Olivetti OFX 3100 Instruction Manual

FAX

OFX 3100

INSTRUCTION

Codice 2627791Y-01

Part Number 051194K

Printed in Taiwan

PUBLICATION ISSUED BY:

Ing. C. Olivetti & C., S.p.A. Servizi di Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

This equipment complies with the provisions laid down by the CEE 87/308 directive for the prevention and elimination of radio interference

1. Press DATA.

OFX 3100 - QUICK REFERENCE GUIDE

TO CHANGE THE DATE AND TIME

2. Press START to display the previously set date and time.

3. Enter the date and time using the keys on the numeric keypad. When each character is

4. Press START to confirm the changes.

5. Press STOP to quit the menu.

entered, the cursor automatically moves on to the next digit.

TO RECORD THE SENDER'S NAME

1. Press DATA.

2. Press

3. Press START to start storing the name. To enter alphnumeric characters forming the name,

4. Press START to confirm the name entered.

5. Press STOP to exit from the menu.

∧∧

∧ to display the SENDER'S NAME STORING function

∧∧

press

∨∨

∧ or

∨ until the desired character is displayed and then CONFIRM to confirm your choice.

∧∧

∨∨

TO PRINT ONE-TOUCH DIALLING KEY DATA

1. Press TEL. REG. .

2. Press PRINT. The data programmed under the one-touch dialling keys is printed.

3. Press STOP to quit the menu.

1. Press REPORT.

TO PRINT THE ACTIVITY REPORT

2. Press

3. Press PRINT. The report will be printed.

4. Press STOP to quit the menu.

∨∨

∨ twice to display the “ACTIVITY REPORT” function.

∨∨

TO SEND A DOCUMENT

1. Place the document in the ADF.

2. Call your correspondent by entering his facsimile number (max.32 digits) on the numeric keypad.

3. Press START to confirm the setting.

4. The document will be stored automatically.

Once stored, make a note of the reference number which appears for a few seconds in the bottom right-hand corner. This number may be used later for deleting or retransmitting the document .

TO PRINT CONNECTION ACTIVITIES

1. Press MEM. STAT.

2. Press PRINT. The list of connection activities will be printed.

3. Press STOP to quit the menu.

TO CLEAR A TRANSMISSION FROM THE MEMORY

Having printed the connection activity list and identified the connection activity corresponding to the transmission you want to delete by means of the reference number, proceed as follows:

1. Press MEM. STAT. .

2. Press START.

∨∨

3. Press

4. Press CLEAR.

5. Press STOP twice to quit the menu.

∧∧

∨ or

∧ to select the connection activity of the transmission you want to delete

∨∨

∧∧

TO CLEAR DOCUMENTS FROM THE MEMORY

1. Press MEM.STAT. .

2. Press

3. Press START.

4. Press

4. Press CLEAR

5. Press STOP twice to quit the menu.

∨∨

∨ four times to display the “No. DOC.IN MEMORY” function.

∨∨

∨ ∨

∧∧

∨ or

∧ to select the document you want to delete.

∨ ∨

∧∧

CONTENTSCONTENTS

CONTENTS

CONTENTSCONTENTS

BEFORE USE 1

INTRODUCTION 3

PRODUCT OVERVIEW 3 HOW TO PREPARE THE FAX MACHINE FOR USE 4

GETTING TO KNOW THE FACSIMILE MACHINE 5

COMPONENTS 5 OPERATOR CONSOLE 6

CONSUMABLES 16

PAPER 16 ADJUSTING THE PAPER TRAY 17 PRINT CARTRIDGE 17

PROGRAMMING 18

ACCESS TO PROGRAMMING PROCEDURES 18 CHANGING THE DATE AND TIME 21 CHANGING THE SENDER’S FACSIMILE NUMBER 22 STORING THE SENDER’S NAME 23 PROGRAMMING ONE-TOUCH DIALLING KEYS 25 PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED 29 PROGRAM KEYS 32 PRINTING PROGRAMMED DATA 35 CLEARING DATA PROGRAMMED FOR ONE-TOUCH AND SPEED DIALLING 36 CLEARING DATA PROGRAMMED FOR GROUPED DIALLING (PROGRAM KEYS) 37 SETTING PASSWORDS 39 CHANGING OR DELETING PASSWORDS 41 STORING MESSAGES 42 STORING CONFIDENTIAL POLLING IDENTIFIERS 44 PRINTING MESSAGES AND CONFIDENTIAL POLLING IDENTIFIERS 46 SELECTING THE TYPE OF DIALLING 48 SETTING THE OPERATING CONFIGURATION PARAMETERS 49 CLOSED NETWORK FEATURE 54 PRINTING THE OPERATING CONFIGURATION PARAMETERS 54

CONTENTSCONTENTS

CONTENTS

CONTENTSCONTENTS

BEFORE TRANSMISSION/COPYING 56

DOCUMENTS THAT CAN BE SENT/COPIED 56 PREPARING THE DOCUMENT FOR TRANSMISSION/COPYING 56

TRANSMISSION 60

TRANSMISSION FROM THE MEMORY 60 TRANSMISSION FROM THE ADF 62 DELAYED TRANSMISSION 63 CONFIDENTIAL TRANSMISSION 65 TRANSMISSION DIALLING ON THE TELEPHONE OR HANDSFREE UNIT 66 BROADCAST TRANSMISSION - IMMEDIATE OR DELAYED 66 BROADCAST TRANSMISSION WITH GROUPED DIALLING (PROGRAM KEYS) 69 POLLING TRANSMISSION 70

RECEPTION 72

FROM AUTOMATIC TO MANUAL RECEPTION AND VICEVERSA 72 MANUAL RECEPTION 73 MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED 74 AUTOMATIC RECEPTION 75 POLLING RECEPTION 75 PRIVATE MAILBOX RECEPTION 78 SUBSTITUTE RECEPTION 78

MEMORY 79

ACCESS TO THE “MEMORY STATUS” 79 CONNECTION ACTIVITIES 80 DOCUMENT WAITING FOR POLLING 87 DOCUMENTS IN THE PRIVATE MAILBOX 90 DOCUMENTS WAITING TO BE PRINTED 94 TOTAL NUMBER OF DOCUMENTS IN THE MEMORY 95

COMPLEMENTARY FUNCTIONS: TELEPHONE/PHOTOCOPIER 99

TELEPHONE CONVERSATION ON THE FACSIMILE MACHINE 99 ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH ENABLED 100 ANSWERING A TELEPHONE CALL WHILE SENDING OR RECEIVING A DOCUMENT 100 SENDINGOR RECEIVING A DOCUMENT AFTER A TELEPHONE CONVERSATION 101 TELEPHONE CONVERSATION AFTER SENDING OR RECEIVING A DOCUMENT 101 REGULATING THE VOLUME OF THE SPEAKER 102 COPYING FUNCTION (SINGLE OR MULTICOPY) 103

CONTENTSCONTENTS

CONTENTS

CONTENTSCONTENTS

REPORTS 105

LAST TRANSMISSION REPORT 106 LAST RECEPTION REPORT 109 ACTIVITY REPORT 112 POWER FAILURE REPORT 115

FILLING UP/ELIMINATING PAPER JAMS 116

ADDING PAPER 116 REMOVING JAMMED DOCUMENTS 116 REMOVING JAMMED PAPER 117

MAINTENANCE 119

REPLACING THE PRINT CARTRIDGE 119 REPLACING THE PRINT HEAD 120 CLEANING THE OPTICAL READER 123 CHECKING THE PRINT HEAD NOZZLES 123 CLEANING THE ELECTRICAL CONTACTS (PRINT CARTRIDGE) 125 CLEANING THE PRINT HEAD PAD 125 PURGING THE PRINT HEAD 126 SOLVING PROBLEMS BY YOURSELF 126

SIGNALS AND SERVICE CODES 128

AUDIBLE SIGNALS 128 MESSAGES ON THE DISPLAY 130 MESSAGES AND ERROR CODES ON THE DISPLAY 131 SERVICE CODES 132

CHARACTER SET TABLE 135

OPTIONS 136

PC/FAX MULTIFUNCTIONS 136

GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE 137

III

BEFORE USEBEFORE USE

This manual is an essential guide for those wishing to learn how to use this facsimile machine. The introductory chapter “GETTING TO KNOW THE FAX” provides a number of simple, easy-to-understand,

practical examples designed to help you become familiar with the product, the best way of making sure you get the most out of the facsimile machine.

The “CONSUMABLES” chapter provides information on the technical characteristics of the paper and print cartridge.

The “PROGRAMMING” chapter describes how to set the machine to suit your requirements and explains how to store your most frequently used facsimile and telephone numbers for fast, automatic dialling.

The “BEFORE TRANSMISSION/COPYING” chapter is an introduction to the various modes of transmission/ copying.

The “TRANSMISSION”, “RECEPTION”, “MEMORY” and “COMPLEMENTARY FUNCTIONS: TELEPHONE/ PHOTOCOPIER” chapters illustrate how to implement the most advanced features of the facsimile machine, including the various transmission and reception methods, use of the memory, copying, voice calls, etc.

The “REPORTS” chapter provides you with information on the transmission and reception transactions carried out.

The chapter “FILLING UP/ELIMINATING PAPER JAMS” provides instructions on how to add paper and insert the print cartridge. It shows in what areas paper jams are most likely to occur and how to deal with them.

The “MAINTENANCE” chapter informs you of the periodic maintenance operations required and how you can eliminate faults by yourself without wasting any time.

The “MESSAGES AND CODES” chapter informs you of operating errors and provides additional information on the current operating modes.

The “CHARACTER SET TABLE” shows all the alphanumeric characters that you can display and select. The “OPTIONS” chapter describes the additional features that may be used with the facsimile machine. Finally, the chapter “GENERAL FEATURES OF FACSIMILE MACHINE” is a brief list of the technical data of

the facsimile machine. All the chapters, except the first two and the last five, are laid out in separate sections, each of which deals

with one feature. The features are discussed in the order that enables you to learn more quickly. As they are all independent, they can however be consulted in any order.

Each of these sections consists of:

- An introduction with a short definition of the feature.

- A section marked with the o symbol describing the operations that must have been performed and the situation in which you must be in order to follow the procedure described (if this part is not included, the feature requires no specific conditions).

- The last part describes the operating procedure. When the information shown on the display is essential to conclude the procedure correctly, the instructions given are split into two columns: the left-hand column indicates the operations to be performed and the righthand column shows the messages displayed.

BEFORE USE

Text in italics indicates errors, how to prevent and correct them, other actions possible at that point and other useful hints.

Note that this manual does not describe how to install the facsimile machine as the installation procedure and preliminary operating tests are to be performed by the technician.

INTRODUCTION

PRODUCT OVERVIEWPRODUCT OVERVIEW

PRODUCT OVERVIEW

PRODUCT OVERVIEWPRODUCT OVERVIEW

A wide range of functions - aimed at reducing costs and increasing productivity - and a high-level reproductive quality are the product's special features.

SIMULTANEOUS OPERATION

The simultaneous operation of functions (transmission/ reception with programming operations, booking, printing and copying) ensures a considerable saving in terms of the operating times required.

CONFIDENTIAL

The use of passwords enable the entire working process to be controlled, thus guaranteeing that the documents sent and received will be kept absolutely confidential.

QUALITY

VERSATILITY

FLIEXIBLE PAPER FEED

MULTIFUNCTIONS

Bubble ink jet technology. Resolution, text/image separation and grey scale functions ensure that a high quality reproduction is obtained for all kinds of documents.

Use of the memory in the advanced functions saves time and reduces operating costs.

Large sized documents (max. A3) can be sent directly by the facsimile machine, which automatically reduces the format.

Its serial port enables the facsimile machine to be connected to a PC and thus work as a printer and scanner.

INTRODUCTION

HOW TO PREPARE THE FAX MACHINE FOR USE

Set the facsimile unit on a stable surface. Leave enough space for a sufficient air flow and so that the document out tray can be positioned correctly so as to avoid paper from piling up and jamming. Do not expose to direct sunlight and avoid damp, dusty rooms and environments subject to rapid changes in temperature and humidity.

Set the unit close to a telephone socket. In this way, the existing telephone line can be used and no new line need be installed.

Connect the facsimile machine to a grounded socket to which no other devices are connected.

WARNINGWARNING

WARNING

WARNINGWARNING

Take care to remove paper clips and staples from your originals to avoid damaging the facsimile machine. To prevent paper jams, do not switch the fax off or raise the operator console during transmission, reception

or copying. For optimum print quality, use the recommended paper of the weight, thickness and format specified in this

manual. Should the unit malfunction, refer to the °Operating Errors° section. In most cases, you will be able to find a

solution to the problem. If not, call the technical service engineer. The manufacturer declines all liability for faults caused by improper use, installation, connection of unauthorized devices, or tampering by unauthorized persons.

WARNING: THIS MACHINE MUST BE CONNECTED TO PROTECTIVE EART

The ON/OFF switch is only operational. An easily accessible and nearby wall outlet must be used. To disconnect the machine, remove the power cable plug from the socket.

COMPONENTS

GETTING TO KNOW THE FACSIMILE MACHINE

KEY:

1. Paper positioning lever

2. Document feed slide

3. Paper cassette

4. Paper guides

5. Sent/copied document tray

6. Received/copied document tray

8 9

7. Operator console

8. Print cartridge

9. Cartridge compartment lid

10. Optical reader

11. ON/OFF switch

GETTING TO KNOW THE FACSIMILE MACHINE

OPERATOR CONSOLE

The operator console has an alphanumeric liquid crystal display, keys and LEDs that indicate the operating modes and provide a user-friendly interface with the machine. A brief description of the keys and LEDs is provided below. How each of them is used will be explained during the relevant operating procedures.

GETTING TO KNOW THE FACSIMILE MACHINE

To present the various features of the machine in a gradual and systematic way, the operator console has been divided into three sections; each of which contains a brief description of the keys and other elements they contain.

- The left-hand section consists of the display, keys and LEDs.

The DISPLAY constists of two lines of 24 characters each, displays the data entered directly on the keypad and provides information and messages to guide you through the operations to be performed. It also operates as a Clock/Calendar displaying the time automatically.

LINE STATUS

LED

TX/RX

LED

ERROR

When held down, it checks the facsimile machine’s operating status during dialling, transmission or reception. When pressed together with the STOP key, it interrupts the connection.

Lights up during dialling or when documents are being sent or received.

Lights up to indicate that an error occurred during transmission/reception.

GETTING TO KNOW THE FACSIMILE MACHINE

Starts a single or multi-copy operation.

COPY

Multi-purpose key:

STOP

START

CONTRAST

- stops a copying operation and interrupts printing.

- when pressed together with LINE STATUS, it switches off the error LED when it has come on to indicate an error condition. These two keys must not be pressed when the “TX/RX” LED is on, otherwise the transmission or reception operation in progress will be interrupted.

- during programming, when pressed once only, it interrupts the current procedure and displays the current menu function. When pressed a second time, it exits from the menu.

when pressed together with LINE STATUS, it interrupts the connection.

Dual function key Starts manual transmission or reception. Activates the menu function selected or confirms the data on the display and, in

some cases, moves on directly to the next procedure and, in others, restores the previous operating condition.

(CONTRAST) Enables you to regulate the contrast so as to optimize the transmission or copying

of light or dark original pages.

RESOLUT.

LIGHT LED on:

- for dark pages.

DARK LED on:

- for light pages.

No LED on for normal pages.

(RESOLUTION) Enables you to increase the definition of the image of the pages to be sent or

copied. FINE LED on:

- for pages containing small characters and drawings.

GETTING TO KNOW THE FACSIMILE MACHINE

SUPER LED on:

- for pages containing very small characters and detailed drawings. SUPER LED blinking:

- advisable during copying. No LED: for easily legible pages .

Note: if you select the FINE and SUPER resolutions, it will take longer to send the document.

Activates colour (and grey shade) recognition on the original document to be sent or copied, which will be received or copied in half tones.

IMAGE

AUTO LED on:

- for pages containing text and graphic images (photographs, drawings etc.). HALF TONES LED on:

- for pages containing images (photographs, drawings etc.). No LED on: for pages with text only.

- The central section consists of a numeric keypad, function keys and program keys.

NUMERIC KEYPAD Used for dialling your correspondent’s facsimile or telephone number, programming

data and coded dialling. The key can be used, while dialling a number, to switch from pulse to tone

∗

dialling.

GETTING TO KNOW THE FACSIMILE MACHINE

SPEED

DIAL

HOLD

PAUSE/ REDIAL

HOOK/ TALK

(CODED SPEED DIALLING) To be pressed when a previously recorded coded speed dialling number is to be

dialled.

Sets the line on hold during a telephone call.

Dual-purpose key: REDIAL - redials the last number dialled on the numeric keypad; PAUSE - inserts a pause in dialling between the digits of a

facsimile or telephone number.

Dual-purpose key:

HOOK - detects line tones - by means of a built-in speaker -

whilethe corresponding user’s facsimile or telephone number is being dialled (handsfree dialling).

TALK - books the line for a telephone call during transmission

or reception of a document.

Dual-purpose key:

EXT./

2nd D. TONE

PROGRAM KEYS

PRG. 1 PRG. 2 PRG. 3

Each key may be programmed with a group of numbers, the time of the transmission, the graphical layout of the document to be sent (contrast, resolution and image).

EXTERNAL - To be pressed before dialling or recording an external

number when the facsimile is connected via a PBX network..

2nd DIALLING TONE - Enables a second tone to be detected during dialling

when connecting to special intercontinental stations.

GETTING TO KNOW THE FACSIMILE MACHINE

The section on the right-hand side consists of one-touch dialling keys, cursor and text scroll keys and function keys.

In this section, access to the part of the keyboard is obtained by moving the mask that can select two keyboard configurations: one for one-touch dialling and the other for the cursor and text scroll and function keys.

Note: The second configuration will be referred to as “Function keys” in the manual.

ONE-TOUCH DIALLING KEYS

Enable you to automatically dial the corresponding user’s facsimile or telephone number once recorded.

CURSOR AND TEXT SCROLL KEYS

∨

Used, during data entry, to move the cursor to the left; and in some cases, to display - from right to left - the available options of each function on a menu.

Used to scroll through the functions on a menu or the items on a list from first to last.

Also used to scroll from first to last through the characters in the alphanumeric character set available for storing one-touch or coded speed dial numbers and passwords or messages.

GETTING TO KNOW THE FACSIMILE MACHINE

∧

Used to scroll through the functions on a menu or the items on a list from first to last. Also used to scroll from first to last through the characters in the alphanumeric character set available for storing one-touch or coded speed dial numbers and passwords or messages.

Used, during data entry, to move the cursor to the right and, in some cases, to display - from left to right - the available options of each function on a menu.

FUNCTION KEYS

The function keys include two types of keys:

Those that activate a specific function and those that provide access to a menu consisting of a series of associated functions.

Specific function keys

MESSAGES

Enables a short message to be written on the document transmitted.

CONFID.

POLLING

PAG. N°.

BRD/MEM.

(CONFIDENTIAL) Sets the facsimile machine for confidential transmission.

Sets the facsimile machine for transmission/reception using the various polling functions (free or confidential polling).

(PAGE NUMBERING) Transmission from an ADF: sets the facsimile machine for automatically numbering

documents and automatically checking page numbering. Transmission from memory: sets the facsimile machine to automatically check page numbering (the facsimile machine systematically numbers the pages of the document). In copying, it sets the number of copies to be made.

(BROADCAST/MEMORY) Used for starting single or broadcast transmission from memory, immediate or

delayed.

GETTING TO KNOW THE FACSIMILE MACHINE

DELAYED

CONFIRM

Used for printing:

- any document in memory;

- reports selected on the “Reports” menu;

- numbers stored for one-touch or coded speed dialling;

- data programmed under program keys;

- numbers stored for confidential polling transmissioni;

- messages;

- operating configuration parameters;

- nozzle test. Also used for the print head purging operation.

Used for setting delayed transmission when the document is in the ADF (Automatic Document Feeder)

During the recording of one-touch or coded speed dialling numbers, passwords or messages, it confirms the selection of an alphanumeric character .

Confirms the selection of numbers for broadcast transmission and prerecorded numbers to be associated with a program key.

CLEAR

SPEAK +

SPEAK -

Clears an incorrect setting from the display, for example, an incorrect facsimile number, telephone number or passwords

Clears all data associated with program keys, one-touch dialling keys and speed dialling codes.

Clears documents from memory.

When pressed repeatedly, gradually increases the loudspeaker volume until it reaches maximum volume.

When pressed repeatedly, gradually decreases the loudspeaker volume until it reaches minimum volume.

GETTING TO KNOW THE FACSIMILE MACHINE

Menu access keys

TEL. REG.

DATA

USER SW.

(STORING TELEPHONE NUMBERS) Provides access to the “Storing Fax/Phone number” menu which comprises the

following functions:

- One-touch dialling

- Coded speed dialling

- Program keys

Provides access to the “Storing data” menu which comprises the following functions:

- Date/Time modification

- Sender’s name storing

- Storing private mailbox password

- Storing transmission inhibition password

- Storing password for access to “Storing data” and “Operating configuration” menus

- Message storing

- Storing the confidential polling identifiers

(USER SOFTWARE) Provides access to the “Operating configuration” menu which comprises the

following functions:

- ECM

- Fax/phone

- Automatic RX

- Position sender ID line

- TTI in sender ID line

- Reduction

- Activity report

- Last TX report

- Last RX report

- Last error report

- Closed network in reception

- Closed network in transmission

- Inhibit transmission

- Automatic clearing of documents stored for polling transmission

- Substitute reception in memory

- Paper format

- Print overflow

- Automatic storing

- Automatic retransmission of pages on which a transmission error occurred

- Transmission speed - 4800 BPS

- Automatic selection of FINE resolution during image adjustment

- Restore FINE resolution after transmission or copying

- Restore AUTO image value after transmission or copying

- Automatic clearing of a stored document after all dial retries

GETTING TO KNOW THE FACSIMILE MACHINE

- Telediagnosis

- Date format

- Reception on PC

- Selection of serial port (RS232) communication speed

- Language

MEM. STAT.

REPORTS

Provides access to the “Memory status” menu which comprises the following functions:

- Connection activities

- Document waiting for polling transmission

- Documents in private mailbox

- Documents waiting to be printed

- Total no. of documents in memory

Provides access to the “Reports” menu which comprises the following functions:

- last TX report

- last RX report

- activity report

CONSUMABLESCONSUMABLES

PAPER

Types

One of the most important things to do to ensure optimum printing quality isto choose the right paper. The facsimile machine has been designed to operate with most types of paper,though the various differences

in the paper’s composition may have aconsiderable effect on print quality or the ease with which the paper is fedthrough the machine. The best printing results are obtained using Xeroxpaper for photocopiers. Photocopier paper has a recto and verso; for best results, always use therecto side. This side cannot be distinguished by the human eye so look outfor the label on the packet. Try out all the different types of paper you are thinking of using beforepurchasing large quantities.

Precautions for use and paper storage

• Never store paper in rooms that are damp or subject to changes in temperature.

• Never leave paper in direct sunlight as it may turn yellow.

• Do not open the packet of paper until you are ready to use it.

• After adding paper to the tray, put any remaining paper back in the packet and store in a dry place.

Paper tray

The paper tray provided can adapt to the following formats:

A4 US Letter US Legal

Dimensions of format: A4 (210 mm x 297 mm / 8.26 x 11.7")

US Letter (216 mm x 272 mm / 8.5" x 11") US Legal (216 mm x 349 mm / 8.5" x 14").

Capacity: 200 sheets with unit weight of 80 g/sq.m.

Paper characteristics: xerographic paper with a unit weight of 60 to 90 g/sq.m.

ADJUSTING THE PAPER TRAY

CONSUMABLES

1. Remove the front cover of the paper tray by releasing it and lifting it up.

Having adjusted the paper tray, make sure that the format set in the operating configuration parameter "PAPER FORMAT" is correct. See the "Setting the operating configuration parameters" section of the "PROGRAMMING" chapter.

2. Hold the lever shown in the figure from the bottom and move it in the direction indicated. Move it from right to left to change from A4 to Letter and Legal formats. Move it in the opposite direction to change from Letter and Legal to A4 format.

3. Close the cover by pressing on both sides until it clicks into position.

PRINT CARTRIDGE

The facsimile machine can use two types of print cartridge: a disposable cartridge and a cartridge with an interchangeable tank. The print cartridge must be kept at room temperatures, away from direct sunlight. Do not open the sealed pack until you actually need to install or replace the cartridge.

PROGRAMMINGPROGRAMMING

Programming means adapting the fax machine to suit your needs. It consists in storing functions that will be activated during use, to enable you to gain total automatic control of its operation.

This chapter describes the programming procedures available on your facsimile machine. This chapter explains how to set the date and time, how to store the sender’s name and the type of heading

to be sent, how some fax functions can be controlled through operating configuration parameters and how to store the fax numbers of your main correspondents so that you can subsequently dial them when required simply by pressing one key (one-touch dialling) or a key and a code (coded speed dialling).

Note, however, that if you want to send and receive documents right away, all you have to do is insert the document in the ADF (Automatic Document Feeder) and refer to the “Normal transmission” or “Manual reception” sections of the “TRANSMISSION” and “RECEPTION” chapters, respectively.

Note: Any of the procedures described in this chapter can be interrupted at any time by pressing the STOP

key once or twice, depending on the procedure.

ACCESS TO PROGRAMMING PROCEDURES

The programming procedures may be accessed from three menus each containing a list of available functions:

- the “Storing data” menu Comprises the functions that enable you to set the date and time, store the sender’s ID, headings, passwords and confidential polling identifiers.

- the “Storing Fax/phone number” menu Includes all the functions that enable you to program one- touch dialling keys, speed dialling codes and program keys.

- the “Operating configuration” menu Comprises the functions that enable you to personalize the facsimile machine’s operating configuration parameters.

Note: Functions can be programmed independently without having to follow the order in which they are

presented in the manual.

Accessibility

Stand-by mode does not prevent access to the functions indicated in the table above. When the functions are accessed from standby mode, the following messages will appear on the display:

. With the document inserted in the ADF:

I N S E R T E D D O C U M E N T

. Without the document:

Current date and time

G G/ M M 'A A H H : M M F R E E M E M X X X X X X X X X n n n%

Operating status: AUTOMATIC RX MANUAL RX FAX/PHONE

PROGRAMMING

Percentage of free memory

In both cases, if a procedure is in progress, the corresponding message is displayed on the top line. To access one of the menus, press the relevant function key as indicated in the table below:

KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS

DATA

TEL. REG.

STORING DATA STORING DATE/TIME

SENDER’S NAME STORING STORING MAILBOX PASSWORD STORING TX INHIB. PASSWRD STORING MENU ACC. PASSWRD MESSAGES HEADING STORING STORING SECURE POLL ID

STORING FAX/PHONE NUMBER ONE-TOUCH DIALLING

CODED SPEED DIALLING PROGRAM KEYS

☞

PROGRAMMING

KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS

USER SW

OPERATING CONFIGURATION ECM

FAX/PHONE AUTOMATIC RX POSITION SENDER ID LINE TTI IN SENDER ID LINE REDUCTION ACTIVITY REPORT LAST TX REPORT LAST RX REPORT LAST ERROR REPORT CLOSED NETWORK IN RX CLOSED NETWORK IN TX INHIBIT TX AUTO DOC.DEL.POLL.MEM.TX SUBSTITUTE RECEPTION PAPER FORMAT PRINT OVERFLOW AUTOMATIC STORING AUTO PAGE RETRANSMISSION TX SPEED - 4800 BPS FINE RESOL. FOR IMAGE FINE RESOL.AFTER TX/COPY AUTO IMAGE AFTER TX/COPY AUTO DOC.DEL. TX FAILURE TELEDIAGNOSIS DATE FORMAT RX ON PC & FAX PC COMMUNICATION SPEED LANGUAGE SELECTION

The messages in the “AVAILABLE FUNCTIONS” column are indicated in abbreviated form exactly as they appear on the display, while the full message is indicated in the “Menu access keys” section of the “GETTING TO KNOW THE FACSIMILE MACHINE” chapter.

On each menu, the various programming functions require you to press function keys to make a selection, confirm a data setting, clear incorrect data and so on. The keys used are shown below:

CLEAR

START

CONFIRM

∧∨

For a more detailed description of the keys, refer to the “Operator Console” section of the “GETTING TO KNOW THE FACSIMILE MACHINE” chapter.

PROGRAMMING

CHANGING THE DATE AND TIME

When you send a document, the facsimile machine automatically prints the date and time, the sender’s facsimile number and the progressive page number at the top of the receiver’s copy.

You can change the date and time whenever you like. You can change also the date/time format using the operating configuration parameter "DATE FORMAT" (see

the "Setting the operating configuration parameters" section). The procedure described below explains how to change the date and time.

o The facsimile machine is on. Position the mask (right-hand side of the console) to display the function keys.

1. Press DATA.

S T O R I N G D A T A D A T E / T I M E M O D I F I C A T I O N

2. Press START to display the previously recorded date and time. The date and time are automatically shown on the display. The cursor is positioned on the first digit of the day.

D A T E / T I M E M O D I F I C A T I O N D D/ M M ‘Y Y H H : M M

3. Type the date and time on the numeric keypad, e.g. 15/04/92 16:30. Each time a digit is pressed, the cursor will move automatically to the next digit.

Two digits have to be set for each parameter, inserting a zero when the data consists of one digit only. At the end of the setting, after the minutes, the cursor moves back to the first digit of the first parameter.

If you want to confirm the previous setting, simply press START.

If you want to delete the entire setting, press CLEAR. The display shows the previously recorded date and time

If you want to delete one of the digits set (for example, to move from normal time to daylight-saving time or vice versa), move the cursor to the digit to be modified (using the < or > key) and overwrite it with the new one.

D A T E / T I M E M O D I F I C A T I O N 1 5 / 0 4 ‘ 9 2 1 6 : 3 0

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PROGRAMMING

4. To confirm the change, press START again. The display shows the next function on the menu

Having set the date and time, the facsimile machine is automatically set for programming the next function.

Move straight on to step 3 of the “STORING THE SENDER’S NAME” section, if you want to continue programming the remaining menu functions, or:

press STOP twice to quit the menu.

CHANGING THE SENDER’S FACSIMILE NUMBER

The procedure described below explains how to change the CSI of your own device. The mnemonic part (sender’s name) and the numeric sequence - CSI (sender’s facsimile number) form the

device’s ID code: TTI - Transmission Terminal Identifier.

S T O R I N G D A T A S E N D E R ‘ S N A M E S T O R I N G

o The facsimile machine is switched on. Position the mask (right-hand sectionof the console) to display the

function keys.

1. Press CONFIRM and USER SW at the same time.

2. Press START.

3. Change the CSI by entering the new number (max. 20 digits) onthe numeric keypad. On entry of each character the cursor automatically moves on to the next digit.

C S I / D I A L L I N G M E T H O D C S I S E T T I N G

C S I S E T T I N G + 3 9 1 2 5 6 3 2 1 8 2

C H A N G E C S I + 3 4 2 2 2 5 7 8 8 1

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PROGRAMMING

If you want to enter the international code, press before entering the number.

If you want to restore the previous setting, simply press START.

To correct an incorrect setting, press CLEAR. If you need to correct single characters, move the

cursor to the digit to be changed (using the < or > key) and overwrite it with the new digit.

If you want to leave a blank between digits, press the > key to move the cursor one position forward.

4. Press START to confirm the setting.

5. Press STOP to quit the menu.

C S I / D I A L L I N G M E T H O D C S I / S E T T I N G

STORING THE SENDER’S NAME

As mentioned previously, each page sent bears the date and time of transmission, the sender’s facsimile number and the progressive page number. The sender’s name, automatic page numbering and a brief message can be included with the above items, if required.

This section explains how to store the name.

o The facsimile machine is on. Position the mask (right-hand section of the console) to display the function

keys.

1. Press DATA.

S T O R I N G D A T A D A T E / T I M E M O D I F I C A T I O N

2. Press name” function.

∨∨

∨ once to select the “Storing the sender’s

∨∨

S T O R I N G D A T A S E N D E R ‘ S N A M E S T O R I N G

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+ 120 hidden pages