Olivetti OFX 2100 Instruction Manual

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PUBLICATION ISSUED BY:

Ing. C. Olivetti & C., S.p.A. Servizi di Documentazione 77, Via Jervis - 10015 Ivrea (Italy)

This equipment complies with the provisions laid down by the CEE 87/308 directive for the prevention and elimination of radio interference

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CONTENTS

BEFORE USE 1

INTRODUCTION 3

PRODUCT OVERVIEW 3 HOW TO PREPARE THE FAX MACHINE FOR USE 4

GETTING TO KNOW THE FACSIMILE MACHINE 5

COMPONENTS 5 CONSOLE 6 PREREQUISITE FOR ACCESS 14

CONSUMABLES 15

PAPER 15 ADJUSTING THE PAPER TRAY 16 PRINT CARTRIDGE 16

PROGRAMMING 17

ACCESS TO PROGRAMMING PROCEDURES 17 PROGRAMMING ONE-TOUCH DIALLING KEYS 19 PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED 23 CLEARING PROGRAMMED DATA 27 PRINTING PROGRAMMED DATA 27 CHANGING THE DATE AND TIME 29 CHANGING THE SENDER’S FACSIMILE NUMBER 30 STORING THE SENDER’S NAME 31 SETTING PASSWORDS 33 CHANGING OR DELETING PASSWORDS 35 SETTING RESERVED POLLING IDENTIFIERS 36 PRINTING THE RESERVED POLLING IDENTIFIERS 38 SELECTING THE DIALLING MODE 39 SETTING OPERATING CONFIGURATION PARAMETERS 40 PRINTING THE OPERATING CONFIGURATION PARAMETERS 45 CLOSED NETWORK FEATURE 47

BEFORE TRANSMITTING/COPYING 48

DOCUMENTS THAT CAN BE TRANSMITTED/COPIED 48 PREPARING THE DOCUMENT FOR TRANSMISSION/COPYING 48

TRANSMISSION 53

AUTOMATIC STORAGE 53 TRANSMISSION FROM THE ADF 53 TRANSMISSION DIALLING ON THE TELEPHONE 56 DELAYED TRANSMISSION 57 RESERVED TRANSMISSION 59 BROADCAST TRANSMISSION FROM THE MEMORY - IMMEDIATE OR DELAYED 61 POLLING TRANSMISSION 63

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CONTENTS

RECEPTION 65

CHANGING FROM AUTOMATIC TO MANUAL RECEPTION AND VICEVERSA 65 MANUAL RECEPTION 66 MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED 67 AUTOMATIC RECEPTION 68 POLLING RECEPTION 68 RECEPTION REPLY STORING 70

ACTIVITY HANDLING 71

ACCESS TO “ACTIVITY HANDLING” 71 CONNECTION ACTIVITIES 72 DOCUMENTS STORED 77

COMPLEMENTARY FUNCTIONS 80

TELEPHONE CONVERSATION ON THE FACSIMILE MACHINE 80 ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH ENABLED 81 ANSWERING A FACSIMILE OR TELEPHONE CALL WITH AN ANSWERING DEVICE CONNECTED 81 ANSWERING A TELEPHONE CALL WHILE SENDING OR RECEIVING A DOCUMENT 82 SENDING OR RECEIVING A DOCUMENT AFTER A TELEPHONE CONVERSATION82 TELEPHONE CONVERSATION AFTER SENDING OR RECEIVING A DOCUMENT 83 REGULATING THE VOLUME OF THE SPEAKER 83 COPYING FUNCTION (SINGLE OR MULTICOPY) 84

REPORTS 86

LAST TRANSMISSION REPORT 86 LAST RECEPTION REPORT 88 ACTIVITY REPORT 90 POWER FAILURE REPORT 93

FILLING UP/ELIMINATING PAPER JAMS 94

ADDING PAPER 94 REMOVING JAMMED DOCUMENTS 94 REMOVING JAMMED PAPER 95

MAINTENANCE 97

REPLACING THE PRINT CARTRIDGE 97 REPLACING THE PRINT HEAD 99 CLEANING THE OPTICAL READER 100 CHECKING THE PRINT HEAD NOZZLES 101 CLEANING THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE 103 CLEANING THE PRINT HEAD PAD 103 PURGING THE PRINT HEAD 104 SOLVING PROBLEMS BY YOURSELF 104

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CONTENTS

SIGNALS AND SERVICE CODES 107

AUDIBLE SIGNALS 107 MESSAGES ON THE DISPLAY 109 SERVICE CODES 111

CHARACTER SET TABLE 114

OPTIONS 115

PC/FAX MULTIFUNCTIONS 115

GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE 116

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III

FOR USA USERS

FCC Regulation

In accordance with FCC regulations, the following information concerns the information required to be supplied on a fax.

Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for

any person within the United States to use a computer or other electronic device to send any message via a telephone facsimile machine unless such message clearly contains, in a margin at the top or bottom of each transmitted page or on the first page of the transmission, the date and time it is sent and an identification of the business, other entity, or individual sending the message and the telephone number of the sending machine or such business, other entity, or individual. Telephone facsimile machines manufactured on and after December 20, 1992 must clearly mark such identifying information on each transmitted message".

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital

device pursuant to Part 15 of the FCC Rules.

These limits are designated to provide reasonable protection against interference in a residential installation.

This equipment generates, used and can radiate radio frequency energy and, if not installed and used in accordance with the instruction, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet of a circuit different from that to which the receiver is connected.

- Consult the dealer or an experienced radio/TV technician for assistance.

Changes or modification not expressly approved by the party responsible for compliance could void the user's authority to operate the equipment.

Connecting of peripherals required the use of grounded shielded signals cables. This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that

contains, among other information, the FCC Registration Number and Ringer Equivalence Number (REN) for this equipment. You must, upon request, provide this information to your telephone company.

This equipment uses the following USOC jacks: RJIIC

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The REN is used to determine the quantity of devices that may be connected to the telephone line, Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0). To be certain of the number of devices that may be connected to the line, as determined by the total RENs, contact the telephone company to determine the maximum REN for the calling area.

If this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary discontinuance of service may be required. If advance notice is not practical, the telephone company will notify the customer as soon as possible. Also, you will be advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment operations, or procedures that could affect the operation of the equipment. If this happens, the telephone company will provide advance notice in order for you to make the necessary modifications in order to maintain uninterrupted service.

If trouble is experienced with this equipment, please contact Olivetti Office USA 1-800-2222310 for repair and warranty information. If the trouble is causing harm to the telephone network, the telephone company may request you remove the equipment from the network until the problem is resolved.

No repairs may be done by the customer. This equipment cannot be used on telephone company-provided coin service. Connection to Party Line Service is subject to state tariffs. This equipment is hearing-aid compatible. When programming and/or making test calls to emergency numbers: . Remain on the line and briefly explain to the dispatcher the reason for the call. . Perform such activities in the off-peak hours such as early morning or late evenings.

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FOR CANADIAN USERS

INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3

is CA11A. The Load Number assigned to each terminal device denotes the percentage of the total load to be

connected to a telephone loop that is used by the device to prevent overloading. The termination on a loop may consist of any combination of devices subject only to the requirement that the total of the load numbers of all devices does not exceed 100.

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital apparatus as set out in the interference-causing equipment standard entitled "Digital Apparatus", ICES-003 of the Industry Canada".

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils numériques de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques", NMB-003 édictée par le ministre des Communications".

The Industry Canada label identifies certified equipment. This certification means that the equipment meets certain telecommunications network protective operational and safety requirements. Industry Canada does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the facilities of the local telecommunications company. The equipment must also be installed using an acceptable method of connection. In some cases, the company's inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility designated by the supplier. Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the telecommunications company cause to request the user to disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power utility, telephone lines and internal metallic water pipe system, if present, are connected together. This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact

the appropriate electric inspection authority, or electrician, as appropriate.

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Notice for Connection to the Telecommunication Systems

1. BABT Certificate Number/Approval Number for the OFX 2100: NS/1258/3/P/603987.

APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in them.

2. This apparatus has been approved for the use of the following facilities.

1. Storage of telephone numbers for retrieval by a predetermined code. (If problems occur, verify stored number).

2. Automatic Call initiation

3. Use on a PABX which returns Secondary Proceed Indication.

4. Operation in the presence or absence of Initial or Secondary Proceed Indication.

5. Automatic Dialling Facilities

6. Automatic Storage of last number dialled

7. Automatic Repeat Attempt Facilities

8. Auto Clear from the call originating end

9. Series Connection Facility

10. Call Progress Monitor Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform to the standards against which approval was granted.

3. The connection to the telecommunication systems must be unplugged before the earth is disconnected. The connection to the telecommunication systems must not be hardwired.

4. This apparatus may be used on telecommunication systems employing loop disconnect of MF signalling.

5. This apparatus is not suitable as an extension to a payphone for use on shared service lines or for use on 1+1 carrier systems.

6. THE USER MUST ENSURE THAT ALL TELEPHONE NUMBERS PROGRAMMED INTO THE "SPEED DIALLING" AND "CODED SPEED DIALLING" MEMORIES ARE ENTERED CORRECTLY.

7. This apparatus is suitable for connection only to direct exchange lines on the path directly or via a compatible PABX. The supplier of the apparatus should be consulted for an up to date list of PABXs with which the apparatus is compatible.

It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to a compatible PABX. Any cases of difficulty should be referred in the first instance to the supplier of the apparatus.

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8. Ringer Equivalence Number (REN) = 3 The REN is a customer guide indicating approximately the maximum number of items of apparatus that

should be connected simultaneously to the line. The sum of the REN's of the individual items should not exceed 4. The REN value of a B1 telephone is

assumed to be 1 unless otherwise marked. Only one telephone and the facsimile machine should be connected to the line. Where the telephone is

a separate unit it must only be connected to the appropriate socket on the facsimile apparatus.

9. THE VOLTAGE DROP INTRODUCED BY THE APPARATUS BETWEEN THE PSTN AND THE ASSOCIATED TELEPHONE AT A CURRENT OF 40mA dc IS 0,4 Volts.

10. FOR THE DEFINITION OF A "RELEVANT BRANCH SYSTEM" OR "RBS", REFER TO BS 6789 SECTION 6.1 CLAUSE 2.4

11. THE LJU SERIES CONNECTOR IS FOR USE WITH AN APPROVED SIMPLE TELEPHONE ONLY. THIS PORT IS A TNV CIRCUIT AND IS INTENDED FOR CONNECTION TO THE TELEPHONE NETWORK ONLY.

APPLICATION FOR INSTALLATION OF B.T. SOCKETS

This form may only be required if the wiring is owned by B.T. If you require suitable sockets for connection of this apparatus complete this form and send it to

your local British Telecom sales office, at the address listed in your telephone book. To: BRITISH TELECOM

I require .................. sockets for connection of the following equipment

Title FACSIMILE MACHINE Model OFX 2100 Approval No. NS/1258/3/P/603987

Name ......................................................................................................................................

Address ......................................................................................................................................

......................................................................................................................................

Telephone number ...................................................................................................................

Date ............................ Signed ...................................................................

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BEFORE USEBEFORE USE

This manual is an essential guide for those wishing to learn how to use this facsimile machine. The “GETTING TO KNOW THE FAX” chapter provides an overview of the product. The drawings which are

easy-to-understand and cover all aspects will help you to quickly become familiar with the product and get the most out of your fax in no time.

The “CONSUMABLES” chapter provides information on the technical characteristics of the paper and print cartridge.

The “PROGRAMMING” chapter describes how to set the machine to suit your requirements and explains how to store your most frequently used facsimile and telephone numbers for fast, automatic dialling.

The “BEFORE TRANSMITTING/COPYING” chapter introduces you to transmission operations. The “TRANSMISSION”, “RECEPTION”, “ACTIVITY HANDLING” and “COMPLEMENTARY FUNCTIONS”

chapters illustrate how to implement the most advanced features of the facsimile machine, including the various transmission and reception methods, use of the memory, copying, voice calls, etc.

The “REPORTS” chapter provides you with information on the transmission and reception transactions carried out.

The “FILLING UP/ELIMINATING PAPER JAMS” chapter provides instructions on how to add paper and insert the print cartridge. It shows in what areas paper jams are most likely to occur and how to deal with them.

The “MAINTENANCE” chapter informs you of the periodic maintenance operations required and how you can eliminate faults by yourself.

The “SIGNALS AND SERVICE CODES” chapter describes how the machine informs you of operating errors and provides additional information on the current operating modes.

The “CHARACTER SET TABLE” chapter shows all the alphanumeric characters that you can display and select.

The "OPTIONS" chapter describes the additional features that can be used on the facsimile machine. Finally, the “GENERAL FEATURES OF THE FACSIMILE MACHINE” chapter lists the technical features of

the facsimile machine. The chapters from the “PROGRAMMING” chapter to the “REPORTS” chapter are laid out in independent

sections, each of which deals with one complete feature. The features are discussed in an order that will enable you to learn more quickly. As they are independent of each other, they can, however, be consulted in any order.

Each of these sections consists of:

- An introduction with a short definition of the feature.

- A section preceded by the the procedure described (if this part is not included, the feature requires no specific conditions).

o symbol describing the situation in which you must be in order to carry out

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BEFORE USE

- A last part which describes the operating procedure. When the text appears in two columns, this means that the information shown on the display (right-hand column) is essential to be able to take the steps of the procedure (left-hand column).

Text in italics indicates errors, how to prevent and correct them, other actions possible at that point and other useful hints.

This manual does not describe how to install the facsimile machine as this procedure is performed by the service technician.

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INTRODUCTION

PRODUCT OVERVIEW

A wide range of functions - aimed at reducing costs and increasing productivity - and a high-level reproductive quality are the product's special features.

SIMULTANEOUS OPERATION

The simultaneous operation of functions (transmission/ reception with programming operations, booking, printing and copying) ensures a considerable saving in terms of the operating times required.

CONFIDENTIAL

The use of passwords enable the entire working process to be controlled, thus guaranteeing that the documents sent and received will be kept absolutely confidential.

QUALITY

VERSATILITY

FLIEXIBLE PAPER FEED

MULTIFUNCTIONS

Bubble ink jet technology. Resolution, text/image separation and grey scale functions ensure that a high quality reproduction is obtained for all kinds of documents.

Use of the memory in the advanced functions saves time and reduces operating costs.

Large sized documents (max. A3) can be sent directly by the facsimile machine, which automatically reduces the format.

Its serial port enables the facsimile machine to be connected to a PC and thus work as a printer and scanner.

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INTRODUCTION

HOW TO PREPARE THE FAX MACHINE FOR USE

Place the facsimile unit on a stable surface. Leave enough space for a sufficient air flow and so that the document out tray can be positioned correctly so as to avoid paper piling up and jamming.

Do not expose to direct sunlight and avoid damp, dusty rooms and environments subject to rapid changes in temperature and humidity.

Set the unit close to a telephone socket. In this way, the existing telephone line can be used and no new line need be installed.

Connect the facsimile machine to a grounded socket to which no other devices are connected.

WARNING Take care to remove paper clips and staples from your originals to avoid damaging the facsimile machine. To prevent paper jams, do not switch the fax off or raise the operator console during transmission, reception

or copying. For optimum print quality, use the recommended paper of the weight, thickness and format specified in this

manual. Should the unit malfunction, refer to the “Solving Problems by Yourself” section. In most cases, you will find the

solution to the problem. If not, call the technical service engineer. The manufacturers decline all liability for faults caused by improper use or installation, the connection of

unauthorized devices, or tampering by unauthorized persons.

WARNING: THIS MACHINE MUST BE CONNECTED TO PROTECTIVE EARTH

The ON/OFF switch is only operational. An easily accessible and nearby wall outlet must be used. To disconnect the machine, remove the power cable plug from the socket.

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COMPONENTS

GETTING TO KNOW THE FACSIMILE MACHINE

2 3

KEY:

1. Paper positioning lever

2. Document feed slide

3. Paper cassette

4. Paper guides

5. Sent/copied document tray

6. Received/copied document tray

8 9

7. Operator console

8. Print cartridge

9. Cartridge compartment lid

10. Optical reader

11. ON/OFF switch

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GETTING TO KNOW THE FACSIMILE MACHINE

CONSOLE

The operator console has an alphanumeric liquid crystal display, keys and LEDs that indicate the operating modes and provide a user-friendly interface with the machine.

A brief description of the keys and LEDs is provided below. How each of them is used will be explained during the relevant operating procedures.

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GETTING TO KNOW THE FACSIMILE MACHINE

To present the various features of the machine in a gradual and systematic way, the operator console has been divided into two sections; each of which contains a brief description of the keys and other elements they contain.

- The left-hand section consists of the display, keys and LEDs.

The DISPLAY consists of two lines of 16 characters each, displays the data entered directly on the keypad and provides information and messages to guide you through the operations to be performed. It also operates as a Clock/Calendar displaying the time automatically.

ERROR

CONTRAST

RESOLUT.

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LEDs Lights up to indicate that an error occurred during communication.

Indicates the contrast level selected:

- off: normal

- on: dark (for very light documents)

- blinking: light (for very dark documents) Indicates the type of definition to be used when scanning the document:

- off: standard

- on: fine

- blinking: superfine or proprietary

GETTING TO KNOW THE FACSIMILE MACHINE

IMAGE

KEYS

FUNCTION

STOP

Indicates whether the document will be scanned in black and white or the grey tones feature is enabled:

- off: black and white

- on: automatic text/image separation

- blinking: halftones To set the graphic definition (resolution, contrast and image) of the document to be

sent or copied, press the FUNCTION key followed by 2. (For further information, see the “Preparing the document for transmission/copying” section of the “BEFORE TRANSMISSION/COPYING” chapter).

When pressed in STANDBY, provides access to the functions available. The functions are then selected by pressing the scroll or function keys described later on.

Multi-purpose key:

- stops a copying operation and interrupts printing.

- during programming, when pressed once, aborts the procedure in progress and displays the current menu function. When pressed a second time, quits the menu.

START

- when pressed during communication, interrupts the connection.

- switches off the error LED, when it has come on to indicate that an error has occurred.

Multi-purpose key

- starts normal transmission after the number has been dialled on the telephone or on the numeric keypad.

- activates manual reception

- activates a single copying operation

- activates the menu function selected.

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GETTING TO KNOW THE FACSIMILE MACHINE

- The central section consists of a number of keys, which perform a wide variety of functions.

The illustration of the section provided below is followed by a description of all the relevant functional units.

NUMERIC KEYPAD

keys 0 ÷ 9 including ∗∗ and # Used for dialling your correspondent’s facsimile or telephone number and

entering data.

keys 0

÷ 9 Used together with the SPEED DIAL key to dial a coded speed dialling

number.

∗∗ key Can be used while entering a number to switch to tone dialling

ONE-TOUCH DIALLING KEYS

keys 0 ÷ 9 including ∗∗ and # Used for automatically dialling your correspondent’s facsimile or telephone

number

and keys A

÷ D once they have been stored.

DIALLING, CURSOR AND MENU SCROLL KEYS

DIAL

DIALLING

- with the document inserted in the ADF (Automatic Document Feeder), enables you to dial the facsimile number on the numeric keypad.

- during data entry, moves the cursor to the left.

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GETTING TO KNOW THE FACSIMILE MACHINE

∧∧

SPEED

DIAL

∨∨

REDIAL

HOOK

- used for moving cyclically through the functions of a menu or the options of each function. (Indicated on the display by the symbol “

- used, in some functions, for running through the character set table.

REDIAL Redials the last number dialled on the numeric keypad;

- used for moving cyclically through the functions of a menu or the options of each function. (Indicated on the display by the symbol “

- used, in some functions, for running through the character set table.

HOOK Enables connection to the telephone line and the dialling tone to be heard

(handsfree dialling).

- during data entry, moves the cursor to the right.

- used in some cases for displaying the options of some functions on a menu.

∧”).

∨”).

- used in some functions for confirming the alphanumeric character selected.

KEYS FOR SELECTING, CONFIRMING AND CLEARING DATA

SET/CONF.

A HOLD

B EXT./

PAUSE

HOLD

- Sets the line on hold during a telephone conversation

SET/CONFIRM Confirms the data entered.

EXTERNAL

- Must be pressed before dialling or storing an external number when the facsimile machine is connected to a private exchange (PBX).

PAUSE

- Inserts a pause between the digits forming a facsimile or telephone number.

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GETTING TO KNOW THE FACSIMILE MACHINE

C 2nd DIAL

TONE

D TALK

CLEAR

FUNCTION KEYS

SECOND DIALLING TONE

- Enables a second tone to be detected during dialling when connecting to special intercontinental stations.

TALK

- books the line for a telephone call during transmission or reception of a document.

CLEAR

- Clears data entered.

(BROADCAST/MEMORY) - Available with a document inserted in the ADF.

- Used for starting single or broadcast transmission from memory, immediate or delayed.

- Used for storing the document while setting a polling ransmission operation or a delayed or reserved transmission operation.

(PREPARING FOR TRANSMISSION/COPYING) - Available with a document inserted in the ADF.

Provides access to the “Preparation” menu which comprises the page numbering function and the graphic definition parameters:

- Resolution

- Image

- Contrast

(PRINT/MULTICOPY) Used during operating procedures, for printing:

- any document in memory;

- reports selected on the “Reports” menu;

- numbers stored for one-touch or coded speed dialling;

- numbers stored for reserved polling transmission;

- operating configuration parameters.

- With the document inserted in the ADF, it is used for setting a multicopy operation.

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GETTING TO KNOW THE FACSIMILE MACHINE

(STORING TELEPHONE NUMBERS) - Available without a document in the ADF. Provides access to the “Phone Book” menu which comprises the following

functions:

- One-touch dialling

- Coded speed dialling (DATA ENTRY) - Available without a document in the ADF. Provides access to the “Data entry” menu which comprises the following

functions:

- Changing the date/time

- Storing the sender’s name

- Storing the TX password

- Storing the configuration password

- Storing reserved polling identifiers

(CONFIGURATION) - Available without a document in the ADF. Provides access to the “Configuration” menu which comprises the following

parameters:

- ECM

- Automatic RX

- Fax/phone

- Fax/TAD

- Sender ID line position

- TTI in sender ID line

- Activity report

- Last TX report

- Last RX report

- Last error report

- Broadcast report

- Closed network in reception

- Closed network in transmission

- Inhibit transmission

- Reception reply storing

- Reduction

- Print overflow

- Automatic storage

- Automatic clearing of a stored document after all specified retries

- Automatic clearing of documents stored for polling transmission

- Automatic retransmission of pages on which a transmission error occurred

- Transmission speed - 4800 BPS

- Automatic selection of FINE resolution during image regulation

- Restore FINE resolution after transmission or copying

- Restore TEXT/IMAGE SEPARATION value after transmission or copying

- Paper format

- Telediagnosis

- Silence timeout

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GETTING TO KNOW THE FACSIMILE MACHINE

- Date format

- Reception on PC and fax

- PC communication speed

- Language

(POLLING)

- With the document inserted in the ADF, sets the fax for polling transmission (free or reserved).

- With no document, sets the facsimile machine for polling reception (single or broadcast).

(REPORTS) - Available with no document inserted in the ADF. Provides access to the “Reports” menu which comprises the following functions:

- last TX report

- last RX report

- activity report.

(PRINT HEAD PURGING AND VOLUME REGULATION) - Available with no document in the ADF.

Provides access to the “Head/volume” menu which comprises the following functions:

- Print head purge and nozzle test

- Speaker volume regulation

(ACTIVITY HANDLING) - Available with no document in the ADF. Provides access to the “Activity Handling” menu which comprises the following

functions:

SET/CONF.

A HOLD

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- Connection activities

- Documents stored

(SETTING UP TRANSMISSION) - Availabe with the document inserted in the ADF.

Provides access to the “TX Setup” menu which comprises the following

functions:

- Delayed transmission

- Reserved transmission

GETTING TO KNOW THE FACSIMILE MACHINE

PREREQUISITE FOR ACCESS

Before any operation can be performed, the facsimile machine must be in stand-by mode. When the machine is in stand-by, the display shows the following indications:

• With a document in the ADF:

D O C . I N S E R T E D

• With no document in the ADF:

Current time and date

D D/ M M 'Y Y H H : M M

X X X X X X X X X n n n%

Operating modes: AUTO RX MANUAL RX FAX/PHONE TAD

In either case, if a procedure that involves the ADF has been set (for example, delayed or polling transmission), the display shows the corresponding message on the top line.

Percentage of free memory

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MATERIALI DI CONSUMOCONSUMABLES

PAPER

Types One of the most important things to do to ensure optimum printing quality is to choose the right paper. The facsimile machine has been designed to operate with most types of paper, though the various differences

in the paper’s composition may have a considerable effect on print quality or the ease with which the paper is fed through the machine. The best printing results are obtained using Xerox paper for photocopiers. Photocopier paper has a recto and verso; for best results, always use the recto side. This side cannot be distinguished by the human eye so look out for the label on the packet. Try out all the different types of paper you are thinking of using before purchasing large quantities.

Precautions for use and paper storage

• Never store paper in rooms that are damp or subject to changes in temperature.

• Never leave paper in direct sunlight as it may turn yellow.

• Do not open the packet of paper until you are ready to use it.

• After adding paper to the tray, put any remaining paper back in the packet and store in a dry place.

Paper tray The paper tray provided can be adapted to the following formats:

A4 US Letter US Legal

Dimensions of format: A4 (210 mm x 297 mm / 8.26 x 11.7")

US Letter (216 mm x 272 mm / 8.5" x 11") US Legal (216 mm x 349 mm / 8.5" x 14").

Capacity: 200 sheets with unit weight of 80 g/sq.m.

Paper characteristics: xerographic paper with a unit weight of 60 to 90 g/sq.m.

MATERIALI DI CONSUMO

ADJUSTING THE PAPER TRAY

1. Remove the front cover of the paper tray by releasing it and lifting it up.

Note: Having adjusted the paper tray, make sure that the format set in the operating configuration

parameter "PAPER FORMAT" is correct. See the "Setting the operating configuration parameters" section of the "PROGRAMMING" chapter.

2. Hold the lever shown in the figure from the bottom and move it in the direction indicated. Move it from right to left to change from A4 to Letter and Legal formats. Move it in the opposite direction to change from Letter and Legal to A4 format.

3. Close the cover by pressing on both sides until it clicks into position.

PRINT CARTRIDGE

The facsimile machine can use two types of print cartridge: a disposable cartridge and a cartridge with an interchangeable tank. The print cartridge must be kept at room temperatures, away from direct sunlight. Do not open the sealed pack until you actually need to install or replace the cartridge.

PROGRAMMINGPROGRAMMING

Programming means adapting the fax machine to suit your needs. It consists in storing functions that will be activated during use, thus enabling work to be done more efficiently.

This chapter describes the programming procedures available on your facsimile machine. This chapter explains how to set the date and time, how to store the sender’s name and number, how some

fax functions can be controlled through operating configuration parameters and how to store the fax numbers of your main correspondents so that you can subsequently dial them when required simply by pressing one key (one-touch dialling) or a key and a code (coded speed dialling).

Note, however, that if you want to send and receive documents right away, all you have to do is insert the document in the ADF (Automatic Document Feeder) and refer to the “Normal transmission from the ADF” or “Manual reception” section of the “TRANSMISSION” and “RECEPTION” chapters, respectively.

Note: Any of the procedures described in this chapter can be interrupted at any time by pressing the STOP

key once or twice, depending on the procedure. If no data is entered for two minutes while performing a programming procedure, the procedure is interrupted and the facsimile machine returns to stand-by mode.

ACCESS TO PROGRAMMING PROCEDURES

The programming procedures may be accessed from three menus each containing a list of available functions or parameters:

- the “Phone Book” menu Includes all the functions that enable you to program one-touch dialling keys, and speed dialling codes.

- the “Data entry” menu Comprises the functions that enable you to set the date and time, store the sender’s ID, passwords and reserved polling identifiers.

- the “Configuration” menu Comprises the facsimile machine’s operating configuration parameters.

To access one of the menus, press the FUNCTION key followed by the relevant key indicated in the table below:

Note: If a configuration password has been set, access to the “Data entry” and “Configuration” menus is

denied until the password has been entered.

KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS/PARAMETERS

PHONE BOOK ONE-TOUCH DIALLING

CODED SPEED DIALLING

DATA ENTRY DATE/TIME

SENDER’S NAME TX PASSWORD CONFIG. PASSWORD POLLING ID

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PROGRAMMING

KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS/PARAMETERS

CONFIGURATION ECM

AUTOMATIC RX FAX/PHONE FAX/TAD SENDER ID POSITN TTI IN SENDER ID ACTIVITY REPORT LAST TX REPORT LAST RX REPORT LAST ERR. REPORT BROADCAST REPORT CLOSED NETWRK RX CLOSED NETWRK TX INHIBIT TX RX REPLY STORED REDUCTION PRINT EXTRA A4 AUTOMATIC STORAGE TX FIL DEL. DOC TX POLL. DEL.DOC AUT PAG. RETRANS TX SPD 4800 B/S FINE IMAGE RESLT FINE AFTER TX/CY IM. AFTER TX/CPY PAPER FORMAT TELEDIAGNOSIS SILENCE TIMEOUT DATE FORMAT RX ON PC & FAX PC COMMUNICATION SPEED LANGUAGE

Both the functions and parameters are independent of each other so they may be programmed without necessarily following the order in which they are presented in the manual.

The messages in the “AVAILABLE FUNCTIONS/PARAMETERS” column are indicated in abbreviated form exactly as they appear on the display, while the full message is indicated in the “Function keys” section of the “GETTING TO KNOW THE FACSIMILE MACHINE” chapter.

On each menu, the various programming functions require you to press function keys to make a selection, confirm a data setting, clear incorrect data and so on. The keys used are shown below:

∧∧ ∨∨

TALK

CLEAR

START

SET/CONF.

HOLD

SPEED DIAL REDIAL

(PRINT)

DIAL

HOOK

For a more detailed description of the keys, refer to the “Console” section of the “GETTING TO KNOW THE FACSIMILE MACHINE” chapter.

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PROGRAMMING

PROGRAMMING ONE-TOUCH DIALLING KEYS

The facsimile machine offers several methods of dialling prerecorded facsimile and telephone numbers. The easiest and fastest method of dialling a number is by pressing one key. There are 16 of these one-touch

dialling keys (0

- Facsimile number

- Telephone number

- Name of correspondent

- Transmission speed (normal speed 9600 bps - half-speed 4800 bps, useful on a disturbed line).

- Closed network. This parameter enables you to create a communication network with limited access.

Access is limited by checking the last 4 or 6 digits in the receiver’s or sender’s facsimile number. This parameter can only be set here if it has been enabled in the operating configuration.

This section explains how to program one-touch dialling keys. How to use these keys to dial a number is explained in the “TRANSMISSION” chapter.

o The facsimile is on. There is no document in the ADF.

÷ 9, *, # and A ÷ D). Each key may be programmed with the following data:

1. Press FUNCTION followed by 4.

2. Press START to access the menu.

3. Press START to enable one-touch dialling.

4 Using the

key that you want to program, e.g. 6.

∨∨ οr ∧∧ key, select the one-touch dialling

F U N C T I O N

4 : P H O N E B O O K

P H O N E B O O K

1 - T O U C H D I A L I N G

1 :

1 - T O U C H D I A L I N G

6 :

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PROGRAMMING

If the key has already been programmed, the display shows the number of the programmed fax user. If this is the case, select a different key (using or ∧∧ ) or change the value displayed, see the “Clearing programmed data” section.

5. Press START. The facsimile machine is set for entry of the parameters to be associated with the selected one-touch dialling key.

∨∨

1 - T O U C H F A X N O .

6 :

If you want to skip a parameter, simply press the or ∧∧ key. Each time either of these is pressed, the next parameter will be displayed.

6. Press START to start entering the selected parameter, e.g. “FAX NO."

7. Enter the relevant facsimile number (max. 32 digits) on the numeric keypad, e.g. 0125 45812.

By pressing the The "

∗" symbol appears on the display.

If the display shows a previously set number, you can confirm it by pressing SET/CONF. , or replace it with a new number by typing the new number on the numeric keypad and pressing SET/CONF. .

To delete a setting, press CLEAR. To make a correction, move the cursor to the digit to

be changed (using the < or > key) and overwrite it with the new digit.

∗ key, you can switch to tone dialling.

∨∨

E N T E R F A X N O .

E N T E R F A X N O

0 1 2 5 4 5 8 1 2

If you want to leave a blank between one digit and another, use the > key to move the cursor one position forward.

By pressing EXT./PAUSE you can insert one or more pauses (during dialling) between the digits in the number. The pause is identified on the display by the character “p”.

It’s a good idea to insert a pause between the code and the number. In some countries, an answering tone must be heard before the whole number can be dialled. In this case, press 2nd DIAL TONE . The display shows the symbol “:”.

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