Olivetti OFX 3100 Instruction Manual

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OFX 3100

INSTRUCTION

Codice 2627791Y-01

Part Number 051194K

Printed in Taiwan

PUBLICATION ISSUED BY:

Ing. C. Olivetti & C., S.p.A. Servizi di Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

This equipment complies with the provisions laid down by the CEE 87/308 directive for the prevention and elimination of radio interference

1. Press DATA.

OFX 3100 - QUICK REFERENCE GUIDE

TO CHANGE THE DATE AND TIME

2. Press START to display the previously set date and time.

3. Enter the date and time using the keys on the numeric keypad. When each character is

4. Press START to confirm the changes.

5. Press STOP to quit the menu.

entered, the cursor automatically moves on to the next digit.

TO RECORD THE SENDER'S NAME

1. Press DATA.

2. Press

3. Press START to start storing the name. To enter alphnumeric characters forming the name,

4. Press START to confirm the name entered.

5. Press STOP to exit from the menu.

∧∧

∧ to display the SENDER'S NAME STORING function

∧∧

press

∨∨

∧ or

∨ until the desired character is displayed and then CONFIRM to confirm your choice.

∧∧

∨∨

TO PRINT ONE-TOUCH DIALLING KEY DATA

1. Press TEL. REG. .

2. Press PRINT. The data programmed under the one-touch dialling keys is printed.

3. Press STOP to quit the menu.

1. Press REPORT.

TO PRINT THE ACTIVITY REPORT

2. Press

3. Press PRINT. The report will be printed.

4. Press STOP to quit the menu.

∨∨

∨ twice to display the “ACTIVITY REPORT” function.

∨∨

TO SEND A DOCUMENT

1. Place the document in the ADF.

2. Call your correspondent by entering his facsimile number (max.32 digits) on the numeric keypad.

3. Press START to confirm the setting.

4. The document will be stored automatically.

Once stored, make a note of the reference number which appears for a few seconds in the bottom right-hand corner. This number may be used later for deleting or retransmitting the document .

TO PRINT CONNECTION ACTIVITIES

1. Press MEM. STAT.

2. Press PRINT. The list of connection activities will be printed.

3. Press STOP to quit the menu.

TO CLEAR A TRANSMISSION FROM THE MEMORY

Having printed the connection activity list and identified the connection activity corresponding to the transmission you want to delete by means of the reference number, proceed as follows:

1. Press MEM. STAT. .

2. Press START.

∨∨

3. Press

4. Press CLEAR.

5. Press STOP twice to quit the menu.

∧∧

∨ or

∧ to select the connection activity of the transmission you want to delete

∨∨

∧∧

TO CLEAR DOCUMENTS FROM THE MEMORY

1. Press MEM.STAT. .

2. Press

3. Press START.

4. Press

4. Press CLEAR

5. Press STOP twice to quit the menu.

∨∨

∨ four times to display the “No. DOC.IN MEMORY” function.

∨∨

∨ ∨

∧∧

∨ or

∧ to select the document you want to delete.

∨ ∨

∧∧

CONTENTSCONTENTS

CONTENTS

CONTENTSCONTENTS

BEFORE USE 1

INTRODUCTION 3

PRODUCT OVERVIEW 3 HOW TO PREPARE THE FAX MACHINE FOR USE 4

GETTING TO KNOW THE FACSIMILE MACHINE 5

COMPONENTS 5 OPERATOR CONSOLE 6

CONSUMABLES 16

PAPER 16 ADJUSTING THE PAPER TRAY 17 PRINT CARTRIDGE 17

PROGRAMMING 18

ACCESS TO PROGRAMMING PROCEDURES 18 CHANGING THE DATE AND TIME 21 CHANGING THE SENDER’S FACSIMILE NUMBER 22 STORING THE SENDER’S NAME 23 PROGRAMMING ONE-TOUCH DIALLING KEYS 25 PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED 29 PROGRAM KEYS 32 PRINTING PROGRAMMED DATA 35 CLEARING DATA PROGRAMMED FOR ONE-TOUCH AND SPEED DIALLING 36 CLEARING DATA PROGRAMMED FOR GROUPED DIALLING (PROGRAM KEYS) 37 SETTING PASSWORDS 39 CHANGING OR DELETING PASSWORDS 41 STORING MESSAGES 42 STORING CONFIDENTIAL POLLING IDENTIFIERS 44 PRINTING MESSAGES AND CONFIDENTIAL POLLING IDENTIFIERS 46 SELECTING THE TYPE OF DIALLING 48 SETTING THE OPERATING CONFIGURATION PARAMETERS 49 CLOSED NETWORK FEATURE 54 PRINTING THE OPERATING CONFIGURATION PARAMETERS 54

CONTENTSCONTENTS

CONTENTS

CONTENTSCONTENTS

BEFORE TRANSMISSION/COPYING 56

DOCUMENTS THAT CAN BE SENT/COPIED 56 PREPARING THE DOCUMENT FOR TRANSMISSION/COPYING 56

TRANSMISSION 60

TRANSMISSION FROM THE MEMORY 60 TRANSMISSION FROM THE ADF 62 DELAYED TRANSMISSION 63 CONFIDENTIAL TRANSMISSION 65 TRANSMISSION DIALLING ON THE TELEPHONE OR HANDSFREE UNIT 66 BROADCAST TRANSMISSION - IMMEDIATE OR DELAYED 66 BROADCAST TRANSMISSION WITH GROUPED DIALLING (PROGRAM KEYS) 69 POLLING TRANSMISSION 70

RECEPTION 72

FROM AUTOMATIC TO MANUAL RECEPTION AND VICEVERSA 72 MANUAL RECEPTION 73 MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED 74 AUTOMATIC RECEPTION 75 POLLING RECEPTION 75 PRIVATE MAILBOX RECEPTION 78 SUBSTITUTE RECEPTION 78

MEMORY 79

ACCESS TO THE “MEMORY STATUS” 79 CONNECTION ACTIVITIES 80 DOCUMENT WAITING FOR POLLING 87 DOCUMENTS IN THE PRIVATE MAILBOX 90 DOCUMENTS WAITING TO BE PRINTED 94 TOTAL NUMBER OF DOCUMENTS IN THE MEMORY 95

COMPLEMENTARY FUNCTIONS: TELEPHONE/PHOTOCOPIER 99

TELEPHONE CONVERSATION ON THE FACSIMILE MACHINE 99 ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH ENABLED 100 ANSWERING A TELEPHONE CALL WHILE SENDING OR RECEIVING A DOCUMENT 100 SENDINGOR RECEIVING A DOCUMENT AFTER A TELEPHONE CONVERSATION 101 TELEPHONE CONVERSATION AFTER SENDING OR RECEIVING A DOCUMENT 101 REGULATING THE VOLUME OF THE SPEAKER 102 COPYING FUNCTION (SINGLE OR MULTICOPY) 103

CONTENTSCONTENTS

CONTENTS

CONTENTSCONTENTS

REPORTS 105

LAST TRANSMISSION REPORT 106 LAST RECEPTION REPORT 109 ACTIVITY REPORT 112 POWER FAILURE REPORT 115

FILLING UP/ELIMINATING PAPER JAMS 116

ADDING PAPER 116 REMOVING JAMMED DOCUMENTS 116 REMOVING JAMMED PAPER 117

MAINTENANCE 119

REPLACING THE PRINT CARTRIDGE 119 REPLACING THE PRINT HEAD 120 CLEANING THE OPTICAL READER 123 CHECKING THE PRINT HEAD NOZZLES 123 CLEANING THE ELECTRICAL CONTACTS (PRINT CARTRIDGE) 125 CLEANING THE PRINT HEAD PAD 125 PURGING THE PRINT HEAD 126 SOLVING PROBLEMS BY YOURSELF 126

SIGNALS AND SERVICE CODES 128

AUDIBLE SIGNALS 128 MESSAGES ON THE DISPLAY 130 MESSAGES AND ERROR CODES ON THE DISPLAY 131 SERVICE CODES 132

CHARACTER SET TABLE 135

OPTIONS 136

PC/FAX MULTIFUNCTIONS 136

GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE 137

III

BEFORE USEBEFORE USE

This manual is an essential guide for those wishing to learn how to use this facsimile machine. The introductory chapter “GETTING TO KNOW THE FAX” provides a number of simple, easy-to-understand,

practical examples designed to help you become familiar with the product, the best way of making sure you get the most out of the facsimile machine.

The “CONSUMABLES” chapter provides information on the technical characteristics of the paper and print cartridge.

The “PROGRAMMING” chapter describes how to set the machine to suit your requirements and explains how to store your most frequently used facsimile and telephone numbers for fast, automatic dialling.

The “BEFORE TRANSMISSION/COPYING” chapter is an introduction to the various modes of transmission/ copying.

The “TRANSMISSION”, “RECEPTION”, “MEMORY” and “COMPLEMENTARY FUNCTIONS: TELEPHONE/ PHOTOCOPIER” chapters illustrate how to implement the most advanced features of the facsimile machine, including the various transmission and reception methods, use of the memory, copying, voice calls, etc.

The “REPORTS” chapter provides you with information on the transmission and reception transactions carried out.

The chapter “FILLING UP/ELIMINATING PAPER JAMS” provides instructions on how to add paper and insert the print cartridge. It shows in what areas paper jams are most likely to occur and how to deal with them.

The “MAINTENANCE” chapter informs you of the periodic maintenance operations required and how you can eliminate faults by yourself without wasting any time.

The “MESSAGES AND CODES” chapter informs you of operating errors and provides additional information on the current operating modes.

The “CHARACTER SET TABLE” shows all the alphanumeric characters that you can display and select. The “OPTIONS” chapter describes the additional features that may be used with the facsimile machine. Finally, the chapter “GENERAL FEATURES OF FACSIMILE MACHINE” is a brief list of the technical data of

the facsimile machine. All the chapters, except the first two and the last five, are laid out in separate sections, each of which deals

with one feature. The features are discussed in the order that enables you to learn more quickly. As they are all independent, they can however be consulted in any order.

Each of these sections consists of:

- An introduction with a short definition of the feature.

- A section marked with the o symbol describing the operations that must have been performed and the situation in which you must be in order to follow the procedure described (if this part is not included, the feature requires no specific conditions).

- The last part describes the operating procedure. When the information shown on the display is essential to conclude the procedure correctly, the instructions given are split into two columns: the left-hand column indicates the operations to be performed and the righthand column shows the messages displayed.

BEFORE USE

Text in italics indicates errors, how to prevent and correct them, other actions possible at that point and other useful hints.

Note that this manual does not describe how to install the facsimile machine as the installation procedure and preliminary operating tests are to be performed by the technician.

INTRODUCTION

PRODUCT OVERVIEWPRODUCT OVERVIEW

PRODUCT OVERVIEW

PRODUCT OVERVIEWPRODUCT OVERVIEW

A wide range of functions - aimed at reducing costs and increasing productivity - and a high-level reproductive quality are the product's special features.

SIMULTANEOUS OPERATION

The simultaneous operation of functions (transmission/ reception with programming operations, booking, printing and copying) ensures a considerable saving in terms of the operating times required.

CONFIDENTIAL

The use of passwords enable the entire working process to be controlled, thus guaranteeing that the documents sent and received will be kept absolutely confidential.

QUALITY

VERSATILITY

FLIEXIBLE PAPER FEED

MULTIFUNCTIONS

Bubble ink jet technology. Resolution, text/image separation and grey scale functions ensure that a high quality reproduction is obtained for all kinds of documents.

Use of the memory in the advanced functions saves time and reduces operating costs.

Large sized documents (max. A3) can be sent directly by the facsimile machine, which automatically reduces the format.

Its serial port enables the facsimile machine to be connected to a PC and thus work as a printer and scanner.

INTRODUCTION

HOW TO PREPARE THE FAX MACHINE FOR USE

Set the facsimile unit on a stable surface. Leave enough space for a sufficient air flow and so that the document out tray can be positioned correctly so as to avoid paper from piling up and jamming. Do not expose to direct sunlight and avoid damp, dusty rooms and environments subject to rapid changes in temperature and humidity.

Set the unit close to a telephone socket. In this way, the existing telephone line can be used and no new line need be installed.

Connect the facsimile machine to a grounded socket to which no other devices are connected.

WARNINGWARNING

WARNING

WARNINGWARNING

Take care to remove paper clips and staples from your originals to avoid damaging the facsimile machine. To prevent paper jams, do not switch the fax off or raise the operator console during transmission, reception

or copying. For optimum print quality, use the recommended paper of the weight, thickness and format specified in this

manual. Should the unit malfunction, refer to the °Operating Errors° section. In most cases, you will be able to find a

solution to the problem. If not, call the technical service engineer. The manufacturer declines all liability for faults caused by improper use, installation, connection of unauthorized devices, or tampering by unauthorized persons.

WARNING: THIS MACHINE MUST BE CONNECTED TO PROTECTIVE EART

The ON/OFF switch is only operational. An easily accessible and nearby wall outlet must be used. To disconnect the machine, remove the power cable plug from the socket.

COMPONENTS

GETTING TO KNOW THE FACSIMILE MACHINE

KEY:

1. Paper positioning lever

2. Document feed slide

3. Paper cassette

4. Paper guides

5. Sent/copied document tray

6. Received/copied document tray

8 9

7. Operator console

8. Print cartridge

9. Cartridge compartment lid

10. Optical reader

11. ON/OFF switch

GETTING TO KNOW THE FACSIMILE MACHINE

OPERATOR CONSOLE

The operator console has an alphanumeric liquid crystal display, keys and LEDs that indicate the operating modes and provide a user-friendly interface with the machine. A brief description of the keys and LEDs is provided below. How each of them is used will be explained during the relevant operating procedures.

GETTING TO KNOW THE FACSIMILE MACHINE

To present the various features of the machine in a gradual and systematic way, the operator console has been divided into three sections; each of which contains a brief description of the keys and other elements they contain.

- The left-hand section consists of the display, keys and LEDs.

The DISPLAY constists of two lines of 24 characters each, displays the data entered directly on the keypad and provides information and messages to guide you through the operations to be performed. It also operates as a Clock/Calendar displaying the time automatically.

LINE STATUS

LED

TX/RX

LED

ERROR

When held down, it checks the facsimile machine’s operating status during dialling, transmission or reception. When pressed together with the STOP key, it interrupts the connection.

Lights up during dialling or when documents are being sent or received.

Lights up to indicate that an error occurred during transmission/reception.

GETTING TO KNOW THE FACSIMILE MACHINE

Starts a single or multi-copy operation.

COPY

Multi-purpose key:

STOP

START

CONTRAST

- stops a copying operation and interrupts printing.

- when pressed together with LINE STATUS, it switches off the error LED when it has come on to indicate an error condition. These two keys must not be pressed when the “TX/RX” LED is on, otherwise the transmission or reception operation in progress will be interrupted.

- during programming, when pressed once only, it interrupts the current procedure and displays the current menu function. When pressed a second time, it exits from the menu.

when pressed together with LINE STATUS, it interrupts the connection.

Dual function key Starts manual transmission or reception. Activates the menu function selected or confirms the data on the display and, in

some cases, moves on directly to the next procedure and, in others, restores the previous operating condition.

(CONTRAST) Enables you to regulate the contrast so as to optimize the transmission or copying

of light or dark original pages.

RESOLUT.

LIGHT LED on:

- for dark pages.

DARK LED on:

- for light pages.

No LED on for normal pages.

(RESOLUTION) Enables you to increase the definition of the image of the pages to be sent or

copied. FINE LED on:

- for pages containing small characters and drawings.

GETTING TO KNOW THE FACSIMILE MACHINE

SUPER LED on:

- for pages containing very small characters and detailed drawings. SUPER LED blinking:

- advisable during copying. No LED: for easily legible pages .

Note: if you select the FINE and SUPER resolutions, it will take longer to send the document.

Activates colour (and grey shade) recognition on the original document to be sent or copied, which will be received or copied in half tones.

IMAGE

AUTO LED on:

- for pages containing text and graphic images (photographs, drawings etc.). HALF TONES LED on:

- for pages containing images (photographs, drawings etc.). No LED on: for pages with text only.

- The central section consists of a numeric keypad, function keys and program keys.

NUMERIC KEYPAD Used for dialling your correspondent’s facsimile or telephone number, programming

data and coded dialling. The key can be used, while dialling a number, to switch from pulse to tone

∗

dialling.

GETTING TO KNOW THE FACSIMILE MACHINE

SPEED

DIAL

HOLD

PAUSE/ REDIAL

HOOK/ TALK

(CODED SPEED DIALLING) To be pressed when a previously recorded coded speed dialling number is to be

dialled.

Sets the line on hold during a telephone call.

Dual-purpose key: REDIAL - redials the last number dialled on the numeric keypad; PAUSE - inserts a pause in dialling between the digits of a

facsimile or telephone number.

Dual-purpose key:

HOOK - detects line tones - by means of a built-in speaker -

whilethe corresponding user’s facsimile or telephone number is being dialled (handsfree dialling).

TALK - books the line for a telephone call during transmission

or reception of a document.

Dual-purpose key:

EXT./

2nd D. TONE

PROGRAM KEYS

PRG. 1 PRG. 2 PRG. 3

Each key may be programmed with a group of numbers, the time of the transmission, the graphical layout of the document to be sent (contrast, resolution and image).

EXTERNAL - To be pressed before dialling or recording an external

number when the facsimile is connected via a PBX network..

2nd DIALLING TONE - Enables a second tone to be detected during dialling

when connecting to special intercontinental stations.

GETTING TO KNOW THE FACSIMILE MACHINE

The section on the right-hand side consists of one-touch dialling keys, cursor and text scroll keys and function keys.

In this section, access to the part of the keyboard is obtained by moving the mask that can select two keyboard configurations: one for one-touch dialling and the other for the cursor and text scroll and function keys.

Note: The second configuration will be referred to as “Function keys” in the manual.

ONE-TOUCH DIALLING KEYS

Enable you to automatically dial the corresponding user’s facsimile or telephone number once recorded.

CURSOR AND TEXT SCROLL KEYS

∨

Used, during data entry, to move the cursor to the left; and in some cases, to display - from right to left - the available options of each function on a menu.

Used to scroll through the functions on a menu or the items on a list from first to last.

Also used to scroll from first to last through the characters in the alphanumeric character set available for storing one-touch or coded speed dial numbers and passwords or messages.

GETTING TO KNOW THE FACSIMILE MACHINE

∧

Used to scroll through the functions on a menu or the items on a list from first to last. Also used to scroll from first to last through the characters in the alphanumeric character set available for storing one-touch or coded speed dial numbers and passwords or messages.

Used, during data entry, to move the cursor to the right and, in some cases, to display - from left to right - the available options of each function on a menu.

FUNCTION KEYS

The function keys include two types of keys:

Those that activate a specific function and those that provide access to a menu consisting of a series of associated functions.

Specific function keys

MESSAGES

Enables a short message to be written on the document transmitted.

CONFID.

POLLING

PAG. N°.

BRD/MEM.

(CONFIDENTIAL) Sets the facsimile machine for confidential transmission.

Sets the facsimile machine for transmission/reception using the various polling functions (free or confidential polling).

(PAGE NUMBERING) Transmission from an ADF: sets the facsimile machine for automatically numbering

documents and automatically checking page numbering. Transmission from memory: sets the facsimile machine to automatically check page numbering (the facsimile machine systematically numbers the pages of the document). In copying, it sets the number of copies to be made.

(BROADCAST/MEMORY) Used for starting single or broadcast transmission from memory, immediate or

delayed.

GETTING TO KNOW THE FACSIMILE MACHINE

DELAYED

CONFIRM

Used for printing:

- any document in memory;

- reports selected on the “Reports” menu;

- numbers stored for one-touch or coded speed dialling;

- data programmed under program keys;

- numbers stored for confidential polling transmissioni;

- messages;

- operating configuration parameters;

- nozzle test. Also used for the print head purging operation.

Used for setting delayed transmission when the document is in the ADF (Automatic Document Feeder)

During the recording of one-touch or coded speed dialling numbers, passwords or messages, it confirms the selection of an alphanumeric character .

Confirms the selection of numbers for broadcast transmission and prerecorded numbers to be associated with a program key.

CLEAR

SPEAK +

SPEAK -

Clears an incorrect setting from the display, for example, an incorrect facsimile number, telephone number or passwords

Clears all data associated with program keys, one-touch dialling keys and speed dialling codes.

Clears documents from memory.

When pressed repeatedly, gradually increases the loudspeaker volume until it reaches maximum volume.

When pressed repeatedly, gradually decreases the loudspeaker volume until it reaches minimum volume.

GETTING TO KNOW THE FACSIMILE MACHINE

Menu access keys

TEL. REG.

DATA

USER SW.

(STORING TELEPHONE NUMBERS) Provides access to the “Storing Fax/Phone number” menu which comprises the

following functions:

- One-touch dialling

- Coded speed dialling

- Program keys

Provides access to the “Storing data” menu which comprises the following functions:

- Date/Time modification

- Sender’s name storing

- Storing private mailbox password

- Storing transmission inhibition password

- Storing password for access to “Storing data” and “Operating configuration” menus

- Message storing

- Storing the confidential polling identifiers

(USER SOFTWARE) Provides access to the “Operating configuration” menu which comprises the

following functions:

- ECM

- Fax/phone

- Automatic RX

- Position sender ID line

- TTI in sender ID line

- Reduction

- Activity report

- Last TX report

- Last RX report

- Last error report

- Closed network in reception

- Closed network in transmission

- Inhibit transmission

- Automatic clearing of documents stored for polling transmission

- Substitute reception in memory

- Paper format

- Print overflow

- Automatic storing

- Automatic retransmission of pages on which a transmission error occurred

- Transmission speed - 4800 BPS

- Automatic selection of FINE resolution during image adjustment

- Restore FINE resolution after transmission or copying

- Restore AUTO image value after transmission or copying

- Automatic clearing of a stored document after all dial retries

GETTING TO KNOW THE FACSIMILE MACHINE

- Telediagnosis

- Date format

- Reception on PC

- Selection of serial port (RS232) communication speed

- Language

MEM. STAT.

REPORTS

Provides access to the “Memory status” menu which comprises the following functions:

- Connection activities

- Document waiting for polling transmission

- Documents in private mailbox

- Documents waiting to be printed

- Total no. of documents in memory

Provides access to the “Reports” menu which comprises the following functions:

- last TX report

- last RX report

- activity report

CONSUMABLESCONSUMABLES

PAPER

Types

One of the most important things to do to ensure optimum printing quality isto choose the right paper. The facsimile machine has been designed to operate with most types of paper,though the various differences

in the paper’s composition may have aconsiderable effect on print quality or the ease with which the paper is fedthrough the machine. The best printing results are obtained using Xeroxpaper for photocopiers. Photocopier paper has a recto and verso; for best results, always use therecto side. This side cannot be distinguished by the human eye so look outfor the label on the packet. Try out all the different types of paper you are thinking of using beforepurchasing large quantities.

Precautions for use and paper storage

• Never store paper in rooms that are damp or subject to changes in temperature.

• Never leave paper in direct sunlight as it may turn yellow.

• Do not open the packet of paper until you are ready to use it.

• After adding paper to the tray, put any remaining paper back in the packet and store in a dry place.

Paper tray

The paper tray provided can adapt to the following formats:

A4 US Letter US Legal

Dimensions of format: A4 (210 mm x 297 mm / 8.26 x 11.7")

US Letter (216 mm x 272 mm / 8.5" x 11") US Legal (216 mm x 349 mm / 8.5" x 14").

Capacity: 200 sheets with unit weight of 80 g/sq.m.

Paper characteristics: xerographic paper with a unit weight of 60 to 90 g/sq.m.

ADJUSTING THE PAPER TRAY

CONSUMABLES

1. Remove the front cover of the paper tray by releasing it and lifting it up.

Having adjusted the paper tray, make sure that the format set in the operating configuration parameter "PAPER FORMAT" is correct. See the "Setting the operating configuration parameters" section of the "PROGRAMMING" chapter.

2. Hold the lever shown in the figure from the bottom and move it in the direction indicated. Move it from right to left to change from A4 to Letter and Legal formats. Move it in the opposite direction to change from Letter and Legal to A4 format.

3. Close the cover by pressing on both sides until it clicks into position.

PRINT CARTRIDGE

The facsimile machine can use two types of print cartridge: a disposable cartridge and a cartridge with an interchangeable tank. The print cartridge must be kept at room temperatures, away from direct sunlight. Do not open the sealed pack until you actually need to install or replace the cartridge.

PROGRAMMINGPROGRAMMING

Programming means adapting the fax machine to suit your needs. It consists in storing functions that will be activated during use, to enable you to gain total automatic control of its operation.

This chapter describes the programming procedures available on your facsimile machine. This chapter explains how to set the date and time, how to store the sender’s name and the type of heading

to be sent, how some fax functions can be controlled through operating configuration parameters and how to store the fax numbers of your main correspondents so that you can subsequently dial them when required simply by pressing one key (one-touch dialling) or a key and a code (coded speed dialling).

Note, however, that if you want to send and receive documents right away, all you have to do is insert the document in the ADF (Automatic Document Feeder) and refer to the “Normal transmission” or “Manual reception” sections of the “TRANSMISSION” and “RECEPTION” chapters, respectively.

Note: Any of the procedures described in this chapter can be interrupted at any time by pressing the STOP

key once or twice, depending on the procedure.

ACCESS TO PROGRAMMING PROCEDURES

The programming procedures may be accessed from three menus each containing a list of available functions:

- the “Storing data” menu Comprises the functions that enable you to set the date and time, store the sender’s ID, headings, passwords and confidential polling identifiers.

- the “Storing Fax/phone number” menu Includes all the functions that enable you to program one- touch dialling keys, speed dialling codes and program keys.

- the “Operating configuration” menu Comprises the functions that enable you to personalize the facsimile machine’s operating configuration parameters.

Note: Functions can be programmed independently without having to follow the order in which they are

presented in the manual.

Accessibility

Stand-by mode does not prevent access to the functions indicated in the table above. When the functions are accessed from standby mode, the following messages will appear on the display:

. With the document inserted in the ADF:

I N S E R T E D D O C U M E N T

. Without the document:

Current date and time

G G/ M M 'A A H H : M M F R E E M E M X X X X X X X X X n n n%

Operating status: AUTOMATIC RX MANUAL RX FAX/PHONE

PROGRAMMING

Percentage of free memory

In both cases, if a procedure is in progress, the corresponding message is displayed on the top line. To access one of the menus, press the relevant function key as indicated in the table below:

KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS

DATA

TEL. REG.

STORING DATA STORING DATE/TIME

SENDER’S NAME STORING STORING MAILBOX PASSWORD STORING TX INHIB. PASSWRD STORING MENU ACC. PASSWRD MESSAGES HEADING STORING STORING SECURE POLL ID

STORING FAX/PHONE NUMBER ONE-TOUCH DIALLING

CODED SPEED DIALLING PROGRAM KEYS

☞

PROGRAMMING

KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS

USER SW

OPERATING CONFIGURATION ECM

FAX/PHONE AUTOMATIC RX POSITION SENDER ID LINE TTI IN SENDER ID LINE REDUCTION ACTIVITY REPORT LAST TX REPORT LAST RX REPORT LAST ERROR REPORT CLOSED NETWORK IN RX CLOSED NETWORK IN TX INHIBIT TX AUTO DOC.DEL.POLL.MEM.TX SUBSTITUTE RECEPTION PAPER FORMAT PRINT OVERFLOW AUTOMATIC STORING AUTO PAGE RETRANSMISSION TX SPEED - 4800 BPS FINE RESOL. FOR IMAGE FINE RESOL.AFTER TX/COPY AUTO IMAGE AFTER TX/COPY AUTO DOC.DEL. TX FAILURE TELEDIAGNOSIS DATE FORMAT RX ON PC & FAX PC COMMUNICATION SPEED LANGUAGE SELECTION

The messages in the “AVAILABLE FUNCTIONS” column are indicated in abbreviated form exactly as they appear on the display, while the full message is indicated in the “Menu access keys” section of the “GETTING TO KNOW THE FACSIMILE MACHINE” chapter.

On each menu, the various programming functions require you to press function keys to make a selection, confirm a data setting, clear incorrect data and so on. The keys used are shown below:

CLEAR

START

CONFIRM

∧∨

For a more detailed description of the keys, refer to the “Operator Console” section of the “GETTING TO KNOW THE FACSIMILE MACHINE” chapter.

PROGRAMMING

CHANGING THE DATE AND TIME

When you send a document, the facsimile machine automatically prints the date and time, the sender’s facsimile number and the progressive page number at the top of the receiver’s copy.

You can change the date and time whenever you like. You can change also the date/time format using the operating configuration parameter "DATE FORMAT" (see

the "Setting the operating configuration parameters" section). The procedure described below explains how to change the date and time.

o The facsimile machine is on. Position the mask (right-hand side of the console) to display the function keys.

1. Press DATA.

S T O R I N G D A T A D A T E / T I M E M O D I F I C A T I O N

2. Press START to display the previously recorded date and time. The date and time are automatically shown on the display. The cursor is positioned on the first digit of the day.

D A T E / T I M E M O D I F I C A T I O N D D/ M M ‘Y Y H H : M M

3. Type the date and time on the numeric keypad, e.g. 15/04/92 16:30. Each time a digit is pressed, the cursor will move automatically to the next digit.

Two digits have to be set for each parameter, inserting a zero when the data consists of one digit only. At the end of the setting, after the minutes, the cursor moves back to the first digit of the first parameter.

If you want to confirm the previous setting, simply press START.

If you want to delete the entire setting, press CLEAR. The display shows the previously recorded date and time

If you want to delete one of the digits set (for example, to move from normal time to daylight-saving time or vice versa), move the cursor to the digit to be modified (using the < or > key) and overwrite it with the new one.

D A T E / T I M E M O D I F I C A T I O N 1 5 / 0 4 ‘ 9 2 1 6 : 3 0

☞

PROGRAMMING

4. To confirm the change, press START again. The display shows the next function on the menu

Having set the date and time, the facsimile machine is automatically set for programming the next function.

Move straight on to step 3 of the “STORING THE SENDER’S NAME” section, if you want to continue programming the remaining menu functions, or:

press STOP twice to quit the menu.

CHANGING THE SENDER’S FACSIMILE NUMBER

The procedure described below explains how to change the CSI of your own device. The mnemonic part (sender’s name) and the numeric sequence - CSI (sender’s facsimile number) form the

device’s ID code: TTI - Transmission Terminal Identifier.

S T O R I N G D A T A S E N D E R ‘ S N A M E S T O R I N G

o The facsimile machine is switched on. Position the mask (right-hand sectionof the console) to display the

function keys.

1. Press CONFIRM and USER SW at the same time.

2. Press START.

3. Change the CSI by entering the new number (max. 20 digits) onthe numeric keypad. On entry of each character the cursor automatically moves on to the next digit.

C S I / D I A L L I N G M E T H O D C S I S E T T I N G

C S I S E T T I N G + 3 9 1 2 5 6 3 2 1 8 2

C H A N G E C S I + 3 4 2 2 2 5 7 8 8 1

☞

PROGRAMMING

If you want to enter the international code, press before entering the number.

If you want to restore the previous setting, simply press START.

To correct an incorrect setting, press CLEAR. If you need to correct single characters, move the

cursor to the digit to be changed (using the < or > key) and overwrite it with the new digit.

If you want to leave a blank between digits, press the > key to move the cursor one position forward.

4. Press START to confirm the setting.

5. Press STOP to quit the menu.

C S I / D I A L L I N G M E T H O D C S I / S E T T I N G

STORING THE SENDER’S NAME

As mentioned previously, each page sent bears the date and time of transmission, the sender’s facsimile number and the progressive page number. The sender’s name, automatic page numbering and a brief message can be included with the above items, if required.

This section explains how to store the name.

o The facsimile machine is on. Position the mask (right-hand section of the console) to display the function

keys.

1. Press DATA.

S T O R I N G D A T A D A T E / T I M E M O D I F I C A T I O N

2. Press name” function.

∨∨

∨ once to select the “Storing the sender’s

∨∨

S T O R I N G D A T A S E N D E R ‘ S N A M E S T O R I N G

☞

PROGRAMMING

3. Press START to start storing the name, e.g. P.I.S.A. S.p.A..

Each character is entered by pressing the key to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the CONFIRM key to confirm selection. (For a complete list of the alphaumeric characters available, refer to the “CHARACTER SET TABLE” chapter).

If you want to leave a blank between one character and the next, press the > key to move the cursor one position forward

To delete an entire setting, press CLEAR. If you want to delete one of the characters set, move

to the character to be changed (using the < or > key) and overwrite it with the correct one.

∨∨

∨ or

∨∨

S E N D E R ‘ S N A M E S T O R I N G / A

∧∧

∧

∧∧

S E N D E R ‘ S N A M E S T O R I N G / . P . I . S. A . S . p . A .

4. To confirm the name set, press START. The display shows the next function on the menu.

Having stored the sender’s name, the facsimile is automatically set for programming the next function.

Move straight on to step 3 of the “SETTING PASSWORDS” section, if you want to continue programming the remaining functions on the menu, or:

press STOP to quit the menu .

S T O R I N G D A T A S T O R I N G M A I L B O X P A S S W O R D

PROGRAMMING

PROGRAMMING ONE-TOUCH DIALLING KEYS

The facsimile offers several methods of dialling prerecorded facsimile and telephone numbers. The easiest and fastest method of dialling a number is by pressing one key. There are 24 of these one-touch

keys (01-24) and they are grouped together on the right-hand side of the console. Each key may be programmed with the following data:

- Facsimile number

- Telephone number

- Name of correspondent

- Transmission speed (normal speed 9600 bps - half-speed 4800 bps, useful on a disturbed line). The transmission speed selected here takes priority over the operating configuration setting.

- Closed network. This parameter enables you to create a communication network with limited access. Access is limited by checking the last 4 or 6 digits in the receiver’s or sender’s facsimile number. This parameter can only be set here if it has been enabled in the operating configuration.

This section explains how to program one-touch dialling keys. How to use these keys to dial a number is explained in the “TRANSMISSION” chapter.

o The facsimile is on. Position the mask (right-hand section of the console) to display the function keys.

1. Press TEL. REG.

2. Press START to enable one-touch dialling.

∨∨

3. Using the

key (01-24) that you want to program, e.g. 06. Otherwise type the one-touch dialling key number directly on the numeric keypad, or lower the mask and press the corresponding one-touch dialling key.

If the key has already been programmed, the display shows the fax number of the associated user. If this is the case, select a different key (using

∧∧

∧

) , or see the “ Clearing programmed data” section.

∧∧

4. Press START to start entering the data to be associ-

ated with the selected one-touch dialling key.

If you want to skip a parameter, simply press the START key. Each time the key is pressed, the next parameter will be displayed.

∧∧

∨ or

∧ key, select the one-touch dialling

∨∨

∧∧

∨∨

∨

∨∨

S T O R I N G F A X / T E L N U M B E R O N E - T O U C H D I A L L I N G

1 - T O U C H D I A L L I N G N O . L I S T 0 1 :

1 - T O U C H D I A L L I N G N O . L I S T 0 6 :

S T . 1 - T O U C H N O . F A X 0 6 :

☞

PROGRAMMING

5. Enter the relevant facsimile number (max. 32 digits) on the numeric keypad, e.g. 0125 45812.

If the display shows a previously set number, you can confirm it by pressing START, or replace it with a new number by typing the new number on the numeric keypad and pressing START. If permission for this operation is denied, it means that the selected key has already been associated with a program key (see the “Clearing programmed data” section).

To delete a setting, press CLEAR. To make a correction, move the cursor to the digit to

be changed (using the < or > key) and overwrite it with the new digit.

If you want to leave a blank between one digit and another, use the > key to move the cursor one position forward .

S T . 1 - T O U C H N O . F A X 0 6 : 0 1 2 5 4 5 8 1 2

By pressing PAUSE/REDIAL you can insert one or more pauses (during dialling) between the digits in the number. The pause is identified on the display by the character “p”. It’s a good idea to insert a pause between the code and the number.

In some countries, an answering tone must be heard before the whole number can be dialled. In this case, press EXT./2nd D.TONE The display shows the symbol “:”.

If the facsimile machine is connected to an exchange and the user is an external user, press EXT./2nd D.TONE before entering the number. In this case the display shows the letter “E” before the numeric sequence.

If you want to switch from pulse to tone dialling, press

∗

key while entering the number.

the An asterisk will appear on the display.

6. Press START to confirm the number set.

S T . 1 - T O U C H N O . T E L 0 6 :

☞

7. Enter the relevant telephone number - max. 32 digits

- on the numeric keypad e.g. 0125 230025. (Telephone number entry is optional).

If the display shows a previously set number, you can confirm it by pressing START, or replace it with a new number by typing the new number on the numeric keypad and pressing START. If permission for this operation is denied, this means that the selected key has already been associated with a program key.

To delete a setting, press CLEAR. To make a correction, move the cursor to the digit to

be changed (using the < or > keys) and overwrite it with the new digit.

You can insert pauses, leave a blank between one digit and another, request acknowledgement of an answering tone, etc. (as explained in step 5).

PROGRAMMING

S T . 1 - T O U C H N O . T E L 0 6 : 0 1 2 5 2 3 0 0 2 5

8. Press START to confirm the number set.

9. Enter the correspondent’s name - max. 30 alphanumeric characters - e.g. Clare (name entry is optional). Each character is entered by pressing the key to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the CONFIRM key to confirm selection. (For a complete list of the alphaumeric characters available, refer to the “CHARACTER SET TABLE” chapter).

To delete an entire setting, press CLEAR. If you want to delete one of the characters set, move

to the character to be changed (using the < 0 > keys) and overwrite it with the correct one.

If you want to leave a blank between one character and the next, use the > key to move the cursor one place forward.

∨∨

∨ or

∨∨

S T . 1 - T O U C H N O . N A M E A 0 6 :

S T . 1 - T O U C H N O . N A M E A

∧∧

∧

∧∧

0 6 : C L A R E

☞

PROGRAMMING

10. Press START to confirm the name entered. The facsimile is automatically set to receive the

transmission speed setting (9600/4800). To confirm the value displayed, skip to the next step or:

∨∨

press

∧∧

∨ or

∧ to select the alternative value.

∨∨

∧∧

S T . 1 - T O U C H N O . S P E E D 0 6 : 9 6 0 0

11. Press START to confirm the value set. The facsimile machine is automatically set for the closed network setting (YES/NO).

To confirm the option displayed, go straight on to the next step or:

∨∨

press

12. Press START to confirm the option set. Having completed data entry for one-touch dialling

key 06, the facsimile machine is automatically set for programming the next one-touch dialling key.

∧∧

∨ or

∧ to select the alternative option.

∨∨

∧∧

Repeat the procedure from step 5 if you want to continue programming keys, or:

press STOP once to return to the “STORING FAX/ PHONE NUMBERS” menu functions, or:

press STOP twice to quit the menu .

S T . 1 - T O U C H N O . C L O S . N E T 0 6 : N O

S T . 1 - T O U C H N O . F A X 0 7 :

PROGRAMMING

PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED

In coded speed dialling, a previously stored facsimile number can be dialled simply by pressing three keys: the SPEED DIAL key and the two keys on the numeric pad that constitute the number code. In “normal” coded speed dialling, you can store up to 56 facsimile numbers with a maximum of 32 digits each for which the codes range from 01 to 56; in “extended” coded speed dialling, you can store up to 4 facsimile numbers with a maximum of 100 digits and for which the codes range from 57 to 60. For each code, you can program:

- Facsimile number

- Correspondent’s name

- Transmission speed (normal speed 9600 bps - half-speed 4800 bps, useful on a disturbed line). The transmission speed selected in the operating configuration takes priority over the setting made here.

This section explains how to program coded speed dialling keys. How to use these keys to dial a number is explained in the “TRANSMISSION” chapter.

o The facsimile is on. Position the mask (right-hand section of the console) to display the function keys.

1. Press TEL. REG.

S T O R I N G F A X / P H O N E N U M B E R O N E - T O U C H D I A L L I N G

2. Press procedure.

3. Press START to enable speed dialling

4. Press

60) that you want to program, e.g. 06. Otherwise type the speed dialling code directly on the numeric keypad

If the code has already been programmed, the display shows the fax number of the destination user. If this is the case, select a different code (using

∧∧

∧

∧∧

∨ ∨

∨ once to move on to the coded dialling

∨ ∨

∧∧

∨ or

∧ to select the speed dialling code (01-

∨ ∨

∧∧

) , or see the “ Clearing programmed data” section.

S T O R I N G F A X / P H O N E N U M B E R S P E E D D I A L L I N G

C O D E D S P E E D D I A L N O. L I S T 0 1 :

C O D E D S P E E D D I A L N O . L I S T 0 6 :

∨ ∨

∨

∨ ∨

☞

PROGRAMMING

5. Press START to start entering the data to be associated with the selected speed dialling code.

If you want to skip a parameter, simply press the START key. Each time the key is pressed, the next parameter will be displayed..

6. Enter the relevant facsimile number on the numeric keypad, e.g. 0125 45812.

In the example given in the manual, the number may consist of a maximum of 32 digits. Remember that numbers associated with the extended speed dialling codes: 57, 58, 59 and 60 may consist of 100 digits.

If the display shows a previously set number, you can confirm it by pressing START, or replace it with a new number by typing the new number on the numeric keypad and pressing START. If permission for this operation is denied, this means that the selected key has already been associated with a program key (see the “Clearing programmed data” section).

S T . S P E E D D I A L N O . F A X 0 6 :

S T . S P E E D D I A L N O . F A X 0 6 : 0 1 2 5 4 5 8 1 2

To delete a setting, press CLEAR. To correct a typing mistake, move the cursor to the

digit to be changed and overwrite it with the new digit. If you want to leave a blank between one digit and

another, use the > key to move the cursor one position forward. By pressing PAUSE/REDIAL you can insert one or more pauses (during dialling) between the digits in the number. The pause is identified on the display by the character “p”. It’s a good idea to insert a pause between the code and the number. In some countries, an answering tone must be heard before the whole number can be dialled. In this case, press EXT./2nd D.TONE. The display shows the symbol “:”. If you want to switch from pulse to tone dialling, press the ∗ key while entering the number. An asterisk will appear on the display.

☞

7. Press START to confirm the number set.

8. Enter the relevant telephone number - max. 32 digits

- on the numeric keypad e.g. LANDRE S.p.A. (Telephone name entry is optional).

Each character is entered by pressing the key to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the CONFIRM key to confirm selection. (For a complete list of the alphanumeric characters available, refer to the “CHARACTER SET TABLE” chapter).

∨∨

∨ or

∨∨

To delete an entire setting, press CLEAR. If you want to delete one of the characters set, move

to the character to be changed (using the < or > key) and overwrite it with the correct one.

PROGRAMMING

S T .S P E E DD I A LN O .N A M EA 0 6 :

S T . S P E E D D I A L N O . N A M E . 0 6 : L A N D R E S . p . A .

∧∧

∧

∧∧

If you want to leave a blank between one character and the next, use the > key to move the cursor one place forward.

9. Press START to confirm the name stored. The facsimile is automatically set to receive the

transmission speed setting (9600/4800). To confirm the value displayed, skip to the next step or:

∨ ∨

press

10. Press START to confirm the option set. Having completed data entry for speed dialling code

06, the facsimile machine is automatically set for programming the next speed dialling code data.

∧∧

∨ or

∧ to select the alternative value.

∨ ∨

∧∧

Repeat the procedure from step 6 if you want to continue programming codes, or:

Press STOP once to return to the “STORING FAX/ PHONE NUMBERS” menu functions, or:

S T . S P E E D D I A L N O . S P E E D 0 6 : 9 6 0 0

S T . S P E E D D I A L N O . F A X 0 7 :

press STOP twice to quit the menu.

PROGRAMMING

PROGRAM KEYS

It often happens that the same document has to be sent to several correspondents (broadcast transmission). You can store up to 60 facsimile numbers stored for one-touch and coded speed dialling under one program key. These numbers will be dialled automatically by the fax machine when the relevant (grouped dialling) key is pressed. There are 3 program keys, located together in the central section of the console (above the numeric keypad).

As well as storing numbers under a program key, you can set the transmission time, graphic definition (contrast, resolution and image) of the document to be sent.

This section explains how to associate these items with a program key. How to use these keys to dial a series of numbers is explained in the “Grouped dialling broadcast transmission from the memory” section of the “TRANSMISSION”chapter.

o The facsimile machine is on. One-touch dialling keys and speed dialling codes have been programmed.

Position the mask (right-hand side of console) to display the function keys.

1. Press TEL. REG.

S T O R I N G F A X / P H O N E N O . O N E - T O U C H D I A L L I N G

2. Press function.

3. Press START to activate programming.

4. Press to program, e.g. 2. Otherwise you can enter the number of the key directly on the numeric keypad or simply press the program key itself.

If the key has already been programmed, the display will show, beside the “R.No:” message, the total number of keys or codes for one-touch and coded speed dialling numbers already associated with that key. If this is the case, select another key (using

∧∧

∧

∧∧

∨∨

∨ twice to move on to the “Program keys”

∨∨

∨ ∨

∧∧

∨ or

∧, to select the program key (1-3) you wish

∨ ∨

∧∧

), or consult the “Clearing programmed data” section.

S T O R I N G F A X / P H O N E N O . P R O G R A M K E Y S

P R O G R A M M I N G K E Y S P R O G R A M K E Y 1 R . N O : 0 0

P R O G R A M I N G K E Y S P R O G R A M K E Y 2 R . N O : 0 0

∨ ∨

∨

∨ ∨

☞

PROGRAMMING

5. Press START to start storing the data to be associated with the selected program key.

If you want to skip a parameter, just press START. Each time the key is pressed, the next parameter will be displayed.

6. Press START to confirm immediate transmission; then skip to step 10, or:

Select the alternative option (DELAYED TX) by press-

∨ ∨

ing

∨ .

∨ ∨

7. Press START to confirm delayed transmission. The display shows the current time.

8. Enter the time at which the document is to be sent by typing two digits for the “hours” and two for the “minutes”.

Example : 12:00

P R O G R A M K E Y 2 I M M E D I A T E T X

P R O G R A M K E Y 2 D E L A Y E D T X

D E L A Y E D T X S E T T I M E : H H : M M

D E L A Y E D T X S E T T I M E : 1 2 : 0 0

9. Press START to confirm the time set.

10. Press SPEED DIAL and type in the speed dialling code on the numeric keypad or type in the number of the one-touch dialling key that you want to associate with the selected program key. (Or else lower the mask and press the corresponding one-touch dialling key).

Example: press SPEED DIAL and type the speed dialling code 20. The symbol ∗ on the display indicates that a speed dialling code has been selected, as opposed to a one-touch dialling key.

The display shows: the facsimile number and the correspondent’s name (if programmed), stored under speed dialling code 20. The symbol & appears on thedisplay when the speed dialling code selected has already been associated with the program key.

P R O G R A M K E Y 2 T Y P E 1 T K E Y / S P E E D C O D E :

P R O G R A M K E Y 2 T Y P E 1 T K E Y / S P E E D C O D E : * 2 0

F A X : 0 1 1 6 7 8 5 4 4 & N A M E : T E C H N O S T S T U D I O

☞

PROGRAMMING

If the speed dialling codes or one-touch dialling keys have not been programmed, the following messages will appear, respectively, on the display: “CODE NOT PROGRAMMED” or “KEY NOT PROGRAMMED”.

11. Press CONFIRM to confirm the setting.

12. Repeat steps 10 and 11 for each speed dialling code or one-touch dialling key to be added to the program key 2 or move straight on to the next step.

13. Press START to set the facsimile machine for storage of the graphic definition parameters.

∨ ∨

14. Press (YES/NO) and then press START to confirm the selection made.

∧∧

∨ or

∧ to select one of the two alternatives

∨ ∨

∧∧

. If you select “Yes” , the display shows the message:

“SET PARAMETERS” on the second line. Set the graphic definition parameters following the procedure described in the “BEFORE TRANSMISSION/ COPYING” chapter and then press START to confirm them. The setting is stored without being shown on the display.

P R O G R A M K E Y 2 T Y P E 1 K E Y / S P E E D C O D E :

P R O G R A M K E Y 2 S E T P A R A M E T E R S : Y E S

. If you select “NO”, move straight on to the next step.

15. Having entered the parameters for program key 2, the facsimile machine is automatically set for programming the next program key.

Repeat the procedure from step 5 if you want to continue programming the remaining keys, or:

press STOP once to return to the “STORING FAX/ PHONE NUMBERS” menu functions, or:

press STOP twice to quit the menu .

P R O G R A M M I N G K E Y S P R O G R A M K E Y 3 S . No .: 0 0

PROGRAMMING

PRINTING PROGRAMMED DATA

You can print out the data programmed under the 24 one-touch dialling keys, 3 program keys and 60 speed dialling codes. In this way, you can keep track of all the numbers stored (fax and telephone) and the data entered for each key or code (correspondent’s name, transmission speed, graphic definition of the document to be sent, etc.), the keys or codes that have been programmed and those that have not.

The one-touch dialling key and speed dialling code data is printed:

- in ascending numeric order, if a name has not been associated with the facsimile machine.

- in alphabetical order, if the corresponding key has been associated with the correspondent’s name as well as the facsimile number.

If any of the parameters have not been programmed, this is indicated by “—” on the display. If the key or code has not been programmed at all, it will not be printed.

This section explains how to print out the data and provides a practical example.

o The facsimile machine is on. The program keys, one-touch dialling keys and speed dialling codes have

all been programmed. Position the mask (right-hand side of the console) to display the function keys.

1. Follow the procedure described in step 1 of the “PROGRAMMING ONE-TOUCH DIALLING KEYS” section or the procedure described in steps 1 and 2 of the “PROGRAMMING SPEED DIALLING CODES

- NORMAL AND EXTENDED” or “PROGRAM KEYS” sections.

Example: follow the procedure described in steps 1 and 2 of the “PROGRAMMING SPEED DIALLING CODES” section.

2. Press PRINT. All the data programmed for coded speed dialling is printed.

3. Press STOP to quit the menu .

Printing may be interrupted by pressing the STOP key .

S T O R I N G F A X / T E L N U M B E R C O D E D S P E E D D I A L L I N G

☞

PROGRAMMING

Example of a printout of the data programmed under the speed dialling codes.

CLEARING PROGRAMMED DATA FOR ONE-TOUCH AND CODED SPEED DIALLING

If you like, you can clear the data programmed under one-touch dialling keys, speed dialling codes and program keys. When a one-touch dialling key or speed dialling code has been associated with a program key, the data cannot be cleared until the key or code has been excluded from the program key.

This section describes the data clearing procedure in relation to the one-touch key and speed code storing procedures described in the previous sections. To clear the data stored under program keys, see the "Clearing programmed data for group dialling (program keys).

o The facsimile machine is on. One-touch dialling keys and speed dialling codes have been programmed.

Position the mask (right-hand section of the console) to display the function keys.

1. Follow the procedure described in steps 1 and 2 of the “PROGRAMMING ONE-TOUCH DIALLING KEYS” section or the procedure described in steps 1, 2 and 3 of the “PROGRAMMING SPEED DIALLING CODES

- NORMAL AND EXTENDED” sections. Example: follow the procedure described in steps 1

and 2 of the “PROGRAMMING ONE-TOUCH DIALLING KEYS” section.

2. Press dialling key or speed dialling code (depending on the procedure selected).

Or:

- For one-touch dialling keys: type the one-touch

- For speed dialling codes: type the speed dialling

Example: select the one-touch dialling key 03.

∨ ∨

∨ or

∨ ∨

dialling key number directly on the numeric keypad or lower the mask and press the relevant key.

code directly on the numeric keypad.

∧∧

∧ to select the desired one-touch

∧∧

1 - T O U C H D I A L L I N G N O . L I S T 0 1 : 0 0 3 4 2 2 4 5 7 7 3 0

1 - T O U C H D I A L L I N G N O . L I S T 0 3 : 0 0 3 4 2 2 5 6 7 8 9 0

☞

PROGRAMMING

3. Press CLEAR . All the data set for the one-touch dialling key selected is cleared.

The facsimile machine then immediately displays the next one-touch dialling key after the cleared one: in the example given in the manual, the one-touch dialling key “04”.

4. Repeat step 3 to clear the data for the next key, or press STOP twice to quit the menu.

CLEARING PROGRAMMED DATA FOR GROUPED DIALLING (PROGRAM KEYS)

This section describes how to clear the data stored under program keys using the procedure described in the previous sections.

You can clear all the keys and codes associated with a program key or just one key or code. Clearing a key or code automatically clears the associated parameters.

1 - T O U C H D I A L L I N G N O . L I S T 0 4 : 0 1 1 2 3 4 7 8 8

o The facsimile machine is on. Program keys have been programmed.

CLEARING ALL KEYS AND CODES

1. Follow the procedure described in steps 1, 2 and 3 of the “PROGRAM KEYS" section.

2. Press dialling key, speed dialling code.

Or: Type the number of the program key directly on the

numeric keypad or pressing the corresponding key. Example: select program key 2.

3. Press CLEAR to clear all the one-touch keys and speed dialling codes associated with the selected program key.

4. Repeat the procedure from step 2 to clear the data stored under the next key, or press STOP twice to quit the menu.

∨ ∨

∨ or

∨ ∨

∧ ∧

∧ to select the desired one-touch

∧ ∧

P R O G R A M M I N G K E Y S P R O G . K E Y 1 R . N . : 1 0

P R O G R A M M I N G K E Y S P R O G . K E Y 2 R . N . : 0 3

P R O G R A M M I N G K E Y S P R O G . K E Y 2 R . N . : 0 0

☞

PROGRAMMING

CLEARING ONE KEY OR CODE ONLY

1. Follow the procedure described in steps 1, 2 and 3 of the "PROGRAM KEYS" section.

∨ ∨

2. Press Or: Type the number of the program key directly on the

numeric keypad or press the corresponding key. Example: select program key 2.

∧∧

∨ or

∧ to select the desired program key.

∨ ∨

∧∧

P R O G R A M M I N G K E Y S P R O G . K E Y 1 R . N . : 1 0

P R O G R A M M I N G K E Y S P R O G . K E Y 2 R . N . : 0 3

3. Press START twice. The message "TYPE 1-TKEY/SPEED CODE" appears on the display.

4. Type the number of the one-touch dialling key (or lower the mask and press the corresponding onetouch dialling key), or press SPEED DIAL and enter the speed dialling code that you want to clear from the program key.

For example: type 03. The correspondent's facsimile number and name (if

programmed) stored under the one-touch dialling key 03 will appear on the display. The symbol & appears on the display to confirm that the one-touch dialling key is associated with the program key selected.

5. Press CLEAR. The one-touch dialling key 03 and its parameters will be cleared from the program key.

The facsimile machine is automatically set for the clearing of another key or code.

P R O G R A M M I N G K E Y S T Y P E 1 T K E Y / S P E E D C O D E :

F A X : 0 1 1 - 4 8 9 5 2 & N A M E : S I M T H L t d ..

P R O G R A M M I N G K E Y S T Y P E 1 T K E Y / S P E E D C O D E :

6. Repeat steps 4 and 5 to clear another key or code or press STOP twice to quit the menu.

PROGRAMMING

SETTING PASSWORDS

You may need to send or receive confidential documents or prevent the facsimile machine from being used. If this is the case, you can set passwords so that some of the functions can only be performed by authorized persons and the documents can be sent, received or addressed selectively - with maximum privacy.

This facsimile model enables three types of password to be set:

- Private mailbox password.

Used for ensuring private transmission of the document. Before you can send, receive or print confidential documents, you must enter the password that grants access to the private mailbox. The document received is thus stored in the mailbox and can only be printed when the correct password has been typed.

- Transmission inhibition password.

Used for preventing unauthorized users from making any kind of transmission.

- Password for access to the “STORING DATA” and “OPERATING CONFIGURATION” menus.

Used for controlling access to the menus mentioned above. It has priority over the transmission inhibition password.

The passwords are sequences of 4 alphanumeric characters. Once the password has been set, it can no longer be displayed, so take note of the characters typed. To change the password you must enter the current one first.

Note: If variable national characters are used in a password, it will not be recognized if you choose a different

language.

This section explains how to set the private mailbox password.

∨∨

To set the other passwords: press the DATA key, press the you want and then follow the procedure described in steps 3 and 4.

o The facsimile machine is on. Position the mask (right-hand section of the console) to display the function

keys.

1. Press DATA.

2. Press

∨∨

∨ twice to select the “Storing the private mailbox

∨∨

password” function.

∧∧

∨ or

∧ key until you have selected the password

∨∨

∧∧

D A T E / T I M E M O D I F I C A T I O N S T O R I N G D A T A

S T O R I N G D A T A S T O R I N G M A I L B O X P A S S W O R D

☞

PROGRAMMING

3. Press START to start setting the password ( max. 4 alphanumeric characters).

Each character is entered by pressing the ∨ or ∧ key to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the CONFIRM key to confirm selection.

(For a complete list of the alphanumeric characters available, refer to the “CHARACTER SET TABLE” chapter).

To delete an entire setting, press CLEAR.

If you want to delete one of the characters set, move to the character to be changed (using the < or > key) and overwrite it with the correct one.

4. To confirm the password set, press START. The display shows the next function on the menu.

Having set the private mailbox password, the facsimile machine is automatically set for programming the next function (“Storing the TX inhibition password”).

T Y P E N E W P A S S W O R D : A

T Y P E N E W P A S S W O R D : g P o n g

S T O R I N G D A T A S T O R I N G T X I N H I B . P A S S W R D

Repeat the procedure from step 3, if you want to set the two other passwords, or:

press START four times, if you want to program the next to last function on the menu (see the “STORING MESSAGES” section), or:

press STOP to quit the menu.

PROGRAMMING

CHANGING OR DELETING PASSWORDS

You can change or delete a password at any time. This section explains how to change or delete the private mailbox password.

∨ ∨

To change or delete the other passwords: press the DATA key, press the the password that you want to delete and then follow the procedure described in steps 3 and 4.

o The facsimile machine is on. A private mailbox password has been set. Position the mask (right-hand

side of the console) to display the function keys.

1. Press DATA.

S T O R I N G D A T A D A T E / T I M E M O D I F I C A T I O N

∧∧

∨ or

∧ key until you have entered

∨ ∨

∧∧

2. Press the mailbox password” function.

3. Press START to confirm the selection made.

4. Type the current password (see the example given in the previous section).

5. To confirm the password set, press START. You now have the following options: Change the current password, by typing a new

sequence of four alphanumeric characters (max.) and pressing START, or:

∨∨

∨ key to select the “Storing the private

∨∨

S T O R I N G D A T A S T O R I N G M A I L B O X P A S S W O R D

T Y P E C U R R E N T P A S S W O R D : A

T Y P E C U R R E N T P A S S W O R D : g P o n g

T Y P E N E W P A S S W O R D : A

☞

PROGRAMMING

delete the current password, simply by pressing START. The display shows the next function on the menu.

6. Repeat steps 3, 4 and 5 to change or delete the other passwords, or press STOP to quit the menu.

S T O R I N G D A T A S T O R I N G T X I N H I B . P A S S W R D

STORING MESSAGES

In addition to the date and time, the sender’s facsimile number and the progressive page number, the following items may be included on each page sent: the sender’s name, automatic document page number and a brief message.

Up to 4 messages of 20 characters each (including spaces) may be stored on the facsimile machine. You do not have to set all four messages. The messages are independent of each other. If you do not wish

to store one particular message, just move straight on to the next one . You may choose to have one of the messages printed on the receiver’s copy (see the “Preparing the document for transmission/copying” section of the “BEFORE TRANSMISSION/COPYING” chapter).

This section explains how to store messages. Example: Message 1

Message 2 CONFIDENTIAL Message 3 Message 4 URGENT

o The facsimile machine is on. Position the mask (right-hand section of the console ) to display the function

keys.

1. Press DATA

S T O R I N G D A T A D A T E / T I M E M O D I F I C A T I O N

2. Press the messages” function.

∨∨

∨ key five times to select the “Storing

∨∨

S T O R I N G D A T A S T O R I N G M E S S A G E S

☞

3. Press START to activate the selected function. To store the first message, go straight to the next step,

or :

∨∨

press e.g. 2. Otherwise, type the number on the numeric keypad.

If the message has been stored it will appear beside the number. If this is the case, choose another message (using

∧∧

∧

∧∧

change the previously stored message.

4. Press START to start storing (or to change) the selected message (2).

∧ ∧

∨ or

∧ to select the message you want to store,

∨∨

∧ ∧

) or look ahead in the procedure if you want to

M E S S A G E S 1 :

M E S S A G E S 2 :

∨∨

∨

∨∨

S T O R I N G M E S S A G E A 2 :

PROGRAMMING

5. Enter the desired message (max. 20 characters). Each character is entered by pressing the ∨ or ∧ key

to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the CONFIRM key to confirm selection. (For a complete list of the alphaumeric characters available, refer to the “CHARACTER SET TABLE” chapter).

If you want to leave a blank between one character and the next, press the > key to move the cursor one position forward.

To delete an entire setting, press CLEAR. If you want to delete one of the characters set, move

to the character to be changed (using the < or > key) and overwrite it with the correct one.

6. Press START to confirm the message set. After message 2 has been stored, the facsimile ma-

chine is automatically set for storing the next message.

Repeat the procedure from step 5 if you want to continue programming messages, or:

S T O R I N G M E S S A G E E

: C O N F I D E N T I A L

M E S S A G E S 3 :

☞

PROGRAMMING

press STOP once to return to the “STORING DATA” menu functions, or:

press STOP twice to quit the menu.

STORING CONFIDENTIAL POLLING IDENTIFIERS

The polling function enables your facsimile machine to ask another facsimile machine to send a document. The receiving facsimile machine calls the fax in possession of the original and requests transmission. The document must be inserted in the ADF or must have been stored in the memory. The receiver is charged for the call instead of the sender.

This feature therefore enables you to receive a document even when the user in possession of the document is not in.

To prevent this function from being activated by unauthorized persons, the user in possession of the original document can limit polling by setting a polling identifier (which corresponds in full to the CSI of the receiving machine). In this way, transmission will only take place if the receiving and transmitting facsimile machines have the same polling identifiers. This function is called “confidential polling”.

On this facsimile machine, you can set up to 10 polling identifiers consisting of up to 20 digits each. This section explains how to store confidential polling identifiers. The transmission and reception aspects of

the polling procedure (free or confidential) are explained in the “Polling transmission” and “Polling Reception” sections of the “TRANSMISSION” and “RECEPTION” chapters, respectively.

o The facsimile machine is on . Position the mask (right-hand side of the console) to display the function

keys.

1. Press DATA.

S T O R E D A T A C H A N G E D A T A / T I M E

2. Press the confidential polling identifiers” function.

3. Press START to activate the function selected.

∨∨

∨ key six times to select the “Storing

∨∨

S T O R I N G D A T A S T O R I N G S E C U R E P O L L I D

S T O R I N G S E C U R E P O L L I D 0 1 :

☞

PROGRAMMING

4. By pressing the number to which the polling identifier is to be associated, e.g. 03. Otherwise type the number directly on the numeric keypad.

∨∨

∨ or

∨∨

∧∧

∧ key, select the reference

∧∧

If a polling identifier has already been stored under the reference number selected (03), it appears on the display. If this is the case, select another number (using the

∨∨

∧∧

∨ or

∧

key) or look ahead in the procedure if you want

∨∨

∧∧

to change the previously programmed polling identifier.

5. Press START to start storing (or to change) the polling identifier for the number chosen (03).

6. Enter the digits that form the number, e.g. 44 0276, on the numeric keypad.

If you want to leave a blank between one digit and the next, press the > key to move the cursor one position forward. To delete an entire setting, press CLEAR.

S T O R I N G S E C U R E P O L L I D 0 3 :

S T O R I N G S E C U R E P O L L I D 0 3 : 4 4 0 2 7 6

If you want to delete one of the characters set, move to the character to be changed (using the < or > key) and overwrite it with the correct one.

7. Press START to confirm the polling identifier set. After the polling identifier has been stored for the

reference number (03), the facsimile machine is automatically set for programming the remaining polling identifiers.

Repeat the procedure from step 5 if you want to continue to store other polling identifiers, or:

press STOP once to return to the “STORING DATA” menu functions, or:

press STOP twice to quit the menu .

S T O R I N G S E C U R E P O L L I D 0 4 :

PROGRAMMING

PRINTING MESSAGES AND CONFIDENTIAL POLLING IDENTIFIERS

To keep track of the confidential polling identifiers and messages programmed, you can print them. This section explains how to print the data and provides some practical examples.

o The facsimile machine is on. Confidential polling identifiers and messages have been stored. Position the

mask (right-hand side of the console) to display the function keys.

1. Follow the procedure described in steps 1 and 2 of the “STORING MESSAGES” or “STORING POLLING IDENTIFIERS” sections.

ExampleExample

Example: follow the procedure described in steps 1

ExampleExample

and 2 of the “STORING MESSAGES” section.

S T O R I N G D A T A S T O R I N G M E S S A G E S

2. Press

3. Press

PRINT PRINT

PRINT. All the data programmed as messages

PRINT PRINT

will be printed.

STOP STOP

STOP to quit the menu.

STOP STOP

If you press

STOPSTOP

STOP during printing, the facsimile

STOPSTOP

machine will stop printing.

Example of a “Messages” printout.Example of a “Messages” printout.

Example of a “Messages” printout.

Example of a “Messages” printout.Example of a “Messages” printout.

Example of a “Confidential polling identifiers” printout.Example of a “Confidential polling identifiers” printout.

Example of a “Confidential polling identifiers” printout.

Example of a “Confidential polling identifiers” printout.Example of a “Confidential polling identifiers” printout.

PROGRAMMING

SELECTING THE TYPE OF DIALLING

This section explains how to select the type of dialling (pulse or tone). The selection must be made according to the type of connection made by the telecommunications company. This function has no effect when you are connected to an exchange.

o The facsimile machine is on. Position the mask (right-hand section of the console) to display the function

keys.

1. Press

2. Press

3. Press

4. Press

CONFIRM CONFIRM

CONFIRM and

CONFIRM CONFIRM

∨∨

∨ once.

∨∨

START. START.

START. The facsimile machine is automati-

START. START.

cally set for programming the dialling type (PULSE or TONE).

STARTSTART

START to confirm the dialling type displayed;

STARTSTART

then move straight on to the next step, or:

USER SW USER SW

USER SW at the same time.

USER SW USER SW

C S I / D I A L L I N G M E T H O D C S I S E T T I N G

C S I / D I A L L I N G M E T H O D D I A L L I N G M E T H O D

P U L S E D I A L L I N G

T O N E D I A L L I N G

∨∨

press “TONE DIALLING”) and then press firm.

5. Press

∨

to select the alternative option (in this case

∨∨

STOP STOP

STOP to quit the menu.

STOP STOP

START START

START to con-

START START

C S I / D IA L L I N G M E T H O D D I A L L I N G M E T H O D

C S I / D I A L L I N G M E T H O D D I A L L I N G M E T H O D

PROGRAMMING

SETTING OPERATING CONFIGURATION PARAMETERS

You can control some of the facsimile machine's functions by setting operating configuration parameters which concern, for example, automatic printing of the activity report, transmission report and reception report, transmission inhibition, etc.

To have an overall view of the operating configuration parameters initially set on the facsimile machine, consult the table at the end of this section or see the description of the USER SW key in the "GETTING TO KNOW THE FACSIMILE MACHINE" chapter.

At the time of installation, these parameters are already set with initial values. To select and change the parameters displayed by the facsimile machine, follow the procedure described below.

o The facsimile machine is on. Position the mask (right-hand section of the console) to display the function

keys.

1. Press USER SW

O P E R A T I N G C O N F I G U R A T I O N E C M

∨ ∨

2. Press to program.

Example: select the "AUTOMATIC RX" parameter.

3. Press START to confirm the parameter selected.

The display shows the operating condition for the parameter selected (YES = enabled / NO = disabled).

4. Press START to confirm the condition displayed or: press

then press START to confirm. At the end of the procedure, the facsimile machine is

automatically set for programming the next parameter.

∧∧

∨ or

∧ to select the parameter that you want

∨ ∨

∧∧

∨∨

∧∧

∨ or

∧ to select the alternative condition and

∨∨

∧∧

Repeat the procedure from step 2 if you want to continue programming the other parameters, or:

O P E R A T I N G C O N F I G U R A T I O N A U T O M A T I C R X

A U T O M A T I C R X Y E S

O P E R A T I N G C O N F I G U R A T I O N P O S I T I O N S E N D E R I D L I N E

press STOP once to return to the "OPERATING CONFIGURATION" menu functions, or:

press STOP twice to quit the menu

PROGRAMMING

Note: The variable values of the operating configuration parameters "REDUCTION", "CLOSED NETWORK

∨∨

IN RX" e "CLOSED NETWORK IN TX" can be selected by pressing pressing START.

The table below shows all the operating configuration parameters. The initial operating condition of each parameter is underlined. The names in the PARAMETER column appear in their abbreviated form, exactly as they appear on the display, while the full form of each parameter is given in the "Menu access keys" section of the "GETTING TO KNOW THE FACSIMILE MACHINE".

Operating configuration parameter table

∧∧

∨ or

∧ and are confirmed by

∨∨

∧∧

PARAMETER

ECM

FAX/PHONE

AUTOMATIC RX

OPERATING

CONDITION

YES: ECM enabled. NO: ECM disabled.

YES: function enabled. NO: function disabled.

YES: Automatic reception. NO: Manual reception.

MEANING

Error Correction Mode Enables you to send/receive a document correcting errors caused by line interference which would otherwise prevent the document from being read. This function is only active when both facsimiles have the feature.

Automatically distinguishes between facsimile and telephone calls. This function automatically sets the facsimile machine for manual reception. To disable manual reception, see the next section. This function can only be enabled if it has been activated by the customer engineering service.

Enables/disables automatic reception.

POSITION SENDER ID LINE

TTI IN SENDER ID LINE

ON TOP OF TEXT TOP EDGE

YES: TTI included. NO: TTI excluded.

Selects the position in which the sender ID line is to be printed.

Includes/excludes the TTI (sender's facsimile number and name) in the ID line.

☞

PROGRAMMING

PARAMETER

REDUCTION

ACTIVITY REPORT

LAST TX REPORT

OPERATING

CONDITION

YES: Reduction enabled. NO: Reduction disabled.

EVERY 30 TRANSACTIONS NO: function disabled.

YES: Printing enabled. NO: Printing disabled.

MEANING

Automatically reduces received and copied documents to a minimum of 70% of the size of the original document. The reduction values are: 70%, 73%, 76%, 80%, 84%, 89%, 94%. Recommended values: For A4 documents: 94%. For Letter documents: 89%. For Legal documents: disable the feature.

Enables/disables the facsimile to print the activity report every 30 transactions.

Enables/disables the facsimile to print a report after each transmission operation.

LAST RX REPORT

LAST ERROR REPORT

CLOSED NETWORK IN RX

CLOSED NETWORK IN TX

INHIBIT TX

YES: Printing enabled. NO: Printing disabled.

YES: Limited reception

enabled.

NO: Limited reception

disabled.

YES: Limited transmission

enabled.

NO: Limited transmission

disabled.

YES: Transmission inhibited. NO: Transmission not

inhibited.

Enables/disables the facsimile to print a report after each reception operation.

Enables/disables the facsimile to print a report after each transmission in which an error occurred.

Enables/disables limited reception. Reception is limited by checking the last 4 or 6 digits in the sender's facsimile number.

Enables/disables limited transmission. Transmission is limited by checking the last 4 or 6 digits in the receiver's facsimile number. A more detailed description of how to use this and the previous feature is provided at the end of this section.

Inhibits all kinds of transmission. This function is only valid if the TX inhibition password has been enabled.

☞

PROGRAMMING

PARAMETER

AUT. DOC. DEL. POLL. MEM. TX

SUBSTITUTE RECEPTION

PAPER FORMAT

PRINT OVERFLOW

AUTOMATIC STORING

OPERATING

CONDITION

YES: Deletion enabled NO: Deletion disabled.

YES: Storage enabled. NO: Storage disabled.

A4 LETTER LEGAL

YES: Print overflow NO: Exclude overflow

YES: Storage enabled. NO: Storage disabled.

MEANING

Enables/disables deletion of a previously stored document, after a polling transmission operation.

Enables/disables storage of incoming documents in memory when there is no paper or ink left.

Sets one of the three paper formats. The instructions for regulating the paper tray are provided in the CONSUMABLES chapter.

Enables the data that does not fit on the A4, LETTER or LEGAL format on another sheet of paper.

Enables/disables automatic storage of a document when sending to a single correspondent.

AUTO PAGE RETRANSMISSION

TX SPEED -4800 BPS TX SPEED - 4800 BPS

FINE RESOL. FOR IMAGE

FINE RESOL. AFTER TX/COPY

AUTO IMAGE AFTER TX / COPY

YES: Retransmission enabled. NO: Retransmission disabled.

YES: Function enabled. NO: Function disabled.

Enables/disables automatic retransmission starting from the page on which transmission was interrupted. This function can only be enabled if the document has been stored in memory.

Sets the transmission speed to 4800 BPS.

Automatically selects the FINE resolution during image adjustment.

Restores the FINE resolution after a transmission or copying operation.

Restores the AUTO image value after a transmission or copying operation.

☞

PROGRAMMING

PARAMETER

AUTO DEL. DOC. TX FAILURE

TELEDIAGNOSIS

DATE FORMAT

RX ON PC & FAX

PC COMMUNICATION SPEED

OPERATING

CONDITION

YES: Storage enabled. NO: Storage disabled.

YES NO

DD/MM 'YY 'YY MM/DD MM/DD/YY 24h MM/DD/YY 12h

YES NO

19200 9600 38400

MEANING

Enables/disables automatic deletion of a previously stored document, after all transmission retries.

Enables/disables the diagnostic test from a remote terminal. This function can only be activated if it has been activated by the engineering service.

Enables you to select one of the four available date formats (European, Asiatic and the two American)

Enables/disables the facsimile machine for the reception and printing of a document on the PC.

Enables you to selet the serial port (RS232) communication speed.

Note: If the speed is reduced to 9600 B/S, the transmission speed must be reduced to 4800 B/S using the corresponding operating configuration parameter.

LANGUAGE

ITALIAN ENGLISH SPANISH

Enables you to select the language in which the messages will appear on the display.

PROGRAMMING

CLOSED NETWORK FEATURE

The closed network feature enables you to restrict the number of correspondents to whom the facsimile machine can communicate. It is designed for transmission applications in a multiuser environment to prevent an indiscriminate and wasteful use of the facsimile machine. In reception, it prevents the paper and ink from being wasted on undesired reception of advertisements, etc. The feature enables you to define a closed network of users irrespective of the model of machine used. It identifies the correspondent by checking the most significant digits (the last 4 or 6) of his number. In this way, the feature can be used where confidential transmission is required.

The closed network is enabled by two separate operating configuration parameters: "CLOSED NETWORK IN RX" and "CLOSED NETWORK IN TX" which can be selected from the operating configuration menu. The CLOSED NETWORK IN TX parameter only enables transmission to remote users whose IDs are stored under the one-touch dialling keys and who have been declared as belonging to the network by setting the relevant field to YES when his ID was recorded. TRANSMISSION IN OTHER MODES OR WITH IDS STORED BUT NOT BELONGING TO THE NETWORK WILL NOT BE ALLOWED.

The CLOSED NETWORK IN RX parameter enables reception from remote users whose IDs have been stored under the one-touch dialling keys and who have been declared as belonging to the network by setting the relevant field to YES when his ID was recorded. RECEPTION FROM IDS NOT BELONGING TO THE NETWORK WILL NOT BE ALLOWED.

PRINTING THE OPERATING CONFIGURATION PARAMETERS

You can print the initially set or subsequently modified operating configuration parameters at any time. This section explains how to print the parameters and provides a practical example.

o The facsimile machine is on. Position the mask (right-hand section of the console) to display the function

keys.

1. Press USER SW.

2. Press PRINT .

3. Press STOP to quit the menu.

Printing can be interrupted by pressing the STOP key.

O P E R A T I N G C O N F I G U R A T I O N E C M

Example of an “Operating configuration parameters” printout

PROGRAMMING

BEFORE TRANSMISSION/COPYINGBEFORE TRANSMISSION/COPYING

DOCUMENTS THAT CAN BE SENT/COPIED

The facsimile machine can read all documents on ordinary paper with a format between the minimum and maximum limits indicated below:

By means of the automatic document feeder (ADF), the facsimile machine can handle A3, B4, A4, A5, A6, LETTER and LEGAL format documents with a thickness of between 0.07 mm and 0.14 mm. The ADF can feed up to 25 sheets (max. 0.1 mm thick) of A4, A5, A6, LETTER and LEGAL format paper and 15 sheets (max.

0.1 mm thick) of A3 and B4 format paper. Check the document before sending it; if it belongs to one of the following types of documents, it must be

photocopied or inserted in a special transparent cover. The copy must then be sent, in place of the original. The following tyes of original must not be used:

• damp or moist;

• torn or perforated;

• folded or crumpled;

• with paper clips or staples;

• with carbon paper rears;

• with a width of less than 168 mm and a length of less than 105 mm (e.g. cheques, current account receipts, etc.);

• with a width of more than 297 mm and a length of over 2 m;

• transparencies for overhead projectors.

PREPARING THE DOCUMENT FOR TRANSMISSION/COPYING

Inserting the document is the first step in all transmission/copying operations. Before sending or copying a document, follow the instructions given below:

o The facsimile machine is on. Position the mask (right-hand section of the console) to display the function

keys.

INSERTING THE DOCUMENT

First of all, check that the document is not tattered, does not have paper clips or a glossy surface, etc. See the precautions listed above.

☞

BEFORE TRANSMISSION/COPYING

Insert the document face down in the document feed slot and fit the guides against its side edges. The document must be not be forced into the slot: it will automatically be fed in when transmission starts.

The message “DOCUMENT INSERTED” appears on the display.

SELECTING THE GRAPHIC DEFINITION

CHOOSING THE RESOLUTION, CONTRAST AND IMAGE VALUES

For pages containing text and drawings:

KEYS VALUES LED INDICATORS

FINE "FINE" for pages containing small LED On characters and drawings

RESOLUT. PROPRIETARY "SUPER"

for pages containing very small LED O n characters and complex drawings

SUPERFINE (Copying) "SUPER" LED Blinking STANDARD

for easily legible pages No LED indicator on LIGHT "LIGHT"

for dark pages LED On

CONTRAST DARK "DARK"

for light pages LED O n NORMAL

for normal pages No LED indicator on

Note: If you are transmitting from the memory, the PROPRIETARY resolution mode is disabled.

For pages containing photographs:

KEYS VALUES LED INDICATORS

TEXT/IMAGE for pages containing text "AUTO" LED On and photographs

IMAGE HALF TONES "HALF TONES"

for pages containing LED O n photographs only

DISABLED No LED indicator on for pages containing text only

BEFORE TRANSMISSION/COPYING

Figure providing examples of types of resolution.

ORIGINAL

Transmission

SETTING PAGE NUMBERING

Set the number of pages in the document. In this way, the document received will be numbered at the top with the following format: 01/nn, 02/nn, 03/nn, ...nn/nn, where "nn" represents the number of pages that make up the document (max. 25).

The facsimile machine will also carry out a check on page numbering:

• If the document is sent from memory: At the end of storage, if the number of pages selected does not correspond to the number stored, the message “INCORRECT PAGE COUNT” will appear (for a few seconds) on the display and the document will be automatically cleared from memory.

• If the document is sent from the ADF: At the end of transmission, if the number of pages selected does not correspond to the number sent, the facsimile machine emits a beep, the “error” LED comes on and an error report is printed.

To perform this operation:

BEFORE TRANSMISSION/COPYING

a. Press PAGE NO.

b. Type the number of pages, e.g. 22, on the

numeric keypad.

If you want to delete the entire setting, press

M U L T I C O P Y / P A G I N A T I O N N ° . C O P I E S / P A G E :

M U L T I C O P Y / P A G I N A T I O N N ° . C O P I E S / P A G E : 2 2

CLEAR.

If you want to change one of the digits set, move the cursor to the digit to be changed (by pressing the < or > key) and overwrite it with the new digit.

c. Press START to confirm the setting.

d. Press STOP to quit the procedure.

SETTING A MESSAGE

If you wish, store a brief message (max. 20 characters, including spaces) to be printed on the receiver’s copy. To write the message, see the “Storing messages” section of the “PROGRAMMING” chapter.

To perform this operation:

a. Press MESSAGES. b. Type the message number that you want to select

on the numeric keypad.

S E L E C T M E S S A G E H E A D I N G T Y P E N ° . O F M E S S A G E :

If you want to delete the setting, press CLEAR.

c. Press START to confirm the setting.

If the message “MESSAGE NOT STORED” appears on the display for a few seconds, this means that the message selected has not been stored.

d. Press STOP to quit the procedure.

While preparing the document, you can set delayed, broadcast or confidential transmission. The procedures for using these transmission methods are explained in the “TRANSMISSION” chapter.

TRANSMISSION

This chapter describes the various methods of transmission available for you to choose according to your needs. The two main methods are transmission from the memory and transmission from the ADF. The facsimile machine also enables you to send a document at a preset time, send a document - by means of the memory

- to several different users immediately or at a preset time and to send confidential documents. Finally, you can send documents by “polling”, i.e. send a document on request by the receiver, even while you’re out.

The facsimile machine is set for sending documents from the memory. To send a document in the traditional way (from the ADF), you must first disable the “AUTOMATIC STORING” operating configuration parameter. For all the methods mentioned, make sure you prepare the document for transmission as explained in the “Preparing the document for transmission/copying” section of the “BEFORE TRANSMISSION/COPYING” chapter.

If the document gets jammed during any transmission operation, the facsimile machine emits a beep and the message “CHECK THE DOCUMENT (XX)” appears on the display. Remove the document (see the “Filling up/ eliminating paper jams” section); and then repeat the transmission procedure.

Note: To send a document (with a TX inhibit password enabled), the password must be entered.

We remind you that you can interrupt any of the procedures described in this chapter at any time by pressing the STOP key. If you want to interrupt the connection, press STOP and LINE STATUS at the same time. If you want to check the facsimile’s operating status, during transmission, hold down the LINE STATUS key.

TRANSMISSION FROM THE MEMORY

Transmission from the memory enables you to retrieve documents so that you can continue to work immediately on them. In addition, if the documents are sent to a compatible facsimile machine, the transmission time is reduced. The facsimile machine can store about 30 pages of A4 format in standard resolution.

Note that, having set the facsimile machine for transmission from the memory, you can: copy documents; display, delete or print all the connection activities set (see the “Connection activities” section of the “MEMORY” chapter), perform programming operations and set other transmission operations.

When you perform operations that require use of the memory, check the percentage of free memory on the display. If the memory is almost full, clear the memory of documents no longer required, so as to create space for new storage operations (see the “Connection activities” and “Total number of documents in the memory” sections of the “MEMORY” chapter).

This section explains how to set transmission from the memory. To clear any kind of transmission from the memory, see the “Connection activities” section of the “MEMORY” chapter.

o The facsimile machine is on. The document has been inserted and prepared for transmission (see the

“BEFORE TRANSMISSION/COPYING” chapter). Position the mask (right-hand section of the console) to display the function keys.

TRANSMISSION

1. Call the correspondent in one of the three ways listed below.

a. by typing the correspondent’s facsimile number on the numeric keypad and pressing START to

confirm.

To delete an entire setting, press CLEAR. If you want to make a correction, move the cursor to the digit to be changed (using < or >) and

overwrite it with the new digit. If you want to insert a blank between one digit and another, press the > key to move the cursor one position forward. One or more pauses can also be inserted in dialling, by pressing PAUSE/REDIAL, between the digits that form the number. The pause is identified on the display by the character “p”. It is a good idea to insert a pause between the code and the number. In some countries, an answering tone has to be heard before the rest of the number can be dialled. If this is the case, press EXT/2nd D. TONE. The display shows the symbol “:”.

If the facsimile machine is connected to an exchange and the correspondent is an external user, press EXT./2nd D.TONE before entering the number. In this case, the display shows the letter “E” before the numeric sequence.

∗

If you want to switch from pulse to tone dialling, press

b. by lowering the mask and pressing the one-touch dialling key under which the correspondent’s

number has been programmed (keys 01-24).

while entering the number.

If, when you press a one-touch dialling key, the message “KEY NOT STORED” appears on the display for a few seconds, this means that no number has been stored under that key. If this is the case, refer to the “Programming one-touch keys” section of the “PROGRAMMING” chapter and program the key.

c. by pressing SPEED DIAL followed by the speed dialling code under which the correspondent’s

facsimile number has been stored (codes 01-60).

If, when you set a speed dialling code, the message “CODE NOT STORED” appears on the display for a few seconds, this means that no number has been stored under that code. If this is the case, refer to the “Programming speed dialling codes - normal and extended” section of the “PROGRAMMING” chapter and program the code.

If the correspondent’s number was dialled using a one-touch dialling key or a coded dialling code, it will be displayed for a few seconds.

While the document is being stored, the message “STORING” appears on the display. Once it has been stored, the message “STORING COMPLETE” on the first line of the display for a few seconds and the message “PAG. No.: XX DOC. R.: XXXX” on the second line. The latter message provides you with reference data you may require for document deletion or transmission cancellation operations, i.e. the number of pages and the document reference number.

2. The facsimile machine starts to send the document. The TX/RX LED comes on.

If the correspondent does not answer or the line is busy, the facsimile machine, after a few seconds, automatically retries transmission (automatic redial feature).

If the “LAST TX REPORT” was enabled in the operating configuration, the facsimile machine will print the report at the end of transmission.

☞

TRANSMISSION

If you hear a beep and the error LED comes on, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, simultaneously press LINE STATUS and STOP (to switch off the led) and repeat the transmission procedure.

TRANSMISSION FROM THE ADF

This method of transmission is recommended for long documents that would occupy a large part of the memory. Insert the document, call the correspondent, wait for the end of the operation and then pick up the document and continue to work on it, if necessary.

o The facsimile machine is on. The document has been inserted and prepared for transmission (see the

“BEFORE TRANSMISSION/COPYING” chapter). The “AUTOMATIC STORING” parameter is disabled. Position the mask (right-hand section of the console) to display the function keys.

1. Call the correspondent in one of the three ways listed below:

F A X : 0 1 2 4 p 5 6 8 8 8

a. by typing the correspondent’s facsimile number

(max. 32 digits) e.g. 0124 56888 on the numeric keypad and pressing START to confirm, or:

b. by lowering the mask (right-hand section of the

console) and pressing the one-touch dialling key under which the correspondent’s facsimile number was stored (keys 01-24). The display shows the number associated with the key for a few seconds.

c. by pressing SPEED DIAL followed by the speed

dialling code under which the correspondent’s facsimile number was stored (codes 01-60), e.g. 25. The display shows the number associated with the code for a few seconds.

D O C U M E N T I N S E R T E D

T Y P E C O D E : * 2 5

D O C U M E N T I N S E R T E D

☞

2. The facsimile machine starts to send the document. The TX/RX LED comes on.

If the correspondent does not answer or the line is busy, the facsimile machine, after a few seconds, automatically retries transmission (automatic redial feature). The message “*REDIAL*” appears on the top line of the display.

If the document is removed from the ADF, the facsimile machine will automatically interrupt transmission.

If transmission still proves unsuccessful, after the last retry you can try to retransmit by pressing PAUSE/ REDIAL, provided the correspondent’s number was dialled on the numeric keypad.

If the “LAST TX REPORT” was enabled in the operating configuration, the facsimile machine will print the report at the end of transmission.

TRANSMISSION

DELAYED TRANSMISSION

The facsimile machine can automatically transmit at a preset time. This overcomes problems created by time zones when the correspondent is based, for example, on a different continent, and enables you to transmit at cheaper times and when the lines are less busy. To send a document in this way, the document must be left (having prepared it and set the time at which it is to be sent) in the automatic document feeder (ADF), until the time set for transmission. Note that, even after setting the facsimile machine for delayed transmission, you can receive, copy or send documents; just remember to replace the document in the ADF when you’ve finished.

This section explains how to set delayed transmission. To change the time at which the document is to be sent or cancel a delayed transmission operation altogether, see the “Connection activities” section of the “MEMORY” chapter.

❏ The facsimile machine is on. The document has been inserted and prepared for transmission (see the

“BEFORE TRANSMISSION/COPYING” chapter). Position the mask (right-hand section of the console) to display the function keys.

TRANSMISSION

1. Press DELAYED. The display shows the current time.

2. Type the time at which the document is to be sent (within 24 hours), e.g. 22:10. After each digit is typed, the cursor moves on to the next digit. Two digits must be set for each parameter, inserting a zero for parameters that consist of only one digit. Having completed the setting by entering the minutes, the cursor moves back to the first digit of the first parameter.

f you want to delete the entire setting press CLEAR.

If you want to change one of the digits set, move the cursor to the digit to be changed (using the < or > key) and overwrite it with the new digit.

D E L A Y E D T X S E T T I M E : H H : M M

D E L A Y E D T X S E T T I M E : 2 2 : 1 0

3. Press START to confirm the time set.

4. It is now possible to send the document from the memory or the ADF; follow the procedure described in the sections “Transmission from the memory” and “Transmission from the ADF” earlier in this chapter.

If an ADF transmission has been set, the message “DELAYED” will appear on the first line of the display. If this message is alternated with the message “DD/ MM YY”, this means that the document has been removed from the ADF, so remember to reinsert it. Only one delayed transmission from the ADF can be set at a time.

D E L A Y E D T X D O C U M E N T I N S E R T E D

TRANSMISSION

CONFIDENTIAL TRANSMISSION

When documents are confidential you can adopt a special procedure which assigns a password consisting of four alphanumeric characters to each document to be sent. Instead of being printed immediately by the receiving machine, the document will be stored in a specific location in the memory (private mailbox). It can be printed once the password has been entered. The password must be selected previously in agreement between the users of the transmitting and receiving facsimile machines. This kind of transmission can only be carried out between compatible facsimile machines that have the private mailbox feature.

This section explains how to set confidential transmission. To cancel a confidential transmission operation, see the “Connection activities” section of the “MEMORY” chapter.

o The facsimile machine is on. The document has been inserted and prepared for transmission (see the

“BEFORE TRANSMISSION/COPYING” chapter). Position the mask (right-hand section of the console) to display the function keys.

1. Press CONFID.

2. Type the password (max. 4 alphanumeric characters).

Each character is entered first by pressing the

∧∧

∧ keys until the character you want is displayed and

∧∧

then by pressing the CONFIRM key to confirm selection. (For an overall view of the alphanumeric characters available, see the “CHARACTER SET TABLE” chapter).

∨∨

∨ or

∨∨

If you want to delete an entire setting, press CLEAR. If you want to make a few corrections, move the

cursor to the digit/character to be changed (using the < or > key) and overwrite it with the new digit/ character.

3. Press START to confirm the password set.

T Y P E C O N F . T X P A S S W O R D : A

T Y P E C O N F . T X P A S S W O R D : l S a x l

D O C U M E N T I N S E R T E D

TRANSMISSION

TRANSMISSION DIALLING ON THE TELEPHONE OR HANDSFREE UNIT

Insert the document, call the correspondent, wait for transmission to end and then pick up the document and continue to work on it, if necessary.

o The facsimile machine is on and in stand-by. The document has been inserted and prepared for

transmission (see the “BEFORE TRASMISSION/COPYING” chapter).

Dialling on the telephone

1. Lift the handset, dial the correspondent’s number and wait for the answering signal.

2. As soon as you hear the signal, press START and hang up. Transmission is started. The TX/RX LED comes on and the message “TO CHECK OP.IN PROGRESS” appears on the first line of the display and “PRESS LINE STATUS” appears on the second line.

If you inadvertently left the handset off the hook, the facsimile machine beeps continuously. Replace the handset on the hook.

Dialling on the handsfree unit

1. Press HOOK/TALK and enter the correspondent’s facsimile number on the numeric keypad. The message “PHONE MODE” appears on the first line of the display.

If you want to switch from pulse to tone dialling, press

2. As soon as you hear the dialling tone, press START to transmit. The TX/RX LED lights up and the message “TO CHECK OP. IN PROGRESS” appears on the first line and “PRESS LINE KEY” on the second line of the display.

For both types of transmission:

If the correspondent answers, tell him to press START on his facsimile machine, wait for the answering signal and repeat the procedure from step 2.

If the “LAST TX REPORT” was enabled in the operating configuration, the facsimile machine will print the report at the end of transmission.

If you hear a beep and the error LED comes on, this means that an error has occurred (e.g. an interruption

in the connection). If this is the case, simultaneously press LINE STATUS and STOP

led)

and repeat the transmission procedure.

∗ ∗

∗

while entering the number.

∗ ∗

(to switch off the

BROADCAST TRANSMISSION - IMMEDIATE OR DELAYED

With the aid of the memory, the facsimile machine can send a document to several correspondents (maximum

100). The document is stored (about 30 pages of A4 format with normal resolution) and then sent, immediately

or at a preset time, to each destination in the preset order. While executing broadcast transmission, watch the indications that appear on the display closely while you

enter the facsimile number of each correspondent. After setting each number, wait for the message “TYPE KEY/CODE/NUMBER” before setting the next one. The facsimile machine reduces operating times by transmitting the document as soon as the numbers are set.

TRANSMISSION

For a complete picture of the broadcast transmission:

- make a note of the document reference number (“DOC.R”) that appears in the bottom right-hand corner after the document has been stored.

- print the activity report at the end of transmission. The activities that belong to the circular transmission will have the same reference number. It will remain the same for all correspondents included in the broadcast transmission.

To identify and retry unsuccessful transmission attempts belonging the broadcast transmission, see the “Connection activities” section of the “MEMORY” chapter. Activities belonging to the broadcast transmission will have the same reference number in this case, too. To clear a broadcast transmission, simply delete the document associated with it (see the “MEMORY” chapter).

o The facsimile machine is on. The document has been inserted and prepared for transmission (see the

“BEFORE TRANSMISSION/COPYING” chapter). Position the mask (right-hand section of the console) to display the function keys.

1. Press BRD/MEM.

T X F R O M M E M O R Y

The message “STORING” appears on the display while the document is being stored. Once the document has been stored, the message “STORING COMPLETE” appears on the first line of the display for a few seconds and the message “PAGE NO.: XX DOC. R.: XXXX” on the second line. The latter message provides you with reference data that you may require for document deletion or transmission cancellation operations, i.e. the number of pages and the document reference number.

T Y PE K E Y / C O D E / N O .

2. Call the correspondent in one of the four ways listed below:

by typing the facsimile number on the numeric keypad and pressing START to confirm, or:

by pressing the one-touch dialling key under which the number was stored (keys 01-24), or:

by pressing SPEED DIAL followed by the speed dialling code under which the number was stored (01-60), or:

by pressing the program key under which a group of numbers was stored (see the “Program keys” section of the “PROGRAMMING” chapter.

In the example given in the manual, the one-touch dialling key 01 was selected.

(The operating procedure summarized above, is explained in greater detail in the “TRANSMISSION FROM THE MEMORY” section).

T X F R O M M E M O R Y F A X : 5 1 1 9 3 2

☞

TRANSMISSION

3. The facsimile machine starts transmitting to the first correspondent. The TX/RX LED comes on.

4. Repeat step 2 for each other number or group of numbers that you want to dial or move straight on to the next step.

Remember that if you dial more than one group of numbers (program keys), the total number of the numbers selected must not exceed 100.

If you dial a group of numbers, the setting described here takes priority over the one made using the program keys.

5. Press START to terminate the procedure.

If you want to make a broadcast transmission from the memory, first press DELAYED, follow steps 2 and 3 of the “DELAYED TRANSMISSION” section and repeat the procedure from step 1.

T X F R O M M E M O R Y T Y P E N O . / K E Y / C O D E

If the “LAST TX REPORT” parameter was enabled in the operating configuration, the facsimile machine will print the report, for each correspondent, at the end of transmission.

If the correspondent does not answer or the line is busy, the facsimile machine continues to dial the following numbers. At the end, it tries redialling all the numbers waiting for transmission (automatic redial feature).

If you hear a beep and the error LED comes on, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, let the facsimile machine finish redialling the numbers waiting for transmission, then simultaneously press LINE STATUS and STOP (to switch off the led) and repeat the transmission procedure for the correspondents that have not received the document. To identify these correspondents, see the “Last TX report” or print the connection activities (see the “Connection Activities” section of the “MEMORY” chapter).

TRANSMISSION

BROADCAST TRANSMISSION WITH GROUPED DIALLING (PROGRAM KEYS)

This section explains how to perform a broadcast transmission operation from the memory using the program keys. This kind of transmission enables you to save time and money as you can send a document to more than one correspondent in a single operation. Remember that the “immediate or delayed” option depends on the setting made under the “program key” (see the “PROGRAM KEYS” section of the “PROGRAMMING” chapter).

Note that, having set the facsimile machine for broadcast transmission from the memory with grouped dialling, you can: copy documents; display, delete or print all the connection activities set (see the “Connection activities” section of the “MEMORY” chapter), perform programming operations and set other transmission operations.

To cancel a broadcast transmission operation with grouped dialling from the memory, see the “Connection activities” section of the “MEMORY” chapter.

o The facsimile machine is on. The document has been inserted and prepared for transmission (see the

“BEFORE TRANSMISSION/COPYING” chapter). The program keys have been programmed.

1. Press the program key required (PRG 1, PRG 2, PRG 3). The document is stored and transmission is started. The TX/RX LED comes on. The message “STORING” appears on the display while the document is being stored. Once the document has been stored, the message “STORING COMPLETE” is shown on the first line

of the display for a few seconds and the message “PAG. NO.: XX DOC. R.: XXXX” is dislpayed on the second line. The latter message provides you with reference data you may require for document deletion or transmission cancellation operations, i.e. the number of pages and the document reference number.

If the correspondent does not answer or the line is busy, the facsimile machine continues dialling the following numbers. At the end, it tries to redial all the numbers waiting for transmission (automatic redial feature).

If the “LAST TX REPORT” parameter was enabled in the operating configuration, the facsimile machine will print the report at the end of transmission.

If you hear a beep and the error LED comes on, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, let the facsimile machine finish redialling the numbers waiting for transmission, then press LINE STATUS and STOP at the same time to switch off the error LED and repeat the transmission procedure for the correspondents that have not received the document. To identify these correspondents, see the “Last TX report” or print the connection activities (see the “Connection Activities” section of the “MEMORY” chapter).

TRANSMISSION

POLLING TRANSMISSION

By means of “polling” transmission, a facsimile machine can request another facsimile machine to send a document.

The receiving facsimile machine calls the facsimile machine in possession of the original document and requests transmission. The document must have been inserted in the ADF or previously stored. The receiver is charged for the call instead of the sender.

This function enables you to send a document, on request by the correspondent, when you are out of the office. To prevent this function from being activated by unauthorized persons, the user in possession of the original

document can control “polling” by setting a polling identifier (which corresponds to the CSI of the receiving unit). In this case, the document can only be sent if the transmitting and receiving facsimile machines have the same polling identifier. This function is called secure or confidential polling.

Note that, having set the facsimile machine for polling transmission, you can: copy documents; display, delete or print all the connection activities set (see the “Connection activities” section of the “MEMORY” chapter), perform programming operations and set other transmission operations. If the document has not been stored, remember (after performing one of the operations above) to reinsert it in the ADF.

This section explains how to set polling transmission. To cancel a polling transmission operation, see the “Document waiting for polling” section of the “MEMORY” chapter.

o The facsimile machine is on. The document has been inserted and prepared for transmission (see the

“BEFORE TRANSMISSION/COPYING” chapter). Store the polling identifiers if you want to use the secure polling feature. Position the mask (right-hand section of the console) to display the function keys.

1. Press POLLING.

P O L L I N G T R A N S M I S S I O N F R E E

∨∨

2. Use

3. Press START to confirm the option selected. The example provided uses the option: “Secure

polling transmission”.

∧∧

∨ or

∧ to select the alternative option.

∨∨

∧∧

P O L L I N G T R A N S M I S S I O N S E C U R E

S E C U R E P O L L I N G I N T X D O C U M E N T I N S E R T E D

☞

4. Press START to set the facsimile machine for transmission, or go straight to the next step to set a secure polling transmission operation from the memory.

Having pressed START, the message “POLLING” appears on the first line of the display. If the message alternates with the message “DD/MM YY”, this means that the document has been removed from the ADF, so remember to reinsert it.

5. Press BRD/MEM. The message “STORING” appears on the display

while the document is being stored. Once the document has been stored, the message

“STORING COMPLETE” is displayed on the first line of the display for a few seconds and the message “PAG. No.: XX DOC. R.: XXXX” is displayed on the second line. The latter message provides you with reference data you may require for document deletion or transmission cancellation operations, i.e. the number of pages and the document reference number.

TRANSMISSION

P O L L I N G T X F R O M M E M O R Y D E S T I N A T I O N S N O . : 0 5

6. Enter the number of correspondents to whom you want to send the document (maximum 10, for example,

05). The facsimile machine will transmit the same document to the remote terminals that request transmission and that have the correct polling identifier.

7. Press START to confirm the setting and end the procedure.

If the “LAST TX REPORT” was enabled in the operating configuration, the facsimile machine will print the report, for each correspondnet, at the end of transmission.

If you hear a beep and the error LED comes on, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, wait until the facsimile machine has stopped transmitting, then press LINE STATUS and STOP at the same time to switch off the error LED and set transmission again and ask the correspondents that have not received the document to request transmission again. To identify these correspondents, see the “Last TX report” or print the documents waiting for polling (see the “Documents waiting for polling” section of the “MEMORY” chapter).

P O L L I N G T X F R O M M E M O R Y D E S T I N A T I O N S N O . : 0 5

RECEPTION

This chapter describes the various methods of reception that can be adopted on the facsimile machine:

- Manual reception, which requires you to be present when a facsimile or telephone call is received. In this case, the telephone takes priority over the facsimile machine.

- Manual reception with the fax/phone switch enabled, which distinguishes between the two types of call (facsimile or telephone).

- Automatic reception, which enables documents to be received automatically, even if you are out. In this way, you can receive important documents even outside office hours.

- Polling reception, which enables you to receive a previously stored document even if the remote user in possession of the document is not present.

- Private mailbox reception, which enables confidential documents to be received. Instead of being printed, the documents are stored in a specific memory location. The document can only be printed out once the password has been entered.

- Substitute reception, which enables documents to be received in the memory when there is no paper or ink left, if the paper has jammed or the facsimile is performing printing operations. The documents will be stored in a specific location of the memory and will automatically be printed when the facsimile is restored to normal operation.

Remember that any of the procedures described in this chapter can be interrupted at any time by pressing STOP. If you want to interrupt the connection, press STOP and LINE STATUS at the same time. If you want to check the facsimile’s operating status during reception, press and hold down LINE STATUS.

FROM AUTOMATIC TO MANUAL RECEPTION AND VICE VERSA

The facsimile machine is set initially for automatic reception. You can, however, choose the reception method before starting an operation, by following the procedure described below.

o The facsimile machine is on. Position the mask (right-hand section of the console) to display the function

keys.

1. Press USER SW.

O P E R A T I N G C O N F I G U R A T I O N E C M

2 Press

3. Press START to confirm the parameter selected.

∨∨

∨ twice to select the “AUTOMATIC RX”

∨∨

parameter.

O P E R A T I N G C O N F I G U R A T I O N A U T O M A T I C R X

A U T O M A T I C R X

Y E S

☞

RECEPTION

The display shows the operating condition for the parameter selected.

4. Press START to confirm the condition displayed, or:

∨∨

Use then press START to confirm it.

5. Press STOP to quit the menu and return to stand-by.

MANUAL RECEPTION

You must take action when an incoming call is received if the facsimile machine has been set for manual reception. This method is probably most convenient when you are in the office as it enables you to use the telephone line both for telephone and facsimile calls. When the telephone rings, as soon as you lift the handset, you will realize if it is a voice call or if you have to activate the facsimile machine to receive a document.

Note: if you do not answer a call, after 10 rings the facsimile machine automatically moves into automatic

∧∧

∨ or

∧ to select the alternative condition and

∨∨

∧∧

reception mode. This function can only be activated by the customer engineering service.

o The facsimile machine is on. The message “MANUAL RX” appears on the second line of the display.

1. When the telephone rings, lift the handset.

If you hear someone’s voice, talk as normal. If you hear an intermittent tone, this means that a remote user wants to send you a document via fax.

2. Press START. The TX/RX LED comes on while the document is received.

3. Lower the handset.

4. Once reception has been completed, the facsimile machine beeps and the TX/RX LED goes off.

If the “Last RX report” parameter has been enabled in the operating configuration, the facsimile machine will print the report at the end of reception.

If the machine beeps and the error LED comes on during reception, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, press LINE STATUS and STOP at the same time to switch off the error LED and call the remote user to ask him to send the document again.

If the handset is off the hook, the facsimile machine beeps continuously. Replace the handset on the hook.

RECEPTION

MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED

With the parameter set to "FAX/PHONE", the facsimile machine recognizes whether an incoming call is a facsimile or a telephone call. Automatic reception can be re-enable using the relevant configuration parameter (see the "Setting the operating configuration parameters of the "PROGRAMMING" chapter).

o The facsimile machine is on. The message “FAX/PHONE” appears on the second line of the display. The

“fax/phone” switch parameter has been enabled in the operating configuration (see the “Setting the operating configuration parameters” chapter of the “PROGRAMMING” chapter).

1. When you receive a call, the telephone rings and the facsimile machine (with the fax/phone switch enabled) checks if it is a facsimile or a telephone call.

If it is a facsimile call:

a. The facsimile machine is set to receive the document.

The TX/RX LED comes on while the document is received.

b. Once reception has been completed, the facsimile machine beeps and the TX/RX LED goes off.

If the “LAST RX REPORT” parameter has been enabled in the operating configuration, the facsimile machine will print the report at the end of reception.

If it is a telephone call:

a. The machine beeps and the message “TALK” blinks on the display. b. Lift the handset and talk as normal. If you hear no dialling tone, press TALK before starting to

converse.

If you do not lift the handset within a few seconds, the facsimile machine prepares to receive a document.

If the handset remains off the hook at the end of the conversation, the facsimile machine beeps continuously. Replace the handset on the hook.

If you want to send or receive a document at the end of the conversation, follow the procedure described in the “Sending or receiving a document after a telephone conversation” section of the “COMPLEMENTARY FUNCTIONS” chapter.

RECEPTION

AUTOMATIC RECEPTION

Automatic reception enables you to automatically receive documents even when you are out.

o The facsimile machine is on. The message “AUTOMATIC RX” appears on the second line of the display.

1. When you receive a call, the telephone rings, then the facsimile machine activates automatic document reception.

The TX/RX LED comes on while the document is being received.

2. Once reception has been completed, the facsimile machine beeps and the TX/RX LED goes off.

If the “LAST RX REPORT” parameter has been enabled in the operating configuration, the facsimile machine will print the report at the end of reception.

POLLING RECEPTION

By means of the “polling” method, a facsimile machine can ask another facsimile machine to send a document. The receiving facsimile machine calls the facsimile machine in possession of the document and requests transmission. The document must have been inserted in the ADF or previously stored in the memory. The receiver is charged for the call instead of the sender. This function therefore enables you to receive a document even if the user in possession of the document is out.

To prevent this function from being activated by unauthorized persons, the user in possession of the document, can control polling by setting a polling identifier (which corresponds to the CSI of the receiving unit). In this case, the document can only be received if the receiving and transmitting facsimile machines have the same polling identifier. This function is called secure or confidential polling.

A polling request may be made to several facsimile machines (maximum 100). This function is called broadcast or serial polling.

This section explains how to set polling reception. To cancel a polling reception operation, see the “Connection activities” section of the “MEMORY” chapter.

o The facsimile machine is on. The two facsimile machines have the same polling identifiers, or a free polling

operation is about to be performed.

1. Press POLLING.

P O L L I N G R E C E P T I O N S I N G L E U N I T

☞

RECEPTION

∨∨

2. Use

3. Press START to confirm the option selected. The example uses the “Broadcast polling reception”

option.

4. Select the correspondent’s number in one of the following three ways:

a. By typing the facsimile number directly on the

∧∧

∨ or

∧ to select the alternative option.

∨∨

∧∧

numeric keypad and then pressing START to confirm.

If you have to make a few corrections, move the cursor to the digit to be changed (using < or > ) and overwrite it with the new digit.

P O L L I N G R E C E P T I O N B R O A D C A S T

B R O A D C A S T P O L L I N G T Y P E K E Y / C O D E / N O .

If you want to leave a blank between digits, use the > key to move the cursor one position forward.

You can also insert one or more pauses in dialling between the digits that form the number by pressing PAUSE/REDIAL. The pause is identified on the display by the character “p”. It is a good idea to include a pause between the code and the number. In some countries, you must hear an answering tone before you can dial the number. In this case, press EXT./2nd D. TONE. The display shows the symbol “:”.

If the facsimile machine is connected to an exchange and if the correspondent is an external user, press EXT./2nd D. TONE before you dial the number. In this case, the display shows the letter “E” before the numeric sequence.

b. By lowering the mask (right-hand section of the

console) and pressing the one-touch dialling key under which the number was stored (keys 01-

24).

☞

If, when you press a one-touch key, the message “KEY NOT STORED” appears on the display for a few seconds, this means that no number has been stored under that key. In this case, refer to the “Programming onetouch dialling keys” section of the “PROGRAMMING” chapter, and preogram the key.

c. By pressing SPEED DIAL followed by the speed

dialling code under which the number was stored (01-60).

If, when setting a speed dialling code, the message “CODE NOT STORED” appears on the display for a few seconds, this means that no number has been stored under that code. In this case, see the “Programming speed dialling codes

- normal and extended” section of the “PROGRAMMING” chapter, and program the code.

RECEPTION

In the example given in the manual, the onetouch dialling key 01 was selected.

5. The facsimile machine starts the first request for transmission. The TX/RX LED comes on.

6. Repeat step 4 for each number that you want to dial or move straight on to the next step.

7. Press START to end the procedure.

8. Once reception has been completed, the facsimile machine beeps and the TX/RX LED goes off.

If the “LAST RX REPORT” parameter of the operating configuration has been enabled, the facsimile machine will print the report at the end of reception.

If a number is busy or the correspondent does not answer, the facsimile machine continues dialling the remaining numbers. At the end, it tries to dial all the numbers waiting for transmission (automatic redial feature).

F A X : 5 1 1 9 3 2

B R O A D C A S T P O L L I N G T Y P E K E Y / C O D E / N O .

☞

RECEPTION

If the machine beeps and the error LED comes on, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, let the facsimile machine finish redialling the numbers waiting for transmission and then press LINE STATUS and STOP at the same time to switch off the error LED and repeat the polling request to the correspondents who have not transmitted the document. To identify the correspondents see the “Last RX report” or print out the connection activity data (see the “Connection activites” section of the “MEMORY” chapter.

PRIVATE MAILBOX RECEPTION

When the documents that you intend to receive are confidential, you can adopt a special procedure that assigns a password consisting of four alphanumeric characters to each document to be received. Instead of being printed, the document will be stored in a specific memory location (private mailbox). The document can only be printed when the password has been entered. The password must be chosen in agreement between the users of the two facsimile machines (receiving and transmitting units). To print or delete documents received in the private mailbox, see the “Documents in the private mailbox” section of the “MEMORY” chapter).

When you perform operations that require use of the memory, check the percentage of free memory on the display. If the memory is almost full, clear it of documents no longer required, so as to create space for new storage operations (see the “Connection activities” and “Total number of documents in the memory” sections of the “MEMORY” chapter.

SUBSTITUTE RECEPTION

This function enables the facsimile machine to receive documents even when there is no paper or ink left, if the paper has jammed or if the facsimile machine is performing printing operations. After restoring the facsimile machine to normal operation, the documents will automatically be printed.

Substite reception is activated by means of the operating configuration parameter “SUBSTITUTE RECEPTION” (see the “Setting the operating configuration parameters” section of the “PROGRAMMING” chapter).

To find out the reference parameters that help you to identify a document waiting to be printed, refer to the “Documents waiting to be printed” section of the “MEMORY” chapter.

MEMORY

How the memory works

The facsimile machine's memory is structured so that you can keep track of all the activities carried out. The only operations that are not recorded in the memory are: successful transmission from the memory and the ADF, unsuccessful transmission from the ADF and reception not into the memory.

Advantages of using the memory

The availability of a structured memory provides many advantages both from a functional point of view (a single setting for different times and correspondents) and an economical point of view (use of the facsimile machine at low-cost times). You will always be sure to receive a document even when there is no paper or ink left and in the event of a power failure). When the percentage of free space is less than 20%, the facsimile machine prevents other storage operations from being made so as to ensure there is enough space for reception operations. When the limit is reached, the message "TX MEMORY FULL" will appear on the display.

ACCESS TO THE "MEMORY STATUS"

The "Memory Status" is like a data bank that you can consult and modify at any time. To access the"Memory status", press the relevant function key as indicated in the table below:

KEY MENU AVAILABLE FUNCTIONS

MEM STAT.

The AVAILABLE FUNCTIONS column lists the functions in abbreviated form exactly as they appear on the display while the full name of each function is given in the "Menu access keys" section of the "GETTING TO KNOW THE FACSIMILE MACHINE" chapter. The functions can be selected independently without having to follow the order in which they are presented in the manual. For a more detailed description of each function, see the following sections.

Within each function (except for the "No. DOC. WAIT. PRINTED" function) you can view, print or delete the data stored. The keys used are the following:

START

For a detailed description of the keys, see the "Operating console" section of the "GETTING TO KNOW THE FACSIMILE MACHINE" chapter.

Accessibility

MEMORY STATUS CONNECTION NO.

NO. DOC. IN POLLING TX MAILBOX DOC. NO. NO. DOC. WAIT. PRINTED NO. DOC. IN MEMORY

∧<>∨

CLEAR PRINT

The stand-by mode does not prevent access to the functions indicated in the table above.

MEMORY

When the functions are accessed from standby mode, the following messages will appear on the display:

. With the document inserted in the ADF:

D O C U M E N T I N S E R T E D

. Without the document:

Current date and time Percentage of free

memory

D D/ M M 'Y Y H H : M M F R E E M E M . X X X X X X X X X n n n %

Operating statuses: AUTOMATIC RX MANUAL RX FAX/PHONE

In both cases, if there is a procedure in progress, the corresponding message appears on the first line of the display.

Note: Note that any of the procedures described in this chapter can be interrupted at any time by pressing

STOP once or twice, depending on the procedure.

CONNECTION ACTIVITIES

This function enables you to display, print or delete a list of all the connection activities, change the time at which a connection is to be made and retry an unsuccessful transmission. Connection activites include:

- delayed transmission from the ADF or memory

- unsuccessful transmission from the memory

- transmission from the memory still to be performed

- polling reception

- transmission from the ADF waiting to be repeated (automatic redial feature). o The facsimile machine is on. Position the mask (right-hand section of the console) to display the function

keys. The same conditions are valid for printing, deletion, connection time modification and retrying an unsuccessful transmission.

TO DISPLAY

1. Press MEM. STAT. . The display shows the first function on the menu.

M E M O R Y S T A T U S C O N N E C T I O N N O . : X X X

☞

2. Press START to activate the function selected. The display shows the number for the first connection activity.

If the message "END OF LIST" appears on the display for a few seconds, when you press START, this means that no connection has been made. In this case, the facsimile machine returns to the "MEMORY STATUS" menu functions.

∨∨

3. Use e.g. 0015. Otherwise type the number (four digits) directly on the numeric keypad.

If you try to display a non-existent connection, the message "NO CONNECTION" appears on the display for a few seconds.

If the message "END OF LIST" appears when you press

∨∨

∨

, this means that there are no more connection

∨∨

activities.

∧ ∧

∨ or

∧ to select the connection activity required,

∨∨

∧ ∧

MEMORY

C O N N E C T I O N A C T I V I T I E S C O N N E C T I O N N O . : X X X X

C O N N E C T I O N A C T I V I T I E S C O N N E C T I O N N O . : 0 0 1 5

4. Use the < or > key to display the reference parameters for the connection activity selected:

" DOC. REF: " " PAGE NO.: " " DESTINATION ID: " " DATE/TIME: " " STATUS.: "

(The example given uses the "PAGE NO." parameter)

5. Press STOP once to return to the "MEMORY STATUS" menu functions, or:

Press STOP twice to quit the menu.

C O N N E C T I O N A C T I V I T I E S P A G E N O. : X X X / X X X

☞

MEMORY

TO PRINT

A single connection activity:

1. Follow steps 1, 2 and 3 of the display procedure.

2. Press PRINT.

3. Press STOP once to return to the "MEMORY STATUS" menu functions, or:

Press STOP twice to quit the menu.

Printing can be interrupted by pressing the STOP key.

All connection activities carried out:

1. Follow step 1 of the display procedure.

C O N N E C T I O N A C T I V I T I E S C O N N E C T I O N N O . : 0 0 1 5

M E M O R Y S T A T U S C O N N E C T I O N N O. : X X X

2. Press PRINT.

3. Press STOP once to quit the menu.

Printing can be interrupted by pressing the STOP key.

A single document:

1. Follow steps 1, 2 and 3 of the display procedure.

2. Press > to display the first reference parameter for the connection activity selected.

3. Press PRINT.

C O N N E C T I O N A C T I V I T I E S C O N N E C T I O N N O . : 0 0 1 5

C O N N E C T I O N A C T I V I T I E S D O C . R E F . : X X X X

☞

4. Press STOP once to return to the "MEMORY STATUS" menu functions or:

press STOP twice to quit the menu.

Printing can be interrupted by pressing the STOP key.

Example of a single connection activity printout.

MEMORY

Example of an all connection activities printout.

MEMORY

How to interpret the printouts. Con. No.

Doc. R.

Page no.

ADF

*** POLL. 0001 ÷ 9999

ADF ***

POLL. XXX/XXX

Indicates the progressive number of the connection activities carried out or to be carried out .

Indicates the specific nature of the document. Document sent in delayed mode or waiting for retransmission from the

ADF. Document deleted by the user. Document received by polling. Reference number of document sent from the memory. Indicates the number of pages in the document. Document sent from the ADF (number of pages not counted). Number of pages not counted as the document was deleted by the

user. Document received by polling (number of pages not counted). The first three digits indicate the number of pages sent, while the last

three indicate the total number of pages in the document transmitted from the memory.

Destination ID

Date/time

Stat.

WT OC ND AB FT

Note: To identify the document, it must have been stored. The "Doc. R." column shows the document's

reference number. In this case, the document can be printed or deleted.

Indicates the correspondent's facsimile number. Indicates the date and time of the transaction. Indicates the operating status of the transaction. Waiting for connection or retransmission Line busy. Exchange busy. Connection interrupted by the user. Trasmission failed.

TO DELETE

1. Follow steps 1, 2 and 3 of the display procedure.

2. Press CLEAR to delete the connection activity selected. The reference data and connection number are deleted.

The facsimile machine immediately presents the connection after the deleted one, in the example, no. "0016".

If you delete the last connection activities , the facsimile machine immediately presents the previous one. If there are no other connection activities after you pressed CLEAR, the message "END OF LIST" appears on the display for a few seconds and the facsimile machine returns to the "MEMORY STATUS" menu functions.

3. Press STOP once to return to the "MEMORY STATUS" menu functions, or:

MEMORY

C O N N E C T I O N A C T I V I T I E S C O N N E C T I O N N O . : 0 0 1 5

C O N N E C T I O N A C T I V I T I E S C O N N E C T I O N N O . : 0 0 1 6

press STOP twice to quit the menu.

Note: Connection activities are automatically cleared when

the transmission operations associated with them are performed sucessfully.

TO MODIFY THE CONNECTION TIME

1. Follow steps 1, 2 and 3 of the display procedure.

2. Press > until the reference parameter you want to change is displayed.

3. Press START to modify the previously set time. The display shows the current time.

4. Type the time using the numeric keypad e.g. 12:45. When each digit is entered, the cursor moves on to the next one.

C O N N E C T I O N A C T I V I T I E S C O N N E C T I O N N O . : 0 0 1 5

C O N N E C T I O N A C T I V I T I E S D A T E / T I M E : D D/ M M ' Y Y H H : M M

D E L A Y E D T X S E T T I M E : H H : M M

D E L A Y E D T X S E T T I M E : 1 2 : 4 5

Two digits must be entered for each parameter, inserting a zero in data that consists of only one digit.

☞

MEMORY

Having completed the setting by entering the minutes, the cursor moves back to the first digit of the first parameter.

If you want to confirm the previously set time, simply press START.

If you want to delete the entire setting, press CLEAR. If you want to delete one of the digits set, move the cursor

(by pressing the < or > key) on the digit to be changed and overwrite it with the new one.

5. To confirm the modifications, press START again. Press STOP twice to quit the menu.

TO REDIAL

C O N N E C T I O N A C T I V I T I E S D A T E / T I M E : D D / M M ' Y Y 1 2 : 4 5

1. Follow steps 1, 2 and 3 of the display procedure.

2. Press > until the parameter "STATUS" appears. Failed transmission is indicated by the message FT.

3. Press < until the parameter "DATE/TIME" appears.

4. Press START twice to confirm the previously set time and then follow step 5 of the procedure, or:

follow the "TO MODIFY THE CONNECTION TIME" procedure from step 3.

5. Press STOP once to return to the MEMORY STATUS menu functions or:

C O N N E C T I O N A C T I V I T I E S C O N N E C T I O N N O . : 0 0 1 5

C O N N E C T I O N A C T I V I T I E S S T A T U S : FT

C O N N E C T I O N A C T I V I T I E S D A T E / T I M E : D D/ M M ' Y Y H H : M M

D E L A Y E D T X S E T T I M E : H H : M M

Press STOP twice to quit the menu.

MEMORY

DOCUMENT WAITING FOR POLLING

This section explains how to print or delete the document waiting for polling and how to display, print or delete its reference data.

o The facsimile machine is on. A polling transmission operation has been set. Position the mask (right-hand

section of the console) to display the function keys. The same conditions are valid for deletion and printing.

TO DISPLAY

1. Press MEM. STAT. . The display shows the first function on the menu.

M E M O R Y S T A T U S C O N N E C T I O N N O. : X X X

2. Press

3. Press START to activate the function selected.

4. Press < or > to display the remaining reference

∨ ∨

∨ once to move on to the "Number of documents

∨ ∨

waiting for polling" function.

The display shows the first reference parameter.

If the message "END OF LIST" appears on the display for a few seconds when you press START, this means that no document has been set for polling transmission. In this case, the facsimile machine returns to the "MEMORY STATUS" menu functions.

parameters: " PAGE NO..: "

" DESTINATIONS NO.: " " SECURE: " " DESTINATION ID: "

(The example given uses the "Page No." parameter.)

M E M O R Y S T A T U S N O . D O C . I N P O L L I N G T X : X X X

P O L L I N G T X D O C U M E N T D O C. R E F. : X X X X

P O L L I N G T X D O C U M E N T P A G E N O . : X X X

5. Press STOP once to return to the "MEMORY STATUS" menu functions, or:

press STOP twice to quit the menu.

☞

MEMORY

TO PRINT

The document:

1. Follow steps 1,2 and 3 of the display procedure.

2. Press PRINT.

3. Press STOP to return to the "MEMORY STATUS" menu functions, or:

press STOP twice to quit the menu.

Printing can be interrupted by pressing the STOP key.

Reference parameters:

1. Follow steps 1 and 2 of the display procedure.

P O L L I N G T X D O C U M E N T D O C. R E F . : X X X X

M E M O R Y S T A T U S N O . D O C . I N P O L L I N G T X : X X X

2. Press PRINT.

3. Press STOP once to quit the menu.

Printing can be interrupted by pressing the STOP key.

Example of a reference parameter printout.

How to interpret the printout.

MEMORY

Doc. Ref.

ADF 0001 ÷ 9999

Page no.

ADF XXX

Destin. no.

Secure

YES NO

Note: To identify the document, it must have been stored. The "Doc. Ref." column shows the document's

reference number. In this case, the document can be printed or deleted.

Indicates the specific nature of the document. Document sent from the ADF by polling. Reference number of document sent from the memory by polling. Indicates the number of pages in the document. Document sent from the ADF (number of pages not counted). Number of pages in the document. The first three digits indicate the number of correspondents that have

received the document, while the last three indicate the total number of correspondents to whom the document will be sent.

Indicates the type of transmission. Secure polling. Free polling.

TO DELETE

1. Follow steps 1, 2 and 3 of the display procedure.

2. Press CLEAR to delete the document. The reference data is always deleted, while the document is only deleted if it has been stored. The facsimile machine, after displaying the message "END OF LIST" for a few seconds, returns to the "MEMORY STATUS" menu functions.

3. Press STOP once to quit the menu.

P O L L I N G T X D O C U M E N T D O C. R E F . : X X X X

M E M O R Y S T A T U S N O . D O C . I N P O L L I N G T X : X X X

MEMORY

DOCUMENTS IN THE PRIVATE MAILBOX

This section explains how to print or delete the documents received in the private mailbox and how to display, print or delete its reference parameters.

o The facsimile machine is on. A document has been stored in the private mailbox. Position the mask (right-

hand section of the console) to display the function keys. The same conditions are valid for deletion and printing.

TO DISPLAY

1. Press MEM. STAT. The display shows the first function on the menu.

M E M O R Y S T A T U S C O N N E C T I O N N O. : X X X

2. Press

3. Press START to activate the function selected.

4. Press

∨ ∨

∨ twice to move on to the "Number of documents

∨ ∨

in the private mailbox" function.

The display shows the first reference parameter, which in this specific case, corresponds to the reference number of the first document received, chronologically, in the private mailbox.

If the message "END OF LIST" appears on the display for a few seconds when you press START, this means that there is no document in the private mailbox. In this case, the facsimile machine returns to the "MEMORY STATUS" menu functions.

∧∧

∨∨

∧ or

∨ to select the document you require, e.g.

∧∧

∨∨

0009. Otherwise type the reference number directly on the numeric keypad.

If you try to display a non-existent document, the message "NON-EXISTENT DOCUMENT" appears on the display for a few seconds.

M E M O R Y S T A T U S M A I L B O X D O C. N O . : X X X

P R I V A T E M A I L B O X D O C U M E N T D O C . R E F . : X X X X

P R I V A T E M A I L B O X D O C U M E N T D O C . R E F. : 0 0 0 9

If the message "END OF LIST" appears on the display

∨∨

∨

for a few seconds, when you press the means that there are no more documents in the private mailbox.

key, this

∨∨

☞

5. Press < or > to display the remaining reference parameters:

" PAGE NO.: " " DATE/TIME: " " DESTINATION ID..: "

(The example given uses the "PAGE NO." parameter.)

6. Press STOP once to return to the "MEMORY STATUS" menu functions, or:

press STOP twice to quit the menu.

TO PRINT

The document:

MEMORY

P R I V A T E M A I L B O X D O C U M E N T P A G E N O . : X X X

1. Follow steps 1, 2, 3 and 4 of the display procedure.

2. Press PRINT.

3. Type the private mailbox access password and then press START. The print operation is started.

∨ ∨

Each character is entered first by pressing scroll through the entire set of alphanumeric characters) until the character you want is displayed and then by pressing CONFIRM to confirm selection.

4. Press STOP once to return to the "MEMORY STATUS" menu functions, or:

press STOP twice to quit the menu.

∨ or

∨ ∨

∧∧

∧ (to

∧∧

P R I V A T E M A I L B O X D O C U M E N T D O C . R E F. : 0 0 0 9

T Y P E C U R R E N T P A S S W O R D : A

T Y P E C U R R E N T P A S S W O R D : 9 P o n g

Printing can be interrupted by pressing the STOP key.

☞

MEMORY

The reference parameters

1. Follow steps 1 and 2 of the display procedure.

2. Press PRINT.

3. Press STOP once to quit the menu.

Printing can be interrupted by pressing the STOP key.

Example of a reference parameter printout.

M E M O R Y S T A T U S M A I L B O X D O C. N O . : X X X

How to interpret the printout.

Document Refer.

Pg no.

Date/time

Indicates the document reference number. Indicates the number of pages in the document. Indicates the date and time of reception.

TO DELETE

1. Follow steps 1, 2, 3 and 4 of the display procedure.

2. Press CLEAR to delete the document.

3. Type the private mailbox access password and then press START.

∨ ∨

Each character is entered first by pressing scroll through the entire set of alphanumeric characters) until the character you want is displayed and then by pressing CONFIRM to confirm selection.

∨ or

∨ ∨

∧∧

∧ (to

∧∧

MEMORY

P R I V A T E M A I L B O X D O C U M E N T D O C . R E F. : 0 0 0 9

T Y P E C U R R E N T P A S S W O R D : A

T Y P E C U R R E N T P A S S W O R D : A P O N G

The reference parameters and the document itself are deleted. The facsimile machine presents the document after the one that you have deleted. In the example provided, the document is number 0010.

If you delete the last document, the facsimile machine immediately presents the previous one.

If there are no more documents in the private mailbox after you have deleted a document, the message "END OF LIST" appears on the display for a few seconds and the facsimile machine returns to the "MEMORY STATUS" menu functions.

4. Press STOP once to return to the "MEMORY STATUS" menu functions, or:

press STOP twice to quit the menu.

P R I V A T E M A I L B O X D O C U M E N T D O C . R E F. : 0 0 1 0

Olivetti OFX 3100 Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual