Olivetti OFX 2100 Instruction Manual

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PUBLICATION ISSUED BY:

Ing. C. Olivetti & C., S.p.A.
Servizi di Documentazione
77, Via Jervis - 10015 Ivrea (Italy)

Copyright © 1994, Olivetti
All rights reserved

This equipment complies with the provisions laid down by the CEE 87/308
directive for the prevention and elimination of radio interference

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CONTENTS

BEFORE USE 1

INTRODUCTION 3

PRODUCT OVERVIEW 3
HOW TO PREPARE THE FAX MACHINE FOR USE 4

GETTING TO KNOW THE FACSIMILE MACHINE 5

COMPONENTS 5
CONSOLE 6
PREREQUISITE FOR ACCESS 14

CONSUMABLES 15

PAPER 15
ADJUSTING THE PAPER TRAY 16
PRINT CARTRIDGE 16

PROGRAMMING 17

ACCESS TO PROGRAMMING PROCEDURES 17
PROGRAMMING ONE-TOUCH DIALLING KEYS 19
PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED 23
CLEARING PROGRAMMED DATA 27
PRINTING PROGRAMMED DATA 27
CHANGING THE DATE AND TIME 29
CHANGING THE SENDER’S FACSIMILE NUMBER 30
STORING THE SENDER’S NAME 31
SETTING PASSWORDS 33
CHANGING OR DELETING PASSWORDS 35
SETTING RESERVED POLLING IDENTIFIERS 36
PRINTING THE RESERVED POLLING IDENTIFIERS 38
SELECTING THE DIALLING MODE 39
SETTING OPERATING CONFIGURATION PARAMETERS 40
PRINTING THE OPERATING CONFIGURATION PARAMETERS 45
CLOSED NETWORK FEATURE 47

BEFORE TRANSMITTING/COPYING 48

DOCUMENTS THAT CAN BE TRANSMITTED/COPIED 48
PREPARING THE DOCUMENT FOR TRANSMISSION/COPYING 48

TRANSMISSION 53

AUTOMATIC STORAGE 53
TRANSMISSION FROM THE ADF 53
TRANSMISSION DIALLING ON THE TELEPHONE 56
DELAYED TRANSMISSION 57
RESERVED TRANSMISSION 59
BROADCAST TRANSMISSION FROM THE MEMORY - IMMEDIATE OR DELAYED 61
POLLING TRANSMISSION 63

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I

CONTENTS

RECEPTION 65

CHANGING FROM AUTOMATIC TO MANUAL RECEPTION AND VICEVERSA 65
MANUAL RECEPTION 66
MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED 67
AUTOMATIC RECEPTION 68
POLLING RECEPTION 68
RECEPTION REPLY STORING 70

ACTIVITY HANDLING 71

ACCESS TO “ACTIVITY HANDLING” 71
CONNECTION ACTIVITIES 72
DOCUMENTS STORED 77

COMPLEMENTARY FUNCTIONS 80

TELEPHONE CONVERSATION ON THE FACSIMILE MACHINE 80
ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH ENABLED 81
ANSWERING A FACSIMILE OR TELEPHONE CALL WITH AN ANSWERING DEVICE
CONNECTED 81
ANSWERING A TELEPHONE CALL WHILE SENDING OR RECEIVING A DOCUMENT 82
SENDING OR RECEIVING A DOCUMENT AFTER A TELEPHONE CONVERSATION82
TELEPHONE CONVERSATION AFTER SENDING OR RECEIVING A DOCUMENT 83
REGULATING THE VOLUME OF THE SPEAKER 83
COPYING FUNCTION (SINGLE OR MULTICOPY) 84

REPORTS 86

LAST TRANSMISSION REPORT 86
LAST RECEPTION REPORT 88
ACTIVITY REPORT 90
POWER FAILURE REPORT 93

FILLING UP/ELIMINATING PAPER JAMS 94

ADDING PAPER 94
REMOVING JAMMED DOCUMENTS 94
REMOVING JAMMED PAPER 95

MAINTENANCE 97

REPLACING THE PRINT CARTRIDGE 97
REPLACING THE PRINT HEAD 99
CLEANING THE OPTICAL READER 100
CHECKING THE PRINT HEAD NOZZLES 101
CLEANING THE ELECTRICAL CONTACTS OF THE PRINT CARTRIDGE 103
CLEANING THE PRINT HEAD PAD 103
PURGING THE PRINT HEAD 104
SOLVING PROBLEMS BY YOURSELF 104

II

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CONTENTS

SIGNALS AND SERVICE CODES 107

AUDIBLE SIGNALS 107
MESSAGES ON THE DISPLAY 109
SERVICE CODES 111

CHARACTER SET TABLE 114

OPTIONS 115

PC/FAX MULTIFUNCTIONS 115

GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE 116

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III

FOR USA USERS

FCC Regulation

In accordance with FCC regulations, the following information concerns the information required
to be supplied on a fax.

Part 68, Section 68.381 (c) (3) of FCC Regulations states the following:
"Telephone facsimile machines: identification of the sender of the message. It shall be unlawful for

any person within the United States to use a computer or other electronic device to send any
message via a telephone facsimile machine unless such message clearly contains, in a margin at
the top or bottom of each transmitted page or on the first page of the transmission, the date and
time it is sent and an identification of the business, other entity, or individual sending the message
and the telephone number of the sending machine or such business, other entity, or individual.
Telephone facsimile machines manufactured on and after December 20, 1992 must clearly mark
such identifying information on each transmitted message".

NOTE: This equipment has been tested and found to comply with the limits for a Class B digital

device pursuant to Part 15 of the FCC Rules.

These limits are designated to provide reasonable protection against interference in a residential
installation.

This equipment generates, used and can radiate radio frequency energy and, if not installed and
used in accordance with the instruction, may cause harmful interference to radio communications.

However, there is no guarantee that interference will not occur in a particular installation.
If this equipment does cause harmful interference to radio or television reception, which can be

determined by turning the equipment off and on, the user is encouraged to try to correct the
interference by one or more of the following measures:

- Reorient or relocate the receiving antenna.

- Increase the separation between the equipment and receiver.

- Connect the equipment into an outlet of a circuit different from that to which the receiver is
connected.

- Consult the dealer or an experienced radio/TV technician for assistance.

Changes or modification not expressly approved by the party responsible for compliance could void
the user's authority to operate the equipment.

Connecting of peripherals required the use of grounded shielded signals cables.
This equipment complies with Part 68 of the FCC rules. On the rear of this equipment is a label that

contains, among other information, the FCC Registration Number and Ringer Equivalence Number
(REN) for this equipment. You must, upon request, provide this information to your telephone
company.

This equipment uses the following USOC jacks: RJIIC

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The REN is used to determine the quantity of devices that may be connected to the telephone line,
Excessive RENs on the telephone line may result in the devices not ringing in response to an
incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0). To be
certain of the number of devices that may be connected to the line, as determined by the total RENs,
contact the telephone company to determine the maximum REN for the calling area.

If this equipment causes harm to the telephone network, the telephone company will notify you in
advance that temporary discontinuance of service may be required. If advance notice is not
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised of your right to file a complaint with the FCC if you believe it is necessary.

The telephone company may make changes in its facilities, equipment operations, or procedures
that could affect the operation of the equipment. If this happens, the telephone company will provide
advance notice in order for you to make the necessary modifications in order to maintain
uninterrupted service.

If trouble is experienced with this equipment, please contact Olivetti Office USA 1-800-2222310 for
repair and warranty information. If the trouble is causing harm to the telephone network, the
telephone company may request you remove the equipment from the network until the problem is
resolved.

No repairs may be done by the customer.
This equipment cannot be used on telephone company-provided coin service.
Connection to Party Line Service is subject to state tariffs.
This equipment is hearing-aid compatible.
When programming and/or making test calls to emergency numbers:
. Remain on the line and briefly explain to the dispatcher the reason for the call.
. Perform such activities in the off-peak hours such as early morning or late evenings.

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FOR CANADIAN USERS

INDUSTRY CANADA NOTICE
The Load Number of this modem is 3.
The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3

is CA11A.
The Load Number assigned to each terminal device denotes the percentage of the total load to be

connected to a telephone loop that is used by the device to prevent overloading. The termination
on a loop may consist of any combination of devices subject only to the requirement that the total
of the load numbers of all devices does not exceed 100.

This digital apparatus does not exceed the Class B limits for radio noise emissions from digital
apparatus as set out in the interference-causing equipment standard entitled "Digital Apparatus",
ICES-003 of the Industry Canada".

Cet appareil numérique respecte les limites de bruits radioélectriques applicables aux appareils
numériques de Classe B prescrites dans la norme sur le matériel brouilleur: "Appareils Numeriques",
NMB-003 édictée par le ministre des Communications".

The Industry Canada label identifies certified equipment. This certification means that the
equipment meets certain telecommunications network protective operational and safety require­ments. Industry Canada does not guarantee the equipment will operate to the user's satisfaction.

Before installing this equipment, users should ensure that it is permissible to be connected to the
facilities of the local telecommunications company. The equipment must also be installed using an
acceptable method of connection. In some cases, the company's inside wiring associated with a
single line individual service may be extended by means of a certified connector assembly
(telephone extension cord). The customer should be aware that compliance with the above
conditions may not prevent degradation of service in some situations.

Repairs to certified equipment should be made by an authorized Canadian maintenance facility
designated by the supplier. Any repairs or alterations made by the user to this equipment, or
equipment malfunctions, may give the telecommunications company cause to request the user to
disconnect the equipment.

Users should ensure for their own protection that the electrical ground connections of the power
utility, telephone lines and internal metallic water pipe system, if present, are connected together.
This precaution may be particularly important in rural areas.

CAUTION: Users should not attempt to make such connections themselves, but should contact

the appropriate electric inspection authority, or electrician, as appropriate.

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Notice for Connection to the Telecommunication Systems

1. BABT Certificate Number/Approval Number for the OFX 2100: NS/1258/3/P/603987.

APPROVED for connection to telecommunication systems specified in the instructions for use subject
to the conditions set out in them.

2. This apparatus has been approved for the use of the following facilities.

1. Storage of telephone numbers for retrieval by a predetermined code. (If problems occur, verify
stored number).

2. Automatic Call initiation

3. Use on a PABX which returns Secondary Proceed Indication.

4. Operation in the presence or absence of Initial or Secondary Proceed Indication.

5. Automatic Dialling Facilities

6. Automatic Storage of last number dialled

7. Automatic Repeat Attempt Facilities

8. Auto Clear from the call originating end

9. Series Connection Facility

10. Call Progress Monitor
Any other usage will invalidate the approval of the apparatus if as a result, it then ceases to conform
to the standards against which approval was granted.

3. The connection to the telecommunication systems must be unplugged before the earth is disconnected.
The connection to the telecommunication systems must not be hardwired.

4. This apparatus may be used on telecommunication systems employing loop disconnect of MF signalling.

5. This apparatus is not suitable as an extension to a payphone for use on shared service lines or for use
on 1+1 carrier systems.

6. THE USER MUST ENSURE THAT ALL TELEPHONE NUMBERS PROGRAMMED INTO THE "SPEED
DIALLING" AND "CODED SPEED DIALLING" MEMORIES ARE ENTERED CORRECTLY.

7. This apparatus is suitable for connection only to direct exchange lines on the path directly or via a
compatible PABX. The supplier of the apparatus should be consulted for an up to date list of PABXs with
which the apparatus is compatible.

It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to a
compatible PABX. Any cases of difficulty should be referred in the first instance to the supplier of the
apparatus.

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8. Ringer Equivalence Number (REN) = 3
The REN is a customer guide indicating approximately the maximum number of items of apparatus that

should be connected simultaneously to the line.
The sum of the REN's of the individual items should not exceed 4. The REN value of a B1 telephone is

assumed to be 1 unless otherwise marked.
Only one telephone and the facsimile machine should be connected to the line. Where the telephone is

a separate unit it must only be connected to the appropriate socket on the facsimile apparatus.

9. THE VOLTAGE DROP INTRODUCED BY THE APPARATUS BETWEEN THE PSTN AND THE
ASSOCIATED TELEPHONE AT A CURRENT OF 40mA dc IS 0,4 Volts.

10. FOR THE DEFINITION OF A "RELEVANT BRANCH SYSTEM" OR "RBS", REFER TO BS 6789
SECTION 6.1 CLAUSE 2.4

11. THE LJU SERIES CONNECTOR IS FOR USE WITH AN APPROVED SIMPLE TELEPHONE ONLY.
THIS PORT IS A TNV CIRCUIT AND IS INTENDED FOR CONNECTION TO THE TELEPHONE
NETWORK ONLY.

APPLICATION FOR INSTALLATION OF B.T. SOCKETS

This form may only be required if the wiring is owned by B.T.
If you require suitable sockets for connection of this apparatus complete this form and send it to

your local British Telecom sales office, at the address listed in your telephone book.
To: BRITISH TELECOM

I require .................. sockets for connection of the following equipment

Title FACSIMILE MACHINE
Model OFX 2100
Approval No. NS/1258/3/P/603987

Name ......................................................................................................................................

Address ......................................................................................................................................

......................................................................................................................................

Telephone number ...................................................................................................................

Date ............................ Signed ...................................................................

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BEFORE USEBEFORE USE

This manual is an essential guide for those wishing to learn how to use this facsimile machine.
The “GETTING TO KNOW THE FAX” chapter provides an overview of the product. The drawings which are

easy-to-understand and cover all aspects will help you to quickly become familiar with the product and get
the most out of your fax in no time.

The “CONSUMABLES” chapter provides information on the technical characteristics of the paper and print
cartridge.

The “PROGRAMMING” chapter describes how to set the machine to suit your requirements and explains how
to store your most frequently used facsimile and telephone numbers for fast, automatic dialling.

The “BEFORE TRANSMITTING/COPYING” chapter introduces you to transmission operations.
The “TRANSMISSION”, “RECEPTION”, “ACTIVITY HANDLING” and “COMPLEMENTARY FUNCTIONS”

chapters illustrate how to implement the most advanced features of the facsimile machine, including the
various
transmission and reception methods, use of the memory, copying, voice calls, etc.

The “REPORTS” chapter provides you with information on the transmission and reception transactions
carried out.

The “FILLING UP/ELIMINATING PAPER JAMS” chapter provides instructions on how to add paper and insert
the print cartridge. It shows in what areas paper jams are most likely to occur and how to deal with them.

The “MAINTENANCE” chapter informs you of the periodic maintenance operations required and how you can
eliminate faults by yourself.

The “SIGNALS AND SERVICE CODES” chapter describes how the machine informs you of operating errors
and provides additional information on the current operating modes.

The “CHARACTER SET TABLE” chapter shows all the alphanumeric characters that you can display and
select.

The "OPTIONS" chapter describes the additional features that can be used on the facsimile machine.
Finally, the “GENERAL FEATURES OF THE FACSIMILE MACHINE” chapter lists the technical features of

the facsimile machine.
The chapters from the “PROGRAMMING” chapter to the “REPORTS” chapter are laid out in independent

sections, each of which deals with one complete feature. The features are discussed in an order that will
enable you to learn more quickly. As they are independent of each other, they can, however, be consulted
in any order.

Each of these sections consists of:

- An introduction with a short definition of the feature.

- A section preceded by the
the procedure described (if this part is not included, the feature requires no specific conditions).

o symbol describing the situation in which you must be in order to carry out

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1

BEFORE USE

- A last part which describes the operating procedure. When the text appears in two columns, this means
that the information shown on the display (right-hand column) is essential to be able to take the steps
of the procedure (left-hand column).

Text in italics indicates errors, how to prevent and correct them, other actions possible at that point and other
useful hints.

This manual does not describe how to install the facsimile machine as this procedure is performed by the
service technician.

2

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INTRODUCTION

PRODUCT OVERVIEW

A wide range of functions - aimed at reducing costs and increasing productivity - and a high-level reproductive
quality are the product's special features.

SIMULTANEOUS OPERATION

The simultaneous operation of functions (transmission/
reception with programming operations, booking, printing
and copying) ensures a considerable saving in terms of
the operating times required.

CONFIDENTIAL

The use of passwords enable the entire working process
to be controlled, thus guaranteeing that the documents
sent and received will be kept absolutely confidential.

QUALITY

VERSATILITY

FLIEXIBLE PAPER FEED

MULTIFUNCTIONS

Bubble ink jet technology. Resolution, text/image
separation and grey scale functions ensure that a high
quality reproduction is obtained for all kinds of documents.

Use of the memory in the advanced functions saves time
and reduces operating costs.

Large sized documents (max. A3) can be sent directly by
the facsimile machine, which automatically reduces the
format.

Its serial port enables the facsimile machine to be
connected to a PC and thus work as a printer and scanner.

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3

INTRODUCTION

HOW TO PREPARE THE FAX MACHINE FOR USE

Place the facsimile unit on a stable surface. Leave enough space for a sufficient air flow and so that the
document out tray can be positioned correctly so as to avoid paper piling up and jamming.

Do not expose to direct sunlight and avoid damp, dusty rooms and environments subject to rapid changes in
temperature and humidity.

Set the unit close to a telephone socket. In this way, the existing telephone line can be used and no new line
need be installed.

Connect the facsimile machine to a grounded socket to which no other devices are connected.

WARNING
Take care to remove paper clips and staples from your originals to avoid damaging the facsimile machine.
To prevent paper jams, do not switch the fax off or raise the operator console during transmission, reception

or copying.
For optimum print quality, use the recommended paper of the weight, thickness and format specified in this

manual.
Should the unit malfunction, refer to the “Solving Problems by Yourself” section. In most cases, you will find the

solution to the problem. If not, call the technical service engineer.
The manufacturers decline all liability for faults caused by improper use or installation, the connection of

unauthorized devices, or tampering by unauthorized persons.

WARNING: THIS MACHINE MUST BE CONNECTED TO PROTECTIVE EARTH

The ON/OFF switch is only operational. An easily accessible and nearby wall outlet must be used.
To disconnect the machine, remove the power cable plug from the socket.

4

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COMPONENTS

GETTING TO KNOW THE FACSIMILE MACHINE

GETTING TO KNOW THE FACSIMILE MACHINE

2 3

4

5

1

KEY:

1. Paper positioning lever

2. Document feed slide

3. Paper cassette

4. Paper guides

5. Sent/copied document tray

6. Received/copied document tray

7

6

8
9

10

11

7. Operator console

8. Print cartridge

9. Cartridge compartment lid

10. Optical reader

11. ON/OFF switch

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5

GETTING TO KNOW THE FACSIMILE MACHINE

CONSOLE

The operator console has an alphanumeric liquid crystal display, keys and LEDs that indicate the operating
modes and provide a user-friendly interface with the machine.

A brief description of the keys and LEDs is provided below. How each of them is used will be explained during
the relevant operating procedures.

6

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GETTING TO KNOW THE FACSIMILE MACHINE

To present the various features of the machine in a gradual and systematic way, the operator console has
been divided into two sections; each of which contains a brief description of the keys and other elements they
contain.

- The left-hand section consists of the display, keys and LEDs.

The DISPLAY consists of two lines of 16 characters each, displays the data entered directly on the keypad
and provides information and messages to guide you through the operations to be performed. It also operates
as a Clock/Calendar displaying the time automatically.

ERROR

CONTRAST

RESOLUT.

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LEDs
Lights up to indicate that an error occurred during communication.

Indicates the contrast level selected:

- off: normal

- on: dark (for very light documents)

- blinking: light (for very dark documents)
Indicates the type of definition to be used when scanning the document:

- off: standard

- on: fine

- blinking: superfine or proprietary

7

GETTING TO KNOW THE FACSIMILE MACHINE

IMAGE

KEYS

FUNCTION

STOP

Indicates whether the document will be scanned in black and white or the grey
tones feature is enabled:

- off: black and white

- on: automatic text/image separation

- blinking: halftones
To set the graphic definition (resolution, contrast and image) of the document to be

sent or copied, press the FUNCTION key followed by 2. (For further information,
see the “Preparing the document for transmission/copying” section of the “BEFORE
TRANSMISSION/COPYING” chapter).

When pressed in STANDBY, provides access to the functions available. The
functions are then selected by pressing the scroll or function keys described later
on.

Multi-purpose key:

- stops a copying operation and interrupts printing.

- during programming, when pressed once, aborts the procedure in progress
and displays the current menu function. When pressed a second time, quits
the menu.

START

- when pressed during communication, interrupts the connection.

- switches off the error LED, when it has come on to indicate that an error has
occurred.

Multi-purpose key

- starts normal transmission after the number has been dialled on the telephone
or on the numeric keypad.

- activates manual reception

- activates a single copying operation

- activates the menu function selected.

8

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GETTING TO KNOW THE FACSIMILE MACHINE

- The central section consists of a number of keys, which perform a wide variety of functions.

The illustration of the section provided below is followed by a description of all the relevant functional units.

NUMERIC KEYPAD

keys 0 ÷ 9 including ∗∗ and # Used for dialling your correspondent’s facsimile or telephone number and

entering data.

keys 0

÷ 9 Used together with the SPEED DIAL key to dial a coded speed dialling

number.

∗∗ key Can be used while entering a number to switch to tone dialling

ONE-TOUCH DIALLING KEYS

keys 0 ÷ 9 including ∗∗ and # Used for automatically dialling your correspondent’s facsimile or telephone

number

and keys A

÷ D once they have been stored.

DIALLING, CURSOR AND MENU SCROLL KEYS

<

DIAL

DIALLING

- with the document inserted in the ADF (Automatic Document Feeder),
enables you to dial the facsimile number on the numeric keypad.

- during data entry, moves the cursor to the left.

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9

GETTING TO KNOW THE FACSIMILE MACHINE

∧∧

SPEED

DIAL

∨∨

REDIAL

>

HOOK

- used for moving cyclically through the functions of a menu or the options of
each function. (Indicated on the display by the symbol “

- used, in some functions, for running through the character set table.

REDIAL
Redials the last number dialled on the numeric keypad;

- used for moving cyclically through the functions of a menu or the options of
each function. (Indicated on the display by the symbol “

- used, in some functions, for running through the character set table.

HOOK
Enables connection to the telephone line and the dialling tone to be heard

(handsfree dialling).

- during data entry, moves the cursor to the right.

- used in some cases for displaying the options of some functions on a menu.

∧”).

∨”).

- used in some functions for confirming the alphanumeric character selected.

KEYS FOR SELECTING, CONFIRMING AND CLEARING DATA

SET/CONF.

A HOLD

B EXT./

PAUSE

HOLD

- Sets the line on hold during a telephone conversation

SET/CONFIRM
Confirms the data entered.

EXTERNAL

- Must be pressed before dialling or storing an external number when the
facsimile machine is connected to a private exchange (PBX).

PAUSE

- Inserts a pause between the digits forming a facsimile or telephone number.

10

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GETTING TO KNOW THE FACSIMILE MACHINE

C 2nd DIAL

TONE

D TALK

CLEAR

FUNCTION KEYS

1

SECOND DIALLING TONE

- Enables a second tone to be detected during dialling when connecting to
special intercontinental stations.

TALK

- books the line for a telephone call during transmission or reception of a
document.

CLEAR

- Clears data entered.

(BROADCAST/MEMORY) - Available with a document inserted in the ADF.

- Used for starting single or broadcast transmission from memory, immediate
or delayed.

- Used for storing the document while setting a polling ransmission operation
or a delayed or reserved transmission operation.

2

3

(PREPARING FOR TRANSMISSION/COPYING) - Available with a document
inserted in the ADF.

Provides access to the “Preparation” menu which comprises the page numbering
function and the graphic definition parameters:

- Resolution

- Image

- Contrast

(PRINT/MULTICOPY)
Used during operating procedures, for printing:

- any document in memory;

- reports selected on the “Reports” menu;

- numbers stored for one-touch or coded speed dialling;

- numbers stored for reserved polling transmission;

- operating configuration parameters.

- With the document inserted in the ADF, it is used for setting a multicopy
operation.

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11

GETTING TO KNOW THE FACSIMILE MACHINE

4

5

6

(STORING TELEPHONE NUMBERS) - Available without a document in the ADF.
Provides access to the “Phone Book” menu which comprises the following

functions:

- One-touch dialling

- Coded speed dialling
(DATA ENTRY) - Available without a document in the ADF.
Provides access to the “Data entry” menu which comprises the following

functions:

- Changing the date/time

- Storing the sender’s name

- Storing the TX password

- Storing the configuration password

- Storing reserved polling identifiers

(CONFIGURATION) - Available without a document in the ADF.
Provides access to the “Configuration” menu which comprises the following

parameters:

- ECM

- Automatic RX

- Fax/phone

- Fax/TAD

- Sender ID line position

- TTI in sender ID line

- Activity report

- Last TX report

- Last RX report

- Last error report

- Broadcast report

- Closed network in reception

- Closed network in transmission

- Inhibit transmission

- Reception reply storing

- Reduction

- Print overflow

- Automatic storage

- Automatic clearing of a stored document after all specified retries

- Automatic clearing of documents stored for polling transmission

- Automatic retransmission of pages on which a transmission error occurred

- Transmission speed - 4800 BPS

- Automatic selection of FINE resolution during image regulation

- Restore FINE resolution after transmission or copying

- Restore TEXT/IMAGE SEPARATION value after transmission or copying

- Paper format

- Telediagnosis

- Silence timeout

12

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GETTING TO KNOW THE FACSIMILE MACHINE

- Date format

- Reception on PC and fax

- PC communication speed

- Language

(POLLING)

7

8

9

0

- With the document inserted in the ADF, sets the fax for polling transmission
(free or reserved).

- With no document, sets the facsimile machine for polling reception (single or
broadcast).

(REPORTS) - Available with no document inserted in the ADF.
Provides access to the “Reports” menu which comprises the following functions:

- last TX report

- last RX report

- activity report.

(PRINT HEAD PURGING AND VOLUME REGULATION) - Available with no
document in the ADF.

Provides access to the “Head/volume” menu which comprises the following
functions:

- Print head purge and nozzle test

- Speaker volume regulation

(ACTIVITY HANDLING) - Available with no document in the ADF.
Provides access to the “Activity Handling” menu which comprises the following

functions:

SET/CONF.

A HOLD

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- Connection activities

- Documents stored

(SETTING UP TRANSMISSION) - Availabe with the document inserted in the
ADF.

Provides access to the “TX Setup” menu which comprises the following

functions:

- Delayed transmission

- Reserved transmission

13

GETTING TO KNOW THE FACSIMILE MACHINE

PREREQUISITE FOR ACCESS

Before any operation can be performed, the facsimile machine must be in stand-by mode. When the machine
is in stand-by, the display shows the following indications:

• With a document in the ADF:

D O C . I N S E R T E D

• With no document in the ADF:

Current time and date

D D/ M M 'Y Y H H : M M

X X X X X X X X X n n n%

Operating modes:
AUTO RX
MANUAL RX
FAX/PHONE
TAD

In either case, if a procedure that involves the ADF has been set (for example, delayed or polling
transmission), the display shows the corresponding message on the top line.

Percentage of free
memory

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MATERIALI DI CONSUMOCONSUMABLES

PAPER

Types
One of the most important things to do to ensure optimum printing quality is to choose the right paper.
The facsimile machine has been designed to operate with most types of paper, though the various differences

in the paper’s composition may have a considerable effect on print quality or the ease with which the paper is
fed through the machine. The best printing results are obtained using Xerox paper for photocopiers.
Photocopier paper has a recto and verso; for best results, always use the recto side. This side cannot be
distinguished by the human eye so look out for the label on the packet. Try out all the different types of paper
you are thinking of using before purchasing large quantities.

Precautions for use and paper storage

• Never store paper in rooms that are damp or subject to changes in temperature.

• Never leave paper in direct sunlight as it may turn yellow.

• Do not open the packet of paper until you are ready to use it.

• After adding paper to the tray, put any remaining paper back in the packet and store in a dry place.

Paper tray
The paper tray provided can be adapted to the following formats:

A4
US Letter
US Legal

Dimensions of format: A4 (210 mm x 297 mm / 8.26 x 11.7")

US Letter (216 mm x 272 mm / 8.5" x 11")
US Legal (216 mm x 349 mm / 8.5" x 14").

Capacity: 200 sheets with unit weight of 80 g/sq.m.

Paper characteristics: xerographic paper with a unit weight of 60 to 90 g/sq.m.

15

MATERIALI DI CONSUMO

ADJUSTING THE PAPER TRAY

1. Remove the front cover of the
paper tray by releasing it and
lifting it up.

Note: Having adjusted the paper tray, make sure that the format set in the operating configuration

parameter "PAPER FORMAT" is correct. See the "Setting the operating configuration parameters"
section of the "PROGRAMMING" chapter.

2. Hold the lever shown in the
figure from the bottom and
move it in the direction
indicated. Move it from right to
left to change from A4 to Letter
and Legal formats. Move it in
the opposite direction to change
from Letter and Legal to A4
format.

3. Close the cover by pressing on
both sides until it clicks into
position.

PRINT CARTRIDGE

The facsimile machine can use two types of print cartridge: a disposable cartridge and a cartridge with an
interchangeable tank.
The print cartridge must be kept at room temperatures, away from direct sunlight. Do not open the sealed pack
until you actually need to install or replace the cartridge.

16

PROGRAMMINGPROGRAMMING

Programming means adapting the fax machine to suit your needs. It consists in storing functions that will be
activated during use, thus enabling work to be done more efficiently.

This chapter describes the programming procedures available on your facsimile machine.
This chapter explains how to set the date and time, how to store the sender’s name and number, how some

fax functions can be controlled through operating configuration parameters and how to store the fax numbers
of your main correspondents so that you can subsequently dial them when required simply by pressing one
key (one-touch dialling) or a key and a code (coded speed dialling).

Note, however, that if you want to send and receive documents right away, all you have to do is insert the
document in the ADF (Automatic Document Feeder) and refer to the “Normal transmission from the ADF” or
“Manual reception” section of the “TRANSMISSION” and “RECEPTION” chapters, respectively.

Note: Any of the procedures described in this chapter can be interrupted at any time by pressing the STOP

key once or twice, depending on the procedure.
If no data is entered for two minutes while performing a programming procedure, the procedure
is interrupted and the facsimile machine returns to stand-by mode.

ACCESS TO PROGRAMMING PROCEDURES

The programming procedures may be accessed from three menus each containing a list of available functions
or parameters:

- the “Phone Book” menu Includes all the functions that enable you to program one-touch
dialling keys, and speed dialling codes.

- the “Data entry” menu Comprises the functions that enable you to set the date and time,
store the sender’s ID, passwords and reserved polling identifiers.

- the “Configuration” menu Comprises the facsimile machine’s operating configuration
parameters.

To access one of the menus, press the FUNCTION key followed by the relevant key indicated in the table
below:

Note: If a configuration password has been set, access to the “Data entry” and “Configuration” menus is

denied until the password has been entered.

KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS/PARAMETERS

4

5

PHONE BOOK ONE-TOUCH DIALLING

CODED SPEED DIALLING

DATA ENTRY DATE/TIME

SENDER’S NAME
TX PASSWORD
CONFIG. PASSWORD
POLLING ID

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17

PROGRAMMING

KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS/PARAMETERS

6

CONFIGURATION ECM

AUTOMATIC RX
FAX/PHONE
FAX/TAD
SENDER ID POSITN
TTI IN SENDER ID
ACTIVITY REPORT
LAST TX REPORT
LAST RX REPORT
LAST ERR. REPORT
BROADCAST REPORT
CLOSED NETWRK RX
CLOSED NETWRK TX
INHIBIT TX
RX REPLY STORED
REDUCTION
PRINT EXTRA A4
AUTOMATIC STORAGE
TX FIL DEL. DOC
TX POLL. DEL.DOC
AUT PAG. RETRANS
TX SPD 4800 B/S
FINE IMAGE RESLT
FINE AFTER TX/CY
IM. AFTER TX/CPY
PAPER FORMAT
TELEDIAGNOSIS
SILENCE TIMEOUT
DATE FORMAT
RX ON PC & FAX
PC COMMUNICATION SPEED
LANGUAGE

Both the functions and parameters are independent of each other so they may be programmed without
necessarily following the order in which they are presented in the manual.

The messages in the “AVAILABLE FUNCTIONS/PARAMETERS” column are indicated in abbreviated form
exactly as they appear on the display, while the full message is indicated in the “Function keys” section of the
“GETTING TO KNOW THE FACSIMILE MACHINE” chapter.

On each menu, the various programming functions require you to press function keys to make a selection,
confirm a data setting, clear incorrect data and so on. The keys used are shown below:

∧∧ ∨∨

D

TALK

CLEAR

START

SET/CONF.

A

HOLD

SPEED DIAL REDIAL

3

(PRINT)

<

DIAL

>

HOOK

For a more detailed description of the keys, refer to the “Console” section of the “GETTING TO KNOW THE
FACSIMILE MACHINE” chapter.

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PROGRAMMING

PROGRAMMING ONE-TOUCH DIALLING KEYS

The facsimile machine offers several methods of dialling prerecorded facsimile and telephone numbers.
The easiest and fastest method of dialling a number is by pressing one key. There are 16 of these one-touch

dialling keys (0

- Facsimile number

- Telephone number

- Name of correspondent

- Transmission speed (normal speed 9600 bps - half-speed 4800 bps, useful on a disturbed line).

- Closed network. This parameter enables you to create a communication network with limited access.

Access is limited by checking the last 4 or 6 digits in the receiver’s or sender’s facsimile number. This
parameter can only be set here if it has been enabled in the operating configuration.

This section explains how to program one-touch dialling keys. How to use these keys to dial a number is
explained in the “TRANSMISSION” chapter.

o The facsimile is on. There is no document in the ADF.

÷ 9, *, # and A ÷ D). Each key may be programmed with the following data:

1. Press FUNCTION followed by 4.

2. Press START to access the menu.

3. Press START to enable one-touch dialling.

4 Using the

key that you want to program, e.g. 6.

∨∨ οr ∧∧ key, select the one-touch dialling

F U N C T I O N

4 : P H O N E B O O K

P H O N E B O O K

1 - T O U C H D I A L I N G

1 - T O U C H D I A L I N G

1 :

1 - T O U C H D I A L I N G

6 :

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19

PROGRAMMING

If the key has already been programmed, the display
shows the number of the programmed fax user.
If this is the case, select a different key (using
or ∧∧ ) or change the value displayed, see the “Clearing
programmed data” section.

5. Press START.
The facsimile machine is set for entry of the parameters
to be associated with the selected one-touch dialling
key.

∨∨

1 - T O U C H F A X N O .

6 :

If you want to skip a parameter, simply press the
or ∧∧ key. Each time either of these is pressed, the
next parameter will be displayed.

6. Press START to start entering the selected parameter,
e.g. “FAX NO."

7. Enter the relevant facsimile number (max. 32 digits)
on the numeric keypad, e.g. 0125 45812.

By pressing the
The "

∗" symbol appears on the display.

If the display shows a previously set number, you can
confirm it by pressing SET/CONF. , or replace it with
a new number by typing the new number on the
numeric keypad and pressing SET/CONF. .

To delete a setting, press CLEAR.
To make a correction, move the cursor to the digit to

be changed (using the < or > key) and overwrite it
with the new digit.

∗ key, you can switch to tone dialling.

∨∨

E N T E R F A X N O .

E N T E R F A X N O

.

0 1 2 5 4 5 8 1 2

If you want to leave a blank between one digit and
another, use the > key to move the cursor one
position forward.

By pressing EXT./PAUSE you can insert one or more
pauses (during dialling) between the digits in the
number. The pause is identified on the display by the
character “p”.

It’s a good idea to insert a pause between the code
and the number. In some countries, an answering
tone must be heard before the whole number can be
dialled. In this case, press 2nd DIAL TONE . The
display shows the symbol “:”.

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