Olivetti OFX 1900 Instruction Manual

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&AcSIMILE

/&819

)N3425CT)/.

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PUBLICATION ISSUED BY:

Olivetti Lexikon, S.p.A. Documentazione Via Jervis, 77 - 10015 Ivrea (Italy)

The manufacturer reserves the right to carry out modifi cations to the product described in this m anual at any time and without any notice.

This product’s conformity with quality requirements is certified by the

Your attention is drawn to the following acti ons which could com pr omi se the conformi ty at tested to above, as well as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installat ion, incorrect or improper use or use not in compliance with the warnings provided in the User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or performed by unauthorised personnel.

Mark it bears

ATTENZIONE: QUESTA APPARECCHIATURA DEVE ESSERE COLLEGATA A TERRA. WARNING: THIS EQUIPMENT MUST BE EARTHED. ATTENTION : CETTE UNITE DOIT ETRE CONNECTEE A LA TERRE. ACHTUNG: DIESES GERÄT MUSS EINEN ERDUNGSANSCHLUSS HABEN. ATENCION: ESTE EQUIPO DEBE ESTAR CONECTADO A UNA TOMA DE TIERRA. APPARATET MÅ KUN TILKOBLES JORDET STIKKONTAKT. APPARATEN SKALL ANSLUTAS TILL JORDAT NÄTUTTAG. LAITE ON LIITETTÄVÄ MAADOITETTUUN PISTORASIAAN. LEDEREN MED GRØN/GUL ISOLATION MÅ KUN TILSLUTTES EN KLEMME MÆRKET

The wall socket must be easily accessible and in close proximity. To disconnect the machine from the electrical power supply, remove the power cable plug from the wall socket.

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FOR U.K. USERS

NOTICE FOR CONNECTION TO THE PUBLIC TELECOMMUNICATIONS NETWORK

1. BABT Certificate Number/Approval Number for the OFX (1900): see label on the rear of the machine.

2. This terminal equipment is intended for connection to the public telecommunications network via the LJU

cable shown on pages 13 and 14 of these instructions.

3. This terminal equipment complies with the following approval requirements: a) Automatic dialling facilities.

b) Automatic storage of last number dialled. c) Call Progress Monitor facility. d) Automatic repeat attempt facility. e) Automatic answering of incoming call. f) DTMF (tone) dialling.

4. The following facilities are also supported: a) Storage of telephone numbers for retrieval by a predeterminated code.

b) Operation in the presence or absence of Initial or Secondary Proceed Indication (Dial Tone). c) Pulse dialling.

NB: Although this equipment can use either loop disconnect or DTMF signalling, only the performance

of the DTMF signalling is subject to regulatory requirements for correct operation. It is therefore strongly recommended that the equipment is set to use DTMF signalling for access to public or

private emergency services. DTMF signalling also provides faster call set up. d) Automatic Fax/Phone recognition facility. e) Automatic Fax/Telephone Answering Device recognition.

5. An approved simple telephone and/or an approved telephone answering device can be series connected to the public telecommunications network via the supplied LJU cable. The LJU socket allows access to a TNV circuit and is intended for the connection to the telecommunications network only.

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6. The parallel comminications connector, on the rear of the apparatus, is for the indirect connection to the public telecommunications network of suitable equipment (Personal Computer). Do not connect equipment that will result in signals at the point of connection to the public telecommunications network that do not conform to the physical parts of the public network access requirements. Always follow the suppliers Instructions For Use provided with the parallel communications kit.

7. The connection to the telecommunications network must be unplugged before the mains earth is disconnected. The connection to the telecommunications network must not be hard wired.

8. This apparatus is not suitable as an extension to a payphone, for use on shared service lines, or for use on I+1 carrier systems.

9. The user must ensure that all telephone numbers programmed into the dialling memories are entered correctly.

10. This apparatus is suitable for primary connection to a direct exchange line, or secondary connection to a direct exchange line via a compatible PABX (Private Automatic Branch Exchange). Contact your supplier for details of compatible PABX's.

NB.: It cannot be guaranteed that the apparatus will operate under all possible conditions of connection to

a PABX. Any cases of difficulty should be referred in the first instance to the supplier of the apparatus.

11. Ringer Equivalence Number (REN) = 3

The REN is a customer guide indicating approximately the maximum number of items of apparatus that should be connected simultaneously to the line. The sum of the REN's of the individual items should not exceed 4. The REN value of most telephones is assumed to be 1 unless otherwise marked. Therefore, only 1 telephone and the facsimile machine should be connected to the line.

12. The voltage drop introduced by this apparatus between the public telecommunications network and the associated telephone or telephone answering device (connected via the LJU connector) at a current of 40mA is 0.4 Volts.

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APPLICA TION FOR INSTALLA TION OF B.T . SOCKETS

This form may only be required if the wiring is owned by B.T.

If you require suitable sockets for connection of this apparatus, complete this form and send it to your local British Telecom sales office at the address listed in your telephone book.

To: BRITISH TELECOM

I require ........................ sockets for connection of the following equipment

Title FACSIMILE MACHINE Model OFX 1900 Approval No. See label on the rear of the machine Name Address

.............................................................................................................................................

Telephone

number .............................................................................................................................

Date ................................. Signed .............................................................................

FOR AUSTRALIAN AND NEW ZEALAND USERS

This operation of this equipment on the same line as telephones or other equipment with audible warning devices or automatic ring detectors will give rise to bell tinkle or noise and may cause false tripping of the ring detector. Should such problems occur, the user is not to contact Telecom Faults Service.

Not all standard telephones will respond to incoming ringing when connected to the extension socket.

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QUICK REFERENCE GUIDE

KEYS FOR MANAGING MENUS, SUB-M E NUS AND PARAMETERS START













STOP to exit each operating situation.

CHANGING DATE AND TIME

Press FUNCTION followed by 5 to select the “Set-up” menu.

Press START to select the “Storing data” sub-menu.

Press START to select the “Date and time” sub-menu.

Press START and type in the new date and time in full.

Press START to confirm.

RECORDING THE SENDER’S NAME AND NUMBER

Press FUNCTION foll owed by 5 to select the “Set-up” menu.

Press START to select the “Storing data” sub-menu.

Press  to select “Installat ion parameters”.

Press START to select the parameter associated with the name.

Press START. the display shows the cursor for entering the name.

Enter, for instance, the nam e “ROSSI”, pressing the 7 key until the letter “R” is displayed,

then move the cursor to the right pressing the 6 key until the character “O” is entered. Proceed the same way until the name is complete.

IF...

• you want to reposition the cursor to the left, press

• you want to erase the name completely, press the CLEAR key.

• you want to introduce a space, move the cursor using the

Confirm with START. The display shows the parameter for the fax number.

Press START. The display shows the cursor for entering the number.

Set the number with or without pr efixes typing the digi t s on t he num eric keypad.

10.

Confir m with START.

confirm menu

• i f you conf i r m a

to scroll thr ough menu and sub-menu items. to choose the values of a parameter, scrol ling for ward and backwar d through

the options available in the machine or to position the cursor along the characters comprising the values of the parameter. In this case, after positioning, you have to set the value using the numeric key pad.

sub-menu

and

item, you access the corresponding

sub-menu parameter

items,

item, you access the corresponding

or its

parameters

value

, you access the





and their

key without entering a character.

values

sub-menu

parameters

next parameter.

Detach and retain - Detach and retain - Detach and retain - Detach and retain - Detach and retain - Detach and ret ain - Detach and r et ain - - Detach and ret ain - - Detach and

TO TRANSMIT A DOCUMENT

Insert the document on the Automatic Document Feeder (ADF).

On the numeric key pad, dial the recipient’s fax number.

Press START. The fax stores the document, then transmits.

IF...

An error occurred during the transmission attempts, the ERROR LED will be on. Reinsert the document into the ADF, press REDIAL and START. The fax machine tries to transmit again.

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USING THE MACHINE AS A COPIER

Insert the document into the ADF.

Press

START.

PRINTING PROGRAMMED ONE TOUCH AND SPEED DI ALLING DATA

Press

FUNCTION START

followed by

IF...

you want to print t he rapid dialling progr amme, press 

Press

At the end of the operation, press

. The data for the program med dialling codes are printed.

STOP

to exit the menu.

to display the related parameter.

or 

RESENDING A TRANSMISSION FRO M M EMORY

Press

Use  or  to display the “MEMORY TRANSMISSIONS ” function, then press

Select the activity with the  or  key or by entering the number directly on the numeric key

FUNCTION START.

followed by 9.

START.

pad. At this point , you can modify the tr ansmission date/tim e (a) and/or the recipient’s fax number (b):

Display the “DATE/TIME” field using t he  or  key.

START

Press the current one, and confirm pressing

Display the “NUMBER” field using the  or  key.

START

Press

To exit the menu, press

. The display shows the current time. Modify t he tim e of transm issi on, or accept

START

. Modify the recipient’s fax number and press

STOP

twice.

START.

DELETING A DOCUMENT

Select the document as described in steps 1 through 4 of the previous operation, then press

CLEAR

the

key. Remember that deleting a document also elimi nates any acti vity associated to it. Before proceeding with the deletion, the fax machine will ask you to confirm the operation.

Press 1 to confirm the deletion of the selected document or 0 to cancel the operation.

To leave the menu, press

STOP

twice.

ACTIVITY REPORT

Press

Use th e  or  key to display the “ACTIVITY REPORT” function.

Press

FUNCTION

followed by

START.

. The fax machine prints the report.

STOP

to exit the menu.

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CONSOLE

The console is characterised by an alphanumeric LCD display, keys and LEDs which all ow t o recognise the operating status of the machine and guide its utilisation.

The following is a brief description of the console. The specific use of each key will be explained at the appropriate time in the operating procedures.

DISPLAY

It comprises two lines of 24 characters each, and it shows:

• Date and time

• Machine status, menu and sub-menu

items, parameters and relative values

• Error messages

NUMERIC KEYS (0-9)

• For dialling the fax or phone number of the recipient

• For setting any numeric data

• For entering digits and alphanumeric

characters when setting numbers and names

FUNCTION

• Provides access to the Functions menu

• Selects menus and sub-menus

CLEAR

Cancels wrong settings on the display or when programming.

Prints reports.

CONTRAST

Adjusts the contrast of the origi nals to be transmi t t ed and copied (only wit h t he original in the ADF)

• LED on for excessively light originals

• LED blinks for excessively dark originals

• LED off for normal originals

IMAGE

Adjusts the colours (and shades of grey) of the original document to be transmit ted or copied, which will be received or copied in shades of grey.

• LED on: documents containing text and photographic images

• LED blinks: for documents containing photographic images

• LED off: for documents with text only

RESOL.

Adjusts the definiti on of the originals to be transmi t t ed or copied (only with the original in the ADF)

• LED on: for documents with small characters and drawings

• LED blinks: for documents with very small characters and detailed drawings

• LED off: easy to read documents

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URGENT TX

Starts an urgent transmission to a single recipient (only with original in the ADF)

P → T

It temporarily changes dialling from pulse to tone.

REDIAL

Redials the last fax number dialled (only with the original in the ADF)

SPEED DIAL

Followed by setting numeric codes (00-89) it automatically selects, after programming, the phone or fax number associated to them.

PAUSE

Inserts a dialling pause between the digits of a fax or phone number.

EXT.

It needs to be pressed before dialling or recording an outside number when the fax machine is connected through exchange (PBX).

2nd DIAL TONE

This feature is enabled only in some Countries.

• Pressed while dialling the fax or telephone number, it provides that number the ability to detect a second tone when dialling, in some telephone exchanges.

• It performs the same function for numbers programmed under one-touch dial and speed dialling.

HOLD

During a telephone conversation, puts the call on hold.

LINE STATUS

• If kept pressed, it checks on the display the operating condition of the fax machine with respect to the selection, transmission or reception procedures.

• Pressed with STOP, it causes the connection to be dropped.

START

• It starts t he copying operation (only wi th the original in the ADF)

• Starts reception

• After dialling the fax number, it starts

transmission (only with the document inserted in ADF).

Confirms the selection of menus, submenus, parameters and related values and moves on to next procedure

STOP

• Interrupts a copying operation.

• Ejects a document from ADF.

• Switches off the ERROR led after the

HOOK key.

• Restores the fax machine waiting mode.

• Interrupts a programming operation.

• Interrupts a transmission or reception

operation.

• Pressed after the LINE STATUS key, it interrupts the transmission or reception in progress.

ONE TOUCH DIALLING KEYS (01-10)

If program med, they automatic ally dial the fax or phone number associated to them.

TX/RX LED

When on, it indicates that a transmission or reception is in progress.

ERROR LED

It signals an operating anomaly occurred during transmission or reception.

HOOK

It allows to detect the line tones while dialling t he recipient’s fax or phone num ber (“hands free” dialling). It is equivalent to lifting the handset.

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INTRODUCTION

This fax machine, com pli ant with t he essential requirem ents set out by the overleaf, is a ability to send and receive documents easily and rapidly, it can also be connected do and configured from

Personal Computer

a for capturing images and operate the machine as a colour

Moreover, being able to use highly reliable printing instrument.

Naturally, the fax machine can also be used as an

operation capability

Regarding the need for the user to absent him/ herself, thi s fax m achine allows to do so wi th no pr oblems:

memory

the paper or the ink has run out.

For all activities performed, the fax then provides thorough

security

In short, what you have is much more than just “a fax machine”...

multi funct ional

through which the user can manage documents, perform the functions of a

product, able to offer a wide range of services. In addit ion to the tradi tional

printer

plain paper

, it allows to save m oney since its

emergency copier

, an operation can be reserved whilst the other one is taking place.

it is fitted with allows to send documents at a set time or to receive them even if there is no

automatic reports

functions,

password

programming prevents unauthorised persons from using the device.

Directives contained in the

ink jet

technology makes it a

and thanks to its

and, lastly, thanks to its

scanner

simultaneous

INTRODUCTION

III

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TABLE OF CONTENTS

INSTALLING THE FAX MACHINE AND GETTING STARTED.......................................3

MAIN COMPONENTS OF THE MACHINE.............................................................................................3

CONTENTS OF THE PACKAGE...........................................................................................................4

PRELIMINARY RECOMMENDATIONS .................................................................................................4

LOCATION........................................................................................................................................4

CONNECTION TO THE ELECTRICAL POWER SUPPLY ..................................................................5

MAINTENANCE.................................................................................................................................5

REPAIRS ..........................................................................................................................................5

FOR CORRECT USE ........................................................................................................................5

MOUNTING THE SUPPORTS AND PAPER TRAY................................................................................6

CONNECTION TO THE TELEPHONE LINE AND TO MAINS POWER..................................................6

PAPER INSERTION FOR RECEPTION AND COPYING .......................................................................7

PAPER TRAY ADJUSTMENT............................................................................................................7

INSERTING THE PRINT HEAD............................................................................................................8

ENTERING THE IDENTIFICATION DATA...........................................................................................10

DATE AND TIME.............................................................................................................................10

SENDER’S NAME AND NUMBER....................................................................................................11

SETTING THE INSTALLATION PARAMETERS ..................................................................................12

PRINTING THE INSTALLATION PARAMETERS..............................................................................12

CONNECTION TO PUBLIC OR PRIVATE NETWORK.....................................................................13

ELEMENTARY USE OF THE FAX MACHINE......................................................................................14

SENDING A DOCUMENT................................................................................................................14

RECEIVING A DOCUMENT.............................................................................................................15

THEORY OF OPERATION...........................................................................................19

METHODS OF MAKING A CALL (DIALLING)......................................................................................20

METHODS OF TRANSMISSION.........................................................................................................21

METHODS OF RECEPTION...............................................................................................................22

POLLING............................................................................................................................................22

MEMORY MANAGEMENT..................................................................................................................24

THE REPORTS: AN AUTOMATIC RECORD.......................................................................................24

SECURITY FUNCTIONS.....................................................................................................................25

PASSWORDS.................................................................................................................................26

CLOSED NETWORK.......................................................................................................................26

CUSTOMISING THE MACHINE..........................................................................................................27

ADVANCED FEATURES.....................................................................................................................29

CONNECTING TO A PERSONAL COMPUTER ...............................................................................29

COMPLEMENTARY FUNCTIONS.......................................................................................................30

TRANSMISSION WITH TELEPHONE / HANDS FREE DIALLING....................................................30

SUSPENDING OR REQUESTING A TELEPHONE CONVERSATION..............................................31

ADJUSTING....................................................................................................................................31

USING THE FACSIMILE MACHINE AS A PHOTOCOPIER..............................................................31

GENERAL ISSUES......................................................................................................35

THE STAND-BY STATE......................................................................................................................35

BASIC OPERATIONS.........................................................................................................................36

TABLE OF CONTENTS

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PROCEDURES ............................................................................................................ 4 1

CUSTOMISING THE FAX MACHINE .................................................................................................. 41

PRINTING THE CONFIGURATION PARAMETERS............................................................................ 42

SETTING OPERATING CONFIGURATION PARAMETERS................................................................42

DIALLING........................................................................................................................................... 43

PROGRAMMING ONE-TOUCH DIALLING KEYS............................................................................ 43

PROGRAMMING SPEED DIALLING CODES...................................................................................... 44

PRINTING PROGRAMMED DATA FOR ONE TOUCH AND SPEED DIALLING ............................... 45

DELETING PROGRAMMED DATA.................................................................................................. 46

PROGRAMMING DIALLING GROUPS ............................................................................................... 47

PRINTING THE PROGRAMMED DATA...........................................................................................48

DELETING THE GROUPS............................................................................................................... 48

PASSWORD....................................................................................................................................... 49

RECORDING THE PASSWORDS................................................................................................... 49

MODIFYING OR DELETING PASSWORDS.................................................................................... 50

TRANSMISSION.................................................................................................................................51

DOCUMENTS THE MACHINE CAN TRANSMIT.............................................................................. 51

TRANSMITTING TO A SINGLE RECIPIENT.................................................................................... 52

TRANSMISSION TO MULTIPLE RECIPIENTS ("BROADCAST").................................................... 55

URGENT TRANSMISSION.............................................................................................................. 57

RECEPTION....................................................................................................................................... 58

AUTOMATIC RECEPTION.............................................................................................................. 58

MANUAL RECEPTION.................................................................................................................... 58

RECEPTION WITH FAX/PHONE RECOGNITION........................................................................... 59

POLLING............................................................................................................................................60

RECORDING POLLING IDENTIFIERS............................................................................................ 60

PRINTING THE POLLING IDENTIFIERS......................................................................................... 61

POLLING TRANSMISSION ............................................................................................................. 61

POLLING RECEPTION ................................................................................................................... 62

REPORTS.......................................................................................................................................... 65

LAST TRANSMISSION REPORT.....................................................................................................65

ACTIVITY REPORT......................................................................................................................... 67

MEMORY MANAGEMENT.................................................................................................................. 68

DOCUMENTS STORED IN THE MEMORY...................................................................................... 68

BROADCAST TRANSMISSIONS..................................................................................................... 69

TRANSMISSIONS FROM MEMORY................................................................................................ 70

SIGNALS, ACCESSORIES, MAINTENANCE...............................................................75

SIGNALS............................................................................................................................................ 75

AUDIBLE SIGNALS......................................................................................................................... 75

PAPER REMOVAL .............................................................................................................................79

REMOVING JAMMED ORIGINALS.................................................................................................. 79

REMOVING THE JAMMED PAPER................................................................................................. 79

MAINTENANCE.................................................................................................................................. 81

OUT OF INK INDICATION............................................................................................................... 81

REPLACING THE INK CARTRIDGE................................................................................................ 81

REPLACING THE PRINT HEAD...................................................................................................... 82

AUTOMATIC NOZZLE CLEANING AND CHECKING PROCEDURE................................................ 83

ORDINARY MAINTENANCE............................................................................................................84

USER SERVICING.......................................................................................................................... 87

TECHNICAL DATA.......................................................................................................................... 89

INDEX

................................................................................................................................................ 93

TABLE OF CONTENTS

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INSTALLING THE FAX MACHINE AND GETTING STARTED

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INSTALLING THE FAX MACHINE AND GETTING STARTED

This section contains the guidelines for correct operation of the fax machine, including those for connecting it to mains and telephone outlets, inserting paper and the print head, setting the extensible collection tray for original documents. It also describes commonly used essential functions such as document

transmission

MAIN COMPONENTS OF THE MACHINE

TEL 2 TEL 1 LINE

and

reception

1 2

4 3

Adjustable paper feed tray

Feed slide for original documents to be transmitted

or copied Adjustable paper guides

Display

Operator console

Extensible original document support tray

INSTALLING THE FAX MACHINE AND GETTING STARTED

Printed/copied document tray

Print head compartment cover

Print head compartment

Connecting outlets

10.

Optical reader (scanner)

11.

Speaker

12.

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CONTENTS OF THE PACKAGE

In addition to the machine, already fitted with mains connection cable, the package contains:

• Plug

• Telephone cable

• Parallel cable for PC connection

• Extensible collection tray for original documents

• Extensible collection tray for printed or copied documents

• User’s manual

• Installation manual

• Document holder

• Print head with monochrome interchangeable ink cartridge

• Print head holder

• Paper tray

• CD-ROM with PC connection software

• Promotional brochure

PRELIMINARY RECOMMENDATIONS

In order to keep serving you at its best level of performance, your fax machine, not unlike any other product, needs to be properly installed and operated, following the few recommendations that follow.

LOCATION

• Place the fax machine on a stable, flat surface with no vibr ations, in order to avoid f alls which could cause injury to people or damage to the product.

• Keep the fax away from water or steam sour ces, excessive heat sources and dusty rooms. Also, do not expose it to direct sunlight.

• Keep the fax away from other electrical or electronic appli ances which may generate interference, e.g. radio, television, etc.

•

Do not surround the fax with books, documents or obj ects which reduce the space necessar y for air circulati on. Ideal environmental conditions for its location are from 5°C to 35°C with a humidity rat e between 20% and 80%.

INSTALLING THE FAX MACHINE AND GETTING STARTED

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CONNECTION TO THE ELECTRICAL POWER SUPPLY

• The fax machine is provided with a power cable with a grounded plug. If your wal l power socket does not allow plug insertion or if it does not have a ground, get in touch with a qualified electrician to update your electrical mains outlet to the current standards.

• Make sure that the power cable is easily accessible without im peding the passage, avoiding treading on, or tripping over it.

• Never connect the fax to a multi ple plug or to an extension cable which already has another appliance connected: poor electrical contact may cause overheating and originate fire or electrical shocks.

MAINTENANCE

• W hen cleaning the fax, first of al l di sconnect it fr om the electrical power supply. Use onl y a dam pened cloth. Do not use corrosive substances, such as solvents, alcohol, petrol or abrasive components.

• Never introduce foreign bodies (liquids included) in the fax machine: their accidental contact with powered parts may cause a fire or electric shocks.

REPAIRS ...

• Never try to repair the fax if you do not have the necessary competence: by removing the outer casing, you may risk electrical shocks or other injury. Always call a qualified service technician.

• W hen you replace components (accessories included), make sure that you use only original mat erial approved by the manufacturer. Use of other material might com promise the safety features, besides being a cause of fire and electrical shocks.

• If any of the following conditions occur, disconnect the fax from the power supply and contact a qualified service technician:

− the power cable, or its plug are damaged or worn

− the outer casing is damaged

− liquid has been poured inside by accident

− a sharp drop in performance occurs

− the fax machine fails to r espond correctly to the instructi ons reported on the manual. In thi s case,

perform only the actions specified for the function that causes the problems: interventions performed improperly or on components that are not involved may cause damages that often require additional work to be carried out by the service personnel called to solve the problem.

• Never try to repair or modify t he fax machine personally. If you remove the casing, you risk electri cal shock and other hazards. Contact only qualified technical personnel.

FOR CORRECT USE ...

• Before operating with your fax machine, read carefully al l the instructions contained i n this manual. Keep the manual for further consultation.

• The fax machine has already been set for operation according to the standards of the telephone network within your country.

• If you do not use the fax machine for long periods it should be disconnected from t he power supply to avoid damage from power surges and peaks.

INSTALLING THE FAX MACHINE AND GETTING STARTED

Page 17

MOUNTING THE SUPPORTS AND PAPER TRAY

Set the fax machine on its right side and insert the document collection tray in its guides pushing it until it latches.

Insert the extensible original document collection tray into the side slots.

Insert the paper feed tray into its housing.

CONNECTION TO THE TELEPHONE LINE AND TO MAINS POWER

Connection to mains power

Insert the plug of the power cable into the mains wall socket. The fax machine will automatically perform a short test to check the operating condition of its components, then it will show the appropriate messages on the display. The fax machine stays connected all the tim e, ready to receive and transmit documents 24 hours a day.

IF...

You want to shut the fax m achine off, simply pull the main power cable plug out of the socket, since the fax has no on/off switch.

Connecting the fax machine to the telephone line and connecting the telephone/answering device.

After checking whether the mains power cable is disconnected, insert the small, clear connector of the connecting wire into the LINE outlet of the fax machine. The other end needs to be connected to the appropriate plug. A click confirms correct insertion.

INSTALLING THE FAX MACHINE AND GETTING STARTED

2. Insert the plug into the telephone line connection wall socket.

IF...

the system has multiple outlet in series, connect the fax machine to the primary outlet.

Page 18

a) In the case of telephone fitted with national plug, insert the plug of the

telephone wire or of the answering device’s wire into the plug-outlet.

CAUTION:

Since the telephone connection depends on national standards whi ch vary from Country to Count ry, the last two figures show an intentionally generic connection. Refer to your Country’s current standard.

b) In the case of telephone fitted with international connector, insert the connector directly into the

telephone outlet. (TEL 1).

PAPER INSERTION FOR RECEPTION AND COPYING

The paper feeding tray contains t he sheets (up to 150) necessary to print the documents received or just to copy a document. The paper tray (not in all Countri es) is designed to house the A4 (210 x 297 mm) paper format , however it can be adjusted to house also the US Letter (216 x 279.4 mm ) and US Legal (216 x

355.6 mm) formats.

Rotate the front cover of the paper tray.

Hold the sheets by their top edge. Insert them letting them fall into the paper tray without folding them and without forcing them, then rotate the cover to close it. The display will show date and time.

PAPER TRAY ADJUSTMENT

When you replenish the paper for printing received and copied documents, you should pay attention to t he following thr ee factors which must always coincide in order to guarantee the correct operation of the fax machine:

• paper format, i.e. width of the sheet in use

• format of the tray i.e. distance between the inner stops of the container

• print f ormat i.e. the value of the FORMAT parameter of the PRINT PARAMETERS menu. Reference

chapter: THEORY OF OPERATION.

INSTALLING THE FAX MACHINE AND GETTING STARTED

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2 1

1 2

Check whether the paper tray is set up for the desired paper format, hence that the distance between the inner stops coincides with the width of the sheet. If this is not the case, extract the tray and release the cover pressing its side towards the inside of the paper tray. Release the two inner stops from the lower edge of the paper tray pressing in the direction of the arrows, then position them according to the paper format:

• on t he inner guides (1) for the A4 format

• on the outer guides (2), for the LETTER and LEGAL formats.

INSERTING THE PRINT HEAD

Place the cover back and insert the paper tray in its housing, then flip the cover over and insert the sheets of the correct format (max.

150). Lastly close the cover back again.

Lift the lid of the print head compartment positioning your fingers in the side notches.

Remove the print head from its package and, holding it by its grip, remove the film that protects the nozzles.

NO!

Do not touch

remove the ink cartridge from the print head. 8

either the nozzles or the electrical contacts and do not

NO!

INSTALLING THE FAX MACHINE AND GETTING STARTED

Page 20

Insert the print head into its housing with the contacts facing the front of the fax.

IF...

• the “CHECK PRINT HEAD” message appears on the display, remove and reinsert the print head, pressing harder. If the message remains, call customer assistance.

• the print head supplied has an interchangeable ink cartridge, you can change the cartridge up to 6 times before replacing the whole print head.

• you want to replace both t he ink cartri dge and the print head, refer to the SIG NALS, ACCESSORI ES, MAINTENANCE chapter.

Push the print head in the direction of the arrow until you hear the click that confirm its correct insertion. Close the cover of the print head compartment. The fax machine will perform the “Automatic nozzle cleaning and checking procedure” (Procedures).

To release the print head, including the cartridge, push the levers in the direction of the arrow.

INSTALLING THE FAX MACHINE AND GETTING STARTED

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ENTERING THE IDENTIFICATION DATA

The facsimile automatically prints data at the top of the document received so that the correspondent can identify the sender of the document at a glance. This data constitutes the sender ID and consists of the date/time of transmission and the sender's name. The gradual approach to the capabilities of your fax machine allows you to learn first the essential functions such as changing date and time, entering the sender’s name and number, transmitting and receiving a document or simply copying it. when it is turned on, the fax machine automatically runs a short test to check its components’ operating condition, then it gets ready to operate. The display shows the date present in the machine. Date and time can be changed by the operator and, once set, they are updated automatically. Every document transmitted will then bear, on the recipient’s copy, the date and time of transmission and the sender’s name. This card explains how to change date, time, sender’s name and number. To enter the data, refer to the chapter GENERAL ISSUES - Basic Operations.

NOTE: You can program the facsimile’s parameters and customisation data from the PC through the appropriate function made available by the Linkfax application and described under this manual’s THEORY OF OPERATION chapter - ADVANCED FEATURES section.

Mains connection complete. The fax is on. The display shows the machine state the fax is normally set in, i.e. the one for receiving a document. The display also shows the date and time present in the machine. The manual adopts a sample date.

12/12 ‘ 97 12:16 100% AUTOMATIC RX

DATE AND TIME

In addition to being printed on the top margin of all documents transmitted, date and time will also be shown on the display when the fax machine is in stand-by. Once set, date and time can be changed by the user at any time (unless a delayed transmission has been set up) by repeating the procedure described below. The user can also modify the format of the date and time through the operating configuration parameter “DATE FORMAT”. Refer to the chapter THEORY OF OPERATION Reminder.

1. Press FUNCTION followed by 5.

FUNCTION (0-9)

5. SET-UP

2. Press START.

OPERATING CONFIGURATION STORING DATA

3. Press START.

STORING DATA DATE/TIME

4. Press START.

Type the new date and time using the keys on the numeric keypad, e.g. 25/11, 97 17: 05. After each digit typed, the cursor will automatically move on to the next position. Two digits must be typed for each parameter, inserting a zero before one-digit numbers. Having set the minutes, the cursor will automatically move back to the first digit of the first parameter.

DATE/TIME 24/11 ’ 97 17:05

DATE/TIME 25/11 ’ 97 17:05

INSTALLING THE FAX MACHINE AND GETTING STARTED

Page 22

6. To confirm the setting, press START. The facsimile

machine automatically moves on to the next item on the "STORING DATA" menu.

STORING DATA MAILBOX PASSWORD

7. Press STOP to leave the menu.

SENDER’S NAME AND NUMBER

In addition to the date and time, you can also enter the sender’s name and fax number or other identifying information. This information will remain stored until it is changed again and it will appear on every document received by the recipient

1. Press FUNCTION followed by 5.

2. Press START.

3. Press the 6 key.

4. Press START. The display shows the sender name

installation parameter.

5. Press START. The display shows the cursor for entering

the name.

To type in the sender’s name (e.g. ROSSI), press the 7 key until the letter R is displayed, then press 44 to move the cursor to the right and, in the new position, enter the O character. Every numeric key cyclically selects the characters of its repertory starting from the digit and providing the next character every time it is pressed. Proceed the same way until the name is complete, for up to 16 characters.

FUNCTION (0-9)

5. SET-UP

OPERATING CONFIGURATION STORING DATA

OPERATING CONFIGURATION INSTALLATION PARAMETERS

INSTALLATION PARAMETERS SENDER'S NAME

SENDER'S NAME _

SENDER'S NAME ROSSI

IF...

• a character is entered in error, position the cursor on it using the 33 key and overwrite the correct character.

• you want to erase the name completely and enter it anew, press the CLEAR key.

• you want to enter a space press 44 without entering any character.

7. Press START to confirm. The display shows the

parameter for entering the fax number.

INSTALLATION PARAMETERS SENDER’S NUMBER

8. Press START. The display shows the cursor for entering

the fax number.

INSTALLING THE FAX MACHINE AND GETTING STARTED

SENDER’S NUMBER _

Page 23

9. Set the fax number typing the digits on the numeric key pad

with or without area code (e.g. 659876) according to your requirements

IF...

you want to set the number complete with Country code, keep in mind that, instead of the zeroes, you need to press the * key. E.g. for the number 0039-125-526433, press:

1) The * key instead of “00”. The displays shows the symbol +. That symbol will also be printed instead of

“00” .

2) Type 39.

3) Enter a space moving the cursor with 44.

4) Type 125 without “0”.

5) Type another space and then the number 526433.

SENDER’S NUMBER 659876

10. Press START to confirm. The display shows the next

parameter. The procedure is complete. The sender’s name and number will remain stored until changed again and they will be printed on each document received by the recipient.

INSTALLATION PARAMETERS DIAL TYPE

11. To go back to the initial machine state, press STOP.

SETTING THE INSTALLATION PARAMETERS

The last phase of the installation procedure consists of setting parameters that determine how the machine is to operate. The procedure below assumes that you can access all the installation parameters but this may not be the case. In fact, depending on the country where you live, some of them may be "hidden" as local legislation specifies that they can be changed exclusively by service engineers. A general rule to be followed is not to change the settings made by the manufacturers unless you are sure that no errors will result and to print the current installation parameters before changing them. Having changed the relevant installation parameters, the machine can be used with the basic configuration set by the manufacturers. You can tailor the configuration to your specific needs later on when you have become more familiar with the machine, having read the manual and identified your precise requirements, to ensure that the configuration set will be the one most suited to your activity. Refer to the chapter THEORY OF OPERATION - Personalising the machine.

PRINTING THE INSTALLATION PARAMETERS

If you are not navigating in the menu already, the display shows the machine state for receiving a document.

1. Press FUNCTION followed by 5.

2. Press START.

12/12 ‘ 97 12:16 100% AUTOMATIC RX

FUNCTION (0-9)

5. SET-UP

OPERATING CONFIGURATION STORING DATA

INSTALLING THE FAX MACHINE AND GETTING STARTED

Page 24

3. Press the 5 key.

OPERATING CONFIGURATION INSTALLATION PARAMETERS

4. Press PRINT. The fax machine prints the values set in

the installation parameters.

CONNECTION TO PUBLIC OR PRIVATE NETWORK

After entering date, time, name and number, the fax machine has to be adapted to the characteristics of the exchange it is connected to. So other installation parameters have to be set, and particularly important is the connection to a public network or to a private exchange.

Public network

The fax machine is already set up for connection to the public network, however it is best to check whether:

• the PUBLIC TEL. NETWORK parameter is selected

• the dialling parameter (pulse or tone) is set in accordance with the characteristics of the public network

your fax machine is connected to. If in doubt, ask the operator of the private telephone network.

Private exchange

The fax machine can be connected to a private exchange and be used on a public network as well. To do so, it is necessary for:

• the PRIVATE BRANCH EXCHANGE parameter to be selected

• the dialling parameter (pulse or tone) is set in accordance with the characteristics of the private

exchange your fax machine is connected to. If in doubt, ask the operator of the private telephone network.

• outside line modes (prefix, ground, or flash) for accessing the public network from the private exchange have been set.

INSTALLATION PARAMETERS PRINTING...

See the chapter GENERAL ISSUES - Basic Operations.

1. Repeat the “SENDER’S NAME AND NUMBER”

procedure until step 8 then press START.

2. Press START.

IF...

• the fax machine is connected to the private network (private exchange), press 6 to select connection to the public network.

• instead you want to connect the fax machine to the private exchange:

1) Use 5 or 6to display the message: DIAL TYPE PRIVATE BRANCH EXCHANGE

2) Press START. The display shows PRIVATE BRANCH EXCHANGE OUTSIDE TYPE

3) Press START. The display shows OUTSIDE TYPE DIAL NUMBER. There are three outside line

modes selectable through the 5 or 6keys: Dial Number, Earth and Flash.

4) Press START. The display shows DIAL NUMBER.

5) Type the prefix number, max 3 digits from 0 to 9 and press START. The display shows

PRIVATE BRANCH EXCHANGE DIAL TYPE.

6) Press START. The display shows DIAL TYPE PULSE.

INSTALLING THE FAX MACHINE AND GETTING STARTED

INSTALLATION PARAMETERS DIAL TYPE

DIAL TYPE PUBLIC TEL. NETWORK

Page 25

7) Press START to confirm or select tone dialling with 6 and press START. The display shows

PRIVATE BRANCH EXCHANGE OUTSIDE TYPE. Dialling depends on the characteristics of your private exchange.

8) Press STOP. The display shows INSTALLATION PARAMETERS DIAL TYPE FOR PUB. NET. At this point the procedure is unified with the main one. To connect also to the public network, go

to step 4 of the main procedure.

3. Press START.

INSTALLATION PARAMETERS DIAL TYPE FOR PUB. NET.

4. Press START.

DIAL TYPE FOR PUB. NET. TONE

IF...

you want to display tone dialling, press 5 or6.

5. Press START to confirm. The display shows the fax

remote control message.

Press STOP to leave the procedure and go back to the initial machine state.

INSTALLATION PARAMETERS REMOTE START

ELEMENTARY USE OF THE FAX MACHINE

This section describes the facsimile's basic functions, that is, how to send and receive a fax and how to redial a fax number manually (when the automatic redials carried out by the machine do not succeed in establishing a connection with the desired correspondent). If you use the machine as described here, remember that you are not using it to its full potential: we therefore recommend you carefully read the chapter: THEORY OF OPERATION.

SENDING A DOCUMENT

v The facsimile machine is switched on and in standby. The display shows the message "AUTOMATIC

RX". The procedure described in the "Setting the Installation Parameters" section has been carried out.

Place the document face down in the ADF and fit the paper to its width. After a few seconds the edge of the document will automatically be inserted into the ADF.

2. Dial the recipient’s fax number (up to 32 digits) on the

numeric keypad.

INSTALLING THE FAX MACHINE AND GETTING STARTED

27/11 ‘97 12:04 100 % DOCUMENT INSERTED

FAX: 125 240342

Page 26

Press START. The facsimile machine starts to store the document (the percentage of free memory decreases). It then activates transmission (the TX/RX LED lights up). At the end of transmission, the TX/RX LED goes off and the fax machine goes back to stand-by.

IF...

There was an error on the telephone line when the fax machine was trying to send the document, the ERROR led lights up. Place the document back in the ADF, press REDIAL and then START. The fax machine tries to send again.

27/11 ‘97 12:04 100 % AUTOMATIC RX

RECEIVING A DOCUMENT

v The facsimile machine is switched on and in standby. The display shows the message "AUTOMATIC

RX". The procedure described in the "Setting the Installation Parameters" section has been carried out.

1. The telephone rings and the facsimile automatically activates fax reception (the TX/RX LED

lights up).

2. When reception has been completed successfully, the facsimile machine emits a beep (the

TX/RX LED goes off).

INSTALLING THE FAX MACHINE AND GETTING STARTED

Page 27

THEORY OF OPERATION

Page 28

THEORY OF OPERATION

A facsimile machine enables an exact copy of a document to be produced at a remote location. It incorporates three main devices:

A SCANNER

This is the device that optically scans the page containing data, text and/or images, to be transmitted. The page is illuminated by a series of LEDs (Light Emission Diode) and the reflected light rays, whose intensity will depend on whether the area struck contains a mark or is empty, are captured by sensors that convert them into electrical signals. These signals are then coded using internationally recognized standards. The coded image is "compressed" (in other words, the black and white sequences are "shortened", representing them with a single code that indicates their length and position) to save space in the memory and reduce the time required for transmission.

A PRINTER

As its name suggests, this device is used for printing documents. Many different printing techniques are used. Your facsimile machine is based on Bubble Ink Jet technology, which uses a print head fitted with a series of nozzles which "fire" microscopic particles of ink onto the paper, reproducing the exact image of the document read by the sender's scanner. One of the main advantages of your facsimile machine is that you can print on plain paper, which does not roll up like the thermal paper commonly used by other facsimile machines available on the market, and costs much less.

A MODEM

This component enables you to connect to the telephone line and exchange data with remote devices. The various integrated circuits it contains convert binary signals (sequences of 1's and 0's) into analog signals (i.e. variable electrical voltages) and vice versa. The communication process is regulated on an international scale by "protocols" which represent, for electronic devices, the equivalent of the various languages spoken. This facsimile machine uses the Half Duplex protocol and can send and receive data at various speeds, from 2400 to 14400 bps (bits per second).

In addition to these main devices, the machine is also equipped with other functional elements that enable it to:

• receive user commands (the console)

• indicate the status of operations in progress and display the data entered (the display)

• feed in the original documents to be sent (ADF - Automatic Document Feeder)

• feed the paper on which the documents are printed (paper cassette and ASF - Automatic Sheet

Feeder)

• communicate with a personal computer (parallel interface). Special mention must be made of the memory. It consists of electronic chips used for storing data. The

memory is divided into two main areas: the data memory, which basically contains the data relating to the machine's set-up and adjustment, and the document memory, used for storing the original documents to be sent or copied or those received (100 pages*). The data stored is retained for several hours, even in the event of a power failure. The main advantage of the memory is that it enables several operations to be carried out at the same time. For example, you can set a transmission transaction while receiving a document, or print a file from the PC and send a stored document at the same time.

* ITU-TS format , Test Sheet n° 1 (Slerexe Letter) in standard resolution and MH compression mode.

THEORY OF OPERATION

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METHODS OF MAKING A CALL (DIALLING)

One of the essential operations involved in sending a document is dialling the correspondent's facsimile number. During this preliminary phase, the facsimile machine connects to the telephone line and dials the number you enter. Your device can store a large number of numbers and associate additional information with them, thus creating an electronic telephone directory which not only saves you time but eliminates the risk of making dialling errors. The numbers stored can be dialled in four different ways:

One touch dialling

This is the fastest method and consists of dialling the number by pressing just one key to which the desired number has been associated. There are 10 one-touch dialling keys (from 01 to 10) and are grouped on the right-hand section of the console. A fax number and a telephone number can be associated with each key. See PROCEDURES chapter.

Speed dialling

Dials a previously stored number when you press three keys, that is SPEED DIAL and two keys on the numeric keypad which constitute the speed dialling code (from 00 to 89). This method can be used for dialling up to 90 facsimile numbers. See PROCEDURES chapter.

Alphabetical dialling

This is the most functional method as it combines the utility of finding a person's number by using his name with the speed at which it may be dialled. In fact, all you have to do is press SPEED DIAL and the 5 or 6 key to display the names associated with the speed dialling codes in alphabetical order and press START to dial the relevant number

Group dialling

Up to 10 distinct groups of recipients can be prepared, each comprising one touch or speed dialled fax numbers, up to 100 recipients. Groups are numbered from 90 to 99. By selecting a transmission group, the same document will be sent to each of the recipients listed in the group.

There are three additional, slower, methods for dialling numbers not stored in the memory.

Dialling on the numeric keypad

Consists of typing the desired number on the numeric keypad and pressing START to confirm.

Manual dialling

You gain direct access to the telephone line by pressing the HOOK key (to hear the dial tones), enter the desired number on the numeric keypad of the facsimile machine and confirm by pressing START. In addition, there are some dialling functions that change the method of connection used by the facsimile machine. These may be activated manually, that is, while dialling the number, or automatically, while programming one-touch dialling keys or speed dialling code.

These functions are:

− − Changing the type of dialling

By pressing the* key, you can switch from pulse to tone dialling, while dialling a number. When

the function is activated, the symbol "*" appears on the display.

− − Connecting to an outside line

If you press the EXT.//PAUSE key before dialling the number, you connect to an outside

telephone line using the method set in the "DIAL TYPE" installation parameter (Dial number, Flash, Earth). This function is used when the facsimile machine is connected to a private branch exchange. When it is activated, the letter "E" appears on the display

− Pause

If you press the EXT.//PAUSE key while dialling the number (that is, between one digit and

another), the facsimile machine inserts a pause before dialling the remaining digits of the number dialled. When it is activated, the letter "p" appears on the display.

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− Second tone

If you press the 2nd DIAL TONE//HOLD key while dialling the number, the facsimile machine

detects a second exchange dial tone. This function is used when the machine is connected to particular types of telephone exchanges. When it is activated, the symbol " :" appears on the

display.

Dialling on an external telephone

You simply dial the number and then press START.

METHODS OF TRANSMISSION

The facsimile machine enables you to send a document in several ways, according to the urgency, the number of correspondents or confidentiality with which it is to be handled. The methods of transmission can be divided into two groups.

SINGLE RECIPIENT TRANSMISSION

document can be sent to a single recipient using the following methods:

in immediate mode

when you want to send a document in the simplest and quickest way. Remember, however, that, if the set-up parameter "AUTOMATIC STORING" is disabled, the document must be left in the ADF (otherwise the setting will be cancelled) and the facsimile machine cannot be used for other operations until the end of the transmission transaction in progress. Refer to PROCEDURES chapter.

in delayed mode

when you want to send the document at a preset time. This enables you to get round time zone problems should the recipient be thousands of kilometres away, and to choose times when the lines are less busy and cheaper rates apply. Remember that you can receive, copy or send other documents after setting the facsimile machine for delayed transmission, as the document is automatically stored. Refer to PROCEDURES chapter.

in confidential mode

if the document contains confidential information. The document sent is not printed immediately by the receiving facsimile machine, but stored and only printed when the recipient has entered the password (4 characters) previously agreed upon with the sender. With this method of transmission, the two facsimile machines must be compatible and the receiving facsimile machine must have a special memory location called a "confidential mailbox". Refer to PROCEDURES chapter.

With the exception of delayed mode in which the document is always stored automatically, you can leave the document in the ADF until the time of transmission or store it and remove it immediately, depending on whether the set-up parameter "AUTOMATIC STORING" is, respectively, disabled or enabled.

MULTI-RECIPIENT TRANSMISSION ("BROADCAST")

This type of transmission enables you to send a document to several recipients (max. 100). The document is stored and then sent immediately or later on, to the various recipients in the order in which they were selected. The facsimile machine enables you to carry out a maximum of 10 broadcast transmissions. Refer to PROCEDURES chapter.

URGENT TRANSMISSION

This type of transmission takes precedence over the other ones stored, if a special key is pressed. Refer to PROCEDURES chapter.

REPEATING TRANSMISSION

Stored documents or broadcast transmissions that were unsuccessful can be repeated providing the setup parameter "RESEND FAILED TX" is enabled, by manually changing the time of transmission and/or the recipient's facsimile number. Refer to PROCEDURES chapter.

THEORY OF OPERATION

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METHODS OF RECEPTION

A document can be received in one of the following five ways:

IN AUTOMATIC MODE

This method enables you to leave the room in which the facsimile machine is installed and receive any document sent in the meantime. The machine can handle reception without any help at all. Refer to PROCEDURES chapter.

IN MANUAL MODE

This method requires you to be present and is particularly suited to the situation in which the telephone line is not dedicated exclusively to the facsimile machine. When the telephone rings, lift the handset to see if it is a voice call or a fax call: a modulated tone indicates that someone is trying to send a fax. If you do not answer within a given number of rings, the facsimile machine enters the automatic reception mode. Refer to PROCEDURES chapter.

WITH CALL TYPE RECOGNITION (FAX OR TELEPHONE)

With the "FAX/PHONE" switch enabled (in countries where this function is permitted), the facsimile machine recognizes whether the call is an ordinary telephone call or the caller wants to send a fax. Refer to PROCEDURES chapter.

IN CONFIDENTIAL MODE

When confidential documents are to be received, you can have them stored in a special memory location called a "confidential mailbox" instead of having them printed immediately. In this way, the password (to be agreed upon with the sender) will have to be entered before they can be printed. Refer to PROCEDURES chapter.

WITH FAX-ANSWERING DEVICE

If the fax machine is connected to an answering device, this reception mode can be used (only in Countries where the standards allow for it). The answering machine waits for a certain number of rings, then answers with the recording. Thereupon it can either record the message left by the caller or signal the fax machine to set up to receive a document automatically.

The type of reception adopted by the machine depends on the setting of the set-up parameter "RECEPTION MODE". In addition, by enabling the set-up parameter "SUBSTITUTE RECEPTION", the facsimile machine can store the documents received when the printer is occupied by other functions or out of operation due to the paper or ink running out or a paper jam in the paper feed mechanism. The facsimile machine's memory contains about 70 pages.

POLLING

Polling could be defined as a "self-service data communications" method. It enables you to connect to a remote facsimile machine and request it to send a document automatically. This means that the owner of the remote machine does not have to be present. This method of distributing documents can be limited to a group of recipients (for example, for sending confidential documents) or entirely free to anyone who requests it (for example, for distributing price lists). There are two main features of communication by polling:

the recipient activates transmission of the document

i.e. you can connect to a remote facsimile machine and get it automatically to send an appropriately prepared document even if the remote user is not present

THEORY OF OPERATION

Page 32

the recipient is charged for the call

i.e. the cost for the call is charged to the recipient instead of the sender.

The facsimile machine that sends the document and the one that requests transmission have several different methods of polling.

POLLING TRANSMISSION

When the device sends a document by polling, it may use the following methods:

free

by which the document can be sent to a single correspondent or several correspondents, depending on whether the set-up parameter "DEL POLL TX DOC" is, respectively, enabled or disabled: if it is enabled, when the document has been sent, the facsimile machine automatically clears the document from the memory; if it is disabled, the document remains at the disposal of other users who request it Refer to PROCEDURES chapter.

secure

by which the document can only be sent to a preset group of correspondents. The list of enabled correspondents is drawn up by programming special identification codes. If a correspondent whose ID is not included in the list requests your facsimile machine to send a document, the request will be denied. The IDs range from 01 to 10 and each one is associated with the CSI of a user who is to be authorized to receive one of your documents (max. 20 digits - the CSI corresponds to the numeric part of the sender's ID). They can be printed to facilitate consultation. Refer to PROCEDURES chapter.

RECEPTION BY POLLING

When the device receives a document by polling, it may use the following methods:

single

by which a request is made to a single remote device to send a document. The request may be immediate or delayed

multiple

by which you can request several remote devices to send a document. Also in this case the request may be made immediately or at a preset time. You can set a maximum of 100 polling reception operations A set reception operation can be changed or cancelled. At the end of the transaction, the facsimile machine will automatically print a report on the transactions carried out. Refer to PROCEDURES chapter.

THEORY OF OPERATION

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MEMORY MANAGEMENT

The facsimile machine has a working memory, structured so that it keeps a detailed record of transactions and documents. The stored documents that have been sent successfully are cleared from the memory. You can access the data in the memory from the "MEMORY STATUS" menu. The information it contains is divided into three submenus:

• DOCUMENTS IN MEMORY Enables you to display and print a list of the documents present in the memory Refer to

PROCEDURES chapter. In addition, any of the documents in the memory can be printed, unless they are in the process of being sent or received, or cleared, with the exception of received documents that have not yet been printed: these are automatically printed when the conditions that activated substitute reception have been eliminated.

• BROADCAST TRANSMISSIONS Enables you to handle a broadcast transmission, i.e. display and print a list of the documents

associated with the broadcast transmissions set. This menu is also used for clearing or printing an entire broacast transmission or resetting or repeating the transmission of each individual transaction included in it. Refer to PROCEDURES chapter.

The broadcast transmission is identified by the number of the document associated with it, indicated in the Doc. Ref. field. The individual transactions of the broadcast transmission are identified by the Transaction No. field. At the end of all the retries for all of the transactions of the broadcast transmission, the facsimile machine automatically prints the report (if the set-up parameter "BROADCAST REPORT" is enabled - in this case, the reports for the individual transactions of the broadcast transmission are automatically disabled). After printing the report, the transactions concluded successfully are automatically cleared from the memory, while those not sent successfully are kept in the memory until they are re-transmitted or deleted manually.

• MEMORY TRANSMISSIONS Enables you to handle single transactions from the memory, i.e. to display and print a list of the

transmissions set. Refer to PROCEDURES chapter.

In addition, it enables you to delete, reset and repeat each individual transmission from the memory.

The documents sent successfully are automatically cleared from the memory.

This memory structure put to good use provides many advantages both from the functional viewpoint (the same method of programming for different times and correspondents) and the economical viewpoint (identification and use of times with cheaper rates); reliable reception (even when the paper or ink runs out) is ensured by optimized memory occupation. When the space available drops to a preset value, the facsimile machine prevents subsequent storage operations and displays the message "TX MEMORY FULL".

THE REPORTS: AN AUTOMATIC RECORD

The facsimile machine provides a detailed account of the transactions carried out by printing (or displaying) reports. The reports enable you to check the order in which the transactions were carried out, the number of documents handled and many other important features. Some of them can be printed manually, from the "REPORTS" menu, or automatically (except for the Power Failure Report), by enabling the corresponding set-up parameter.

THEORY OF OPERATION

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REPORTS THAT MAY BE ACCESSED FROM THE "REPORTS" MENU:

Last transmission report

It contains all the information about the last transmission transaction carried out by the facsimile machine. It can be printed automatically if the set-up parameter "LAST TX REPORT" is enabled. If the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine will only print the report if the transaction was not concluded successfully. Refer to PROCEDURES chapter.

Last reception report

It contains all the information about the last reception transaction carried out by the facsimile machine. It can be printed automatically if the set-up parameter "LAST RX REPORT" is enabled Refer to PROCEDURES chapter.

Activity report

It contains the information about the transmission and reception transactions carried out. It may be printed automatically if the set-up parameter "ACTIVITY REPORT" is enabled. In this case, after 30 transactions, the report is printed and all the transactions are cleared from the memory. Refer to PROCEDURES chapter.

REPORTS THAT CAN BE OBTAINED BY ENABLING A SET-UP PARAMETER:

Last error report

When the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine prints the report only when transmission is concluded unsuccessfully.

Broadcast report

It contains the information about the transactions included in a broadcast transmission. It may be printed automatically by enabling the set-up parameter "BROADCAST REPORT", which also enables printing of the polling reception report.

Polling for reception report

It contains information about the document received by polling.

Polling for transmission report

It contains information about the documents sent by polling, indicating the number of transactions carried out and, if in secure mode, the IDs of the recipients.

Power failure report

It contains information about the documents present in the memory when the power failure occurred.

SECURITY FUNCTIONS

Your facsimile machine has security functions which will enable you to prevent unauthorized persons from using the facsimile machine to indiscriminately transmit documents, make copies or change the configuration set. The security functions are called "Password" and "Closed network".

NOTE

Access to configuration parameters through PC can be prohibited entering a password.

THEORY OF OPERATION

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PASSWORDS

The "passwords" are requested by the facsimile machine whenever an attempt is made to activate certain functions or to change the machine's configuration: access is denied until the password is entered. There are four passwords:

Confidential Mailbox Password

Enables you to send, receive and print confidential documents. The received document is stored in a special memory location called the "confidential mailbox" instead of being printed immediately. The document cannot be printed until the password has been entered.

System Password

Controls access to the "OPERATING CONFIGURATION" and "STORING DATA" menus, which contain the functions and parameters that determine the machine's overall operation. Once set, this password will be requested when you access the menus. It takes priority over the other passwords.

Inhibit transmission password

Enables you to prevent unauthorised persons from carrying out any kind of transmission transaction. It is requested when you start to dial the facsimile number or before storing the document if you are trying to carry out a broadcast transmission.

Inhibit copying password

Enables you to prevent unauthorised copying on the facsimile machine. It is requested when you press START to activate the copying operation.

The latter two passwords are enabled by specific configuration parameters. They may be changed or deleted. In addition, remember that the security functions must be disabled when you use the machine in communication with a personal computer in that they prevent transmission and reception operations from being performed

CLOSED NETWORK

This feature enables you to limit the number of remote users with which communication is to take place on your facsimile machine. It can regulate both transmission operations, for example, in multi-user work environments, where the machine could be used indiscriminately with consequent additional costs, and reception operations, for example, to avoid receiving undesired documents (advertising material, propaganda, etc.). The numbers of the remote correspondents enabled for communication with your facsimile machine are managed by checking the last 4 or 6 digits of the facsimile numbers. The closed network feature can be activated by two separate set-up parameters:

• CLOSED NETWORK IN TX

Enables transmission exclusively to correspondents whose facsimile numbers have been stored as one-touching dialling or speed dialling numbers and declared as belonging to the network by setting the corresponding Closed Network parameter to YES, while storing the IDs. Attempts to transmit using other methods of dialling or to correspondents whose numbers have been stored for one-touch or speed dialling but do not belong to the network (with the Closed Network parameter set to NO), will not be accepted.

• CLOSED NETWORK IN RX

Enables you to receive exclusively from correspondents whose facsimile numbers have been stored as one-touch dialling or speed dialling numbers and declared as belonging to the network by setting the corresponding Closed Network parameter to YES, while storing the IDs. The machine will not receive documents sent by correspondents whose numbers have been stored for one-touch or speed dialling but do not belong to the network (with the Closed Network parameter set to NO).

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CUSTOMISING THE MACHINE

The facsimile machine offers a series of parameters which enable you to radically change the machine's set-up, so that you can adapt it to various situations and the requirements of your workplace. Refer to PROCEDURES chapter. A description of the set-up parameters is given below, arranged according to their function.

TRANSMISSION

AUTOMATIC STORING Enables/disables automatic storage of documents inserted in the ADF for transmission. Automatic storage

gives the following advantages:

• the document can be removed immediately for other purposes

• other operations can be performed at the same time, taking full advantage of the machine's

multifunctional operation

• you can check whether the document has been scanned correctly.

In addition, by storing the document, you can display the number of pages in the document and its reference number which you may need to know if you subsequently need to change the setting.

SENDER ID LINE This parameter enables you to define where the machine will print the sender's ID data, i.e. name and fax number, date and time of transmission and the number of the current page (printed on a single line). The ID may be:

• INSIDE THE DOCUMENT (superimposed in the top few millimetres of the document) or

• OUTSIDE THE DOCUMENT (just below the top edge)

• TRANSMISSION SPEED

Enables you to select the transmission speed (bits per second). The possible values are:

14400 bps 9600 bps 4800 bps (recommended for lines with a lot of interference)

DOCUMENT RETRANSMISSION Enables you to enable or disable automatic retransmission of the pages not sent satisfactorily due to errors on the line. This function can only be activated if the document has been stored.

RESEND FAILED TX Enables you to keep or clear the documents that were not sent successfully in the memory for manual retransmission.

RECEPTION

RECEPTION MODE Enables you to select the type of reception adopted by the facsimile machine. The available settings are:

• AUTOMATIC RX

In this mode, after the programmed number of rings, the facsimile machine connects to the line and answers automatically.

• MANUAL RX

In this mode, the user carries out the reception operation.

• FAX/PHONE

In this mode, the facsimile machine recognises whether an incoming call is a voice or a fax call. It enables you to use the same line for fax and telephone calls (this feature is only available in some countries).

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SUBSTITUTE RECEPTION With this parameter enabled, due to the automatic storage feature, incoming documents can be received even when there is no paper or ink left, a paper jam has occurred, the cover is open or the facsimile machine is busy printing.

RX ON PC & FAX Enables you to receive a document on the personal computer and print it on the facsimile machine at the same time.

REPORTS

ACTIVITY REPORT Used for enabling or disabling automatic printing of the activity report after 30 transactions.

LAST TX REPORT Used for enabling or disabling automatic printing of a report after each transmission transaction.

LAST RX REPORT Used for enabling or disabling automatic printing of a report after each reception transaction.

LAST ERROR REPORT Used for enabling or disabling automatic printing of a report after an unsuccessful transmission attempt. BROADCAST REPORT Used for enabling or disabling automatic printing of a global report after each broadcast transmission and polling reception operation. If enabled, the individual transaction reports will not be printed.

SECURITY FUNCTIONS

INHIBIT TRANSMISSION Used for enabling or disabling the request for a password for transmission (set in the "STORING DATA" menu) whenever an attempt is made to transmit. INHIBIT COPY Used for enabling or disabling the request for a password for copy (set in the "STORING DATA" menu) whenever an attempt is made to copy a document. CLOSED NETWORK IN TX Used for enabling or disabling the list of users to whom a document can be sent. The users enabled are those stored as one-touch or speed dialling numbers, for whom the "CLOSED NETWORK" parameter is enabled. When this function is enabled, you cannot send a document to a correspondent not included in the list. This feature is ensured by the machine checking the last 4 or 6 digits of the correspondent's facsimile number. CLOSED NETWORK IN RX Used for enabling or disabling the list of users from whom a document can be received. The users enabled are those stored as one-touch or speed dialling numbers, for whom the "CLOSED NETWORK" parameter is enabled. When this function is enabled, you cannot receive a document from a correspondent not included in the list. This feature is ensured by the machine checking the last 4 or 6 digits of the correspondent's facsimile number.

PRINTING

PRINT FORMAT Enables you to select the desired paper format:

- A4

- LETTER

- LEGAL Having selected a format, you must position the paper guides accordingly. REDUCTION Enables you to automatically reduce the documents received to 70% of their original size. The available values are 70, 73, 76, 80, 84, 89 and 94. The best value to choose depends on the size of the document, as indicated below:

- A4 / 94%

- LETTER / 89%

- LEGAL / disabled (NO)

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PRINT OVERFLOW Enables or disables printing, on one or more additional sheets, of any information that does not fit on the paper size chosen for received documents. QUALITY PRINTING Enables or disables quality printing of the documents. When this parameter is disabled, documents can be printed in draft mode, which requires less ink than quality printing.

QUALITY COPIES Enables or disables quality reproduction ("PROPRIETARY") of copied documents. RESOLUTION TX/COPY Enables you to select the type of resolution adopted during the transmitting/copying of documents. The available settings are STANDARD and FINE. The setting of this parameter has no effect if the "QUALITY COPIES ?" parameter is set to Yes.

OTHER FUNCTIONS

ECM Used for enabling or disabling Error Correction Mode. This function eliminates errors caused by a telephone line with a lot of interference. It must however be activated at the same time on both the sending and receiving facsimile machines. It must be remembered that this function increases the time required for transmission.

DEL FAILED POLL TX DOC Used for enabling or disabling the clearing of a previously stored document at the end of the polling transmission session.

MONITOR LINE When this parameter is enabled you can hear the signals exchanged by the sending and receiving machines in the initial phase of the connection.

REMOTE DIAGNOSTICS Enables you to enable or disable a diagnostic test run from a remote terminal. This feature is only available in certain countries.

DATE FORMAT Enables you to set the desired format for the date and time. The available formats are:

- DD/MM 'YY

- 'YY MM/DD

- MM/DD/YY 24h

- MM/DD/YY 12h

LANGUAGE SELECTION Enables you to select the language in which the messages are displayed or printed.

ADVANCED FEATURES

CONNECTING TO A PERSONAL COMPUTER

The facsimile machine has a bidirectional parallel interface which, once fitted with the optional kit, can be connected to a personal computer. In this configuration, the facsimile machine can be used as a:

• scanner ("pass-through", black and white) for scanning documents or pictures

• printer (300x300 dpi resolution) for printing documents from any Windows application

• modem (14400 bps)

for handling the facsimile service via a PC

THEORY OF OPERATION

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To handle the connection, the PC must have the following minimum configuration:

CPU i80486 sx RAM 1760 KBytes HDU 40 MBytes MS-DOS Rel. 5.0

Microsoft Windows Rel. 3.1 When used in conjunction with a personal computer, the facsimile machine enables you to activate one of the functions mentioned above and send/receive documents in the memory at the same time. For more detailed information on the features of the connection and how it is used, consult the documentation of the software to be installed on the PC.

Diagnostic Test of Facsimile Machine

The facsimile machine can be subjected to a diagnostic test from a remote location. The feature is enabled by means of the set-up parameter "REMOTE DIAGNOSTICS". Using a special software program and by making a call by polling, the remote machine can:

• install the facsimile machine

the remote station requests display of the facsimile machine's installation parameters. The operator can change the parameter settings and update them on the facsimile machine, thus installing it from a distance

• make a diagnosis

the remote station asks the facsimile machine for information on its set-up parameters, the last activity report printed and transaction statistics (status of connections, type of errors detected, number of pages sent and received, etc.). By analysing this data, the remote operator can change some settings to make the facsimile machine work to its full potential.

Colour printer

The colour print head (optional) is mounted on the fax machine just like the monochrome (black) print head. Its use allows to transform the fax machine, connected to a PC, into a colour printer. For better colour printing quality, special paper can also be used. You will find all the information you need on this subject in the ON LINE OPERATING GUIDE.

Programming the fax machine

The fax machine can be programmed directly from the PC both displaying the data and setting the parameter. Reference: INSTALLATION MANUAL.

COMPLEMENTARY FUNCTIONS

Installing the facsimile machine does not, of course, stop you using the telephone for normal conversations. To make a telephone call, all you have to do is dial the relevant telephone number (if you hear no dial tone, press the HOOK key) and when you hear the correspondent answer through the facsimile machine's built-in speaker, lift the handset and talk in the ordinary way.

TRANSMISSION WITH TELEPHONE / HANDS FREE DIALLING

If the user who was called using the method described above, is connected to a facsimile line, you can send him or her a document. The transmission procedure can be carried out in one of two ways:

• From the telephone

Insert the document in the ADF, dial the correspondent's facsimile number and ask him to press the

START key on his facsimile machine. When you hear the tone emitted by the remote machine, press START on your machine and HANG UP. Transmission is activated.

• Hands free

In this case, you do not have to have a conversation with the called user. Insert the document in the ADF, press HOOK and dial the correspondent's facsimile number on the numeric keypad. When you hear the signal emitted by the remote machine, press START.

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SUSPENDING OR REQUESTING A TELEPHONE CONVERSATION

A telephone conversation can be suspended momentarily by pressing the HOLD key. The display shows the message “TELEPHONE MODE” on the top line and “HOLD MODE” on the bottom line. The conversation is resumed by pressing the HOLD key again.

ADJUSTING

You can change the volume level of the facsimile machine's built-in speaker. The procedure for setting the speaker volume to one of the five pre-set levels is described below:

1. Press FUNCTION followed by 8.

2. Press START and then the 6 key until the desired

message is displayed.

3. Press START. The display shows the selected volume

level (from 1 to 5).

FUNCTION .. (0-9)

8.ADJUSTMENTS

8.ADJUSTMENTS SPEAKER VOLUME

SPEAKER VOLUME LEVEL 1

4. Confirm the selected level pressing START or press the

5 or 6 key to select the desired vlaue, then press

START.

USING THE FACSIMILE MACHINE AS A PHOTOCOPIER

The facsimile machine can also be used as a photocopier. The copying function is controlled by the value of the set-up parameters set on the relevant menu, namely the set-up parameter "QUALITY COPIES". If the quality copy parameter is enabled, a clearer copy will be produced. The result obtained also depends on the Contrast, Resolution and Image settings, which must be made before activating the copying function. You can make one or more copies of the document. Having inserted the document in the ADF and made the relevant settings, proceed as follows:

• • for a single copy

Press START. The fax machine copies the document and goes back to stand-by.

8.ADJUSTMENTS SPEAKER VOLUME 1

• for multiple copies:

1. Press FUNCTION followed by 7.

2. Press START.

IF...

The display shows PAGINATING, press the 5 or 6 keys to display MULTICOPY.

THEORY OF OPERATION

FUNCTION (0-9)

7.PAGINATING/MULTICOPY

PAGINATING/MULTICOPY MULTICOPY

Page 41

3. Press START.

MULTICOPY NO. PAGES/COPIES:

4. Set the desired number of copies (max. 99) and press

START. The fax machine stores the original document

and then makes the selected number of copies.

MULTICOPY STORING DOCUMENT

MULTICOPY COPYING... 01/nn

THEORY OF OPERATION

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GENERAL ISSUES

Page 43

GENERAL ISSUES

THE STAND-BY STATE

The stand-by condition is not discriminating in terms of access to the functions of the fax machine. When access to the functions takes place from the stand-by condition, the display will show the following messages:

Without any document inserted:

Reception modes:

• AUTOMATIC RX

• MANUAL RX

• FAX/PHONE

• FAX/TAD

With a document inserted:

Instead of the stand-by state, the display may show error indications caused by the impossibility to print:

If there are any automatic reports waiting to be printed:

21/10/’97 10:35 95 % AUTOMATIC RX

21/10/’97 10:35 95% DOCUMENT INSERTED

21/10/’97 10:35 95% MEMORY FULL

21/10/’97 10:35 95% DOC. RECEIVED IN MEMORY

21/10/’97 10:35 95% ACTIVITY REPORT

These indications will alternate with the messages that identify the errors: “ADD PAPER”, “OUT OF INK”. If the error is caused by a paper jam or stuck print carriage, the “PAPER ERROR - CHECK AND PRESS STOP” message will be shown. In this case, to restore the fax machine to operation, after removing the anomaly, press STOP.

GENERAL ISSUES

Page 44

BASIC OPERATIONS

This section describes all basic operations which may be required when performing the various procedures. You can use it for a quick review of the procedures required by the fax machine to perform a function.

DATA ENTRY

To confirm data

To delete data

To overwrite data

To insert a space between characters and/or digits

SETTING DIALLING FUNCTIONS WHILE ENTERING A FACSIMILE OR TELEPHONE NUMBER

To insert a pause while dialling the number. A pause should always be inserted between the code and the number

To wait for an answering tone (for countries in which it is required), before completing the dialling of a number

To call an external user when the facsimile machine is connected to a private branch exchange

Press START

Press CLEAR

Move to the data to be overwritten by pressing 5 or 6 and enter the new data

Press the 4 key to move the cursor one place to the right

Press EXT.//PAUSE. The letter "p" appears on the display to identify the pause set

Press 2nd DIAL TONE//HOLD. The symbol ":" appears on the display

Press EXT.//PAUSE before entering the number. The display shows the letter "E" before the sequence of numbers

To switch from pulse to tone dialling

OPERATING PROCEDURES

To confirm a setting

To skip a parameter

To return to the menu functions on the display

To interrupt a procedure

To interrupt a printing operation

To scroll through the functions on the menus

Press * while setting the number. The symbol * will appear on the display

Press START

Press STOP

Press STOP once or twice

Press STOP

Press 5 or 6

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TRANSMISSION/RECEPTION OPERATIONS

To interrupt a transaction

To resume a transmission. Conditions:

- the document must not be removed from the ADF

- the number must have been dialled on the numeric keypad

To print a report automatically after each fax transmitted

To shut off the error LED

To print a report automatically after each fax received

Press LINE STATUS and then STOP

Press REDIAL

Enable the "LAST TX REPORT" parameter in the operating configuration (see the "Setting the Set-up Parameters" section)

Press LINE STATUS and then STOP

Enable the "LAST RX REPORT" parameter in the operating configuration (see the "Setting the Set-up Parameters" section)

GENERAL ISSUES

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PROCEDURES

Page 47

PROCEDURES

ITALIAN - SPANISH - GERMAN - FRENCH - DANISH -

CUSTOMISING THE FAX MACHINE

PARAMETER OPTION 1 OPTION 2 OPTION 3

RECEPTION MODE AUTOMATIC RX MANUAL RX FAX/PHONE

FAX/TAD

SILENCE TIME 00-03-04-06-08-10 AUTOMATIC STORING YES NO ACTIVITY REPORT YES NO LAST TX REPORT YES NO LAST RX REPORT YES NO LAST ERROR REPORT YES NO BROADCAST REPORT YES NO PRINT FORMAT A4 LETTER LEGAL REDUCTION YES (%) 70 to 94 NO PRINT OVERFLOW AUTO NO YES QUALITY PRINTING ? YES NO INHIBIT TRANSMISSION YES NO INHIBIT COPY YES NO CLOSED NETWORK IN RX YES No. of digits

to control 4-6

CLOSED NETWORK IN TX YES No. of digits

to control 4-6

SENDER ID LINE INSIDE THE

DOCUMENT QUALITY COPIES ? YES NO RESOLUTION TX/COPY STANDARD FINE SUBSTITUTE RECEPTION YES NO ECM YES NO DOCUMENT RETRANSMISSION YES NO TRANSMISSION SPEED 14400 9600 4800 RESEND FAILED TX YES NO DEL POLL TX DOC YES NO RX ON PC & FAX YES NO MONITOR LINE YES NO REMOTE DIAG. YES NO DATE FORMAT DD/MM 'YY 'YY MM/DD MM/DD/YY 24h

LANGUAGE SELECTION

PORTUGUESE - ENGLISH - DUTCH - SWEDISH - CROATE -

SLOVENE

OUTSIDE THE DOCUMENT

MM/DD/YY 12h

NOTE: Shaded parameters or options are not available in all Countries.

PROCEDURES

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PRINTING THE CONFIGURATION PARAMETERS

You can print the complete list of set-up parameters at any time. This section describes how.

v The configuration menu on the display.

1. Press START and then the 5 or 6 keys until the related

menu is selected.

2. Press PRINT.

The fax machine prints all configuration parameters.

FUNCTION (0-9)

5. SET-UP

OPERATING CONFIGURATION SET-UP PARAMETERS

SET-UP PARAMETERS PRINTING...

3. Press STOP to leave the procedure.

SETTING OPERATING CONFIGURATION PARAMETERS

Initially, configuration parameters take the values set by the manufacturer.

The configuration menu on the display. Before modifying the configuration parameters, it is best to print them using the procedure described above.

1. Press START and then the 5 or 6 keys until the related

menu is selected.

FUNCTION (0-9)

5. SET-UP

OPERATING CONFIGURATION SET-UP PARAMETERS

2. Press START.

3. Use the 5 or 6 key to display the desired parameter

(e.g. " QUALITY COPIES ?").

4. Press START.

5. Press START to accept the value proposed or the 5 or

6 to select the alternative value and press START. The display shows the next parameter.

6. Repeat the procedure in step 3 to set other parameters or

press STOP to leave the procedure.

SET-UP PARAMETERS RECEPTION MODE

SET-UP PARAMETERS QUALITY COPIES ?

QUALITY COPIES ? NO

SET-UP PARAMETERS RESOLUTION TX/COPY

PROCEDURES

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DIALLING

PROGRAMMING ONE-TOUCH DIALLING KEYS

There are 10 one-touch dialling keys (01 - 10), situated on the right-hand section of the console. On each key, you can program:

– Facsimile number – Telephone number – Subscriber's name – Closed network.

This parameter enables you to set up a limited-access communication network. Communication is restricted by checking the last 4 or 6 digits in a recipient's or sender's facsimile number. This parameter can only be activated if it is enabled in the operating configuration

See the THEORY OF OPERATION - Customising the machine chapter. To enter data, refer to the

GENERAL ISSUES - Basic Operations chapter.

1. Press FUNCTION followed by 6.

2. Press START to activate one touch dialling.

3. Press START.

4. Using the 33 or 44 key, choose the one touch dialling key

you want to program (1 to 10), for instance 06.

IF...

the key has already been programmed, the display shows the fax number of the recipient "Deleting programmed data".

5. Press START to begin recording the parameters for the

selected one touch dialling key.

IF...

The display shows a previously set number, you can confirm it or overwrite a new one.

6. Type in the desired fax number (max. 32 digits), e.g.

0125 35823.

FUNCTION (0-9)

6.TELEPHONE DIRECTORY

6.TELEPHONE DIRECTORY ONE-TOUCH DIALLING

ONE-TOUCH DIALLING 01:

ONE-TOUCH DIALLING 06:

1-TOUCH DL. FAX 06:

1-TOUCH DL. FAX 06: 0125 35823

7. Press START. The display shows the parameter for the

telephone number.

1-TOUCH DL. TEL. 06:

8. Enter the desired telephone number (max. 32 digits), e.g.

es. 0125 230223 (entering the phone number is optional).

IF...

The display shows a previously set number, you can confirm it or overwrite a new one.

9. Press START to confirm the number. The display shows

the next parameter (user’s name)

PROCEDURES

1-TOUCH DL. TEL. 06: 0125 230223

1-TOUCH DL. NAME 06:

Page 50

10. Enter the user’s name - max 20 alphanumeric characters

- for instance Elba (entering the name is optional).

1-TOUCH DL. NAME 06: ELBA

11. Press START. The display shows the parameter:

“CLOSED NET.” (YES/NO).

IF...

you want to choose a different value from the one on display, press 5 or 6

12. Press START. The display shows the parameter for the

next one touch dialling key.

IF....

you desire to program other keys, repeat the procedure from step 5 or press STOP twice to leave the procedure.

1-TOUCH DL. CLOSED NET. 06: NO

1-TOUCH DL. FAX 07:

PROGRAMMING SPEED DIALLING CODES

Speed dialling enables you to program up to 90 IDs (00 to 89) consisting of a maximum of 32 digits. For each code, you can program:

– Facsimile number – Subscriber's name – Closed network.

We recommend you set the user's name associated with each speed dialling code. In this way, while dialling a number during transmission, by pressing SPEED DIAL and the 5 or 6 key, you can display all the names associated with the facsimile numbers in alphabetical order. You will then be able to dial the desired number, simply by pressing START.

1. Press FUNCTION followed by 6.

2. Press START to activate speed dialling.

FUNCTION (0-9)

6.TELEPHONE DIRECTORY

6.TELEPHONE DIRECTORY ONE-TOUCH DIALLING

3. Press the 5 or 6 keys to select speed dialling.

6.TELEPHONE DIRECTORY CODED SPEED DIALLING

4. Press START to activate speed dialling.

CODED SPEED DIALLING 00:

PROCEDURES

Page 51

5. Using the 5 or 6 key, choose the speed dialling code

10.

you wish to programme, for instance 01.

IF...

• the code was previously programmed, the display will show the recipient’s fax number. In this case,

choose another code or see “Deleting programmed data”.

CODED SPEED DIALLING 01:

6. Press START. The display shows the parameter for

introducing the recipient’s fax number.

CD.SPEED DL. FAX 01:

7. Enter the desired fax number on the numeric key pad

(max. 32 digits), e.g. 011 601234.

IF...

the display shows a previously set number, you can confirm it or overwrite a new one.

CD.SPEED DL. FAX 01: 011 601234

8. Press START to confirm the number you set. The display

shows the message for the recipient’s name.

CD.SPEED DL. NAME 01:

9. Enter the recipient’s name (max. 20 characters) and

press START. The display shows the “Closed network” parameter (YES/NO).

IF...

you do not want to enter the name, which is optional, go on to the next step.

Press START to confirm the displayed value or press 5 or 6 to choose an alternative one and press START. Press START to confirm the displayed option.

Recording the parameters for code 01 is complete. The

display shows the parameters from the beginning in case a second code needs to be programmed.

CD.SPEED DL. CLOSED NET. 01: NO

IF...

you wish to continue programming the remaining codes, repeat the procedure from step 6 or press STOP twice to exit the menu.

PRINTING PROGRAMMED DATA FOR ONE TOUCH AND SPEED DIALLING

You can print the data programmed on the 30 one-touch dialling keys and 100 speed dialling codes. This enables you to check that the numbers (facsimile and telephone) and data set for each key or code (user name, transmission speed and closed network settings) are correct, and which keys or codes have been programmed. In addition, if you keep a copy beside the facsimile machine, you will be able to see which user a given number corresponds to at a glance. The data is printed:

– in progressive numerical order, if no names have been associated with the numbers – in alphabetical order, if the correspondents' names have been associated with the facsimile numbers.

The parameters not set for a given key or code will be marked with "--". Unprogrammed keys or codes are not printed.

PROCEDURES

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To print this data, once programmed, proceed as follows (the example refers to speed dialling codes):

v Procedure 6 selected.

1. Press START

IF...

you want to print the speed dialling selection, press 33 or 44 to display the associated parameter.

FUNCTION (0-9)

6.TELEPHONE DIRECTORY

6.TELEPHONE DIRECTORY ONE-TOUCH DIALLING

2. Press PRINT. The data for the programmed selection

codes are printed.

ONE TOUCH DIALLING PRINTING...

3. At the end of the operation, press STOP to exit the menu.

DELETING PROGRAMMED DATA

This section describes the procedure for deleting programmed data for one touch dialling keys and speed dialling codes.

1. Press FUNCTION followed by 6.

FUNCTION (0-9)

6.TELEPHONE DIRECTORY

2. Press START to activate one touch dialling.

3. Press START. The display shows the first programmable

key. If a number is set, it is shown.

4. Using the 5 or 6 key, choose the programmed key (for

instance, 06). The display shows the programmed fax number.

5. Press CLEAR. All parameters associated to the selected

key are deleted and the display shows “deleted”.

Programme the key again, or use 5 or 6 to move the cursor on another key to delete, or press STOP to exit the menu.

6.TELEPHONE DIRECTORY ONE-TOUCH DIALLING

ONE-TOUCH DIALLING 01:

ONE-TOUCH DIALLING 06: 0125 35823

ONE-TOUCH DIALLING 06:

PROCEDURES

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PROGRAMMING DIALLING GROUPS

You can compile up to 10 distinct groups or list of correspondents, comprising solely fax numbers programmed for one touch or speed dialling, up to 100 correspondents each. The groups are numbered according to the typical coding system used for speed dialling, using codes 90 / 99.

Through this programming, when a group is selected for transmission, the same document will be sent to each of the correspondents listed in the group.

If you are not navigating in the menu already, the starting function is number 6 reported here.

FUNCTION (0-9)

6.TELEPHONE DIRECTORY

1. Press START.

6.TELEPHONE DIRECTORY ONE-TOUCH DIALLING

2. Press the 5 or 6 key to select the function you require.

6.TELEPHONE DIRECTORY GROUP DIALLING

3. Press START. The display shows the first code (90) to

which a group can be associated and a three digit counter indicating the number of correspondents in the group (0 to 100).

IF...

• a code has already been programmed, the display will show that code first with the counter to indicate

a number other than 0.

• you want to programme a code other than the one proposed, press 5 o 6 to make the selection.

4. Press START.

IF...

you want to delete one of the previous settings, press 5 or 6 to select the deletion message, then follow the deletion procedure.

GROUP DIALLING *90: 000

*90: INSERT

5. Press START.

*90: ENTER FAX NO. _

Press the one touch dialling key you desire (01 /10), then press START. The display briefly shows the fax number and the name of the recipient stored in the rapid selection key chosen, then again the message requesting you to set another fax number. By pressing another one touch dialling key, you compose the group.

IF...

• you press an unprogrammed one touch dialling key, an appropriate message will appear. At this point,

press another key.

• you want to associate a speed dialling key, press SPEED DIAL. and type in the required speed dialling

code. The procedure for compiling the group is identical to the one followed with the one touch dialling keys except for the display. The symbol * on the display indicates that a speed dialling code has been

selected instead of a one touch key.

PROCEDURES

*90: ENTER FAX NO. _

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7. After entering the data you require, press START until

the display shows the second programmable parameter, i.e. the name.

GROUP DIAL. NAME *90: _

8. Enter the name you wish to associate to the fax number

you are programming and press START. The display shows the message for the next programming group, in this case 91.

Proceed to programme the desired groups repeating the steps from number 3 on, or press STOP to exit the procedure.

PRINTING THE PROGRAMMED DATA

You can print the programmed groups, to check which fax numbers have been associated for each group.

GROUP DIALLING *91: 000

v After completing group programming.

1. Press START.

2. Press the 5 or 6 to select the required function.

3. Press PRINT.

4. Press STOP to exit the menu.

6.TELEPHONE DIRECTORY ONE-TOUCH DIALLING

6.TELEPHONE DIRECTORY GROUP DIALLING

GROUP DIALLING PRINTING...

DELETING THE GROUPS

You can delete the dialling groups at any time. You can delete them individually, for each fax number associated to the group, or cumulatively.

If you are not navigating in the menu already, the starting function is number 6 reported here.

FUNCTION (0-9)

6.TELEPHONE DIRECTORY

After completing group programming.

1. Press START.

2. Press the 5 or 6 keys to select the required function.

3. Press START. The display shows the first group (code

90= and the associated name, for instance technical). The counter indicates how many fax numbers are comprised in the group (e.g. 2).

IF... you want to delete all fax numbers and their associated names in group 90, press CLEAR.

4. Press START.

6.TELEPHONE DIRECTORY ONE-TOUCH DIALLING

6.TELEPHONE DIRECTORY GROUP DIALLING

GROUP DIALLING *90: TECHNICAL 002

*90: TECHNICAL INSERT

PROCEDURES

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5. Press the 5 or 6 keys. The display shows the individual

10.

deletion message.

*90: TECHNICAL DELETE

6. Press the 5 or 6 keys. The display shows the one touch

dialling or speed dialling code associated to the group and the fax number recorded there (e.g. 01 and 780277).

7. Press CLEAR.

Type 1. The first number of the group is deleted together with its name. The display shows the “DELETED” message, then it again presents the situation as per step 6 similarly to the fax number and name for the second one touch dialling key or speed dialling code associated to group 90.

Repeat step 7 for each item to be deleted. When you are about to delete the last item in the group, the display indicates that condition with an appropriate message, requesting confirmation for the deletion.

Press STOP to exit the menu.

*01: TECHNICAL N. FAX: 780277

CONFIRM DELETION

1=YES 0=NO

PASSWORD

RECORDING THE PASSWORDS

After it is set, a password can no longer be displayed. Moreover, to modify it you have to access functions controlled by the existing password. Therefore we recommend that you WRITE DOWN THE PASSWORDS YOU SET! To enter the characters, refer to the Reminder.

If you are not already navigating in the menu, the starting function is number 5 shown here.

Group programming is complete.

1. Press START.

2. Press START.

3. Press 5 or 6 until the required function is displayed (for

instance “System password”).

4. Press START to begin recording the password.

5. Enter the characters of the password and press START.

The display shows the message for the next password.

6. Press STOP to exit the menu.

PROCEDURES

FUNCTION (0-9)

5.SET-UP

OPERATING CONFIGURATION STORING DATA

OPERATING CONFIGURATION DATE/TIME

STORING DATA SYSTEM PASSWORD

NEW PASSWORD

STORING DATA PASSWORD FOR TX

Page 56

MODIFYING OR DELETING PASSWORDS

The password set can be modified or deleted. This section describes how to modify or delete the transmission inhibit password.

If you are not navigating in the menu already, the starting function is number 5 reported here.

FUNCTION (0-9)

5.SET-UP

1. Press START. The display asks for the password.

OPERATING CONFIGURATION STORING DATA

2. Press START.

OPERATING CONFIGURATION DATE/TIME

3. Press 5or 6 until the desired function is displayed.

STORING DATA SYSTEM PASSWORD

IF...

you have set a system password, the machine will require that password to be entered before it allows you to modify or delete passwords.

Enter the current password and confirm it with the START key. At this point you can:

− modify the current password, overwriting a new one or

− delete the current password, pressing the CLEAR key. The

display shows the next function.

5. Press STOP to exit the menu.

PROCEDURES

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TRANSMISSION

DOCUMENTS THE MACHINE CAN TRANSMIT

Format

The fax machine allows to transmit any kind of document, as long as its format falls within the minimum and maximum limits discussed below. If the document is larger or smaller, photocopy it, reducing it or enlarging it to adapt it to the accepted format.

Actual size of the image

To guarantee that the document is reproduced in full, its right and left margins have to be greater than 1 mm.

ADF capacity

With the automatic document feeder (ADF), the fax machine can feed originals of A4, A5, LETTER and LEGAL formats. The ADF can feed up to 20 sheets (max thickness 0.1 mm) for the A4, A5, LETTER and LEGAL formats.

Originals not to be used

• Crumpled or folded originals

• Coiled up, wet or damp originals

Before you make a transmission, check the original: if it corresponds to one of the following types of documents, you have to photocopy it or insert it in an appropriate clear document holder. The copy may then used for transmission instead of the original.

• Torn originals

• Coated originals

• Holed originals

• Originals with cardboard paper at the back

• Transparencies

• Originals with clips or metal staples

Preparing the document for transmission

Document preparation is the first step in each transmission operation. Before you transmit a document, follow the indications reported below.

INSERTION

First of all, check the document to ensure it is not crumpled, it has no staples, etc. If so, follow the precautions listed in the previous section. Insert the document into the originals inlet slide with the face to be transmitted pointed downward and adjust the guides to its width. The document has to be placed in the slide without forcing it in, and it will advance automatically when it is transmitted.

The display shows the “DOCUMENT INSERTED” message.

PROCEDURES

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SELECTING THE GRAPHIC DEFINITION

CONTRAST

IMAGE

RESOL.

SETTING THE PAGE NUMBERING

If you want, you can set the number of pages that form the document. In this way, the document received

will be numbered at the top in the following format: 01/nn, 02/nn, 03/nn, ......nn/nn where "nn" represents

the total number of pages that make up the document. The facsimile machine will automatically check the number of pages sent: – when sending a document from the memory: after the document has been stored, if the number of

pages set does not correspond to the number of pages stored, the machine beeps and the document is automatically cleared from the memory.

– when sending a document from the ADF: after the document has been sent, if the number of pages set

does not correspond to the number of pages sent, the machine beeps, the error LED lights up and, if

the relevant set-up parameter has been enabled, an error report will be printed. In either case, the message "INCORRECT PAGE COUNT" will appear on the display. Proceed as follows:

This adjusts the contrast of the originals to be transmitted and copied (only with the original in the ADF).

• LED on for excessively light originals.

• LED blinks for excessively dark originals.

• LED off: normal originals.

This recognises the colours (and the shades of grey) of the original document to be transmitted or copied, which will then be received or copied in shades of grey.

• LED on: documents containing text and photographic images.

• LED blinking: for documents containing photographic images.

• LED off: for documents with text only.

This adjusts the definition of the originals to be transmitted or copied.

• LED on: for documents with small characters and drawings.

• LED blinking: for documents with very small characters and detailed

drawings.

• LED off: for easy to read documents.

1. Press FUNCTION followed by 7.

2. Press START.

3. Type the number of pages on the numeric key pad, e.g. 12.

4. Press START to confirm the setting. The fax machine

gets ready to transmit.

FUNCTION (0-9)

7.PAGINATING/MULTICOPY

7.PAGINATING/MULTICOPY PAGINATING

PAGINATING NO. PAGES/COPIES: 12

SELECTED PAGE NO. 12 DOCUMENT INSERTED

PROCEDURES

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TRANSMITTING TO A SINGLE RECIPIENT

All transmission operations can be interrupted at any time by pressing the LINE STATUS key together with the STOP key (if you only press the former, you can view the fax machine’s operating status). The “Display indications” section reports the messages displayed during transmission operations.

Immediate

v Remember that if the “AUTOMATIC STORING” configuration parameter is disabled, the document has

to be left in the ADF (otherwise the setting is cancelled) and the fax machine cannot be used for other operations until the current one is complete.

1. Insert the document into the ADF. The fax machine shows the "DOCUMENT INSERTED”

message.

2. Dial the number of the recipient in one of the available modes. The fax machine starts to store

the document (the percentage of free memory decreases). It then starts the transmission (the TX/RX LED lights up).

3. At the end of the operation the TX/RX LED goes off. The successful outcome of the operation

can be checked by pressing the LINE STATUS key and by looking at the percentage of free memory, which goes back to the maximum available value.

Delayed

The facsimile machine can send a document at a preset time. This enables you to get around time zone difficulties when the correspondent is thousands of kilometres away, or to choose times when the lines are less busy and cheaper rates apply.

Remember that, having set a transmission transaction, you can receive, copy or send other documents as the document is stored automatically.

1. Insert the document in the ADF. The facsimile machine

displays the message "DOCUMENT INSERTED".

09/12 ‘ 97 15:46 97% DOCUMENT INSERTED

2. Press FUNCTION 2.

FUNCTION (0-9)

2.DELAYED TRANSMISSION

3. Press START.

DELAYED TX ENTER TIME: HH. MM

4. Set the time for the transmission (within the next 24

hours) and press START.

Select the recipient’s fax number in one of the available modes and press START. The fax machine starts automatically storing the document, and after completing that it goes back to stand-by.

DELAYED TX: (HH:MM) ENTER FAX NO.

IF... you use the one touch dialling key, you do not need to press START.

PROCEDURES

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Confidential

v Remember that if the “AUTOMATIC STORING” configuration parameter is disabled, the document must

be left in the ADF (otherwise the setting is cancelled) and the fax machine cannot be used for other

operations until the end of the on going transmission.

1. Insert the document into the ADF.

09/12 ‘ 97 15:46 97% DOCUMENT INSERTED

2. Press FUNCTION 3.

FUNCTION (0-9)

3.CONFIDENTIAL TX

3. Press START.

CONFIDENTIAL TX PASSWORD: _

4. Insert the password, agreed with the recipient, to be

associated with the document and press START.

Select the number of the recipient fax in one of the available modes and press START. The fax machine starts transmitting the document and returns to stand-by.

IF...

you use the one touch dialling key or the speed dialling code, you do not need to press START.

CONFIDENTIAL TX ENTER FAX NO.

Resend a transmission from memory

To resend a failed transmission, proceed as follows:

v A transmission from memory has been set and it has not been completed successfully, and the

“RESEND FAILED TX” configuration parameter is enabled.

1. Press FUNCTION followed by 9.

2. Press START.

3. Use 33 or 44 to display the function "MEMORY

TRANSMISSIONS " and press START.

FUNCTION (0-9)

9.MEMORY STATUS

9.MEMORY STATUS (0-9) DOCUMENTS IN MEMORY

MEMORY TRANSMISSIONS TRANS. NO.: NNNN

PROCEDURES

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Select the activity with the 5 or 6 key or enter the

number directly on the numeric key pad. At this point you can modify the date/time of transmission (a) and/or the recipient’s fax number (b):.

a) Display the “DATE/TIME” field using the 5or6 key.

Press START. The display shows the current time. Modify the

transmission time, or accept the current one, and confirm by pressing START.

b) Display the "NUMBER" field using the 5or 6 key.

Press START. Modify the recipient’s fax number and

press START.

MEMORY TRANSMISSIONS DATE/TIME: DD/MM 'YY

DELAYED TX ENTER TIME: HH.MM

MEMORY TRANSMISSIONS NUMBER:

5. To exit the menu, press STOP twice.

TRANSMISSION TO MULTIPLE RECIPIENTS ("BROADCAST")

1. Insert the document into the ADF.

2. Press FUNCTION followed by 1.

3. Press START.

Press START to accept the time displayed (immediate transmission) or type the time of transmission (delayed transmission - within the next 24 hours) and press START. The fax machine stores the document.

In one of the available modes, select the number of a recipient to which the document is to be sent.

Repeat step 4 for all other recipients (max. 100). After selecting the last number press START to confirm the whole series. The fax machine starts the transmission (if immediate) or goes back to stand-by (if delayed).

09/12 ‘ 97 15:46 97% DOCUMENT INSERTED

FUNCTION (0-9)

1.BROADCAST TRANSMISSION

BROADCAST TRANSMISSION ENTER TIME: HH:MM

BROADCAST DOC.R: NNNN ENTER FAX NO.

PROCEDURES

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Resending a single transaction of the broadcast

To resend a transaction of the broadcast whose transmission failed, proceed as follows:

v A transaction of a broadcast transmission failed, and the “RESEND FAILED TX” configuration

parameter is enabled.

1. Press FUNCTION 9.

2. Press START.

3. Press START.

4. Then with the 5 or 6 key, display the “BROADCAST

TRANSMISSIONS” function and press START. The display shows the reference number of the first document associated to a broadcast transmission.

5. Select the broadcast with the 5 or 6 and then press

START.

Select the desired activity with the 5 or 6 key, or introduce the reference number on the numeric key pad. At this point you can modify the date/time of transmission (a) and the recipient’s fax number (b):

a) Display the "DATE/TIME" field using the 5 or 6.

Press START. The display shows the current time. Modify the time of

transmission, or accept the current one, and confirm by pressing START.

b) Display the "NUMBER" field using the 5 or 6 key.

Modify the recipient’s fax number and press START.

7. To exit the menu, press STOP twice.

FUNCTION (0-9)

9.MEMORY STATUS

9.MEMORY STATUS (0-9) DOCUMENTS IN MEMORY

9.MEMORY STATUS BROADCAST TRANSMISSION

BROADCAST TRANSMISSION BROADCAST DOC.R: NNNN

BROADCAST DOC.R: NNNN TRANS. NO.: NNNN

BROADCAST DOC.R: NNNN DATE/TIME: DD/MM 'YY HH:MM

DELAYED TX ENTER TIME: HH.MM

BROADCAST DOC.R: NNNN NUMBER:

BROADCAST TRANSMISSION NUMBER:

PROCEDURES

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Display messages (with LINE STATUS key pressed - transmission from memory)

MEANING DISPLAY

The facsimile machine is sending a document. The display shows the number of the page being sent (P.nn), the transmission speed (expressed in thousands of bauds, 14.4, 9.6 or 4.8) and whether or not Error Correction Mode (E) is enabled.

The facsimile machine is sending a document from the memory. At the end of the operation, it sends the document inserted in the ADF.

The facsimile machine is automatically redialling the number dialled. In this situation, the console is disabled. If the document has been removed from the ADF, the facsimile machine beeps and aborts transmission.

The line is busy or the correspondent's fax is not connected. If the document is sent from the ADF, press STOP to remove the message and retry transmission.

Transmission was aborted by the operator.

A communication error has occurred. The transmission transaction was not successful. If the document is sent from the ADF, press STOP to remove the message and retry transmission.

Transmission was successful. The document was sent.

TRANSMITTING P. NN 14,4

TRANSMISSION IN PROGRESS PLEASE WAIT

REDIAL

NUMBER

NO CONNECTION NUMBER

TRANSMISSION INTERRUPTED NUMBER

TRANSMISSION FAILED NUMBER

TRANSMISSION COMPLETED NUMBER

URGENT TRANSMISSION

If you have to make a transmission with precedence over the others already stored, just insert the document to be sent into the fax machine and press the specific key.

1. Insert the document in the ADF.

2. Press URGENT TX.

Select the recipient’s number in one of the available mode and press START. The fax starts storing the document and transmits it.

PROCEDURES

09/12 ‘ 97 15:46 97% AUTOMATIC RX

09/12 ‘ 97 15:46 97% DOCUMENT INSERTED

URGENT TX ENTER FAX NO.

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RECEPTION

AUTOMATIC RECEPTION

By using this reception mode, you can leave the room where the fax machine is installed and still receive documents sent to you.

v The fax machine is in stand-by. The display shows the "AUTOMATIC RX” message.

When an incoming call arrives, the fax machine gets ready to receive the document (a beep is emitted and the TX/RX LED lights up). By pressing the LINE STATUS key, you can display information about the document (current page, RX speed, ECM function if on) and the sender’s fax number (or name, if stored on the sender’s device).

At the end of the operation, the fax machine goes back to

stand-by (a beep is emitted and the TX/RX LED goes off).

RECEIVING P. NN 14.4 E SENDER'S NUMBER

MANUAL RECEPTION

This reception mode requires the user’s presence. When the phone rings, you have to lift the handset and ascertain whether the call is a voice or fax call. If the handset emits modulated tones, then someone is trying to send a document. In this case, proceed as follows:

v The fax machine is in stand-by. The display shows the “MANUAL RX” message.

When you hear the tones, press START (a beep is emitted and the TX/RX LED lights up). By pressing the LINE STATUS key, you can display information about the document (current page, RX speed, ECM function if on) and the sender’s fax number (or name, if stored on the sender’s device).

RECEIVING P. NN 14.4 E SENDER'S NUMBER

Hang up the phone. At the end of the operation, the fax

machine goes back to stand-by (a beep is emitted and the TX/RX LED goes off).

PROCEDURES

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RECEPTION WITH FAX/PHONE RECOGNITION

With the “FAX/PHONE” configuration parameter enabled, the fax machine can recognise whether the call is a normal voice call or the caller wants to send a document (this feature is not available in all Countries).

v The fax machine is in stand-by. The display shows the “FAX/PHONE” message.

When the caller wants to send a document:

The machine recognises the fax call and, after a certain number of rings, it gets ready to receive the document. By pressing the LINE STATUS key, you can display information about the document (current page, RX speed, ECM function if on) and the sender’s fax number (or name, if stored on the sender’s device).

At the end of the operation, the fax machine goes back to

stand-by (a beep is emitted and the TX/RX LED goes off).

When the caller wants to speak to us:

The machine recognises a voice call and alerts you by emitting a beep and flashing the TX/RX LED. Lift up the handset and speak normally.

IF...

the telephone is not lifted after a few seconds, the fax machine gets ready to receive the document automatically.

Display messages (with LINE STATUS pressed)

MEANING DISPLAY

The facsimile machine is receiving a document. The display indicates the number of the page being sent (P.nn), the transmission speed (expressed in thousands of bauds, 14.4, 9.6 or 4.8) and whether or not Error Correction Mode (E) is enabled or not.

RECEIVING P. NN 14.4 E SENDER'S NUMBER

The facsimile machine has established a connection with the sender of the document.

The document was received successfully.

An error occurred during reception. Check the result of the operation on the "Activity Report”.

CONNECTION

RECEPTION COMPLETED SENDER'S NUMBER

RECEPTION FAILED SENDER'S NUMBER

RECEPTION WITH EXTERNAL TELEPHONE ANSWERING DEVICE

Refer to ADDITIONAL NOTES at the end of this manual.

PROCEDURES

Page 66

POLLING

RECORDING POLLING IDENTIFIERS

This section describes how to record the identifiers to be used in the secure polling transmission mode. Identifiers range from 01 to 10 and to each of them is associated the CSI (max. 20 digits) of the user you want to authorise to request your document.

v Function 5 selected.

FUNCTION (0-9)

5.SET-UP

1. Press START.

OPERATING CONFIGURATION STORING DATA

2. Press START.

3. Press 5 or 6 until the required selection is displayed.

4. Press START and use the 5 or 6 to display the

identifier you want to associate to a fax number, for instance 03.

IF...

the polling identifier you chose has already been associated to a fax number, then that number is displayed. In this case, use the 5 or 6 keys to choose another identifier or follow the procedure below to change a fax number previously associated to that polling identifier.

STORING DATA DATE/TIME

STORING DATA SECURE POLLING ID.

SECURE POLLING ID. ID. 03:

5. Press START. The display shows the cursor for setting

(or modifying) the fax number associated to the polling identifier you chose (03). Enter the digits of the number, for example 440276.

6. Press START to confirm the polling identifier. The fax

machine automatically gets ready to record the next polling identifier.

IF...

you want to continue recording the remaining polling identifiers, repeat the procedure from step 4.

SECURE POLLING ID. ID. 03: 440276

SECURE POLLING ID. ID. 04:

7. Press STOP twice to exit the menu.

PROCEDURES

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PRINTING THE POLLING IDENTIFIERS

To check the recorded secure polling identifiers thoroughly, you need to print them out.

v The secure polling identifiers have been recorded. Function 5 selected.

1. Press START.

OPERATING CONFIGURATION STORING DATA

2. Press START.

3. Press 5 or 6 until the required selection is displayed.

4. Press PRINT. The machine prints the recorded secure

polling identifiers.

STORING DATA DATE/TIME

STORING DATA SECURE POLLING ID.

SECURE POLLING ID. PRINTING...

5. Press STOP to exit the menu.

POLLING TRANSMISSION

Free

If the "DEL POLL TX DOC" configuration parameter is enabled, the document will be erased from memory after only one transmission!

v Function 4 has been selected.

1. Press START.

2. Press START.

Insert the document in the ADF and press START. The fax machine starts storing the document, then displays the document’s data and the desired polling mode, i.e. free or secure.

Press START to activate the free polling mode. The fax machine confirms the selection and goes back to standby. From this point on, if there is a request by a remote user, the fax machine will send the document.

PROCEDURES

FUNCTION (0-9)

4. POLLING

4. POLLING POLLING FOR TRANSMISSION

POLLING FOR TRANSMISSION SET

POLLING FOR TRANSMISSION FREE POLLING

Page 68

Secure

v You must have recorded the secure polling identifiers.

1. Follow steps 1 through 3 of the procedure described above.

2. Use the 5 or 6 key to select the “SECURE POLLING

ID.” option and press START. The fax machine asks for the identifiers authorised to ask for the document to be sent.

Enter the identifiers of the users authorised to ask for the document (01 to 10), confirming each with the START key.

After entering the last identifier and confirming it with the START key, press START again. The fax machine confirms the setting and goes back to stand-by. When it receives a request to send the document, the fax machine checks whether the requesting identifier is among the secure polling identifiers you set. If not, it refuses transmission and hangs up. The stored document is deleted automatically when all identifiers set have made their document transmission request.

Display messages

POLLING FOR TRANSMISSION TYPE POLLING ID.:

MEANING DISPLAY

A polling operation has already been booked.

The document has not been inserted in the ADF.

The document has been stored. The display shows the number of pages and the reference assigned to the document.

POLLING FOR TRANSMISSION POLLING ALREADY BOOKED

INSERT DOCUMENT

STORING COMPLETED PAGES : NN DOC.R: NN

POLLING RECEPTION

v Function 4 selected.

FUNCTION (0-9)

4. POLLING

1. Press START.

4. POLLING POLLING FOR TRANSMISSION

2. Use the 5 or 6 to select the function "POLLING FOR

RECEPTION" function and press START.

POLLING FOR RECEPTION SET

PROCEDURES

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3. Press START again. The fax machine asks for the time

when the transmission request is to be placed. The display shows the current time.

POLLING FOR RECEPTION ENTER TIME: HH: MM

4. Set the time (if necessary) and confirm it by pressing

START. The fax machine asks for the fax number from

which to request transmission of the document. Select the sender’s number in one of the available modes

and press START. The display shows, for a few seconds, the number and name of the correspondent associated to the key.

Repeat step 5 for each number to be selected (max. 100) or go directly to the next step.

Press START to confirm the numbers set and thus end the procedure. The fax machine sends the transmission request or, if a different time from the current one has been entered, it goes into a reception state.

Modifying a set polling reception

The following procedure allows to modify a polling reception activity after it has been set.

v Function 5 selected.

POLLING NO.: NNNN ENTER FAX NO.

FUNCTION (0-9)

4. POLLING

1. Press START.

2. With the 5 or 6 key, select the “POLLING FOR

RECEPTION” function and press START.

3. With the 5 or 6 key, select the CHANGE option.

4. Press START.

4. POLLING POLLING FOR TRANSMISSION

POLLING FOR RECEPTION SET

POLLING FOR RECEPTION CHANGE

POLLING FOR RECEPTION POLLING NO.: NNNN

PROCEDURES

Page 70

Use the 5 or 6 key to select one of the two activities. At this point you can:

a) cancel the activity by pressing the CLEAR key. Press 1 to confirm the cancellation of the activity or 0 to

quit without cancelling it.

CONFIRM DELETION

1= YES 0=NO

b) print the information about the selected reception

activity by pressing the PRINT key.

c) access individual items of information about the activity

by pressing the START key.

The information associated to the activity can be

displayed in sequence by pressing the 5 or 6 key.

The following information is available:

• Activity number: this can be selected through the 5 or

6 key (or entered directly from the numeric key pad) or cancelled with the CLEAR key (see a) above).

• Fax number: sender’s fax number. To modify this

number, press START, enter the new number and confirm with START.

• Date/time: this indicates the date and time of reception.

To modify the date/time of reception, press START, enter the new date/time and confirm with START.

• Status: indicates the status of the activity.

Display messages

MEANING DISPLAY

POLLING NO.: NNNN PRINTING...

10 polling reception transactions have been booked

More than 100 fax numbers have been set

POLLING FOR RECEPTION POLLING ALREADY BOOKED

TOO MANY DESTINATIONS

PROCEDURES

Page 71

REPORTS

LAST TRANSMISSION REPORT

Printing

To print the report, proceed as follows:

v Function 0 selected.

1. Press START.

2. Press the PRINT key.

3. To leave the menu, press STOP.

Display

To display the individual items in the report, proceed as follows:

v Function 0 selected.

1. Press START.

FUNCTION (0-9)

0. REPORTS

0. REPORTS LAST TX REPORT

LAST TX REPORT PRINTING...

FUNCTION (0-9)

0. REPORTS

REPORTS LAST TX REPORT

2. Press START. the facsimile shows the progressive

number of the activity.

Display information about the activity through the 5 or 6 key.

4. Press STOP twice to exit the menu.

PROCEDURES

LAST TX REPORT TRANS. NO.: NNNN

Page 72

Last reception report

To print the report, proceed as follows:

v Function 0 selected.

1. Press START.

2. Use the 5 or 6 key to display the “LAST RX REPORT”

function.

3. Press PRINT. The fax machine prints the report.

4. Press STOP to exit the menu.

Display

To display individual items of the report, proceed as follows:

v Function 0 selected.

FUNCTION (0-9)

0. REPORTS

REPORTS LAST TX REPORT

REPORTS LAST RX REPORT

LAST RX REPORT PRINTING...

FUNCTION (0-9)

0. REPORTS

1. Press START.

2. Use the 5 or 6 key to display the “LAST RX REPORT”

function.

3. Press START. The fax machine shows the progressive

number of the activity.

Display information about the activity using the 5 or 6 key.

5. Press STOP twice to exit the menu.

REPORTS LAST TX REPORT

REPORTS LAST RX REPORT

LAST RX REPORT TRANS. NO.: NNNN

PROCEDURES

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ACTIVITY REPORT

Printing

To print the activity report, proceed as follows:

v Function 0 selected.

1. Press START.

3. Use the 5 or 6 key to display the “ACTIVITY REPORT”

function.

4. Press PRINT. The fax machine prints the report.

5. Press STOP to exit the menu.

Display

To display the individual items in the report, proceed as follows:

1. Go through steps 1 through 3 of the procedure described

above, then press START again. The fax machine shows the progressive number of the activity.

FUNCTION (0-9)

0. REPORTS

REPORTS LAST TX REPORT

REPORTS ACTIVITY REPORT

ACTIVITY REPORT PRINTING...

ACTIVITY REPORT TRANS. NO.: NNNN

2. Use the 5 or 6 key to select the activity.

Use the 5 or 6 key to display information about the activity.

4. Press STOP to exit the menu.

Display messages

MEANING DISPLAY

The selected report does not require any activity. Press STOP to exit the menu.

PROCEDURES

TX, RX OR ACTIVITY REPORT NO TRANSACTION

Page 74

MEMORY MANAGEMENT

DOCUMENTS STORED IN THE MEMORY

This section explains how to select documents, print information about them or delete them from the memory.

Printing the document list

You can print the list of all stored documents.

v Function 9 selected.

1. Press START.

Press PRINT. The fax machine prints the list of documents in the memory.

3. To exit the menu press STOP.

Selecting a document

v Function selected 9.

1. Press START.

2. Press START.

FUNCTION (0-9)

9. MEMORY STATUS

9. MEMORY STATUS DOCUMENTS IN MEMORY

DOCUMENTS IN MEMORY PRINTING...

FUNCTION (0-9)

9. MEMORY STATUS

9. MEMORY STATUS DOCUMENTS IN MEMORY

DOCUMENTS IN MEMORY DOC.R: NNNN+TYPE

Press 5 or 6 until the reference to the desired document is displayed (or enter the reference number directly from the key pad). Then through the 5 or 6 key, you can also display the number of pages in the document and the date/time it was stored.

4. To exit the menu, press STOP twice.

PROCEDURES

Page 75

Deleting a document

Select the document following steps 1 through 3 of the previous procedure, then press the CLEAR key. Remember that if you delete a document you also eliminate any activity associated to it. Before proceeding with the deletion, the fax machine asks you to confirm the operation.

Press 1 to confirm the deletion of the selected document or 0 to cancel the operation. To exit the menu, press

STOP twice.

Printing a document

1. Select the document following steps 1 through 3 of the

Selecting a document procedure, then press the PRINT

key. The fax machine prints the document.

CONFIRM DELETION 1=YES 0=NO

DOCUMENTS IN MEMORY PRINT IN MEMORY

2. To exit the menu, press STOP twice.

BROADCAST TRANSMISSIONS

This menu allows to display and print information about the stored documents associated to broadcast transmissions.

Printing the list of recipients associated to the broadcasts

You can obtain the list of all documents associated to broadcast transmissions.

v Function 9 selected.

1. Press START.

2. Use the 5 or 6 key to display the BROADCAST

TRANSMISSIONS functions and press START.

Press START. Then use the 5 or 6 key to select the desired broadcast and press PRINT. The fax machine prints the list.

FUNCTION (0-9)

9. MEMORY STATUS

9. MEMORY STATUS DOCUMENTS IN MEMORY

BROADCAST TRANSMISSION BROADCAST DOC.R: NNNN

BROADCAST DOC.R: NNNN PRINTING...

4. To exit the menu, press STOP twice.

PROCEDURES

Page 76

Displaying data about a broadcast transmission

You can display the data about a broadcast transmission set previously.

v Function 9 selected.

1. Press START.

2. Then use the 5 or 6 key to display the “BROADCAST

TRANSMISSIONS” function and press START. The display shows the reference number of the first document associated to a broadcast transmission.

IF...

necessary, select the desired broadcast using the 5 or 6 key (or enter the reference number directly from the numeric key pad). At this point you can:

• print a report with all information associated to the broadcast (by pressing the PRINT key), or

• cancel it (by pressing the CLEAR key and confirming the operation with the 1 key), or

• select an activity by pressing the START key and using the 5 or 6 key (or enter the reference number

directly from the numeric key pad). You can display the information about the selected activity using the 5 or 6 key. The following information can be displayed:

• ACTIVITY: represents the number of one of the activities associated to the broadcast. It can be selected

using the 5 or 6 key (or entered directly from the numeric key pad). The chosen activity can be eliminated by pressing the CLEAR key and confirming the operation with the 1 key.

• NO. OF PAGES: indicates the number of pages comprising the document/ pages transmitted.

• NUMBER: indicates the recipient’s fax number.

• DATE/TIME: indicates the date and time of transmission.

• STATUS: indicates the current status of the activity.

FUNCTION (0-9)

9. MEMORY STATUS

9. MEMORY STATUS DOCUMENTS IN MEMORY

BROADCAST TRANSMISSIONS BROADCAST DOC.R: NNNN

3. To exit the menu, press STOP twice.

TRANSMISSIONS FROM MEMORY

The fax machine allows to store and print information about documents in the memory which are associated to transmissions from memory.

Printing the list of transmissions from memory

You can obtain the list of all documents associated to transmissions from memory.

v Function 9 selected.

1. Press START.

FUNCTION (0-9)

9. MEMORY STATUS

9. MEMORY STATUS DOCUMENTS IN MEMORY

PROCEDURES

Page 77

2. Then, using the 5 or 6 key, display the “MEMORY

TRANSMISSIONS” function.

MEMORY STATUS MEMORY TRANSMISSIONS

3. Press PRINT.

MEMORY TRANSMISSIONS PRINTING...

4. To exit the menu, press STOP.

Displaying data about a transmission from memory

You can display the data about a transmission from memory set previously.

v Function 9 selected.

1. Press START.

2. Then use the tasto 5 or 6 key to display the “MEMORY

TRANSMISSIONS” function and press START.

Use the 5 or 6 key to select the desired activity (or enter

the reference number directly on the key pad). At this point you can:

• delete the activity (pressing the CLEAR key and

confirming the operation with the 1 key),

• display the information about the selected activity, using

the 5 or 6 key.

You can display the following information: DOC.R.: indicates the reference number associated

to the document.

PAGE NO: indicates the number of pages transmitted/

number of pages in the document.

NUMBER: indicates the recipient’s fax number. DATE/TIME: indicates the date and time of transmission. STATUS: indicates the current status of the activity.

FUNCTION (0-9)

9. MEMORY STATUS

9. MEMORY STATUS DOCUMENTS IN MEMORY

MEMORY TRANSMISSIONS TRANS. NO.: NNNN

3. To exit the menu, STOP twice.

PROCEDURES

Page 78

SIGNALS, ACCESSORIES,

MAINTENANCE

Page 79

SIGNALS, ACCESSORIES, MAINTENANCE

SIGNALS

AUDIBLE SIGNALS

The facsimile machine emits the following types of audible and visual signals:

• brief (1 second) indicates that the transaction has been concluded successfully

• long (3 seconds)/the ERROR LED lights up indicates that the transaction was concluded unsuccessfully. Press and check the type of error on the corresponding report (last transmission/reception)

• blinking (continually) the handset is off the hook. Hang up and press STOP

• blinking (in intervals)

Display messages

The table below shows a list of t he messages that may appear on the display, t ogether with their m eaning and the action to be taken to eliminate the problem.

MESSAGE MEANING ACTION

LINE STATUS

and then

STOP

DOC. RECEIVED IN MEMORY The documents received have

been stored in the memory because there was an error preventing them from being

printed immediately. OUT OF INK There is no ink in the cartridge. Replace the cartridge. ADD PAPER There is no paper left. Put some paper in the cassette

CHECK PRINTING QUALITY Some of the nozzles on the print

head are not working and this is

having a negative effect on the

print quality.

CHECK THE DOCUMENT (nn) There is no document in the ADF,

it is jammed or is over 2 metres

long. REMOVE DOCUMENT AND PRESS STOP MEMORY FULL There is no space left in the

TX MEMORY FULL There is no space left in the area of

Scanning of the document was

interrupted.

memory. Transmission and re-

ception operations are inhibited.

memory dedicated to tr ansmission.

Transmissions from the memory

are inhibited.

Check the type of error (out of paper or ink, etc.) and correct it.

and check that the paper positioning lever is in its lower position. Make a copy of a document: if the quality is acceptable, press

STOP

the message (which will be displayed again the next time the cover is opened or print head is adjusted) otherwise carry out the manual nozzle testing procedure (Maintenance). Insert the document or eliminate the jam.

Remove the document and press

STOP

Clear the memory of unwanted documents.

to momentarily eliminate



SIGNALS, ACCESSORIES, MAINTENANCE

Page 80

MESSAGE MEANING ACTION

CLOSE THE COVER The cover is open or not firmly

closed. PAPER ERROR (nn) CHECK AND PRESS STOP PRINTER ERROR (nn) SWITCH OFF/ON

CHECK PRINT HEAD The print head is missing or

DIAGNOSTIC ERROR (nn) An error was detected by the

SCANNER ERROR (nn) An error was detected while the

PURGE PRINT HEAD The facsim ile machi ne is carryi ng

NEW PRINT HEAD? 1=YES 0=NO

PROCEDURE INTERRUPTED You interrupted a procedure by

DATA CONFIRMED The facsimile machine has

TRANSMISSION COMPLETED The transmission operation was

TRANSMISSION FAILED The transmission operation was

NO CONNECTION No connection can be establi shed

*REDIAL* The facsimi le m achine is tryi ng t o

TRANSMISSION INTERRUPTED You interrupted the operation. None. DOCUMENT IN USE An attempt was made to perform

DOCUMENT NOT PRESENT The document selected does not

NO TRANSACTION ! The transacti on selected does not

There is a paper jam. Check and insert the paper

An error has been detected in the

movement of the print head.

some of the nozzles are not

working properly.

diagnostic test carried out

automatically at power-on.

document was scanned.

out the print head purging

procedure.

The print head has been

reinserted.

pressing STOP.

accepted the setting made or

performed the operation requested.

concluded sucessfully.

not concluded successfully.

with the remote device.

retransmit the document.

an operation on a document in

use.

exist or has been deleted.

exist.

Close the cover correctly.

correctly. Switch off the machine. Check

that the print head slides freely. Then switch the machine back on.

Check that the print head is inserted and carry out the manual nozzle testing procedure (Maintenance).

Try pressing START to remove the message and call the Customer Engineering Service.

Remove the document and repeat the operation.

None.

Answer as appropriate. If you answer yes but the print head is not new, the facsimile machine will not detect when the ink runs out.

None.

Repeat the operation.

None.

SIGNALS, ACCESSORIES, MAINTENANCE

Page 81

Report indications

The table below lists the indications given in the RESULT field of the single-transaction reports. They consist of a numeric code and a brief message enabling you to identify the cause of the error that has occurred (due to the limited space available, the Activity Report only shows the numeric part of the indication). The ACTION column shows the action you must take to solve the problem.

MESSAGE MEANING ACTION

01:DOCUMENT NOT PRESENT The scanner does not detect the

presence of the document to be read.

02:IMPOSSIBLE CONNECTION The machine does not detect any

dialling tone or it receives irregular signals.

03:RECIPIENT DID NOT RESPOND

04:ERRORS WHILE TRANSMITTING

RESEND FROM PAGE. nn 05:RESEND PAGES: nn,...,nn The remote facsimile machine

07:DOCUMENT TOO LONG The document is too long. The

08:CHECK THE DOCUMENT The scanner cannot read the

09:DOCUMENT NOT PRESENT DOCUMENT ALREADY IN USE

10:ERRORS WHILE RECEIVING The facsimile machine detects an

11:IMPOSSIBLE RECEPTION MEMORY FULL

12:SECURE POLLING NOT ALLOWED

13:ERRORS WHILE POLLING The remote facsimile machine

The remote machine is not answering.

An error was detected during transmission (nn = number of page on which error occurred).

detected faulty reception of som e pages (nn = number of page on which error occurred).

time required to send and receive it exceeds the allowed limit.

document.

The document is already being used for another operation or has been deleted.

error during reception.

The facsimile machine does not have enough space in the memory to receive the document.

The secure polling IDs do not correspond.

has no document to be sent.

Check that the document is inserted in the ADF and that it is positioned correctly.

Check that the machine is connected correctly to the line and that the handset is not off t he hook. Contact the correspondent and try to establish a connection again.

Contact the correspondent.

Retransmit starting from the page indicated in the Last Transmission Report.

Retransmit the pages indicated in the Last Transmission Report.

Split up the document.

Remove the document from the ADF and reinsert it before retransmitting.

Make sure that no activities are being carried out on the document or store the document again before transmitting.

Contact the correspondent and ask him to send the document again.

Clear unwanted documents from the memory.

Contact the correspondent and check that the polling IDs stored are correct.

Contact the correspondent.



SIGNALS, ACCESSORIES, MAINTENANCE

Page 82

MESSAGE MEANING ACTION

14:CONFID. TX NOT ALLOWED

15:CLOSED NETWORK REMOTE ID NOT QUALIFIED

16: POWER FAILURE REPORT Emitted after a power failure. Contact the correspondent. 17:INCORRECT PAGE COUNT The facsimile machine detects

18:SYSTEM ERROR The facsimile machine has

20:CONNECTION IS INCOMPATIBLE CHECK WITH THE OTHER PARTY

21:'STOP' PRESSED You interrupted the transaction. None. 22:LINE BUSY The busy tone was detected

The remote facsimile machine is

not compatible or has no private

mailbox.

The correspondent's number is

not included in the list of those

belonging to the network.

that the number of pages set

does not correspond to the

number of pages actually sent.

detected an error in the operating

sequence.

The passwords do not correspond

or the receiving facsimile

machine has interrupted the

connection.

before or after the connection.

Contact the correspondent.

Contact the correspondent and check the facsimile numbers.

Retransmit.

Switch the facsimile machine off and on again.

Contact the correspondent.

Reattempt transmission.

SIGNALS, ACCESSORIES, MAINTENANCE

Page 83

PAPER REMOVAL

REMOVING JAMMED ORIGINALS

If an original jams or is not ejected properly and the display shows

proceed as follows:

Lift the operating console and remove the remaining originals from the slide.

Release the roller (see optical scanner) and remove the jammed original.

REMOVING THE JAMMED PAPER

When a paper jam occurs and the display shows

CHECK THE DOCUMENT(XX)

Reassemble the roller, lower the operating console, reposition the originals in the slide.

PAPER ERROR (NN) CHECK AND PRESS STOP

proceed as follows:

When the sheet jams in the received/copied documents outlet area

Remove the extensible collection tray for original documents.

Remove the jammed sheet and reinsert the tray.

SIGNALS, ACCESSORIES, MAINTENANCE

Page 84

When the paper jams in the paper feed area

Rotate the paper tray lid.

CAUTION:

If the jammed sheet cannot be reached manually, wait until the end of the transmission/r eception which may be in progress and then shut off the fax machine and switch i t on again. If the paper i s not ejected automatically, call the technical assistance service.

Remove the jammed sheet. If you cannot remove the sheet as described, perform the same operations after removing the tray.

Close the lid of the paper tray.

SIGNALS, ACCESSORIES, MAINTENANCE

Page 85

MAINTENANCE

The fax machine requires only a minimum amount of maintenance by the user: ordinary maintenance, to be performed periodically (cleaning the optical scanner, cleaning and purging the print head, etc.), and maintenance operations to be performed when the machine gives the “out of ink” indication . The care you devote to maintaining the fax machine is important and it has positive consequences on the print quality of the received documents and of the copies.

OUT OF INK INDICATION

When the ink in the cartridge runs out, the display shows the message:

To invite the user to:

• replace the print head, if the one in use is of the disposable single-use type or

• replace the ink cartridge, if the print head has an interchangeable cartridge. (The ink cartridge can be

replaced several times. After a certain number of replacements, however, print quality inevitably drops. In this case, we recommend removing the entire worn out print head.)

During these operations, the release of a small quantity of ink could contaminate the print compartment: to prevent this occurrence, the fax machine automatically inserts a sheet under the print carriage.

OUT OF INK

REPLACING THE INK CARTRIDGE

This operation can be performed only if the fax machine is fitted with a print head with interchangeable ink cartridge.

Lift the cover of the print head compartment placing your fingers in the side notches.

SIGNALS, ACCESSORIES, MAINTENANCE

Release the ink cartridge, using the black lever.

Extract the cartridge.

Page 86

NO!

Extract the new cartridge from its package and remove the protective film.

At this point, the fax machine performs the “Automatic nozzle cleaning and checking procedure” (described below), and prints its result on the sheet inserted automatically as a result of the out of ink indication.

Do not touch the ink filled area.

Immediately insert the cartridge into its housing and press it until you hear the click that confirms its proper insertion.

REPLACING THE PRINT HEAD

The following procedure describes how to replace the print head (single use disposable or with interchangeable ink cartridge).

Lift the cover of the print head compartment placing your fingers in the side notches.

Release the print head (including the cartridge, if the print head is fitted with an interchangeable cartridge) using the levers, then extract it from its housing.

SIGNALS, ACCESSORIES, MAINTENANCE

Extract the new print head from its package and holding it by its grip remove the protective film from the nozzles.

Page 87

NO!

Do not touch the nozzles and the electrical contacts and, if the print head is fitted with an interchangeable ink cartridge, do not remove the cartridge from the print head.

Insert the print head in its housing with the electrical contacts facing the front of the machine.

IF...

The new print head is of the single-use disposable type, the display will show the message: NEW PRINT HEAD? 1=YES 0=NO. Press 1 to confirm.

At this point, the fax machine goes through the “Automatic nozzle cleaning and checking procedure” (described below) and prints its result on the previously inserted sheet.

Press the print head in the direction of the arrow until you hear the click that confirms its correct insertion, then close the cover of the print head compartment.

REPLACING THE PRINT HEAD BEFORE INK RUNS OUT

Refer to ADDITIONAL NOTES at the end of this manual.

AUTOMATIC NOZZLE CLEANING AND CHECKING PROCEDURE

After the print head or the ink cartridge has been replaced, the fax machine automatically follows a nozzle cleaning procedure. Then it checks them for proper operation and it prints the result on a sheet inserted automatically after the out of ink indication. The print test contains a numbered scale and a set of graphics and text in order to allow the user to evaluate print quality immediately.

At the end of the procedure, the display shows the message:

CHECK PRINTING QUALITY 1=QUIT 0=REPEAT

Ensure that the numbered scale has no interruptions and that the black areas have no horizontal white lines. Under these conditions, which confirm the correct insertion and the proper operation of the print head, enter 1: the fax machine goes back to stand-by and it is ready for use. If instead there are interruptions or white lines, but you consider print quality sufficient, press 1, otherwise type 0 to repeat the nozzle cleaning operation: if even the new print test is still unsatisfactory, repeat the procedure for the last time. If in spite of the three consecutive runs of the procedure, print quality remains unsatisfactory, enter 1 and run the “Manual nozzle checking procedure” described in the ordinary maintenance section. If this procedure also fails to yield any results, the print head is probably defective. We recommend its replacement.

SIGNALS, ACCESSORIES, MAINTENANCE

Page 88

ORDINARY MAINTENANCE

Cleaning the optical scanner

The dust that accumulates on the glass of the optical scanner may cause problems in scanning the documents; to avoid these problems, you should from time to time clean the glass, in the following manner:

With the fax machine off, lift the operating console.

Manual nozzle checking procedure

If in the course of normal use you notice a drop in print quality, proceed as follows:

Release the lever on the left side of the roller and extract it, then clean the roller with a soft cloth to remove and dust residues.

Clean the glass of the optical scanner using a cloth you have dampened with a glass detergent, then dry it thoroughly (do not apply the product directly on the glass). Reassemble the roller and lower the operating console again.

1. Press FUNCTION followed by 8.

FUNCTION (0-9)

8.ADJUSTMENTS

2. Press START.

8.ADJUSTMENTS NEW PRINT HEAD

3. Use the 5 or 6 key to display the PRINT HEAD

ADJUSTMENT function.

8.ADJUSTMENTS PRINT HEAD ADJUSTMENT

4. Press START.

PRINT HEAD ADJUSTMENT PURGE PRINT HEAD

5. Then use the 5 or 6 to display the “NOZZLES TEST”

function and press START. The fax machine starts the nozzle checking operation and prints out its diagnostic outcome.

IF ...

you replace the print head before the ink runs out, refer to ADDITIONAL NOTES at the end of this manual.

SIGNALS, ACCESSORIES, MAINTENANCE

PRINTING...

Page 89

DIAGNOSTIC OUTCOME

The print test performed by the fax machine contains a numbered scale and a message about the operating condition of the nozzles.

Correct

If the numbered scale looks like the figure below:

and the message about the print head nozzles is ALL NOZZLES OK!, then the print head is inserted properly and all electrical circuits are operational. Press STOP to end the procedure.

Defective

If the numbered scale looks like the following figure:

and the message is ALL NOZZLES OK!, then there is a mechanical problem. In this case, consult the following table:

CAUSE ACTION

The paper you are using has a very porous surface.

The print nib has a particle that the print head cleaner cannot remove.

The print nozzle is dirty. Run the “Print head cleaning" procedure.

Plugged nozzles. Run the “Print head purge” procedure (no more

If instead the numbered scale looks like the following figure:

and the message is NOZZLES DAMAGED, then there is an electrical problem. In this case, consult the following table:

Try printing on the other side of the sheet or changing paper type.

Extract the print head. Carefully remove the particle, taking care not to touch the electrical contacts and print nib. Reinsert the print head and refer to the "Automatic nozzle cleaning and checking procedure”.

than three times - then replace the print head).

SIGNALS, ACCESSORIES, MAINTENANCE

Page 90

CAUSE ACTION

The print head was replaced or reinserted improperly.

Presence of one or more spurious contacts. Run the "Print head electrical contact cleaning”

One or more contacts are interrupted. Replace the print head.

Cleaning the electrical contacts of the print head

With the fax machine off, lift the cover of the print head compartment placing your fingers in the side notches.

Release the print head (including the cartridge, if the print head has an interchangeable ink cartridge) using the levers.

Extract and reinsert the print head, then refer to the “Automatic nozzle cleaning and checking procedure”.

procedure and then refer to the “Automatic nozzle cleaning and checking procedure”.

Extract the print head.

Clean the electrical contacts using a soft dry cloth. Do not touch the nozzles.

Use a soft dry cloth also to clean the electrical contcts of the print head carriage, then close the cover

SIGNALS, ACCESSORIES, MAINTENANCE

Page 91

Cleaning the print head wiper

With the fax machine off, lift the cover of the print head compartment placing your fingers in the side notches of the operating console.

Move the print head as shown in the figure.

Clean the print head wiper with a dry cotton swab, then close the cover of the print head.

USER SERVICING

You may be faced with problems not due to the poor operation of the fax machine; the purpose of the indications below is to help you solve these problems, avoiding time wastage and additional costs. If the solutions proposed here are not found effective or if you face problems different from those listed, consult the technical assistance service.

PROBLEM CHECK:

The display does not switch on • the facsimile machine is switched on

• the power cable is connected correctly

You cannot insert the document • the operator console is correctly closed

• the thickness of the document is within the specified limits

• the document is crumpled or folded

• the document is correctly inserted in the slot

• a document is jammed inside the machine

• the feed rollers are dirty

You cannot send a document • the facsimile machine is on

• the document is correctly inserted

• the receiving machine is set for reception

• with a telephone connected to the telephone socket of the facsimile machine, the dial tone can be heard

• when you press the HOOK key, the dial tone can be heard

You cannot receive a document • the facsimile machine is on

• there is no paper left in the cassette and the memory is full

• a sheet of paper is jammed inside the machine and the memory is full

• with a telephone connected to the telephone socket of the facsimile machine, the dial tone can be heard

• when you press the HOOK key, the dial tone can be heard

You cannot print a document received in memory

You cannot get a connection

• no more sheets in the paper tray

• a sheet has jammed in the machine

• the telephone is correctly connected to the fax machine’s outlet

SIGNALS, ACCESSORIES, MAINTENANCE

Page 92

PROBLEM CHECK:

The document received is not reduced automatically

The document received is totally white

The document transmitted is totally white

The document received is very light

The document received is very dark

The document received contains vertical lines

The copied original contains vertical lines

The received or copied document contains running characters and/or figures or runs all over the page

Table of the character set the user can introduce

The table reports all the alphanumeric characters that can be printed and shown on the display.

National characters can be displayed only after selecting the language using the LANGUAGE configuration parameter.

• the REDUCTION parameter has been enabled in the

• the sender has inserted the original correctly in his

• the original has been inserted with the dark side

• the transmitted original is actually very light

• the transmitted original is actually very dark

• the glass of the optical scanner in the sending fax

• the glass of the optical scanner is dirty

• the printing paper is correct

• the print nib is dirty

• the electrical contacts in the print head are dirty

• the print head is damaged

operating configuration (see section “Setting up operating configuration parameters”)

device

facing downward

machine is dirty

A M Y [

B N Z 0 ]

C O 1 . '

D P 2 + >

E Q 3 ? #

F R 4 - &

G S 5 / ,

H T 6 :

I U 7 *

J V 8 space `

K W 9 %

L X !

SIGNALS, ACCESSORIES, MAINTENANCE

Page 93

TECHNICAL DATA

General characteristics

Model Desk top transceiver Display LCD 24+24 crt Compatibility ITU Resolution Horizontal scanning: 8 pixel/mm

Vertical scanning: standard 3.85 lines/mm

fine 7.7 lines/mm proprietary 11.81 lines/mm surface 15.4 lines/mm

Transmission time 7 s (14400 bps in MMR) Modem speed 14400/9600/7200/4800/2400 bps Data compression MH, MR, MMR, Proprietary Scanning method CIS Memory capacity 70 pages ITU-TS Test Sheet n° 1 (Slerexe Letter) ADF 25 A4, Letter, Legal sheets Printing system On ordinary paper with bubble jet printer Max. printing width 208 mm Print paper A4, Letter, Legal Paper feeding Plain paper tray (150 A4 80 gr/m² sheets)

Dimensions:

Width 324 mm Depth 325 mm Height 230 mm Weight 6 Kg

Electrical characteristics:

Power supply voltage 220 - 240 Vca

110-120 Vca

50/60 Hz

(according to national version)

Environmental conditions:

Temperature from 5 °C to +35 °C (operation)

from -15 °C to +45 °C (transport) from 0 °C to +45 °C (storage and stationing)

Relative humidity 15% - 85% (operation, storage and stationing) (without condensation) 5% - 95% (transport)

SIGNALS, ACCESSORIES, MAINTENANCE

Page 94

ADDITIONAL NOTES

Read these additional notes referring their first part to the SIGNALS, ACCESSORIES, MAINTENANCE chapter and the second part to the PROCEDURES (Reception) chapter.

REPLACING THE PRINT HEAD BEFORE INK RUNS OUT

If, to optimise print quality, you desire to replace the disposable print head regardless of the ink runs out signal:

1. Open the lid and extract the print head.

2. Insert the new print head and close the lid.

3. Press FUNCTION 8.

4. Press START. The display shows the message pertaining to the adjustment of the new print head.

5. Press START. The display shows the message requesting to confirm the insertion.

6. Press 1 to confirm.

7. Press STOP to leave the procedure.

RECEPTION WITH EXTERNAL TELEPHONE ANSWERING DEVICE

If there is an telephone answering device, set it up recording a message of about 10 s. along the following lines:

“This is the answering device of the fax machine at the number nnnnnn. If you like you may leave a message after the tone. To send a fax, press the start key on your device. Thank you”

On the answering device, set the number of rings before it is to answer the call (we recommend setting 2 or 3 rings).

Enable the “FAX/TAD” configuration parameter (not available in all countries).

When a call comes in, the fax machine recognises whether it is a fax or voice call. In the first case, the fax machine disables the answering device and automatically gets ready to receive a document. In the second case, the answering device answers with the message recorded by the user and then records the one left by the caller.

If the caller dialled from a phone set or if he/she wants to send a fax after leaving the message, he/she has to press the start key on his/her own device. The recipient fax machine intercepts the call signal and gets ready to receive.

If the fax machine detects a silence of about six seconds (either because the caller leaves no message or because the message is complete), it goes into auto receive mode. The duration of the silence time can be modified through the “SILENCE TIME” configuration parameter of the fax machine.

Page 95

COMPACT TELEPHONE - INSTALLATION

Option which has been homologated in some countries.

COMPACT TELEPHONE - INSTALLATION

Page 96

INDEX

ADF, 51 Adjusting

speaker volume, 31

Automatic storing, 21

Basic operations, 36

changing operating procedures, 36 data entry, 36 setting dialling functions, 36

Characters, 88 Confidential reception, 22 Connecting the telephone/answering device, 6 Connection to the telephone line, 6 Copying, 31 Customising the machine, 27

printing the configuration parameters, 42 setting configuration parameters, 41

Identification data, 10 Inserting the print head, 8 Installation

setting parameters, 12

Installation parameters, 12

modification, 13

Language, 29

Maintenance, 81

out of ink indication, 81 replacing the print head, 82

Memory, 68

automatic storing, 27 Memory management, 24 Modem, 19

Operating set-up, 27

Date and time

format, 10 setting, 10

Date/time

format, 29

Dialling, 20

alphabetical, 20 changing type of dialling, 20 deleting programmed data, 43 pause, 20 second tone, 20 speed, 20

Documents

removal, 79 Documents in the memory, 68 Documents the machine can transmit, 51

ECM error correction mode, 29 Elementary use, 14

Page numbering, 52 Paper tray adjustments, 7 Personal Computer, 26, 29

connecting to, 29

Polling, 60

free, 61 printing the identifiers, 61 reception, 23, 62 secure, 62 transmission, 61

Prin thead

cleaning the print head wiper, 87

Print head, 3

cleaning the electrical contacts, 86 insertion, 8 replacement, 82

Printer, 19

paper size, 28

Printing

paper tray, 6

INDEX

Page 97

Reception, 22

automatic, 22, 58 call type recognition, 22 manual, 22, 58

Reports

activity, 25 broadcast, 25, 28 last reception, 25 last transmission, 25 power failure, 25

Scanner, 3, 19

cleaning the optical scanner, 84

Security, 25

closed network, 26 passwords, 26

Sender’s name, 11

storing, 12

Sender’s number

typing, 12 Settings, 31 Signals, 75

Telephone conversation, 31

suspending/booking a call, 31 The report, 24 Transmission

autoretransmission, 27

broadcast, 21, 55

dial tones, 29

from memory, 57

from telephone, 30

hands free, 30

repeating, 21, 27

resend, 54

sender's ID, 27

speed, 27

type of resolution, 29 Transmission to multiple recipients, 55

User servicing, 87

INDEX

Page 98

Part Number 057621U