Olivetti OFX 1900 Instruction Manual

&AcSIMILE

/&819

)N3425CT)/.

PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Documentazione Via Jervis, 77 - 10015 Ivrea (Italy)

The manufacturer reserves the right to carry out modifi cations to the product described in this m anual at any time and without any notice.

This product’s conformity with quality requirements is certified by the

Your attention is drawn to the following acti ons which could com pr omi se the conformi ty at tested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installat ion, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

Mark it bears

ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA. WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA. APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG. LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN. LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET

The wall socket must be easily accessible and in close proximity. To disconnect the machine from the electrical power supply, remove the power cable plug from the wall socket.

FOR U.K. USERS

NOTICE FOR CONNECTION TO THE PUBLIC TELECOMMUNICATIONS NETWORK

1. BABT Certificate Number/Approval Number for the OFX (1900): see label on the rear of the machine.

2. This terminal equipment is intended for connection to the public telecommunications network via the LJU

cable shown on pages 13 and 14 of these instructions.

3. This terminal equipment complies with the following approval requirements: a) Automatic dialling facilities.

b) Automatic storage of last number dialled. c) Call Progress Monitor facility. d) Automatic repeat attempt facility. e) Automatic answering of incoming call. f) DTMF (tone) dialling.

4. The following facilities are also supported: a) Storage of telephone numbers for retrieval by a predeterminated code.

b) Operation in the presence or absence of Initial or Secondary Proceed Indication (Dial Tone). c) Pulse dialling.

NB: Although this equipment can use either loop disconnect or DTMF signalling, only the performance

of the DTMF signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or

private emergency services. DTMF signalling also provides faster call set up. d) Automatic Fax/Phone recognition facility. e) Automatic Fax/Telephone Answering Device recognition.

5. An approved simple telephone and/or an approved telephone answering device can be series connected to the public telecommunications network via the supplied LJU cable. The LJU socket allows access to a TNV circuit and is intended for the connection to the telecommunications network only.

6. The parallel comminications connector, on the rear of the apparatus, is for the indirect connection to the public telecommunications network of suitable equipment (Personal Computer). Do not connect equipment that will result in signals at the point of connection to the public telecommunications network that do not conform to the physical parts of the public network access requirements. Always follow the suppliers Instructions For Use provided with the parallel communications kit.

7. The connection to the telecommunications network must be unplugged before the mains earth is disconnected. The connection to the telecommunications network must not be hard wired.

8. This apparatus is not suitable as an extension to a payphone, for use on shared service lines, or for use on I+1 carrier systems.

9. The user must ensure that all telephone numbers programmed into the dialling memories are entered correctly.

10. This apparatus is suitable for primary connection to a direct exchange line, or secondary connection to a direct exchange line via a compatible PABX (Private Automatic Branch Exchange). Contact your supplier for details of compatible PABX's.

NB.: It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to

a PABX. Any cases of difficulty should be referred in the first instance to the supplier of the apparatus.

11. Ringer Equivalence Number (REN) = 3

The REN is a customer guide indicating approximately the maximum number of items of apparatus that should be connected simultaneously to the line. The sum of the REN's of the individual items should not exceed 4. The REN value of most telephones is assumed to be 1 unless otherwise marked. Therefore, only 1 telephone and the facsimile machine should be connected to the line.

12. The voltage drop introduced by this apparatus between the public telecommunications network and the associated telephone or telephone answering device (connected via the LJU connector) at a current of 40mA is 0.4 Volts.

APPLICA TION FOR INSTALLA TION OF B.T . SOCKETS

This form may only be required if the wiring is owned by B.T.

If you require suitable sockets for connection of this apparatus, complete this form and send it to your local British Telecom sales office at the address listed in your telephone book.

To: BRITISH TELECOM

I require ........................ sockets for connection of the following equipment

Title FACSIMILE MACHINE Model OFX 1900 Approval No. See label on the rear of the machine Name Address

.............................................................................................................................................

Telephone

number .............................................................................................................................

Date ................................. Signed .............................................................................

FOR AUSTRALIAN AND NEW ZEALAND USERS

This operation of this equipment on the same line as telephones or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact Telecom Faults Service.

Not all standard telephones will respond to incoming ringing when connected to the extension socket.

QUICK REFERENCE GUIDE

KEYS FOR MANAGING MENUS, SUB-M E NUS AND PARAMETERS START













STOP to exit each operating situation.

CHANGING DATE AND TIME

Press FUNCTION followed by 5 to select the “Set-up” menu.

Press START to select the “Storing data” sub-menu.

Press START to select the “Date and time” sub-menu.

Press START and type in the new date and time in full.

Press START to confirm.

RECORDING THE SENDER’S NAME AND NUMBER

Press FUNCTION foll owed by 5 to select the “Set-up” menu.

Press START to select the “Storing data” sub-menu.

Press  to select “Installat ion parameters”.

Press START to select the parameter associated with the name.

Press START. the display shows the cursor for entering the name.

Enter, for instance, the nam e “ROSSI”, pressing the 7 key until the letter “R” is displayed,

then move the cursor to the right pressing the 6 key until the character “O” is entered. Proceed the same way until the name is complete.

IF...

• you want to reposition the cursor to the left, press

• you want to erase the name completely, press the CLEAR key.

• you want to introduce a space, move the cursor using the

Confirm with START. The display shows the parameter for the fax number.

Press START. The display shows the cursor for entering the number.

Set the number with or without pr efixes typing the digi t s on t he num eric keypad.

10.

Confir m with START.

confirm menu

• i f you conf i r m a

to scroll thr ough menu and sub-menu items. to choose the values of a parameter, scrol ling for ward and backwar d through

the options available in the machine or to position the cursor along the characters comprising the values of the parameter. In this case, after positioning, you have to set the value using the numeric key pad.

sub-menu

and

item, you access the corresponding

sub-menu parameter

items,

item, you access the corresponding

or its

parameters

value

, you access the





and their

key without entering a character.

values

sub-menu

parameters

next parameter.

Detach and retain - Detach and retain - Detach and retain - Detach and retain - Detach and retain - Detach and ret ain - Detach and r et ain - - Detach and ret ain - - Detach and

TO TRANSMIT A DOCUMENT

Insert the document on the Automatic Document Feeder (ADF).

On the numeric key pad, dial the recipient’s fax number.

Press START. The fax stores the document, then transmits.

IF...

An error occurred during the transmission attempts, the ERROR LED will be on. Reinsert the document into the ADF, press REDIAL and START. The fax machine tries to transmit again.

USING THE MACHINE AS A COPIER

Insert the document into the ADF.

Press

START.

PRINTING PROGRAMMED ONE TOUCH AND SPEED DI ALLING DATA

Press

FUNCTION START

followed by

IF...

you want to print t he rapid dialling progr amme, press 

Press

At the end of the operation, press

. The data for the program med dialling codes are printed.

STOP

to exit the menu.

to display the related parameter.

or 

RESENDING A TRANSMISSION FRO M M EMORY

Press

Use  or  to display the “MEMORY TRANSMISSIONS ” function, then press

Select the activity with the  or  key or by entering the number directly on the numeric key

FUNCTION START.

followed by 9.

START.

pad. At this point , you can modify the tr ansmission date/tim e (a) and/or the recipient’s fax number (b):

Display the “DATE/TIME” field using t he  or  key.

START

Press the current one, and confirm pressing

Display the “NUMBER” field using the  or  key.

START

Press

To exit the menu, press

. The display shows the current time. Modify t he tim e of transm issi on, or accept

START

. Modify the recipient’s fax number and press

STOP

twice.

START.

DELETING A DOCUMENT

Select the document as described in steps 1 through 4 of the previous operation, then press

CLEAR

the

key. Remember that deleting a document also elimi nates any acti vity associated to it. Before proceeding with the deletion, the fax machine will ask you to confirm the operation.

Press 1 to confirm the deletion of the selected document or 0 to cancel the operation.

To leave the menu, press

STOP

twice.

ACTIVITY REPORT

Press

Use th e  or  key to display the “ACTIVITY REPORT” function.

Press

FUNCTION

followed by

START.

. The fax machine prints the report.

STOP

to exit the menu.

CONSOLE

The console is characterised by an alphanumeric LCD display, keys and LEDs which all ow t o recognise the operating status of the machine and guide its utilisation.

The following is a brief description of the console. The specific use of each key will be explained at the appropriate time in the operating procedures.

DISPLAY

It comprises two lines of 24 characters each, and it shows:

• Date and time

• Machine status, menu and sub-menu

items, parameters and relative values

• Error messages

NUMERIC KEYS (0-9)

• For dialling the fax or phone number of the recipient

• For setting any numeric data

• For entering digits and alphanumeric

characters when setting numbers and names

FUNCTION

• Provides access to the Functions menu

• Selects menus and sub-menus

CLEAR

Cancels wrong settings on the display or when programming.

Prints reports.

CONTRAST

Adjusts the contrast of the origi nals to be transmi t t ed and copied (only wit h t he original in the ADF)

• LED on for excessively light originals

• LED blinks for excessively dark originals

• LED off for normal originals

IMAGE

Adjusts the colours (and shades of grey) of the original document to be transmit ted or copied, which will be received or copied in shades of grey.

• LED on: documents containing text and photographic images

• LED blinks: for documents containing photographic images

• LED off: for documents with text only

RESOL.

Adjusts the definiti on of the originals to be transmi t t ed or copied (only with the original in the ADF)

• LED on: for documents with small characters and drawings

• LED blinks: for documents with very small characters and detailed drawings

• LED off: easy to read documents

URGENT TX

Starts an urgent transmission to a single recipient (only with original in the ADF)

P → T

It temporarily changes dialling from pulse to tone.

REDIAL

Redials the last fax number dialled (only with the original in the ADF)

SPEED DIAL

Followed by setting numeric codes (00-89) it automatically selects, after programming, the phone or fax number associated to them.

PAUSE

Inserts a dialling pause between the digits of a fax or phone number.

EXT.

It needs to be pressed before dialling or recording an outside number when the fax machine is connected through exchange (PBX).

2nd DIAL TONE

This feature is enabled only in some Countries.

• Pressed while dialling the fax or telephone number, it provides that number the ability to detect a second tone when dialling, in some telephone exchanges.

• It performs the same function for numbers programmed under one-touch dial and speed dialling.

HOLD

During a telephone conversation, puts the call on hold.

LINE STATUS

• If kept pressed, it checks on the display the operating condition of the fax machine with respect to the selection, transmission or reception procedures.

• Pressed with STOP, it causes the connection to be dropped.

START

• It starts t he copying operation (only wi th the original in the ADF)

• Starts reception

• After dialling the fax number, it starts

transmission (only with the document inserted in ADF).

Confirms the selection of menus, submenus, parameters and related values and moves on to next procedure

STOP

• Interrupts a copying operation.

• Ejects a document from ADF.

• Switches off the ERROR led after the

HOOK key.

• Restores the fax machine waiting mode.

• Interrupts a programming operation.

• Interrupts a transmission or reception

operation.

• Pressed after the LINE STATUS key, it interrupts the transmission or reception in progress.

ONE TOUCH DIALLING KEYS (01-10)

If program med, they automatic ally dial the fax or phone number associated to them.

TX/RX LED

When on, it indicates that a transmission or reception is in progress.

ERROR LED

It signals an operating anomaly occurred during transmission or reception.

HOOK

It allows to detect the line tones while dialling t he recipient’s fax or phone num ber (“hands free” dialling). It is equivalent to lifting the handset.

INTRODUCTION

This fax machine, com pli ant with t he essential requirem ents set out by the overleaf, is a ability to send and receive documents easily and rapidly, it can also be connected do and configured from

Personal Computer

a for capturing images and operate the machine as a colour

Moreover, being able to use highly reliable printing instrument.

Naturally, the fax machine can also be used as an

operation capability

Regarding the need for the user to absent him/ herself, thi s fax m achine allows to do so wi th no pr oblems:

memory

the paper or the ink has run out.

For all activities performed, the fax then provides thorough

security

In short, what you have is much more than just “a fax machine”...

multi funct ional

through which the user can manage documents, perform the functions of a

product, able to offer a wide range of services. In addit ion to the tradi tional

printer

plain paper

, it allows to save m oney since its

emergency copier

, an operation can be reserved whilst the other one is taking place.

it is fitted with allows to send documents at a set time or to receive them even if there is no

automatic reports

functions,

password

programming prevents unauthorised persons from using the device.

Directives contained in the

ink jet

technology makes it a

and thanks to its

and, lastly, thanks to its

scanner

simultaneous

INTRODUCTION

III

TABLE OF CONTENTS

INSTALLING THE FAX MACHINE AND GETTING STARTED.......................................3

MAIN COMPONENTS OF THE MACHINE.............................................................................................3

CONTENTS OF THE PACKAGE...........................................................................................................4

PRELIMINARY RECOMMENDATIONS .................................................................................................4

LOCATION........................................................................................................................................4

CONNECTION TO THE ELECTRICAL POWER SUPPLY ..................................................................5

MAINTENANCE.................................................................................................................................5

REPAIRS ..........................................................................................................................................5

FOR CORRECT USE ........................................................................................................................5

MOUNTING THE SUPPORTS AND PAPER TRAY................................................................................6

CONNECTION TO THE TELEPHONE LINE AND TO MAINS POWER..................................................6

PAPER INSERTION FOR RECEPTION AND COPYING .......................................................................7

PAPER TRAY ADJUSTMENT............................................................................................................7

INSERTING THE PRINT HEAD............................................................................................................8

ENTERING THE IDENTIFICATION DATA...........................................................................................10

DATE AND TIME.............................................................................................................................10

SENDER’S NAME AND NUMBER....................................................................................................11

SETTING THE INSTALLATION PARAMETERS ..................................................................................12

PRINTING THE INSTALLATION PARAMETERS..............................................................................12

CONNECTION TO PUBLIC OR PRIVATE NETWORK.....................................................................13

ELEMENTARY USE OF THE FAX MACHINE......................................................................................14

SENDING A DOCUMENT................................................................................................................14

RECEIVING A DOCUMENT.............................................................................................................15

THEORY OF OPERATION...........................................................................................19

METHODS OF MAKING A CALL (DIALLING)......................................................................................20

METHODS OF TRANSMISSION.........................................................................................................21

METHODS OF RECEPTION...............................................................................................................22

POLLING............................................................................................................................................22

MEMORY MANAGEMENT..................................................................................................................24

THE REPORTS: AN AUTOMATIC RECORD.......................................................................................24

SECURITY FUNCTIONS.....................................................................................................................25

PASSWORDS.................................................................................................................................26

CLOSED NETWORK.......................................................................................................................26

CUSTOMISING THE MACHINE..........................................................................................................27

ADVANCED FEATURES.....................................................................................................................29

CONNECTING TO A PERSONAL COMPUTER ...............................................................................29

COMPLEMENTARY FUNCTIONS.......................................................................................................30

TRANSMISSION WITH TELEPHONE / HANDS FREE DIALLING....................................................30

SUSPENDING OR REQUESTING A TELEPHONE CONVERSATION..............................................31

ADJUSTING....................................................................................................................................31

USING THE FACSIMILE MACHINE AS A PHOTOCOPIER..............................................................31

GENERAL ISSUES......................................................................................................35

THE STAND-BY STATE......................................................................................................................35

BASIC OPERATIONS.........................................................................................................................36

TABLE OF CONTENTS

PROCEDURES ............................................................................................................ 4 1

CUSTOMISING THE FAX MACHINE .................................................................................................. 41

PRINTING THE CONFIGURATION PARAMETERS............................................................................ 42

SETTING OPERATING CONFIGURATION PARAMETERS................................................................42

DIALLING........................................................................................................................................... 43

PROGRAMMING ONE-TOUCH DIALLING KEYS............................................................................ 43

PROGRAMMING SPEED DIALLING CODES...................................................................................... 44

PRINTING PROGRAMMED DATA FOR ONE TOUCH AND SPEED DIALLING ............................... 45

DELETING PROGRAMMED DATA.................................................................................................. 46

PROGRAMMING DIALLING GROUPS ............................................................................................... 47

PRINTING THE PROGRAMMED DATA...........................................................................................48

DELETING THE GROUPS............................................................................................................... 48

PASSWORD....................................................................................................................................... 49

RECORDING THE PASSWORDS................................................................................................... 49

MODIFYING OR DELETING PASSWORDS.................................................................................... 50

TRANSMISSION.................................................................................................................................51

DOCUMENTS THE MACHINE CAN TRANSMIT.............................................................................. 51

TRANSMITTING TO A SINGLE RECIPIENT.................................................................................... 52

TRANSMISSION TO MULTIPLE RECIPIENTS ("BROADCAST").................................................... 55

URGENT TRANSMISSION.............................................................................................................. 57

RECEPTION....................................................................................................................................... 58

AUTOMATIC RECEPTION.............................................................................................................. 58

MANUAL RECEPTION.................................................................................................................... 58

RECEPTION WITH FAX/PHONE RECOGNITION........................................................................... 59

POLLING............................................................................................................................................60

RECORDING POLLING IDENTIFIERS............................................................................................ 60

PRINTING THE POLLING IDENTIFIERS......................................................................................... 61

POLLING TRANSMISSION ............................................................................................................. 61

POLLING RECEPTION ................................................................................................................... 62

REPORTS.......................................................................................................................................... 65

LAST TRANSMISSION REPORT.....................................................................................................65

ACTIVITY REPORT......................................................................................................................... 67

MEMORY MANAGEMENT.................................................................................................................. 68

DOCUMENTS STORED IN THE MEMORY...................................................................................... 68

BROADCAST TRANSMISSIONS..................................................................................................... 69

TRANSMISSIONS FROM MEMORY................................................................................................ 70

SIGNALS, ACCESSORIES, MAINTENANCE...............................................................75

SIGNALS............................................................................................................................................ 75

AUDIBLE SIGNALS......................................................................................................................... 75

PAPER REMOVAL .............................................................................................................................79

REMOVING JAMMED ORIGINALS.................................................................................................. 79

REMOVING THE JAMMED PAPER................................................................................................. 79

MAINTENANCE.................................................................................................................................. 81

OUT OF INK INDICATION............................................................................................................... 81

REPLACING THE INK CARTRIDGE................................................................................................ 81

REPLACING THE PRINT HEAD...................................................................................................... 82

AUTOMATIC NOZZLE CLEANING AND CHECKING PROCEDURE................................................ 83

ORDINARY MAINTENANCE............................................................................................................84

USER SERVICING.......................................................................................................................... 87

TECHNICAL DATA.......................................................................................................................... 89

INDEX

................................................................................................................................................ 93

TABLE OF CONTENTS

INSTALLING THE FAX MACHINE AND GETTING STARTED

This section contains the guidelines for correct operation of the fax machine, including those for connecting it to mains and telephone outlets, inserting paper and the print head, setting the extensible collection tray for original documents. It also describes commonly used essential functions such as document

transmission

MAIN COMPONENTS OF THE MACHINE

TEL 2 TEL 1 LINE

and

reception

1 2

4 3

Adjustable paper feed tray

Feed slide for original documents to be transmitted

or copied Adjustable paper guides

Display

Operator console

Extensible original document support tray

INSTALLING THE FAX MACHINE AND GETTING STARTED

Printed/copied document tray

Print head compartment cover

Print head compartment

Connecting outlets

10.

Optical reader (scanner)

11.

Speaker

12.

CONTENTS OF THE PACKAGE

In addition to the machine, already fitted with mains connection cable, the package contains:

• Plug

• Telephone cable

• Parallel cable for PC connection

• Extensible collection tray for original documents

• Extensible collection tray for printed or copied documents

• User’s manual

• Installation manual

• Document holder

• Print head with monochrome interchangeable ink cartridge

• Print head holder

• Paper tray

• CD-ROM with PC connection software

• Promotional brochure

PRELIMINARY RECOMMENDATIONS

In order to keep serving you at its best level of performance, your fax machine, not unlike any other product, needs to be properly installed and operated, following the few recommendations that follow.

LOCATION

• Place the fax machine on a stable, flat surface with no vibr ations, in order to avoid f alls which could cause injury to people or damage to the product.

• Keep the fax away from water or steam sour ces, excessive heat sources and dusty rooms. Also, do not expose it to direct sunlight.

• Keep the fax away from other electrical or electronic appli ances which may generate interference, e.g. radio, television, etc.

•

Do not surround the fax with books, documents or obj ects which reduce the space necessar y for air circulati on. Ideal environmental conditions for its location are from 5°C to 35°C with a humidity rat e between 20% and 80%.

INSTALLING THE FAX MACHINE AND GETTING STARTED

CONNECTION TO THE ELECTRICAL POWER SUPPLY

• The fax machine is provided with a power cable with a grounded plug. If your wal l power socket does not allow plug insertion or if it does not have a ground, get in touch with a qualified electrician to update your electrical mains outlet to the current standards.

• Make sure that the power cable is easily accessible without im peding the passage, avoiding treading on, or tripping over it.

• Never connect the fax to a multi ple plug or to an extension cable which already has another appliance connected: poor electrical contact may cause overheating and originate fire or electrical shocks.

MAINTENANCE

• W hen cleaning the fax, first of al l di sconnect it fr om the electrical power supply. Use onl y a dam pened cloth. Do not use corrosive substances, such as solvents, alcohol, petrol or abrasive components.

• Never introduce foreign bodies (liquids included) in the fax machine: their accidental contact with powered parts may cause a fire or electric shocks.

REPAIRS ...

• Never try to repair the fax if you do not have the necessary competence: by removing the outer casing, you may risk electrical shocks or other injury. Always call a qualified service technician.

• W hen you replace components (accessories included), make sure that you use only original mat erial approved by the manufacturer. Use of other material might com promise the safety features, besides being a cause of fire and electrical shocks.

• If any of the following conditions occur, disconnect the fax from the power supply and contact a qualified service technician:

− the power cable, or its plug are damaged or worn

− the outer casing is damaged

− liquid has been poured inside by accident

− a sharp drop in performance occurs

− the fax machine fails to r espond correctly to the instructi ons reported on the manual. In thi s case,

perform only the actions specified for the function that causes the problems: interventions performed improperly or on components that are not involved may cause damages that often require additional work to be carried out by the service personnel called to solve the problem.

• Never try to repair or modify t he fax machine personally. If you remove the casing, you risk electri cal shock and other hazards. Contact only qualified technical personnel.

FOR CORRECT USE ...

• Before operating with your fax machine, read carefully al l the instructions contained i n this manual. Keep the manual for further consultation.

• The fax machine has already been set for operation according to the standards of the telephone network within your country.

• If you do not use the fax machine for long periods it should be disconnected from t he power supply to avoid damage from power surges and peaks.

INSTALLING THE FAX MACHINE AND GETTING STARTED

MOUNTING THE SUPPORTS AND PAPER TRAY

Set the fax machine on its right side and insert the document collection tray in its guides pushing it until it latches.

Insert the extensible original document collection tray into the side slots.

Insert the paper feed tray into its housing.

CONNECTION TO THE TELEPHONE LINE AND TO MAINS POWER

Connection to mains power

Insert the plug of the power cable into the mains wall socket. The fax machine will automatically perform a short test to check the operating condition of its components, then it will show the appropriate messages on the display. The fax machine stays connected all the tim e, ready to receive and transmit documents 24 hours a day.

IF...

You want to shut the fax m achine off, simply pull the main power cable plug out of the socket, since the fax has no on/off switch.

Connecting the fax machine to the telephone line and connecting the telephone/answering device.

After checking whether the mains power cable is disconnected, insert the small, clear connector of the connecting wire into the LINE outlet of the fax machine. The other end needs to be connected to the appropriate plug. A click confirms correct insertion.

INSTALLING THE FAX MACHINE AND GETTING STARTED

2. Insert the plug into the telephone line connection wall socket.

IF...

the system has multiple outlet in series, connect the fax machine to the primary outlet.

a) In the case of telephone fitted with national plug, insert the plug of the

telephone wire or of the answering device’s wire into the plug-outlet.

CAUTION:

Since the telephone connection depends on national standards whi ch vary from Country to Count ry, the last two figures show an intentionally generic connection. Refer to your Country’s current standard.

b) In the case of telephone fitted with international connector, insert the connector directly into the

telephone outlet. (TEL 1).

PAPER INSERTION FOR RECEPTION AND COPYING

The paper feeding tray contains t he sheets (up to 150) necessary to print the documents received or just to copy a document. The paper tray (not in all Countri es) is designed to house the A4 (210 x 297 mm) paper format , however it can be adjusted to house also the US Letter (216 x 279.4 mm ) and US Legal (216 x

355.6 mm) formats.

Rotate the front cover of the paper tray.

Hold the sheets by their top edge. Insert them letting them fall into the paper tray without folding them and without forcing them, then rotate the cover to close it. The display will show date and time.

PAPER TRAY ADJUSTMENT

When you replenish the paper for printing received and copied documents, you should pay attention to t he following thr ee factors which must always coincide in order to guarantee the correct operation of the fax machine:

• paper format, i.e. width of the sheet in use

• format of the tray i.e. distance between the inner stops of the container

• print f ormat i.e. the value of the FORMAT parameter of the PRINT PARAMETERS menu. Reference

chapter: THEORY OF OPERATION.

INSTALLING THE FAX MACHINE AND GETTING STARTED

2 1

1 2

Check whether the paper tray is set up for the desired paper format, hence that the distance between the inner stops coincides with the width of the sheet. If this is not the case, extract the tray and release the cover pressing its side towards the inside of the paper tray. Release the two inner stops from the lower edge of the paper tray pressing in the direction of the arrows, then position them according to the paper format:

• on t he inner guides (1) for the A4 format

• on the outer guides (2), for the LETTER and LEGAL formats.

INSERTING THE PRINT HEAD

Place the cover back and insert the paper tray in its housing, then flip the cover over and insert the sheets of the correct format (max.

150). Lastly close the cover back again.

Lift the lid of the print head compartment positioning your fingers in the side notches.

Remove the print head from its package and, holding it by its grip, remove the film that protects the nozzles.

NO!

Do not touch

remove the ink cartridge from the print head. 8

either the nozzles or the electrical contacts and do not

NO!

INSTALLING THE FAX MACHINE AND GETTING STARTED

Insert the print head into its housing with the contacts facing the front of the fax.

IF...

• the “CHECK PRINT HEAD” message appears on the display, remove and reinsert the print head, pressing harder. If the message remains, call customer assistance.

• the print head supplied has an interchangeable ink cartridge, you can change the cartridge up to 6 times before replacing the whole print head.

• you want to replace both t he ink cartri dge and the print head, refer to the SIG NALS, ACCESSORI ES, MAINTENANCE chapter.

Push the print head in the direction of the arrow until you hear the click that confirm its correct insertion. Close the cover of the print head compartment. The fax machine will perform the “Automatic nozzle cleaning and checking procedure” (Procedures).

To release the print head, including the cartridge, push the levers in the direction of the arrow.

INSTALLING THE FAX MACHINE AND GETTING STARTED

ENTERING THE IDENTIFICATION DATA

The facsimile automatically prints data at the top of the document received so that the correspondent can identify the sender of the document at a glance. This data constitutes the sender ID and consists of the date/time of transmission and the sender's name. The gradual approach to the capabilities of your fax machine allows you to learn first the essential functions such as changing date and time, entering the sender’s name and number, transmitting and receiving a document or simply copying it. when it is turned on, the fax machine automatically runs a short test to check its components’ operating condition, then it gets ready to operate. The display shows the date present in the machine. Date and time can be changed by the operator and, once set, they are updated automatically. Every document transmitted will then bear, on the recipient’s copy, the date and time of transmission and the sender’s name. This card explains how to change date, time, sender’s name and number. To enter the data, refer to the chapter GENERAL ISSUES - Basic Operations.

NOTE: You can program the facsimile’s parameters and customisation data from the PC through the appropriate function made available by the Linkfax application and described under this manual’s THEORY OF OPERATION chapter - ADVANCED FEATURES section.

Mains connection complete. The fax is on. The display shows the machine state the fax is normally set in, i.e. the one for receiving a document. The display also shows the date and time present in the machine. The manual adopts a sample date.

12/12 ‘ 97 12:16 100% AUTOMATIC RX

DATE AND TIME

In addition to being printed on the top margin of all documents transmitted, date and time will also be shown on the display when the fax machine is in stand-by. Once set, date and time can be changed by the user at any time (unless a delayed transmission has been set up) by repeating the procedure described below. The user can also modify the format of the date and time through the operating configuration parameter “DATE FORMAT”. Refer to the chapter THEORY OF OPERATION Reminder.

1. Press FUNCTION followed by 5.

FUNCTION (0-9)

5. SET-UP

2. Press START.

OPERATING CONFIGURATION STORING DATA

3. Press START.

STORING DATA DATE/TIME

4. Press START.

Type the new date and time using the keys on the numeric keypad, e.g. 25/11, 97 17: 05. After each digit typed, the cursor will automatically move on to the next position. Two digits must be typed for each parameter, inserting a zero before one-digit numbers. Having set the minutes, the cursor will automatically move back to the first digit of the first parameter.

DATE/TIME 24/11 ’ 97 17:05

DATE/TIME 25/11 ’ 97 17:05

INSTALLING THE FAX MACHINE AND GETTING STARTED

6. To confirm the setting, press START. The facsimile

machine automatically moves on to the next item on the "STORING DATA" menu.

STORING DATA MAILBOX PASSWORD

7. Press STOP to leave the menu.

SENDER’S NAME AND NUMBER

In addition to the date and time, you can also enter the sender’s name and fax number or other identifying information. This information will remain stored until it is changed again and it will appear on every document received by the recipient

1. Press FUNCTION followed by 5.

2. Press START.

3. Press the 6 key.

4. Press START. The display shows the sender name

installation parameter.

5. Press START. The display shows the cursor for entering

the name.

To type in the sender’s name (e.g. ROSSI), press the 7 key until the letter R is displayed, then press 44 to move the cursor to the right and, in the new position, enter the O character. Every numeric key cyclically selects the characters of its repertory starting from the digit and providing the next character every time it is pressed. Proceed the same way until the name is complete, for up to 16 characters.

FUNCTION (0-9)

5. SET-UP

OPERATING CONFIGURATION STORING DATA

OPERATING CONFIGURATION INSTALLATION PARAMETERS

INSTALLATION PARAMETERS SENDER'S NAME

SENDER'S NAME _

SENDER'S NAME ROSSI

IF...

• a character is entered in error, position the cursor on it using the 33 key and overwrite the correct character.

• you want to erase the name completely and enter it anew, press the CLEAR key.

• you want to enter a space press 44 without entering any character.

7. Press START to confirm. The display shows the

parameter for entering the fax number.

INSTALLATION PARAMETERS SENDER’S NUMBER

8. Press START. The display shows the cursor for entering

the fax number.

INSTALLING THE FAX MACHINE AND GETTING STARTED

SENDER’S NUMBER _

9. Set the fax number typing the digits on the numeric key pad

with or without area code (e.g. 659876) according to your requirements

IF...

you want to set the number complete with Country code, keep in mind that, instead of the zeroes, you need to press the * key. E.g. for the number 0039-125-526433, press:

1) The * key instead of “00”. The displays shows the symbol +. That symbol will also be printed instead of

“00” .

2) Type 39.

3) Enter a space moving the cursor with 44.

4) Type 125 without “0”.

5) Type another space and then the number 526433.

SENDER’S NUMBER 659876

10. Press START to confirm. The display shows the next

parameter. The procedure is complete. The sender’s name and number will remain stored until changed again and they will be printed on each document received by the recipient.

INSTALLATION PARAMETERS DIAL TYPE

11. To go back to the initial machine state, press STOP.

SETTING THE INSTALLATION PARAMETERS

The last phase of the installation procedure consists of setting parameters that determine how the machine is to operate. The procedure below assumes that you can access all the installation parameters but this may not be the case. In fact, depending on the country where you live, some of them may be "hidden" as local legislation specifies that they can be changed exclusively by service engineers. A general rule to be followed is not to change the settings made by the manufacturers unless you are sure that no errors will result and to print the current installation parameters before changing them. Having changed the relevant installation parameters, the machine can be used with the basic configuration set by the manufacturers. You can tailor the configuration to your specific needs later on when you have become more familiar with the machine, having read the manual and identified your precise requirements, to ensure that the configuration set will be the one most suited to your activity. Refer to the chapter THEORY OF OPERATION - Personalising the machine.

PRINTING THE INSTALLATION PARAMETERS

If you are not navigating in the menu already, the display shows the machine state for receiving a document.

1. Press FUNCTION followed by 5.

2. Press START.

12/12 ‘ 97 12:16 100% AUTOMATIC RX

FUNCTION (0-9)

5. SET-UP

OPERATING CONFIGURATION STORING DATA

INSTALLING THE FAX MACHINE AND GETTING STARTED

3. Press the 5 key.

OPERATING CONFIGURATION INSTALLATION PARAMETERS

4. Press PRINT. The fax machine prints the values set in

the installation parameters.

CONNECTION TO PUBLIC OR PRIVATE NETWORK

After entering date, time, name and number, the fax machine has to be adapted to the characteristics of the exchange it is connected to. So other installation parameters have to be set, and particularly important is the connection to a public network or to a private exchange.

Public network

The fax machine is already set up for connection to the public network, however it is best to check whether:

• the PUBLIC TEL. NETWORK parameter is selected

• the dialling parameter (pulse or tone) is set in accordance with the characteristics of the public network

your fax machine is connected to. If in doubt, ask the operator of the private telephone network.

Private exchange

The fax machine can be connected to a private exchange and be used on a public network as well. To do so, it is necessary for:

• the PRIVATE BRANCH EXCHANGE parameter to be selected

• the dialling parameter (pulse or tone) is set in accordance with the characteristics of the private

exchange your fax machine is connected to. If in doubt, ask the operator of the private telephone network.

• outside line modes (prefix, ground, or flash) for accessing the public network from the private exchange have been set.

INSTALLATION PARAMETERS PRINTING...

See the chapter GENERAL ISSUES - Basic Operations.

1. Repeat the “SENDER’S NAME AND NUMBER”

procedure until step 8 then press START.

2. Press START.

IF...

• the fax machine is connected to the private network (private exchange), press 6 to select connection to the public network.

• instead you want to connect the fax machine to the private exchange:

1) Use 5 or 6to display the message: DIAL TYPE PRIVATE BRANCH EXCHANGE

2) Press START. The display shows PRIVATE BRANCH EXCHANGE OUTSIDE TYPE

3) Press START. The display shows OUTSIDE TYPE DIAL NUMBER. There are three outside line

modes selectable through the 5 or 6keys: Dial Number, Earth and Flash.

4) Press START. The display shows DIAL NUMBER.

5) Type the prefix number, max 3 digits from 0 to 9 and press START. The display shows

PRIVATE BRANCH EXCHANGE DIAL TYPE.

6) Press START. The display shows DIAL TYPE PULSE.

INSTALLING THE FAX MACHINE AND GETTING STARTED

INSTALLATION PARAMETERS DIAL TYPE

DIAL TYPE PUBLIC TEL. NETWORK

7) Press START to confirm or select tone dialling with 6 and press START. The display shows

PRIVATE BRANCH EXCHANGE OUTSIDE TYPE. Dialling depends on the characteristics of your private exchange.

8) Press STOP. The display shows INSTALLATION PARAMETERS DIAL TYPE FOR PUB. NET. At this point the procedure is unified with the main one. To connect also to the public network, go

to step 4 of the main procedure.

3. Press START.

INSTALLATION PARAMETERS DIAL TYPE FOR PUB. NET.

4. Press START.

DIAL TYPE FOR PUB. NET. TONE

IF...

you want to display tone dialling, press 5 or6.

5. Press START to confirm. The display shows the fax

remote control message.

Press STOP to leave the procedure and go back to the initial machine state.

INSTALLATION PARAMETERS REMOTE START

ELEMENTARY USE OF THE FAX MACHINE

This section describes the facsimile's basic functions, that is, how to send and receive a fax and how to redial a fax number manually (when the automatic redials carried out by the machine do not succeed in establishing a connection with the desired correspondent). If you use the machine as described here, remember that you are not using it to its full potential: we therefore recommend you carefully read the chapter: THEORY OF OPERATION.

SENDING A DOCUMENT

v The facsimile machine is switched on and in standby. The display shows the message "AUTOMATIC

RX". The procedure described in the "Setting the Installation Parameters" section has been carried out.

Place the document face down in the ADF and fit the paper to its width. After a few seconds the edge of the document will automatically be inserted into the ADF.

2. Dial the recipient’s fax number (up to 32 digits) on the

numeric keypad.

INSTALLING THE FAX MACHINE AND GETTING STARTED

27/11 ‘97 12:04 100 % DOCUMENT INSERTED

FAX: 125 240342

Press START. The facsimile machine starts to store the document (the percentage of free memory decreases). It then activates transmission (the TX/RX LED lights up). At the end of transmission, the TX/RX LED goes off and the fax machine goes back to stand-by.

IF...

There was an error on the telephone line when the fax machine was trying to send the document, the ERROR led lights up. Place the document back in the ADF, press REDIAL and then START. The fax machine tries to send again.

27/11 ‘97 12:04 100 % AUTOMATIC RX

RECEIVING A DOCUMENT

v The facsimile machine is switched on and in standby. The display shows the message "AUTOMATIC

RX". The procedure described in the "Setting the Installation Parameters" section has been carried out.

1. The telephone rings and the facsimile automatically activates fax reception (the TX/RX LED

lights up).

2. When reception has been completed successfully, the facsimile machine emits a beep (the

TX/RX LED goes off).

INSTALLING THE FAX MACHINE AND GETTING STARTED

THEORY OF OPERATION

A facsimile machine enables an exact copy of a document to be produced at a remote location. It incorporates three main devices:

A SCANNER

This is the device that optically scans the page containing data, text and/or images, to be transmitted. The page is illuminated by a series of LEDs (Light Emission Diode) and the reflected light rays, whose intensity will depend on whether the area struck contains a mark or is empty, are captured by sensors that convert them into electrical signals. These signals are then coded using internationally recognized standards. The coded image is "compressed" (in other words, the black and white sequences are "shortened", representing them with a single code that indicates their length and position) to save space in the memory and reduce the time required for transmission.

A PRINTER

As its name suggests, this device is used for printing documents. Many different printing techniques are used. Your facsimile machine is based on Bubble Ink Jet technology, which uses a print head fitted with a series of nozzles which "fire" microscopic particles of ink onto the paper, reproducing the exact image of the document read by the sender's scanner. One of the main advantages of your facsimile machine is that you can print on plain paper, which does not roll up like the thermal paper commonly used by other facsimile machines available on the market, and costs much less.

A MODEM

This component enables you to connect to the telephone line and exchange data with remote devices. The various integrated circuits it contains convert binary signals (sequences of 1's and 0's) into analog signals (i.e. variable electrical voltages) and vice versa. The communication process is regulated on an international scale by "protocols" which represent, for electronic devices, the equivalent of the various languages spoken. This facsimile machine uses the Half Duplex protocol and can send and receive data at various speeds, from 2400 to 14400 bps (bits per second).

In addition to these main devices, the machine is also equipped with other functional elements that enable it to:

• receive user commands (the console)

• indicate the status of operations in progress and display the data entered (the display)

• feed in the original documents to be sent (ADF - Automatic Document Feeder)

• feed the paper on which the documents are printed (paper cassette and ASF - Automatic Sheet

Feeder)

• communicate with a personal computer (parallel interface). Special mention must be made of the memory. It consists of electronic chips used for storing data. The

memory is divided into two main areas: the data memory, which basically contains the data relating to the machine's set-up and adjustment, and the document memory, used for storing the original documents to be sent or copied or those received (100 pages*). The data stored is retained for several hours, even in the event of a power failure. The main advantage of the memory is that it enables several operations to be carried out at the same time. For example, you can set a transmission transaction while receiving a document, or print a file from the PC and send a stored document at the same time.

* ITU-TS format , Test Sheet n° 1 (Slerexe Letter) in standard resolution and MH compression mode.

THEORY OF OPERATION

METHODS OF MAKING A CALL (DIALLING)

One of the essential operations involved in sending a document is dialling the correspondent's facsimile number. During this preliminary phase, the facsimile machine connects to the telephone line and dials the number you enter. Your device can store a large number of numbers and associate additional information with them, thus creating an electronic telephone directory which not only saves you time but eliminates the risk of making dialling errors. The numbers stored can be dialled in four different ways:

One touch dialling

This is the fastest method and consists of dialling the number by pressing just one key to which the desired number has been associated. There are 10 one-touch dialling keys (from 01 to 10) and are grouped on the right-hand section of the console. A fax number and a telephone number can be associated with each key. See PROCEDURES chapter.

Speed dialling

Dials a previously stored number when you press three keys, that is SPEED DIAL and two keys on the numeric keypad which constitute the speed dialling code (from 00 to 89). This method can be used for dialling up to 90 facsimile numbers. See PROCEDURES chapter.

Alphabetical dialling

This is the most functional method as it combines the utility of finding a person's number by using his name with the speed at which it may be dialled. In fact, all you have to do is press SPEED DIAL and the 5 or 6 key to display the names associated with the speed dialling codes in alphabetical order and press START to dial the relevant number

Group dialling

Up to 10 distinct groups of recipients can be prepared, each comprising one touch or speed dialled fax numbers, up to 100 recipients. Groups are numbered from 90 to 99. By selecting a transmission group, the same document will be sent to each of the recipients listed in the group.

There are three additional, slower, methods for dialling numbers not stored in the memory.

Dialling on the numeric keypad

Consists of typing the desired number on the numeric keypad and pressing START to confirm.

Manual dialling

You gain direct access to the telephone line by pressing the HOOK key (to hear the dial tones), enter the desired number on the numeric keypad of the facsimile machine and confirm by pressing START. In addition, there are some dialling functions that change the method of connection used by the facsimile machine. These may be activated manually, that is, while dialling the number, or automatically, while programming one-touch dialling keys or speed dialling code.

These functions are:

− − Changing the type of dialling

By pressing the* key, you can switch from pulse to tone dialling, while dialling a number. When

the function is activated, the symbol "*" appears on the display.

− − Connecting to an outside line

If you press the EXT.//PAUSE key before dialling the number, you connect to an outside

telephone line using the method set in the "DIAL TYPE" installation parameter (Dial number, Flash, Earth). This function is used when the facsimile machine is connected to a private branch exchange. When it is activated, the letter "E" appears on the display

− Pause

If you press the EXT.//PAUSE key while dialling the number (that is, between one digit and

another), the facsimile machine inserts a pause before dialling the remaining digits of the number dialled. When it is activated, the letter "p" appears on the display.

THEORY OF OPERATION

− Second tone

If you press the 2nd DIAL TONE//HOLD key while dialling the number, the facsimile machine

detects a second exchange dial tone. This function is used when the machine is connected to particular types of telephone exchanges. When it is activated, the symbol " :" appears on the

display.

Dialling on an external telephone

You simply dial the number and then press START.

METHODS OF TRANSMISSION

The facsimile machine enables you to send a document in several ways, according to the urgency, the number of correspondents or confidentiality with which it is to be handled. The methods of transmission can be divided into two groups.

SINGLE RECIPIENT TRANSMISSION

document can be sent to a single recipient using the following methods:

in immediate mode

when you want to send a document in the simplest and quickest way. Remember, however, that, if the set-up parameter "AUTOMATIC STORING" is disabled, the document must be left in the ADF (otherwise the setting will be cancelled) and the facsimile machine cannot be used for other operations until the end of the transmission transaction in progress. Refer to PROCEDURES chapter.

in delayed mode

when you want to send the document at a preset time. This enables you to get round time zone problems should the recipient be thousands of kilometres away, and to choose times when the lines are less busy and cheaper rates apply. Remember that you can receive, copy or send other documents after setting the facsimile machine for delayed transmission, as the document is automatically stored. Refer to PROCEDURES chapter.

in confidential mode

if the document contains confidential information. The document sent is not printed immediately by the receiving facsimile machine, but stored and only printed when the recipient has entered the password (4 characters) previously agreed upon with the sender. With this method of transmission, the two facsimile machines must be compatible and the receiving facsimile machine must have a special memory location called a "confidential mailbox". Refer to PROCEDURES chapter.

With the exception of delayed mode in which the document is always stored automatically, you can leave the document in the ADF until the time of transmission or store it and remove it immediately, depending on whether the set-up parameter "AUTOMATIC STORING" is, respectively, disabled or enabled.

MULTI-RECIPIENT TRANSMISSION ("BROADCAST")

This type of transmission enables you to send a document to several recipients (max. 100). The document is stored and then sent immediately or later on, to the various recipients in the order in which they were selected. The facsimile machine enables you to carry out a maximum of 10 broadcast transmissions. Refer to PROCEDURES chapter.

URGENT TRANSMISSION

This type of transmission takes precedence over the other ones stored, if a special key is pressed. Refer to PROCEDURES chapter.

REPEATING TRANSMISSION

Stored documents or broadcast transmissions that were unsuccessful can be repeated providing the setup parameter "RESEND FAILED TX" is enabled, by manually changing the time of transmission and/or the recipient's facsimile number. Refer to PROCEDURES chapter.

THEORY OF OPERATION

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