Olivetti OFX 2200 Instruction Manual

&AcSIMILE

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)NSTRUCTIONS

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

This product satisfies the basic requirements of Electromagnetic Compatibility and Safety required by the Directives:

• 89/336/CEE of 3rd May, 1989 with subsequent modifications (Directive 92/31/CEE of 28th April, 1992 and Directive 93/68/CEE of 22nd July, 1993);

• 73/23/CEE of 19th February, 1973 with subsequent modifications (Directive 93/68/CEE of 22nd July,

1993);

as having been designed in conformity with the requirements of the following Reference Norms:

• EN 55022 (

Technology Equipment

• EN 50082-1 (

commercial and light industry

• EN 60555-2 (

- Part 2: Harmonics

• EN 60950 (

Conformity with the above basic requirements is certified by means of the

Limits and methods of measurements of radio interference characteristics of Information

);

Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential,

);

Disturbance in supply systems caused by household appliances and similar equipment

);

Safety of information technology equipment, including electrical business equipment

Mark shown on the

product.

Mark was introduced in 1995.

The Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or carried out by unauthorized personnel.

ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA. APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG. LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.

LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET

The machine’s on/off switch only provides an operating function and does not disconnect the machine from the electrical power supply. The wall socket must be easily accessible and in close proximity. To disconnect the machine from the electrical power supply, remove the power cable plug from the wall socket.

FOR U.S.A. USERS

FCC Regulation

In accordance with FCC regulations, the following information relates to the information required to be supplied on a fax.

Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any

person within the United States to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. Telephone facsimile machines manufactured on and after December 20, 1992 must clearly mark such identifying information on each transmitted message".

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device

pursuant to Part 15 of the FCC Rules.

These limits are designated to provide reasonable protection against interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in

accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined

by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet of a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for assistance. Changes or modification not expressly approved by the party responsible for compliance could void the

user’s authority to operate the equipment. Connecting of peripherals requires the use of grounded shielded signal cables. This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that contains,

among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company.

This equipment uses the following USOC jacks: RJIIC The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive

RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total RENs, contact the telephone company to determine the maximum REN for the calling area.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service.

If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair and warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you to remove the equipment from the network until the problem is resolved.

No repairs may be done by the customer. This equipment cannot be used on a telephone company-provided coin service. Connection to a Party Line Service is subject to state tariffs. This equipment is hearing-aid compatible. When programming and/or making test calls to emergency numbers:

• Remain on the line and briefly explain to the dispatcher the reason for the call.

• Perform such activities in the off-peak hours such as early mornings or late evenings.

FOR CANADIAN USERS

INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is

CA11A. The Load Number assigned to each terminal device denotes the percentage of the total load to be connected

to a telephone loop that is used by the device to prevent overloading. The termination on a loop may consist of any combination of devices subject only to the requirement that the total of the load numbers of all devices does not exceed 100.

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled "Digital Apparatus", ICES-003 of the Industry Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques", NMB-003 édictée par le ministre des Communications.

The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective operational and safety requirements. Industry Canada does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the

appropriate electric inspection authority, or electrician, as appropriate.

Notice for Connection to the Telecommunication Systems

1. BABT Certificate Number/Approval Number for the OFX 2200: see label on the rear of the machine.

APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in them.

2. This apparatus has been approved for the use of the following facilities.

1. Storage of telephone numbers for retrieval by a predetermined code. (If problems occur, verify

stored number)

2. Automatic Call initiation

3. Use on a PABX which returns Secondary Proceed Indication

4. Operation in the presence or absence of Initial or Secondary Proceed Indication

5. Automatic Dialling Facilities

6. Automatic Storage of last number dialled

7. Automatic Repeat Attempt Facilities

8. Auto Clear from the call originating end

9. Series Connection Facility

10. Call Progress Monitor Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform

to the standards against which approval was granted.

3. The connection to the telecommunication systems must be unplugged before the earth is disconnected. The connection to the telecommunication systems must not be hardwired.

4. This apparatus may be used on telecommunication systems employing loop disconnect of MF signalling.

5. This apparatus is not suitable as an extension to a payphone for use on shared service lines or for use on 1+1 carrier systems.

6. THE USER MUST ENSURE THAT ALL TELEPHONE NUMBERS PROGRAMMED INTO THE "SPEED DIALLING" AND "CODED SPEED DIALLING" MEMORIES ARE ENTERED CORRECTLY.

7. This apparatus is suitable for connection only to direct exchange lines on the path directly or via a compatible PABX. The supplier of the apparatus should be consulted for an up-to-date list of PABXs with which the apparatus is compatible.

It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to a compatible PABX. Any cases of difficulty should be referred in the first instance to the supplier of the apparatus.

8. Ringer Equivalence Number (REN) = 3 The REN is a customer guide indicating approximately the maximum number of items of apparatus that

should be connected simultaneously to the line.

The sum of the REN's of the individual items should not exceed 4. The REN value of a B1 telephone is assumed to be 1 unless otherwise marked.

Only one telephone and the facsimile machine should be connected to the line. Where the telephone is a separate unit it must only be connected to the appropriate socket on the facsimile apparatus.

9. THE VOLTAGE DROP INTRODUCED BY THE APPARATUS BETWEEN THE PSTN AND THE ASSOCIATED TELEPHONE AT A CURRENT OF 40mA dc IS 0.4 Volts.

10. FOR THE DEFINITION OF A "RELEVANT BRANCH SYSTEM" OR "RBS", REFER TO BS 6789 SECTION 6.1 CLAUSE 2.4

11. THE LJU SERIES CONNECTOR IS FOR USE WITH AN APPROVED SIMPLE TELEPHONE ONLY. THIS PORT IS A TNV CIRCUIT AND IS INTENDED FOR CONNECTION TO THE TELEPHONE NETWORK ONLY.

APPLICATION FOR INSTALLATION OF B.T. SOCKETS

This form may only be required if the wiring is owned by B.T.

If you require suitable sockets for connection of this apparatus, complete this form and send it to your local British Telecom sales office at the address listed in your telephone book.

To: BRITISH TELECOM

I require ........................ sockets for connection of the following equipment

Title FACSIMILE MACHINE Model OFX 2200 Approval No. See label on the rear of the machine Name Address

Telephone number ..............................................................................................................

Date Signed ..................................................................

........................................................................................................................................

..........................

HOW TO USE THIS MANUAL

This manual is an indispensible guide for learning to use the many features available on your machine. We recommend you read the topics carefully in the order in which they are presented.

The first part "Installing Your Facsimile Machine and Getting Started Quickly" provides a brief description of the machine, describes how to install it and how to get started straight away, using its basic features only.

After this preliminary phase, read the second part of the manual "Getting the Best From Your Facsimile Machine". It offers a more detailed description of the machine and its functions and each of its sections is dedicated to a specific topic: transmission, polling, memory management, and so on. This will help you to familiarize yourself with the machine and gain confidence in learning the concepts, terminology and procedures that will enable you to take full advantage of your machine's many features. References to procedures are indicated by the symbol 4.

The third part "The procedures" describes the procedures to be followed in order to activate the functions described in the previous sections. The procedures are described step by step and include any messages displayed by the facsimile machine at the moment and in the order in which they appear. The following sections explain how to eliminate any mechanical or procedural problems that may arise, describe the maintenance operations to be performed and provide information on the various operating modes available. The third part of the manual ends with the section that lists the technical characteristics.

The Index, situated at the end of the manual, will help you to quickly and easily locate any specific topic that interests you.

III

CONTENTS

INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED QUICKLY

Introduction ..............................................................................................................1

Unpacking ................................................................................................................. 2

The Machine's Main Components...................................................................... 3

Installation Site ......................................................................................................... 4

Connecting to the Telephone Line..................................................................... 5

Preparing the Machine for Use........................................................................... 7

Adjusting the Paper Cassette .......................................................................................... 7

Loading Paper ...................................................................................................................... 8

Inserting the Print Head ..................................................................................................... 8

Entering the Identification Data ........................................................................10

Date and Time .................................................................................................................... 1 0

Sender's Name ...................................................................................................................11

Setting the Installation Parameters .................................................................. 12

Printing the Installation Parameters .............................................................................. 12

Changing the Installation Parameters ........................................................................ 1 2

Getting Started....................................................................................................... 17

Sending a Fax ..................................................................................................................... 1 7

Redialling Manually ........................................................................................................... 1 7

Receiving a Fax .................................................................................................................. 1 7

GETTING THE BEST FROM YOUR FACSIMILE MACHINE

Theory of Operation ............................................................................................. 19

Methods of Making a Call (Dialling)................................................................ 20

Methods of Transmission ..................................................................................... 21

Methods of Reception .........................................................................................22

Polling .......................................................................................................................23

Memory Management ........................................................................................ 24

The Reports: An Automatic record ................................................................... 25

Security Functions ................................................................................................. 28

Passwords............................................................................................................................. 2 8

Closed Network ................................................................................................................. 29

Customizing the Machine ................................................................................... 30

Advanced Features .............................................................................................. 34

Connecting to a Personal Computer ......................................................................... 3 4

Diagnostic Test of Facsimile Machine ......................................................................... 3 5

Complementary Functions .................................................................................35

Transmission with Telephone / Handsfree Dialling ................................................... 3 5

Suspending or Requesting a Telephone Conversation ......................................... 3 6

Regulating the Speaker Volume .................................................................................. 36

Using the Facsimile Machine as a Photocopier ....................................................... 37

THE PROCEDURES

General Aspects....................................................................................................39

The Console ........................................................................................................................ 39

Standby Mode ................................................................................................................... 4 3

The Function Menus .......................................................................................................... 4 4

Operation Summary ......................................................................................................... 46

Customizing the Machine ................................................................................... 48

Printing the Set-Up Parameters ..................................................................................... 49

Setting the Set-Up Parameters ...................................................................................... 4 9

Dialling .....................................................................................................................50

Programming One-Touch Dialling Keys ...................................................................... 5 0

Programming Speed Dialling Codes ........................................................................... 5 3

Printing Programmed Data ............................................................................................ 5 6

Clearing Programmed Data .......................................................................................... 5 7

Passwords ................................................................................................................ 58

Setting Passwords .............................................................................................................. 5 8

Changing or Deleting a Password ............................................................................... 5 9

Transmission ............................................................................................................60

Documents That May Be Sent ....................................................................................... 6 0

Types of Documents Not To Be Used ...................................................................................... 60

Preparing the Document for Transmission ................................................................. 6 1

Sending a Fax to a Single Correspondent ................................................................ 64

Immediate ....................................................................................................................................... 64

Delayed ............................................................................................................................................ 64

Confidential ..................................................................................................................................... 65

Repeating a transmission transaction from the memory ................................................. 65

Sending a Fax to Several Correspondents ("Broadcast") ..................................... 67

Repeating a Single Transaction of the Broadcast Transmission ..................................... 67

Reception ................................................................................................................ 71

Automatic Reception ...................................................................................................... 7 1

Manual Reception ............................................................................................................ 7 1

Reception with Fax/Telephone Switch Enabled ...................................................... 72

Reception with an External Telephone Answering Device .................................. 72

Polling ....................................................................................................................... 74

Storing Polling IDs ............................................................................................................... 7 4

Printing the Polling IDs ...................................................................................................... 7 5

Polling for Transmission ..................................................................................................... 7 6

Free ..................................................................................................................................................... 76

Secure................................................................................................................................................ 77

Polling for Reception ........................................................................................................ 7 8

Changing a Previously Set Polling Request ........................................................................... 78

Reports ..................................................................................................................... 81

Last Transmission Report .................................................................................................. 8 1

Printing the report .......................................................................................................................... 81

Displaying the report .................................................................................................................... 82

Last Reception Report ..................................................................................................... 82

Printing the report .......................................................................................................................... 82

Displaying the report .................................................................................................................... 84

Activity Report .................................................................................................................... 8 4

Printing the report .......................................................................................................................... 84

Displaying the report .................................................................................................................... 86

Memory Management ........................................................................................ 87

Documents in the memory ............................................................................................. 87

Printing the List of Documents ................................................................................................... 87

Selecting a document ................................................................................................................. 88

Clearing a document .................................................................................................................. 88

Printing a document ..................................................................................................................... 88

Broadcast Transmissions .................................................................................................. 8 9

Printing a list of the correspondents associated with broadcast transmssions ......... 89

Displaying the data associated with a broadcast transmission .................................... 90

Transmissions from the Memory ..................................................................................... 91

Printing a list of memory transmissions .................................................................................... 91

Displaying the data associated with a memory transmission......................................... 92

Signals ...................................................................................................................... 94

Audible Signals ................................................................................................................... 9 4

Messages on the Display ................................................................................................. 94

Report Indications ............................................................................................................. 9 6

Removing Jammed Paper..................................................................................98

Removing Jammed Documents ................................................................................... 9 8

Removing Jammed Printing Paper .............................................................................. 9 9

Maintenance ........................................................................................................101

Out of Ink Message ........................................................................................................ 101

Replacing the Ink Cartridge ......................................................................................... 101

Replacing the Print Head.............................................................................................. 103

Automatic Nozzle Cleaning and Testing Procedure ............................................ 104

VII

Routine Maintenance .................................................................................................... 1 05

Cleaning the Optical Reader ................................................................................................. 105

Manual Nozzle Testing Procedure ......................................................................................... 105

Cleaning the Electrical Contacts on the Print Head ...................................................... 107

Cleaning the Print Head Pad .................................................................................................. 108

Purging the Print Head .............................................................................................................. 108

Solving Problems by Yourself ........................................................................................ 1 09

Additional Information ....................................................................................... 110

Character Set Table ....................................................................................................... 1 1 0

Technical Data ................................................................................................................. 111

Index ....................................................................................................................... 113

VIII

INST ALLING YOUR F ACSIMILE

MACHINE AND GETTING STARTED

QUICKLY

INTRODUCTION

Congratulations! The facsimile machine that you have purchased will enable you to communicate with a vast number of correspondents all over the world.

The machine in your possession is MULTIFUNCTIONAL. This means that, as well as being able to send and receive documents quickly and easily using its wide range of facsimile features, you can connect it to a personal computer and use it as a a

printer

, when you have to print documents on the PC and enables you to send and receive

documents on a personal computer (for more detailed information, contact your local dealer). This facsimile machine also saves you money! In fact, you can print on various different sizes of

PLAIN PAPER. The printing unit is based on regulation, text/image separation and grey scale functions, which make it an extremely reliable copying machine. You can, of course, also use it as a OPERATION, you can set one transaction while the facsimile machine is carrying out another: it will automatically carry out the transaction set as soon as the one in progress has been completed.

In addition, you can leave the machine unattended at all times without worry: the machine's MEMORY will enable you to send documents at a preset time or receive them even if there is no paper or ink left, and automatically prints

detailed reports

scanner

bubble ink jet

photocopier

on the transactions carried out.

, when you need to capture pictures,

technology, enhanced by resolution

. Due to its SIMULTANEOUS

And its SECURITY functions enable you to set used by unauthorized persons.

Much more than an ordinary facsimile machine...

passwords

so as to prevent the machine from being

UNPACKING

First of all, arrange the facsimile machine and the other parts supplied with it on a table or desk. Then check you have all the items listed below:

1. Facsimile machine (with power cable) 4. Document support

2. Print head 5. This manual

3. Telephone line connection cable 6. Quick Reference Guide

THE MACHINE'S MAIN COMPONENTS

4325

The figure illustrates the various parts of the facsimile machine:

1. Paper positioning lever 7. Operator console

2. Document feed slide 8. Print head

3. Paper cassette 9. Printer compartment cover

4. Original guides 10. Optical reader (scanner)

5. Sent/copied document tray 11. ON/OFF switch

6. Received/copied document tray 12. Telephone connector compartment

INSTALLATION SITE

The facsimile machine must be placed on a stable surface. There must be sufficient free space around it for air to circulate and the output document tray to be positioned correctly so that paper does not pile up, increasing the likelihood of jams. The tray also enables the facsimile machine to be placed beside a table, thus saving a considerable amount of space.

The machine must not be exposed to sunlight, installed in a damp or dusty room or subjected to sharp changes in temperature and humidity.

To avoid installing a new telephone line, position the machine near an existing telephone socket, where possible.

In addition, make sure that the electrical socket, which must be used exclusively by the facsimile machine, is connected to ground.

NOTICE:

The manufacturers decline all liability for improper use or installation, connection to

unauthorized devices or tampering by unauthorized staff.

WARNING:

When the ON/OFF switch is in its OFF position, the facsimile machine is still powered. To cut off the power supply, unplug the power cable from the mains socket, which must be easily accessible.

THIS MACHINE MUST BE CONNECTED TO GROUND!

CONNECTING TO THE TELEPHONE LINE

In some countries the installation procedure is performed by the customer engineering service. To install the machine yourself, follow the procedure described below.

WARNING:

Check that the power cable is unplugged before connecting the machine to the telephone line.

To connect the facsimile machine and a telephone or answering machine to the telephone line, proceed as follows:

1. Connect one end of the telephone line connection cable to the line socket (LINE) on the facsimile machine, and the other end to the wall telephone socket (see “case 1” or “case 2” figure). Note: if the network to which the facsimile machine is connected has more than one socket connected in series, the facsimile machine must be connected to the primary socket.

2. Make the telephone/answering machine connection (if available) in either of the following ways:

a) if the telephone line connection cable provided with the facsimile machine has an extension

plug (with socket): plug the telephone/answering machine cord into the extension plug (with socket), (see “case 1” figure).

b) if the telephone line connection cable provided with the facsimile machine does not have

an extension plug (with socket): connect the telephone/answering machine cord’s “miniature” connector directly to the connection socket (TEL1 or TEL2) on the facsimile machine, removing the plastic cap, if fitted (see “case 2” figure).

E. g.: connecting the facsimile machine and the telephone to the telephone line (case 1)

to LINE socket

TEL2 TEL1 LINE

E. g.: connecting the facsimile machine and the telephone to the telephone line (case 2)

to LINE socket

to TEL1 or TEL2 sockets

TEL2 TEL1 LINE

Having connected the facsimile machine to the telephone line, make sure that the ON/OFF switch is in its OFF position (O), and then plug the power cable into the mains socket.

PREPARING THE MACHINE FOR USE

Lift open the document support and the document tray as shown in the figure below and connect the power cable.

ADJUSTING THE PAPER CASSETTE

1. Remove the front cover of the

paper cassette by releasing and lifting it upwards.

IMPORTANT: The size set on the paper cassette must correspond to the one selected by means

of the configuration parameter "PRINT FORMAT" &

Facsimile Machine, page 32

2. Holding it at the bottom, move the internal side part shown in the figure above. Move from left to right, to switch from A4 to Letter and Legal. From left to right to switch from Letter and Legal to A4.

3. Close the cover by pushing down on both sides until it clicks into position.

Getting the Best From Your

LOADING PAPER

1. Lift the paper positioning lever. 2. Insert the paper (max. 200 sheets of 80 g/m recto side is facing the operator console.

paper) so the

INSERTING THE PRINT HEAD

1. Lift the operator console and lift

the print head compartment cover.

2. Remove the print carriage block by pushing it towards the paper cassette and then pulling it upwards. Lower the cover and the console. Switch on the machine, wait for the message "CHECK PRINT HEAD" to appear on the display (see note) and open the cover and the console again.

3. Lower the paper positioning lever.

3. Remove the print head from its packing and peel off the protective film from the nozzles.

NOTE: If the message appears in a foreign language, select the language you require by setting

the set-up parameter LANGUAGE SELECTION &

Machine, page 34

Getting the Best from Your Facsimile

CAUTION!

Do not detach the ink cartridge from the print head.

4. Insert the print head in place with the contacts towards the front of the machine.

If the message the print head and reinsert it until you clearly hear it click into place (this time press more firmly)

7. The facsimile machine carries out the "Automatic Nozzle Cleaning and Testing Procedure"

The procedures, page 104

"CHECK PRINT HEAD"

5. Push the print head in the direction indicated by the arrow until it clicks into position.

appears when you close the facsimile machine, remove

Do not touch the electrical contacts and the nozzles.

6. Close the print head compartment cover and lower the operator console.

ENTERING THE IDENTIFICATION DATA

The facsimile automatically prints data at the top of the document received so that the correspondent can identify the sender of the document at a glance. This data constitutes the

sender ID

DATE AND TIME

The date and time will appear at the top of all documents sent and on the display when the machine is in standby. Once they have been set, you can change them whenever you want, by repeating the procedure described below.

You can also change the date and time format by means of the set-up parameter "DATE FORMAT"

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Press START.

and consists of the date/time of transmission and the sender's name.

To enter the data, see the Operation Summary, 4 The procedures, page 46.

Getting the Best from Your Facsimile Machine, page 34

5. SET-UP USER DATA

3. Press START.

USER DATA DATE/TIME

4. Press START. The display shows the current date and time.

DATE/TIME 12/12 '94 18:24

5. Enter the date and time on the numeric keypad, e.g. 15/04 '95 16:30. After each digit typed, the cursor will automatically move on to the next position.

Two digits must be typed for each parameter, inserting a zero before one-digit numbers. Having set the minutes, the cursor will automatically move back to the first digit of the first parameter.

DATE/TIME 15/04 '95 16:30

6. To confirm the setting, press START. The facsimile machine automatically moves on to the next item on the "USER DATA" menu.

USER DATA SYSTEM PASSW O RD

7. Press STOP to exit from the menu.

SENDER'S NAME

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Press START.

5. SET-UP USER DATA

3. Press the

5. SET-UP INSTALLATION PARAMETERS

↓↓

↓ key twice.

↓↓

4. Press START. The display shows the first installation parameter.

INSTALLATION PARAMETERS SENDER'S NAME

5. Press START again.

SENDER'S NAME A _

On the right-hand side of the display, you can view all the characters in the "Character Set Table" by pressing the

↑↑

↑ and

↑↑

↓ ↓

↓ keys. When the character required appears, press the

↓ ↓

CONFIRM key to insert it in the sender's name. A space can be entered by pressing the key. If you make a mistake, move to the incorrect character using the

←←

← key and type the

←←

correct character. To clear the entire name and type it again, press the CLEAR key.

SENDER'S NAME M TECNOTEAM_

→→

→

→→

6. Having entered your name, press START to confirm. Press STOP to terminate the procedure

or follow the "Setting the Installation Parameters" procedure starting from step 6.

SETTING THE INSTALLATION PARAMETERS

The last phase of the installation procedure consists of setting parameters that determine how the machine is to operate. The procedure below assumes that you can access all the installation parameters but this may not be the case. In fact, depending on the country where you live, some of them may be "hidden" as local legislation specifies that they can be changed exclusively by service engineers.

A general rule to be followed is not to change the settings made by the manufacturers unless you are sure that no errors will result and to print the current installation parameters before changing them.

Having changed the relevant installation parameters, the machine can be used with the basic configuration set by the manufacturers. You can tailor the configuration to your specific needs later on when you have become more familiar with the machine, having read the manual and identified your precise requirements, to ensure that the configuration set will be the one most suited to your activity &

PRINTING THE INSTALLATION PARAMETERS

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

Getting the Best from Your Facsimile Machine, page 30

2. Press START.

5. SET-UP USER DATA

3. Press

5. SET-UP INSTALLATION PARAMETERS

4. Press PRINT.

↓↓

↓ twice.

↓↓

CHANGING THE INSTALLATION PARAMETERS

To enter the data, see the Operation Summary, 4 The procedures, page 46.

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Press START.

5. SET-UP USER DATA

3. Press

5. SET-UP INSTALLATION PARAMETERS

↓↓

↓ twice.

↓↓

4. Press START. The display shows the "SENDER'S NAME" parameter (already set during the

"Entering the Identification Data" procedure).

INSTALLATION PARAMETERS SENDER'S NAME

5. Press

INSTALLATION PARAMETERS SENDER'S NUMBER

↓↓

↓ again.

↓↓

6. Press START.

SENDER'S NUMBER _

7. Enter your facsimile number, including the various codes. You can set an international code

by pressing * before the number (the display will show the symbol "+").

8. Having typed all the digits that form the fax number, confirm by pressing START. The display

shows the next parameter.

INSTALLATION PARAMETERS DIAL TYPE

9. Press START.

DIAL TYPE PUBLIC TEL. NETW ORK

10. This parameter indicates the type of connection used. You can select either the public network

or a private exchange. In most cases the telephone line will be connected to the public network. If this is the case, skip to step 11.

ONLY IF THE LINE IS CONNECTED TO A PRIVATE EXCHANGE

If your machine is connected to a private branch exchange, press

↓↓

↓

to select this type of

↓↓

connection.

DIAL TYPE PRIVATE BRANCH EXCHANGE

Press

START

. The facsimile machine shows the first parameter to be set for a private branch

exchange connection.

PRIVATE BRANCH EXCHANGE OUTSIDE TYPE

Press

START

OUTSIDE TYPE DIAL NUMBER

This parameter has three settings: dial number, earth and flash. If you are not sure of the mode

↑↑

used by your exchange, ask the manager. Select the relevant mode by pressing confirm by pressing

START

. If you select "dial number", the display prepares for the entry

of a number. Type the number on the numeric keypad and confirm by pressing

↑

↑↑

START

↓↓

↓

and

↓↓

. The facsimile machine displays the second private exchange parameter (in some countries, this parameter cannot be accessed).

PRIVATE BRANCH EXCHANGE DIAL TYPE

Press

START again

DIAL TYPE PULSE

One of two types of dialling may be used: pulse or tone. If you are not sure of the type of dialling

↑↑

used by your exchange, ask the manager. Set the type of dialling by pressing by pressing

START

and press

STOP

to move on to the next step.

↑

↑↑

↓,↓,

↓,

confirm

↓,↓,

11. Press START. The display shows the parameter "DIAL TYPE FOR PUB. NET." (in some

countries, this parameter cannot be accessed).

INSTALLATION PARAMETERS DIAL TYPE FOR PUB. NET.

12. Press START again.

DIAL TYPE FOR PUB. NET. PULSE

↑↑

By pressing

↓,↓,

↑ or

↓, select the type of dialling towards the public network: pulse or tone, and

↑↑

↓,↓,

confirm by pressing START.

INSTALLATION PARAMETERS NO.RING FOR AUTOMATIC RX

13. Press START. This parameter determines the number of rings (from 1 to 9) to be counted

before the facsimile machine answers an incoming call. Set the desired number of rings and confirm by pressing START.

INSTALLATION PARAMETERS REDIAL NO.

14. Press START. The redial number represents the number of attempts (from 1 to 9) made by

the machine when it finds the correspondent's number busy or receives no answer. Set a number of redials and confirm by pressing START.

INSTALLATION PARAMETERS TIME BETWE EN REDIALS

15. Press START. This parameter determines the delay (from 10 to 999 seconds) between one

redial and the next. Set the desired delay and confirm by pressing START. The display shows the next parameter "FAX/PHONE ALARM DURATION" (in some countries, this parameter cannot be accessed).

INSTALLATION PARAMETERS FAX/PHONE ALARM DURATION

16. Press START. This parameter determines the delay (from 10 to 99 seconds) counted by the

machine before preparing to receive a document. It is associated with the set-up parameter "FAX/PHONE" (see the second part of the manual "Getting the Best from Your Facsimile Machine"). Set the desired delay and confirm by pressing START.

17. You have how completed the procedure. Press STOP. The facsimile machine returns to

standby.

Installation Parameter Table

The table below provides a complete list of the installation parameters that you can set, in the order in which they appear, together with a brief description of each one. The first parameter Sender's name is always accessible. Whether the parameters "Sender's number", "Dial type" and "Dial type for pub. net." are accessible depends on how a special selector was set, in accordance with the legislation of the country in which you bought the machine. Another selector controls access to the other parameters in the table.

PARAMETER MEANING

SENDER'S NAME This parameter is used for entering the name you

intend to use as the sender's ID. Up to 16 characters can be entered.

SENDER'S NUMBER This parameter specifies your telephone number. You

can enter up to 20 digits .

DIAL TYPE This parameter must correspond to the type of

connection used. If the facsimile machine is connected to a private branch exchange, you must also select the method used for connecting to the public line and the type of dialling used by the exchange. The connection methods available are: Dial number, Earth and Flash. "Dial number" is the most commonly used mode. The types of dialling are pulse and tone.

DIAL TYPE FOR PUB. NET. Enables you to choose, having connected the machine

to the public network , the type of dialling: pulse or tone.

NO. RING FOR AUTOMATIC RX Used for setting the number of rings emitted before the

machine automatically answers an incoming call. You can set from 1 to 9 rings.

REDIAL NO. Represents the number of attempts (automatic redial

function) that the machine will make automatically when the number is busy or no ans wer is r ec eiv ed. You can set from 1 to 9 redials.

TIME BETWEEN REDIALS Indicates the delay (in seconds) between one

automatic redial and t he nex t.

FAX/PHO NE A LA RM DURA TION Indicates the time (in seconds) that the machine will

wait before automatically preparing to receive a fax, providing the "FAX /PHONE" switch is on.

GETTING STARTED

This section describes the facsimile's basic functions, that is, how to send and receive a fax and how to redial a fax number manually (when the automatic redials carried out by the machine do not succeed in establishing a connection with the desired correspondent). If you use the machine as described here, remember that you are not using it to its full potential: we therefore recommend you read the second part of the manual & earliest opportunity.

SENDING A FAX

The facsimile machine is switched on and in standby. The display shows the message "AUTOMATIC RX". The procedure described in the "Setting the Installation Parameters" section has been carried out

1. Place the document face down in the ADF and fit the paper guides against its left and right

edges. The display shows the date, time and percentage of free memory on the top line and the

message "DOCUMENT INSERTED" on the bottom line.

DD/MM 'YY HH:MM %nnn DOCUMENT INSERTE D

2. Press DIAL, dial the correspondent's fax number on the numeric keypad and press START.

The facsimile machine starts to store the document (the percentage of free memory decreases). It then activates transmission (the TX/RX LED lights up and the display shows the status of the connection) and at the end of transmission, if no errors have been found, it displays the message "TRANSMISSION COMPLETED" (the TX/RX LED goes off) and returns to standby. You can also check that transmission was successful by looking at the percentage of free memory, which returns to the maximum value available.

Getting the Best from Your Facsimile Machine

at the

REDIALLING MANUALLY

An error was detected on the telephone line while you were attempting to establish a connection. Having signalled this situation, the facsimile machine returns to standby

1. Place the document on the ADF again.

2. Press REDIAL and then press START.

The facsimile machine retries to send the document.

RECEIVING A FAX

The facsimile machine is switched on and in standby. The display shows the message "AUTOMATIC RX". The procedure described in the "Setting the Installation Parameters" section has been carried out

1. The telephone rings and the facsimile automatically activates fax reception (the TX/RX LED

lights up and the display indicates the status of the connection).

2. When reception has been completed successfully, the facsimile machine emits a beep (the

TX/RX LED goes off).

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Olivetti OFX 2200 Instruction Manual

Specifications and Main Features

Frequently Asked Questions

User Manual