Olivetti 3501MF, 4501, 4501MF, 3501 User Manual

Operation Manual

d-Copia 3501 / 3501MF

d-Copia 4501 / 4501MF

Be sure to become thoroughly familiar with this manual to gain the maximum benefit from the product. Before

installing this product, be sure to read the installation requirements and cautions sections.

Be sure to keep all operation manuals handy for reference including this manual, the "Operation manual (for general information and copier operation)" and operation manuals for any optional equipment which has been installed.

PUBLICATION ISSUED BY:

Olivetti S.p.A. Gruppo Telecom Italia

Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com

The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

The ENERGY STAR program is an energy reduction plan introduced by the

United States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

ENERGY STAR is a U.S. registered mark.

The mark affixed to the product certifies that the product satisfies the basic quality requirements.

Your attention is drawn to the following actions which could compromise the conformity attested to above, as well

as the characteristics of the product:

• incorrect electrical power supply;

• incorrect installation, incorrect or improper use or use not in compliance with the warnings provided in the

User’s Manual supplied with the product;

• replacement of original components or accessories with others of a type not approved by the manufacturer, or

performed by unauthorised personnel.

orm or by any means, electronic or mechanical, including photocopying, recording or

y any information storage and retrieval system, without permission in writing from

the Pub

lisher.

Warranty

While every effort has been made to make this document as accurate and helpful as possible, Olivetti S.p.A. makes no warranty of any kind with regard to its content. All information included herein is subject to change without notice. Olivetti is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual. © Copyright Olivetti S.p.A. 2006. All rights reserved. Reproduction, adaptation or translation without prior written permission is prohibited, except as allowed under copyright laws.

Warning:

This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures.

In some areas, the "POWER" switch positions are marked "I" and " " on the copier instead of "ON" and "OFF". The symbol " " denotes the copier is not completely de-energized but in a stand-by condition at this "POWER" switch position. If your copier is so marked, please read "I" for "ON" and " " for "OFF".

Caution! For a complete electrical disconnection, pull out the main plug. The socket-outlet shall be installed near the equipment and shall be easily accessible.

Required in IEC-950 (EN 60 950) - Europe

• The equipment should be installed near an accessible socket outlet for easy disconnection.

Required in Appendix ZB of BS 7002 (En 60 950) — United Kingdom

MAINS PLUG WIRING INSTRUCTIONS

The mains lead of this equipment is already fitted with a mains plug which is either a non-rewireable (moulded) or a rewireable type. Should the fuse need to be replaced, a BSI or ASTA approved fuse to BS1362 marked or and of the same rating as the one removed from the plug must be used. Always refit the fuse cover after replacing the fuse on the moulded plug. Never use the plug without the fuse cover fitted. In the unlikely event of the socket outlet in your home not being compatible with the plug supplied either cut-off the moulded plug (if this type is fitted) or remove by undoing the screws if a rewireable plug is fitted and fit an appropriate type observing the wiring code below.

DANGER: The fuse should be removed from the cut-off plug and the plug destroyed immediately and disposed of in a safe manner. Under no circumstances should the cut-off plug be inserted elsewhere into a 13A socket outlet as a serious electric shock may occur.

To fit an appropriate plug to the mains lead, follow the instructions below:

IMPORTANT: The wires in this mains lead are coloured in accordance with the following code:

GREEN-AND-YELLOW: Earth BLUE: Neutral BROWN: Live

As the colours of the wires in this mains lead may not correspond with coloured markings identifying the terminals in your plug, proceed as follows: The wire which is coloured GREEN-AND YELLOW must be connected to the terminal in the plug which is marked with the letter E, or by the safety earth symbol Å@, or coloured green or greenand-yellow. The wire which is coloured BLUE must be connected to the terminal which is marked with the letter N or coloured black. The wire which is coloured BROWN must be connected to the terminal which is marked with the letter L or coloured red.

If you have any doubt, consult a qualified electrician. WARNING: THIS APPARATUS MUST BE EARTHED.

➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢

➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢

➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣

➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢➣➢

DIRECTIVE 2002/96/CE ON THE TREA TMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS

INFORMATION

1. FOR COUNTRIES IN THE EUROPEAN UNION (EU)

The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the

environment. Offenders will be subjected to the penalties and measures laid down by the law.

DISPOSE OF OUR DEVICES CORRECTLY

a) Contact the Local Authorities, who will give you the practical information you need and the instructions for handling the

waste correctly, for example: location and times of the waste collection centres, etc.

b) When you purchase a new device of ours, give a used device similar to the one purchased to our dealer for disposal.

The crossed dustbin symbol on the device means that:

- when it to be disposed of, the device is to be taken to the equipped waste collection centres and is to be handled separately from urban waste;

- The producer guarantees the activation of the treatment, collection, recycling and disposal procedures in accordance with Directive 2002/96/CE (and subsequent amendments).

2. FOR OTHER COUNTRIES (NOT IN THE EU)

The treatment, collection, recycling and disposal of electric and electronic devices will be carried out in accordance with the laws in force in the country in question.

Part 1: General Information

0-1

PRODUCT CONFIGURATIONS

The table below shows the product models covered by this manual.

(As of March 2006)

OPERATION MANUALS

The following operation manuals are provided for the machine. Please read the appropriate manuals as needed for the features you wish to learn about.

● Operation manual (for general information and copier oper ation) (this manual): The first half of this manual pr ovides general inf ormation about the machine, includ ing safety inf ormation, loading paper, removing misfeeds, an d regular maintenance. The second half of the manual explains how to use the copy and document filing functions.

● Key operator's guide: This primarily explains key operator programs for machine management and copier related functions. Key operator programs for the fax, printer and network scanner functions are explained in the manuals for those functions. Key operator programs are used by key operators to configure function settings to meet the needs of the customer.

● Operation manual (for facsimile) This manual explains the proced ures for using the machine as a facsimile. To use the fax function, the facsimile expansion kit must be installed.

● Software setup guide (for printer) This explains how to co nnect the mach ine to y our computer, install the printer driver for Windows , and configur e the printer driver settings.

● Operation manual (for printer)* This manual explains the procedures for using the machine as a printer.

● Operation manual (for network scanner)* This manual explains the procedur es for using the machine as a netwo rk scanner when connected to a computer . To use the network scanner function, the NS3 network scanner expansion kit must be installed. *The operation manual (f or printer) an d the operation manual (f or net work scanner) are pro vided as PDF files in

the CD-ROM. This manual is not provided as printed man ual.

NOTES

● Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your nearest Olivetti Service Department.

● This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest Olivetti Service Department.

● Aside from instances provided for by law, Olivetti is not responsible for failures occurring during use of the product or its options, or failures due to incorrect operation of the product and its options, or other f ailures , or f or any damage that occurs due to use of the product.

The display screens , messages, and ke y names show n in the manual ma y diff er fr om those on the actual m achine due to product improvements and modifications.

Model Product configuration

Laser printer

Olivetti d-Copia 4501/d-Copia 4501MF Laser printer

Olivetti d-Copia 3501/d-Copia 3501MF

0-2

Improper installation may damage this product. Please note the following during initial installation and whenever the machine is moved.

1.The machine should be installed near an accessible power outlet for easy connection.

2.Be sure to connect the power cord only to a power outlet that meets the specified voltage and current requirements. Also make certain the outlet is properly grounded. For the power supply requirements, see the

name plate on the back of the main unit.

3.Do not install your machine in areas that are:

damp, humid, or very dusty exposed to direct sunlight poorly ventilated subject to extreme temperature or humidity

changes, e.g., near an air conditioner or heater.

4.Be sure to allow the required space around the machine for servicing and proper ventilation.

A small amount of ozone is produced within the machine during operation. The emission level is insufficient to cause any health hazard.

NOTE:

The present recommended long term exposure limit for ozone is 0.1 ppm (0.2 mg/m

) calculated as an 8 hr. timeweighted average concentration. However, since the small amount that is emitted may have an objectionable odor, it is advisable to place the copier in a ventilated area.

60cm

(23-5/8")

80cm

(31-1/2")

30cm (11-13/16")

60cm (23-5/8")

INSTALLATION REQUIREMENTS

0-3

CAUTIONS

1.Do not touch the photoconductive drum. Scratches or smudges on the drum will cause dirty prints.

2.The fusing unit is extremely hot. Exercise care in this area.

3.Do not look directly at the light source. Doing so may damage your eyes.

4.Five adjusters are provided on all optional stand/paper drawer units. These adjusters should be lowered until they contact the floor. When moving the machine with the optional stand/paper drawer, be sure to raise the adjusters. Also, unlock the two casters at the front of the optional stand/paper drawer. After moving the machine, lower the four adjusters until they reach the floor and lock the two casters.

5.Do not make any modifications to this machine. Doing so may result in personal injury or damage to the machine.

6.Since this machine is heavy, it is recommended that it be moved by more than one person to prevent injury.

7.When connecting this machine to a computer, be sure to first turn both the computer and the machine off.

8.Do not make copies of anything which is prohibited from copying by law. The following items are normally prohibited from printing by national law. Other items may be prohibited by local law.

●

Money

●

tamps

●

Bonds

●

Sto

cks

●

Bank drafts

●

hecks

●

assports

●

river's licences

The part indicated in the illustration is only to be handled by a service technician. Absolutely do not touch this part.

Some models include the document filling function, which stores document image on the machine's hard disk. Stored documents can be called up and printed or transmitted as needed. If a hard disk failure occurs, it will no longer be possible to call up the stored document data. To prevent the loss of important documents in the unlikely event of a hard disk failure, keep the originals of important documents or store the original data elsewhere. With the exception of instances provided for by law, Olivetti S.p.A.: bears no responsibility for any damages or loss due to the loss of stored document data.

"BATTERY DISPOSAL"

THIS PRODUCT CONTAINS A LITHIUM PRIMARY MEMORY BACK-UP BATTERY THAT MUST BE DISPOSED OF PROPERLY. PLEASE CONTACT YOUR LOCAL OLIVETTI DEALER OR AUTHORISED SERVICE REPRESENTATIVE FOR ASSISTANCE IN DISPOSING OF THIS BATTERY.

This product utilizes tin-lead solder, and a fluorescent lamp containing a small amount of mercury. Disposal of these materials may be regulated due to environmental considerations. For disposal or recycling information, please contac t your local author it ies or th e Electr onics Ind ustr ies Allian ce: www.eia.org

Fusing unit

Adjuster

Lock

Release

CAUTIONS

0-4

Laser Information

Wave length

785 nm

+10 nm

-15 nm

Pulse times North America: 35 cpm model: (4.1 µs ± 4.1 ns)/7 mm

45 cpm model: (5.7 µs ± 5.7 ns)/7 mm

Europe: 35 cpm model: (3.8 µs ± 3.8 ns)/7 mm

45 cpm model: (4.4 µs ± 4.4 ns)/7 mm

Output power 0.2 mW - 0.4 mW

At the production line, the output power of the scanner unit is adjusted to 0.4 MILLIWATT PLUS 8 % and is maintained constant by the operation of the Automatic Power Control (APC).

Caution

Use of controls or adjustments or performance of procedures other than those spe cified herein may result in hazardous radiation exposure.

For North America:

SAFETY PRECAUTIONS

This Digital Equipment is rated Class 1 and complies with 21 CFR 1040.10 and 1040.11 of the CDRH standards. This means that the equipment does not produce hazardous laser radiation. For your safety, observe the precautions below.

 Do not remove the cabinet, operation panel or any other covers.  The equipment's exterior covers contain several safety interlock switches. Do not bypass any safety interlock by

inserting wedges or other items into switch slots.

For Europe:

CLASS 1 LASER PRODUCT

LASER KLASSE 1

LUOKAN 1 LASERLAITE

KLASS 1 LASERAPPARAT

CAUTION

INVISIBLE LASER RADIATION WHEN OPEN INTERLOCKS DEFEATED. AVOID EXPOSURE TO BEAM.

VORSICHT

UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GEÖFFNET UND SICHERHEITSVERRIEGELUNG ÜBERBRÜCKT. NICHT DEM STRAHL AUSSETZEN.

ADVARSEL

USYNLIG LASERSTRÅLNING VED ÅBNING, NÅR SIKKERHEDSBRYDERE ER UDE AF FUNKTION. UNDGÅ UDSAETTELSE FOR STRÅLNING.

VAROITUS!

LAITTEEN KÄYTTÄMINEN MUULLA KUIN TÄSSÄ KÄYTTÖOHJEESSA MAINITULLA T A VALLA SAATTAA ALTISTAA KÄYTTÄJÄN TURVALLISUUSLUOKAN 1 YLITTÄVÄLLE NÄKYMÄTTÖMÄLLE LASERSÄTEILYLLE.

VARNING

OM APPARATEN ANVÄNDS PÅ ANNAT SÄTT ÄN I DENNA BRUKSANVISNING SPECIFICERATS, KAN ANVÄNDAREN UTSÄTTAS FÖR OSYNLIG LASERSTRÅLNING, SOM ÖVERSKRIDER GRÄNSEN FÖR LASERKLASS 1.

CLASS 1

LASER PRODUCT

LASER KLASSE 1

CAUTION VORSICHT ADVARSEL ADVERSEL VARNING VARO!

INVISIBLE LASER RADIATION WHEN OPEN AND INTERLOCKS DEFEATED. AVOID EXPOSURE TO BEAM.

Laserstrahl

UNSICHTBARE LASERSTRAHLUNG WENN ABDECKUNG GEÖFFNET UND SICHERHEITSVERRIEGELUNG ÜBERERÜCKT. NICHT DEM STRAHL AUSSETZEN.

USYNLIG LASERSTRÅLING VED ÅBNING, NÅR SIKKERHEDSAFBRYDERE ER UDE AF FUNKTION. UNDGÅ UDSAETTELSE FOR STRÅLNING.

USYNLIG LASERSTRÅLING NÅR DEKSEL ÅPNES OG SIKKERHEDSLÅS BRYTES. UNNGÅ EKSPONERING FOR STRÅLEN.

OSYNLIG LASERSTRÅLNING NÄR DENNA DEL ÄR ÖPPNAD OCH SPÄRRAR ÄR URKOPPLADE. STRÅLEN ÄR FARLIG. BETRAKTA EJ STRÅLEN.

AVATTAESSA JA SUOJALUKITUS OHITETTAESSA OLET ALTTIINA NÄKYMÄTÖNTÄ LASERSÄTEILYLLE. ÄLÄ KATSO SÄTEESEEN.

0-5

CONTENTS

Page

PRODUCT CONFIGURATIONS..................................0-1

OPERATION MANUALS..............................................0-1

INSTALLATION REQUIREMENTS..............................0-2

CAUTIONS...................................................................0-3

 Laser Information .................................................0-4

CONTENTS .................................................................0-5

CHAPTER 1 BEFORE USING THE PRODUCT

INTRODUCTION..........................................................1-2

MAIN FEATURES........................................................1-3

PART NAMES AND FUNCTIONS ...............................1-9

 Exterior.................................................................1-9

 Interior.................................................................. 1-10

 Part names and functions of peripheral devices..1-11

 Operation panel....................................................1-13

 Touch panel .........................................................1-14

TURNING THE POWER ON AND OFF.......................1-17

AUDITING MODE.................................. ......................1-18

 Using the machine when the auditing mode is

enabled ................................................................1-18

CHAPTER 2 MANAGING THE MA CHINE

LOADING PAPER........................................................2-2

 Loading paper in paper tray 1 ..............................2-2

 Changing the paper size in paper tray 1..............2-2

 Specifications of paper trays................................2-3

 Setting the paper type and paper size .................2-5

 Setting the paper size when a special size is

loaded ..................................................................2-6

 Programming and editing paper types .................2-7

 Loading paper in the multi purpose drawer..........2-8

 Specifications (multi purpose drawer) ..................2-10

 Loading paper in the stand/3 x 500 sheet paper

drawer ..................................................................2-10

 Specifications (stand/3 x 500 sheet paper

drawer).................................................................2-10

 Loading paper in the stand/MPD & 2000 sheet

paper drawer........................................................2-11

 Specifications (stand/MPD & 2000 sheet paper

drawer).................................................................2-11

CUSTOM SETTINGS...................................................2-13

 General procedure for custom settings................2-13

 About the settings ................................................2-15

REPLACING THE TONER CARTRIDGE ....................2-16

STORAGE OF SUPPLIES...........................................2-17

MISFEED REMOVAL........................................... .. ......2-18

 Misfeed removal guidance ...................................2-18

 Misfeed in the transport area, fusing area, and

exit area ...............................................................2-19

 Misfeed in the duplex module ..............................2-20

 Misfeed in the paper feed area ............................2-21

REMOVING AN ORIGINAL MISFEED ........................2-23

 Removing a misfed original from the automatic

document feeder..................................................2-23

TROUBLESHOOTING.................................................2-24

CHAPTER 3 PERIPHERAL DEVICES

DUPLEX MODULE.......................................................3-2

 Part names ........................................................ ...3-2

 Specifications .......................................................3-2

 Loading paper in the bypass tray .........................3-3



Troubleshooting (concerning the duplex module)

..3-4

MAIL-BIN STACKER....................................................3-5

 Part names ........................................................ ...3-5

 Specifications .......................................................3-5

 Misfeed in the mail-bin stacker.............................3-6

FINISHER.....................................................................3-7

 Part names ........................................................ ...3-7

 Specifications .......................................................3-7

 Finisher functions .................................................3-8

 Using the finisher functions ..................................3-9

 Staple cartridge replacement................................3-10

 Misfeed in the finisher...........................................3-12

 Troubleshooting finisher problems .......................3-13

SADDLE STITCH FINISHER .......................................3-14

 Part names ........................................................ ...3-14

 Specifications .......................................................3-14

 Saddle stitch finisher functions.............................3-15

 Using the saddle stitch finisher.............................3-18

 Staple cartridge replacement and staple jam

removal.................................................................3-19

 Misfeed in the saddle stitch finisher......................3-22

 Troubleshooting (concerning the saddle stitch

finisher).................................................................3-24

CHAPTER 4 MAKING COPIES

AUTOMATIC DOCUMENT FEEDER...........................4-2

 Acceptable originals .................................... .........4-2

PLACING ORIGINALS.................................................4-3

CHECKING THE SIZE OF A PLACED ORIGINAL ......4-5

 Manually setting the scannin g size.......................4-5

STORING, DELETING, AND USING ORIGINAL

SIZES...........................................................................4-6

 Storing or deleting an original size .......................4-6

NORMAL COPYING.....................................................4-7

 Making copies with the automatic document

feeder ...................................................................4-7

 Automatic two-sided copying using the automatic

document feeder................................................ ...4-10

 Copying from the document glass........................4-11

 Automatic two-sided copying from the document

glass.....................................................................4-13

ADJUSTING THE EXPOSURE....................................4-14

REDUCTION/ENLARGEMENT/ZOOM........................4-15

 Automatic selection (auto image) .........................4-15

 Manual selection (preset copy ratios/zoom).........4-16

 XY ZOOM.............................................................4-18

SPECIAL PAPERS.......................................................4-20

CONTENTS

0-6

CHAPTER 5 CONVENIENT COPY FUNCTIONS

SPECIAL MODES........................................................5-2

 General procedure for using special functions.....5-2

 Margin shift...........................................................5-3

 Erase ....................................................................5-4

 Dual page copy.....................................................5-5

 Pamphlet copy......................................................5-6

 Job build ............................................. ... ... ............5-8

 Tandem copy........................................................5-9

 Covers/inserts.......................................................5-11

 Transparency film with insert sheets....................5-22

 Multi shot ..............................................................5-23

 Book copy............................. ................................5-25

 Card shot

.................................................................

5-26

 Mirror image .........................................................5-28

 B/W reverse..........................................................5-28

 Print menu ............................................................5-29

STORING, USING AND DELETING JOB

PROGRAMS ................................................................5-41

 Storing a job program...........................................5-41

 Calling up a job program ......................................5-42

 Deleting a stored job program ..............................5-42

INTERRUPTING A COPY RUN...................................5-43

CHAPTER 6 MACHINE MAINTENANCE (FOR COPYING)

USER MAINTENANCE................................................6-2

 Cleaning the document glass and the automatic

document feeder...................................................6-2

 Cleaning the main charger of the

photoconductive drum..........................................6-2

TROUBLESHOOTING.................................................6-3

CHAPTER 7 DOCUMENT FILING FUNCTION

OVERVIEW..................................................................7-2

 Document filing function .......................................7-2

TO USE THE DOCUMENT FILING FUNCTION..........7-4

 A look at the operation panel................................7-4

 Saving files ...........................................................7-4

 Main screen of document filing.............................7-5

 Document filing icons ......................... ... ... ............7-5

SAVING A DOCUMENT IMAGE FILE..........................7-6

 Quick File..............................................................7-6

 Filing.....................................................................7-7

 Print jobs...............................................................7-9

 Scan Save ............................................. ... ... .........7-10

CALLING UP AND USING A FILE...............................7-13

 Searching for and calling up a saved file

..............

7-13

 Calling up and using a saved file..........................7-15

CUSTOM SETTINGS............................ .......................7-21

 Creating, editing, and deleting user names and

folders...................................................................7-21

ENTERING CHARACTERS.........................................7-26

TROUBLESHOOTING.................................................7-28

CHAPTER 8 SPECIFICATIONS

SPECIFICATIONS.......................................................8-2

LIST OF COMBINATION OF PERIPHERAL DEVICES..

8-4

INDEX..........................................................................8-5

1-1

CHAPTER 1

BEFORE USING THE

PRODUCT

This chapter contains basic information that should be read before using the product.

Page

INTRODUCTION .................................................................................... 1-2

MAIN FEATURES...................................................................................1-3

PART NAMES AND FUNCTIONS.......................................................... 1 -9



Exterior............................................................................................ 1-9



Interior.............................................................................................1-10



Part names and functions of peripheral devices............................. 1-11



Operation panel............................................................................... 1-13



Touch panel .................................................................................... 1-14

TURNING THE POWER ON AND OFF.................................................. 1-17

AUDITING MODE................................................................................... 1-18



Using the machine when the auditing mode is enabled.................. 1-18

1-2

INTRODUCTION

Thank you for purchasing a Olivetti digital multifunction copier. Please read this manual before using the machine. In particular, be sure to read "INSTALLATION REQUIREMENTS" before using the machine. Please keep this manual close at hand for reference whenever necessary. This manual provides general information on using the machine, such as routine main tenance and how to load paper and remove misfeeds. It also explains how to use the copier and document filing functions. Separate manuals have been provided for the fax function, printer function, and network scanner function.

 Original and paper sizes

This machine allows use of standard sizes in both the AB and inch systems. These are shown in the tables below.

 The meaning of "R" in original and paper size indications

Some original and paper sizes can be placed in either the portrait or landscape orientations. To differentiate between landscape and portrait, the landscape orientation size indication will contain an "R". These are indicated as A4R, B5R, 8-1/2" x 11"R, 5-1/2" x 8-1/2"R, etc. Sizes that can be placed only in the landscape orient ation (A3, B4, 11" x 17", 8-1/2" x 14", 8-1/2" x 13") do not contain the "R" in their size indication.

Sizes in the AB system Sizes in the inch system A3 11" x 17" (LEDGER) B4 8-1/2" x 14" (LEGAL) A4 8-1/2" x 13" (FOOLSCAP) B5 8-1/2" x 11" (LETTER) A5 7-1/4" x 10-1/2" (EXECUTIVE)

5-1/2" x 8-1/2" (INVOICE)

Size indication with "R"

Landscape orientation

Size indication without "R"

Portrait orientation

1-3

MAIN FEATURES

The digital multifunction copier is capable of performing a variety of functions. This page shows features related to the copy function.

● Sort mode See page 1-3

● Group mode See page 1-3

● 2-sided Copy See page 1-3

(When the duplex module is installed.)

● Exposure Adjustments See page 1-3

● Reduction/Enlargement See page 1-4

● XY Zoom See page 1-4

● Margin Shift See page 1-4

● Erase See page 1-4

● Dual Page Copy See page 1-4

● Pamphlet Copy See page 1-4

● Job Build See page 1-5

● Tandem Copy See page 1-5

(Olivetti d-Copia 3501 / d-Copia 4501 version

● Covers/inserts See page 1-5

● Transparency Insert See page 1-5

● Multi Shot See page 1-5

● Book Copy See page 1-5

● Card Shot See page 1-6

● Job programs See page 1-6

● Mirror Image See page 1-6

● B/W Reverse See page 1-6

● Date See page 1-6

● Stamp See page 1-6

● Page numbering See page 1-7

● Text See page 1- 7

● Interrupting a copy run See page 1-7

● Offset mode See page 1-7

(When the Finisher or Saddle stitch finisher is installed.)

● Staple sort mode See page 1-7 (When the Finisher or Saddle stitch finisher is installed.)

● Saddle stitch See page 1-7 (When the Saddle stitch finisher is installed.)

● Hole punching See page 1-8 (When the Saddle stitch finisher and Punch Module are installed.)

● Document filing function See page 1-8 (Olivetti d-Copia 3501/4501 version or when the document filling function has been added.)

Sort mode See page 4-9

Copies can be collated.

Group mode See page 4-9

Copies can be grouped by page.

2-sided Copy See pages 4-10, 4-13

Copy onto both sides of the paper using the document glass or the automatic document feeder.

Exposure Adjustments See page 4-14

The desired image type for the original can be selected.

Original Copy

Original

Copy

* When the duplex module is installed.

Exposure

Text Text/Photo Photo

Resolution

ABCDE

DarkerLighter

or when the document filling function has been added.)

MAIN FEATURES

1-4

Reduction / Enlargement See page 4-15

Copies can be enlarged or reduced to the desired size.

XY Zoom See page 4-18

Separate ratio settings can be selected for the length and width of a copy.

Margin Shift See page 5-3

Margins can be added to copies.

Erase See page 5-4

Shadows that appear around the edges of copies of books or thick originals can be erased.

Dual Page Copy See page 5-5

The left and right pages of a book can be successively copied onto separate sheets.

Pamphlet Copy See page 5-6

One-sided or two-sided pamphlet style copies can be made.

Original

Enlargement Reduction

Copy

Original Copy

Image shifted to the right

Image shifted to the left

Margin

One-sided copying Original

Two-sided copying Original

Image shifted to the right

Margin

Image shifted to the left

Margin

Original

Copy

Edge erase

Centre erase

Edge+Centre

erase

CopyBook original

Finished copies are folded in two.

Originals (one-sided)

Originals (two-sided)

Left binding

Right binding

First page

MAIN FEATURES

1-5

Job Build See page 5-8

When you have a very large number of originals, the pages can be scanned in sets.

Tandem Copy See page 5-9

Two machines can be used to run a large copy job in parallel.

Covers/inserts See page 5-11

Front covers, back covers, and inserts can be added. These can also be copied on.

Transparency Insert See page 5-22

Inserts can be automatically inserted between transparencies.

Multi Shot See page 5-23

Multiple original pages can be copied onto a single sheet of paper in a uniform layout.

Book Copy See page 5-25

Books and other bound originals can be copied pamphlet style.

50 sheets100 sheets 50 sheets

100 sets of

copies

50 sets of

copies

50 sets of

copies

* Olivetti d-Copia 3501 / 4501 version or when the document filling function has been added.

Front cover

Back cover

Originals

Insert sheets

Originals (1-sided)

Originals (2-sided)

Copy

Originals (1-sided)

Originals (2-sided)

Copy

CopyOriginal

Left binding

Right binding

First page

MAIN FEATURES

1-6

Card Shot See page 5-26

The front and back of a card can be copied onto one sheet of paper. This function is convenient for making copies for certification purposes and helps save paper.

Job programs See page 5-41

Various steps of a copy operation can be stored as a program, and up to 10 programs can be stored. Saving frequently used sets of settings in a program saves you the trouble of selecting those settings each time you wish to use them.

Mirror Image See page 5-28

A mirror image copy can be made.

B/W Reverse See page 5-28

White and black can be inverted on a copy to produce a negative image.

Date See page 5-32

The date can be added to copies.

Stamp See page 5-33

Reverse text can be added to copies ("stamp").

Original

Example: Portrait A4 (8-1/2" x 11") size

Example: Landscape A4 (8-1/2" x 11") size

Copy

Back of

card

Front of

card

CARD

JOB PROGRAMS

PRESS PROGRAM NUMBER.

RECALL

Original Copy

2004/OCT/1

CONFIDENTIAL

MAIN FEATURES

1-7

Page numbering See page 5-34

Page numbers can be added to copies.

Text See page 5-38

Entered text can be added to copies.

Interrupting a copy run See page 5-43

A copy job in progress can be interrupted for a rush job.

Offset mode See page 3-8

Each set of output can be offset slightly from other sets for easy separation.

Staple sort mode See page 3-8, 3-16

Sets of copies can be automatically stapled.

Saddle stitch See page 3-14

When a saddle stitch finisher is installed, copies can be automatically folded in half and stapled at the fold. (Use with the pamphlet function (see page 5-6) or book copy function (see page 5-25).)

October, 2004 Meeting

AUTO

ORIGINA

EXPOSUR

INTERRUPT

ORIGINAL

Offset mode Non-Offset mode

*When the Finisher or Saddle stitch finisher is

installed.

Original

Copy

*When the Finisher or Saddle stitch finisher is

installed.

Saddle stitch binding

*When the Saddle stitch finisher is installed.

MAIN FEATURES

1-8

Hole punching See page 3-17

Copies can be punched to add holes.

Document filing function See CHAPTER 7

A document image can be stored on the hard disk. A stored file can easily be called up and printed or transmitted.

Energy saving features

This product has the following two power reducing modes to help conserve natural resources and reduce environmental pollution.

Preheat mode

When the machine remains in the standby state for the amount of time set in the key operator programs, preheat mode automatically reduces the temperature of the fusing unit to save power while the machine is on standby. When a fax or print job is received, or keys are pressed on the operation panel, or an original is placed for a copy, fax, or network scanner job, preheat mode automatically turns off.

Auto power shut-off mode

The auto power shut-off mode is the second level of power reduction. In this mode power is shut off to the fusing unit and the touch panel. In this state more energy is saved than in the preheat mode but the time to recover to the ready condition will be longer. The preset time to enter this mode can be set by a key operator program.

When this product is used as a printer, and either of the above modes is active, the mode will be deactivated automatically by an incoming job and the machine will automatically warm up and start to print when it has reached the ready temperature. When this product is configured for multi-function operation, and either of the above modes is active, the mode will be deactivated as above by an incoming print job. Either mode will also be deactivated by operation of DOCUMENT FILING, IMAGE SEND or COPY mode key.

Original Punch positions

* When the saddle stitch finisher and punch

module are installed.

Save to machine's hard disk

HDD

Document Image

Call up a saved file to reuse

Printed

Transmitted

* Olivetti d-Copia 3501 / 4501 version or when the document filling function has been added.

The ENERGY STAR program is an energy reduction plan introduced by theUnited States Environmental Protection Agency in response to environmental issues and for the purpose of advancing the development and utilization of more energy efficient office equipment.

ENERGY STAR is a U.S. registered mark.

1-9

PART NAMES AND FUNCTIONS

Exterior

(1) Bypass tray*

(2) Exit tray*

(3) Automatic document feeder (See page 4-2.)

This automatically feeds and scans multiple sheet originals. Both sides of two-sided originals can be scanned at once.

(4) Duplex module*

Module for two-sided printing

(5) Upper paper output area (Centre tray)

Finished sheets are deposited here.

(6) Upper exit tray extension*

Provides support for large size paper.

(7) Operation panel

(8) Front cover

Open to add toner.

(9) Power switch

Press to turn power on and off.

(

)Paper tray 1

(11)

Stand/3 x 500 sheet paper drawer*

(12)

Stand/MPD & 2000 sheet paper drawer* (See page 2-11.)

(13)

Multi purpose drawer* (See page 2-8. )

* (1), (2), (4),

(6), (11)

, (12) and

(13)

are peripheral devices. For description of these devices, see page 1-11.

(1) (2) (3) (4) (5) (6) (7) (8) (9) (10)

(11)

(12)

(13)

PART NAMES AND FUNCTIONS

1-10

Interior

(14)Duplex module side cover

Open when a misfeed has occurred in the duplex module.

(

)Side cover latch

Push up to open the side cover when a misfeed has occurred in the main unit.

(

)Fusing unit

Lift up to open the side cover when a misfeed has occurred in the main unit.

(

)Toner cartridge (drum/toner cartridge)

The toner cartridge must be replaced when indicated on the operation panel. (See page 2-15)

(

)Photoconductive drum

Images are formed on the photoconduct ive drum.

(

)Cartridge lock lever

When replacing the drum, toner or developer cartridge, turn down this lever and pull it out.

(14) (15) (16) (17)

(18) (19)

CAUTION

The fusing unit is hot. Take care in removing misfed paper.

NOTE

Do not touch or damage the photoconductive drum.

PART NAMES AND FUNCTIONS

1-11

Part names and functions of peripheral devices

(1) Upper exit tray extension (AR-TE4)

Mount this unit to the upper paper exit tray. This extension is needed to support large size paper.

(2) Finisher (AR-FN6)

Output sheets can either be sorted in page order or grouped by page. Sorted sets or groups are offset stacked for easy separation when removed. Sorted sets can be delivered either stapled or unstapled.

(3) Mail-bin stacker (AR-MS1)

This unit is an output sorter that has seven receiving bins. The bin to receive printed output can be selected in the printer driver. Each bin can be assigned to receive printed output by an individual person or by groups of people so that their prints are separated from other users making them easy to retrieve. When this unit is installed, any copies or facsimile prints will be sent to the top tray and not into the mail bins.

(4) Stand/MPD & 2000 sheet paper drawer (AR-D28)

This paper feed unit contains an upper multipurpose drawer (see item (6)) and a lower drawer which can hold a maximum of 2000 sheets of 80 g/m

(20 lbs.) paper.

(5) Multi purpose drawer (ARMU2)

Up to 500 sheets of 80 g/m

(20 lbs.) paper can be loaded. Also special papers such as envelopes (standard sizes only) and postcards can be set.

(6) Stand/3 x 500 sheet paper drawer (AR-D27)

This paper feed unit contains an upper multipurpose drawer (see item (6)) and two lower drawers each of which can hold a maximum of 500 sheets of 80 g/m

(20 lbs.) paper.

(7) Saddle stitch finisher (AR-FN7)

The saddle stitch finisher can automatically place two staples for centreline binding of paper and fold them along the centreline. An optional punch module is available for installation into the finisher.

(8) Duplex module (AR-DU3)

An optional duplex module must be installed for automatic two-sided printing.

(

)Duplex module/bypass tray (AR-DU4)

This module is basically the same as (9) above with the addition of a manual bypass paper feed unit.

(

)Exit tray (AR-TE3)

Mounted to the paper output port of a duplex module.

(1)

(2)

(6)

(7)

(8)

(9)

(10)

(3)

(4)

(5)

PART NAMES AND FUNCTIONS

1-12

■ Other optional equipment

●Printer server card (AR-NC7)

This is an NIC card (Network Inte rface Card ) that is required to use the network printer and network scanner functions.

●Printer server card (AR-NC8)

This is an NIC card (Network Inte rface Card ) that is required to use the network pr inter and documen t filling functions, and the network scanner function.

●Barcode font kit (AR-PF1)

This kit adds bar code fonts to the machine.

●PS3 expansion kit (AR-PK6)

This kit provides compatibility of PostScript level 3 to the printer.

●Facsimile expansion kit (AR-FX12)

This kit is required to add fax function.

●Network scanner expansion kit (AR-EF3)

This kit is required to add the network scanning feature. The network printer function is required to add on the network scanner function. On models that do not have the network printer function as a standard feature, the printer server card is required.

Some peripheral devices cannot be inst alled together while others ma y require the installation of one or more others to be functional. See page 8-4, "LIST OF COMBINATION OF PERIPHERAL DEVICES". Peripheral devices are basically optional, but some are provided as standard equipment for some models.

 Additional fax memory (8MB) (AR-MM9)



Data security kit ( AR-FR21U, AR-FR22U)

The AR-FR21U is for models that have a hard disk drive, and the and AR-FR22U is for models without a hard disk drive. This kit is used to erase electronic data from the hard disk and memory immediately after a document is printed or transmitted.

●

PART NAMES AND FUNCTIONS

1-13

Operation panel

(1) Touch panel

The machine status, messages and touch k eys are displayed on the panel. The document filing*

copy, network scanner*

, and fax*3 functions are used by switching to the screen for the desired function. See the following page.

(2) Mode select keys and indicators

Use to change modes and the corresponding display on the touch panel.

[DOCUMENT FILING] key

Press to select the document filing mode*

. (See page 7-5.) When the document filing function has not been added, this key is the [PRINT] key. This key is pressed to change to the print mode screen when the printer function has been added.

[IMAGE SEND] key/LINE indicator/DATA indicator

Press to change the display to network scanner mode*

or fax mode*3. (See the "Operation man ual (for network scanner)") a nd "Operation m anual (f or facsimile)".)

[COPY] key

Press to select the copy mode.

(3) PRINT mode indicators

READY indicator

Print data can be received when this indicator is lit.

DATA indicator

Lights up or blinks when print data is being received. Also lights up or blinks when printing is being performed.

(4) [JOB STATUS] key

Press to display the current job status. (See page 1-15.)

(5) [CUSTOM SETTINGS] key

This is used to store, edit, and delete user names and folder names for the document filing function*

, and to configure the key operator programs and printer configuration settings. (See page 7-21)

(6) Numeric keys

Use to enter numeric values for various settings.

(7) [ ] key ([ACC.#-C] key)

This key is used in copy mode, document filing mode*

, network scanner mode*2, and fax mode*3.

(8) [#/P] key

This is used as a program ke y when using the cop y function, and to dial when using the fax function*

(9) [C] key (Clear key)

This key is used in copy mode, document filing mode

*1, network scanner mode*2, and fax mode*3.

(10)

[START] key

Use this key to start copying in copy mode, scan a document in network scanner mode*

, or scan a

document for transmission in fax mode*

(11)

[CA] key (Clear all key)

This key is used in copy mode, document filing mode

*1, network scanner mode*2, and fax mode*3. Use the key to cancel settings and perform an operation from the initial machine state.

*1 When the document filing function has been added. *2 When the network scanner option is installed. *3 When the fax op tion is installed.

(2)

(9)

(6)

(10) (11)

(7)

(1)

(3)

(8)

(4)

(5)

When the document filing function has not been added.

PART NAMES AND FUNCTIONS

1-14

Touch panel

The touch panel screens shown in this manual ar e printed images, and may appear different from the actual screens.

 Using the touch panel

[Example 1]

Items on the touch panel are easily selectable by touching the key associated with the item with a finger. Selection of an item will be accompanied with a beep tone* to confirm

the item was selected. Also, the key area for the item will be highlighted for visual confirmation.

*If a greyed out key is touched, double beeps will

sound.

[Example 2]

Keys which are greyed

out on any screen are

not selectable.

The confirmation beeps can be disabled by a key operator program. (See page 10 of the key operator's guide.)

 Selecting a function

[Example 1]

If a key is highlighted in a setting screen at the time the screen appears, the [OK] key can be pressed to store the selection without further operation.

[Example 2]

A function in the special functions screen is selected by touching the key so that it is highlighted. To cancel the selection, touch the highlighted key once again.

[Example 3]

A corresponding icon representing the feature will appear on the touch panel and on the main screen of the mode selected. If this icon is touched, the setting screen of the function (or

a menu screen) will appear, allowing the settings to be checked or adjusted and the function to be cancelled easily.

JOB QUEUE

COPY

Suzuki

0666211221

003 / 000

010 / 000

SETS / PROG

Beep

tone

1/13

COMPLETE

Copier feature

 Dual page copy  Job bu i l d  Tandem copy  Mirror image  B/W Reverse

PER.

COVER

SETTING

RIGHT

BINDING

LEFT

BINDING

CANCEL OK

DUAL PAGE

COPY

TANDEM

COPY

READY TO SCAN FOR COPY.

SPECIAL MODES

2-SIDED COPY

OUTPUT

QUICK FILE

FILE

PART NAMES AND FUNCTIONS

1-15

■ Job status screen (common to print, copy, fax, network scan and Internet fax)

This screen is displayed when the [JOB STATUS] key on the operation panel is pressed. This screen can be used to display the "JOB QUEUE" (showing stored jobs and the current job) or the "COMPLETE" job list (showing finished jo bs). This screen can be used to chec k job s, interrupt a job in prog ress to perform another job, and cancel a job.

(1) Job list

The displayed jobs in the job list are themselves operation keys. To cancel printing or to give a job the highest print priority, touch the relevant job k ey to select the job and execute the desired operation using the keys described in (8) and (9). This shows the current job and the jobs waiting to be run. The icons to the left of the jobs in the queue show the job mode. The document filing reprint job icon is highlighted. Note that the icon does not become highlighted during retransmission of a fax/image transmission job.

*1 "PAPER EMPTY" in the job status display

When a job status display indicates "PAPER EMPTY", the specified paper size for the job is not loaded in any of the trays. In this case, the job will be suspended until the required paper is loaded. Other stored jobs will be printed (if possible) until the required paper is loaded. (Other jobs will not be printed if the paper runs out during printing.) If you need to change the paper size because the specified paper size is not available, touch the current job key to select it and then touch the [DETAIL] key described in (10).

(2) Mode select key

This switches the job list display between "JOB QUEUE" and "COMPLETE".

"JOB QUEUE": Shows stored jobs and the job in

progress.

"COMPLETE": Shows finished jobs.

Files saved using the "FILE"

*2 and "QUICK

FILE"

*2 functions and finished broadcast transmission jobs appear as keys in the finished job screen. The "FILE"

*2 or "QUICK FILE"

*2 job keys in the finished job screen can be touched, followed by the [CALL] key

*2, to call up a finished job and print or transmit it. A finished broadcast transmission job key can be touched followed by the [DETAIL] key to check the result of the transmission.

Can only be used on the d-Copia 3501/4501

version

, or when the document filling function

has been added.

JOB QUEUE

COPY

Suzuki

066211221

STATUS

020 / 001

020 / 000

002 / 000

PRINT JOB

E-MAIL/FTP

FAX JOB

INTERNET-FAX

JOB QUEUE

COMPLETE

JOB QUEUE

COMPLETE

DETAIL

PRIORITY

STOP/DELETE

DETAIL

CALL

PAPER EMPTY

WAITING

1/1

SETS / PROGRESS

COPYING

"JOB QUEUE" screen

"COMPLETE" job screen

(1)

(2)

(3) (4) (5) (6) (7) (8) (9)(10) (11)

Print mode Copy mode

Scan to e-mail job

Scan to FTP job

Scan to Desktop job

Fax send job Fax reception job

PC-Fax send job

i-Fax send job

i-Fax reception job

PC-Internet Fax send job

Internet Fax mode

E-MAIL/FTP mode

Fax mode

PART NAMES AND FUNCTIONS

1-16

(3) [PRINT JOB] key

This displays the print job list of print mode (copying, printing, fax reception, Internet fax reception, and self printing).

(4) [E-MAIL/FTP] key

This displays the transmission status and finished jobs of scan mode (Scan to e-mail, Scan to FTP, and Scan to Desktop) when the network scanner option is installed.

(5) [FAX JOB] key

This displays the transmission/reception status and finished jobs of fax mode (fax and PC-Fax) when the fax option is installed.

(6) Display switching keys

Use to switch the page of the displayed job list.

(7) [INTERNET-FAX] key

This displays the transmission/reception status and finished jobs of Internet fax mode and PC Internet fax mode when the network scanner option is installed.

(8) [STOP/DELETE] key

Use to cancel or delete the current job or delete the stored job. Note that printing of received faxes and received Internet faxes cannot be cancelled or deleted.

(9) [PRIORITY] key

Touch this key after selecting a stored job in this [JOB QUEUE] list to print the job ahead of the other jobs. Note that a job in progress cannot be interrupted if it is an interrupt copy job or if it is a list print job.

(10)

[DETAIL] key

This shows detailed information on the selected job.

Files saved using the "FILE"

*2 and "QUICK

FILE"

*2 functions and finished broadcast

transmission jobs

appear as keys in the finished job screen. A Quick File in the finished job screen or the [Filing] key*

can be touched, followed by the

[CALL] key*

, to call up a finished job and print or transmit it. A finished broadcast transmission job key can be touched followed by the [D ETAIL] key to check the result of the transmission.

(11)

[CALL] key

When this key is touched after selecting a job in the COMPLETE job status screen (a job stored using the FILE or QUICK FILE keys of the document filing function), the "JOB SETTINGS" menu screen appears to let you resend or reprint the finished job. (See "Document filing function" on page 7-2.)

2 Can only be used on the Olivetti d-Copia 3501 / 4501 version or when the document filling function has been added.

1-17

TURNING THE PO WER ON AND OFF

Use the power switch on the front of the machine to turn the power on or off.

Power switch

"OFF" position

"ON" position

CAUTION

Before turning off the main power switch, make sure that the communication and data indicators are not blinking on the operation panel. Turning off the main power switch or unplugging the power cord while the lights are blinking may damage the hard disk and cause the data being stored or received to be lost.

NOTES

 Turn both switches off and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm

nearby, or when you are moving the machine.

 If the fax function has been added, always keep the fax po wer switch turned on. Faxes cannot be received if the

fax power switch is turned off. (Faxes can be received when the main power switch is turned off.)

1-18

AUDITING MODE

Auditing mode can be enabled to keep track of the number of pages printed and tran smitte d (scanned) b y eac h account (up to 500 accounts can be established). The page counts can be viewed and totaled as needed. <This mode is enabled in the key operator programs separately for the copy, printer, fax, Internet fax, network scanner, document filing functions. (Page 7 of the key operator's guide)>

Using the machine when the auditing mode is enabled

The procedure for making copies when auditing mode has been enabled for the copy function is explained below.

When the auditing mode is turned on, the right message appears on the touch panel.

When the above screen appears, enter your 5-digit account number and then begin the copying procedure.

Enter your account number (5 digits) with the numeric keys.

As you enter your account number, the hyphens (-) change to asterisks ( ). If you enter an incorrect digit, press the [C] (Clear) key and re-enter the correct

digit. When a correct account number is entered, the

following message will appear.

If a limit has been set by a key operator program for the number of copies that can be made by the account, the remaining number that can be made is displayed.

Check the number in the display and touch the [OK] key.

Follow the appropriate steps to perform the copy job.

When copying is begun, the following message will appear.

To perform an interrupt copy job (page 5-43), touch the [INTERRUPT] key and then enter your account number as explained in step 1. The following message will appear.

When the copy job is finished, press the [ ] key ([ACC.#-C] key)

NOTES



When auditing mode is enabled for document filing and fax/image transmission, a message will appear asking you to enter your account number each time you switch to the main screen of one of those functio ns in the touch panel. Enter your account number in the same way as for copy mode, and then begin the scanning procedure.



When the a

ccount counter is turned on for the printer function, you must enter your account number in the setting screen

of the printer driver on your computer in order to print.

ENTER YOUR ACCOUNT NUMBER.

NOTE

If "ACCOUNT NUMBER SECURITY" is enabled in the key operator programs and an incorrect account number is entered three times in a row, "PLEASE SEE YOUR KEY OPERATOR FOR ASSISTANCE." will appear. (Page 8 of the key operator's guide.) Operation is not possible while this message appears (about one minute).

ACCOUNT STATUS :MADE /REMAINING COPIES :00,123,000/00,012,456

READY TO SCAN FOR COPY. PRESS [ACC.#-C] WHEN FINISHED.

COPY INTERRUPT MODE. READY TO SCAN FOR COPY.

2-1

CHAPTER 2

MANAGING THE MACHINE

This chapter explains ho w to load paper, replace the toner cartridge, and remove paper misfeeds. It also contains information about supplies.

Page

LOADING PAPER................................................................................... 2-2

●

Loading paper in paper tray 1.........................................................2-2

●

Changing the paper size in paper tray 1.........................................2-2

●

Specifications of paper trays...........................................................2-3

●

Setting the paper type and paper size ............................................ 2-5

●

Setting the paper size when a special size is loaded......................2-6

●

Programming and editing paper types............................................ 2-7

●

Loading paper in the multi purpose drawer.....................................2-8

●

Specifications (multi purpose drawer).............................................2-10

●

Loading paper in the stand/3 x 500 sheet paper drawer................. 2-10

●

Specifications (stand/3 x 500 sheet paper drawer)......................... 2-10

●

Loading paper in the stand/MPD & 2000 sheet paper drawer ........ 2-11

●

Specifications (stand/MPD & 2000 sheet paper drawer)................. 2-11

CUSTOM SETTINGS...................... ................................. ... ... ................. 2-12

●

General procedure for custom settings.......................... ... ... ........... 2-12

●

About the settings ...........................................................................2-14

REPLACING THE TONER CARTRIDGE................................................ 2-15

STORAGE OF SUPPLIES................................................................ ... ...2-16

MISFEED REMOVAL.............................................................................. 2-17

●

Misfeed removal guidance .............................................................. 2-17

●

Misfeed in the transport area, fusing area, and exit area................ 2-18

●

Misfeed in the duplex module.......................................................... 2-19

●

Misfeed in the paper feed area........................................................ 2-20

REMOVING AN ORIGINAL MISFE E D..................................... .............. 2-22

●

Removing a misfed original from the automatic document feeder..2-22

TROUBLESHOOTING............................................................................2-23

2-2

LOADING PAPER

If the paper runs out during printing, a message will appear in the display. Follow the procedure below to load paper.

Loading paper in paper tray 1

Pull out paper tray 1.

Gently pull the tray out until it stops.

Load paper into the tray.

Do not load paper above the maximum height line (approximately 500 sheets of 80 g/m

(20

lbs.) paper).

Gently push tray 1 into the machine.

Push the tray firmly all the way into the machine.

Set the paper type.

If you change the paper type setting if the paper type is changed in either paper tray, refer to "Setting the paper type and paper size" (page

2-5).

Loading paper in paper tray 1 is now complete.

Changing the paper size in paper tray 1

For paper tray 1, A4, B5 or 8-1/2" x 11" size paper can be set. Use the following procedure to change the size as needed.

Pull out paper tray 1.

If paper remains in the tray, remove it.

Adjust the guide plates A and B in the tray to the length and width of the paper.

The guide plates A and B are slidable. Adjust them to the paper size to be loaded while squeezing their lock levers.

Load paper into the tray.

Gently push tray 1 into the machine.

Push the tray firmly all the way into the machine.

Set the paper size.

Be sure to set the paper size and paper type referring to "Setting the paper type and paper size" (page

2-5).

If this is not done, paper misfeeds will occur.

Changing paper size in paper tray 1 is now complete.

NOTES

 Do not use curled or folded paper. Doing so may cause a misfeed.  For best results use paper supplied by Olivetti. (See page 2-4.)  When you change the paper type and size in paper tray 1, set the paper type and size referring to "Setting the

paper type and paper size" (page

2-5).

 Do not place heavy objects or press hard on any tray which is pulled out.  Load paper with the print side face up. However, when the paper type is set to "PRE-PRINTED",

"PRE-PUNCHED" or "LETTER HEAD", load the paper face down*. * If the two-sided function is disabled using "DISABLING OF DUPLEX" in the key operator programs (page 11

of the key operator's guide), load the paper face up.

LOADING PAPER

2-3

Specifications of paper trays

The specifications for types and sizes of paper that can be used in each tray are shown below.

Tray Tray No.

(tray name)

Applicable paper types Applicable paper sizes Paper

weight

Paper tray 1 Tray 1 Plain paper (Refer to the next page

for applicable plain papers.)



A4, B5, 8-1/2" x 11

60 to 105 g/m

or 16 to 28 lbs.

Multi purpose drawer /bypass tray

Tray 2 /bypass tray

Plain paper (Refer to the next page for applicable plain papers.)

 If "AUTO-AB" is selected in setting the

paper type and paper size (page 2-5), the following paper sizes can be used with the automatic detection function: A3, B4, A4, A4R, B5, B5R, A5R, 8-1/2 x 13"



If "AUTO-INCH" is selected in setting the paper type and paper size (page

2-5

), the following paper sizes can be used with the automatic detection function: 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"R



Non-standard sizes

60 to 128 g/m

or 16 to 34 lbs.

Special paper (Refer to the next page for applicable special papers.)



Thick paper



Labels, transparency film



If "AUTO-AB" is selected in setting the paper type and paper size (page

2-5

), the following paper sizes can be used with the automatic detection function: A4, A4R, B5, B5R



If "AUTO-INCH" is selected in setting the paper type and paper size (page

2-5

), the following paper sizes can be used with the automatic detection function: 8-1/2" x 11", 8-1/2" x 11"R



Non-standard sizes

See the remarks for special paper on the next page.

Postcard 

Japanese official postcard

Envelopes can only be fed from the multi-purpose drawer. Applicable stock weight for envelopes is 75 to 90 g/m

or 20

to 23 lbs.



Applicable standard size envelopes: COM-10, Monarch, DL, C5, ISO B5 CHOKEI 3



Non-standard size

Stand /3 x500 sheet paper drawer

Upper Tray 2 Same as multi purpose drawer Middle Tray 3 Plain paper (Refer to the next page

for applicable plain papers.)

 If "AUTO-AB" is selected in setting the

paper type and paper size (page 2-5), the following paper sizes can be used with the automatic detection function: A3, B4, A4, A4R, B5, B5R, 8-1/2" x 13"



If "AUTO-INCH" is selected in setting the paper type and paper size (page

2-5

), the following paper sizes can be used with the automatic detection function: 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2"R

60 to 105g/m

or 16 to 28 lbs.

Lower Tray 4

Stand /MPD & 2000 sheet paper drawer

Upper Tray 2 Same as multi purpose drawer Lower Tray 3 Plain paper (Refer to the next page

for applicable plain papers.)



A4, 8-1/2" x 11"

60 to 105g/m

or 16 to 28 lbs.

LOADING PAPER

2-4

 Applicable plain paper

For satisfactory results, plain paper must conform to the following requirements.

 Applicable special paper

For satisfactory results, special paper must conform to the following requirements.

 Paper that can be used for automatic two-sided printing

Paper used for automatic two-sided printing (paper that can be fed through the duplex module) must meet the following conditions:

Paper type :Plain paper as specified above. Paper size :Must be one of the following standard sizes: A3, B4, A4, A4R, B5, B5R or A5R (11" x 17", 8-1/2"

x 14", 8-1/2" x 13", 8-1/2" x 11", 8-1/2" x 11"R or 5-1/2" x 8-1/2"R)

Paper weight:64 to 105

g/m

(16 to 28 lbs.)

Paper in AB system Paper in inch system A5 to A3 5-1/2" x 8-1/2" to 11"x17

" Plain paper 60 to 105 g/m2 or 16 to 28 lbs. Recycled, coloured, pre-punched, pre-printed and letterhead papers must conform to the same conditions as above.

Type Remarks

Special paper Thick paper 

For A5 to A4 or 5-1/2

x 8-1/2" to 8-1/2" x 11" sizes, thick paper ranging

from 60 to 128

m2 or 16 to 34 lbs. can be used.



For sizes larger than A4 or 8-1/2" x 11", thick paper ranging from 60 to

105

m2 or 16 to 28 lbs. can be used.



Other thick papers Index stock (176 g/m2 or 65 lbs.) can be used.

Cover stock (200 to 205

m2 or 110 lbs.) can be used but only for A4,

8-1/2" x 11" paper in the portrait orientation.



For A5 or 5-1/2" x 8-1/2" paper, the orientation must be landscape.

Transparency film, labels, and tracing paper



Use

Olivetti

recommended paper. Do not use labels other than Olivetti recommended labels. Doing so may leave adhesive residue in the machine, causing paper misfeeds, smudges on prints or other machine trouble.

Postcards 

Japanese official postcards can be used.

Envelopes 

Applicable standard envelopes: COM-10, Monarch, DL, C5, ISO B5,

CHOKEI 3

 Envelopes can only be fed from the tray 2.

Applicable paper stock weight for envelopes is 75 to 90 g/m2 or 20 to 23 lbs..

NOTES

 Special papers (explained above) cannot be used for automatic two-sided printing.  Various types of plain paper and special paper are sold. Some of these cannot be used in the machine. Please

consult your retailer or your dealer when buying paper.

 The image quality and toner fusibility of special papers may change due to ambient conditions, operating

conditions, and paper characteristics, resulting in image quality inferior to that of Olivetti standard paper.

LOADING PAPER

2-5

Setting the paper type and paper size

Follow these steps to change the paper type setting if the paper type is changed in either paper tray. For the paper types that can be used in each tray, see page 2-3.

Press the [CUSTOM SETTINGS] key.

The custom setting menu screen will appear.

Touch the [PAPER TRAY SETTINGS] key.

The paper tray selection screen will appear.

Touch the [TRAY SETTINGS] key.

Display the setting screen of the desired paper tray.

Touch the key or key to display the setting screen of the desired paper tray.

Touch the [TYPE / SIZE] key.

Select the type of paper that was loaded in the tray.

Example: The paper type of tray 2 is selected

Touch the desired paper type to select it. The paper size setting screen will appear.

 User type

Set a user type when a paper type is not available as an option. To select a user type, touch the key in the screen of step 6 to display the user type selection screen. To store or edit a user type name or set tray attributes, see "Programming and editing paper types" on page 2-7.

NOTE

To automatically switch to a tray with the same size and type of paper (if there is one) in the event that the paper tray runs out of paper, display the last screen with the key and select [AUTO TRAY SWITCHING].

PAPER TRAY

SETTINGS

PRINTER

CONDITION

TRAY SETTINGS

PAPER TRAY SETTINGS

CUSTOM SETTINGS

1/4

PLAIN / A4

PAPER TRAY SETTINGS

TYPE / SIZE

CUSTOM SETTINGS

TRAY 1

FAX

I-FAX

COPY

DOC.

FILING

FIXED PAPER SIDE

DISABLE DUPLEX

DISABLE STAPLE

DISABLE PUNCH

NOTE

Heavy paper, label sheets and transparency film cannot be used in trays 1, 3, and 4. Envelopes can only be placed in tray 2.

TYPE / SIZE

TRAY 2

PER TRAY SETTINGS

COPY

I-FAX

DOC.

FILING

FAX

PLAIN / A4

CANCEL

1/2

PLAIN

RECYCLED

PRE-PRINTED PRE-PUNCHED

LETTER HEAD

COLOUR

HEAVY PAPER

ENVELOPE

LABELS

TRANSPARENCY

TRAY 2 TYPE/SIZE SETTING SELECT THE PAPER TYPE.

CUSTOM SETTINGS

1/2

CUSTOM SETTINGS TRAY 2 TYPE/SIZE SETTING

2/2

USER TYPE 1

USER TYPE 5 USER TYPE 6 USER TYPE 7

USER TYPE 2 USER TYPE 3 USER TYPE 4

CANCEL

SELECT THE PAPER TYPE

1/2

LOADING PAPER

2-6

Select the size of paper that was loaded in the tray.

Touch the appropriate keys (checkboxes).

Touch the [OK] key in the size setting screen.

You will return to the tray setting screen of step 4.

Select output functions that can be used with the selected tray.

Touch the checkboxes under the desired items to select them. Checkboxes that can be selected will vary depending on the options that are installed.

Configure paper settings for each tra y and then touch the [OK] key to exit.

Setting the paper size when a special size is loaded

Tray 2 and the bypass tray

Perform steps 1 through 6 of "Setting the paper type and paper size" (see page 2-5).

Touch the [SIZE INPUT] key and then touch the [AB] tab.

The size entry palette appears.

Touch the key or the key to enter the X (width) and Y (length) dimensions of the paper.

Entry of the X dimension (width) is initially selected. Touch the [Y] key and enter the Y dimension (length) in the same way as the X dimension.

Touch the [OK] key.

You will return to the size setting screen of step 2.

If the paper is a non-standard size, select the [NON STANDARD SIZE] checkbox.

Perform steps 8 through 10 of "Setting the paper type and paper size" (see page 2-6).

[AUTO-INCH] key :

Select when you have loaded an inch-based size of paper.

[AUTO-AB] key :Select when you have

loaded an AB size of paper.

[SIZE INPUT] key : Select to directly enter a

paper size (see page 2-6).

[NON STANDARD SIZE] checkbox

: Select when you have

loaded a non-standard size of paper (see page 2-6).

[POST] key : Select this when you have

loaded postcards.

NOTE

Sizes that can be selected vary depending on the selected paper type.

11X17,8 X14,8 X11 8 X11R,7 X10 ,5 X8 R

A3,A4,A4R,A5R,B4,B5 B5R,216X330(8 X13)

TYPE

PLAIN

TRAY 2 TYPE/SIZE SETTING

CUSTOM SETTINGS

TYPE

AUTO-INCH

SIZE INPUT

AUTO-AB

SIZE

X17 Y11

NON STANDARD SIZE

2/2

POST

NOTE

The type and size of paper loaded in the bypass tray can also be set from the paper selection screen. Touch the [PAPER SELECT] key at the top of the base screen to display the paper selection screen, touch the [PAPER SELECT] key for the bypass tray, and then go to step 6.

COPY

FAX

I-FAX

DOC. FILING

NOTE

Special sizes of paper cannot be loaded in trays 1, 3 and 4.

297

420

(148 432)

INCH

(100 297)

100

300

INCH

(148 432)

(100 297)

100

300

INCH

(148 432)

(100 297)

NON STANDARD SIZE

11X17,8 X14,8 X11

8 X11R,7 X10 ,5 X8 R

A3,A4,A4R,A5R,B4,B5 B5R,216x330(8 x13)

X17 Y11

LOADING PAPER

2-7

Programming and editing paper types

To program or edit the name of a paper type or set paper attributes, follow the steps below.

Follow steps 1 and 2 of "Setting the paper type and paper size" (page 2-5)

Touch the [PAPER TYPE REGISTRATION] key.

Select the paper type that you wish to program or edit.

Touch the [TYPE NAME] key.

A character entry screen appears. Enter a type name (maximum of 14 characters). (See page 7-26 to enter characters.)

Set the attributes of the paper tray.

Touch the checkboxes to the left of the items to select them.

Touch the [EXIT] key to exit the programming/editing procedure.

PAPER TYPE REGISTRATION

CUSTOM SETTINGS TRAY 2 TYPE/SIZE SETTING

USER TYPE 1

USER TYPE 5 USER TYPE 6 USE

USER TYPE 2 USE

SELECT THE PAPER TYPE

FIXED PAPER SIDE

TYPE NAME

PAPER TYPE REGISTRATION

No.01

USER TYPE 1

DISABLE STAPLE

DISAB

FIXED PAPER SIDE

TYPE NAME

PAPER TYPE REGISTRATION

No.01

USER TYPE 1

DISABLE STAPLE

DISAB

"FIXED PAPER SIDE"

: Select when paper is to be

loaded print side down in the tray. Make sure a checkmark does not appear when paper is to be loaded print side up.

• If the two-sided function is prohibited in "DISABLING OF DUPLEX" in the key operator programs (page 11 of the Key operator’s guide), do not use this setting.

"DISABLE DUPLEX"

: Prohibits two-sided printing.

Enable when the back side of the paper cannot be printed on.

"DISABLE STAPLE" :

Prohibits stapling. Enable when using special papers such as transparency film and label sheets.

"DISABLE PUNCH" : Prohibits punching. Enable

when using special papers such as transparency film and label sheets.

NOTE

"FIXED PAPER SIDE" and "DISABLE DUPLEX" cannot be simultaneously enabled.

DISABLE DUPLEX

DISABLE PUNCH

EXITCANCEL

LOADING PAPER

2-8

Loading paper in the multi purpose drawer

The method of loading paper into the multipurpose drawer is the same as for paper tray 1 described on page 2-2. For specifications of paper, see page 2-3. When loading envelopes, postcards or transparency film, follow the descriptions below.

 Two maximum height lines are indicated: one for plain paper and one for special paper.

 How to change the paper size

To change the paper size or paper type when paper is loaded into the multi purpose dr awer, refer to page 2-5 for details.

 Setting envelopes or postcards

When setting envelopes or postcards in the multi purpose drawer, set them in the orientation shown below.

Loading postcards

Load postcards print side up to the rear left of the tray as shown.

Loading envelopes

Envelopes can only be printed on the address side . Be sure to place envelopes with the address side up and the top of the envelope to the rear.

Printing onto envelopes or postcards

 Attempting to print onto both sides of envelopes or postcards may result in misfeeds or poor prints.  Do not use paper that has already been printed on by a thermal transfer or inkjet printer. In particular, paper

that has been printed on by a thermal transfer printer (such as a word processor that uses a cassette) may cause missing characters and smudges.

 To avoid wrinkling, misfeeds or poor printing, make sure the postcard or envelopes stock is not curled.

Maximum height line for plain paper

Do not exceed this line when loading plain paper.

Maximum height line special paper (red line)

Do not exceed this line when loading special paper.

LOADING PAPER

2-9

Printing onto envelopes

 Do not use envelopes that have metal clasps, plastic snaps, string closures, windows, linings, self-adhesive

patches or synthetic materials. Attempting to print on these may cause misfeeds, inadequate toner adherence or other trouble.

 Creases or smudging may occur. This is especially true of embossed surfaces and other irregular surfaces.  Under high humidity and temperature conditions the glue flaps on some envelopes may become sticky and be

sealed closed when printed.

 Use only envelopes which are flat and crisply folded. Curled or poorly formed envelopes may be poorly printed or

may cause misfeeds.

Fusing unit pressure adjusting levers

When feeding envelopes from the multi purpose drawer, damage to the enve lopes or smudge s on pr ints may occur even if envelopes within specification are used. In this case, the problem m ay be reduced b y shifting the fusing unit pressure adjusting levers from the normal position to the lower pressure position. Follow the procedure below.

Unlatch the duplex module and slide it to the left.

Unlatch the module and gently move the module away from the machine. If the machine is not equipped with a duplex module, open the side cover similarly.

Lower the two fusing unit pressure adjusting levers marked A and B in the illustration.

Gently close the duplex module.

If the machine is not equipped with a duplex module, close the side cover.

NOTE

Be sure to return the lever to the normal position when finished feeding envelopes. If not, inadequate toner adherence, paper misfeeds or other trouble may occur.

Normal position

Lower pressure position

A: Rear side of

fusing unit

B: Front side of

fusing unit

LOADING PAPER

2-10

Q Loading transparency film

Be sure to load the transparency film with the white label side up. Make sure no image will be printed on the label. Printing on the label may cause smudges on prints. Transparency film must be set in the portrait orientation.

Specifications (multi purpose drawer)

Specifications are subject to change for improvement without notice.

Loading paper in the stand/3 x 500 sheet paper drawer

Upper paper tray:

The upper tray is the same as the multi-purpose drawer. Use the upper tray according to the instructions for the multi-purpose drawer on page 2-8.

Middle and lower paper trays:

Up to 500 sheets of Olivetti recommended plain paper can be loaded in these trays. The method of loading paper is the same as for paper tray 1 in the main unit. See the description (page 2-2).

Specifications (stand/3 x 500 sheet paper drawer)

Name Multi purpose drawer Paper size/weight See specifications of paper trays on page 2-3.

Paper capacity

500 sheets (80

g/m

(20 lbs.)) of paper, 40 envelopes, 40 postcards, 40 sheets of

transparency film

Dimensions

654 mm (W) x 567 mm (D) x 144 mm (H) (25-3/4" (W) x 22-21/64" (D) x 5-43/64" (H))

Weight Approximately 11 kg or 24.3 lbs.

NOTE

If the paper size or paper type is changed in either paper tray, the tray settings must be changed in custom settings. Refer to "

Setting the paper type and paper size" on page 2-5.

Name Stand/3 x 500 sheet paper drawer Paper size/weight See specifications of paper trays on page 2-3. Paper capacity

(ordinary paper)

500 sheets (80

g/m

(20 lbs.) each

Dimensions

589 mm (W) x 630 mm (D) x 404 mm (H) (23-3/16" (W) x 24-51/64" (D) x 15-29/32" (H))

Weight Approximately 32.9 kg or 70.6 lbs.

LOADING PAPER

2-11

Loading paper in the stand/MPD & 2000 sheet paper drawer

Upper paper tray:

The upper paper tra y is equiv alent to the m ulti purpose dra w er. The method of loading paper and the paper that can be used are the same as for the mu lti purpose drawer . Ref er to the description of the multi purpose draw er (see page 2-8).

Lower paper tray:

The lower paper tray is a large capacity tray that holds 2,000 sheets of A4 or 8-1/2" x 11" paper (80 g/m2 (20 lbs.)). Use the following procedure to load paper in the large capacity tray.

Pull out the large capacity tray.

Gently pull the tray out until it stops.

Load paper onto the right and left paper feed tables.

Load paper onto the right paper feed table. The right table holds approximately 1,200 sheets.

Raise the paper guide and load paper onto the left paper feed table. The left table holds approximately 800 sheets. After loading paper, be sure to return the paper guide.

Gently push the large capacity paper tray into the machine.

Push the tray firmly all the way into the machine.

Set the paper type.

If you have changed the paper size from the AB system to the inch system or vice versa, select the relevant type referring to "Setting the paper type and paper size" on page 2-5.

Loading paper in the stand/MPD & 2000 sheet paper drawer is now complete.

Specifications (stand/MPD & 2000 sheet paper drawer)

NOTE

If the paper size or paper type is changed in either paper tray, the tray setting s must be changed in custom settings. Refer to "Setting the paper type and paper size" on page 2-5.

Name Stand/MPD & 2000 sheet paper drawer Paper size/ weight See specifications of paper trays on page 2-3. Paper capacity

(ordinary paper)

Upper tray: 500 sheets (80 g/m

(20 lbs.)), Lowe r tr a y: 2,000 sh eets (80 g/m2 (20

lbs.))

Dimensions

589 mm (W) x 630 mm (D) x 404 mm (H) (23-3/16" (W) x 24-51/64" (D) x 15-29/32" (H))

Weight Approximately 34 kg or 75 lbs.

2-12

CUSTOM SETTINGS

The items that can be set with the custom settings are shown below.

● Total count . . . . . . . . . . . . . . . . . .The number of pages processed by the machine and optional equipment

can be displayed. (See page 2-14)

● Default settings . . . . . . . . . . . . . .Used to configure the screen contrast, date and time, and keyboard

selection*

settings. (See page 2-14)

● List print . . . . . . . . . . . . . . . . . . . .Used to print lists of settings and fonts. (See page 2-14)

● Paper tray settings . . . . . . . . . . . .The paper type, paper size and automatic tray switching can be set for each

tray. Automatic tray s witching allows fee ding to switch betw een tra ys loaded with the same type and size of paper. If one tray runs out of paper during printing, printing will continue from the other tray. (See page 2-14)

For the detailed descriptions and use of the settings listed below, see the fax, network scanner, and printer manuals.

● Address control*

. . . . . . . . . . . . .Used to store information for various functions.

● Sender control*

. . . . . . . . . . . . . .Used to program the send er's information that ap pears on your Scan to E-

mail transmissions at the destination.

●

Fax data

*1 receive/forward

. . . . . .Faxes receiv ed to memory and receiv ed Internet f ax es can be f orw arded to

another destination.

● Printer condition*

. . . . . . . . . . . .Used to configure default settings for the printer function (see the Operation

manual (for printer)).

●

Document filing control

*4 . . . . . . . .Used to configure default settings for the document filing function. (pages 7-21

to 7-25)

● Key operator programs. . . . . . . . .These are programs that are used b y the ke y oper ator (ad ministrator of the

machine) to configure machine settings. A k ey appears f or these settings in the custom settings menu screen. For information on these settings, see the key operato r's guide.

These settings can be configured in a system where the facsimile or network scanner function is available.

These settings can be configured in a system where the network scanner function is available.

These settings can be configured in a system where the printer function is available.

These settings can be configured in a system where the document filing function is available.

General procedure for custom settings

Press the [CUSTOM SETTINGS] key.

The custom settings menu screen will appear.

Touch the key of the desired item to display its setting screen.

The example of selecting the [DEF A UL T SETTINGS] key and then the [CLOCK] key is explained below.

Detailed descriptions for prog ram settings start on the next page.

Touch the [CLOCK] key.

Touch the [CLOCK] key and then the following screen appears.

T ouch the year , month, da y , hour or minute key, and then use the or key to adjust the setting.

●If you select a non- existe nt date (f or e xample , Feb. 30), the [OK] key will grey out to prevent entry of the date.

●Select [DAYLIGHT SAVING TIME SETTING] checkbox to have the time automatically change at the beginning and end of daylight saving time.

CUSTOM SETTINGS

LIST PRINT

FAX DATA

RECEIVE/FORWARD

PAPER TRAY

SETTINGS

PRINTER

CONDITION

EXIT

DEFAULT

SETTINGS

SENDER CONTROL

KEY OPERATOR PROGRAMS

ADDRESS CONTROL

TOTAL COUNT

DOCUMENT FILING

CONTROL

CUSTOM SETTINGS CLOCK ADJUST

DATE FORMAT

YEAR MONTH DAY HOUR MINUTE

2004 10 20 14 27

DAYLIGHT SAVING TIME SETTING

CUSTOM SETTINGS

2-13

Touch the [DATE FORMAT] key.

The following screen appears.

If you wish to change the format of the date and time, touch the desired format keys.

Touched keys are highlighted. The selected format is applied to lists printed out in "LIST PRINT".

Touch the [OK] key.

You will return to the date and time setting screen.

Touch the [OK] key.

To exit the settings, touch the [EXIT] key.

CUSTOM SETTINGS DATE FORMAT

YYYY/MM/DD

MM/DD/YYYY

DAY-NAME POSITION

FIRST 12-HOUR

24-HOUR

LAST

2004/10/20/MON 14:27

DD/MM/YYYY

CUSTOM SETTINGS

LIST PRINT

FAX DATA

RECEIVE/FORWARD

PAPER TRAY

SETTINGS

EXIT

DEFAULT

SETTINGS

SENDER CONTROL

KEY OPERATOR PROGRAMS

ADDRESS CONTROL

TOTAL COUNT

DOCUMENT FILING

CONTROL

PRINTER

CONDITION

More information on setting procedures

In the following type of screen, a setting is selected by touching the key so that a checkmark ( ) appears. The settings below are configured to allow use of tray 1 in print, copy, and fax modes. To display the next screen, touch the or keys.

FAXCOPYPRINT

TRAY1

TYPE / SIZE

CUSTOM SETTINGS PAPER TRAY SETTINGS

PLAIN / A4

FIXED PAPER SIDE

1/4

DOC.

FILING

I-FAX

DISABLE DUPLEX

DISABLE STAPLE

DISABLE PUNCH

CUSTOM SETTINGS

2-14

About the settings

Q Total count

This displays the following sheet counts (the counts that can be displayed vary depending on the options installed):

(1)Number of pages output by the machine. (2) Number of original pages transmitted by the

machine.

(3)Number of times the automatic document

feeder was used to feed original pages and number of times the stapler was used (if

installed). (4)Number of pages stored by document filing. In the case of (1) only,

OA3 (11" x 17") size paper is counted as two

sheets.

OEach sheet of paper used for automatic two-

sided copying is counted as two sheets (A3 (11" x 17") paper is counted as four sheets).

OPaper with an entered size of 384 mm (15-1/8")

or larger is counted as two sheets (four sheets during automatic two-sided copying).

Q Default settings

The following settings can be configured:

ODisplay contrast

Screen contrast adjustment is used to make the

LCD touch panel easier to view under various

lighting conditions. Touch the [LIGHTER] key to

make the screen lighter, or the [ DARKER] key

to make the screen darker.

OClock

Use this to set the date and time in the

machine's built-in clock. This clock is used by

functions that require date and time information.

OKeyboard select

The layout of the keyboard that appears in letter

entry screens can be changed.

Select the arrangement of the letter keys that

you find easiest to use.

The following three alphabet keyboard configurations are available:

O Keyboard 1 (QWERT... configuration)* O Keyboard 2 (AZERTY...configuration) O Keyboard 3 (ABCDEF...configuration)

* The default setting is "Keyboard 1".

(Example: Character entry screen when Keyboard 3 is selected)

Q List print

This is used to print lists of machine settings and a test page to check resident fonts. The following lists and pages are available:

OAll custom setting list

Shows the hardware status, software status, printer configuration settings, tray settings, and counts.

OPrinter test page

Shows the PCL symbol set list, fonts, network interface (NIC interface) settings, and settings used for the NIC card.

OSending address list

One touch destination list, group list, program list, and memory box list.

ODocument filing user / folder list

Shows the user names and folder names for document filing.

OSender control list

Shows the senders that have been stored.

Q Paper tray settings

The paper type, paper siz e, enabled modes and automatic tray switching can set for each tray. See page 2-5 to 2-7 for details on setting the paper type and paper size. Automatic switching to another paper tray is used to automatically switch to another tray with the same size and type of paper in the event that the paper runs out during continuous printing. This requires that the trays be loaded with the same size of paper. The paper tray settings can be enabled or disabled for each tray, and for printer mode, copy mode, fax mode, Internet fax mode, and document filing mode. To enable any function, touch the check box key so that a checkmark

()

appears.

ABC abc

NOTE

A test page cannot be printed if "PROHIBIT TEST PAGE PRINTING" (See the "Operation manual (for printer)".) has been set to "prohibited" in the key operator programs.

2-15

REPLACING THE TONER CARTRIDGE

When toner runs low, a message will appear to inform you that the toner cartridge must be replaced.

Follow the steps below to replace the toner cartridge.

Open the front cover.

Lower the cartridge lock lever.

While depressing the lock release button, pull out the toner cartridge and remove it.

Remove a new toner cartridge from the package and shake it horizontally five or six times.

Insert a new toner cartridge.

Push the cartridge in until it locks securely into place.

Gently remove the sealing tape from the cartridge.

Once the seal is pulled out, the toner in the toner cartridge is supplied to the developer cartridge.

Return the cartridge lock lever.

Close the front cover.

NOTE

To view the approximate amount of toner remaining, hold down the [COPY] key during printing or when the machine is on standby. The percentage of toner remaining will appear in the display while you hold down the key. When the percentage falls to "25-0%" , obtain a new toner cartridge and keep it ready for replacement.

NOTE

Shake the toner cartridge well to ensure that the toner flows well and will not stick to the inside of the cartridge.

CAUTION

O Do not throw the toner cartridge into a fire. Toner may fly and cause burns. O Store toner cartridges out of the reach of small children.

NOTE

Place the used toner cartridge in the plastic bag and store it. When placing the toner cartridge in the bag, insert it horizontally, not vertically. If the cartridge is stood on end, the collected used toner may spill out and soil the floor or your clothes.

2-16

STORAGE OF SUPPLIES

Standard supplies for this product that can replaced by the user include paper, toner cartridges, and staple cartridges for the finisher.

Q Proper storage

1. Store the supplies in a location that is:

O clean and dry, O at a stable temperature, O not exposed to direct sunlight.

2. Store paper in the wrapper and lying flat.

3. Paper stored in packages standing up or out of

the wrapper may curl or become damp, resulting in paper misfeeds.

4. Store a new toner cartridge box horizontally. Do

not store it standing on end. If stored standing on end, the toner may not distribute well even after shaking the cartridge vigorously, and will remain inside the cartridge without flowing out.

For best copying results, be sure to use only Olivetti Genuine Supplies which are designed, engineered, and tested to maximize the life and performance of Olivetti products. Look for the Genuine Supplies label on the toner package.

GENUINE SUPPLIES

Supply and Consumables

The supply of spare parts for a repair of the appliance is guar ante ed for at least 7 year s followin g the terminatio n of production. Spare parts are those parts of the apparatus which may br eak down within the scope of the ordinary use of the product - whereas those parts which normally exceed the life of the product are not to be considered as spare parts. Consumables too, are available for 7 years following the termination of production.

2-17

MISFEED REMOVAL

When a misfeed has occurred during printing, the message "A MISFEED HAS OCCURRED". will appear in the touch panel display of the operation panel and printing including copying and facsimile output will stop. The approximate misfeed locations are indicated with " " shown in the illustration below. The page numbers for detailed information on misfeed removal are also shown.

Misfeed removal guidance

Misfeed removal guidance can be displayed by touching the [INFORMATION] key on the touch panel after a misfeed has occurred.

Misfeed in the transport area, fusing area, and exit area (page 2-18)

Misfeed in the mail-bin stacker (page 3-6)

Misfeed in paper tray 1 (page 2-20) Misfeed in the multi purpose drawer

(page 2-21)

Misfeed in the stand/MPD & 2000 sheet paper drawer (page 2-21)

Misfeed in the stand/3 x 500 sheet paper drawer (page 2-21)

Misfeed in the document feeder (page 2-22)

Misfeed in the finisher (page 3-12)

Misfeed in the duplex module (page 2-19)

Misfeed in the bypass tray (page 2-19)

Misfeed in the saddle stitch finisher (page 3-22)

Misfeed in the multi purpose drawer (page 2-21)

NOTE

Printing is not possible when a misfeed occurs, and thus any faxes or Internet faxes received at this time will be temporarily held in memory. The faxes will print out automatically as soon as the misfeed is cleared.

NOTES

O Do not damage or touch the photoconductive

drum. (See page 2-18.)

O Be careful not to tear the misfed paper during

removal.

O lf paper is accidentally torn during removal, be

sure to remove all pieces.

Fusing unit

CAUTION

The fusing unit is hot. Take care in removing paper.

INFORMATION

MISFEED REMOVAL

2-18

Misfeed in the transport area, fusing area, and exit area

Unlatch the duplex module and slide it to the left.

Unlatch the module and gently move the module away from the machine. If the machine is not equipped with a duplex module, open the side cover similarly.

Remove the misfed paper as shown in the illustrations below.

If paper is misfed in the transport area, turn roller rotating knob A in the direction of the arrow to remove the misfed paper.

If paper is misfed in the fusing area, turn roller rotating knob B in the direction of the arrow to remove the misfed paper.

If the misfed paper is inside the fusing area, turn down the fusing unit open tab to open the fusing unit and remove the misfed paper.

If paper is misfed in the exit area, remove it as shown while taking care not to tear the paper.

If the duplex module is equipped with an exit tray and paper is misfed in the exit area, remove the misfed paper as shown in the illustration.

Gently close the duplex module.

If the machine is not equipped with a duplex module, close the side cover. After closing, confirm that the misfeed message is cleared and the normal display appears.

CAUTION

The fusing unit is hot. Take care in removing paper. (Do not touch the metal parts.)

NOTE

Do not touch or damage the transfer roller.

Do not touch or damage the photoconductive drum.

Roller rotating knob A

Transfer roller

Photoconductive drum

CAUTION

The fusing unit is hot. Take care in removing paper. (Do not touch any metal parts.)

Roller rotating knob B

Fusing unit open tab

MISFEED REMOVAL

2-19

Misfeed in the duplex module

Unlatch the duplex module and slide it to the left.

Unlatch the unit and gently move the module away from the machine.

If the duplex module has an exit tray, rotate it up out of the way and open the cover of the duplex module.

If no exit tray is attached, just open the cover of the duplex module and ignore any reference to the tray in the following steps.

While holding the exit tray up, remove the misfed paper as shown in the illustrations below.

If paper is misfed at the upper part of the duplex module, gently remove it while taking care not to tear the paper.

If paper is misfed at the lower part of the duplex module, gently remove it while taking care not to tear the paper.

Close the cover of the duplex module and lower the exit tray.

Gently close the duplex module.

After closing the duplex module, confirm that the misfeed message is cleared and the normal display appears.

Q Misfeed in the bypass tray

Unlatch the duplex module and slide it to the left.

Unlatch the unit and gently move the module away from the machine.

Remove the misfed from the bypass tray.

Be careful not to tear the misfed paper during removal.

Gently close the duplex module.

After closing the duplex module, confirm that the misfeed message is cleared and that the normal display appears.

MISFEED REMOVAL

2-20

Misfeed in the paper feed area

Q Misfeed in paper tray 1

Unlatch the duplex module and slide it to the left.

Unlatch the module and gently move the module away from the machine. If the machine is not equipped with a duplex module, open the side cover similarly.

Remove the misfed paper.

Be careful not to tear the misfed paper during removal.

If misfed paper is not found in step 2, pull out paper tray 1 and remove the misfed paper.

Be careful not to tear the misfed paper during removal.

Gently close the paper tray.

Push the paper tray back into the machine.

Gently close the duplex module.

If the machine is not equipped with a duplex module, close the side cover. After closing, confirm that the misfeed message is cleared and the normal display appears.

NOTE

Be sure to follow the misfeed removal sequence. Do not pull the tray out immediately as the misfeed may have occurred with paper partially fed out of the tray. Open the left cover and see if there is misfed paper first (steps 1 and 2). If you open the tray without checking, the partially fed pa per may tear and leave torn pieces in the ma chine, increasing the difficulty of removal.

NOTE

The paper may not be extending out far from inside the machine but must be removed if it is possible to grasp it. If it is not possible to grasp it, go to the next step.

NOTE

If paper drops beyond the rear side of the paper tray that has been pulled out, remove the paper tray an d then remove the paper. ( For removal of the paper tray, see the illustration below.)

After pulling out the paper tray until it stops, gently lift and pull the tray to remove it. To reinstall the paper tray, insert it at an angle and then push it into the machine.

To remove a paper tray from a stand/paper drawer, pull the tray out until it stops then rotate it to the left to disengage it from the stand. When reinstalling it, place the left rear or the drawer into the slot and rotate the drawer to the right and into the stand.

Installation of trays in the stand/3x500 sheet paper drawer

The middle and lower trays cannot be installed in the upper tray position and the upper tray cannot be installed to the middle and lower tray positions. (These cannot be pushed into the machine.) Take care not to install a tray to an improper position after removing the tray.

MISFEED REMOVAL

2-21

Q Misfeed in the multi purpose drawer

Unlatch the duplex module and slide it to the left.

Unlatch the module and gently move the module away from the machine. If the machine is not equipped with a duplex module, open the side cover similarly.

Open the left cover of the stand/paper drawer.

Hold the knob and gently open the cover. If the machine is not equipped with a stand/ paper drawer, open the left cover of the multi purpose drawer.

Remove the misfed paper.

Be careful not to tear the misfed paper during removal.

Close the left cover of the stand/paper drawer.

Gently close the duplex unit.

If the machine is not equipped with a duplex module, close the side cover. After closing, confirm that the misfeed message has been cleared and the normal display appears.

If misfed paper is not found in step 3, refer to "Misfeed in paper tray 1" (steps 1 to 5 on the previous page) to remove the misfed paper.

Q Misfeed in the stand/3 x 500 sheet paper

drawer

For misfeed removal in the upper tray, follow the procedure of "Misfeed in the multi purpose drawer" shown to the left to remove the misfed paper.

Q Misfeed in the stand/MPD & 2000 sheet

paper drawer

For misfeed removal in the upper tray, follow the procedure of "Misfeed in the multi purpose drawer" shown to the left to remove the misfed paper. For misfeed removal in the lower large capacity tray, follow the procedure below.

Follow steps 1 to 4 of "Misfeed in the m ulti purpose drawer" shown to the left.

If misfed paper is not found in step 1, ref er to "Misfeed in paper tray 1" on the previous page.

If misfed paper is not f ound in steps 1 and 2, pull out the large capacity tray (lower tray) and remove the misfed paper as shown in the illustrations below.

Raise the paper guide and remove the misfed paper. After removing the misfed paper, be sure to return the paper guide.

Gently close the large capacity tray.

Push the paper tray all the way into the machine.

Gently close the duplex module.

If the machine is not equipped with a duplex module, close the side cover. After closing, confirm that the misfeed message has been cleared and the normal display appears.

NOTE

The paper may not be extending out far from inside the machine but must be removed if it is possible to grasp it. If it is not possible to grasp it, go to the next step.

2-22

REMOVING AN ORIGINAL MISFEED

Removing a misfed original fr om the automatic document f eeder

If an original misfeed occurs in the automatic document feeder, follow the steps below to remove the misfed original.

Check locations A and B in the diagram at left to remove the original.

Removing misfeeds from each location.

O Check location A

Open the document feeding area cover and gently remove the misfed original without tearing it.

Close the cover securely so that cover clicks into place.

O Check location B O Misfeed in the transfer unit

Open the document feeder and turn the green rotating knob in the direction of the arrow to remove any misfed originals.

Open and close the document feeder.

Opening and closing the cover clears the misfeed display. Copying cannot be resumed until this step is performed. However, this step is not necessary after a

misfeed is removed from location B.

A message may appear indicating the number of originals which must be returned to the document feeder tray. Return the originals to the document feeder tray and press the [START] key.

NOTES

O For misfeed removal in the main unit and other peripheral devices, see page 2-17 O When a misfeed occurs, touch the [INFORMATION] key to display detailed information for misfeed removal.

Document feeding area cover

2-23

TROUBLESHOOTING

Check the following troubleshooting list before requesting service as many problems can be fixed by the user. If you are unable to solve the problem by checking the list, turn off the power switch, unplug the power cord. Problems related to general use of the machine are described below. For problems related to the copy function, see page 6-3. For problems related to document filing, see page 7-28. For fax, printer, and network scanner problems, see the manuals for those functions. For peripheral device problems, see the explanation of the device.

If the message "CALL FOR SERVICE. CODE:**-**"

(Note)

appears in the touch panel, turn off the power switch, wait about 10 seconds, and then turn the power switch back on. If the message still appears after turning the power switch off and on several times, it is likely that a failure has occurred that requires service. In this event, stop using the machine, unplug the power cord, and contact your Olivetti dealer.

Note:Letters and numbers appear in "**-**". When you contact your Olivetti dealer, please tell your dealer what

letters and numbers appear.

Problem Check Solution or cause

The machine does not operate.

Machine plugged in? Plug the machine into a grounded outlet. The power switch are not turned on? Turn on the power switch. (Page 1-17)

READY indicator off?

The machine is warming up. (Warm-up time is approximately 80 seconds.) Wait until the READY indicator lights up.

Message indicating need to load paper displayed?

Load paper. (Page 2-2)

Message indicating need to replace the toner cartridge displayed?

Replace the toner cartridge. (Page 2-15)

Message indicating a paper misfeed displayed?

Remove misfed paper. (Page 2-17)

Copying/printing is not possible

A message appears saying that this type of paper cannot be used for two-sided copying.

Two-sided printing is not possible on special paper. Use paper that can be used for automatic two-sided printing. (Page 2-4)

TROUBLESHOOTING

2-24

Printing stops before the job is finished

If too many pages collect on the output tray, the tray full sensor activates and stops printing.

Remove the paper from the output tray.

You have run out of paper. Load paper. (Page 2-2)

Smudges on printed sheets

Does a message appear indicating the need for maintenance?

Please contact the your dealer as soon as possible.

The displayed paper size or paper type does not match the loaded paper size or paper type.

The correct paper size or paper type is not set in the paper tray settings of the custom settings.

When loading paper, if you change the paper size from an inch size to an AB size, or from an AB size to an inch size, or change the paper type, be sure to set the new paper type as explained in "Setting the paper type and paper size" (see page 2-5).

When printing on a special size of paper, part of the printed image is missing.

The paper size setting is not set correctly in the paper tray settings of the custom settings.

When using a special size of paper, set the correct paper size as explained in "Setting the paper type and paper size" on page

2-5

. If the paper size setting is not correct, part of the image may be cut off or the image may not print.

Paper misfeeds frequently.

Is paper other than Olivettirecommended paper being used?

Use Olivetti-recommended paper. (Page 2-16

)

Paper curled or damp?

Do not use curled or crimped paper. If you will not use the paper for a long time, remove the paper from the tray and store it in the wrapper in a cool and dark location so that it will not absorb moisture.

Is the paper curled and does it frequently misfeed in the finisher or saddle stitch finisher?

Paper may be curled when output depending on the paper type and quality. In some cases turning the paper over in the tray will reduce misfeeding due to curling.

Multiple sheets of paper fed simultaneously?

Remove the paper from the paper tray or the bypass tray, fan the paper as shown in the illustration, and then load it again.

The paper in the tray is not stacked evenly.

Make sure that the paper in the paper tray is stacked evenly. If the stack is not even, paper misfeeds will occur.

Problem Check Solution or cause

TROUBLESHOOTING

2-25

Printed paper is wrinkled or the image rubs off easily.

Is paper other than Olivettirecommended paper being used?

Use Olivetti-recommended paper. (Page 2-16

)

Is paper size or weight out of the allowable range?

Use paper in the allowable range.

Paper damp?

Be sure to store paper in the wrapper in a dry location and do not store paper in a location that is

Ohumid Oat a high temperature or an extremely low

temperature

Oexposed to direct sunlight Odusty.

The contrast on the touch panel is too high or too low.

Is LCD contrast properly adjusted?

Adjust the screen contrast using "DISPLAY CONTRAST" in "Default settings" of the custom settings. (Page 2-14)

Printing takes place on the wrong side of the paper.

The paper is loaded in the tray with the print side face down*.

* Face up if the paper type is "PRE-

PRINTED", "PRE-PUNCHED" or "LETTER HEAD".

Load paper in the tray with the print side face up. However, if the paper type is "PRE-PRINTED", "PRE-PUNCHED" or "LETTER HEAD", load the paper with the print side face down*.

*If the two-sided function has been prohibited

using "DISABLING OF DUPLEX" in the key operator programs (page 11 of the Key operator's guide), load the paper face up.

Marks appear at regular intervals on printed pages.

Paper with punch holes is being used.

If the original image overlaps the punch holes, marks will appear at the position of the holes on the back of the paper after one-sided printing, o r on the front and back of the paper after twosided printing. Make sure that the original image does not overlap the punch holes.

Problem Check Solution or cause

3-1

CHAPTER 3

PERIPHERAL DEVICES

This chapter describes operating instructions for the Mail-Bin Stacker, the Finisher, the Saddle Stitch Finisher, and the Duplex Module.

Page

DUPLEX MODULE................................................................................. 3-2



Part names......................................................................................3-2



Specifications.................................................................................. 3-2



Loading paper in the bypass tray....................................................3-3



Troubleshooting (concerning the duplex module)........................... 3-4

MAIL-BIN STACKER .............................................................................. 3-5



Part names......................................................................................3-5



Specifications.................................................................................. 3-5



Misfeed in the mail-bin stacker........................................................3-6

FINISHER...............................................................................................3-7



Part names......................................................................................3-7



Specifications.................................................................................. 3-7



Finisher functions............................................................................3-8



Using the finisher functions.............................................................3-9



Staple cartridge replacement..........................................................3-10



Misfeed in the finisher..................................................................... 3-12



Troubleshooting finisher problems..................................................3-13

SADDLE STITCH FINISHER.................................................................. 3-14



Part names......................................................................................3-14



Specifications..................................................................................3-14



Saddle stitch finisher functions........................................................3-15



Using the saddle stitch finisher ....................................................... 3-18



Staple cartridge replacement and staple jam removal.................... 3-19



Misfeed in the saddle stitch finisher................................................3-22



Troubleshooting (concerning the saddle stitch finisher)..................3-24

3-2

DUPLEX MODULE

If a duplex module is installed, printing onto both sides of paper can be performed. Two types of duplex modules are available: duplex module/bypass tray and duplex module. The descriptions in this manual are for the duplex module/bypass tray. For information on misfeed removal for these modules, see page 2-19.

Part names

Specifications

*1For paper size and paper weight for the bypass tray, see "Specifications of paper trays (types and sizes of

applicable papers for trays)" on page 2-3.

Duplex module/bypass tray only.

When the bypass tray extension is extended.

Specifications are subject to change for improvement without notice.

NOTES

O Do not press down on the bypass tray or the exit tray. O The duplex module requires the installation of other peripheral devices in order to be functional and cannot be

installed together with some other devices. The table on page 8-4 shows the configurations which are compatible.

Name Duplex module (AR-DU3) or Duplex module/bypass tray (AR-DU4) Paper size (for duplex copy)*

A3, B4, A4, A4R, B5, B5R, A5R, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 8-1/2 "x 11"R, 5-1/2" x 8-1/2" R

Paper weight (for duplex copy)*

60 to 105 g/m2 or 16 to 28 lbs. Reference paper position Centre Bypass tray paper capacity*

100 sheets (A4 or 8-1/2" x 11" size, 80 g/m2 or 20 lbs.)

Dimensions

Duplex module: 115 mm (W) x 412 mm (D) x 416 mm (H)

(4-17/32" (W) x 16-15/64" (D) x 16-25/64" (H))

Duplex module/bypass tray*

: 441 mm (W) x 436 mm (D) x 416 mm (H)

(17-23/64" (W) x 17-11/64" (D) x 16-25/64" (H)) Weight

Duplex module: Approx. 5 kg (11.1 lbs.)

Duplex module/bypass tray: Approx. 7.5 kg (16.6 lbs.)

Name Exit tray (AR-TE3) Paper output Print face down Paper capacity 100 sheets (A4 or 8-1/2" x 11" size, 80 g/m

or 20 lbs.)

Paper size Max. A3 or 11" x 17", Min. A5R or 5-1/2" x 8-1/2"R Paper type and weight to be output

Plain paper, 60 to 105 g/m

or 16 to 28 lbs.

Heavy paper, 106 to 205 g/m

or 29 to 110 lbs.

Exit tray

The tray is extendable to support large size paper. Extend the tray when A3, B4, 11" x 17", 8-1/2" x 14" or 8-1/2" x 13" paper is being used. For a duplex module (not duplex module/bypass tray), the exit tray is optional.

This tray can also be used for special papers including transparency film. (See next page and page 2-3.)

Bypass tray

Duplex module

Automatic copying on both sides of the paper is possible.

NOTE

Automatic two-sided printing can be done only onto plain paper. Special papers cannot be used for two-sided printing. (See page 2-4 for explanation on special paper.)

DUPLEX MODULE

3-3

Loading paper in the bypass tray

The bypass tray can be used for plain paper and special paper including labels. Up to 100 sheets of standard paper can be set. For paper types that can be used in the bypass tray, refer to page 2-3.

Open the bypass tray.

When setting A3, B4, 11"x 17", 8-1/2" x 14" or 8-1/2" x 13 paper, be sure to extend the bypass tray extension. If the bypass tray extension is not pulled all the way out the size of the loaded paper will not be correctly displayed.

Set the bypass tray paper guides to the width of the paper to be used.

Insert the paper all the way into the bypass tray.

Set the paper face down. If there is a clearance between the paper and the paper guides, the paper may not be fed correctly. Adjust the guides so that they contact the edges of the paper.

Set the type and size of the loaded paper.

When the paper system is changed from the inch system to the AB system or vise versa or when the paper type is changed, the paper type must be designated. For setting the paper type and paper size, see page 2-5.

Loading paper in the bypass tray is now complete.

NOTE

If the paper type or size is changed, be sure to enter the paper type and size as in step 4.

Bypass tray extension

NOTES

● When using A5 paper, 5-1/2" x 8-1/2" paper or postcards, be sure to load them with their shorter edge into the feed slot as shown in the illustration.

●

When loading plain paper other than Olivetti standard paper,

spec

ial media other than postcards, Olivetti-recommended transparency film, or paper to be printed on the back, the paper must be loaded one sheet at a time. Loading more than one sheet at a time will cause misfeeds.

● When adding paper, remove any paper remaining in the tray, combine it with the paper to be added, and reload as a single stack.

● Do not use paper that has already been printed on by a plain paper fax machine or a laser printer. This may cause printed images to become dirty.

● Do not use paper that has already been printed on by a thermal transfer or inkjet printer. In particular, paper that has been printed on by a thermal transfer printer (such as a word processor that uses a cassette) may cause missing characters and smudges.

● When printing on transparency film, be sure to remove each sheet as it exits the machine. Allowing sheets to stack in the output tray may cause curling.

● Please use Olivetti-recommended transparency film. Place the film in the bypass tray so that it is oriented vertically with the label side face up. If the label side is placed face down, smudging may result.

●

When loading multiple sheets of transparency film in the bypass tray, be sure to fan the sheets several times before loading.

Label facing up

DUPLEX MODULE

3-4

Troubleshooting (concerning the duplex module)

Check the list below before calling for service.

Problem Check Solution or cause

The machine will not print duplex prints.

Message indicating the paper type cannot be used for two-sided printing displayed?

Special paper cannot be used for two-sided printing. Use a paper type adequate for two-sided printing. (See pages 2-4 and 3-2 .)

Message indicating the paper size cannot be used for two-sided printing displayed?

Use a paper size adequate for two-sided printing. (See pages 2-4 and 3-2. )

Bypass tray extension not extended?

When using A3, B4, 11

x 17", 8-1/2" x 14" or

8-1/2

x 13" paper, the bypass tray extension

must be extended.

Printed images onto paper from the bypass tray are skewed.

Does the number of sheets exceed the limit?

Set paper within the allowable range.

Paper guides properly set? Set the paper guides properly to the paper size.

A paper misfeed occurs in the bypass tray.

Paper size and type set properly?

When using non-standard size paper or special paper, be sure to set the paper size and type. (See pages 2-3 to 2-5.)

Does the number of sheets exceed the limit?

Set paper within the allowable range.

Paper guides properly set? Set the paper guides properly to the paper size.

When printing on a special size of paper, part of the printed image is missing.

The paper size setting is not set correctly in the paper tray settings of the custom settings.

When using a special size of paper, set the correct paper size as explained in "

Setting the

paper type and paper size

" on page

2-5

. If the paper size setting is not correct, part of the image may be cut off or the image may not print.

3-5

MAIL-BIN STACKER

The mail-bin stacke r has 7 mail b ins which can ea ch be de signate d to receive printed output from a user or a g roup of users . Output paper in the copy mode and the fax mode will be deliv ered to the top tray of the stack er separated from printed output. (Printed output can also be delivered to the top tray.)

Part names

Specifications

Specifications are subject to change f or improvement without notice.

NOTES

● Do not put pressure on the mail-bin stacker, particularly on the top tray and mail bins.

● Do not place anything on the top cover . Doing so will interfere with the machine’s paper handling during duplex

printing.

● The top tray and each mail bin are e xtendab le. To print onto large paper (A3, B4, 11" x 17", 8-1/2" x 14" or 8-1/2" x 13"), extend the tray.

● The mail-bin stacker requires th e installation of other peripheral de vices in order t o be functiona l and cannot be installed together with some other devices. The table on page 8-4 shows the configurations which are compatible.

Name Mail-bin stacker (AR-MS1) Number of trays 8 (Top tray and seven mail bins) Paper output Print face down Tray type Top tray: normal tray , Mail bins: mail bin tray

Tray capacity

Top tray: 250 sheets (A4 or 8-1/2" x 11" size, 80 g/m

or 20 lbs.)

Mail bins: 100 sheets each (A4 or 8-1/2" x 11" size , 80 g/m

or 20 lbs.)

Paper sizes

Top tray: same as the specifications of paper for feeding in the main unit Mail bins: A3, B4, A4, A4R, B5, B5R, 11

x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11",

8-1/2

x 11"R, 7-1/4" x 10-1/2

Paper weight

Top tray: same as the specifications of paper for feeding in the main unit Mail bins: 60 to 105 g/m

or 15 to 34 lbs.

Paper types

Top tray: same as the specifications of paper for feeding in the main unit

Mail bins: plain paper only Tray full detection Provided in both the top tray and the mail bins Power supply Supplied from machine

Dimensions

503 mm* (W) x 530 mm (D) x 508 mm (H) (19-51/64"* (W) x 20-7/8" (D) x 20" (H))

* When the top tray is extended. Weight Approx. 19 kg (41.9 lbs.)

Each bin can be designated to receive printed output for assigned users. These bins cannot be used for copier or facsimile output.

Top cover

Open for misfeed removal.

Front cover

Output paper from the printer, copier, and facsimile features can be delivered here.

Top tray

Mail bins

MAIL-BIN STACKER

3-6

Misfeed in the mail-bin stacker

If a misfeed has occurred in the mail-bin stacker during printing, remove the misfed paper following the procedure below.

Open the top cover.

Move the tab in the direction of the arrow as shown in the illustration to open the top cover.

Remove the misfed paper.

Be careful not to tear the misfed paper during removal. After removing the paper, press down on the top cover to close it.

If the misfed paper is not found in step 2, open the front cover.

Turn the roller rotating knob in the direction of the arrow to remove the misfed paper.

Open the paper guide.

Unlatch the paper guide and open it in the direction of the arrow.

Remove the misfed paper.

Be careful not to tear the misfed paper during removal.

Close the paper guide.

Close the paper guide securely.

Close the front cover.

Top cover

3-7

FINISHER

The finisher can deliver collated sets either stapled or unstapled. Unstapled sets can be offset stacked from the previous set for easy separation of the sets.

Part names

Specifications

Specifications are subject to change for improvement without notice. * When the top tray is extanded.

Supplies

SC1 staple cartridges must be used for this finisher. The cartridge package contains three cartridges approx. 3000 staples each.

NOTES

● Do not put pressure on the finisher (particularly each tray).

● Do not place anything on the top cover. Doing so will interfere with the machine’s paper handling during duplex

printing.

● The tray moves up and down during operation. Be careful not to impede its movement.

● The finisher requires the installation of other peripheral devices in order to be functional and cannot be installed

together with some other devices. The table on page 8-4 shows the configurations which are compatible.

Name Finisher (AR-FN6) Number of trays 2 Paper output Print face down Tray type Top tray: normal tray, Lo wer tray: offset tray

Tray capacity

Top tray: 500 sheets (A4 or 8-1/2" x 11" size, 80 g/m

or 20 lbs.)

Lower tray: 750 sheets (A4 or 8-1/2" x 11" size, 80 g/m

or 20 lbs.)

Paper sizes

Top tray: same as the specifications of paper for feeding in the main unit

Lower tray: Max. A4 or 8-1/2" x 11", Min. B5 Paper weight

Top tray: same as the specifications of paper for feeding in the main unit

Lower tray: 60 to 128 g/m

or 16 to 34 lbs.

Paper types

Top tray: same as the specifications of paper for feeding in the main unit Lower tray:

plain paper only Tray full detection Provided in both the top tray and the lower tray Offset function Provided for the lower tray only. The offset amount is approx. 25 mm (1 inch) Paper sizes for stapling A4, B5, and 8-1/2" x 11"

Stapling capacity

30 sheets* (A4 or 8-1/2" x 11" or smaller 80 g/m

or 20 lbs.)

*Up two sheets of cover stock (128 g/m

or 34 lbs.) can be included.

Staples

Single staple can be placed in the top left or lower left corners or two staples can be

centred on the left side Power supply Supplied from machine Dimensions 473 mm* (W) x 530 mm (D) x 508 mm (H) (18-5/8"* (W) x 20-7/8" (D) x 20" (H)) Weight Approx. 21 kg (46.3 lbs.)

Latch

Release the latch to open the finisher for misfeed removal.

Pull the box out to replace the staple cartridge or to remove jammed staples.

Staple box

Printer, copier and fax output can be delivered here. To print onto large paper (A3, B4, 11" x 17", 8-1/2" x 14", or 8-1/2" x 13"), extend the tray.

Top tray

Top cover

Open for misfeed removal.

Offset tray

Stapled sets or sets to be offset will be delivered here.

FINISHER

3-8

Finisher functions

 Sort mode

Sorted sets will be delivered.

 Offset mode

 Group mode

Groups of prints or copies of the same page will be delivered.

Sets will move from side to side so that each set or group will be offset from the previous set or group for easy separation. The offset function can only be used in the offset tray. Stapled sets will not be offset.

 Staple sort mode

Collated sets will be stapled and delivered to the offset tray. The stapling positions, orientation, paper size for stapling, and stapling capacity are shown below.

Original

Printouts

Offset mode Non-offset mode

Original

Printouts

Stapling positions

Top left corner of printouts

Centre left two positions of printouts

Lower left corner of printouts

Portrait orientation

Landscape orientation

Available paper sizes: A4, B5, and 8-1/2" x 11" Stapling capacity: Up to 30 sheets for any available sizes

Same as above

Stapling cannot be made.

NOTES

 Stapling can only be done when the offset tray has been selected.  If mixed paper sizes are selected for stapling jobs, stapling will be automatically cancelled.

NOTE

Transparency film heavy paper, punched paper, labels , envelopes and postcards cannot be stapled.

FINISHER

3-9

Using the finisher functions

When the [OUTPUT] key on the main screen of copy mode is touched, a screen for selecting the sort/group/staple sort functions and selecting an exit tray will appear. As a selection is made, the touch key for the selection will be highlighted.

(1) [GROUP] key (See page 3-8.)

When Group is selected, all copies of the same original will be grouped.

(2) [STAPLE SORT] key (See page 3-8.)

When Staple Sort is selected, sor ted sets will be stapled and delivered to the offset tray. (They will not be offset stack ed.)

(3) [SORT] key (See page 3-8.)

When Sort is selected, sets of copies will be sequentially delivered.

(4) Icon display

An icon representing a selected function (sort, staple sort or group) is displayed.

(5) [OFFSET] key (See page 3-8.)

If Offset is checked, offset is enabled. If not checked, offset will not function. If staple sort is selected, the check mark of offset will be automatically cancelled. If the staple sort function is selected, the checkmark in the offset checkbox is automatically removed.

(6) [OFFSET TRAY] key (See page 3-8.)

When the offset tray is selected, copies will be delivered to the offset tray. When staple sort is selected, the offset tray will be automatically selected.

(7) [TOP TRAY] key

When top tray is selected, copies will be delivered to the top tray.

(8) [OK] key

Press to close the output screen and to return to the main screen.

STAPLE

SORT

OUTPUT

GROUP

SORT

OFFSET TRAY

TOP TRAY

OFFSET

(1) (2) (3) (4) (5)

(6)

(7)

(8)

FINISHER

3-10

Staple cartridge replacement

When the staple cartridge becomes empty, the message "Add staples." will appear in the message display of the operation panel. Follow the procedure below to replace the staple cartridge.

Open the front cover.

Turn the staple unit to face up.

Pull the release lever for the staple box and remove the box.

Remove the empty staple cartridge from the staple box.

Insert a new staple cartridge into the staple box aligning the arrow of the staple cartridge with that of the staple box.

When reinstalling the staple box, push it in until it clicks into plac

Remove the tape from the staple cartridge by pulling it straight.

Reinstall the staple box.

Push the staple box in until it clicks into place.

While pushing the staple unit release lever to the left, rotate the staple unit to face down.

Close the front cover.

NOTES

 Do not remove the tape from the cartridge before

inserting the staple cartridge into the box.

 When reinstalling the staple box, push it in until it

clicks into place.

NOTE

Make a test print or copy in the staple sort mode to ensure that stapling is performed properly.

FINISHER

3-11

■ Checking the staple unit

If the message "CHECK THE STAPLER UNIT" or "CHECK ST APLER POSITION OR STAPLER JAM" appears, follow the procedure below.

Open the finisher compiler.

Release the latch to open the finisher compiler.

Remove the misfed paper fr om the stapler compiler.

Be careful not to tear the misfed paper during removal.

Close the finisher compiler.

Open the finisher front cover.

Turn the staple unit to face up.

Pull the release lever for the staple box and remove the box.

Raise the lever at the end of the staple bo x.

Remove the top staple if it is bent. If bent staples remain, a staple jam will occur again.

Return the lever to its original position.

Reinstall the staple box.

Push the staple box in until it clicks into place.

While pushing the staple unit release lever to the left, rotate the staple unit to face down.

When reinstalling the staple box, push it in until it clicks into plac

Close the front cover.

NOTE

Make a test print or copy in the staple sor t mode to ensure that stapling is performed properly.

FINISHER

3-12

Misfeed in the finisher

When a misfeed occurs in the finisher, remove the misfed paper following the procedure below.

Remove the misfed paper from the output area.

Be careful not to tear the misfed paper during removal.

Open the finisher top cover.

Move the tab in the direction of the arrow as shown in the illustration to open the top cover.

Remove the misfed paper.

Be careful not to tear the misfed paper during removal. After removing the paper, press down on the top cover to close it.

Open the finisher compiler.

Release the latch to open the finisher compiler.

Raise the paper guide and remove the misfed paper.

Be careful not to tear the misfed paper during removal.

Close the finisher compiler.

Top cover

Paper guide

FINISHER

3-13

Troubleshooting finisher problems

Check the list below before calling for service.

Problem Check Solution or cause

The finisher does not operate.

Are any finisher covers open? Close all covers.

Message indicating need to remove paper from the stapler compiler displayed?

Open the finisher as described in step 4 on page 3-12 and remove all paper from the stapler compiler.

Stapling cannot be performed.

Is a "CHECK THE STAPLER UNIT" or "CHECK STAPLER POSITION OR STAPLER JAM" message displayed?

Check the staple unit. (See page 3-11.)

Is a message "ADD STAPLES" displayed?

Replace the staple cartridge. (See page 3-10.)

Different size paper included?

Stapling cannot be performed onto diff e rent siz e paper.

Stapled sets are not stacked correctly or some sheets in a set are not stapled.

Paper heavily curled?

Paper may be curled heavily depending on the paper type and quality. Remove paper from the paper tray or the bypass tra y , turn it upside down, and load it again.

3-14

SADDLE STITCH FINISHER

The saddle stitch finisher can automatically place two staples for centreline binding of p rints or copies and fold them along the centreline. An optional hole punching unit is available for installation into the finisher.

Part names

Specifications

(Continued on next page)

NOTES

O Do not press on the saddle stitch finisher (particularly the offset tray). O Be careful about the offset tray during printing because the tray moves up and down. O The saddle stitch finisher requires the installation of other peripheral devices in o rder to be functional and cannot

be installed together with some other devices. The table on page 8-4 shows the configurations which are compatible.

Name Saddle stitch finisher (AR-FN7) Number of trays 2 Paper output Print face do wn Tray system Upper tray: offset tray, Lower tray: saddle stitch tray

Tray capacity

Upper tray: Non-stapling: Max. 1,000 sheets for A4 or 8-1/2" x 11" or smaller sizes (80 g/m

or 20

lbs.), max. 500 sheets for B4 or 8-1/2" x 13" or larger sizes (80 g/m

or 20 lbs.) Stapling: Max. 50 stapled sets and max. 1,000 sheets for A4 or 8-1 /2" x 11" or smaller sizes (80 g/m

or 20 lbs.), max. 30 stapled sets and max. 500 sheets for B4 or 8-1/2"

x 13" or larger sizes (80 g/m

or 20 lbs.) Lower tray: Stapled print capacity is (6 - 10) sheets x 10 sets or (1 - 5) sheets x 20 sets.

Paper size

Upper tray: A3, B4, A4, A4R, B5, B5R, A5R, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", 8-1/2" x 11"R, 7-1/4" x 10-1/2", 5-1/2" x 8-1/2"R Lower tray: max. A3, B4, A4R, 11" x 17", 8-1/2" x 11"R

Paper weight

Upper tray: 60 to 205 g/m

or 16 to 54 lbs.

Lower tray: 64 to 80 g/m

or 17 to 34 lbs.

Paper types

Upper tray: plain paper, thick paper, transparency film Lower tray: plain paper only

Tray full detection Provided in both trays Offset function Upper tray only

Paper sizes for stapling

Upper tray: A3, B4, A4, A4R, B5, B5R, 11" x 17", 8-1/2" x 14", 8-1/2" x 13", 8-1/2" x 11", and 8-1/2" x 11"R, Lower tray: A3, B4, A4R, 11" x 17", and 8-1/2" x 11"R

Saddle stitched output is delivered here.

Saddle stitch tray

utput which is stapled or offset will

be delivered to this tray.

Offset tray

Open the front cover and pull out this section to replace the staple cartridge or to remove jammed staples.

Stapler section

Paper to be stapled is stacked temporarily.

Stapler compiler

Open the front cover and pull out this section for staple cartridge replacement or to remove jammed staples.

Front cover

Open for misfeed removal.

Top cover

SADDLE STITCH FINISHER

3-15

*1 Multiple punch modules cannot be installed together. Some models may not be available in some regions. *2 With PN1B, two or three holes can be punched depending on the paper size. *3 With PN1C and PN1D, the number of holes is the same. The hole interval, however, is not the same.

Specifications are subject to change f or improvement without notice.

Supplies

SC2 staple cartridges must be used for this finisher. The cartridge package contains three cartridges approx. 5000 staples each.

Saddle stitch finisher functions

■ Sort mode

Sorted sets will be delivered.

■ Offset mode

■ Group mode

Groups of copies of the same page will be delivered.

Stapling capacity

A4 or 8-1/2" x 11" or smaller size: 50 sheets*(80 g/m

or 20 lbs.)

B4 or 8-1/2" x 14" or larger size: 25 sheets*(80 g/m

or 20 lbs.)

*Up to two sheets of 128 g/m

or 34 lbs. paper can be included as covers.

Staples

Upper tray: Single staple can be placed in the top left or lower left corners or two staples can be centred on the left side. Lower tray: 120 mm (4-47/64") pitch from the centre of paper

Power supply Supplied from machine Dimensions

753 mm* (W) x 603 mm (D) x 953 mm (H) (29-41/64"* (W) x 23-3/4" (D) x 37-33/64" (H)) *When the top tray is extended.

Weight Approx. 39 kg (86 lbs.)

Name Punch module Model*

AR-PN1A AR-PN1B*

AR-PN1C*

AR-PN1D*

Number of holes 2 3 or 2 4 4

Paper sizes for hole punching

A3, B4, A4, A4R, B5, B5R, 11"x17", 8-1/2"x14", 8-1/2"x11", 8-1/2"x11"R

3 holes: A3, A4, 11" x 17", 8-1/2" x 11", 2 holes: 8-1/2"x14", 8-1/2" x 11"R

A3, A4

A3, B4, A4, A4R, B5, B5R, 11"x17", 8-1/2"x14", 8-1/2"x 11", 8-1/2"x11"R,

PrintoutsOriginal

Offset mode Non-offset mode

PrintoutsOriginal

SADDLE STITCH FINISHER

3-16

Q Staple sort mode

Collated sets of prints or copies will be stapled and delivered to the offset tray. When saddle stitching is selected, the prints or copies will be stapled at the centre and delivered to the saddle stitch tray. The stapling positions, orientation, paper size for stapling, and stapling capacity are shown below.

Q Original orientation when using the staple sort or punch function

When using the staple sort or punch function, the original must be placed in th e following or ientations to en able stapling or punching in the desired position on the paper.

Stapling positions

Top left corner of printouts

Centre left two positions of printouts

Lower left corner of printouts

Portrait orientation

Landscape orientation

Available paper sizes: A4, B5, and 8-1/2" x 11" Stapling capacity: Up to 50 sheets for any sizes

Same as above

Available paper sizes: A3, B4, A4R, 11" x 17", 8-1/2" x 14", 81/2" x 13", and 8-1/2" x 11" R Stapling capacity: Up to 50 sheets for A4R, B5R, and 8-1/2" x 11"R, and up to 25 sheets for other sizes

Saddle stitch on centrefold line.

Paper in the portrait direction cannot be saddle stitched.

Available paper sizes: A3, B4, A4R, 11" x 17", and 81/2" x 11"R Stapling capacity: Up to 10 sheets for any sizes

Available paper sizes: A3, B4, A4R, 11" x 17", 8-1/2" x 14", 81/2" x 13", and 8-1/2" x 11" R Stapling capacity: Up to 50 sheets for A4R, B5R, and 8-1/2" x 11"R, and up to 25 sheets for other sizes

Staple sort

Document feeder Document glass

Punch

Document feeder Document glass

SADDLE STITCH FINISHER

3-17

■ Saddle stitch function

The saddle stitch finisher can automatically place two staples for centreline binding of prints or copies and fold them along the centreline.

■ Hole punching (only if a punch module is installed)

If the saddle stitch finisher is equipped with a hole punch module, printed paper can be hole punched and deliv ered to the offset tray. Saddle stitching and hole punching cannot be selected at the same time . The automatic image rotation will not function when the hole punching function is used. Two or three holes can be punched depending on the paper size. (See paper sizes for hole punching on page 4-4.) If the punching function is enabled for a paper size that cannot be punched, the paper will be output without being punched. (For paper sizes that can be punched, see the specifications on page 3-15.) When using the punching function in copy mode , place the original with the t op edge toward the bac k of the machine. If the original is not placed in this orientation, punching will not take place at the correct positions.

{Original 2}

{Punch positions}

{Original 1}

{Punch positions}

SADDLE STITCH FINISHER

3-18

Using the saddle stitch finisher

When [OUTPUT] is selected on the main screen of copy mode, a screen for making selections for sort, group, staple sort, saddle stitch, punch and exit tray will appear.

(1) [GROUP] key (See page 3-15.)

When Group is selected, all copies of the same original will be grouped.

(2) [STAPLE SORT] key (See page 3-16.)

When Staple Sort is selected, sorted sets will be stapled and delivered to the offset tray. (They will not be offset stacked.)

(3) [SORT] key (See page 3-15.)

When Sort is selected, sets of copies will be sequentially delivered.

(4) Icon display

An icon representing a selected function (sort, staple sort or group saddle stitch) is displayed.

(5) [OFFSET TRAY] key

If Offset is checked, the offset will be enabled. If not checked, the offset will not function. If the staple sort is selected, the check mark of offset will be automatically selected.

(6) [CENTRE TRAY] key

If the centre tray is selected, output paper will be delivered to the exit tray.

(7) [OK] key

Press to close the [OUTPUT] screen and to return to the main screen.

(8) [OFFSET] key (See page 3-15.)

When the offset tray is selected, copies will be delivered to the offset tray. When staple sort is selected, the offset tray will be automatically cancelled.

(9) [SADDLE STITCH] key (See page 3-17.)

When saddle stitching is selected, the copies will be stapled at the centre and delivered to the saddle stitch tray.

(10)

[PUNCH] key (See page 3-17.)

If the saddle stitch finisher is equipped with a punch module, printed paper can be hole punched and delivered to the offset tray.

* As a selection is made, the touch key for the

selection will be highlighted.

OUTPUT

OFFSET

SADDLE STITCH

PUNCH

OFFSET TRAY

CENTRE TRAY

STAPLE

SORT

GROUP

(1)

(8)

(2)

(9) (10)

(4)(5) (6) (7)

(3)

SADDLE STITCH FINISHER

3-19

Staple cartridge replacement and staple jam removal

When the staple cartridge becomes empty or staples become jammed, a message will appear in the message display of the operation panel. Follow the procedure below to replace the staple cartridge or remove jammed staples.

■ Staple cartridge replacement

Open the front cover.

Pull out the stapler section.

Turn roller rotating knob A in the direction of the arrow to move the staple unit to the front.

Turn the roller rotating knob until the triangle mark is aligned with the index.

Remove the empty staple box.

Remove the empty staple cartridge.

Press the lock button to unlock the staple box cover and remove the staple cartridge.

Insert a new staple cartridge into the staple box.

After inserting the staple cartridge, press down on the staple box cover to lock the cartridge in place.

Remove the tape from the staple cartridge by pulling it straight.

Insert the staple box.

Push the staple box in until it clicks into place.

Push the stapler section back into the finisher.

Close the front cover.

NOTE

If staples remain, the staple cartridge cannot be removed.

Roller rotating

Staple unit

knob A

NOTES

● Do not remove the tape from the cartridge before inserting the staple cartridge into the box.

● Make sure that the staple cartridge is secured firmly.

● When reinstalling the staple box, push it in until it clicks into plac

NOTE

Make a test print or copy in the staple sor t mode to ensure that stapling is performed properly.

SADDLE STITCH FINISHER

3-20

 Staple jam removal

Unlatch the saddle stitch finisher and slide it away from the machine.

Open the front cover.

T urn r oller rotating knob C as shown in the illustration until the blue indication is seen.

Remove the paper from the stapler compiler.

If saddle stitch was selected, open the saddle stitch section cover.

Remove the misfed paper.

Be careful not to tear the misfed paper during removal.

Close the saddle stitch section cover.

Open the front cover and pull out the stapler unit.

Roller rotating knob C

Blue

SADDLE STITCH FINISHER

3-21

Turn roller rotating knob A in the direction of the arrow to move the staple unit to the front.

Turn the roller rotating knob until the triangle mark is aligned with the index.

Remove the staple box.

Raise the lever at the end of the staple box.

Remove the top staple if it is bent. If bent staples remain, a staple jam will occur again.

Return the lever to its original position.

Reinstall the staple box.

Push the staple box in until it clicks into place.

Push the stapler section back into the finisher .

Close the front cover.

Push the saddle stitch finisher bac k against the machine.

■ Disposal of hole punch scrap

Unlatch the saddle stitch finisher and slide it away from the machine.

Pull out the punch scrap collecting container and empty it.

Empty the punch debris into a plastic bag or other container for disposal, taking care not to spill any of the punch debris.

Return the punch scrap collecting container to its original position.

Push the saddle stitch finisher back against the machine.

Staple unit

Roller rotating knob A

NOTE

Make a test print or copy in the staple sor t mode to ensure that stapling is performed properly.

SADDLE STITCH FINISHER

3-22

Misfeed in the saddle stitch finisher

When a misfeed occurs in the saddle stitch finisher, remove the misfed paper following the procedure below.

Press the detach button and separate the saddle stitch finisher from the machine.

Remove any misfed paper from the machine.

If there was no misfed paper in step 2, pull roller rotating knob B on the punch unit toward you and rotate it. (Only when an optional punch unit is installed.)

Rotating roller rotating knob B releases the caught paper.

Open the top cover.

Remove the misfed paper.

Remove the paper gently, taking care not to tear it.

Close the top cover.

Remove any misf ed paper from the stapler compiler.

Remove the paper gently, taking care not to tear it.

Open the cover of the saddle stitch section.

Remove the misfed paper.

Remove the paper gently, taking care not to tear it.

CAUTION

The saddle stitch finisher and the machine are connected at the rear. Exercise caution when pulling them apart.

Roller rota ti n g

knob B

SADDLE STITCH FINISHER

3-23

Open the front cover.

Rotate roller rotating knob D in the direction of the arrow.

Remove any misfed paper from the saddle stitch tray.

Remove the paper gently, taking care not to tear it.

Close the cover of the saddle stitch section.

Close the front cover.

Push the saddle stitch finisher back onto the machine.

Roller rotating knob D

SADDLE STITCH FINISHER

3-24

Troubleshooting (concerning the saddle stitch finisher)

Check the list below before calling for service.

* When a punch module is installed

Problem Check Solution or cause

The saddle stitch finisher does not operate.

Are any saddle stitch finisher covers open? Close all covers. (See page 3-14.) Message indicating need to remove paper

from the stapler compiler displayed?

Remove all remaining paper from the stapler compiler referring to step 4 on page 3-20.

Stapling cannot be performed (including saddle stitch).

Message requesting check for the staple unit displayed?

Remove jammed staples. (See page 3-20.)

Message requesting adding staples displayed?

Replace the staple cartridge. (See page 3-19.) Check that a staple cartridge has been installed. (See page 3-20.)

Different size paper included?

Stapling cannot be performed onto different size paper.

Stapled sets are not stacked correctly or some sheets in a set are not stapled.

Paper heavily curled?

Paper may be curled heavily depending on the paper type and quality. Remove paper from the paper tray or the bypass tray, turn it upside down, and load it again.

Punching does not take place in the correct positions.*

The punching function is not set for the correct positions.

Check the positions where punching is possible.

Cannot be punched.*

Message requesting check for punch module displayed?

Dispose of punch scraps. (See page 3-21.)

Different size paper included?

Stapling cannot be performed onto different size paper.

The paper is badly curled and is not punched.

Some types and qualities of paper may curl badly when printed on. Remove the paper from the tray or bypass tray, turn it around to reverse the top and bottom, and then place it back in the tray.

Part 2: Copier Operation

4-1

CHAPTER 4

MAKING COPIES

This chapter explains the basic procedures for making copies, including selection of the copy ratio and other copy settings.

Page

AUTOMATIC DOCUMENT FEEDER......................................................4-2



Acceptable originals........................................................................4-2

PLACING ORIGINALS............................................................................ 4-3

CHECKING THE SIZE OF A PLACED ORIGINAL.................................4-5



Manually setting the scanning size.................................................4-5

STORING, DELETING, AND USING ORIGINAL SIZES........................ 4-6



Storing or deleting an original size..................................................4-6

NORMAL COPYING...............................................................................4-7



Making copies with the automatic document feeder....................... 4-7



Automatic two-sided copying using the automatic document feeder

.... 4-10



Copying from the document glass...................................................4-11



Automatic two-sided copying from the document glass.................. 4-13

ADJUSTING THE EXPOSURE.....................................................................

4-14

REDUCTION/ENLARGEMENT/ZOOM................................................... 4-15



Automatic selection (auto image)....................................................4-15



Manual selection (preset copy ratios/zoom)....................................4-16



XY ZOOM........................................................................................4-18

SPECIAL PAPERS.................................................................................4-20

4-2

AUTOMATIC DOCUMENT FEEDER

The automatic document feeder automatically feeds originals into the machine, making continuous copying possible. In addition, both sides of two-sided sheet originals can be simultaneously scanned. This function is conven ient when you have a large number of original pages to scan.

Acceptable originals

A stack of up to 50 original sheets (30 original sheets*1 for B4 (8-1/2" x 14") or larger) of the same size paper can be set in the document feeder tray provided the stack height is within the limit shown below. A stack of up to 30 mixed size originals can be set if the width of the originals is the same and the stack height is within the limit shown below. In this case, however, stapling and duplex will not function and some special functions may not give the expected result. *1 For pape r heavier than 105 g/m

(28 lbs.), only a stack of up to 15 sheets ca n be set. Setting 16 o r more sheets may cause incorrect scanning of original and scanned image may become expanded compared with original itself.

 Size and weight of acceptable

originals

 Total number of originals that can be

set in the document feeder tray

 Notes on use of the automatic document feeder

Use originals within the specified size and weight ranges. Use of originals out of the specified range may cause

an original misfeed.

Before loading originals into the document feeder tray, be sure to remove any staples or paper clips. If originals have damp spots from correction fluid, ink or glue from pasteups, be sure they ar e dried before they

are fed. If not, the interior of the document feeder or the document glass may be soiled.

Do not use the following originals. These originals may cause incorrect original size detection, original

misfeeds, and smudges on copies.



Transparency film, tracing paper, carbon paper, thermal paper or originals printed with thermal transfer ink ribbon should not be fed through the document feed er. Orig ina ls to be fed th ro ugh the fe ed er shou ld n ot be damaged, crumpled or folded or have loosely pasted paper on them or cutouts in them. Originals with multiple punched holes other than two-hole or three-hole punched paper may not feed correctly.

When using originals with two or three holes, place them so that the

punched edge is at a position other than the feed slot.

Original size:

(148 x 210 mm)

A5 or

5-1/2" x 8-1/2"

A3 or

11" x 17"

(297 x 420 mm)

Weight (thickness):

50g/m

or 14 lbs.

128 g/m

or 34 lbs.

g/m

... Weight of a sheet of paper of 1 m

Total aggregate thickness must not exceed 6.5 mm or 1/4" (for 50 to 80 g/m or 14 to 21 lbs. paper).

6.5 mm or 1/4" or less

Total aggregate thickness must not exceed 5.0 mm or 3/16" (for 80 to 128 g/m or 21 to 34 lbs. paper).

5.0 mm or 3/16" or less

Hole positions

4-3

PLACING ORIGINALS

 Using the automatic document

feeder

Open the document cover, make sure that an original has not been left on the document glass, and then gently close the document cover.

Adjust the original guides to the size of the originals.

Place the originals face down in the document feeder tray.

Place the originals face down.

Insert the originals all the way into the document feeder. The stack height must not be higher than the indicator

line (maximum of 50 pages).

 Using the document glass

Open the document cover, place the original face down on the document glass, and then gently close the d ocument cover .

To make a copy of a small original such as a postcard, use the [PAPER SELECT] key to select the desired paper size.

Align the corner of the original with the tip of the

arrow mark on the document glass scale.

Place the original in the appropriate position for its

size as shown above.

NOTE

Do not place any objects under the original size detector, because they may damage it or the origin al size may not be detected properly.

Original size detector

Original scale

mark

Original scale

mark

A5 or

5½ x 8½

A4 or 8½x11 A3 or 11x17

B4 or

8½x14

A4R or 8½x11R

NOTE

Original size detection function

One of the four groups of standard original sizes shown be low can be selected for detection by the original size detection function. The factory default setting is "AB-1 (INCH-1)". The setting can be changed using "ORIGINAL SIZE DETECTOR SETTING" in the key operator programs.

Group

Detectable original sizes Document feeder tray (for automatic document feeder) Document glass

INCH-1

11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2"

Document glass + A3, A4

INCH-2

11" x 17", 8-1/2" x 13", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2"

Document glass + A3, A4

3 AB-1 A3, A4, A4R, A5,B4, B5, B5R

Document glass + 11" x 17", 8-1/2" x 11", 216x330

4 AB-2 A3, A4, A4R, A5,B5, B5R, 216x330

Document glass + 11" x 17", 8-1/2" x 11", B4

PLACING ORIGINALS

4-4

 Standard original placement orientations

Place originals in the document feeder tray or on the document glass so that the top and bottom of the original is positioned as shown in the illustration. If not, staples will be incorrectly positioned and some special features may not give the expected result.

 Automatic copy image rotation - rotation copying

If the orientation of the originals and copy paper are different, the original image will be automatically rotated 90° and copied. (When an image is rotated, a message will be displayed.) If a function is selected that is not suitable for rotation, such as enlarging the copy to greater than A4 (8-1/2" x 11") size or staple sorting with the saddle stitch finisher, rotation will not be possible.

[Example]

This function operates in both the auto paper select or auto image mode. (

Rotation copy setting" can be

disabled with a key operator program. See page 14 of the key operator's guide.)

Top

Bottom

Top

Bottom

Top

Bottom

Top

Bottom

Document feeder tray

Document glass

[Example 1]

[Example 2]

Orientation of original Orientation of paper Copy after rotation

Face down

4-5

CHECKING THE SIZE OF A PLA CED ORIGINAL

If the placed original is a standard size, the size will be automatically detected (automatic original detection function) and displayed in the touch panel. Make sure that the correct size has been detected. (A) :The original size is displayed. (B) :[AUTO] appears when the automatic original detection function is

operating. If you have loaded a non-standard size original or wish to change the scanning size, you can follow the steps below to manually set the original scanning size. (For the standard sizes, see "Original size detection function" on page 4-3.)

Manually setting the scanning size

If you load an original that is not a standard size (such as an AB size), or if the size is not detected correctly, you must touch the [ORIGINAL] key and set the original size manually. Perform the following steps after placing the document in the automatic document feeder or on the document glass.

Touch the [ORIGINAL] key.

Touch the desired original size key.

[AUTO] is no longer highlighted. [MANUAL] and the original size key you touched are highlighted.

If you wish to select an INCH size, touch

the [AB/INCH] key and then touch the

desired original size key.

[INCH] is highlighted and INCH size keys are displayed. To return to the inch palette, touch the [AB/INCH] key once again.

If a non-standard size original is placed in the document feeder or on the document glass, touch the [SIZE INPUT] tab and then enter the X (width) and Y (length) dimensions of the original.

X is initially selected. Enter the X dimension (width) and then touch the Y( ) key and enter the Y dimension (length). X can be from 64 to 432 mm, and Y can be from 64 to 297 mm.

If you frequently use originals that are the same non-standard size, you can store the size as explained in "STORING, DELETING, AND USING ORIGINAL SIZES" on the following page. This will save you the trouble of manually entering the size each time you use that original size.

Touch the [OK] key.

You will return to the initial screen.

The selected original size appears in the top half of the [ORIGINAL] key.

AUTO

ORIGINAL

EXPOSURE

(B)(A)

NOTE

If a non-standard size original is loaded (including special sizes), the closest standard size may be displayed, or the original size may not appear at all. If "CANCEL DETECTION AT DOCUMENT GLASS" is enabled in the key operator programs (see page 11 of the key operator’s guide), automatic original detection at the document glass will not operate. In this case, follow the steps below to manually set the original scanning size.

AUTO

ORIGINAL

EXPOSURE

A5R

B4 A3

STANDARD SIZE

SIZE INPUT

INCH

A4R

B5R

STANDARD SIZE

SIZE INPUT

INCH

5X8

5X8R

8X11

8X13 8X14 11X17

(64 432) mm

STANDARD SIZE SIZE INPUT

420

297

(64 297) mm

AUTO

ORIGINAL

EXPOSURE

8 x11

4-6

STORING, DELETING, AND USING ORIGINAL SIZES

Up to 9 special original sizes can be stored. Stored sizes can be easily called up and are not erased if the power is turned off. Storing a frequently used original size saves you the trouble of manually setting the size each time you copy that size of document. O To cancel an original size storing, using, or deleting operation, press the [CA] key or touch the [ORIGINAL] key

on the screen.

Storing or deleting an original size

Touch the [ORIGINAL] key.

Touch the [CUSTOM SIZE] key.

Touch the [STORE/DELETE] key.

Touch the original size key ( ) that you wish to store or delete.

To store an original size, touch a key that does not show a size ( ).

Keys that already have an original size stored will show the stored size ().

To delete or change a stored size, touch the key that shows the size that you wish to delete or change.

OIf you are storing an original size, go to step 5. OTo delete or change an original size, go to

step 7.

Enter the X (width) and Y (length) dimensions of the original with the keys.

X (width) is initially selected.

Enter X and then touch the ( ) key to enter Y. A width of 64 to 432 mm can be entered in X, and a length of 64 to 297 mm

can be entered in Y.

Touch the [OK] key.

The original size entered in step 5 is stored in the key selected in step 4.

To exit, touch the [ORIGINAL] key.

When you touch a key that shows an original size in step 4, a message screen appears that contains the keys [CANCEL], [DELETE], and [AMEND].

OTo cancel the procedure, touch the

[CANCEL] key.

OTo delete the selected original size, touch the

[DELETE] key.

OTo change the original size stored in the key,

touch the [AMEND] key. The screen of step 5 will appear to let you change the size.

To exit, touch the [ORIGINAL] key.

Q USING A STORED ORIGINAL SIZE

Follow steps 1 to 2 of "STORING OR DELETING AN ORIGINAL SIZE".

Touch the original size key that you wish to use.

Touch the [OK] key.

The stored original size is called up.

AUTO

ORIGINAL

EXPOSURE

AUTO

E INPUT

CUSTOM

SIZE

EXPOSURE

PAPER SE

COPY RAT

100%

AUTO

MANUAL

AUTO

INCH

STORE/DELETE

CUSTO

SIZE

MANUA

AUTO

RECALL

STORE/DELETE

X68 Y78

CANCEL OK

420

297

(64 432) mm

RECALL

STORE/DELETE

(64 297) mm

RECALL

STORE/DELETE

X68 Y78

4-7

NORMAL COPYING

This section describes the normal copying procedure.

Making copies with the automatic document feeder

 1-sided copies of 1-sided originals

Place the originals in the document feeder

tray. (pages 4-3 to 4-6)

Make sure that the 1-sided to 1-sided copy

mode is selected.

The one-sided to onesided mode is selected when no icon for a twosided mode appears in the dashed area on the display. If the 1-sided to 1-sided copy mode is

already selected, steps 3 to 5 are not needed.

Touch the [2-SIDED COPY] key.

Touch the [1-sided to 1-sided copy] key.

Touch the [1-sided to 1sided copy] key.

Touch the [OK] key.

Make sure that paper of the same size as the originals is automatically selected*.

The selected tray will be highlighted or the message "LOAD xxxxxx PAPER." will appear. If the message appears, load paper in a paper tray with paper of the required size.

Even if the message above appears, copying can be performed onto the currently selected paper.

*The following requirements must be satisfied.

Originals of a standard size (A3, B4, A4, A4R, B5, B5R or A5 (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 81/2" x 11"R or 5-1/2" x 8-1/2R")) are set and the auto paper select function is enabled.

If originals of a size other than the sizes above are to be copied, manually select the desired paper size by touching the [PAPER SELECT] key and then touching the

desired paper size selection key. The selected key will be highlighted and the paper

selection screen will close. To close the paper selection screen without making a selection, touch the [PAPER SELECT] key.

Original Copy

ORIGINAL

A4 B4

A4R

SPECIAL MODES

2-SIDED COPY

OUTPUT

AUTO

100%

PAPER SELECT

EXPOSURE

READY TO SCAN FOR COPY.

PLAIN

1. A4

2. A3

3. A3

4. A4

PLAIN

NORMAL COPYING

4-8

Select the desired output mode (page 4-9).

The sort mode is the default mode. To select the group mode, touch the [OUTPUT] key, then touch the [GROUP] key

on the output setting screen, and then touch the [OK] k ey on the setting screen.

Use the numeric keys to set the desired number of copies.

Up to 999 can be set.

If you are only making a

single copy , the cop y can

be made with the copy

number display showing

"0". Use the [C] (clear)

key to cancel an entry if a mistake has been made.

If needed, touch the [FILE] key or the [QUICK FILE] key*.

* Can only be used on the d-Copia 3501 / 4501,

or when the document filling function has been added.

Either key can be

touched to store the

scanned document

image on the machine's

hard disk. The stored

image can be re-used

later. For more information on this function, see "Document filing function" in chapter 7. If the [FILE] key is greyed out, only the [QUICK FILE] key can be selected. When you touch the [QUICK FILE] key, a message asking you to confirm the save will appear. Touch the [OK] key in th e me ssage scre en and go t o th e next step. If you wish to cancel the save, touch the [QUICK FILE] key after touching the [OK] key so that the [QUICK FILE] key is no longer highlighted.

Press the [START] key.

If the [C] key is pressed while originals are being scanned, scanning will stop. If copying had already started, copying and scanning will stop

after the original in progress is output to the original exit area. In these cases the copy quantity will be reset to "0".

2-SIDED COPY

OUTPUT

FILE

QUICK FILE

FILE

NOTES

● The 1-sided to 1-sided copying mode is set as the default in the initial settings. If the default setting has not been changed using the "Initial status settings" program (k ey operato r progr am), steps 3 to 5 on page 4-7 can be omitted.

To cancel copying...

To cancel a copy job in progress, press the [CA] key. A confirmation message will appear. Touch the [YES] key to cancel copying.

NORMAL COPYING

4-9

 Copy output (sort and group)

Example: Making five sets or five copies each of three originals

 Sorting copies into sets

 Grouping copies by page

 Selecting the output tray (when an optional finisher or saddle stitch finisher is

installed)

When the [OFFSET TRAY] key is highlighted, output pages are delivered to the offset tray of the finisher or saddle stitch finisher. When the "CENTRE TRAY" key is highlighted, output pages are delivered to the centre tray. Touch the appropriate key to select the desired output tray.

This screen appears when a saddle stitch finisher is installed. The screen that appears when a finisher is installed is slightly different.

SPECIAL MODES

2-SIDED COPY

OUTPUT

SORT

GROUP

Original

Press the [START] key

Set the number of copies (5)

Touch the [OUTPUT] key

Touch the [SORT] key

Five sets of copies

When using the automatic document feeder, sorting is automatically selected when the original is placed in the document feeder.

SPECIAL MODES

2-SIDED COPY

OUTPUT

SORT

GROUP

Press the [START] key

Set the number of copies (5)

Touch the [OUTPUT] key

Touch the [GROUP] key

"Group" is automatically selected when the original is placed on the document glass.

5 copies per page

Original

OUTPUT

SORT

GROUP

STAPLE

SORT

OFFSET TRAY

CENTRE TRAY

OFFSET

PUNCH

SADDLE STITCH

NORMAL COPYING

4-10

Automatic two-sided copying using the automatic document feeder

When the optional duplex module is installed, the following automatic two-sided copying can be performed. The paper is automatically turned over during copying, allowing two-sided copies to be made with ease.

1. Automatic two-sided copying from one-sided originals

2. Automatic two-sided copying from two-sided originals

3. Automatic one-sided copying from two-sided originals

Place the originals in the document feeder tray. (pages 4-3 to 4-6)

Touch the [2-SIDED COPY] key.

Select the desired copy mode.

The display will vary depending on the equipment installed.

When making automatic two-sided copies of a one-sided A3 (11" x 17") or B4 (8-1/2" x 14") size portrait original, or when you wish to invert the top and bottom of the back side of a two-sided original, touch the [BINDING CHANGE] key.

Touch the [OK] key.

Perform steps 6 through 10 on pages 4-7 and 4-8.

Original

Copy

SPECIAL MODES

2-SIDED COPY

OUTPUT

If a copy key is touched for a mode that cannot be selected, a double beep will sound.

DED COPY

BIND CHA

Example of a portrait-oriented original

Example of a landscape-oriented original

BINDING

NORMAL COPYING

4-11

Copying from the document glass

When copying originals which cannot be fed from the automatic document feeder such as thick originals, open the document cover and copy the originals from the document glass.

 1-sided copies of 1-sided originals

Place the original on the document glass. (pages 4-3 to 4-6)

Align the corner of the original with the tip of the

arrow mark on the document glass scale.

Place the original in the appropriate position for its

size as shown above.

Ensure that the 1-sided to 1-sided copy mode is selected.

The one-sided to onesided mode is selected when no icon for a twosided mode appears in the dashed area on the display. If an icon appears, perform steps

3 to 5 on page 4-7 and then go to step 3.

Ensure that paper of the same size as the original is automatically selected*.

The selected tray will be highlighted or the message "LOAD xxxxxx PAPER." will appear. If the message appears, load paper in a paper

tray with paper of the required size. Even if the message above is displayed, copying can be performed onto the currently selected paper. * The following requirements must be satisfied. Originals of a standard size (A3, B4, A4, A4R, B5, B5R or A5 (11" x 17", 8-1/2" x 14", 8-1/2" x 11", 81/2" x 11"R or 5-1/2" x 8-1/2"R)) are set and the auto paper select function is enabled.

If originals of a size other

than the sizes above are

to be copied, manually

select the desired paper

size by touching the

[PAPER SELECT] key

and then touching the desired paper size selection key.

The selected key will be highlighted and the paper selection screen will close. To close the paper selection screen without making a selection, touch the [PAPER SELECT] key.

Original Copy

Original scale

mark

Original scale

mark

A5 or

5½ x 8½

A4 or 8½x11 A3 or 11x17

B4 or

8½x14

A4R or 8½x11R

ORIGINAL

A4R

AUTO

100%

PAPER SELECT

EXPOSURE

READY TO SCAN FOR COPY.

PLAIN

1. A4

2. A3

3. A3

4. A4

PLAIN

NORMAL COPYING

4-12

Select the desired output mode. (page 4-

9.)

Group mode is the default mode.

To select sort mode, touch the [OUTPUT] key, touch the [SORT] key in the screen that appears, and then touch the [OK] key.

Use the numeric keys to set the desired number of copies.

Up to 999 can be set. If you are only making a single copy , the cop y can be made with the copy number display showing "0".

Use the [C] (clear) key to

cancel an entry if a mistake has been made.

If needed, touch the [FILE] key or the [QUICK FILE] key*.

* Can only be used on the d-Copia 3501 / 4501

version, or when the document filling function has been added.

Either key can be touched to store the scanned document image on the machine's hard disk. The stored image can be re-used

Press the [START] key.

Replace the original with the next original and press the [START] key. Repeat this operation until all originals have been scanned.

If you selected "Sort" for the output mode in step 4 and pressed the [START] key, it is necessar y to touc h the [READEND] key.

Touch the [READ-END] key.

2-SIDED COPY

OUTPUT

FILE

QUICK FILE

FILE

To cancel copying...

To cancel a copy job in progress, press the [CA] key. A confirmation message will appear. Touch the [YES] key to cancel copying.

READ-END

PLACE NEXT ORIGINAL. PRESS [START]. WHEN FINISHED, PRESS [READ-END].

NORMAL COPYING

4-13

Automatic two-sided copying from the document glass

When the optional duplex m odule is installed, the following automatic two-sided copying can be performed. The paper is automatically turned over during copying, allowing two-sided copies to be made with ease.

Place the original on the document glass. (pages 4-3 to 4-6)

Align the corner of the original with the tip of the

arrow mark on the document glass scale.

Place the original in the appropriate position for its

size as shown above.

Touch the [2-SIDED COPY] key.

Touch the [1-sided to 2-sided copy] key.

Touch the [OK] key.

Perform steps 3 to 8 on pages 4-11 and 4-12.

Original Copy

Original scale

mark

Original scale

mark

A5 or

5½ x 8½

A4 or 8½x11 A3 or 11x17

B4 or

8½x14

A4R or 8½x11R

SPECIAL MODES

2-SIDED COPY

OUTPUT

Example of a portrait-oriented original

Example of a landscape-oriented original

BINDING

4-14

ADJUSTING THE EXPOSURE

Select an appropriate exposure mode for the original to be copied . The selections are AUTO, TEXT, TEXT/PHOTO and PHOTO.

 Automatic exposure adjustment

The default exposure setting is "AUTO", which automatically adjusts the exposure for the original. To select the exposure mode, or to manually adjust the

exposure level, follow the steps below.

 Selecting the exposure mode and manually adjusting the exposure level

Touch the [EXPOSURE] key.

Select [TEXT], [TEXT/PHOTO] or [PHOTO] as appropriate for the original to be copied.

To select [TEXT], touch the [AUTO MANUAL] key so that [MANUAL] is selected.

Adjust the exposure level.

Touch the key to

make darker copies.

Touch the key to

make lighter copies.

AUTO

AUTO A4

ORIGINAL

EXPOSURE

Exposure modes selection

TEXT: This mode is useful for producing

dark text copies with minimum background.

TEXT/PHOTO: This provides the best balance for

copying an original which contains both text and photos. This mode is also useful for copying printed photographs.

PHOTO: This mode provides the best copies

of photographs with fine details.

AUTO

AUTO A4

ORIGINAL

EXPOSURE

ORIGINAL

IMAGE TYPE

TEXT

AUTO MANUAL

531

TEXT/PHOTO

PHOTO

AUTO

AUTO A4

100%

ORIGINAL

PAPER SELECT

COPY RATIO

EXPOSURE

NOTE Exposure levels in TEXT mode

1 to 2: Dark originals such as newspaper 3: Normal density originals 4 to 5: Originals written with pencils or light colour

characters

About the steps that follow

If an automatic document feeder is being used, see pages 4-7 through 4-10. If the document glass is being used, see pages 4-11 through 4-

13.

NOTES

 To return to the automatic exposure mode, touch

the [AUTO / MANUAL] key to highlight [AUTO], and then touch the [OK] key.

 The exposure level used in automatic exposure

mode can be adjusted in the key operator programs. See "Exposure adjustment" on page 14 of the key operator's guide)

AUTO MANUAL

1 3 5

4-15

REDUCTION/ENLARGEMENT/ZOOM

Reduction and enlargement ratios can be selected automatically or manually.

● Automatic selection: Auto image (see below)

● Manual selection: Preset copy ratios/zoom (see page 4-16)

Automatic selection (auto image)

The reduction or enlargement ratio will be selected automatically based on the original size and the selected paper size.

Place the original in the document feeder tray or on the document glass. (pages 4-3 to 4-6)

The detected original size will be displayed.

Touch the [PAPER SELECT] key and then select the desired paper size.

The selected paper size key is highlighted and the paper selection screen closes.

Touch the [AUTO IMAGE] key.

The [AUTO IMAGE] key will be highlighted and the best reduction or enlargement ratio f or the original size and the selected paper size will be selected and

displayed in the copy ratio display.

Use the numeric keys to set the desired number of copies.

Up to 999 can be set. If you are only making a single copy , the cop y can be made with the copy number display showing "0".

Use the [C] (clear) key to

cancel an entry if a mistake has been made.

If needed, touch the [FILE] key or the [QUICK FILE] key*.

* Can only be used on the d-Copia 315 Network version,

or when the document filling function has been added.

Either key can be touched to store the scanned document image on the machine's hard disk. The stored image can be reused later.

For more information on this function, see "Document filing function" in chapter 7. If the [FILE] key is greyed out, only the [QUICK FILE] key can be selected. When you touch the [QUICK FILE] key, a message asking you to confirm the save will appear. Touch the [OK] key in the message screen and go to the next step. If you wish to cancel the save, touch the [QUICK FILE] key after touching the [OK] key so that the [QUICK FILE] key is no longer highlighted.

Press the [START] key.

If you placed the origina l

on the document glass,

set the output mode to

"Sort", and pressed the

[START] key, you must

touch the [READ-END]

key after all pages of the original have been scanned . (Step 8 on p age 4-12)

NOTE

Automatic ratio adjustment can only be used for the following original and paper sizes. It cannot be used for other siz es. How ev er , in the case of non-standar d original and paper sizes, the sizes can be entered to make automatic ratio adjustment possible for those sizes.

Original sizes:Standard sizes (see "Original size

detection function" on page 4-3.)

Paper size: A3, B4, A4, A4R, B5, B5R, or A5R

(11" x 17", 8-1/2" x 14", 8-1/2" x 11", 81/2" x 11"R, or 5-1/2" x 8-1/2"R)

NOTE

If paper of the desired size is not loaded in any tray, load paper of the required size in a paper tray. (See "Setting the paper type and paper size" o n page 2-5.)

READY TO SCAN FOR COPY.

PLAIN

1. A4

2. B4

3. B4

4. A4

PLAIN

5.8 x11

AUTO

IMAGE

122%

PAPER SELECT

COPY RATIO

NOTE

If the message "ROTATE ORIGINAL FROM TO

" is displayed, change the orientation of the original as indicated in the message. When the message above is displayed, copying can be done without changing the orientation, but the image will not fit the paper correctly.

To cancel the auto image mode, touch the [CA] key.

QUICK FILE

FILE

REDUCTION/ENLARGEMENT/ZOOM

4-16

Manual selection (preset copy ratios/zoom)

Preset ratios (maximum 400%, minimum 25%) can be selected with the enlargement and reduction keys. In addition, the zoom keys can be used to select any ratio from 25% to 400% in increments of 1%.

Place the original in the document feeder tray or on the document glass. (pages 4-3 to 4-6)

Touch the [COPY RATIO] key.

Use the [MENU] key to select menu " " or menu " " for copy ratio selection.

A.Preset reduction copy ratios are:

70%, 81% and 86% (for the AB system). 77% and 64% (for the inch system).



B.Preset enlargement copy ratios are:

115%, 122% and 141% (for the AB system). 121% and 129% (for the inch system).

A.Preset reduction copy ratios are:

50% and 25%.

B.Preset enlargement copy ratios are:

200% and 400%.

(The custom ratios set by the key operator appear in ratio menu 2.)

Use the reduction, enlargement, and [ZOOM] keys on the touch panel to set the desired copy ratio.

Zoom ratios: Any ratio from 25% to 400% can be set in 1% increments. Touch the [ ] key to increase the ratio, or the [ ] key to decrease

the ratio. (If you continue to touch the [ ]/[ ] key, the ratio will change automatically. After 3 seconds, the ratio will change rapidly.)

Touch the [OK] key.

NOTE

When the original is placed in the document feeder, the ratio can be set from 25% to 200%.

AUTO

100%

PAPER SELECT

COPY RATIO

AUTO

AUTO A4

ORIGINAL

PAPER SELECT

COPY RATIO

AUTO

IMAGE

EXPOSURE

XY ZOOM

ZOOM

READY TO SCAN FOR COPY.

AUTO

ORIGINAL

PAPER SELECT

COPY RATIO

AUTO

IMAGE

EXPOSURE

XY ZOOM

ZOOM

NOTES

 Touch a reduction or enlargement key to set the

approximate ratio, then touch the [ ] key to increase the ratio or the [ ] key to decrease the ratio.

 Automatic changing of the ratio when a zoom key

is continuously touched can be disabled in the key operator programs (see "Key operation setting (prohibit key repeat)" on page 10 of the key operator’s guide).

 If the message "IMAGE IS LARGER THAN COPY

PAPER." appears when a ratio is selected, the image may not fit on the copy paper.

 To set the horizontal and vertical copy ratios

separately, use the XY ZOOM feature. See page 4-18.

XY ZOOM

ZOOM

XY ZOOM

ZOOM

AUTO

AUTO A4

ORIGINAL

PAPER SELECT

COPY RATIO

AUTO

IMAGE

EXPOSURE

REDUCTION/ENLARGEMENT/ZOOM

4-17

Make sure that an appropriate paper size has been selected based on the selected ratio.

Auto paper select display

Use the numeric keys to set the desired number of copies.

Up to 999 can be set. If you are only making a single copy , the copy can be made with the copy number display showing "0".

Use the [C] (clear) key to

cancel an entry if a mistake has been made.

If needed, touch the [FILE] key or the [QUICK FILE] key*.

* Can only be used on the d-Copia 315 Network

version, or when the document filling function has been added.

Either key can be touched to store the scanned document image on the machine's hard disk. The stored image can be re-used

later. For more information on this function, see "Document filing function" in chapter 7. If the [FILE] key is greyed out, only the [QUICK FILE] key can be selected. When you touch the [QUICK FILE] key, a message asking you to confirm the save will appear. Touch the [OK] key in the message scr een an d go to t he next step. If you wish to cancel the save, touch the [QUICK FILE] key after touching the [OK] key so that the [QUICK FILE] key is no longer highlighted.

Press the [START] key.

If you placed the original

on the document glass,

set the output to "Sort",

and pressed the

[START] key, you must

touch the [READ-END]

key after all pages of the original have bee n scanned. (Step 8 on page 4-12)

NOTE

If the auto paper select display does not appear, a tray with the correct size of paper for the selected ratio will not be automatically selected.

ORIGINAL

AUTO

EXPOSURE

AUTO

PAPER SELECT

64%

COPY RATIO

To return the ratio to 100%

To return the ratio setting to 100%, touch the [COPY RATIO] key to display the ratio menu and then touch the [100%] key. (Steps 2 and 3 on page 4-16.)

QUICK FILE

FILE

REDUCTION/ENLARGEMENT/ZOOM

4-18

XY ZOOM

The XY ZOOM feature allows the h orizontal and ver tical copy ratios to be changed separately. The ratios can set from 25% to 400% in increments of 1%.

Example: Selecting 100% for the length and 50% for the width

Place the original in the document feeder tray or on the document glass. (pages 4-3 to 4-6)

Touch the [COPY RATIO] key.

Touch the [XY ZOOM] key.

Touch the [X] key.

The initial state of the [X] key is selected (highlighted), so this step normally is not necessary. Touch the [X] key only if it is not highlighted yet.

Use the reduction, enlargement, and ZOOM ([ ], [ ]) keys to change the copy ratio in the horizontal (X) direction.

A fixed ratio key will not become highlighted when touched.

Zoom ratios: Any ratio from 25% to 400% can be set in 1% increments.

Touch the [ ] key to increase the ratio, or the [ ] key to decrease

the ratio. (If you continue to touch the [ ]/[ ] key, the ratio will change automatically. After 3 seconds, the ratio will change rapidly.)

Touch the [Y] key.

Original

Copy

NOTE

When the original is placed in the document feeder, the ratio can be set from 25% to 200%.

AUTO

100%

PAPER SELECT

COPY RATIO

XY ZOOM

ZOOM

100

NOTES

 Touch a reduction or enlargement key to set the

approximate ratio, then touch the [ ] key to increase the ratio or the [ ] key to decrease the ratio.

 Automatic changing of the ratio when a zoom key

is continuously touched can be disabled in the key operator programs (see "Key operation setting (prohibit key repeat)” on page 10 of the key operator’s guide).

XY ZOOM

ZOOM

50%

10Y

64%

ZOOM

100

ZOOM

100Y

Olivetti 3501MF, 4501, 4501MF, 3501 User Manual

Specifications and Main Features

Frequently Asked Questions

User Manual