Olivetti OFX 2200 Instruction Manual

&AcSIMILE

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)NSTRUCTIONS

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A.
Documentazione
77, Via Jervis - 10015 Ivrea (Italy)

Copyright © 1995, Olivetti
All rights reserved

The manufacturer reserves the right to carry out modifications to the product described in this manual at any
time and without any notice.

This product satisfies the basic requirements of Electromagnetic Compatibility and Safety required by the
Directives:

• 89/336/CEE of 3rd May, 1989 with subsequent modifications (Directive 92/31/CEE of 28th April, 1992
and Directive 93/68/CEE of 22nd July, 1993);

• 73/23/CEE of 19th February, 1973 with subsequent modifications (Directive 93/68/CEE of 22nd July,

1993);

as having been designed in conformity with the requirements of the following Reference Norms:

• EN 55022 (

Technology Equipment

• EN 50082-1 (

commercial and light industry

• EN 60555-2 (

- Part 2: Harmonics

• EN 60950 (

Conformity with the above basic requirements is certified by means of the

Limits and methods of measurements of radio interference characteristics of Information

);

Electromagnetic Compatibility - Generic Immunity Standard - Part 1: Residential,

);

Disturbance in supply systems caused by household appliances and similar equipment

);

Safety of information technology equipment, including electrical business equipment

).

Mark shown on the

product.

Mark was introduced in 1995.

The
Your attention is drawn to the following actions that could compromise the characteristics of the product:

• incorrect electrical supply;

• incorrect installation; incorrect or improper use, or, in any case, not in accordance with the warnings
given in the User Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the
manufacturer, or carried out by unauthorized personnel.

ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA
WARNING: THIS EQUIPMENT MUST BE EARTHED.
ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE.
ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN.
ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA.
APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT.
APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG.
LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN.

LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET

.

The machine’s on/off switch only provides an operating function and does not disconnect the machine from
the electrical power supply. The wall socket must be easily accessible and in close proximity. To disconnect
the machine from the electrical power supply, remove the power cable plug from the wall socket.

FOR U.S.A. USERS

FCC Regulation

In accordance with FCC regulations, the following information relates to the information required to be
supplied on a fax.

Part 68, Section 68.381 (c) (3) of FCC Regulations states the following:
"Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for any

person within the United States to use a computer or other electronic device to send any message via a
telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each
transmitted page or on the first page of the transmission, the date and time it is sent and an identification of
the business, other entity, or individual sending the message and the telephone number of the sending
machine or such business, other entity, or individual. Telephone facsimile machines manufactured on and
after December 20, 1992 must clearly mark such identifying information on each transmitted message".

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital device

pursuant to Part 15 of the FCC Rules.

These limits are designated to provide reasonable protection against interference in a residential installation.
This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in

accordance with the instructions, may cause harmful interference to radio communications.
However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be determined

by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more
of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet of a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for assistance.
Changes or modification not expressly approved by the party responsible for compliance could void the

user’s authority to operate the equipment.
Connecting of peripherals requires the use of grounded shielded signal cables.
This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that contains,

among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this
equipment. You must, upon request, provide this information to your telephone company.

This equipment uses the following USOC jacks: RJIIC
The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive

RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most,
but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices
that may be connected to the line, as determined by the total RENs, contact the telephone company to
determine the maximum REN for the calling area.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance
that temporary discontinuance of service may be required. If advance notice is not practical, the telephone
company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint
with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment operations, or procedures that could
affect the operation of the equipment. If this happens, the telephone company will provide advance notice
in order for you to make the necessary modifications in order to maintain uninterrupted service.

If trouble is experienced with this equipment, please contact Olivetti Office U.S.A. 1-800-2222310 for repair
and warranty information. If the trouble is causing harm to the telephone network, the telephone company
may request you to remove the equipment from the network until the problem is resolved.

No repairs may be done by the customer.
This equipment cannot be used on a telephone company-provided coin service.
Connection to a Party Line Service is subject to state tariffs.
This equipment is hearing-aid compatible.
When programming and/or making test calls to emergency numbers:

• Remain on the line and briefly explain to the dispatcher the reason for the call.

• Perform such activities in the off-peak hours such as early mornings or late evenings.

FOR CANADIAN USERS

INDUSTRY CANADA NOTICE
The Load Number of this modem is 3.
The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is

CA11A.
The Load Number assigned to each terminal device denotes the percentage of the total load to be connected

to a telephone loop that is used by the device to prevent overloading. The termination on a loop may consist
of any combination of devices subject only to the requirement that the total of the load numbers of all devices
does not exceed 100.

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus
as set out in the interference-causing equipment standard entitled "Digital Apparatus", ICES-003 of the
Industry Canada.

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques
de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques", NMB-003 édictée
par le ministre des Communications.

The Industry Canada label identifies certified equipment. This certification means that the equipment meets
certain telecommunications network protective operational and safety requirements. Industry Canada does
not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities
of the local telecommunications company. The equipment must also be installed using an acceptable method
of connection. In some cases, the company's inside wiring associated with a single line individual service
may be extended by means of a certified connector assembly (telephone extension cord). The customer
should be aware that compliance with the above conditions may not prevent degradation of service in some
situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated
by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions,
may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines and internal metallic water pipe system, if present, are connected together. This precaution
may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact the

appropriate electric inspection authority, or electrician, as appropriate.

Notice for Connection to the Telecommunication Systems

1. BABT Certificate Number/Approval Number for the OFX 2200: see label on the rear of the machine.

APPROVED for connection to telecommunication systems specified in the instructions for use subject
to the conditions set out in them.

2. This apparatus has been approved for the use of the following facilities.

1. Storage of telephone numbers for retrieval by a predetermined code. (If problems occur, verify

stored number)

2. Automatic Call initiation

3. Use on a PABX which returns Secondary Proceed Indication

4. Operation in the presence or absence of Initial or Secondary Proceed Indication

5. Automatic Dialling Facilities

6. Automatic Storage of last number dialled

7. Automatic Repeat Attempt Facilities

8. Auto Clear from the call originating end

9. Series Connection Facility

10. Call Progress Monitor
Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform

to the standards against which approval was granted.

3. The connection to the telecommunication systems must be unplugged before the earth is disconnected.
The connection to the telecommunication systems must not be hardwired.

4. This apparatus may be used on telecommunication systems employing loop disconnect of MF
signalling.

5. This apparatus is not suitable as an extension to a payphone for use on shared service lines or for use
on 1+1 carrier systems.

6. THE USER MUST ENSURE THAT ALL TELEPHONE NUMBERS PROGRAMMED INTO THE
"SPEED DIALLING" AND "CODED SPEED DIALLING" MEMORIES ARE ENTERED CORRECTLY.

7. This apparatus is suitable for connection only to direct exchange lines on the path directly or via a
compatible PABX. The supplier of the apparatus should be consulted for an up-to-date list of PABXs
with which the apparatus is compatible.

It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to
a compatible PABX. Any cases of difficulty should be referred in the first instance to the supplier of the
apparatus.

8. Ringer Equivalence Number (REN) = 3
The REN is a customer guide indicating approximately the maximum number of items of apparatus that

should be connected simultaneously to the line.

The sum of the REN's of the individual items should not exceed 4. The REN value of a B1 telephone
is assumed to be 1 unless otherwise marked.

Only one telephone and the facsimile machine should be connected to the line. Where the telephone
is a separate unit it must only be connected to the appropriate socket on the facsimile apparatus.

9. THE VOLTAGE DROP INTRODUCED BY THE APPARATUS BETWEEN THE PSTN AND THE
ASSOCIATED TELEPHONE AT A CURRENT OF 40mA dc IS 0.4 Volts.

10. FOR THE DEFINITION OF A "RELEVANT BRANCH SYSTEM" OR "RBS", REFER TO BS 6789
SECTION 6.1 CLAUSE 2.4

11. THE LJU SERIES CONNECTOR IS FOR USE WITH AN APPROVED SIMPLE TELEPHONE ONLY.
THIS PORT IS A TNV CIRCUIT AND IS INTENDED FOR CONNECTION TO THE TELEPHONE
NETWORK ONLY.

APPLICATION FOR INSTALLATION OF B.T. SOCKETS

This form may only be required if the wiring is owned by B.T.

If you require suitable sockets for connection of this apparatus, complete this form and send
it to your local British Telecom sales office at the address listed in your telephone book.

To: BRITISH TELECOM

I require ........................ sockets for connection of the following equipment

Title FACSIMILE MACHINE
Model OFX 2200
Approval No. See label on the rear of the machine
Name
Address

Telephone number ..............................................................................................................

Date Signed ..................................................................

........................................................................................................................................

........................................................................................................................................

........................................................................................................................................

..........................

HOW TO USE THIS MANUAL

This manual is an indispensible guide for learning to use the many features available on your
machine. We recommend you read the topics carefully in the order in which they are presented.

The first part "Installing Your Facsimile Machine and Getting Started Quickly" provides a brief
description of the machine, describes how to install it and how to get started straight away, using
its basic features only.

After this preliminary phase, read the second part of the manual "Getting the Best From Your
Facsimile Machine". It offers a more detailed description of the machine and its functions and
each of its sections is dedicated to a specific topic: transmission, polling, memory management,
and so on. This will help you to familiarize yourself with the machine and gain confidence in learning
the concepts, terminology and procedures that will enable you to take full advantage of your
machine's many features. References to procedures are indicated by the symbol 4.

The third part "The procedures" describes the procedures to be followed in order to activate the
functions described in the previous sections. The procedures are described step by step and
include any messages displayed by the facsimile machine at the moment and in the order in which
they appear. The following sections explain how to eliminate any mechanical or procedural
problems that may arise, describe the maintenance operations to be performed and provide
information on the various operating modes available. The third part of the manual ends with the
section that lists the technical characteristics.

The Index, situated at the end of the manual, will help you to quickly and easily locate any specific
topic that interests you.

III

CONTENTS

INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED
QUICKLY

Introduction ..............................................................................................................1

Unpacking ................................................................................................................. 2

The Machine's Main Components...................................................................... 3

Installation Site ......................................................................................................... 4

Connecting to the Telephone Line..................................................................... 5

Preparing the Machine for Use........................................................................... 7

Adjusting the Paper Cassette .......................................................................................... 7

Loading Paper ...................................................................................................................... 8

Inserting the Print Head ..................................................................................................... 8

Entering the Identification Data ........................................................................10

Date and Time .................................................................................................................... 1 0

Sender's Name ...................................................................................................................11

Setting the Installation Parameters .................................................................. 12

Printing the Installation Parameters .............................................................................. 12

Changing the Installation Parameters ........................................................................ 1 2

Getting Started....................................................................................................... 17

Sending a Fax ..................................................................................................................... 1 7

Redialling Manually ........................................................................................................... 1 7

Receiving a Fax .................................................................................................................. 1 7

GETTING THE BEST FROM YOUR FACSIMILE MACHINE

Theory of Operation ............................................................................................. 19

Methods of Making a Call (Dialling)................................................................ 20

Methods of Transmission ..................................................................................... 21

Methods of Reception .........................................................................................22

Polling .......................................................................................................................23

Memory Management ........................................................................................ 24

The Reports: An Automatic record ................................................................... 25

Security Functions ................................................................................................. 28

Passwords............................................................................................................................. 2 8

Closed Network ................................................................................................................. 29

Customizing the Machine ................................................................................... 30

Advanced Features .............................................................................................. 34

Connecting to a Personal Computer ......................................................................... 3 4

Diagnostic Test of Facsimile Machine ......................................................................... 3 5

V

Complementary Functions .................................................................................35

Transmission with Telephone / Handsfree Dialling ................................................... 3 5

Suspending or Requesting a Telephone Conversation ......................................... 3 6

Regulating the Speaker Volume .................................................................................. 36

Using the Facsimile Machine as a Photocopier ....................................................... 37

THE PROCEDURES

General Aspects....................................................................................................39

The Console ........................................................................................................................ 39

Standby Mode ................................................................................................................... 4 3

The Function Menus .......................................................................................................... 4 4

Operation Summary ......................................................................................................... 46

Customizing the Machine ................................................................................... 48

Printing the Set-Up Parameters ..................................................................................... 49

Setting the Set-Up Parameters ...................................................................................... 4 9

Dialling .....................................................................................................................50

Programming One-Touch Dialling Keys ...................................................................... 5 0

Programming Speed Dialling Codes ........................................................................... 5 3

Printing Programmed Data ............................................................................................ 5 6

Clearing Programmed Data .......................................................................................... 5 7

Passwords ................................................................................................................ 58

Setting Passwords .............................................................................................................. 5 8

Changing or Deleting a Password ............................................................................... 5 9

Transmission ............................................................................................................60

Documents That May Be Sent ....................................................................................... 6 0

Types of Documents Not To Be Used ...................................................................................... 60

Preparing the Document for Transmission ................................................................. 6 1

Sending a Fax to a Single Correspondent ................................................................ 64

Immediate ....................................................................................................................................... 64

Delayed ............................................................................................................................................ 64

Confidential ..................................................................................................................................... 65

Repeating a transmission transaction from the memory ................................................. 65

Sending a Fax to Several Correspondents ("Broadcast") ..................................... 67

Repeating a Single Transaction of the Broadcast Transmission ..................................... 67

Reception ................................................................................................................ 71

Automatic Reception ...................................................................................................... 7 1

Manual Reception ............................................................................................................ 7 1

Reception with Fax/Telephone Switch Enabled ...................................................... 72

Reception with an External Telephone Answering Device .................................. 72

VI

Polling ....................................................................................................................... 74

Storing Polling IDs ............................................................................................................... 7 4

Printing the Polling IDs ...................................................................................................... 7 5

Polling for Transmission ..................................................................................................... 7 6

Free ..................................................................................................................................................... 76

Secure................................................................................................................................................ 77

Polling for Reception ........................................................................................................ 7 8

Changing a Previously Set Polling Request ........................................................................... 78

Reports ..................................................................................................................... 81

Last Transmission Report .................................................................................................. 8 1

Printing the report .......................................................................................................................... 81

Displaying the report .................................................................................................................... 82

Last Reception Report ..................................................................................................... 82

Printing the report .......................................................................................................................... 82

Displaying the report .................................................................................................................... 84

Activity Report .................................................................................................................... 8 4

Printing the report .......................................................................................................................... 84

Displaying the report .................................................................................................................... 86

Memory Management ........................................................................................ 87

Documents in the memory ............................................................................................. 87

Printing the List of Documents ................................................................................................... 87

Selecting a document ................................................................................................................. 88

Clearing a document .................................................................................................................. 88

Printing a document ..................................................................................................................... 88

Broadcast Transmissions .................................................................................................. 8 9

Printing a list of the correspondents associated with broadcast transmssions ......... 89

Displaying the data associated with a broadcast transmission .................................... 90

Transmissions from the Memory ..................................................................................... 91

Printing a list of memory transmissions .................................................................................... 91

Displaying the data associated with a memory transmission......................................... 92

Signals ...................................................................................................................... 94

Audible Signals ................................................................................................................... 9 4

Messages on the Display ................................................................................................. 94

Report Indications ............................................................................................................. 9 6

Removing Jammed Paper..................................................................................98

Removing Jammed Documents ................................................................................... 9 8

Removing Jammed Printing Paper .............................................................................. 9 9

Maintenance ........................................................................................................101

Out of Ink Message ........................................................................................................ 101

Replacing the Ink Cartridge ......................................................................................... 101

Replacing the Print Head.............................................................................................. 103

Automatic Nozzle Cleaning and Testing Procedure ............................................ 104

VII

Routine Maintenance .................................................................................................... 1 05

Cleaning the Optical Reader ................................................................................................. 105

Manual Nozzle Testing Procedure ......................................................................................... 105

Cleaning the Electrical Contacts on the Print Head ...................................................... 107

Cleaning the Print Head Pad .................................................................................................. 108

Purging the Print Head .............................................................................................................. 108

Solving Problems by Yourself ........................................................................................ 1 09

Additional Information ....................................................................................... 110

Character Set Table ....................................................................................................... 1 1 0

Technical Data ................................................................................................................. 111

Index ....................................................................................................................... 113

VIII

INST ALLING YOUR F ACSIMILE

MACHINE AND GETTING STARTED

QUICKLY

INTRODUCTION

Congratulations! The facsimile machine that you have purchased will enable you to communicate
with a vast number of correspondents all over the world.

The machine in your possession is MULTIFUNCTIONAL. This means that, as well as being able
to send and receive documents quickly and easily using its wide range of facsimile features, you
can connect it to a personal computer and use it as a
a

printer

, when you have to print documents on the PC and enables you to send and receive

documents on a personal computer (for more detailed information, contact your local dealer).
This facsimile machine also saves you money! In fact, you can print on various different sizes of

PLAIN PAPER. The printing unit is based on
regulation, text/image separation and grey scale functions, which make it an extremely reliable
copying machine. You can, of course, also use it as a
OPERATION, you can set one transaction while the facsimile machine is carrying out another: it
will automatically carry out the transaction set as soon as the one in progress has been completed.

In addition, you can leave the machine unattended at all times without worry: the machine's
MEMORY will enable you to send documents at a preset time or receive them even if there is no
paper or ink left, and automatically prints

detailed reports

scanner

bubble ink jet

photocopier

on the transactions carried out.

, when you need to capture pictures,

technology, enhanced by resolution

. Due to its SIMULTANEOUS

And its SECURITY functions enable you to set
used by unauthorized persons.

Much more than an ordinary facsimile machine...

passwords

so as to prevent the machine from being

1

UNPACKING

First of all, arrange the facsimile machine and the other parts supplied with it on a table or desk.
Then check you have all the items listed below:

1. Facsimile machine (with power cable) 4. Document support

2. Print head 5. This manual

3. Telephone line connection cable 6. Quick Reference Guide

1

2

3

5

4

6

2

THE MACHINE'S MAIN COMPONENTS

4325

1

12

7

6

98

10

11

The figure illustrates the various parts of the facsimile machine:

1. Paper positioning lever 7. Operator console

2. Document feed slide 8. Print head

3. Paper cassette 9. Printer compartment cover

4. Original guides 10. Optical reader (scanner)

5. Sent/copied document tray 11. ON/OFF switch

6. Received/copied document tray 12. Telephone connector compartment

3

INSTALLATION SITE

The facsimile machine must be placed on a stable surface. There must be sufficient free space
around it for air to circulate and the output document tray to be positioned correctly so that paper
does not pile up, increasing the likelihood of jams. The tray also enables the facsimile machine to
be placed beside a table, thus saving a considerable amount of space.

The machine must not be exposed to sunlight, installed in a damp or dusty room or subjected to
sharp changes in temperature and humidity.

To avoid installing a new telephone line, position the machine near an existing telephone socket,
where possible.

In addition, make sure that the electrical socket, which must be used exclusively by the facsimile
machine, is connected to ground.

NOTICE:

The manufacturers decline all liability for improper use or installation, connection to

unauthorized devices or tampering by unauthorized staff.

WARNING:

When the ON/OFF switch is in its OFF position, the facsimile machine is still powered.
To cut off the power supply, unplug the power cable from the mains socket, which must
be easily accessible.

THIS MACHINE MUST BE CONNECTED TO GROUND!

4

CONNECTING TO THE TELEPHONE LINE

In some countries the installation procedure is performed by the customer engineering service. To
install the machine yourself, follow the procedure described below.

WARNING:

Check that the power cable is unplugged before connecting the machine to the
telephone line.

To connect the facsimile machine and a telephone or answering machine to the telephone line,
proceed as follows:

1. Connect one end of the telephone line connection cable to the line socket (LINE) on the
facsimile machine, and the other end to the wall telephone socket (see “case 1” or “case 2”
figure). Note: if the network to which the facsimile machine is connected has more than one
socket connected in series, the facsimile machine must be connected to the primary socket.

2. Make the telephone/answering machine connection (if available) in either of the following
ways:

a) if the telephone line connection cable provided with the facsimile machine has an extension

plug (with socket): plug the telephone/answering machine cord into the extension plug (with
socket), (see “case 1” figure).

b) if the telephone line connection cable provided with the facsimile machine does not have

an extension plug (with socket): connect the telephone/answering machine cord’s “minia­ture” connector directly to the connection socket (TEL1 or TEL2) on the facsimile machine,
removing the plastic cap, if fitted (see “case 2” figure).

E. g.: connecting the facsimile machine and the telephone to the telephone line (case 1)

to LINE socket

TEL2 TEL1 LINE

5

E. g.: connecting the facsimile machine and the telephone to the telephone line (case 2)

to LINE socket

to TEL1 or TEL2 sockets

TEL2 TEL1 LINE

Having connected the facsimile machine to the telephone line, make sure that the ON/OFF switch
is in its OFF position (O), and then plug the power cable into the mains socket.

6

PREPARING THE MACHINE FOR USE

Lift open the document support and the document tray as shown in the figure below and connect
the power cable.

ADJUSTING THE PAPER CASSETTE

1. Remove the front cover of the

paper cassette by releasing and
lifting it upwards.

IMPORTANT: The size set on the paper cassette must correspond to the one selected by means

of the configuration parameter "PRINT FORMAT" &

Facsimile Machine, page 32

2. Holding it at the bottom, move
the internal side part shown in
the figure above. Move from
left to right, to switch from A4 to
Letter and Legal. From left to
right to switch from Letter and
Legal to A4.

.

3. Close the cover by pushing
down on both sides until it clicks
into position.

Getting the Best From Your

7

LOADING PAPER

1. Lift the paper positioning lever. 2. Insert the paper (max. 200
sheets of 80 g/m
recto side is facing the operator
console.

2

paper) so the

INSERTING THE PRINT HEAD

1. Lift the operator console and lift

the print head compartment
cover.

2. Remove the print carriage block
by pushing it towards the paper
cassette and then pulling it
upwards. Lower the cover and
the console. Switch on the
machine, wait for the message
"CHECK PRINT HEAD" to
appear on the display (see note)
and open the cover and the
console again.

3. Lower the paper positioning
lever.

3. Remove the print head from its
packing and peel off the
protective film from the nozzles.

NOTE: If the message appears in a foreign language, select the language you require by setting

the set-up parameter LANGUAGE SELECTION &

Machine, page 34

.

Getting the Best from Your Facsimile

8

CAUTION!

NO

NO

Do not detach the ink cartridge
from the print head.

4. Insert the print head in place
with the contacts towards the
front of the machine.

If the message
the print head and reinsert it until you clearly hear it click into place (this time press more firmly)

7. The facsimile machine carries out the "Automatic Nozzle Cleaning and Testing Procedure"

4

The procedures, page 104

"CHECK PRINT HEAD"

5. Push the print head in the
direction indicated by the arrow
until it clicks into position.

appears when you close the facsimile machine, remove

.

Do not touch the electrical
contacts and the nozzles.

6. Close the print head
compartment cover and lower
the operator console.

.

9

ENTERING THE IDENTIFICATION DATA

The facsimile automatically prints data at the top of the document received so that the
correspondent can identify the sender of the document at a glance. This data constitutes the

sender ID

DATE AND TIME

The date and time will appear at the top of all documents sent and on the display when the machine
is in standby. Once they have been set, you can change them whenever you want, by repeating
the procedure described below.

You can also change the date and time format by means of the set-up parameter "DATE FORMAT"

&

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Press START.

and consists of the date/time of transmission and the sender's name.

I

To enter the data, see the Operation Summary, 4 The procedures, page 46.

Getting the Best from Your Facsimile Machine, page 34

.

5. SET-UP
USER DATA

3. Press START.

USER DATA
DATE/TIME

4. Press START. The display shows the current date and time.

DATE/TIME
12/12 '94 18:24

5. Enter the date and time on the numeric keypad, e.g. 15/04 '95 16:30. After each digit typed,
the cursor will automatically move on to the next position.

Two digits must be typed for each parameter, inserting a zero before one-digit numbers.
Having set the minutes, the cursor will automatically move back to the first digit of the first
parameter.

DATE/TIME
15/04 '95 16:30

6. To confirm the setting, press START.
The facsimile machine automatically moves on to the next item on the "USER DATA" menu.

10

USER DATA
SYSTEM PASSW O RD

7. Press STOP to exit from the menu.

SENDER'S NAME

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Press START.

5. SET-UP
USER DATA

3. Press the

5. SET-UP
INSTALLATION PARAMETERS

↓↓

↓ key twice.

↓↓

4. Press START. The display shows the first installation parameter.

INSTALLATION PARAMETERS
SENDER'S NAME

5. Press START again.

SENDER'S NAME A
_

On the right-hand side of the display, you can view all the characters in the "Character Set
Table" by pressing the

↑↑

↑ and

↑↑

↓ ↓

↓ keys. When the character required appears, press the

↓ ↓

CONFIRM key to insert it in the sender's name. A space can be entered by pressing the
key. If you make a mistake, move to the incorrect character using the

←←

← key and type the

←←

correct character. To clear the entire name and type it again, press the CLEAR key.

SENDER'S NAME M
TECNOTEAM_

→→

→

→→

6. Having entered your name, press START to confirm. Press STOP to terminate the procedure

or follow the "Setting the Installation Parameters" procedure starting from step 6.

11

SETTING THE INSTALLATION PARAMETERS

The last phase of the installation procedure consists of setting parameters that determine how the
machine is to operate. The procedure below assumes that you can access all the installation
parameters but this may not be the case. In fact, depending on the country where you live, some
of them may be "hidden" as local legislation specifies that they can be changed exclusively by
service engineers.

A general rule to be followed is not to change the settings made by the manufacturers unless you
are sure that no errors will result and to print the current installation parameters before changing
them.

Having changed the relevant installation parameters, the machine can be used with the basic
configuration set by the manufacturers. You can tailor the configuration to your specific needs later
on when you have become more familiar with the machine, having read the manual and identified
your precise requirements, to ensure that the configuration set will be the one most suited to your
activity &

PRINTING THE INSTALLATION PARAMETERS

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

Getting the Best from Your Facsimile Machine, page 30

.

2. Press START.

5. SET-UP
USER DATA

3. Press

5. SET-UP
INSTALLATION PARAMETERS

4. Press PRINT.

↓↓

↓ twice.

↓↓

CHANGING THE INSTALLATION PARAMETERS

I

To enter the data, see the Operation Summary, 4 The procedures, page 46.

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

12

2. Press START.

5. SET-UP
USER DATA

3. Press

5. SET-UP
INSTALLATION PARAMETERS

↓↓

↓ twice.

↓↓

4. Press START. The display shows the "SENDER'S NAME" parameter (already set during the

"Entering the Identification Data" procedure).

INSTALLATION PARAMETERS
SENDER'S NAME

5. Press

INSTALLATION PARAMETERS
SENDER'S NUMBER

↓↓

↓ again.

↓↓

6. Press START.

SENDER'S NUMBER
_

7. Enter your facsimile number, including the various codes. You can set an international code

by pressing * before the number (the display will show the symbol "+").

8. Having typed all the digits that form the fax number, confirm by pressing START. The display

shows the next parameter.

INSTALLATION PARAMETERS
DIAL TYPE

9. Press START.

DIAL TYPE
PUBLIC TEL. NETW ORK

10. This parameter indicates the type of connection used. You can select either the public network

or a private exchange. In most cases the telephone line will be connected to the public
network. If this is the case, skip to step 11.

13

ONLY IF THE LINE IS CONNECTED TO A PRIVATE EXCHANGE

If your machine is connected to a private branch exchange, press

↓↓

↓

to select this type of

↓↓

connection.

DIAL TYPE
PRIVATE BRANCH EXCHANGE

Press

START

. The facsimile machine shows the first parameter to be set for a private branch

exchange connection.

PRIVATE BRANCH EXCHANGE
OUTSIDE TYPE

Press

START

OUTSIDE TYPE
DIAL NUMBER

.

This parameter has three settings: dial number, earth and flash. If you are not sure of the mode

↑↑

used by your exchange, ask the manager. Select the relevant mode by pressing
confirm by pressing

START

. If you select "dial number", the display prepares for the entry

of a number. Type the number on the numeric keypad and confirm by pressing

↑

or

↑↑

START

↓↓

↓

and

↓↓

. The
facsimile machine displays the second private exchange parameter (in some countries, this
parameter cannot be accessed).

PRIVATE BRANCH EXCHANGE
DIAL TYPE

Press

START again

DIAL TYPE
PULSE

.

One of two types of dialling may be used: pulse or tone. If you are not sure of the type of dialling

↑↑

used by your exchange, ask the manager. Set the type of dialling by pressing
by pressing

START

and press

STOP

to move on to the next step.

↑

↑↑

or

↓,↓,

↓,

confirm

↓,↓,

14

11. Press START. The display shows the parameter "DIAL TYPE FOR PUB. NET." (in some

countries, this parameter cannot be accessed).

INSTALLATION PARAMETERS
DIAL TYPE FOR PUB. NET.

12. Press START again.

DIAL TYPE FOR PUB. NET.
PULSE

↑↑

By pressing

↓,↓,

↑ or

↓, select the type of dialling towards the public network: pulse or tone, and

↑↑

↓,↓,

confirm by pressing START.

INSTALLATION PARAMETERS
NO.RING FOR AUTOMATIC RX

13. Press START. This parameter determines the number of rings (from 1 to 9) to be counted

before the facsimile machine answers an incoming call. Set the desired number of rings and
confirm by pressing START.

INSTALLATION PARAMETERS
REDIAL NO.

14. Press START. The redial number represents the number of attempts (from 1 to 9) made by

the machine when it finds the correspondent's number busy or receives no answer. Set a
number of redials and confirm by pressing START.

INSTALLATION PARAMETERS
TIME BETWE EN REDIALS

15. Press START. This parameter determines the delay (from 10 to 999 seconds) between one

redial and the next. Set the desired delay and confirm by pressing START. The display shows
the next parameter "FAX/PHONE ALARM DURATION" (in some countries, this parameter
cannot be accessed).

INSTALLATION PARAMETERS
FAX/PHONE ALARM DURATION

16. Press START. This parameter determines the delay (from 10 to 99 seconds) counted by the

machine before preparing to receive a document. It is associated with the set-up parameter
"FAX/PHONE" (see the second part of the manual "Getting the Best from Your Facsimile
Machine"). Set the desired delay and confirm by pressing START.

17. You have how completed the procedure. Press STOP. The facsimile machine returns to

standby.

15

Installation Parameter Table

The table below provides a complete list of the installation parameters that you can set, in the order
in which they appear, together with a brief description of each one. The first parameter Sender's
name is always accessible. Whether the parameters "Sender's number", "Dial type" and "Dial type
for pub. net." are accessible depends on how a special selector was set, in accordance with the
legislation of the country in which you bought the machine. Another selector controls access to the
other parameters in the table.

PARAMETER MEANING

SENDER'S NAME This parameter is used for entering the name you

intend to use as the sender's ID. Up to 16 characters
can be entered.

SENDER'S NUMBER This parameter specifies your telephone number. You

can enter up to 20 digits .

DIAL TYPE This parameter must correspond to the type of

connection used. If the facsimile machine is connected
to a private branch exchange, you must also select the
method used for connecting to the public line and the
type of dialling used by the exchange. The connection
methods available are: Dial number, Earth and Flash.
"Dial number" is the most commonly used mode. The
types of dialling are pulse and tone.

DIAL TYPE FOR PUB. NET. Enables you to choose, having connected the machine

to the public network , the type of dialling: pulse or tone.

NO. RING FOR AUTOMATIC RX Used for setting the number of rings emitted before the

machine automatically answers an incoming call. You
can set from 1 to 9 rings.

REDIAL NO. Represents the number of attempts (automatic redial

function) that the machine will make automatically
when the number is busy or no ans wer is r ec eiv ed. You
can set from 1 to 9 redials.

TIME BETWEEN REDIALS Indicates the delay (in seconds) between one

automatic redial and t he nex t.

FAX/PHO NE A LA RM DURA TION Indicates the time (in seconds) that the machine will

wait before automatically preparing to receive a fax,
providing the "FAX /PHONE" switch is on.

16

GETTING STARTED

This section describes the facsimile's basic functions, that is, how to send and receive a fax and
how to redial a fax number manually (when the automatic redials carried out by the machine do
not succeed in establishing a connection with the desired correspondent). If you use the machine
as described here, remember that you are not using it to its full potential: we therefore recommend
you read the second part of the manual &
earliest opportunity.

SENDING A FAX

I

The facsimile machine is switched on and in standby. The display shows the message
"AUTOMATIC RX". The procedure described in the "Setting the Installation Parameters"
section has been carried out

1. Place the document face down in the ADF and fit the paper guides against its left and right

edges.
The display shows the date, time and percentage of free memory on the top line and the

message "DOCUMENT INSERTED" on the bottom line.

DD/MM 'YY HH:MM %nnn
DOCUMENT INSERTE D

2. Press DIAL, dial the correspondent's fax number on the numeric keypad and press START.

The facsimile machine starts to store the document (the percentage of free memory
decreases). It then activates transmission (the TX/RX LED lights up and the display shows
the status of the connection) and at the end of transmission, if no errors have been found, it
displays the message "TRANSMISSION COMPLETED" (the TX/RX LED goes off) and
returns to standby. You can also check that transmission was successful by looking at the
percentage of free memory, which returns to the maximum value available.

.

Getting the Best from Your Facsimile Machine

at the

REDIALLING MANUALLY

I

An error was detected on the telephone line while you were attempting to establish a
connection. Having signalled this situation, the facsimile machine returns to standby

1. Place the document on the ADF again.

2. Press REDIAL and then press START.

The facsimile machine retries to send the document.

.

RECEIVING A FAX

I

The facsimile machine is switched on and in standby. The display shows the message
"AUTOMATIC RX". The procedure described in the "Setting the Installation Parameters"
section has been carried out

1. The telephone rings and the facsimile automatically activates fax reception (the TX/RX LED

lights up and the display indicates the status of the connection).

2. When reception has been completed successfully, the facsimile machine emits a beep (the

TX/RX LED goes off).

.

17

18

GETTING THE BEST FROM YOUR

F ACSIMILE MACHINE

THEORY OF OPERATION '

A facsimile machine enables an exact copy of a document to be produced at a remote location.
It incorporates three main devices:

-a scanner

This is the device that optically scans the page containing data, text and/or images, to be
transmitted. The page is illuminated by a series of LEDs (Light Emission Diode) and the
reflected light rays, whose intensity will depend on whether the area struck contains a mark
or is empty, are captured by sensors that convert them into electrical signals. These signals
are then coded using internationally recognized standards. The coded image is "compressed"
(in other words, the black and white sequences are "shortened", representing them with a
single code that indicates their length and position) to save space in the memory and reduce
the time required for transmission.

-a printer

As its name suggests, this device is used for printing documents. Many different printing
techniques are used. Your facsimile machine is based on Bubble Ink Jet technology, which
uses a print head fitted with a series of nozzles which "fire" microscopic particles of ink onto
the paper, reproducing the exact image of the document read by the sender's scanner. One
of the main advantages of your facsimile machine is that you can print on plain paper, which
does not roll up like the thermal paper commonly used by other facsimile machines available
on the market, and costs much less.

-a modem

This component enables you to connect to the telephone line and exchange data with remote
devices. The various integrated circuits it contains convert binary signals (sequences of 1's
and 0's) into analog signals (i.e. variable electrical voltages) and vice versa. The communication
process is regulated on an international scale by "protocols" which represent, for electronic
devices, the equivalent of the various languages spoken. This facsimile machine uses the
Half Duplex protocol and can send and receive data at various speeds, from 2400 to 9600 bps
(bits per second).

In addition to these main devices, the machine is also equipped with other functional elements
that enable it to:

- receive user commands (the console)

- indicate the status of operations in progress and display the data entered (the display)

- feed in the original documents to be sent (ADF - Automatic Document Feeder)

- feed the paper on which the documents are printed (paper cassette and ASF - Automatic

Sheet Feeder)

- communicate with a personal computer (parallel interface).
Special mention must be made of the memory. It consists of electronic chips used for storing data.

The memory is divided into two main areas: the
relating to the machine's set-up and adjustment, and the
original documents to be sent or copied or those received (15 pages*). The data stored is retained
for several hours, even in the event of a power failure. The main advantage of the memory is that
it enables several operations to be carried out at the same time. For example, you can set a
transmission transaction while receiving a document, or print a file from the PC and send a stored
document at the same time.

*

ITU-TS format , Test Sheet n° 1 (Slerexe Letter) in standard resolution and MH compression mode.

data memory

document memory

, which basically contains the data

, used for storing the

19

METHODS OF MAKING A CALL (DIALLING) )

One of the essential operations involved in sending a document is dialling the correspondent's
facsimile number. During this preliminary phase, the facsimile machine connects to the telephone
line and dials the number you enter. Your device can store a large number of fax and telephone
numbers and associate additional information with them, thus creating an electronic data book
which not only saves you time but eliminates the risk of making dialling errors.
The numbers stored can be dialled in three different ways:

- One-touch dialling
This is the fastest method and consists of dialling the number by pressing just one key to which

the desired number has been associated. There are 16 one-touch dialling keys (from 0 to 9
plus keys # * W X Y Z). A fax number and a telephone number can be associated with each
key. 4

- Speed dialling
Dials a previously stored number when you press three keys, that is SPEED DIAL and two

keys on the numeric keypad which constitute the speed dialling code (from 00 to 99). This
method can be used for dialling up to 100 facsimile numbers. A fax number and a telephone
number can be associated with each code. 4

- Alphabetical dialling
This is the most functional method as it combines the utility of finding a person's number by

using his name with the speed at which it may be dialled. In fact, all you have to do is press
SPEED DIAL and the
codes in alphabetical order and press START to dial the relevant number.

The procedures, page 50

↑↑

↓↓

↑ or

↓ key to display the names associated with the speed dialling

↑↑

↓↓

.

The procedures, page

53.

If there is a document in the ADF, the number selected will be the person's facsimile number,
otherwise it will be his telephone number. The numbers, names and additional data programmed
under one-touch dialling keys and speed dialling codes can be printed or deleted 4

procedures, page 56

There are also three methods of dialling numbers that have not been stored:

- Dialling on the numeric keypad
Consists of pressing the DIAL key, typing the desired number on the numeric keypad and

pressing START to confirm.

- Manual dialling
You gain direct access to the telephone line by pressing the HOOK key (to hear the dial tones),

enter the desired number on the numeric keypad of the facsimile machine and confirm by
pressing START.

- Dialling on an external telephone
You simply dial the number and then press START.

In addition, there are some dialling functions that change the method of connection used by the
facsimile machine. These may be activated manually, that is, while dialling the number, or
automatically, while programming one-touch dialling keys or speed dialling codes. These functions
are:

- Changing the type of dialling
By pressing the * key, you can switch from pulse to tone dialling, while dialling a number.

When the function is activated, the symbol "*" appears on the display.

.

The

20

- Connecting to an external line

If you press the EXT./PAUSE key
telephone line using the method set in the DIAL TYPE installation parameter (Dial number,
Flash, Earth). This function is used when the facsimile machine is connected to a private
branch exchange. When it is activated, the letter "E" appears on the display.

- Pause

If you press the EXT./PAUSE key
another), the facsimile machine inserts a pause before dialling the remaining digits of the
number dialled. When it is activated, the letter "p" appears on the display.

- Second tone

If you press the 2nd DIAL TONE key
a second exchange dial tone. This function is used when the machine is connected to
particular types of telephone exchanges. When it is activated, the symbol ":" appears on the
display.

before dialling

while dialling

while dialling

the number, you connect to an external

the number (that is, between one digit and

the number, the facsimile machine detects

METHODS OF TRANSMISSION *

The facsimile machine enables you to send a document in several ways, according to the urgency,
the number of correspondents or confidentiality with which it is to be handled. The methods of
transmission can be divided into two groups:

- Single-correspondent transmission

A document can be sent to a single correspondent using the following methods:

-in immediate mode

when you want to send a document in the simplest and quickest way. Remember, however,
that, if the set-up parameter "AUTOMATIC STORING" is disabled, the document

in the ADF

for other operations until the end of the transmission transaction in progress 4

procedures, page 64

-in delayed mode

when you want to send the document at a preset time. This enables you to get round time zone
problems should the correspondent be thousands of kilometres away, and to choose times
when the lines are less busy and cheaper rates apply.

Remember that you can receive, copy or send other documents after setting the facsimile
machine for delayed transmission, as the document is automatically stored 4

page 64

-in confidential mode

if the document contains confidential information. The document sent is not printed immediately
by the receiving facsimile machine, but stored and only printed when the correspondent has
entered the password (4 characters) previously agreed upon with the sender. With this
method of transmission, the two facsimile machines must be compatible and the receiving
facsimile machine must have a special memory location called a "private mailbox" (not
available on your facsimile machine) 4

(otherwise the setting will be cancelled) and the facsimile machine cannot be used

.

.

The procedures, page 65

.

must be left

The procedures,

The

21

With the exception of delayed mode in which the document is always stored automatically, you can
leave the document in the ADF until the time of transmission or store it and remove it immediately,
depending on whether the set-up parameter "AUTOMATIC STORING" is, respectively, disabled
or enabled.

- Multi-correspondent transmission ("broadcast")

This type of transmission enables you to send a document to several correspondents (max.

50). The document is stored and then sent immediately or later on, to the various
correspondents in the order in which they were selected. The facsimile machine enables you
to carry out a maximum of two broadcast transmisssions 4
this type of transmission, the document is always stored automatically by the facsimile
machine.

Repeating transmission

Stored documents or broadcast transmissions that were unsuccessful can be repeated providing
the set-up parameter "RESEND FAILED TX" is enabled, by manually changing the time of
transmission and/or the correspondent's facsimile number 4

Finally, remember that the document to be sent must comply with precise requisites as to its size,
condition and legibility. The facsimile machine enables you to obtain the optimum graphic definition
(contrast, resolution, image) so that the document is sent in the clearest form possible 4

procedures, page 62

.

The procedures, page 67

. With

The procedures, pages 65, 67

The

.

METHODS OF RECEPTION /

A document can be received in one of the following four ways:

- in automatic mode
This method enables you to leave the room in which the facsimile machine is installed and

receive any document sent in the meantime. The machine can handle reception without any
help at all. 4

-in manual mode
This method requires you to be present and is particularly suited to the situation in which the

telephone line is not dedicated exclusively to the facsimile machine. When the telephone
rings, lift the handset to see if it is a voice call or a fax call: a modulated tone indicates that
someone is trying to send a fax. If you do not answer within a given number of rings, the
facsimile machine enters automatic reception mode 4

- with call type recognition (fax or telephone)
With the "FAX/PHONE" switch enabled (in countries where this function is permitted), the

facsimile machine recognizes whether the call is an ordinary telephone call or the caller wants
to send a fax 4

The procedures, page 71

The procedures, page 72.

.

The procedures, page 71

.

22

- with an external telephone answering device

If a telephone answering device is connected to the facsimile machine, you can use this
method of reception (in countries where this function is permitted). The answering device
waits for a given number of rings and then answers by playing the prerecorded message. It
may then either record the message left by the caller or prepare for automatic fax reception

4

The procedures, page 72

The type of reception adopted by the machine depends on the setting of the set-up parameter
"RECEPTION MODE". In addition, by enabling the set-up parameter "SUBSTITUTE RECEP­TION", the facsimile machine can store the documents received when the printer is occupied by
other functions or out of operation due to the paper or ink running out or a paper jam in the paper
feed mechanism. The facsimile machine's memory contains about fifteen pages.

.

POLLING 1

Polling could be defined as a "self-service data communications" method. It enables you to connect
to a remote facsimile machine and request it to send a document automatically. This means that
the owner of the remote machine does not have to be present. This method of distributing
documents can be limited to a group of correspondents (for example, for sending confidential
documents) or entirely free to anyone who requests it (for example, for distributing price lists).
There are two main features of communication by polling:

- the receiver activates transmission of the document

i.e. you can connect to a remote facsimile machine and get it to automatically send an
appropriately prepared document even if the remote user is not present

- the receiver is charged for the call

i.e. the

The facsimile machine that sends the document and the one that requests transmission have
several different methods of polling.

Polling transmission

When the device sends a document by polling, it may use the following methods:

- free

by which the document can be sent to a
depending on whether the set-up parameter "DEL FAILED POLL TX DOC" is, respectively,
enabled or disabled: if it is enabled, when the document has been sent, the facsimile machine
automatically clears the document from the memory; if it is disabled, the document remains
at the disposal of other users who request it 4

receiver

is charged for the call instead of the sender.

single correspondent

The procedures, page 76

or

several correspondents

.

,

23

- secure
by which the document can only be sent to

procedures, page 77

identification codes. If a correspondent whose ID is not included in the list requests your
facsimile machine to send a document, the request will be denied. The IDs range from 01
to 10 and each one is associated with the CSI of a user who is to be authorized to receive one
of your documents (max. 20 digits - the CSI corresponds to the numeric part of the sender's
ID). They can be printed to facilitate consultation 4

Reception by Polling

When the device receives a document by polling, it may use the following methods:

- single
by which a request is made to a

be immediate or delayed

- multiple
by which you can request

request may be made immediately or at a preset time.

. The list of enabled correspondents is drawn up by programming special

single remote device

several remote devices

a preset group of correspondents 4 The

The procedures, page 74.

to send a document. The request may

to send a document. Also in this case the

You can set a maximum of two polling reception operations 4
reception operation set can be changed or cancelled. At the end of the transaction, the facsimile
machine will automatically print a report on the transactions carried out.

The procedures, page 78

. A

MEMORY MANAGEMENT =

The facsimile machine has a working memory, structured so that it keeps a detailed record of
transactions and documents. The stored documents that have been sent successfully are cleared
from the memory.

You can access the data in the memory from the "MEMORY STATUS" menu. The information it
contains is divided into three submenus:

- DOCUMENTS IN MEMORY
Enables you to display and print a list of the documents present in the memory 4

procedures, page 87

they are in the process of being sent or received, or
documents that have not yet been printed: these are automatically printed when the
conditions that activated substitute reception have been eliminated.

. In addition, any of the documents in the memory can be

cleared

, with the exception of received

printed

The

, unless

24

- BROADCAST TRANSMISSIONS

Enables you to handle a broadcast transmission, i.e. display and print a list of the documents
associated with the broadcast transmissions set. This menu is also used for clearing or
printing an entire broacast transmission or resetting or repeating the transmission of each
individual transaction included in it 4

The broadcast transmission is identified by the number of the document associated with it,
indicated in the
identified by the
of the broadcast transmission, the facsimile machine automatically prints the report (if the set­up parameter "BROADCAST REPORT" is enabled - in this case, the reports for the individual
transactions of the broadcast transmission are automatically disabled). After printing the
report, the transactions concluded successfully are automatically cleared from the memory,
while those not sent successfully are kept in the memory until they are retransmitted or
deleted manually.

- TRANSMISSIONS FROM THE MEMORY

Enables you to handle single transactions from the memory, i.e. to display and print a list of
the transmissions set 4

In addition, it enables you to delete, reset and repeat each individual transmission from the
memory. The documents sent successfully are automatically cleared from the memory.

This memory structure put to good use provides many advantages both from the functional
viewpoint (the same method of programming for different times and correspondents) and the
economical viewpoint (identification and use of times with cheaper rates); reliable reception (even
when the paper or ink runs out) is ensured by optimized memory occupation. When the space
available drops to a preset value, the facsimile machine prevents subsequent storage operations
and displays the message "TX MEMORY FULL".

Doc. Ref.

field. The individual transactions of the broadcast transmission are

Transaction No.

The procedures, page 91

The procedures, page 89

field. At the end of all the retries for all of the transactions

.

.

THE REPORTS: AN AUTOMATIC RECORD $

The facsimile machine provides a detailed account of the transactions carried out by printing (or
displaying) reports. The reports enable you to check the order in which the transactions were
carried out, the number of documents handled and many other important features. Some of them
can be printed manually, from the "REPORTS" menu, or automatically (except for the Power
Failure Report), by enabling the corresponding set-up parameter.

25

Reports that may be accessed from the "REPORTS" menu:

- Last transmission report
It contains all the information about the last transmission transaction carried out by the

facsimile machine. It can be printed automatically if the set-up parameter "LAST TX
REPORT" is enabled. If the set-up parameter "LAST ERROR REPORT" is enabled, the
facsimile machine will only print the report if the transaction was not concluded successfully

4

The procedures, page 81.

- Last reception report
It contains all the information about the last reception transaction carried out by the facsimile

machine. It can be printed automatically if the set-up parameter "LAST RX REPORT" is
enabled. 4

- Activity report
It contains the information about the transmission and reception transactions carried out. It

may be printed automatically if the set-up parameter "ACTIVITY REPORT" is enabled. In this
case, after 30 transactions, the report is printed and all the transactions are cleared from the
memory 4

Reports that can be obtained by enabling a set-up parameter:

- Last error report
When the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine

prints the report

- Broadcast report
It contains the information about the transactions included in a broadcast transmission. It may

be printed automatically by enabling the set-up parameter "BROADCAST REPORT", which
also enables printing of the polling reception report.

The procedures, page 82.

The procedures, page 84.

only

when transmission is concluded unsuccessfully.

Example of the report:

26

- Polling for reception report

It contains information about the document received by polling.

Example of the report:

- Polling for transmission report

It contains information about the documents sent by polling, indicating the number of
transactions carried out and, if in secure mode, the IDs of the receivers.

Example of the report

27

- Power failure report
It contains information about the documents present in the memory when the power failure

occurred.

Example of the report:

SECURITY FUNCTIONS >

Your facsimile machine has security functions which will enable you to prevent unauthorized
persons from using the facsimile machine to indiscriminately transmit documents, make copies or
change the configuration set. The security functions are called Password and Closed network.

PASSWORDS

The passwords are requested by the facsimile machine whenever an attempt is made to activate
certain functions or to change the machine's configuration: access is denied until the password is
entered. There are three passwords:

- System Password
Controls access to the "SET-UP" menu, which contains the functions and parameters that

determine the machine's overall operation, including the "USER DATA" submenu which is
used for setting, changing and deleting all passwords. Once set, this password will be
requested when you press START to access the set-up menu. It takes priority over the other
passwords.

28

- Inhibit transmission password

Enables you to prevent unauthorized persons from carrying out any kind of transmission
transaction. It is requested when you start to dial the facsimile number or before storing the
document if you are trying to carry out a broadcast transmission.

- Inhibit copying password

Enables you to prevent unauthorized copying on the facsimile machine. It is requested when

you press START to activate the copying operation
Obviously, you can modify or delete the set passwords 4
In addition, remember that the security functions must be disabled when you use the machine

in communication with a personal computer in that they prevent transmission and reception
operations from being performed.

.

The procedures, page 59.

CLOSED NETWORK

This feature enables you to limit the number of remote users with which communication is to take
place on your facsimile machine. It can regulate both transmission operations, for example, in
multi-user work environments, where the machine could be used indiscriminately with consequent
additional costs, and reception operations, for example, to avoid receiving undesired documents
(advertising material, propaganda, etc.). The numbers of the remote correspondents enabled for
communication with your facsimile machine are managed by checking the last 4 or 6 digits of the
facsimile numbers set for one-touch and speed dialling 4

The closed network feature can be activated by two separate set-up parameters:

The procedures, page 50, 53.

- CLOSED NETWORK IN TX

Enables transmission exclusively to correspondents whose facsimile numbers have been

stored as one-touching dialling or speed dialling numbers and declared as belonging to the

network by setting the corresponding Closed Network parameter to YES, while storing the

IDs. Attempts to transmit using other methods of dialling or to correspondents whose

numbers have been stored for one-touch or speed dialling but do not belong to the network

(with the Closed Network parameter set to NO), will not be accepted.

- CLOSED NETWORK IN RX

Enables you to receive exclusively from correspondents whose facsimile numbers have been

stored as one-touch dialling or speed dialling numbers and declared as belonging to the

network by setting the corresponding Closed Network parameter to YES, while storing the

IDs. The machine will not receive documents sent by correspondents whose numbers have

been stored for one-touch or speed dialling but do not belong to the network (with the Closed

Network parameter set to NO).

29

CUSTOMIZING THE MACHINE B

The facsimile machine offers a series of parameters which enable you to radically change the
machine's set-up, so that you can adapt it to various situations and the requirements of your
workplace 4

A description of the set-up parameters is given below, arranged according to their function.

••

• Transmission

••

AUTOMATIC STORING
Enables/disables automatic storage of documents for transmission. Automatic storage gives the

following advantages:

- the document can be removed immediately for other purposes

- other operations can be performed at the same time, taking full advantage of the machine's
multifunctional operation

- you can check that the document has been scanned correctly.

In addition, by storing the document, you can display the number of pages in the document and
its reference number which you may need to know if you subsequently need to change the setting.

SENDER ID LINE
This parameter enables you to define where the machine will print the sender's ID data, i.e. name

and fax number, date/time of transmission and the number of the current page (printed on a single
line). The ID may be:

The procedures, page 49.

INSIDE THE DOCUMENT (superimposed in the top few millimetres of the document)
or
OUTSIDE THE DOCUMENT (just below the top edge)

TRANSMISSION SPEED
Enables you to select the transmission speed (bits per second). The possible values are:

9600 bps
or
4800 bps (recommended for lines with a lot of interference)

DOCUMENT RETRANSMISSION
Allows you to enable or disable automatic retransmission of the pages not sent satisfactorily due

to errors on the line. This function can only be activated if the document has been stored.

RESEND FAILED TX
Enables you to keep or clear the documents that were not sent successfully in the memory for

manual retransmission.

30

••

• Reception

••

RECEPTION MODE
Enables you to select the type of reception adopted by the facsimile machine. The available

settings are:

- AUTOMATIC RX

With this method, after the programmed number of rings, the facsimile machine connects to
the line and answers automatically.

- MANUAL RX

With this method, you carry out the reception procedure yourself.

- FAX/PHONE*

With this method, the facsimile machine recognizes whether an incoming call is a voice or a
fax call. It enables you to use the same line for fax and telephone calls.

- FAX/TAD*

With this method, when an incoming call is received, the external telephone answering device
is activated.

*

This feature is only available in some countries.

SUBSTITUTE RECEPTION
With this parameter enabled, due to the automatic storage feature, incoming documents can be

received even when there is no paper or ink left, a paper jam has occurred, the cover is open or
the facsimile machine is busy printing.

RX ON PC & FAX
Enables you to receive a document on the personal computer and print it on the facsimile machine

at the same time.

••

• Reports

••

ACTIVITY REPORT
Used for enabling or disabling automatic printing of the activity report after 30 transactions.

LAST TX REPORT
Used for enabling or disabling automatic printing of a report after each transmission transaction.

LAST RX REPORT
Used for enabling or disabling automatic printing of a report after each reception transaction.

LAST ERROR REPORT
Used for enabling or disabling automatic printing of a report after an unsuccessful transmission

attempt.

31

BROADCAST REPORT
Used for enabling or disabling automatic printing of a global report after each broadcast

transmission and polling reception operation. If enabled, the individual transaction reports will not
be printed.

••

• Security functions

••

INHIBIT TRANSMISSION
Used for enabling or disabling the request for a password for transmission (set in the "USER DATA"

menu) whenever an attempt is made to transmit.

INHIBIT COPY
Used for enabling or disabling the request for a password for copy (set in the "USER DATA" menu)

whenever an attempt is made to copy a document.

CLOSED NETWORK IN TX
Used for enabling or disabling the list of users to whom a document can be sent. The users enabled

are those stored as one-touch or speed dialling numbers, for whom the "CLOSED NETWORK"
parameter is enabled. When this function is enabled, you cannot send a document to a
correspondent not included in the list. This feature is ensured by the machine checking the last 4
or 6 digits of the correspondent's facsimile number.

CLOSED NETWORK IN RX
Used for enabling or disabling the list of users from whom a document can be received. The users

enabled are those stored as one-touch or speed dialling numbers, for whom the "CLOSED
NETWORK" parameter is enabled. When this function is enabled, you cannot receive a document
from a correspondent not included in the list. This feature is ensured by the machine checking the
last 4 or 6 digits of the correspondent's facsimile number.

••

• Printing

••

PRINT FORMAT
Enables you to select the desired paper format:

- A4

- LETTER

- LEGAL

Having selected a format, you must position the paper guides accordingly.

32

REDUCTION
Enables you to automatically reduce the documents received to 70% of their original size. The

available values are 70, 73, 76, 80, 84, 89 and 94. The best value to choose depends on the size
of the document, as indicated below:

- A4 / 94%

- LETTER / 89%

- LEGAL / disabled (NO)

PRINT OVERFLOW
Enables or disables printing, on one or more additional sheets, of any information that does not

fit on the paper size chosen for copied or received documents.

QUALITY PRINTING ?
Enables or disables quality printing of the documents received. When this parameter is disabled,

documents can be printed in draft mode, which requires less ink than quality printing.

QUALITY COPIES ?
Enables or disables quality reproduction (HIGH RESOLUTION) of

RESOLUTION AFTER TX/COPY
Enables you to select the type of resolution adopted during the transmitting/copying of documents.

The available settings are STANDARD and FINE. The setting of this parameter has no effect if the
"QUALITY COPIES ?" parameter is set to Yes.

••

• Other functions

••

ECM
Used for enabling or disabling Error Correction Mode. This function eliminates errors caused by

a telephone line with a lot of interference. It must however be activated at the same time on both
the sending and receiving facsimile machines. It must be remembered that this function increases
the time required for transmission.

DEL FAILED POLL TX DOC
Used for enabling or disabling the clearing of a previously stored document at the end of the polling

transmission session.

MONITOR LINE
When this parameter is enabled you can hear the signals exchanged by the sending and receiving

machines in the initial phase of the connection.

copied

documents.

33

REMOTE DIAGNOSTICS
Enables you to enable or disable a diagnostic test run from a remote terminal. This feature is only

available in certain countries.

DATE FORMAT
Enables you to set the desired format for the date and time. The available formats are:

- DD/MM 'YY

- 'YY MM/DD

- MM/DD/YY 24h

- MM/DD/YY 12h

LANGUAGE SELECTION
Enables you to select the language in which the messages are displayed or printed.

ADVANCED FEATURES :

CONNECTING TO A PERSONAL COMPUTER

The facsimile machine has a bidirectional parallel interface which, once fitted with the optional kit,
can be connected to a personal computer. In this configuration, the facsimile machine can be used
as a:

- scanner ("pass-through", black and white)
for scanning documents or pictures

- printer (300x300 dpi resolution)
for printing documents from any Windows application

- modem (9600 bps)
for handling the facsimile service via a PC

To handle the connection, the PC must have the following

CPU i80486 sx
RAM 4 MBytes
HDU 40 MBytes
MS-DOS Rel. 5.0
Microsoft Windows Rel. 3.1

minimum configuration

:

34

When used in conjunction with a personal computer, the facsimile machine enables you to activate
one of the functions mentioned above and send/receive documents in the memory at the same
time.

For more detailed information on the features of the connection and how it is used, consult the
documentation of the software to be installed on the PC.

DIAGNOSTIC TEST OF FACSIMILE MACHINE

The facsimile machine can be subjected to a diagnostic test from a remote location. The feature
is enabled by means of the set-up parameter "REMOTE DIAG."

Using a special software program and by making a call by polling, the remote machine can:

- install the facsimile machine
the remote station requests display of the facsimile machine's installation parameters. The

operator can change the parameter settings and update them on the facsimile machine, thus
installing it from a distance

- make a diagnosis
the remote station asks the facsimile machine for information on its set-up parameters, the

last activity report printed and transaction statistics (status of connections, type of errors
detected, number of pages sent and received, etc.). By analysing this data, the remote
operator can change some settings to make the facsimile machine work to its full potential.

COMPLEMENTARY FUNCTIONS

Installing the facsimile machine does not, of course, stop you using the telephone for normal
conversations. To make a telephone call, all you have to do is dial the relevant telephone number
(if you hear no dial tone, press the TALK key) and when you hear the correspondent answer
through the facsimile machine's built-in speaker, lift the handset and talk in the ordinary way.

✔✔

✔

✔✔

TRANSMISSION WITH TELEPHONE / HANDSFREE DIALLING

If the user who was called using the method described above, is connected to a facsimile line, you
can send him or her a document. The transmission procedure can be carried out in one of two ways:

- From the telephone
Insert the document in the ADF, dial the correspondent's facsimile number and ask him to

press the start key on his facsimile machine. When you hear the tone emitted by the remote
machine, press START on your machine and HANG UP. Transmission is activated. The
display shows the status of the connection and the number of the page being sent and the
transmission speed.

35

- Handsfree
In this case, you do not have to have a conversation with the called user. Insert the document

in the ADF, press HOOK and dial the correspondent's facsimile number on the numeric
keypad. When you hear the signal emitted by the remote machine, press START.

SUSPENDING OR REQUESTING A TELEPHONE CONVERSATION

A telephone conversation can be suspended momentarily by pressing the HOLD key. The display
shows the message “TELEPHONE MODE” on the top line and “HOLD MODE” on the bottom line.
The conversation is resumed by pressing the HOLD key again. In addition, you can request a
conversation during transmission or reception (for example, to inform the remote user of a problem
with the document received).

To do this, simply press the TALK key during transmission. The conversation may be held at the
end of the transaction (if the document is sent from the memory), or at the end of the current page
(if it is sent from the ADF). When the facsimile machine indicates that the TALK function has been
activated (the machine beeps and the TX/RX LED blinks), lift the handset, press the TALK key
and start talking in the ordinary way. To cancel the function, press TALK again. After the
conversation, the transmission transaction in progress can be resumed by pressing START again
before hanging up.

REGULATING THE SPEAKER VOLUME

You can change the volume level of the facsimile machine's built-in speaker. The procedure for
setting the speaker volume to one of the five preset levels is described below:

1. Press FUNCTION followed by 8.

FUNCTION [0-9]

8. ADJUSTMENTS

2. Press START.

8. ADJUSTMENTS
SPEAKER VOLUME

3. Press START again to access the function displayed.

↑ ↑

4. Press

5. Press STOP to exit from the menu.

↓ ↓

↑ or

↓ to select the desired volume level (e.g. 2) and press START to confirm.

↑ ↑

↓ ↓

36

USING THE FACSIMILE MACHINE AS A PHOTOCOPIER

The facsimile machine can also be used as a photocopier. The copying function is controlled by
the value of the set-up parameters set on the relevant menu, namely the set-up parameter
"QUALITY COPIES ?". If the quality copy parameter is enabled, a clearer copy will be produced.
The result obtained also depends on the Contrast, Resolution and Image settings, which must be
made before activating the copying function.

You can make one or more copies of the document. Having inserted the document in the ADF and
made the relevant settings, proceed as follows:

- for a single copy

Press START. The facsimile machine makes a copy of the document and returns to standby.

- for multiple copies

Access the "PAGINATING/MULTICOPY" menu by pressing FUNCTION followed by 7.

FUNCTION [0-9]

7. PAGINATING/MULTICOPY

↑↑

Press START and then display the "MULTICOPY" submenu by pressing the

7. PAGINATING/MULTICOPY
MULTICOPY

Press START to access the submenu. Set the desired number of copies (max. 99) and press
START again. The facsimile machine stores the document and makes the number of copies

set.

↑ or

↑↑

↓ ↓

↓ key.

↓ ↓

37

38

THE PROCEDURES

GENERAL ASPECTS

THE CONSOLE

The console consists of a liquid-crystal, alphanumeric display, a series of keys and LED indicators
that will enable you to recognize the machine's operating status at a glance and guide you through
the most complex procedures.

A brief description of the operator console is provided below. The specific functions of each key
will be discussed in detail during the procedures.

*

*

- The left-hand section consists of the display, the LED indicators and a few keys.

DISPLAY Consists of two lines of 24 characters. It shows the data entered on the

keypad and provides information and messages that guide you
through the operations to be performed. It also acts as a Clock/
Calendar.

LED INDICATORS

It is lit up continually when a fax is being sent or received. It blinks when

TX/RX

CONTRAST

the TALK function has been activated.

Indicates the contrast level selected:

- off: normal

- on: dark (very light document)

- blinking: light (very dark document)

39

RESOLUT.

IMAGE

ERROR

KEYS

CONTRAST

Indicates the resolution adopted in scanning the document:

- off: standard

- on: fine

- blinking: high resolution

Indicates the method of scanning the document (black and white/grey
tones):

- off: black/white

- on: automatic text/image separation

- blinking: 64 grey tones

Lights up to indicate that an error has been detected during transmis­sion/reception.

Used for regulating the contrast level so as to optimize transmission/
reception of a very light or dark document.

RESOLUTION

IMAGE

STOP

Used for changing the resolution used in scanning the document.
Remember that the FINE and HIGH resolutions considerably improve
the result of scanning but increase the time requred for this operation
and thus increase the cost.

Used for activating grey tones during document scanning.

Multi-function key:

- Stops a copying or printing operation in progress

- With a menu displayed, when pressed once, it interrupts the
procedure in progress and displays the current menu function and,
when pressed twice, exits from the menu

- Interrupts a transaction in progress

- Switches off the ERROR LED.

40

Multifunction key:

START

- The central section consists of function keys and a numeric keypad.

FUNCTION

CLEAR

PRINT

- Starts manual transmission or reception

- Activates the menu function selected or confirms data entry on the
display, thus enabling you, in some cases, to move on to the next
procedure and, in others, to restore the previous operating status

- Starts copying a document

Used for accessing the various function menus (enabled in STAND-BY
only).

Clears data entered by mistake.

This key is used for printing:

CONFIRM

←←

←

←←

DIAL

- any document stored in the memory

- reports selected from the “Reports” menu

- numbers stored for one-touch or speed dialling

- numbers stored for secure polling transmission

- the set-up parameters.

It is also used in the print head purging procedure.

Confirms alphanumeric characters entered.

Enables you to dial the fax number on the numeric keypad.
During data entry, moves the cursor one place to the left.

41

↑↑

↑

↑↑

SPEED

DIAL

Dials a previously stored facsimile number (with a document inserted)
or telephone number (without a document inserted).
With a menu displayed, it shows the various items cyclically. In some
procedures, it also scrolls up the table of the alphanumeric characters
available.

↓↓

↓

↓↓

REDIAL

→→

→

→→

HOOK

W HOLD

X

EXT./
PAUSE

Automatically redials the last number entered on the numeric keypad.
With a menu displayed, it shows the various items cyclically. In some
procedures, it also scrolls down the table of the alphanumeric charac­ters available.

Used for hearing the dial tones, through the built-in speaker, while
dialling the desired facsimile or telephone number (handsfree dialling).

During data entry, it moves the cursor one place to the right.

During a telephone conversation, it puts the call on hold.

EXTERNAL
Pressed before dialling or storing an external number when the
facsimile machine is connected to a private branch exchange (PBX).

PAUSE
Used for inserting a dialling pause between the digits in a facsimile or
telephone number.

2nd DIAL TONE

Y

Z TALK

*

P

→ T

- The right-hand section represents a pad for noting down frequently used numbers.

42

Used for detecting a second exchange dialling tone when the machine
is connected to a particular type of telephone exchange.

Used for requesting a telephone conversation while sending or receiv­ing a fax.

Used for switching from pulse to tone dialling.

STANDBY MODE

Standby mode does not determine whether the facsimile functions can be accessed or not. When
the functions are accessed from standby, the display will show the following data:

. Without a document:

Current date and time

20/09 '94 10:35 95%
AUTOMATIC RX

Reception mode:
AUTOMATIC RX
MANUAL RX
FAX/PHONE
FAX/TAD

. With a document inserted in the ADF:

20/09 '94 10:35 95%
DOCUMENT INSERTE D

The following messages will appear on the display, in place of the standby indication, should errors
that prevent printing occur:

Percentage of free
memory

20/09 '94 10:35 3%
MEMORY FULL

If there are reports waiting to be printed automatically:

20/09 '94 10:35 95%
ACTIVITY REPORT

These messages will alternate with those that identify the causes of the errors: "ADD PAPER", and
"OUT OF INK".

If the cause of the error is a paper jam or print carriage error, the message "PAPER ERROR
CHECK AND PRESS STOP" will appear occupying both lines of the display. In this case, to restore
the machine to normal operation, having eliminated the error, you must press the STOP key.

20/09 '94 10:35 65%
DOC. RECEIVED IN MEMORY

43

THE FUNCTION MENUS

All the functions that determine how the machine behaves in the various operating conditions are
grouped in a set of ten menus accessed by pressing the FUNCTION key followed by the relevant
numeric key (from 0 to 9). The menus can be divided into submenus, each of which consists of
a series of functions (or parameters) that you may set.

A list of all the function menus is provided below, together with the key sequence used for accessing
them.

KEYS TO BE PRESSED MENU
FUNCTION + 0 REPORTS

Displays and prints work reports.

FUNCTION + 1 BROADCAST TRANSMISSION

Used for setting a broadcast TX transaction (immediate/
delayed).

FUNCTION + 2 DELAYED TRANSMISSION

Used for setting a deferred TX transaction.

FUNCTION + 3 CONFIDENTIAL TX

Used for setting a confidential TX transaction

FUNCTION + 4 POLLING

This menu has the following submenus:
POLLING FOR TRANSMISSION

Used for setting a polling TX transaction (free or secure)
POLLING FOR RECEPTION

Used for setting a polling RX transaction

FUNCTION + 5 SET-UP

This menu has the following submenus:
USER DATA

Used for setting the parameters that customize the use of
your facsimile machine

SET-UP PARAMETERS
Use for setting the facsimile machine's set-up parameters

INSTALLATION PARAMETERS
Used for setting the facsimile machine's installation pa­rameters

44

FUNCTION + 6 TELEPHONE DIRECTORY

This menu has the following submenus:
ONE-TOUCH DIALLING

Used for storing facsimile or telephone numbers for one­touch dialling

CODED SPEED DIALLING
Used for storing facsimile or telephone numbers for speed
dialling

FUNCTION + 7 PAGINATING/MULTICOPY

This menu has the following submenus:
PAGINATING

Used for setting the number of pages in the document for
an automatic page count

MULTICOPY
Used for setting the number of copies to be made

FUNCTION + 8 ADJUSTMENTS

This menu has the following submenus:
SPEAKER VOLUME

Used for regulating the volume of the speaker
PRINT HEAD ADJUSTMENT

Carries out a test on the print head

FUNCTION + 9 MEMORY STATUS

This menu has the following submenus:
DOCUMENTS IN MEMORY

For handling the documents stored in the memory
BROADCAST TRANSMISSIONS

For handling broadcast TX transactions
MEMORY TRANSMISSIONS

For handling TX transactions from the memory

45

OPERATION SUMMARY

The table below provides a summary of all the basic operations to be performed while carrying out
the various procedures.

You can use it to quickly remind yourself of the procedures required by the facsimile machine to
perform a function.

DATA ENTRY

To confirm data
To delete data
To overwrite data

To insert a space between characters and/or
digits

To enter alphanumeric characters

SETTING DIALLING FUNCTIONS WHILE ENTERING A FACSIMILE OR TELEPHONE
NUMBER

To insert a pause while dialling the number. A
pause should always be inserted between the
code and the number

To wait for an answering tone (for countries in
which it is required), before completing the
dialling of a number

Press START
Press CLEAR
Move to the data to be overwritten by pressing

←←

→→

← or

→ and enter the new data

←←

→→

Press the
to the right

Press
and then press CONFIRM

Press EXT./PAUSE. The letter "p" appears
on the display to identify the pause set

Press 2nd DIAL TONE. The symbol ":"
appears on the display

→→

→ key to move the cursor one place

→→

↑↑

↓↓

↑ or

↓ to display the desired character

↑↑

↓↓

To call an external user when the facsimile
machine is connected to a private branch
exchange

To switch from pulse to tone dialling

46

Press EXT./PAUSE before entering the
number. The display shows the letter "E"
before the sequence of numbers

Press ✱ while setting the number. The

symbol * will appear on the display.

OPERATING PROCEDURES

To confirm a setting
To skip a parameter
To return to the menu functions on the display
To interrupt a procedure
To interrupt a printing operation

TRANSMISSION/RECEPTION OPERATIONS

To interrupt a transaction
To reactivate transmission.

Conditions:

- the document must not be removed from the
ADF

- the number must have been dialled on the
numeric keypad

To automatically print a report after each fax
sent

Press START
Press START
Press STOP
Press STOP once or twice
Press STOP

Press STOP
Press REDIAL

Enable the "LAST TX REPORT" parameter
in the operating configuration (see the "Setting
the Set-up Parameters" section)

To switch the error LED off
To automatically print a report after each fax

received

Press STOP (without a document inserted)
Enable the "LAST RX REPORT" parameter

in the operating configuration (see the "Setting
the Set-up Parameters" section)

47

CUSTOMIZING THE MACHINE

Set-Up Parameter Table

Parameter option 1 option 2 option 3 option 4

RECEPTION MODE

AUTOMATIC STORING YES NO
ACTIVITY REPORT YES NO
LAST TX REPORT YES NO
LAST RX REPORT YES NO
LAST ERROR REPORT YES NO
BROADCAST REPORT YES NO
PRINT FORMAT A4 LETTER LEGAL
REDUCTION YES (%) 70 to 94 NO
PRINT OVERFLOW YES NO
QUALITY PRINTING ? YES NO
INHIBIT TRANSMISSION YES NO
INHIBIT COPY YES NO
CLOSED NETWORK IN RX YES Check on

CLOSED NETWORK IN TX YES Check on

SENDER ID LINE INSIDE

QUALITY COPIES ? YES NO
RESOLUTION AFTER TX/COPY STANDARD FINE
SUBSTITUTE RECEPTION YES NO
ECM YES NO
DOCUMENT RETRANSMISSION YES NO
TRANSMISSION SPEED 9600 4800
RESEND FAILED TX YES NO
DEL FAILED POLL TX DOC YES NO
RX ON PC & FAX YES NO
MONITOR LINE YES NO

AUTOMATIC RX MANUAL RX FAX/TELEPHONE FAX/TAD*

4-6 digits

4-6 digits

DOCUMENT

NO

NO

OUTSIDE
DOCUMENT

SILENCE TIME
(4-6-8-12 seconds)

REMOTE DIAG. YES NO
DATE FORMAT

LANGUAGE SELECTION ITALIAN - SPANISH - GERMAN - FRENCH - DANISH -

DD/MM 'YY 'YY MM/DD MM/DD/YY 24h

MM/DD/YY 12h

PORTUGUESE - ENGLISH - DUTCH

NOTE: The parameters or options with a shaded background are not available in all countries.

48

PRINTING THE SET-UP PARAMETERS

You can print a complete list of the set-up parameters at any time. This section describes how to
print the list.

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Press START. Then press

5. SET-UP
SET-UP PARAMETERS

3. Press PRINT.

The facsimile machine prints all the set-up parameters.

5. SET-UP
PRINTING...

4. Press STOP to exit from the menu.

↓ ↓

↓ to display the "SET-UP PARAMETERS" submenu.

↓ ↓

SETTING THE SET-UP PARAMETERS

The initial values of the set-up parameters are those set by the manufacturers. To change the
settings, follow the procedure described below.

I

Before changing the parameter settings, we recommend you print them as described above

so that you can restore the initial settings if the changes made do not have the desired
effect.

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Press START. Then press

5. SET-UP
SET-UP PARAMETERS

3. Press START to access the first set-up parameter.

SET-UP PARAMETERS
RECEPTION MODE

↓ ↓

↓ to display the "SET-UP PARAMETERS" submenu.

↓ ↓

49

↑ ↑

4. Press

SET-UP PARAMETERS
QUALITY COPIES ?

5. Press START to accept the value indicated for the parameter displayed, or display an
alternative by pressing

The display shows the next parameter.

SET-UP PARAMETERS
RESOLUTION AFTER TX/COPY

6. Repeat the procedure from step 4 if you want to set the next parameter or press STOP twice
to exit from the menu.

↓ ↓

↑ or

↓ to display the parameter you want to set.

↑ ↑

↓ ↓

↑ ↑

↓ ↓

↑ or

↓ and press START.

↑ ↑

↓ ↓

DIALLING

PROGRAMMING ONE-TOUCH DIALLING KEYS

There are 16 one-touch dialling keys (0 - 9 # * W X Y Z). On each key, you can program:

- Facsimile number

- Telephone number

- Subscriber's name

- Transmission speed (normal 9600 bps - slow 4800 bps; the latter is useful on lines with a lot
of interference). The transmission speed set here takes priority over the speed set in the
operating configuration.

- Elimination of echo during international and intercontinental calls.

- Closed network. This parameter enables you to set up a limited-access communication

network. Communication is restricted by checking the last 4 or 6 digits in a receiver's or
sender's facsimile number. This parameter can only be activated if it is enabled in the
operating configuration &

I

To enter data, see the Operation Summary, page 46.

1. Press FUNCTION followed by 6.

FUNCTION [0-9]

6. TELEPHONE DIRECTO RY

Getting the Best from Your Facsimile Machine, page 32

.

50

2. Press START.

TELEPHONE DIRECTO RY
ONE-TOUCH DIALLING

3. Press START again to activate one-touch dialling.

ONE-TOUCH DIALLING
1:

↑ ↑

4. By pressing

Alternatively, you can press the number of the key on the numeric keypad.

If the key has already been programmed, the display shows the facsimile number of the user
associated with it.

If this is the case, choose another key (by pressing
Data" section.

ONE-TOUCH DIALLING
6:

5. Press START to start programming the parameters for the selected one-touch dialling key.

1-TOUCH DL. FAX
6:_

↓ ↓

↑ or

↓ select the one-touch dialling key you want to program, for example 6.

↑ ↑

↓ ↓

↑ ↑

↓↓

↑

or

↓

) or see the "Clearing Programmed

↑ ↑

↓↓

6. Type the desired facsimile number on the numeric keypad (max. 32 digits), e.g. 0125 45812.

If the display shows a previously set number, you can leave it unchanged or overwrite it with
a new number by typing on the numeric keypad.

1-TOUCH DL. FAX
6:0125p45812_

7. Press START to confirm the number. The display shows the next parameter (telephone

number).

1-TOUCH DL. TEL.
6:_

8. Enter the desired telephone number (max. 32 digits) on the numeric keypad, e.g. 0125 230223

(the telephone number is an optional parameter).

If the display shows a previously set number, you can confirm it or overwrite it with a new
number by typing on the numeric keypad.

51

1-TOUCH DL. TEL.
6:0125 230223_

9. Press START to confirm the number. The display shows the next parameter (user name).

1-TOUCH DL. NAME A
6:_

10. If desired, enter the user name (max. 20 characters), for example, Elba.

1-TOUCH DL. NAME a
6:Elba_

11. Press START to confirm the name entered. The facsimile machine prepares for programming
of the transmission speed (9600/4800). To confirm the value displayed, skip to the next step,

↑↑

otherwise press

1-TOUCH DL. SPEED
6: 9600

12. Press START to confirm the value set. The facsimile machine moves on to the "International"
parameter (YES/NO). This parameter is used for eliminating an echo on the telephone line.
It is only to be enabled if you are to make an international or intercontinental call.

To confirm the option displayed, move straight on to the next step, otherwise press
select the alternative option.

↓↓

↑ or

↓ to choose the alternative value.

↑↑

↓↓

↑↑

↑ or

↑↑

↓↓

↓ to

↓↓

1-TOUCH DL. INT.
6: NO

13. Press START to confirm the value set.
The facsimile machine moves on to the next parameter: "Closed Network" (YES/NO).
To confirm the option displayed, move straight on to the next step, otherwise press

select the alternative option.

1-TOUCH DL. CLSD. NET
6: NO

14. Press START to confirm the value set.

1-TOUCH DL. FAX
7:_

↑↑

↑ or

↑↑

↓↓

↓ to

↓↓

52

Having finished programming the parameters for one-touch dialling key 6, the facsimile
machine automatically moves on to the parameters to be programmed for the next one-touch
dialling key.

Repeat the procedure from step 6 if you want to continue to program the remaining keys
press STOP twice to exit from the menu.

or

PROGRAMMING SPEED DIALLING CODES

Speed dialling enables you to program up to 100 IDs consisting of a maximum of 32 digits.
For each code, you can program:

- Facsimile number

- Telephone number

- Subscriber's name

We recommend you set the user's name associated with each speed dialling code. In this way,

↑↑

while dialling a number during transmission, by pressing SPEED DIAL and the
can display all the names associated with the facsimile numbers in alphabetical order. You
will then be able to dial the desired number, simply by pressing START.

- Transmission speed (normal 9600 bps - slow 4800 bps; the latter is useful on lines that have

a lot of interference). The transmission speed set here takes priority over the speed set in the
operating configuration.

- Elimination of echo during international and intercontinental calls.

- Closed network. This parameter enables you to set up a limited-access communication

network. Communication is restricted by checking the last 4 or 6 digits in a receiver's or
sender's facsimile number. This parameter can only be activated if it is enabled in the
operating configuration &

Getting the Best from Your Facsimile Machine, page 32

↑ or

↑↑

↓↓

↓ key, you

↓↓

.

I

To enter data, see the Operation Summary, page 46.

1. Press FUNCTION followed by 6.

FUNCTION [0-9]

6. TELEPHONE DIRECTO RY

2. Press START.

TELEPHONE DIRECTO RY
ONE-TOUCH DIALLING

3. Press

TELEPHONE DIRECTO RY
CODED SPEED DIALLING

↓↓

↓ once to access the coded speed dialling submenu.

↓↓

53

4. Press START to activate coded speed dialling.

CODED SPEED DIALLING
00:

↑↑

5. By pressing
Alternatively, you can enter the code directly on the numeric keypad. If the code has already
been set, the display will show the facsimile number of the corresponding user. If this is the
case, choose another code (by pressing
section.

CODED SPEED DIALLING
06:

6. Press START to start entering the parameters for the selected speed dialling code.

CD. SPEED DL FAX
06:_

7. Enter the desired facsimile number (max. 32 digits) on the numeric keypad, for example, 011
601234

CD. SPEED DL FAX
06:011 601234_

↓,↓,

↑ or

↓, select the speed dialling code you want to program, for example 06.

↑↑

↓,↓,

↑↑

↓↓

↑ or

↓) or see the "Clearing Programmed Data"

↑↑

↓↓

If the display shows a previously set number, you can confirm it or overwrite it with a new
number by typing on the numeric keypad.

8. Press START to confirm the number set.

CD. SPEED DL TEL.
06:_

9. Enter the desired number (max. 32 digits), for example, 0034p22p257881 on the numeric
keypad (the telephone number is an optional parameter).

CD. SPEED DL TEL.
06:0034p22p257881_

If the display shows a previously set number, you can confirm it or overwrite it with a new
number by typing on the numeric keypad.

10. Press START to confirm the number set.

CD. SPEED DL NAME A
06:_

54

11. Enter the correspondent's name (max. 20 characters), for example, SIPEL (the name is an

optional parameter).

CD. SPEED DL NAME L
06:SIPEL_

12. Press START to confirm the name entered.

The facsimile machine automatically moves on to the transmission speed (9600/4800)
parameter. To confirm the value displayed, move straight on to the next step, otherwise press

↑↑

↓↓

↑ or

↓ to select the alternative value.

↑↑

↓↓

CD. SPEED DL SPEED
06: 9600

13. Press START to confirm the value displayed.

The facsimile machine moves on to the "International" parameter (YES/NO). This parameter
is used for eliminating an echo on the telephone line. It is only to be enabled if you are to make
an international or intercontinental call.

↑↑

To confirm the option displayed, move straight on to the next step, otherwise press
select the alternative option.

CD. SPEED DL INT.
06: NO

↑ or

↑↑

↓↓

↓ to

↓↓

14. Press START to confirm the option displayed

The facsimile machine moves on to the next parameter: "Closed Network" (YES/NO).

15. To confirm the option displayed, move straight on to the next step, otherwise press

select the alternative option.

CD. SPEED DL CLSD. NET
06: NO

16. Press START to confirm the option displayed.

CD. SPEED DL FAX
07:_

Having finished programming the parameters for speed dialling code 06, the facsimile
machine automatically moves on to the parameters to be programmed for the next speed
dialling code.

Repeat the procedure from step 7 if you want to continue to program the remaining codes
press STOP twice to exit from the menu.

↑↑

↑ or

↑↑

↓↓

↓ to

↓↓

or

55

PRINTING PROGRAMMED DATA

You can print the data programmed on the 16 one-touch dialling keys and 100 speed dialling codes.
This enables you to check that the numbers (facsimile and telephone) and data set for each key
or code (user name, transmission speed and closed network settings) are correct, and which keys
or codes have been programmed. In addition, if you keep a copy beside the facsimile machine,
you will be able to see which user a given number corresponds to at a glance.

The data is printed:

- in

progressive numerical order

-in

alphabetical order

numbers.

The parameters not set for a given key or code will be marked with "--". Unprogrammed keys or
codes are not printed.

To print this data, once programmed, proceed as follows (the example refers to speed dialling
codes):

1. Press FUNCTION followed by 6.

FUNCTION [0-9]

6. TELEPHONE DIRECTO RY

2. Press START.

, if the correspondents' names have been associated with the facsimile

, if no names have been associated with the numbers

TELEPHONE DIRECTO RY
ONE-TOUCH DIALLING

3. Press

TELEPHONE DIRECTO RY
CODED SPEED DIALLING

4. Press PRINT. All the data programmed for the speed dialling codes is printed.

CODED SPEED DIALLING
PRINTING...

5. At the end of the operation, press STOP to exit from the menu.

↓↓

↓ once to access the speed dialling submenu.

↓↓

56

Example of a printout of the data programmed for the speed dialling codes.

CLEARING PROGRAMMED DATA

This section describes the procedure for clearing the data programmed for the one-touch dialling
keys and speed dialling codes.

1. Perform steps 1 to 3 of the "Programming One-Touch Dialling Keys" procedure or steps 1 to

4 of the "Programming Speed Dialling Codes" procedure (this example refers to the one-touch
dialling key procedure).

ONE-TOUCH DIALLING
1: 0034p3p257881

↑↑

2. Press

(or type the one-touch dialling number or speed dialling code on the numeric keypad).
Example: select one-touch dialling key 6.

ONE-TOUCH DIALLING
6: 0034p3p567889

3. Press CLEAR. All the parameters for the one-touch dialling key selected are cleared.

ONE-TOUCH DIALLING
6:

4. Reprogram the key, or press

to exit from the menu.

↓↓

↑ or

↓ to choose the one-touch dialling key or speed dialling code that you want to select

↑↑

↓↓

↑ ↑

↓↓

↑ or

↓ to move to another key to be cleared,

↑ ↑

↓↓

or

press STOP

57

PASSWORDS

SETTING PASSWORDS

I

Once it has been set, a password can no longer be displayed. In addition, to change it you

must access functions controlled by the existing password. So, we recommend you TAKE

NOTE OF THE PASSWORDS SET!

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Then press START to access the "USER DATA" submenu.

5. SET-UP
USER DATA

3. Press START.

USER DATA
DATE/TIME

4. Press

USER DATA
SYSTEM PASSW O RD

5. Press START to start setting the password.

NEW PASS WORD A
_

6. Enter the characters that make up the password displaying them one by one by pressing

7. To confirm the password set, press START. The display shows the next function.

USER DATA
PASSWORD FOR TX

8. Press STOP to exit from the menu.

↓↓

↓ until the desired function appears on the display (for example, "System Password").

↓↓

↓↓

and

↓, and confirming them by pressing CONFIRM.

↓↓

↑↑

↑

↑↑

58

CHANGING OR DELETING A PASSWORD

The passwords set can be changed or deleted. This section describes how to change or delete
the inhibit transmission password. If you have set a system password, the machine will ask you
to enter it before allowing you to change or delete the passwords.

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Then press START.

5. SET-UP
USER DATA

3. Press START to access the "USER DATA" submenu. If prompted by the machine, enter the

system password.

USER DATA
DATE/TIME

4. Press

USER DATA
PASSWORD FOR TX

5. Press START.

CURRENT PASSWORD A
_

6. Enter the current password and confirm by pressing START. You can now:

-

-

7. Press STOP to exit from the menu.

↓↓

↓ until the desired function appears (for example "Password for transmission").

↓↓

change

"Setting Passwords" procedure, or

delete

the current password, by entering a new password as described in step 6 of the

the current password, by pressing START. The display shows the next function.

59

TRANSMISSION

DOCUMENTS THAT MAY BE SENT

Size

The facsimile machine can send any kind of document providing its size is within the minimum and
maximum limits illustrated below. If the document is larger or smaller, make a reduced or enlarged
photocopy of it to adapt it to the accepted size.

216 mm

168 mm

2 m

Actual Image Size

To make sure that all of the document is printed, the left and right margins must not be less than
1 mm.

Capacity of the ADF

With the automatic document feeder (ADF) inserted, the facsimile machine can handle A4, A5, A6,
LETTER and LEGAL documents between 0.07 mm and 014 mm thick.

The ADF can handle up to 25 sheets (max. 0.1 mm thick) of A4, A5, A6, LETTER or LEGAL paper.
To transmit originals composed of more than 15 sheets, as well as following the procedure

described in the manual, you must also:

105 mm

60

1. Fan the originals, holding the
sheets as indicated in the figure.

2. Insert the originals in the ADF
disaligning the upper edge as
indicated in the figure.

Types of Documents Not To Be Used

Before sending a fax, check the type of document; if it is one of the following types, you must
photocopy it or insert it in a transparent folder available on the market. The copy must then be used
in place of the original document.

Crumpled or folded
documents

Torn documents

Glossy paper

Punched documents

PREPARING THE DOCUMENT FOR TRANSMISSION

Rolled up, wet or
moist documents

Documents with
carbon paper on
the back

Transparencies

Clipped or stapled
documents

Preparing the document represents the first step in any transmission transaction. Before sending
a document, proceed as described below.

INSERTION

First of all, check that the document is not crumpled, does not have clips or a glossy surface, etc.
In these cases, take the precautions indicated in the previous section.

Insert the document face down in the document feed slot and regulate the paper guides against
its left and right edges. The document must be placed in the slot without forcing it; it will be fed
automatically when transmission begins.

The message "DOCUMENT INSERTED" will appear on the display.

61

SELECTING THE GRAPHIC DEFINITION

For pages containing text and images:

KEYS VALUES LED INDICATORS

RESOLUTION

CONTRAST

FINE
For pages containing small characters and
drawings

HIGH RESOLUTION
For pages containing very small characters
and detailed drawings

STANDARD
For easily legible pages

LIGHT
For very dark pages

DARK
For very light pages

NORMAL
For normal pages

For pages containing photographs:

"RESOLUT."
LED

"RESOLUT."
LED

No LED indicator on

"CONTRAST"
LED

"CONTRAST"
LED

No LED indicator on

KEYS VALUES LED INDICATORS

TEXT/IMAGE
For pages containing text and photographs

"IMAGE" LED On

On

Blinking

Blinking

On

IMAGE

62

64 GREY TONES
For pages containing photographs only

DISABLED
For pages containing text only

"IMAGE" LED Blinking

No LED indicator on

SETTING THE NUMBER OF PAGES

If you want, you can set the number of pages that form the document. In this way, the document

received will be numbered at the top in the following format: 01/nn, 02/nn, 03/nn, ......nn/nn where

"nn" represents the total number of pages that make up the document.
The facsimile machine will automatically check the number of pages sent:

-

when sending a document from the memory

: after the document has been stored, if the
number of pages set does not correspond to the number of pages stored, the machine beeps
and the document is automatically cleared from the memory.

-

when sending a document from the ADF

: after the document has been sent, if the number
of pages set does not correspond to the number of pages sent, the machine beeps, the error
LED lights up and, if the relevant set-up parameter has been enabled, an error report will be
printed.

In either case, the message "INCORRECT PAGE COUNT" will appear on the display.

1. Press FUNCTION followed by 7.

FUNCTION [0-9]

7. PAGINATING/MULTICOPY

2. Press START.

PAGINATING/MULTICOPY
PAGINATING

3. Press START again to confirm the "PAGINATING" function.

PAGINATING
NO. PAGES/COPIES:

4. Enter the number of pages, e.g. 22, on the numeric keypad.

PAGINATING
NO. PAGES/COPIES:22

5. Press START to confirm the setting. The facsimile machine prepares for transmission.

SELECTED PAGE NO. 22
DOCUMENT INSERTE D

63

SENDING A FAX TO A SINGLE CORRESPONDENT

All transmission operations can be interrupted at any time by pressing the STOP key.
The "Display Messages" section lists the messages shown on the display during transmission

operations.

Immediate

I

Remember that if the set-up parameter "AUTOMATIC STORING" is disabled, the
document must be left in the ADF (otherwise the setting is cancelled) and the facsimile
machine cannot be used for other operations until the end of the transmission operation
in progress.

1. Insert the document in the ADF. The facsimile machine displays the message "DOCUMENT
INSERTED".

2. Dial the correspondent's number using any of the methods available. The facsimile machine
stores the document and starts transmission. The display shows the status of the connection,
the current page number, the transmission speed and whether ECM is activated or not.

TRANSMITTING P.nn 9.6 E

3. At the end of transmission, the display shows the message "TRANSMISSION COMPLETED"
and returns to standby.

Delayed

The facsimile machine can send a document at a preset time. This enables you to get around time
zone difficulties when the correspondent is thousands of kilometres away, or to choose times when
the lines are less busy and cheaper rates apply.

Remember that, having set a transmission transaction, you can receive, copy or send other
documents as the document is stored automatically.

1. Insert the document in the ADF. The facsimile machine displays the message "DOCUMENT
INSERTED".

2. Press FUNCTION followed by 2.

FUNCTION [0-9]

2. DELAYED TRANSMISSION

3. To access the "DELAYED TRANSMISSION" menu, press START. The display shows the
current time.

DELAYED TX
ENTER TIME: hh:mm

64

4. Set the time at which the document is to be sent (within the next 24 hours) and press START.

DELAYED TX: [hh:mm]
ENTER FAX NO.:

5. Dial the correspondent's number using any of the methods available. The facsimile machine

starts to store the document automatically and, having done so, returns to standby.

Confidential

Proceed as follows:

1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED".

2. Press FUNCTION followed by 3.

FUNCTION [0-9]

3. CONFIDENTIAL TX

3. To access the "CONFIDENTIAL TX" menu, press START.

CONFIDENTIAL TX A
PASSW O RD:_

4. Enter the password, known to the correspondent, to be associated with the document, and

press START.

CONFIDENTIAL TX
ENTER FAX NO.:

5. Dial the correspondent's number. The facsimile machine starts to send the document and

returns to standby.

Repeating a transmission transaction from the memory

To repeat an unsuccessful transmission attempt, proceed as follows:

I

A transmission from the memory has been set and concluded unsuccessfully, and the
"RESEND FAILED TX" parameter is enabled.

1. Press FUNCTION followed by 9.

FUNCTION [0-9]

9. MEMORY STATUS

65

2. Press START.

9. MEMORY STATUS
DOCUMENTS IN MEMO RY

↑↑

3. Then, by pressing

↓↓

↑ or

↓ display the "MEMORY TRANSMISSIONS" submenu and press

↑↑

↓↓

START.

MEMORY TRANSMISSIONS
TRANS. NO.: nnnn

↑↑

4. Select the transaction by pressing

↓,↓,

↑ or

↓, or enter the number directly on the numeric

↑↑

↓,↓,

keypad. You can now change the date/time of transmission (a) and/or the correspondent's
facsimile number (b):

← ←

a) Display the "DATE/TIME" field by pressing the

MEMORY TRANSMISSIONS
DATE/TIME:DD/MM 'YY hh:mm

← or

← ←

→ →

→ key.

→ →

Press START.

DELAYED TX
ENTER TIME: hh:mm

The display shows the current time. Change the transmission time or accept the current time,
and confirm by pressing START.

b) Display the "NUMBER" field by pressing the

MEMORY TRANSMISSIONS
NUMBER:

← ←

← or

← ←

→ →

→ key.

→ →

Press START.

MEMORY TRANSMISSIONS
FAX:

Change the correspondent's facsimile number and press START.

5. To exit from the menu, press STOP twice.

66

SENDING A FAX TO SEVERAL CORRESPONDENTS ("BROADCAST")

1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED".

2. Press FUNCTION followed by 1.

FUNCTION [0-9]

1. BROADCAST TRANSMISSION

3. To access the "BROADCAST TRANSMISSION" menu, press START.

BROADCAST TRANSMISSION
ENTER TIME: hh:mm

4. Press START to accept the time displayed (immediate transmission) or enter the time at

which the document is to be sent (delayed transmission - within the next 24 hours) and press
START. The facsimile machine stores the document.

BROADCAS T DOC. R: nnnn
ENTER FAX NO.:

5. Using any of the methods available, enter the number of a correspondent to whom you want

to send the document.

6. Repeat step 5 for each correspondent (max. 50). Having selected the last number, press

START to confirm the complete set of correspondents.
The facsimile machine starts sending the document (if immediate) or returns to standby (if

delayed).

Repeating a Single Transaction of the Broadcast Transmission

To repeat a transaction included in the broadcast transmission that was concluded unsuccessfully,
proceed as follows:

I

One of the transactions included in a broadcast transmission was concluded unsuccessfully

and the set-up parameter "RESEND FAILED TX" is enabled.

1. Press FUNCTION followed by 9.

FUNCTION [0-9]

9. MEMORY STATUS

2. Press START.

9. MEMORY STATUS
DOCUMENTS IN MEMO RY

67

↑↑

3. Then press

↓↓

↑ or

↓ to display the "BROADCAST TRANSMISSIONS" submenu and press

↑↑

↓↓

START. The display shows the reference number of the first document associated with a
broadcast transmission.

BROADCAST TRANSMISSIONS
BROADCAS T DOC.R:nnnn

↑↑

4. Select the broadcast transmission by pressing

↓↓

↑ or

↓, or type the reference number on the

↑↑

↓↓

numeric keypad, and then press START.

BROADCAS T DOC. R: nnnn
TRANS. NO.: nnnn

↑↑

5. Select the desired transaction by pressing

↓ ↓

↑ or

↓, or by typing the reference number on the

↑↑

↓ ↓

numeric keypad. You can now change the date/time of transmission (a) and/or the
correspondent's facsimile number (b):

← ←

a) Display the "DATE/TIME" field by pressing the

BROADCAS T DOC.R:nnnn
DATE/TIME:DD/MM 'YY hh:mm

← or

← ←

→→

→ key.

→→

Press START.

DELAYED TX
ENTER TIME: hh:mm

The display shows the current time. Change the transmission time, or accept the current time,
and confirm by pressing START.

b) Display the "NUMBER" field by pressing the

BROADCAS T DOC. R: nnnn
NUMBER:

← ←

← or

← ←

→→

→ key.

→→

Press START.

BROADCAS T DOC. R: nnnn
FAX:

Change the correspondent's facsimile number and press START.

6. To exit from the menu, press STOP twice.

68

Display Messages

STORING COMPLETE D
PAGES :nn DOC.R:xxxx

The document has been stored for transmission. The display shows the number of pages in the
document and its reference number, which can be used for changing the transaction associated
with it.

TRANSMITTING P.nn 9.6 E

The facsimile machine is sending a document. The display shows the number of the page being
sent (P.nn), the transmission speed (expressed in thousands of bauds, 9.6 or 4.8) and whether
or not Error Correction Mode (E) is enabled.

TRANSMISSION IN PROGRESS
PLEASE WAIT

The facsimile machine is sending a document from the memory. At the end of the operation, it
sends the document inserted in the ADF.

*REDIAL*
number

The facsimile machine is automatically redialling the number dialled. In this situation, the console
is disabled. If the document has been removed from the ADF, the facsimile machine beeps and
aborts transmission.

NO CONNECTION
number

The line is busy or the correspondent's fax is not connected. If the document is sent from the ADF,
press STOP to remove the message and retry transmission.

TRANSMISSION INTERRUPTED
number

Transmission was aborted by the operator.

69

TRANSMISSION FAILED
number

A communication error has occurred. The transmission transaction was not successful. If the
document is sent from the ADF, press STOP to remove the message and retry transmission.

INCORRECT PAGE CO UNT

The number of pages that actually make up the document does not correspond to the number set
using the "PAGINATING" function. If the document is sent from the ADF, press STOP to remove
the message and retry transmission.

TRANSMISSION COMPLETED
receiver's number

Transmission was successful. The document was sent.

70

RECEPTION

AUTOMATIC RECEPTION

This reception method enables you to leave the fax unattended and receive any documents sent.

I

The facsimile machine is in standby. The display shows the message "AUTOMATIC RX".

1. When a call arrives, the facsimile machine prepares to receive a document. The display

shows the information associated with the document (current page, transmission speed,
whether ECM is enabled or not) and the sender's facsimile number (or name, if stored on the
sender's machine).

RECEIVING P.nn 9.6 E
sender's number

2. At the end of the operation, the facsimile machine beeps and returns to standby.

MANUAL RECEPTION

This reception method requires the machine to be attended. When the telephone rings, lift the
handset and check whether the call is a voice or telephone call. If the handset emits modulated
tones, this means that someone wants to send a document. In this case, proceed as follows:

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The facsimile machine is in standby. The display shows the message "MANUAL RX".

1. When you hear the fax tones, press START. The facsimile machine prepares to receive the

document. The display shows the information associated with the document (current page,
transmission speed, whether the ECM function is enabled or not) and the sender's fax number
(or name, if stored on the sender's machine).

RECEIVING P.nn 9.6 E
sender's number

2. Place the handset back on the hook. At the end of the operation, the facsimile machine beeps

and returns to standby.

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RECEPTION WITH FAX/TELEPHONE SWITCH ENABLED

With the set-up parameter "FAX/PHONE" enabled, the facsimile machine can recognize whether
the call is an ordinary telephone call or the caller wants to send a fax (this feature is not available
in all countries).

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The facsimile machine is in standby. The display shows the message "FAX/PHONE".

When the caller wants to send a document:

1. The machine recognizes that the incoming call is a fax call and, after a certain number of rings,

prepares to receive a document. The display shows the information associated with the
document (current page, transmission speed, whether the ECM function is enabled) and the
sender's facsimile number (or name, if stored on the sender's machine).

RECEIVING P.nn 9.6 E
sender's number

2. At the end of reception, the facsimile machine beeps and returns to standby.

When the caller wants to have a conversation:

1. The machine recognizes that the incoming call is a voice call and then informs you by beeping

and the TX/RX LED blinking.

2. Lift the handset and talk in the ordinary way. If you hear nothing, press the TALK key.

If the handset is not lifted within a few seconds, the facsimile machine prepares to
automatically receive a document.

RECEPTION WITH AN EXTERNAL TELEPHONE ANSWERING DEVICE

If a telephone answering device is connected, set it as follows:

- record a message that lasts about 10 seconds similar to the following:
"

This is the answering device on fax number nnnnnn. Please leave a message after the beep.

To send a document press the start key on your machine. Thank you.

- and then set, on the telephone answering device, the number of rings to be counted before
the TAD answers the call (we recommend 2 or 3 rings).

Then enable the set-up parameter "FAX/TAD" (this function is not available in all countries).
When there is an incoming call, the facsimile machine recognizes whether it is a fax or voice call.

In the former case, the facsimile machine will deactivate the TAD and automatically receive the
document; while, in the latter, the TAD will answer by playing the prerecorded message and will
record the message left by the caller.

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"

If the caller dialled the number on his telephone, or wants to send a document when the message
has been recorded, he must press the start button on his own machine. The receiving facsimile
machine will intercept the call signal and prepare for reception.

If the facsimile machine detects silence for a period of about six seconds (because the caller did
not leave any message or after the message was recorded), it enters automatic reception mode.
The silence time can be changed by means of the set-up parameter "SILENCE TIME".

If the silence time set on the telephone answering device is shorter than the time set on the facsimile
machine, the TAD cuts off the connection. If this method, which prevents the facsimile machine
from preparing for reception, does not permit the caller to send the document during the same call,
you must change the value of the facsimile machine's set-up parameter "SILENCE TIME".

Display Messages

RECEIVING P.nn 9.6 E
sender's number

The facsimile machine is receiving a document. The display indicates the number of the page being
sent (P.nn), the transmission speed (expressed in thousands of bauds, 9.6 or 4.8) and whether
or not Error Correction Mode (E) is enabled or not.

CONNECTION
sender's number

The facsimile machine has established a connection with the sender of the document.

RECEPTION COM PLET ED

The document was received successfully.

RECEPTION FAILED

An error occurred during reception. Check the result of the operation on the activity report.

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POLLING

STORING POLLING IDS

This section describes how to store the IDs to be used in secure polling transmission mode. The
IDs range from 01 to 10 and to each one is associated the CSI (max. 20 digits) of the user who
is authorized to make a polling request for one of your documents.

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Press START.

5. SET-UP
USER DATA

3. Press START again to access the "USER DATA" submenu.

USER DATA
DATE/TIME

↑↑

4. Press

↓↓

↑ or

↓ to display the "Secure Polling ID" function.

↑↑

↓↓

USER DATA
SECURE POLLING ID.

5. Press START.

SECURE POLLING ID.
ID. 01:

↑↑

6. By pressing

03.

SECURE POLLING ID.
ID. 03:

↓ ↓

↑ or

↓ display the ID to which a facsimile number is associated, for example,

↑↑

↓ ↓

If the selected polling ID has already been associated with a facsimile number, the latter is
shown on the display. In this case, choose another ID (keys

↑↑

↑

↑↑

↓↓

and

↓

) or take the following

↓↓

steps to change the facsimile number associated with the polling ID.

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7. Press START to set (or change) the facsimile number associated with the selected polling

ID (in this case 03). Type the digits that form the number on the numeric keypad, for example

440276.

SECURE POLLING ID.
ID. 03:440276_

8. Press START to confirm the polling ID set. The facsimile machine automatically prepares

for entry of the remaining polling IDs.
Repeat the procedure from step 6 if you want to continue to store the remaining polling IDs,

or press STOP twice to exit from the menu.

PRINTING THE POLLING IDS

For a comprehensive view of the secure polling IDs stored, print them as described below.

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The secure polling IDs have been stored.

1. Press FUNCTION followed by 5.

FUNCTION [0-9]

5. SET-UP

2. Then press START.

5.SET-UP
USER DATA

3. Press START to access the "USER DATA" submenu.

USER DATA
DATE/TIME

↑↑

4. Press

USER DATA
SECURE POLLING ID.

5. Press PRINT. The machine prints all the secure polling IDs stored.

6. Press STOP to exit from the menu.

↓↓

↑ or

↓ until the "Secure Polling ID" function appears on the display.

↑↑

↓↓

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Example of a Printout of the Secure Polling IDs

POLLING FOR TRANSMISSION

Free

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If the set-up parameter "DEL FAILED POLL TX DOC" is enabled, the document will be

cleared from the memory as soon as one transmission operation has taken place !

1. Press FUNCTION followed by 4.

FUNCTION [0-9]

4. POLLING

2. To access the "POLLING" menu, press START.

4. POLLING
POLLING FOR TRANSMISSION

3. Press START again.

POLLING FOR TRANSMISSION
SET

4. Place the document in the ADF and press START. The facsimile machine starts storing the
document and, when it has finished, shows the data associated with it. The machine then asks
what method of polling is to be used: free or secure.

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POLLING FOR TRANSMISSION
FREE POLLING

5. Press START to activate free polling. The facsimile machine confirms dialling and returns to

standby. From this moment on, if a correspondent makes a request for the document, the
machine will send it.

Secure

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You must have already stored the secure polling IDs !

Follow steps 1 to 4 of the procedure described above and then continue as follows:

↑↑

1. By pressing

The facsimile machine asks for the IDs authorized to receive the document.

POLLING FOR TRANSMISSION
TYPE POLLING ID.:

2. Enter the IDs of the users authorized to receive the document (from 01 to 10), confirming each

of them by pressing the START key.

3. Having entered the last ID and confirmed by pressing START, press START again. The

facsimile machine confirms the setting and returns to standby. When it receives a request to
send the document, the facsimile machine checks whether the caller's ID is one of the secure
polling IDs set. If it is, it sends the document and prints the report; if it is not, it denies the
request for transmission and cuts off the connection. The document stored is automatically
cleared when it has been sent to all the IDs set.

↓↓

↑ or

↓ select the "SECURE" polling option and press START.

↑↑

↓↓

Display Messages

POLLING FOR TRANSMISSION
POLLING ALREADY BOOKED

A polling operation has already been booked.

DOCUMENT NOT PRESENT

The document has not been inserted in the ADF.

STORING COMPLETE D
PAGES:nn DOC.R:xxxx

The document has been stored. The display shows the number of pages and the reference
assigned to the document.

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POLLING FOR RECEPTION

1. Press FUNCTION followed by 4.

FUNCTION [0-9]

4. POLLING

2. Press START.

4. POLLING
POLLING FOR TRANSMISSION

↑↑

3. By pressing the
START.

POLLING FOR RECEPTION
SET

4. Press START again. The facsimile machine asks the time at which the transmission request
is to be made. The display shows the current time.

POLLING NO.: nnnn
ENTER TIME: hh:mm

↓↓

↑ or

↓ key, select the parameter "POLLING FOR RECEPTION" and press

↑↑

↓↓

5. Set the time (if necessary) and confirm by pressing START. The facsimile machine requests
the facsimile number to which the request for the document is to be sent.

POLLING NO .: nnnn
ENTER FAX NO.:

6. Select the sender's number using any of the available methods.

7. Repeat step 6 for each number you want to select (max. 50) or move straight on to the next
step.

8. Press START to confirm the numbers set and end the procedure. The facsimile machine
sends the request for transmission or, if a time different from the current one has been set,
moves into standby.

Changing a Previously Set Polling Request

The procedure below enables you to change a polling reception transaction that has already been
set.

1. Press FUNCTION followed by 4.

FUNCTION [0-9]

4. POLLING

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2. Press START.

4. POLLING
POLLING FOR TRANSMISSION

↑↑

3. By pressing

POLLING FOR RECEPTION
SET

4. By pressing

POLLING FOR RECEPTION
CHANGE

↓,↓,

↑ or

↓, select the function "POLLING FOR RECEPTION" and press START.

↑↑

↓,↓,

↑ ↑

↓, ↓,

↑ or

↓, select the "CHANGE" submenu.

↑ ↑

↓, ↓,

5. Press START.

POLLING FOR RECEPTION
POLLING NO .: nnnn

↑↑

6. By pressing

↓,↓,

↑ or

↓, select one of the two transactions. You can now:

↑↑

↓,↓,

a) cancel the transaction by pressing the CLEAR key

CONFIRM DELETION
1=YES 0=NO

Press 1 to confirm or 0 to cancel.
b) print the information associated with the reception transaction selected, by pressing the

PRINT key.

POLLING NO .: nnnn
PRINTING...

c) access the single data items of the transaction by pressing the START key.
The information items associated with the transaction can be displayed in sequence by

←←

pressing the

Transaction Number:

→ →

← or

→ key. These items are:

←←

→ →

it may be selected by pressing the

←←

→→

← or

→ key (or typed directly on the

←←

→→

numeric keypad) or cancelled by pressing the CLEAR key (see point a).

Fax number:

sender's fax number. To change this number, press START, enter the new

number and confirm by pressing START.

Date/time

: indicates the date and time of reception. To change the date/time of reception,

press START, enter the new date/time and confirm by pressing START.

Status

: indicates the status of the transaction.

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Display Messages

POLLING FOR RECEPTION
POLLING ALREADY BOOKED

Two polling reception transactions have been booked.

TOO MANY DESTINATIO NS

More than 50 fax numbers have been set.

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LAST TRANSMISSION REPORT

Printing the report

To print the report, proceed as follows:

1. Press FUNCTION followed by 0.

FUNCTION [0-9]

0. REPORTS

2. To access the "REPORTS" menu, press START.

0. REPORTS
LAST TX REPORT

3. Press PRINT.

LAST TX REPORT
PRINTING...

4. To exit from the menu, press STOP.

REPORTS

Example of the report

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How to interpret the last transmission report

TRANSACTION NO. Reference number of the transaction
TYPE Type of transaction associated with the document
DOC. R. Specifies the document's characteristics

ADF Document sent from the ADF
POLL Document received by polling
0001-9999 Document reference number
PC Document sent while connected to a PC

NUMBER Dialled fax number
REC. ID. ID of remote machine (if stored)
DATE/T Date and time of transmission
DURATION Duration of transmission. If the values appear in brackets, this

means that the document was sent in DOCUMENT
RETRANSMISSION mode.

PAGES Number of pages that form the document sent.
RESULT Result of transmission.

Displaying the report

To display the individual items on the report, proceed as follows:

1. Follow steps 1 and 2 of the procedure described above and then press START again. The
facsimile machine displays the progressive number of the transaction.

LAST TX REPORT
TRANS. NO.:nnnn

←←

2. Display the information for the transaction by pressing the

3. Press STOP twice to exit from the menu.

← or

←←

→→

→ .key.

→→

LAST RECEPTION REPORT

Printing the report

To print the report, proceed as follows:

1. Press FUNCTION followed by 0.

FUNCTION [0-9]

0. REPORTS

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2. To access the "REPORTS" menu, press START.

0. REPORTS
LAST TX REPORT

↑↑

3. By pressing

0. REPORTS
LAST RX REPORT

↓,↓,

↑ or

↓, display the "LAST RX REPORT" submenu.

↑↑

↓,↓,

4. Press PRINT. The fax machine prints the report.

LAST RX REPORT
PRINTING...

5. Press STOP to exit from the menu.

Example of the report

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How to interpret the last reception report

TRANSACTION NO. Reference number of the transaction
TYPE Type of transaction associated with the document
DOC. R. Specifies the characteristics of the document

0001-9999 Document reference number
POLL Document sent by polling
PC Document received during connection with PC
RDR Information sent to a remote machine during a diagnostic session
RDS Information received by a remote machine during a diagnostic session

NUMBER Not used
REC. ID ID of remote machine (if stored)
DATE/T Date and time of reception
DURATION Duration of reception.
PAGES Number of pages that form the document received.
RESULT Result of reception.

Displaying the report

To display the individual items on the report, proceed as follows:

1. Follow steps 1 and 2 of the procedure described above and then press START again. The
facsimile machine displays the progressive number of the transaction.

LAST TX REPORT
TRANS. NO.:nnnn

2. Display the information for the transaction by pressing the

3. Press STOP twice to exit from the menu.

ACTIVITY REPORT

Printing the report

To print the activity report, proceed as follows:

1. Press FUNCTION followed by 0.

FUNCTION [0-9]

0. REPORTS

2. To access the "REPORTS" menu, press START.

←←

← or

←←

→→

→ .key.

→→

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0. REPORTS
LAST TX REPORT

↑↑

3. By pressing

0. REPORTS
ACTIVITY REPORT

↓,↓,

↑ or

↓, display the "ACTIVITY REPORT" submenu.

↑↑

↓,↓,

4. Press PRINT. The facsimile machine prints the report.

ACTIVITY REPORT
PRINTING...

5. Press STOP to exit from the menu.

Example of the report

How to interpret the activity report

TR. NO. Reference number of the transaction
TYPE Type of transaction associated with the document
DOC. R. Specifies the document's characteristics

ADF Document sent from the ADF
POLL Document sent/received by polling

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