME" field by pressing the

MEMORY TRANSMISSIONS
DATE/TIME:DD/MM 'YY hh:mm

∧

or

∨ to display the "MEMORY TRANSMISSIONS" function and press START.

∧∧

∨∨

∧∧

∨∨

∧

or

∨, or enter the number directly on the numeric keypad.

∧∧

∨∨

<<

>>

or

>

key.

>>

<

<<

Press START.

DELAYED TX
ENTER TIME: hh:mm

The display shows the current time. Change the transmission time or accept the current time,
and confirm by pressing START.

< <

>>

b) Display the "NUMBER" field by pressing the

MEMORY TRANSMISSIONS
NUMBER:

Press START.

MEMORY TRANSMISSIONS
NUMBER:

Change the correspondent's facsimile number and press START.

4. To exit from the menu, press STOP twice.

<

< <

or

>

key.

>>

80

SENDING A FAX TO SEVERAL CORRESPONDENTS ("BROADCAST")

1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED".

2. Press BROADCAST.

BROADCAST TRANSMISSION
ENTER TIME: hh:mm

3. Press START to accept the time displayed (immediate transmission) or enter the time at

which the document is to be sent (delayed transmission - within the next 24 hours) and press
START. The facsimile machine stores the document.

BROADCAS T DOC. R: nnnn
ENTER FAX NO.

4. Using any of the methods available, enter the number of a correspondent to whom you want

to send the document.

5. Repeat step 4 for each correspondent (max. 100). Having selected the last number, press

START to confirm the complete set of correspondents.
The facsimile machine starts sending the document (if immediate) or returns to standby (if

delayed).

Repeating a Single Transaction of the Broadcast Transmission

To repeat a transaction included in the broadcast transmission that was concluded unsuccessfully,
proceed as follows:

I

One of the transactions included in a broadcast transmission was concluded unsuccessfully

and the set-up parameter "RESEND FAILED TX" is enabled.

1. Press MEM.STAT.

MEMORY STATUS
DOCUMENTS IN MEMO RY

∧∧

∨∨

2. Then press

START. The display shows the reference number of the first document associated with a
broadcast transmission.

BROADCAST TRANSMISSIONS
BROADCAS T DOC. R nnnn

3. Select the broadcast transmission by pressing

numeric keypad, and then press START.

BROADCAS T DOC.R nnnn
TRANS. NO.: nnnn

∧

or

∨ to display the "BROADCAST TRANSMISSIONS" function and press

∧∧

∨∨

∧∧

∨∨

∧

or

∨, or type the reference number on the

∧∧

∨∨

81

∧∧

∨∨

4. Select the desired transaction by pressing
numeric keypad. You can now change the date/time of transmission (a) and/or the
correspondent's facsimile number (b):

a) Display the "DATE/TIME" field by pressing the

BROADCAS T DOC.R nnnn
DATE/TIME:DD/MM 'YY hh:mm

Press START.

DELAYED TX
ENTER TIME: hh:mm

The display shows the current time. Change the transmission time, or accept the current time,
and confirm by pressing START.

b) Display the "NUMBER" field by pressing the

BROADCAS T DOC.R nnnn
NUMBER:

Press START.

BROADCAST TRANSMISSIONS
NUMBER:

∧

or

∨, or by typing the reference number on the

∧∧

∨∨

<<

>>

<

or

> key.

<<

>>

<<

>>

<

or

> key.

<<

>>

Change the correspondent's facsimile number and press START.

5. To exit from the menu, press STOP twice.

Display Messages (with LINE STATUS pressed - memory transmission)

STORING COMPLETE D
PAGES :nn DOC.R:xxxx

The document has been stored for transmission. The display shows the number of pages in the
document and its reference number, which can be used for changing the transaction associated
with it.

TRANSMITTING P.nn 14.4 E

The facsimile machine is sending a document. The display shows the number of the page being
sent (P.nn), the transmission speed (expressed in thousands of bauds, 14.4, 9.6 or 4.8) and
whether or not Error Correction Mode (E) is enabled.

82

TRANSMISSION IN PROGRESS
PLEASE WAIT

The facsimile machine is sending a document from the memory. At the end of the operation, it
sends the document inserted in the ADF.

*REDIAL*
number

The facsimile machine is automatically redialling the number dialled. In this situation, the console
is disabled. If the document has been removed from the ADF, the facsimile machine beeps and
aborts transmission.

NO CONNECTION
number

The line is busy or the correspondent's fax is not connected. If the document is sent from the ADF,
press STOP to remove the message and retry transmission.

TRANSMISSION INTERRUPTED
number

Transmission was aborted by the operator.

TRANSMISSION FAILED
number

A communication error has occurred. The transmission transaction was not successful. If the
document is sent from the ADF, press STOP to remove the message and retry transmission.

INCORRECT PAGE CO UNT

The number of pages that actually make up the document does not correspond to the number set
using the "PAGINATING" function. If the document is sent from the ADF, press STOP to remove
the message and retry transmission.

TRANSMISSION COMPLETED
receiver's number

Transmission was successful. The document was sent.

83

RECEPTION

AUTOMATIC RECEPTION

This reception method enables you to leave the fax unattended and receive any documents sent.

I

The facsimile machine is in standby. The display shows the message "AUTOMATIC RX".

1. When a call arrives, the facsimile machine prepares to receive a document (the machine

beeps and the TX/RX LED lights up). When LINE STATUS is pressed, the display shows the
information associated with the document (current page, transmission speed, whether ECM
is enabled or not) and the sender's facsimile number (or name, if stored on the sender's
machine).

RECEIVING P.nn 14.4 E
sender's number

2. At the end of the operation, the facsimile machine returns to standby (the machine beeps and
the TX/RX LED goes off).

MANUAL RECEPTION

This reception method requires the machine to be attended. When the telephone rings, lift the
handset and check whether the call is a voice or telephone call. If the handset emits modulated
tones, this means that someone wants to send a document. In this case, proceed as follows:

I

The facsimile machine is in standby. The display shows the message "MANUAL RX".

1. When you hear the fax tones, press START (the machine beeps and the TX/RX LED lights

up). When LINE STATUS is pressed, the display shows the information associated with the
document (current page, transmission speed, whether the ECM function is enabled or not)
and the sender's fax number (or name, if stored on the sender's machine).

RECEIVING P.nn 14.4 E
sender's number

2. Place the handset back on the hook. At the end of the operation, the facsimile machine returns
to standby (the machine beeps and the TX/RX LED goes off).

84

RECEPTION WITH FAX/TELEPHONE SWITCH ENABLED

With the set-up parameter "FAX/PHONE" enabled, the facsimile machine can recognize whether
the call is an ordinary telephone call or the caller wants to send a fax (this feature is not available
in all countries).

I

The facsimile machine is in standby. The display shows the message "FAX/PHONE".

When the caller wants to send a document:

1. The machine recognizes that the incoming call is a fax call and, after a certain number of rings,

prepares to receive a document (the machine beeps and the TX/RX LED lights up). When
LINE STATUS is pressed, the display shows the information associated with the document
(current page, transmission speed, whether the ECM function is enabled) and the sender's
facsimile number (or name, if stored on the sender's machine).

RECEIVING P.nn 14.4 E
sender's number

2. At the end of reception, the facsimile machine returns to standby (the machine beeps and the

TX/RX LED goes off).

When the caller wants to have a conversation:

1. The machine recognizes that the incoming call is a voice call and then informs you by beeping

and the TX/RX LED by blinking.

2. Lift the handset and talk in the ordinary way. If you hear nothing, press the HOOK/TALK key.

If the handset is not lifted within a few seconds, the facsimile machine prepares to
automatically receive a document.

Display Messages (with LINE STATUS pressed)

RECEIVING P.nn 14.4 E
sender's number

The facsimile machine is receiving a document. The display indicates the number of the page being
sent (P.nn), the transmission speed (expressed in thousands of bauds, 14.4, 9.6 or 4.8) and
whether or not Error Correction Mode (E) is enabled or not.

CONNECTION
sender's number

The facsimile machine has established a connection with the sender of the document.

85

RECEPTION COM PLET ED

The document was received successfully.

RECEPTION FAILED

An error occurred during reception. Check the result of the operation on the "Activity Report".

86

POLLING

STORING POLLING IDS

This section describes how to store the IDs to be used in secure polling transmission mode. The
IDs range from 01 to 10 and to each one is associated the CSI (max. 20 digits) of the user who
is authorized to make a polling request for one of your documents.

1. Press DATA.

STORING DATA
DATE/TIME

∧∧

∨∨

2. Press

STORING DATA
SECURE POLLING ID.

3. Press START.

SECURE POLLING ID.
ID. 01:

4. By pressing

∧

or

∨ to display the "Secure polling ID" function.

∧∧

∨∨

∧∧

∨∨

∧

or

∨

display the ID to which a facsimile number is associated, for example, 03.

∧∧

∨∨

SECURE POLLING ID.
ID. 03:

If the selected polling ID has already been associated with a facsimile number, the latter is

∧∧

∨∨

shown on the display. In this case, choose another ID (keys
steps to change the facsimile number associated with the polling ID.

5. Press START to set (or change) the facsimile number associated with the selected polling

ID (in this case 03). Type the digits that form the number on the numeric keypad, for example

440276.

SECURE POLLING ID.
ID. 03:440276_

6. Press START to confirm the polling ID set. The facsimile machine automatically prepares

for entry of the remaining polling IDs.
Repeat the procedure from step 4 if you want to continue to store the remaining polling IDs,

or press STOP twice to exit from the menu.

∧

∧∧

and

∨

) or take the following

∨∨

87

PRINTING THE POLLING IDS

For a comprehensive view of the secure polling IDs stored, print them as described below.

I

The secure polling IDs have been stored.

1. Press DATA.

STORING DATA
DATE/TIME

∧∧

∨∨

2. Press

STORING DATA
SECURE POLLING ID.

3. Press PRINT. The machine prints all the polling IDs stored.

4. Press STOP to exit from the menu.

Example of a Printout of the Secure Polling IDs

∧

or

∨ until the "Secure Polling ID" function appears on the display.

∧∧

∨∨

88

POLLING FOR TRANSMISSION

Free

I

If the set-up parameter "DEL FAILED POLL TX DOC" is enabled, the document will be

cleared from the memory as soon as one transmission operation has taken place !

1. Press POLLING.

POLLING
POLLING FOR TRANSMISSION

2. Press START.

POLLING FOR TRANSMISSION
SET

3. Place the document in the ADF and press START. The facsimile machine starts storing the

document and, when it has finished, shows the data associated with it. The machine then asks
what method of polling is to be used: free or secure.

POLLING FOR TRANSMISSION
FREE POLLING

4. Press START to activate free polling. The facsimile machine confirms the selection and

returns to standby. From this moment on, if a remote correspondent makes a request for the
document, the machine will send it.

Secure

I

You must have already stored the secure polling IDs !

Follow steps 1 to 3 of the procedure described above and then continue as follows:

∧∧

∨∨

1. By pressing

The facsimile machine asks for the IDs authorized to receive the document.

POLLING FOR TRANSMISSION
TYPE POLLING ID.:

2. Enter the IDs of the users authorized to receive the document (from 01 to 10), confirming each

of them by pressing the START key.

3. Having entered the last ID and confirmed by pressing START , press START again. The

facsimile machine confirms the setting and returns to standby. When it receives a request to
send the document, the facsimile machine checks whether the caller's ID is one of the secure
polling IDs set. If it is, it sends the document and prints the report; if it is not, it denies the
request for transmission and cuts off the connection. The document stored is automatically
cleared when it has been sent to all the IDs set.

∧

or

∨ select the "SECURE POLLING" option and press START.

∧∧

∨∨

89